Fédération Mondiale du Carillon 2000 MINUTES World Carillon Federation Beiaard Wereld Federatie OF THE MEETINGS OF THE
EXECUTIVE COMMITTEE AND THE COMMITTEE OF DELEGATES OF THE WORLD CARILLON FEDERATION SPRINGFIELD (IL), USA JULY, 2000
EC Session I 1 July 2000 10:45 This meeting of the Executive Committee took place at the Hilton Hotel in Springfield (IL), USA.
Present: Adrian Gebruers [president], Andreas Friedrich [vice-president], Wylie Crawford [treasurer], Hylke Banning [secretary non-European territories], Peter Langberg [member-at-large]. Absent: Alfred Lesecq [member-at-large], Noël Reynders [secretary European territories].
EC I 1. Opening President Gebruers welcomes all present. Some had a tough time getting all the way to Springfield. Overbooked airplanes can cause a lot of trouble.
EC I 2. Review of 1999 EC Minutes It is not clear what the exact influence of the WCF is on the organization of a WCF-congress since it is always delegated to a national guild. Who is exactly responsible for what? That is why Crawford proposed already in 1999 to try to make a kind of guidelines which can be passed on to guilds who organize future congresses. Crawford has not put anything on paper yet. His plan is to sit down with Karel Keldermans after the WCF-congress in Springfield and use his experience. Friedrich proposes to appoint a committee with Crawford as chairman. Crawford will be allowed to ask other persons to help him. Motion passed: To appoint a Guidelines Committee with Crawford as chair. The committee is expected to report as soon as possible. The establishment of the committee will be added as item 6f to the agenda of the CD meeting on Saturday, July 1. Luc Rombouts has reported that due to technical difficulties the Proceedings of the 1998 World Congress in Mechelen/Leuven are not ready yet. Gebruers got a first draft for proof reading. Friedrich did receive an acknowledgement from UNESCO: the request is being considered. Nothing was heard from the Catalan Carillon and Bell Ringers Brotherhood who asked for information about the membership of the WCF. Also Jean-Bernard Lemoine did not contact the WCF again after his first request of letting the l'Association de carillon Rhonalpin become a member of the WCF. Motion passed: To adopt the 1999 EC Minutes.
EC I 3. Arrangements for further meetings during the congress Crawford wants to ask the Committee of Delegates to raise the budgetted amount for the hosting of the WCF website by Enteract in Chicago with NLG 500,00. The budget shows now NLG 1.500,00 of which NLG 1.000,00 is reserved for the development of the website. So the proposed total amount will be NLG 2.000,00. Motion passed: To raise the proposed budget for the hosting of the WCF website with NLG 500,00. The budget for expenses of EC-members has been NLG 1.000,00 for years. Every member showing up at the EC-meeting gets the same portion of this amount. Crawford thinks that distance should be used as the ratio of distribution. Gebruers notes that it is more a token and not really meant for covering expenses. The decision is not to change the policy, although is seems fair to raise the amount on the proposed budget with NLG 400,00 to NLG 1.400,00. Motion passed: To raise the proposed budget for EC expenses with NLG 400,00.
WCF Minutes EC / CD Meetings 2000 page 1 EC I 4. Other business Gebruers received a letter from ARPAC (an organization in Douai that manages - among other things - the travelling carillon of Douai). ARPAC applied for the membership of the WCF. Crawford suggest to reject this request, because the WCF Statutes do not allow an organization to become a member when its territory is already covered by a WCF-member. ARPAC covers a part of France, which is already covered by the Guilde de Carillonneurs de France (GCF). Even if a new established guild becomes bigger than a guild that is already a member of the WCF, the Statutes are quite clear. If two parties would however agree that there is no overlap in their territories, than there is no problem. Motion passed: To inform the Committee of Delegates of the request and tell them the conclusion of the EC. ARPAC will be informed by Gebruers that its membership is not possible according to the WCF Statutes. Gebruers also received a request for information about the WCF-membership from an organization in Gdansk (Poland). Gebruers wrote a polite letter back asking for the statutes of this organization and a list of members. Poland has now established a guild and applies for membership of the WCF. A copy of the statutes and a list of members were sent to Gebruers. Langberg doubts if there has already been a founding meeting. It is not known if the new guild has already a legal registration. Although the information came in fact too late, Poland should not be discouraged. All CD-members will receive a copy of the statutes. Motion passed: The EC recommends to the CD to add a discussion about the application of the new Polish guild as an additional item on the agenda. Gebruers asks if it is a good idea to start a project for having text books written in three languages about the basics of the carillon. Langberg notices that Leen 't Hart did make already a dictionary years ago which has already been translated in Danish too. Gebruers requests to avoid discussions about Eurocarillon, which is agreed by all EC members present. The first EC- meeting is closed at 12.45 hours.
CD Session I 1 July 2000 14:25 This meeting of the Committee of Delegates took place at the Hilton Hotel in Springfield (IL), USA
Present: Joan Chia [CSA]; Geert Stubbe, Liesbeth Janssens [VBV]; Serge Joris [ACW]; Peter Langberg, Ulla Laage [NSCK]; Georg Köppl [DGV]; John Knox [BCS]; Wylie Crawford [GCNA]; Hylke Banning, Adolph Rots, Gert Oldenbeuving [NKV]; Andreas Friedrich [GCCS], Adrian Gebruers. Absent: Bob van Wely [NKV], Vegar Sandholt, Ann-Kirstine Christiansen [NSCK], Janet Tebbel, John Courter, David Hunsberger [GCNA], Werner Walter [GCCS], LucRombouts [VBV].
CD I 1. Accreditation of Delegates Letters of accreditation were presented for the following people: Joan Chia [Carillon Society of Australia], Werner Walter, Andreas Friedrich [Guilde des Carillonneurs et Campanologues Suisses], Georg Köppl, Knut Shieferdecker [Deutsche Glockenspiel Vereinigung], Geoff Armitage [British Carillon Society], Serge Joris, Edmond De Vos [Association Campanaire Wallonne], Hylke Banning, Adolph Rots, Gert Oldenbeuving, Bob van Wely [Nederlandse Klokkenspel-Vereniging], Ulla Laage, Peter Langberg, Vegar Sandholt, Ann-Kirstine Christiansen [Nordisk Selskab for Campanologi og Klokkespil], John Courter, Wylie Crawford, David Hunsberger, Janet Tebbel [Guild of Carillonneurs in North America]. There are no delegates of the GCF or LCG present (the LCG currently does not have enough members for a WCF delegate). Stubbe has a proxy for Luc Rombouts [VBV]. Banning has a proxy for Bob van Wely [NKV]. Langberg has a proxy for Ann-Kirstine Christiansen [NSCK]. Friedrich has a proxy for Werner Walter [GCCS], Köppl has a proxy for Knut Schieferdecker [DGV]. Joris has a proxy for Edmond De Vos [ACW]. Although Geoff Armitage is the official delegate for the BCS, he is not able to come because of his illness. John Knox is representing him (the letter of accreditation of Ulla Laage was not received in time, but was presented at the start of the next CD meeting).
WCF Minutes EC / CD Meetings 2000 page 2 CD I 2. Welcome by the President Gebruers welcomes all present and hopes that the CD meetings will be fruitful. For several delegates this is their first visit to a WCF congress in the USA.
CD I 3. Review of 1998 CD/EC Minutes The 1998 CD/EC minutes were written by WCF secretary Banning. There are two remarks concerning the contents. At item GA I-1 the phrase 'and memorizes in short the history' is a misinterpretation of what really happened. It should be changed to 'and summarizes in short the history'. At item GA II-1 the focus of the Springfield congress was not 'The carillon in the USA' but 'The carillon as a concert instrument'. Motion passed: To adopt the 1998 CD Minutes and take note of the 1998 EC Minutes (unanimous).
CD I 4. Matters arising not otherwise listed on the agenda Gebruers proposes to put the application of the new Polish guild on the agenda as an emergency item. Motion passed: To add the Polish application for membership to the agenda of this meeting.
CD I 5. Guidelines for EC-elections This year the following EC-members are retiring: Langberg, Friedrich and Banning. Only Langberg is not available for re-election. A fax was sent to Gebruers by Noël Reynders, honorary president of the VBV. He announces his resignation as an EC-member, suggesting Geert Stubbe as a possible successor. Although Reynders is not present, Gebruers thanks him for his work as an EC-member since 1982. The untimely resignation of Reynders implicates that four new members have to be chosen for the EC. According to article 26 of the Statutes each member of the CD (Committee of Delegates) may nominate himself as a candidate or may be proposed by two other delegates. Nominations have to be handed over to secretary Banning before Monday, July 3, 17.00 hours local time.
CD I 6. [a] Report - Treasurer Crawford explains his report. The GCCS was not allowed to transfer their dues to the ABN account in The Netherlands. Crawford will investigate this refusal. Stubbe suggests to make the budget for the next two years in Euro's. Crawford will do that. Motion passed: To adopt the report of the Treasurer. [b] Report - Secretary Banning has written a report about the WCF website and about the World-list of carillons. There are a few remarks about the list. Chia would like to see one contact person mentioned for the Canberra carillon. There is a group of carillonneurs who play there regularly, but no one is appointed as the carillonneur. If there is no carillonneur, De Vos would at least like to see the name and address of a contact person in the list. Oldenbeuving suggests to try to mention all carillons in the world, also if they are not officially represented by a guild. Travelling carillons should be added too and addresses of general institutes. Suggestions will be taken in consideration. Banning wants to add the e-mail address of carillonneurs to the WCF website, but will first ask a carillonneur his or her permission. The website is still under construction, only a list of carillons is at this moment available. Motion passed: To accept the reports of the Secretary. [c] Report - Editorial board A suggestion of Janssens, chair of the editorial board, was to have future editions of the bulletin printed instead of photocopied. It is however the general opinion that the amount of copies needed is rather small; printing would become too costly. Janssens feels that it is necessary that there should be one contact person for every guild who sends one free copy of magazines and other information to the editorial board. Gebruers will ask all guild presidents to have this done. It would even be better if that contact person was also a delegate. Such makes communication easier. For translations Janssens was assisted by Michel Goddefroy and Geoff Armitage. Gebruers is asked to communicate good wishes to Armitage (who is ill) on behalf of the CD. Motion passed: to accept the report of the Editorial Board.
WCF Minutes EC / CD Meetings 2000 page 3 [d] Report - Keyboard Committee Bob van Wely wrote as interim chair of the keyboard committee a short report. Main issue is that the research conducted in Leuven ran out of funds and therefore could not be continued. What should be done? Crawford notes that in general people want to have a standard. All kinds of questions arise. If a new standard would become available, will people than exchange their present keyboard for a new one? Does anyone have the power to force the builders of keyboards to build according to a new standard? Can money be found to continue the Leuven research? Should the American standard be adopted as the new standard? For this congress the carillon installation company Verdin made a kind of prototype in cooperation with Richard Strauss. The presented keyboard is an American keyboard, but several dimensions (like the distance between the keys) are European. Knox suggests that Van Wely should be asked to have a look and report on the new keyboard. Motion passed: To accept the report of the Keyboard Committee. [e] Report - Archives The report about the WCF Archives is submitted by Jacques Maassen. Chia wonders why the publications of the CSA are not mentioned. They are always sent to Maassen. Banning promises to investigate the status of the archives. Motion passed: To approve the report of the WCF Archives. [f] Report - Congress Guidelines Committee The reason for the recent establishment of this committee was that the influence of the WCF on the organization of a world congress is not big. The guidelines should deal with issues as: 1. What will be the theme of a congress? 2. Who is financially responsible? 3. How are invitations issued? 4. Who is the chief person responsible for the organization? Not a carillonneur or a local committee, but the president of a guild that should invite the WCF for a congress. Thus far nothing was put on paper. Crawford announces that he agreed with the present host Karel Keldermans to draw up (draft) guidelines after the congress in Springfield. The other members of this committee are Geert Stubbe and Alfred Lesecq.
CD I 7. Appointment of auditors It is customary that the CD checks the financial records of the treasurer. Upon request John Courter and John Knox volunteer to act as auditor of the report of the treasurer. Motion passed: To accept Courter and Knox as auditors. President Gebruers closes this first CD-meeting at 16.55 hours.
General Assembly I 2 July 2000 09:30 This meeting took place at the Hilton Hotel in Springfield (IL), USA
GA I 1. President's address President Gebruers welcomes all participants to the congress and wishes them a pleasant stay in Springfield. The GCNA and especially Karel Keldermans and his wife Linda are thanked in advance for their efforts to make the coming congress a success. A moment of silence is spent on the remembrance of several carillonneurs and others devoted to carillon bells who passed away since the Mechelen/Leuven congress in 1998.
GA I 2. Introduction of the presidents of the Springfield Carillon Society and Park Board Special host on behalf of the GCNA is Karel Keldermans, his wife, the Springfield Carillon Society, and the Washington Memorial Park Board. Presidents of those organizations are briefly introduced by Keldermans. A special word of welcome is spoken by Gloria Werblow, president of the GCNA.
GA I 3. Reports from WCF Member organizations All guilds were asked to dwell for about five minutes on recent activities and developments that took place in their own region. Greetings are conveyed from those who were not able to travel to Springfield due to the large distance or a lack of time. The meeting closed at 10.30 hours.
WCF Minutes EC / CD Meetings 2000 page 4 CD Session II 4 July 2000 12:10 This meeting of the Committee of Delegates took place at the Hilton Hotel in Springfield (IL), USA
Present: Joan Chia [CSA]; Geert Stubbe, Liesbeth Janssens [VBV]; Serge Joris [ACW]; Vegar Sandholt, Ann-Kirstine Christiansen, Peter Langberg [NSCK]; Georg Köppl [DGV]; John Knox [BCS]; Janet Tebbel, John Courter, David Hunsberger [GCNA]; Hylke Banning, Gert Oldenbeuving, Bob van Wely, Adolph Rots [NKV]; Andreas Friedrich, Werner Walter [GCCS], Jean-Pierre Vittot [GCF]; Adrian Gebruers. Absent: Ulla Laage [NCSK], Luc Rombouts [VBV],Wylie Crawford [GCNA].
CD II 1. EC Elections Secretary Banning reports that for the four vacancies on the EC there are exactly four candidates. Banning and Friedrich were re-electable. Stubbe and Christiansen are new nominates. After a short introduction by Gebruers all candidates are elected by acclamation.
CD II 2. Other business In the previous meeting of the CD Bob van Wely was asked to conduct a limited investigation into the dimensions of the 'ideal' keyboard. Van Wely announces he would like to start with an inventory of the dimensions of 'interesting' keyboards that are already in use today. Unfortunately the research activities in Leuven stopped after the congress in 1998 due to a lack of funds. In the Hilton hotel the new Verdin / Strauss keyboard is on display. According to Vittot its dimensions differ only marginal from those of his keyboard in Chambéry. Is the resemblance a coincidence? It is a fact that in both cases a person skilled in ergonimics was involved in the development.Van Wely prefers to study drawings of as many as interesting keyboards as possible. After having selected three or four promissing designs he would like to have professional carillonneurs play on them. Their opinions should be layed down in a report. Gebruers suggests that Van Wely should also ask the people in Leuven how much more work has to be done in order to conclude the research. Maybe Rombouts can give a clue.Van Wely, as new chair of the Keyboard Committee, is asked to choose himself some members for his committee. Janssens helds dimensions of a keyboard more important than the touch of it. Van Wely disagrees: it is only possible to judge a keyboard after having played it for an hour or more. There is of course the practicle problem that a proper test of different keyboards needs the attaching of these keyboards to the same set of bells. Gebruers suggests that a discussion about these issues might be started in the WCF bulletin.
There are two applications for the membership of the WCF. The first one is from ARPAC, an organization located in Douai that exploits the Queen Fabiola travelling carillon among other things. Gebruers informes the CD that the EC has decided to decline this application. The documentation, statutes and membership lists of ARPAC were considered. The conclusion of this investigation was that according to the WCF statutes it is not possilbe for ARPAC to join the WCF.
The second application is from a new Polish guild. Oldenbeuving (from The Netherlands) is involved in its establishment and acts as their spokesman. The statutes of the new guild have been adopted in an official meeting in Poland, but only a quick translated English version is available in Springfield. However, a dated and signed letter concerning the founding meeting can be delivered on request. Gebruers has already had contact with the new guild and offered to travel to Gdansk. Before the CD can decide on the membership of the Polish guild, the statutes have to be read and considered first. Therefore the decision is postponed till the next CD- meeting.
On behalf of the WCF Friedrich did sent a letter and information about the WCF to UNESCO in Paris. The WCF would like to be recognized by UNESCO as a non-gouvernamental organization. Friedrich awaits an answer.
WCF Minutes EC / CD Meetings 2000 page 5 Both auditors, Courter and Knox, carefully did go over the financial records of WCF treasurer Crawford. They recalculated everything and put their signature on every sheet of paper to approve of the treasurer's report. Their conclusion was that everything was perfectly in order. Motion passed: To accept the Treasurer’s Report (unanimous).
CD II 3. WCF Budget 2001 - 2002 After some discussion the combined budget for2001/2002 is agreed upon the following figures:
Bank Fees NLG 500,= WCF Bulletin NLG 5.000,= (including postage and handling) Administration NLG 1.000,= World Carillon Listing NLG 7.000,= (for present edition and 2002 edition) Keyboard Committee NLG 500,= Archives Committee NLG 250,= Audio/Visual Committee NLG 0,= Statutes Committee NLG 2.000,= (for printing of the new Statutes) 2000 Post Congress Book NLG 2.500,= 2001 EC Meeting NLG 1.400,= Development homepage WCF NLG 2.000,=
Total NLG 22.150,=
Crawford will make his next report in the new European currency Euro. Motion passed: To accept the proposed budget for 2001/2002 (unanimous). The meeting is closed at 13.30 hours.
CD Session III 5 July 2000 12:10 This meeting of the Committee of Delegates took place at the Hilton Hotel in Springfield (IL), USA
Present: Joan Chia [CSA]; Geert Stubbe, Luc Rombouts [VBV]; Serge Joris [ACW]; Vegar Sandholt, Ann-Kirstine Christiansen, Ulla Laage, Peter Langberg [NSCK]; Georg Köppl [DGV]; John Knox [BCS]; Janet Tebbel, John Courter, David Hunsberger [GCNA]; Hylke Banning, Gert Oldenbeuving, Bob van Wely [NKV]; Andreas Friedrich, Werner Walter [GCCS], Jean-Pierre Vittot [GCF]; Adrian Gebruers. Absent: Wylie Crawford [GCNA], Liesbeth Janssens [VBV], Adolph Rots [NKV].
CD III 1. Announcement of new EC officers President Gebruers informs the Committee of Delegates about the new officers of the EC: Adrian Gebruers – president, Andreas Friedrich – vice president; Wylie Crawford – treasurer; Geert Stubbe – secretary European territories; Hylke Banning – secretary non-European territories; Ann-Kirstine Christiansen – member-at-large; Alfred Lesecq – member-at-large.
CD III 2. Application of the Polish guild The (roughly) translated version of the statutes of the new Polish guild was handed out to all delegates at the end of the last CD meeting. Friedrich's opinion is that with some generosity these statutes meet what the WCF expects. Tebbel does not approve of the name the Polish guild chose: The Polish Carillon Federation. Is it possible for a federation to be a member of a federation? After some discussion it is decided that the CD would like clarification of the following issues. President Gebruers will take these up with a representative of the new guild.
1. What is meant with the 'Committee of Delegates' mentioned in article 10? 2. What happened to the translation of the last part of article 11? 3. Why has article 12 not been translated - there is no text present? 4. Is it possible to change the word 'federation' in the name of the guild to 'guild' or 'association'? 5. Where and when did the official founding meeting take place?
WCF Minutes EC / CD Meetings 2000 page 6 6. Is there an original copy of the Polish version of the statutes available?
Maybe it should be made a rule that applicants have to send an English version of their statutes along with a copy of the statutes in the native language. Hunsberger wants to know who is going to conclude that the questions have been answered properly. Gebruers states that the EC will conclude, but that only the CD can make decisions in cases like this. Vittot remarks that in France an organization has to exist for a year before it can be recognized. Oldenbeuving knows that a meeting of the board of the Polish guild is scheduled for August. At that time they can formulate answers to all issues raised by the WCF. Motion passed: The CD accepts the Polish guild as a new member on the following (above mentioned) conditions and authorizes the EC to judge whether the conditions have been met (unanimous).
CD III 3. Congress 2004 The interval between two WCF world congresses is a recurrent item of discussion. The periode may be two, three or four years. Some people consider a period of two years too short. There will not be enough new relevant lectures available for a congress to make it interesting. Another point of view is that three years might be too short for organizing a congress (or you have to plan six years in advance). Banning thinks a period of two years is okay as long as there are enough guilds who offer to organize a congress. If there is a lack of interesting lectures than it is easy to add more excursions. Rombouts asks if the length of the congress always has to be five or six days and wonders if there is a relation between the length of a congress and the interval between congresses. Tebbel suggests alternating periods between congresses: first two, than three years. In order to decide on this matter Gebruers asks for a motion. It will be a secret ballot. Motion failed: To change the frequency of the WCF congresses from two to three years (14 no, 8 yes). Gebruers concludes that the next congress will be held in 2004.
On behalf of the Nordisk Selskab for Campanologi og Klokkespil Vegar Sandholt presents the plans for a WCF congress in Oslo in 2004. An organizing committee has already been formed. A video about the town and the renewed carillon is shown and brochures are issued to all members of the CD. A ladies program is possible. The committee will also try to raise funds in order to keep the costs for participants as low as possible. The combination of the congress with a masterclass in Løgumkloster is an option.
On behalf of the new Polish guild Gert Oldenbeuving also distributes brochures about Gdansk. A new carillon has been casted for this city and a second one will follow soon. Facilities are very good, as are listening places in the centre of the city. It is probably possible to get reduced ticket prices when participants travel to Poland flying the Polish airline LOT. The organization of the congress would partially be in the hands of professional employees from the Historical Museum of Gdansk.
The options for the 2004 WCF congress are Oslo or Gdansk. Gebruers asks for a secret vote. In favour of Gdanks are 10 delegates, in favour of Oslo are 12 delegates. Motion passed: To choose Oslo as the town where the 2004 WCF congress will be held.
Langberg suggests to recommend Gdansk to apply again when the issue of choosing a location for the 2006 WCF congress comes up or to think about organizing a post-congress in 2004.
CD III 4. Goodbye to Peter Langberg At the conclusion of this CD meeting the president thanks parting EC-member Peter Langberg for all the work he did during the 18 years that he was delegate and member of the EC. The WCF benefitted greatly from his eminent status, wisdom and experience. A cordial applause firmly supports the presidential words.
WCF Minutes EC / CD Meetings 2000 page 7 CD III 5. Dates for next CD/EC meetings It is decided that the next EC meeting will be in Cobh (Ireland) on Friday July 6, 2001. An exact date for the next meeting of the CD is not yet set. Normally the first meeting is one day before a congress officially starts. President Gebruers closes this last CD meeting at 14:06 hours.
General Assembly II 7 July 2000 15:40 This meeting took place at the Hilton Hotel in Springfield (IL), USA
GA II 1. President introduces new EC officers President Adrian Gebruers introduces the new members of the EC. A special word of thanks is again intended for Peter Langberg who served on the EC since 1982. He chose to be no longer re-electable. Langberg has been a great asset to the WCF during all those years.
GA II 2. Announcement of venue of congress 2004 Gebruers explaines to the participants that there has been a vote in the CD about the interval between congresses. A large majority voted for a two years interval. At first it was feared that the number of people attending a congress might cut down, but the recent congresses have shown that numbers have increased.
There were two applicants for the organization of the 2004 congress. Both parties gave an eloquent presentation. A secret vote that was taken showed a (small) majority for Oslo. The president congratulates Oslo with this decision of the Committee of Delegates.
GA II 3. Presidents closing remarks President Gebruers announces that a new guild established in Poland has applied for membership of the WCF. The organization will be accepted when a few conditions have been met. Hopefully delegates from Poland will be able to participate in the next WCF congress in Cobh in 2002.
Adrian Gebruers concludes this meeting by stating that each congress is different, although the core consisting of concerts and presentations is almost alike. On top of that core each organizing committee added its own particular stamp. Compliments, congratulations and thanks are in order for Karel and Linda Keldermans and their team. A special word of thanks also yields all sponsors.
The president would like to welcome more young carillonneurs and presentations in future and hopes more national guilds will be established and become a member of the WCF. Gebruers adjournes this second General Assembly at 16.05 hours and wishes everybody a save journey home.
These minutes were respectfully submitted by:
Hylke Banning WCF Secretary
WCF Minutes EC / CD Meetings 2000 page 8