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Libreoffice 3 Calc Guide

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Libreoffice 3 Calc Guide LibreOffice 3 Calc Guide Using Spreadsheets in LibreOffice 3 Copyright This document is Copyright © 2005–2011 by its contributors as listed below. You may distribute it and/or modify it under the terms of either the GNU General Public License (http://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (http://creativecommons.org/licenses/by/3.0/), version 3.0 or later. Note that Chapter 8, Using the DataPilot, is licensed under the Creative Commons Attribution-Share Alike License, version 3.0. Contributors Andrew Pitonyak Barbara Duprey Jean Hollis Weber Simon Brydon Feedback Please direct any comments or suggestions about this document to: [email protected] Acknowledgments This book is based on OpenOffice.org 3.3 Calc Guide. The contributors to that book are: Rick Barnes Peter Kupfer Martin Fox James Andrew Krishna Aradhi Andy Brown Stephen Buck Bruce Byfield Nicole Cairns T. J. Frazier Stigant Fyrwitful Ingrid Halama Spencer E. Harpe Regina Henschel Peter Hillier-Brook John Kane Kirk Abbott Emma Kirsopp Jared Kobos Sigrid Kronenberger Shelagh Manton Alexandre Martins Kashmira Patel Anthony Petrillo Andrew Pitonyak Iain Roberts Hazel Russman Gary Schnabl Rob Scott Jacob Starr Sowbhagya Sundaresan Nikita Telang Barbara M Tobias John Viestenz Jean Hollis Weber Stefan Weigel Sharon Whiston Claire Wood Linda Worthington Michele Zarri Magnus Adielsson Sandeep Samuel Medikonda Publication date and software version Published 16 June 2011. Based on LibreOffice 3.3. Documentation for LibreOffice is available at www.libreoffice.org Contents Copyright.....................................................................................................................................2 Note for Mac users......................................................................................................................8 Chapter 1 Introducing Calc...............................................................................................................................9 What is Calc?............................................................................................................................10 Spreadsheets, sheets, and cells................................................................................................10 Parts of the main Calc window..................................................................................................10 Starting new spreadsheets........................................................................................................17 Opening existing spreadsheets.................................................................................................19 Opening CSV files.....................................................................................................................20 Saving spreadsheets.................................................................................................................21 Password protection..................................................................................................................23 Navigating within spreadsheets.................................................................................................25 Selecting items in a sheet or spreadsheet.................................................................................28 Working with columns and rows................................................................................................30 Working with sheets..................................................................................................................31 Viewing Calc..............................................................................................................................33 Using the Navigator...................................................................................................................36 Using document properties........................................................................................................38 Chapter 2 Entering, Editing, and Formatting Data..........................................................................................41 Introduction................................................................................................................................42 Entering data using the keyboard..............................................................................................42 Speeding up data entry.............................................................................................................44 Sharing content between sheets...............................................................................................47 Validating cell contents..............................................................................................................47 Editing data...............................................................................................................................49 Formatting data.........................................................................................................................50 Autoformatting cells and sheets.................................................................................................56 Formatting spreadsheets using themes.....................................................................................57 Using conditional formatting......................................................................................................57 Hiding and showing data...........................................................................................................58 Sorting records..........................................................................................................................60 Finding and replacing in Calc....................................................................................................62 Chapter 3 Creating Charts and Graphs..........................................................................................................67 Introduction................................................................................................................................68 Creating a chart.........................................................................................................................68 Editing charts.............................................................................................................................72 Formatting charts......................................................................................................................77 Formatting 3D charts.................................................................................................................79 Formatting the chart elements...................................................................................................82 Adding drawing objects to charts...............................................................................................85 LibreOffice 3 Calc Guide 3 Resizing and moving the chart..................................................................................................85 Gallery of chart types.................................................................................................................86 Chapter 4 Using Styles and Templates in Calc...............................................................................................95 What is a template?...................................................................................................................96 What are styles?........................................................................................................................96 Types of styles in Calc...............................................................................................................96 Accessing styles........................................................................................................................97 Applying cell styles....................................................................................................................98 Applying page styles..................................................................................................................99 Modifying styles.......................................................................................................................100 Creating new (custom) styles..................................................................................................103 Copying and moving styles......................................................................................................104 Deleting styles.........................................................................................................................106 Creating a spreadsheet from a template..................................................................................106 Creating a template.................................................................................................................107 Editing a template....................................................................................................................107 Adding templates using the Extension Manager......................................................................109 Setting a default template........................................................................................................110 Associating a spreadsheet with a different template................................................................111
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