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Request for Qualifications STATE OF ARIZONA ARIZONA DEPARTMENT OF TRANSPORTATION 1739 W. Jackson St., Ste. A Phoenix, AZ 85007 REQUEST FOR QUALIFICATIONS SOLICITATION NUMBER: BPM003574 DESCRIPTION: Airport Pavement Management System (APMS) Triennial Study QUESTIONS: Inquiries regarding the solicitation are to be submitted online through the State’s e‐Procurement system, Arizona Procurement Portal (APP) (https://app.az.gov/) using the Discussion Forum tab. OFFERORS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION. Zachary Plichta Procurement Officer Phone: 602‐712‐8860 Email: [email protected] This solicitation is issued in accordance with A.R.S. § 41‐2578 and A.C.C. R2‐7‐501 et seq., Procurement of Specified Professional and Construction Services. “An Equal Opportunity Agency” The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. §§ 2000d‐4) and the Americans with Disabilities Act (ADA), hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration for an award. Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Procurement Office by phone (602) 712‐2089. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation. Las personas que requieran asistencia (dentro de lo razonable) ya sea por el idioma o discapacidad deben ponerse en contacto con ADOT (602) 712‐2089. Rev. 02/2019 TABLE OF CONTENTS SECTION PAGE Notice 1 Table of Contents 2 Scope of Work 3 Special Terms and Conditions 20 Uniform Terms and Conditions 33 Federal Provisions 42 EXHIBITS 1 ‐ Title VI/Non‐Discrimination Assurances Appendix A 72 2 ‐ Title VI/Non‐Discrimination Assurances Appendix E 73 3 ‐ Eligible Airports 74 4 ‐ Budget Form 76 5 ‐ MPD Billing Summary and Reimbursement Request Form 77 6 ‐ Quarterly Contract Usage Report 78 Solicitation No: BPM003574 Available online at Page 2 of 78 https://app.az.gov/ Scope of Work 1. Statement of Need 1.1. Pursuant to the Arizona Procurement Code, A.R.S. §41‐2501 et seq., the State of Arizona Department of Transportation (Department), has a requirement for a Contractor to complete the triennial study of pavement conditions and changing layouts in the airport system throughout the State of Arizona, for the Arizona Pavement Management System (APMS) program. 2. Introduction and Background 2.1. The Department conducted triennial studies in 2000, 2003, 2006, 2010, 2013 and 2017 to update the Department's existing APMS. The APMS data and information gathered in the previous studies is available for inspection in hard copy at the Department if requested. The overall objective of the project is to update the existing APMS database, reports, and web application, and to provide sound pavement repair recommendations based upon an objective, repeatable, and accepted assessment of pavement condition, best practices, and Department priorities. 2.2. At the completion of the project, the Department will have detailed inventory and condition information on the project airports in the form of an APMS database. In addition, the Department will receive a Statewide Report presenting an 8‐year plan for pavement projects, well as Individual Airport Reports, an APMS Procedures Manual, and an Executive Summary These reports will be provided to the Department both in printed, bound versions and on a DVD with PDF files. Further, the updated APMS database will be installed on the Department's computers and uploaded to the web application, and comprehensive training in the use of the software will be provided to the Department and to each participating airport. 2.3. All work conducted will also satisfy the applicable federal requirements. Please refer to the most current versions of Federal Aviation Administration's (FAA) Pavement Maintenance Management Program (PMMP), Advisory Circular 150/5380-7Band FAA Guidelines and Procedures for Maintenance of Airport Pavements, Advisory Circular 150/5380‐6C. Both documents are available via the FAA website: https://www.faa.gov/regulations_policies/advisory_circulars/ 2.4. Work Plan 2.4.1. The following work tasks will be completed during this project: Task 1. Kick‐Off Meeting Task 2. Inventory Update Task 3. Network Definition Update Task 4. Map Update Task 5. Pavement Inspection Task 6. Micro PAVER Database Update Task 7. APMS Customization Solicitation No: BPM003574 Available online at Page 3 of 78 https://app.az.gov/ Scope of Work Task 8. Pavement Condition Index (PCI) Data Analysis Task 9. Generation of 8‐Year Maintenance and Rehabilitation Program Task 10. Integration of Results with the Airport Pavement Preservation Program Task 11. Report Generation Task 12. GIS Link Task 13. Training Task 14. Interactive Pavement Management CD Task 15. Web‐Based Application 2.5. The following alternative work tasks will be added to this project, in the priority of the order that they are listed, if sufficient funding is available. All, some, or none may be a part of the project. All proposers must be qualified to perform and prepared to perform all alternatives. 2.5.1. Alternative Task 1. Non Destructive Testing ‐ Airport non‐revenue public automobile parking lots and primary on‐airport roadways. 2.5.2. Non‐Destructive/PCN Testing ‐ Selected Runways, Taxiways, and Aprons (See Appendix A) 2.6. The airports to be included in this project are listed in Table 1. (Alphabetical by Airport Name) Table 1. Airports included in the project Ak Chin Regional (Maricopa) Grand Canyon National (Tusayan) San Manuel (San Manuel) Avi Suquilla (Parker) Grand Canyon West (Peach Springs) Safford Regional (Safford) Bagdad (Bagdad) Greenlee County (Clifton) Scottsdale (Scottsdale) Benson Municipal (Benson) H.A.Clark (Williams) Sedona (Sedona) Bisbee‐Douglas Intl (Douglas) Holbrook Municipal (Holbrook) Seligman (Seligman) Bisbee Municipal (Bisbee) Kayenta (Kayenta) Sells (Sells) Buckeye Municipal (Buckeye) Kearny (Kearny) Show Low Regional (Show Low) Casa Grande (Casa Grande) Kingman (Kingman) Sierra Vista Municipal (Libby Army Chandler (Chandler) Lake Havasu (Lake Havasu City) Airfield) Chinle Municipal (Chinle) Laughlin/Bullhead Intl (Bullhead) Springerville Municipal (Springville) St. Cochise College (Douglas) Marana Regional (Marana) Johns Industrial Air Park (St. Johns) Cochise County (Wilcox) Nogales (Nogales) Taylor (Taylor) Colorado City Municipal (Colo. Cty) Page Municipal (Page) Tombstone Municipal (Tombstone) Tuba Coolidge Municipal (Coolidge) Payson (Payson) City (Tuba City) Cottonwood Municipal (Cottonwood) Phx‐Deer Valley (Phoenix) Whiteriver (Whiteriver) Douglas Municipal (Douglas) Phx‐Goodyear (Phoenix) Wickenburg Municipal (Wickenburg) Eloy Municipal (Eloy) Phx‐Mesa Gateway (Mesa) Winslow‐Lindbergh Regional (Winslow) Eric Marcus Municipal (Ajo) Pinal Airpark (Marana) Window Rock (Window Rock) Ernest A. Love Field (Prescott) Falcon Polacca (Polacca) Yuma International (Yuma Airport Field (Mesa) Rolle Airfield (San Luis) Authority) Flagstaff (Flagstaff) Ryan Field (Tucson) Gila Bend (Gila Bend) San Carlos Apache (Globe) Glendale (Glendale) 2.7. The Airport Class System Map included as Figure 1. is for reference only. Figure 1. Airport Class System Airport Class System Solicitation No: BPM003574 Available online at Page 4 of 78 https://app.az.gov/ Scope of Work Use the new map version in the 2018 SASP 3. Specific Requirements 3.1. Task 1‐ Kick‐Off Meeting: The project shall begin with a kick‐off meeting at the Department's offices and shall include key staff from the Department and staff assigned by Federal Aviation Administration Western Pacific Regional Office. During this meeting, the scope of work and work schedule shall be discussed and approved to ensure that the update of the APMS meets the needs and timeline of the Department. Each deliverable shall be discussed in detail, so that everyone shall leave the meeting with an understanding of the final products expected from this project. 3.2. Task 2 ‐ Inventory Update: The objective of the inventory update task is to obtain information on the construction and maintenance history of the airports, as well as information pertaining to the physical layout of the pavement areas. The Contractor shall update the existing systems inventory as necessary to incorporate information on pavement maintenance and rehabilitation projects conducted since the 2017 update of the APMS was completed. The information to be collected includes the type of work undertaken (such as an overlay or reconstruction), the date the work was completed, and the work boundaries. Also, during this Task, airports shown on Table One shall be given the opportunity not to be inspected but to provide their own Micro PAVER databases if they have conducted their own inspections. These airports shall be identified and coordinated with as appropriate by the Contractor. 3.3. Task 3 ‐ Network Definition Update: During this task, the existing definition of branches, sections, and sample units at the airports shall be reviewed and modified as necessary to account for pavement rehabilitation and construction work completed since the initial APMS implementation. The definition of branches, sections, and sample units shall be completed in accordance with the Department's
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