Libraries as Publishers Using to Produce OA Content

Tabatha Farney Web Services Librarian Kraemer Family Library November 21, 2009 Ideas Covered

• publishing • Using Open Journal Systems • URJ-UCCS case study

“Decision Making” created by http://www.flickr.com/photos/sunshinecity/ “Libraries have always been creators or publishers of information.” – Catherine Harboe-Ree Introducing OPEN ACCESS PUBLISHING What is Open Access?

“Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions.” –

“Copywrong” created by wakingtiger Modes of Open Access publishing: - OA Repositories - OA Journals Libraries in OA publishing (part 1)

School Libraries o Lack of general discussion in literature? o Idea: Student OA journals in teaching (Kopak, 2008)

Public Libraries o Public Library 2.0 concept (Chowdhury, Poulter and McMenemy, 2006) o “community repository” (Boss, 2006) Libraries in OA publishing (part 2)

Academic Libraries o Institutional Repositories o Dedicated publishing offices o Journals o Book presses

“Reference desk, Memorial Library” created by cavlec 2008 ARL Report “Research Services”

65% of the 80 responding libraries are currently offering or planning to offer a publishing service

* 88% of the publishing libraries are publishing journals 2008 ARL Report Sources of Funding for Individual Journal Titles Practicality of Libraries as Journal Publishers • Need? • Costs? • Staffing • Technology Requirements • Time

“The completion of a publishing system’s set-up is by no means the end of journal management; rather, it represents the beginning of the journal’s ongoing expenses.” – Jingfeng Xia Part 2: Introducing Open Journal Systems (OJS) Journal Management Systems

Def: software that facilitates the journal publishing process • aka: publishing system or publishing platform

Come in many flavors:

9 Off site hosting 9 Locally hosted 9 Proprietary 9 Open source 9 Varying prices 9 Different functionalities Lists of Journal Management Systems

Open Source Proprietary • Open Journal Systems • DigitalCommons (PKP) (Berkley Electronic Press) • Digital Publishing System • BenchPress (DPubS by Cornell) (HighWire Press) • E-Journal (Drupal) • eJournalPress About Open Journal Systems

• Developed by the Project

• Group includes faculty members, librarians, and graduate students OJS: Pros & Cons

Pros Cons • Free • “Indirect” costs • Open source • Support issues • Local installation (local • Requires access to web control) server and tech savvy • Customizable, but ready staff “out of box” • Major customizations • Instant dissemination via require HTML, PHP and Google Scholar MySQL • Minimal internal statistics OJS Examples

• Idaho Librarian Official publication of the Idaho Librarian Association. • Library Student Journal Founded in 2006 by Masters students in the Department of Library and Information Studies at the University at Buffalo. • Collaborative Librarianship A peer-reviewed library journal sponsored by Colorado Academic Library Consortium, Colorado Library Consortium, Colorado Alliance of Research Libraries, Regis University, University of Denver. Part 3: URJ-UCCS Case Study Need for URJ-UCCS: Faculty Survey

Faculty willing to encourage students to publish in a Library hosted OA student journal 24%

Yes No 3% Unsure

73% Need for URJ-UCCS: Filling a Niche

• Unique publication on campus

• Showcasing quality student research

© University of Colorado at Colorado Springs URJ-UCCS Costs

• 2 “part-time” workers Staffing = $0 • Slew of “volunteers”

Technology = $0 • OJS is free • Uses campus servers

• Embedded into research Time = $0 time

Total Direct Costs = $0 (or priceless) Meet the URJ-UCCS Scope

URJ-UCCS publishes high quality research and creative works produced by undergraduate students across the University of Colorado at Colorado Springs campus. Fast Facts

™ First released in Aug. 2008

™ Irregular publication

™ Faculty review process

™ Uses a license URJ-UCCS: http://ojs.uccs.edu Using OJS

Installation – Handled by campus IT Customization • Minor changes • plugins Continuing Management – Easy in the system Setbacks

Becoming a “journal manager” Responsibilities Include: • Maintain the journal and system • Market & solicit content • Copyediting & layout editing • Create and publish issues • Collaborating with faculty

Inexperience in publishing process = learning curve

“Difícil Decisión / Hard Decision” created by juanignaciosl Learning from Mistakes

Steps to improve the URJ-UCCS: 1. Reviewed other Undergraduate Research Journals 2. Read guides to journal publishing 3. Worked with other librarians to identify content

Make the service manageable for your library!! Last, but not least… CONCLUSIONS URJ-UCCS Success

• Published 28 student papers in 5 issues – Sixth issue coming soon! • Increased journal usage – usage in other countries – Some papers downloaded over 450 times • Administration & Faculty interest Room to Grow

• Taking advantage of OJS – Redesigning the journal – Adding more plugins – Integrating with UCCS repository? • Marketing to readers Overall Recommendations

• Review your situation and need • Make it manageable • Long term planning at the beginning • Marketing is key Sources

Cathrine Harboe-Ree, “Just Advanced Librarianship: The Role of Academic Libraries as Publishers,” Australian Academic & Research Libraries 38,1 (March 2007): 15-25. Peter Suber. “A Very Brief Introduction to Open Access.” http://www.earlham.edu/~peters/fos/brief.htm Rick Kopak, “Open Access and the Open Journal Systems: Making Sense All Over,” School Libraries Worldwide 2008. 14 (2): 45-54. Gobinda Chowdhury, Alan Poulter, David McMenemy. “Public Library 2.0: Towards a new mission for public libraries as a “network of community knowledge." Online Information Review 2006. 30 (4) 454 – 460. Richard W. Boss. Institutional Repositories. PLA TechNotes (June 2006), http://www.ala.org/ala/mgrps/divs/pla/plapublications/platechnotes/ALA_print_l ayout_1_530635_530635.cfm Karla L. Hahn, Research Library Publishing Services: New Options for University Publishing (March 2008), http://www.arl.org/bm~doc/research-library- publishing-services.pdf (accessed July 28, 2009). Jingfeng Xia, “Library Publishing as a New Model of Scholarly Communication,” Journal of Scholarly Publishing 40,4 (July 2009): 370-383. Sources

“New Look, Enhanced Services for eScholarship: UC’s Open Access Digital Publishing Service Launches New Site October 19.” University of California (Oct. 19, 2009), http://escholarship.org/Release_Oct19.pdf John Willinsky, “Open Journal Systems: An Example of Open Source Software for Journal Management and Publishing,” Library Hi Tech 23.4 (2005): 504-519. Your time to shine… QUESTIONS/COMMENTS Guides to help you start publishing

• David Solomon, Developing Open Access Journals: A Practical Guide (Oxford, England: Chandos Publishing, 2008). An abbreviated free version is available at: http://www.developing-oa-journals.org/Guide_to_developing_oa_journals.pdf

• Public Library of Science, “Publishing Open-Access Journals: A Brief Overview from the Public Library of Science.” http://www.plos.org/downloads/oa_whitepaper.pdf

• Sally Morris. Getting Started in Electronic Journal Publishing.5th ed. INSAP. 2005. http://www.inasp.info/file/4f27e4469395717484b2d9581e20016a/book-getting-started-in- electronic-publishing.html

• Lorna Shapiro, “Establishing and Publishing an Online Peer-reviewed Journal: Action Plan, Resourcing, and Costs.” , 2005. http://pkp.sfu.ca/files/OJS_Project_Report_Shapiro.pdf

• Scholarly Publishing and Academic Resources Coalition (SPARC), Journal Management Systems. http://www.arl.org/sparc/publisher/journal_management.shtml .

• Mark Cyzyk and Sayeed Choudhury, “A Survey and Evaluation of Open-Source Electronic Publishing Systems.” Johns Hopkins University and the Open Society Institute, April 2008. https://wiki.library.jhu.edu/display/epubs

• Open Access Directory. Simmons College. http://oad.simmons.edu/oadwiki/Main_Page