EC Session 28 June 1997 09:17 This Meeting of the Executive Committee Took Place in the Library of the University of Leuven, Belgium
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1997 MINUTES OF THE MEETING OF THE EXECUTIVE COMMITTEE OF THE WORLD CARILLON FEDERATION LEUVEN, BELGIUM 28 JUNE, 1998 EC Session 28 June 1997 09:17 This meeting of the Executive Committee took place in the Library of the University of Leuven, Belgium. Present:Loek Boogert, Wylie Crawford, Noël Reynders-Jammaers, Peter Langberg, Andreas Friedrich, Alfred Lesecq, Hylke Banning, Luc Rombouts (guest). EC 1.Opening President Boogert greets the members of the EC and Rombouts, and officially opens the meeting. EC 2. Review of the Minutes At this moment only the EC I Minutes of 2 August 1996 have to be reviewed. In the list of WCF Delegates 1996 Ann-Kirstine Christiansen is mentioned as a delegate of the NSCK. She was not the official delegate, but represented Arne Lindgren, who was unable to attend the meetings. Motion passed: The 1996 EC I Minutes are accepted. EC 3. World Congress 1998 Rombouts reveals the plans for the Congress. Before the congress several organized carillon trips will take place from Monday (August 3) till Saturday (August 8). An application form will be send in April 1998. The organisation of these trips includes transporation. Most carillons can be played by the visitors. The qualifying round for the Queen Fabiola Competition will take place on Wednesday (August 5). The final rounds are planned for August 7, 8 and 9. The opening session of the WCF-congress is also scheduled for this day. Everyone agrees upon the dates for the EC and IC meetings: - Friday, August 7 (14:00-17:00) - IC meeting, session I. Discussion about the Second Report of the Statutes Review Committee. Boogert and Friedrich suggest that the report will not be sent to the boards of the national guilds for discussion, because last time several guilds did not put any effort in it. This caused a lot of unnecessary discussions during the IC meetings. - Saturday, August 8 (10:00-17:00) - IC meeting, session II. - Wednesday, August 12 (08:00-09:00) - IC meeting, session III. - Thursday, August 13 (08:00-09:00) - IC meeting, session IV. If necessary an extra short EC meeting can be held on Wednesday (August 12) during lunch or dinner. Rombouts proposes to give all guilds only five to ten minutes time for a presentation. Just to be able to say "Hello!" If somebody has more interesting items, he or she can apply for a presentation. It is possible however that a presentation is refused. A committee will make a choice from the submitted presentations. People first have to send an abstract. The maximum time for a presentation will be 30 minutes. There has been a call for papers already (also in some magazines). Boogert promises to instruct the presidents of all guilds to make an 'update' speech of no more than five minutes (no slides or sound recordings allowed). Crawford offers to edit anything in English that anybody wants to distribute. Rombouts explains what will happen on the other days of the congress. The number of special concerts will be restricted. There will be concerts with for example brass band and guitar, and there will be concerts in relation to the lectures. The organi- zing committee is going to invite all carillonneurs for those concerts. However there will also be the possibility for the guilds to appoint a few carillonneurs who will give recitals on behalf of those guilds. Langberg thinks the guilds should be informed about these plans. Crawford and Banning do not find it necessary that guilds should get the opportunity to invite carillonneurs by themself. Boogert and Langberg however want to keep something of the tradition that the carillon culture of every country can be presented. This means, according to Rombouts, that there will be a large amount of recitals. People will not be able to attend all of them. They will have to make choice (like in a restaurant). Apart from the tower instruments one or two travelling carillons will be present. Boogert asks if the dinner at the Castle of Horst will be a 'gala dinner'. That would mean that people have to be informed about how to dress. Rombouts says that this has not been decided yet. Than the question raises about the transportation on the travelling day of the congress. A lot of people will come by car. If they travel by the organized bus, their car has to stay in Mechelen. Some discussion does not bring a solution. Rombouts will look into it. There has not yet been time reserved for the congress picture. Rombouts promises not to forget that. On the last day of the congress a new jacquemart will be presented to the city of Leuven. The inauguration of this jacquemart together with a carillon (quatre mains) concert, some speeches, and maybe some other activities like dancing will end the congress in the late afternoon of Thursday, August 13. If possible the mayor of Leuven, Louis Tobback, will give a speech too. A detailed program will be ready in September. The registration form for the congress will be send to all guilds in the beginning of 1998. Boogert asks how the congress organization will deal with visitors to the congress. That is, people who only are present for one or two days. They probably will not registrate and in that way will not be real participants. Rombouts explaines that it will be possible for everyone to attend for example lectures at a certain day prize. Langberg announces the plans for the Pre-Congress in Løgumkloster, Denmark. There will be masterclasses from 16 - 22 July. On 19 July the 25th anniversary of the carillon of Løgumkloster and the 825th anniversary of the city of Løgumkloster 2 will be celebrated. The Royal Family will be represented there. If possible the directors of all four carillon schools will take part in a concert. Furthermore there are plans to send out four travelling carillons through Denmark. It is expected that around 40 concerts can be given in several cities. The cities can 'buy' a concert. This money is used to pay for the expenses of the travelling carillons. It appears that there is some confusion about the World List of Carillons made up by Banning. Last year Banning did send one original copy to every guild. All guilds should decide for themselves if they want to multiply and distribute it to their members. Reynders-Jammaers was in the supposition that this mailing was only meant to be able to make corrections to it. The GCNA is going to take out the American part, because that already exists. The NSCK announced it existence and gives their members the opportunity to ask for a copy. The GCCS will send it to all members next month. Because some guilds have not distributed the list, Banning promises to send an update to the GCNA, GCCS, GCF and NSCK. EC 4. Treasurer's Interim Report Crawford apologizes for sending the dues notices later than accustomed. The biggest expense was the 1994 Congress Book. Although a lot of guilds have not yet paid the dues of 1997, the financial situation is normal. Reynders-Jammaers makes a remark about the presentation of the Dues Payments part of the report. The way Crawford presents the dues payments of the BBG, it looks as if the BBG is succeeded by the ACW, while the ACW is a new guild and the VBV is the successor of the BBG. Crawford promises to change this next year. Reynders-Jammaers also asks how much money the WCF can contribute to the Congress Book 1998. Earlier contributions were in the amount of NLG 2,000.00. A request for any amount has to be decided upon by the International Committee. EC 5. Home page of the WCF Boogert does not have any connection with the Internet for himself, but has thought about a text that could be used for a home page. In this text all activities of the WCF are briefly defined. The text must appear in three languages. Crawford opened already some time ago a home page for the WCF. Thus far Banning, who promised earlier to prepare some texts for that home page, did not have the opportunity to fulfil this promise. Apart for a lack of time, Banning misses the skills to program in HTML. Crawford knows that if you are using MS Office 97, a document can be translated easily into HTML. A home page of the WCF should be found when one is looking for words as 'Tower music', 'Klokkenspel', 'Klokkespil', 'Glockenspiel', 'Beiaard', and ofcourse 'Carillon'. The page could also contain information about all carillons in the world, CD's, music, and literature about bells. Apart from that all guilds have to be mentioned and a link can be offered to all other known home pages about bells and carillons. Banning promises to try to make a home page as soon as possible. Crawford offers any help that is asked for. Reynders-Jammaers will translate the text of Boogert in French. EC 6. Board for the WCF bulletin Thus far Langberg has only got copy for the 1997 WCF bulletin from five guilds. Most 2 of these copy has already been translated to Dutch. Banning is not sure of what the contents of the bulletin should consist of. According to Langberg the latest news from all countries would do, completed with some interesting articles. Boogert emphasises that the publishing of a bulletin is important. Only than everyone can hear the news from other guilds. Not everyone is able to read all magazines or to come to a WCF congress.