කායසාධන වා뗊ාව செய쯍திற அறி埍கை Performance Report
ආර槊ෂක අමා뗊ා㶂ශය ghJfhg;G mikr;R Ministry of Defence
Performance Report 2019
Ministry of Defence
Head No. 103
Contents Page No Message from the Secretary Defence Chapter 01 - Institutional Profile 1.1 Introduction 01 1.2 Vision and the Mission of the Ministry 02 1.3 Key Functions 03 - 06 1.4 Organizational Chart 07 - 10 1.5 Departments under the Ministry 11 1.6 Institutions/ Funds coming under the Ministry 12 1.7 Foreign Funded Projects 12 Chapter 02 - Progress and the Future Outlook 2.1 Progress 2.1.1 National Defence Policy formulation and Security Law 13 amendments 2.1.2 International Defence Cooperation 14 2.1.3 Implementation of strategies for ensure National Defence 15 - 39
2.1.4 Research and Training 40 - 63 2.1.5 Ranaviru Welfare 64 - 70 2.1.6 Strenthening Planning and monitoring process 71 - 102 2.2 Future Outlook 2.2.1 Priority to National Security and create a disciplined, lowful and 103 - 105 virtuous society 2.2.2 Contribute to building a Technology-based Society 105 2.2.3 An Integrated approach to Disaster Management 105 - 106 Chapter 03 - Overall Financial Performance for the Year 3.1 Ministry of Defence 107 -126 3.2 Internal Affairs Division 127 - 132 3.3 Digital Infrastructure and Information Technology Division 133 - 150 Chapter 04 - Performance indicators 4.1 Performance Indicators of the Ministry 151 - 158 Chapter 05 - Performance of the achieving Sustainable Development Goals 5.1 Identified respective Sustainable Development Goals 159 - 168 5.2 Achievements and challenges of the Sustainable Development Goals 169 - 170 Chapter 06 - Human Resource Profile 6.1 Ministry of Defence 171 - 176 6.2 Internal Affairs Division 177 - 178 6.3 Digital Infrastructure and Information Technology Division 179 - 180 6.4 Disaster Management Division 181 - 184 Chapter 07 - Compliance Report 7.1 Ministry of Defence 185 - 191 7.1 Internal Affairs Division 192 - 198 7.3 Digital Infrastructure and Information Technology Divisin 199 - 205 7.4 Disaster Management Divisionh 206 - 212
Message from the Secretary Defence ………
The Ministry of Defence, that is committed to build a „Secured and Peaceful Country‟ through formulation and implementation of strategic plans and policies to ensure a secured and sovereign country with territorial integrity, is pleased to present “Performance Report 2019” which includes progress up to 31.12.2019 presented by the respective Divisions and Agencies demonstrating their performance.
„Vistas of Prosperity and Splendour‟ the national policy framework of the country, as envisaged by His Excellency the President, has given first priority to national security. I would like to express my appreciation for the contribution rendered by heads and the staff of the Ministry and the Institutions under its purview including the Tri-Forces, Sri Lanka Police and the Civil Security Department in ensuring the national security through timely action by identifying the challenges in the face of complex global terrorist threats, appropriately orienting the organizational structure and updating constantly the legal and policy process for the accomplishment of such challenges.
The institutional structure of the present Ministry of Defence has been designed to cover all dimensions of national security of the motherland. Beyond the traditional framework of responsibilities of national security and law enforcement, institutions that are excelled to carry out non-military national security measures in terms of cyber security, disaster management and prevention of illicit drug trafficking and dangerous drug use etc. have been brought under the Ministry of Defence and this will facilitate greater adjustment in internal functioning of the country to address the complexities of a changing international environment while creating a system to establish reliable personal identity. It is expected that these institutions will employ their highly-skilled staff to adopt modern strategies to implement the actions with targets to fulfill national security priorities.
The Ministry of Defence has paid greater attention towards the welfare of war heroes of the Tri-forces, Sri Lanka Police and the Civil Security Department who devoted their lives and disabled while engaging in the noble service in the war front for the sake of safeguarding the motherland. Accordingly, Therefore, I believe that several outstanding issues, including the service issues of disabled war heroes and widows of war heroes can be resolved in the near future. Similarly, the contribution made to establish a society ennobled by disciplines, virtues and values by means of drug prevention projects and by drug raids jointly carried out by the security forces including the raids conducted thousands of miles offshore by Sri Lanka Navy, for building a nation free of narcotics is of immense magnitude.
I believe that the joint national security mechanism that is currently being implemented by this multidimensional institutional structure of the Ministry of Defence was an important element in the success of the government's strategy to reduce the growth of the COVID-19 outbreak among the Sri Lankan population during the first six months of 2020.
I conclude by adding well-wishes of strength, courage and determination to the officials of the Ministry of Defence and institutions coming under the purview of the Ministry to create a safer and better country to create a better, safer country and achieve victories of international level and I express my gratitude to all parties who contributed to the preparation of the “Progress Report– 2019”.
Sgd/ Kamal Gunaratne WWV RWP RSP USP ndc psc MPhil Major General (Rtd) Secretary, Ministry of Defence
CHAPTER
1
Institutional Profile
1.1 Introduction
The Ministry of Defence plays the key role in ensuring National Security through a committed and professionally competent military force, and formulating and executing strategic plans and policies for a secure, safe and sovereign country with territorial integrity in order to achieve the vision of the Ministry: “ For a Secured and Peaceful Country”. Furthermore, the capabilities of contribution for the national development through the ability of military skills and technologies also could be make used to socio economic development of the country.
In the context of globalization, every country is essential to have concerted actions with the world community to overcome domestic and international security threats that are confronted to the national security. Therefore, Ministry of Defence always gives its maximum contribution to the Sri Lanka effort to maintain cordial international relationships with other countries while building a strong network of defence. In order to achieve these objectives, the Ministry being a policy maker for the protection of the of the country, required to assess both regional and global security threats and needs to formulate strategic defence policies to cope up with such security threats.
The duties and functions of the Ministry published in the Extraordinary Gazette Notifications No. 2153/12, No. 2159/15, No. 2159/47 and No. 2176/23 have been mentioned in the Item No. 1.3 on page No. 3 to 6 of this report. For this purpose following Departments, Statutory bodies and Corporations come under the purview of the Ministry.
Ministry of Defence
Institutions/Funds
Office of the Chief Defence National Defence Fund Department of Staff Defence Services Command Meteorology Sri Lanka Army and Collage National Building Sri Lanka Navy Defence Services Collage Research Organization Sri Lanka Air Force Dangerous Drugs Control Secretariat for Non- Sri Lanka Police Board Governmental Department of Civil Security Organizations National Media Centre Department of Coast Guard Department of Multi-purpose State Intelligent Service Department of Registration of Development Task Force National Cadet Corp Persons MILODA Institute Sri Lanka Institute of National Sri Lanka Computer (Academy of Financial Security Studies Emergency Readiness Team Studies) Telecommunication Regulatory Information and National Authority for the Commission Communication Technology Implementation of Chemical Ranaviru Seva Authority Agency of Sri Lanka Weapons Convention Defence Research snd Api Wenuwen Api Fun Development Centre National Disaster Management Council National Police Academy Rakna Arakshana Lanka Ltd Sir John Kotelawala Defence Disaster Management Centre Sri Lanka Institute of National Defence Studies University National Disaster Relief National Defence Fund Services Centre
Performance Report 2019 – Ministry of Defence 1
1.2 Vision and the Mission of the Ministry
VISION
For a Secured and Peaceful Country
MISSION
Formulating and executing strategic plans and policies for a secure, safe and sovereign country with
territorial integrity
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1.3 Key Functions of the Ministry
The duties and functions of the Ministry published in the Extraordinary Gazette Notifications No. 2153/12, No. 2159/15, No. 2159/47 and No. 2176/23 are as follows.
Column I Column II Column III Duties and Functions Departments, Statutory Laws and Ordinance to be Institutions & Public Implemented Corporation
1. Formulation, implementation, 1. Office of the Chief of Chief of Defence Staff Act, monitoring and evaluation of policies, Defence Staff No. 35 of 2009 programmes and projects; in relation 2. Sri Lanka Army to subject of Defence and the subjects Army Act No. 17 of 1949 3. Sri Lanka Navy of the Departments, statutory Navy Act No. 34 of 1950 institutions referred to in Column II 4. Sri Lanka Air Force and laws and regulations referred to o 5. Sri Lanka Police Air Force Act No. 41 of in Column III 1949 6. Department of Civil 2. Ensuring Defence of the country by the Security Police Ordinance, No. facilitation of functions of the Defence 7. State Intelligence 16 of 1865 services Service Api Wenuwen Api Fund 3. Maintenance of internal security 8. Ranaviru Seva Act, No. 6 of 2008 4. Maintenance of Defence and internal Authority Defence Services security-related intelligence services 9. Sir John Kotelawala Command and Staff 5. Maintaining relations with visiting Defence University. College Act, No. 5 of 2008 Armed Forces and extending cooperation in international 10. Defence Services Department of Coast humanitarian operations Command and Staff Guard Act, No. 41 of Colle 6. Welfare Activities relating to veteran 2009 11. Defence Services and disabled soldiers School Explosives Act, No. 21 of 7. Development of Service competencies 1956 12. National Cadet and skills of Defence Service Corps Firearms Ordinance No. Personnel by the provision of Defence 13. National Defence 33 of 1916 Education, Postservice education and Fund higher education Firing Ranges and 14. Defence Research Military Training Act, No. 8. Managing and regulating the matters and Development 24 of 1951 relating to explosives and firearms Centre 9. Matters relating to maintenance of 15. Sri Lanka Institute of Mobilization of Light Houses (other than those National Defence Supplementary Force Act, belonging to the Ports Authority) Studies No. 40 of 1985 10. Regulatory matters relating to private 16. Coast Guard Offensive Weapons Act, Department of Sri security services No. 18 of 1966 Lanka 11. Administering rescue operations and 17. Lanka Logistics Piracy Act, No. 9 of 2001 Coast Guard Service Limited 12. Matters relating to Extradition Laws Prevention of Terrorism 18. Rakna Arakshana Act, No 48 of 1979 13. Maintenance of law and order Lanka Ltd.
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Column I Column II Column III Duties and Functions Departments, Statutory Laws and Ordinance to be Institutions & Public Implemented Corporation
14. Implementation of strategies 19. National Dangerous Private Security Agencies comprising broad reforms ensuring Drugs Control Act, No. 45 of 1998 social discipline Board Public Security 15. Improving Human Resource 20. Department of Registration of Ordinance, No. 25 of 1947 Management and Service Efficiency of Persons the Police Service in accordance with Ranaviru Seva Authority the guidelines of National Police 21. National Media Act, No. 54 of 1999 Centre Commission Sir John Kotelawala 22. Secretariat for Non- 16. Adopting measures to prevent and Defence Academy Act, Governmental combat crimes and anti-social Organizations No. 68 of 1981 activities 23. The Suppression of Terrorist 17. Controlling of vehicular traffic Telecommunication Bombings Act, No. 11 of 18. Promote sustain development in the s Regulatory 1999 telecommunication industry by shaping Commission of Sri Suppression of Unlawful the regulatory process, protecting Lanka Acts Against the Safety of public interest and being responsive to Maritime Navigation Act, challenges in an increasingly 24. Information and Communication No. 42 of 2000 competitive market Technology Agency Extradition Law, No. 8 of 19. Adopting necessary measures in co- of Sri Lanka 1977 ordination with the relevant institutions for promoting information 25. Sri Lanka Convention against Illicit technology and communication Computer Traffic in Narcotic Drugs Adopting necessary measures in co- Emergency and Psychotropic ordination with the relevant Readiness Team Substances Act, No. 1 of institutions for promoting information 26. National 2008 technology and communication DisasterManageme Drug Dependent Persons 20. Take necessary measures for the nt Council (Treatment and provision of information and 27. All information Rehabilitation) Act, No. 54 communication technology facilities technology Parks of 2007 for all by adoption of modern technologies 28. Disaster National Dangerous Drugs Control Board Act, 21. Facilitate and supervise information Management No. 11 of 1984 technology transformation initiatives Centre for promoting productivity and 29. National Disaster National Police Academy efficiency in the delivery of services by Relief Services Act, No. 44 of 2011 the public sector organizations, Centre Registration of Persons statutory organizations and other Act No. 32 of 1968 public enterprises 30. Department of Meteorology 22. Implementation of programmes for Voluntary Social Service promotion of information and 31. National Building Organizations communication technology literacy Research (Registration and Supervision) Act No. 31 of Organization 1980
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Column I Column II Column III Duties and Functions Departments, Statutory Laws and Ordinance to be Institutions & Public Implemented Corporation
23. Development of strategies to 32. Department of Information and encourage and increase the use of Multi-purpose Communication information and communication Development Task Technology Act, No. 27 of technologies in all segments of the Force 2003 society, and co-ordinate and facilitate the information and communication 33. MILODA Institute Sri Lanka technology initiatives in partnership ( Academy of Telecommunication Act, with the private sector Financial Studies) No. 25 of 1991 24. Matters related to cyber security 34. National Authority Electronic Transactions incident response and prevention by for the Act, No. 19 of 2006 operationalizing the National Point of Implementation of Sri Lanka Disaster Contact and providing the necessary Chemical Weapons technical support to law enforcement Management Act, No. 13 Conventio agencies in digital forensic of 2005 investigations 35. Api Wenuwen Api Chemical Weapons 25. Prevention and control of the use of Fund Convention Act, No. 58 of dangerous drugs 36. National Police 2007 26. Registration of Persons Academy 27. Providing opportunities to contribute All other legislations to the country’s development process 37. Sri Lanka Institute pertaining to the subjects coordinating the affairs of the Non- of National specified in Column I and governmental Organizations within a Defence Studies II that have not been National Policy Framework specifically brought under 28. Promoting construction capable of the purview of any other withstanding the impact of natural Minister. disasters and providing technical guidance 29. Landslide disaster management and conduct related research and development 30. Encourage research and development into appropriate technology for housing & construction sector 31. Meteorological surveys and research 32. Forecasting of natural disasters and sensitizing relevant sectors regarding them 33. Coordination of awareness programmes on natural disasters and man-made disasters 34. Implementation of measures for rescue operations during natural and man- made disasters 35. Coordination of international humanitarian relief service programmes.
Performance Report 2019 – Ministry of Defence 5
Column I Column II Column III Duties and Functions Departments, Statutory Laws and Ordinance to be Institutions & Public Implemented Corporation 36. Enhancing the skills of low income recipient persons with lower educational qualifications through a human resource pool managed by professionals and involving them in diverse activities in the country’s development 37. Matters relating to the implementation of convention on prohibition of improving, producing, gathering and using of chemical weapons and destroying of them. 38. Providing the financial assistance for the members of armed forces for housing construction, granting donations, assisting to the members of the armed forces for having loans from financial institutes and to pay their loans. 39. Improving the professional knowledge and skills of the police personnel and other officers who are implementing the law relevant to their professions. 40. Providing an education on strategies and methods for the three Armed Forces and civil officers 41. Monitoring of all institutions referred in Column II and matters relating to all subjects assigned to the said institutionsMatters relating to the implementation of convention on prohibition of improving, producing, gathering and using of chemical weapons and destroying of them.
Performance Report 2019 – Ministry of Defence 6
1.4 Organizational Chart of the Ministry*
Part 1 Part 2 Part 3
* This organization chart is clearly given as "Part 1", "Part 2" and "Part 3"in the following pages
Performance Report 2019 – Ministry of Defence 7
Part 1
Performance Report 2019 – Ministry of Defence 8
Part 2
Performance Report 2019 – Ministry of Defence 9
Part 3
Performance Report 2019 – Ministry of Defence 10
1.5 Departments under the Ministry
1. Commander of the Army 2. Commander of the Navy 3. Commander of the Air Force 4. Inspector General of Police 5. Department of Meteorology 6. Department of Sri Lanka Coast Guard 7. Civil Security Department 8. Department of Registration of Persons 9. Department of Multi-Purpose Development Task Force
Performance Report 2019 – Ministry of Defence 11
1.6 Institutions/ Funds coming under the Ministry
1. Office of the Chief of Defence Staff 2. State Intelligence Service 3. Ranaviru Seva Authority 4. Sir John Kotelawala Defence University. 5. Defence Services Command and Staff College 6. Defence Services School 7. National Cadet Corps 8. National Defence Fund 9. Defence Research and Development Centre 10. Sri Lanka Institute of National Defence Studies 11. Rakna Arakshana Lanka Ltd. 12. National Dangerous Drugs Control Board 13. National Media Centre 14. Secretariat for Non-Governmental Organizations 15. The Telecommunications Regulatory Commission of Sri Lanka 16. Information and Communication Technology Agency of Sri Lanka 17. Sri Lanka Computer Emergency Readiness Team (Sri Lanka CERT) 18. National Disaster Management Council 19. Disaster Management Centre 20. National Disaster Relief Services Centre 21. National Building Research Organization 22. Joint Service Language Training Institute 23 MILODA Institute ( Academy of Financial Studies) 24 National Authority for the Implementation of Chemical Weapons Convention 25 Api Wenuwen Api Fund 25 National Police Academy 26 Sri Lanka Institute of National Defence Studies
1.7 Details of the Foreign Funded Projects: No foreign projects.
Performance Report 2019 – Ministry of Defence 12
CHAPTER
2
Progress and
Future Outlook
2.1 .
Progress
2.1.1 Formulation of National Defence Policies and Amendments to Defence Laws
Institute of National Security Studies Sri Lanka has been compiled National Defence Policy and Security Policy with the expertise from tri forces and civil society. Secretary Defence led the committee and proposed to handover policies to His Excellency the President of Democratic Republic of Sri Lanka by the end of August 2019. The preparation process was commenced in 2016 and in October 2019, the final report was handed over to Secretary Defence.Cabinet approval was granted to the policy in November 2019. Also, the rules and regulations that directly and indirectly affect national security should be amended to suit the relevant corporate structures and related activities. Therefore various sections of the Ministry, in conjunction with the relevant agencies, were involved in the following legal amendments; 1. Amendments to the Coast Guard Act. 2. Bill of National Defence College was presented to the Legal Draftsman. 3. The Laws of the Gun Ordinance to be amended to suit the timely requirements (including tariff revisions) have been forwarded to the Legal Draftsman Department. 4. Timely amendment of the fees levied under the Private Security Agencies Regulation Act No. 45 of 1998. 5. Provide training opportunities for local security officers and foreign maritime security personnel in the firing squad, until the firearms act is amended. 6. Drafting of key legislations on data protection and cyber security with wider stakeholders‟ engagement.
Performance Report 2019 – Ministry of Defence 13
2.1.2 International Defence Cooperation
Capabilities for strengthening national security can also be acquired through strategic partnerships in areas of strategic importance with various states. Security cooperation is a tool for achieving national and global security, which not only builds trust among nations, but also facilitates cooperation at strategic, political and economic levels. Accordingly, the Defense Division of the Ministry has taken steps to sign several Memorandum of Understanding (MoU) with the strategic partners in the defense sector.
Name of Memorandum of Understanding Objective Country Signed Date
1. Memorandum of Understanding for Military Cooperation of the two Philippine 19.01.2019 Education, Exchanges among Defence and parties through Defence Military Delegations and Training and Military Training Opportunities and Exchanges
2. Protocol between the Ministry of National Obtaining an Explosive China 14.05.2019 Defence of the People‟s Republic of China Ordnance Disposal for and the Ministry of Defence of the Sri Lanka Democratic Socialist Republic of Sri Lanka on China‟s Provision of Military Assistance Gratis to Sri Lanka
3. Protocol between the Ministry of National Obtaining an Emergency China 14.05.2019 Defence of the People‟s Republic of China Command and and the Ministry of Defence of the Communication System Democratic Socialist Republic of Sri Lanka to Sri Lanka on China‟s Provision of Military Assistance Gratis to Sri Lanka
4. Agreement between Ministry of Defence of Making , Enhancing Japan 26.07.2019 Sri Lanka and Ministry of National Defence Cooperation and of Japan regarding Defence Cooperation and Exchanges in Defence Exchanges Field on Mutual Interest
Performance Report 2019 – Ministry of Defence 14
2.1.3 Implementation of Strategies to Ensure National Security
2.1.3.1 Security Clearance and Regulation No. of Clearences Given in 2019
Technical Division of Ministry of Defence is 35000 31616 entrusted to deal with communication and 30000 29517 engineering matters in relation to national security 25000 whilst formulating strategies for the utilization and 20000 development of its applications to be used by the 15000 10000 general public of the country. Communication scope 5000 3498 1023 2243 105 6 covers providing clearance for Radio 0 Communication, Telecommunication Services, GPS Television Broadcasting, Data Communication and Drones
also granting approval required by the Systems
Equipment
Printers
Amature Radio Amature Communication Telecommunication Regulatory Commission of Sri Tracking Vehicle
Lanka for the importation, installation and Multifunction Colour Equipment Navigation commissioning of communication, navigational and surveillance equipment. (3). Security clearance on allocation of Radio
Technical Division coordinates and liaise with the Call Signs/ Frequencies Ministries and Institutions on communication and Security clearance on allocation of Radio Call Signs / engineering matters related to national security. Frequencies for 550 fishing trawlers registered in Fisheries and Aquatic Department was granted in (1). Security Clearance for Tower Construction liaison with Telecommunication Regulatory In 2019, the Division granted security clearance for Commission of Sri Lanka (TRCSL) Telecom Operators to construct 285 towers. Further, (4). Registration and renew of Fire arms, granted security clearance for 129 vendor licenses of Ammunitions, Private Security Firms and Electronic / Communication related applications. Ship Operations with Dangerous Containers ect. (2). Security Clearance for Importation of In building a safe civil society one of the areas of Equipment concern is ensuring the safety of commercial Security clearance was given for importation of explosives usage of the provision of regulated private Communication and Navigational equipment, security services and validation of maritime security Vehicle Tracking Systems, Colour multifunctional service agencies. Printers, Drones (Quardcopter, Airplane, UAV) and Civil Security and Development Division of the radio equipment for Armature Radio License Holders Ministry issues the necessary approvals and (Local/Foreign), GPS registrations in this regard.
Performance Report 2019 – Ministry of Defence 15
Progress achieved from 01.01.2019 to 31.12.2019
Activity 1st Quarter 2nd Quarter 3nd Quarter 4rd Quarter Completed total Qty Completed Completed Completed Completed as at Qty Qty Qty Qty 31.08.2019 Provide approval for the 924 685 1379 923 3911 explosive permits Provide approval for the 169 283 1211 387 2050 explosive licences Provide the approval for the 156 69 238 217 680 wholesale merchants to purchase the explosives Obtain the explosives for the 30 21 21 14 86 production of Fireworks and Aliwedi Obtain the approval for obtaining 7 4 10 20 41 the explosives to the production of match boxes Provide approval for the 348 363 398 430 1539 operations of the vessels with dangerous containers Requests for firearms for the 0 0 15 79 94 protection of the Public and Private Institutions Provide permission for foreign 8 10 16 42 76 VIPs Free firearm licences/new 28 18 5 63 114 issuance - Pubic representatives Free firearm licences/renewals - 3 0 1 10 14 Public representatives Issuance of Visa 4 0 0 11 15 Provide authority for Private 5 2 5 21 33 Security Agencies Renewal of the registration of 110 100 7 96 313 Private Security Agencies Transfers of the Civil Security 0 2 1 4 7 Division Authority for tinted glasses 18 20 21 76 135 (vehicles) Annual salary increments of the 0 4 6 14 24 Civil Security Division Store the firearms of the 29 29 10 15 83 commercial vessels at the Colombo Port temporary Approval for the transportation of 0 0 0 0 0 firearms by land Approval for the transportation of 71 54 58 39 222 the firearms by air
Performance Report 2019 – Ministry of Defence 16
Firearms 14 13 9 5 41 Ammunition 7039 5739 4171 87 17036 Embarking and disembarking of 1397435 1153760 852974 51600 3455769 the maritime security troops Provide the approval to seal the 0 0 0 209 209 firearms within the vessel Operations of the vessels from the 5226 4224 5035 4653 19138 outside of the Port Operations of the vessels from the 11 8 12 17 48 inside of the Port Training of Sea Marshals 1605 1525 1571 1851 6552 Requests for new 0 0 7 12 19 firearms/provide licences for the protection of the cultivations/animal husbandry Issuance of new firearms for the 2 1 10 6 19 decayed firearms Applications received for 4 5 13 22 44 assigning the firearms possessed by the persons who exceed 65 years of age within his family/Issuance of licences Requests for .38 & 9mm firearms 0 0 5 4 9 for the protection of the property and lives .38 and 9mm firearms - Renewal 203 22 9 608 842 of the licences Conferring .38 and 9mm firearms 0 0 0 2 2 Request for firearms for sports 0 0 0 0 0 Renewal of the firearm licence 433 16 7 345 801 issued for sport purposes Importing of Air Riffles 9720 303 395 508 10926
(5). Implementation of the Chemical Weapons Recommendation for Issue of Permits Convention According to the Act No. 58 of 2007, recommendation of National Authority is essential to According to the Chemical Weapons Convention Act import/export the scheduled chemicals. The National No. 58 of 2007, following actions have been taken in Authority has issued forty three (43) 2019 by National Authority for implementation of recommendations to the Department of Import and Chemical Weapons Convension (CWC) for the Export Control in the year of 2019. implementation of national program of development, production, transfer and stockpiling, chemical Company Inspections weapons ensuring peaceful use of listed chemicals According to the CWC Act, all the chemical under CWC. companies to be inspected to confirm peacefull use of Registration of users of listed chemicals chemicals their activities whether they are in confirmity with the Government policy and There are 4 companies handling listed chemicals objectives of the OPCW. In these facts 16 chemical have been registered and 8 companies have been companies were inspected in 2019. renewed their registration in this year.
Performance Report 2019 – Ministry of Defence 17
Submitting Annual Documents to Responding to industrial chemical emergency Organization for the Prohibition of Chemical situation was demonstrated in this seminar. Weapons (OPCW) The main financial contribution of the conference was from OPCW and Sri Lanka contributed Rs. As a party to this convention, the National 661,644.00. Authority has sent all the reports and statistics related to the scheduled chemical activities of Capacity Building of Stakeholder Institutions year 2018 in Sri Lanka. through International Programmes Certificate Course on Industrial Safety, After calling applications, the National Authority Emergency Preparedness and Environmental nominates suitable officers for the programmes Management offered by the OPCW regularly. In year 2019 total 25 officers have been participated for these programmes With the view of reducing the industrial issues
through education, five months Certificate Course on Industrial Safety, Emergency Programme No. of Preparedness and Environmental Management Participants was conducted in collaboration with the Assistant and protection 09 University of Peradeniya. This course obtained related training programme NVQ level 4 by the Tertiary Education and International co-operation 04 Vocational Training Commission. The related programme Certificate Award Ceremony of the course was held on 6th of April 2019 at University of Implementation support 12 Peradeniya. programme on chemical Weapons convention Awareness Programme for Special Task Force Total 25 of Sri Lanka Police
An awareness programme was held to give training about how to rescue the victims of the Income on registration of companies chemical emergency situation. More than 43 According to the Chemical Weapons Convention officers participated for this training programme. Act, all scheduled chemicals handling industries and The event was held in 2019.02.16 at traders must register under this National Authority. Katukurunda police training school. The As per the regulation pertaining to this act Rs. 1,000 certificates were delivered by the secretary, is charged for a registration and details as follows. Ministry of Industry and Commerce and
commander of STF.
A workshop to Fire Service Department
According to the current security condition in the
country the hazardous chemical and hazardous
Discription Number of companies Unit charge of registration fee (Rs) Total(Rs) chemical incident management 2 workshops were held to the fire brigade. It was held in New 4 1000.00 4000.00 August 02 and August 09 at Fire services registrations Department Colombo 10. More than 50 members Registrations 8 1000.00 8000.00 were participated to this workshop Total 12000.00 Seminar on Chemical Weapons Convention and Chemical Safety & Security Collecting information on importing chemicals to Sri Lanka A seminar on Chemical Weapons Convention and Chemical Safety & Security successfully conducted The National Authority is implementing a massive from 03rd to 05th December 2019 in Colombo for the project covering all island to collect information Asian States Parties. 18 foreign participants and 32 related chemical users, chemical industries for the local participants participated for this seminar. purpose of ensuring peaceful usage. Several
Performance Report 2019 – Ministry of Defence 18
programmes were already conducted in collaboration and institutions in achieving their targets related to with government organizations to introduce the drug abuse prevention and control, engages in project. To find out the true usage of the chemicals, preventive action, promotes treatment and industries and illegal use of are the main objectives of this project. Special software has been developed rehabilitation activities, conducts epidemiological with the assistance of tri-forces for the project. studies and maintain databases. Further, it monitors (6). Control of dangerous drugs and helps relevant agencies to fulfil obligations under The National Dangerous Drugs Control Board the United Nations (UN) and South Asian (NDDCB) reviews national policy on drug abuse Association for Regional Cooperation (SAARC) prevention and control, assists various Departments Conventions ratified by the government.
Progress of the Programs implemented up to 31.12.2019
S/No Program Task No of No of beneficiaries workshops/ courses reports 1 Preventive Education Awareness 1,747 257,936 and training Division 2 Certificate course on Conducting of courses 08 386 Drug Counselling 3 Preparation of drug Publishing and 21 386 abuse statistics distribution 4 Submission of Handbook Drug abuse 01 1,500 Handbooks statistics to information 500 CDs international Reports on drug related 02 500 Reports organizations as per raids international agreements Reports on drug related 05 1500 treatments Report of the National 01 Prevalence survey on drug users Drug related information 11 11 reports (monthly) Drug related information 01 reports (half yearly) 5 International summits / Conducting of the 01 50 sessions summits 6 National/International Submission of research 06 research sessions papers 7 Research reveal Submission of research 04 submission sessions abstracts 8 Tri monthly magazine Quarterly magazines 03 500 Reports 9 Commemoration of Conducting of walks and 01-Intrenatinal Relevant institutions/ International Day on summits day NGOs Elimination of drug 04 - Walks usage and illegal trafficking
Performance Report 2019 – Ministry of Defence 19
S/No Program Task No of No of beneficiaries workshops/ courses reports 10 Residential treatment Treatments 04 Centres Counseling - 2,575 programme Residential treatments - 1,161 After care - 4,108 Staff training - 256 11 Resident treatment Awareness and 4,557 services After care empowerment services 12 Programmes of Identification awareness Identification - 5,688 outreach Division treatments Programmes - 1,365 beneficiaries - 241,736 13 Outreach preventive counselling 16,857- beneficiaries programme 14 National Narcotics Analytical reports 153 153 laboratory service Body fluid tests 526 217 Training workshops 45 1,720 Research kits 15 15 National scientific 01 200 summits Working committee/ sub 02 45 committee meetings/workshops Scientific research papers 07 15 Controlling of Issuing licence 803 803 precursor chemicals Registration of premises 140 140 Supervision and 150 150 verification 16 Training programme at Training 03 150 Laboratory Division 17 Spiritual development Meditation 30 3,400 for drug adductors programme/weekly school programme/music theory programmes 18 Physical health Physical exercises 11 330 development for drug adductors
(7). Non-governmental Organizations legal and policy framework of the country for the welfare of the public is as follows. The progress of the programs implemented by the Secretariat for Non-Governmental Organization to NGOs Registration Division ensure the optimum utilization of resources received 20 NGOs have been registered and issued certificates by Non-Governmental Organizations (NGOs) under the aforesaid Act from 10.01.2019 to registered under the Voluntary Social Service 31.12.2019, with observations and recommendations Organizations Act and Micro Finance Act within the Performance Report 2019 – Ministry of Defence 20
from the Ministries of Foreign Affairs and Defence their district level activities. Development officers are and other line ministries. attached to 22 districts for supervision.
Number of NGOs who implement 16 In addition, this Division, based on projects through local funding complaints/petitions received regarding NGOs of national, district and Divisional level, carries out Number of foreign NGOs and NGOs who 04 investigation of NGOs and according to the receive foreign funding discoveries made, matters are handed over to a board Total number of NGOs currently 1639 of inquiry to conduct broader investigations of NGOs registered at this Secretariat if necessary. Such preliminary investigations are conducted by district coordinators and Necessary initial steps have been taken to issue a new additional/assistant registrars are applied to for circular to further regularize the process of directions regarding onward action. registering NGOs. Registration and supervision Division for Micro A circular has been issued to District and Divisional Finance NGOs Secretaries to provide instructions for the process of registering voluntary social service organizations Compilation of rules was carried out under the Micro which are registered at district and Divisional levels Finance Act and published in the Gazette. whilst action has been taken to maintain a data Development officers have been appointed for 13 system containing information on organizations districts to supervise district level activities of micro active on national as well as district/Divisional levels. finance NGOs. Supervision and Monitoring Division Registration of microfinance NGOs is underway at present and so far, 46 NGOs have applied for Categorization of NGOs registration. Their evaluation and supervision have According to the registry of NGOs, the number of commenced and 17 micro finance NGOs have been registered NGOs is 1639. The categorization of the registered by this time. Programs have been held for NGOs is based on reports submitted to the educating microfinance NGOs in10 districts about Secretariat. the Micro Finance Act and its regulations. Actions have been taken to confirm the District coordinators attended a certificate course in active/inactive status of non-responsive NGOs, such microfinance conducted by the National Institute of as sending letters to official and private addresses, Plantation Management and all district coordinators telephone calls, confirmation of information through and officers of the microfinance branch in the head e-mail and making inquiries though district office were provided with training in the performance coordination officers. of microfinance institutions, financial sustainability, regulations and risk management workshops The following information is obtained from NGOs conducted by the Vidu Piyasa of the Central Bank. during the process of supervision and monitoring. Training programs were conducted for trainers of 1. Obtaining particulars of projects carried out by financial literacy and a program was initiated at the the NGOs – future plans district level to provide financial literacy to all Grama 2. Calling quarter progress reports Niladhari officers. 3. Information on funds received Facilities and Service Supply Division 4. Information on funds expended From 01.01.2019 to 31.12.2019, resident visa has 5. Information on the staff been issued for 449 foreigners, short-term visa 6. Information on assets recommendations for 318 and work permits for 58 foreigners. 7. Annual audit reports Facilitation and service supply Division handles District supervision matters submitting recommendations to obtain tariff District coordination committees have been concessions for goods imported from foreign established to supervise microfinance NGOs and countries by NGOs in order to provide for the poor
Performance Report 2019 – Ministry of Defence 21
and needy. Recommendations for tariff concessions Building, Security Building, Sewerage Treatment for importing are given for NGOs who are registered Plant, Water Sump & Pump House & Temporary under the Act and have fulfilled the requirements of Accommodation for Other Ranks. the Supervision and Monitoring branch on the Phase II: Phase II consists of permanent recommendation of the District Secretary. accommodation and associated facilities for Officers Divisional and civil society associations and living-in staff (OR) of Tri Forces including cook houses/messes and related external works. Matters have been arranged to establish 332 civil society associations on Divisional level and 25 civil Although the financial constrains are incurred during society associations on district level. By 31.12.2019, the construction period, it was targeted to complete 263 Divisional civil society associations and 24 the construction works of 6 and 7 blocks, district civil society associations have been Communication Building, Security Building, established. Further, action has been taken to make Sewerage Treatment Plant, Water Sump and Pump the heads of these associations i.e., chairman, House by end of October 2019 due to essential secretary and sub-committee officers informed. requirement of establishing Army Headquarters in this complex Furthermore, relevant workshops have been held to inform of sub-committees on child development, The Project Management Unit (PMU) was assigned human rights and democracy, co-inhabitation, with the responsibility of managing the project and prevention of drug abuse and women‟s development. all the procurements and the Construction Also, several programs have been held to educate on Management Unit (CMU) was established to carry district capacity development. out all the civil engineering construction works of the buildings 2.1.3.2 Development of Defence Infrastructure Central Engineering Consultancy Bureau (CECB) performs the role of the consultants for the project for Defence Headquarters Complex Project (DHQC) Structural design, MEPI, Quantity Surveying and Colombo Master Plan of 1979 envisaged shifting of Architectural works. government offices from Colombo to the new administrative capital of Sri Jayewardenepura, Kotte Physical Progress: The construction works of blocks enabling release of large extents of high-commercial- 6 and 7, the buildings earmarked for SL Army value land for commercial development. The prime headquarters and the related infrastructure facilities objectives of all services to come under one Defence are almost completed to facilitate Army occupation. Headquarters Complex was to effectively utilize Financial Progress: The financial progress of resources presently divided amongst several construction works under the respective headings is institutions and to minimize the duplication of enumerated in detail as follows. infrastructure, to provide defence personnel with a state of the art office complex to further enhance their Allocation for Year 2019 4,070.00 Operational/Administrative/Logistic efficiency and to (Rs. Mn) minimize the disturbances caused to the general public and to economic activities by minimizing the Net provision for the year 4,070.00 presence of high security zones within the Concentrated Development Zone. The construction Expenditure (Rs. Mn) works of the project were commenced in 2011 and has been progressing to date under the supervision of Actual Expenditure (Rs. Mn) 3,979.15 the Technical Division of the Ministry. Outstanding bills as at 75.00 The construction activities were phased out in 2012 31.08.2019 (Rs. Mn) into two phases as explained below mainly to maintain financial viability and to facilitate Total expenditure with 4,054.15 convenience of construction management. outstanding bills (Rs. Mn) Phase I : Phase I consists of construction of the Main Balance as at 31.08. 2019 15.84 Buildings Complex (Nine blocks), Communication Performance Report 2019 – Ministry of Defence 22
Strategic Defence Communication Network generators have been delivered to respective Project locations. Construction of eleven self-supported communication towers are in progress and the Strategic Defence Communication Network (SDCN) constructions are to be completed by this year and the Project will provide a secure common tender for thirty seven microwave radio links is at the communication backbone which consists of 37 evaluation stage by Technical Evaluation Committee microwave links and Network Management System and the report has been submitted to Ministry of (NMS) connecting pre-selected terminal points of the Defence for further instruction for SCAPC. Tri Forces, Police and STF located Island wide. During the period (January to December 2019), In 2016, installation of 10 electrical generators out of physical progress is 58.62% and financial progress is 22 has been fully completed and rests of the Rs.197.24 Mn.
Physical Progress of DHQC Physical progress of construction works as at 01st January 2019 was (Phase 1) 51.3% and overall progress (Phase1) as at 31th December 2019 was 56.9%.
Block No 1 for proposed Ministry of Defence Block No. 06 for proposed Army Headquarter (Block No 1) (Block No. 06)
Block No. 08 for proposed Office of Chief Block No. 07 for proposed Army Headquarter Defence Staff (Block No. 08) (Block No. 07)
Block 03 for proposed Sri Lanka Navy Headquarter Block 04 for proposed Sri Lanka Air Force Block No. 03) Headquarter (Block No. 04)
Performance Report 2019 – Ministry of Defence 23
Communication Building and Signal Tower Security Building
Water Sump and Pump House Sewerage treatment plant
Generator building
2.1.3.3 Supporting for the Reconciliation among The progress of the land release in Northern and Communication and Resettlement Eastern Provinces from 01.01.2019 up to 31.08.2019 Activities, is as follows.
Parliamentary Affairs Division of the Ministry of Force Extent of lands released from Defence supports the Government‟s initiative for 01.01.2019 to 31.12.2019 (Acres) reconciliation and resettlement activities in handling Government Private land matters of the Ministry and Tri-Forces Total pertaining to the returning of lands to the original Lands Lands owners, and providing necessary assistance to re- Army 1357.8 149.4 1503.3 establish the required camps. Navy 235.1 13.2 248.3 In releasing lands during the year 2019, a remarkable role was played expeditiously under the Presidential Air - - - Task Force on Northern and Eastern Provinces Force Development as afore-stated. Total 1592.9 162.7 1751.7
Performance Report 2019 – Ministry of Defence 24
2.1.3.5 Disaster Management Necessary steps are being taken to achieve the above targets and the baseline data of 2015 to 2017 is being 2.1.3.4.1 Sendai Framework for Disaster Risk collected for the targets should achieved in the year Reduction 2015-2030 2030. The Sendai operating system has been updated The Sendai Framework for Disaster Risk Reduction to collect baseline data for targets a and b and work was adopted at the Third UN World Conference in on collecting baseline data for other targets. Sendai, Japan, on March 18, 2015. This program Accordingly; which is focused on minimizing Disaster Risk Over 70 stakeholder organizations have been Reduction rather than Disaster Management has identified and coordinating officers have been introduced 07 global goal to estimate the progress of appointed to inform them. the results and target achievements. The stakeholder organizations are grouped into 15 Year 2015 Compared to 2005 clusters according to their scope of work and are a. Substantially reduce disaster mortality by 2030. informed of the baseline data collection methodology. b. Substantially reduce the number of affected people by 2030. Other organizations are collecting data on disaster mitigation activities in their development projects. c. Reduce direct disaster, economic loss in relation to the Gross Domestic Product (GDP) The Disaster Management Center has planned to add new components (gender, age, disability) to the data d. Substantially reduce disaster damage to critical collected after the disaster. infrastructure including health and education facilities 2.1.3.4.2 Disaster Management Centre e. Substantially increase the disaster risk reduction The main activities of the DMC are disaster strategies by 2020 mitigation, preparedness, and public awareness, dissemination of early warning to vulnerable f. Substantially enhance international cooperation populations, emergency operations, and coordination to reduce available weaknesses of national of relief and post disaster activities in collaboration strategies of developing countries by 2030 with other key agencie while District Disaster Management Coordination Units (DDMCUs) have g. Substantially increase the availability of and been established in all districts to coordinate and access to multi hazard early warning systems and carry out Disaster Risk Reduction (DRR) activities at disaster risk information and assessments by the sub national levels. 2030 Financial and Physical Progress of the Institution 2019
Project / Program / Activities Allocation Expendit Financial Physical (Rs. Mn.) ure Progress Progress (%) (%) (Rs. Mn.)
Recurrent Expenditure 300.00 287.79 96 96
Capacity Building of the DMC Staff 3.00 3.00 100 100
Procurement of Furniture, IT Equipment and CCTV other 5.50 3.98 72 72 Office Equipment and Finger Print machine
Implementation of Mitigation Projects to minimize the 200.00 116.80 58 85 impact of Disasters in Districts
Awareness and Preparedness of Community on Disaster 20.00 19.68 98 98
Performance Report 2019 – Ministry of Defence 25
management - Awareness Division
Awareness and Preparedness of Community on Disaster 20.00 17.22 86 86 management - Preparedness Division
Development of Multi Hazard Risk Profile 15.00 9.72 65 95
Strengthening the Capacity of the Flood and Land Slides 14.00 13.72 98 100 Disaster Response Mechanism- Procurement of Out Boat Motors
Mainstreaming Disaster Risk Reduction in to Development 10.00 7.17 72 95
Total Capital Expenditure 287.50 191.29 62 83
Physical & Financial Progress of the Development Project
Vote No Project Allocation 2019 Financial Progress Physical (Rs.Mn.) (Rs. Mn.) Progress (%)
Progress Bills on hands
3-2509 Disaster Mitigation 200 117.57 51 3-2509 Projects
Hambantota- Udahapitagoda, preparation of Polonnaruwa – Kandegama, Saddathissa dam drainage system
2.1.3.4.3 National Disaster Relief Service Centre (NDRSC) Projects and programmea are implemented under allocations provided via the National Insurance Trust Fund (NITF) under the National Natural Disaster Insurance Scheme (NNIDS) and allocations provided via the Treasury. In 2019, from January to December, the total numbers of people affected by natural disasters are 172723 in 619427 families and out of the total number 105914 people in 28003 families were retained in 475 safety centers. The number of deaths recorded was 96; the total number of fully damaged houses is 562 and the number of partially damaged houses is 29799; and the total number of SMEs damaged is 1140. Emergency relief funds allocated under NNDIS are utilized to provide cooked meals , drinking water, dry rations and basic needs of the people retained in the safety centers until the disaster situation is back to normalcy ; for the disasters that does not covered by NNDIS, afore mentioned services are funded by the Treasury Allocations. The progress is as follows;
Performance Report 2019 – Ministry of Defence 26
Description NNDIS (Rs.) Treasury Funds (Rs) Immediate relief 120,006,862.62 1,185,300.00 Death Compensation 6,950,000.00 - Emergency Response - 30,088,433.00 Total 126,956,862.62 31,273,733.00
Provision of compensation for House and SMEs million (depending on the damage assessment by damages under NNDIS the Technical Committee).
The maximum compensation for house and house The maximum compensation for the loss of stocks equipment damages is Rs. 2.5 million (Based on and damages to the machineries is LKR the Technical Committee Damage Assessment). 100,000.00. An advance payment of Rs. 10,000.00 The maximum compensation granted for house and will be paid immediately for the owners of house equipment damages is Rs. 25,000.00 and damaged houses, caused over Rs. 10,000.00; if the SMEs with annual turnover less than Rs. 10 million damage is less than Rs. 10,000.00, the entitled are entitled to maximum compensation of Rs. 2.5 particular amounts will be paid to the owner.
Description 2018 As at 2019.11.25 No. of Allocation No. of Allocation claims (Rs.) Claims (Rs.) Advance payment (up to Rs. 10,000.00) 23,130 298,651,700.00 24059 226,669,254.19 Compensation Houses 5,564 215,125,212.50 4,602 179,358,389.95 for house and SMEs House equipment 134 997,910.00 damages SMEs – buildings 189 5,555,607.20 SMEs contents 334 9,127,470.00 Total 29,351 529,457,899.70 24,956 406,027,644.14 Resettlement of families whose houses were programme is currently in progress under the damaged by the landslides and the families living supervision of the respective District and Divisional in landslide high-risk areas Secretaries. In response to the landslides occurred in 2016 in In this context, NDRSC is funding and coordinating Kegalle and few more other districts in 2017, the Resettlement programme to resettle the 11, 517 National Building Reasearch Organization (NBRO) respective beneficiary families in safe locations, identified the families affected by the landslides and identified by NBRO; and with its technical guidance the families residing in Landslide high- risk areas. and assistance. Subsequently Resettlement programme was initiated As per the cabinet decisions, three options are to resettle the respective families in safe locations. available for the beneficiaries eligible for The programmes is currently in operation in 14 resettlement programme; districts. 1. Rs. 1.6 million will be provided to purchase a As per the cabinet decisions taken to resettle the suitable land with a house. families affected and families residing in Landslide 2. If the State land is not available, additional high- risk areas, 15,025 families are currently been amount of 0.4 million will be provided to identified by NBRO as the beneficiaries residing in purchase a suitable land in addition to the 1.2 121 Divisional Secretariats in Badulla, Nuwara million given for the construction of the house. Eliya, Kegalle, Kandy, Matale, Kalutara, Matara, Rathnapura, Hambantota, Colombo, Gampaha, 3. If a plot of land (approximately 10 perches) is Kurunegala and Monaragala districts. The provided by the Government, the beneficiaries
Performance Report 2019 – Ministry of Defence 27
were granted Rs. 1.2 Mn for the construction of Under the Resettlement operations carried out since the house, in four (04) installments, based on the 2016 in Kegalle district ,1644 number of families, out stages of completion. of 1688 were resettled in safer locations; the total expenditure is Rs. 1,939.48 million. Furthermore, the infrastructure of the state-owned land selected for relocation (identified by NBRO) is The total expenditure of the resettlement programme also been developed under this programme. since 2017 and hitherto is Rs. 2,880.61 million; specific details are given below.
No. District No. of families No. of families with a No. of Houses No. of eligible for plot of land (state under completed Resettlement given / own land) construction Houses 1 Hambantota 106 87 28 59 2 Galle 353 265 119 144 3 Matara 419 294 84 206 4 Ratnapura 2,277 984 435 223 5 Kegalle 183 131 20 57 6 Kalutara 1,694 690 242 446 7 Kandy 1,278 290 272 9 8 Badulla 3,608 538 43 3 9 Matale 472 153 82 1 10 N‟ Eliya 1,088 818 109 0 11 Kurunegala 8 3 0 3 12 Gampaha 9 3 0 3 13 Monaragala 7 4 4 0 14 Colombo 16 2 0 2 Total 11,518 4,262 1,438 1,156
Resettlement of families displaced due to Floods, Landslides and Landslide high – risk ( Location Map -Nivithigala Resettlement site)
Performance Report 2019 – Ministry of Defence 28
Provision of financial and physical facilities to information required for disaster related operations minimize the adverse impact caused by extreme are fed in to the system via the access to the website dry weather conditions http://contingency-planning.ndrsc.lk.
Due to the extreme dry weather conditions in several The contingency plan is updated annually, and it has regions of the Island in the recent past, a significant contributed significantly to improve the relief number of people were not able to fulfill their daily operations. Further development of the drinking water needs. The total number of families operationalization of the Contingency Planning is affected is 1,105,207 in 2017. In 2018 it was 567,987 executed by initiating regular training and drills given and 297,947 in 2019. To facilitate the distribution of to the respective officers who are active in the drinking water to the affected communities, 133 lorry disaster related operations both at district and bowsers, 364 tractor bowsers and 11936 water tanks Divisional levels. Number of such training were been provided to the respective affected programmes and workshops were held in 2019 districts. In 2019 a total of Rs. 124.33 million was funded by WFP. allocated and released to the District secretariats for the drinking water distribution. The information recorded in the online system is detailed below. Improve and develop the facilities of the safety Communication details of the officers who centers. directly involved in relief activities during a In 2018, in order to fulfill the basic needs of the disaster. affected people retained in the safety centers and to Communication details of the relevant Grama create a safe and comfortable environment in the Niladaries. safety centers during disaster periods, attentions was Vulnerable area mapping, up to GN Division given to improve and develop the infrastructure and level. the sanitary facilities of the 325 safety centers. The The number of families could be affected by a estimated expenditure for the initiative was Rs. disaster in GN Divisions. 325.25 million and out of that, Rs. 102 million has been utilized for the purpose in 2018; Rs. 92.47 Potential Impact Scenario (Affected Data) based million was spent to improve 164 safety centers on historical data analysis located in 106 Divisional secretariats (in 20 districts). Details of the safety centers that could be used to The number of safety centers that have been planned accommodate vulnerable families in the area. to develop in 2019 was in 189 Divisional secretariats Information and contact details of the in 24 Districs and Rs. 100 million was allocated in coordinating committees of the safety centers. total for the initiative; and construction of 96 centers Information of the safety centers proposed to be has been completed hitherto, spending Rs. 51.99 developed in the future. million. Information of the persons who supply services Strengthening of Disaster Relief Services to the safety centers. Information Systems. Details of the projected food, non-food items and basic needs, required during the disasters. Disaster Relief operation Plan introduced in 2013 was reconsidered and further improved in 2017 as a Public can access this information via NDRSC „Relief and Response Preparedness Plan‟ official web site http://www.ndrsc.lk/. (Contingency Plan) to facilitate the efficient provision of disaster relief and response services with the generous technical assistance extended by the United Nations World Food Programme (WFP). Online system was developed to feed the details of the Contingency Plan. It will facilitate and communicate the stakeholders and concerned parties to identified the required relief needs of the relevant Divisions and to response effectively. The respective online system is well developed and all the Performance Report 2019 – Ministry of Defence 29
Plans could be successfully implemented through Testing and Consultancy Services updating current uncertainty plan under the NBRO carries out testing & consultancy services of supervision of the local government officers and related disciplines to meet its recurrent expenditure. relief services officers. Sufficient surplus is earned in every year and during Those uncertainty planning systems were tested and this year a surplus of Rs. 40.0 Mn has been earned rehearsed in 2019 with the technical assistance of against the consolidated income of Rs. 950.0 Mn. World Food Organization for further strengthening Income by Testing & Consultancy work and understanding.
2.1.3.4.4 Sustainable Development Goals and 700 634 Targets 600
600
) 493 Three workshops were conducted to instruct the 500 officials on achieving the Sustainable Development 400 355
Rs. Mn Rs. 311 ( Goals and targets and under the direction of the 300 201 Sustainable Development Council, an awareness 200 workshop was held on setting the objectives, targets Income 100 and strategies of the disaster management sector. 0 Accordingly and short term and long term strategic 2014 2015 2016 2017 2018 2019 Year plans are being prepared. 1200 2.1.3.4.5 Creating a safer built environment 1048 950 National Building Research Organisation (NBRO) 1000 889
800 681 Disaster Management, geotechnical, environmental, 619 600 building materials and structural engineering. NBRO 415 provides technical consultancy services by the Rs. Mn 400 experts from multiple disciplines teamed up and 200 dedicated to create a safer built environment for the 62.7 53.5 47.9 43.8 63.7 40 0 nation. One of the NBRO's goals is to assist the 2014 2015 2016 2017 2018 2019 government in its national development and enrich Total income Surplus the quality of lives through Disaster Risk Reduction.
Progress of Development projects NBRO receives an allocation of Rs. 609.0 Mn for the year 2019 to carry out following development projects. Details are given in the table below.
Se. No Description of Project 2019 Annual Progress/ Financial Physical Allocation Target Progess Progress (Rd. Mn) (Rs. Mn) (%)
1 Issuance of Landslide Risk 28.00 Target 28.00 100 Assessment Report (LRAR) Progress 28.00 100
2 Landslide investigation, Research 105.00 Target 105.00 100 & Development Progress 105.00 100
3 Landslide Mitigation Program 165.00 Target 165.00 100 (GOSL) Progress 90.20 55
4 Development of a Landslide Risk 30.00 Target 30.00 100 Profile Progress 30.00 100
Performance Report 2019 – Ministry of Defence 30
5 Enhance Real Time Landslide 10.00 Target 10.00 100 Forecasting & Early Warning Capacity by Expanding 10.00 100 Automated Rain Gauge Network Progress
6 Reduction of Landslide 106.00 Target 106.00 100 Vulnerability by Mitigation Measures (AIIB) Progress 115.00 100
7 Systematic Diagnostic 10.00 Target 10.00 100 Assessment of Chemical Disaster Risks in Sri Lanka Progress 8.42 85
8 Development and deployment of 25.00 Target 25.00 100 structural and non-structural measures for effective mitigation 12.95 55 of landslides and associated hazards and related capacity Progress strengthening (JICA) (25.0 Mn– GOSL Rs. 50.0 Mn – JICA)
9 Construction of Pre-cast Disaster 35.00 Target 35.00 100 Resilient Houses for the people residing in disaster prone areas 14.66 45 (35.0 Mn – NBRO Consultancy, Progress 65.0 Mn – Construction)
10 Establishment of District Offices 60.00 Target 60.00 100 for enhancing capacity for Landslide Disaster Risk 1.15 10 Reduction Activities (Badulla & Progress Kandy) Phase I
11 Developing a system for building 35.00 Target 35.00 100 assessment and condition reporting 28.12 80 by NBRO Progress
Total 609.00 Target 609.00 100(Fin)
Progress 443.50 73(Fin)
Performance Report 2019 – Ministry of Defence 31
i
Income Generating Projects
Division Description of Project/Consultancy work Income earned (Rs. Mn) Building Materials Building materials testing and related technical services 40.00 Research and Testing Soil, water, wastewater testing, air quality sound, noise 70.00 Environmental monitoring and environmental consultancy services Geotechnical Ground investigations and design for major infrastructure 235.00 Engineering project Human Settlements Consultancy on resilient construction practices, drone surveys 30.00 Planning & Training and human settlement planning services Landslide Research & Landslide risk assessment for development projects 115.00 Risk management Services on construction project management, crack survey of 60.00 Project Management buildings and defect rectification, structural integrity assessment General Other Income 50.00 Total 600.00
Performance Report 2019 – Ministry of Defence 32
2.1.3.5 Digital Transformation and Cyber Security In view of development of strategies to encourage and increase the use of information and communication technologies in all segments of the society, and co-ordinating and facilitating the digital economy initiatives in partnership with the private sector by taking necessary measures for the provision of digital infrastructure facilities for all by adoption of modern technologies and facilities and supervising digital transformation initiatives for promoting productivity and efficiency in the delivery of services by the public sector organizations, statuary organizations and other public enterprises through cross- government digitalization strategies implementation and the programs for promotion of digital literacy, following are the programs implemented by the Digital Infastructure and Information Communication Technology Division of the Ministry.
Implementation of Development Programs / Projects
No Project Name Expected Output Expenditure Physical Progress
(Mn) (%)
as
31.12.2019
31.12.2019
Cumulative Expenditure at
TotalEstimated Cost
In the In Year 2019 the In Year 2019 Cumulative PhysicalProgress as at
1 e-Grama Niladari Providing 7,000 Tabs 1530.00 31.50 101.74 34.06 68.90 (e-GN) Project and Printing Machines to Enhancement 7000 Grama Niladhari Divisions in 142 Divisional Secretariat Divisions, Software Development
2 Awareness of Providing 2000 IoT 130.00 4.38 105.39 100.00 100.00 Internet of Things Training Kits to 100 (IoT) through use of Schools, Developing IoT basic hardware Support Gateways, IoT phase II Training Teachers
3 Enhancement of Providing 10 computers 250.00 30.35 30.35 95.00 95.00 Digital Literacy of to each school for 100 Students & schools, providing LAN, Teachers MM projectors and training of teachers.
4 Promotion of Conducting Internet 142.00 6.93 33.09 120.28 99.65 Internet Awareness awareness programs in and Digitalization collaboration with multi stakeholders 5 Up Scaling and Survey & Evaluation, IT 30.00 0.00 13.03 30.00 88.10 expanding the use Training for Farmers and
Performance Report 2019 – Ministry of Defence 33
of ICT in Life Long Project Officers, Learning (L3) in Capacity Development / farming Mobile Application communities Development of 35 Agricultural Officers 6 Enhance the ICT Training and evaluation 86.00 11.44 26.15 98.90 99.68 competencies of of 1200 staff officers in public service the public service Managers
7 Development and Development of annual 479.53 3.10 37.23 10.23 60.50 improvement of ICT IT software for 10 applications in the government public sector organizations organizations 8 Development & Developing e-Office 39.00 3.27 4.96 18.00 54.08 implementation of a Framework for the model e-Office Public Sector framework for Government 9Institutions. 9 ICT Initiative of Develop a 36.00 0.49 2.09 68.00 55.28 OGP National comprehensive strategy Action Plan for delivering OGP obligations
10 National Youth Increase opportunities 110.00 41.66 100.17 100.00 100.00 Software for young people in ICT Competition- capacity National Social Innovation Challenge Series 11 Development of Sri Facilitated Industry, 321.60 65.42 168.62 57.00 93.12 Lanka's Digital Innovation and Economy Strategy Infrastructure
12 Enhance the IT Computer literate senior 62.00 0.01 0.01 13.00 46.06 literacy of senior citizens citizens
13 Research and Assessment of Sri 5.00 0.00 0.00 0.00 47.00 surveys on digital Lanka's Competition in literacy, the ICT Industry eGovernmnet and ICT for Development 14 ICT startup Opportunities for 310.00 0.00 0.00 0.00 0.00 incubator technicians / youths who wish to start self- sufficient ICT industry
Performance Report 2019 – Ministry of Defence 34
Information and Communication Technology Out of 29 Projects 19 projects (65%) have already Agency of Sri Lanka (ICTA) is achieved output targets from 75% to 100%. To implement information technology, ICT Achieving output targets is essential but not sufficient development Strategies and Programs Rs 1300Mn to achieve project objectives. Therefore, these received for the year 2019, ICTA implemented 29 projects will continue certain time period in 2020 projects as illustrated in the following table. The achievement of their expected outcomes ensuring the majority of the projects given in the list is multi-year sustainability of project results. projects and approved in 2016 and 2017 under Digitalization of Economy. Categories of projects implemented in 2019 on Physical Progress
Project # of projects Project titles Categories implemented in on Physical 2019 Progress
75% - 100% 19 LGN 2.0, LGC 2.0, IWMS, Lanka gate (eRL), e-Gov. Policy, DDMS, e- Heritage Project, NSDI, Web Developments, e-Services, GIC, HRCB- e Learning Platform, Wi-Fi Programme, Digital Libraries, Smart Social Circles, eSwabhimani, M&E, LGN enhancement, Industry Development Programme,
50% -74% 5 ETF Core System, Open Data Portal, GAD, e-Parliament, Software Solution for Plantation Sector,
25% - 49% 4 Digital Education, Digital Health (preventive), Awareness Programme, Gov.lk “Single Window,
0% - 24% 1 LGC2.0 – Phase 2
Financial and physical progress of the development programs / projects
# Project Title Total Budget Financial Physical Estimated Allocation Progress Progress Cost for 2019 wth Bills (Rs. Mn) (Rs. Mn) in hand) (Rs. Mn)
1 Lanka Government Network 2.0 4110.91 502.56 839.08 100%
2 Lanka Government Cloud (LGC) 2.0 - Phase 621.70 159.44 185.59 96% 1 (LGC2.0 Phase 1 Maintenance +LGC 1.0 Maintenance)
3 Employee Trust Fund Management (ETF) 100 67 24.32 71% System
4 Integrated Welfare Management System 164.00 37.50 14.25 84% (IWMS)
5 Lanka Gate Infrastructure maintenance 61.41 16.97 15.82 76% /related services and related components
6 Implementation of Gov.lk “Single Window” 200 13.50 0.25 26% for Cross Government (Cluster Performance Report 2019 – Ministry of Defence 35
implementation)
7 Open Data Portal (project name- Setting up 43.45 5.00 0.09 60% and maintenance of systems facilitating RTI))
8 Formulation of digital Strategy and Digital 21.30 7.00 0.00 80% Gov Policy)
9 Implementation of Cross Government Digital 401.00 35.37 31.15 85% Document Management System 10 ICT Solution for Government Analyst 40 14.10 0.00 71% Department (GAD)
11 e-Heritage Project: Cutting-edge Technology 102.10 12.47 2.16 96% for Heritage Information
12 National Spatial Data Infrastructure (NSDI) - 530.00 53.00 8.45 96% Phase II 13 Web Development Initiative 61.50 2.06 0.80 96% 14 Development of Electronic Services 120.00 18.70 7.37 96%
15 Management and operation of Government 105.90 48.89 27.23 87% Information Center (GIC) 16 ICT Human Resource Capacity Building for 382.00 9.67 1.27 91% Government Digital Transformation - eLearning Platform 17 Citizen Empowerment and Connectivity 397.00 28.87 6.27 77% Development including Wi-Fi Programme – Citizen Service Governance System (Enhanc ement) 18 eParliament 185 76.19 10.11 68% 19 Digital Libraries for Knowledge 225 10.60 1.74 97% Enhancement 20 Smart Society and Citizen Capacity Building 1363.00 27.00 19.45 88% 21 Digital Education 689 8.00 0.75 26% 22 Digital Health: Strengthening of National 932 30.00 0.00 25% Preventive Healthcare 23 Awareness Program for Digital infrastructure 300 0.50 0.20 26% ICTA Initiatives 24 Software Solution for Plantation Sector 1.7 1.80 0.00 66% 25 eSwabhimani Annual Programme and 30 10.00 9.04 100% Associated Activities 26 Implementation of Results Based Monitoring 348 15.32 5.46 100% and Evaluation 27 (LGN 2.0 Enhancement- Phase I 150 34.58 55.05 81% LGN 2.0 Training and Change Management and Awareness LGII Ticketing system and enhancement 28 Industry Development Programme 415 40.01 30.24 100%
Performance Report 2019 – Ministry of Defence 36
29 Lanka Government Cloud 2.0, Phase-2 2449.5 13.90 3.41 23% (Enhancements with Middle-ware and Applications)
In addition to the above projects funded by the line 11 Medical Supplies Management information Ministry, ICTA is also engaged in various capacities System (MSMIS) for Ministry of Health to implement the ICT projects (\ funded by various other ministries and organizations. ICTA engagement 12 SMART Text books initiative for for these projects also important as these projects has Department of Education Publications a contribution to the overall digital transformation of the country for which ICTA is mandated. 13 Design, Development and Implementation of Management Information System for # Project Title Coastal Conservation and Coastal Resource Management Department, Ministry of 1 e-Registrar of Companies (eROC) for Mahaweli Development AND Environment. Department of Registrar of Companies
2 Court Automation System for Ministry of 14 e-Revenue License 2.0 (eRL) Phase 1 Justice. (ongoing) and Phase for Provincial Department of Motor Traffic 3 eLR: Land Registrar - Ministry of 15 Development Strategies and International Electronic Queue Management System for Trade Department of Commerce
4 eLocal Government Programme for 16 Inward Missions for Ministry of Ministry of Local Government Development Strategies and International Trade 5 Implementation of Electronic Health 17 LEAP Sri Lanka - Digital Business Clinics Record System for Navy General Hospital for Ministry of Development Strategies and (Colombo) Welisara International Trade 6 Implementation of Electronic Health 18 Tech Startup Support Program “Spiralation” Record System for Police Medical Services for Ministry of Development Strategies and Division International Trade 7 Pilot Project on implementing Centralized Personal Health Records Repository and The Sri Lanka Computer Emergency Readiness Information Dashboard for Hospitals in Sri Team | Coordination Centre (Sri Lanka Lanka for Mediconsult Private Limited / CERT|CC) Ministry of Health, Nutrition and Indigenous Medicine Sri Lanka CERT provides a wide range of services to citizens, businesses and government organizations. 8 Hematology Information Management Its services range from responding to and System for Sri Lanka College of investigating information security breaches, to Hematologists preventing such breaches by way of awareness Digital Transformation of National creation, security assessments and security capability Medicines Regulatory Authority (e-NMRA) building. for National Medicines Regulatory Responsive Services Authority Incident Handling 10 All Children Coding Initiative funded by Bill & Melinda Gates Foundation This service involves responding to a request or notification by a constituent that an unusual event has been detected, which may be affecting the
Performance Report 2019 – Ministry of Defence 37
performance, availability or stability of the services Website Compromise 171 or cyber systems belonging to that constituent. Email Hacked 16 Awareness Services Intellectual property violation 1 Seminars and Conferences Workshops Server Compromised 2 Knowledge Base Social media 2478
Consultancy Services Other 363
Digital Forensics
Vulnerability Assessment Implement various national level projects to implement the National Information and Cyber Network Security Assessment Security Strategy. Some of the projects initiated in year 2019 include, National Cyber Security Information Security Policy Development Operations Centre (NCSOC), Development of Research and Policy Development laws (cyber security bill), implementation of the National Cyber Security Landscape Surveys Development of National Information and (critical information infrastructure readiness Cyber Security Strategy survey, government officers cyber security readiness survey, supply and demand survey of Implementation of the National Information cyber security professionals). and Cyber Security Strategy Conducted vulnerability assessments and Developing Information and Cyber Security penetration tests for 138 government web sites. policies Conducted 3 managed security services for Progress of the organization private and government sector organizations. Sri Lanka CERT handles a various of cyber Conducted more than 23 cyber security security incidents. Type and the number of awareness programs. incidents handled are summarized below. Conducted more than 30 electronic and print of Incident No media campaigns on cyber security
File Recovery 1 Issued 35 cyber security alerts on various cyber DDOS 2 threats Completed 24 digital forensics investigations Ransomware 11 under the Payment Devices Fraud Act No.30 of Abuse/Privacy issues 278 2006.
th Malicious Software issues 1 Successfully conducted the 12 Annual National Conference on Cyber Security with following Financial/ Email Frauds 12 supporting events Phone Hacking 1 a. Hacking Challenge
Scams 5 b. Cyber Security Quiz
Phishing 5 c. Cyber Security Workshops d. Awareness Campaign
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Staff members of the CERT served for more than Sri Lanka CERT was elected to the Steering 6 Technical Evaluation Committees of external Committee of the Asia Pacific Computer organizations. Emergency Response Team (APCERT).
Physical and financial progress of development work/projects
Financial
No % Physical Progress as at Project Name Progress as at 31.12.2019 31.12.2019 (Rs.Mn)
1 National Cyber Security Operations Center (NCSOC) 35 63.50
2 Establishment of National Certification Authority for Sri 95 70.90 Lanka
3 Security Audits for 120 Government Websites 85 5.08
4 Cyber Security Capacity and Infrastructure development 80 20.40
5 National Surveys on Information and Cyber Security 35 1.32
Progress of Income generation projects/programs
Institute Project Invoiced amount Received amount (Rs. Mn) (Rs. Mn)
Hirdaramani International Managed Security Services 1.67 0.8 Exports (Pvt) Ltd
Sri Lanka Customs Managed Security Services 1.35 1.01
Securities and Exchange Managed Security Services 0.07 0.07 Commission of Sri Lanka
Other clients One-time security assignments 2.07 2.06
Total 5.17 3.95
Performance Report 2019 – Ministry of Defence 39
2.1.4 Research and Training
2.1.4.1 Research and Training
Invension and manufacture state-of-the-art equipment for the security forces produce advanced technology weapons systems and technology equipment for the security forces locally are the responcibilities of the Reaserch and Development Centre and it is tasked with protecting the confidentiality, providing technical support for the security of the state and development of the necessary equipment. The progress of the projects carried out by theCentre
Project Introduction Importance Current Status
1 Drone Jammer Drone Jammer is The equipment is highly mobile Two units have been Develoment Project an equipment and can be used in any part of deployed at President that disturbes the the country with minimum time. House and MOD strong It disturbs the electromagnetic premises. Action has electromagnetic and GPS frequency ranges of been initiated to signal which is Drones. install unit at the use to operate Prime Minister`s drones by high House premises as powered signal. well.
2 Smart Target This project is To create a system which is At present, nearly System for Jungle designed to capable of providing a near real 98% of the project Lane Firing enhance the experience for lane firing has been completed skills of Army without live ammunition. and handed over to
personnel on Comply the double tap the Special Forces Jungle Lane requirement which is required Regiment to test the Firing by lane firing tactics. Planned to system. It is expected
have maximum range of 50m to to utilize the funds 60m with the targets. that will be allocated in 2019
Performance Report 2019 – Ministry of Defence 40
Project and Introduction Importance Current Status
3 Development of Low Cost Secure Voice Enhance the security of At present, nearly Encryption existing analog radio sets 65% of the project and other communication has been completed This project is designed to enhance secure media by producing project has been communication among communications devices required equipment with temporary stopped used in three services. special methodologies that due to lack of necessary for protection of researchers. Further secrecy. As well as they research will be protects the important conducted after information of armed forces recruiting the that affects national researchers. defence.
4 Reference System Mapping & tracking of Aim is to capture, track, The project has stopped endangered species Asian elephants in Sri monitor and maintain Lanka information on endangered species of Asian Elephants This project is designed to develop a solution to in Sri Lanka. This system track wild elephants using mobile and web will be used to maintain technologies. geospatial database of Elephants. This project is requested to demonstrate at the Department of Wildlife conservation.
5 Electronics alarm systems for border villages Use electronic alarm 100% Completed and to prevent wild elephant intrusions attacks systems to deter wild on field testing. elephants. This system will This project is designed to develop an help villages to protect from Electronics alarm systems for border villages to wild elephant attacks. prevent wild elephant intrusions and attacks.
6 The Aim is to use the modern technology to This software helps to This software system enhance the capabilities of troops in the succeed the mission training is utilized in the Ex - battlefield by eliminating the conventional of the military exercises by Diyakawa and methodologies. using the modern currently steps taken technology. The software into handover it to
consist as follows SL Army. 90% of the development has Live Tracking System completed.
Performance Report 2019 – Ministry of Defence 41
Project and Introduction Importance Current Status
Incident Report System This software system Conversion of the grids is utilized in the Ex - according to the maps Diyakawa and currently steps taken Monitoring facility of into handover it to the battlefield soldiers SL Army. 90% of the from operational room development has Analyzing the situational completed. reports and special concentration
7 Land Acquisition Management System The acquiring process of Currently, this project The project is designed to develop computer lands, which belongs to Tri has handover to system for Parliament affairs, Policy planning Forces take considerable Additional secretary Division of Ministry of Defence for acquiring time for lengthy procedural of Parliament Affairs Tri Forces lands and legal activities. The and Planning office existing system also has by entering the less possibility of obtaining project data for the correct information. further study. This software will eliminate the above drawbacks by providing the authorization for liable persons to study the land matter. 8 Development Smart Jacket with Tracking This system is aimed at About 40% of the System (GPS/GPRS) identifying and tracking entire project has This project is designed to develop a Smart routs and the locations of been completed and Jacket powered by solar power to track soldiers soldiers in the battle field. further research is in in the battle field. The system will empower progress. Planned to the traditional combatant handover in year with the smart technology. 2019.
9 Simulation Platform with 3DOF These systems are using in Project has been (SP3DOF) other countries however; completed and involve a high cost for integration the Production of movable platform that can purchase or production. system to vehicle simulate the moments of military tanks and simulators are in vehicles, air crafts and naval vessels progress. 95% The project is successfully heading to its last stage and the purchasing of material for the last stage is on progress.
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Project and Introduction Importance Current Status
10 Atmospheric Water Generator Project This project will enable Preliminary This project is designed to develop an extraction of drinking water researches have been Atmospheric Water Generator to extract from atmospheric water done and positive drinking water from atmospheric water vapor. vapor and can be utilized in results have been areas where drinking water achieved. Further sources are limited. research is in progress.
11 Smart Target & Evaluation System This project involves The project is 100% Shooters and Weapons Systems Project designing and construction completed and This project is designed to develop an indoor of a mobile mini range with handover to mobile range with a smart target and evaluation snail technology which is commando regiment. system currently using in the Europe. The facility enables the live firing inside an enclosed range (40 ft container) and can also evaluate the performances of individual shooters. . 12 Under Water Robotic vessel Development This mini submarine which As the first stage of Project contrl remotely can use for the project, Designing of a remote control under water under water explorations MAGURA II robot has been completed robotic vessel. and tasks such as and further underwater repairs. improvements are now taking place. 20% of the project has been completed successfully The shortcomings are being worked out. 13 Flood Early Warning Rescue & Relief The aim of this proposed SLN has requested System project is to develop a real the concerns of the time flood monitoring system from DMC. This research involved design & implementation of flood monitoring system that module, as an important and However, as the provides a solution to remotely monitoring integral part of a flood system development water levels, early warning of events, sending warning system, to is significant, notifications when critical water levels are minimize flood damages. continues software reached through mobile (GSM) and accessing development is all information via a website taking place and single prototype has been completed. Waiting for CRD funding for 5 stations as proposed.
Performance Report 2019 – Ministry of Defence 43
Project and Introduction Importance Current Status
14 Design and Development of Model Craft Provide model boat fixed Initial Study has been for Self-Right Practicing with self-righting completed and mechanism to expose awaiting for funding The rescue tenders on-board ships are equipped trainees on standard from for commence with self-right mechanism, which consist of air procedure of operating the cylinder, balloon and associated connecting self-right mechanism of the project. hoses to refloat in case of capsizing. To activate tenders. the mechanism, the air valve should be manually operated to fill the balloon in order to turn-up
15 Naval Propulsion & Steering Control Cost Reduction Estimated Cost per SLN developed System (Npsc– P47) system 3.5 Mn LKR The LIPS System is no longer supported by the Workshop Simulation is completed, waiting for original equipment manufacturer and following funding to make a fully function prototype for a
suppliers have submitted financial schedules for boat. system upgrading of P47 series fast attack crafts Dimo PLC –LKR 36 Mn. Wartsila – LKR 89 Mn. Nikini Automations – LKR 14 Mn.
Electro servo – LKR 23 Mn. 16 Low power led based search light (LPSL) Cost Reduction Structure is completed; Control Existing Xenon Light Cost: Proposed project is to develop a reliable and system and Lens low-cost LED search light for instead of high 1kW – LKR system to be cost XENON search light for on board 4,470,000.00 developed on ships/crafts. Presently SLN using UK origin 2kW – LKR funding. Francis brand searchlight 5,410,000.00 LED Based Search light with 1 Nm focusing : LKR 1,500,000.00
Projects Commenced in 2016 and brought forward to 2019
Activity/Project Importance Current Status
1 Development of a Solar Paint 1. To cater for the renewable energy Research works are Aim of this research is to develop source requirement of the soldiers being completed. solar panels that can be printed on any involve in LRRP operations. surface to overcome production and 2. Project involves the development installation costs of traditional solar of solar cell devices through the use panels. of low temperature condition and characterization of solar cell devices. 3. Studying the long-term stability and feasibility of Perovskite device.
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Project and Introduction Importance Current Status
2 Development of Anti - Befouling Ships require anti-corrosive paints Project is completed and Anti corrosive paint using Nano and anti- befouling paints which are in 100% and the Technology effective against the ocean water developed paint is on The aim of this project is to study bio- conditions around Sri Lanka. As the testing now. Man fouling and their species of Sri Lankan paints are to be developed based on while laboratory territorial water and to develop an sea conditions, researches and the facilities had been anti-bio-fouling and anti-corrosive production must be done locally. upgrading to paint locally using Nano Technology. facilitate further studies.
3 Total Training Simulator Solutions This project enables to develop a The Mortar Simulator for Long/Middle Range Weapon & common platform for fire control has been completed Close Combat Operations systems required by three services. and the Popup Target The Research involves the Simulator system is development of a simulator system for being developed. long/middle range weapons and close combat.
4 Customizable Fire Control This involve designing the resurgent Nearly 80% of the Solution With Stabilize Platform of a fire control system which can be project has been Designing of a use as per the respective service`s completed and the fire control unit requirement. This is s common necessary equipment which can be platform and the cost for production is being purchased. adjusted as per of independent units for different the user systems can be cut down. requirement
5 Development of Hydrogen Fuel Electricity can be obtained using About 40% of the Cell for Quod Copters and UAVS hydrogen gas when there is no entire project has electricity. Using the same method, been completed and The aim of this project is to develop further research is in drones and light aircrafts that are high efficiency, low weight, high progress. powered by electric motors can be capacity, long lasting Hydrogen fuel cell to be used with quad copter and used for longer periods of time using Problems have been UAVs to increase their flight time. hydrogen as a fuel. Through this, prevention of the issue of toxic gases identified and are to the environment is achieved while being studied. generating electricity for higher endurance run.
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Project and Introduction Importance Current Status
6 Armor Tank Simulator System These units are highly expensive and Design of an armored vehicle and required Development require advanced technologies for software and maintenance. The main objective of The aim of the project is to develop a mechanical elements Tank simulator to train tank crews. this project is to acquire required are designed and technology for simulation. completed. 95% of T55 and BTR Simulator has Arrangements have completed. Currently the units are been made to supply the first unit to Sri evaluating by the respective Lanka Armored regiments in the Army. Corps for testing in 2019. 90% is completed 7 Brain Controlled Interface for 1. To get the real hand experience The research related Artificial Limbs (BCI) for amputees by brain controlled to the project has robotic arm. been completed and The research involve designinig of 2. Design the prototype that the final model has an artficial limb which can be response to specific hand movement for selected amputee. been completed and 3. Planned to develop the prototype is scheduled for that can be implement to any completion in 2019. amputee 9 Indoor Positioning System 1. A system that aids in locating a The project person/object in an area with no temporary halted due A home-based identification GPS coverage to technical issues. system 2. Visualize 2D position of a ranging tag graphically 3. Localize multiple ranging tag within a 2D square plane 4. Localize multiple ranging tag within a 3D rectangular space 5. Develop central monitoring system for a large map 6. Visualize position of a ranging tag within a 3D space graphically
Projects Commenced in 2015 and brought forward to 2019
Project and Introduction Importance Current Status 1 Development of virtual reality Planned to have to setup of The project has been parachute jumper and skydiver concurrent visual systems for completed and will be training Simulator trainer and trainee. handed over to the Planned to have environment Virtual reality sky diver and parachute Commando Regiment. feeling which occurs during jumper training simulator is designed the fall. to give virtual reality environment for Interfacing HMD and Gyro parachute jumper trainees of three sensor to the virtual reality services before being exposed to real environment. Also planning to environment. The system allows develop system such a way instructors to monitor activities of that user can re configure trainees. followings: *Parachute types
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Project and Introduction Importance Current Status
*Weather Conditions *Wind Speed *Geographic Location *Malfunctions.
2 Underwater Acoustic Sensor The system will enable to detect The first step of the project Array (UASA) activities in is to produce sound sensing devices for identifying The equipment is used to disclose under the sea surface in support of sound sensing devices. A activities under the sea surface in naval support of Naval Surveillance database will be created to Operations. Surveillance operations. map the sea water properties As the accuracy of this eqpt is of Sri Lanka Ports based on the conditions of the (lewdness, temperature, sea water, the local research clarity) throughout the year and production is essential. and year. The sound waves in accordance with the data The project also aims to create in the database should be a data a data bank indicating analyzed to determine its different changes of sea water location and its location. during the year. 82% of the project has been complete. The electronic system is in progress
3 Design & Development of Enhance the military radio The project has been HF/VHF & UHF Radio communication capability by completed. using amateur radio Transceiver technology. Project first Aim of this research is to locally phase will be aimed at VHF develop a secure radio set for radio set which focus on VCO communicati environment while the second on phase aimed at software define radio sets by DDS environment. For transceiver, following steps are planning to be produced 1. Dual channel VHF Transceiver prototype 2. Programmable VHF Transceiver prototype
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Project and Introduction Importance Current Status
4 Train Operation Tracking Cabinet approval for the The research work on the System(TOIS) project had been granted and entire project has been The objective of this project is to arrangements are being made completed. In the first phase develop a system that enables main to sign a contract with Sri of the project, 25 GPS control room of the Sri Lanka Lanka Railways for the devices are installed and Railways to track trains using GPS implementation of the project. field tests are underway. technology and to update commuters on location and possible arrival time of trains. Testing of the system is in progress and implantation of the system will be completed as per availability of funds with Sri Lanka Railways.
5 Medium Range UAV System The LIHINIYA MK I UAV 1. System with two GCS development (Phase 1) system is designed as an and mobile Advance Ground Control Station experimental analysis UAV The Lihiniya MK I UAV (AGCS) has been for testing the aerodynamic handed over to user. characteristics are as follows; performance and to mature the 2. Preparation operational conceptual design of 1. Max. Take-off Weight- 38 kg and technical manuals indigenous UAV developed by 2. Operational ceiling - Up to including followings is 3000 feet above mean sea level Research and Development on progress: team at Sri Lanka Air Force Description Manual 3. Endurance time - 1.5 Hrs Also this UAV intends to use System Maintenance 4. Total fuel capacity - 3.5 liter as a stable platform to mature Requirements the indigenous auto-pilot and 5. Max. payload weight - 1 kg Flight Manual navigation. 6. Max. airspeed - 60 knots GCS Operational The LIHINIYA MK I UAV is Manual 7. Range - 6 km a HTOL UAV configured as UAV and AGCS High Wing, Twin Tail Boom Maintenance Manual with a single pusher type UAV and AGCS engine. Operational There are two main modules Maintenance work of the Project. Which are; cards 1. UAV Aircraft UAV and AGCS Periodic 2. Ground Control Station Maintenance work cards EP and IP normal and emergency checklists UAV and AGCS Illustrate Part Catalogues (IPC) It has planned to reduce the Air Craft weight by using Carbon fiber materials.
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Project and Introduction Importance Current Status 80% Completed. 6 Medium Range UAV System Extensive Research development (Phase 2) knowledge and data that has Following milestones been accumulated over period achieved , The Lihiniya MK I UAV of six years can be utilized to Autopilot development characteristics are as follows; complete Lihiniya Mk-11 and testing together Max. Take-off Weight - project with Airframe 52 kg Tactical UAV System for the Interfacing OTUS U- Operational ceiling - Up to national defense requirements 135 Gyro Stabilized 10,000 feet above mean sea with following payload camera level capabilities Redundant Electrical Power System Design Endurance time - 7Hrs Dual axes Gyro stabilized Day and Testing Total fuel capacity - 19 liter / Night camera with 10X Testing and Interfacing Max. payload weight - optical zoom with following Hirth-4103 engine 1.5 kg features with on board power Target Tracking generation Geo Location Need to purchase long Motion Tracking range data link and spares for the engine. It has planned to reduce the Air Craft weight by using Carbon fiber materials.
2.1.4.2 National Security Studies
Sri Lanka is constantly exposed to traditional and non-traditional security threats due to its strategic location with a view to better understanding of the security environment with the objective of safeguarding national security and engaging with the Government of Sri Lanka, both internally and internationally, on policy, strategy, debate, research and expertise. As a result, the Institute of National Security Studies has conducted round table discussions, seminars, threat analysis, lectures and security chambers to attract policymakers and strategic thinkers in the security and related fields to advise policymakers on the following;
1. Joint conference with European Union and foundation for strategic studies- France. regional seminar “Dealing with the missile threat in South Asia”
The Institute of National Security Studies Sri Lanka will jointly conduct South Asia Regional Seminar “Dealing with the missile threat in South Asia” with Foundation for Strategic Research, France and European Union Ex-ternal Action Service on January 15, 2019. This explainer on ballistic missile proliferation explains a few key aspects of the Hague Code of Conduct against Ballistic Missile Proliferation (HCOC) concerning small states with special reference to Sri Lanka.
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2. “World future day”-with the Millennium Project Washington, the global futures study and research programme
INSSSL partners with the Millennium Project to discuss „foresight‟ on World Future Day On March 1st; World Future Day was celebrated across the globe with a particular focus on foresight analysis. The Institute of National Security Studies Sri Lanka (INSSSL) and the Millennium Project partnered to host a round table discussion on long-range strategies to address issues in education, investment, and demographics. The discussion, chaired by Director General Asanga Vice-Chancellor of Uva Wellessa University; Mr Rathindra Kuruwita, Deputy News Editor of The Island; Dr Ranga Jayasuriya, Visiting Fellow of INSSSL; esteemed academics; and members of the Sri Lankan military.
3. INSSSL Hosts a Panel Discussion on Violent Extremism in South Asia
Institute of National Security Studies Sri Lanka (INSSSL) in partnership with the Consortium of South Asian Think Tanks (COSATT) and Konrad Adenauer Stiftung (KAS) organized a panel discussion on „Violent Extremism in South Asia‟ on 19th October 2019 at Hotel Mount Lavinia. The panel discussion was chaired by Prof. Asanga Abeyagoonasekera, Director General of Institute of National Security Studies Sri Lanka. The distinguished panelists consisted of Dr. Nishchal Pandey; Director of Centre for South Asian Studies, Nepal, Mr. Christian Echle; Director of Konrad Adenauer Stiftung, Singapore, Mr. MR Lathiff; Commandant of Special Task Force, Sri Lanka, Prof. Suba Chandran; Professor of National Institute of Advanced Studies, India, Dr. La Toya Waha; Senior Programme Manager of Konrad Adenauer Stiftung, Singapore, Mr. Shafqat Munir; Head of Bangladesh Centre for Terrorism Research, Bangladesh and Ms. Nishtha Chadha; Research Assistant of Institute of National Security Studies Sri Lanka.
Round Table Discussions
1. Round table discussion on the “Fallacy of the Peace Process in Afghanistan” Dr Omar Sadr, a Senior Researcher at the Afghan Institute for Strategic Studies (AISS), conducted a public lecture on the „Fallacy of the Afghan Peace Process,‟ based on his publication with the AISS on 16 January. The participants included members of the military and distinguished academics. The author began his discussion with a brief history of the Taliban in Afghanistan. The author mentioned how in the aftermath of the US intervention of Afghanistan in 2001, the US and Afghan Governments had different strategies in dealing with the entity.
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2. Round table discussion on “Why Facts & Think Tanks Matter”
The Think Tanks and Civil Societies Programme (TTCSP) of the Lauder Institute at the University of Pennsylvania ranked the world‟s leading think tanks in a variety of categories. TTCSP has documented and studied these institutions for more than 27 years with the help of more than 1,796 peer institutions and experts from all over the world. In 2018, Institute of National Security Studies Sri Lanka, think tank under Ministry of Defence, ranked 101st in the Asia Pacific category.
To mark the global release of the “Global Think Tank Report 2018”, TTCSP requested the major cities around the world including Paris, Beijing, Washington DC, New York, and 150 other cities to conduct a discussion on “Why Facts and Think Tanks Matter in 2019”. INSSSL was invited to conduct this discussion from Colombo on 31st January 2019 with the participation of scholars and representatives of other think tanks. Director General Asanga Abeyagoonasekera of INSSSL chaired
the discussion. The panellist who shared their inputs were Professor Chandra Embuldeniya, distinguished fellow of INSSSL, Dr Ranga Jayasuriya, journalist, and senior fellow, Ms Kasuni Ranasinghe, Research Analyst, and Ms Natasha Fernando, Research Assistant who highlighted the importance of the role of think tanks play in government and civil societies around the world.
3. Round table discussion on “Government to co-sponsor 2019 Geneva Resolution”
INSSSL has conducted a round table discussion on “Government to Co- Sponsor 2019 Geneva Resolution” on 2nd March 2019. Mr.Neville Ladduwahetty, Senior Fellow of the institute was the guest speaker of the event
4. Round table discussion on “Government to co-sponsor 2019 Geneva Resolution”
„Russian Interest in the Indian Ocean‟ was the overarching theme at the latest round table discussion held at the Institute of National Security Studies Sri Lanka (INSSSL) on 19 March. Guest speaker, Ksenia Kuzmina, Program Manager for South Asia and the Asia Pacific for the Russian International Affairs Council (RIAC), spoke in detail on this topic, with attendees from academic and military fields.
5. Round table discussion on “Sri Lanka: Caught in an Indo-China „Great Game‟? A blueprint for Sri Lanka‟s foreign policy”
Mr.Shakthi de Silva is the guest speaker of the INSSSL round table dis-cussion on “Sri Lanka: Caught in an Indo- China „Great Game‟? A blueprint for Sri Lanka‟s foreign policy”, which was held on 23rd May 2019.
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6. Round table discussion on “Indo-Pacific: Security, Geopolitics, and Connectivity” The Institute of National Security Studies Sri Lanka (INSSSL) hosted a round table discussion on “Indo Pacific: Security, Geopolitics and Connectivity” at the INSSSL auditorium last week. The discussion incorporated the Sri Lankan, Japanese and Australian perspectives on the emerging strategic environs of the Indo-Pacific region with regards to security, geopolitics, and connectivity. It also analyzed the Indo- Pacific Strategic Report (IPSR) by the United States Department of Defence, which was released just a fortnight ago.
The discussion moderated by Dr.Ranga Jayasuriya, Senior Research Fellow at the INSSSL, and paneled by Prof.Asanga Abeygoonasekara, Director General of the INSSSL; Dr.Satoru Nagao, Visiting Fellow at Hudson Institute; Rear Admiral Noel Kalubowila; Ms.Lucy Stronach, Intern Research Assistant at INSSSL, and Ms.Ruwanthi Jayasekara, Research Assistant at INSSSL, was attended by distinguished officers from Embassies and High Commissions and officers of the Army, Navy and Air Force
7. Round table discussion on “the Defence White Paper: Assessing necessity and analyzing structures for Sri Lanka‟s next strategic priority”
The absence of a well-developed defence white paper could hinder Sri Lanka's strategic response to a changing security environment, Ms.Lucy Stronach, Australian researcher at the Institute of National Security Studies Sri Lanka (INSSSL) observed in last July. Delivering her presentation on the „The Defence White Paper: Assessing necessity and analyzing structures for Sri Lanka‟s next strategic priority‟ on July 19 2019, she observed that Sri Lanka still lacks a defence white paper, and implored that authorities develop a strategy that clearly spells out Sri Lanka‟s national security objectives, appraisal of security environment and an overall defence policy.
8. Round Table Discussion “The Transnational Security Issues in South Asia: Bilateral Cooperation between Sri Lanka and Bangladesh”
On the 9th of August 2019, His Excellency Riaz Hamidullah, Bangladeshi High Commissioner, Professor Shahab Enam Khan, and Ms Kasuni Ranasinghe spoke at the Institute of National Security Studies Sri Lanka (INSSSL) on transnational security issues in South Asia and the importance of bilateral cooperation between Bangladesh and Sri Lanka. The discussion was held under the Chatham House Rules and hence the names of the speakers below have not been disclosed.
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Security Salons
1. Security salon on “French Perspective on the Indo –Pacific Region” On Tuesday the 19th of March 2019, various academics, diplomats, military officers, and distinguished guests met for a security salon on „French Perspectives on the Indo- Pacific‟. The salon was organized by the Institute of National Security Studies Sri Lanka (INSSSL) and hosted at the Ministry of Defence and attended by guest speaker Dr Frederic Grare, Charge de Mission at the Centre for Analysis, Planning, and Strategy. Dr Grare spoke extensively about the French perspective and interests in the Indo-Pacific, with an underlying notion that to mitigate threats in the region states must change the conversation about security by focusing on interstate cooperation and collaboration. 2. Public lecture on “Way the stabilization of Afganistan matters for ensuring maritime security in the Indian Ocean”.
On Monday the 8th of April 2019, various academics, diplomats, military officers, and distinguished guests met for a public lecture on „Why the Stabilization of Afghanistan Matters for Ensuring Maritime Security in the Indian Ocean‟. This was organized by the Institute of National Security Studies Sri Lanka (INSSSL) and attended by guest speaker HE M. Ashraf Haidari, Ambassador of Afghanistan.
3. Security salon on the interaction between environmental security challenges and strategic competition
On Tuesday the 23rd of March 2019, various academics, diplomats, military officers, and distinguished guests met for a security salon on „Traditional and Non-Traditional Security Challenges in the Indian Ocean‟. The Number (ex10th) security salon was organized by the Institute of National Security Studies Sri Lanka (INSSSL) and hosted at the Ministry of Defence, attended by guest speaker Dr.David Brewster, Senior Fellow at the National Security College, Australian National University.
Threat Lens 1. Threat lens programme- “Small Arms Proliferation Case Study of Sri Lanka”
INSSSL first threat lens for the year held on 30th January 2019 at the premise of Ministry of Defence. The discussion concluded with the following recommendations. (1) Embarking on a legislative review and reform including Increasing penalties for offences resulting from arms proliferation and the illegal use of weapons and
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introducing tougher laws to curb underworld criminal operations and political patronage. (2). Developing small arms policy and practice by Introducing effective stockpile management and record-keeping systems, Introducing stricter controls on the use of weapons by the police and military officials, Establishing regular monitoring of the use of weapons in possession of politicians and their security personnel, Strengthening controls on the trafficking of small arms at national and international levels, Reclaiming weapons issued to politicians and disallowing the use of armed private security guards for politicians and Putting in place mechanisms to protect the identities of informants who provide information in relation to the illegal proliferation of small arms. (3). Conducting more research including A study on small arms issues and the humanitarian impact, Providing information to Divisional secretariats on issuing of weapons to civilians, including politicians and Maintain a registry of firearm licenses issued.
2. Threat lens discussion”4/21 terrorist attack in Sri Lanka: Countering violent extremism” Institute of National Security Studies Sri Lanka (INSSSL) held its „Threat Lens Discussion‟ titled “Easter Sunday Terrorist attacks: Countering violent extremism in Sri Lanka” at the Ministry of Defence Auditorium on May 16. INSSSL researchers, Director-General of INSSSL Asanga Abeyagoonasekera, Dr Ranga Jayasuriya and Research Analyst Kasuni Ranasinghe presented their analysis on three inter-related areas: the geopolitical dimension of the Easter Sunday terrorist attacks, radicalizing drivers of Islamic extremism in Sri Lanka and the economic fallout of the terrorist attack.
Public Lectures
1. Public lecture on “Election 2019 and the role of Dravidian parties on the national policies and the impact on Sri Lanka relations”
Dr Geeta Madhavan, Advocate and President and Founder of Chennai- based think tank International Law and Strategic Analysis Institute (ILSAI) spoke on „Election 2019 and the Role of Dravidian Parties on the National Policies and the Impact on Sri Lanka Relations‟ at Institute of National Security Studies Sri Lanka on 7 February 2019. Dr Geeta Madhavan spoke her speech at Institute of National Security Studies Sri Lanka on 7 February 2019 on the invitation of Prof. Asanga Abegunasekara, Director General of INSSSL. She presented her analysis to an audience of highly-distinguished academics, researchers, members of the diplomatic core, and officials from the Foreign Ministry, and representatives from the tri forces of Sri Lanka: Army, Navy and Air Force.
Performance Report 2019 – Ministry of Defence 54
2. Public lecture on “Positioning India - Asian relations in a transformed Asian landscape”
Dr Marwah, a Senior Fellow of Indian Council for Social Science Research (ICSSR), Ministry of Human Resource Development, Govt. of India speaks at INSSSL Public Lecture: „Positioning India- ASEAN Relationship in a transformed Asian landscape‟. The discussion was on the 29th of March 2019 at the institute board room with the gathering of academics, researches and military officers.
Under 30 Years Expert‟s Forum
1. Under 30 years Expert‟s Forum on “Influence of the Caste System on Reconciliation”
Ms. Udeshika Jayasekara, Research Assistant at INSSSL, conducted a Round Table Discussion on the „Influence of the Caste System on Reconciliation,‟ on 27th September at the INSSSL auditorium. She presented on significant research, supporting the view that even in this day and age; caste still plays an invisible social impact on the lives of individuals.
2. Under 30 Expert‟s Program on “Implementation and Compliance of International Environment Agreements in Sri Lanka”
The Institute of National Security Studies Sri Lanka (INSSSL) hosted an under 30 experts forum -round table Discussion on “Implementation and compliance of international environment agreements in Sri Lanka” by Ms. Savithri Sellapperumage at the INSSSL auditorium on 07th November 2019.
3. Under 30 Expert‟s Forum on “Combating the effects of Money Laundering on National Security through Anti Money Laundering (AML)
Institute for National Security Studies (INSSSL) hosted an Under 30 expert‟s forum on the topic “Combating the effects of Money Laundering on National Security through AML”. The event was held on the 18th of December 2019 at the Institute for National Security Studies Premises, Suhurupaya, Battaramulla. Members of the Tri-Forces, Invitees and members of the public were the key participants.
Performance Report 2019 – Ministry of Defence 55
Delegation Visits
1. Unit course of Officer Career Development Center - Buttala command
Student officers of Unit Command Course No 4 and the Officer Instructors at the Officer Career Development Cen-tre Buttala visited the Institute of National Security Studies Sri Lanka on 7 July 2019 as part of a study visit to the Ministry of Defence. A delegation was comprised of 36 student officers, Senior Instructor, Head of the Training Team and Directing Staff. Given enlightening their knowledge, Major Suranga Witharana psc, Military Research Officer has conducted the lecture on National Security Strategy and Present Challenges and officials representing the Directorate of Military Intelligence conducted the lecture on Current Security Situation in Sri Lanka.
2.1.4.3 General Sir John Kotelawala Defence Construction of University Hospital, Kotelawala University (KDU) Defence University. (UHKDU)
Development of the student population The University Hospital, Kotelawala Defence (Cadet/Day Scholars) University construction project divided in to following main areas. 2016 2017 2018 2019 1. 9 storied main Hospital building which houses Faculty of Engineering 706 patient‟s beds, 70 critical care beds and 38 251 236 100 141 accident and emergency beds. Faculty of Management, Social Sciences & 2. Admin Building which houses outpatient unit, Humanities clinical theatre units, accident and emergency 169 287 245 147 units and other ancillary services such as laundry, Faculty of Law kitchen, pharmacy, retail area, etc. 130 3. There are 09 peripheral accommodation building Faculty of Built Environment & Spatial Sciences had been built to accommodate various professions. 81 97 104 Faculty of Computing The construction of the main hospital building is being done under accelerated process and 207 438 293 202 approximately 90% of the construction works had been completed by the contractor Poly Technologies Student population of Southern Campus at Inc. Sooriyawewa. 2.1.4.4 National Cadet Corp 70 58 Objectives for 2019 60 50 50 a. To establish a cadet platoon in every school 50 possible in the Island expanding the 40 2017 40 organization. 30 2018 23 b. To develop the junior cadetting which has been 15 16 20 14 16 2019 stopped for 36 years. 10 c. To enhance the infrastructure facilities at 0 Training Centre, Rantambe to increase 40,000 B. Arch Spatial Quantity to 47,500 cadets Science Surveying
Performance Report 2019 – Ministry of Defence 56
Progress of establishment of cadet platoons 5. Senior and junior police cadet girls camping in Kalutara and Boralanda police training schools Year Junior Senior Total 6. Workshop for Teachers of Environment Committee organized by CEA. 2016 32 1893 1925 7. Training programme for deputy principals of schools for curriculum activities in collaboration 2017 978 2326 3034 with the Ministry of Education. 8. Leadership Training Program for Student 2018 1437 2960 4397 Leaders with the assistance of the Ministry of Education US. Coast Conservation Programmes 2019 164 3125 4765 9. Coast conservation programme 10. Drug Prevention Programs Progress of opening new Cadet Platoons 11. Various community service projects Year Junior Senior Total 12. Conducted “Rata Wenuwen Ekata Sitimu” Programme 2016 32 195 227 13. Participating in “Yowun Puraya” programme 14. International Cadet Cultural Show at the Nelum 2017 978 433 1240 Pokuna International Theater with the participation of Foreign Cadets 2018 459 836 1295 Presence of Foreign Cadets – Youth exchange programme of SAARC 2019 2019 350 318 658
Progress of Cadets Camped No. of cadets No. of presence cofficers Country presence Year Junior Senior Total
2016 400 29726 30126 Male Female Male Female
2017 7150 32640 39790 India 06 06 02 01
2018 7878 30065 37943 Nepol 10 10 02 01
2019 10450 36340 46790 Pakistan 08 08 03 01 Participation in Special Events from 1st January - 31st August 2019 Maldivis 02 02 - 01
1. Independence Day Celebrations - 2019 Bangladesh 05 05 01 01 2. Commemoration of the National Cadet Corps Day by 500 cadets and 175 officers at the India 06 - 01 - Kelaniya Rajamaha Viharaya. (Shiwajee 3. Inter-Provincial Sports Meet was held on 06th champion) and 07th July 2019 at Sugathadasa Stadium with participation of 2000 cadets. Total 37 31 09 05 4. School Security Programme held at island wide School
Performance Report 2019 – Ministry of Defence 57
Participation of Foreign Tours - Youth exchange 08 80” x 35.6” Construction 3,585,775.60 programme of SAARC 2019 of cadet hostel
Country No. of cadets No. of officers 09 Water Piurification 19,594,182.33 presence presence project
Male Female Male Female Total 52,920,386.80 India 08 08 03 01
Bangladesh 05 05 04 - 2.1.4.5 Defence Services Command and Staff College (DSCSC) Maldives 05 05 03 01 The Course Number 13 of the year 2019 commenced Nepol 10 10 03 01 on the 3 January 2019. The Course consisted with the Pakistan 16 - 04 - following local and foreign student officers:
Total 44 28 17 03 Army - 79 Navy - 33 Implemented Development Programs/ Air Force - 30 Projects Foreign - 18 Total No of students - 160 Construction Projects of Engineering Service Troops at Rantambe Training Center of National Cadet In the year 2019, the College has introduced many Corps creative concepts. College was able to endorse on ten core values of the College and a driving tenet related No Project Amont (Rs) to those core values inculcating and improving discipline, personality, professional skills with 01 Construction of 80” x 20” 5,046,747.20 knowledge and personal development among student WO/SGT accommodation officers. Core values are emphasized in all spheres of building activities of the College shaping the overall character of officers of the Tri- Services and overall 03 Construction of 200” x 18,886,989.55 progression of the institution. The Core Values are: 40” Cadets‟ Mess Learning, Honour, Respect, Decorum, Excellence, Innovation, Responsibility, Professionalism, Mission 03 Repair of "A" camp of 17,100,000.00 Command, Pristine Environment. NCC TC – RTB The DSCSC course curriculum is consisted with 4 Academic Terms. The First Term extended for 14 04 Improvement of 3,144,230.65 weeks and was commenced on 03 January 2019 and Accommodation terminated on 09 April 2019. The following subjects Facilities for the staff of were covered during the period: NCC TC - RTB (Lanka Mess Building) Arms and Services. Combat Support Service. 05 Renovation of “B” camp 2,681,784.05 Command, Command Support and Decision of NCC TC – RTB Making. Doctrine, Operations and War Fighting. 06 Provision of 30” x 14” 1,013,888.15 Toilet System of NCC TC Intelligence Staff Duties. – RTB General and Logistic Staff Duties. Operations of War. 07 Construction of 80” x 20” 5,046,747.20 Research Methodology. Cadets‟ Accommodation
Performance Report 2019 – Ministry of Defence 58
Millitary related activities and Exercises
The college has conducted some exercises to develop subject and practical knowledge of the student officers of Course No 13 during the 1st Term are as follows:
Exercise – „Round Robin‟ Exercise – „Master Writer‟ This exercise was conducted on 07 to 14 January This exercise was conducted on 08 to 16 February 2019 for Navy student officers, within the college 2019 for the Army Student Officers at the College with premises with the aims of improving oral the aim of improving their ability of writing various expression of thoughts, develop confidence in forms of military correspondences. public speaking and leadership skills
Exercise – „Thunder Strike‟ Exercise - „Tutorial Estimate‟ Conducted from 05 to 07 March 2019 for Air Conducted from 27 February 2019 to 01 March Force student officers at the College premises with 2019 for Army and Navy student officers at the the aim of exercising student officers on practical College premises with the aim of practicing the usage of Air power. techniques of conducting estimate and operational staff work including war gaming at brigade level in order to impart a clear understanding on the estimate process and its application for war fighting.
The second term, consisted with 15 weeks, commenced on 17 April 2019 and terminated on 31 July 2019 and it was covered following subjects during the period:
(1) Air Warfare (2) International Affairs (3) Military Assistance to the Civil Authorities (4) Operation of War (5) Strategic Studies
Performance Report 2019 – Ministry of Defence 59
The College conducted some exercises to develop subject and practical knowledge for Course no 13 during the 2nd Term as follows.
Exercise – „Upper Cut‟ Exercise – „Kontiki‟ This map and Tactical Exercise Without Troops Conducted from 05 to 10 July 2019 for Navy (TEWT) was conducted from 10 to 17 May 2019 for student officers in general area Kithulgala to Army student officers in College Premises and in the Kosgama with the aim of exercising student officers general area Narammala with the aim of exercising to practice/develop command and leadership skills, student officers on planning an offensive operations team work, creativity and professionalism in an at brigade level in the framework of a Division. atmosphere of adventure and to develop confidence in task planning.
Exercise – „Concrete Jungle‟ Exercise – „Shadow Dance‟ This map exercise and TEWT was conducted from This map exercise was conducted from 21 to 29 June 23 to 28 May 2019 for Army and Air Force student 2019 for student officers of Army and Air Force at officers in the college premises and in general area the college premises with the aim of developing Kurunegala and Ethugala with the aim of student officers‟ knowledge and understanding on exercising student officers in planning and war gaming as a staff tool. conducting of an attack and defence in the framework of operations in built-up area (OBUA).
The 3rd Term, scheduled for 11 weeks, commenced on 05 August 2019 and terminated on 15 October 2019 and it was covered following subjects during the period:
(1) ICRC Workshop on International Humanitarian Law. (IHL) (2) Joint Operations. (3) Management Studies. (4) Maritime Warfare. (5) Operations Other than War including Counter Insurgency. (6) Overseas Study Tour. Performance Report 2019 – Ministry of Defence 60
The College conducted some of exercises as for the syllabus to develop subject and practical knowledge for Course no 13 during the 3rd Term as follows
Exercise – „Ink Blot‟ Exercise - „Trident‟
Conducted from 04 to 08 September 2019 for Army Conducted at the SLN Dockyard Trincomalee from student officers at the College premises with the aim 13 to 21 August 19 for Navy student officers. Aim of practicing in planning a Divisional deployment in of this exercise was to inoculate the rationale operational planning and decisive mailing process a COIN scenario and testing them in writing a as members of operational staff. brigade level estimate related to an defensive operation in COIN.
Exercise – „Rock Apes‟ Exercise – „Purple Turtle‟
Conducted from 23 to 27 September 2019 for Air Conducted from 15 to 19 July 2019 for student Force student officers at the Air Force Base - China officers of Tri - Services at the College premises Bay and the College premises with the aim of giving with the aim of practicing student officers in planning of an Amphibious Operation in a Joint theoretical and practical knowledge on producing an operational setting. air field defence plan.
The 4th Term, scheduled for 07 weeks, commenced on 28 October 2019 and terminated on 14 December 2019. (1) Military Technology. (2) UN Peace Support Operations. (3) Training for Operations. (4) Security. (5) administrative Studies. (6) Nuclear, Biological and Chemical Warfare.
Performance Report 2019 – Ministry of Defence 61
The College conducted some of exercises as for the syllabus to develop subject and practical knowledge for Course no 13 during the 4th Term as follows.
Exercise – „Ghost Walk‟ Exercise – „Sea Lion‟
Conducted on 27 November 2019 in the general This exercise was conducted on 07 to 08 November area Weliweriya, Pugoda and Kirindiwela for Army 19 within the College premises for Navy student student officers with the aim of exercising student officers. The aim is to comprehend the key concepts officers to write a Tactical Exercise without Troops and principles of maritime strategy and relate to (TEWT) on offensive operation theatre at battalion present and future maritime operations. level in a conventional scenario.
Exercise – „Magnum Force‟ War Technology workshop
This strategic planning exercise was conducted from Conducted from 16 to 18 November 2019 by 29 October to 02 November 2019 for student Directing Staff form Defence Services Command officers at the College premises. The aim of the and Staff College from India. The aim of this exercise is to apply various staff planning and workshop is to develop war technology knowledge decision making tools at the strategic level in of the students. conducting strategic analysis.
Performance Report 2019 – Ministry of Defence 62
Progress achieved by the student officers during the first and the second terms.
1st Term 2nd Term
Description of Results
S/No.
Very Very
Poor
Poor
- -
80% 70% 50% 80% 70% 50%
------
>80% Excellent 70 Good 50 Good 40 Adequate <40% >80% Excellent 70 Good 50 Good 40 Adequate <40%
1. Increased knowledge on %
% % % % %
% % % % % %
command & staff duties of
students
0.51 9.77 77.43 9.69 2.6 1.15 17.15 77.65 3.25 0.8
2. Increased Knowledge on 100% 100% Post Graduate Studies of Students (Pass Rate)
Progress achieved by the student officers in 3rd and 4th Terms
3rd Term 4th Term
Description of Results
S/No.
Very Very
Poor
Poor
- -
80% 70% 50% 80% 70% 50%
------
>80% Excellent 70 Good 50 Good 40 Adequate <40% >80% Excellent 70 Good 50 Good 40 Adequate <40%
1. Increased knowledge on
% % % %
% % % % % %
command & staff duties of
97 26 46 43
. . . .
83 18 07 04
students 76
. . . . 0 5 .
4 18 74 1 0 8 2 6 6 0
2. Increased Knowledge on 100% 100% Post Graduate Studies of Students (Pass Rate)
Progress of the Student Officers during the Terms
90%
80%
70% >80% Excellent 60% 70 - 80 % Very Good 50%
40% 50 - 70 % Good 30% Student Percentage (%) Percentage Student 40 - 50 % Adequate 20%
10% <40 % Poor 0% 1st Term 2nd Term 1rd Term 1th Term
Performance Report 2019 – Ministry of Defence 63
2.1.5 Ranaviru Welfare
Welfare activities for war heroes of the Tri – Forces and Civil Security Services are conducted by Armed Forces Welfare Division and “Api Wenuven Api” Division which are coming under the Administration Division of the Ministry. Under the said programme, welfare activities inclusive of providing houses for war heroes are carried out by this Division 2.1.5.1 Progress of the 2019 Armed Forces Welfare activities done by Ranaviru Welfare Divition Welfare activities for war heroes of the Tri – Forces and Civil Security Services are conducted by Armed forces welfare Division and “Api Wenuven Api” Division which are coming under the Administration Division. Under the said programme, other welfare activities inclusive of providing houses for war heroes are carried out by this Division.
Activities Progress
1. Providing lands Titles of lands were distributed for 246 war heroes in Division at secretariats such for war heroes as Alahera, Padavi, Mundalama, Anamaduva, kolonna. (2019.07.22) Army Navy Air Force Police Civil Security Department Alahera 20 18 57 90 04 Padavi 04 04 - - 07 Mundalama 10 01 02 01 - Anamaduva - 03 - 07 - kolonna 11 01 06 - - Total 45 27 65 98 11 Grand Total 246
Land kachcheries have been conducted in 03 Divisional Secretariat Divisions such as Nikaweratiya, Galgamuwa, and Akmeemana. It is scheduled to be held land kachchries in Divisional secretariat Divisions such as Mundalama (phase II), Anamaduwa (phase II), Ambagamuwa Koralaya, Kotawehera (phase III), Nagoda.
Under the project of constructing 25 villages of war heroes / Artists / Athletics / youths/Teachers/media personnels / state employees/doctors in district level , construction works of Ranaviru lands have been commenced in Kudarathmale of padavi D.S, Musnawa htulana of Galnewa DS, Diyabeduma of Alahera DS etc
2. Granting of Bank accounts in a value of Rs.25,000/= per one were opened and granted them scholarships for 308 children of war heroes who passed the grade 5 scholarship examination for children of in the year 2018 under Viru Sisu Pradeepa programme. (2019.07.22) war heroes Army Navy Air Police Civil Security Total under the Force Department National Defence Fund. 185 08 32 25 58 308
Performance Report 2019 – Ministry of Defence 64
3. Providing Arrangements have been made to provide financial grants for 225 war heroes subject financial grants to a maximum amount of Rs.750,000/= to complete the partly constructed houses for war heroes under project “Meth Sewana - 2019” and first and second installments have already to complete the been granted. partly constructed Army Navy Air Force Total houses. 169 52 04 225
4. Assisting to admit children of war Letters have been referred to the Ministry of Education to make heroes to government schools (Other arrangements required for the admission of 42 students for such than grade 1 and 6) school.
5. Providing required facilities to get Recommendation letters have been referred to get transfers of transfers for spouses of war heroes. total 72 as 39 transfers in the teaching service, 22 transfers in the health service and 11 transfers in other service.
2.1.5.2 “Api Wenuwen Api” Fund. This fund was established by the “Api Wenuwen Api” Fund Act No 6, 2008 with following objectives. Implementation of schemes to provide financial assistance for members of the Armed forces in order to construct shelters. Granting aids for the members of the Armed forces to have housing facilities. Arrangments of provisions for the members of the Armed forces to obtain financial aids from financial institutions and repayment of such The phases of constructing houses loans. Accordingly, provisions have been allocated in order Preparation of a scheme to ensure the recovery of loans in case of death or injury sustained by a to construct complete and partly – built house in member of the Armed forces. throughout the Island for War heroes 31.12.2019. Further, the operational cost incurred in implementing Administration, management and control of the Fund such projects has been indicated separately. has been vested to a Board of Management presided by the Secretary to the Ministry of the in charge of the subject of State Defence comprising persons in Provisions granted for complete houses (Rs. Mn) possession of experiences and specialist knowledge who are designated by the Act in the field of law & For construction of 25 complete houses 35.14 finance. Provisions granted for partly built houses (Rs. Mn) The key objectives of the” Api Wenuwen api” Fund is to provide housing facilities for members of the Tri For construction of 700 partly built 499.98 forces and initiation and implementation of the houses project of constructing houses Island wide for the Next of Kin of War heroes who sacrificed their lives Project operational cost (Rs. Mn) 24.33 while in operational duties and for those who were injured and also those who are in the service at Total cost (Rs. Mn) 559.45 present under granting aids for same purpose.
Performance Report 2019 – Ministry of Defence 65
Projects planned to implement in the year 2019 are as 05 Sport equipment 58,873.72 follows repaired in the children‟s park and 968,226.49 Projects Cost oer Number of Cost fence built around the House targeted (Rs. Mn) park. (Rs. Mn) beneficiaries Complete 1.50 25 37.50 06 The road constructed 596,831.40 housing laying „Interlock‟ project stones to enter the temple. Partly 0.75 700 525.00 housing 07 Elephant fence 610,856.00 project constructed around the Total - 725 562.50 village which is being renovated. Benefits accrued through projects implementing in the year 2019 are as follows. 08 Destruction of the 36,400.00 forest available in both Armed Number of Number of Total sides of the Elephant Force completed partly built Fence. houses to be houses to constructed be granted 09 Security fence 2,294,490.00 available around the Army 25 420 445 village which is being renovated. Navy - 174 174 Total 6,070,569.24 Air Force - 106 106
Total 25 700 725 Contributing the human resource of the Tri Forces in the development drive in the country Renovations carried out in “Ipalogama Ranajayapura” As per the cabinet decision No. අමප/16/0516/701/005 dated 07.04.2019 in order to Renovations Amount Incurred strengthen the national economy with armed officers Conducted (Rs.) those who concluded the 22 years of compulsory 01 Concrete stair cases 295,502.68 service in the Tri Forces, „Viru Dethata Savimath constructed to enter Hetak‟ agro-enterprise and self-employment project, the upstair of the providing job opportunities based on digital services shopping complex Project and Creating an agro-environmental system project were implemented under the State Ministry of 02 Repairs carried out to 296,835.00 Defence. prevent the erosion in front of the shopping Virusara Privilege Card complex The “Virusara Privilege Card” was introduced as a 03 Concrete bridge 596,095.50 special project by the State Ministry of Defence on th constructed to flow 25 January 2016 under the theme of “Give Priority down water easily on to the White Pigeons” in gratitude and as a tribute to the road which had the valiant War heroes whose service in the battlefield been built around the during the period of conflicts was incomparable and village to their courageous families. At present the Ranaviru Seva Authority is in charge of the implementation of 04 Two security huts 316,458.45 this project and by now, two phases have been constructed near the completed successfully. 69 public and private both entrance doors institutions have contributed to realize the Virusara Performance Report 2019 – Ministry of Defence 66
concept which allows the Virusara beneficiaries the As of 31.12. 2019, the beneficiaries who received the opportunity to receive considerable discounts, special Virusara Privilege Card under the first phase are benefits and serving priority when obtaining goods 32,238 in number. and services from numerous sectors including Second Phase: the second phase of the Virusara customer services, banking, finance and leasing Privilege Card was bestowed on retired War heroes of insurance, communication, education and the Tri Forces, Police and Civil Security Department professional training, health and transport. who served from 1983-2009, War heroes who joined The target of this project was to uplift and distinguish the Services during the said period and are still the families of War heroes within the social context as serving and on deceased, missing and disabled civil well as to strengthen them socially and economically. servants who served in the Tri Forces, Police and Civil Security Department during that period. First Phase: the initial phase of the Virusara Privilege Card was bestowed on the next of kin of As of 31.12. 2019, 10,155 Virusara Privilege Cards War heroes of the Army/ Navy/ Air Force/ Police and have been awarded. Civil Security Force who lost their lives due to The total number of Virusara Privilege Cards awarded terrorist attacks on active duty and on War heroes so far is 42,398. The target number of beneficiaries of who were injured and disabled due to terrorist attacks the second phase is 250,000. on active duty and on their next of kin; parents, wife, unmarried children and guardian.
2.1.5.3 Ranaviru Sewa Authority (RSA)
Progres of the programme implemented in 2019 by the RSA uplifting the living standards of the disabled soldiers and families those who sacrificed in action, missing in action, disabled in action in the armed forces and police due to the war prevailed in Sri Lanka are as follows.
Rehabilitation of disabled war Heroes
According to the number 54 Parliament act, it is prime duty and responsibility of the Ranaviru Seva Authority to eliminate inconvenience of the disabled war heroes and creating conducive environment to fulfill their needs. In order following programs have introduced specially for them by Ranaviru Seva Authority. Progress as at 31st of Devember 2019 as follows.
Description Physical Progress Financial Progress (Rs. Mn ) Annual Target Progress Allocation Expenditure
Providing Sanitary 20 11 1.00 0.59 Facilities Providing 790 256 12.70 1.46 Equipments for disable war heroes Building sports 1 1 0.20 0.11 clubs
Providing assistance in housing
According to act of the Ranaviru Seva Authority members of the armed forces and the Police who have become disabled in action and the dependents of members of the armed forces and the police force who have sacrificed missing in action could be obtain through the priority basis. Progress as at 31st of December 2019 as follows.
Performance Report 2019 – Ministry of Defence 67
Descripion Physical Financial (Rs.Mn.) Annual Progress Annual Progress Target Target Housing Loans 38 31 42.00 34.80 Virusumithuru Housing Project – Full houses 488 38 Virusumithuru Housing Project – Semi 425 741 0.50 0.05 houses Providing plots of lands – Through 68 Divisional Secretaries. Providing plots of lands – getting approval of 44 the Divisional Secretaries. Giving Deeds 154 - - Sending name lists for land registry 286 Conducting land registry Interviews 03
Providing assistance in medical care According to the Ranaviru Seva Authority act .it should be done empowerment of the soldiers and families those who sacrificed missing in action and disabled in action and their dependents physically and mentally providing medical facilities and assisting them. Progress of Medical aids up to 31st of December 2019 as follows.
Description Physical Progress Financial Progress (Rs. Mn ) Annual Target Progress Annual Target Progress (Amount) Medical Aids As requested 481 3.00 2.71 Medical Loan As requested - 1.00 -
Access to education and higher education by the provision of scholarships and the other forms of assistance. According to the Ranaviru Seva Authority act , Ranaviru Sewa Authority grants various scholrships and other forms of assistance in order to access education and higher education opportunities. Those scholarships are as follows and according to the above provision following activities are currently involving. Progress as at 31st of December 2019 as follows.
Description Physical Financial (Rs.Mn.)
Annual Progress Annual Progress Target Target
Ranaviru Dudaru Savings Investment 1100 1411 Scholarship
G.C.E. O/L, A/L Scholarships 600 562 15.83 14.68
Scholarships for the University Students 292 300
Foster Parents Scheme Aids 750 337 4.20 3.40
Skills Promotion Loan 4 4 1.15 0.59
Performance Report 2019 – Ministry of Defence 68
Assistance for securing gainful employment To Setup and assist Agricultural or commercial industries with a view to providing employment to the members of the disabled in action and dependents of the families those who have sacrificed in the action, missing in the action. Accordingly, the progress as at 31st December 2019 is as follows.
Description Physical Financial (Rs.Mn.)
Annual Target Progress Annual Target Progress Self-Employment Loans 25 34 10.89 8.99
Other activities that necessary to discharge of the functions of the Authority Following necessary or conducive projects/progeammes are implemedted to the discharge of the functions of the authority. Accordingly, the progress as at 31st December 2019 is as follows
Activities Physical Financial (Rs.Mn.) Annual Progress Annual Progress Target Target Mapiya Rakawarana benefits 39027 36268 351.24 321.09 Rana Viru Mapiya Surakuma programme 1200 1039 24.17 24.12 Sansada Officials District Meetings 30 30 0.6 0.48 Celebration of National Ranaviru Day 9 6 10 3.91 Maintanance of Mailapitiya Remembrance Park - - 0.5 0.48 Ranaviru women programme 2 2 0.25 0.16 Developing Yakabedda as an Elders home - - 0.4 0.22 Providing “ Virusara ” Privilege Cards - 42972 0.05 0.03 Infrastructure Development of war hero villages - - 0.25 0.15 Ranaviru Suwanda - - - - Fund Promotion - - 0.5 0.186 Promotion of War Heroes Forums 1500 1500 - -
2.1.5.4 Defence Services College
The Colombo Defence Services College and Kurunegala Defence Sevices Viru Daru Piyasa e stablished with purpose of easing the challenges currently encountered by the members of the Armed Services and the Police, pertaining to admission of their children to popular schools are functioned and operated under the direction of the Ministry of Education and its administration control is undertaken by the Ministry of Defence.
Administration, infrastructure facilities, development and maintenance of the Colombo and Kurunegala Defence Services Colleges are performed by the Administration Division of the MOD and development activities are as follows.. Construction of Hostel Building for DSC Colombo Construction of Hostel Building for DSC Colombo - The main objective of constructing a hostel complex is to provide accommodation and mess facilities to the students coming from the distant areas and more specifically to enable them to excel in their studies, maintain good health, safe and secure life while enjoying modern facilities and participation in extra-curricular activities essential for personality development. The physical and financial progress of the project up to 31 December 2019 is as follows.
Performance Report 2019 – Ministry of Defence 69
Description Construction Agent / Achievement up to 31st Dec 2019 Contractor
Construction of Hostel Block Sri Lanka Army 6th Engineering Physical progress is 79% and services Regiment financial progress for the period of 01.01.2019 to 31.12.2019 - Rs. 34.27 Mn
Construction of Common Facilities Building of Defence Services Viru DaruViduPiyasa - Kurunegala
A cabinet approval has been granted to construct a Common Facilities building for the DSC Kurunegala. Accordingly, the project is on progress and the financial and physical progress upto 31.12.2019 is as follows.
Description Construction Agent / Achievement up to Contractor 31st December 2019
Construction of new class room Sri Lanka Navy Physical progress is 16% and building financial progress for the period of 01.01.2019.01.01 to 31.12.2019 - Rs. 46.55 Mn
Establishing Solar Powered Electricity System for the DSC Colombo In order to minimize the expenditure for monthly electricity bills of DSC Colombo and obtain an alternative power source with long-term economic benefits and positive environmental implications a cabinet approval has been given to establish Solar Powered Electricity System for DSC Colombo. Accordingly the procurement action has been completed. However, due to non-availability of financial allocations the project has been delayed and expected to be completed soon.
Performance Report 2019 – Ministry of Defence 70
2.1.6 Strenthening the Defence Planning and Operational Process
Within the scope of the functions of the Ministry and Civil Officers 37 with regard to the Department & Authorities coming under the Ministry, the Statutory requirements, Department of Police 106 supervisory functions, administrative / establishment Kotelawala Defence 46 matters, human resources development, welfare and University supply & service activities were performed by Total 640 various Divisions of the Ministry.
2.1.6.1 Defence Division Applying for visa of foreign students studying at the Kotelawala Defence University. The establishment matters, human resource development, welfare duties, supplies and services of Visa the of Tri- forces, Department of Coast Guard and Cadet Officers 07 KDU, as well as United Nations Peacekeeping Duties Students 11 appointing Defence Attaches for foreign embassies are done by the Defence Division of Ministry of SAITM students 01 Defence coordinating with Tri-forces. Granting extensions 21
Promotions, retirement, Commissioning and New appointments 24 personal and official foreign leave of Tri- Creating new positions - forces
Total 64
Obtaining 2 Offshore Patrol Vessels for the Department of Coast Guard under International
Japan Friendship Foundation.
Commissioning
Promotions Retirement Personal Leave OfficialLeave Institution Appointed officers for Defence Attachés for the Army 623 364 349 403 142 existed positions.
Navy 345 63 165 180 82 Country Duration Air Force 106 24 51 45 102 America 12.05.2019-11.05.2021 Total 1074 451 565 628 326 Russia 07.05.2019-06.05.2021
New Delhi 18.09.2019-17.09.2021 Car permits issued duty free basis for Armed forces officers Pakistan 02.05.2019-01.05.2021 Institution Number of Car permit Newly created posts for Defence Attachés Army 277 Country Duration Air Force 87 Navy 87 Australia 2019.09.01-2021.09.21
Performance Report 2019 – Ministry of Defence 71
Tri - forces personnel deployed in Peace United Nations Peacekeeping Mission Units keeping Duties.
Mission Number of
Members
Army Air
Country Army Air Force Total Mission Force UNHQ America – 03 - - 03 New York South Sudan (UNMISS) 01 01 Central African Republic - - UNIFIL Lebanon 01 148 - 149 (MINUSCA)
Mali (MINUSMA) 01 - UNISFA Abyei 06 - - 06 Lebanon (UNIFIL) 01 - UNMISS South 06 65 102 173 Sudan Approval has been granted to hold discussions and 10 programmes organized by Institute of MINUSCA Central 07 - 109 116 National Security Studies Sri Lanka under Africa various themes Drafts of Memorandum of Understanding have MINUSMA Mali 07 196 - 203 been submitted by Institute of National Security Studies Sri Lanka to be entered with Institutes of MINUSRO Western 04 - - 04 Security Studies of other countries such as India, Sahara Russia, Turkey, Bangladesh and Pakistan and observations have been requested from the Ministry of Foreign Affairs. Total 34 409 211 654 Training Courses offered by foreign nations
Country Army Navy Air Total Human Rights Vetting Clearance Report Force expected to be granted for American India 157 108 79 344 Peacekeeping Missions. Pakistan 70 23 92 185 United Nations Association, Sri Lankan Government Bangladesh 63 - 11 74 and Human Rights Commission of Sri Lanka (HRCSL) have come to an agreement for clearing Nepal 02 - - 02 Human Rights Vetting Clearance Reports according Malaysia 03 - - 03 to the priority. Accordingly, vetting process has been China 46 23 17 86 cleared by Human Rights Commission of Sri Lanka (HRCSL) as follows. Total 341 154 199 694
Sri Lanka Army Level II Hospital, South Sudan -62, Defence Courses offered by foreign nations Sri Lanka Air Force Aviation Contingent, South Sudan – 104, Sri Lanka Air Force Aviation Course Army Navy Air Total Contingent, Central African Republic – 110, Sri offered Force Lanka Army Combat Convoy Company, Mali – 208, Country Sri Lanka Army Officers, Central African Republic – India 01 - 01 02 02, Sri Lanka Army Force Protection Company, Pakistan 04 01 - 05 Lebanon – 111, Sri Lanka Air Force Individual Officers , Central African Republic – 03 Bangladesh 01 01 01 03 China 05 02 01 08
Performance Report 2019 – Ministry of Defence 72
Philippine - - - - Institution Engineering Medical Indonesia 02 - - 02 Stream Course/ Dental Stream Total 13 04 03 20 Army 11 30 Staff Courses Navy 01 05 Course offered Army Navy Air Total Country Force Air Force - -
Pakistan 03 03 01 07 Police - 02 Department Bangladesh 01 03 02 06 Total 12 37 Nepal 01 - - 01
Indonesia 02 - - 02 Paying compensation and allowances for Tri- forces members Malaysia 01 01 - 02 Compensation Army Navy Air Total India 01 - - 01 and Force allowances Total 09 07 03 19 Paying 07 20 04 31 compensation Non- Schedule Courses for dependents
of deceased
military
persons
Course Type
Force Paying salary 1484 24 07 1515
and allowances
Navy Air Coast Guard Total Army for military Courses offered 32 42 34 08 116 persons by United disabled in Kingdom action until 55 years of age Non- Schedule 79 65 45 09 198 courses Paying special 16 05 - 21 compensation Total 111 107 79 17 314 for widows of deceased Seminars, Workshops and Visits military persons once remarried Desciption
Paying salaries 18 04 - 22
for children
under 26 years
Navy Air Force Coast Guard Total Army of age Workshop 68 97 32 07 204 Salary and 397 24 - 421 and seminar allowance for war heroes Visits 39 38 28 - 105 disabled or deceased solely Total 107 135 60 07 309 due to non- terrorist reasons Forwarding applications granted for Tri- Forces while on active service in personnel to the University Grant Commission for operational special entrance of the Universities for the academic areas year of 2018/2019
Performance Report 2019 – Ministry of Defence 73
Awarding medals and Clasps for all the ranks of Tri-forces to appreciate the given services
Type of Medal Army Navy Air Force Total Videsha Sewa Padakkama 249 32 114 395 Deerga Sewa Padakkama - 2676 1056 3732 Poorna Bhumi Padakkama - - 575 575 Deshaputhra Padakkama - 01 - 01 Prasansaneeya Padakkama - 18 - 18 Kariyakshama Seva Padakkama 01 - - 01 Uttama Seva Padakkama 958 317 216 1491 Vishishta Sewa Vibhushanaya 40 12 13 65 North and East Operational Medal 9918 - - 9918 Total 11166 3056 1974 16196
2.1.6.2 Parliamentary Affairs Division relevant to the Ministry of Defence, the respective officers were participated. In addition, relevant . Provide answers for the oral questions raised officials were participated in the event of convening by the Parliamentarians. Sectorial Oversight – Committees and Sub – Coordinating with relevant institutions/Divisions of Committees in other Ministries whlst information and the Ministry, answers for 32 questions have been reports required for same were sent as specified. prepared in trilingual and submitted to the parliament A letter has been referred to the president of the in time. Sectorial oversight committee on 14th May, 2019 by a Consultative Committee of the Ministry of group of Hon. Member of Parliament including 11 Defence proposals under the caption of “Formulation and Implementation of rules and regulations to ensure the The first meeting of the Consultative Committee of National Defence enable to elimination the new the Ministry of Defence was held at the Parliament Terrorism and radicalism Cultivating the friendship on 26.02.2019. Answers/ Sub Answers for all among nations and religions” considering the proposals submitted for that were sent. insecurity situation prevailed in the country due to . Committee on Public Petition Easter Sunday Terrorists attacks on 21.04.2019. In the event of providing the answers which were Discussions were held with the participation of all forwarded by the general public to the Committee on institutions affiliated to the Ministry of Defence and Public Petitions regarding the Three Forces and the all Ministries such as tourism, education, Higher other Institutions coming under this Ministry, education, Christian Affairs, Hindu affairs, Islamic Necessary actions were taken to forward the answers affairs and Finance and necessary actions were taken to the Committee on Public Petition by preparing the to amend Acts concerned. relevant answers through obtaining the necessary . Questions forwarded under the Standing facts from the respective Divisions / Institutions. In Orders at the adjournment of the parliament the year 2019, answer for two (02) petitions were and the questions forwarded to the Hon. directly provided to the Committee on Public Petition Prime Minister at the Parliament. through this Division, while the other petitions were forwarded During the period under review, replies have been given for 03 questions asked at the time of . Sectoral Oversight Committee meetings adjournment of the parliament, 02 questions asked In the event of holding the Sectorial Oversight relating the purview of this Ministry under Standing Committee Meetings at the Parliament which
Performance Report 2019 – Ministry of Defence 74
orders and 03 questions asked from the Hon. Prime is one officer on Information and Communication Minister at the parliament training while 06 officers on Scientific and safe Provision of uniforms and textile materials to the driving. Three Forces and the Department of Civil Towards systematic beginning of the specific tasks Security – Domestic Textile Allocation Committee (DTAC) In order to carry out the tasks associated with the Division and under the purview of the Division in a Matters pertaining to the provision of apparel streamlined and transparent manner within a legal materials to the Tri – Forces, Department of Civil framework, 48 Cabinet memoranda based on various Security, National Cadet Corps, Sri Lanka Police and subjects have been submitted to the Cabinet of Special Tasks Force were carried out with the Ministers during the period under review. Necessary coordination of the Ministry of Industries and measures are being taken to execute the tasks in the Commerce under the programme of purchasing them. Division in pursuance of approvals and Cabinet Memoranda have been presented to the recommendations issued. Cabinet of Ministers to spent an amount of Rs. 3,801,175,534.00 (three billion eight hundred and one Towards rapidly addressing police grievances million one hundred and seventy five thousand five hundred and thirty four) and VAT to call tenders with a view to purchase required materials form the respective manufacturing institutions.
Appeals and Grievances of the general Public. Necessary actions were taken to provide the reliefs to the appeals and grievances made by the General Public directly to this Ministry and also through the Presidential Secretariat, Office of the Prime Minister and Ministry of National Policies, Economic Affairs,
Resettlement & Rehabilitation, Northern Province Development, Vocational Training & Skills As per the instructions of His Excellency the Development and Youth Affairs other Government President police grievances day program was Institutions. 53 appeals and grievances of the General initiated to resolve service related issues faced by Public have been received by this Division from Police officers during a long period. This program st January to 31 December 2019. was conducted under the patronage of the chief of staff to the President and with the directives of the 2.1.6.3 Law and Order Division Additional Secretary of the Division and also of Human Resources Development Inspector General of Police. Five police‟s grievances days have thus been completed by 31.12.2019 with The staff according to the cadre approved by the the joint coordination of law & Order Division and Department of Management Services at the Sri Lanka Police. Resolutions for 259 appeals out of beginning of year 2019, as classified under 23 types 692 appeals received were completed while actions of posts, amounts to 123 personnel. Recruitment and are underway for 212 appeals. Also there are 221 attachment of 88 out of that number was completed unsolvable requests. by 31.12.2019., It was accordingly , able to fulfil . Tell President 72% of the total cadre requirement by 31.12. 2019. "Tell President" project is functioning under the Training of officers for higher performance direct supervision of His Excellency the President as a mechanism for resolving issues and problems faced Nine staff officers were participated in foreign by the public. A unit has already been established in trainings and 37 officers ware participated for the Law and Order Division for hitherto unresolved various local trainings by 31 of December in the year issues of the people pertaining to Sri Lanka Police, in view of enhancing the efficiency of the staff. That Special Task Force and National Dangerous Drugs
Performance Report 2019 – Ministry of Defence 75
Control Board. During the past 8 months 4,219 Instutute Year/Years complaints were received and action has been taken to resolve 2,700 complaints. Also 1,442 complaints Sri Lanka Army 2018 are at investigation level. There are 07 complaints Sri Lanka Navy 2018 with no sufficient information for investigation. Department of Civil Security 2017 . 118 Emergency Call Service 2018 A 24 hour emergency call service is operated in the Division enabling submission of complaints, Rakna Aarkshaka Lanka Ltd 2015 proposals, charges, grievances made by the public by 2016 118 telephone number. Call back message is given Telecommunication and 2016 for those complaints within 24 hours and 44,506 Regulatory Commission complaints were solved during the past 08 months. 2017 2018 Conducting Progress Review meetings Preparation of the Annual Action Plan Action was taken to conduct progress review Action Plan for the year 2019 was prepared and meetings with the participation of this Division and forwarded to the Presidential Secretariat, Treasury all the institutions under purview of the Division. It Operations Department, National Budget Department was able to review the progress of institutions while and required institutions and Divisions of the identifying the issues, to find out immediate solutions Ministry. and to take necessary measures in that regard. Submission of Project Progress Reports Financial Progress Reports on monthly, quarterly progress in projects implemented by the Ministry and its affiliated Recurrent Capital Institutions were submitted to the Presidential Secretariat, National Budget Department and Project Provisions in 2019 (Rs.) Monitoring & Management Department. Project on Capacity Development of 150,350,000 10,500,000 Humanitarian Search and Rescue Teams It was made arrangements to allocate provisions to Expenditure upto 31.12.2020 (Rs.) purchase equipment for skills development of search and rescue teams of the Tri forces in respect of 130,200,779 2,249,605 disaster management and its progress was monitored. Obtaining approval for implementation of Percentage of Expenditure (%) Projects and Programmes According to the Circular No- MNPEA 02/2019 98.% 21% issued by Ministry of National Policies, Economic Affairs, Resettlements and Rehabilitation, Northern Province Development, Vocational Training & Skills 2.1.6.4 Policy and Planning Division Development and Youth Affairs, steps are taken to obtain the approval of Defence Secretary/ Preparation of the Performance Report Department of National Planning/Cabinet of The Performance report in 2018 was Prepared and Ministers to implement the projects which submitted tabled in Parliament. In addition, Performance by the Institutions of the Ministry. Upto 31.12.2019, Reports of affiliated institutions of the Ministry 62 project proposals were approved by the Secretary including Tri Forces, Department of Civil Security, and out of 104 project proposals submitted for the Department of Coast Guard are also tabled in the approvals of Department of National Planning (DNP) Parliament. Following table depicts the Performance 2 was approved and 102 is pending for approval. 25 Reports tabled at the Parliament. Cabinet Memoranda was submitted to the Cabinet and details are depicted as follows.
Performance Report 2019 – Ministry of Defence 76
Discription of Approval Total Estimated Cost (TEC) (Rs. Mn)
TEC<10 10≤TEC<100 100≤TEC<1000 1000≤ TEC
Approval of the Number of projects 62 - - - Secretary approved (TEC< Rs.10 Mn)
Project proposals Number of projects - 2 - - submitted for DNP approved approval Number of projects - 74 20 8 (Rs 10 Mn ≤TEC) Pending for approval
Cabinet memoranda Number of - 12 8 3 submitted on Project Memoranda Proposals for approved Cabinet approval Number of - - - 2 (Rs 100 Mn≤TEC) Memoranda pending for approvel.
Review of Progress Progress review meetings were held in order to monitor the quarterly progress with the participation of all the institutions affiliated to Ministries.
Preparation of Annual Progress Report The Progress report of 2019 was prepared by analyzing progress of the Ministry and its affiliated institutions covering the time duration from 01.01.2019 to 31.12.2019 in order to submit at the budget debate of 2020.
2.1.6.5 Administration Division
Responsibility Activity Performance Enhancement of the Productivity Maintenance of updated Files inclusive of completed Personal files. information – 431 Settlement of payments without Vouchers referred by delay. Granting approval for Administration Division – 4140 bills. Distribution of mails in the Received Send Ministry efficiently. Registered 15000 15200 Post By hand 52000 50000 Post 46000 47000
Preparation of information 1. Human Resources Management System management system for accurate • Granting new 03 decisions. appointments • Retirements 05 • Promotions 20
Performance Report 2019 – Ministry of Defence 77
• Granting Salary 401 Increments • Transfers 52 2. Vehicle Management System • Vehicle Repairs 136 • Newly Imported Vehicles 03 • Vehicle given to other 01 institutions Nurturing of Human Resources, Organization of workshops. 09 knowledge and skills. Providing training of 06 months 59 • Implementation of training of 06 months for trainees. programmes and providing facilities. Participation for local and Local Foreign overseas training programmes. 505 46
2.1.6.6 Finance and Accounts Division Arrears bills report Finance Division Description of bank accounts Imprest reconciliation Vote On Account and Revenue Estimate for 2020 have been prepared and submitted. Monthly imprest reconciliation Following reports/returns have been submitted Annual imprest requesting report -2020 during the year 2019. Appropriation Account
Salary and statistical report Bank Reconciliation Statement Cash Flow Statement of the National Arrears Income Report Defence Fund General deposit reconciliation Monthly account summery Performance Report Monthly imprest money requesting report Zero provision report
Obtained monthly imprest on the approval of the General Tresury as per 2019 Annual Imprest Requirement
Expenditure As at 31.12.2018 (Rs. Mn) As at 31.12.2019 (Rs. Mn) Limit of the Receival of Limit of the Receival of approved annual imprests approved annual imprests imprests imprests
Recurrent 4,234.13 12,529.26 11,987.50 Capital 6713..02 5,410.39 5,611.82 Advance „B‟ account 100.00 245.00 85.00 of public officers
Accounting income of the Ministry during the year 2019
Revenue Head Estimate ( Rs.Mn) Revenue as at 31.12.2019 (Rs.Mn)
Explosive and licence fees 11.40 22.77
Revenue from Rent out the Govt. buildings 3.80 4.43
Revenue of the rent outs 807.00 839.23
Performance Report 2019 – Ministry of Defence 78
Matters pertaining to the provisions required for the Ministry and the Departments, Institutions and Projects under the Ministry.
Institution Recommendations Approved Recommendatoins for Approval for additional amount transfers of provisions (Rs.mm ) provisions (Rs.Mn ) under FR 66 The Ministry 5,726.00 2,159.06 68.10 68.10 Other Departments Army 1,100.20 3,153.80 3,709.14 3,297.07 Navy 65.30 - 2,039.31 1,939.31 Air Force 6,297.00 728.10 1,034.80 1,034.80 Dept.of Civil Security - - 12.00 12.00 Dept. of Coast Guard 17.24 12.17 18.00 18.00
Paymants under FR 115 and approval for hire of building under FR 835.
FR Requested amount ( Rs. mm ) Recommended amount ( Rs.mm) F R 115 32.64 31.50 F R 835 534.38 534.83
Payment Branch been reported to the Treasury through Online System Payments for vouchers are paid to State Intelligence Service Media Center, Office of Loans and Advance Branch the Chief of Defence Staff, National Media This section is carrying out the provision of Center, Suhurupaya, Development & Research loan facilities for officers and other employees Institution, Joined Services Language Training of this Ministry as well as the State Ministry of Institution of the Ministry and other Defence, National Cadet Corps, State institutions coming under it Intelligence Service and Language Training Vouchers 10251 in number have been received Centers under the concessionary loan scheme to the payment section from 01.01.2019 up to by the government for the benefit of public 31.12.2019 and payments have been made for employees and facilitating for same purpose. all of them. Progress as at 31.12.2019: Progress of the payment section during the Authority has been granted for advance „B‟ specified period are as follows: Account by the Appropriation Act for the year All the vouchers receiving to the payment 019 under the following ceiling. section have been computerized and cheque numbers have also been computerized after Description Maximum Minimum Maximum the payment made debt ceiling ceiling of ceiling of of the receiving debt As the cheque issued to the outsider are expenditure (Rs. Mn) balances printed 100%, it could be ensured the (Rs. Mn) (Rs. Mn) issuance of cheques more accurately As per the 245.00 161.40 692.00 It could be made payment more efficiently Appropriation due to the payments are made by Slip Act of 2019 Payment System to accounts of more From 160.60 152.00 297.69 institutions when payments are made 01.01.2019 to Particulars on non-financial fixed assets 31.12..2019 pertaining to the aforesaid institutions have
Performance Report 2019 – Ministry of Defence 79
The details of loans granted subject to the above limits in 2018 by this branch for the welfare of Government employes to public employees through government provisions are briefly given below.
Type of Loan Defence State Ministry Special National Ministry of Law & Task force Cadet of Order (Rs) (Rs) corps (Rs) Defence Ministry State (Rs) of Defence Intelligence (Rs) Service (Rs)
Special Advances (Rs) 272,000 2,252,000 32,000 112,000 56,360 56,000
Festival Advances (Rs.) 2,317,500 11,371,250 320,000 670,000 56,520,000 1,010,000
Distress loan(Rs.) 22,837,454 42,246,553 1,168,372 5,721,892 5,485,945 3,682,488
Property loan(Rs.) ------
Flood loan(Rs.) ------
Cycle loan (Rs.) 18,000 - - - - -
Debt relief loan (Rs.) ------
Total ( Rs.) 25,444,954 55,869,803 1,520,372 6,503,892 62,062,305 4,748,488
Other Matters The number of files referred with the recommendation of this Ministry for obtaining property loan from commercial banks for the Ministry of Defence and Special Task Force from 01.01.2019 up to 31.12.2019 is 40. Obtaining property loans by commercial banks for the Special Task Force is 601. Settlements of properties having cancelled the Power of Attorney is approximately 100. Procurement Branch Procurement activities in relation to all Departments and projects coming under the Ministry inclusive of the Tri-forces are carried out by this Division. Under this, procurement activities; Standing Cabinet Approved Procumbent Committee (SCAPC) and Ministerial Procurement Activities (MPC) in a value of Rs, 250 million pertaining to The Tri-forces are also carried out by this Division. All activities on procurements concerned are carried out by this Division and accordingly following procurement activities have been carried out during this period.
Performance Report 2019 – Ministry of Defence 80
(a) Procurements under Local funds Procurement level – Standing Cabinet Approved Procument Committee ( SCAPC)
Current Status
Institution
Procurements
S.No
Appeal Granted Recall Draftingof bidding document ofIssuance bidding document ofEvaluation bidding document of Decisions the procurement committee
Quantum of Quantum of Value (Rs.Mn)
1 Sri Lanka army 06 7,204.00 02 01 01 - - 02 - 2 Sri Lanka Air Force 15 3,130.00 - - 03 06 01 02 03 3 Sri Lanka Navy 02 4,656.00 - 01 01 - - - - 4 Strategic Defence 01 894.00 - - 01 - - - - Communication Network Project 5 Ministry of Defence - 01 30,367.00 - - - - - 01 - Procurement of foods for the three forces 6 Sri Lanka Police 01 550.00 01 ------
Procurement level – Ministerial Procurement Activities (MPC)
Institution Current Status
of
S/No
Drafting of bidding document Issuance of bidding document Evaluation bidding document ofDecisions the procurement committee Granted Recall
Procuredamount Value(Rs.Mn)
1 Ministry of Defence 327 171.00 - - - - 327 - 2 Sri lanka Army 24 2,692.50 01 - 01 01 15 06 3 Sri lanka Air Force 07 1021.00 - - 01 03 02 01 4 Sri Lanka Navy 01 122.00 - - 01 - - - 5 Construction project of 03 355.00 ------the Defence HQs 6 Sir John Kothalawala 03 216.00 - - 02 - - 01 Defence University 7 State Intelligence Service 29 19.46 - - - - - 29 8 Sri Lanka Police 08 1,457.00 01 02 04 - - - 9 Special Task Force 02 286.24 - - - - - 02
Performance Report 2019 – Ministry of Defence 81
(b) Procurements implemented under the Indian / Other Credit Lines Procurement Level – Standing Cabinet Approved Procument Committee (SCAPC)
S/No Institution Procured amount Value Amount granted during the (US$. Mn) period
01 Sri Lanka Army 01 2.99 01 02 Sri Lanka Air Force 01 2.88 01
Provision of F.R. 136 approval Functions of the SMOD are preparation of budget pertaining to the State Ministry of Defence, incurring Under this, before prior approval for procurement expenditure as per budgetary provisions, providing activities which have been mentioned exactly in information to prepare annual appropriation accounts, prepared procurement plan for the year by each entity carrying out procurement activities and coordination of financial affairs in institutions coming under the S/No Institution No. of Ministry. approvals granted Progress as at 31.12.2019 (Rs. Million)
01 Sri Lanka Army 140 Description State Defence Ministry of Services 02 Sri Lanka Navy 120 Defence College
03 Sri Lanka Air Force 125 Recurrent 18.37 - expenditure 04 General Sir John 37 Capital 0.20 80.83 Kotelawala Defence expenditure University
05 State Intelligence 14 Service 2.1.6.7 Internal Audit Division
Provision of approval for Letters of Credit Internal Audit Inquiries as at 31.12.2019
During the year, approval has been granted for letters (i) Ministry of Defence - Transport Division, of credit in the following way. Supplies Division And Stores, Payment Division And Finance Division, Investigate the S/No Institution No. of payment vouchers on July – August , 2018, approvals Investigate the payment vouchers January - granted February ,2019, Investigate the bank reconciliations (Ac/No 0007040121), 01 Sri Lanka Army 45 Administration Division, Advance B Account, Api wenuwen Api Fund , National Defence 02 Sri Lanka Navy 48 Fund, Deposit Account and the bank 03 Sri Lanka Air Force 62 reconciliations, Investigate the payment vouchers (Jan, Feb, April 2019), Investigate the In addition, Functions of granting approval for payment vouchers(July, August 2019) Sewa obtaining vehicles on rental basis relating to the Tri- Vanitha Unit. forces and Recommendations for approval of (ii) Sri Lanka Navy - Food Procument Division, CEPEC were also carried out. Investigate the bank reconciliations. State Ministry of Defence (SMOD)
Performance Report 2019 – Ministry of Defence 82
(iii) Sri Lanka air force - Procument Division, Necessary to held an audit and management meeting Katunayaka Air Force Base for each quarter, but one meeting for last quarter of 2018 and three meetings were held for three (iv) Sri Lanka Army - Procument Division quarters of 2019. (v) Sir John Kothalawala Defence University - Cadet Officer Mess (Financial fraud), Appointing disposal boards for the general Recruitment of Students for Degree programe items, vehicles, arms and ammunitions of the three forces. (vi) Ranaviru Sewa Authority - Procument Division, Project visit Sri Lanka Army (vii) National Cadet Corps- Procument Division, Boards that have been appointed to evaluation Stores Inspection, Investigate the payment vehicles/general items – 21 vouchers (Jan/ May 2019), Investigate the 2.1.6.8 Civil security Division payment vouchers (Jun, July, Aust 2019) With the intention of fulfilling the above objectives, (viii) Rakna Arakshana Lanka Ltd – acquiring the following tasks have been completed by this arrears cash, Catering section Division from 01.01.2019 to 31.12.2019. (ix) Defence Service School- Procument Division , Decision to charge a Government of Rs. 12,500/= for stores Inspection reserving firing ranges for 25 security officers per a (x) Department of Civil Security - Procument day and an additional fee of Rs. 500/= for each Section, transport Division person over when reserving the firing ranges of the Tri Forces, Police and the Civil Security Force. (xi) State Intelligence Service - Running Charts, Stores Inspection Although the expected revenue for the year 2019 from firearms, ammunition, private security agency (xii) Defence Service Command And Staff College - registration and renewal, shipments with dangerous Transport Division, Supplies Division And container handling, etc. is Rs.7,624,777.00, it has Stores increased to Rs.9,760,015.00 (Revenue for the year (xiii) Defence Head Quarters project - Procument 2018 was Rs. 6,292,992.00) Division 2.1.6.9 Internal Affairs Division (xiv) National Dangerous Drugs Control Board - Procument Division , Stores Inspection The Internal Affairs Division is entrusted with making policy decisions, coordinating, guiding and (xv) Center For Research And Development - follow ups which required Project Inspection utilizing physical, human and financial resources of (xvi) STF – Gonahena Camp, Procument Division. the Department of Immigration and Emigration and Answering the Audit quarries which are the Department for Registration of Persons towards send by the Auditor General their objectives optimally.
Number of audit quarries received - 12 All Institutional affairs of the Department of Number of audit quarries answered - 10 Immigration and Emigration and Department for Registration of Persons Coordinating audit quarries by auditor general Granting Approval for foreign leaves and Coordinate the 44 audit quarries which are sending Overtime by auditor general to the other Institutions under Recruitments, Transfers, Promotions and Ministry. Disciplinary Inquiries Conducting Audit and Management Organizing Audit and Management Audit Committees Meetings. Presentation of Cabinet Papers
Performance Report 2019 – Ministry of Defence 83
Grating the relevant approvals for awarding with the objective to centralize the process of issuing Dual citizenship Identity Cards and starting one-day service. Grating the relevant Approvals for awarding A remarkable achievement of the Department in the other citizenships in the Citizenship Act year 2019 is also working on modern and Presenting the progress of the Departments to the international standards by using only photographs relevant Institutions and coordination to obtain that conform the International Civil Aviation approval from the Department of National Planning Organization (ICAO) standard to produce the for the projects proposed to implement through the National Identity Cards covering up all the provinces Departments. island wide with effect from 01.01.2019
Opening of Southern Provincial Office of the Formulating new Immigrants and Emigrants Act Department on 06.09.2019 which was established
Financial Progress of the Division in 2019
Description Programme Provisions Expenditure as Financial progress % allocated for 2019 at 31.12.2019 ( ) (Rs. Mn) (Rs. Mn)
Recurrent Administration and Institutional 138.768 126.024 90.80 Expenditure Services
Sub total 138.768 126.024 90.80
Capital Administration Division 4.829 3.437 71.17 and Institutional Expenditure Services e – Nic Project 500.000 188.510 38.00
Sub total 504.829 191.947 38.02
Grand total 643.597 317.971 49.40
2.1.6.10 Disaster Management Division 14 New Projects of Disaster Management Center and 07 Projects of National Building Research Development Unit Organization has been submitted to the As per the Sate Accounts Circular No. 402 and Department of National Planning to implement 241 the progress report - 2018 was prepared and under the budget 2020. Also a Concept Paper submitted to the parliament. The office of Leader was submitted to implement the Sendai Frame of the House has informed that has been for Disaster Risk Reduction. submitted to the Sectoral Oversight Committee The progress of the development projects of the on Sustainable Development and Environment Ministry and institutions under the Ministry was and Natural Resources on 28.06.2019. prepared quarterly and submitted to the According to the Annual Action Plan prepared Presidential Secretariat. for 2019, three (03) progress review meetings Furnished the necessary information to the were held under the patronage of Hon. Secretary. Central Bank of Sri Lanka to prepare the Annual Two Progress Review Meetings were held and Quarterly Central Bank Report. quarterly. Able to reach the expected objectives by discussing and follow up the issues arise on Prepare the Action Plan of the Ministry by stakeholders and implementing other collection details of the institutions under the Development Programs. Performance Report 2019 – Ministry of Defence 84
Ministry according to the relevant format and the S/No Description No. of Audit allocated estimation for the Ministry. Inquiries Progress Report, which is prepared, including the quarterly progress of the projects/programs / 1 Dvision 17 activities / procument activities and other activities implemented by all institutions under 2 Department of 08 the Ministry has been directed to the Auditor‟s Meteorology General Department.
Quarterly progress reports were prepared and 3 Disaster Management 14 submitted in the format provided by the Center Department of Project Management and Monitoring 4 National Building 06 Research organization Monthly Progress report of the mega projects more than Rs. 1000 million were submitted to the Department of Project Management and 2.1.6.11 Office of the Chief Defence Staff Monitoring Financial Progress
Under the Technical Collaboration for
Emergency Preparedness/ World Food Program,
as per the MOU signed by us on 16 May 2016, .2019 ( 12
technical support was provided to complete the
National Emergency Operation Plan of Disaster
Expenditure
Allocation (Rs. Mn) Expenditure as at 31. Rs. Mn) Progress % Management Center in 2019, Local level 2019 Contingency Plan of National Disaster Relief Recurrent 69.60 57.15 82.11 Services Center and Monitoring System related Capital 3.20 2.59 80.94 to the effect of Drought in respect of Department of Meteorology. A sum of Rs.13.27 million was Total 72.80 59.74 82.06 spent on this. Occasions of Strengthening Security; Management Unit (1) Coordinated with Sri Lanka Army and provided 11 officers for foreign trainings and an officer security to CISM day run - 2019 on 23.01.2019. for 02 years for Masters Program were (2) Coordinated with the Ministry of Defense, Tri participated. Rs.1, 999,226.28 was spent from Forces, Police, Civil Security Department and a Rs.20, 00,000.00 approved funds. special operations room was established at the Office of the Chief of Defense Staff to 11 officers for local trainings and 45 officers for coordinate necessary security measures after the the year ending training Rs.598, 454.00 was Easter Sunday attack on 21.04.2019. spent from Rs.8, 00,000.00 approved funds. (3) Coordinated with Tri Forces, Police Civil Security Department to ensure the security to 20 Cabinet memorandums were submitted and schools, religious places, embassies and their 18 of them received Cabinet Decisions. residencies, key installations and also for Audit Unit national events, religious events of the country simultaneously with the Easter Sunday attack. 1. Audit Observations and Special Investigations - 21 (4) Coordinated with Tri Forces to provided security for the official visit of the Indian Prime 2. Audit and Management Committee Meetings - 04 Minister to Sri Lanka on 04.06.2019. 3. Answers to Audit Inquiries are in following table (5) Coordinated with Sri Lanka Army and provided security to Samurdhi awarding ceremony at Mannar District on 08.06.2019. Performance Report 2019 – Ministry of Defence 85
(6) Coordinated with Sri Lanka Army and Police to (21) Coordinated with Tri Forces and provided provide security for a programme conducted by security to „‟RATA WENUWEN EKATA the Sri Lanka Telecom at Nelumpokuna Theatre SITIMU„‟ Programme on 29.08.2019. on 10.06.2019. (22) Coordinated with Tri Forces and police to (7) Coordinated with Sri Lanka Army to provide provide security to the „‟BHORA„‟ security for a drug prevention march held in International Conference held at Bambalapitiya Wellampitiya Police Division on 25.06.2019. Bhora mosque from 31.08.2019 to 10.09.2019. (8) Coordinated with Sri Lanka Army and provided (23) Instructed to overall operations command HQ security to Annual Madhu Church Festival from to provide the security to the “SAHASAK 27.06.2019. To 02.07.2019. NIMEUM - 2019” exhibition from 20.09.2019 (9) Coordinated with Sri Lanka Army to provide to 22.09.2019. security for religious ceremony held at (24) Coordinated with Sri Lanka Army and Sri Ruwanweliseya premises from 12.07.2019 to Lanka Air Force provided security to 13.07.2019. parliament seasons from 23.09.2019 to (10) Coordinated with overall operational command 06.10.2019. HQ and provided the security to the exhibition (25) Coordinated with overall operations command held at BMICH from 18.07.2019 to 21.07.2019. HQ and provided the security to the Annual (11) Coordinated with Sri Lanka Navy and Sri feast of Our Lady of Sorrows Church, Ja Ela on Lanka Air Force to provide security for the visit 05.09.2019. of HE the president to Waters Edge hotel, (26) Coordinated with Sri Lanka Army provided Battaramulla on 18.07.2019. security to Enterprise Sri Lanka Exhibition at (12) Coordinated with Sri Lanka Navy and provided Muttuweli ground, Jaffna from 07.09.2019 to transport facilities to transport Advance Level 16.09.2019. and grade five scholarship exams papers on (27) Coordinated with Sri Lanka Army to provide 19.08.2019. security and provide security instruments for (13) Coordinated with overall operational command Musical programmes held on September at HQ and provided security to international Nelumpokuna Theatre. cricket tournament held on 19.07.2019. (28) Coordinated with Sri Lanka Army to provide (14) Coordinated with Sri Lanka Army and provided security to the Annual feast of Red Cross security to the Enterprise Sri Lanka exhibition Church, Marawila from 13.09.2019 to from 24.07.2019 to 27.07.2019. 16.09.2019. (15) Coordinated with Sri Lanka Army and provided (29) Coordinated with Sri Lanka Army and provided security to all parliament sessions. security for the “UDARAI OBA” Musical programme at Nelumpokuna Theatre on (16) Coordinated with Sri Lanka Army and provided 14.09.2019. security to a Prime Minister‟s visit to Hidogama area on 28.07.2019. (30) Coordinated with Sri Lanka Army and provided security for the “Buduputh Suraksha” (17) Coordinated with Sri Lanka Army and provided programme on 15.09.2019. security to pichchamal ceremony held at Anuradhapura on 24.07.2019. (31) Coordinated with Sri Lanka Army and provided the security to function held at Erukkalapitiya (18) Coordinated with Tri Forces and police to Maha Vidyalaya in Mannar on 12.09.2019. provide security to national Esala perahara at Kandy from 05.08.2019 to 14.08.2019. (32) Coordinated with Sri Lanka Navy and Sri Lanka Air Force to provide security to wedding (19) Instructed overall operational command HQ to of Hon. Minister Rauf Hakeem„s daughter at provide security to the International Youth day Waters Edge Hotel on 12.09.2019. ceremony on 16.08.2019. (33) Coordinated with Sri Lanka Army and Sri (20) Instructed overall operational command HQ to Lanka Police to provide security for Esala provide security to the International Youth day Perahera held at Modara Dewalaya in ceremony on 16.08.2019. Ambalangoda from 20.09.2019 to 22.09.2019. Performance Report 2019 – Ministry of Defence 86
(34) Coordinated with Sri Lanka Navy and Sri (47) Coordinated with Sri Lanka Army and provided Lanka Air Force to provide security to wedding the security to exam held at Isipathana College of MP Namal Rajapaksha held at Mount on 05.10.2019. Lavinia Hotel on 17.09.2019. (48) Coordinated with Sri Lanka Air Force and (35) Coordinated with Tri Forces and provided provided the security to Election Secretariat for security to parliament sessions from 17.09.2019 Handing over of nominations of presidentsal to 20.09.2019. election 2019 on 07.10.2019. (36) Coordinated with Sri Lanka Navy to provide 24 (49) Coordinated with Tri Forces to provide security hours security to Elihouse Reservoir at Modara. for parliament session on 08.10.2019. (37) Coordinated with Sri Lanka Army and provided (50) Coordinated with Tri Forces and provided security to function held at Munneshwaram security to opening ceremony of Jaffna Kovil, Chilaw on 22.09.2019. International Airport on 17.10.2019. (38) Instructed to Sri Lanka Army to provide (51) Coordinated with Sri Lanka Army and provided security to Water Purification Centre, security to Keth Hena Water Purification Maligakanda. Centre. (39) Coordinated with Sri Lanka Navy to provide (52) Coordinated with Sri Lanka Army and provided security to International Surfing Competition security to public meeting and musical show held at Pothuvil Beach from 23.09.2019 to held at Diyathalawa Pradeshiya Sabha Ground 29.09.2019. on 13.10.2019. (40) Coordinated with Sri Lanka Army provided the (53) Coordinated with Sri Lanka Army and provided security for a programme conducted by the security to Jesus Love programme held at Moon Kothlawala Defence University with Live Hotel, Maravila on 19.10.2019. participation of the HE the President at (54) Coordinated with Sri Lanka Army and provided Nelumpokuna Theatre on 20.09.2019. security for English Day Programme of Ananda (41) Coordinated with Sri Lanka Army to provide Balika College at Tower Hall on 21.10.2019. security and provide security instruments for (55) Coordinated with Sri Lanka Army and provided programmes held on October at Nelumpokuna security for meeting held at Marawila on Theatre. 22.10.2019. (42) Coordinated with Sri Lanka Army to provide (56) Coordinated with Sri Lanka Army and provided security to Mahamevnawa Buddhist Monastery, the security to meetings held by New Polgahawela. Democratic Front with the participation of (43) Coordinated with Sri Lanka Army to provide Presidential candidate Hon Sajith Premadasa. security to Tree Planting programme at District (57) Coordinated with Sri Lanka Army and provided Secretariat Office, Badulla on 28.09.2019. intelligence troops to surveillance duties for (44) Coordinated with Sri Lanka Army and provided functions held at Nelumpokuna Theatre from security for cricket tournament held at 19.10.2019 onward. Sooriyawewa Mahinda Rajapaksha (58) Coordinated with Tri Forces and provided International Cricket Stadium from 27.09.2019 security to parliament session on 23.10.2019. to 10.10.2019. (59) Coordinated with Sri Lanka Air Force and (45) Coordinated with Sri Lanka Army and Sri provided troops to SLPP meetings held at Lanka Air Force to provide security for UNP Gampola on 23.10.2019. meeting held at Mangalapaya Function Hall, (60) Coordinated with Sri Lanka Army to provide Kolonnawa on 29.09.2019. security to Petroleum Complex at Blumendhal. (46) Coordinated with Sri Lanka Army to provide (61) Coordinated with Sri Lanka Army and provided security to Jubli Water Pump, Kotte and security for 45th National Sport Festival held at coordinated with Sri Lanka Air Force to Vincent Dias Ground, Badulla from 24.10.2019 provide security to Dehiwala Water Pump. to 27.10.2019.
Performance Report 2019 – Ministry of Defence 87
(62) Coordinated with Sri Lanka Army to provide (1) Coordinated and provided the assistance of Sri security to Independence Television Network Lanka Air Force to douse the fire occurred at Complex from 5 days prior to the Presidential Pattiwala, in Gampaha district on 02.01.2019. Election to 5 days after the Election. (2) Coordinated with Sri Lanka Army and provided (63) Coordinated with Sri Lanka Army to provide assistance of troops to renovate the damaged security and provide security instruments for dam of Kalikunam tank on 18.01.2019. programmes held on November at (3) Coordinated and provided Sri Lanka Navy and Nelumpokuna Theatre. Sri Lanka Air Force assistance to search the (64) Coordinated with Sri Lanka Army to provide missing fishing boat and fishermen, at Kokilai, security for masses held at Churchs in Mullativu on 31.01.2019. Chunnakam area. (4) Coordinated and provided troops from Sri (65) Coordinated with Tri Forces to provide security Lanka Army to assist to the victims of heavy for parliament session on 07.11.2019. winds which flawn in Weliweriya area, (66) Coordinated with Sri Lanka Police to provide Gampaha District on 05.02.2019. security to the Labour Department. (5) Coordinated with Sri Lanka Navy and provided (67) Coordinated with Sri Lanka Army and CSD to assistance to search a missing person drowned provide security to Temple of the Sacred Tooth in Makeli Ella water fall on 10.02.2019. Relic, Kandy and Jaya Sri Maha Bodhi, (6) Coordinated with Sri Lanka Army and provided Anuradhapura from 14.11.2019 to 18.11.2019. troops to douse the fire occurred at Abans (68) Coordinated with Sri Lanka Army and provided Showroom Mannar on 12.02.2019. troops to control the unrest situation in (7) Coordinated with Sri Lanka Navy and provided Welikada prison on 11.11.2019. assistance to search a fishing boat and its crew (69) Coordinated with Sri Lanka Navy and provided at west of Delft island on 19.02.2019. security to function held at Thewatta Basilica (8) Coordinated with Sri Lanka Navy and provided Church, Ragama on 12.11.2019. assistance to search a fishing boat and its crew, (70) Coordinated with Tri Forces and provided launched from Dodanduwa fishing harbor on transport facilities and security to transporting 21.02.2019. of GCE (O/L) examination papers on (9) Coordinated with Sri Lanka Army and provided 21.11.2019. assistance to douse a fire occurred at a Pinus (71) Coordinated with Sri Lanka Army to provide reserve in Kandy District on 23.02.2019. security for Rupawahini States Awards (10) Coordinated with Sri Lanka Army and provided Ceremony at Nelumpokuna theatre on assistance to douse a fire occurred at Ninyamala 21.11.2019 Forest in Monaragala District on 25.02.2019. (72) Coordinated with Sri Lanka Air Force to (11) Coordinated with Sri Lanka Army and Sri provide security for Annual festival Of Lanka Air Force to provide assistance to douse Kadirana Mangara Maha Devala in Negambo the fire occurred in a coir factory at Kurunegala from 14.11.2019 to 15.11.2019. on 27.02.2019. (73) Coordinated with Tri Forces to provide security (12) Coordinated and provided Sri Lanka Army for parliament session on 03.12.2019. troops to douse the fire occurred at (74) Coordinated with Tri Forces and provided Thewarakpaura Reserve in Monaragala District security to official visit of the Maldives Foreign on 12.03.2019. Minister from 04.12.2019 to 07.12.2019. (13) Coordinated and provided Sri Lanka Army (75) Coordinated with Tri Forces and CSD to troops to douse the fire occurred at Kotabakma provide security to all religious places and reserve in Badulla District on 12.03.2019. towns for the Christmas and New Year season. (14) Coordinated with Tri Forces and provided Assisting to Disaster Relief Operations assistance to douse the fire occurred at Kinigama reserve in Badulla district on 14.03.2019.
Performance Report 2019 – Ministry of Defence 88
(15) Coordinated and provided troops from Sri (27) Coordinated and provided troops from Tri Lanka Army to douse the fire occurred at Forces to operate water bowsers at Induruwa Sapugasgodakanda Forest in Monaragala area during the drought season on 06.04.2019. district on 16.03.2019. (28) Coordinated and provided troops to douse the (16) Coordinated with Sri Lanka Air Force and fire accrued at Ambul Ambe kanda in Matale provided assistance of helicopters to douse the District on 08.04.2019. fire occurred at Maeliya reserve in Kurunegala (29) Coordinate and provided Tri Forces assistance district 26.03.2019. to douse the fire occurred at Hantana reserve in (17) Coordinated with Tri Forces and provided Kandy district on 15.04.2019. assistance to douse the fire at Ilukpitiya reserve (30) Coordinated and provided Sri Lanka Navy in Monaragala district on 28.03.2019. assistance to search a fishing boat and its crew (18) Coordinated with Tri Forces and provided which sailed from Devinuwara fishing harbor assistance to douse the sudden fire occurred in on 08.05.2019. Toyo Kushan Lanka Factory in Gampaha (31) Coordinated and provided assistance from Sri district on 29.03.2019. Lanka Army to douse the fire occurred at (19) Coordinated with Sri Lanka Army and Sri Kahatiyanwala reserve in Monaragala district Lanka Air Force to provide assistance to douse on 27.05.2019. the fire occurred at Damunumulla reserve in (32) Coordinated and provided Sri Lanka Navy Matale district on 30.03.2019. divers to search a missing child in Panangala (20) Coodinated and provided troops of Sri Lanka Tanks at Badulla district on 30.05.2019. Army and helicopters from Sri Lanka Air Force (33) Coordinated and provided troops from Sri to douse the fire occurred in Dakinapura reserve Lanka Navy to clear the Dehiwala beach area in Nuwara eliya district on 31.03.2019. which polluted due to oil leaking on (21) Coordinated with Sri Lanka Army and provided 02.06.2019. troops to douse the fire occurred at (34) Coordinated and provided assistance from Sri Pallekiriwakanda Reserve in Monaragala Lanka Army to douse the fire occurred at District on 31.03.2019. Horombuwa reserve in Monaragala district on (22) Coordinated and provided troops from Sri 05.06.2019. Lanka Army to douse the fire occurred at (35) Coordinated and provided assistance from Sri Pansalthanna Reserve at Matale District on Lanka Army to douse the fire occurred at 31.03.2019. Makulana reserve in Monaragala district on (23) Coordinated and provided troops from Sri 09.06.2019. Lanka Army to douse the fire occurred at (36) Coordinated and provided assistance from Sri Kalubovitiyana Galagodakanda Reserve in Lanka Army to douse the fire occurred at Galle District on 02.04.2019. Kotikambokka village in Monaragala district on (24) Coordinated and provided troops from Sri 12.06.2019. Lanka Army to douse the fire occurred (37) Coordinated and provided the assistance from Uduwawara Reserve in Badulla District on Sri Lanka Army and Sri Lanka Air Force to 03.04.2019. douse a fire occurred at the Omega Line (25) Coordinated and provided assistance from Sri Apparel Factory in Dankotuwa in Kurunagala Lanka Army and Sri Lanka Air Force to douse district on 14.06.2019. the fire occurred at the Batuwangala, Degalla (38) Coordinated and provided assistance of Sri reserve in Galle District on 05.04.2019. Lanka Navy to repair a damaged anicut in (26) Coordinated and provided assistance from Sri Dehigama tank in Badulla District on Lanka army to douse the fire occurred at 21.06.2019. Wariyapola State in Matale District on (39) Coordinated and provided troops from Sri 05.04.2019. Lanka Army to douse a fire occurred at forest area near Malwathawala Rajamaha Viharaya in Monaragala District on 26.06.2019. Performance Report 2019 – Ministry of Defence 89
(40) Coordinated and provided troops from Sri (53) Coordinated and provided assistance to douse a Lanka Army to douse a fire occurred Galwala fire occurred at Ududumbara in Kandy district reserve in Monaragala district on 29.06.2019. on 04.08.2019. (41) Coordinated and provided troops to douse the (54) Coordinated with Sri Lanka Navy and provided fire occurred at Madugalla area in Kandy assistance to clear the polluted beach area at district on 30.06.2019. Mount Lavinia to due to oil leakage on (42) Coordinated and provided troops from Sri 08.08.2019. Lanka Army to douse a fire occurred at (55) Coordinated with Sri Lanka army and provided Pallairuwa reserve in Monaragala District on troops to douse a fire occurred at Diggala 01.07.2019. reserve in Monaragala district on 19.08.2019. (43) Coordinated and provided troops from Sri (56) Coordinated with Sri Lanka army and provided Lanka Army and helicopter from Sri Lanka Air troops to douse a fire occurred at a teak reserve Force to douse a fire occurred at Maragala in Monaragala district on 21.08.2019. kanda reserve in Monaragala district on (57) Coordinated with Sri Lanka Army and Sri 07.07.2019. Lanka Air Force provided troops and helicopter (44) Coordinated with Sri Lanka Navy and provided to douse a fire occurred at Ellarock reserve in divers to search a missing person in Badulla district on 22.08.2019. Samanalawewa in Rathnapura District on (58) Coordinated and provided troops from Sri 12.07.2019. Lanka army to douse a fire occurred at Dikhena (45) Coordinated and provided troops from Tri kanda reserve in Monaragala district on Forces to lay sand bags to prevent sea erosion at 29.08.2019. Eppamulla area in Gampaha district on (59) Instructed Sri Lanka Navy to standby their 18.07.2019. troops and boats to face flood situations in (46) Coordinated and provided troops from Sri Rathnapura District on 30.08.2019. Lanka Army to douse a fire occurred at (60) Coordinated and provided troops from Sri Puswellawa reserve in Monaragala District on Lanka army to douse a fire occurred at 21.07.2019. Mahagodayaya reserve in Monaragala District (47) Coordinated and provided troops from Sri on 02.09.2019. Lanka Army to douse a fire occurred at plastic (61) Coordinated and provided troops from Sri brush making factory at Ingiriya on 28.07.2019. Lanka Army to douse the fire occurred at (48) Coordinated and provided troops from Sri Kalawelaragama reserve in Monaragala District Lanka Army to douse a fire occurred at Diggala on 02.09.2019. reserve in Monaragala district on 21.07.2019. (62) Coordinated and provided assistance from tri (49) Coordinated and provided assistance from Sri forces, coast guard and CSD to tsunami Lanka Army and Sri Lanka Air Force to douse rehearsal programme carried out for the a fire occurred at Nanperiyal reserve in International Tsunami Day on 03.09.2019. Rathnapura district on 28.07.2019. (63) Coordinated and provided assistance from both (50) Coordinated and provided assistance from Sri Sri Lanka Army and Sri Lanka Navy to douse Lanka Army to douse a fire occurred at the fire occurred at the Mahagahakanda reserve, Kalugala reserve in Kandy district on Pathahewahata in Kandy District on 30.07.2019. 05.09.2019. (51) Coordinated with Sri Lanka Navy and provided (64) Coordinated and provided troops from Sri divers to search a missing person in Lanka army to douse the fire occurred at Tammennawa area in Hambantota district on Puhulgala reserve, Buttala in Monaragala 01.08.2019. District on 06.09.2019. (52) Coordinated and provided troops from Sri (65) Coordinated and provided troops from Sri Lanka Army and helicopter from Sri Lanka Air Lanka Army to douse the fire occurred at Force to douse a fire occurred at Boburuella Manikanda reserve and Galbokka reserve in reserve in Badulla district on 03.08.2019. Monaragala District on 08.09.2019. Performance Report 2019 – Ministry of Defence 90
(66) Coordinated and provided troops from Sri (78) A Special Operations Room was manned at the Lanka Army to douse the fire occurred at Office of the Chief of Defense Staff to Galabodabedda area in Badulla District on coordinate necessary action to face impending 08.09.2019. bad weather condition during presidential (67) Coordinated and provided troops from Sri Election period on 13.11.2019. Lanka Army to douse the fire occurred at (79) Coordinated with all the regimental centers to Kalogahaela reserve, Dambulla in Matale collect the required items for deploy the search District on 10.09.2019. and rescue teams covering the all over the (68) Coordinated and provided troops from Sri country in order to face current weather Lanka Army to douse the fire occurred at condition. Thalawathugoda reserve, Welimada in Badulla (80) Coordinated with Sri Lanka Navy and provided District on 12.09.2019. assistance to renovate the damaged sluice gate (69) Coordinated and provided assistance from both of Mahagodayaya Tank in Monaragala district. Sri Lanka Army and Sri Lanka Air Force to (81) Coordinated with tri forces to keep standby douse the fire occurred at Pittugala reserve, search and rescue teams covering affected Dambulla in Matale District on 17.09.2019. districts from flood and landslides occurred in (70) Coordinated and provided Sri Lanka Navy month of December. assistance to search and rescue the missing two (82) Coordinated and provided Sri Lanka Army fishing boats and its crew which was launched assistance to search and rescue the people from Karaithive in Ampara District on 21.09 affected from land slide occurred in Walapane 2019. area in NuwaraEliya district. (71) Coordinated and provided Sri Lanka Army (83) Coordinated Tri forces and Sri Lanka Police assistance to restore the damaged property in and provided assistance to provide transport the Seethawaka Divisional Secretariat Division facilities to students who are siting for the GCC in Colombo District on 28.09.2019. (O/L) examination on 2019.12.02. (72) Coordinated and provided Sri Lanka Navy (84) Action taken to provide search and rescue teams assistance to clear the salt barrior which was with two boats to Kilinochchi district in order to temporary built near the Bandaththara Bridge in face flood situation due to water level in five Nilwala River on 03.10.2019. tanks were rising on 03.12.2019. (73) Coordinated and provided Sri Lanka Army (85) Coordinated with Sri Lanka Navy and provided assistance to restore the damaged east side bund assistance to clean the wells in Wilgoda area in of Parliament complex due to bad weather Kurunegala District after the flood occurred on condition on 08.10.2020. 30.11.2019. (74) Coordinated and provided Sri Lanka Navy (86) Coordinated with Sri Lanka Army and provided assistance to search and rescue the two motor assistance to apply sand bags on Higurara tank bikes those fallen to Nilwala River due to an bund in Monaragala district on 04.12.2019 due accident of ferry on 22.10.2019. to risk of damaging the bund. (75) Coordinated and provided Sri Lanka Army and (87) Coordinated with Sri Lanka Navy and provided Navy assistance to remove the water gathered assistance to repair the damaged sluice gate of in Randiyagama area in Puttalam District due to Deduru Oya due to flood on 05.12.2019. heavy rain on 25.10.2019. (88) Coordinated with Sri Lanka Army and provided (76) Coordinated and provided Sri Lanka Navy assistance apply sand bags on Sudu Wathura assistance to clear the blockage on bridge in Ara Tank Bund in Monaragala district on Uruboku oya, Ranna in Hambanthota District 05.12.2019 due to risk of damaging the bund. on 29.10.2019. (89) Coordinated with Sri Lanka Navy and provided (77) Coordinated and provided Sri Lanka Navy assistance to search a missing person who assistance to remove the water gathered in drown in Namal Oya in Monaragala area on Kolinjadiya area in Puttalam District due to 04.12.2019. heavy rain on 01.11.2019. Performance Report 2019 – Ministry of Defence 91
(90) Landslide occurred in Bulsite village in in Hambantota district Konwelena grama sewa Walapane area on 05.12.2019. Action taken to Division on 21.12.2019 keep standby Army troops in order to face (102) Coordinated with Sri Lanka Army and emergency situation. provided assistance to lay the sand bags to (91) Action taken to keep standby tri forces troops to avoid the risk of damaging. face emergency situation in Kilinochchi district (103) the bridge, constructed across the Manik River due to opened sluice gate in Iranamadu Tank on to reach the Dewala premises in Monaragala 06.12.2019. district on 21.12.2019 (92) Coordinated with Sri Lanka Army and provided (104) Coordinated with Sri Lanka Army and assistance apply sand bags on Detagamuwa provided assistance to lay the sand bags in Tank Bund in Monaragala district on order to prevent the risk of damaging the side 07.12.2019 due to risk of damaging the bund. banks of Sengal Oya in Pallama,Puttalum (93) Coordinated with Sri Lanka Navy and provided district on 21.12.2019 assistance to rescue 12 persons Trapped at (105) Due to loss of nail at sluice gate in Holliday bungalow in Yala National Park due Hambegamuwa tank, Monaragala district Sri to heavy rain on 05.12.2019. Lanka Navy provided assistance to repair it on (94) Coordinated with Sri Lanka Army and provided 22.12.2019 assistance to rescue people trapped due to flood (106) Due to the flood situation in Embilipitiya, at Siyambalanduwa area in Monaragala District Ratnapura district Sri Lanka Army provided due to heavy rain on 20.12.2019. assistance to shift the affected people to a safe (95) Action taken to provide Search and Rescue location on 23.12.2019 Teams with equipment to face emergency (107) Coordinated with Sri Lanka Navy and situation in Anuradhapura, Puttalam and provided assistance to find the body of Kurunegala Districts due to flood warning on deceased person due to toppling of a boat on 20.12.2019. Magaru river in Palinda Nuwara,Kalutara (96) Action taken to provide Search and Rescue district on 23.12.2019 Teams to rescue the people in Monaragala (108) Coordinated with Sri Lanka Army and district due to flood situation on 20.12.2019. provided assistance to clean the 35 spoiled (97) Action taken to deploy Tri Forces Search and drinking water wells due to flood in Rescue Teams in near the both banks of Mahiyanganaya,Badulla district on 24.12.2019 Mahaweli River to face flood situation due to (109) Coordinated with Sri Lanka Navy and heavy rain on 20.12.2019. provided assistance to clear the water source (98) Coordinated with Sri Lanka Navy and provided of Mahaweli river which is supplying the assistance to rescue persons who were trapped water to Mahiyanganaya, Badulla district on in bus at Kotaleeya Bridge in between 24.12.2019 Polonnaruwa to Batticaloa main road due to (110) Coordinated with Sri Lanka Navy and flood situation on 21.12.2019. provided assistance to clean the wells which is (99) Coordinated with Sri Lanka Air force and suppling the water to rest house belong to provided helicopters to rescue persons who Gangaramaya Hunupitiya in Kataragama were trapped in Karadiya Naru area due to Kirivehera road, Monaragala district on heavy Rain on 21.12.2019. 27.12.2019 (100) Coordinated with Sri Lanka Navy and Doctrine and Training Branch provided assistance to rescue persons who (1) The Ministry of Defence has allocated Rs. were trapped on shallow lands due to flood in 2,000,000.00 by the vote No 103-01-07-2401 to Kataragama ,Monaragala district on the OCDS for the training of Tri Service 21.12.2019. Officers. (101) Coordinated with Sri Lanka Navy and (2) The coordination and liaison had been made by provided assistance to remove timber logs the OCDS to conduct Vocational Training for staged in Attikkawa amuna due to heavy rain the ORs‟ belongs to Tri Services prior their Performance Report 2019 – Ministry of Defence 92
retirement. Vocational Training Authority of Sri (8) The OCDS has coordinated 2nd Round of Lanka has conducted two programmes for the Pakistan - Sri Lanka Armed Forces Defence period of 6 months and one year during year Dialogue which was held from 05th - 06th 2019. 376 and 259 ORs‟ were respectively November 2019 in Islamabad Pakistan with participated for two programmes which participation of 7 Sri Lankan Tri Service conducted by annually in year 2019. officers and MOD officials. (3) The Ministry of Defence has allocated (9) The Project Management Course which was Rs 2,000,000.00 to the OCDS for the training conducted by the Sri Jayewardenepura of officers belongs to tri services by the vote University under the Coordination of the No 103-01-07-2401 for year 2018. The OCDS was held from 19 - 29 November 2019 expenditure for the Advanced CBRN at the Faculty of Management Studies and preventive and responder course was Rs. Commerce of the Sri Jayewardenepura 150,952.50 and amount allocated for the University. 40 Tri Service Senior Officers Executive Development Programme was Rs. Participated for the Course. Course fee for the 892,500.00 Rs. The amount spent for the Cyber programme is Rs. 1,200,000,00. Security Course was Rs 50,216.20 and total (10) The OCDS has organized a training expenditure for the entire courses were Rs programme on „Cyber Security‟ with the 1,093,668.70. The balance amount of Rs. assistance of Sri Lanka Computer Emergency 900,000.00 is allocated for the Tri Services 30 Readiness Team (SLCERT) has conducted Officers earmarked for Defence Attaches / with participation of 60 Tri Service officers on Counselors Course on 10 February to 08 March 05.12.2019 at SLAC Rock house camp 2019. conference hall. Course fee for the (4) The 06th Round of Sri Lanka - India Armed programme is Rs 31929.70. Forces Defence Dialogue Staff talks which Naval and Air Operation Branch coordinated by the OCDS was held from 08 (1) 367 no. of applicants for Drone Camera April 2019 at the auditorium of Ministry of Operations, applied for the approval of Chief Defence with the participation of 29 Officers of Defense Staff from 1st January 2019 to 31st from Tri services of Sri Lanka and India. August 2019 and 348 were applicants (5) The Executive Development Programme approved. which conducted by the Postgraduate Institute (2) 08 no. of applicants for Building Constriction Of Management (PIM) was held from 22nd to security clearance applied for the approval of 26th July 2019 at the PIM, NO,28,Lesly Chief of Defense Staff from 1st January 2019 Ranagala Mawatha in liaison and coordination to 31st August 2019 and all 08 applicants were with the OCDS. 30 Officers belong to Tri approved. services were Participated and Rs, 892,500,00 was allocated for the programme. (3) Special Dengue prevention program has been conducted with the participation of Army, (6) The 3rd Defence Attaché Orientation Course Navy, Air Force and Civil Security by the Geneva Centre for Security Policy of Department troops from 1st January 2019 to Switzerland Under the Coordination of OCDS 31st August 2019. Chief of Defense Staff was Successfully held from 16 - 20 September successfully coordinate program and those 2019 with the participation of 13 foreign details were briefly mentioned in below. Officers and 14 Tri Forces officers and the representative form MOD and MFA. GCSP Coordinating Branch was funded for the programme. (1) Entire coordination of the requirements for the st (7) The OCDS has coordinated Sri Lanka Russia 71 Independence Day celebrations/ District Military Cooperation Plan 2019 which was Independence Day celebrations of Sri Lanka held from 01st October 2019 at MOD took place at Galle Face Green/ district level on TH conference hall with the participation of 22 04 February 2019 under the patronage of HE officers from Sri Lankan and Russian. President Maithripala Sirisena who is also the Commander -in -Chief of the Armed Forces,
Performance Report 2019 – Ministry of Defence 93
with the participation of the Commanders of the Village‟, „Let's stand together for the Armed forces and IGP. country‟,„Strategic city development plans (2) Coordinating the requirements of the National unveiled‟ programme and “Yovun Puraya” th War Heroes Commemoration Ceremony and programme which was held on 27 to 31 province ceremonies was held on 19th May March 2019 at Weerawila implemented by the 2019 under the patronage of the HE President Ministry of National Policies and Economic Maithripala Sirisena at the War Hero Affairs and National Youth Center. Memorial Monument at the Parliament (12) Providing coordination assistance of the grounds in Battaramulla and under the Armed Forces for the services and labor patronage of provincial Governors at requested for the programs and provinces respectively. commemorative ceremonies held on the (3) Coordination of activities to assist the Tri- occasion of International and National days. forces and Civil Security Department for the (13) Coordination of activities of the Tri Forces for Fourth inauguration of His Excellency the round table discussions and awareness President at Ruwanwella on 12.01.2019. programs organized by the Institute of (4) Signing of a Memorandum of Understanding National Security Studies Sri Lanka (INSSSL) (MOU) with the Alliance Finance Company (14) Providing assistance to the Tri-forces for the for the planting of one million trees with the reconstruction of mosques damaged by the coordination of Tri-forces. conflict in several parts of the island on 21st (5) Coordinate the provision of Tri-forces stalls .04. 2019. for education exhibitions and trade exhibitions (15) Coordinating the required assistance for the organized by leading schools Island wide. implementation programs of concurrent to the (6) Coordinating the participation of Tri-forces National Drug Prevention Framework, rd st and Civil Security Department members for published from 23 June to 01 July 2019. blood donation programs conducted by the (16) Providing assistance to the Tri-forces for the government and non-government National Awards Ceremony held at the organizations under the supervision of Bandaranaike Memorial International National Blood Bank Island-wide. Conference Hall on 19th.08.2019 under the (7) Coordinating the administrative activities of patronage of His Excellency the President. the Tri-forces housing complex in (17) Coordination of Tri-forces for the Visit of His Ranajayapura. Excellency the President of the Republic of rd th (8) Coordination of expected service support for Maldives, Ibrahim Mohamed Solly (03 -06 the Tri-forces and civil defense Departments February 2019) for the Wasantha Udana Seasonal Carnival (18) Coordinating the participation of the Tri-forces held in Nuwara Eliya Parachute Members in the Pakistan Day Joint rd (9) Coordinate the activities of providing the Service Parade on 23 March 2019. required service/ labor contribution from Tri- (19) Coordination of Tri-forces for Indian Prime Forces and Civil Defense Department for Minister Narendra Modi's Visit to Sri Lanka Religious and cultural ceremonies, including (09th June 2019) State Vesak Festival, Poson Poya celebration (20) Coordinate Armed Forces and the Civil and Esala procession festivals. Security Department for the reconstruction of (10) Coordination activities were carried out in the mosques which were damaged due to the collaboration with the Tri-forces for the post easter Sunday riots conflict in several awarding of credentials for foreign diplomats, parts of the island. awarding of Sanganayake titles to the monks (21) Coordinate Tri-services to facilitate required and parliamentary sessions. services and assistance for “Maha Mihidu (11) Providing assistance of Tri-forces personnel Kruthaguna Pooja” ceremony at historic for the District and National Development Mihintale Rajamaha Viharaya. programmes such as „Public Service to the
Performance Report 2019 – Ministry of Defence 94
(22) Coordinate Tri-services to provide necessary (33) Coordinate the participation of Armed Forces services to Annual Katina ceremony of to donate blood for the Special Medical Clinic Dematagolla, Horampella Sri and Community Assistance Programme in Dharmaodayarama Viharaya. view of 4th commemoration of Ven (23) Coordinate Tri-services to provide necessary Maduluvave Sobhitha thero. assistance for the Katina ceremony of Sri (34) Coordinate awarding of “Seva Padakkama” Sambodhi Maha Viharaya held in November and “Seva Abhimani Padakkama” for Tri- 2019. forces and Police. (24) Coordinate Tri-services participation for the (35) Coordinate the investiture ceremony of religious programme held at the Sri Bodhiraja Admiral of the Fleet WKJ Karannagoda and Viharaya, Pitabeddara, Matara. Marshal of the Air Force WDRMJ (25) Coordinate the participation of Tri-forces Goonetileke. personnel for alms giving for one thousand (36) Coordinate Tri-forces participation for the Buddhist monks who were being educated by project of “Planting one million Saplings” International Vishveeya Buddhist Association organized by Alliance Finance Company. at Temple Trees under the patronage of Hon. (37) Coordinate Tri-forces to provide required Prime Minister. assistance and stalls for “Ruhunu (26) Coordinate the participation of Tri-forces Rasasaraniya” Food Festival organized by officers for the annual Kashyapa Dalada Ministry of Southern province Agriculture, Perahera held at the historic Galapatha Irrigation, Food Supply and Distribution. Rajamaha Viharaya, Bentota. (27) Coordinate the participation of Tri-forces and 2.1.6.12 Military Liaison Office assistance for “Jathika Ranaviru Pinkam Malava” organized by “Niroga Govi Samithiya” (28) Coordinate of Tri-forces to provide the necessary assistance for the successful completion of the Armed Forces Poppy Commemoration Walk on 12th March 2019 which was commenced near the Statue of SWRD Bandaranaike at Galle Face and ended at the Ex Servicemen Association
Headquarters.
(29) Coordination of activities to assist the war heroes commemoration ceremony organized by the Uva Ex Servicemen Association in Kandy. (30) Coordinated the activities of the 45th National Games organized by the Ministry of Telecommunication, Foreign Employment and the Department of Sports Development.
(31) Coordinate participation of 100 disabled war heroes from Tri-forces for commemoration of 41st anniversary of the “Amaraneeya Progress of the Division Rukmani” concert organized by the Sri Lanka Providing assistance in coordination required for Arts Association. tours of foreign dignitaries, diplomats and Senior (32) Coordinate the funeral arrangements of late officials of the Tri-forces Prime Minister Hon. DM Jayaratne with Foreign dignitaries Government honours.
Performance Report 2019 – Ministry of Defence 95
Visit of the President of 03-06.02.2019 Visit of National Defence 15-20.04.2019 Maldives in Sri Lanka Colleges of Pakistan in SL Visit of the Minister of 05-08.03.2019 Finance & War Visit of National Defence 09-15.06.2019 Capabilities of UK in SL Colleges of Tanzania in SL Visit of Minister of State 26-28.07.2019 Defence of Japan in SL Visit of National Defence 26-28.08.2019 Colleges of India in SL Visit of SAARC Director 04-08.07.2019 General in SL Visit of National Defence 03 – 07.12.2019 Visit of Indian Prime 09.07.2019 College of China in SL Minister in SL Visits Higher Ranking Officials of foreign Tri- Visit of Mr. Yashushi 18-21.08.2019 Forces Akashi, the Permanent Representative Visit of the Chief if the 26.02.2019 Army and Envoys of Visit of His Grace the 29-31.08.2019 Russia 02.03.2019 Lord Archbishop of „Canterbury‟ in SL Visit of the Chief of the 13.06.2019 Army and Envoys of Visit of His Holiness 2019.08.28 – India Syedna Mufaddal 2019.09.12 Saifuddin in SL Visit of the Chief of the 19-22.06.2019 Army and Envoys of Nigeria Visit of HE Faure 11 -12.09.2019 Essozimna Gnassingbe Visit of the Chief of the 26 – 21.09.2019 Eyadema, the President of Army of Pakistan Togo in SL Visit of the Chief of the 26 – 30.11.2019 Army of China Visit of HE Chen Min‟er, 17 -19.09.2019 the Communist Party Secretary of Chongqing in SL
Visit of Hon. Mr. Stef 18 – 19.10.2019 Blok, Minister of Foreign Affairs, Netherlands in SL
Visit of Hon. Mr. S. 19 – 20. 11.2019. Jaishankar, Minister of External Affairs, India in Security Clearances have been granted to foreign SL Naval Crafts for arriving in Sri Lanka as follows
Visit of Hon. Abdullah 04 – 07.12.2019 S/No Country No. of ships Shahid, Minister of Foreign Affairs, Maldives 01 India 06 in SL 02 Iran 01 03 Pakistan 01 Visits of foreign National Defence Colleges in 04 Japan 04 Sri Lanka
Performance Report 2019 – Ministry of Defence 96
05 Russia 02 15 Bangladesh 04 16 Egypt 03 06 China 06 17 Swaziland 01 07 Bangladesh 03 18 Congo 01 08 USA 01 19 Angola 02 20 Madagascar 01 09 Malaysia 01 21 Zambia 01 10 Australia 06 22 Namibia 01 11 British 01 23 S.A 03 24 China 03 12 Oman 02 25 Germany 01 Total 34 26 Togo 01 27 United Kingdom 09 28 Nedherlands 01 29 Sweden 01 30 Italy 02 31 Spain 02 Total 195
Diplomatic Clearance has been granted for foreign air crafts to land in the country and fly across the country
S.No. Country No. of Air Crafts 01 USA 90 02 Japan 10 i. Approval has been granted to import air crafts 03 India 17 for two companies, importing civil air crafts 04 Oman 04 during the period from 01.01.2019 to 05 UAE 01 31.12.2019. 06 New Zealand 04 ii. Approval has been granted for requests made by 07 Australia 08 17 institutions and individuals in order to utilize‟ 08 Russia 06 Drone camera‟ for filming films during the 09 France 11 period from 01.01.2019 to 31.12.2019. 10 Indonesia 01 iii. A discussion was held in the Ministry of Defence 11 Qatar 03 on 08.08.2019 in respect of issues of owners of 12 Ukraine 01 civil air crafts and operators having called them 13 Saudi Arabia 01 and operating of‟ Drone Crafts & Camera „as a 14 Denmark 01 result of the security arrangement launched
Performance Report 2019 – Ministry of Defence 97
throughout the country subsequent to the Having called the relevant Chief Terrorists attacks unleashed on 21.04.2019. Incumbents of Temples and heads of iv. Providing security in instances of requesting devalas and also Basnayake Nilames, special security required for International Air officers of the staff of the perahera to the Ports, aerodromes and air crafts in the country in Ministry of Defence for this purpose, collaboration with the Civil Aviation Providing necessary instructions needed by Authority2019 discussing with the Tri-Forces and the Sri v. Following measures were taken subsequent to Lanka Police headed by the Defence the insecurity situation prevailed in the country Secretary. due to the suicide bomb explosion committed by extremists group aiming several Christian Providing any other services as requested Churches in the Island and super hotels situated vii. Providing labour contribution for the in Colombo on 21st April, 2019. development of Sacred Places Conducting deliberations with the Tri- Forces, Sri Lanka Police and other security Lab our contribution of the Tri-Forces has been sectors with a view to implement security offered for the development of 192 sacred places in arrangements fully according to the the Island during the period from the 01st of January requirement of the Government and to 31st August. coordination of taking actions for same. viii. Humanitarian assistant services provided for Observation of the places of which the Easter Sunday attacks were taken place by the general public the Defence Secretary and providing Carrying out of providing medical facilities necessary instructions for Heads of Defence and other services for those people who live in Sectors including the Commanders of the localities of Kidney disease are in abundance. Tri-Forces and the Inspector General of Police. During the period from 01st January to 31st Establishment of an operational Centre August in this year itself to prevent the implementing „Round the clock „with the outbreak of Dengue as follows. composition of the Tri-Forces and the Sri Lanka Police. Army - 1,300 Taking immediate actions to send casualties Navy - 852 who were in places concerned after the Air Force - 620 attack for hospitals. xi. The “Sanda hiru Seya “ Project Providing security for 121 state institutions, 35 private institutions, 46 religious places, This sacred Stupa consists with 282.6 feet in height schools all over the country and other and 255 feet in diameter and about 1371 personnel of required places as requested. the Tri-Forces and the Civil Security Department Obtaining the assistance of the Tri-Forces have been deployed for the construction work of this for the refurbishment of churches damaged Stupa. Bricks needed for the afore said construction due to the said attack work have been obtained from Tile factories vi. Coordination of providing security situated in Alayapattuwa, Bingiriya, Mahiyanganaya required for for Peraheras and Ampara owned to the Ceylon Porcelain Coordination of providing security required for corporation and bricks factories at Galkadawala and 14 main “Esala Peraheras” including the bolgoda while sand in quantum of 520 cubes historical “Dalada Perahera”, Ruhunu Maha confiscated by the Court of Law have also been Katharagama Perahera of Sri Lanka. utilized for this construction. The said sand have been
Performance Report 2019 – Ministry of Defence 98
obtained from Kanagarayamkulum and Silawathura use in formulation of government policies and strategies. Hence intelligence pretty much part of the areas. Further, timbers required to burn bricks are implementation of principles of good governance for taken from the locality submerged in water areas of the development of the country. Kaluganga river project as per the Cabinet Mmo, free Functions of the Institution of charge. Currently, 88 feeet and 05 inches of the The following are some of the functions of the State Chaitya has been constructed. Intelligence Service in relation to national security: 1. Collection and analysis of information. 2. Conducting undercover investigations. 3. Conduct background checks on applicants recruited to sensitive institutions including the Armed Forces, Police, selected Ministries, Departments, Organizations and Persons.
4. Issue threat assessment reports on VVIP and VIP security and governmental affairs. 2.1.6.13 State Intelligance Service 5. Conducting training programs for other institutions. SIS is the premiere intelligence organization in the country which is responsible for National security 6. Maintaining foreign relations on national and comes under the administrative purview of security issues Ministry of Defence. The intelligence is collected Financial Progress with regards to threats emanating from internal and external sources for security, economy, social, Recuuent Expenditure - Rs.. 1,507,634,830.07 cultural and religious etc. Intelligence is widely make Capital Expenditure - Rs. 19,844,598.31
Progress of general activities
S/No Activities Expenditure (Rs) Pogress 1 Purchasing 100 office chairs and 20 884,120.00 More facilitation for office work. office tables 100 2 Purchasing 20 Nos of 32” 459,180.00 Awareness of officers regarding timly Televisions information 3 Purchasing money counting 194,350.00 Improving correctness and facilitation of machine office work. 4 Making 300 Nos. of indicator 448,500.00 Safety of letters and facilitation of use. binding covers 5 Purchasing 10 Nos. of Digital 350,000.00 Contribution for collection of camara, 10 Nos, of voice recorder information of officer at head office of and a multimedea. state intelligent service, distric intelligent service and units. 6 Purchasing a scan software, a 829,829.00 Data storing and taking steps to protect firewall server and 2 letter scans. computers. 7 Purchasing 4 photocopy machines 2,101,050.00 More facilitation for office work.
8 Purchasing 15 printers and 25 fans 783,176.25 More facilitation for office work.
Performance Report 2019 – Ministry of Defence 99
2.1.6.14 Media Centre Coordinating all administrative matters in liaison Apprising the Secretary/ Additional Secretaries with MOD and ensuring the security of the to the Ministry of Defence/MLO with the Media Centre. summery of defence related news via email/ a Maintaining/updating the MOD Website hand delivered folder on daily basis. effectively. Providing preserved information when Providing photography and video coverage for requested. the events organized by the MOD Maintaining a daily updated report on in service Preparing documentaries on the requests made armed forces offices and other ranks, as well as by the MOD and the affiliated institutions. pensioners and those who left the armed forces. Progress of the institution Giving articles and reports related to national defence to the media. Progress of the institutional routine monitoring of news published by the print and electronic media Preparing monthly reports and press releases for classified as follows. media awareness
Classification of related TV news
700 592 600
500 437
396 Adverse 400 372 376 339 327 322 305 315 300 Quantity Positive 217 213 191 176 200 147 144 82 Neutral 100 57 54 62 58 42 70 34 0 January February March April May June July August Month
Classification of related radio news
120 101 100 82 82 Adverse 78 74
80 71
63 65 62 60 54 Positive 47 48 43 44 Quantity 36 38 40 29 29 Neutral 24 19 18 20 13 14 13
0 Jauary February March April May June July August Month
Performance Report 2019 – Ministry of Defence 100
Classification of related newspaper articles
4500 3993 4000
3500
3000 2776 Adverse 2529 2500
2000 1733 1634 1596 Positive Quantity 1626 1500 1368 12381371 903 1000 737 Neutral 587 546 417 350 363 380 500 370 316277 62105 170 0 January February March April May June July August Month
Classification of related Web news
800 724 700
600 527 Adverse
500 467 475
400 343 Positive
303 Quantity 300 229 231 196 190 Nueutral 167 164 182 172 165 175 200 149 154 116 122 100 96 105 100 66
0 January February March April May June July August Month
2.1.6.15 General Sir John Kotelawala Defence University (KDU) Financial Progress f the Institution
Description Provisions in the Estimate Actual Expenditure as at Expenditure (%) 2019 (Rs. ) 2019.12.31 (Rs.)
Recurrent 1,456,000,000.00 1490,324,350.95 102.35
Capital 89,000,000.00 37,373,240.75 42.00
Interest Payment- KDU 4,160,000,000.00 2,961,384,147.44 71.18 University Hospital
Total 5,705,000,000.00 4,489,081,739.14 78.69
Performance Report 2019 – Ministry of Defence 101
Progress of the Institution
Staff
Enlistment Retirement Resignation VOP Termination Promotion ofEnd Contract Period
Academic 11 01 07 00 00 13 06 Admin 01 00 01 00 00 02 01 Academic Support 35 00 22 00 00 01 06 Clerical & Allied Grades 03 05 01 00 00 09 00 Minor Grades 43 08 00 02 00 09 00 Total 93 14 31 02 00 34 13
Development of the number of Academic Staff Association for Regional Cooperation (SAARC) Conventions ratified by the government. 2016 2017 2018 2019 To achieve these targets and goals, NDDCB formulates their programmes under eight separate 17 25 09 11 units and made its cooperation bearing the agency with the Commission of the Narcotic Drugs and act 2.1.6.16 National Dangerous Drugs as an integrated agency between the Government Control Baoard and International Narcotic Control Authority. Therewith, NDDCB provides technical assistance The National Dangerous Drugs Control Board and support for other relevant agencies. (NDDCB) is a Statutory Board established in terms of the National Dangerous Drugs Control Board Financial Progress Act No. 11 of 1984 and it came into operation on th 09 April 1984. Type of 2019 Expenditure Precentage Expenditure Allocation as at (%) The NDDCB reviews national policy on drug abuse (Rs. Mn) 31.12.2019 prevention and control, assists various Departments (Rs. Mn) and institutions in achieving their targets related to drug abuse prevention and control, engages in Recurrent 232 234.5 101.10 preventive action, promotes treatment and rehabilitation activities, conducts epidemiological Capital 37.5 17.5 46.78 studies and maintain databases. Further, it monitors and helps relevant agencies to fulfil obligations Total 269.5 252 93.54 under the United Nations (UN) and South Asian
Performance Report 2019 – Ministry of Defence 102
2.2 .
Future Outlook
2.2 Future Outlook
The Ministry of Defence is currently structured with 1. Coordination between Organizations a wider institutional base than in 2019 covering all The Ministry of Defense, as the main state agency aspects of national security beyond the traditional responsible for the implementation of this defence Ministry framework. The institutions under challenging strategy, is primarily taking steps to this Ministry are responsible for implementing non- ensure proper coordination between the armed forces military national security strategies for cyber and the police, which are collectively responsible for security, disaster protection, curb illicit drug maintaining national security. trafficking & dangerous drug use, etc. beyond security and law enforcement in the motherland to 2. Task Force to build a Secure Country, Disciplined, Virtuous and Lawful adapt country operations to the complexities of a Society; changing international environment. As the security of the country is a key factor in Accordingly, as per the functions spelt out in the establishing a virtuous civil society and ensuring Gazette Notification No…. the Ministry of Defense equal protection of the law for the wellbeing of the and the Institutions under the purview of it has people, a Presidential Task Force was appointed delineated the following steps to be taken in line with under the chairmanship of Secretary Defence the ten-point policy framework of the Government; to build a securecountry, Disciplined, Virtuous and 2.2.1 Priority to National Security and create Lawful society. There are 13 members including Tri- a disciplined. Lawful and virtuous Forces Commanders and senior officials of Tri-forces society and the Police serving in the Task Force. The Task The government is of the view that there was a Force is mandated by His Excellency the President to gaping vacuum in country‟s security and intelligence investigate and issue directions as may be necessary apparatus. Therefore, in the framework of in connection with the following functions entrusted government operations high priority has been given to it; to national security and defence and to gear that Taking necessary immediate steps to curb the officers with intimate knowledge of defence matters illegal activities of social groups which are and requirements have been placed in strategic violating the law which is emerging as positions. The government has pledged that it will harmful to the free and peaceful existence of ensure national security as a fundamental facet of society governance to implement a national security mechanism that will free the country of terrorism, Take necessary measures for prevention from underworld activity, extortion, drug trafficking, drug menace, prevent entry of drugs from violence against women and children and all types of abroad through ports and airports and to fully crime, prevent hazardous disasters, cyber crimes and eradicate drug trafficking in the country all forms of crimes. giving attention to prevent other social illnesses caused by drug abuse The Ministry of Defense will use the following measures to implement this national security Investigate and prevent any illegal and mechanism; antisocial activities in and around prisons.
Performance Report 2019 – Ministry of Defence 103
3. Reorganization and Strengthening of National prevention of illegal human trafficking and transport Intelligence Network of radioactive materials). As a first step, the Cabinet granted approval in 6. Enhance the morale of the officers of armed January 2020 to draft the National Intelligence Act to forces by furthering their commitment – strengthen the country's intelligence services, as a Facilitate in providing international new law with provisions required to regulate and training to the officers of the Armed empower all intelligence services. The purpose of Forces, Police and Coast Guard introducing the National Intelligence Act is to Departments, prevent any possible shortcomings due to the lack of adequate legal provisions to regulate the activities of Giving them the opportunity to represent the intelligence agencies and to assist the intelligence Sri Lanka at international conferences / agencies in their operations. Legal Draftsman has seminars, been directed to draft the bill. Proceed their promotions and extensions 4. Institutional Support without delay to upkeep their morale.
To uphold and maintain the sovereignty, territorial Issuing vehicle permits to the armed forces integrity and national security of Sri Lanka, the officers on duty free basis. Ministry of Defence facilitates the Chief of Defence Staff, Sri Lanka Army, Sri Lanka Navy, Sri Lanka Giving opportunities for forces personnel Air Force, Sri Lanka Police, State Intelligence to serve in peace keeping duties. Service, Coast Guard, and Civil Security Department Payment of compensations and allowances in formulating and maintaining the organizational for armed forces persons structure of the Departments, personnel management, 7. Providing up-to-date technical assistance for infrastructure, training and provision of the successful implementation of their duties administrative support continuously on a daily basis. The Ministry of Defense is implementing a robust 5. Entering into Defence Cooperation procurement plan for the supply, maintenance and Agreements of Strategic Importance and replacement of equipment required by the Armed Active Implementation of Existing Forces, Police and the Sri Lanka Coast Guard to Agreements make accessible to the latest technical support for the The Ministry works closely with SAARC and successful delivery of the Defense services. BIMSTEC, the Indian Ocean Region countries and 8. Maintain law and order- Implementation of organizations on regional security. Through this, it is strategies expected to gain regional support to curb drug and human trafficking. In the last few years, 19 such Maintain law and order- Implementation of strategies agreements have been signed with Australia, Russia, with comprehensive reforms that ensure social Ukraine, Pakistan, China, India, Japan, the discipline, with instructions of the National Police Netherlands and Nigeria. Further, the bilateral Commission take necessary steps to improve the agreements signed over the past five years in relation efficiency of the police service, guide the prevention to security in the country, will be reviewed by a and eradication of various crimes and antisocial Committee. It will enable the country to negotiate activities that have become a social disaster, traffic such agreements, if they include any adverse control. conditions. 9. Assist in the prevention and control of The Ministry is studying cooperation agreements to dangerous drugs be entered with the Defence authorities of countries 10. Cyber Security such as Australia (logistic support), China (military equipment assistance to Sri Lanka), Indonesia With the involvement of wider stakeholders, it is (enhancing defense cooperation), Russia (naval and expected to draft the most fundamental laws on data defense cooperation), South Africa (enhancing protection and cyber security. Revise the defense cooperation) and the United States (on the Articles of Association of Sri Lanka Computer Emergency Response Team (Sri Lanka CERT) to Performance Report 2019 – Ministry of Defence 104
make the agency to address new and growing cyber 8. Issuing Electronic National Identity Card (ID) security threats, restore the and initiate strategies with by the Deartment of Registration of Persons a special focus on cyber security following the Easter Sunday attacks in 2019. Making necessary arrangements to achieve the goal of Electronic National Identity Card which is to be 2.2.2. Contribute to building a Technology- included Bio Data and Biometrics for facilitating to based Society exchange, verification of information in the National 1. Convincing the state organizations, the need Identity Card issued by the Department through a for comprehensive reliable, single household online system among public and private institutions and citizen database in 2020. These aspects are fulfilled through the e-Grama 9. One day Service for Issuing National ID Niladhari (eGN) project. The first two phases of this Commencement of the issuance of identity cards project covered almost 50% of Grama Niladhari under the one day service of the established North Divisions and more than 12.5 million people. A Western Provincial Office, Facilities for the comprehensive software has been developed in establishment of Provincial offices in Nuwara Eliya, consultation with the Ministry ion charge of Home Affairs. Hambanthota and other cities with the facility to issue ID cards under the one day service are 2. Enabling e-society currently being prepared and will be completed Activation of the Inter-Ministerial Committee (IMC) shortly. on ICT (as per provisions of the Information and 2.2.3 An Integrated Approach to Disaster Communication Technology Act No. 27 of 2003 Management Several key policy decisions were taken to enable e- government, e-business and e-society through the The Disaster Management Center, National national digital policy. Disaster Relief Service Center, National Buildings Research Organization and the 3. Institutional Restructuring Meteorological Department will be strengthened Coordinate the restructuring of the Information and to implement the relevant programs by providing Communication Technology Agency of Sri Lanka policy support to create a safer Sri Lanka to (ICTA by) reinforcing its technical and policy arms. provide effective early warning to people and optimum post-disaster relief services preventing 4. Finalizing the Sri Lanka Roadmap of Internet and mitigating the harmful effects of disasters in of Things (IoT). Sri Lanka. The disaster management will be 5. Policy Guidance and logistical support of the implemented following an integrated mechanism Ministry of Digital Infrastructure and using a multi-stakeholder approach by the above Information Technology for the Women‟s agencies with an effective coordination of local Chamber for Digital authorities, health authorities, police and tri- 6. Implementation of Digital Economic Strategy forces to function as an internal agency system of disaster management. Wider review with stakeholders for the implementation of the flagship programmes and This multi-stakeholder approach in effectively priority projects identified under the Cabinet managing disasters was very much evident approved „Digital Economic Strategy for Sri Lanka: during the first 6 months of 2020, in the 2018 - 2025. mechanism that the government implemented with a sequence of control measures including 7. Declaring the Annual ICT and Innovation nationwide curfew, inter–district travel Week restriction and lockdown high–risk villages, It was declared the Annual ICT and Innovation Week Maintianing quarantine centres to reduce the in collaboration of ICTA, Sri Lanka CERT, Industry growth rate of the COVID–19 pandemic chambers and professional associations and complementary to the medical measures imposed coordinating the hosting of functions/events. by health authorities.
Performance Report 2019 – Ministry of Defence 105
The government rapidly mobilized its limited basis in other districts of Kalutara and resources with the state funded health service Ratnapura. responding with impressive efficiency; It is the responsibility of the Government to especially the community health system established island-wide, the local authorities in prevent the disasters caused by human activities accessing the grassroot levels and the security and to identify the natural disasters properly and establishment being marshalled with speed. This to minimize the damages caused by the natural resulted in managing the COVID 19 successfully disasters. To implement a systematic program even compared to most of the developed for this purpose, it is expected to revise the countries without spreading largely at National Disaster Management Policy to suit community level. current challenges and re-formulate and update the National Disaster Management Plan (2013- The following additional measures are expected 2017) including the priority actions. There is also to be made more effective in providing relief to those affected by disasters; a need to prepare and implement action plans at the local government level to ensure that national (i). Attaching another officer in addition to programs for disaster risk reduction are the Disaster Relief Services Officer who implemented at the village level. has already been attached to the Divisional Secretariats and District The 24 x 7 hour early warning system and Secretariats. emergency response & real time information (ii).. Providing a working SIM or telephone management system at Disaster Management allowance to improve communication Coordinating Units will strengthened for facilities. effective implementation of emergency operations. (iii). Providing technical expertise to disaster relief services officers to carry out Resettlement of people affected by landslides, property damage assessment activities landslide-risk and improvement of safety centers more efficiently under the national natural for people affected by disasters will continue to disaster insurance program. be a top priority. (iv). Implementation of Pre-Construction Housing Project implemented on pilot
Sgd/Kamal Gunaratne WWV RWP RSP USP ndc psc Major General (Rtd) Secretary Ministry of Defence
Performance Report 2019 – Ministry of Defence 106
CHAPTER
3
Overall Financial
Performance for
the Year
Overall Financial Performance for the Year ending 31st December 2019
This chapter shows Overall Financial Performance for Year 2019 as follows
Ministry Head No. The Ministry/Division that shows Financial Performance
3.1 Ministry of Defence 103 Ministry of Defence
3.2 Internal and Home 155 Internal Affairs Division of the Ministry Affairs and Provincial of Defence Administration
33 Ministry of Digital 51 Digital Infrastructure and Information Infrastructure and Technology Division of the Ministry of Information Defence Technology
4.4 Public Administration 130 Performance of the Disaster and Diater Management Division of the Ministry of Management Defence been included in the Performance Report 2019 of the Ministry of Public Administration.
Overall Financial Performance for the st Year ending 31 December 2019
3.1 Ministry of Defence
3.1.1 Statement of Financial Performance – Ministry of Defence
Statement of Financial Performance for the period ended 31st December 2019 ACA-F
Rs.
Budget 2019 Nore Actual
2019 2018
Revenue Receipts 21,372,185,188 2,539,635,492 - Income Tax 1 - - - Taxes on Domestic 2 19,690,771,338 - ACA-1 Goods & Services - Taxes on International 3 - - Trade - Non Tax Revenue & 4 1,681,413,850 2,539,635,492 Others - Total Revenue Receipts (A) 21,372,185,188 2,539,635,492
- Non Revenue Receipts 19,342,031,412 8,231,595,188
- Non Revenue Receipts 17,684,323,046 6,318,451,000 ACA-3
- Treasury Imprests 257,531,787 125,897,727 ACA-4
- Deposits 255,560,925 65,466,302 ACA- 5/5(A) - Advance Accounts 1,144,615,654 1,721,780,159 - Total Non Revenue 19,342,031,412 8,231,595,188 Receipts (B) - Total Revenue Receipts & Non Revenue 40,714,216,600 10,771,230,680
Receipts C = (A)+(B)
Less: Expenditure
Recurrent Expenditure 9,569,391,692 Wages, Salaries & Other 5 9,460,607,226 1,409,196,170 Employment Benefits 3,445,621,208 Other Goods & Services 6 3,106,995,408 967,589,457 ACA- 2(ii) 9,269,421,000 Subsidies, Grants and 7 9,102,632,510 4,286,174,563 Transfers - Interest Payments 8 - -
610,000 Other Recurrent 9 609,328 795,132.00 Expenditure 22,285,043,900 Total Recurrent 21,670,844,471 6,663,755,322 Expenditure (D
Capital Expenditure
189,690,815 Rehabilitation & 10 155,594,678 45,056,471 Improvement of Capital Assets 5,701,623,085 Acquisition of Capital 11 5,213,114,585 3,400,750,866
Performance Report 2019 – Ministry of Defence 107
Assets
239,730,000 Capital Transfers 12 116,214,480 3,327,344,495 ACA- 2(ii) - Acquisition of Financial 13 - - Assets 35,830,200 Capacity Building 14 30,614,738 14,083,256
1,011,820,000 Other Capital 15 400,539,440 2,953,953,854 Expenditure 7,178,694,100 Total Capital 5,916,077,921 9,741,188,942 Expenditure (E)
Main Ledger Expenditure (F) 407,563,143 156,254,180
Deposit Payments 68,319,560 53,678,700 ACA-4
Advance Payments 339,243,583 102,575,480 ACA- 5/5(A) 29,463,738,000 Total Expenditure 27,994,485,535 16,561,198,444 G = (D+E+F)
Imprest Balance as at 31st December 2019 H = 12,719,731,064 (5,789,967,764)
(C-G))
Performance Report 2019 – Ministry of Defence 108
3.1.2 Statement of Financial Position – Ministry of Defence
Performance Report 2019 – Ministry of Defence 109
3.1.3 Statement of Cash Flow – Ministry of Defence ACA-C
Statement of Cash Flows for the Period ended 31st December 2019
Actual 2019 2018 Rs. Rs. Cash Flows from Operating Activities Total Tax Receipts - - Fees, Fines, Penalties and Licenses 10,034,308 6,925,478 Profit - - Non Revenue Receipts 6,318,451,000 Revenue Collected for the Other Heads 1,144,615,654 - Imprest Received 17,684,323,046 -
Total Cash generated from Operations (a) 18,838,973,007 6,325,376,478
Less - Cash disbursed for: Personal Emoluments & Operating Payments 10,928,796,168 1,366,920,286 Subsidies & Transfer Payments 517,064,069 2,459,994,288 Expenditure on Other Heads 2,185,099,720 - Imprest Settlement to Treasury - - Total Cash disbursed for Operations (b) 13,630,959,957 3,826,914,574
Net Cash Flow From Operating Activities (C )=(A)-( B) 5,208,013,050 2,498,461,904
Cash Flows from Investing Activities Interest - - Dividends - - Divestiture Proceeds & Sale of Physical Assets - 589,418,773 Recoveries from On Lending - - Recoveries from Advance 249,220,667 - Total Cash generated from Investing Activities (d) 249,220,667 589,418,773
Less - Cash disbursed for: Purchase or Construction of Physical Assets & Acquisition of 5,383,056,416 4,619,856,376 Advance Payments 261,410,053 - Total Cash disbursed for Investing Activities (e) 5,644,466,469 4,619,856,376
Performance Report 2019 – Ministry of Defence 110
Net cash flow from investing activities( f)=(d)-(e) (5,395,245,801) (4,030,437,603)
Net cash flows from operating & investment activities (187,232,751) (1,531,975,699) (g)=( c) + (f)
Cash Flows from Financing Activities
Local Borrowings - - Foreign Borrowings - - Grants Received - - Deposit Received 257,527,787 -
Total Cash generated from Financing Activities (h) 257,527,787 -
Less - Cash disbursed for: - Repayment of Local Borrowings - - Repayment of Foreign Borrowings - 1,459,756,673 Deposit Payments 68,319,560 72,219,026
Total Cash disbursed for Financing Activities (i) 68,319,560 1,531,975,699
Net Cash Flow From Financing Activities (J)=(h)-(i) 189,208,227 (1,531,975,699) Net Movement in Cash (k) = (g) -(j) - 1,975,476
Opening Cash Balance as at 01st January - -
Closing Cash Balance as at 31st December 1,975,476 -
Performance Report 2019 – Ministry of Defence 111
3.1.4 Notes to the Financial Statements – Ministry of Defence
1) Reporting Period The reporting period for these Financial Statements is from 01st January to 31St December 2019.
2) Basis of Measurement The Financial Statements have been prepared on historical cost modified by the revaluation of certain assets and accounted on a modified cash basis, unless otherwise specified. The figures of the Financial Statements are presented in Sri Lankan rupees rounded to the nearest rupee.
3) Recognition of Revenue Exchange and non-exchange revenues are recognized on the cash receipts during the accounting period irrespective of relevant revenue period.
4) Recognition and Measurement of Property, Plant and Equipment (PP&E) An item of Property, Plant and Equipment is recognized when it is probable that future economic benefit associated with the assets will flow to the entity and the cost of the assets can be reliably measured. PP&E are measured at a cost and revaluation model is applied when cost model is not applicable.
5) Property, Plant and Equipment Reserve This revaluation reserve account is the corresponding account of PP&E.
6) Cash and Cash Equivalents Cash & cash equivalents include local currency notes and coins on hand as at 31st December 2019.
Performance Report 2019 – Ministry of Defence 112
3.1.5 Performance of the Revenue Collection – Ministry of Defence
Revenue Description Revenue Estimate Collected Revenue Code of the Original (Rs) Final (Rs) Amount (Rs) As a % of Revenue Final Code Revenue Estimate 1002.11.00 Telephone 25,000,000,000 25,000,000,000 18,261,198,272 73% Subscriber Levy 1002.14.00 Cellular Tower 1,000,000,000 1,000,000,000 1,045,250,002 105% Levy
1002.15.00 SMS 3,000,000,000 3,000,000,000 361,543,369 12% Advertising Levy 1003.07.05 License fees 11,400,000 11,400,000 22,779,695 200% relevant the Ministry of Defence 2003.06.00 Income earned 3,850,000,000 3,850,000,000 1,681,413,850 44% from the Peace keeping operation of the UNO Total 32,861,400,000 32,861,400,000 21,372,185,188 65%
1.1.6 Performance of the Utilization of Allocation – Ministry of Defence
Type Of Allocation Actual Expenditure Allocation Allocation Utilization as a % Original (Rs) Final (Rs) of Final Allocation Recurrent 20,274,800,000.00 22,285,043,900.00 21,670,844,471.22 97%
Capital 6,668,600,000.00 7,178,694,100.00 5,916,077,922.47 82%
Performance Report 2019 – Ministry of Defence 113
3.1.7 In terms of F.R. 208 grant of allocations for expenditure to this Department/ District Secretariat/ Provincial Council as an agent of the other Ministries/ Department – Ministry of Defence
Type Of Allocation Allocation Actual
Allocation Expenditure
Original (Rs) Final (Rs)
S/No
Allocation Utilizationas a % of Final Allocation
01 104 - Ministry of Payment of 7,171,127.61 7,171,127.61 7,171,127.61 100% National Policies, Allowances and Economic Affairs, salaries Resettlement and Rehabilitation
02 124 - Ministry of Settlement of 41,828,519.52 41,828,519.52 41,828,519.52 100% Primary bills Industries and Social Empowerment
03 126 - Ministry of Construction of 49,001,793.27 49,001,793.27 49,001,793.27 100% Education the Defense Services School Network
04 149 - Ministry of Payment of Rent 399,479.00 399,479.00 399,479.00 100% in Suhurupaya Industry and Commerce Building
05 155 – Internal Payment of Rent 51,986,469.94 51,986,469.94 51,986,469.94 100% and Home Affairs in Suhurupaya and Provincial Building Councils and Local Government
06 222 - Sri Lanka Construction of 2,449,432.97 2,449,432.97 2,449,432.97 100% Army Defence Ministry Headquarters
07 224 – Sri Lanka Construction of 18,872,269.80 18,872,269.80 18,872,269.80 100% Air Force Defence Ministry Headquarters
08 225 – Sri Lanka To settle Fuels 37,146,098.35 37,146,098.35 37,146,098.35 100% Police bills 09 226 – Dept. of Payment of Rent 361,043,095.00 361,043,095.00 361,043,095.00 100% Immigration and in Suhurupaya Emigration Building
Performance Report 2019 – Ministry of Defence 114
3.1.8 Performance of the Reporting of Non-Financial Asset – Ministry of Defence
Asset Code Description Balance as per Balance as per Yet to be Reporting Code Board of financial Accounted Progress Survey Report Position Report as as at as at % 31.12.2019 31.12.2019 (Rs‟000) (Rs‟000)
9151 Building and Structure 1,786,959 9152 Machinery and 4,462,681 Equipment Necessary 9153 Land 2,398,844 action will be taken after the 9154 Intangible Assets - board of survey as at 9155 Biological Assets - 31.12.2019 9160 Work in Progress 494,757
9180 Lease Assets -
Total 9,143,241
Performance Report 2019 – Ministry of Defence 115
3.1.9 Auditor General‟s Report
Performance Report 2019 – Ministry of Defence 116
Performance Report 2019 – Ministry of Defence 117
Performance Report 2019 – Ministry of Defence 118
Performance Report 2019 – Ministry of Defence 119
Performance Report 2019 – Ministry of Defence 120
Performance Report 2019 – Ministry of Defence 121
Performance Report 2019 – Ministry of Defence 122
Performance Report 2019 – Ministry of Defence 123
Performance Report 2019 – Ministry of Defence 124
Performance Report 2019 – Ministry of Defence 125
Performance Report 2019 – Ministry of Defence 126
Overall Financial Performance for the Year ending st 31 December 2019
3.2 Internal Affairs Division
3.2.1 Statement of Financial Performance – Internal Affairs Division
Statement of Financial Performance
for the period ended 31st December 2019 Budge Note Actual t2019 2019 (Rs) 2018(Rs) - Revenue Receipts - Income Tax 1 - Taxes on Domestic 2 Goods & Services - Taxes on International 3 ACA - 1 Trade - Non Tax Revenue & 4 Others - Total Revenue Receipts (A)
- Non-Revenue Receipts - Treasury Imprests 80,856,939.78 ACA - 3 - Deposits 858,243.60 ACA - 4 - Advance Accounts 7,498,772.60 ACA - 5/5(A) - Other Receipts - Total Non-Revenue 89,213,955.98 Receipts (B) - Total Revenue Receipts 89,213,955.98 & Non-Revenue Receipts C = (A)+(B)
- Less: Expenditure
- Recurrent Expenditure - Wages, Salaries & Other 5 42,797,367.95 Employment Benefits - 6 34,222,934.55 ACA - Other Goods & Services 2(II) - Subsidies, Grants and 7 399,445.20 Transfers - Interest Payments 8 - Other Recurrent 9 51,986,469.94 Expenditure Total Recurrent 129,406,217.64 Expenditure (D)
Performance Report 2019 – Ministry of Defence 127
- Capital Expenditure - Rehabilitation & 10 967,141.00 Improvement of Capital Assets - Acquisition of Capital 11 1,545,800.28 Assets - Capital Transfers 12 - ACA - 2(II) - Acquisition of Financial 13 - Assets - Capacity Building 14 924,250.80 - Other Capital 15 251,831,123.63 Expenditure - Total Capital 255,268,315.71 Expenditure (E)
Main Ledger 8,357,016.20 Expenditure (F) Deposit Payments 858,243.60 ACA - 4 Advance Payments 7,498,772.60 ACA - 5/5(A) Total Expenditure G = 393,031,549.55 (D+E+F) Imprest Balance as at (303,817,593.57) 31st Decembe 2019 H= (C-G)
Performance Report 2019 – Ministry of Defence 128
3.2.2 Statement of Financial Position – Internal Affairs Division
Performance Report 2019 – Ministry of Defence 129
3.2.3 Statement of Cash Flows – Internal Affairs Division
ACA - C
Statement of Cash Flows for the Period ended by 31st December - 2019
Actual 2019 2018 Rs. Rs. Cash Flows from Operating Activities Total Tax Receipts Fees, Fines, Penalties and Licenses Profit Non-Revenue Receipts 7,498,772.60 Revenue collected for other Heads Receipt of Imprest 80,856,939.78 Total Cash generated from Operations (a) 88,355,712.38
Less - Cash disbursed for: Personal Emoluments & Operating Payments 77,022,711.08 Subsidies & Transfer Payments Expenditure incurred on other Heads 184,666.69 Finance Costs - Imprest Settlement to Treasury 620,275.86 Total Cash disbursed for Operations (b) 77,827,653.63
NET CASH FLOW FROM OPERATING 10,528,058.75 ACTIVITIES(C )=(a)-( b)
Cash Flows from Investing Activities Interest Dividends Divestiture Proceeds & Sale of Physical Assets Recoveries from On Lending Recoveries of Advances 1,437,398,.48 Total Cash generated from Investing Activities (d) 1,437,398.48
Performance Report 2019 – Ministry of Defence 130
Less - Cash disbursed for: Purchase or Construction of Physical Assets & 3,437,192.08 Acquisition of Other Investment Payment of Advance 7,498,772.60 Total Cash disbursed for Investing Activities (e) 10,935,964.68
Net Cash Flow From Investing (9,498,566.20) Activities( F)=(D)-(E)
Net Cash Flows From Operating & 1,029,492.55 Investment Activities (G)=( C) + (F)
Cash Flows from Financing Activities Local Borrowings Foreign Borrowings Grants Received Receipt of Deposits 858,243.60 Total Cash generated from Financing Activities (h) 858,243.60
Less - Cash disbursed for: Repayment of Local Borrowings Repayment of Foreign Borrowings Change in Deposit Accounts and Other Liabilities 858,243.60 Total Cash disbursed for Financing Activities (i) 858,243.60
Net Cash Flow From Financing - Activities (J)=(H)-(I)
Net Movement in Cash (k) = (g) -(j) 171,248.95 Opening Cash Balance as at 01st January - Closing Cash Balance as at 31st December -
Performance Report 2019 – Ministry of Defence 131
3.2.4 Notes to the Financial Statements – Internal Affairs Division : No
3.2.5 Performance of the Revenue Collection –Internal Affairs Division: No revenue
3.2.6 Performance of the Utilization of Allocation – Internal Affairs Division
Type Of Allocation Actual Expenditure Allocation Allocation Utilization as a % Original (Rs) Final (Rs) of Final Allocation Recurrent 116,850,000.00 138,768,000.00 129,406,217.64 93.25%
Capital 506,655,000.00 506,655,000.00 255,268,315.71 50.38%
3.2.7 In terms of F.R. 208 grant of allocations for expenditure to this Department/ District Secretariat/ Provincial Council as an agent of the other Ministries/ Department – Internal Affairs Division Not relevant
3.2.8 Performance of the Reporting of Non-Financial Asset – Internal Affairs Division
Asset Code Description Balance as per Balance as per Yet to be Reporting Code Board of financial Accounted Progress Survey Report Position Report as as at as at % 31.12.2019 (Rs) 31.12.2019 (Rs)
9152 Machinery and 41,582,000.00 41,582,000.00 Equipment
3.2.9 Auditor General‟s Report - Internal Affairs Division
The report is not issued.
Performance Report 2019 – Ministry of Defence 132
Overall Financial Performance for the st Year ending 31 December 2019
3.3 Digital Infrastructure and Information Technology Division
3.3.1 Statement of Financial Performance - Digital Infrastructure and Information Technology Division
ACA -F
Statement of Financial Performance
for the period ended 31st December 2019
Actual Budget 2019
2019 (Rs.) 2018 (Rs.) Note
- Revenue Receipts - -
- Income Tax 1 - -
Taxes on Domestic - 2 Goods & Services - - ACA-1
Taxes on - 3 International Trade - -
- - Non Tax Revenue & - 4 Others
Total Revenue - Receipts (A) - -
Non Revenue - - - Receipts
- Treasury Imprests 1,851,638,107 3,487,403,228 ACA -3
- Deposits 14,770,162 11,667,421 ACA-4
ACA- - Advance Accounts 11,341,878 4,879,270 5/5(a)/5(b)
- Other Receipts 1,952,403 1,630,104
- Total Non Revenue 1,879,702,550 3,505,580,023 Receipts (B)
- Total Revenue Receipts & Non 1,879,702,550 3,505,580,023 Revenue Receipts C
= (A)+(B)
Performance Report 2019 – Ministry of Defence 133
Less: Expenditure
Recurrent - - Expenditure
Wages, Salaries & 66,780,000 Other Employment 5 49,606,186 52,161,653
Benefits Other Goods & 172,180,000 6 136,206,766 402,978,613 Services ACA-2(ii) Subsidies, Grants and 484,730,000 7 Transfers 261,088,069 340,991 - Interest Payments 8 - -
Other Recurrent 100,000 9 10,000 45,000 Expenditure Total Recurrent 723,790,000 446,911,021 455,526,257 Expenditure (D)
Capital Expenditure
Rehabilitation & 7,400,000 Improvement of 10 2,319,084 11,099,373
Capital Assets
Acquisition of 1,052,800,000 11 195,540,847 3,057,275,653 Capital Assets 1,900,000,000 Capital Transfers 12 1,222,266,170 - ACA-2(ii) Acquisition of 13 - - Financial Assets
1,000,000 Capacity Building 14 401,800 1,006,342 Other Capital 5,500,000 15 101,000 243,420 Expenditure Total Capital 2,966,700,000 Expenditure (E) 1,420,628,901 3,069,624,788
Main Ledger 31,980,946 (19,589,957) Expenditure (F) Deposit Payments 13,020,957 868,763 ACA-4 ACA- Advance Payments 18,959,989 3,857,263 5/5(a)/5(b) Total Expenditure 1,899,520,868 3,505,561,087 G = (D+E+F) Imprest Balance as 5,790,342,000 at 31st Decembe (19,818,318) 18,936
2019 H = (C-G)
Performance Report 2019 – Ministry of Defence 134
3.3.2 Statement of Financial Position - Digital Infrastructure and Information Technology Division
Performance Report 2019 – Ministry of Defence 135
ACA-P
Statement of Financial Position
As at 31st December 2019
Actual
Note 2019 2018
Rs Rs
Non Financial Assets Property, Plant & Equipment ACA-6 319,020,459 139,291,689
Financial Assets
6,758,151 Advance Accounts ACA-5/5(a) 7,618,111
Cash & Cash Equivalents ACA-3 - 18,936 Total Assets 326,638,570 146,068,776
Net Assets / Equity
Net Worth to Treasury 5,868,906.00 (4,158,356) Property, Plant & Equipment 319,020,459 139,291,689 Reserve Rent and Work Advance
Reserve ACA-5(b) -
Current Liabilities
Deposits Accounts ACA-4 1,749,205 10,916,507
18,936 Imprest Balance ACA-3 - Total Liabilities 326,638,570 146,068,776
Performance Report 2019 – Ministry of Defence 136
3.3.3 Statement of Cash Flows - Digital Infrastructure and Information Technology Division
ACA-C
Statement of Cash Flows for the Period ended 31st December 2019
Actual 2019 2018 Rs. Rs. Cash Flows from Operating Activities Total Tax Receipts - - Fees, Fines, Penalties and Licenses - Profit - - Non Revenue Receipts 529,534 2,201,846 Revenue Collected for the Other Heads - - Imprest Received 1,851,638,107 3,487,403,228
Total Cash generated from Operations (a) 1,852,167,641 3,489,605,074
Less - Cash disbursed for: Personal Emoluments & Operating Payments 1,647,930,146 442,409,899 Subsidies & Transfer Payments - - Expenditure on Other Heads 8,156,248 - Imprest Settlement to Treasury - 18,936 Total Cash disbursed for Operations (b) 1,656,086,394 442,428,835
Net Cash Flow From Operating Activities(C )=(A)-( B) 196,081,247 3,047,176,239
Cash Flows from Investing Activities Interest - - Dividends - - Divestiture Proceeds & Sale of Physical Assets - - Recoveries from On Lending - - Recoveries from Advance 210,815 -
- Total Cash generated from Investing Activities (d) 210,815
Performance Report 2019 – Ministry of Defence 137
Less - Cash disbursed for: Purchase or Construction of Physical Assets & Acquisition of 183,740,445 3,043,679,597 Other Investment Advance Payments 2,526,981 -
186,267,426 3,043,679,597 Total Cash disbursed for Investing Activities (e)
Net Cash Flow From Investing Activities (F)=(D)-(E) (186,056,611) (3,043,679,597)
Net Cash Flows From Operating & Investment Activities (G)=( 10,024,636 3,496,642 C) + (F)
Cash Flows from Fianacing Activities Local Borrowings - - Foreign Borrowings - - Grants Received - - Deposit Received 2,393,826 - 2,393,826 - Total Cash generated from Financing Activities (h)
Less - Cash disbursed for:
Repayment of Local Borrowings - - Repayment of Foreign Borrowings - - Deposit Payments 12,418,462 3,496,643
Total Cash disbursed for Financing Activities (i) 12,418,462 3,496,643
Net Cash Flow From Financing Activities (J)=(H)-(I) (10,024,636) (3,496,643)
Net Movement in Cash (k) = (g) -(j) (0) 6,993,285 Opening Cash Balance as at 01st January - - Closing Cash Balance as at 31st December - -
Performance Report 2019 – Ministry of Defence 138
3.3.4 Notes to the Financial Statements - Digital Infrastructure and Information Technology Division:
1) Reporting Period The reporting period for these Financial Statements is from 01st January to 31St December 2019.
2) Basis of Measurement The Financial Statements have been prepared on historical cost modified by the revaluation of certain assets and accounted on a modified cash basis, unless otherwise specified. The figures of the Financial Statements are presented in Sri Lankan rupees rounded to the nearest rupee.
3) Recognition of Revenue Exchange and non-exchange revenues are recognized on the cash receipts during the accounting period irrespective of relevant revenue period.
4) Recognition and Measurement of Property, Plant and Equipment (PP&E) An item of Property, Plant and Equipment is recognized when it is probable that future economic benefit associated with the assets will flow to the entity and the cost of the assets can be reliably measured. PP&E are measured at a cost and revaluation model is applied when cost model is not applicable.
5) Property, Plant and Equipment Reserve This revaluation reserve account is the corresponding account of PP&E.
6) Cash and Cash Equivalents Cash & cash equivalents include local currency notes and coins on hand as at 31st December 2019.
3.3.5 Performance of the Revenue Collection – - Digital Infrastructure and Information Technology Division: Not relevant
3.3.6 Performance of the Utilization of Allocation – Digital Infrastructure and Information Technology Division:
Type Of Allocation Actual Expenditure Allocation Allocation Utilization as a % Original (Rs) Final (Rs) of Final Allocation
Recurrent 723, ,000 723,790,000 446,911,021 79062
Capital 2,966,700,000 2,966,700,000 1,420,628,901 48
Performance Report 2019 – Ministry of Defence 139
3.3.7 In terms of F.R. 208 grant of allocations for expenditure to this Department/ District Secretariat/ Provincial Council as an agent of the other Ministries/ Department – Digital Infrastructure and Information Technology Division:
Type Of Allocation Allocation Actual
Allocation Expenditure
Original (Rs) Final (Rs)
S/No
Allocation Utilizationas a % of Final Allocation
01 Ministry of ELG Project 6,146,635.70 6,146,635.70 6,146,635.70 100 Internal and Home Affairs and Provincial Councils and Local Government
02 Ministry of Graduate Trainee 2,320,709.67 2,320,709.67 2,009,611.82 89 national policies, Allowence Economic Affairs Resettlement and Rehabilitation Northern Province Development and Youth Affairs
3.3.8 Performance of the Reporting of Non-Financial Asset – Department – Digital Infrastructure and Information Technology Division:
Asset Code Description Balance as per Balance as per Yet to be Reporting Code Board of financial Accounted Progress Survey Report Position Report as as at as at % 31.12.2019 (Rs) 31.12.2019 (Rs)
9152 Machinery and 319,020,459 319,020,459 - - Equipment
Performance Report 2019 – Ministry of Defence 140
3.3.9 Auditor General‟s Report – Department – Digital Infrastructure and Information Technology Division:
Performance Report 2019 – Ministry of Defence 141
Performance Report 2019 – Ministry of Defence 142
Performance Report 2019 – Ministry of Defence 143
Performance Report 2019 – Ministry of Defence 144
Performance Report 2019 – Ministry of Defence 145
Performance Report 2019 – Ministry of Defence 146
Performance Report 2019 – Ministry of Defence 147
Performance Report 2019 – Ministry of Defence 148
Performance Report 2019 – Ministry of Defence 149
Performance Report 2019 – Ministry of Defence 150
CHAPTER
4
Performance Indicators
4.1 Performance indicators (Based on the Action Plan)
Actual output as a percentage of the Specific Indicators expected output 100% 75%- 50%- -90% 89% 74%
Administration Division Number of houses built and completed for War heroes 95% - - Number of foreign training programs granted to Ministry officials 100% - - Number of local training programs granted to Ministry officials 90% - - Number of lands distributed to War heroes 100% - - Number of scholarships granted to War heroes’ children 100% - - Civil Security & Development Division Requesting firearms/granting licence/renewal of licence/assigning firearms Issuing new firearms for old firearms 100% - - Renewal of licence - 38 mm and 9 mm firearms 78% Renewing licences of firearms issued for sports activities 33% Importing air rifles 100% - - Granting permission for foreign dignitaries 100% - - Granting permission to issue visa 100% - - Empowering private security agencies 100% - - Renewing registration of private security agencies 100% - - Granting authority for tinted windows (vehicles) 100% - - Commercial vessels temporarily storing weaponry in Colombo port 100% - - Ship missions deploying weaponless Netherland security personnel 100% - - Approval to transport weaponry by land 100% - - Approval to transport weaponry/ammunition by air 100% Transporting surplus weaponry by sea routes – port of Galle 100% - - Embarkation/disembarkation of sea marshals 100% - - Granting approval to seal weaponry inside ships 100% - - Ship missions outside/inside the port 100% - - Training sea marshals 100% - - Granting approval to issue explosives permits/licences 100% - - Granting approval to wholesalers to purchase explosives 100% - - Obtaining explosives to manufacture fireworks, matchboxes and ali wedi 100% - - Granting approval to ship missions with dangerous containers 100% - - Technical Division Strategic Defence Communication Network project (SDCN) 59% Defence Headquarters Complex construction project (DHQC) 59% Projects carried out by the Centre for Research and Development (CRD) 85%
Performance Report 2019 – Ministry of Defence 151
Actual output as a percentage of the Specific Indicators expected output (%) 100% 75%- 50%- -90% 89% 74%
Ranaviru Seva Authority The impact of disability of the disabled War heroes on daily activities being 32% minimal. Building a group of disabled but mentally, socially, spiritually, economically 55% empowered War heroes. Money was transferred to Improvement in knowledge and skills of the carers of disabled persons. another project. Physical, mental and spiritual development of members of War heroes’ families. 100% Completion of housing and infrastructure for the community of War heroes 79% (housing loan project) Completion of housing and infrastructure for the community of War heroes (Viru 25% Sumithuru project) No applications have Restoration of physical damages caused by disaster. been submitted during the year. Promotion of the War hero community’s health. 90% Engagement of members of War heroes’ families in a continuous academic 88% process. Enhancement of special talents and skills of the members of War heroes’ 100% families. Affirmation of the War heroes’ family members’ employment. 100% Elevation of the living conditions of the War heroes’ parents who don’t receive 87% salaries. Elevation of the living conditions of the War heroes’ parents. 93% Emergence of a host of socially empowered Ranaviru women. 100% Enhancement of the War heroes’ honour and prestige. 100% Update and maintenance of elderly care centre. 50% Update and maintenance of fully-fledged national War hero park. 100% ompletion of housing and infrastructure for the community in Ranaviru villages. 50% Entitlement to privileges for the members of War heroes’ families from 90% government and non- government institutions. Building a group of Ranaviru Sansada officers with active community 100% leadership. (promoting Ranaviru Sansada societies and informing Sansada officers) Defence Services College Hostel building (Colombo) 79% Common facilities building (Kurunegala) 16%
Performance Report 2019 – Ministry of Defence 152
Actual output as a percentage of the Specific Indicators expected output (%) 100% 75%- 50%- -90% 89% 74%
Law and Order Division
Percentage of solving crimes 86%
Number of raids carried out by the STF 90%
Number of awareness programs implemented by active Civil Security 83% Committees
Internal Affairs Division
Number of repaired equipment √
Purchased machines and machinery √
Number of trained officers in the staff √
Acquisition and augmentation of capital assets 46%
Acquisition of assets 39%
e – Nic Project
Development of physical infrastructure √ - -
Development of information technological infrastructure √ - -
Establishment of the national registry of persons - √ -
Disaster Management Division
Understanding the risk of disaster 85%
Strengthening activities of managing the risk of disaster 85%
Investing in disaster resilience 80%
Increasing preparedness to rebuild better 60%
Parliamentary Affairs and Policy Division
Report to Parliament on the functions related to the scope of the Ministry of 100% - - Defence
Submit observations related to the subject of defence for cabinet memoranda to 100% - - the Cabinet
Take action on acquiring lands required by the Ministry of Defence and - 75% - institutions under it including the Tri Forces
Take measures related to supplying uniform material for the Tri Forces and Civil 95% - - Security Force, National Cadet Corps and the Special Task Force
Provide and update information and data required on policy matters relevant to 90% - - the Ministry scope
Performance Report 2019 – Ministry of Defence 153
Actual output as a percentage of the Specific Indicators expected output (%) 100% 75%- 50%- -90% 89% 74%
National Authority for Implementation of the Chemical Weapons Convention in Sri Lanka Number of industry tests conducted to ensure peaceful usage of chemical 95 substances listed under the Chemical Weapons Convention Number of international programs conducted in Sri Lanka to enhance chemical 100 security and safety in the region Number of areas related to Divisional Secretariats covered to collect information 96 of users/industries/traders of harmful chemical substances Number of meetings/awareness programs held with chemical regulatory 100 institutions in Sri Lanka to prevent the use of harmful chemical substances for violence Number of new first responders created for chemical emergencies by conducting 100 local training programs Number of foreign training opportunities given to first responders on chemical 90 emergencies Number of foreign training opportunities given to stakeholders to augment the 90 country’s chemical security and safety Number of annual reports to be sent to the Organisation for the Prohibition of 100 Chemical Weapons Actual output as a percentage of the Project Specific indicators expected output 100% 75% - 50% - -90% 89% 74%
Digital Infrastructure and Information Technology Division school computer laboratry project Number of schools, number of (improving the digital literacy of students computers, number of trained and teachers) teachers, number of facilitated 95% students Expand the usage of information Number of cyber study centres in 88% communication technology within the the agrarian service/2000 farmers agricultural community have connected with COL L3 Enhancing the information and Number of trained persons, 100% communication technology skills of staff Number of fields of skill officers in the government sector
Project of developing digital economic Development of the digital 93% strategies of Sri Lanka economy
Digital literacy, e-government and the Number of researches conducted, 47% project of searching and surveying of publishing survey reports, covering information technology resource capacity surveys
Performance Report 2019 – Ministry of Defence 154
Actual output as a percentage of the expected output Project Specific indicators 100% 75% - 50% - -90% 89% 74%
Project of developing and implementing Establishing e-Office, initiate e- 55% model e-Office frames for government Applications, replication with the establishments created model
Project of steering students towards Number of distributed IoT training 100% computer programs by educating them sets about IoT through the use of basic computer hardware Number of trained teachers
Startup Incubators Number of newly established 100% centres, initial opportunities with MDIIT support, number of new jobs created, creation of partnerships
National Young Software competition Participation, number of innovated 100% software
Information and Communication Technology Agency of Sri Lanka
Lanka Government Network 2.0 Percentage of government 100% institutions connected to the Lanka Government Network 2.0 (860 target institutions-by the end of 2019)
Lanka Government Cloud 2.0- phase 1 Progress of installing infrastructure 96% (LGC 2.0 phase 1 maintenance+ LGC 1.0 related to LGC 2.0 (%) (100% - by maintenance) the end of 2019)
Number of systems and applications hosted by LGC 2.0 (by the end of 2019)
Employees’ Trust Fund System Progress of development of the 71% basic system for ETF (%) (by August 2019)
Integrated Welfare Management System Progress of development of the 84% IWMS (%) (by November 2018)
Performance Report 2019 – Ministry of Defence 155
Actual output as a percentage of the Project Specific indicators expected output 100% 75% - 50% - -90% 89% 74%
Implementation of Gov.lk “single Progress of implementing Gov.lk 22% window” for cross government “single window” for cross (implementing clusters) government
E-government policy and strategies and Progress of development of the E- 80% associated activities – (formulating digital government policy (%)(by strategy and digital government’s policy) September 2018)
Implementation of Cross Government Number of institutions with 85% Digital Document Management System established CGDDMS (number of target institutions by May 2018 is 20)
Information and communication Percentage completed by digital 71% technological solution for Government information system for the Analyst‟s Department) Government Analyst‟s Department (by the end of December 2020)
E-Heritage Project: modern technology Number of locations from 500 96% for information about national heritage archeological locations, with digitalized information content (%)
National Spatial Data Infrastructure – Progress of developing NSDI 96% phase II website (%)
Development of electronic services Number of developed e-services as 96% a percentage of the planned number
Management and direction of the Number of institutions that has 87% Government Information Centre updated the knowledge base of the telephone service in GIC (number of target government institutions is 330)
Human Resource Capacity Building Percentage that has installed the 91% governmenrt e-learning platform productively
Empowering citizens and development of Affixing publicity boards for the 77% relationships including Wi-Fi program – common Wi-Fi service (target citizen services control system 1200)
E-parliament Progress of developing Electronic 68% Document Management System (%)
Digital libraries for enhancing knowledge Number of established libraries 97% (target number by the end of 2019 is 8)
Performance Report 2019 – Ministry of Defence 156
Actual output as a percentage of the expected output Project indicators 100% 75% - 50% - -90% 89% 74%
Smart society and citizen capacity Number of smart social circles 88% building established by the end of 2020 (target number is 1000)
Software solution for the plantation sector Progress of developing software 66% solution for the plantation sector by the end of 2020 (%)
E-swabhimani annual program and Holding the E-swabhimani annual 100% associated activities award ceremony successfully
Implementing monitoring and evaluation Number of evaluation reports based based on results on results submitted monthly, quarterly, semi annually, annually
(Lanka Government Network 2.0 – Percentage which has established 81% enhancement- phase I the Ticketing system developed for customer services Lanka Government Network 2.0 training and change management and raising awareness. LGII ticket issuing system and improvement
Industry development program Number of small scale 100% entrepreneurs with a technological basis who were given digital business knowledge
Number of young trained 100% entrepreneurs
Lanka Government Cloud 2.0 phase – 2 Percentage which has installed 23% (improve through software and Lanka Government Cloud 2.0 applications) phase – 2 infrastructure
Initialize developing websites Number of developed websites 100%
Digital health: strengthening national Digital health: strengthening 25% preventive health services (is a project national preventive health services suspended due to weak participation of relevant stakeholders)
Digital education (is a project suspended Establishing EDUCERT, raising 26% due to weak participation of relevant awareness. stakeholders)
Performance Report 2019 – Ministry of Defence 157
Actual output as a percentage of the expected output Project indicators 100% 75% - 50% - -90% 89% 74%
Computer Emergency Readiness Team Sri Lanka (SL-CERT)
National Cyber Security Operations Activate and maintain the NCSOC 35% Center to monitor crucial government computer networks
Establishment of the National Commencing operations (holding 95% Certification Authority for Sri Lanka the key ceremony)
Conclude auditing and obtain the WebTrust seal
Security auditing for the websites of 120 Completing a considerable number 85% government institutions of audit revisions
Acquiring hardware and software 80%
Holding several training sessions for CERT staff
Complete several awareness programs
National Surveys on Information and Receiving final survey report and 35% Cyber Security operational strategy
Performance Report 2019 – Ministry of Defence 158
CHAPTER
5
Performance of the Achieving Sustainable
Development Goals
5.1 Achivements and challenges of the Sustainable Development Goals
Goal / Objective Targets Indicators of the Progress of the Relevant achievement Achievement to date Division/
institution
74%
49% 100%
-
-
-
0% 0% 50% 75%
Creating a good Improving Newly introduced - - 75% Administratin work environment productivity and mail management Division efficiency of the system Division Ability to increase - 65% - Parliamentary staff efficiency by Affairs and utilizing Policy technological and Division productivity concepts Properly maintain The information - 50% - Administratin the human technological Division resources solution introduced information system Enrich human Number of training - - 95% Administratin resources, programs Division knowledge and skills Update and Ability to - 50% 75% Parliamentary maintain the data implement the Affairs and system on lands in computer data Policy which institutions system method as a Division under the Ministry regulatory project of Defence are in a short duration established Eradicating poverty Providing housing Number of houses - - 95% Administratin and complete Division partially built houses for War heroes Grant lands to War Number of - - 100% Administratin heroes distributed lands Division Quality education Awarding Number of - - 100% Administratin scolarships to scolarships Division children of War heroes Strategic Defence Physical progress 59% Technical Communication (%) Division
Network project
(SDCN)
Performance Report 2019 – Ministry of Defence 159
Goal / Objective Targets Indicators of the Progress of the Relevant achievement Achievement to date Division/
institution
74%
49% 100%
-
-
-
0% 0% 50% 75%
Conclude Physical progress 59% Technical construction of the (%) Division Defence
Headquarters
Complex (DHQC)
Produce new Discover and Introduce a train 95% Technical output in the manufacture state- control information Division project carried out of-the-art system by the Centre for equipment required Research and by the Security System made to 95% Technical Development Forces drive away wild Division (CRD) elephants by Locally utilizing sound manufacture high waves technology weapons systems Jam 2.4 GHz, 95% Technical and new 5.8GHz Division technological frequencies utilized equipment required to control operation by the Security of pilotless small Forces aircrafts and 1.2 GHz, 1.575 GHz LoConduct GPS frequencies researches to utilized to fly manufacture equipment required Create various simulators for the use of the Tri Forces by the Security HF/VHF & UHF 60% Technical Forces Radio Transceiver Division In Sri Lanka and protect the Armor Tank 90% Technical confidentiality of Simulator Division those equipment Guided Rocket 70% Technical Provide technical Project Division assistance required for national security Driving Simulator 80% Technical Division and development Project and locally HI-TECH 90% Technical manufacture and SOLDIER – III Division enhance the required equipment MOU 74% Technical Management Division System for MOD
Brain Controlled 75% Technical interface Project Division
Performance Report 2019 – Ministry of Defence 160
Goal / Objective Targets Indicators of the Progress of the Relevant achievement Achievement to date Division/
institution
74%
49% 100%
-
-
-
0% 0% 50% 75%
Increase and Create an Achieving higher Defence maintain attitudinal change results at the 2019 Services infrastructure and in students in O/L examination College academic resources addition to 1. Colombo 75% including Colombo academic and extra Defence Services and Kurunegala curricular College Defence Services achievements and 2. Kurunegala Colleges by the end advance their Defence Services of 2020 position College Enter the project of Minimizing the After inspecting Defence installing expenses for buildings suitable 25% Services solarpower electric electric bills and for fixing panels College systems at the act according to the for the solarpower Colombo and government policy electric system, the Kurunegala of following eco- Sri Lanka Defence Services friendly methods Sustainable Energy Colleges into the Authority is project of installing conducting solar panels technical executed under the evaluation Indian credit line activities by the Ministry of Power and Energy with the Sri Lanka Sustainable Energy Authority Maintain the Direct the students Implement a 50% Defence college without the to study sustainable method in keeping Services use of polythene development goals with the state College and by consistantly policy in operation carrying out to provide quality awareness and equal programs through education and extra curricular maintain a sanitary activites, grow a environment positive attitude towards development and preventing environmental pollution
Performance Report 2019 – Ministry of Defence 161
Goal / Objective Targets Indicators of the Progress of the Relevant achievement Achievement to date Division/
institution
74%
49% 100%
-
-
-
0% 0% 50% 75%
11. End poverty Mitigate the mental Implement the 100% Ranaviru Seva existing in every poverty in the War social animation Authority direction, in every heroes’ community program of form. developing the knowledge, skills and attitudes of the War heroes’ community by utilizing Ranaviru Sansada network
Program of raising 100% Ranaviru Seva awarenes in the Authority War heroes’ community about sustainable development goals
Ranaviru Ma Piya 86% Ranaviru Seva Surakuma project Authority
2. Terminate Direct the War Ranaviru home 40% Ranaviru Seva starvation, achieve heroes’ community gardening project Authority food security and a to produce organic high nutritional food state and promote sustainable agriculture
3. Ensure a healthy Prevent, control Medical aid project 90% Ranaviru Seva life and promote non-communicable Authority good living for diseases and everyone of all ages facilitate treatment.
4. Ensure compact, Providing a Student aid project 100% Ranaviru Seva equal, quality comprehensive Authority education and education and provide learning professional opportunities to all education to during lifetime children of War heroes
Promotion of Mapiya Kapakaru 45% Ranaviru Seva learning scholarship Authority opportunities for program adult War heroes’ community
Performance Report 2019 – Ministry of Defence 162
Goal / Objective Targets Indicators of the Progress of the Relevant achievement Achievement to date Division/
institution
74%
49% 100%
-
-
-
0% 0% 50% 75%
Inform 100% Ranaviru Seva beneficiaries by Authority using Ranaviru Sansada as informal educational units
Realizing gender Empowering Program of femail 100% Ranaviru Seva equality, empower Ranaviru women empowerment Authority all women and girl and children children Furnishing equal Ranaviru Sansada 100% Ranaviru Seva opportunities to project Authority women in decision Ranaviru women 100% Ranaviru Seva making project Authority
Ensure water and Fulfilment of War Viru Sumithuru Ranaviru Seva sanitary facilities to heroes’ housing housing project Authority all and sustainable needs management Promotion of Project of 55% Ranaviru Seva sanitary facilities providing Authority bathroom facilities to disabled War heroes
Territorial, Raise the income Project of 100% Ranaviru Seva compact and of members of developing Authority sustainable War heroes’ enterprises economic growth, families and plenary and provide job Self employment 100% Ranaviru Seva productive opportunities loan program Authority employment and proper promotion of functions Making cities and Fulfil housing Viru Sumithuru 25% Ranaviru Seva settlements needs of the War housing project Authority compact, safe, heroes’ community stable and sustainable. Housing loan 79% Ranaviru Seva project Authority
Development of 55% Ranaviru Seva sanitary facilities Authority
Performance Report 2019 – Ministry of Defence 163
Goal / Objective Targets Indicators of the Progress of the Relevant achievement Achievement to date Division/
institution
74%
49% 100%
-
-
-
0% 0% 50% 75%
Ensure sustainable Minimize expenses Program of 92% Ranaviru Seva consumer and of the War heroes’ promoting financial Authority production community, raise literacy and patterns. their living management conditions
Take immediate Increase Emergency aid No requests have been Ranaviru Seva action against knowledge of project submitted for this Authority climate changes natural disasters during the year and its effects. and enhance disaster managenment Program of raising 63% Ranaviru Seva ability awareness about Authority natural disaster managenment
Ensure healthy Reduce the number Rate of death from 13% Law and Order lives and promote of injuries and road accidents (for Division අංශය welfare of deaths caused by 100,000 persons everyone of all road accidents by from the total ages 2030 population)
Building a peaceful Considerably The number of 14% Law and Order and ideal society reduce all kinds of suicides per 10,000 Division for sustainable violence persons of the development, give everywhere and population all an opportunity associated deaths according to for justice and gender and age building a responsible, ideal The number of 4% Law and Order institution, deaths caused by Division productive in all conflicts and levels related causes per 100,000 persons of the population according to gender and age
Facilitate national Issue e-NICs National Registry √ Internal security and of Persons Affairs economic Verify and Division development exchange personal data
Performance Report 2019 – Ministry of Defence 164
Goal / Objective Indicators of the achievement Progress of the Relevant Achievement to date Division/
institution
74%
49% 100%
-
-
-
0% 0% 50% 75% poverty existing Implement national natural disaster 90% Disaster everywhere in insurance Management every form. Division Implement national natural disaster insurance
Complete base data for targets A and B in 90% the operation system of Sendai framework (from 2000 to 2019)
Educate, train all parties including the 90% public and prepare ready plans
Implement disaster risk minimizing 75% Disaster projects on district level Management Division
Making cities and Prepare national disaster management 80% Disaster settlements plan (2018-2030) Management compact, safe, Division stable and sustainable Amend the Disaster Management Act 75% Disaster Management Division
Prepare layout and instructions on 80% Disaster creating disaster-resilient houses Management Division
Conduct a survey to obtain base data for 70% Disaster target G from the 7 global targets in Management Sendai framework and summarize the Division data
Identify defects in the early warning 80% Disaster system and establish an early warning Management centre active 24x7 for landslides Division
Establish 350 disaster management 90% Disaster committees through National Building Management Research Organization Division
Performance Report 2019 – Ministry of Defence 165
Goal / Objective Indicators of the achievement Progress of the Relevant Achievement to date Division/
institution
74%
49% 100%
-
-
-
0% 0% 50% 75%
Prepare disaster risk management 90% Disaster guidelines for 10 Divisions Management Division
Prepare disaster risk assessment methods 50% Disaster Management Division
Prepare a method of assessing losses and 50% Disaster damages in keeping with the Warsaw Management International Convention Division
Take immediate Prepare a post-disaster recovery policy 70% Disaster action against and plan to include it in the disaster Management climate changes management policy series Division and its effects.
Complete the post-disaster recovery plan 70% Disaster Management Division
6 NDCs have been identified and are Disaster being implemented in connection with Management stakeholder institutions. Under this, Division
64 marginal climate changes from 2000- 70% Disaster 2015 were identified to minimize losses Management and damages. They have been submitted Division to the stakeholder institutions and information is being obtained.
Under the Risk Profile Development 80% Disaster Project, 10 cities have been identified and Management data collection related to district level risk Division profile has concluded. The relevant basic maps are being improved
Performance Report 2019 – Ministry of Defence 166
Goal / Objective Indicators of the achievement Progress of the Relevant Achievement to date Division/
institution
74%
49% 100%
-
-
-
0% 0% 50% 75%
Completing 1561 houses under the house 59% Disaster construction project for families affected Management by landslides in Kegalle district. Division
Development of weather prediction 60% Disaster ability under the Climate Resilience Management Multi-Phased Program Approach Division
Establish 2 doppler radar systems in 25% Disaster Puttalam and Pottuvil to enhance and Management implement weather observing system Division
Terminate Update and maintain the Drought 80% Disaster starvation, achieve Monitoring System Management food security and a Division high nutritional state and promote 6 NDCs have been identified and are 60% Disaster sustainable being implemented in connection with Management agriculture stakeholder institutions. Under this, 64 Division marginal climate changes from 2000- 2015 were identified to minimize losses and damages. They have been submitted to the stakeholder institutions and information is being obtained.
Ensure healthy Disaster lives and promote Management welfare of Division everyone of all ages
Obtain water and Fulfil the drinking water requirement of 90% Disaster sanitary facilities victims of disasters Management for all and ensure Division their sustainable management Implement disaster risk minimizing 75% Disaster projects Management Division
Performance Report 2019 – Ministry of Defence 167
Goal / Objective Targets Indicators of the Progress of the Relevant achievement Achievement to date Division/
institution
74%
49% 100%
-
-
-
0% 0% 50% 75%
Creating a good Increase/verify Industrial tests 90% Chemical work environment chemical were security and constantly safety in the carried out workplace A licence Increase/verify system was employees’ established to health and regulate the safety use of Promote chemical preparing an substances for emergency peaceful response plan purposes for chemical Annual reports industries on the use of chemical Responsible Minimize substances 90% Chemical consumer and expiration and were sent to manufacturing waste of OPCW to patterns chemical discover substances anomalies Promote Technical replacement employees through usage were given of less several local hazardous and foreign chemical substances instead of hazardous chemical substances
Performance Report 2019 – Ministry of Defence 168
5.2 Achievements and challenges of the Sustainable Development Goals
Achievement global agreements and that program is jointly implemented with the sustainable development As a solution to the difficulties of issuing Identity strategic action plan. Sustainable development Cards through 45 years old machines, a strategies can be acquired through reaching personalization system has been purchased and Sendai targets. A concept note of Rs. 4 million the National Identity Cards are issued in all has been prepared and submitted to obtain Sinhala, Tamil and English languages by printing provisions to implement the Sendai framework. on a smart card from 27.10.2017. A statistics officer from the Department Of Two Development Officers have been trained and Census And Statistics has been attached to take attached to each Divisional office of the action on data pertaining to the Sendai program Department for Registration of Persons and action is being taken regarding the relevant established in all 331 Divisional Secretariats with data. the Office Information System and Equipment. End poverty existing in every direction, in Collection of all applications relevant to obtain every form. National Identity Cards under normal service has Projects such as implementing the social been initiated via VPN network by online to the animation program of developing the knowledge, head office from January 2019 by covering up all skills and attitudes of the War heroes‟ community the Divisional Secretariats instead of sending by utilizing Ranaviru Sansada network to achieve them by post. the target of mitigating the mental poverty in the Number of 2059 photo studios has been registered War heroes‟ community, programs of educating island-wide and provided the necessary trainings the War heroes‟ community about sustainable and software to obtain photographs for ID cards in development goals, Ranaviru Mapiya Surakuma conformity with the standards of International were implemented and during 2019, a total Civil Aviation Organization (IACO - Photo progress of about 95% had been achieved in Verification) and forwarding them via online has fulfilling this target. been started from January 2019. Terminate starvation, achieve food security In accordance with the Cabinet decision on and a high nutritional state and promote 06.06.2007 to decentralize the functions of the sustainable agriculture. Department for Registration of Persons to The Ranaviru home gardening project was put in Provincial and Regional levels, action has been to action to direct the War heroes‟ community to taken to commence the Southern Provincial produce organic food and during 2019, about 40% Office and to start one day and normal services progress had been achieved in fulfilling this with effect from 06.09.2019 target.
Provincial offices in the North Western, Northern Ensure a healthy life and promote good living and Eastern provinces have already been for everyone of all ages. established and it is planned to provide one day service through these offices.. The medical aid and medical loan project was implented to fulfil the target of preventing, As of now, preparation of the sustainable controlling non-communicable diseases and development strategic action plan in line with the facilitating treatment and during 2019, about 90% Sri Lanka Sustainable Development Act No 19 of progress had been achieved in fulfilling this 2017 for the institutions under the Disaster target. Management Division is underway, in the final phase. Ensure compact, equal, quality education and provide learning opportunities to all during Disaster management, for 2020- 2030, should be lifetime. executed according to the Sendai framework which is for minimizing disaster risk according to Performance Report 2019 – Ministry of Defence 169
The Student aid project, Mapiya Kapakaru raise the income of members of War heroes‟ scholarship program, informing beneficiaries by families and provide job opportunities and during using Ranaviru Sansada as informal educational 2019, 100% progress had been achieved in units were carried out to fulfil the target of fulfilling this target. providing a comprehensive education and Challenges professional education to children of War heroes and promotion of learning opportunities for adult Delays in obtaining approval for the Amendments War heroes‟ community and during 2019, about and Regulations made to the Registration of 82% progress had been achieved in fulfilling this Persons Act (Delay of approval on 21.06.2016 for target. the Amendments made to the Act in the process commencing from 2013 and delay of approval on Realizing gender equality, empowering all 22.08.2017 for the Regulations women and girl children. Due to the delay in obtaining approval for the The Ranaviru Sansada project, Ranaviru women’s Amendments to the Act, the Interim Solutions project were implemented to fulfil the target of Scheme had to be implemented to make efficient empowering Ranaviru women and children and the existing system of issuance of Identity Cards. furnishing equal opportunities to women in decision making and during 2019, 100% progress Procurement procedure for purchase of Software had been achieved in fulfilling this target. System for Issuance of Electronic National Identity Card, Hardware System, Automatic Ensure water and sanitary facilities to all and Fingerprint Machines and Fingerprint Comparison sustainable management. Software was discontinued according to the The Viru Sumithuru housing project, project of decision made by the Project Steering Committee providing bathroom facilities to disabled War on 26.01.2018 to revise the project plan until it heroes were implemented to fulfil the target of was approved on 10.01.2017 fulfilment of War heroes‟ housing needs and promotion of sanitary facilities and during 2019, The road system not being sufficiently broad in about 55% progress had been achieved in relation to the annually increasing number of fulfilling this target. vehicles and the existence of a sub-standard road system Territorial, compact and sustainable economic growth, plenary and productive employment to Drivers not obeying road regulations all and proper promotion of functions. Drivers‟ drug use and deterioration of discipline Project of developing enterprises, self- employment loan program were implemented to
Performance Report 2019 – Ministry of Defence 170
CHAPTER
6
Human Recourse Profile 6.1 Ministry of Defence
6.2 Internal Affairs Division 6.3 Digital Infrastructure and Information Technology
6.4 Disaster Management Division
Human Recourse Profile
6.1 Ministry of Defence
6.1.1 Cadre Management – Ministry of Defence
Approved Cadre Existing Cadre Vacancies (Shortage) Ministry of Defence (Head office) Senior 65 52 13 Territory 9 07 02 Secondary 237 167 70 Primary 136 122 14 Disaster Management Division Senior 16 12 04 Territory 06 04 02 Secondary 61 39 22 Primary 31 26 05 Law and Order Division Senior 18 11 07 Territory 06 01 05 Secondary 65 47 18 Primary 34 28 06 Internal Affairs Division Senior 15 05 10 Tertiary 03 03 - Secondary 55 40 15 Primary 32 19 12 Digital Infrastructure and Information Technology Division Senior 15 10 05 Tertiary 04 01 03 Secondary 33 31 02 Primary 18 21 01/ (04) Kotelawala Defence University Senior 434 238 195 Territory 163 71 92 Secondary 337 180 157 Primary 672 413 259 National Defence Studies College Senior 04 02 02 Territory 01 - 01 Secondary 04 03 01
Performance Report 2019 – Ministry of Defence 171
Approved Cadre Existing Cadre Vacancies (Shortage) National Authority for the Implementation of Chemical Weapons Convention Senior 03 01(Acting) 03 Territory - - - Secondary 06 07 02 Primary 01 02 (01) Natinal Defence Fund (Cadre is approved by the Board of the Fund) Senior 03 03 - Territory - - - Secondary 03 02 01 Primary - - - Defence Services College Comissined officcers Army-08 Army-07 Army-01 Navy-03 Navy-01 Navy-02 Air Force-01 Air Force-01 Senior non Army-65 Army-59 Army-06 commissioned officer, Navy-13 Navy-13 Non commissioned Air Force-08 Air Force-08 officer andOther Rank Civil cadre (Primary) Army-13 Army-10 Army-3 Navy-06 Navy-02 Navy-04 Air Force-06 Air Force-4 Air Force-02 Police-08 Police-10 Police-02 State Intelligence Service State Intelligence Service (Police and Sri Lanka Army officers) Senior 38 21 - Territory 59 131 - Secondary 1068 1293 - Primary - - - State Intelligence Service (Civil ) Senior 02 - 02 Territory 20 09 11 Secondary 11 01 10 Primary 69 44 25 Ranaviru Seva Authority Senior 15 13 02 Territory 04 04 - Secondary 61 52 09 Primary 09 09 -
Performance Report 2019 – Ministry of Defence 172
Defence Research and Development Centre Defence Research and Development Centre (officers /Other rank) Approved Cadre Existing Cadre Vacancies (Shortage)
Sri Lanka Army 36 /109 15 / 46 21 / 63
Sri Lanka Navy 13 / 37 03 / 14 10 / 23
Sri Lanka Air Fore 12 / 37 02 / 03 10 / 34
Total 61 /183 20 / 63 41 / 120
Civil Cadre
Cook 4 4 -
III Labour 2 1 1
KKS 1 1 -
Waiter 4 3 1
Sanitary Labour 2 3 - Office of the Chief of Defence Staff Officers Other Ranks Civil Sri Lanka Army 21 81 30 Sri Lanka Navy 03 24 - Sri Lanka Air Fore 05 10 - Sri Lanka Police 02 05 - National Cadet Corps Senior 01 01 - Territory 01 01 (Contract basis) - Secondary 06 05 01 Primary 136 108 28 Defence Services Command and Staff College Senior 03 01 02 Territory - - - Secondary 18 13 05 Primary 87 72 15 Disaster Management Centre Senior 67 43 24
Territory 08 04 04
Secondary 316 194 122
Primary 74 71 03
Performance Report 2019 – Ministry of Defence 173
Disaster Relief Services Center Approved Cadre Existing Cadre Vacancies (Shortage) Senior 09 05 04 Territory 03 02 01 Secondary 374 354 20 Primary 402 372 30 Joint Service Language Training Institute Approved Cadre Existing Cadre Vacancies (Shortage) Officers Other Officers Other Officers Other Ranks Ranks Ranks Sri Lanka Army 14 81 14 62 - 19 Sri Lanka Navy 02 17 - 07 02 10 Sri Lanka Air Fore 02 17 - 08 02 09 Total 18 115 14 77 04 29 Civil Employees Ministry of Defence Sri Lanka Army Profession Approved Existing Vacancies Approved Existing Vacancies Cadre Cadre Cadre Cadre Cook 6 4 2 2 2 - Waiter 7 4 3 1 1 - Labour - - - 3 3 - Rider 1 1 - - - - Driver 1 1 - - - - Watcher 1 1 - - - - KKS 2 Total 17 12 5 6 6 0 Media Center Approved Cadre Existing Cadre Vacancies Senior 13 12 01 Territory 56 46 10 Secondary - - - Primary 06 06 - Secretariat for Non-Governmental Organization Senior 05 03 02 Territory - - - Secondary 66 51 15 Primary 05 03 02
Performance Report 2019 – Ministry of Defence 174
6.1.2 Briefly state how the shortage or excess in human resources has been affected to the performance of the institute. – Ministry of Defence Although there are some difficulties due to the shortage of human resources, works have been completed due to the dedicated service of staff officers as well as the overtime work done by non- staff officers. 6.1.3 Human Resource Development – Ministry of Defence
Name of the program No. of staff Duration of the Total Nature of the program trained program Investment (Local/Foreign) (Rs. )
Local /Foreign
2nd Round of Sri Lanka 02 2019.11.05 - 139,712.00 Foreign – Armed Forces 2019.11.07 Defence Dialogue – Pakistan
Risk Informed Urban 02 2019.12.17- 74,336.00 Foreign Planning - India 2019.12.20
Second Meeting of the 02 2019.07.30 - 81,254.00 Foreign Track 1.5 BIMSTEC 2019.07.31 Security Dialogue Forum - Bangladesh
Defence and Security 02 2019.03.04 - 2,009,300.00 Foreign Procurement – Germany 2019.03.05
International 03 2019.05.27 - 4,811,389.00 Foreign Management 2019.06.05 Programme - Japan
Seminar on Capacity 9 2019.09.18 - 1,463,355.00 Foreign Building Against Risks 2019.10.10 in the Context of BRI for Sri Lanka - China
Seminar on Disaster 3 2019.10.16 - 510,237.00 Foreign Response & Risk 2019.11.05 Management for Sri Lanka - China
Training Course on 01 2019.12.02 – 30,000.00 Local SITEX 2019.12.06
Certificate Course in 10 - 215,000.00 Local (Sri Lanka Institute of ICT Technician Printing))
Certification Course in 10 - 295,000.00 Local (Sri Lanka Institute of Non Linear Editing with Printing)) audition
Performance Report 2019 – Ministry of Defence 175
Name of the program No. of staff Duration of the Total Nature of the program trained program Investment (Local/Foreign) (Rs. „000)
Local /Foreign
Office Systems Training Newly 2019.08.09 3,000.00 Local (Sri Lanka Institute of Appointed Printing)) Graduate Trainees
Special Training Session Newly 2019.08.16 3,600.00 Local (Ministry Appointed Auditorium) Graduate Trainees
Corporate Rules of Newly 2019.08.20 1,800.00 Local (Ministry Public Service Appointed Auditorium) Commission and Graduate Establishments Code Trainees
* Briefly state how the training program contributed to the performance of the Division
Trainings were effective for their day-to-day duties and development of their skills it was affected to the success of the institution . Some training was givern to newly appointed graduate trainees in order to improve their capacity.
Performance Report 2019 – Ministry of Defence 176
Human Recourse Profile
6.2 Internal Affairs Division
6.2.1 Cadre Management – Internal Affairs Division
Approved Cadre Existing Cadre Vacancies / (Excess)** Senior 15 05 10 Tertiary 03 03 - Secondary 55 40 15 Primary 32 19 12
6.2.2 Briefly state how the shortage or excess in human resources has been affected to the performance of the institute - Internal Affairs Division Since the role of the Internal Affairs and Wayamba Development has been changed, the current number of vacancies does not hinder the performance of the Organization
6.2.3 Human Resource Development - Internal Affairs Division
Name of the Program No. of Duration Total Nature of Output/Knowledge staff of the Investment the Gained* trained program (Local/ Program Foreign) (Local/ (Rs.) Foreign) Ethics and Discipline in 6 07 hours - Local Understanding of the the Public Service ethics, values and discipline in the public service
Tamil Language 25 06 months 33,000.00 Local Tamil Language competency
Conference on Land 1 04 hours 2,500.00 Local Awareness of land law Law
Tamil Language Skill 3 50 hours 9,000.00 Local Tamil Language Development Course for competency Primary Officers
Intelligence test 16 One day 64,000.00 Local Knowledge mobilization
Procedural Rules 1 One day 4,000.00 Local awareness of procedural rules
Establishments Code 14 One day 56,000.00 Local Awareness on Establishments Code
Financial Regulations 14 One day 92,000.00 Local Awareness on Financial Regulations
Salary conversion and 03 One day 13,900.00 Local Understanding of preparation of pensions Salary conversion and preparation of pensions
Performance Report 2019 – Ministry of Defence 177
Skills development of 09 2 days 27,000.00 Local Development of Drivers and Office competency of Assistants Drivers/ Office Assistants Capacity Building 04 06days 213,437.10 Foreign Successful completion Program for Staff Grade of the program Officers Public Procurement 02 One year 208,000.00 Local New knowledge on Process & Contract public procurement Administration & process and contract Financial Regulations - administration For Administrative Officers Capacity Building 44 02 days 329,823.80 Local Win the challenges Program Diploma in office 01 One year 74,500. 00 Local Gain a good Management understanding of office management
* Briefly state how the training program contributed to the performance of the Division
Most of the training programs were given to new officers. Those trainings were effective for their day-to-day duties and development of their skills affected the success of the institution.
Performance Report 2019 – Ministry of Defence 178
Human Recourse Profile
6.3 Digital Infrastructure and Information Technology Division
6.3.1 Cadre Management – Digital Infrastructure and Information Technology Division
Approved Cadre Existing Cadre Vacancies / (Excess)** Senior 15 10 05 Tertiary 04 01 03 Secondary 33 31 02 Primary 18 21 01/ (04)
6.3.2 Briefly state how the shortage or excess in human resources has been affected to the performance of the institute - Digital Infrastructure and Information Technology Division The present vacancies of (senior level positions staff grade), which stands as 1/3 of the cadre that got approved in 2016 after analyzing the institutional mandate/scope of work, directly impacts the deliverables associated with development activities and institutional management tasks of the institution and organizations under its purview, especially the performances associated with procurement activities. The shortage of staff at other levels too has an impact on the performance of the daily institutional works.
6.3.3 Human Resource Development - Digital Infrastructure and Information Technology Division
Name of the Program No. of Duration Total Investment Nature of the Output/ staff of the (Local/Foreign) Program Knowledge trained program (Rs‟000) (Local/Foreign) Gained*
Master in Development 1 2019-2020 100.00 Local Studies (MDS)
Training of Discipline for 3 July 18, 49 25.50 Local Drivers and Office Employees
Disciplinary Management 1 August 5, 6,7 12.00 Local in Public Institution
Short Course on SPSS for 1 August 8, 9 0.50 Local Data Analysis
New Audit Act and 1 October 21, 0.85 Local Developing Internal 22 Control System
Tamil Language Training 45 50 hours 114.00 Local Program
Sinhala Language 7 50 hours 39.00 Local Training Program
Microsoft Office 39 8 days 3,763.00 Local Specialist Training
Performance Report 2019 – Ministry of Defence 179
Name of the Program No. of Duration Total Investment Nature of the Output/ staff of the (Local/Foreign) Program Knowledge trained program (Rs‟000) (Local/Foreign) Gained* Course on Counter 1 February 17, 4.20 Foreign Terrorism, Cyber March 02 Terrorism, Cyber Security, Counter Trans- National Security Officers of BIMSTEC members states
Japan Cyber Security 1 March 23-30 94.38 Foreign Study Tour
Seminar om Cloud 2 April 8-30 175.35 Foreign Computing AAND Big data Under Belt and Road Initiative
Design Thinking and 1 July 20- 86.10 Foreign Business Model Canvas August1 for Digital Business
Connectivity of 3 August5- 27 186.30 Foreign Communication Infrastructure
* Briefly state how the training program contributed to the performance of the Division
Most of the training programs were given to new officers. Those trainings were effectivte for their day-to-day duties and development of their skills affected the success of the institution. To obtain knowledge, skills and experience of other countries for Information Technology sector policy making in Sri Lanka.
Performance Report 2019 – Ministry of Defence 180
Human Recourse Profile
6.4 Disaster Management Division
6.4.1 Cadre Management – Disaster Management Division
Approved Cadre Existing Cadre Vacancies / (Excess)** Senior 16 12 04 Tertiary 06 04 02 Secondary 61 39 22 Primary 31 26 05
6.4.2 Briefly state how the shortage or excess in human resources has been affected to the performance of the institute - Disaster Management Division
- 6.4.3 Human Resource Development - Disaster Management Division
Name of the Program No. of Duration of Total Nature of Output/ staff the program Investment the Knowledge trained (Rs‟000) Program Gained* (Foreign/L Local ocal) /Foreign
Project Management with MS Project 01 02 Days 18.0 Local Subject wise Skills gained
Basic IT Literacy and Word Processing 01 02 Days 13.0 Local Subject wise Using Microsoft Word Skills gained
Postgraduates Diploma in Professional 01 01 Day 75.0 Local Subject wise Practice in English Skills gained
Training of Trainers 01 05 Days 20.0 Local Subject wise Skills gained
Project Management with MS Project 01 03 Days 18.0 Local Subject wise Skills gained
Control of Office Equipment" 02 02 Days 17.0 Local Subject wise Skills gained
Personal File Management 01 02 Days 13.0. Local Subject wise Skills gained
Office Management & Financial 01 02 Days 8,5 Local Subject wise Regulations Skills gained
Performance Report 2019 – Ministry of Defence 181
Name of the Program No. of Duration of Total Nature of Output/ staff the program Investment the Knowledge trained (Rs‟000) Program Gained* (Foreign/L Local ocal) /Foreign
Certificate Course in Computer 01 96 Hours 25.0 Local Subject wise Applications Skills gained
Transport Management 02 02 Days 17.0 Local Subject wise Skills gained
Training Programe on Professional skis 05 02 Days 42.5 Local Subject wise and attitudes enhanced for the Office Skills gained assistant and Drivers
One day Programme on Drivers 03 02 Days 25.0 Local Subject wise Skills gained
Early Warning System for National 01 11 Days 152.32 Foreign Subject wise Disasters (2nd Year) Skills gained
6th Meeting of the Expert Group on 01 04 Days 66.973 Foreign Subject wise Disaster Related Statistics in Asia and Skills gained the Pacific Progressing Disaster Related Statistics for SDGs I,II
Workshop on “Towards Coherent 01 03 Days 29.00 Foreign Subject wise Disaster Risk Reduction Strategy Skills gained Development Implementation and Monitoring among SAARC Member States”
Training Workshop on “Rapid 01 04 Days 37.39 Foreign Subject wise Assessment for Resilient Recovery Skills gained (RARR)”29
Fourth Joint Annual Humanitarian 01 05Days 29.07 Foreign Subject wise Assistance and Disaster Relief Exercise Skills gained
(HADR) 2019,
Preparatory Meeting for the Second 01 02 Days 55.55 Foreign Subject wise BIMSTEC Disaster Management Skills gained Exercise 2019
Performance Report 2019 – Ministry of Defence 182
Name of the Program No. of Duration of Total Nature of Output/ staff the program Investment the Knowledge trained (Rs‟000) Program Gained* (Foreign/L Local ocal) /Foreign
Knowledge Co-Creation Program, 01 14 Days 103.70 Foreign Subject wise Promotion of Mainstreaming Disaster Skills gained Risk Reduction
“ Study Tour Program -2019” 01 05 Days 43.85 Foreign Subject wise Skills gained
Second Country Study visit to 01 05 Days 50.52 Foreign Subject wise UIMARA, Malaysia as a part of the Skills gained Capacity Development Programme of the Class 1 Officers of Sri Lanka Accountants.
Training Course Programs on Climate 01 13 Days - Foreign Subject wise Change and Green & Low – Carbon Skills gained Development,
Reduction of Landslide Vulnerability 01 02 Days - Foreign Subject wise by Mitigation Measures Project Loan Skills gained Negotiation
JICA Knowledge Co-Creation Program 01 13 Days 170.38 Foreign Subject wise on Comprehensive Disaster Risk Skills gained Reduction.
2019 Seminar on Disaster Response & 20 Days Risk Management for Sri Lanka ,
World Bosai Forum 2019, 04 Days
The Project for Human Resource 01 02 years 108.80 Foreign Subject wise Development Scholarship (JDS Skills gained Master‟s Programme)
Performance Report 2019 – Ministry of Defence 183
Name of the Program No. of Duration of Total Nature of Output/ staff the program Investment the Knowledge trained (Rs‟000) Program Gained* (Foreign/L Local ocal) /Foreign
Asia Pacific Centre for Security Studies 01 01 Month 111.53 Foreign Subject wise Comprehensive Crisis Management Skills gained
Training Course Programs on Climate Change and Green & Low – Carbon 01 14 Days Development,
Regional workshop on Emergency 01 02 Days 28.94 Foreign Subject wise Operations Centre (EOC) Skills gained
2019 Seminar on Disaster Response & 01 20 Days 170.38 Foreign Subject wise Risk Management for Sri Lanka Skills gained
*Briefly state how the training program contributed to the performance of the institution
The above mentioned local and foreign training programmes have been supported to improve the possitive attitudes of the relevant officers as well as improve their working capacities. As a result, the institutional performances are gradually increased
Performance Report 2019 – Ministry of Defence 184
CHAPTER
7
Compliance Report
7.1 Ministry of Defence 7.2 Internal Affairs Division 7.3 Digital Infrastructure and Information Technology
7.4 Disaster Management Division
7.1 Compliance Report - Ministry of Defence
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 01. The following Financial statements/accounts have been submitted on due date 1.1 Annual financial statements Complied 1.2 Advance to public officers account Complied 1.3 Trading and Manufacturing Advance Not complied Accounts (Commercial Advance Accounts) 1.4 Stores Advance Accounts Not complied 1.5 Special Advance Accounts Not complied 1.6 Others Complied 02. Maintenance of books and registers (FR445) 2.1 Fixed assets register has Complied been maintained and update in terms of Public Administration Circular 267/2018 2.2 Personal emoluments register/ Complied Personal emoluments cards has been maintained and update 2.3 Register of Audit Queries Hass been Complied Maintained and Update 2.4 Register of Internal Audit Report has Complied been maintain and Update All the monthly account summaries Complied 2.5 (CIGAS) are prepared and submitted to the Treasury on due date Register for cheques and money Complied 2.6 orders has been maintained and update 2.7 Inventory register has been Complied maintained and update 2.8 Stocks Register has been maintained Complied and update 2.9 Register of Losses has been Complied maintained and update 2.10 Commitment Register has been Complied maintained and updated 2.11 Register of Counterfoil Books (GA- Complied N20) has been maintained and updated
Performance Report 2019 – Ministry of Defence 185
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 03. Delegation of functions for financial control (FR 135) 3.1 The financial authority has been 80% Complied It was not delegated within the institute compliance due to Special task force which was under the purview of the Ministry of Law and Order was assigned to Ministry of Defence in 2019 without delegation of proper authority. It was not compliance due to Special task force which was under the purview of the Ministry of Law and Order was assigned to Ministry of Defence in 2019 without delegation of proper authority. 3.2 The delegation of financial authority 80% Complied It was not has been communicated within the compliance due to institute Special task force which was under the purview of the Ministry of Law and Order was assigned to Ministry of Defence in 2019 without delegation of proper authority.
3.3 The authority has been delegated in Complied such manner so as to pass each transaction through two or more officers 3.4 The controls has been adhered to by Complied the Accountants in terms of State Account Circular 171/2004 dated 11.05.2014 in using the Government Payroll Software Package
Performance Report 2019 – Ministry of Defence 186
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 04. Preparation of Annual Plans
4.1 The annual action plan has been Complied prepared
4.2 The annual procurement plan has Complied been prepared
4.3 The annual Audit plan has been Complied Prepared
4.4 The annual estimate has been Complied prepared and submitted to the NBD on due date
4.5 The annual cash flow has been Complied submitted to the Treasury Operation Department on time
05. Audit queries
5.1 All The Audit Queries has been Complied Replied within the Specified time by the Auditor General
06. Internal Audit
6.1 The Internal Audit plan has been Complied Prepared at the beginning of the year after consulting the Auditor General in terms of financial Regulation 134(2)DMA/1-2019
6.2 All The Internal Audit Reports Has 75% Complied Been Replied Within One Month
6.3 Copies Of All The Internal Audit Complied Reports Has Been Submitted To The Management Audit Department In Terms Of Sub-Section 40(4)Of The National Audit Act No.19of 2018
6.4 All the copies of internal Audit - reports has been submitted to the Auditor General in terms of Financial Regulation 134(3)
07. Audit and Management Committee
7.1 Minimum 04 meetings of the Audi - and management Committee has been held during the year as per the DMA Circular- 1-2019
Performance Report 2019 – Ministry of Defence 187
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 08. Asset Management 8.1 The information about purchases of Complied assets and disposals was submitted to the Comptroller General‟s Office in terms of Paragraph 07 of the Asset Management Circular No. 01/2017
8.2 A suitable liaison officer was Complied appointed to coordinate the implementation of the provisions of
8.3 The boards of survey was conducted Reports has been and the relevant reports submitted to submitted as at the Auditor General on due date in 31.03.2020 terms of Public Finance Circular No according to the 05/2016 circulars
8.4 The Excesses and deficits that were Complied disclosed through the board of survey and other relating recommendations, actions were carried out during the period specified in the circular
8.5 Disposal of condemned articles in Complied accordance with FR 772
09. Vehicle Management
9.1 The daily running charts and monthly Complied summaries of the pool vehicles had been prepared and submitted to the Auditor General on due date 9.2 The condemned vehicles had been Complied disposed of within a period of less than 6 months after condemning 9.3 The vehicle logbooks had been Complied maintained and updated 9.4 The action has been taken in terms Complied of F.R. 103, 104, 109 and 110 with regard to every vehicle accident 9.5 The fuel consumption of vehicles has Complied been re-tested in terms of the provisions of Paragraph 3.1 of the Public Administration Circular No. 30/2016 of 29.12.2016 9.6 The absolute ownership of the leased Complied vehicle log books has been transferred after the lease term
Performance Report 2019 – Ministry of Defence 188
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 10. Management of Bank Accounts 10.1 The bank reconciliation statements Complied had been prepared, got certified and made ready for audit by the due date 10.2 The dormant accounts that Complied had existed in the year under review or since previous years settled 10.3 The action had been taken in terms of Complied Financial Regulations regarding balances that had been disclosed through bank reconciliation statements and for which adjustments had to be made, and had those balances been settled within one month 11. Utilization of Provisions 11.1 The provisions allocated had been Complied spent without exceeding the limit 11.2 The liabilities not Complied exceeding the provisions that remained at the end of the year as per the FR 94(1) 12. Advances to Public Officers Account 12.1 The limits had been complied with Complied
12.2 A time analysis had been carried out Complied on the loans in arrears 12.3 The loan balances in arrears for over This years profress one year had been settled 42% 13. General Deposit Account 13.1 The action had been taken as per 75% Complied F.R.571 in relation to disposal of Lapsed deposits 13.2 The control register for general Complied deposits had been updated and maintained 14. Imprest Account 14.1 The balance in the cash book at the Complied end of the year under review remitted to TOD
Performance Report 2019 – Ministry of Defence 189
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 14.2 The ad-hoc sub imprests issued as Complied per F.R. 371 settled within one month from the completion of the task 14.3 The ad-hoc sub imprests had been Complied issued exceeding the limit approved as per F.R. 371 14.4 The balance of the imprest account Complied had been reconciled with the Treasury books monthly 15. Revenue Account 15.1 The refunds from the revenue had Complied been made in terms of the regulations 15.2 The revenue collection had been Complied directly credited to the revenue account without credited to the deposit account 15.3 Returns of arrears of revenue forward Complied to the Auditor General in terms of FR 176 16. Human Resource Management Complied 16.1 The staff had been paid within the Complied Approved cadre 16.2 All members of the staff have been Complied issued A duty list in writing 16.3 All reports have been submitted to Complied MSD In terms of their circular no.04/2017 dated 20.09.2017 17. Provision of Information to the public 17.1 An information officer has been Complied appointed and a proper register of information is maintained and updated in terms of Right To Information Act and Regulation 17.2 Information about the institution to Complied the public have been provided by Website or alternative measures and has it been facilitated to appreciate/ allegation to public Against the public authority by this website or alternative measures
Performance Report 2019 – Ministry of Defence 190
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 17.3 Bi-Annual and Annual reports have Complied been submitted as per section 08 and 10 of the RTI Act 18. Implementing citizen charter 18.1 A citizens charter/ Citizen client‟s Complied charter has been formulated and implemented by the Institution in terms of the circular number 05/2008 and 05/2018 (1) of Ministry of Public Administration and Management 18.2 A methodology has been devised by Complied the Institution in order to monitor and assess the formulation and the implementation of Citizens Charter / Citizen client‟s charter as per paragraph 2.3 of the circular 19. Preparation of the Human Resources Plan 19.1 A human resource plan has been Complied prepared in terms of the format in Annexure 02 of public Administration Circular No. 02/2018 dated 24.01.2018 19.2 A minimum training opportunity of Complied not less than 12 hours per year for each member of the staff been ensured in the aforesaid human Resource Plan 19.3 Annual performance agreements Complied have been signed for the entire staff based on the format in Annexure 01 of the aforesaid Circular 19.4 A senior officer was appointed and Complied assigned the responsibility of preparing the human resource development plan, organizing capacity building programmes and conducting skill development programmes as per paragraphs No.6.5 of the aforesaid circular 20. Responses Audit Paras 20.1 The short comings Pointed out in the Complied audit paragraphs issued by the Auditor general For the Previous Years have been ratified
Performance Report 2019 – Ministry of Defence 191
7.2 Compliance Report – Internal Affairs Division
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 01. The following Financial statements/accounts have been submitted on due date 1.1 Annual financial statements Complied 1.2 Advance to public officers account Complied 1.3 Trading and Manufacturing Advance Not complied Accounts (Commercial Advance Accounts) 1.4 Stores Advance Accounts Not complied 1.5 Special Advance Accounts Not complied 1.6 Others Not complied 02. Maintenance of books and registers (FR445) 2.1 Fixed assets register has Complied been maintained and update in terms of Public Administration Circular 267/2018 2.2 Personal emoluments register/ Complied Personal emoluments cards has been maintained and update 2.3 Register of Audit Queries Hass been Complied Maintained and Update 2.4 Register of Internal Audit Report has Complied been maintain and Update All the monthly account summaries Complied 2.5 (CIGAS) are prepared and submitted to the Treasury on due date Register for cheques and money Complied 2.6 orders has been maintained and update 2.7 Inventory register has been Complied maintained and update 2.8 Stocks Register has been maintained Complied and update 2.9 Register of Losses has been Complied maintained and update 2.10 Commitment Register has been Complied maintained and updated 2.11 Register of Counterfoil Books (GA- Complied N20) has been maintained and updated
Performance Report 2019 – Ministry of Defence 192
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 03. Delegation of functions for financial control (FR 135) 3.1 The financial authority has been Complied delegated within the institute 3.2 The delegation of financial authority Complied has been communicated within the institute 3.3 The authority has been delegated in Complied such manner so as to pass each transaction through two or more officers 3.4 The controls has been adhered to by Complied the Accountants in terms of State Account Circular 171/2004 dated 11.05.2014 in using the Government Payroll Software Package
04. Preparation of Annual Plans 4.1 The annual action plan has been Complied prepared
4.2 The annual procurement plan has Complied been prepared
4.3 The annual Audit plan has been Complied Prepared
4.4 The annual estimate has been Complied prepared and submitted to the NBD on due date
4.5 The annual cash flow has been Complied submitted to the Treasury Operation Department on time 05. Audit queries 5.1 All The Audit Queries has been Complied Replied within the Specified time by the Auditor General 06. Internal Audit 6.1 The Internal Audit plan has been Complied Prepared at the beginning of the year after consulting the Auditor General in terms of financial Regulation 134(2)DMA/1-2019 6.2 All The Internal Audit Reports Has Complied Been Replied Within One Month
Performance Report 2019 – Ministry of Defence 193
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future
6.3 Copies Of All The Internal Audit Complied Reports Has Been Submitted To The Management Audit Department In Terms Of Sub-Section 40(4)Of The National Audit Act No.19of 2018
6.4 All the copies of internal Audit - reports has been submitted to the Auditor General in terms of Financial Regulation 134(3)
07. Audit and Management Committee
7.1 Minimum 04 meetings of the Audi Not complied Only Two Action will be and management Committee has committees was taken to hold been held during the year as per the held due to pension form 2020 DMA Circular- 1-2019 of Chief Internal Auditor
08. Asset Management
8.1 The information about purchases of Complied assets and disposals was submitted to the Comptroller General‟s Office in terms of Paragraph 07 of the Asset Management Circular No. 01/2017
8.2 A suitable liaison officer was Complied appointed to coordinate the implementation of the provisions of
8.3 The boards of survey was conducted Complied and the relevant reports submitted to
the Auditor General on due date in terms of Public Finance Circular No 05/2016
8.4 The Excesses and deficits that were Complied disclosed through the board of survey and other relating recommendations, actions were carried out during the period specified in the circular
8.5 Disposal of condemned articles in Complied accordance with FR 772 09. Vehicle Management 9.1 The daily running charts and monthly Complied The daily running Action will be charts and monthly taken to submit summaries of the pool vehicles had summary reports them to the been prepared and submitted to the have been prepared Auditor Auditor General on due date but not submitted to General in the Auditor General future
Performance Report 2019 – Ministry of Defence 194
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 9.2 The condemned vehicles had been Not Complied There are no disposed of within a period of less vehicles to dispose as this is a new than 6 months after condemning Ministry 9.3 The vehicle logbooks had been Complied maintained and updated 9.4 The action has been taken in terms Complied of F.R. 103, 104, 109 and 110 with regard to every vehicle accident 9.5 The fuel consumption of vehicles has Not Complied As a new Ministry, Future works been re-tested in terms of the fuel will be carried the provisions of Paragraph 3.1 of the consumption out while Public Administration Circular No. (Economy) has not ensuring 30/2016 of 29.12.2016 been tested. inspection of fuel consumption (Economy) 9.6 The absolute ownership of the leased Not Complied No vehicles vehicle log books has been obtained under the transferred after the lease term leasing facilities 10. Management of Bank Accounts 10.1 The bank reconciliation statements Complied had been prepared, got certified and made ready for audit by the due date 10.2 The dormant accounts that Complied had existed in the year under review or since previous years settled 10.3 The action had been taken in terms of Complied Financial Regulations regarding balances that had been disclosed through bank reconciliation statements and for which adjustments had to be made, and had those balances been settled within one month 11. Utilization of Provisions 11.1 The provisions allocated had been Complied spent without exceeding the limit 11.2 The liabilities not Complied exceeding the provisions that remained at the end of the year as per the FR 94(1)
Performance Report 2019 – Ministry of Defence 195
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 12. Advances to Public Officers Account 12.1 The limits had been complied with Complied
12.2 A time analysis had been carried out Complied on the loans in arrears 12.3 The loan balances in arrears for over Complied one year had been settled 13. General Deposit Account 13.1 The action had been taken as per Complied F.R.571 in relation to disposal of Lapsed deposits 13.2 The control register for general Complied deposits had been updated and maintained 14. Imprest Account 14.1 The balance in the cash book at the Complied end of the year under review remitted to TOD 14.2 The ad-hoc sub imprests issued as Complied per F.R. 371 settled within one month from the completion of the task 14.3 The ad-hoc sub imprests had been Complied issued exceeding the limit approved as per F.R. 371 14.4 The balance of the imprest account Complied had been reconciled with the Treasury books monthly 15. Revenue Account 15.1 The refunds from the revenue had Not Complied been made in terms of the regulations 15.2 The revenue collection had been Not Complied directly credited to the revenue account without credited to the deposit account 15.3 Returns of arrears of revenue forward Not Complied to the Auditor General in terms of FR 176
Performance Report 2019 – Ministry of Defence 196
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 16. Human Resource Management Complied 16.1 The staff had been paid within the Complied Approved cadre 16.2 All members of the staff have been Complied issued A duty list in writing 16.3 All reports have been submitted to Not Complied Since it is a new Appointing an MSD In terms of their circular Ministry, it will be Officer in no.04/2017 dated 20.09.2017 in operation from Charge of the 2020 subject 17. Provision of Information to the public 17.1 An information officer has been Complied appointed and a proper register of information is maintained and updated in terms of Right To Information Act and Regulation 17.2 Information about the institution to Complied the public have been provided by Website or alternative measures and has it been facilitated to appreciate/ allegation to public Against the public authority by this website or alternative measures 17.3 Bi-Annual and Annual reports have Complied been submitted as per section 08 and 10 of the RTI Act 18. Implementing citizen charter 18.1 A citizens charter/ Citizen client‟s This Division charter has been formulated and provides services to implemented by the Institution in external sectors terms of the circular number 05/2008 and 05/2018 (1) of Ministry of Public Administration and Management 18.2 A methodology has been devised by Not Complied Action is being Appoint a the Institution in order to monitor and taken to implement committee for assess the formulation and the in the year 2020 monitoring and implementation of Citizens Charter / evaluating Citizen client‟s charter as per paragraph 2.3 of the circular 19. Preparation of the Human Resources Plan 19.1 A human resource plan has been Not Complied Steps are being Since it is a prepared in terms of the format in taken to prepare in new Ministry, Annexure 02 of public the year 2020 steps will be Administration Circular No. 02/2018 taken to dated 24.01.2018 motivate the staff from the year 2020
Performance Report 2019 – Ministry of Defence 197
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 19.2 A minimum training opportunity of Complied not less than 12 hours per year for each member of the staff been ensured in the aforesaid human Resource Plan 19.3 Annual performance agreements Not Complied Arrangements will Keep the staff have been signed for the entire staff be made in 2020 aware and based on the format in Annexure 01 update of the aforesaid Circular 19.4 A senior officer was appointed and Not Complied Action will be A senior assigned the responsibility of taken to nominate officer will be preparing the human resource in the year 2020. appointed. development plan, organizing capacity building programmes and conducting skill development programmes as per paragraphs No.6.5 of the aforesaid circular 20. Responses Audit Paras 20.1 The short comings Pointed out in the Complied audit paragraphs issued by the Auditor general For the Previous Years have been ratified
Performance Report 2019 – Ministry of Defence 198
7.3 Compliance Report - Digital Infrastructure and Information Technology
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 01. The following Financial statements/accounts have been submitted on due date 1.1 Annual financial statements Complied 1.2 Advance to public officers account Complied 1.3 Trading and Manufacturing Advance Not complied Accounts (Commercial Advance Accounts) 1.4 Stores Advance Accounts Not complied 1.5 Special Advance Accounts Not complied 1.6 Others Not complied 02. Maintenance of books and registers (FR445) 2.1 Fixed assets register has Complied been maintained and update in terms of Public Administration Circular 267/2018 2.2 Personal emoluments register/ Complied Personal emoluments cards has been maintained and update 2.3 Register of Audit Queries Hass been Complied Maintained and Update 2.4 Register of Internal Audit Report has Complied been maintain and Update All the monthly account summaries Complied 2.5 (CIGAS) are prepared and submitted to the Treasury on due date Register for cheques and money Complied 2.6 orders has been maintained and update 2.7 Inventory register has been Complied maintained and update 2.8 Stocks Register has been maintained Complied and update 2.9 Register of Losses has been Complied maintained and update 2.10 Commitment Register has been Complied maintained and updated 2.11 Register of Counterfoil Books (GA- Complied N20) has been maintained and updated
Performance Report 2019 – Ministry of Defence 199
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 03. Delegation of functions for financial control (FR 135) 3.1 The financial authority has been Complied delegated within the institute 3.2 The delegation of financial authority Complied has been communicated within the institute 3.3 The authority has been delegated in Complied such manner so as to pass each transaction through two or more officers 3.4 The controls has been adhered to by Complied the Accountants in terms of State Account Circular 171/2004 dated 11.05.2014 in using the Government Payroll Software Package
04. Preparation of Annual Plans 4.1 The annual action plan has been Complied prepared 4.2 The annual procurement plan has Complied been prepared 4.3 The annual Audit plan has been Complied Prepared 4.4 The annual estimate has been Complied prepared and submitted to the NBD on due date 4.5 The annual cash flow has been Complied submitted to the Treasury Operation Department on time 05. Audit queries 5.1 All The Audit Queries has been Complied Replied within the Specified time by the Auditor General 06. Internal Audit 6.1 The Internal Audit plan has been Complied Prepared at the beginning of the year after consulting the Auditor General in terms of financial Regulation 134(2)DMA/1-2019 6.2 All The Internal Audit Reports Has Complied Been Replied Within One Month
Performance Report 2019 – Ministry of Defence 200
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 6.3 Copies Of All The Internal Audit Complied Reports Has Been Submitted To The Management Audit Department In Terms Of Sub-Section 40(4)Of The National Audit Act No.19of 2018 6.4 All the copies of internal Audit - reports has been submitted to the Auditor General in terms of Financial Regulation 134(3) 07. Audit and Management Committee 7.1 Minimum 04 meetings of the Audi - and management Committee has been held during the year as per the DMA Circular- 1-2019 08. Asset Management 8.1 The information about purchases of Complied assets and disposals was submitted to the Comptroller General‟s Office in terms of Paragraph 07 of the Asset Management Circular No. 01/2017 8.2 A suitable liaison officer was Complied appointed to coordinate the implementation of the provisions of 8.3 The boards of survey was conducted Complied and the relevant reports submitted to the Auditor General on due date in terms of Public Finance Circular No 05/2016 8.4 The Excesses and deficits that were Complied disclosed through the board of survey and other relating recommendations, actions were carried out during the period specified in the circular 09. Vehicle Management 9.1 The daily running charts and monthly Complied summaries of the pool vehicles had been prepared and submitted to the Auditor General on due date
9.2 The condemned vehicles had been Complied disposed of within a period of less than 6 months after condemning
Performance Report 2019 – Ministry of Defence 201
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 9.3 The vehicle logbooks had been Complied maintained and updated 9.4 The action has been taken in terms Complied of F.R. 103, 104, 109 and 110 with regard to every vehicle accident 9.5 The fuel consumption of vehicles has - Lack of Imprest been re-tested in terms of the provisions of Paragraph 3.1 of the Public Administration Circular No. 30/2016 of 29.12.2016 9.6 The absolute ownership of the leased Complied vehicle log books has been transferred after the lease term 10. Management of Bank Accounts 10.1 The bank reconciliation statements Complied had been prepared, got certified and made ready for audit by the due date 10.2 The dormant accounts that Not applicable had existed in the year under review or since previous years settled 10.3 The action had been taken in terms of Complied Financial Regulations regarding balances that had been disclosed through bank reconciliation statements and for which adjustments had to be made, and had those balances been settled within one month 11. Utilization of Provisions 11.1 The provisions allocated had been Complied spent without exceeding the limit 11.2 The liabilities not Complied exceeding the provisions that remained at the end of the year as per the FR 94(1) 12. Advances to Public Officers Account 12.1 The limits had been complied with Complied 12.2 A time analysis had been carried out Complied on the loans in arrears 12.3 The loan balances in arrears for over Complied one year had been settled
Performance Report 2019 – Ministry of Defence 202
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 13. General Deposit Account 13.1 The action had been taken as per Complied F.R.571 in relation to disposal of Lapsed deposits 13.2 The control register for general Complied deposits had been updated and maintained 14. Imprest Account 14.1 The balance in the cash book at the Complied end of the year under review remitted to TOD 14.2 The ad-hoc sub imprests issued as Complied per F.R. 371 settled within one month from the completion of the task 14.3 The ad-hoc sub imprests had been Complied issued exceeding the limit approved as per F.R. 371 14.4 The balance of the imprest account Complied had been reconciled with the Treasury books monthly 15. Revenue Account 15.1 The refunds from the revenue had Complied been made in terms of the regulations 15.2 The revenue collection had been Complied directly credited to the revenue account without credited to the deposit account 15.3 Returns of arrears of revenue forward Complied to the Auditor General in terms of FR 176 16. Human Resource Management Complied 16.1 The staff had been paid within the Complied Approved cadre 16.2 All members of the staff have been Complied issued A duty list in writing
Performance Report 2019 – Ministry of Defence 203
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 16.3 All reports have been submitted to Complied MSD In terms of their circular no.04/2017 dated 20.09.2017 17. Provision of Information to the public 17.1 An information officer has been Complied appointed and a proper register of information is maintained and updated in terms of Right To Information Act and Regulation 17.2 Information about the institution to Complied the public have been provided by Website or alternative measures and has it been facilitated to appreciate/ allegation to public Against the public authority by this website or alternative measures 17.3 Bi-Annual and Annual reports have - Still in progress been submitted as per section 08 and 10 of the RTI Act 18. Implementing citizen charter 18.1 A citizens charter/ Citizen client‟s Not Applicable No direct citizen charter has been formulated and services are offered implemented by the Institution in terms of the circular number 05/2008 and 05/2018 (1) of Ministry of Public Administration and Management 18.2 A methodology has been devised by Not Applicable No direct citizen the Institution in order to monitor and services are offered assess the formulation and the implementation of Citizens Charter / Citizen client‟s charter as per paragraph 2.3 of the circular 19. Preparation of the Human Resources Plan 19.1 A human resource plan has been Not Applicable prepared in terms of the format in Annexure 02 of public Administration Circular No. 02/2018 dated 24.01.2018 19.2 A minimum training opportunity of - not less than 12 hours per year for each member of the staff been ensured in the aforesaid human Resource Plan
Performance Report 2019 – Ministry of Defence 204
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 19.3 Annual performance agreements Complied have been signed for the entire staff based on the format in Annexure 01 of the aforesaid Circular 19.4 A senior officer was appointed and Not Complied Lack of a qualified Appointing a assigned the responsibility of senior officer to suitable seior preparing the human resource fulfill the task officer development plan, organizing capacity building programmes and conducting skill development programmes as per paragraphs No.6.5 of the aforesaid circular 20. Responses Audit Paras 20.1 The short comings Pointed out in the Complied audit paragraphs issued by the Auditor general For the Previous Years have been ratified
Performance Report 2019 – Ministry of Defence 205
7.4 Compliance Report – Disaster Management Division
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 05. The following Financial statements/accounts have been submitted on due date 1.1 Annual financial statements Complied 1.2 Advance to public officers account Complied 1.3 Trading and Manufacturing Advance Not complied Accounts (Commercial Advance Accounts) 1.4 Stores Advance Accounts Not complied 1.5 Special Advance Accounts Not complied 1.6 Others - 06. Maintenance of books and registers (FR445) 2.1 Fixed assets register has Complied been maintained and update in terms of Public Administration Circular 267/2018 2.2 Personal emoluments register/ Complied Personal emoluments cards has been maintained and update 2.3 Register of Audit Queries Hass been Complied Maintained and Update 2.4 Register of Internal Audit Report has Complied been maintain and Update All the monthly account summaries Complied 2.5 (CIGAS) are prepared and submitted to the Treasury on due date Register for cheques and money Complied 2.6 orders has been maintained and update 2.7 Inventory register has been Complied maintained and update 2.8 Stocks Register has been maintained Complied and update 2.9 Register of Losses has been Complied maintained and update 2.10 Commitment Register has been Complied maintained and updated 2.11 Register of Counterfoil Books (GA- Complied N20) has been maintained and updated
Performance Report 2019 – Ministry of Defence 206
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 07. Delegation of functions for financial control (FR 135) 3.1 The financial authority has been Complied delegated within the institute 3.2 The delegation of financial authority Complied has been communicated within the institute 3.3 The authority has been delegated in Complied such manner so as to pass each transaction through two or more officers 3.4 The controls has been adhered to by Complied the Accountants in terms of State Account Circular 171/2004 dated 11.05.2014 in using the Government Payroll Software Package
08. Preparation of Annual Plans 4.1 The annual action plan has been Complied prepared 4.2 The annual procurement plan has Complied been prepared 4.3 The annual Audit plan has been Complied Prepared 4.4 The annual estimate has been Complied prepared and submitted to the NBD on due date 4.5 The annual cash flow has been Complied submitted to the Treasury Operation Department on time 05. Audit queries 5.1 All The Audit Queries has been Complied Replied within the Specified time by the Auditor General 06. Internal Audit 6.1 The Internal Audit plan has been Complied Prepared at the beginning of the year after consulting the Auditor General in terms of financial Regulation 134(2)DMA/1-2019 6.2 All The Internal Audit Reports Has Complied Been Replied Within One Month
Performance Report 2019 – Ministry of Defence 207
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 6.3 Copies Of All The Internal Audit Complied Reports Has Been Submitted To The Management Audit Department In Terms Of Sub-Section 40(4)Of The National Audit Act No.19of 2018 6.4 All the copies of internal Audit Complied reports has been submitted to the Auditor General in terms of Financial Regulation 134(3) 07. Audit and Management Committee 7.1 Minimum 04 meetings of the Audi Complied and management Committee has been held during the year as per the DMA Circular- 1-2019 08. Asset Management 8.1 The information about purchases of Complied assets and disposals was submitted to the Comptroller General‟s Office in terms of Paragraph 07 of the Asset Management Circular No. 01/2017 8.2 A suitable liaison officer was Complied appointed to coordinate the implementation of the provisions of 8.3 The boards of survey was conducted Complied and the relevant reports submitted to the Auditor General on due date in terms of Public Finance Circular No 05/2016 8.4 The Excesses and deficits that were Complied disclosed through the board of survey and other relating recommendations, actions were carried out during the period specified in the circular 09. Vehicle Management 9.1 The daily running charts and monthly Complied summaries of the pool vehicles had been prepared and submitted to the Auditor General on due date
9.2 The condemned vehicles had been Complied disposed of within a period of less than 6 months after condemning
Performance Report 2019 – Ministry of Defence 208
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 9.3 The vehicle logbooks had been Complied maintained and updated 9.4 The action has been taken in terms Complied of F.R. 103, 104, 109 and 110 with regard to every vehicle accident 9.5 The fuel consumption of vehicles has Complied been re-tested in terms of the provisions of Paragraph 3.1 of the Public Administration Circular No. 30/2016 of 29.12.2016 9.6 The absolute ownership of the leased Complied vehicle log books has been transferred after the lease term 10. Management of Bank Accounts 10.1 The bank reconciliation statements Complied had been prepared, got certified and made ready for audit by the due date 10.2 The dormant accounts that Complied had existed in the year under review or since previous years settled 10.3 The action had been taken in terms of Complied Financial Regulations regarding balances that had been disclosed through bank reconciliation statements and for which adjustments had to be made, and had those balances been settled within one month 11. Utilization of Provisions 11.1 The provisions allocated had been Complied spent without exceeding the limit 11.2 The liabilities not Complied exceeding the provisions that remained at the end of the year as per the FR 94(1) 12. Advances to Public Officers Account 12.1 The limits had been complied with Complied 12.2 A time analysis had been carried out Complied on the loans in arrears 12.3 The loan balances in arrears for over Complied one year had been settled
Performance Report 2019 – Ministry of Defence 209
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 13. General Deposit Account 13.1 The action had been taken as per Complied F.R.571 in relation to disposal of Lapsed deposits 13.2 The control register for general Complied deposits had been updated and maintained 14. Imprest Account 14.1 The balance in the cash book at the Complied end of the year under review remitted to TOD 14.2 The ad-hoc sub imprests issued as Complied per F.R. 371 settled within one month from the completion of the task 14.3 The ad-hoc sub imprests had been Complied issued exceeding the limit approved as per F.R. 371 14.4 The balance of the imprest account Complied had been reconciled with the Treasury books monthly 15. Revenue Account 15.1 The refunds from the revenue had Complied been made in terms of the regulations 15.2 The revenue collection had been Complied directly credited to the revenue account without credited to the deposit account 15.3 Returns of arrears of revenue forward Complied to the Auditor General in terms of FR 176 16. Human Resource Management Complied 16.1 The staff had been paid within the Complied Approved cadre 16.2 All members of the staff have been Complied issued A duty list in writing
Performance Report 2019 – Ministry of Defence 210
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 16.3 All reports have been submitted to Complied MSD In terms of their circular no.04/2017 dated 20.09.2017 17. Provision of Information to the public 17.1 An information officer has been Complied appointed and a proper register of information is maintained and updated in terms of Right To Information Act and Regulation 17.2 Information about the institution to Complied the public have been provided by Website or alternative measures and has it been facilitated to appreciate/ allegation to public Against the public authority by this website or alternative measures 17.3 Bi-Annual and Annual reports have Complied been submitted as per section 08 and 10 of the RTI Act 18. Implementing citizen charter 18.1 A citizens charter/ Citizen client‟s Complied charter has been formulated and implemented by the Institution in terms of the circular number 05/2008 and 05/2018 (1) of Ministry of Public Administration and Management 18.2 A methodology has been devised by Complied the Institution in order to monitor and assess the formulation and the implementation of Citizens Charter / Citizen client‟s charter as per paragraph 2.3 of the circular 19. Preparation of the Human Resources Plan 19.1 A human resource plan has been Compiled prepared in terms of the format in Annexure 02 of public Administration Circular No. 02/2018 dated 24.01.2018 19.2 A minimum training opportunity of Complied not less than 12 hours per year for each member of the staff been ensured in the aforesaid human Resource Plan
Performance Report 2019 – Ministry of Defence 211
No Applicable Requirement Compliance Status Brief Explanation Corrective (Complied/Not for Non Actions Complied) Compliance Propose to avoid Non- Compliance in future 19.3 Annual performance agreements Complied have been signed for the entire staff based on the format in Annexure 01 of the aforesaid Circular 19.4 A senior officer was appointed and Complied assigned the responsibility of preparing the human resource development plan, organizing capacity building programmes and conducting skill development programmes as per paragraphs No.6.5 of the aforesaid circular 20. Responses Audit Paras 20.1 The short comings Pointed out in the Complied audit paragraphs issued by the Auditor general For the Previous Years have been ratified
Performance Report 2019 – Ministry of Defence 212