1997 MINUTES OF THE MEETING OF THE EXECUTIVE COMMITTEE OF THE WORLD CARILLON FEDERATION LEUVEN, BELGIUM 28 JUNE, 1998

EC Session 28 June 1997 09:17 This meeting of the Executive Committee took place in the Library of the University of Leuven, Belgium.

Present:Loek Boogert, Wylie Crawford, Noël Reynders-Jammaers, Peter Langberg, Andreas Friedrich, Alfred Lesecq, Hylke Banning, Luc Rombouts (guest).

EC 1.Opening President Boogert greets the members of the EC and Rombouts, and officially opens the meeting.

EC 2. Review of the Minutes At this moment only the EC I Minutes of 2 August 1996 have to be reviewed. In the list of WCF Delegates 1996 Ann-Kirstine Christiansen is mentioned as a delegate of the NSCK. She was not the official delegate, but represented Arne Lindgren, who was unable to attend the meetings. Motion passed: The 1996 EC I Minutes are accepted.

EC 3. World Congress 1998 Rombouts reveals the plans for the Congress. Before the congress several organized carillon trips will take place from Monday (August 3) till Saturday (August 8). An application form will be send in April 1998. The organisation of these trips includes transporation. Most carillons can be played by the visitors. The qualifying round for the Queen Fabiola Competition will take place on Wednesday (August 5). The final rounds are planned for August 7, 8 and 9. The opening session of the WCF-congress is also scheduled for this day. Everyone agrees upon the dates for the EC and IC meetings: - Friday, August 7 (14:00-17:00) - IC meeting, session I. Discussion about the Second Report of the Statutes Review Committee. Boogert and Friedrich suggest that the report will not be sent to the boards of the national guilds for discussion, because last time several guilds did not put any effort in it. This caused a lot of unnecessary discussions during the IC meetings. - Saturday, August 8 (10:00-17:00) - IC meeting, session II. - Wednesday, August 12 (08:00-09:00) - IC meeting, session III. - Thursday, August 13 (08:00-09:00) - IC meeting, session IV. If necessary an extra short EC meeting can be held on Wednesday (August 12) during lunch or dinner. Rombouts proposes to give all guilds only five to ten minutes time for a presentation. Just to be able to say "Hello!" If somebody has more interesting items, he or she can apply for a presentation. It is possible however that a presentation is refused. A committee will make a choice from the submitted presentations. People first have to send an abstract. The maximum time for a presentation will be 30 minutes. There has been a call for papers already (also in some magazines). Boogert promises to instruct the presidents of all guilds to make an 'update' speech of no more than five minutes (no slides or sound recordings allowed). Crawford offers to edit anything in English that anybody wants to distribute. Rombouts explains what will happen on the other days of the congress. The number of special concerts will be restricted. There will be concerts with for example brass band and guitar, and there will be concerts in relation to the lectures. The organi- zing committee is going to invite all carillonneurs for those concerts. However there will also be the possibility for the guilds to appoint a few carillonneurs who will give recitals on behalf of those guilds. Langberg thinks the guilds should be informed about these plans. Crawford and Banning do not find it necessary that guilds should get the opportunity to invite carillonneurs by themself. Boogert and Langberg however want to keep something of the tradition that the carillon culture of every country can be presented. This means, according to Rombouts, that there will be a large amount of recitals. People will not be able to attend all of them. They will have to make choice (like in a restaurant). Apart from the tower instruments one or two travelling carillons will be present. Boogert asks if the dinner at the Castle of Horst will be a 'gala dinner'. That would mean that people have to be informed about how to dress. Rombouts says that this has not been decided yet. Than the question raises about the transportation on the travelling day of the congress. A lot of people will come by car. If they travel by the organized bus, their car has to stay in Mechelen. Some discussion does not bring a solution. Rombouts will look into it. There has not yet been time reserved for the congress picture. Rombouts promises not to forget that. On the last day of the congress a new jacquemart will be presented to the city of Leuven. The inauguration of this jacquemart together with a carillon (quatre mains) concert, some speeches, and maybe some other activities like dancing will end the congress in the late afternoon of Thursday, August 13. If possible the mayor of Leuven, Louis Tobback, will give a speech too. A detailed program will be ready in September. The registration form for the congress will be send to all guilds in the beginning of 1998. Boogert asks how the congress organization will deal with visitors to the congress. That is, people who only are present for one or two days. They probably will not registrate and in that way will not be real participants. Rombouts explaines that it will be possible for everyone to attend for example lectures at a certain day prize.

Langberg announces the plans for the Pre-Congress in Løgumkloster, Denmark. There will be masterclasses from 16 - 22 July. On 19 July the 25th anniversary of the carillon of Løgumkloster and the 825th anniversary of the city of Løgumkloster 2

will be celebrated. The Royal Family will be represented there. If possible the directors of all four carillon schools will take part in a concert. Furthermore there are plans to send out four travelling carillons through Denmark. It is expected that around 40 concerts can be given in several cities. The cities can 'buy' a concert. This money is used to pay for the expenses of the travelling carillons.

It appears that there is some confusion about the World List of Carillons made up by Banning. Last year Banning did send one original copy to every guild. All guilds should decide for themselves if they want to multiply and distribute it to their members. Reynders-Jammaers was in the supposition that this mailing was only meant to be able to make corrections to it. The GCNA is going to take out the American part, because that already exists. The NSCK announced it existence and gives their members the opportunity to ask for a copy. The GCCS will send it to all members next month. Because some guilds have not distributed the list, Banning promises to send an update to the GCNA, GCCS, GCF and NSCK.

EC 4. Treasurer's Interim Report Crawford apologizes for sending the dues notices later than accustomed. The biggest expense was the 1994 Congress Book. Although a lot of guilds have not yet paid the dues of 1997, the financial situation is normal. Reynders-Jammaers makes a remark about the presentation of the Dues Payments part of the report. The way Crawford presents the dues payments of the BBG, it looks as if the BBG is succeeded by the ACW, while the ACW is a new guild and the VBV is the successor of the BBG. Crawford promises to change this next year. Reynders-Jammaers also asks how much money the WCF can contribute to the Congress Book 1998. Earlier contributions were in the amount of NLG 2,000.00. A request for any amount has to be decided upon by the International Committee.

EC 5. Home page of the WCF Boogert does not have any connection with the Internet for himself, but has thought about a text that could be used for a home page. In this text all activities of the WCF are briefly defined. The text must appear in three languages. Crawford opened already some time ago a home page for the WCF. Thus far Banning, who promised earlier to prepare some texts for that home page, did not have the opportunity to fulfil this promise. Apart for a lack of time, Banning misses the skills to program in HTML. Crawford knows that if you are using MS Office 97, a document can be translated easily into HTML. A home page of the WCF should be found when one is looking for words as 'Tower music', 'Klokkenspel', 'Klokkespil', 'Glockenspiel', 'Beiaard', and ofcourse 'Carillon'. The page could also contain information about all carillons in the world, CD's, music, and literature about bells. Apart from that all guilds have to be mentioned and a link can be offered to all other known home pages about bells and carillons. Banning promises to try to make a home page as soon as possible. Crawford offers any help that is asked for. Reynders-Jammaers will translate the text of Boogert in French.

EC 6. Board for the WCF bulletin Thus far Langberg has only got copy for the 1997 WCF bulletin from five guilds. Most 2

of these copy has already been translated to Dutch. Banning is not sure of what the contents of the bulletin should consist of. According to Langberg the latest news from all countries would do, completed with some interesting articles. Boogert emphasises that the publishing of a bulletin is important. Only than everyone can hear the news from other guilds. Not everyone is able to read all magazines or to come to a WCF congress. Banning has problems with the definition of 'news'. What can be news from The Netherlands? What is interesting enough and what is not? Rombouts suggests that every editorial board should reserve some space in its magazine for this international news. Boogert however finds it important that a seperate bulletin is issued, because guilds are charging their members $ 2.00 for the WCF. A result of a recent held questionary was that people find a bulletin important. Langberg will try to get enough copy ready in September. Banning promises to do the lay out, the printing and distributing of the bulletin. In 1998 there has to be a new discussion about the way bulletins can be produced. Should there be a board? Or should every board of editors appoint a representative? According to Banning the main task of an editor, apart from deciding what is or is not interesting, is to keep contacting all people who promised to deliver copy.

EC 7. Audio/Visual inventory Milford Myhre proposes in a letter to Boogert to make Banning chair of an Audio/Vi- sual Committee. Myhre thinks that someone who knows how to handle a computer should do this work. Banning has already been busy investigating old records. Apart from that a start has been made with an international list of carillon CD's. CD's in the list should consist mainly of carillon recordings. CD's with only five minutes of carillon music are not put on the list. Langberg is of opinion that professional recordings on tape should also be added to the list. Banning asks everyone to look for old records.

EC 8. Contacts with UNESCO In the 1996 meetings it was decided that the WCF should ask the UNESCO to be recognized as a non-governamental organization. Friedrich wrote a letter about this issue to the General Director of UNESCO and got a few weeks ago some informal information. The UNESCO is apparently going to say 'Yes' or 'No, but'; the UNESCO will accept the WCF or recommend the WCF to join the International Council of Music. Recently Friedrich received an answer to his letter. In this letter the UNESCO askes the WCF several things: a copy of the Statutes, a list of recent activities, a members- hips list, and some ideas about the way the WCF thinks to cooperate in UNESCO- projects. According to Boogert PR-support from the UNESCO is important for the WCF. Also the WCF can offer to play a roll in any international event that is organized by UNESCO. UNESCO is as well concerned with the World Cultural Heritage. Rombouts tells that The Flemish Government has asked the UNESCO to put some Flemish monuments on this list. Maybe the carillons can be included. Friedrich does not think so, because the list consists only of 'fixed objects'. Friedrich asks Boogert to reflect on the answer that should be given to the questions of 2

UNESCO. A contribution in money can not be expected from the UNESCO.

EC 9. Contacts with Eurocarillon Boogert wrote a letter to Mr. Dooms, the president of Eurocarillon, in which he asked for an appointment in order to discuss some matters. Mr. Dooms has not answered yet. Boogert would like to know why Eurocarillon presents itself as if it is the only organization of carillonneurs in Europe. According to Eurocarillon there is - for example - only one city carillonneur of Amsterdam while in fact there are five. All these statements of Eurocarillon cause especially problems for the French and the Flemish guild. Crawford suspects that the UNESCO and other European organizations will soon find out the truth. It has no use to start legal actions against Eurocarillon, nor does it make sense to contact some people from the European Community. Let things be as long as no money goes to Eurocarillon that could also have gone to a WCF congress. For now Boogert will wait for the answer of Mr. Dooms.

EC 10. Interim Report Statutes Review Committee At the Congress in Asschaffenburg the Statutes Review Committee was asked to 1. to prepare a document that reflects the Statutes as they have been currently modified (now only available as a draft), 2. to propose phrasing that would accommodate the circumstances in Belgium, 3. to propose texts that would take into account the status of organizations such as Eurocarillon. Rombouts was invited to join the Committee and was able to make a fair contribution to its work. The second report will be ready before Christmas 1997. The committee will in this report come up with some new proposals, all meant to improve some linguistically bad texts.

EC 11. Other Business Lesecq wonders who is responsible for things that might happen during a congress. The WCF, the president of the WCF, or the organizing guild? Maybe it is a good idea to lay a statement about this item down in the Statutes. Reynders-Jammaers asks if someone has a better original of the logo of the WCF. Langberg says that Bendt Gammeltoft Hansen made it and maybe still possesses an original. Reynders-Jammaers will contact him. Reynders-Jammaers also thinks that a period of two years between congresses is too short. Maybe four years is too much, so three years is better. An argument against this is that if somebody has no time to visit a particular congress, the gap to the next is only four years and not eight. Apart from that more countries can host a congress and the time between two congresses in a specific country is shorter. Is it possible that people skipped the congress in Aschaffenburg in order to save money and energy? On the other hand, if a congress is only held every four years, you would expect people to be more eager to come and try harder not to miss it. The idea to organize a biannual congress came from Wim van der Linden. His motivation was that every international organization has a congress at least every two years. A big difference between a WCF-congress and another established congress is however that in the first case people have to pay for themselves, while in the second case the costs of attending a congress are most of the time being paid for. If less people show up at a WCF congress, several causes are possible. The contents might for example be disappointing because of a lack of new developments. Ofcourse that 2

could also be a stimulus to improve the level of the congresses. Before deciding about this issue, the best thing to do at this moment is probably await the attendance of both the 1998 congress in Mechelen / Leuven and the 2000 congress in Springfield.

EC 12. Closure President Boogert closes this meeting of the Executive Committee at 17:00, while the bell of the tower strikes, and thanks Rombouts for the hospitality.

These minutes were transcribed and respectfully submitted by

Hylke A. Banning WCF Secretary