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AGENDA for the Regular Meeting of Council Held Tuesday, February 23, 2021 at 7:00 Pm at 161 Maquinna Avenue, Zeballos

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AGENDA for the Regular Meeting of Council Held Tuesday, February 23, 2021 at 7:00 Pm at 161 Maquinna Avenue, Zeballos VILLAGE OF ZEBALLOS AGENDA for the regular meeting of Council held Tuesday, February 23, 2021 at 7:00 pm at 161 Maquinna Avenue, Zeballos. We would like to acknowledge we are on unceded First Nations land of Ehattesaht Chinehkint territory. 1. CALL TO ORDER AND APPROVAL OF AGENDA 2. APPROVAL OF MINUTES a) Minutes of the Regular Council meeting, January 26, 2021 Page 1 3. BUSINESS ARISING FROM MINUTES (unfinished business) a) SRD Regional Application - ESS Grant Page 7 Corrected Motion of Support Suggested Motion (rescind): THAT Motion 030-21 “THAT an application for financial assistance under the Community Emergency Preparedness Fund Grant for Evacuation Route Planning be authorized for submission to the UBCM in collaboration with the Strathcona Regional District; and, THAT the Village of Zeballos authorizes the Strathcona Regional District to receive and manage the funds on behalf of the Village of Zeballos if the application is successful” be rescinded. Suggested Motion: THAT an application for financial assistance under the Community Emergency Preparedness Fund Grant for Emergency Support Services be authorized for submission to the UBCM in collaboration with the Strathcona Regional District; and THAT the Village of Zeballos authorizes the Strathcona Regional District to receive and manage the funds on behalf of the Village of Zeballos if the application is successful. 4. DELEGATIONS & PETITIONS 5. CORRESPONDENCE a) Correspondence from Regional District of Kootenay Boundary, re: Page 9 Letter of Support for the City of Vernon for Free Prescription Contraceptives b) Correspondence from Lynn Holloway, BC Lymphedema Page 10 Association, re: World Lymphedema Day Proclamation c) Correspondence from City of Vernon, re: BC Hydro – 2020 Street Page 12 Lighting Rate Application d) Correspondence from Colleen Evans, Coastal Community Social Page 14 Procurement Initiative (CCSPI), re: CCSPI Membership e) Correspondence from Dennis Dugas, Port Hardy Mayor, re: Page 16 Emergency Fire Equipment, Facilities and Road Rescue Provincial Funding f) Correspondence from Electronic Recycling Association, re: Page 18 Partnership with the Electronic Recycling Association g) Correspondence from Ministry of Municipal Affairs, re: Update Page 25 from the Ministry h) Correspondence List – Correspondence from January 22 - Page 29 February 18, 2021 6. POSSIBILITIES (items brought forward by Council from the miscellaneous correspondence) 7. REPORTS a) Mayor and Council i) Councillor Janisse – verbal report b) CAO – written report Page 32 c) Public Works – written report Page 34 d) Committee of the Whole Report – February 9, 2021 Page 35 Suggested Motion: THAT Staff proceed with the budget preparation using a 3% increase to General Taxation Revenue to allow for increases in operating expenses, plus 3% of amortization. 8. BYLAWS a) Revenue Anticipation Borrowing Bylaw 535-21 Page 36 First and Second Reading b) Revenue Anticipation Borrowing Bylaw 535-21 Page 36 Third Reading 9. ADDITIONAL ITEMS (not included in agenda at time of production) 10. NEW BUSINESS a) 2020 Village of Zeballos Audit Planning Letter Page 38 b) SRD Regional Application - FireSmart Economic Recovery Grant Page 45 Suggested Motion: THAT an application for financial assistance under the UBCM FireSmart Economic Recovery fund be authorized for submission to the UBCM in collaboration with the Strathcona Regional District; and THAT the Village of Zeballos authorizes the Strathcona Regional District to receive and manage the funds on behalf of the Village of Zeballos if the application is successful. 11. PUBLIC QUESTION PERIOD 12. ADJOURNMENT VILLAGE OF ZEBALLOS MINUTES for the Regular Meeting of Council held January 26, 2021 at 7:00 pm via teleconference. PRESENT: Council: Mayor Colborne; Councillors Lewis, and Smith Staff: CAO Starkey, PW Foreman Mooney, CEO Lovestrom ABSENT: Councillor Janisse The Mayor acknowledged that we are on unceded First Nations land of Ehattesaht Chinehkint territory. 1. CALL TO ORDER AND APPROVAL OF AGENDA Following approval of the Agenda, Mayor Colborne called the meeting to order at 7:01 pm. 2. APPROVAL OF MINUTES th a) Minutes of the Regular Council meeting, December 15 , 2020 001-21 Lewis/Smith CARRIED Regular THAT the Minutes of the Regular Council meeting, December 15th, 2020 Dec 15 be accepted. 3. BUSINESS ARISING FROM MINUTES (unfinished business) 4. DELEGATIONS & PETITIONS 5. CORRESPONDENCE a) Correspondence from AVICC, re: 2021 Call for Resolutions 002-21 Lewis/Smith CARRIED AVICC Call for THAT the correspondence from AVICC, re: 2021 Call for Resolutions be Resolutions received. b) Correspondence from Ramona Miclosanu, SGS Food Services, re: ASC initial audit Grieg Seafood BC - Esperanza, Hecate, Steamer 003-21 Lewis/Smith CARRIED Grieg Seafood THAT the correspondence from Ramona Miclosanu, SGS Food Services, Audit re: ASC initial audit Grieg Seafood BC - Esperanza, Hecate, Steamer be received. c) Correspondence from Chris Graham, BC/Yukon Command Royal Canadian Legion, re: 2021 Annual Military Service Recognition Book 1 Page 1 004-21 Lewis/Smith CARRIED THAT the correspondence from Chris Graham, BC/Yukon Command Legion Book Ad Royal Canadian Legion, re: 2021 Annual Military Service Recognition Book be received. Staff Action: Defer item to a Committee of the Whole meeting to be considered in the budget with all donations for 2021. d) Correspondence from Geoff Bowlby, Statistics Canada, re: 2021 Census of Population 005-21 Lewis/Smith CARRIED THAT the correspondence from Geoff Bowlby, Statistics Canada, re: 2021 2021 Census Census of Population be received. 006-21 Lewis/Smith CARRIED Be it resolved that: 2021 Census The Council of the Corporation of the Village of Zeballos supports the 2021 Census, and encourages all residents to complete their census questionnaire online at www.census.gc.ca. Accurate and complete census data support programs and services that benefit our community. e) Correspondence from Rachel Blaney, MP, re: Discovery Island Fish Farms 007-21 Lewis/Smith CARRIED Discovery Island THAT the correspondence from Rachel Blaney, MP, re: Discovery Island Fish Farms Fish Farms be received. f) Correspondence from Brian Bedford, Ministry of Municipal Affairs and Housing, re: COVID-19 Resilience Infrastructure Stream 008-21 Lewis/Smith CARRIED COVID-19 THAT the correspondence from Brian Bedford, Ministry of Municipal Resiliency Grant Affairs and Housing, re: COVID-19 Resilience Infrastructure Stream be received. g) Correspondence from Enid O’Hara, Island Health, re: State of the Zeballos Airplane Dock 009-21 Smith/Lewis CARRIED Zeballos THAT the correspondence from Enid O’Hara, Island Health, re: State of Airplane Dock the Zeballos Airplane Dock be received. 2 Page 2 h) Correspondence from Lacey Service, Chan Nowosad Boates, re: 2021 Personal Tax Clinic 010-21 Smith/Lewis CARRIED 2021 Personal THAT the correspondence from Lacey Service, Chan Nowosad Boates, Tax Clinic re: 2021 Personal Tax Clinic be received. 011-21 Smith/Lewis CARRIED Personal Tax THAT a Grant-in-Aid be given to Chan Nowosad Boates for use of the Clinic Grant-in- Community Hall for up to two days for a 2021 Personal Tax Clinic. Aid i) Correspondence from Michele Babchuk, MLA, re: Small Business Grant Changes 012-21 Lewis/Smith CARRIED Small Business THAT the correspondence from Michele Babchuk, MLA, re: Small Grant Business Grant Changes be received. j) Correspondence List – Correspondence from December 14, 2020 – January 21, 2021 013-21 Lewis/Smith CARRIED Correspondence THAT the Correspondence List – Correspondence from December 14, List 2020 – January 21, 2021 6. POSSIBILITIES (items brought forward by Council from the miscellaneous correspondence) 7. REPORTS a) Mayor and Council i) Mayor Colborne – written report 014-21 Lewis/Smith CARRIED Mayor Report THAT Mayor Colborne’s written report be accepted. b) CAO – written report 015-21 Lewis/Smith CARRIED CAO Report THAT the CAO’s written report be accepted. 016-21 Lewis/Smith CARRIED Accounting THAT CAO Starkey be authorized to extend a contract to Chan Nowosad Services Boates (CNB) for accounting services up to a maximum cost of $5,000. 017-21 Lewis/Smith CARRIED In-Camera THAT an In Camera meeting be scheduled for 6:45 pm on Tuesday, Meeting February 9, 2021 to discuss a land matter. 3 Page 3 c) Public Works – written report 018-21 Lewis/Smith CARRIED PW Report THAT the Public Works written report be accepted. d) Chief Election Officer – written report 019-21 Lewis/Smith CARRIED CEO Report THAT the Chief Election Officer written report be accepted. d) Committee of the Whole Report – January 12, 2021 020-21 Lewis/Smith CARRIED COW Report THAT the Committee of the Whole Report – January 12, 2021 be January 12 accepted. 021-21 Smith/Lewis CARRIED Council WHEREAS the Village by-election initiated on October 27, 2020 Appointment concluded with an outcome of No Election due to an insufficient number Process of candidates; and WHEREAS Section 100 of the Local Government Act requires an Appointment to Council if an insufficient number of candidates are elected and sets the qualifications for such an appointment, so be it moved THAT Council appoint a person to fill the vacant Councillor seat with the following procedure: 1. Village staff will issue a ‘special edition’ of the Village Voice newsletter to solicit nominations from the public. 2. Nominations must be submitted to the Village Office in writing. 3. Nominations will be accepted for a two-week period, beginning on January 27th and ending at 4:00 pm on February 10, 2020. 4. Mayor and/or Councillors will follow-up with each person nominated to confirm they would accept the appointment and commit to serving for the remainder of the term. 5. An open Special Meeting will be held at 6:45 pm on February 23, 2021, wherein each member of Council will submit a closed vote for their pick for appointment out of those who have agreed to accept it. 6. All members of Council (including the Mayor) will vote. 7. In the event of a tie, Council will either draw names from a hat or flip a coin. 022-21 Lewis/Smith CARRIED THAT a Special Meeting of Council be scheduled for 6:45 pm on Special Meeting Tuesday, February 23, 2021.
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