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Yarra City Council Ordinary Meeting of Council Agenda

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Yarra City Council Ordinary Meeting of Council Agenda YARRA CITY COUNCIL ORDINARY MEETING OF COUNCIL AGENDA to be held on Tuesday 21 November 2006 at the Richmond Town Hall Confidential Business Items at 7.00pm Open Business Items at 7.30pm Councillors Officers Cr Jackie Fristacky (Mayor) Lydia Wilson (Chief Executive Officer) Cr Annabel Barbara Craig Kenny (Director Community Development) Cr Paul D’Agostino Bryan Lancaster (Director Asset Management) Cr Jenny Farrar Bruce Phillips (Director City Development) Cr Stephen Jolly Marc Giglio (Executive Manager Finance and Cr Kathleen Maltzahn Information Services) Cr Kay Meadows Ivan Gilbert (Executive Manager Governance and Cr Judy Morton Organisational Development) Cr Gurm Sekhon Erin Nairn-Marcon (Governance Adviser) I ATTENDANCE At its Ordinary Meeting of Tuesday 17 October 2006, Council granted a leave of absence to Councillor Meadows for the period 4 November 2006 to 14 December 2006. II APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCE III DECLARATIONS OF PECUNIARY INTEREST AND CONFLICT OF INTEREST IV. CONFIRMATION OF MINUTES V. PETITIONS AND JOINT LETTERS VI. PUBLIC QUESTION TIME VII COUNCILLORS’ FORUM General Business Delegates Reports Questions Without Notice Printed on 100% Recycled Paper Yarra City Council – Agenda Council Meeting – 21 November 2006 Welcome to the City of Yarra. Council acknowledges the Wurundjeri community as the first owners of this country. Today, they are still the custodians of the cultural heritage of this land. Further to this, Council acknowledges there are other Aboriginal and Torres Strait Islander people who have lived, worked and contributed to the cultural heritage of Yarra. Yarra City Council – Agenda Council Meeting – 21 November 2006 Public Participation at Council and Committee Meetings PrOCEDURE 1. The Yarra City Council welcomes the opportunity for members of the public to address Council, Special Committees and Council’s Internal Development Approvals Committee in accordance with this procedure. 2. The following guidelines apply to public questions and submissions: (a) public question time is restricted to 15 minutes, 2 questions per person, and five (5) minutes per speaker; (b) the Chairperson has the sole discretion to extend speaking times or vary conditions of these guidelines; (c) the minute clerk or the Chief Executive Officer shall advise the Chairperson when speaking times have expired; (d) within reason, there will be no time restriction imposed on submissions under section 223 of the Local Government Act 1989 (the opportunity to speak to a previously lodged formal written submission pursuant to that section of the Act); (e) where a number of people wish to make a submission on the same subject, a representative speaker is encouraged. Speakers are asked to restrict themselves to new comments and not repeat points made by other speakers (f) all public comment is to be made prior to commencement of debate on matters to be determined; (g) persons addressing the meeting shall confine themselves to the subject under consideration; (h) town planning permit applicants shall be given an opportunity to present their submission before objectors and may exercise a right of reply following the hearing of all submissions. 3. The general provisions of these guidelines shall be made known to all intending speakers and members of the public, prior to the commencement of business at meetings. Yarra City Council – Agenda Council Meeting – 21 November 2006 ORDINARY MEETING OF COUNCIL FINANCE & GOVERNANCE COMMITTEE (F&GC) RECOMMENDATIONS ITEM PAGE REC. REPORT PRESENTER PAGE 1.1 Council Plan 2006/2010 – Progress 2 4 Craig Kenny – Director Report (First Quarter) Community Development 1.2 Quarterly Financial Report 24 28 Marc Giglio – Executive Manager Finance and Information Services 1.3 Naming of Edinburgh Gardens 47 51 Ivan Gilbert – Executive Grandstand Manager Governance and Organisational Development HUMAN RESOURCES & COMMUNITY DEVELOPMENT COMMITTEE (HR&CDC) RECOMMENDATIONS 2.1 Response to Yarralea Children’s 54 61 Celia Haddock – Centre Petition – Priority of Access Manager Family and Children’s Services 2.2 Annual Grants Program 2006/07 – 65 76 Sally Isaac – Manager Funding Recommendations Culture and Community Planning 2.3 Emerging Issues Program – 103 108 Sally Isaac – Manager Funding Recommendations Culture and Community Planning 2.4 Australian Citizenship Test 110 112 Sally Isaac – Manager Discussion Paper – Council’s Culture and Community Submission Planning PLANNING, ENVIRONMENT & INFRASTRUCTURE COMMITTEE (PE&IC) RECOMMENDATIONS 3.1 Statutory Planning – Quarterly 130 132 Stephen Wainwright – VCAT Activity Report Manager Statutory Planning 3.2 Request for Removal of 150 155 Vivien Williamson – Environmental Audit Overlay at 169 Manager Strategic Roseneath Street, Clifton Hill Planning and Economic Development Yarra City Council – Agenda Council Meeting – 21 November 2006 ITEM PAGE REC. REPORT PRESENTER PAGE 3.3 Community Amenity Unit – 166 173 Steven McMurray – Quarterly Report Manger Building and Regulatory Services 3.4 Water Action Plan 174 178 Cathy Bates – Coordinator Environmental Management CONFIDENTIAL SECTION PLEASE NOTE – In accordance with the provisions of section 77 of the Local Government Act 1989, all materials in the confidential section of this agenda, including recommendations and resolutions, remain strictly confidential until such time as Council, at an Ordinary Meeting of Council, resolves to make it public. CONFIDENTIAL ATTACHMENTS 2.2 Prejudicial to Council and/or a 314 - Third Party 2.3 Prejudicial to Council and/or a 360 - Third Party CONFIDENTIAL REPORTS ITEM PAGE REC. REPORT PRESENTER PAGE 4.1 Legal Advice 364 368 4.2 Contractual Matter 391 396 4.3 Contractual Matter 410 412 4.4 Property Matter 414 417 4.5 Personnel Matters 420 426 4.6 Contractual Matter 428 430 Yarra City Council – Agenda Council Meeting – 21 November 2006 FINANCE & GOVERNANCE COMMITTEE MEETING Held on Monday 13 November 2006 at 6.30 pm at the Richmond Town Hall The meeting concluded at 7.33 pm. Attendance – Councillors Cr Jenny Farrar (Chair) Cr Paul D’Agostino Cr Jackie Fristacky Cr Stephen Jolly Apologies and Requests for a Leave of Absence At its Ordinary Meeting of Tuesday 17 October 2006, Council granted a leave of absence to Councillor Meadows for the period 4 November 2006 to 14 December 2006. Declarations of Pecuniary Interest and Conflict of Interest Nil. Attendance – Council Officers Lydia Wilson (Chief Executive Officer) Geoff Cockram (Director Corporate Services) Jane Homewood (Director City Development) Craig Kenny (Director Community Development) Bryan Lancaster (Director Asset Management) Erin Nairn-Marcon (Governance Adviser) Yarra City Council – Agenda Council Meeting – 21 November 2006 1.1 Council Plan 2006/2010 – Progress Report (First Quarter) File: (25/40/04/07) Responsible Officer: Manager Culture and Community Planning Purpose 1. To provide Council with the first quarterly progress report against Council Plan 2006/10 actions, as at 30 September 2006. Background 2. Council is required under Section 125 of the Local Government Act 1989 to prepare a Council Plan, which is a key strategic and planning document for the organisation. 3. At its meeting of 22 June 2005, Council adopted the Council Plan 2005/09 and determined that it would receive a report for each quarter on progress against actions identified. Issues 4. Some of the important achievements, in addition to Council Plan actions, for the quarter commencing 1 July and ending 30 September 2006 are documented below: (a) Council supported three key events during NAIDOC Week - “Beyond the Bars”, a broadcast program (3 – 6 July) on 3CR Radio for Indigenous people in prison to share stories with family and friends, NAIDOC Family Day (7 July) at Collingwood Children’s Farm, and NAIDOC in the Park (10 July), an evening festival at Collingwood Housing Estate; (b) St John’s Primary School, with the support of Council, launched their first Walking School Bus on Wednesday 5 July; (c) a combined total of over 5,500 trees were planted in Yarra as part of National Tree Day (30 July) and Schools Tree Day (28 July). Over 340 volunteers participated in National Tree Day plantings at two sites, Quarries Park and Burnley Park; (d) Council officially opened Mayor's Park Tennis Centre on Friday 4 August to celebrate a $440,000 facility upgrade including construction of two new multipurpose courts (for tennis, netball & basket ball) and reconstruction of four tennis courts; (e) on 5 August Council held a community celebration in Richmond to launch the 2005-2008 Municipal Public Health Plan. The celebration included entertainment, food, information stalls and health and well-being activities; (f) on Wednesday 16 August Celebrity Chef and former student of Lynall Hall Community School, Stefano di Pieri, spoke at a Council information evening to launch the MYPLACE Yarra project. This project enables local Yarra City Council – Agenda Council Meeting – 21 November 2006 secondary students to participate in work experience projects that contribute to their accredited subjects; (g) Council hosted a free community seminar on 28 August on issues associated with the world’s depleting oil supply. This event was attended by more than 230 people; (h) Council was officially recognised by the International Council for Local Environment Initiatives for its work in reducing greenhouse emissions. The Mayor was presented with an award by Minister John Thwaites on 8 September; (i) on 26 September Council hosted a workshop and information evening for community
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