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1. What is the project's estimated budget/cost if available. Answer: In Exhibit F, the FYE 18 and FYE 19 budgets identify costs regarding Facility Maintenance. Professional Services are also a part of FM costs.

2. What is the temporary staffing volume / percentage as it pertains to this RFP? Answer: No temporary staff is currently used for Facility Maintenance

3. Are you willing to explore any additional services to the partnership to support your current labor model (parking lot, new E&G space, Res Halls, etc)? Answer: No. This RFP is solely for Athletic Facilities.

4. Who do they use for temporary labor? Answer: Temporary labor is hired by the provider.

5. How much is your student labor spend? Answer: The provider currently only uses student labor for conversions and not for facility maintenance or custodial.

6. Within the campus strategic plan there are new buildings coming online. When would these building be considered “live” and would UH consider including these to support a labor model? Answer: See #3

7. How does UH support the stadium/athletics from its current custodial partner(s) on campus? Answer: The University’s custodial partner is not involved in Athletic Facilities

8. How many events are scheduled per each location (TDECU Stadium, Alumni Center, and Athletic Center)? Answer: For TDECU Stadium, Men’s Football home games and the home games for the inaugural XFL season For , other commercial events are being booked. There will be approximately 5 days of graduations from University Colleges and 3 high school graduations. For , Men’s Baseball home games and 3-4 weekends of high school baseball playoffs For , Women’s Softball home games and 3-4 weekends of high school baseball playoffs

9. How many FTEs are staffed specifically for Alumni Center, Athletic Center? Answer: There are no Facility Maintenance FTE’s dedicated to AAC or any other single Athletic Facility.

10. What current “attendee” satisfaction programs have been implemented for athletic events? There are no attendee satisfaction programs that are available

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11. Is this a fixed price or a cost-plus agreement? Answer: The University will consider either option proposed by bidders

12. For the pricing, do we need to create a document similar to the FY19 budget or do you have a pricing sheet you would like bidders to use? Answer: Provide a document similar to the FYE 19 budget.

13. Pg. 18 What are the hours of operation you would like to have someone on site? Answer: On non-event days, 8:00 am – 4:00 pm.

14. Pg. 18 What are the expectations for response time for afterhours call outs? Answer: For after hours call outs, the provider will respond to emergencies or urgent requests, and all other matters of safety and facility damage prevention within 30 minutes of initial notification by a designated representative of the Athletic Department. Other non-emergency call outs should be responded to within 60 minutes. The provider will document labor time, materials, type of event, and date and time of the event.

15. Pg. 18 Do you have a list of audio and visual equipment that the bidder is responsible for maintaining? Answer: All office based/daily use equipment should be considered part of the provider’s facility maintenance responsibility. Game presentation related equipment is excluded from the provider’s responsibilities.

16. Pg. 18 Will we create a separate invoice for event coverage? Who decides how many people to keep on staff for each event? If we are not able to bill this separately, can you provide a list of planned events? Answer: The provider will provide a separate invoice for event coverage. The Athletic Department will determine the number of staff for each event in collaboration with the provider.

17. Pg. 20 What is the frequency of required pest control? Answer: Monthly

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18. Pg. 20 Can you provide the square footage of all facilities maintained in this agreement? Answer:

Facility Name Number Gross Area Useable Area Floors

Football Indoor Practice Facility 1 110,890 104,393 Guy V Lewis Development 3 57,027 48,750 Facility TDECU Stadium 2 846,150 588,329 Fertitta Center 2 189,804 160,604 Athletics Maintenance Building 1 870 749 Athletics Batting Cage 1 5,394 5,208 Alumni Center 2 20,224 17,693 Athletic Center 3 210,745 195,804 Darryl & Lori Schroeder Park 2 13,260 12,778 Cougar Softball Complex 2 5,253 5,253 1,459,617 1,139,561

19. Pg. 27 In the respondent questionnaire, there are multiple places where the University is asking for references where the bidder is providing food service. Should this read facilities maintenance instead of food service? Answer: Yes

20. Pg. 28 In the respondent questionnaire on question 33, are you wanting a sample schedule of facilities maintenance services, or is this question only for the custodial RFP? Answer: Yes, please provide a sample schedule of FM services.

21. Pg. 29 In the respondent questionnaire on question 46, are you wanting an example of Facilities Maintenance project work, or is this question only for the custodial RFP? Answer: Yes, please provide an example(s) of FM project work.

22. Pg. 29 Do we need to provide our own work order system? Does the school already have a work order system in place? Answer: The provider will need to provide its own work order system.

23. In the walkthrough you discussed the conversion team being part of the Facilities Maintenance, but there is nothing in the RFP that details the scope for a conversion team. How many people are currently on this team? Can you provide this scope? Answer: The Athletic Department has not made a decision regarding Conversion Services. This may be negotiated as an additional service with the Preferred Bidder.

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24. Will the winning contractor be responsible for the game and field lighting? If so, does U of H have a lift on site or will it have to be rented? Answer: Yes, the provider will be responsible for game and field lighting. A lift will need to be rented.

25. Will the winning bidder be responsible for the grounds? Mowing, flower beds, taking care of the natural fields, and maintaining the artificial turf? Answer: The Athletic Department has not made a decision regarding the servicing of Grounds. This may be negotiated as an additional service with the Preferred Bidder.

26. Who is responsible for the maintenance of the kitchen equipment: stoves, fryers, vent hoods, freezers, coolers, and all other equipment? If current contractor, can you provide equipment list and the historical spend data? Answer: The food and beverage services provider will be responsible for maintenance of the kitchen/pantry/commissary equipment. In Exhibit F, the documents TDECU Kitchen Equipment and TDECU Dry Pantry/Storage identify the list of related equipment.

27. Who is responsible for the pool maintenance in the natatorium? If current contractor, can you provide equipment list and the historical spend data? Answer: Pool maintenance is handled by the University’s Facilities Department and not the current contractor

28. Who is responsible for the maintenance of the video boards? If current contractor, can you provide the list of boards in scope and historical spend data? Answer: The video boards are maintained through a service agreement with the manufacturer

29. Who is responsible for maintaining the gym equipment? If current contractor, can you provide an equipment list and the historical spend data? Answer: The fitness equipment is the responsibility of the Athletic Department’s Strength and Conditioning staff. However, the provider may be required to provide some assistance on an occasional basis.

30. What type of building automation system do you use? Are there multiple systems? What do they control? Lights, HVAC, etc. Answer: For HVAC: Climatech, Honeywell, HTS, Kratos For Lighting: Synergy, Douglas Lighting Controls

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31. How many occurrences are there annually over $5,000? Can you provide the annual spend amout? Answer: There are typically 10-15 occurrences annually of expenditures that exceed $5k. Exhibit F provides the FYE 18 and FYE 19 budgets.

32. Can you provide a copy of the current monthly and annual financial reports submitted by the current contractor? Answer: In Exhibit F, the FYE 18 and FYE 19 budgets identify costs regarding Facility Maintenance.

33. Can you send an equipment list for the systems that the winning bidder will be maintaining? Answer: Exhibit F provides a Facility Maintenance/Custodial equipment list a. Fire – Past reports for the fire alarm, sprinkler, fire extinguisher, fire pumps, kitchen hood systems, and suppression systems for IDF rooms. Etc, Answer: Fire Control Systems are maintained by the University Facilities Department with the exception of hood ansul systems---will this be food service requirement now? b. HVAC – Equipment list including Chillers, Boilers, AHU’s VAV’s, DX Systems, Chill Water Pumps and Exhaust Fans Answer: Exhibit F provides a Facility Maintenance/Custodial equipment list c. Plumbing – Domestic Water Systems, Hot Water Heaters, Domestic Hot Water Boilers, Sump Pumps, Lift Stations Answer: Exhibit F provides a Facility Maintenance/Custodial equipment list d. Elevators – Number of elevators and how many stops for each? Elevator Maintenance is handled by the University Facilities Department

34. For contractors/respondents capable of providing multiple services (F&B, maintenance, and custodial or some combination), will the University of System accept a combined RFP response rather than 2 or 3 separate RFP responses, as long as the requirements are met? Answer: Yes

35. A copy of the agreement(s) with the current operator/provider of the services included in the scope of the RFPs listed above. Answer: A copy of the agreement with the current provider will not be made available

36. Please provide a list of upcoming events for TDECU Stadium, Fertitta Center and Darryl and Lori Schroeder Park. Answer: See #8

37. Copies of any current University capital improvement plans and/or budgets for the Athletic Facilities (if any). Answer: The proposed Five Year Capital Plan document is located in Exhibit F

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38. Copies of all current labor and work rule agreements for the Athletic Facilities (if any). Answer: There are none

General Questions: 39. Please clarify the number of hard copies and electronic copies the University requires. Per the RFP, pg. 4 requires one (1) original proposal and one (1) copy plus one (1) electronic copy, however on pg. 11, the requirements call for (1) original proposal and two (2) electronic copies. o For each of the hardcopies (both original and copies), please confirm that a three-ring binder for each document is sufficient binding. Answer: one (1) original proposal and one (1) copy plus two (2) electronic copy

40. Please confirm that all references to “Foodservice” in the Additional Submission Materials, beginning on page 27 of the RFP, should be read as “Facility Management.” Answer: All references to Foodservice in the Additional Submission Materials should be read as Facility Management

Facility Information: 41. Please provide attendance figures, broken down by event, for the past two fiscal years for each facility. Answer: In Exhibit F is the document that references attendance and food and beverage sales 42. Please provide any schedule of events for the next year. Answer: At TDECU Stadium, Men’s Football will begin play in September. 43. What are the specs for the proposed rigging system for Fertitta Center? Answer: Specs for the proposed rigging system are still being developed 44. Does Fertitta Center have a stage end and loading dock at the ramp? Answer: No 45. Please confirm that the is smoke free. Answer: The University of Houston is smoke free 46. Are the HVAC and lighting automation through a central computer? Answer: No, each system functions on a stand-alone basis 47. Please clarify if wifi and Das are available throughout the Complex. If not, please clarify which facilities have this. Answer: TDECU Stadium has DAS. All Athletic Facilities have Wi-Fi

48. What are the recycling rules, regulations and laws of the University? Please provide the current recycling and composting plan, if available. Answer: The University of Houston supports single stream recycling at every opportunity. Every attempt to recycle should be captured within the operation.

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Scope of Services: 49. Please clarify if the Contractor will be responsible for fire alarm, sprinkler system, vent, and hood inspections. Answer: Currently Facility Maintenance provides hood and ansul maintenance. Primary fire alarm and sprinkler for each building are maintained by the University’s Facility Services operation.

50. Please clarify if the fire suppression system and fire extinguisher are the responsibility of the Contractor. The fire suppression system is the responsibility of the University Facilities Department

51. Please confirm what type of conversions the University wants facility maintenance to oversee. Answer: See #23

52. Please clarify if the Contractor will have any responsibilities regarding turf care. Answer: See #25

53. Will the Contractor have any additional responsibilities outside of the scope of this RFP on major event/game days? Answer: The provider will be responsible for the scope listed in the RFP on game/event days. The Athletics Department may request the provider to handle other services.

54. Please clarify the scope of services of the Contractor will have in tailgating/tailgating events. Answer: The provider would have Facility Maintenance responsibilities for the Indoor Practice Facility on a regular basis and for any FM requirements during a football game. There are no other FM needs with regards to general tailgating. A conversions staff would be required to set up tent structures used during tailgating.

55. Please clarify if the CCTV and swipe access systems are a responsibility of the Contractor. Answer: CCTV is the responsibility of the University. Swipe access systems are the responsibility of the contractor.

Current Operations: 56. Please provide a list of any existing, exclusive third party partner, including term of the agreement. Answer: There are none

57. Please provide term of agreement for current vendors outlined in Exhibit F. Vendor Name Term

Answer: All vendors listed in Exhibit F have an annual contract with the current provider. A new provider would need to negotiate new agreements with sub contractors.

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58. Please provide a list of all current HUB subcontractor/vendors related to the scope of this RFP. Answer: The University has a HUB report that is provided monthly. The University may provide this information to the awarded contractor(s). A list of current professional service providers (HUB and non-HUB) can be found in Exhibit F.

59. Are there any existing IATSE or other Union agreements in place at any facility? Answer: There are none

60. Please clarify if any current maintenance agreements is mandated/executed by the City and/or the University. o If so, will the Contractor be involved in renegotiation of vendors and/or have the ability to replace these vendors? Answer: There are no agreements mandated by the University or the City of Houston for the Athletic Facilities Facility Maintenance.

61. Please provide a list of current equipment, broken down by facility. Answer: Exhibit F provides a list of major equipment inventory. o Does any current equipment need major repairs and/or replaced? Answer: The current equipment is maintained on a regular basis. No equipment has been identified by the current provider for immediate replacement. o Is any current equipment owned by the University? Answer: Yes o Is there any equipment that will not remain in the facilities upon transition to the new Contractor? Answer: All equipment remains with the University assuming buyout of the current provider’s investment is completed

62. Who is the current contractor and monitoring company for the fire alarm system? Answer: The University’s Facilities Department provides inspection and monitoring of the Fire Alarm system in the Athletic Facilities

63. Who is the current contractor for the elevators? Answer: The University’s Facilities Department provides inspection of all elevators in the Athletic Facilities

64. Is there a current facility maintenance program in place that meets, or exceeds, industry standards for comparable collegiate athletic facilities? This would include, but is not limited to staffing, scheduling, wages, facility audits, preventative maintenance programs, tracking and reporting systems, etc. Will we be able to access get access to the data?

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Answer: This is a question for bidders to respond to. Bidders should indicate whether their relevant experience addresses the above criteria

65. What is the ideal or anticipated contract length? a. Please confirm that contract length is 5-years with 1 optional 5-year renewal for a possible total Contract length of 10-years. Answer: The anticipated contract length for Facility Maintenance is for 5 years with one optional 5-year renewal

66. What is the envisioned reporting structure. Who will the provider’s site management report to? In short who on your side will oversee the contract? Please identify the UH position and reporting structure referred to in the RFP on page 23 in section 6.12, Contract Coordinator. Answer: TJ Meagher, Senior Associate Athletic Director − 67. What are the current staffing numbers / composition (position types) and employee licensing (i.e., for HVAC - universal CFC, Master Electrician, etc.)? Answer: current licenses 1st grade stationary engineer, HVAC-universal CFC, − Please provide existing org chart Answer: Exhibit F provides the existing organizational chart − Is the org chart in Exhibit F on page 26 representative of what UH desires for staffing and composition? Or are staffing numbers and composition up to the bidding contractor to propose? Answer: The organization chart was supplied for reference purposes. Bidders should propose their own organization chart and staffing levels to execute the Service. − Is there an expectation of a 1 to 1 replacement of staff to cover absences, vacations, sick? Answer: Yes for cases of extended leave − Is the contractor payroll for “Hours Paid, full time employees” or “hours worked”? Answer: budget should encompass hours paid

68. Please verify if there are any Collective Bargaining Agreements to consider in this exercise? Answer: There are none

69. Regarding employee benefits: If available, please provide current coverage and premium details with information on single, single plus spouse, family enrollments etc.? Answer: The provider will assume costs for Employee Benefits

70. Regarding pensions – any state requirements we need to consider if employees are to be kept whole?

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Answer: All employees should be considered the employees of the provider and are not considered a University employee

a. On page 19 of the RFP in section B. “The following provisions shall apply to the Contractor’s personnel engaged in the performance of services at the Athletic Facilities:” it states, “All facility maintenance employees are employees of the Contractor and not the University”. b. Are there any UH maintenance employees that might be included in this contract that would be affected? Answer: There are none

71. Regarding employee compensation. Is it desired that all staff be kept 100% whole, or can local area rates be applied? Please provide current rates of pays for ALL roles currently employed. Answer: Local rates can be applied. Pay rates for employees will not be provided.

72. Please provide a copy of last year’s and this year’s Facilities operational budgets. Answer: Exhibit F provides the FYE18 and FYE19 budgets. − It only appears to contain “Actuals” and not Budgeted v Actual” amounts. If available, provide the “Budgeted Vs. Actual” for FY 18? Answer: Budgeted vs. Actual will not be provided Please provide the previous year Actual spend Answer: All available financial information regarding expenditures can be found in the FYE18 and FYE19 budgets.

73. Please confirm if Energy and Utility Management is included in this RFP Scope. If so, please provide, if possible and readily available, the past two (2) years utility information for gas, water and electricity by building. If not, then actual spends. Answer: Gas, water and electricity costs are absorbed by the University.

74. Does UH Athletics have a properly commissioned CMMS or is it required that the contractor be responsible for providing and populating a new CMMS system? Essentially - is it desired to properly populate and fully leverage a system? Answer: The current provider has its own CMMS system. A new provider would need to provide its CMMS system.

a. In Exhibit F, page 26 of 48, there is reference to a TMA Administrator on the org chart.

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− Is TMA the Computerized Maintenance Management System (CMMS) currently being used? Answer: Yes − If not TMA, what is the current CMMS and what modules are currently in place and being utilized? For example: PM; Requested Work; Event Scheduling, etc. − If a CMMS is in place may we receive a summary of all work performed in the past full year? Such report should show work by type, shop or trade, completion rates and total hours and parts/materials spend. Answer: For Calendar Year 2018, the following were completed: 5,993 Work Orders 2814 Preventive Maintenance 3,089 Corrective 90 Project Is it permissible for the contractor to install a different CMMS than the one currently being utilized? Answer: Yes, a new provider will need to provide its own CMMS system. Before installation, the University will need to review the cost of the system.

75. To correctly populate a CMMS, it is essential to carry out asset inventory and tagging. Should the contractors include costs for this vital service or is there MEP asset information in place and up to date? Answer: The equipment is tagged in the current provider’s CMMS system (TMA). If a new provider is selected, the equipment tagging would need updated to contractor system a. If yes, please provide in excel. b. A comprehensive asset list (Excel preferable) is needed of all major maintainable equipment. A summary is fine showing something like the following example, for site / each building – a data dump from existing CMMS would be good too: Answer: Exhibit F provides a list of equipment to be maintained

Description / Type Quantity  Air Compressor Assy. Air Dryer Air Handler Ansul System Boiler Chemical Neutralization Trap / Tank

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Chiller Condenser Cooling Tower Assy. Domestic Water Duplex / Triplex Ductless or Mini Split System Electric Mains Electric Panel Elevator Emergency Light Escalator? Exhaust Fan Exit Lights Fan Coil Unit Fire Damper Fire Extinguisher Fire Pump Gearbox - N/A Genset Grease Trap Heat Exchanger? Heat Pump? Heat Recovery / Dehumidifier Unit Hydrant Interior Fire Alarm Kitchen Hood Lab Hood Make Up Air Motor

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Pool System Pump Assy. Return Air Fan Roof Top or Packaged Unit RTU DX Security Systems / Central Station Sewage Ejection System Sink Sprinkler / Standpipe Storage Tank Supply Vent Fan Transfer Switch Transformer Unit Heater Univent Urinal Variable Freq. Drives Water Closet / Bowl Water Fountain Water Heater Water Softener Water Treatment Center

76. Who should financially handle contracts for special third-party vendors? a. For example, contractor holds contracts and pays, or will UH hold the contracts, but the chosen contractor manages the contracts? Answer: The provider will hold the contracts with specialty third-party vendors b. Essentially, is it desired that all contract costs will reside with the provider and be invoiced to UH for total monthly all-inclusive service? Answer: The provider will invoice and pay the costs of contracts as part of its Facility Maintenance Services

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c. The question above applies to contracts such as: (indicate who is to hold what)

Service Object Institution Provider Water treatment x (internal x (campus building loops) water loops) Vertical Transportation - elevators x Waste Management x Pest Control x Environmental / Backflows x (building x (utility based) based) Kitchen Equipment / Grease traps x x (EHLS handles grease traps with coordination ) Gensets – Load Testing & Service x Interior Fire Alarms / Life Safety Equipment incl. extinguishers, EM & x (lighting) x Exit Lights etc. Sprinkler / Standpipes Test & Service incl. Fire Pumps x Chiller Special Service incl. eddy currents etc. x Boiler Special Service (tune ups, insurance inspections & emissions x test) Building Automation or any aged controls x Security Cameras and Access Controls x X (cameras)

77. Are current third-party equipment maintenance contracts available for review? Answer: No What is the current spend? Exhibit F provides FYE 18 and FYE 19 budgets Are the expenditures in Exhibit F correct and representative of 3rd party contracts the awarded provider will carry? Answer: The expenditures are representative of 3rd party contracts the provider will carry

78. Section VIII, items 61 and 62 asks for historical participation in HUB/MBE/MWBE. Please verify the 26% participation goal listed in Exhibit B and if there are any HUB/MBE/MWBE mix ratios required in those categories. Answer: The utilization goal as stated in Exhibit B only speaks to HUB utilization as that is the only certification the University recognizes. In regards to the question, in Section 8 we

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recognize that other entities accept various minority certification and we wanted to provide an opportunity for respondents explain your procedures/initiatives using HUB/MBE/MWBE. No mix ratio is required.

79. Is it desired that contractor is to include ALL Equipment & Supplies for Maintenance services and repairs. a. Does this include vehicles Answer: Yes b. Should we provide all lifts, and specialized maintenance shop, test and diagnostic tooling? Answer: Yes

80. Regarding repairs, is there a desired repair threshold dollar amount that the contractor is expected to hold? − If yes, what happens if a repair exceeds the threshold? Would the client cover the entire cost, or will the contractor still be responsible for covering amounts up to the threshold? Answer: The threshold is $1,500 per incident. Any repair that is estimated at $2,500 requires University review − Beyond individual incident threshold expenditures, will there be a cumulative $ cap on contractor expenditures? Answer: All non-emergency single source budgeted program expenditures totaling $5,000-$25,000 shall require prior approval from the Senior Associate AD for Finance in advance of proceeding and are documented with a Program Budget Approval (PBA) form. The PBA approval form must be signed by the following individuals: (1) Person Requesting Expenditure (2) Provider’s General Manager (3) The Senior Associate AD for Finance. Non-Emergency repairs with a total project cost of between $5,000-$25,000 will be documented and shall include all related invoices and discussed within ten (10) business days following the corrective action. An emergency repair totaling $25,001 and above requires verbal and written email notification to the Senior Associate AD and a verbal and written approval from the Senior Associate AD for Finance before proceeding. An emergency repair totaling $25,001 and above will be documented with an Emergency Program Budget Approval (PBA) form. The PBA approval form must be signed by all of the following individuals: (1) The Provider’s General Manager (2) the Vice President of Athletics (3) the Senior Associate AD for Finance and, (4) the University’s Senior Associate Vice Chancellor.

81. Is there any attic stock / supplies available for contractor use the first year? Answer: There is some remaining attic stock from Athletic Facilities constructed in the last five years. The amount of stock is not comprehensive.

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82. Are there any vehicles currently in place and available for contractor use or are we to include new? a. If yes, please provide VIN and other pertinent info such as age and condition. Answer: Carryall 700 (housekeeping), 2-carryall 300 (MNT), Toro Workman (CONVERSIONS), Toro MDE (CONVERSIONS), 2-Villager 4-passenger carts(GENERAL USE): all are approximately 5 years in age

83. Assuming not all plant or mechanical equipment is in satisfactory running condition, should we include costs to carry out an existing deficiency study to protect all parties or even a Capital Assessment Plan? a. In Exhibit F, page 13 of 48, the incumbent contractor states: “It is recommended that a current Facilities Condition Assessment be completed prior to June 1, 2018 to allow for an in-depth review of the current state of Athletics facilities and proper identification of major systems risk in order to complete expenditure recommendations for planning purposes.” Answer: The University will conduct a Facility Condition Assessment at a date to be determined Was the condition assessment recommended by the incumbent contractor Completed? Answer: The University will conduct a Facility Condition Assessment at a date to be determined And if so, is the existing capital assessment plan available for review? Answer: Exhibit F provides the current 5-year capital expenditure plan If not, should we include the cost to perform a life cycle / deferred maintenance study? Answer: The cost to perform a study should not be included at this time

84. On Page 17 of the RFP in Section C. The following provisions shall apply to Contractor’s quality assurance and control of services and supplies: it is stated that “The Contractor shall develop a deferred maintenance schedule and budget for all aspects of the operation” Please clarify if ABM should include the cost to perform a new life cycle / deferred maintenance study. Answer: The cost to perform a study should not be included at this time

85. On page 29 of the RFP, in the section Additional Submission Materials, item 49. Capital Improvements it states “Describe your process for development of a capital improvements list. Describe your role in the development of a long-term, capital improvement program”.

a. Is it expected that the “Program cost” to manage capital projects be a part of the contractor’s main proposal, or is it a separate item? Answer: Identification of capital projects and oversight of completion should be part of a bidder’s proposal b. Is there a capital repair and improvement history we can see? Answer: Exhibit F provides the current 5-year capital expenditure plan

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86. Assuming there is a contractor repair cost threshold, how are repairs currently handled that exceed the threshold? – what is the decision process, as this impact’s execution? Similarly, if multiple bidding is stipulated then this too may affect timely execution. Answer: See #80

87. Will the contractor be responsible for ALL cosmetic repairs / block painting or will cosmetic project costs be the responsibility of the client with the provider sourcing the bids and managing the jobs? Answer: The provider will be responsible for cosmetic repairs/block painting

88. Should contractors hold a line to cover major project painting or will this reside in an object within your budget? Answer: See #80

If contractor is to hold funds - Painting expectation always needs clarified – what constitutes project vs touch up – provide an example. Answer: See #80 regarding non-emergency expenditures

89. Are work order histories, mechanical operating logs, blueprints and records, which are the property of the client, available? Answer: These items will not be provided

90. Do you have a listed backlog of work, repairs from how things are processed now? Answer: This information is not available at this time

91. How do you currently review, analyze and report utilities - in view of maintaining ongoing energy use data? Will this be under the contractor? Should we include a module to track all utilities? Answer: Utilities are maintained by the University

92. Are there any LEED building designations that will need to be maintained or LEED certifications that UH is seeking to obtain? Answer: No

93. For the following 11 buildings/athletic areas that are listed In Section 6.1 General Requirements on page 17:

• Athletics/Alumni Center • TDECU Stadium • Indoor Practice Facility • Fertitta Center • Guy V. Lewis Developmental Facility

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• Darryl and Lori Schroeder Park • Cougar Softball Stadium • *CRWC Natatorium (Pool size, capacity and use type) *See question 30 • Yeoman Fieldhouse • Carl Lewis International Complex • Barbara Wallace Winston Tennis Facility

Please provide, if available, the following information: Type and Use Answer: https://uhcougars.com/sports/2018/6/12/facilities-facilities-html.aspx Physical Address Gross SQFT Net SQFT Cleanable SQFT Date of Construction Answer: There are floor plans provided in Exhibit F. Square footage amounts are listed below:

Facility Name Number Gross Area Useable Area Floors

Football Indoor Practice Facility 1 110,890 104,393 Guy V Lewis Development 3 57,027 48,750 Facility TDECU Stadium 2 846,150 588,329 Fertitta Center 2 189,804 160,604 Athletics Maintenance Building 1 870 749 Athletics Batting Cage 1 5,394 5,208 Alumni Center 2 20,224 17,693 Athletic Center 3 210,745 195,804 Darryl & Lori Schroeder Park 2 13,260 12,778 Cougar Softball Complex 2 5,253 5,253 1,459,617 1,139,561

94. *During the Prebid Meeting it was mentioned that the CRWC building and Natatorium were not an Athletics Department responsibility but was included in the RFP in case there was a future need to utilize the selected contractor for assistance.

Please clarify that this is correct, and if so: a. Should the price to service the CRWS Natatorium be an alternate add-on and priced separately?

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b. Please indicate the pool size, type and function. (i.e. dimensions and gallons, swim lane, high dive, etc..) Answer: Bidders should not provide pricing to service the CRWC and Natatorium as part of their response

95. Hardware, Locks and Keys – is a fully licensed and bonded locksmith required or desired? Answer: No locksmith is required a. Are associated parts and supplies, i.e., cores, hardware, tools, the responsibility of the contractor and to be included in the base price? Answer: Athletic Facilities were recently re-keyed. Bidders should not include pricing other than to maintain the current system

96. Please provide any details associated with event calendar for the past year and any records of overtime or additional labor associated with the event. Answer: All football and basketball events along with some special events have required Facility Maintenance support. Based on the agreement with the current provider, these are typically classified as overtime hours. The number of hours varies based on the type of event and the nature of the request. Event related facility maintenance labor is billed back to an Athletic Department event budget that is separate and distinct from the line items found FYE 18 and FYE 19 budgets.

97. Is there a recent update on any hazmat / Asbestos Containing Materials (ACM) issues? Answer: No Are all ACM records current? Answer: The University has final records with updates from the Fertitta Center renovation.

Additional questions: a. On page 18 of the RFP in Section 6.2 Services to be Performed, there is a defined duty of “perform abatement services as required”.

Please provide the type of abatement that may be required; and if there are any hazmat / ACM issues. Are there any current assessments or inspections for hazmat / ACM, including lead in paint? If so, will they be provided? Answer: Hazmat/ACM would be handled by a subcontracted service in coordination with University Environmental Health and Life Safety

98. In section 6.2 Services to be Performed, section A: It states, “The following functional operational requirements shall apply to the Contractor’s responsibilities at the Athletic Facilities:”

• “Provide Service Calls (non-maintenance, discretionary work). “

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Please provide examples of this type of service call and historical frequency If available. Answer: Examples include: a refresh of office spaces when vacant, an install of wall mounted fixtures (i.e. dry erase boards). The frequency of service calls varies • “Coordinate Multiple Trades” The RFP stipulates that all maintenance employees are employees of the Contractor. Are there other Trades employees that are not on Contractor payroll that will be coordinated? It is assumed that the provider will manage and coordinate the Trades employees under its control. Please clarify if this means something else. Answer: The Provider will only manage the efforts of the Trades employees under its control • “Execute minor/routine maintenance, construction and renovation projects in-house” What are example types, scope and $ threshold of this category of project? Answer: See #80 a. “Provide maintenance support for major construction and renovation projects:

− Technical design review − In progress inspections − Outage support − Commissioning − Assistance with final inspection, acceptance, and turnover”

Please clarify what “maintenance support” means for the above bulleted items. Does this mean the contractor performs these services? Or does this mean the contractor provides “support” to another entity or professional service that is performing these tasks? Answer: The Provider will provide support to another University entity If assumed not to be part of the contract scope to “perform” but rather “support”, Is the awarded contractor able to bid on any of these items? Answer: The Provider may be able to bid on some of these services depending upon its expertise

b. “Analyze, program, maintain and outsource as needed all building automation systems/equipment”

What is the current Building Automation System (BAS) being used? Is it centrally controlled or is there a separate BAS by building/location? Is there a detailed point list for the digital controls that can be provided?

Answer: There are separate building-by-building controls which are not centralized and include Climatech, Honeywell, HTS, Kratos. A point list not available.

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c. Provide additional labor as required for various other services such as game day and special event support requirements

Is the “additional labor” at a billable rate and should it be broken down in a separate attachment? Please give example of “various other services duties” and support

Answer: Additional labor will be at a billable rate. Bidders may include hourly rate(s) for such services as conversions labor or grounds maintenance

99. Regarding Food Service Equipment – While touring the TDECU Stadium, it was asked if the food service equipment in the food prep areas are included in the maintenance RFP scope. The initial answer was “yes, the facility owns the equipment, so it would be part of the scope, please put that question in writing”.

a. If the maintenance of food service and preparation equipment is included in the maintenance scope, please provide: i. a full inventory of the equipment, including make, model, age, to be included; and ii. Current service providers list, if any, for said equipment, hoods, Ansul systems, etc..

Answer: Food service provider maintains equipment specific to food preparation inclusive of hoods and ansul

100. Regarding Pest Control – Please clarify if the Maintenance RFQ scope includes the kitchen areas, food prep areas and storage areas. And, confirm if pest control is required outdoors and if so, is there a perimeter or distance from Athletic buildings and areas where it is applicable. Answer: The subcontractor to the Facility Maintenance provider will be responsible for pest control. Beyond building perimeter, pest control would be the responsibility of grounds.

101. Regarding Parking Lots, Paving’s and Road Surfaces Maintenance (beyond cleaning). Who is responsible for physical repairs and upkeep, i.e., patching, resurfacing, line painting, parking bumpers and poles, barricades and signage? If included in the Maintenance Scope, what are the physical areas or boundaries for the Athletic Facilities areas (as apposed to the UH non-athletic areas). Answer: The University’s Facilities Department is responsible for these services for parking lots, sidewalks, signage, etc.

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102. Are the Scoreboards and Public Address Systems included in the maintenance responsibility of this RFP”? If so, Please provide a list of scoreboards, PA Systems by type and model; and Please provide list of 3rd party service providers and last year’s budget and spend Answer: Scoreboards and audio/visual are maintained through a service agreement with the manufacturer

22 | Page Fertitta Center Sales - 2018-19 season

Dec Jan Feb Mar Total

Food Sales $ 51,340.68 $ 56,890.29 $ 48,314.80 $ 22,696.66 $ 179,242.43 Beverage Sales $ 37,903.18 $ 35,520.63 $ 40,136.41 $ 22,456.93 $ 136,017.15 Draft Beer Sales $ 2,133.21 $ 1,947.50 $ 2,841.64 $ 593.80 $ 7,516.15 Bottle/Can Beer $ 69,048.95 $ 45,957.20 $ 50,062.50 $ 38,010.80 $ 203,079.45 Liquor Sales $ 30,486.24 $ 14,399.69 $ 16,907.73 $ 13,616.91 $ 75,410.57 Wine Sales $ 2,772.26 $ 3,215.29 $ 2,073.28 $ 1,238.11 $ 9,298.94 WholeSale Sales $ 31,820.31 $ 25,808.94 $ 12,337.40 $ 10,077.00 $ 80,043.65

Total $ 225,504.83 $ 183,739.54 $ 172,673.76 $ 108,690.21 $ 690,608.34 University of Houston Athletic Facilities - Square Footage

Facility Name Num Floors Gross Area Useable Area Assign Area

Football Indoor Practice Facility 1 110,890 104,393 100,984 Guy V Lewis Development Facility 3 57,027 48,750 36,285 TDECU Stadium 2 846,150 588,329 113,549 Fertitta Center 2 189,804 160,604 97,236 Athletics Maint. Building 1 870 749 749 Athletics Batting Cage 1 5,394 5,208 5,208 Alumni Center 2 20,224 17,693 13,723 Athletic Center 3 210,745 195,804 167,640 Darryl & Lori Schroeder Park 2 13,260 12,778 8,176 Cougar Softball Complex 2 5,253 5,253 1,459,617 1,139,561 Street

3820 Holman St. 3480 Cullen Blvd 3700 Cullen Blvd 3422 Cullen Blvd 3912 Elgin St 3902 Elgin St 3204 Cullen Blvd 3204 Cullen Blvd 4000 Elgin St 3650 Elgin St