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Business Meeting Minutes 10/12/10 Members Present: David Angelovich, Amanda Badgett, Steve Balassi, Stephanie Burns, Shawna Bynum, Daniel Clemens, Michael Conroy, Emily Cosby, John Dotta, Michael Gianvecchio, Stephanie Grohs, Ann Gross, Julie Hall, Michelle Hobbs, Jose Hurtado, Barbara Kraig, John Liscano, Sherry Lohse, Tia Madison, Kelly McCann, Rob Millay, Rob Miller, Lynda Monger, Bonnie Moore, Forest Quinlan, Scott Rose, Mary Shea, Erik Shearer, Tom Smeltzer, Eileene Tejada, Diane Van Deusen, Randy Villa, Maria Villagomez, Nadine Wade‐Gravett. Guests Present: Kevin Luckey, Sue Nelson. 1. Welcome: meeting called to order 12:31pm 2. Adoption of Agenda –msp Request to move Information Item 7.1 after Public Comment. 3. Approval of Minutes from 9/14/10 ­msp 4. Public Comment Faculty Association general meeting is on Thursday, 10/14 and will include discussion on workload. Thursday, 10/14: Art Department is hosting a reception for former student Jason Perry. 7.1 Title IX Compliance Issue: Kevin Luckey, Dean of Physical Education and Athletics presented a proposal to add women’s soccer to the athletic program. This addition will address the Title IX compliance issues by increasing participation rates of females. This addition will assist the college in complying with the federal law. To financially manage the increased costs, the Physical Education and Athletics department will cut classes to fund the 60% load required for the coach. The equipment manager will use the current budget to fund the uniforms and equipment. There will be cost increases, but they will be minimal. It was questioned why we did not cut men’s sports to bring equality. Kevin explained that we would have to cut two men’s sports (out of four) and it would essentially decimate the athletic program. This addition of women’s soccer has been presented in recent PEP and unit plans. 5. Action Items 5.1. Close Nominations for spring 2011 Interim President­msp Erik Shearer nominated for election. Voting will start Thursday. 5.2. Articulation Agreement: Agreement presented last spring. Language has been added to assure high academic standards by all faculty, and the school year will be identified, clarifying that all agreements are valid for only one year. –msp 5.3. Emeritus Application from Carolyn Broadwell –msp to grant emeritus status. 5.4. Art History Disciplines List Revision Proposal Art Department is requesting that Art History be established as a seperate discipline. Proposal will be sent to the regional and state senate. ­msp to endorse. 6. Discussion Items | 2277 Napa-Vallejo Hwy | Napa, CA | 94559 | (707) 253-6068 | fax (707) 253-3018 | 6.1. Flex Day Topics 2011/2012: PDC has indicated that the fall and spring 2011‐2012 flex days will utilize the workshop format. If you have ideas, requests, or opinions please email Michelle Hobbs. 7. Information Items: 7.1. Title IX Compliance: see above. 7.2. Faculty Ethics Advisors Elections: Faculty Ethics Advisors have been voted on. The five advisors for the 2010‐2015 term are Lauralyn Bauer, Ann Gross, John Liscano, Angie Moore, and Maria Villagomez. 7.3. No Smoking Policy: Committee has been established and will work to establish policy. Efforts will be focused on making the entire college smoke‐free. If you have concerns, please forward to Nadine Wade‐ Gravett. 7.4. Executive Committee Concerns over Campus Climate Survey Executive Committee has expressed and is working with the administration to address concerns about the Campus Climate survey. The omission of LGBT community representation is an issue. 7.5. SB 1440: President Bynum reiterated that compliance with SB 1440 is not an option‐ it is the law. Faculty Hour on October 28 will be dedicated to SB 1440 overview and implementation. 7.6. Ad­Hoc Evaluation Committee: Faculty Representatives Mary Shea and Cliff Zyskowski are currently the only faculty representatives. Faculty volunteers are needed to participate in this valuable committee. Faculty input is critical, as decisions will be made regardless of representation. 7.7. Program Discontinuance Investigation The process has been started to examine the discontinuance of the Broadcast Television program. Faculty and administrators are currently assessing data. 7.8. Faculty Hour Thursday, October 28, 12:30­1:20, Faculty Lounge (1000 bldg) 8. Reports 8.1. Officer Reports 8.1.1. President: Shawna Bynum ‐New Late Add forms have been developed to meet faculty and Admissions & Records needs. The new form will be effective as of February 2, 2011. ‐Any nominations for an Exemplary Program (see previous email from S. Bynum) must be submitted by November 9th. | 2277 Napa-Vallejo Hwy | Napa, CA | 94559 | (707) 253-6068 | fax (707) 253-3018 | 8.1.2. Vice President: Erik Shearer: no report. 8.1.3. 2nd Vice President: Mary Shea ­Contract faculty deadline for student evaluations (3 sets) is Friday, 10/15. Please get surveys to Lauren Lee as soon as they are completed, as the turnaround time is quick. ‐Tenured faculty deadline for student evaluations is 11/5. 8.1.4. Secretary: Nadine Wade‐Gravett : no report. 8.1.5. Treasurer: Julie Hall Thank you to Forest Quinlan and Carlene Coury for their contributions. Funds will be forwarded to the Child Development Center to assist in grief counseling. 8.2. Committee Reports: 8.2.1. Academic Standards & Practices‐ Continued development of an Honors program. 8.2.2. Basic Skills Initiative‐ no report. 8.2.3. Curriculum‐ ‐Faculty must work with reviewers to submit revised curriculum by Friday. All curriculum must be approved by the end of the month. ‐Committee approved the SB1440 approval process. Approval will require two readings. ‐GE Cleanup will be sent back to the subcommittee to look at SB 1440 requirements. 8.2.4. Faculty Standards & Practices­ Ann reported that the process for faculty hiring is continuing. Faculty committee members have been trained on equivalencies. 8.2.5. Learning Outcomes Assessment ‐ New job description was reviewed. The oversight in job description is has been reworked. Issue involves the designation and determination of the chair position. It is proposed to remove the chair responsibilities from the requirement. Release time is not negotiated at this time. Currently the position is 80% release time but with the change of duties, is now 40%. 8.2.6. Professional Development Committee‐ The spring 2011 Flex Day will focus on SB 1440 implementation. 8.2.7. Social Committee‐ Thurs September 16 Art Gallery Opening‐ food and art. Octoberfest being planned Chili cookoff in November 8.2.8. Student Standards & Practices ‐ Students are discussing the registration processes. They are requesting 3 changes be implemented: 1. Extend the payment period to 7‐10 business days. | 2277 Napa-Vallejo Hwy | Napa, CA | 94559 | (707) 253-6068 | fax (707) 253-3018 | 2. Make registration dates available/printed sooner so that students and counselors have time to develop plans for fee payment. 3. Clear communication using various channels regarding any changes and dates. 8.3. Shared Governance Reports 8.3.1. Budget Committee State budget has been passed. NVC budget will go to BOT this Thursday. College is still managing with a conservative budget (10% reserve and projected 8% in June). College has met the strategic goal of 5% reserve. 8.3.2. Planning Committee­no report. 9. Next Meeting Items 9.1. Next Meeting: Tuesday, November 9th , 12:30­1:20 Performing Arts Center Orchestra Room, 142 10. Adjourned 1:22 PM Respectfully submitted by Nadine Wade-Gravett. | 2277 Napa-Vallejo Hwy | Napa, CA | 94559 | (707) 253-6068 | fax (707) 253-3018 | SECTION 4: OFFICERS The officers of the Napa Valley College Academic Senate shall be President, First Vice President, Second Vice President, Secretary, and Treasurer. Article VI: Bylaws There shall be Bylaws to this Constitution which specify how the Constitution is to be implemented. Article VII: Adoption This Constitution and its Bylaws shall become effective upon approval by two-thirds of the votes cast by a quorum of the Full Members of the Academic Senate. Article VIII: Amendments SECTION 1: CONSTITUTIONAL & BYLAW AMENDMENT PROPOSAL Proposal of constitutional amendments is by a majority vote of the Executive Committee or by petition signed by at least ten Full Members of the Academic Senate. The proposal shall be placed on the agenda as a first reading, be discussed, and voted on as a first reading. Only if the first reading is approved by two-thirds vote cast by a quorum, shall it go forward for a second reading to be scheduled for the next regular Senate meeting. At the second meeting, the proposal shall become effective upon the approval by two-thirds vote cast by a quorum of the Full Members of the Academic Senate. Bylaws to the Constitution of the Napa Valley College Academic Senate Article I: Duties of the Officers SECTION 1: PRESIDENT It shall be the duty of the President to: 1. Be the official spokesperson of the Academic Senate 2. Preside at all meetings of the Academic Senate 3. Serve as chair of the Academic Senate Executive Committee 4. Be an ex-officio member of all Academic Senate, Shared Governance, and District committees 5. Represent the Academic Senate on any joint executive committees PAGE 3 OF 17 High School to College Articulation Policy Napa Valley College I. Principles Napa Valley College establishes course-to-course articulation agreements with high schools to facilitate successful student transition from high school to college. All articulation agreements must be established and maintained according to the following guidelines and principles: 1. Articulation agreements are initiated by high school faculty and approved by college faculty in the appropriate NVC department. NVC faculty may also approach high school faculty to begin the process. 2. To establish articulation agreements, both high school and NVC faculty must agree to the following conditions: a.

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