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Pennbid's DBE Notification & Reporting Service

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Pennbid's DBE Notification & Reporting Service PennBid’s DBE Notification & Reporting Service A number of funding sources (grants, loans, etc.) require notification of Disadvantaged Business Enterprises (DBEs) as part of the bidding process. Among others, “DBEs” are comprised of “MBEs” and “WBEs.” This process can be cumbersome, time consuming, and requires accuracy and extensive documentation. The PennBid Program completes required DBE notifications for many engineering firms and public agencies and provides a final report that can be sent to the funding agency at minimal or no cost. Preparation • The PennBid office staff works with firms to develop a list of suggested search codes based on the type of project. Searches are generally state-wide unless otherwise directed. Once codes are approved and a copy of the public notice is provided, our office begins the DBE process. • We conduct a DGS (Department of General Services) search and produce dated, hard copy documentation. Following Bid Opening, these hard copies are sent to you. • We load advertisement content and vendor records into our notification software. Notifications • The first Notification is prepared and sent on the first day of public advertisement. • Following the first Notification, we contact companies who had inaccurate data within the DGS database, correct and update their information (email address, phone number, etc.), and re-send the first notice. • The second Notice is usually sent three business days following the first notification. [email protected] (610) 693-4769 Note: Most funding sources require two notifications; however, some require three and our office meets these guidelines by sending a third Notification three business days after the second notice. Reporting On the day of Bid Opening, you will receive a detailed report that can be provided to the funding agency. The report will contain several items, including: • Codes Searched • Time and date of Notifications • Summary of Notification Results (% and number of DBE firms who took action based on each Notification) • Copy of notification messages • Copies of all search results (including non-Pa vendors) • Dates and times when each DBE firm responded to notifications The following pages contain a sample of the final report. [email protected] (610) 693-4769 Sample Report Borough of XXXXXXX, Dauphin County XXXXX Street Redevelopment Storm Sewer Improvements Disadvantaged Business Enterprise (DBE) Notification Final Report – 9/15/2014 [email protected] (610) 693-4769 Summary of Notification Efforts DGS web search conducted 8/27/2014; search results below. Range – State wide Date stamped screen prints available. Codes Searched Commercial or Industrial Construction 72131600 Infastructure Construction 72131700 Pipeline Services 78102100 Water and Sewer Utilities 83101500 Highway or Road Paving or Surfacing 72131701 General Construction Services 72120000 [email protected] (610) 693-4769 First Notification – 8/27/2014 at 2:27PM All Notifications delivered. Second Notification – 8/29/2014 at 9:13AM All Notifications delivered. Results First Notification – 33.3% Responded to Notification (57) Second Notification – 33.3% Responded to Notification (57) [email protected] (610) 693-4769 Content of Message PA's Electronic Document & Bid Management Program ADVERTISEMENT FOR BIDS Sealed bids for Contract 2014-02, XXXXX Street Redevelopment Storm Sewer Improvement Project, will be accepted online by the Borough of XXXXXXX, 123 North Front Street, XXXXXXX, Pennsylvania 17113 until 11:00 AM Working together, we are Prevailing Time, Monday, September 15, 2014. making a difference. The Work for Contract 2014-02 generally includes, but is not Click here to view this limited to, the installation of approximately 310 linear feet of 15-inch diameter SLCPP storm sewer piping, nine (9) storm opportunity and to download sewer inlets, an infiltration trench system, and the installation Specifications at no cost. of related appurtenances associated with the a new storm water system to facilitate redevelopment of a residential site. Sealed bids shall be accepted online via the PennBID Program. All Bidding Documents and solicitation details will be available at no cost at www.PennBid.net. beginning August 27, 2014. [email protected] (610) 693-4769 Click on "PennBID" then the "Solicitations" tab and then "View". All questions about the meaning or intent of the Bidding Documents are to be submitted in writing via the PennBID Program. Each bid shall be accompanied by a Certified Check or Bid Bond in an amount of not less than ten percent (10%) of the bid total. All bids shall be irrevocable for 60 days after the bid opening date unless award is delayed by a required approval of another government agency, the sale of bonds, or the award of a grant or grants, in which case this Bid shall remain subject to acceptance for 120 days after the bid opening date as provided by the Act of November 26, 1978 (P.L. 1309, No. 317), as amended by the Act of December 12, 1994 (P.L. 1042, No. 142). Bidders must comply with all State anti-rigging regulations pertaining to work associated with this project, and are required to submit an executed non-collusion affidavit with the Bid. The estimated cost of this Project is greater than Two Thousand Dollars ($2,000) and the federal Davis-Bacon Act shall apply. Bidders should refer to provisions of federal and state statutes, rules and regulations dealing with the prevention of environmental pollution and preservation of public natural resources that affect the project, said provisions being pursuant to Act No. 247 of the General Assembly of the Commonwealth of Pennsylvania, approved October 26, 1972. [email protected] (610) 693-4769 This project is being partially funded by federal sources. Bidders must comply with all funding requirements as described in the Project Manual, and submit all required documentation of compliance. In addition to the Equal Employment requirements of Executive Order 11246 regarding discrimination, the CONTRACTOR must establish a 3% goal for female participation and a 5% goal for minority participation, and a 10% goal for Section 3 participation, in his aggregate on-site construction work force for contracts in excess of $10,000. Section 3 requires that the CONTRACTOR must utilize, to the greatest extent feasible, local area businesses, trainees, employees, and low-moderate income persons within the general trade area. All Bidders are required to demonstrate compliance with Housing and Community Development Act of 1974, Public Law 93-383, as amended; 42 U.S.C. § 5301 et seq. and the regulations of HUD. The Contract Documents contain requirements addressing prevailing labor wage rates, labor standards, nondiscrimination in hiring practices, MBE/WBE participation, participation by Section 3 residents and businesses, and related matters. In accordance with Executive Orders 11625 and 12138, the CONTRACTOR must utilize, to the greatest extent feasible, minority and/or women owned business concerns. Bidders are hereby notified that MBE/WBE firms will be afforded full opportunity to bid without discrimination. Davis-Bacon and Related Acts apply to this Project. [email protected] (610) 693-4769 This Project falls under The Commonwealth of Pennsylvania enacted Act 127 of 2012, known as the Public Works Employment Verification Act ('the Act') which requires all public work contractors and subcontractors to utilize the Federal Government's E-Verify system to ensure that all employees performing work on public work projects are authorized to work in the United States. All Bidders are required to submit a Public Works Employment Verification Form as a precondition for the Contract Award. All bidders are hereby notified that in regard to any contract pursuant to this advertisement, businesses will be afforded full opportunity to submit bids in response to this notice and will not be subjected to discrimination on the basis of gender, race, color, creed, sex, age, physical disability or national origin in consideration for an award. Similarly the successful bidder shall in no manner discriminate against or intimidate any employee involved in the manufacture of supplies, the performance of work, or any other activity required under the contract on account of gender, race, creed or color. The Borough of XXXXXXX reserves the right to waive any defects, errors, omissions, mistakes, informalities, to accept any bid or combination of bids that are deemed to be in the best interest of the Borough and to reject any or all proposals. XXXXX Street Redevelopment Storm Sewer Improvement [email protected] (610) 693-4769 DGS Website Search Results Small Diverse Business Search Results Criteria: All Class Codes Under Category 72131600 - Commercial or industrial construction Business Name City State Phone # Fax # Contact Person E-mail Status County Supplier Alliance Drywall Interiors Inc Trafford PA 412-646-2103 412-646-2105 Eugene B Brown [email protected] MBE Westmoreland Stocking Athenian Razak LLC Philadelphia PA 215-531-8201 - - Jacqueline Buhn [email protected] WBE Philadelphia Stocking Exico Inc Pittsburgh PA 412-261-3073 412-772-1051 Eustace O Uku [email protected] MBE Allegheny Precision Industrial Services Inc Toledo OH 866-540-6325 866-540-7847 Darrel W Francis [email protected] MBE non-PA Non-Stocking Uni Tec Consulting Engineers Inc State College PA 814-238-8223 814-238-7808 Patrick J Ward [email protected] VOBE Centre Non-Stocking Small Diverse Business Search Results Criteria: All Class Codes Under Category
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