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G@LD RIVER Regular Meeting of Council April 6, 2021 at 7:00 p.m. Via Zoom Agenda CALL TO ORDER APPROVAL OF AGENDA ADOPTION OF MINUTES Minutes of the Regular Council Meeting held March 15, 2021 REPORTS M. McLean – 2021 Financial Plan & Tax Rate Bylaw Information & Requirements REPORTS FROM COUNCIL/INFORMATION ITEMS M. McElroy – AP Listing (Feb) REPORTS OF COMMITTEES BYLAWS M. McLean – Trade Waste and Garbage Bylaw No. 612, 2001, Amendment Bylaw No. 612.11, 2021 for adoption. M. McLean – Water Rates and Regulations Bylaw No. 613, 2001, Amendment Bylaw No. 613.8, 2021 for adoption M. McLean – Sewer Rates Bylaw No. 614, 2001, Amendment Bylaw No. 614.10, 2021 for adoption. M. McLean – Financial Plan Bylaw No. 730, 2021 for third reading and adoption as amended. M. Roy – Zoning Amendment Bylaw No. 706.4, 2021 for first two readings. CORRESPONDENCE City of Pitt Meadows – Fair Taxation from Railway Operations & Industrial Parks City of Williams Lake – Call for Public Inquiry: Stronger Sentencing for Prolific and Repeat Offenders Canadian Union of Postal Workers – Request for Support for Delivering Community Power Regular Council Meeting April 6, 2021 1 City of Victoria – Help Cities Lead Campaign City of Prince George – Opioid Crisis and Call for Overdose Action Plan City of Prince George – British Columbia Hydro and Power Authority (BC Hydro): 2020 Street Lighting Rate Application Gold River Aquafarms Ltd. – Appreciation for Support District of North Vancouver – Help Cities Lead (HCL) Campaign District of Sicamous – Invasive Asian Clams District of Sicamous – Aquatic Invasive Species Enforcement Gold River Secondary School – 2021 Grad Union of BC Municipalities (UBCM) – UBCM Membership QUESTION PERIOD NEW BUSINESS Mayor B. Unger – Conuma Land MOTION TO ADJOURN IN CAMERA Motion that Council adjourn to an in-camera session pursuant to the Community Charter Section 90 (1) (c) labour relations or other employee relations. RISE AND REPORT TERMINATION Regular Council Meeting April 6, 2021 2 Minutes of the Regular Meeting of the Council of the Village of Gold River held March 15, via Zoom commencing at 7:00 pm. PRESENT: Mayor B. Unger Councillor K. Begon Councillor B. Patrick Councillor J. Sinclair (arrived at 7:11 pm.) Councillor R. Stratton STAFF: M. Roy, Deputy Corporate Officer M. McLean, Director of Finance CALL TO ORDER The meeting was called to order at 7:07 pm. INTRODUCTION OF LATE ITEMS APPROVAL OF AGENDA MOVED/SECONDED THAT the agenda be approved. CARRIED ADOPTION OF MINUTES Minutes of the Regular Council Meeting held March 1, 2021 MOVED/SECONDED THAT the minutes be adopted as circulated. CARRIED Minutes of the Public Hearing held March 1, 2021 MOVED/SECONDED THAT the minutes be adopted as circulated. CARRIED Councillor Sinclair joined the meeting. UNFINISHED BUSINESS Gold River Child Care Society – JCC Rent Forgiveness MOVED/SECONDED THAT Council denies the rent forgiveness request and directs administration to permit the Gold River Child Care Society the opportunity to enter into payment plan to pay the outstanding $800 for the monthly payments for March to June 2020 by the end of 2021. CARRIED Regular Council Meeting April 6, 2021 3 REPORTS M. McLean – 2021-2025 Financial Plan MOVED/SECONDED THAT the 2021-2025 Financial Plan proceed based on a 7% increase to taxes, water rates, sewer rates and garbage rates. CARRIED M. Roy – Regional Grant Opportunity – Community Resiliency Investment MOVED/SECONDED THAT an application for financial assistance under the UBCM FireSmart Economic Recovery fund be authorized for submission to the UBCM in collaboration with the Strathcona Regional District; and THAT the Village of Gold River authorizes the Strathcona Regional District to receive and manage the funds on behalf of the Village of Gold River if the application is successful. CARRIED M. Roy – Jack Christensen Centre Rental Policy – Free Use/Discounted Rent and Utility Fees MOVED/SECONDED THAT the fee be increased to $40.00 per month, per room and be assessed to organizations receiving discounted rent or free use toward utility/hydro costs for 9 months/year (totalling $360.00), excluding June, July and August, unless Council waives the utility fee. AND THAT Council approve free use of space at the Jack Christensen Centre for the year 2021 for the following organizations: • Gold River Restorative Justice Society • Gold River Lions Club • Gold River Junior Canadian Rangers • Gold River Food Bank • Gold River Museum & Archive Society and that the $360.00 annual fee plus GST per room toward utility/hydro costs apply. DEFEATED M. Roy – Jack Christensen Centre Rental Policy – Free Use/Discounted Rent and Utility Fees MOVED/SECONDED THAT the Jack Christensen Centre Rental Policy be amended that Effective January 1, 2021 a fee of $30.00 per month, per room will be assessed to organizations receiving discounted rent or free use toward utility/hydro costs for 9 months/year (totalling $270.00), excluding June, July and August, unless Council waives the utility fee. AND THAT Council approve free use of space at the Jack Christensen Centre for the year 2021 for the following organizations: • Gold River Restorative Justice Society • Gold River Lions Club • Gold River Junior Canadian Rangers • Gold River Food Bank • Gold River Museum & Archive Society and that the $270.00 annual fee plus GST per room toward utility/hydro costs apply. CARRIED Regular Council Meeting April 6, 2021 4 M. Roy – Statutory Officer Appointment MOVED/SECONDED THAT Michael Roy be appointed Chief Administrative Officer in the interim for the Village of Gold River with the statutory responsibilities for Corporate Officer, Approving Officer and responsibility for administration of Bylaw Enforcement in accordance with the requirements of the Community Charter, Local Government Act and Land Title Act. CARRIED COUNCIL/INFORMATION ITEMS M. McElroy – AP Listing (Jan) MOVED/SECONDED THAT the AP Listing (Jan) report be received. CARRIED REPORTS OF COMMITTEES Economic Development Committee – Branding Roll Out MOVED/SECONDED THAT the Economic Development Committee report be received. CARRIED BYLAWS M. Roy – Official Community Plan Amendment Bylaw No. 705, 2021 and Zoning Amendment Bylaw No. 706.3, 2021 for third reading and adoption. MOVED/SECONDED THAT Council gives third reading and adopts Official Community Plan Amendment Bylaw No. 705, 2021. CARRIED MOVED/SECONDED THAT Council gives third reading and adopts Zoning Amendment Bylaw No. 706.3, 2021. CARRIED M. McLean – Trade Waste and Garbage Bylaw No. 612, 2001, Amendment Bylaw No. 612.11, 2021 for first three readings. MOVED/SECONDED THAT Council gives first three readings to Trade Waste and Garbage Bylaw No. 612, 2001, Amendment Bylaw No. 612.11, 2021. CARRIED M. McLean – Water Rates and Regulations Bylaw No. 613, 2001, Amendment Bylaw No. 613.8, 2021 for first three readings. MOVED/SECONDED THAT Council gives first three readings to Water Rates and Regulations Bylaw No. 613, 2001, Amendment Bylaw No. 613.8, 2021. CARRIED Regular Council Meeting April 6, 2021 5 M. McLean – Sewer Rates Bylaw No. 614, 2001, Amendment Bylaw No. 614.10, 2021 for first three readings. MOVED/SECONDED THAT Council gives first three readings to Sewer Rates Bylaw No. 614, 2001, Amendment Bylaw No. 614.10, 2021. CARRIED M. McLean – Financial Plan Bylaw No. 730, 2021 for first two readings. MOVED/SECONDED THAT Council gives first two readings to Financial Plan Bylaw No. 730, 2021. CARRIED CORRESPONDENCE City of New Westminster – Support for Laid-off Hotel and Tourism Industry Workers Straight Grain Inc. – Request for Zoning Bylaw Amendment MOVED/SECONDED THAT Council receive the correspondence. CARRIED MOVED/SECONDED THAT a letter of support for the City of New Westminster be sent. CARRIED MOVED/SECONDED THAT Administration prepare a report on amending the Zoning Bylaw to permit CSA A277 buildings in all residential zones. CARRIED TERMINATION MOVED/SECONDED THAT the meeting terminate. CARRIED Time: 9:08 pm B. Unger Mayor M. Roy Corporate Administrator Certified by the Corporate Administrator: M. Roy Corporate Administrator Regular Council Meeting April 6, 2021 6 Village of Gold River REPORT TO COUNCIL Regular Council Meeting April 6, 2021 Author: Maxine McLean, Director of Finance Subject: 2021 Financial Plan & Tax Rate Bylaw Information & Requirements RECOMMENDATION(S): That Council accepts the attached information regarding the Financial Plan and Tax Rate Bylaws and that we move forward towards adoption of the 2021-2025 Financial Plan Bylaw. PURPOSE To proceed with the Adoption of the 2021-2025 Financial Plan Bylaw. ATTACHMENT(S): 1. Province of BC Circular No. 21:07 2. Schedule “A” - 2020-2021 Tax Rate applied evenly throughout the classes 3. Schedule “B” - 2020-2021 Sample Assessment Changes & the Effect on Local Taxes DISCUSSION Attached for Council information is Circular No. 21:07 from the Province of BC. This Circular provides direction and information to Finance Administrators outlining requirements for an alternative process for readings while under the COVID Pandemic. Under the authority of the Emergency Program Order #M192 certain bylaws, which include the Financial Plan and the Tax Rates Bylaws, may be read and adopted at the same meeting. Alternatively, Council may proceed with the regular process of adoption over a few meetings, but they must both be adopted on or before May 14, 2021, with the Financial Plan adopted prior to adopting the Tax Rates Bylaw. Financial Plan The Financial Plan is on the Council Agenda tonight and may be taken to 3rd reading and Adoption, should Council choose. The Financial Plan includes a couple of minor changes from the presentation March 15, 2021 which do not impact the bottom line, but include: • 2020 COVID Funding ($557,000) - The Village utilized $84,782 in 2020 to offset additional costs and loss of revenue bringing forward $472,218 for future use. (shown within the Surplus funds as “Designated”) Regular Council Meeting April 6, 2021 7 • Water & Sewer Surge Protection Project $6,000 - $3,000 in each of the Sewer and Water departments were included, the costs will be offset by utilization of accumulated Gas Tax Revenue.
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