1998 MINUTES OF THE MEETINGS OF THE INTERNATIONAL COMMITTEE OF THE WORLD FEDERATION /, BELGIUM

AUGUST, 1998

IC Session I 7 August 1998 14:20 This meeting of the International Committee took place at the Pastoraal Centrum in Mechelen, Belgium.

Present: [CSA] Adrian Tien; [VBV] Noël Reynders, Geert Stubbe, Frank Deleu; [ACW] Edmond De Vos; [NSCK] Peter Langberg, Ann-Kirstine Christiansen; [DGV] Karl-Friedrich Waack, Knut Schieferdecker; [GCF] Alfred Lesecq, Michel Goddefroy, [BCS] Geoff Armitage;[LCG]; [GCNA] Wylie Crawford, John Courter, David Hunsberger; [NKV] Loek Boogert, Foeke de Wolf, Hylke Banning, Adolph Rots; [GCCS] Andreas Friedrich.

IC I 1. Opening President Boogert welcomes all members of the IC. He informs those present that Jean-Pierre Vittot from the GCF was unable to come. Vittot gave a proxy to Lesecq. Ulla Laage gave a proxy to Ann-Kirstine Christiansen.

IC I 2. Presentation of letters of accreditation and recognition of delegates All necessary letters were presented to president Boogert, including the proxy of Vittot.

IC I 3. Second report Statutes Review Committee Friedrich recalls the history of the work of this committee. In Chambéry (1994) the committee was established with the mandate to review the Statutes. The first report of the committee was presented in Aschaffenburg (1996). Because of the lengthy discussions about this report it was not possible to make a definite decision about the proposed alterations. Since Aschaffenburg the committee has come with some new proposals which will now be presented here. Motion passed: To accept the 1998 report of the Statutes Review Committee.

Boogert now opens the discussion about the contents of the report. Article 15 is the first subject of discussion. The old idea was that the representation of a member of the World Carillon Federation in the IC was the number of in the territory this member organization covers. In the new article 15 this definition will be abandoned. Crawford askes what happens when an organization represents many carillons but has no carillonneurs to play them. Should an organization be admitted to the WCF when its territory covers no carillons? Reynders asks what a ‘subnational guild’ is (article 2). Vlaanderen is a national country within a federation and the VBV considers itself a national guild. Boogert acknowledges that the VBV and the ACW are national guilds. The local organizations around, for example, the carillons of Gent or Mechelen are sub-national. Deleu wants to know what will happen when a federal organization would present itself to the WCF. Boogert answers that a decision about the admittance of such an organization always has to be taken by a secret ballot (article 7). Boogert suggests to accept the new article 15, but add to article 2 the condition that an organization can only become a member of the WCF when its territory covers a minimum amount of carillons. According to Hunsberger the consequence of this condition would be that an organization which loses its carillons would have to leave the WCF. Boogert points out that article 7 gives the members of the IC enough possibilities to prevent that a new organization is admitted which

- 1 - wants to work against a member of the WCF. Langberg suggests to raise the number of dues- paying members that an organization must have before it gets a delegate in the IC. Banning thinks that that does not help, because it is always possible for one person to pay dues for others. Nevertheless Langberg proposes to raise the minimum of dues-paying members to five. Maybe it is then possible, Stubbe says, to give an organization with less than five members the opportunity to attend the meetings of the IC, but without the right to vote. Crawford says that that is already possible now. Anyone can ask for time to address the IC and the EC may decide to admit observers. When counting the members of the guild, foreign members do not count. This is stated in the By-Laws (chapter 3, number 8). Motion passed: To change the minimum number (as stated in article 15) of dues-paying individual members of an organization from 1 to 5 (two delegates are opposed). Crawford proposes to add to each phrase in article 15 about ‘dues-paying members’ the words ‘within its territory’ to define that no foreign members of a guild are to be counted when determining the exact number of dues-paying individual members. Otherwise a person could double his influence if he or she is a member of several organizations. Crawford will change the way he collects dues if the words ‘within its territory’ are left away. Boogert suggests to add an article which describes exactly what is meant by ‘a dues-paying member’. Motion failed: To add ‘within its territory’ to each phrase about ‘dues-paying ). Crawford is not satisfied. If members outside the territory of an organization also may be counted when determining how many delegates a member organization has, this gives strange situations. For example, Spain will then be represented several times, because Spanish carillonneurs are members of several organizations. Crawford proposes to vote again. A majority is in favour of that. Motion passed: To cancel the last motion (10 yes). Crawford states the new motion. Motion passed: To add ‘within its territory’ to each phrase about the dues-paying members in article 15 (3 no, 14 yes). Stubbe asks what the reason is for choosing the figures 41, 101 and 201 as limits for the amount of delegates. Friedrich knows that Crawford made some calculations, so that the amount of delegates will equal the number of members of the IC that are now present. Hunsberger moves to adopt article 15 as amended. Stubbe is still surprised that no amount of carillons will be in article 15 as a condition for the number of delegates of a member organization. Armitage agrees, it is the number of carillons that is being played on that counts. Boogert asks for a vote. Motion passed: To approve article 15 with the previous amendments (unanimous). Friedrich asks attention for a last small change. It is the first sentence in article 28: ‘Members of the EC are elected for a period of four years’. This was already practise, but not official in the Statutes. Armitage wonders what will happen if congresses are three years apart instead of two or four years. Motion passed: To approve article 28 as proposed (unanimous). Friedrich now proposes to adopt the new Statutes as of today, including the amendments and some editorial corrections that still have to be made. Motion passed: To adopt the new Statutes as of today, including amendments (unanimous). Motion passed: To suspend article 15 until after this congress (only Friedrich votes against it, because he is reluctant to forego a chance to let the GCCS be represented by a second delegate – an observer is allowed however). President Boogert thanks the Statutes Review Committee for its difficult and thorough work and closes this first meeting at 17:03 hours.

IC Session II 8 August 1998 10:05 This meeting of the International Committee took place at the Pastoraal Centrum in Mechelen, Belgium.

Geert Stubbe gave a proxy to Reynders. Lesecq still has a proxy of Vittot.

IC II 1. [a] Review of 1996 IC Minutes: IC Members. Everyone has read the 1996 IC Minutes, written by former WCF-secretary Andrea McCrady. Motion passed: To accept the 1996 IC Minutes (unanimous)

[b] Review of 1997 EC Minutes: EC Members

- 2 - Nobody has comments on the Minutes from the EC-meeting in Leuven in 1997. Motion passed: To accept the 1997 EC Minutes.

IC II 2. Guidelines for EC-elections This year the following EC-members are retiring: Boogert, Reynders, Lesecq and Crawford. Only Boogert will not offer himself for re-election. According to article 26 of the Statutes each member of the CD (Committee of Delegates) may nominate himself as a candidate or may be proposed by two other delegates. Armitage asks if it is necessary that the new president must be a member of the CD. Boogert answers that it is customary that this is the case and explains the procedure of the election. Nominations have to be handed over to secretary Banning before Monday, August 10, 17:00 hours local time. Friedrich asks when the CD will come together in the constitution according to the new Statutes. It is decided that it is best to wait until the official meeting at the next congress.

IC II 3. Committees [a] Archives The report of the Archives Committee, chaired by Jacques Maassen, shows that a lot of files are incomplete. President Boogert asks all member organizations to send their material to the WCF- Archives in . Armitage notes that in the report ‘England’ should be replaced by ‘Britain and Ireland’ and ‘Norway and Denmark’ by ‘Scandinavian’. Motion passed: To accept the report of the Archives Committee. [b] Bulletin Langberg explaines that it costs a lot of effort to make a bulletin. People are not really cooperating. An old idea was to form a board of editors. But a board of 11 people from 11 guilds is not a practical solution and slows things down. The opinion of Armitage is that a bulletin has two purposes. It should contain selected articles and news. An ever returning difficulty is ofcourse the translation of all material in three languages. There is no real budget for that. Boogert suggests to make one person responsible for the bulletin and let him or her have three assistants. Motion passed: To man the Bulletin Committee with a chief editor and three assistants (unanimous). Armitage and Goddefroy are both volunteering as assistant. The bulletin should appear once a year. Boogert thanks Langberg for his efforts and moves to accept the report. Motion passed: To accept the report of the Bulletin Committee (unanimous). [c] World List of Carillons / Address List of Carillonneurs Banning was able to present a newer version of the World List of Carillons and wants to know if also the name and address of a carillonneur who is not a member of the WCF should be added to the list. Friedrich would like to see a contact address at least, because the list is meant for the ‘travelling’ carillonneurs. It is decided that if a carillon does not have a carillonneur ‘of its own’, then a contact address should be given. In the near future Banning wants also to add the travelling carillons in an addendum. Banning proposes to make an address list of (still active playing) carillonneurs as well, because once in a while people ask for address labels. On top of that there are quite a few carillonneurs who do not have a tower ‘of their own’, so the names of these carillonneurs are not on the list. Crawford is afraid that it will be difficult to maintain such a list: who is a carillonneur and who is not? Motion passed: To accept the report of the World List of Carillons committee (unanimous). [d] Audio/Visual Inventory The inventory of old records and CD’s is new. It does not contain yet any visual recordings. De Wolf knows about a lot of carillon records in the archives of the broadcasting companies in The . Should these also be added to the list? There are so much, that it will almost be impossible. Langberg suggests that at least a reference to such an archive should be given. As soon as the list is complete enough, it will be sent to all WCF-members. Motion passed: To accept the report of the Audio/Visual Inventory Committee (unanimous). [e] Keyboard

- 3 - Luc Rombouts is chair of the Keyboard Committee. In the meeting he reads his written report. The university of Leuven started a modest research project, sponsored by Clock-O-Matic, on whether the character muscle tones can be measured and analyzed. If possible, also the relation between muscle effort and the sound delivered by the bells will be investigated. Banning asks if it is not a too fundamental approach of the playing of a keyboard. Rombouts agrees, but thinks it will be very useful. In a presentation the researchers will explain why. The problem is at this moment that more fundraising is necessary. Rombouts further announces that he will not be able to chair this committee longer, because of his very busy daily work. Motion passed: To accept the report of the Keyboard Committee. [f] Post Congress Book Last year the Post Congress of the congress in Aschaffenburg has been sent, according to plan, to every participant. It is a pity that it was written in English. There was no Dutch or French translation available. Motion passed: To accept the report of the Post Congress Book Committee.

IC II 4. Treasurer’s Report / WCF Budget 1998-2000 Crawford notes that funds are accumulating. The WCF should do something with that money. He also asks every delegate to take care of the payment of the WCF-dues: before March 31 of every year. From Lithuania no dues did come in. Last years payment of $12,= was a gift of the NCSK. Armitage and Courter volunteer to act as auditor of the report of the treasurer. Motion passed: To accept Armitage and Courter as auditors.

IC II 5. Invitation(s) Congress 2002 Originally both Ireland and were candidates to host the WCF-congress in 2002. In Flanders the ‘Golden Spurs Battle’ from 1302 will be commemorated. Flanders however has to withdraw its candidacy, because at this moment it is not certain that the government will come up with the necessary amount of money. Langberg thinks that congresses each two years is too often. People are not motivated enough to attend a congress every other year. Crawford gives the numbers of the last congresses: 180 (1990), Chambéry 200 (1994), Aschaffenburg 100 (1996), Mechelen/Leuven 150 (1998). Christiansen suggests to let the decision whether to hold a congress or not depend upon the offer of the member organization. Some years are more popular than others. Boogert thinks that a lack of candidates will never be a problem. Now already pre and post congresses are organized. Friedrich sympathizes with Langberg’s idea. Three years between congresses would probably be more appropriate. According to Armitage it was an experimental idea in Zutphen to organize a congress every two years. One must not forget that it costs quite a lot of money to take part in a congress. So why not let the congress in Cobh (Ireland) be in 2003. Hunsberger thinks a congress every two years is better, because you then have really a choice to go or not to go. Otherwise, when you have missed one congress, there is a period of six or eight years between them. Langberg tells from his own experience that when he goes to a congress, he hopes to meet people. It is always disappointing if it appears that some people did not show up. A congress should be organized in such a way that you just have to be there! Adrian Gebruers, city carillonneur of Cobh, addresses all present, has information and shows a video about the carillon of Cobh. He has also some letters of recommendation from the bishop and the mayor. If the congress takes place in Ireland, it will also be open to the public. Gebruers suggest everyone to combine the congress with a holiday in beautiful Ireland. Motion passed: To accept the invitation for the congress in 2002 (unanimous). Boogert and/or Gebruers will answer the letters of recommendation.

IC II 6. New Business Crawford has a provisional home page available for the WCF. Thus far it is still empty. Banning admits to have had no time to work on it. At first some texts have to be written and then a nice site has to be designed. Maybe it is better to hire a professional for this. Crawford knows that there is some money available. Banning knows of someone who is capable of developing a home page and will ask what it costs.

- 4 - Boogert closes this second meeting of the CD at 16.10 hours.

General Assembly I 9 August 1998 10:15 This meeting took place at the Cultureel Centrum in Mechelen, Belgium.

GA I 1. The mayor of Mechelen welcomes all participants and memorizes in short the history and revival of the carillon culture in Mechelen. WCF President Loek Boogert thanks him for the hospitality of the city.

GA I 2. President Loek Boogert deliveres his President’s Report (Appendix I).

GA I 3. Noël Reynders, president of the Vlaamse Beiaard-Vereniging, thanks everyone who helped to organize the congress and summarizes the events that will take place in the next few days. All has been published in a Program Book. He repeats his Dutch speech in French, English and German.

GA I 4. The presidents of all national guilds speak for five minutes about recent developments in their country and convey greetings from people who could not attend the congress. Unfortunately Claude Graber, a prominent member of the GCCS, passed away about a year ago. It is mentioned that Jacques Lannoy, one of the founders of the WCF, has retired from active duty. Because Jeff Davis, president of the GCNA, could not be present at the congress, Wylie Crawford reads out a letter from him (Appendix II). Spain is making plans to establish a Spanish guild of carillonneurs.

IC Session III 12 August 1998 08:30 This meeting of the International Committee took place at the Erasmushuis in Leuven, Belgium.

Delegate Janet Tebbel [GCNA] is also present now.

IC III 1. EC Elections Secretary Banning reports that there are three candidates for the position of president of the WCF: Adrian Gebruers, Andreas Friedrich, and Peter Langberg. All three of them make a brief statement telling the delegates what their motives are and why they would like to do it. By secret voting Adrian Gebruers is elected as the new WCF-president. This year three members of the EC, Wylie Crawford, Noël Reynders and Alfred Lesecq, are retiring. All three are however reelectable. Also proposed by the CD are David Hunsberger and Geoff Armitage. By secret voting Reynders, Crawford and Lesecq are elected again.

IC III 2. Further new business / Closure of previous discussion After some discussion the combined budget for 1999/2000 is agreed upon the following figures:

Bank Fees NLG 500,= WCF Bulletin NLG 5.000,= Administration NLG 1.000,= World Carillon Listing NLG 1.000,= Keyboard Committee NLG 500,= Archives Committee NLG 250,= Audio/Visual Committee NLG 750,= Statutes Committee NLG 1.000,= 1996 and 1998 Post Congress Book NLG 4.500,= 1999 EC Meeting NLG 1.000,= Development WEB-pages NLG 1.000,=

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Total NLG 16.500,=

Crawford will make his next report in the new European currency Euro. Motion passed: To accept the proposed budget for 1999/2000. Courter and Armitage were the auditors of the Treasurer’s Report. They concluded that everything was perfectly in order and gave their consent. Motion passed: To accept the Treasurer’s Report (unanimous)

IC Session IV 13 August 1998 08:10 This meeting of the International Committee took place at the Erasmushuis in Leuven, Belgium.

IC IV 1. Announcement officers of the new EC President Boogert informs the Committee of Delegates about the new officers of the EC: Adrian Gebruers – president, Andreas Friedrich – vice president; Wylie Crawford – treasurer; Noël Reynders – secretary European countries; Hylke Banning – secretary non-European countries; Peter Langberg – member-at-large; Alfred Lesecq – member-at-large.

IC IV 2. Closure of previous discussions [a] For the WCF-bulletin a new committee has to be established. Boogert has found Liesbeth Janssens willing to chair this committee. Armitage and Goddefroy, both volunteers, will work with her as members with the special task to overview all necessary translations. Motion passed: To install Janssens, Armitage and Goddefroy as members of the new Bulletin Committee. [b] No candidate has been found for the vacancy of the chair of the Keyboard Committee. Boogert asks all delegates to think about a suitable candidate, which should be a skilled and independent person. [c] Friedrich announces that he is still waiting for an answer from UNESCO. Some months ago he sent the required set of information about the WCF. [d] Jeff Davis, president of the GCNA, has sent a letter to the CD. He feels that the CD is dictating what the president of a member organization should do or not. He particularly is not happy with the way the organizing committee of the 1998 WCF-congress in Mechelen/Leuven made a choice about the artists performing and guild presentations. Stubbe explains that all member organizations were asked to give names of young carillonneurs who would be willing to perform. This to make sure that not always the same persons are playing during a congress. Armitage and Langberg note that they never received such a letter. Courter knows that in 1997 during the GCNA-congress people were personally asked for a performance, without the intercession of GCNA-president Davis. Eventually the organizing committee in Mechelen/Leuven invited also some more ‘established’ carillonneurs to perform. [e] Banning asks if ever someone has written down exactly what the tasks and responsibility of the EC is. That appears not to be the case. Crawford suggests that a document should be drawn up which can act as a guideline for the organizing committee of a WCF-congress. At least the following subjects should be in it: 1. What will be the theme of a congress? 2. Who is financially responsible? 3. How are invitations issued? 4. Who is the chief person responsible for the organization? Langberg agrees with Crawford that it is important that the WCF gets more influence on the organization of a congress. Motion passed: To establish a committee which has to write a document to formalize guidelines for the organization of further congresses. Langberg, Crawford and Stubbe will man this committee and come up with a report in 1999. The organizer of the 2000 congress, Karel Keldermans, must be asked to pass information and if possible a detailed plan about the (theme of the) congress as soon as possible to the presidents of all member organizations. Formally, the GCNA is organizing the 2000 congress and not Keldermans as a person. This means that the organization is also a responsibility of the GCNA.

- 6 - IC IV 3. Set dates for future CD/EC meetings It is decided that the next EC meeting will be in Springfield () on Tuesday June 22, 1999. The GCNA congress that year is scheduled from June 16 till 19 in Ames (Iowa). An exact date for the meeting of the CD is not yet set. Normally the first meeting is one day before a congress officially starts. President Boogert closes this last CD/EC meeting at 09:32 hours.

General Assembly II 13 August 1998 17:55 This meeting took place at the Erasmushuis in Leuven, Belgium.

GA II 1. President Loek Boogert introduces the new members of the EC and mentiones the plans for a small editorial board for the WCF-bulletin. The EC will meet again in Springfield (Illinois, USA) on June 22, 1999. The president is asked to announce that immediately after the next WCF-congress a post congress will be held in and around .

GA II 2. Host and main organizer of the next congress, Karel Keldermans, informs those present that the theme of the Springfield congress will focus on ‘The carillon in the USA’. Visits will be made to three other instruments. Some slides show the accomodation of the Hilton hotel in Springfield where the congress will take place. About 150 rooms have already been reserved for the week of July 2 till 7.

GA II 3. President Boogert thanks warmly the organizing committee of the VBV for the Mechelen/ Leuven congress. The WCF now represents fourteen countries, assembled in eleven guilds. The president hopes that in the coming years people will continue organizing congresses and that regularly new updates of the worldlist of carillons will be produced. One of the most important achievements of the last four years is the revision of the Statutes. Boogert than introduces Adrian Gebruers, the new WCF president, and wishes him patience, inspiration and enthousiasm.

GA II 4. Adrian Gebruers addresses Boogert thanking him on behalf of all congress participants for all his work during the eight years of his presidency. As a small token of appreciation Gebruers gives Boogert an etch of the Leuven University Library with the carillon tower as a present.

GA II 5. Noël Reynders, chair of the organizing committee of the 1998 WCF congress, also thanks parting president Boogert. A small bell is given to him on behalf of the VBV. Reynders further dwells upon the retirement of Dr. Karl-Friedrich Waack, who has been active for so many years in the WCF. Waack did announce that this will be the last congress in which he participates as a member of the board of the DGV and as a delegate of the CD.

GA II 6. Adrian Gebruers concludes this meeting by stating that he did not have the faintest idea that he would arrive at this congress as an ordinary participant and leave as the president. Again he thanks the organizers of this last congress of this millennium and wishes everyone a save journey home. Gebruers reminds everyone that according to him the WCF has two main goals: bring people together and promote the carillon as an instrument. President Gebruers closes this second General Assembly at 18.25 hours.

These minutes were respectfully submitted by:

Hylke Banning WCF Secretary

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