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IC Session I 7 August 1998 14:20 1998 MINUTES of THE 1998 MINUTES OF THE MEETINGS OF THE INTERNATIONAL COMMITTEE OF THE WORLD CARILLON FEDERATION MECHELEN/LEUVEN, BELGIUM AUGUST, 1998 IC Session I 7 August 1998 14:20 This meeting of the International Committee took place at the Pastoraal Centrum in Mechelen, Belgium. Present: [CSA] Adrian Tien; [VBV] Noël Reynders, Geert Stubbe, Frank Deleu; [ACW] Edmond De Vos; [NSCK] Peter Langberg, Ann-Kirstine Christiansen; [DGV] Karl-Friedrich Waack, Knut Schieferdecker; [GCF] Alfred Lesecq, Michel Goddefroy, [BCS] Geoff Armitage;[LCG]; [GCNA] Wylie Crawford, John Courter, David Hunsberger; [NKV] Loek Boogert, Foeke de Wolf, Hylke Banning, Adolph Rots; [GCCS] Andreas Friedrich. IC I 1. Opening President Boogert welcomes all members of the IC. He informs those present that Jean-Pierre Vittot from the GCF was unable to come. Vittot gave a proxy to Lesecq. Ulla Laage gave a proxy to Ann-Kirstine Christiansen. IC I 2. Presentation of letters of accreditation and recognition of delegates All necessary letters were presented to president Boogert, including the proxy of Vittot. IC I 3. Second report Statutes Review Committee Friedrich recalls the history of the work of this committee. In Chambéry (1994) the committee was established with the mandate to review the Statutes. The first report of the committee was presented in Aschaffenburg (1996). Because of the lengthy discussions about this report it was not possible to make a definite decision about the proposed alterations. Since Aschaffenburg the committee has come with some new proposals which will now be presented here. Motion passed: To accept the 1998 report of the Statutes Review Committee. Boogert now opens the discussion about the contents of the report. Article 15 is the first subject of discussion. The old idea was that the representation of a member of the World Carillon Federation in the IC was the number of carillons in the territory this member organization covers. In the new article 15 this definition will be abandoned. Crawford askes what happens when an organization represents many carillons but has no carillonneurs to play them. Should an organization be admitted to the WCF when its territory covers no carillons? Reynders asks what a ‘subnational guild’ is (article 2). Vlaanderen is a national country within a federation and the VBV considers itself a national guild. Boogert acknowledges that the VBV and the ACW are national guilds. The local organizations around, for example, the carillons of Gent or Mechelen are sub-national. Deleu wants to know what will happen when a federal organization would present itself to the WCF. Boogert answers that a decision about the admittance of such an organization always has to be taken by a secret ballot (article 7). Boogert suggests to accept the new article 15, but add to article 2 the condition that an organization can only become a member of the WCF when its territory covers a minimum amount of carillons. According to Hunsberger the consequence of this condition would be that an organization which loses its carillons would have to leave the WCF. Boogert points out that article 7 gives the members of the IC enough possibilities to prevent that a new organization is admitted which - 1 - wants to work against a member of the WCF. Langberg suggests to raise the number of dues- paying members that an organization must have before it gets a delegate in the IC. Banning thinks that that does not help, because it is always possible for one person to pay dues for others. Nevertheless Langberg proposes to raise the minimum of dues-paying members to five. Maybe it is then possible, Stubbe says, to give an organization with less than five members the opportunity to attend the meetings of the IC, but without the right to vote. Crawford says that that is already possible now. Anyone can ask for time to address the IC and the EC may decide to admit observers. When counting the members of the guild, foreign members do not count. This is stated in the By-Laws (chapter 3, number 8). Motion passed: To change the minimum number (as stated in article 15) of dues-paying individual members of an organization from 1 to 5 (two delegates are opposed). Crawford proposes to add to each phrase in article 15 about ‘dues-paying members’ the words ‘within its territory’ to define that no foreign members of a guild are to be counted when determining the exact number of dues-paying individual members. Otherwise a person could double his influence if he or she is a member of several organizations. Crawford will change the way he collects dues if the words ‘within its territory’ are left away. Boogert suggests to add an article which describes exactly what is meant by ‘a dues-paying member’. Motion failed: To add ‘within its territory’ to each phrase about ‘dues-paying ). Crawford is not satisfied. If members outside the territory of an organization also may be counted when determining how many delegates a member organization has, this gives strange situations. For example, Spain will then be represented several times, because Spanish carillonneurs are members of several organizations. Crawford proposes to vote again. A majority is in favour of that. Motion passed: To cancel the last motion (10 yes). Crawford states the new motion. Motion passed: To add ‘within its territory’ to each phrase about the dues-paying members in article 15 (3 no, 14 yes). Stubbe asks what the reason is for choosing the figures 41, 101 and 201 as limits for the amount of delegates. Friedrich knows that Crawford made some calculations, so that the amount of delegates will equal the number of members of the IC that are now present. Hunsberger moves to adopt article 15 as amended. Stubbe is still surprised that no amount of carillons will be in article 15 as a condition for the number of delegates of a member organization. Armitage agrees, it is the number of carillons that is being played on that counts. Boogert asks for a vote. Motion passed: To approve article 15 with the previous amendments (unanimous). Friedrich asks attention for a last small change. It is the first sentence in article 28: ‘Members of the EC are elected for a period of four years’. This was already practise, but not official in the Statutes. Armitage wonders what will happen if congresses are three years apart instead of two or four years. Motion passed: To approve article 28 as proposed (unanimous). Friedrich now proposes to adopt the new Statutes as of today, including the amendments and some editorial corrections that still have to be made. Motion passed: To adopt the new Statutes as of today, including amendments (unanimous). Motion passed: To suspend article 15 until after this congress (only Friedrich votes against it, because he is reluctant to forego a chance to let the GCCS be represented by a second delegate – an observer is allowed however). President Boogert thanks the Statutes Review Committee for its difficult and thorough work and closes this first meeting at 17:03 hours. IC Session II 8 August 1998 10:05 This meeting of the International Committee took place at the Pastoraal Centrum in Mechelen, Belgium. Geert Stubbe gave a proxy to Reynders. Lesecq still has a proxy of Vittot. IC II 1. [a] Review of 1996 IC Minutes: IC Members. Everyone has read the 1996 IC Minutes, written by former WCF-secretary Andrea McCrady. Motion passed: To accept the 1996 IC Minutes (unanimous) [b] Review of 1997 EC Minutes: EC Members - 2 - Nobody has comments on the Minutes from the EC-meeting in Leuven in 1997. Motion passed: To accept the 1997 EC Minutes. IC II 2. Guidelines for EC-elections This year the following EC-members are retiring: Boogert, Reynders, Lesecq and Crawford. Only Boogert will not offer himself for re-election. According to article 26 of the Statutes each member of the CD (Committee of Delegates) may nominate himself as a candidate or may be proposed by two other delegates. Armitage asks if it is necessary that the new president must be a member of the CD. Boogert answers that it is customary that this is the case and explains the procedure of the election. Nominations have to be handed over to secretary Banning before Monday, August 10, 17:00 hours local time. Friedrich asks when the CD will come together in the constitution according to the new Statutes. It is decided that it is best to wait until the official meeting at the next congress. IC II 3. Committees [a] Archives The report of the Archives Committee, chaired by Jacques Maassen, shows that a lot of files are incomplete. President Boogert asks all member organizations to send their material to the WCF- Archives in Amersfoort. Armitage notes that in the report ‘England’ should be replaced by ‘Britain and Ireland’ and ‘Norway and Denmark’ by ‘Scandinavian’. Motion passed: To accept the report of the Archives Committee. [b] Bulletin Langberg explaines that it costs a lot of effort to make a bulletin. People are not really cooperating. An old idea was to form a board of editors. But a board of 11 people from 11 guilds is not a practical solution and slows things down. The opinion of Armitage is that a bulletin has two purposes. It should contain selected articles and news. An ever returning difficulty is ofcourse the translation of all material in three languages. There is no real budget for that. Boogert suggests to make one person responsible for the bulletin and let him or her have three assistants. Motion passed: To man the Bulletin Committee with a chief editor and three assistants (unanimous).
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