Public Document Pack Resources Legal and Democratic Services The Lonsdale Building The Courts Carlisle Cumbria CA3 8NA Fax 01228 226372 Tel 01228 606060 Email [email protected]
25 February 2011
To: The Chair and Members of the County Council Local Committee for Allerdale
Agenda
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
A meeting of the County Council Local Committee for Allerdale will be held as follows:
Date: Monday 7 March 2011 Time: 10.00 am Place: Room 1, Moorclose Community Centre, Needham Drive, Workington
Angela Harwood Assistant Director – Legal and Democratic Services
NB At the close of the meeting, there will be a private briefing for Members on progress on bridges in Workington.
Group Meetings:
Labour: 8:45am Room 2 Conservative: 8:45am Room 3
Enquiries and requests for supporting papers to: Claire Bradshaw Direct Line: 01228 226364 Email: [email protected]
This agenda is available on request in alternative formats
Building pride in Cumbria
1 MEMBERSHIP
Conservative ( 7) Labour (7) Liberal Democrat (1)
Mr EW Nicholson (Chair) Mr G Humes (Vice-Chair) Miss ED Barraclough Mr J Cowell Mr AL Barry Mr DS Fairbairn Mr W Cameron Mr M Johnson Mrs BA Cannon Mr A Kennon Mr JS Holliday Mr AJ Markley Mr KA Little Mr E Martin Mrs M Rae
Independent ( 1)
Mr T Fee
ACCESS TO INFORMATION
Agenda and Reports
Copies of the agenda and Part I reports are available for members of the public to inspect prior to the meeting. Copies will also be available at the meeting.
The agenda and Part I reports are also available on the County Council’s website – www.cumbria.gov.uk/councilmeetings/
Background Papers
Requests for the background papers to the Part I reports, excluding those papers that contain exempt information, can be made to Legal and Democratic Services at the address overleaf between the hours of 9.00 am and 4.30 pm, Monday to Friday.
2 A G E N D A
PART 1: ITEMS LIKELY TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC
1. DECLARATIONS OF INTE REST
To disclose any personal and prejudicial interests relating to any item on the agenda.
NB The following is a summary of what constitutes a personal interest and a personal and prejudicial interest. Please seek advice or refer to the Code of Conduct (paragraph 8) for full definitions.
PERSONAL INTERESTS
You have a personal interest if the issue being discussed in the meeting affects the well- being or finances of you, your family or your close associates more than most other people who live in the Electoral Division affected by the issue.
Personal interests are also things that relate to an interest you must register.
N.B. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak.
A personal interest should be declared as follows:
I have a personal interest in agenda item [ ] regarding the report on [ ] because I am [ ].
PERSONAL AND PREJUDICIAL INTERESTS
If you have a personal interest in a matter you will also have a prejudicial interest in that matter if the interest is one which a member of the public, with knowledge of the relevant facts, would reasonably regard as so significant that it is likely to prejudice your judgement of the public interest. If you have a personal and prejudicial interest you must withdraw from the meeting room for that item, unless you are there to make representations and the public have the same opportunity to do so
NB You only have a prejudicial interest if the matter
• affects your financial position or that of your family, close associate, employer etc or it • relates to a regulatory matter
A personal and prejudicial interest should be declared as follows:
I have a personal and prejudicial interest in agenda item [ ] regarding the report on [ ] because I am [ ].
Advice on this can be sought from staff in Legal and Democratic Services. Members are
3 requested to seek advice, wherever possible, before the meeting starts.
2. APOLOGIES
To receive any apologies for absence.
3. EXCLUSION OF PRESS A ND PUBLIC
To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.
4. PUBLIC PARTICIPATION
At this stage, no questions, petitions or deputations have been submitted for this meeting.
5. MINUT ES
To confirm the minutes of the meeting held on 31 January 2011 (enclosed).
6. AREA ENGINEER - ARRANGEMENTS IN ALLE RDALE
[Electoral Divisions – All Allerdale]
The Assistant Director Highways and Transport will provide a verbal report.
7. PROGRESS ON ACTION A RISING FROM PREVIOUS MEETINGS
[Electoral Divisions: All Allerdale]
To consider a report by the Area Support Manager (copy enclosed).
This report updates the Committee on action arising from previous meetings.
8. CHILDREN AND YOUNG P EOPLE - WORKING GROUP - 7 FEBRUARY
[Electoral Divisions: All Allerdale]
To consider the minutes of the meeting of the Children and Young People’s Working Group held on 7 February 2011 (copy enclosed).
9. COMBINED GRANTS PANE L - 7 FEBRUARY
[Electoral Divisions: All Allerdale]
To consider a report by the Area Support Manager (copy enclosed).
This report sets out the recommendations made by the Combined Grants Panel at its meeting on 7 February 2011.
4
10. HIGHWAYS AND TRANSPO RT WORKING GROUP - 11 FEBRUARY 2011
[Electoral Divisions – All Allerdale ]
To consider the minutes of the Highways and Transport Working Group held on 11 February 2011 (copy enclosed)
Attention is drawn to:- Minute 109 - Papcastle Commuted Sum Minute 110 – Timber Transport Allerdale Minute 111 – Local Committee Devolved Budget
11. LOCAL COMMITTEE DEVOLVED BUDGET 2010/11
(1) Highways Budget
[Electoral Divisions: All Allerdale]
To consider a report by the Corporate Director – Resources (copy enclosed).
This report presents the actual expenditure and commitments recorded against the Local Committees Communities Budgets as at end of January 2011.
(2) Communities Budget
[Electoral Divisions: All Allerdale]
To consider a report by the Corporate Director – Resources (copy enclosed).
This report presents the actual expenditure and commitments recorded against the Local Committees Communities Budgets as at end of January 2011.
12. ELECTORAL DIVISIONS - LOCAL CAPITAL SCHEME S
[Electoral Divisions : Seaton, Solway Coast]
To consider a report by the Chief Executive (copy enclosed).
This report, seeking to commit elements of the Local Capital Scheme budget, includes Members’ proposals that have been sufficiently worked up, to enable Local Committee to consider spending decisions .
13. PROGRESS UPDATE ON T HE CREATION OF AN AL LERDALE CREDIT UNION
[Electoral Divisions: All Allerdale]
To consider a report by the Chief Executive (copy enclosed).
5
This report updates the Local Committee on progress made to date about the merger of the Maryport and Workington Credit Unions to form a larger Allerdale Credit Union consistent with the Allerdale local authority area.
14. APPOINTMENT OF COUNT Y COUNCIL GOVERNORS OF NURSERY, PRIMARY AND SECONDARY SCHOOLS.
[Electoral Divisions:All Allerdale]
To consider a report by the Corporate Director – Adult Services (copy enclosed)
This report seeks approval of nominations of Cumbria County Council Governors of Nursery, Primary and Secondary Schools.
15. STRONGER PERFORMANCE AND MONEY ADVICE UPD ATE
[Electoral Divisions: All Allerdale]
To consider a report by the Chief Executive (copy enclosed)
This report addresses the outcomes under the County Council’s ‘Better’ theme. It contains community engagement performance information monitoring, specifically issues raised, engagement activity and allocation of Forum Grants.
16. DATE OF NEXT MEETING
The next meeting will be held on Monday 11 April 2011 at 10:00am at the Eco-Centre, Cockermouth School, Cockermouth
6 Agenda Item 5
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Minutes of a Meeting of the County Council Local Committee for Allerdale held on Monday, 31 January 2011 at 10.00 am at Cumberland Suite, Wigton Market Hall Community and Conference Centre, Church Road, Wigton
PRESENT :
Mr EW Nicholson (Chair)
Mr G Humes (Vice-Chair) Mr JS Holliday Miss ED Barraclough Mr M Johnson Mr AL Barry Mr A Kennon Mr W Cameron Mr KA Little Mr J Cowell Mr AJ Markley Mr DS Fairbairn Mr E Martin Mr TM Fee Mrs M Rae
PART 1 – ITEMS CONSIDERED IN THE PRESENCE OF THE PUBLIC AND PRESS
92. APOLOGIES FOR ABSENCE
Apologies for absence were received from Mrs B Cannon.
93. RETIREMENT OF AREA ENGINEER
The Chair announced that this would be the last attendance of Mr Andrew Butler the Area Engineer (Allerdale), who would be retiring in early March. The Chair and other members sincerely thanked Mr Butler for his outstanding work for the Allerdale area and the exceptional service he had provided to the County Council. On behalf of the Committee, the Chair presented Mr Butler with a card and gifts from Committee members and wished him a very happy retirement .
94. DECLARATION OF INTERESTS
Mr M Johnson declared a personal and prejudicial interest in relation to agenda item 10(a) Better Highways – budget arrangements and agenda item 12 (Highways and Transport Working Group) and item 11 (Local Committee Devolved Budget) due to being an employee of Amey.
Mr D Fairbairn, Mr T Fee and Mr A Markley all declared a personal interest in agenda item 17 (Membership of Flooding Group) due to being Members of the Allerdale Borough Council.
Page 1
95. EXCLUSION OF PRESS AND PUBLIC
RESOLVED, that the press and public be not excluded from the meeting during consideration of any item on the agenda.
96. PRESENTATION BY PUPILS AT WIGTON NELSON THOMLINSON SCHOOL ON CYBER-BULLYING
The Committee received a presentation by pupils Louise Long and Andrea Dean from Wigton Nelson Thomlinson School. Louise and Angela were part of the Safety-Net young enterprise organisation in the school which was working to create an awareness among younger children of the causes and problems of cyber-bullying. Safety-Net were currently making visits to primary schools to explain how some children might use sites on the internet (Facebook etc) to bully others and to give advice on the key messages of ‘be safe and be aware’
Many very young children did use Facebook and this was often due to them being encouraged by a sibling or their parents. There were therefore plans to include parents in the sessions to increase their awareness of the dangers that can exist with social networking.
Members thanked Louise and Angela for carrying out an important and interesting piece of work. A disc was planned for wider distribution of the information. Members asked to be supplied with a copy and suggested that this also be made available to School Governors.
97. PUBLIC PARTICIPATION
There were no public questions, petitions or deputations relating to the business of the Committee on this occasion.
98. MINUTES
RESOLVED, that the minutes of the meeting held on 20 December 2010 were agreed as a correct record subject to the amendment of Minute 79 to read ‘Mr K Little declared a personal interest in agenda item 12 (Money Advice Contract) due to being a trustee of Citizens Advice’.
99. PROGRESS ON ACTIONS FROM PREVIOUS MEETINGS
Members considered a progress report by the Area Support Manager. The following points were raised:-
(1) Residents Permit Arrangements
Page 2 RESOLVED, that a report be brought to the April meeting of the Highways and Transport Working Group clarifying the budgetary position around the DPE/residents permits agreements with Allerdale Borough Council
(2) Better Highways
The Area Support Manager would follow up on progress regarding the offer for Members to spend a day with one of the local teams provided highway maintenance.
100. CHILDREN AND YOUNG PEOPLE'S WORKING GROUP
The Chair of the Children and Young People’s Working Group presented the minutes of the Group’s meeting held on 6 December 2010 and appendices containing information on Cumbria Youth Services model for communicating and reporting; Youth Services support curriculum and activity report for 2010 (quarter 3). The Working Group was also looking at improving processes for recruitment and appointment of Governors.
Members discussed the Quarter 3 Update Activity report. In response to questions, the Chair of the Children and Young People’s Working Group explained the processes being used by Youth Staff to keep track of the activities by all providers in the areas, specific activities and numbers using the services. Some members felt, however, that the information supplied in the activity report did not present adequate assurance of whether this model provided the correct level of provision and whether the contract presented Best Value. A task and finish group was suggested but it was agreed that that more detail and scrutiny of the youth support services situation across the County would be beneficial and that this was an opportune time to undertake this work. This could examine:-
• if the youth support services currently delivered are effective;
• whether there could be a better way of developing Youth Services ‘on the ground’. Is there duplication of services?
• the contract in value for money terms.
A member highlighted a clash of meeting dates of this Working Group and the Committee’s Combined Grants Panel which effected a number of members. The Area Support Manager undertook to resolve the situation.
RESOLVED, that
(1) the minutes of the Children and Young People’s Working Group held on 6 December 2010 be received
(2) The Scrutiny management Board be asked to examine the current provision of Youth Services across the County to determine if the services currently delivered are effective;
Page 3 whether there could be a better way of developing Youth Services ‘on the ground’ and whether the contract presented Best Value.
101. ENHANCED SUPPORT FUNDING FOR CHILDREN
The Committee considered a report by the Corporate Director – Children’s Services which provided information for members about the use of Allerdale Local Committee funding for Enhanced Support in 2009-10 and sought approval for an allocation for 2010-2011. Specific information was also supplied in the report on ‘outcomes’, as previously requested by the Committee.
Due to grants from the Early Years budget being considered at a meeting the following week, the Area Support Manager advised that if a sum was awarded for Enhanced Support, this would be factored into the information available to the Combined Grants Panel.
RESOLVED, that a sum of £10,848 (as per 2009-10) for Enhanced Support in 2010-11 be awarded from the Local Committee’s Early Years budget, which would be used in conjunction with a larger amount available from the Early Years and Sure Start Grant.
102. BETTER HIGHWAYS
(1) Better Highways – Local Committee Budget Arrangements
(Mr M Johnson left the meeting for this item having declared a personal and prejudicial interest earlier in the meeting)
The Committee considered a report by the Corporate Director – Environment which sought to provide members with a clearer understanding of how some minor changes to the format of Local Committee Highways Revenue budgets could allow a much improved flexibility within the Better Highways service delivery approach being rolled in across the County. The work underpinned a key change in the way in which local members engaged with Area Engineers, moving from a variable budget expenditure position to one which relied for much of the time on a fixed budget position for reactive maintenance.
The report also addressed concerns raised by members regarding the operational boundaries of the Area Teams and affordability within the 2010/11 approved Basic Maintenance revenue budget.
A member had concerns that some figures in the report were not correct and the Area Engineer accepted that many figures in the report, which had been deferred from the December 2010, needed amendment in the way suggested.
Page 4 Members were advised that the cold weather spell had resulted in a lot of damage to roads and drains and claims were increasing. The Committee had. however, approved minor patching work at its last meeting and this was ongoing.
RESOLVED, that the changes to the current Local Committee budgets as set out in Appendix 1 to reflect a single Better Highways budget as detailed in Appendix 2 be approved.
(2) Better Highways – Monitoring Report
Further to recent discussions with members following the rolling in of Better Highways in Allerdale, the Committee considered a report by the Corporate Director – Environment which provided members with an update on highways maintenance issues using the Better Highways approach. It contained the new measures as well as a profile of the work.
Members were advised that the information in the report required update and that as the monitoring process developed, Members would receive more information on the measures.
In response to questions, the Area Engineer advised that the ‘end to end’ time of 3 days had increased due to the cold weather spell.
RESOLVED, that (1) the proposed format for monitoring information for the Better Highways works for reactive maintenance work, as detailed in the report be noted.
(2) a graph containing the information in paragraph 5.4 of the report be provided in future reports in order for Members to see work type broken down to their respective Divisions.
(3) an explanation be provided in future reports of the work type category ‘other things’
103. LOCAL COMMITTEE DEVOLVED BUDGET 2010/11
(1) Highways Budget
(Mr M Johnson left the meeting for this item having declared a personal and prejudicial interest earlier in the meeting)
The Committee considered a report by the Corporate Director – Resources which presented the actual expenditure and commitments recorded against the Local Committee’s Highways Revenue and Capital Budgets as at 31 December 2010. The Highways NPRN Capital Budget showed an unallocated balance of £178,499 but the utilisation of the balance for carriageway repairs should bring the spend back onto budget. Options to bring APM budget back to budget would be presented to the Committee.
Page 5 It was confirmed that there were still monies available in the budget for gulley emptying but this figure did need increasing. A member referred to a ditch at Moorclose that had not been completely cleared and needed attention. The Area Engineer stated that here would be more flexibility in the Better Highways budget to direct resources to specific delivery issues.
Lighting costs were also discussed. With regard to budget, it was noted that the figures in the report had been revised since production of the report and that inspections were ongoing to utilise lighting budget. A member also pointed to the need for detailed situation report of street lighting including number of lights/those requiring replacement/replacement timescale etc and suggested that this information be drawn together and scrutinised.
RESOLVED, that
(1) the budget allocations for 2010-11 and the expenditure recorded to date as presented be noted but it also be noted that updated information, in some parts due to the transition to Better Highway, would amend the data going forward;
(2) It be noted that the Revenue budget currently has a projected overspend balance of £9,311. This includes adjustments for the better highways roll-in;
(3) It be noted that the NPRN budget is showing a projected unallocated balance of £178,499 and that the APM is showing a projected overspend against allocated budget of £23,316.
(2) Communities Budget
The Committee considered a report by the Corporate Director – Resources which presented the actual expenditure and commitments recorded against the Local Committee’s Communities Budget as at 31 December 2010.
The Committee was advised that any unspent balances would be drawn back at the end of the financial year. It was noted that the Combined Grants Panel and Young People’s Working Group would be meeting shortly to allocate from the Early Years and Children Activities remaining budget line.
Members discussed the use of surplus of £20,000 remaining in the School Crossing Patrol budget head. This was the first year that a carry forward was not likely to happen and the remaining monies needed to be used in the 2009/10. The Area Engineer advised that monies could not be used for new road safety projects at this late stage as schemes would not be deliverable in 2009/10 due to the time required for consultation. Members were disappointed that the underspend had not been brought to their attention at an earlier stage but noted that some of this could be used on the provision of additional road safety signs at schools and that the Area Engineer would look into this.
RESOLVED, that
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(1) the budget allocations for 2010-11 and the commitments and expenditure recorded to date be noted ;
(2) the unallocated resources in the Communities Revenue budgets of £181,905 be noted;
(3) the unallocated resources in the Local member Capital budgets of £110,275 be noted.
104. HIGHWAYS AND TRANSPORT WORKING GROUP - 10 JANUARY 2011
(Mr M Johnson left the meeting for this item having declared a personal and prejudicial interest earlier in the meeting)
The Committee considered the minutes of the Highways and Transport Working Group held on 10 January 2011.
(1) Workington Traffic Regulation Order
The Committee considered the proposed parking & waiting restrictions, mainly related to the St John’s Electoral Division in Workington, that would be formally advertised subject to Member approval together with amendments suggested by the Highways and Transport Working Group.
Members were advised that any objections made in respect of any of the proposals would be brought back to the Committee.
RESOLVED, that the changes proposed by the Highways and Transport Working Group be supported and the following be agreed:-
(1) to approve the advertisement of “The County of Cumbria (Various Roads, Workington and Surrounding Area) (Consolidation of Traffic Regulations) Order 20’’, to consolidate existing traffic restrictions into one Order and to introduce Phase 2 of parking and waiting and restrictions in Workington, during the early part of 2011.
(2) to bring into force “The County of Cumbria (Various Roads, Workington and Surrounding Area) (Consolidation of Traffic Regulations) Order 20’’, either in whole or in part, subject to there being no unresolved objections, having taken into consideration the matters contained in section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7.2 of the report.
(2) C2055 Hesket Newmarket Village Green Road
RESOLVED, to agree to bring into force “The County of Cumbria (Various Roads, Wigton, Aspatria, Silloth and Surrounding Area) (Consolidation of
Page 7 Traffic Regulations) (Order 2003) (Hesket Newmarket) Variation Order 20><’’, subject to there being no unresolved objections, having taken into consideration the matters contained in section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7 of the report.
105. COCKERMOUTH MAIN STREET ENHANCEMENT/FLOOD RECOVERY SCHEME
The Committee considered a report by the Corporate Director – Environment . The report contained provisional proposals for the enhancement of Main Street, Cockermouth to be funded from a variety of sources and the Flood Recovery. The report gave an overview of the project being initiated and developed by the Cockermouth Main Street Improvement Project Steering Group to revitalise the main street and its surroundings.
The Area Engineer clarified that the Cockermouth Main Street scheme was a delegated scheme under the Corporate Director of Environment and had received approval from the Environment Project Board. The funding and resources for the scheme were still being developed and unless all funding was in place, the scheme would not go ahead. The County Council would be the accountable body for the scheme and further work was required on where responsibility for budget decisions on the scheme would lie. The report was therefore for information and endorsement of the proposals was being sought at this stage from the Local Committee.
Members commented that they would like to receive regular reports on the progress of the Cockermouth Main Street Scheme for information.
A member pointed out that other areas in Allerdale had been similarly affected and that it was important to look at where a similar commitment to post flood enhancement work was required.
RESOLVED, that
(1) provisional proposals for the Cockermouth Main Street Enhancement/Flood Recovery Scheme subject to further development of the scheme and determination of the final partnership funding arrangements be supported;
(2) the nomination of the County Council local member for Cockermouth (West), Cllr Alan Kennon, to serve on the Cockermouth Main Street Flood Recovery and Enhancement Scheme Steering Group be supported ;
(3) it be noted that the Committee wish the following elements of Cockermouth Main Street remain as essential features of the new scheme:-
(a) the existing traffic movements will continue;
Page 8
(b) there will be no overall loss of on-street parking in the town;
(c) the three existing Zebra crossings will remain in their current locations albeit with some minor adjustments to carriageway width etc;
(d) the ‘avenue’ of trees will remain, albeit with slight amendments to locations, on completion of the scheme.
(4) regular update reports be provided to Committee on the progress of the Cockermouth Main Street Scheme for information;
(5) the Area Engineer provide a situation report on flood alleviation/enhancement work for the Allerdale area.
106. PUBLIC ENGAGEMENT - WIORKINGTON CONNECTED
With reference to the Workington Connected programme, the programme of bridges replacement made necessary following the November 2009 flood event, a report by the Chief Executive was submitted which sought the Local Committee’s views on setting aside some of its uncommitted funds to help develop an iconic public art installation contributing to a public memory of the November 2009 flood event. This would have the potential to relate to and enhance the New Bridge to be developed as a replacement river crossing in Workington and help further in giving local community ownership.
The Area Support Manager explained that funding was being sought from the Local Committee to commission an artist who would carry out the design work for the art installation, in consultation with local people, and that external funding applications would be made to various bodies for the construction remainder of the work.
Members supported the proposal, emphasising that the community view was crucial in any plans. It was hoped that a local artist would be commissioned if possible.
RESOLVED, that a budget of up to £6,000 be allocated from £5,541 in area projects and £459 in general provision; to enable procurement, within officer delegated powers, of specialised support for further public engagement associated with the bridge replacement programme in the Workington area.
107. ELECTORAL DIVISIONS - LOCAL CAPITAL SCHEMES
A report by the Chief Executive was presented which detailed proposals from members for minor capital schemes in their Electoral Division, to be funded from the Committee’s Local Capital Schemes budget 2009/10.
Page 9
RESOLVED, that
(1) in respect of the Harrington, Clifton & Stainburn Electoral Division; members agree to a capital grant of £10,000 to Workington Town Council, as a contribution towards larger back lane improvement programme, including specified back lanes in Harrington;
(2) in respect of Maryport East and West Electoral Divisions; members agree to a capital contribution up to £24,000, combining the two Electoral Division allocations for 2010-11 to enable Cumbria Highways to deliver the proposed road lighting improvements in the Ewanrigg area of Maryport and Chapel Street Flimby, along with pedestrian dropped crossing point improvements in Ewanrigg area.
108. LOCAL COMMITTEE CHAIRS AND LEADERSHIP - 7 JANUARY 2011
The Committee considered the minutes of the Local Committee Chairs and Leadership held on 8 December 2010 and 7 January 2011 on budget consultation.
Discussion focussed on the debate which had taken place at the 7 January meeting on the proposals with regard to Local Committee support. A number of Members were concerned that the proposals would result in less officer support to Local Committees. The question was raised whether an Assistant Director/Senior Manager would be easily contactable and have adequate time to provide support to Local Committees. Other issues were raised about the whether the proposed new model of support for Local Committees, would indeed, result in savings when compared with current support costs.
RESOLVED, that the minutes of the Local Committee Chairs and Leadership held on 8 December 2010 and 7 January 2011 be received.
109. MEMBERSHIP OF MULTI-AGENCY FLOODING GROUP
A report by the Corporate Director – Resources which asked members to consider a request made by the Allerdale Borough Executive for the appointment of a named, additional Borough member to the Allerdale Multi-Agency Flooding and Drainage Working Group. An increase in the number of Borough representatives on the Working Group to 7 would necessitate an additional appointment of a Local Committee representative to on the Group to maintain a balance of County/Borough representatives.
Members agreed that as substitutes were accepted on this Working Group, there was no necessity to appoint an additional member and it was
Page 10 RESOLVED, that the Committee not support the proposal from Allerdale Borough Council and the Borough Council be asked, instead, to make use of the substitute provision.
110. APPOINTMENT OF COUNTY COUNCIL GOVERNORS OF NURSERY, PRIMARY AND SECONDARY SCHOOLS
The Committee considered a report by the Corporate Director – Children’s Services seeking approval of nominated County Council Governors of nursery, primary and secondary schools.
RESOLVED, that the following appointment be made:-
SCHOOL REPRESENTATIVE
Community, Nursery and Primary
Richmond Hill Mrs B Gear Brandraw Mount West Street Aspatria Wigton CA7 3HG
Ashfield Junior Mrs N Smith 73 Frostoms Road Workington CA14 3UR
Fell View Mr A Grieve Lower Height Caldbeck Cumbria
Voluntary Aided
Eaglesfield Paddle Primary Mr M Ashton Meadow View Alice Lane Little Broughton Cockermouth CA13 0YB
Voluntary Aided Catholic
St Josephs Catholic High School Mr L Patrick
Page 11 43 Fitz Road Cockermouth CA13 0AN
111. DATE OF NEXT MEETING
Monday 7 March 2011 at 10:00am at Moorclose Community Workshops.
The meeting ended at 2.30 pm
Page 12
County Council Local Committee for Allerdale Matters Arising progress list
Standing item (i) Members’ requests to ALC Chair for agenda matters to be considered for Joint Liaison mtgs with Allerdale BC Chair/ ASM 31 st January 2011 Min99 residents permit arrangements report to the April meeting of the H&TWG clarifying the budgetary position around AE to April H&T WG the DPE/residents permits agreements with Allerdale Borough Council Min100 IYSS contract The Scrutiny management Board be asked to examine the current provision of SDSO Youth Services across the County to determine if the services currently delivered are effective; whether there could be a better way of developing Youth Services ‘on the ground’ and whether the contract presented Best Value. Min102(2) Better Highways monitoring Members asked officers to further develop monitoring reporting to include A/E – Cumbria breakdown by electoral division, and also analysis of other/misc headings Highways Min105 Cockermouth Main St scheme regular update reports be provided to Committee on the progress of the AE Cockermouth Main Street Scheme for information; Min 105 flood alleviation/ enhancement Area Engineer provide a situation report on flood alleviation/enhancement work for AE the Allerdale area. 20 th December 2010 Min 82 C&YP working Gp Chair requested that Report from the group include information on the IYSS Jan ALC CS locality Dir. Page 13 contract 8th November 2010 Min 65 Highways AE advise members on how changes had been determined to the street lighting AE maintenance schedule; Min 68 (2) Better Highways ALC members interested in spending a day with one of the local teams providing All members & AE highway maintenance contact the Area Engineer. 20 th September 2010 Min 47(2) Residents Permit arrangements report be brought to the next meeting clarifying the (budgetary) position around the AE to 29/11 H&T WG with ABC DPE/ residents permits agreement with Allerdale BC
Min 51 Neighbourhood Forums Area Support Manager to investigate whether a microphone/PA system could be ASM Agenda Item7 purchased/ used to assist running of larger meetings 6th July 2009 Min 21 Stainburn roundabout local support for Gateway feature on roundabout to H.A. AE & Cabinet Member 9 Sept 2008 Min 40 Northside roundabout Conclude arrangements for interpretation boards, involving local school children, as AE/NDO part of potential springtime Together we Can type event
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Page 14 Agenda Item 8 Allerdale Children & Young People Working Group Held 07 February 2011 at 1400hrs in Meeting Room, Seacadets
Building, TS Vanguard, Workington
Present : Cllr KA Little (Chair), Cllr DS Fairbairn (Vice Chair), Cllr G Humes, Cllr J Cowell, Cllr ED Barraclough, Helen Smith – Locality Director West, Phil Atherton – Area Support Manager Allerdale
Note Taker Emma Kennedy – Business Support to Helen Smith
1 Apologies • None received
2 Disclosures of Interest • Duncan Fairburn has a personal interest in agenda item 4, West Cumbria Learning Centre
3 Minutes from Previous Meeting • Free School Meals – Agenda Item 5 o Members would like cabinet to review free school meals criteria and use discretion in light of the Council’s anti poverty strategy where a family has 2-3 children in their household. o No feedback from Trinity School awaiting further action from the school • School Governors – Agenda Item 6 o Action outstanding – HS to request information for next meeting • Youth Support Services – Agenda Item 7 o Report went to Local Committee, members would like more specific detail in some areas, working group members advised Local Committee that information can only be received from those contracted by CCC, information is not held for all youth service providers o Suggestions made to put forward task and finish group to look at youth services to prevent duplication o Members expressed that when youth services where provided through Local Committee a database was held for services in each area and they could be tracked through the accounts. Now members have no knowledge of how much is spent on these services o Many services feed into the Wots on 4 U website and activities are listed on there o Discussions took place around joining up youth service funded through CCC that are not necessarily contracted through IYSS • Youth Council – Agenda Item 8 o Rebecca to return to the group with a report has now postponed until further information can be offered. HS, Sue Hodkin and Rebecca Whent met with Sarah Beatie from District Council which went well agreed the preference for one youth council/forum o Discussions took place around a youth council in Wigton and a similar scheme set up in Cleator Moor with the Youth Participation Officer for Copeland. Action – HS to forward contact information for Sharon Brown (Brathay) and Emma Dickinson (Copeland Council) to Joe Cowell.
Page 15 Allerdale Children & Young People Working Group Held 07 February 2011 at 1400hrs in Meeting Room, Seacadets
Building, TS Vanguard, Workington
• Youth Support Services – Agenda Item 9 o Delphi model is getting very good feedback as a tool it is very exciting
4 Fair Access Protocol – Helen Smith • Confident that there is now a document that West Secondary Heads should sign up to. HS understanding is that once Western Heads has agreed it can be implemented • Money to follow the pupil is included in the protocol which will be reviewed after 6 weeks at inclusion panel • There is some funding for a co-ordinator which is coming from the consortium Action – HS to provide feedback from meeting next week
5 Cumbria County Council Restructure – Children’s Services – Helen Smith & Duncan Fairburn • Copies of the restructure version 3 handed out to the group. HS went through the structure with members • Much discussion has taken place and a lot of work has gone into the restructure document. One driver is due to funding and the cut in grants for Children’s Services. Julia Morrison has advised she would of changed the structure overtime but not as quickly as she has had to • The structure was built firstly by looking at statutory functions and then what Children’s Services would like to offer on top of that within the budget constraints • Members expressed that these are huge changes and they will need to made aware of the roles, functions, who they need to contact and who does what. HS advised Children’s Services will hold workshops and they have a communication plan for people both internal and external to the service. • Discussions took place around voluntary and compulsory redundancies, single status cross-cutting the restructure and staff morale. • This has been a very difficult process for Children’s Services, the Director and her team. • HS advised that staff have been very professional throughout these processes.
6 Quarterly Performance Report – Helen Smith • West locality is doing well generally • CLA Health has dropped slightly but big push on this at the moment • Some red areas but these are due to CCC target setting as when they are compared to National Statistics doing well Action – EK to send out ratified copy of report as currently in draft. To be discussed at the next meeting
Any Other Business • None discussed
Page 16 Allerdale Children & Young People Working Group Held 07 February 2011 at 1400hrs in Meeting Room, Seacadets
Building, TS Vanguard, Workington
Date, Time and Venue of Next Meeting 04 April 1000hrs – TBC
Page 17 This page is intentionally left blank
Page 18 Agenda Item 9
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 7th March 2011
From: CHIEF EXECUTIVE
COMBINED GRANTS PANEL
1.0 EXECUTIVE SUMMARY
1.1 At its meeting on 7 th February (the 3 rd meeting of 2010/11) the Panel made grant and other recommendations to Local Committee, as set out in Appendix A - notes of the meeting.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The local committee budget includes provision for expenditure dealing with support for ‘early years’; children’s 6-12 age group activities; social care (divisional) grants; youth grants; and since November 2006, general grants; to be decided in a manner consistent with agreed council wide plans.
2.2 The uncommitted budget balances available to the panel are set out in the minutes at Appendix A
2.3 The grants budgets and related criteria are particularly suitable for supporting the activities of community organisations well placed to engage with difficult to reach groups and individuals.
3.0 RECOMMENDATION
3.1 Members agree the Panel spending recommendations; in respect of Early Years childcare settings 9 grants and two programme contributions, totalling £65,341; Children’s (6-12yrs) 12 grants totalling £8,635 ; Youth, 5 grants totalling £2,393; Social Care, 2 grants totalling £1,086; General – 2 grants totalling £2,100; as set out in Appendix A.
4.0 BACKGROUND
4.1 The combined grants panel met at TS Vanguard Sea Cadets and at the start of the meeting Members toured the premises to see the
Page 19 improvement made to the fabric and facilities to which recent local committee grants and local member capital scheme had contributed.
4.2 The minutes containing detailed recommendations of the Combined Grants Panel are set out in Appendix A.
5.0 OPTIONS
5.1 Members may vary, or refuse, or remit back to the panel, any or all of the recommendations.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 After Local Committee of 31 January 2011 there is unallocated Early Years budget of £65,341. Approval of the recommendations would fully allocate this remaining balance.
6.2 After Local Committee of 31 January 2011 there is unallocated Children’s Activities 6-12 budget of £8,635. Approval of the recommendations would fully allocate this remaining balance.
6.3 After Local Committee of 31 January 2011 there is unallocated Youth Grants budget of £8,635. Approval of the recommendations would fully allocate this remaining balance.
6.4 After Local Committee of 31 January 2011 there is unallocated Social Care budget of £1,086. Approval of the recommendations would fully allocate this remaining balance.
6.5 After Local Committee of 31 January 2011 there is unallocated General Grants budget of £2,100. Approval of the recommendations would fully allocate this remaining balance.
7.0 LEGAL IMPLICATIONS
7.1 The Local Committee has the delegated power under the Council’s constitution to invest in activities which complement the delivery of the Children and Young People’s plan. This covers the applications under Children’s Activities and Youth.
7.2 The Local Committee further has the delegated power under the Council’s constitution to determine applications for grants and loans to individuals and third sector organisations. This covers the applications under the heading Social Care and General grants. However this power is only exercisable within a policy approved by the Executive. BB
8.0 CONCLUSION
8.1 Detailed consideration of grant applications over a two hour meeting, and the bringing forward of recommendations to local committee has enabled the good use of Members’ time and skills. Officers act on the
Page 20 advice of members to continually develop the quality of summary information, to then be made available to all ALC members for information prior to meetings of the grants panel.
Phil Atherton: Area Support Manager - Allerdale 14th February 2011
APPENDICES
Appendix A. Notes of the Combined Grants Panel held on 7th February 2011
IMPLICATIONS
Staffing: none Financial: within budgets Electoral Division(s): all Allerdale
Executive Decision Yes
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers
Contact: Phil Atherton: Area Support Manager – Allerdale tel: (01900 706015) [email protected]
Page 21 APPENDIX A.
Combined Grants Panel
Minutes of meeting held on 7 th February 2011 at TS Vanguard Sea Cadets, Workington
Present In attendance Cllr Duncan Fairbairn Neighbourhood Development Officer Cllr Joe Cowell Amanda Postlethwaite Cllr Marjorie Rae E.Y. & Childcare co-ordinator Cllr Elizabeth Barraclough Janette Baines Cllr. Alan Barry – in the Chair Area Support Manager Phil Atherton
1. Chairing arrangements for the Meeting
It was agreed that Cllr. Alan Barry would chair the meeting. Declaration of Interests: Alan Barry – Member of Allerdale CAB
2. Early Years Applications
Janette Baines presented her appraisals and officer advice about grants to nine settings and contributions to two Allerdale wide programmes.
Name of Group Purpose of Grant Amount recommended to ALC Abbeytown Pre-School This grant will enable the setting to purchase VMC Perspex and toughened glass cover and sides to £ 3,499 CC – Tony Markley create cover for the settings outdoor decked area, Solway Coast this will enable the setting to offer continuous No of children supported = provision in all weathers. The setting is also 32 requesting to up date old furniture and resources.
Cuddly Koalas Pre-School This grant will enable the setting to replace old and VMC unsafe windows and bring the premises in line with £ 6,580 CC – Eddie Martin Early Years Foundation Stage welfare Dearham Broughton requirements. The setting has a long term lease in No: of children supported = place with the church committee and is the sole 58 user of the hall. Mary Platt Pre-school The setting request funding to support the VMC development of three areas of their learning £ 3,448 CC – Eric Nicolson environment. Outdoors: climbing frame , Cockermouth East ICT equipment, No: of children supported = Parents notice boards 42 Multi cultural instruments. Mountain View A not for profit social enterprise, they request Company Ltd by Guarantee funding to replace old unsafe flooring, blinds. £7,214 CC Eric Nicolson Nappy changing unit, replacing 2 toilets and 2 hand Cockermouth East basins in line with welfare requirements of the No of children supported = EYFS.
Page 22 52 Happy Hours Nursery, The setting wants to replace old unsuitable Seaton resources and some storage/furniture to further £7,760 Private Owned enhance the learning environment and the CC Trevor Fee development of continuous provision Seaton No of children supported = 52 Plumbland Pre-School Development of the outdoor learning environment in VMC line with the EYFS and to be able to offer £5,007 CC continuous provision by providing open ended play Aspatria, Wharrels and learning to support children develop, socialise No of children = 25 and interact. The grant will fund Storage shed, planters, water and sand play, outdoor construction and blackboards. Thursby Nursery This setting wants to develop various areas within Co. Ltd by Guarantee the pre-school. ICT, outdoor furniture, water play, £4,160 CC Duncan Fairburn digging and gardening. All of which will develop the Bowness, Thursby and continuous provision and learning environments Calbeck. No of children supported = 20 Keswick Day Nursery This Full Day Nursery wants to replace old and Private Owner unsuitable furniture and equipment within the pre- £10,000 CC Elizabeth Barraclough school room. This is part of a major refurbishment of No: of children supported = the whole nursery. The setting will be delivering free entitlement in the spring term. Kirkbampton Pre-school To purchase equipment to enhance the outdoor VMC learning environment, to replace old unsuitable £3,600 CC Tony Markley resources. Development of raised beds, interactive Solway Coast wall plaque, Den, Water and garden resources Number of children supported = 26 Allerdale wide programmes aimed at all supported settings Healthy Eating Project To provide settings within Allerdale a range of training and resources to promote healthy cooking £ 4,770 and eating for the setting staff the children and their parents. Book Project These resources will enable the settings to develop There are 30 settings the children’s’ letters & sounds and speaking & £9,303 throughout Allerdale who listening skills. They will also help young children offer Free Entitlement for 3- with phonological awareness 4 year olds. early literature and vocabulary. The subject matter focuses on talking about a story, repetition, boy’s feelings, fun raps, chants & poetry, sharing with families. Total £65,341
Additionally the Co-ordinator gave members an update about the status of a previously agreed grant of £15,000 to the Bolton Low Houses EY & childcare setting (March 2009). As there continues to be unresolved matters concerning development consent, members were content that the equipment element of the grant be delivered as this was protected by the elements being entered on the relevant CCC asset register.
Page 23 3. Children’s Activities 6-12 age range.
Amanda Postlethwaite introduced the detail of the Children’s activities applications. She explained that it was possible to ‘pool’ funding between both 6-12 and 13-19 age range grants budgets. She pointed out which applications were included in both lists of proposals. Following discussions members decided to recommend the following:
Unallocated budget: Children’s Activities (6-12 age range) £8,635
Name of Group Purpose of Grant Amount Amount Requested recommended by group to ALC Rosle y School To help build a wooden log cabin 492 300 Support Group on the school sports field. To be Area of benefit: used by the school, other schools Wigton and and the local community. surrounding areas
Friends of To help develop the outdoor skills 1,200 600 Fellview of children by a trip to Eden Forest Area of benefit: School to be taught a range of Caldbeck – techniques to help develop the Wigton. school conservation area.
Thursby PFA To develop the outdoor garden 1,500 600 Wigton and area to provide an improved area surrounding that pupils can use all year. villages Raised garden beds, pergola, shed, patio etc. Bowness on To provide a series of after school 1,315 700 Solway After activities for school children locally School Club . so they don’t have to travel. Plus promote a healthy land active lifestyle. Workington To help run Breakfast and after 2,672 835 Kids Zone school clubs for children at Ashfield School. Workington To help train young people in the 1,000 400 Amateur performing arts. To assist with the Operatic Society production costs with a full scale youth Musical – Mulan. Northside To help run 2 x 2 hour after school 4,500 1,600 Community sessions per week covering Centre Ltd music, arts, crafts, drama, literacy, I.T etc Also issue based workshops looking at healthy eating/drugs/alcohol etc. Maryport Tennis To help build a practice wall to 4,000 1,600 Club help develop current players and encourage new ones. To help confidence of younger players who are too shy to play with another person, it will be available
Page 24 for school children. Glasson To help provide all young players 868 500 Rangers with a head and mouth guard to prevent injuries.
Kirkbride To help children to take part in 750 500 Learning Centre energetic dance/exercise sessions, so they meet other children and access sessions locally so don’t have to travel into Wigton. Aspatria Support delivery of a series of 1,000 600 Dreamscheme sessions covering a life skills curriculum for a younger age group Abbeytown To help towards replacing/ 400 200 Juniors FC renewing equipment and hall hire for training sessions Thursby Youth Contribution towards half year’s 500 200 Group running costs TOTAL £8,635
4. Youth Applications
Amanda Postlethwaite introduced the detail of the youth grant applications, also indicating which were potentially pooled with the 6-12 grants . Following discussions members decided to recommend the following:
Unallocated budget: Youth Grants £ 2,393
Name of Group Purpose of Grant Amount Amount Requested by recommended the group to ALC Workington Amateur To help train and develop people in 1,000 500 Operatic Society the performing arts. To assist with a production in a full scale youth musical - Mulan Glasson Rangers To help provide all young players 1,764 600 with head and mouth guards to help prevent injuries Maryport Tennis Club To help build a practice wall to help 4,000 1,000 develop players strokes etc and help confidence in young players too shy to play against somebody else. Thursby Youth Group Contribution towards half year’s 250 100 running costs West Cumbria Wildcats To help buy kit, training equipment, 4,153 193 & running costs Total £2,393
Page 25
5. Social Care grants Unallocated budget: £ 1,086
Name of Group Purpose of Grant Amount Amount Requested recommended Citizens Advice To help fund Case Tracking £850 £586 Allerdale training for five workers to enable accurate records to be kept, which will ultimately benefit clients Survivors of A group set up to support £500 £500 Bereavement by people who have lost loved Suicide (SOBS) ones through suicide – to help continue the service in Allerdale Impact Housing To help provide support to £4574 Nil Association families and help with resources etc and parenting skills Total £ £1,086
6. General Grants Applications
Amanda Postlethwaite introduced the detail of the General grants applications. Following discussions members decided to recommend the following:
Unallocated budget: General Grants – £2,100
Name of Group Purpose of Gran t Amount Amount Requested by recommended group to ALC Cumbria -Rungwe Costs for training/ team building 970 708 Community Link inc. 2 residentials for 10 YP and 4 programme volunteer leaders from Allerdale + to host a group of first time visiting young Tanzanians from Rungwe Carlisle Leisure To help fund the running of rural 1,392 1,392 Easter & summer transport bringing C&YP in from sports camps outlying Allerdale areas to Moorclose sports centre Total £ £2,100
A.O.B. Members were given a tour of the Sea Cadet premises, particularly the elements supported by Local Committee grants and local member capital scheme, and thanked them for their hospitality. Members asked officers to organise a visit to a typical childcare setting that has benefitted from financial support for the development of its outdoor play curriculum.
Page 26 Agenda Item 10
ALLERDALE HIGHWAYS AND TRANSPORT WORKING GROUP
Minutes of a Meeting of the Allerdale Highways and Transport Working Group held on Friday, 11 February 2011 at 10.00 am at Melbreak Room, Highways Offices, Lillyhall, Workington
PRESENT :
Mr TM Fee (Chair)
Mr JS Holliday Mr KA Little Mr A Kennon Mr EW Nicholson
Also in Attendance:-
Mr D Harrison - Service Manager Mr D Bell - Senior Traffic Engineer - Capita Miss C Bradshaw - Senior Democratic Services Officer Mr A Butler - Area Engineer (Allerdale) Mr A Harper - Senior Transport Policy Officer Gary Maxwell - Countywide Roads & Street Works Team Leader
105. APOLOGIES FOR ABSENCE
There were no apologies for absence.
106. DISCLOSURES OF INTEREST
No disclosures of personal or prejudicial interest were made in relation to any item on the agenda.
107. THE ROADS & STREETWORKS ACT - PERFORMANCE
The Working Group received a presentation from Gary Maxwell, Countywide Roads & Street Works Team Leader on the responsibilities of Cumbria Highways in relation to the Roads and Streetworks Act. The presentation covered the range of tasks carried out by Streetworks which included monitoring of 7,500k of highways, monitoring and issuing of over 4,500 skips placed on the network; issuing permits and checking over 1,000 scaffolds erected and issuing private permits/licences for accesses, for Highway/Section 50 licences. Streetworks had carried out over 50,000 individual compliance inspections in 2010/11.
Examples were shown of how defective re-instatement work carried out by the Utilities and others, which did not stand the test of time, could result in repair costs for the County Council. An intensive coring and testing of re-instatement work had
Page 27 therefore commenced in 2008. All failed cores were defected ensuring rectification by the undertakers thus protecting Cumbria from extra costs. The effectiveness of this work and savings accrued had led to increased testing and the estimated 2010/11saving with present fail rates was £2,450,159.
A member suggested that regular updates on these figures would be useful for the Working Group.
As regards what steps could be taken to prevent the poor standards of work, it was explained that there were processes used to alert contractors on those occasions that work was not up to standard but there were less powers under the new Roads and Streetworks Act to take stronger action.
108. MINUTES OF THE PREVIOUS MEETING
The minutes of the meeting held on 10 January 2011 were agreed as a correct record.
109. PAPCASTLE COMMUTED SUM
A report by the Corporate Director – Environment was considered which contained proposals for the completion of the programme of work funded by a £73,000 commuted sum set aside following the construction of the Papcastle bypass during the 1990s. (Appendix one attached) The sum had been set aside for environmental improvements in the areas surrounding the new road. The report summarised the progress of the schemes that had been agreed by the Local Committee in December 2008. Some of these were ongoing; others had been postponed or funded through other means. As a consequence, a revised list of schemes was being presented, to be funded from the Papcastle Commuted Sum in 2011/12.
It was noted that the remaining balance remaining from the commuted sum as a result of the changes would fund the Papcastle and Cockermouth Cycle Facilities scheme which would sustain the Coast to Coast.
AGREED, that the Local Committee be RECOMMENDED to approve the following Revised Schedule of Schemes to be funded from the Papcastle Commuted Sum set out in Paragraph 4.5, for development and design together with implementation during 2011/12.
Main Street, Cockermouth Provision of Cycle Parking £8,000 Commercial Corner, Dearham Extension of Speed Limit £7,000 Nr Hunters Drive, Seaton Traffic Calming £22,500 Link Road to A5086, Papcastle Footway, lighting & bus facilities £25,530 Papcastle & Cockermouth Cycle Facilities highlight C2C £9,970
Total £73,000
Page 28
110. TIMBER TRANSPORT ALLERDALE
Members considered a report by the Corporate Director – Environment which sought approval to consult on the proposed ‘Agreed Route Maps’ produced by the for transportation of timber in Cumbria. (Appendix two attached)
The maps had been drawn up by Cumbria Timber Transport Group which was made up of Officers from Cumbria Highways and Transport Department and representatives from the timber industry, including land owners, agents and timber hauliers. The group enabled discussion and resolution of the issues faced in transporting timber on the local road network had worked in partnership to produce a series of ‘Agreed Route Maps’, designed to guide drivers from the forest exit points onto the strategic highways network by the most suitable routes.
Members considered the proposed ‘route map’ for Allerdale which was appended to the report and suggested that following changes: -
• the inclusion of a marked route from Blindcrake as timbering in that locality was expected; • the removal of the marked route through High Harrington • the old Road into Port of Workington to be marked on the map. • the Distington bypass be marked as the suitable route rather than the old road.
It was also discussed what measures could be taken to prevent damage being caused to routes by loaded wagons. Members suggested that any new route from a forest for hauliers should be inspected before use as haulage companies would need to accept some repair responsibility for any subsequent damage. The Senior Transport Policy Officer explained that the Cumbria Timber Transport Group provided a direct communication between the Highways Authority and the timber industry to discuss timber transport issues and arrive at amicable solutions to problems on the road network, or act before problems on the network occur.
AGREED, that the work of the Cumbria Timber Transport Group in producing recommended routes for timber be endorsed and it be RECOMMENDED that the Local Committee for Allerdale endorse the changes proposed by the Highways and Transport Working group and the wider consultation on the proposed route maps.
111. LOCAL COMMITTEE DEVOLVED BUDGETS 2011/12
(1) Committed NPRN Programme 2011/12
The Local Committee had approved the Provisional NPRN Programme of Works for 2011/12 on the 20 December 2010. A report by the Corporate Director - Environment was now being submitted which contained revised proposals for the Committed NPRN Programme of Works for 2011/12 based on the proposed 2011/12 funding allocations recently approved by Cabinet. (Appendix three
Page 29 attached). The proposed allocations were subject to final approval at full Council in February. The predicted Highways Capital Budget Allocation had been larger than had been anticipated and the £3,429,000 amount also included a budget of £130,000 for the APM programme.
Proposals for expenditure were appended in the report for the NPRN 2011/12 in relation to
• Overall Provisional Budget • Provisional Carriageway Repairs Programme; • Provisional Specialist Surface Treatment programme • Retread & Micro Asphalt and Provisional Drainage Programme .
The Area Engineer stated that there were two main changes to the programme. These were the addition of a number of urban footway schemes to the programme and the proposed re-tread of the B5299 Parkend to Welpo which had deteriorated dramatically following the thaw through the early part of January. The scheme has been moved from Carriageway Repairs to the Specialist Surface Treatment list in order to address this situation.
With regard to the 4 separate footway schemes for Criffel Street Silloth (two of which were scheduled for 2011/12). A member was concerned that the resources involved would hold back a number of equally serious areas from re-surfacing. It was suggested that the Area Engineer examine whether there could be more specific repairs to areas of the Criffel Street scheme, to allow a release of funds for the other footway schemes.
AGREED, that it be RECOMMENDED to the Local Committee for Allerdale that
(1) the committed NPRN Programme of Works for 2011/12 as set out in Appendix 3, supported by details of each individual programme of work by type set out in the appendices to the report be approved for design and subsequent implementation, subject to final funding approval in February 2011;
(2) the Area Engineer consider whether there is any flexibility in the plans for Criffel Road footway scheme programme as presented in appendix 1 to the report and report back with any proposed amendment to the programme.
(2) Committed APM Programme 2011/12
A report by the Corporate Director – Environment report contains proposals for the Annual Package of Measures (APM) Committed Programme of Works for 2011/12, based on the proposed 2011/12 funding allocations recently approved by Cabinet. (Appendix four attached) These allocations were subject to final approval at full Council in February. The proposed programme would require a budget of £130,000.
Page 30
There was no provision in the APM budget 21011/12 for provision of bus-shelters. Members agreed that an undertaking to maintain bus shelters was essential if the Local Committee were to provide these and agreed this could only be done if the Town Council agreed to take on the maintenance of the bus-shelter. It was therefore
AGREED , that it be RECOMMENDED to the Local Committee that
(1) the Committed Programme of APM Schemes for 2011/12 as set out in the report be approved for development and design together with implementation, subject to final funding approval in February 2011
§ Scheme Development and Monitoring £5,000 § Review of Wigton/Silloth/Aspatria TROs £8,000 § Works arising from Rev. Silloth/Aspatria/ Wigton £20,000 § Completion of Phase 2 Workington TRO Review £10,000
§ Community Travel Plans – Works arising from the final batch of CTPs developed during 2008/09.
Holme Abbey & Holme Low £12,000 Hayton, Mealo, Oughterside & Allerby £12,000 Papcastle & Tallentire £12,000 Thursby & Dundraw £12,000 Blindcrake, Bothel & Threapland £12,000 Plumbland & Gilcrux £12,000
§ School Safety Measures – Railway Path – Church Road, Harrington £15,000 £130,000
(2) the budget for Annual Package of Measures (APM) Committed Programme of Works for 2011/12, be increased by £15,000 to £145,000 to fund bus shelters for Allerdale, subject to a maintenance agreement being secured with the respective local Town Council to maintain the shelter.
112. ADDITIONAL FUNDS FOR CUMBRIA FOR ROADS AND BRIDGE REPAIRS
The Area Engineer clarified that the £5.4M funding announced following the visit of the Minister of Transport to Cumbria was not additional monies but the next instalment of central funding for the road and bridge repairs in Cumbria. There were 3 further instalments to be claimed and work was progressing to move these through as soon as possible.
Page 31
AGREED, that the position be noted.
113. PROPOSED USE OF UNCOMMITTED FUNDS IN COMMUNITIES BUDGET SCHOOL CROSSING PATROL ROAD SAFETY SIGNS
There had been some discussion at the Local Committee for Allerdale on 31 January 2011 regarding the proposed use of around £20k uncommitted funds in the communities budget school for the provision of new school crossing patrol (SCP) road safety signs.
The Senior Traffic Engineer updated the Working Group on investigation carried out since that meeting. He explained that certain SCP lights across Allerdale were of a specific type and it was not certain, due to software required, if the funds could be used for this. It was proposed instead to purchase micro timed school crossing patrol lights. These were very good safety devices which could be individually programmed and which could be installed before the end of the current financial year.
Members agreed that use of uncommitted funds in the School Crossing Patrol budget area be used for the purchase micro timed school crossing patrol lights would benefit the SCP safety system and school children.
AGREED , that a recommendation for the use of uncommitted funds in the School Crossing Patrol budget area the micro timed school crossing patrol lights be included in the Community budget report to the March meeting of the Local Committee for Allerdale.
114. STREET LIGHTING REPORT
Arising from a request made at a recent meeting of the Local Committee for Allerdale, the Area Engineer circulated a list of areas where lighting columns had been replaced in Allerdale. The total number of columns replaced had been 832 of 9,482 columns in place. The number of defective columns would be provided to a future meeting.
Some questions were raised about street lighting inspection processes. These inspections would normally be carried out fortnightly during Winter and monthly during Summer. Members, however, gave examples of where lights had been out for several months and queried whether the inspection process was operating effectively. The Area Engineer advised that some lights were down due to cable faults but issues around the inspection process would be taken up.
115. QUESTIONS FROM MEMBERS
The following questions had been received from Members:-
Page 32 (1) Has Douglas Road, Workington road been adopted? Would it be possible to introduce any speed safety measures?
The Area Engineer confirmed that Douglas Road had been adopted and that speed safety issues would be examined as part the Community Travel Plan.
(2) Could the Area Engineer assure Members that all the bridges that have damage and no "action" on site at present, have EA licences now, awaiting the new repair "season"?
The Area Engineer advised the EA consents had been issued and all information was ready to carry out the refreshment process in June.
(3) Could the Area Engineer update members on the Capita transition and undertake to circulate staff contact details and responsibilities to works to highways?
The Head of Highways and Transport would be attending the Local Committee on 7 March to brief the Committee on current changes.
(5) Two major pot holes were reported on the Workington to Maryport road (40 mph) on Thursday 3rd Feb 2011, to date they have not been filled. How many days must we wait before pot holes are done?
The Area Engineer explained that according to the system, a temporary repair that had taken place on 4 February.
(7) Could it be possible to have a update on the Allerdale Multi Agency Flooding & Drainage Working Group & its future before the Area Engineer retires. When is the next meeting of the Flooding & Drainage Working Group?
Members were advised that a meeting of the Making Space for Water Group had taken place on 7February. Any requests for a meeting of the Multi- agency Flooding group should be directed to Rachel Gerard at the environment agency or Lynn Baker at Lillyhall.
(8) Could the Area Engineer provide an update request regarding the emergency pumps/pumping arrangements in the Gote area of Cockermouth.?
Pumps had been supplied for the scheme from contributions arranged by the Flood Action Group. However, ownership, maintenance and electrical supply issues had still to be resolved. The Area Engineer advised that there were possible options to resolve the ownership issue. These were to create an internal drainage board or to create a community investment company that would be accountable for its own actions. These options would be discussed further at the next meeting of the Flood Action Group on 21 February and legal advice would be required. Working Group Members felt that a community investment company would probably be the way forward and hoped that the scheme could be progressed due to the considerable efforts that had been made so far.
Page 33
116. DATE OF NEXT MEETING
To enable the chair to attend the next meeting it was AGREED that the meeting on Monday 21 March 2010 scheduled for 10:00am at the Highways Offices, Lillyhall should commence at 1.30pm.
The meeting ended at 1.00 pm
Page 34 APPENDIX 1
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE HIGHWAYS & TRANSPORT WORKING GROUP
Meeting date: 11 February 2011
From: Corporate Director – Environment
LOCAL COMMITTEE DEVOLVED BUDGETS 2011/12 –
PAPCASTLE COMMUTED SUM - FINAL PROGRAMME OF WORKS
1.0 EXECUTIVE SUMMARY
1.1 This report contains proposals for the completion of the programme of work funded by a Commuted Sum set aside following the construction of the Papcastle By Pass during the 1990s.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 Many of the proposals are derived from the results of Community Travel Plans developed in conjunction with those communities close to the Papcastle By Pass.
2.2 The communities themselves have been involved with the development of their respective Community Travel Plans and contributing to the priority of each identified scheme.
2.3 The schemes also satisfy many of the aims and objectives of the Cumbria Local Transport Plan.
2.4 The efficient delivery of the schemes set out in this report will support all the elements of the County Council Plan.
2.5 This report supports some of the key elements of the Corporate Strategy by improving the efficiency of the service we provide.
2.6 Community Travel Plans support the Transport Capital Programme which is a key mechanism for delivering the Council’s Local Transport Plan (LTP) Policies.
Page 35
3.0 RECOMMENDATION
3.1 That it be recommended that the Local Committee approves the Revised Schedule of Schemes to be funded from the Papcastle Commuted Sum set out in Paragraph 4.5, for development and design together with implementation during 2011/12.
4.0 BACKGROUND
4.1 Several years ago on completion of the Papcastle By Pass scheme a commuted sum of £73,000 was set aside for environmental improvements in the areas surrounding the new road.
4.2 The original scheme options to utilise this commuted sum were considered by the Local Committee Highways & Transport Working Group on 18 th August and 29 th September 2008. The list of schemes was the subject of much debate resulting in a referral by the Local Committee on 9 September 2008 back to the Highways & Transport Working Group on 29 th September.
4.3 The Highways & Transport Working Group on the 27 th November 2008 recommended approval of the schemes listed below to the Local Committee. These were subsequently approved by Local Committee in December 2008.
4.4 List of schemes approved in December 2008:-
Low Road, Cockermouth Provision of ‘missing’ footway. £14,500
Main Street, Cockermouth Provision of cycle parking. £ 8,000
Wakefield Road, Cockermouth Elderley Persons signs. £ 500
Commercial Corner, Dearham Pedestrian crossing point. £10,000
Near Hunters Drive, Seaton Traffic Calming. £22,500
Link Road to A5086, Papcastle Footway, lighting & Bus facilities £15,000
A66 to Brigham village Gateway & extend 30 speed limit £ 2,500
Total £73,000
4.5 Scheme Progress:-
Low Road, Cockermouth – This scheme was deliberately delayed pending potential contributions by the Highways Agency. This scheme is almost complete and has been fully funded by the Highways Agency at little cost to the Papcastle Commuted Sum.
Main Street, Cockermouth – This scheme has been postponed pending the development of the Cockermouth Main Street Flood Recovery & Enhancement Scheme. The funding of £8,000 is proposed to be an additional matched funding contribution to that scheme.
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Wakefield Road, Cockermouth – The Elderly Persons facility to which this related is in the process of demolition and this scheme is proposed to be deleted.
Commercial Corner, Dearham - This scheme has been the subject of much debate between the Local Member, residents, the Parish Council, Connect Roads and the Area Engineer. The preferred option is now to extend the 30 mph speed limit on the A594, Connect Roads are currently developing this proposal at an estimated cost of £7,000.
Nr Hunters Drive, Seaton – This scheme has also been the subject of much debate between the Local Member, residents and the Area Engineer. Several preferred schemes have been considered by local residents and this work is still ongoing. The scheme should be retained for future delivery.
Link Road to A5086, Papcastle – This scheme was completed in 2009 at an increased cost of £25,529.88. The increased costs were attributable to extensive cabling and increased connection costs to enable the delivery of the street lighting.
A66 to Brigham – This scheme was delivered as part of the Flood Emergency where the road through Brigham village was used by large volumes of traffic trying to avoid the delays associated with the loss of all the bridges in the area. Scheme has been completed at no cost to the Papcastle Commuted Sum.
4.6 Revised Schedule Of Schemes.
Main Street, Cockermouth Provision of Cycle Parking. £ 8,000
Commercial Corner, Dearham Extension of Speed Limit. £ 7,000
Nr Hunters Drive, Seaton Traffic Calming. £22,500
Link Road to A5086, Papcastle Footway, lighting & bus facilities £25,530
Papcastle & Cockermouth Cycle Facilities highlight C2C £ 9,970
Total £73,000
Scheme in bold is a new scheme.
4.7 These schemes are directed at achieving the strategies and objectives of the Cumbria Local Transport Plan 2 2006-2011, taking into account the requirements of the Draft LTP3 2012–2018 currently being developed, with the priority of each scheme being assessed to achieve Safety and other Core Objectives of LTP 2.
5.0 OPTIONS
5.1 Members may wish to approve the Revised List of Schemes to be funded by the Papcastle Commuted Sum during 2011/12 or:
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5.2 Members may wish to amend the proposed list.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The resources to design, develop and construct the remaining schemes are available and delivery is not dependant on them being completed in any one financial year.
6.2 The delivery of these schemes presents excellent value for money because much of the assessment and identification work has already been completed during the development of the respective Community Travel Plans.
6.3 There are no property, staff or IT implications associated with this work at this time.
7.0 LEGAL IMPLICATIONS
7.1 There are no direct legal implications contained in this report other than those associated with the schemes that require Traffic Regulation Orders in accordance with Section 1 of the Road Traffic Regulation Act 1984.
8.0 CONCLUSION
8.1 This report proposes a Revised List of Schemes to be delivered from funding available through the Papcastle Commuted Sum in 2011/12.
Andrew Moss – Assistant Director - Highways and Transport 4 February 2011
APPENDICES
No appendices.
IMPLICATIONS
Electoral Division(s): All Allerdale
Executive Decision Yes
Key Decision Yes
If a Key Decision, is the proposal published in the current Forward Plan? Yes
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No* If so, give details below.
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Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers.
Contact: Andrew Butler, Area Engineer for Allerdale, 01946 506598, [email protected]
Page 39 This page is intentionally left blank
Page 40
ALLERDALE HIGHWAYS & TRANSPORT WORKING GROUP Paper
th No. Meeting date: 8 February 2011 Appendix 2
From: Corporate Director - Environment
TIMBER TRANSPORT – AGREED ROUTES MAPS
1.0 EXECUTIVE SUMMARY
1.1 This report seeks approval from the Highways and Transport Working Groups to consult on the proposed ‘Agreed Route Maps’ for transportation of timber in Cumbria. Cumbria Timber Transport Group is a partnership group made up of Cumbria County Council Officers and representatives from the timber industry, including land owners, agents and hauliers. The group has established a two-way line of communication between the Local Highways Authority and those active in the timber industry to discuss timber transport issues and arrive at amicable solutions to problems on the road network, or act before problems on the network occur. A series of ‘Agreed Route Maps’ has been drafted by the group, in discussion with Area Highways Engineers, and are designed to guide drivers from the forest exit points onto the strategic highways network by the most suitable routes.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 Cumbria’s Local Transport Plan commits to encouraging freight traffic to use routes which minimise adverse impacts on roads and communities. The ‘Agreed Route Maps’ should guide drivers onto the strategic road network by the most suitable routes whilst assisting us to manage the road network to provide more reliable journey times for all road users.
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3.0 RECOMMENDATION
3.1 It is recommended that H&TWG endorse the work of the Cumbria Timber Transport Group in producing recommended routes for timber and approve the wider consultation on the proposed route maps.
4.0 BACKGROUND
4.1 Cumbria Timber Transport Group is a partnership group made up of Officers from Cumbria County Council Highways & Transport Department and representatives from the timber industry, including land owners, agents and timber hauliers.
4.2 The group enables discussion and resolution of the issues faced in transporting timber on the local road network. It is recognised that use of the most suitable routes along with appropriate improvement measures where necessary can greatly reduce the impact of freight transport on the network and on local communities.
4.3 A series of ‘Agreed Route Maps’ has been developed which are designed to guide hauliers onto the roads that are most suited to timber traffic. These routes must allow timber to leave the forest exit points and access the strategic network by the most suitable routes whilst not ‘land-locking’ any areas of harvestable timber.
4.4 The benefits of ‘Agreed Route Maps’ are two-fold. In traffic management terms they help reduce the impact of heavy goods traffic on the most vulnerable parts of the network and affected communities whilst also enabling an important local industry to continue efficient operation.
4.5 Timber Transport Groups and ‘Agreed Route Maps’ are widely used in Scotland on some parts of Northern England. Cumbria’s maps have been designed to link in with those already produced by neighbouring authorities.
5.0 OPTIONS
5.1 Local Committee can accept, amend or reject the recommendations.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 Adoption of the “Agreed Route Maps” should help protect vulnerable routes from potentially costly repairs and maintenance.
6.2 Further consultation will require a continuation of staff input to the group.
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7.0 LEGAL IMPLICATIONS
7.1 There are no direct legal implications at this stage. KB.
8.0 CONCLUSION
8.1 Cumbria Timber Transport Group has worked in partnership to produce ‘Agreed Route Maps’ for transporting timber on the local road network. H&TWG are asked to endorse the work of the group to date and approve the wider consultation on the proposed routes.
Andrew Moss Head of Highways and Transport
24 January 2011
APPENDICES
Appendix 1 – Draft ‘Agreed Route Map’ for Allerdale
Electoral Division(s): All
Executive Decision No
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
N.B. If an executive decision is made, then a decision cannot be implemented until the expiry of the eighth working day after the date of the meeting – unless the decision is urgent and exempt from call-in and necessary approvals have been obtained.
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PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny
BACKGROUND PAPERS
No background papers.
REPORT AUTHOR
Contact: Andrew Harper, Tel No: 01228 226591 e-mail [email protected]
Page 44 KEY Timber Transport Routes TT Routes after Consultation Agreed Routes Excluded Routes Severely Restricted Routes Consultation Routes By Permit Only Forest Exit Points in Cumbria Conifer and Mixed Conifer forest areas >50ha Cumbria Forestry District Boundary
Title: Timber Transport Routes - Allerdale Drawn By: ES The Capita Building Date: 28th January 2011 Kingmoor Business Park Scale: Carlisle 1:75,000 Cumbria Tel: 01228 673000 CA6 4SJ Fax: 01228 673111 This produce includes mapping data licenced from Ordnance Survey (c) Crown Copyright 2006. For changes and ammendments to timber transport Licence No. 10019596 routes please contact [email protected] Page 45 This page is intentionally left blank
Page 46
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE HIGHWAYS & TRANSPORT WORKING GROUP
Meeting date: 11 February 2011
From: Corporate Director – Environment
LOCAL COMMITTEE DEVOLVED BUDGETS 2011/12 –
COMMITTED NPRN PROGRAMME FOR 2011/12.
1.0 EXECUTIVE SUMMARY
1.1 The Local Committee approved the Provisional NPRN Programme of Works for 2011/12 on the 20 th December 2010.
1.2 This report contains revised proposals for the Committed NPRN Programme of Works for 2011/12 based on the proposed 2011/12 funding allocations recently approved by Cabinet. These allocations are subject to final approval at full Council in February.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 This report aims to improve the certainty and efficiency of delivering the Highways and Transport Programme by Cumbria Highways in the Allerdale area.
2.2 The efficient delivery of the Highways and Transport Programme set out in this report will support all the elements of the County Council Plan.
2.3 This report supports some of the key elements of the Corporate Strategy by improving the efficiency of the service we provide.
2.4 Failure to deliver our schemes within the required timetable could affect future funding.
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2.5 The Transport Capital Programme is a key mechanism for delivering the Council’s Local Transport Plan (LTP) Policies and is monitored by Government with the outcome of the Council’s activities influencing future funding.
2.6 The capital settlement is in part an authority to borrow money. This makes the decision making process less clear cut because the interest on the borrowing affects the council’s future revenue budget.
3.0 RECOMMENDATION
That it be RECOMMENDED to the Local Committee that
3.1 the Committed NPRN Programme of Works for 2011/12, as set out in Appendix 1, supported by details of each individual programme of work by type set out in Appendices 2, 3 and 4 be approved for design and subsequent implementation subject to final funding approval in February 2011.
4.0 BACKGROUND
4.1 It was anticipated that, following the Comprehensive Spending Review (CSR) by Government, there would be reductions in the NPRN Budget but this has turned out not to be the case.
4.2 The Allerdale Highways Budget of £3.429m was recently approved by Cabinet as a single Capital Budget, final approval is awaited by full Council in February.
4.3 The overall structure of the Provisional NPRN Programme is set out in Appendix 1.
4.4 The repairs following the Flood Emergency in November 2009, together with the Winter Damage repairs are now substantially complete and it is hoped that any disruption to the NPRN Programme in 2011/12, due to the remaining bridge and carriageway repairs for delivery in 2011/12, will be minimal.
4.5 As in previous programmes of NPRN work, it is intended to perpetuate the extensive carriageway patching and surfacing treatment work, thus continuing our policy, in the Allerdale area, of investment in a greater proportion of the Network utilising the available funding.
4.6 The prioritisation of the NPRN programme for 2011/12 has in part been driven by the Better Highways/Systems Thinking approach that has been applied to the Flood Recovery and Winter Damage repairs that are nearing completion in the current year.
4.7 Carriageway Repairs:- the proposed list of Carriageway Repairs set out in Appendix 2 incorporates previous budget lines of Minor Structural
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Maintenance, Pre Surface Treatment Patching and Localised Carriageway Reconstructions. Substantial quantities of the Carriageway Repair work has been identified from a Better Highways/Systems Thinking approach by identifying needs rather than following the results of survey work and/or formal assessment alone.
4.8 The B5299 Parkend to Welpo has deteriorated dramatically following the thaw through the early part of January and requires significant work to bring it back to a safe and stable condition. The scheme has been moved from Carriageway Repairs to the Specialist Surface Treatment list in order to address this situation.
4.9 Local knowledge, experience, use of the network, public (customer) demand and identifying all the factors that have influenced failure, has driven the priorities for this carriageway repair work.
4.10 Specialist Surface Treatments - Retread:- the proposed list of Carriageway Retread sites are set out in Appendix 3 to this report.
4.11 The B5299 Parkend to Welpo is proposed as a major scheme for Retread work followed by a significant overlay to provide longevity and value for money.
4.12 In addition, a section of Ellerbeck Lane has been included in the list of Retread sites but this will be at no cost to the NPRN Budget because it is a privately maintained road. It is to be funded by a Member Capital Sum and is programmed to be carried out during the last week of March 2011.
4.13 Again, the proposed Retread Programme has been influenced by a Better Highways/System Thinking approach that has been used to identify needs rather than following the results of survey work and/or formal assessment alone.
4.14 Again, local knowledge, experience, use of the network, public (customer) demands and identifying all the factors that have influenced failure (e.g. Drainage), has driven the priorities for this work.
4.15 Retread, as a process, was trialled in 2009 at two sites in North Allerdale and these have proved to be very successful. Retread has a low Carbon footprint because almost all the material from the existing road construction is recycled utilising a cold process.
4.16 Specialist Surface Treatments - Micro Asphalt:- the proposed list of Micro Asphalt Specialist Surface Treatment sites are set out in Appendix 3 to this report.
4.17 The proposed Micro Asphalt programme will provide the final surface treatment to sections of the network that received substantial carriageway repairs in the current 2010/11 year.
4.18 Again, the current year Carriageway Repairs were partially identified from a Better Highways/Systems Thinking approach by identifying needs rather than following the results of survey work/formal assessment alone.
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4.19 Again, local knowledge, experience, use of the network, public (customer) demands, flood damage, winter damage and identifying all the factors that have influenced failure (e.g. Drainage), have driven the priorities of the current year carriageway repair work.
4.20 Micro Asphalt, as a process, was trialled in 2008 in Borrowdale and a larger programme was delivered in 2009 where Broughton Village was a prominent example. A substantial programme was completed in October of this year encompassing long sections of B class roads (B5302 & B5299) together with sections in towns and villages (e.g.Wigton & Brigham). Micro Asphalt also has a low Carbon footprint because it utilises a cold process.
4.21 Drainage Programme:- substantial quantities of this work has been identified from a Better Highways/Systems Thinking approach by identifying needs rather than following the results of survey work/formal assessment alone.
4.22 Again, local knowledge, experience, use of the network, public (customer) demands and Making Space for Water Flooding Hotspots has driven the priorities for this work.
4.23 Over the past three years we have been concentrating on delivering improvements to highway drainage. This list of priorities continues to address areas of concern and the resolution of these drainage problems will preserve the structural integrity of the highway. Conveying water away improves safety, particularly in winter, and reduces longer term maintenance costs.
5.0 OPTIONS
5.1 Members may wish to approve the Committed NPRN Programme of Works for 2011/12 or:
5.2 Members may wish to amend the proposed programmes.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 This Committed Programme of NPRN Works for 2011/12 will be contained within the Highways single Capital Budget of £3.429m recently approved by Cabinet and will be subject to approval by full Council later in February 2011.
6.2 The programme has been prepared and prioritised using methodologies identified in the report and should therefore deliver value for money.
6.3 There are no property, staff or IT implications associated with this work.
7.0 LEGAL IMPLICATIONS
7.1 There are no direct legal implications contained in this report other than procedures for Temporary Traffic Regulation Orders for road closures to be
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put in place to enable the works to be carried out in accordance with Section 14(1) of the Road Traffic Regulation Act 1984.
8.0 CONCLUSION
8.1 This report proposes a Committed NPRN Programme for 2011/12 which will provide best value in the quest to address the deteriorating highway network in the Allerdale area.
Andrew Moss – Assistant Director - Highways and Transport 3 February 2011
APPENDICES
Appendix 1 – NPRN Programme for 2011/12 – Overall Provisional Budget.
Appendix 2 – NPRN 2011/12 – Provisional Carriageway Repairs Programme.
Appendix 3 – NPRN 2011/12 – Provisional Specialist Surface Treatment programme – Retread & Micro Asphalt.
Appendix 4 – NPRN 2011/12 – Provisional Drainage Programme.
IMPLICATIONS
Electoral Division(s): All Allerdale
Executive Decision Yes
Key Decision Yes
If a Key Decision, is the proposal published in the current Forward Plan? Yes
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No* If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
Page 51
No previous relevant decisions.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers.
Contact: Andrew Butler, Area Engineer for Allerdale, 01946 506598, [email protected]
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Allerdale Local Committee – Highways & Transport Working Group – 11 th February 2011
Appendix 1.
Local Committee Highways Capital Budget (single pot)
Predicted Highways Capital Budget Allocation £3,429,000
Committed 2011/12 APM Programme (see separate report) £ 130,000
Committed Non-Principal Road Network Programme 2011/12.
Preliminary Costs & Lump Sums Payments (Management, Design and Administration Costs). £ 362,890
Minor Structural Maintenance (included in Appendix 2) ) Pre Surface Treatment Patching for 2012/13 (included in Appendix 2) ) £ 557,305 Localised Carriageway Reconstructions (included in Appendix 2) )
Specialist Surface Treatment – Carriageway Retread & Micro Asphalt (listed in Appendix 3) £1,148,176
Drainage /Flooding Hotspots (listed in Appendix 4) £ 277,000
Named Prioritised Carriageway Schemes (listed below) £ 766,193
Named Prioritised Footway Schemes (listed below) £ 187,436
Named Hybrid Schemes (listed below) £ NIL
Total £3,429,000
Named Prioritised Carriageway Schemes Road No. Location Nature of Work Points Estimate U2595 Newlands Lane South Urban Carriageway 327 £ 84,643 C2001 High Seaton Urban Carriageway 325 £ 79,234 B5297 Oxford St, Workington Urban Carriageway 324 £ 181,309 C2001 Gilcrux Village East Urban Carriageway 321 £ 109,412 B5299 Rattlebeck Rural Carriageway 320 £ 92,633 C2002 Westnewton Phase 5 Rural Carriageway 315 £ 103,555 C2048 Syke Road, Wigton Urban Carriageway 309 £ 115,407 C2001 Plumbland&Threapland Rural Carriageway 300 £ 68,557
Named Prioritised Footway Schemes C2052 Criffel Street, Silloth Urban Footway 346 £ 67,873 C2052 Criffel Street, Silloth Urban Footway 319 £ 119,563 B5302 Criffel Street, Silloth Urban Footway 316 £ 124,114 B5302 Criffel Street, Silloth Urban Footway 316 £ 128,890 U2676 West View Walk, W’ton Urban Footway 315 £ 60,538 A597 Salterbeck Road, W’ton Urban Footway 315 £ 51,498 U2655 Thirlmere Ave, W’ton Urban Footway 315 £ 54,420 U2248 Anthorn Village Phase 1 Rural Footway 306 £ 148,461 U2248 Anthorn Village Phase 2 Rural Footway 306 £ 190,928 U2248 Anthorn Village Phase 3 Rural Footway 306 £ 104,314
Hybrid/Enhancement Schemes No Schemes above the line B5292 Main St, Cockermouth Urban F/way & C/way 358 £ 1,053,844 (this scheme has/will attract partner funding from DfT (Flood Recovery), The Heritage Lottery Fund, local businesses and others.
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Allerdale Local Committee – Highways & Transport Working Group – 11 th February 2011
Committed NPRN Carriageway Repairs Programme 2011/12.
Substantial quantities of this work has been identified from a Better Highways/Systems Thinking approach by identifying needs rather than following the results of survey work/formal assessment alone.
Local knowledge, experience, use of the network, public (customer) demand and identifying all the factors that have influenced failure (e.g. Drainage), has driven the priorities for this work.
B5301 Dubstang to Mealrigg £ 42,000 C2001 Leathersgill Beck to Wardhall £ 98,000 U2085 Fitz to A595 £ 43,000 C2048 Arkleby to Wardhall £112,000 U2366 Hill Street, Cockermouth £ 15,000 C2023 Allerby Village to A596 £ 26,000 U2077 Gowrie to Heathfield £ 26,000 U2963 Norwood Drive, Cockermouth £ 17,305 C2040 Wigton to Kirkbride Phase 2 £ 37,000 C2002 Allonby to Westnewton £ 15,000 C2001 Parsonby to Gilcrux £ 28,000 U2009 Gamelsby £ 41,000 U2072 Bromfield Village £ 28,000 U2011 Fingland to Little Bampton £ 29,000
Total £557,305
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Page 56 Allerdale Local Committee – Highways & Transport Working Group – 11 th February 2011
Committed NPRN Specialist Surface Treatment Programme 2011/12
Substantial quantities of this work has been identified from a Better Highways/Systems Thinking approach by identifying needs rather than following the results of survey work/formal assessment alone.
Local knowledge, experience, use of the network, public (customer) demands, flood damage, winter damage and identifying all the factors that have influenced failure (e.g. Drainage), have driven the priorities of the 2011/12 Specialist Surface Treatment Programme.
Retread.
Retread, as a process, was trialled in 2009 at two sites in North Allerdale and these have proved to be very successful. Retread has a low Carbon footprint because almost all the material from the existing road construction is recycled utilising a cold process.
B5299 Parkend to Welpo £284,000 U2149 Reathwaite Road (Additional £50k Developer Contribution) £159,176 U2131 Boltongate to Catlands £ 29,000 C2017 Abbeytown to Pelutho £ 15,000 C2012 Abbeytown to Aldoth £ 17,000 U2092 Gilcrux to Tallentire Hill £ 36,000 Ellerbeck Lane, Workington (part) NIL
Total £543,176
Micro Asphalt.
This Micro Asphalt programme will provide the final surface treatment to sections of the network that received substantial carriageway repairs in 2010/11.
Micro Asphalt, as a process, was trialled in 2008 in Borrowdale and a larger programme was delivered in 2009 where Broughton Village was a prominent example. A substantial programme was completed in October of this year encompassing long sections of B class roads (B5302 & B5299) together with sections in towns and villages (e.g.Wigton & Brigham). Micro Asphalt also has a low Carbon footprint because it utilises a cold process.
B5299 A595 junction to Boltongate 18,209 sq m £ 65,230 C2007 Brigham to A66 12,033 sq m £ 43,105 B5292 Cockermouth Auction to Hundith Hill 19,929 sq m £ 71,391 C2001 Plumbland to Threapland 9,880 sq m £ 35,393 B5305 Street Cross Roads to Rosley 32,156 sq m £115,191 C2040 Standing Stone to Oulton 10,968 sq m £ 39,290 B5299 Snowhill to Parkend 13,742 sq m £ 49,227 C2001 Seaton to Broughton Moor 27,900 sq m £ 99,945 C2047 Thursby Village 14,381 sq m £ 51,516 U2877 Brundleholme Road, Keswick 9,690 sq m £ 34,712
Total £605,000
Total Specialist Surface Treatments £1,148,176
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Allerdale Local Committee – Highways & Transport Working Group – 11 th February 2011
Provisional NPRN Drainage Programme 2011/12.
Substantial quantities of this work has been identified from a Better Highways/Systems Thinking approach by identifying needs rather than following the results of survey work/formal assessment alone.
Local knowledge, experience, use of the network, public (customer) demands and Making Space for Water Flooding Hotspots has driven the priorities for this work.
Over the past three years we have been concentrating on delivering improvements to highway drainage. This list of priorities continues to address areas of concern and resolution of these drainage problems will preserve the structural integrity of the highway. Conveying water away improves safety, particularly in winter, and reduces longer term maintenance costs.
C2011 Boltongate manhole repairs £ 3,000 C2040 Dirty Lonning junction £ 24,000 U2137 Bolton New Houses £ 5,000 U2166 Camerton Soakaways £ 12,000 C2031 Dean Village £ 28,000 A5086 Gote Road, Cockermouth £ 51,000 C2020 Uldale Brow, Ireby £ 33,000 C2020 Sandale £ 15,000 B5292 Main Street, Cockermouth £ 18,000 High Sands Lane, Cockermouth £ 43,000 Drainage Surveys £ 45,000
Total £277,000
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Appendix 3
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE HIGHWAYS & TRANSPORT WORKING GROUP
Meeting date: 11 February 2011
From: Corporate Director – Environment
LOCAL COMMITTEE DEVOLVED BUDGETS 2011/12 –
COMMITTED APM PROGRAMME FOR 2011/12.
1.0 EXECUTIVE SUMMARY
1.1 The Local Committee approved the Provisional APM Programme of Works for 2011/12 on the 20 th December 2010.
1.2 This report contains proposals for the Annual Package of Measures (APM) Committed Programme of Works for 2011/12 based on the proposed 2011/12 funding allocations recently approved by Cabinet. These allocations are subject to final approval at full Council in February.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 This report aims to improve the certainty and efficiency of delivering the Highways and Transport Programme by Cumbria Highways in the Allerdale area.
2.2 The efficient delivery of the Highways and Transport Programme set out in this report will support all the elements of the County Council Plan.
2.3 This report supports some of the key elements of the Corporate Strategy by improving the efficiency of the service we provide.
2.4 Failure to deliver our schemes within the required timetable could affect future funding and the CPA rating of the County Council.
2.5 The Transport Capital Programme is a key mechanism for delivering
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the Council’s Local Transport Plan (LTP) Policies and is monitored by Government with the outcome of the Council’s activities influencing future funding.
2.6 The capital settlement is in part an authority to borrow money. This makes the decision making process less clear cut because the interest on the borrowing affects the council’s future revenue budget.
3.0 RECOMMENDATION
It be RECOMMENDED to the Local Committee that
3.1 the Committed Programme of APM Schemes for 2011/12 as set out in the Appendix be approved for development and design together with implementation, subject to final funding approval in February 2011.
4.0 BACKGROUND
4.1 It was anticipated that, following the Comprehensive Spending Review (CSR) by Government, there would be reductions in the APM Budget but this has turned out not to be the case.
4.2 The Allerdale Highways Budget of £3.429m was recently approved by Cabinet as a single Capital Budget, final approval is awaited by full Council in February.
4.3 This report contains proposals for the Committed APM Programme of Works for 2011/12 requiring a budget of £130,000 from the single capital budget of £3.429m.
4.4 As part of the need to make savings in 2010/11 the APM budget was reduced by £67,000 from £176,000 to £ 109,000.
4.5 The Committed 2011/12 Programme of APM schemes is set out in Appendix 1 to this report and is based on the need to complete outstanding schemes that could not be completed in 2010/11 and those priorities approved by Local Committee in December 2010. Schemes shown below the line will form the basis of the 2012/13 Programme of APM schemes.
4.6 Many of the schemes have been designed and developed and are ready to implement. Much of the preliminary TRO work for the North Allerdale TRO Review has been completed.
4.7 An amendment to the County Council Constitution, approved in June 2006, raised the limit of funding from the APM budget for a single scheme from £30k to £50k. External contributions are excluded from this limit.
4.8 APM schemes are directed at achieving the strategies and objectives of the Cumbria Local Transport Plan 2 2006-2011, taking into account the requirements of the Draft LTP3 2012–2018 currently being developed, with the priority of each scheme being assessed to achieve Safety and other
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Core Objectives of LTP 2.
4.9 APM schemes can be broadly described to address the following:-
- Scheme Monitoring and Development for previous and future measures/schemes.
- Schemes that contribute towards improving facilities for pedestrians and cyclists.
- Schemes that contribute towards improving public transport facilities.
- Works arising from Community Travel Plans.
- Reviews of Traffic Regulation Orders to ensure improved levels of enforcement where necessary.
- General Minor Works that cannot be delivered from other Capital or Revenue Budgets.
5.0 OPTIONS
5.1 Members may wish to approve the revised Annual Package of Measures programme for 2011/12 or:
5.2 Members may wish to amend the proposed programme.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The Committed programme of work for the Annual Package of Measures in 2011/12 will be contained within the recommended proportion of the single capital budget i.e. £130,000 from a total of £3,429,000.
6.2 There are no property, staff or IT implications associated with this work at this time.
7.0 LEGAL IMPLICATIONS
7.1 There are no direct legal implications contained in this report other than those associated with the schemes that require Traffic Regulation Orders in accordance with Section 1 of the Road Traffic Regulation Act 1984.
8.0 CONCLUSION
8.1 This report proposes a Committed Programme of APM schemes which will enable schemes to be prepared for delivery in 2011/12 in the Allerdale area.
Andrew Moss – Assistant Director - Highways and Transport 4 February 2011
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APPENDICES
Appendix 1 – Committed Programme of APM schemes for 2011/12.
IMPLICATIONS
Electoral Division(s): All Allerdale
Executive Decision Yes
Key Decision Yes
If a Key Decision, is the proposal published in the current Forward Plan? Yes
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No* If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers.
Contact: Andrew Butler, Area Engineer for Allerdale, 01946 506598, [email protected]
Page 64 Appendix - ALC H&TWG 11 February 2011
COMMITTED PROGRAMME FOR ANNUAL PACKAGE OF MEASURES 2011/12
§ Scheme Development and Monitoring £ 5,000 § Review of Wigton/Silloth/Aspatria TROs £ 8,000 § Works arising from Rev. Silloth/Aspatria/Wigton £ 20,000 § Completion of Phase 2 Workington TRO Review £ 10,000
§ Community Travel Plans – Works arising from the final batch of CTPs developed during 2008/09.
Holme Abbey & Holme Low £ 12,000 Hayton, Mealo, Oughterside & Allerby £ 12,000 Papcastle & Tallentire £ 12,000 Thursby & Dundraw £ 12,000 Blindcrake, Bothel & Threapland £ 12,000 Plumbland & Gilcrux £ 12,000
§ School Safety Measures – Railway Path – Church Road, Harrington £ 15,000
£130,000 ------
Provisional List of APM Schemes for 2012/13.
§ High Priority Larger Scale Community Travel Plan £ 60,000 Schemes. § Review of Allerdale wide TROs. £ 25,000 § Speed Reduction Measure – The Green, St Johns in the Vale. £ 15,000
Page 65 This page is intentionally left blank
Page 66 Agenda Item 11a
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 7th March 2011
From: Corporate Director – Resources
LOCAL COMMITTEE DEVOLVED BUDGET 2010-2011: MONITORING REPORT – HIGHWAYS BUDGET
1.0 EXECUTIVE SUMMARY
1.1 This report presents the actual expenditure and commitments recorded against the Local Committee’s Highways Revenue and Capital Budgets as at 31st January 2011.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS 2.1 The Local Committee’s 2010-11 proposed Cash Limited Budget was informed to County Council on 18th February 2010. The Local Committee is able to vire funding between budget lines during the course of the financial year, subject to Corporate Policy and Service Standards. The Committee is not able to vire money from capital budgets into revenue budgets.
2.2 The original Highways revenue budget, including Highways Stewards, is £3,072,500. With balances brought forward of £168,000, this gives a spending limit of £3,240,500.
2.3 The original Capital allocation is £2,914,000 for non-principal roads. There are brought forward balances of £159,000 bringing the spending limit for this year to £3,073,000. The Ring-fenced Column Replacement has an original allocation of £205,000 with brought forward balances reducing the spending limit to £198,814
2.4 The original budget for the Annual Package of Measures (APM) Capital is £176,000. This is reduced by carry forward balances of £13,114 and by £67,000 in respect of APM grant reduction, and increased by £57,000 by external contributions to give a spending limit of £152,886.
2.5 RECOMMENDATION
The Local Committee is asked to:
PagePage 1 of 674
2.6 Note the budget allocations for 2010-11 and the expenditure recorded to date;
2.7 Note that the Revenue budget currently has a projected overspend balance of £10,885. This includes adjustments for the better highways roll-in;
2.8 Note the NPRN budget is showing a projected overspend balance of £38,610;
2.9 Note the APM is showing a projected underspend against allocated budget of £6,684.
3.0 BACKGROUND
3.1 The attached appendices give details of budget allocations by project and expenditure to date.
3.2 The Highways Revenue budget is showing a projected overspend; This is due to overspends on the likes of Basic Maintenance, development Control and Other provisions being partly offset by underspends in Energy and Area Highways Staff. The Area Engineer believes that further underspends in Energy will bring the budget back into line.
3.3 The NPRN budget is showing a projected overspend of £38,610. This is due to additional costs owing to winter damage extending some of the planned schemes. The Area Engineer has indicated that there is a possibility that the contractor may not be able to deliver all of the schemes as set down in appendix G of the report. At this time there are no indications which scheme these are. Any schemes not delivered will reduce the overspend.
3.4 The APM budget is showing a projected underspend. This is due to two schemes being moved into 2011/12. There will be a paper from the Area Engineer on this. The Area Engineer believes the budget will be spent by the year-end.
4.0 OPTIONS 4.1 This report is to note only.
5.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS 5.1 The recommendations in this report are for noting.
6.0 LEGAL IMPLICATIONS 6.1 The recommendations in this report do not contain any legal implications; however, Local Committee could take decisions that could have future legal implications.
PagePage 268 of 4
7.0 CONCLUSION 7.1 Highways Revenue currently has a projected overspend to the end of the financial year that the Area Engineer believes will be balanced by the financial year-end.
7.2 Highways Capital NPRN is forecast to overspend at this stage, The Area Engineer has indicated that there is the possibility of schemes not being delivered.
7.3 The APM budget has a small underspend, the Area Engineer believes the budget will be spent by the year-end.
Phil Healy Finance Manager 22nd February 2011
PagePage 3 of 694
APPENDICES Appendix A(2) Summary of Allerdale Local Committee Highways Budget 2010-11 Appendices F-H Detail of Individual Highways and Capital Budgets
IMPLICATIONS
Staffing: None Financial: As detailed in the report Property: None Electoral Division(s): All Allerdale Executive Decision Yes
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
N.B. If an executive decision is made, then a decision cannot be implemented until the expiry of the eighth working day after the date of the meeting – unless the decision is urgent and exempt from call-in and the Head of Member Services has obtained the necessary approvals.
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS
CONSIDERATION BY OVERVIEW AND SCRUTINY Not considered by Overview and Scrutiny.
BACKGROUND PAPERS County Council 18th February 2010: Agenda Item 19: Revenue Budget, County Precept and Council Tax County Council 22 nd June 2010 Agenda Item 10 Carry Forward Balances
Contact: Allan Graham Senior Accounting Technician – Resources Directorate Tel No. 01228 226575 E-mail address: [email protected]
PagePage 470 of 4 ALLERDALE LOCAL COMMITTEE APPENDIX A(2) 2010-11 SUMMARY FINANCIAL STATEMENT
31st JANUARY 2011
Appendix Budget Sector 2010/11 Brought Virements Virements Revised Other Spending Commited Actual Estimated Unallocated Original Forward In Out Budget Contribs Limit not paid Paid Outturn or Budget To Date Variance
£££££££ £ £ £ £
A Communities Budgets as at 31st January 2011 955,381 173,540 6,791 -6,791 1,128,921 0 1,128,921 175,100 791,803 966,903 162,018
F Highways Maintenance - Revenue 2,860,000 173,951 569,635 -470,854 3,132,732 0 3,132,732 717,305 2,285,921 3,141,709 -8,977 F Highways Maintenance - Detrunked 0 0 0 0 0 0 0 0 4,799 0 0 Page 71 F Highways Stewards 212,500 -5,951 0 -98,781 107,768 0 107,768 7,306 102,609 109,676 -1,908
Total Highways Revenue 3,072,500 168,000 569,635 -569,635 3,240,500 0 3,240,500 724,611 2,393,329 3,251,385 -10,885
Allerdale Local Committee Revenue Budget 4,027,881 341,540 576,426 -576,426 4,369,421 0 4,369,421 899,711 3,185,132 4,218,288 151,133
E Electoral Division Local Capital Schemes 192,000 168,000 0 0 360,000 0 360,000 186,265 97,460 283,725 76,275
G Non-Principal Capital Allocation 2,630,000 159,000 1,308,420 -1,135,130 2,962,290 0 2,962,290 1,236,410 1,344,114 2,998,364 -36,074 G Minor Structural Maintenance 284,000 0 0 -173,290 110,710 0 110,710 0 113,246 113,246 -2,536 G Ringfenced Lighting Column Replacement 205,000 -6,186 0 0 198,814 0 198,814 46,671 148,680 198,814 0 H Annual Package of Measures 176,000 -13,114 76,000 -143,000 95,886 57,000 152,886 40,849 48,497 146,202 6,684
Allerdale Local Committee Capital Allocation 3,487,000 307,700 1,384,420 -1,451,420 3,727,700 57,000 3,784,700 1,510,195 1,751,997 3,740,351 44,349
Allerdale Local Committee Total Resources 7,514,881 649,240 1,960,846 -2,027,846 8,097,121 57,000 8,154,121 2,409,906 4,937,129 7,958,639 195,482 APPENDIX F
Highways Revenue 2010/11 Budget Allerdale Local Committee
Approved Brought Virements Revised Committed and Estimated Unallocated Description Virements In Other Contribs Spending Limit Committed Payments Budget Forward Out Budget Paid Outturn Balances
Position as at: 31 January 2011 ££££££££££££ Better Highways Out of Hours 0 0 0 34,337 663 35,000 10,000 (10,000) Plant & Materials 0 0 0 60,126 33,108 93,234 60,000 (60,000) Teams 0 409,960 409,960 409,960 223,200 106,952 330,152 339,960 70,000 Total Better Highways 0 0 409,960 0 409,960 0 409,960 317,663 140,723 458,386 409,960 0
Basic Maintenance Highway Response Teams 300,000 (61,593) 238,407 238,407 0 234,677 234,677 234,413 3,994 Minor Carriageway Repairs 220,000 123,377 (59,342) 284,035 284,035 34,412 254,196 288,608 277,604 6,431 Drainage & Remedial Earthworks 110,000 1,894 111,894 111,894 936 141,795 142,731 141,591 (29,697) Footways & Cycleways 120,000 (34,805) 85,195 85,195 6,166 85,903 92,069 91,604 (6,409) Fences & Barriers 5,000 55 5,055 5,055 100 5,835 5,935 5,119 (64) Verge Maintenance 230,000 (114,950) 115,050 115,050 12,226 115,966 128,192 128,252 (13,202) Sweeping & Scavenging 12,000 (8,638) 3,362 3,362 635 2,727 3,362 3,362 0 Cleansing 240,000 240,000 240,000 29,333 116,978 146,311 240,000 0 Non-Illuminated Traffic Signs 120,000 (33,800) 86,200 86,200 53,067 59,166 112,233 112,233 (26,033) Other 4,001 4,001 4,001 0 0 0 0 4,001 Unallocated Balance 173,951 (157,726) 16,225 16,225 0 0 0 16,225 Total Basic Maintenance 1,361,001 173,951 125,326 (470,854) 1,189,424 0 1,189,424 136,875 1,017,243 1,154,118 1,234,178 (44,754)
Page 72 Road Lighting Lighting, Signals, Illuminated Signs 370,000 370,000 370,000 84,380 210,469 294,849 370,000 0 Column Replacement & Painting 5,000 5,000 5,000 0 4,593 4,593 5,000 0 Traffic Signals 30,000 30,000 30,000 23,184 18,740 41,924 39,721 (9,721) Energy 343,000 343,000 343,000 155,203 141,940 297,143 280,000 63,000 Total Road Lighting 748,000 0 0 0 748,000 0 748,000 262,767 375,742 638,509 694,721 53,279
Other 0 0 0 0 (12,587) (12,587) (12,587) 12,587 Bad Debt Provision 0 0 0 0 0 (8,445) (8,445) (8,445) 8,445 Total Other 0 0 0 0 0 0 0 0 (21,032) (21,032) (21,032) 21,032
Fees, etc. Fixed Fees Technical and Condition Surveys 89,000 89,000 89,000 0 90,000 90,000 90,000 (1,000) SLA Lump Sums 212,000 212,000 212,000 0 212,000 212,000 212,000 0 Call Centre Running & Development 47,000 47,000 47,000 0 46,000 46,000 46,000 1,000 NRSWA 36,000 36,000 36,000 0 37,000 37,000 38,840 (2,840) Traffic Management Investigations 84,000 84,000 84,000 0 85,000 85,000 85,000 (1,000) Capita Insurance Handling Fees 21,000 21,000 21,000 0 21,000 21,000 21,000 0 Road Lighting Fees 24,000 24,000 24,000 0 25,000 25,000 25,000 (1,000) Repayment of DPE introduction costs 0 0 0 0 0 0 0 Time Charges/ Percentage Fees Basic Maintenance 55,073 55,073 55,073 0 48,344 48,344 55,073 0 Road Lighting 23,275 23,275 23,275 0 16,056 16,056 23,275 0 Development Control 10,000 10,000 10,000 0 38,264 38,264 47,206 (37,206) Area Highways Staff 142,000 0 142,000 142,000 0 102,332 102,332 111,631 30,369 Other (Provisions for timecharges residents Parking, HGV 7,651 34,349 42,000 42,000 0 52,249 52,249 68,857 (26,857) Permits etc) Total Fees, etc. 750,999 0 34,349 0 785,348 0 785,348 0 773,245 773,245 823,882 (38,534)
Total Highways Revenue Budget 2,860,000 173,951 569,635 (470,854) 3,132,732 0 3,132,732 717,305 2,285,921 3,003,226 3,141,709 (8,977) Highway Stewards 212,500 (5,951) (98,781) 107,768 107,768 7,306 102,609 109,915 109,676 (1,908) Total Detrunked Roads 0 0 0 0 0 4,799 4,799 0 0
TOTAL HIGHWAYS REVENUE 3,072,500 168,000 569,635 (569,635) 3,240,500 0 3,240,500 724,611 2,393,329 3,117,940 3,251,385 (10,885) APPENDIX G
HIGHWAYS CAPITAL 2010/11 Allerdale Local Committee Capital Allocation
Original Brought Virements Revised Other Spending Commited Estimated Unallocated Description Virements In Committed Payments Budget Forward Out Budget Contributions Limit and Paid Outturn Balances
Position as at: 31 January 2011 £££££££££££ £ 2009/10 Schemes HB1113000 VMS B5300 0 72 72 72 0 72 72 72 0 HB1113400 Localised C/W Reconstructions 0 14,380 14,380 14,380 0 45,874 45,874 14,380 0 HB1113500 Microasphalt 0 2,125 2,125 2,125 0 2,125 2,125 2,125 0 HB1113600 F/W Slurry Sealing 0 2,030 2,030 2,030 0 1,262 1,262 2,030 0 HB1114000 Oulton Village - Drainage 0 373 373 373 0 373 373 373 0 HB1114100 Fellside Road - Drainage 0 3,201 3,201 3,201 0 3,201 3,201 3,201 0 HB1114900 Northrow, Bassenthwaite - Drainage 0 6,164 6,164 6,164 0 6,040 6,040 6,164 0 HB1115300 Daleside - Drainage 0 292 292 292 0 292 292 292 0 HB1115400 Sandale - Drainage 0 111 111 111 0 111 111 111 0 HB1115600 Highway Ditches 0 1,378 1,378 1,378 0 1,378 1,378 1,378 0 HB1116000 Langrigg Home Farm 0 509 509 509 50 459 509 509 0 HB1116600 Westnewton to A596 - ph2 0 1,041 1,041 1,041 0 1,041 1,041 1,041 0 HB1117200 Low/High Sands Lane Cockermouth 0 332 332 332 0 332 332 332 0 HB1118900 Moota to Aspatria to Silloth 0 5,915 5,915 5,915 0 5,915 5,915 5,915 0 HB1113200 Surface Dressing 09-10 0 24,106 24,106 24,106 0 24,106 24,106 24,106 0 HB1113300 Pre SD Patching 2009-10 0 8,516 8,516 8,516 400 8,116 8,516 8,516 0 Unallocated Balances b/f from 09/10 0 159,000 (159,000) 0 0 0 0 0 0 0
Page 73 Total for 2009/10 Schemes 0 159,000 70,545 (159,000) 70,545 0 70,545 450 100,697 101,147 70,545 0
2010/11 Schemes HB1126500 Drainage H/Flooding Hotspots 275,000 275,000 275,000 42,056 199,903 241,959 275,000 0 Goosegreen - Welton Phase 2 0 44,000 44,000 44,000 1,603 40,518 42,121 44,000 0 HB1125100 Plumbland Village 0 65,000 65,000 65,000 0 77,297 77,297 77,297 (12,297) Cuddy Lonning Wigton Phase 1 0 20,000 20,000 20,000 0 19,476 19,476 20,000 0 HB1126000 Fitz to Plumbland 0 51,000 51,000 51,000 0 10,216 10,216 51,000 0 HB1126100 Blennerhasset to Fitz 0 52,000 52,000 52,000 0 50,545 50,545 52,000 0 Smithfield to A595 Phase 2 0 37,000 37,000 37,000 0 36,106 36,106 37,000 0 Smithfield to A595 Phase 1 0 39,000 39,000 39,000 0 38,360 38,360 39,000 0 Localised Carriageway Reconstructions 158,000 (158,000) 0 0 0 0 0 0 0 HB1126400 Micro Asphalt Surface Treatments 677,000 (11,200) 665,800 665,800 616,623 24,237 640,860 665,800 0 Preliminary Costs and Lump Sum Payments 273,491 273,491 273,491 0 273,491 273,491 273,491 0 HB1124600 Parkend to Welpo 0 0 0 0 0 0 0 0 HB1124700 North Road Aspatria 104,045 (6,701) 97,344 97,344 931 85,150 86,081 97,344 0 HB1124800 Mealrigg to New Cowper 0 65,185 65,185 65,185 0 0 0 65,185 0 HB1124900 Parsonby to Gilcrux 0 45,000 45,000 45,000 0 0 0 45,000 0 HB112500 Gilcrux Village 0 66,000 66,000 66,000 111,021 2,022 113,043 113,043 (47,043) HB1125200 Whitrigg to Bowness on Solway 0 140,000 140,000 140,000 148,884 0 148,884 154,000 (14,000) HB1125300 Wigton to Kirkbride 0 23,000 23,000 23,000 24,172 0 24,172 25,865 (2,865) Wigton to Kirkbride Phase 2 0 40,000 40,000 40,000 0 40,005 40,005 0 40,000 Millstone Moor, Moota 0 38,520 38,520 38,520 0 0 0 38,520 0 HB1125500 Boltongate to Sandale 0 28,000 28,000 28,000 0 0 0 28,000 0 HB1125700 A5086 to Mockerkin Village 0 40,000 40,000 40,000 0 36,358 36,358 40,000 0 HB1125800 Lanehead to Thornthwaite 0 0 0 168,780 0 168,780 0 0 HB1125900 Mosser to Mockerkin 0 46,000 46,000 46,000 36,812 0 36,812 46,000 0 HB1126700 Greenrigg to Studfold 89,619 2,081 91,700 91,700 0 89,787 89,787 91,700 0 HB1126800 Westnewton Phase 4 87,995 (495) 87,500 87,500 3,412 83,166 86,578 87,500 0 HB1126900 Thwaites to Goosegreen 99,425 (14,425) 85,000 85,000 0 83,562 83,562 85,000 0 HB112700 Criffel Street Silloth Phase 1 64,800 (14,800) 50,000 50,000 42,829 3,526 46,355 50,000 0 APPENDIX G
HIGHWAYS CAPITAL 2010/11 Allerdale Local Committee Capital Allocation
Original Brought Virements Revised Other Spending Commited Estimated Unallocated Description Virements In Committed Payments Budget Forward Out Budget Contributions Limit and Paid Outturn Balances
Position as at: 31 January 2011 £££££££££££ £ HB1127100 Newland Lane Workington 30,116 22,884 53,000 53,000 0 19,772 19,772 53,000 0 HB1128000 F - Tithe Barn St Keswick C/Way 0 0 0 4,410 0 4,410 0 0 HB1228600 Honister Drive 0 48,000 48,000 48,000 0 1,868 1,868 48,000 0 HB1228700 Rear of Frostroms Road 0 53,000 53,000 53,000 34,427 11,684 46,111 53,000 0 HB1228800 Greengill 0 47,000 47,000 47,000 0 3,310 3,310 47,000 0 HB1228900 Rosegill Crosby 0 19,000 19,000 19,000 0 731 731 19,000 0 HB11229000 High Rigg Brigham 0 18,000 18,000 18,000 0 742 742 18,000 0 HB1229100 Thursby Village 0 9,000 9,000 9,000 0 504 504 9,000 0 HB1228000 Leegate 0 0 0 0 3,567 3,567 0 0 HB1228100 South St Cockermouth 0 0 0 0 1,825 1,825 0 0 HB1228200 New Cowper 0 0 0 0 2,151 2,151 0 0 HB1228300 Isel raod, Cockermouth 0 0 0 0 1,148 1,148 0 0 HB1228400 Parkhouse East Causeway 0 0 0 0 548 548 0 0 HB1228500 Rosley - Chalkside 0 0 0 0 1,842 1,842 0 0 Minor Carraigeway Repairs 0 179,205 179,205 179,205 0 0 0 179,074 131 Unallocated Balances 467,509 (467,509) 0 0 0 0 0 0 0
Total for 2010/11 Schemes 2,327,000 0 1,237,875 (673,130) 2,891,745 0 2,891,745 1,235,960 1,243,417 2,479,377 2,927,819 (36,074) Page 74 Surface Dressing Surface Dressing 2010-11 0 0 0 0 0 0 0 0 Pre SD Patching 2010-11 303,000 (303,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Surface Dressing 303,000 0 0 (303,000) 0 0 0 0 0 0 0 0
Minor Structural Maintenance Minor Structural Maintenance 284,000 (173,290) 110,710 110,710 0 113,246 113,246 113,246 (2,536) Prelims 0 0 0 0 0 0 0 0 Lump Sums 0 0 0 0 0 0 0 0
Total for Minor Structural Maintenance 284,000 0 0 (173,290) 110,710 0 110,710 0 113,246 113,246 113,246 (2,536)
Ring Fenced Column Replacement HB13067000 Column Replacement 192,043 (6,186) 185,857 185,857 46,671 135,723 182,394 185,857 0 HB1227600 Capital Prelims (lighting) 12,957 12,957 12,957 0 12,957 12,957 12,957 0 Lump Sums 0 0 0 0 0 0 0 0
Total Column Replacement 205,000 (6,186) 0 0 198,814 0 198,814 46,671 148,680 195,351 198,814 0 Total Non-Principal Capital 3,119,000 152,814 1,308,420 (1,308,420) 3,271,814 0 3,271,814 1,283,081 1,606,040 2,889,121 3,310,424 (38,610) APPENDIX H
HIGHWAYS APM 2010/11 Allerdale Local Committee Capital Allocation Other Original Brought Virements Virements Revised Spending Commited Estimated Unallocated Description Contributio Committed Payments Budget Forward In Out Budget Limit and Paid Outturn Balances ns
Position as at: 31 January 2011 £££££££££££ £ 2009/10 Schemes Not Specified 0 0 0 0 0 0 0 0 HB1118000 Link Road Papcastle - bus facilities 0 0 0 0 2,302 2,302 0 0 HB1118600 Speed Limit Review - Allerdale 0 0 0 0 (292) (292) (292) 292 HB1118700 Wigton Local Cycle Network 0 0 0 0 (49,120) (49,120) 0 0 HB2222400 Schme Development and Monitoring 0 0 0 302 5,239 5,541 5,541 -5,541 HB2222800 CTP - Above Derwent 0 0 0 0 801 801 801 -801 HB2225200 CTP - Blennerhasset/Torpenhow/Allhallows 0 0 0 0 407 407 407 -407 HB2225300 CTP - Boltons/Ireby/Uldale 0 0 0 0 0 0 0 0 HB2225400 Borrowdale St Johns, Castle rigg & Wythburn 0 0 0 0 7,455 7,455 7,455 -7,455 HB2225500 CTP - Brigham/Greysouthern 0 0 0 0 1,139 1,139 0 0 HB2225600 CTP - Broughton Moor 0 0 0 1,659 14,460 16,119 0 0 HB2225700 CTP - Crosscannonby 0 0 0 0 149 149 149 -149 HB2225800 CTP - Ellenborogh/ Netherton 0 0 0 0 373 373 373 -373 HB2226300 CTP - Westnewton/Bromfield 0 0 0 0 299 299 299 -299 HB2226400 Works from Workington TRO phase 1 0 0 0 0 3,956 3,956 0 HB2226500 Works from Keswick TRO Review 0 0 0 4,086 3,417 7,503 0 0 HB2226900 CTP - Cliftons 0 0 0 0 578 578 578 -578 Page 75 Unallocated Balances 0 (13,114) (13,114) (13,114) 0 0 0 0 -13,114 Total for 2009/10 Schemes 0 (13,114) 0 0 (13,114) 0 (13,114) 6,047 (8,837) (2,790) 15,311 (28,425) Minor Improvements 2010/11 Schemes
Scheme Development and Monitoring 5,000 (5,000) 0 0 0 0 0 0 0 Thursby and Dundraw CTP 12,000 (12,000) 0 0 0 0 0 0 0 Broughton Moor Traffic Calming 12,000 3,000 15,000 15,000 0 0 0 16,119 -1,119 Hayton, Mealo, Oughterside and Allerby (Prospect VAS ) 12,000 12,000 12,000 0 0 0 0 12,000 HB 2226000 Home Abbey and Holme Low (Abbeytown Gateway ) 12,000 (2,800) 9,200 9,200 870 130 1,000 1,000 8,200 Blindcrake, Bothel and Threapland 12,000 (12,000) 0 0 0 0 0 0 0 HB2227400 Papcastle & Bridekirk (Footway Tallentire) 12,000 12,000 6,000 18,000 0 323 323 0 18,000 Plumbland & Gilcru x 12,000 (12,000) 0 0 0 0 0 0 0 HB2227600 Westward, Sebrgham & Caldbeck 12,000 (5,500) 6,500 6,500 556 457 1,013 6,500 0 HB2227700 Workington TRO Phase 2 30,000 6,000 36,000 27,000 63,000 14,289 30,348 44,637 56,020 6,980 Keswick TRO 10,000 10,000 10,000 0 0 0 12,000 -2,000 HB2227800 Moorclose Wigton, and/or Lorton TROs 10,000 (1,700) 8,300 8,300 0 1,265 1,265 9,315 -1,015 School Safety Measures 15,000 (15,000) 0 0 0 0 0 0 0 HB2227900 Church Road, Harrington 0 0 0 3,120 4,306 7,426 0 0 Provision of Bus Shelters 10,000 (10,000) 0 0 0 0 0 0 0 HB2226100 CTP - Maryport Town 0 0 24,000 24,000 15,476 7,009 22,485 24,000 0 HB2228000 Bus Shelters - Wigton/Workington 0 0 0 491 7,559 8,050 0 0 HB1225300 APM Prelims - Allerdale 0 0 0 0 5,937 5,937 5,937 -5,937 Unallocated Balances 0 67,000 (67,000) 0 0 0 0 0 0 0 Total for Minor Improvements 176,000 0 76,000 (143,000) 109,000 57,000 166,000 34,802 57,334 92,136 130,891 35,109 Sustainable Transport 2010/11 Schemes Unallocated Balances 0 0 0 Total for Sustainable Transport 0 0 0 0 0 0 0 0 0 0 0 0 Total APM Expenditure 176,000 (13,114) 76,000 (143,000) 95,886 57,000 152,886 40,849 48,497 89,346 146,202 6,684 This page is intentionally left blank
Page 76 Agenda Item 11b
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 7th March 2011
From: Corporate Director – Resources
LOCAL COMMITTEE DEVOLVED BUDGET 2010-2011 MONITORING REPORT – COMMUNITIES BUDGET
1.0 EXECUTIVE SUMMARY
1.1 This report presents the actual expenditure and commitments recorded against the Local Committee’s Communities Budget as at 31st January 2011.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The Local Committee’s 2010-11 proposed Cash Limited Budget was informed to County Council on 18 th February 2010. The Local Committee is able to vire funding between budget lines during the course of the financial year, subject to Corporate Policy and Service Standards. The Committee is not able to vire money from capital budgets into revenue budgets.
2.2 The carry forward of Local Committee balances from 2009-10 into 2010- 11 are being presented for approval at 24th June 2010 County Council meeting. The outcome of this decision will be advised to Local Committee as soon as possible after this date. The Appendices attached to this report assume that all unspent Local Committee balances are carried forward
2.3 The original Allerdale Local Committee Communities Revenue budget is £955,381. The brought forward allocated balances are £173,540 bringing the total spending limit to £1,128,921.
2.4 The original Local Committee Local Member Capital Schemes budget is £192,000. This is increased by approved carry forward balances of £168,000 to give a spending limit of £360,000.
3.0 RECOMMENDATION
The Local Committee is asked to:
Page 77
3.1 Note the budget allocations for 2010-11 and the commitments and expenditure recorded to date;
3.2 Note the unallocated resources in the Communities Revenue budgets of £162,018;
3.3 Note the unallocated resources in the Local member Capital budgets of £76,275;
3.4 Agree to re-commit up to £24,000, as the anticipated surplus on the School Crossing Patrol SLA, for a programme of replacement provision of new version ‘micro-tima’ school crossing lights in Allerdale;
3.5 Agree to de-commit the £2415 given to Bowness-on-Solway Pre-School in the Early Years budget.
4.0 BACKGROUND
4.1 This report updates Members on the Local Committee’s Communities budget for the 2010-11 financial year, which are summarised in Appendix A to the report.
4.2 Appendix B details the expenditure and commitments against the General Provision budget line. There is an unallocated balance of £32,900.
4.3 Appendix C details the expenditure and commitments against the Community Support and Community Grants budget line. There is an unallocated balanced of £52,749.
4.4 Appendix D details the expenditure and commitments against the Early Years and Children’s Activities budget line. There is an unallocated balance of £76,369.
4.5 The Integrated Youth Support Services (IYSS) is covered by contract arrangements already in place and managed through the Children’s Services Directorate; this balance is not available to the Local Committee directly.
4.6 Appendix E details the expenditure and commitments against Local Member Capital Schemes. To date the expenditure and commitments are £283,725 leaving an unallocated balance of £76,275.
4.7 The School Crossing Patrol Service Level Agreement is predicted to underspend by £24,000. Funding can be used on other road safety related activities. It is proposed to utilise the underspend on ‘micro-tima’ school crossing lights.
4.8 In February 2008 the Committee committed £3000 to a scheme at Bowness- on-Solway Pre-School. The actual cost came to £585. There remains a balance of £2415 on this commitment.
Page 78
5.0 OPTIONS
5.1 The Local Committee may decide to vire money between budget headings or decide not to, in line with Corporate Policy and Service Standards.
5.2 The Local Committee is not able to vire money from Capital Budgets into Revenue budgets.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The recommendations in this report do not contain any resource and value for money implications. Local Committee could take decisions that would commit existing budgets against future expenditure.
7.0 LEGAL IMPLICATIONS 7.1 The recommendations in this report do not contain any legal implications, however, Local Committee could take decisions that could have future legal implications.
7.0 CONCLUSION
8.1 The Local Committee’s Communities Revenue Budget has an unallocated balance of £162,018 and Local Capital Schemes have unallocated balance of £76,275 as at 31 January 2011.
Phil Healy Finance Manager
22 nd February 2011
Page 79
APPENDICES
Appendices A-E: Details of 2010-11 Communities Devolved Budget
IMPLICATIONS
Staffing: None Financial: As detailed in the report Property: None Electoral Division(s): All Allerdale
Executive Decision Yes
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
N.B. If an executive decision is made, then a decision cannot be implemented until the expiry of the eighth working day after the date of the meeting – unless the decision is urgent and exempt from call-in and the Head of Member Services and Scrutiny has obtained the necessary approvals.
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny
BACKGROUND PAPERS
County Council 18 th February 2010: Agenda Item 9: Revenue Budget, County Precept and Council Tax County Council 22 nd June 2010 Agenda Item 10 Carry Forward Balances
Contact: Allan Graham Senior Accounting Technician – Resources Directorate Tel No. 01228 226575 E-mail address: [email protected]
Page 80 Appendix A ALLERDALE LOCAL COMMITTEE 2010/11
SUMMARY FINANCIAL STATEMENT
31 January 2011
Appendix Budget Sector 2010/11 Balance Virement Virement Revised Other 2010/11 Committed Actual Projected Unallocated Corporate Original B/Fwd In Out Budget Contribs Spending Expenditure Expenditure Outturn Resources Theme Budget Limit to Date or Variance ££££££££ £ £ £ Revenue Budgets:
B General Provision 88,677 42,606 0 -49,138 82,145 0 82,145 14,449 34,796 49,245 32,900 THEME A C Community Support and Grants 384,042 86,268 6,791 42,347 519,448 0 519,448 128,475 338,224 466,699 52,749 THEME A & C D Early Years and Childrens Activities 482,662 44,666 0 0 527,328 0 527,328 32,176 418,783 450,959 76,369 THEME D
Communities Sub Total 955,381 173,540 6,791 -6,791 1,128,921 0 1,128,921 175,100 791,803 966,903 162,018
Page 81 Highway Maintenance - Revenue 2,860,000 173,951 569,635 -470,854 3,132,732 0 3,132,732 717,305 2,285,921 3,141,709 -8,977 THEME F Maintenance of Detrunked Roads 0 0 0 0 0 0 0 0 4,799 0 0 THEME F Highways Stewards 212,500 -5,951 0 -98,781 107,768 0 107,768 7,306 102,609 109,676 -1,908 THEME F
Highways Sub Total 3,072,500 168,000 569,635 -569,635 3,240,500 0 3,240,500 724,611 2,393,329 3,251,385 -10,885
REVENUE TOTAL 4,027,881 341,540 576,426 -576,426 4,369,421 0 4,369,421 899,711 3,185,132 4,218,288 151,133
E Local Member Capital Schemes 192,000 168,000 0 0 360,000 0 360,000 186,265 97,460 283,725 76,275 THEME F
Highways Capital Budgets: Highways Non-Principal Capital 2,914,000 159,000 1,308,420 -1,308,420 3,073,000 0 3,073,000 1,236,410 1,457,360 3,111,610 -38,610 THEME F Column Replacement 205,000 -6,186 0 0 198,814 0 198,814 46,671 148,680 198,814 0 THEME F Annual Package of Measures 176,000 -13,114 76,000 -143,000 95,886 57,000 152,886 40,849 48,497 146,202 6,684 THEME F CAPITAL TOTAL 3,487,000 307,700 1,384,420 -1,451,420 3,727,700 57,000 3,784,700 1,510,195 1,751,997 3,740,351 44,349
LOCAL COMMITTEE TOTAL 7,514,881 649,240 1,960,846 -2,027,846 8,097,121 57,000 8,154,121 2,409,906 4,937,129 7,958,639 195,482 APPENDIX B ALLERDALE LOCAL COMMITTEE FINANCIAL YEAR 2010/2011
FINANCIAL STATEMENT AS AT : 31-Jan-2011 BUDGET AREA : General Provision BUDGET MANAGER : Phil Atherton COST CENTRE 5945001 £ £
2010/11 Original Budget 88,677
Balances brought forward from previous years - Earmarked 42,606 - Unallocated 0 42,606 Virements in:
0 Virements out: Neighbourhood Development April-10 -37,138 General Grants July-10 -12,000
-49,138
2010/11 Spending Limit 82,145
Expenditure and Commitments pre 2010/11 Committed Actual Signing & Enhanced Markings at Cockermouth January-09 -792 Pass Plus Young Drivers Scheme February-08 0 7,000 Credit Crunch Help Budget March-09 209 Support for Allerdale Credit Unions January-10 0 20,908 Note 1 Feasibility Commisioning Work Budget September-09 3,076 708 Supplimentary Staffing for Area Support January-10 11,110 Creditors SLA February-10 387
Sub-total 13,990 28,616
Expenditure and Commitments 2010/11 Committed Actual Finance SLA July-10 0 6,180 Public Engagement Support for Bridge Programme January-11 459
Sub-total 459 6,180
Totals 14,449 34,796
Total Actual and Committed 49,245
Unallocated Resources: 32,900
Note 1 Cost for this is £40,593 per annum (19,685 from DRAMA)
Page 82 Appendix C ALLERDALE LOCAL COMMITTEE 2010/11
SUMMARY COMMUNITY SUPPORT AND COMMUNITY GRANTS : 31 JANUARY 2011
Appendix Budget Sector 2010/11 Balance Virement Virement Revised Other 2010/11 Committed Actual Projected Unallocated Corporate Original B/Fwd In Out Budget Contribs Spending Expenditure Expenditure Outturn Resources Theme Budget Limit to Date or Variance ££££££££ £ £ £ Revenue Budgets:
Neighbourhood Development Team 105,202 13 37,138 142,353 142,353 23,711 118,629 142,340 13 THEME A C(1) Forum Grants 84,491 6,110 90,601 90,601 4,939 59,533 64,472 26,129 THEME B-F C(2) Rent Subsidy to Community Groups 14,666 0 625 -6,166 9,125 9,125 9,125 0 9,125 0 THEME B C(3) Social Care Grants 10,086 3,795 13,881 13,881 4,295 8,500 12,795 1,086 THEME C Appointment of Governors 1,138 0 1,138 1,138 0 1,138 1,138 0 THEME D
Page 83 C(4) School Crossing Patrols 82,204 47,182 129,386 129,386 71,381 54,269 125,650 3,736 THEME D Money Advice Contract - CAB 66,570 0 66,570 66,570 0 66,570 66,570 0 THEME B C(5) Debt Recovery & Money Advice (DRAMA) 19,685 19,685 39,370 39,370 0 19,685 19,685 19,685 THEME B C(6) General Grants 0 0 12,000 12,000 12,000 0 9,900 9,900 2,100 THEME B-F Area Project 0 9,483 6,166 -625 15,024 15,024 15,024 0 15,024 0 THEME B-F TOTAL 384,042 86,268 6,791 42,347 519,448 0 519,448 128,475 338,224 466,699 52,749 ALLERDALE LOCAL COMMITTEE APPENDIX C(1) FINANCIAL YEAR 2010/11
FINANCIAL STATEMENT AS AT : 31-Jan-2011 BUDGET AREA: Neighbourhood Forum Grants BUDGET MANAGER: Phil Atherton COST CENTRE 5940101
Allocation 2010/11 84,491 Unallocated Balance b/f from 2009/10 0 Earmarked Grants b/f from 2009/10 6,110 Virement in from Various
Total Budget available to Forums 90,601 Page 84
Forum Are a Cost 2010-11 2009-10 2009-10 Virements Virements 2010-11 Grants 2010-11 Unallocated Centre Allocation B/Fwd Earmarked in out Spending Paid to Earmarked Resources from b/f Limit Date Grants ££ ££££££ Aspatria W00000001 4,332 0 500 4,832 2,260 450 2,122 Bowness, Thursby & Caldbeck W00000002 6,144 0 0 6,144 4,955 1,189 -0 Cockermouth W00000003 13,749 0 250 13,999 5,675 400 7,924 Derwent Valley W00000014 6,066 0 0 6,066 4,175 0 1,891 Harrington & Salterbeck W00000006 4,187 0 0 4,187 1,600 0 2,587 Keswick W00000007 6,986 0 850 7,836 4,395 1,350 2,091 Maryport W00000008 13,265 0 0 13,265 12,440 0 825 Moorclose W00000010 4,483 0 3,010 7,493 6,316 0 1,177 Mossbay W00000011 2,753 0 0 2,753 200 0 2,553 Solway Coast W00000015 5,450 0 100 5,550 4,700 100 750 Wigton W00000016 5,605 0 1,400 7,005 5,315 1,450 240 Workington Central W00000012 11,470 0 0 11,470 7,502 0 3,968
Total for Area 84,491 0 6,110 0 0 90,601 59,533 4,939 26,129 APPENDIX C(2) ALLERDALE LOCAL COMMITTEE FINANCIAL YEAR 2010/2011
FINANCIAL STATEMENT AS AT : 31-Jan-2011 BUDGET AREA : Rent Subsidy to Community Groups BUDGET MANAGER : Phil Atherton COST CENTRE 5946001 £ £
2010/11 Original Budget 14,666
Balances brought forward from previous years - Earmarked 0 - Unallocated 0 0 Virements in: Area Projects September-10 625 625 Virements out: Area Project April-10 -6,166
-6,166
2010/11 Spending Limit 9,125
Expenditure and Commitments pre 2010/11 Committed Actual 0 0 Sub-total 0 0
Expenditure and Commitments 2010/11 Committed Actual Age Concern West Cumbria January-08 4,000 Note1 CAB - Keswick Library Garage September-10 2,000 Aspatria and District Youth Club (Dreamscheme) September-10 3,125
Sub-total 9,125 0
Totals 9,125 0
Total Actual and Committed 9,125
Unallocated Resources: 0
Note 1 Contribution to be tapered £6,000 2008/9; £5,000 2009/10; and £4,000 2010/11
Page 85 APPENDIX C(3) ALLERDALE LOCAL COMMITTEE FINANCIAL YEAR 2010/2011
FINANCIAL STATEMENT AS AT : 31-Jan-2011 BUDGET AREA : Social Care Grants BUDGET MANAGER : Phil Atherton COST CENTRE 5944001 £ £
2010/11 Original Budget 10,086
Balances brought forward from previous years - Earmarked 3,795 - Unallocated 0 3,795 Virements in:
0 Virements out:
0
2010/11 Spending Limit 13,881
Expenditure and Commitments pre 2010/11 Committed Actual The Rising Sun Trust Registered Charity March-09 3,795 0 Sub-total 3,795 0
Expenditure and Commitments 2010/11 Committed Actual Citizens Advice Allerdale June-10 3,000 Safety Net Advice & Support June-10 5,000 Resolve Mediation Service November-10 500 Cumbria Action for Social Support (CASS) November-10 0 500
Sub-total 500 8,500
Totals 4,295 8,500
Total Actual and Committed 12,795
Unallocated Resources: 1,086
Page 86 APPENDIX C(4) ALLERDALE LOCAL COMMITTE E FINANCIAL YEAR 2010/2011
FINANCIAL STATEMENT AS AT : 31-Jan-2011 BUDGET AREA : School Crossing Patrols BUDGET MANAGER : Phil Atherton COST CENTRE 2410001 £ £
2010/11 Original Budget 82,204
Balances brought forward from previous years - Earmarked 47,182 - Unallocated 0 47,182 Virements in: 0 0 Virements out:
0
2010/11 Spending Limit 129,386
Expenditure and Commitments pre 2010/11 Committed Actual Physical Crossing Measures in Town Centres March-06 1,180 8,877 Site Review at Kirkbride 250 Moorclose Roundabout/Westfield Drive January-09 8,550 5,810 Bridekirk/Dovenby School Advisory Speed Limit January-09 1,000 SCP Outdoor Clothing Allocation September-08 750 School Related Road Safety February-10 20,765 Sub-total 32,495 14,687
Expenditure and Commitments 2010/11 Committed Actual SLA with Client Services - reducing balance 38,886 Note 1 April 4,811 May 5,682 June 4,739 July 4,274 Sept 5,891 Oct 4,411 Nov 5,454 Dec 4,320 Jan Feb March
Sub-total 38,886 39,582
Totals 71,381 54,269
Total Actual and Committed 125,650
Unallocated Resources: 3,736 Note 2
Notes: 1: Annual charge of £78,468 Agreed April 2010 2: Surplus may only be used on SCP or Road Safety Schemes
Page 87 APPENDIX C(5) ALLERDALE LOCAL COMMITTEE FINANCIAL YEAR 2010/2011
FINANCIAL STATEMENT AS AT : 31-Jan-2011 BUDGET AREA : Debt Recovery & Money Advice (DRAMA) BUDGET MANAGER : Phil Atherton COST CENTRE 5941301 £ £
2010/11 Original Budget 19,685
Balances brought forward from previous years - Earmarked 19,685 - Unallocated 0 19,685 Virements in: 0
0 Virements out: 0
0
2010/11 Spending Limit 39,370
Expenditure and Commitments pre 2010/11 Committed Actual Support for Allerdale Credit Unions January-10 0 19,685 Note 1
Sub-total 0 19,685
Expenditure and Commitments 2010/11 Committed Actual
Sub-total 0 0
Totals 0 19,685
Total Actual and Committed 19,685
Unallocated Resources: 19,685
Note 1 Cost for this is £40,593 per annum (20,908 from General Provisions) `
Page 88 APPENDIX C(6) ALLERDALE LOCAL COMMITTEE FINANCIAL YEAR 2010/2011
FINANCIAL STATEMENT AS AT : 31-Jan-2011 BUDGET AREA : General Grants BUDGET MANAGER : Phil Atherton COST CENTRE 5949301 £ £
2010/11 Original Budget 0
Balances brought forward from previous years - Earmarked 0 - Unallocated 0 0 Virements in: General Provisions July-10 12,000
12,000 Virements out: 0
0
2010/11 Spending Limit 12,000
Expenditure and Commitments pre 2010/11 Committed Actual
Sub-total 0 0
Expenditure and Commitments 2010/11 Committed Actual TS Vanguard Workington SCC June-10 0 7,000 West Lakes Netball Club June-10 0 1,900 Solway Arts Society November-10 0 1,000
Sub-total 0 9,900
Totals 0 9,900
Total Actual and Committed 9,900
Unallocated Resources: 2,100
`
Page 89 APPENDIX C(6) ALLERDALE LOCAL COMMITTEE FINANCIAL YEAR 2010/2011
FINANCIAL STATEMENT AS AT : 31-Jan-2011 BUDGET AREA : Area Projects BUDGET MANAGER : Phil Atherton COST CENTRE 5949301 £ £
2010/11 Original Budget 0
Balances brought forward from previous years - Earmarked 9,483 - Unallocated 0 9,483 Virements in: 0 Rents April-10 6,166
6,166 Virements out: 0 Rents September-10 -625
-625
2010/11 Spending Limit 15,024
Expenditure and Commitments pre 2010/11 Committed Actual Together We Can - Aspatria July-09 1,000 Together We Can - St Michaels July-09 1,000 Supplimentary Staffing for Area Support January-10 7,483
Sub-total 9,483 0
Expenditure and Commitments 2010/11 Committed Actual Public Engagement Support for Bridge Programme January-11 5,541
Sub-total 5,541 0
Totals 15,024 0
Total Actual and Committed 15,024
Unallocated Resources: 0
`
Page 90 Appendix D ALLERDALE LOCAL COMMITTEE 2010/11
SUMMARY EARLY YEARS, CHILDREN'S AND IYSS ACTIVITIES : 31 JANUARY 2011
Appendix Budget Sector 2010/11 Balance Virement Virement Revised Other 2010/11 Committed Actual Projected Unallocated Corporate Original B/Fwd In Out Budget Contribs Spending Expenditure Expenditure Outturn Resources Theme Budget Limit to Date or Variance ££££££££ £ £ £ Revenue Budgets:
D(1) Early Years 83,242 42,916 126,158 126,158 30,426 30,391 60,817 65,341 THEME D Nursery Schools 0 0 0 0 0 0 0 0 THEME D D(2) Youth Service Grants 13,414 1,750 15,164 15,164 1,750 11,021 12,771 2,393 THEME D D(3) Children's Activities 6-12 49,384 0 49,384 49,384 0 40,749 40,749 8,635 THEME D
Page 91 Intergrated Youth Service Support 336,622 0 336,622 336,622 0 336,622 336,622 0 THEME D
TOTAL 482,662 44,666 0 0 527,328 0 527,328 32,176 418,783 450,959 76,369 APPENDIX D(1) ALLERDALE LOCAL COMMITTE E FINANCIAL YEAR 2010/2011
FINANCIAL STATEMENT AS AT : 31-Jan-2011 BUDGET AREA : Early Years BUDGET MANAGER : COST CENTRE 1713101 £ £
2010/11 Original Budget 83,242
Balances brought forward from previous years - Earmarked 19,581 - Unallocated 23,335 42,916 Virements in: 0 0 Virements out:
0
2010/11 Spending Limi t 126,158
Expenditure and Commitments pre 2010/11 Committed Actual Storysacks Project September-07 880 0 Bowness on Solway Pre School February-08 2,415 0 Mary Platt Pre School March-09 2,626 Bolton Low Houses School March-09 15,000 0 Note 1 Childminder Resources Allerdale March-09 543 543 Cockermouth After School Scheme July-09 117 117 Stepping Stones Day Nursery January-10 -2,000
Sub-total 19,581 660
Expenditure and Commitments 2010/11 Committed Actual Rosley Pre School May-10 0 6,228 St Gregory Educare Workington May-10 0 3,500 Footsteps Nursery September-10 0 10,000 Barnados (The Family Centre, Wigton) November-10 -3 10,003 Enhanced Support January-11 10,848
Sub-total 10,845 29,731
Totals 30,426 30,391
Total Actual and Committed 60,817
Unallocated Resources: 65,341
Note 1 This amount is up to £15,000 it may come in as a lesser figure
Page 92 APPENDIX D(2) ALLERDALE LOCAL COMMITTEE FINANCIAL YEAR 2010/2011
FINANCIAL STATEMENT AS AT : 31-Jan-2011 BUDGET AREA : Youth Grants BUDGET MANAGER : Phil Atherton COST CENTRE 5943001 £ £
2010/11 Original Budget 13,414
Balances brought forward from previous years - Earmarked 1,750 - Unallocated 0 1,750 Virements in: 0
0 Virements out: 0
0
2010/11 Spending Limi t 15,164
Expenditure and Commitments pre 2010/11 Committed Actual Northern Regional Brass Band Trust October-09 1,750 Note 1
Sub-total 1,750 0
Expenditure and Commitments 2010/11 Committed Actual Cumbria Wado-Kai June-10 0 500 Workington Tennis Club June-10 0 1,000 Maryport Festival Ltd June-10 0 1,000 Impact Housing Association June-10 0 500 Workington Cricket Club June-10 0 1,000 Maryport Boys and Girls Club November-10 0 1,000 St Josephs Community Steering Group November-10 0 500 Workington Rugby Club November-10 0 400 1st Dearham Boys Brigade November-10 0 500 West Cumbria Netball Development Group November-10 0 621 Silloth Athletic Football Club November-10 0 250 Cockermouth Titans ARLFC November-10 0 1,500 Seaton Athletic Club November-10 0 2,000 Dearham Youth Project November-10 0 250
Sub-total 0 11,021
Totals 1,750 11,021
Total Actual and Committed 12,771
Unallocated Resources: 2,393
Note 1 : This grant is up to this amount it is subject to a pro rata amount
Page 93 APPENDIX D(3) ALLERDALE LOCAL COMMITTEE FINANCIAL YEAR 2010/2011
FINANCIAL STATEMENT AS AT : 31-Jan-2011 BUDGET AREA : Children's Activities 6-12 BUDGET MANAGER : Phil Atherton COST CENTRE 1764001 £ £
2010/11 Original Budget 49,384
Balances brought forward from previous years - Earmarked 0 - Unallocated 0 0 Virements in: 0
0 Virements out: 0
0
2010/11 Spending Limit 49,384
Expenditure and Commitments pre 2010/11 Committed Actual
Sub-total 0 0
Expenditure and Commitments 2010/11 Committed Actual Northern Fells Group May-10 0 3,000 Carlisle Leisure May-10 0 2,438 Impact Housing Association May-10 0 3,593 Workington Cricket Club (Junior Section) May-10 0 5,346 Flimby Youth ARLF June-10 0 2,000 Cumbria Theatre by the Lake June-10 0 5,000 Cockermouth After School Club June-10 0 5,000 harrington Cub Scout Pack June-10 0 1,400 Workington Rugby Union Club November-10 0 600 Seaton Rangers November-10 0 4,000 Northern Fells Group November-10 0 4,500 West Cumbria Netball Development Group November-10 0 622 Seaton Athletic Group November-10 0 2,000 Maryport Boys and Girls Club November-10 0 1,000 Dearham Youth Project November-10 0 250
Sub-total 0 40,749
Totals 0 40,749
Total Actual and Committed 40,749
Unallocated Resources: 8,635
Page 94 APPENDIX E ALLERDALE LOCAL COMMITTEE 2010/11
ELECTORAL DIVISION LOCAL CAPITAL SCHEMES
FINANCIAL STATEMENT AS AT : 31-Jan-2011 BUDGET MANAGER : Phil Atherton COST CENTRE 5945090
Project Budget Sector 2009/10 Balance Revised Other 2009/10 Committed Actual Actual Unallocated Code Original B/Fwd Budget Contribs Spending Expenditure Expenditure & Committed/ Resources Budget Limit to Date Projected or Outturn Variance £££££ £ £ £ £ Capital Budgets:
CE1000109 Aspatria Wharrels 12,000 12,000 24,000 24,000 0 12,000 12,000 12,000 CE1000110 Bowness Thursby Calbeck 12,000 12,000 24,000 24,000 24,000 24,000 0 CE1000111 Cockermouth East 12,000 12,000 24,000 24,000 5,233 6,767 12,000 12,000
Page 95 CE1000112 Cockermouth West 12,000 12,000 24,000 24,000 8,460 6,765 15,225 8,775 CE1000113 Dearham Broughton 12,000 12,000 24,000 24,000 6,000 18,000 24,000 0 CE1000114 Harrington Clifton Stainburn 12,000 12,000 24,000 24,000 16,072 5,928 22,000 2,000 CE1000115 Keswick Derwent 12,000 0 12,000 12,000 0 12,000 12,000 0 CE1000116 Maryport East 12,000 12,000 24,000 24,000 24,000 24,000 0 CE1000117 Maryport West 12,000 12,000 24,000 24,000 24,000 24,000 0 CE1000118 Moorclose 12,000 0 12,000 12,000 0 12,000 12,000 0 CE1000119 Moss Bay 12,000 12,000 24,000 24,000 0 12,000 12,000 12,000 CE1000120 St Johns 12,000 12,000 24,000 24,000 24,000 24,000 0 CE1000121 St Michaels 12,000 12,000 24,000 24,000 12,000 12,000 24,000 0 CE1000122 Seaton 12,000 12,000 24,000 24,000 6,500 0 6,500 17,500 CE1000123 Solway Coast 12,000 12,000 24,000 24,000 24,000 0 24,000 0 CE1000124 Wigton 12,000 12,000 24,000 24,000 12,000 0 12,000 12,000
TOTAL 192,000 168,000 360,000 0 360,000 186,265 97,460 283,725 76,275 This page is intentionally left blank
Page 96 Agenda Item 12
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 31 January 2011
From: Chief Executive
LOCAL CAPITAL SCHEME (E LECTORAL DIVISIONS )
1.0 EXECUTIVE SUMMARY
1.1 This report, seeking to commit elements of the Local Capital Scheme budget, includes Members’ proposals that have been sufficiently worked up, to enable Local Committee to consider spending decisions.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 Proposals coming forward under the Local Capital Scheme should support a local project or programme of works which meet community needs, underpinning elements of the Council Plan/ Local Area Agreement, and be eligible capital expenditure within the scheme rules.
2.2 If these proposals are developed as a result of effective community engagement they will also contribute to increasing community perceptions of their ability to influence the delivery of public services, a key element of our LAA ‘stronger’ outcome.
3.0 RECOMMENDATION
3.1 In respect of the Solway coast E.D. Members agree to de-commit £4,000 from the Skinburness access lane proposal; and to increase by £1,000, to £3,000 in total, the existing commitment to providing highway signage improvements in the Oughterside parish area; and to commit £3,000 to the Allonby Parish Council Playground improvement project.
3.2 In respect of Seaton E.D. Members agree to commit expenditure in respect of the 5 capital spending proposals totalling £17,500 as itemised in Appendix A.
Page 97 4.0 BACKGROUND
4.1 Details of the scheme, together with proposal forms have previously been made available to members.
4.2 The general options available to members are to:
• propose a single £12,000 project; or several smaller elements of eligible activity which could be amalgamated within a wider eligible and agreed programme of works, costing >£12,000
• support projects inside and outside of their electoral division • combine their allocations with other County Councillors to support larger scale projects.
4.3 Appendix 3 contains the detail on a number of proposals, for consideration. Each proposal ends with a summary assessment given by the Area Support Manager, having regard to any technical or other advice from colleagues in relevant Directorates.
4.4 Note that to enable proposals of under £12,000 to become eligible capital expenditure it is suggested, when required, that members would need to agree generic capital programmes of activity (which must have a minimum value of £12,000 eligible expenditure) into which it can be resolved to place such smaller requested spends.
4.5 These capital programmes could embrace, for instance:
• Community Infrastructure (building improvements, play facilities etc) • Highways & public realm Infrastructure ( eg bus shelters, public art installations)
5.0 OPTIONS
5.1 In agreeing the recommendations, Members have assurance that the robust local capital scheme rules and back office arrangements will ensure detailed compliance with the delegated scheme.
5.2 Otherwise, Members can vary or reject any or all of the recommendations, within the delegated framework of the scheme.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS 6.1 This local committee budget is an important way of ensuring that the Council’s programmes continue to meet both local communities’ needs and strategic objectives. It is important to be aware that this budget is only available for eligible capital schemes. 6.2 The Local Capital Scheme budget totals £360,000 for 2010-11. Following Local Committee of 31 January 2011 uncommitted budget for Allerdale in 2010-11, including uncommitted carry forward, is £76,275.
Page 98 6.3 The recommendations covering two electoral divisions propose allocating a net new total of £17,500. If approved there would remain £58,775 unallocated. 6.4 Should any of these proposals have an eventual out turn cost of under £12k, they will be combined with other suitable and already agreed local capital schemes to remain eligible capital (programme) spends.
7.0 LEGAL IMPLICATIONS
7.1 The Council has the power by virtue of section 2 Local Government Act 2000 to do anything which it considers is likely to achieve the promotion or improvement of the economic, social and environmental well-being of its area. In considering how to exercise this power, the Council must have regard to the provisions of its sustainable community strategy [CW]
7.2 The Constitution permits Local Committees to allocate a sum agreed by the Council at its budget setting meeting a Community Capital Budget to each County Council Electoral Division to support a local capital project or programme of works which will offer long term benefit to and promote the well-being of communities in councillors' areas. [CW]
7.3 The delegated scheme sets out the necessary constraints within which proposals can be determined as eligible. [CW]
8.0 CONCLUSION
8.1 The use of this capital budget, when linked to the Council’s well-being powers does enable a flexible response to perceived local needs, and is capable of resolving some long standing blockages and frustrations for local people, having regard to wider community benefit as a key outcome.
Phil Atherton CCC Area Support Manager - Allerdale 14 th February 2011
APPENDICES
1: Frequently Asked Questions 2: Guidance note 3: Scheme proposals
Electoral Division(s): Solway Coast; Seaton
Executive Decision Yes
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Page 99 Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been N/A undertaken?
Has an equality impact assessment been undertaken? N/A
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
ALC October 2010: local member capital schemes - Allerdale. ALC 20 December 2010: local member capital schemes - Allerdale
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers
REPORT AUTHOR
Contact: Phil Atherton: CCC Area Support Manager – Allerdale Tel: (01900)706015 [email protected]
Page 100 APPENDIX 1 FREQUENTLY ANSWERED QUESTIONS
Q. What criteria must projects comply with? A. The criteria are fairly open, but projects must be capital in nature – the accepted definition of capital being “expenditure which provides benefits for a period in excess of one year.” • help to deliver solutions for critical issues that have identified locally by the community • make a contribution to solving problems the Council and partners have identified in their key strategies • ideally demonstrate outcomes within 2009/10. (Whilst it is notionally possible to decide to carry the budget forward.to 2010-11 in order to increase the funding for a planned larger project, there is no certainty that cabinet will commit to continue this funding.)
Q. Who makes the decision on these projects? A. You as a county councillor can propose one or more local schemes which can be ‘called off’ against the LCS budget. These proposals will be checked to ensure they comply with the criteria and included in a local committee report for the next cycle of meetings. If the report is approved, either a cheque will be raised for the community group or external agency or an instruction or order issued if the work is to be progressed internally or through existing contractors such as Capita or Amey
Q. Is there a lot of form filling? A. No. there is a form on the internet which requires a few details about the project. The form is similar to the neighbourhood forum application form and like that requires an estimate of the costs. County Council staff or other partners will be able to help you get these estimates which should include the costs of managing and delivering the project not just the cost of materials.
Q. How do I put forward a project proposal for the LCS scheme? A. Please make contact with your Area Support Team, who will help progress your idea. Where members are considering a roads scheme, they are encouraged to make early contact with their Highways Engineer.
Q. What is the deadline for County Councillors to submit their LCS applications? A. To ensure the work is done within the financial year, applications will be considered at the September Local Committee meeting.
Q. Can other County Council funding be used alongside this fund? A. In most cases we’d expect that other budgets would be available to support a local initiative. This may be raised by the community, other partners such as police, districts or health, or from another local part of the council’s services such as youth work, children’s centres or highways or from other community grants.
Q. How do I decide what schemes to sponsor? A. Your Area Support Team can provide you with a list of the key community concerns in your area, local issues which have been identified through neighbourhood forums and other community event, or through partners such as parish councils.
Q. Do you have a shopping list of costs? A. Whilst we do know some indicative costs, members should exercise caution regarding estimates – when work began on one scheme that was estimated to be within budget, significant problems quickly became apparent leading to the cost rising to over £50,000. At the other end of the scale, where costs are below the £12,000 limit they need to be part of an agreed programme (as per the guidance in Appendix 2).
Q How can smaller schemes be combined to create a programme of work? Page 101 A Whereas it is easier to account for large schemes, proposals of less than £12,000 should be discussed with colleagues and grouped with other similar proposals within planned themes – suggestions for such themes have been made to local committee.
Q. Do I need to speak to anyone else about an idea I already have? A. You do need to have evidence that your project meets and is seen to meet community needs. To progress there must be evidence of a local need and how the project can resolve or mitigate this. Government might call this approach ‘participatory budgeting’ but essentially we need to be able to show the community that we recognised and responded to local needs. That means we need some good evidence. Your Area Support Team can help you compile this evidence.
Q Can I use this budget to support a local community group . A. The budget can be used to provide capital grant support towards improvement of a building such as a community centre or sports facility but cannot be used to pay for running costs. There are alternative revenue budgets available – for example neighbourhood forum budgets – which may be able to help where short term revenue support is needed.
Q. Do I need to find other funds to match the contribution the Council is making. A. No, but its always good to be able to pool budgets to secure greater benefit locally so it’s worth being aware of all the local community plans and people involved in developing these. Again your Area Support Team can help you with this task.
Q. What restrictions are there on a capital budget like this? A. The purpose of capital budgets is to support long-term investment in projects requiring – from a community perspective - relatively large sums to acquire, develop, improve, and/or maintain a capital asset (such as land, a community building or road). The assumption is that at the end of the project there will be a fixed asset of greater value which will secure community benefit in the long term.
Q What sort of projects could councillors support through this budget. A. Examples of possible projects which would respond to both local needs and strategic priorities include: • a local bus shelter – a project which promotes access to services and facilities by public transport, walking and cycling (NI 175) • support for small scale affordable housing scheme - which contributes to targets for Number of affordable homes delivered (gross) (NI 155) • a project which supports recycling (eg a recycling bank) which helps reduce residual household waste per household (NI 191) • an environmental project which will - Improve street and environmental cleanliness (levels of litter, detritus, graffiti and fly posting) (NI 195) • support for a small scale highways improvement such as traffic calming which would improve road safety – this could reduce number of people killed or seriously injured in road traffic accidents(NI 47) • supporting purchase of a heating system for a community centre which would secure its long term use as a community hub and offer a resource to community groups. Such as scheme could be seen to directly support a ‘thriving third sector’(NI7) Young people’s participation in positive activities (NI110), a venue where people could be helped to stop smoking (NI123)
Proposals being considered in other areas are likely to include: o Pooling individual member’s funds to buy a new community minibus o Building a young person’s wing to an existing community centre o Funding a boiler in a community centre
Page 102 APPENDIX 2
GUIDANCE NOTE FOR LOCAL COMMITTEE MEMBERS LOCAL CAPITAL SCHEME PROVISION
The budget report approved by County Council on the 19 th February 2009 incorporated a Capital Plan which included an annual capital provision of £1.008m per annum for local committees. The total was based upon each ward member being allocated £12,000 to be used “for local capital projects”.
This approach may present the Council with significant difficulties when the time comes to close the 2009/10 accounts unless the capital spend is carefully managed to meet external audit scrutiny.
Rules for capital expenditure The accounting regulations which the Council must follow are rather prescriptive when it comes to capital expenditure. To be classified as capital, expenditure must reflect the acquisition or improvement of an asset which delivers benefits to the council for a period greater than one year . (Expenditure on assets which deliver benefits for less than a year is deemed to be revenue and must be charged as such in the Council’s accounts.)
As a secondary test, the capital expenditure must qualify in accordance with the Council’s de-minimis policies. “De-minimis” is the limit below which items that are capital are deemed to be not material in terms of the scale of the authority’s overall operations - and which are therefore charged to revenue.
Cumbria CC has a de-minimis level of £12,000. Providing each ward member with a capital ‘pot’ of £12,000 presents an obvious dilemma since, at first sight, they would need to spend the whole sum on one item of a capital nature in order to meet both tests. Any spend on items costing below £12,000 would be classified as revenue – and would therefore produce budgetary difficulties as we would have no revenue provision for these items (one of the prescriptive regulations mentioned above is that, whilst the council can use revenue funds to support capital expenditure it can, under no circumstances use capital funding to support revenue expenditure).
There is one proviso to the otherwise golden rule around de-minimis limits and this is the ‘annual programmes of work ’ approach. An example of this might be, for instance, access arrangements in schools - where an authority provides an annual sum in the capital programme to meet the cost of access work across all of its schools. Each individual job may only cost – for example £600, but the overall programme expenditure totals £60,000. So whilst the individual job is below the de-minimis level of £12,000, the overall annual programme expenditure exceeds it and all of the individual jobs making up the £60,000 are properly classified as capital.
In completing their year end quality checks, external audit will generate a simple list of all individual items charged to capital, compare that to the council’s de-minimis limit and challenge any item which is below that level. If officers are unable to justify these items by reference to an approved annual programme, then the items will be classed as revenue. Depending upon the scale of the issue, this may have a double impact - in terms of the accounts being criticised and the council, late in the day, being required to fund a revenue charge – which will impact on balances – hence the reference above to ‘budgetary difficulties’.
Suggested approach County Councillors can support £12,000 allocation on one item of a capital nature and that will satisfy the regulations. Alternatively, if individual ward members on each local committee were willing to ‘pool’ their capital allowance, that would provide a total capital
Page 103 sum ranging from £108,000 for the Eden Local Committee to £216,000 for the South Lakeland Local Committee.
If individual members on each local committee were to propose a range of capital investment measures within their locale up to their £12,000 limit and all member proposals were amalgamated, then a number of annual programmes of work could be constructed for each local committee, as exemplified below:
£’000 Theme 1 100,000 Small highway improvements Theme 2 50,000 Support for youth centres Theme 3 35,000 Etc Theme 4 31,000 Etc
Total 216,000
An individual county councillor’s support for £4,000 spend on Theme 1 work in his/her ward and the remaining £8,000 on Theme 4 would, under this regime, count as capital.
This somewhat complicated approach would require some initial detailed consideration by members to arrive at an agreed allocation of their local budget, technical validation of the proposals by officers and monitoring of expenditure throughout the year to ensure that the accounting conventions were being met – but it would enable us to avoid any year-end budgetary embarrassments.
Corporate Finance March 2009.
Page 104 APPENDIX 3 LOCAL CAPITAL SCHEME
CCC Electoral Division Seaton Supporting Officer Phil Atherton & NDO Date approved by Local Committee Project Description: - Contribution to Total cost (i) Seaton Village Hall building improvements each element £17,500 (ii) Seaton Junior School outside environment capital (i) £1,000 development project (ii) £2,000 (iii) Quality Corner, levelling and surface dressing including right (iii) £6,500 of way public footpath to the back of Seaton Junior School (iv) Queens Avenue to Barepot public footpath/ right of Way (iv) £5,000 improvement (v) £3,000 (v) The ‘Arrans’ a proposal to improve a by-way open to all traffic in Camerton
Number of people benefiting 1- 10 o 10 – 50 o 50 - X Breakdown of costs - supported by estimates (i) Capital contribution towards the Trustees cost to provide a new C/H boiler and double glazed windows, as part of a wider improvement programme. (ii) £2K towards Seaton Junior School outside environment capital development project to include a paths - outside stage area and further development of outside vegetable garden and greenhouse facility (iii) £6.5K towards Quality Corner, levelling and surface dressing including path to the back of Seaton Junior School (iv) £5k to CCC rights of Way team to progress a footpath improvement scheme, especially including to a stretch of steep steps (v) This proponents of this improvement scheme include the local church, The Rotary Club, and Camerton PC, at this stage they are looking for a decision to ‘in principle’ support Match funding – not necessary (i) Within Village Hall own resources (ii) School budget/ PTA as necessary (iii) Internal transfer (iv) Internal transfer (v) To be determined Estimated date of completion All within six months Evidence of community support ( eg forum discussion, backing from local council, including any explicit link to an agreed Community Plan) The local member has taken soundings from the relevant parish councils and several of the matters have been raised in forum conversations and also through complaints routes. Such investment would demonstrate CCC role to listen and respond to local concerns Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc Support for 3 rd sector/ Parish buildings; better outcomes for children, including better routes to school; supporting better alternatives such as walking and cycling. ASM - Evaluation (i) There have been longstanding community concerns that the village hall needed improving. Support for this programme is timely. The commitment and local activism of the local member should ensure that this is a low risk and deliverable investment. The building is owned by the Parish Council and leased to the Village Hall committee. (ii) Low risk deliverable investment (iii) Low risk - Subject to detailed design from CCC Rights of Way Team (iv) Low risk - Subject to detailed design from CCC Rights of Way Team (v) There is a degree of complexity about this proposal - Subject to identification of acceptable ‘accountable body’ and resolution of outstanding legal issues
Page 105 LOCAL CAPITAL SCHEME
CCC Electoral Division - Solway Coast Supporting Officer Phil Atherton & NDO Date originally approved by Local Committee (i), (ii), (iv) & (v) approved 8 th October 2010 (iii) approved 20 th December Project Description: - £ Variation to current commitment to ‘de-commit’ (v) Skinburness and replace it with an increase to (iv) Oughterside parish area signage, from £2,000 to £3,000; and to include a new project: (vi) (i) Abbeytown Sports Development (i) 10,000 (ii) Silloth TC - Community centre new wood carving facility (ii) 5,000 (iii ) Silloth Youth Club new extension for storage facility (iii ) 3,000 (iv) Oughterside parish new highways signage (iv) 3,000 (v) Skinburness Residents improvements to access (v ) 4,000 (vi) Allonby Parish Council Playground improvement (vi) 3,000
Number of people benefiting 1- 10 o 10 – 50 o 50 - X
Breakdown of costs - supported by estimates (vi) Match funding (iv) Internal investment – Cumbria Highways
(vi) Parish Council existing improvement programme Summary of work: Installation of new safety surfacing and associated landscaping. In a recent safety report from the Playground Inspector it was stated that the old surfacing presented a safety to children hazard. The PC is in the course of undertaking an improvement programme to rectify this and to generally improve safety with modern rubber based surfacing and related levelling and landscaping at an immediate cost £3912. The estimated total cost of this project is in the region of £6000. Some Parish Councillors are working on this project themselves on a voluntary basis to help keep costs down. The PC has currently completed the first phase and will proceed as soon as weather permits.
Estimated date of completion Within the financial year Evidence of community support (eg forum discussion, backing from local council, including any explicit link to an agreed Community Plan) The local Member is in strong support, having now nominated it as one of his 5 proposals. It has strong community support, it being a local parish project Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc This investmewnt support is consistent with both Safer and Healthier/ Happier council Plan themes relating to Children and young peoples’ well-being. ASM - Evaluation
This investment represents low risk delivery as it is being delivered (iv) by CCC Highways; and, (vi) by a Parish Council
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Agenda Item 13
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 7 March 2010
From: Chief Executive
PROGRESS UPDATE ON THE CREATION OF AN ALLERDALE CREDIT UNION
1.0 EXECUTIVE SUMMARY
1.1 This report updates the Local Committee on progress made to date about the merger of the Maryport and Workington Credit Unions to form a larger Allerdale Credit Union consistent with the Allerdale local authority area. This has utilised the Local Committee ring-fenced ‘debt management budget’ and local supplement, as agreed at the September 2009 and January 2010 meetings. It proposes the continuation of this project with the available funds from the 2010-11 budget.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The Council Plan and budget for 2009/10 outlined specific priorities for 2009/10 around anti poverty. This report makes no additional proposals for financial support other than that agreed through the earlier executive decisions.
2.2 The proposed merger would have a beneficial impact on some of the most vulnerable individuals in the area. The report explicitly targets individuals, communities of interest and of place most at risk.
3.0 RECOMMENDATION
3.1 Local Committee is asked to note progress made and provide feedback to the Community Unit and to the Allerdale Credit Unions’ Development Manager.
3.2 Local Committee is asked to approve the use of the ring fenced ‘debt management’ budget for 2010-11 of £19,685 for the continuation of the project through the funding of the Development Manager role.
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4.0 BACKGROUND
4.1 The support from the Local Committee is being used to provide a stable secure base from which to develop a larger, stronger and more sustainable Allerdale Credit Union.
4.2 At any one time over 3 million pounds is out on loan to door step lenders in Cumbria. In just one ward in Allerdale a quarter of a million pounds is leaving the area in the form of loan capital and interest paid to high cost door step lenders. Cleary whilst the credit unions are helping local people there remains a significant potential to offer a vital service to hundreds more. Investment in resources to assist with the merger process will enhance the capacity to offer more services to a greater number of residents across the Allerdale area.
4.3 The employment of a Development Manager was agreed by Local Committee at their January meeting to be a key component of developing a strong and successful Allerdale CU. John Bailey was appointed by the trustees in this role with a two part brief; to manage the merger of the two existing credit unions by October 1 st 2010, and subsequently to manage and develop the Allerdale-wide credit union.
4.4 Maryport & North Allerdale Credit Union was granted the Common Bond for all of Allerdale, and changed its name to ‘Allerdale Credit Union Ltd’, in October 2010. Workington & District Credit Union merged with ACU from 1 st November 2010.
4.5 The new micro-banking software from FERN Computers was installed in October 2010 and went live in both offices from 1 st November.
4.6 The Business Case for the merger presented the following data for January 2010. Figures to the end of the year and percentage change have been added.
January January 2011 Change 2010 Adult members 1,510 2,211 + 46% Juniors 373 1,018 + 173% Share balance £186,904 £255,516 + 37% CU loans £ 89,104 £112,384 + 26% DWP Loans £ 60,626 £166,586 + 175% All Collection points 13 20 + 54% School collections 7 11 +57%
4.7 The Allerdale Credit Union shows improved performance in all spheres:
• The recruitment drive in schools is proving successful – including the win- win benefit of associated adult members eg Allonby School has 8 Adults, Kirkbride and Brougton have 6 adult members each. • The bulk of adult recruits are via the DWP Growth Fund loans (‘handy loans’).
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• The proportion of shares loaned out has improved but is still a long way short of the industry standard of 80%. • The greatest challenge highlighted by the table above is of managing the continued high levels of growth (and consequent work).
4.8 Office staff levels (paid and volunteer) remained unchanged until February 2011
Location Paid Staff Office Collectors Board Total staff New staff Volunte members & & ers volunteers volunteers in 12 months Maryport 1 x office 5 2 5 8 1 (Feb) Office assistant Workington 1 x office 2 1 8 8 2 (Feb) Office assistant Remote Dev 15 1 16 0 collections manager Schools Dev 18 1 19 6 manager 3 7 36 15 51 9
4.9 A number of significant staffing changes are taking place in the offices:
• One extra teller/data entry volunteer has been recruited for Maryport office. Two have been recruited for Workington. (all start Feb ’11) • There has been occasional movement from Maryport to Workington to help out. • One member of staff has been seconded from the DRAMA team to work occasional days in the Workington office.
4.10 The new micro-banking software was deployed much later than originally planned. Its introduction coincided with the beginning of the busy season (which became our busiest yet).The new system is designed to be updated in real time and the ‘modern’ Credit Union customer expects their information to be right up-to-date. This has added another pressure to learning a new system and both offices have yet to get on top of the data entry. The additions to staffing outlined above will address this in short order.
4.11 The geographic development strategy has been to recruit whole schools to the Junior Savers that are located close to the key remote collection points that are in need of support, while simultaneously taking decisive action with poor performing collections. As previously mentioned in the September update we closed Silloth and Harriston and in this period closed Hillside (Maryport) and moved Wigton. An examination of customer growth by postcode proves that the Allerdale Credit Union (ACU) is providing a service across the district without the need for a physical footprint in all areas. Some locations are considered essential, however, including Cockermouth, Wigton and (in time) Keswick. The Wigton collection point was moved from the Home office on Main Street to the Methodist Church Hall, joining a busy farmers market and coffee morning. The move has been very successful with 9 new adult
Page 109
members in just 3 weeks. Wigton also serves as a depository for local school collections – Kirkbride and Allonby doing their banking via this collection point (thereby relieving pressure off the Maryport office). Similarly, the Cockermouth collection point now collects money from the Fairfield schools, Gt Broughton and (after half-term) All Saints School. The collection will also move to the Methodist church in Lorton St and attach itself to the footfall of an existing coffee morning.
4.12 With an eye to sustainability the ACU is evolving some key elements in its basic proposition.
• The membership fee has been doubled to £2, with a view to increasing again as other CUs in the area do likewise. • The last Board meeting voted in favour of a recommendation to the AGM to increase the rate of interest charged for the basic loan product from 1% to 1.5%. Cleator Moor CU has already done this. • A range of different loan products charging up to 2% are also being considered (eg for small uneconomic loans or new customers).
4.13 New ACU branded promotional material has been designed and printed by Firpress. This includes introductory leaflets for adults and Junior Savers, 6ft ‘pop up’ display screens, headed stationery etc. A website has been created as a micro-site within the Northern Money portal – www.allerdalecreditunion.org.uk
4.14 The Development Manager has spoken at most of the Neighbourhood Forums in Allerdale over this period. This has resulted in members joining on the night, one school joining with 79 junior and 6 adult members, and the recruitment of a board member to our treasury team.
4.15 The Development Manager and the CN Group are planning a series of printed press items (including paid-for) to publicise the Allerdale Credit Union. The emphasis will be on the credit Union as a venue in which to serve as a volunteer as well as advertising the benefits of membership.
4.0 OPTIONS
5.1 To note progress made and provide feedback to the Community Unit and Allerdale Credit Unions’ Development Manager.
5.2 To approve or not the allocation of the ring fenced 2010-11 ‘Debt management budget ‘ of £19,685 for the continuation of the project through the funding of the Development Manager role.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 Local Committee has 2010-11 of £19,685 to support Debt recovery and Money Advice activities. This full amount is still available for allocation.
6.2 Approval of the recommendations would fully allocate this budget.
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7.0 LEGAL IMPLICATIONS
7.1 The Local Committee has the delegated power under the Council’s Constitution at part 5 and paragraph 12 to support the development of debt rescue and money advice, including the development of Credit Unions across their area.
8.0 CONCLUSION
8.1 The merger process is progressing well, the role of the development manager has been crucial in facilitating this as well as the increases in membership and the improvement of the loan book.
Jill Stannard Chief Executive February 2011
APPENDICES
No appendices
Electoral Division(s): All Allerdale
Executive Decision No
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? Yes If so, give details below.
Has an environmental or sustainability impact assessment been N/A undertaken?
Has an equality impact assessment been undertaken? N/A
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS Cabinet 11 March 2008 Scrutiny Review of Debt in Cumbria, Cabinet 6 January 2009 Credit Crunch and Fuel Poverty - Package of Advice to Vulnerable Individuals, Families And Communities A Fuel Poverty Scrutiny Report May 2009 Anti Poverty Strategy Cabinet April 2009
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Anti Poverty Strategy Action Plan Cabinet May 2009 Allerdale Local Committee: June 2009 Allerdale Local Committee: September 2009 Allerdale Local Committee: January 2010 Allerdale Local Committee: September 2010
CONSIDERATION BY OVERVIEW AND SCRUTINY
Scrutiny Review of Debt in Cumbria (2008); A Fuel Poverty Scrutiny Report (2009)
BACKGROUND PAPERS
No background papers.
REPORT AUTHOR
Contact: David Stephens - Programme Manager - Inclusion Tel: 01539 713436 Email: [email protected]
Page 112
ALLERDALE LOCAL COMMITTEE: 7 MARCH 2011 Agenda Item 14
APPOINTMENT OF AUTHORITY GOVERNORS OF NURSERY, PRIMARY AND SECONDARY SCHOOLS
STATUS AND NAME NO OF LEA VACANT RECOMMENDATION RECOMMENDED OF SCHOOL GOVERNORS SINCE BY TO BE APPOINTED (1) (2) (3) (4) (5)
COMMUNITY NURSERY AND PRIMARY 1.Allonby 1 29 September Ms C Yates Mr A J Markley (Mr A J Markley) 2008 Grassholme Allonby Maryport CA15 6PB
2.Holme St Cuthbert 1 17 May 2010 No nomination received (Mr A J Markley)
3.Silloth Primary 1 20 August No nomination received (Mr A J Markley) 2010
4.Welton 1 1 February Revd N L Robinson Mr D S Fairbairn (Mr D S Fairbairn) 2011 The Vicarage Rosley Wigton CA7 8AY a re-appointment
5.Wigton Infant 1 12 January No nomination received (Mr J Cowell) 2011
VOLUNTARY CONTROLLED
6.St Michael’s CE, Bothel 1 31 July 2009 No nomination received (Mr M Johnson)
SECONDARY COMMUNITY
7. Netherhall (Mr W Cameron, Mr K A 1 13 April 2010 No nomination received Little, Mr E Martin)
8.Solway Community Technology College 1 15 March No nomination received (Mr A J Markley) 2010
Page 113 This page is intentionally left blank
Page 114 Agenda Item 15
COUNTY COUNCIL LOCAL COMMITTEE FOR ALLERDALE
Meeting date: 7 March 2011
From: Chief Executive
STRONGER PERFORMANCE & ENGAGEMENT /F ORUM REPORT
1.0 EXECUTIVE SUMMARY
1.1 This report addresses the outcomes under the County Council’s ‘Better’ theme. Such outcomes include the following:
• Local people have confidence that their council delivers effective and efficient services
• People find council services easy to use
• People can have a say about decisions that affect them
1.2 It contains community engagement performance information monitoring, specifically issues raised, engagement activity and allocation of Forum Grants.
1.3 A range of measures and actions to support the Area Plan are under development and performance against these will be analysed in a future report.
1.4 A summary performance report for the Money Advice Service is attached: this service is provided by the Citizens’ Advice Bureau and is funded by Cumbria County Council.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The Community Strategy for Cumbria states ‘We are committed to involving people more in decisions in their lives and their communities’. This is reinforced by the Local Area Agreement measuring overall satisfaction with the local area and the extent to which people feel they can influence decisions in their locality.
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2.2 Part of the Council’s focus for 2010/11 is to help local people to have a voice in decisions that affect them in their area. This is to be addressed by introducing different ways of working in the community, examples of which are outlined in this report.
2.3 A further focus is placed on issues relating to poverty, aiming to ensure those affected by the economic downturn are as supported as possible. The Money Advice service plays a major role in supporting people who are in debt or are at risk of becoming so.
2.4 The council’s equalities agenda is championed through all County Council services. Consequently the Council is aiming to ensure that it understands the impact of services on people of different backgrounds, implementing programmes which tackle disadvantage.
3.0 RECOMMENDATION
3.1 Members to note the report.
4.0 BACKGROUND
4.1 This report helps to address the need for more relevant local evidence to contribute towards an understanding as to how local actions contribute towards Council Plan outcomes, such as people having confidence their Council delivers effective and efficient services and people felling able to have a say about decisions that affect them.
4.2 Appendix A starts with an analysis of community engagement/ neighbourhood development activities, based upon issues raised and what is being done to resolve them through engagement activities and events. 4.3 Where this information is available, feedback from community events will be analysed, followed by an examination of grants awarded to show how the Council is supporting community and voluntary organisations. 4.4 This report also gives members the opportunity to consider any referrals from neighbourhood forums.
5.0 OPTIONS
5.1 Members could accept the current report or suggest amendments to presentational style or content, as the basis for future reporting.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The report is for information only and contains no direct financial implications. The report could impact on future decisions that could have resource implications.
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7.0 LEGAL IMPLICATIONS
7.1 There are no direct legal implications. BB
8.0 CONCLUSION
8.1 This report mainly focuses on that part of the Council Plan which sets out how the Council works internally and with its partners to deliver high quality services which respond to different needs and achieve value for money.
8.2 Some performance information is benchmarked to show progress, either by comparisons to other geographic areas or to a similar point in the previous year. This helps identify any areas for improvement.
8.3 The intention of this report is to allow Members to have a greater understanding of how the County Council is performing in their area. Members also need to know what issues are of concern to residents; this report helps to address such concerns.
8.4 This report is also intended to assist with the area planning process.
Phil Atherton Area Support Manager for Allerdale February 2011
APPENDICES
Appendix A – Stronger Performance Report for Allerdale
Electoral Division(s): All Allerdale
Executive Decision No
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been N/A undertaken?
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Has an equality impact assessment been undertaken? N/A N.B. If an executive decision is made, then a decision cannot be implemented until the expiry of the eighth working day after the date of the meeting – unless the decision is urgent and exempt from call-in and the Head of Member Services and Scrutiny has obtained the necessary approvals.
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers.
REPORT AUTHORS
Contact 1: Adrian Townsend, Programme Manager – Performance Tel: 01539 713156 Email: [email protected]
Contact 2 (CAB Money Advice): David Stephens, Inclusion Programme Manager Tel: 01539 713436 Email: [email protected]
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APPENDIX A
COMMUNITY ENGAGEMENT
1. Community Engagement Activity and Feedback • Allerdale area office has recorded 27 community events so far during 2010/11, attracting 745 residents/participants in total. • Representatives from the County Council (including County Highways), District and Parish Councils attended several events, alongside the Police, NHS and Housing Association(s). • Feedback was obtained from a total of 177 residents at 21 events. This showed mainly high levels of satisfaction, though, in common with the rest of the county, some people scored a neutral against ‘influencing decision making’. We continually monitor the experience of residents to our events in order to continue to provide a quality service. • Allerdale area office also supplies some useful qualitative information gained from the feedback process. The table below is based on 5 events and describes how people found out about each event, any comments made about what was covered, and suggestions for future agenda items:
Quarter Forum Area Date How Found Out Comments Suggested Agenda Items 3Derwent Valley 09/11/2010 Regular mailing (41%) Would prefer another night other Word of mouth (29%) than Tuesday. Newspaper (18%) Very Satisfied. Grant applicant/flyer (6% Overall quite satisfied. each) Keswick 23/11/2010 Grant applicant (36%) Street Cafes. Regular mailing (21%) Youth Items. Word of mouth (21%) Newspaper (7%) Other (7%) Moorclose 21/10/2010 Regular mailing (87%) Word of mouth (13%) Workington 06/12/2010 Regular mailing (42%) Central Newspaper (29%) Other (29%)
• According to the above table, most people found out about each event through being on a mailing list. Awareness was also generated through newspaper advertisements or articles and word of mouth.
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The following table summarises the engagement activities within Allerdale from April to December 2010 by engagement type, including comments where available:
Type of No. Total Q3 Example with Comments Engagement, Events Attendance Including: Allerdale Information 24 679 Borough-wide community-led forum grants Giving panel on 23/11/10 was attended by county council members and officers. Comment: 'Very informative and have some actions to follow up for outside community speakers at next Grants Panel Meeting'. Consultation 17 518 Maryport & District Neighbourhood Forum on 09/11/10 covered the topics of the Council Plan, Homestays (Children's Services) and Prince's Trust.
Representatives attending included County Councillors and Fire & Rescue. Comment: 'A good meeting with lots of discussion around the Council Plan'. Community 21 650 Workington Central Neighbourhood Forum Involvement on 06/12/10 attended by representatives from County Highways, Community Association and Friends of the Lake District. Comment: 'Very informative forum'. Capacity 22 660 Keswick & District Neighbourhood Forum Building on 23/11/10 covered the topics of Street Scene, Credit Union and 'Have your Say'. Representatives attending included Borough Council officers. Collaboration 2 76 Wigton & District Neighbourhood Forum on 16/09/10 included an anti-social behaviour drop-in and a 'Have your Say' session. Representatives attending included Fire & Rescue, Housing Association, Police Officers, the Youth Club, Connexions and the Tidy Britain Campaign. Comment: 'Anti -Social Behaviour Event: Drop In/Forum followed by grants. This was a drop in event followed by the usual Neighbourhood Forum meeting with an opportunity for people to Have Their Say & apply for local grants for community projects'.
• In the above table types of engagement are listed in order of the degree of collaboration with the public, from giving information to full collaboration. This does not mean that collaboration is always the ideal point to be, as there are occasions when information giving or community involvement would be more appropriate.
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2. Forum Grants
• Allerdale forums have awarded or earmarked 140 grants to 114 organisations from April to December 2010. • Unsuccessful forum grants applicants are often ‘signposted’ to other means of funding, whether it be within the Council or another funding body. • Allerdale forums have a combined total of £90,600 grant funds, with £28,716 remaining after nine months. This works out at 32% of the total budget, compared to the fact that there is a quarter of the financial year remaining (25%). • The following graph shows the distribution of funds across categories for Allerdale. These include 2010/11 expenditure only, so exclude any earmarked spending from previous years:
Actual Neighbourhood Forum Grants by Category 2010/11 (Allerdale)
40,000 £36,854
35,000
30,000
25,000
20,000
15,000 £12,445 Total Grants (£) Total Grants 10,000 £8,520
5,000 £1,600 £100 £350 £365 0 ARTS COMM ENV EYRS HER HLTH PC SPO VHC YTH Category
Key ARTS Arts related HLTH Health COMM General community PC Parish Councils ENV Environmental SPO Sports EYRS Early years VHC Village Hall Committees HER Heritage YTH Youth
• Grants have been awarded across several categories, mainly under COMM, YTH and SPO. • The percentage spent under each category compared to the county average this year and compared to the previous year is as follows:
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2010/11 (April - Dec) 2009/10 (Year) County County Code Allerdale Average Allerdale Average ARTS 3% 5% 5% 7% COMM 61% 46% 51% 41% ENV 0% 2% 2% 4% EYRS 1% 2% 0% 4% HER 0% 2% 0% 2% HLTH 0% 5% 1% 2% PC 0% 5% 0% 4% SPO 14% 14% 21% 17% VHC 1% 9% 0% 7% YTH 21% 11% 19% 13%
• In the current year (April to December), Allerdale awarded a higher proportion of forum grants to COMM and YTH than the county average, whereas those to ARTS, ENV, HER, HLTH, PC and VHC were less. Other categories such as EYRS and SPO are around the county average. • Compared to 2009/10, Allerdale has so far awarded proportionally more under the categories of COMM and YTH, and less under ARTS, ENV and SPO. Awards under other categories have remained more or less constant to date.
Summary of Grants • Generally, the biggest proportion of grants is nearly always awarded to community projects (‘COMM’). Other areas of spending may be higher, for example YTH or SPO depending on community priorities, e.g. improving youth facilities and sports provision. • Grants are a useful indication of how the County Council is making a difference in particular localities and achieving positive outcomes. Area teams periodically generate case studies of examples of good practice, and the grants are also coded according to County Council function, e.g. Adult Social Care, Children & Young People and Environment, to help enable understanding of coverage of grants and their relevance to County Council directorates.
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APPENDIX B
Cumbria County Council Money Advice Contract
Performance Report – Allerdale Citizens Advice Bureau
Period – October to December 2010
Cases delivered
General Help with Casework October November December Quarter Number of Money / Debt Advice Cases Closed 5 3 6 14 Number of Debts 6 4 8 18 Value of Debt - Priority £1,710 £74 £20 £1,804 Value of Debt - Non-Priority £3,073 £4,720 £10,923 £18,716 Total Debt £4,783 £4,794 £10,943 £20,520
Specialist Help with Casework October November December Quarter Number of Money / Debt Advice Cases Closed 10 19 17 46 Number of Debts 52 103 98 253 Value of Debt - Priority £182,123 £11,803 £55,264 £249,189 Value of Debt - Non-Priority £40,257 £278,741 £284,193 £603,191 Total Debt £222,380 £290,543 £339,457 £852,380
Performance against expectations = 17.65% - below target for the quarter, but not of great concern at this stage in the contract year.
Narrative report
Delivery challenges - Have you Companies/charities who have previously offered faced any particular challenges with funding to clients i.e. bankruptcy fees have been delivering the Project in the period withdrawing funding due to lack of funds. and how have you addressed those? Please include both challenges internal to your organisation and challenges of working with others. Access – what is the current waiting 2 weeks. time to see a money adviser? Debt profile - Do you have any The number of clients with mortgage arrears is still general observations to make on the increasing. nature of debts or clients you are helping with CCC funds (i.e. types of debts different to ‘normal’; amount of debt different; diversity of client profile?)
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Innovation – are there any initiatives We have worked closely with the borough council you have taken as part of this Project supported initiative named DRAMA and have produced which other participants could learn a referral form for their clients to access our services. from? (e.g. production of new materials or processes for dealing with money advice) Social policy – e.g. have you We previously reported that because of the policy of not identified any social policy issues from being able to have an asset worth more than £300 work with clients in this Project? Have including pension policies this ruled out a number of our you taken action on any of these clients from being able to apply for a Debt Relief Order. issues and if so how and with what We are very pleased that because of lobbying from CAB result? and other organisations from April 2011 this will no longer be the case.
Case studies – are there any Case Study 1 particular successes that you would Client worked full time and lived in a motor home. It like to report from the quarter? Could appeared that the reason he was in a motor home was you please provide 2 or 3 case not by choice but because he assumed he had to pay all studies. his non-priority creditors and therefore could not afford to pay for housing. After being given advice from the bureau he has since found accommodation and is receiving money advice regarding his non-priority debts.
Case Study 2 Client came to the bureau with problems relating to rent arrears and lack of money for essential expenditure. He worked part time and lived in rented acc ommodation. He earned £500 per month – his rent was £300 per month. We completed a benefit check and explained that he was entitled to apply for benefits. He did so successfully and is now in a position to be able to afford his essential expenditure.
Promotional activities – please None to report. provide details of any media, or external promotional activities you have undertaken locally in the quarter (eg meetings with MPs or councillors, events, press activity) directly related to the Project and what the outcome was. Other - Is there anything else you No. want to report or raise via this report?
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Citizens Advice Cumbria Cumbria County Council Money/Debt Advice Service Allerdale Citizens Advice Bureau Reporting Period – October to December 2010
Client Profile Data for Clients Seen with a New Enquiry* and Feedback from Client Questionnaires
* Data based on 66 new enquiries opened during the period
Age Range of Clients Seen with a New Enquiry during the Period October to December 2010
17 - 24 yrs 18% 25 - 34 yrs 16% 35 - 49 yrs 29% 50 - 64 yrs 29% 65 - 74 yrs 5% 75 - 84 yrs 3%
Gender of Clients Seen with a Ethnicity of Clients Seen with a New Enquiry during the Period New Enquiry during the Period October to December 2010 October to December 2010
5% 49% Declined Male to reply Female White 51% 95% British
Disability Status of Clients Seen with a New Enquiry durnig the Period October to December 2010
Disabled - no details 12%
Disabled - physical impairment (non 2% sensory)
Not Disabled 38%
Unknown/Withheld 48%
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Occupation of Clients Seen with a New Enquiry during the Period October to December 2010
Employed less than 30 hrs p/w 16%
Employed more than 30 hrs p/w 38%
Retired 8%
Unemployed 38%
Ward Name of Residence of Clients Seen with a New Enquiry during the Period October to December 2010
All Saints 5% Aspatria 2% Broughton St Bridget's 2% Christchurch 5% Clifton 9% Crummock 2% Distington 3% Ellen 3% Ellenborough 6% Ewanrigg 6% Flimby 8% Harrington 3% Keswick 3% Mirehouse 2% Moorclose 9% Moss Bay 6% Netherhall 2% Seaton 2% Silloth 3% Solway 2% St John's 8% St Michael's 5% Stainburn 2% Wharrels 5% Wigton 3%
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