Application for National Elk Refuge Interpretive Horse-Drawn Sleigh / Wagon Ride Contract
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Application For National Elk Refuge Interpretive Horse-Drawn Sleigh / Wagon Ride Contract To: Grand Teton Association (GTA) through a Partnership Agreement with National Elk Refuge PO Box 510 Jackson, WY 83001 In accordance with the prospectus dated May 16, 2017, for the contract opportunity of providing winter horse-drawn sleigh/wagon rides on the National Elk Refuge (Refuge), I (____) we (____) hereby agree with the requirements specified in the Prospectus and submit the following offer: 1. Operation Provide horse-drawn sleigh/wagon rides onto the National Elk Refuge during the winter season for the public. The sleigh ride operation will be open daily from mid-December through early April, except for Christmas Day, with the start date determined by the National Elk Refuge. When snow cover on the ground is too sparse to allow sleighs to move easily, wagons will be substituted. Visitors will be transported from the ticket sales location in the Jackson Hole & Greater Yellowstone Visitor Center (the Visitor Center) at 532 N. Cache Street, Jackson, Wyoming, through a gate, and onto the Refuge to the sleigh boarding area. Visitors will be returned to the Visitor Center after completing their tour. Shuttle buses will run at appropriate intervals to keep sleighs full and minimize the wait for visitors both in boarding the sleigh and in returning to the Visitor Center. All operations will be conducted pursuant to the terms and provisions of the Prospectus and the Submission of Proposals. Agree to provide ____Yes ____No 2. Term The length of the proposed contract is five (5) years, with a renewal period of five (5) additional years depending upon performance of the company/individual awarded the solicitation. In the event that changes are necessary due to new regulations, new legislation, Refuge management actions, or other factors, the Refuge and the Contractor will, at the discretion of the Refuge Manager, renegotiate any material terms of the contract affected by the changes. Agree to provide ____Yes ____No 3. Franchise Fee Pay an annual franchise fee to the Refuge through the GTA, no less than 5% and up to a maximum of 20% of gross receipts. The Contractor must maintain financial reports and APPLICATION accounting records that provide adequate financial information to support audits of its operations. Agree to provide ____Yes ____No 4. Rates Operate at rates approved by the Refuge through the GTA. Prices shall be regulated consistent with the local prevailing rates and a reasonable return on the Contractor’s investment. All sleigh ride rates are subject to final approval by the Refuge and the GTA. Agree to provide ____Yes ____No 5. Insurance Public liability insurance to protect both the Contractor, the Refuge, and the GTA is required. Public and vehicle liability coverage must be at least $1,000,000 per occurrence covering both bodily injury and property damage, and the Contractor must co-name the Service and GTA as “additional insured” in each insurance policy for the Contractor operation on Service lands and waters. All insurance and indemnification listed in the Prospectus must be provided. Agree to provide ____Yes ____No 6. Execution Sign and return the Contract within 30 days after it is presented by the GTA through the Refuge. Agree to provide ____Yes ____No I certify the information furnished in this proposal is true to the best of my knowledge and belief. By: __________________________________________________________________________________ Name of Company: _____________________________________________________________________ Address: ______________________________________________________________________________ ______________________________________________________________________________ Telephone: ___________________________________________________________________________ Date: ________________________________________________________________________________ page 2 of 2 Submission of Proposals For National Elk Refuge Interpretive Sleigh/Wagon Rides Persons or businesses having the experience and financial means to meet the minimum conditions specified in the Prospectus and who desire to enter into a contract with the Grand Teton Association (GTA) may do so by submitting one original and five copies of a proposal along with a signed application no later than 4:00 p.m. (Mountain Time Zone) on June 29, 2017. The National Elk Refuge (Refuge) and GTA will consider all proposals submitted by the stated deadline where the offeror agrees to all of the conditions of the Application and Prospectus and provides all information specified in the Submission of Proposals All proposals should at a minimum contain the following information: A. Identify the Offeror 1. Identify the offeror (“proposed entity that the offeror intends to establish for the purpose of operating under this contract”) submitting this proposal. 2. Clearly identify both the formal structure of the primary business entity with whom the Refuge and GTA will be dealing with, along with its owner(s). 3. Provide materials to explain the financial circumstances, legal form, and ownership of the business entity for the proposed interpretive sleigh/wagon ride operation. 4. Identify related, subordinate, and/or superior entities and any other organization, entity, contractor, or subcontractor that will have a role in managing, directing, operating, or otherwise carrying out the service to be provided. Where these exist, or where many entities will act in concert to provide the services required, describe each of them and the relationship between or among them. B. Demonstrated Experience 1. Offerors should give specific examples of past or current business operations that are similar to the type of business activity being solicited. 2. Describe the business management qualifications and past experience of the entity and how they relate to the management of the interpretive sleigh/wagon ride operation described in the Prospectus and Application. 3. Be specific with respect to size of operations, dates, area of operation, specific duties, number of people supervised, hours worked per week, and other factors that would be helpful to proposal evaluators in establishing a clear understanding. 4. Include specialized training, licenses, education, and special qualifications. Page 1 of 4 SUBMISSION OF PROPOSALS 5. Include professional and/or community awards, or special recognition received related to the similar work or operation of a business, including in the areas of customer service and education/ interpretive programming. 6. Include any education programs/workshops and community involvement activities that demonstrate experience requiring knowledge of the U.S. Fish and Wildlife Service mission, the National Wildlife Refuge System mission, Refuge objectives, and the local ecosystem. C. Financial Capability 1. Provide the following information: a. For corporations, partnerships, or others that propose to provide the services or part of the services required: Provide the latest financial statement available including the notes to the statement or similar explanatory material and the related audit report. b. For sole proprietors and unconventional lenders and proposed individual investors: Provide personal financial statements. c. For proposed corporations or partnerships that will be formed for the purpose of offering a proposal for the Contract: Provide financial statements that will demonstrate financial capability and resources. 2. Identify the sources(s) of all needed funding. Document the source and availability of all funds with current audited financial statements, financing agreements, letters of commitment, and similar supporting documents from all sources. Present specific and compelling evidence of offeror’s ability to obtain the necessary funds. Identify all sources and provide complete documentation. Fully explain the financial arrangements you propose to use. a. If funds are to be obtained from individuals, provide a current personal financial statement, documentation of assets to be sold, commitments from lenders, or other assurances that make a compelling demonstration the funds are available and committed. b. Funds from other sources must be supported by a current, audit balance sheet and income statement, and whatever supporting documents are needed to provide compelling evidence funds are available and committed. c. Funds obtained by the sale of assets must be supported by a description and condition of the assets and any encumbrances on those assets and/or the proceeds of their sale. Also, the condition of the market for such items should be indicated in a way that both the ability to sell the asset at the necessary time and the ability to sell at a price sufficient to meet funding expectations is identified. Qualified appraisals and other professional estimates of value must be provided. You must prove in a compelling way that the asset will yield the necessary funds at the necessary time. Page 2 of 3 SUBMISSION OF PROPOSALS D. Proposed Staffing/Management of Operation 1. Provide an organizational chart showing the principal lines of authority between departments or functional areas and managers. Provide names of individuals, background experience, and duties for all managerial positions associated with administering the proposed operations. If the individuals are not known, identify the positions and duties to be performed. Provide detailed resumes for all current and proposed on-site managers. Identify the specific responsibilities of the on-site manager