Business Meeting Minutes 10/12/10 Members Present: David Angelovich, Amanda Badgett, Steve Balassi, Stephanie Burns, Shawna Bynum, Daniel Clemens, Michael Conroy, Emily Cosby, John Dotta, Michael Gianvecchio, Stephanie Grohs, Ann Gross, Julie Hall, Michelle Hobbs, Jose Hurtado, Barbara Kraig, John Liscano, Sherry Lohse, Tia Madison, Kelly McCann, Rob Millay, Rob Miller, Lynda Monger, Bonnie Moore, Forest Quinlan, Scott Rose, Mary Shea, Erik Shearer, Tom Smeltzer, Eileene Tejada, Diane Van Deusen, Randy Villa, Maria Villagomez, Nadine Wade‐Gravett. Guests Present: Kevin Luckey, Sue Nelson.

1. Welcome: meeting called to order 12:31pm

2. Adoption of Agenda –msp Request to move Information Item 7.1 after Public Comment.

3. Approval of Minutes from 9/14/10 ­msp

4. Public Comment Faculty Association general meeting is on Thursday, 10/14 and will include discussion on workload. Thursday, 10/14: Art Department is hosting a reception for former student Jason Perry.

7.1 Title IX Compliance Issue: Kevin Luckey, Dean of Physical Education and Athletics presented a proposal to add women’s soccer to the athletic program. This addition will address the Title IX compliance issues by increasing participation rates of females. This addition will assist the college in complying with the federal law. To financially manage the increased costs, the Physical Education and Athletics department will cut classes to fund the 60% load required for the coach. The equipment manager will use the current budget to fund the uniforms and equipment. There will be cost increases, but they will be minimal. It was questioned why we did not cut men’s sports to bring equality. Kevin explained that we would have to cut two men’s sports (out of four) and it would essentially decimate the athletic program. This addition of women’s soccer has been presented in recent PEP and unit plans.

5. Action Items

5.1. Close Nominations for spring 2011 Interim President­msp Erik Shearer nominated for election. Voting will start Thursday.

5.2. Articulation Agreement: Agreement presented last spring. Language has been added to assure high academic standards by all faculty, and the school year will be identified, clarifying that all agreements are valid for only one year. –msp

5.3. Emeritus Application from Carolyn Broadwell –msp to grant emeritus status.

5.4. Art History Disciplines List Revision Proposal Art Department is requesting that Art History be established as a seperate discipline. Proposal will be sent to the regional and state senate. ­msp to endorse.

6. Discussion Items | 2277 Napa-Vallejo Hwy | Napa, CA | 94559 | (707) 253-6068 | fax (707) 253-3018 |

6.1. Flex Day Topics 2011/2012: PDC has indicated that the fall and spring 2011‐2012 flex days will utilize the workshop format. If you have ideas, requests, or opinions please email Michelle Hobbs.

7. Information Items:

7.1. Title IX Compliance: see above.

7.2. Faculty Ethics Advisors Elections: Faculty Ethics Advisors have been voted on. The five advisors for the 2010‐2015 term are Lauralyn Bauer, Ann Gross, John Liscano, Angie Moore, and Maria Villagomez.

7.3. No Smoking Policy: Committee has been established and will work to establish policy. Efforts will be focused on making the entire college smoke‐free. If you have concerns, please forward to Nadine Wade‐ Gravett.

7.4. Executive Committee Concerns over Campus Climate Survey Executive Committee has expressed and is working with the administration to address concerns about the Campus Climate survey. The omission of LGBT community representation is an issue.

7.5. SB 1440: President Bynum reiterated that compliance with SB 1440 is not an option‐ it is the law. Faculty Hour on October 28 will be dedicated to SB 1440 overview and implementation.

7.6. Ad­Hoc Evaluation Committee: Faculty Representatives Mary Shea and Cliff Zyskowski are currently the only faculty representatives. Faculty volunteers are needed to participate in this valuable committee. Faculty input is critical, as decisions will be made regardless of representation.

7.7. Program Discontinuance Investigation The process has been started to examine the discontinuance of the Broadcast Television program. Faculty and administrators are currently assessing data.

7.8. Faculty Hour Thursday, October 28, 12:30­1:20, Faculty Lounge (1000 bldg)

8. Reports

8.1. Officer Reports

8.1.1. President: Shawna Bynum ‐New Late Add forms have been developed to meet faculty and Admissions & Records needs. The new form will be effective as of February 2, 2011. ‐Any nominations for an Exemplary Program (see previous email from S. Bynum) must be submitted by November 9th.

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8.1.2. Vice President: Erik Shearer: no report.

8.1.3. 2nd Vice President: Mary Shea ­Contract faculty deadline for student evaluations (3 sets) is Friday, 10/15. Please get surveys to Lauren Lee as soon as they are completed, as the turnaround time is quick. ‐Tenured faculty deadline for student evaluations is 11/5.

8.1.4. Secretary: Nadine Wade‐Gravett : no report.

8.1.5. Treasurer: Julie Hall Thank you to Forest Quinlan and Carlene Coury for their contributions. Funds will be forwarded to the Child Development Center to assist in grief counseling.

8.2. Committee Reports:

8.2.1. Academic Standards & Practices‐ Continued development of an Honors program.

8.2.2. Basic Skills Initiative‐ no report.

8.2.3. Curriculum‐ ‐Faculty must work with reviewers to submit revised curriculum by Friday. All curriculum must be approved by the end of the month. ‐Committee approved the SB1440 approval process. Approval will require two readings. ‐GE Cleanup will be sent back to the subcommittee to look at SB 1440 requirements.

8.2.4. Faculty Standards & Practices­ Ann reported that the process for faculty hiring is continuing. Faculty committee members have been trained on equivalencies.

8.2.5. Learning Outcomes Assessment ‐ New job description was reviewed. The oversight in job description is has been reworked. Issue involves the designation and determination of the chair position. It is proposed to remove the chair responsibilities from the requirement. Release time is not negotiated at this time. Currently the position is 80% release time but with the change of duties, is now 40%.

8.2.6. Professional Development Committee‐ The spring 2011 Flex Day will focus on SB 1440 implementation.

8.2.7. Social Committee‐ Thurs September 16 Art Gallery Opening‐ food and art. Octoberfest being planned Chili cookoff in November

8.2.8. Student Standards & Practices ‐ Students are discussing the registration processes. They are requesting 3 changes be implemented: 1. Extend the payment period to 7‐10 business days.

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2. Make registration dates available/printed sooner so that students and counselors have time to develop plans for fee payment. 3. Clear communication using various channels regarding any changes and dates.

8.3. Shared Governance Reports

8.3.1. Budget Committee State budget has been passed. NVC budget will go to BOT this Thursday. College is still managing with a conservative budget (10% reserve and projected 8% in June). College has met the strategic goal of 5% reserve.

8.3.2. Planning Committee­no report.

9. Next Meeting Items

9.1. Next Meeting: Tuesday, November 9th , 12:30­1:20 Performing Arts Center Orchestra Room, 142

10. Adjourned 1:22 PM

Respectfully submitted by Nadine Wade-Gravett.

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SECTION 4: OFFICERS The officers of the Napa Valley College Academic Senate shall be President, First Vice President, Second Vice President, Secretary, and Treasurer.

Article VI: Bylaws There shall be Bylaws to this Constitution which specify how the Constitution is to be implemented.

Article VII: Adoption This Constitution and its Bylaws shall become effective upon approval by two-thirds of the votes cast by a quorum of the Full Members of the Academic Senate.

Article VIII: Amendments

SECTION 1: CONSTITUTIONAL & BYLAW AMENDMENT PROPOSAL Proposal of constitutional amendments is by a majority vote of the Executive Committee or by petition signed by at least ten Full Members of the Academic Senate.

The proposal shall be placed on the agenda as a first reading, be discussed, and voted on as a first reading. Only if the first reading is approved by two-thirds vote cast by a quorum, shall it go forward for a second reading to be scheduled for the next regular Senate meeting.

At the second meeting, the proposal shall become effective upon the approval by two-thirds vote cast by a quorum of the Full Members of the Academic Senate.

Bylaws to the Constitution of the Napa Valley College Academic Senate

Article I: Duties of the Officers

SECTION 1: PRESIDENT It shall be the duty of the President to: 1. Be the official spokesperson of the Academic Senate 2. Preside at all meetings of the Academic Senate 3. Serve as chair of the Academic Senate Executive Committee 4. Be an ex-officio member of all Academic Senate, Shared Governance, and District committees 5. Represent the Academic Senate on any joint executive committees

PAGE 3 OF 17 High School to College Articulation Policy Napa Valley College

I. Principles Napa Valley College establishes course-to-course articulation agreements with high schools to facilitate successful student transition from high school to college. All articulation agreements must be established and maintained according to the following guidelines and principles:

1. Articulation agreements are initiated by high school faculty and approved by college faculty in the appropriate NVC department. NVC faculty may also approach high school faculty to begin the process. 2. To establish articulation agreements, both high school and NVC faculty must agree to the following conditions: a. Common measurable learning outcomes as determined by the college faculty. b. Common assessment methods, e.g. exam, portfolio, skills demonstrations, or other mutually agreed-upon methods. c. Common measure of success, e.g. score or placement on rubric, percentile, grade, etc. d. The receiving college faculty has the right to review and approve or deny any individual application for credit through articulation. 3. NVC does not require that a student meet any residency requirement. Students successfully applying for credit through articulation will be awarded credit upon application to NVC. 4. All articulation agreements must be reviewed and renewed yearly. Agreements that do not undergo yearly review will be nullified. 5. All faculty involved are expected to uphold high standards of academic rigor.

II. Process All articulation agreements must follow the process outlined below:

1. High School Faculty proposes articulation. 2. Articulation proposal reviewed by NVC faculty member in the appropriate division. 3. If accepted, both faculty will submit a completed agreement form to the appropriate Division Chair / Dean. 4. Division Chair / Dean forwards the agreement to the VP of Instruction for approval, who in turn submits the proposal to the BOT. 5. Once approved by the BOT, the articulation agreement will be filed with Admissions and Records at NVC. 6. The Division Chair / Dean will direct faculty to conduct yearly review of established articulation agreements each Spring for the following Fall.

President Jane Patton October 5, 2010 Mission College

Vice President Subject: SB 1440 Implementation: Associate Degrees for Transfer Michelle Pilati As you are undoubtedly aware, SB 1440 (Padilla, 2010) has just been signed into

Secretary law. The Chancellor’s Office and the Academic Senate began discussions during the Wheeler North last months in anticipation of this event. This correspondence presents the current San Diego Miramar College status of discussions to coordinate compliance with SB 1440 and upcoming Treasurer activities that are planned. Please know that we will keep you apprised all along the Beth Smith way, especially given that there is a short timeline for implementation.

Area A Representative Julie Bruno The Bill SB 1440 requires that community colleges develop and grant associate degrees for

Area B Representative transfer, with certain stipulations. Jon Drinnon 66746. (a) Commencing with the fall term of the 2011–12 academic year, a Area C Representative student that who earns an associate degree for transfer granted pursuant to Lesley Kawaguchi subdivision (b) shall be deemed eligible for transfer into a State University baccalaureate program when the student meets both of the following Area D Representative Richard Mahon requirements:

North Representative (1) Completion of 60 semester units or 90 quarter units that are eligible for Dolores Davison transfer to the California State University, including both of the following: A) The Intersegmental General Education Transfer Curriculum (IGETC) or North Representative the California State University General Education-Breadth Requirements. Dan Crump (B) A minimum of 18 semester units or 27 quarter units in a major or area of emphasis, as determined by the community college district. South Representative Stephanie Dumont (2) Obtainment of a minimum grade point average of 2.0.91

South Representative Rather than have 112 colleges develop separate responses to the bill, we are urging a David Morse concerted, statewide response in the form of a model curriculum which will have benefits for our students, our colleges and universities. Representative at Large Kevin Bontenbal The basic idea will be this: to convene intersegmental discipline faculty groups, coordinated through the Course Identification Numbering System (C-ID) Representative at Large Dianna Chiabotti processes, to simultaneously determine what courses would both comprise a Napa Valley College California Community College degree and prepare students in each of the most

popular transfer majors—building on the work of CSU Lower Division Transfer Pattern (LDTP) and Intersegmental Major Preparation Articulation Curriculum Julie Adams, CAE Executive Director (IMPAC). The recommendations of those groups will be vetted using C-ID’s online process and they would form the foundation of a transfer model curriculum in each discipline which will be given fast-track approval and would minimize the local work needed in order to comply with SB 1440. Although the final name of the degree has not been determined, one possible name would be an “Associate Degree

555 Capitol Mall • Suite 525 • Sacramento •California •95814 (916) 445-4753 • FAX (916) 323-9867 • Email: [email protected] Website: www.asccc.org

Local Senates October 5, 2010 Page Two

in ___X___ (the major) for Transfer.” Although following the transfer model curriculum would be optional for colleges, it will have the benefit of having had intersegmental discipline faculty vetting and will provide students and universities with some assurance of common preparation at the lower division. In addition, the Chancellor’s Office will be able to provide fast-track approval for degrees that match the transfer model curriculum. Students who attend multiple colleges will benefit from having consistent requirements across the state.

It is important to point out that the bill does not mean that existing degrees need to be discontinued. The new transfer degrees will be an additional avenue for students who plan to transfer, who also want to earn an associate degree and who desire the admissions priority guaranteed in the bill. The bill says,

66747. Notwithstanding Chapter 4 (commencing with Section 66201), the California State University shall guarantee admission with junior status to any community college student who meets all of the requirements of Section 66746. Admission to the California State University, as provided under this article, does not guarantee admission for specific majors or campuses. Notwithstanding Chapter 4 (commencing with Section 66201), the California State University shall grant a student priority admission to his or her local California State University campus and to a program or major that is similar to his or her community college major or area of emphasis, as determined by the California State University campus to which the student is admitted. A student admitted under this article shall receive priority over all other community college transfer students, excluding community college students who have entered into a transfer agreement between a community college and the California State University prior to the fall term of the 2012–13 academic year. You can view the final bill at http://www.leginfo.ca.gov/pub/09-10/bill/sen/sb_1401- 1450/sb_1440_bill_20100830_enrolled.pdf

It is anticipated that once these degrees are in place, many more transfer students will also earn an associate degree, there will be more clarity and consistency about the best lower division preparation, and students will be guaranteed a place in the CSU.

Implementation Committees

The work to be done under SB 1440 can be divided into several categories, and there will be several committees established to manage each task area with appropriate representatives from the California Community Colleges (CCC) and California State University (CSU). Their tasks will include implementation oversight, academic considerations (involving the faculty primarily) and the administrative tasks including admissions, policies, etc. Once the groups are convened, we will develop detailed information to support and streamline the work at each college and will send that information to you.

Local Senates October 5, 2010 Page Three

Implementation strategies

The CCC and CSU Chancellor’s Offices have already begun preliminary planning discussions and the CCC Academic Senate has met with the CSU Academic Senate to outline some implementation principles. We intend to coordinate closely with CSU at each step. The most important caveat is that these new degrees will need to accomplish TWO ends: prepare students for transfer AND comprise an associate degree. Although the bill does not mandate a statewide solution, it would not make much sense if 112 colleges devised 112 different responses to the bill. One hundred and twelve different solutions would not provide simplicity or clarity for students and would not encourage the intersegmental discipline discussions that we know would improve student preparation. Therefore, colleges will be encouraged to make use of “transfer model curriculum” which will be developed in the following manner:

1. The Academic Senate will coordinate with the Course Identification Numbering System (www.c-id.net) and ask its intersegmental faculty discipline groups to design a “transfer model curriculum,” Typically the transfer model curriculum will include: a. A set number of units that are required in that major, ranging from 6-18 units. (The courses may or may not be in the major department). b. The remainder of the 18 units will be either on a narrow list of courses (e.g., two of these four courses) or a broader list of courses which the intersegmental discipline groups identified and which each CCC will select for their local degree, based on their offerings and their student needs. (The courses listed on the transfer model curriculum list may or may not reside in the major department but will reflect the discipline’s consensus about most appropriate courses).

The overarching question that the intersegmental discipline faculty will be asked to answer as they develop a transfer model curriculum is “What are the courses that are appropriate for an associate degree, providing a foundational understanding of the discipline, and prepare the student for transfer to any CSU?” In many fields, there is already a great deal of consensus that came out of previous work with IMPAC, LDTP and C-ID.

Working through the local academic senates during the coming months, the Academic Senate will invite faculty to participate in the discipline meetings and to review and critique the transfer model curriculum. We hope that many faculty members will volunteer to participate, to ensure the list of courses reflects the best consensus. The C-ID meetings will begin this week and will continue throughout the academic year, adding more majors along the way. While not every major will be developed immediately, we believe we can make great progress and be able to comply with SB 1440. We believe there will be important benefit for students and benefits for colleges that choose to use the transfer model curriculum. Furthermore, a streamlined review process will be developed that permits a quick approval for colleges that adopt the transfer model curriculum.

Local Senates October 5, 2010 Page Four

CSU faculty will participate in each of the implementation areas and UC faculty are invited as well. However, it is important to note that the bill says that CCC faculty are responsible for the degree contents and the CSU is required to accept the coursework as full completion of lower division. If a CSU wants students to complete a course that was not a part of the transfer degree, the CSU may require an additional course as long as the baccalaureate degree requirements do not exceed 60 units at the university.

Other tasks to be addressed

There are various facets of the bill that will need to be worked out, and the Chancellor’s Office will coordinate those efforts. For example, the details about priority admission and local CSU campuses will need to be determined; we will need a definition about what constitutes a “similar” field of study; it remains to be seen how the admissions processes at CSU will be developed; and we will explore how high unit majors might be handled. These questions and many others will be addressed during the implementation work in the coming months. We expect that by the end of this academic year, a number of some of the most popular majors statewide will have agreed-upon model curriculum and that all colleges will be in compliance for the Fall 2011 with evidence that they have some new degrees in place with more underway and more degrees put into place during the next academic year.

This bill has received a great deal of attention and we recognize that some colleges have begun some local conversations. We hope that you will be willing to participate in the statewide response to this bill, which will provide the most number of students the largest number of options possible.

Please send your questions and suggestions to [email protected].

Sincerely,

Jane Patton President

Petition for Late Add, Drop or Refund Admissions & Records 2277 Napa-Vallejo Highway, Napa, CA 94558 Tel: (707) 253-3005 Fax: (707) 253-3064 http:// www.napavalley.edu

Name ______Student ID#______Date ______

Address ______Phone ( ) ______

City ______State ______Zip ______Email ______

Incomplete petitions will not be reviewed or processed and will be returned. Please PRINT CLEARLY and attach ALL supporting documentation.

Action Requested (please check) Semester/Term Applicable: □Fall □Spring □Summer Year: ______□ Late Add □ Late Drop (No “W” notation) □ Late Drop “W” Notation □ Drop with Refund (Attach Drop Card) (Attach Drop Card) □ Refund Exception

Synonym # ______Course Title and Number______

Date of First Attendance ______

Student Justification (Please ensure your signature is included)

______

______Student Signature Instructor Justification (Please ensure the Instructor input and signature is included for Late Adds)

______

______Instructor Name (Print) Instructor Signature Date

Administrative Section

□ Approved □ Denied ______Associate Dean, Admissions & Records Date

Comment(s): ______

______

______

The Appeal

□ Approved □ Denied ______Vice President, Student Services Date Comment(s): ______

______

White Copy: Student File Yellow Copy: Student Student copy mailed: ______Rev. 9-10

Petition Instructions

Petitions for Late Add, Drops, and Refunds are reviewed by the Associate Dean of Admissions & Records. Please ensure that you have filled the petition out completely. Incomplete petitions will not be reviewed and will be returned for additional information and/or documentation.

Please review the following information/guidelines before submission of this petition:

1. Petitions must include all necessary information including course name and number, and detailed explanation for the petition. 2. Late Adds/Drops must have instructor verification of first and/or last date of attendance and signature. You must include the course name and number in your request. It is the student’s responsibility to complete the add/drop/withdrawal process. 3. On the Student’s Justification section, be very specific as to why you are making your request. Please print clearly and make your justification clear and concise. 4. On the Instructor’s Justification section, please ensure the instructor has included his/her input along with his/her signature. This information is considered when making a decision. 5. The Associate Dean of Admissions & Records will make a decision based on the information you have provided. Please allow 5 business days for processing. A copy of the decision will be mailed to the student. 6. Should your petition be denied, students may appeal the decision to the Vice President of Student Services. The appeal must be made in writing and must clearly state your reasons for requesting a reevaluation. Please provide detailed information that might not have been included in the initial petition. Submit your written appeal, along with a copy of the denied petition, to the Office of Student Services in Room 1339H. Appeals will be reviewed within 5-10 business days. 7. Grade corrections (change of grade) are NOT petition items. Per California Ed. Code, only the instructor of record may correct a grade. Please contact your instructor for the completion of a Change of Grade Form.