Brown County, Minnesota Board of Commissioners
P.O. Box 248 Center & State Streets New Ulm, MN 56073 Telephone (507) 233-6600
District 1: David Borchert 405 South Broadway St. BOARD OF BROWN COUNTY COMMISSIONERS New Ulm, MN 56073 REGULAR MEETING – August 28, 2018
AGENDA: District 2: Anton Berg 20218 195th Ave 9:00 AM 1. Approve County Board Official Proceedings and Synopsis of 08-21-18 New Ulm, MN 56073 2. Set Closed Session for Labor Negotiations Strategy Planning
9:01 AM Human Services Chemical Dependency Counselor Leah Luke
Probation Department Chemical Dependency Counselor LuAnn Macho District 3: Scott Windschitl 3. Chemical Dependency Treatment Fund Annual Report/DAANES County 10 Doris Drive New Ulm, MN 56073 Chemical Dependency Statistics 2017
9:20 AM Underage Substance Abuse Coalition Coordinator Abigail Schwab
4. Underage Substance Abuse Coalition Presentation
District 4: 9:35 AM Children & Families Social Services Supervisor Denise Kamm Dean Simonsen 28711 310th Ave. Childcare Licensor Alesia Slater Sleepy Eye, MN 56085 5. Childcare Licensing Fees Changes
9:45 AM Human Services Director Tom Henderson
District 5: 6. Human Services Claim Payments Dennis Potter 40520 US Highway 14 7. Correspondence and Consent Agenda Items Springfield, MN 56087
10:25 AM BREAK
10:30 AM HR Director Ruth Schaefer
8. Human Services Office Support Specialist Resignation/Retirement
10:32 AM Highway Engineer Wayne Stevens 9. Resolution − Proposal for a Historian for Bridge 2110 on CSAH 8
10:35 AM Auditor/Treasurer Jean Prochniak Assistant Highway Engineer Andrew Lang 10. Drainage Ditch Repair Request
10:40 AM Auditor/Treasurer Jean Prochniak 11. SpyGlass Snapshot Audit Agreement 12. IFS Contract Ratification 13. 2019 Drainage Assessments 14. Findings of Fact – Redetermination of Benefits CD 69 15. Findings of Fact – Redetermination of Benefits CD 57 16. Findings of Fact – CD 35 Consolidation 17. Findings of Fact – Redetermination of Benefits CD 35
11:15 AM Auditor/Treasurer Jean Prochniak 18. County Ditch 3 Feasibility Study
11:45 AM County Attorney Charles Hanson 19. Participation in Bridging Brown County Leadership Program
11:47 AM County Administrator Charles Enter 20. MCIT 2018 Dividend for Brown County 21. July 2018 Budget Report
11:50 AM 22. CONVENE CLOSED SESSION – For Labor Negotiations Strategy Planning for the two (2) LELS and two (2) AFSCME Collective Bargaining Units
23. Other Business 24. Correspondence C-1 thru C-3 25. Coordinate Calendar Events 26. Adjournment
Additional items may be added as Addenda and approved with Agenda or with a Suspension of Rules
NOTE: COUNTY BOARD 2019 BUDGET REVIEW SESSIONS Brown County Courthouse, Room 204, New Ulm, MN 8-27-2018 at 9:00 AM
NEXT COUNTY BOARD MEETING DATES 09-4-18 09-18-18 09-25-18 10-2-18
County Administrator’s E-Mail Address: [email protected] Home Page Address: www.co.brown.mn.us
August 21, 2018 113
At 9:00 AM, on Tuesday, August 21, 2018, the Board of Brown County Commissioners met in Regular Session in Room #204 of the Brown County Courthouse located in New Ulm, Minnesota 56073. Commissioners present were David Borchert, Anton Berg, Scott Windschitl, Dean Simonsen, and Dennis Potter along with County Administrator Charles Enter and County Attorney Charles Hanson. NUCAT staff was present and Media Representative Fritz Busch of the Journal was also present (at 9:10 AM). ______
Chairman Simonsen convened the Regular Meeting at 9:00 AM, at which time the printed agenda was accepted along with the following addenda: C-4. Commissioner Borchert report on the SHIP (State Health Improvement Project) meeting on 8-16-2018 in St. Peter; C-5. Commissioner Berg reports on the Salary Survey Committee, Public Health, Highway Committee meeting, JD#18 W&B meeting, and the One Watershed One Plan meeting; C-6. Commissioner Windschitl reports on Teen Court, Law Enforcement Center Joint Management Committee meeting, Underage Substance Abuse Coalition, and the Brown County Historical Society; C-7. Commissioner Simonsen reports on the Brown Soil & Water Conservation District and on the Salary Survey Committee. ______
A motion was offered by Commissioner Borchert, and was seconded by Commissioner Windschitl, to accept the Minutes of 08-07-2018 and authorize publication of the Synopsis of same. This motion carried unanimously. ______
At 9:04 AM, Chief Deputy Jason Seidl met with the County Board. A motion was offered by Commissioner Borchert, and was seconded by Commissioner Berg, to approve the Brown-Lyon-Redwood-Renville Emergency Response Unit Joint Powers Agreement effective 8-21-2018. This motion carried unanimously. ______
At 9:05 AM, Auditor/Treasurer Prochniak met with the County Board. A motion was offered by Commissioner Potter, and was seconded by Commissioner Simonsen, to authorize payment of General Government claims in the amount of $209,406.55 as follows:
Revenue $113,601.55 Public Health $2,917.80 Road and Bridge $25,966.67 Human Services $631.15 Park $2,862.47 Ditch $36,904.54 Landfill $24,738.05 SCORE $34.32 Forfeited Tax $1,750.00
In accordance with MS 375.12, the following claims exceeding $2,000 are included in the Fund totals above: Alpha Wireless Communications $2,427.65; Flint Hills Resources, LP $10,871.64; Full Service Electric $3,371.65; Heiderscheidt Digging Inc. $8,199.50; Klassen Mechanical $3,128.34; MN Department of Corrections $58,019.63; MN Valley Testing Laboratories $13,608.05; New Ulm Body Shop $6,860.88; North Central International $2,000.99; Powerplan OIB $2,397.84; Prairie Lakes Juvenile Detention Center $11,263.98; Scott’s Helicopter Services $11,880.00; Seachange $3,531.46; Summit Food Service LLC $5,730.93; TSG Server and Storage $10,200.00; Walters Excavating $15,015.00; Ziegler Inc. $2,031.22; 123 Payments less than 2,000 $38,867.79; Final Total: $209,406.55. This motion carried unanimously. ______
At 9:10 AM, Highway Engineer Wayne Stevens and Assistant Highway Engineer Andrew Lang met with the County Board. A motion was offered by Commissioner Potter, and was seconded by Commissioner Berg, to approve the following Drainage Repair requests and the payment of said repairs as follows:
System Repair # Order Twp Section Repair Type Percentage Cost CD67 18-008 2 Clean Out 5% release 100 $738.35 CD58 18-074 2 Sigel 35 Jetting 100 $335.00 CD01 18-062 1 Home 12 Surface Intake 100 $428.25 CD10 18-100 1 Home 11 Surface Intake 100 $428.25 JD30 R_B 18-099 1 Prairieville 27 Surface Intake, Tile Outlet 100 $2,471.50
This motion carried unanimously. ______August 21, 2018 114
A motion was offered by Commissioner Berg, and was seconded by Commissioner Potter, to authorize the needed 10% local share for the Federal Grade Crossing Safety Program funding for railroad crossing gates and lights, and prioritize the Brown County projects as follows: CSAH 8 crossing west of Sleepy Eye and CSAH 11 crossing in Essig based on traffic count and crash prediction factors, and also to support the City of New Ulm’s submittal of the Boundary Street crossing as the city’s highest priority. This motion carried unanimously. ______
At 9:18 AM, Public Health Director Karen Moritz met with the County Board. A motion was offered by Commissioner Borchert, and seconded by Commissioner Berg, to approve Public Health Director Moritz’s attendance at the Association of Minnesota Counties County Opioid Summit on 9-12-18 in Alexandria, MN, noting expenses will be incurred for registration, lodging, mileage, and meals. This motion carried unanimously. ______
A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Potter, to accept and file the Public Health Update 8-21-2018 on: Vector Borne Disease Show a Rise; Smoke Free Housing Law for HUD Housing; USDA Funds to Help with Radon Mitigation; Recreational Water Illness; Community Health Assessment; Family Home Visiting Site Visit; (IPI) Immunizations Practices Improvement Site Visit; Public Health Actively Providing Health Promotion in the Community; and Advisory Committee Meeting Minutes 6- 13-2018. This motion carried unanimously. ______
At 9:30 AM Probation Director Les Schultz, STS Crewleaders Eric Bruns and Marc Bode, Juvenile Crewleader Tammy Johnson, and Department of Corrections STS Coordinator Sarah Eischens met with the County Board. A motion was offered by Commissioner Berg, and was seconded by Commissioner Simonsen, to accept and file the Sentence-to-Service (STS) Crew Leaders’ and the Juvenile STS Quarterly Reports for 4-1-2018 through 6- 30-2018. The motion carried unanimously. ______
At 9:42 AM, County Assessor Anne Grunert met with the County Board. A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Potter, to accept and file the Assessor’s Office 3rd quarterly report of 2018 noting the Ag Fractional Homestead Project and Tax Court update. This motion carried unanimously. ______
At 10:00 AM, Planning and Zoning Administrator Laine Sletta and Assistant P&Z Administrator Robert Santaella presented the Planning Commission recommendations of 8-14-2018. A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Berg, to approve Final Plat Application APP-P- 033 by Casandra Anderson known as Anderson Family Trust Subdivision (4.85 Acres) described as the S½ of the NE¼ of Section 28, Township 109N, Range 34W, Burnstown Township, Brown County, Minnesota. Parcel being platted is an existing building site being split off from the tilled ground. This motion carried unanimously. ______
A motion was offered by Commissioner Berg, and was seconded by Commissioner Potter, to approve Preliminary Plat Application APP-P-0034 by Michael Carpenter known as Eden Ridge Subdivision (Lot 1 5.47 Acres, Lot 2 34.27 Acres) described as part of the NE¼ and the SE¼ of Section 4 Township 111 N, Range 33W, Eden Township, Brown County, Minnesota. The first parcel being platted is an existing platted lot being expanded to allow current structures to meet required setbacks, the second lot is gaining access to the township road and then the remaining is wooded land. This motion carried unanimously. ______
A motion was offered by Commissioner Potter, and was seconded by Commissioner Berg, to approve Preliminary Plat Application APP-P-0035 by Troy Windschitl known as Windschitl 2nd Subdivision (5.64 Acres) described as part of the SW¼ of Section 25, Township 109N, Range 34W, Burnstown Township, Brown County, Minnesota. Parcel being platted is an existing building site being split off from the tilled ground. This motion carried unanimously. ______
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A motion was offered by Commissioner Berg, and was seconded by Commissioner Simonsen, to approve Preliminary Plat Application APP-P-0036 by Darlene Hansen on property owned by Odin Hansen, known as D. Hansen Subdivision (2.50 Acres) described as part of the NW ¼ of Section 9, Township 110N, Range 33W, Prairieville Township, Brown County, Minnesota. Parcel being platted is land being split off from tillable land. This motion carried unanimously. ______
A motion was offered by Commissioner Potter, and was seconded by Commissioner Berg, to approve Preliminary Plat Application APP-P-0037 by Jeanie Munsterman on property owned by Ardelton Olson, known as Ardelton Olson Subdivision (8.45 Acres) described as part of the N ½ of SE ¼ of Section 20, Township 108N, Range 32W, Albin Township, Brown County, Minnesota. Parcel being platted is an existing building site being split off from tilled ground. This motion carried unanimously. ______
A motion was offered by Commissioner Borchert, and was seconded by Commissioner Windschitl, to accept the low bid received in the amount of $24,782 for the purchase of a 2018 Jeep Compass from Mayday Motors, with the use of MPCA Feedlot Performance and MPCA Septic System Performance Grant Funds to pay for the purchase of said vehicle. This motion carried on a roll call vote of 5-0. Additional bids were received for a 2018 Ford Escape from Chuck Spaeth Ford in the amount of $25,065.68; 2018 Chevrolet Equinox from Kohls Weelborg in the amount of $26,693.75; 2018 Ford Edge from Chuck Spaeth Ford in the amount of $30,560; and a 2019 GMC Acadia from Jensen Motors in the amount of $35,835. ______
At 10:25 AM, Public Health Director Karen Moritz, SCHA Chief Information Officer John Whitington, and SCHA Technical Program Manager Kristen Bachman met with the County Board. A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Potter, to approve the DiamondView Participation Agreement between South Country Health Alliance (SCHA) and Brown County Public Health for direct secure email and Health Information Exchange (HIE) Services effective 8-21-2018. This motion carried unanimously. ______
At 10:45 AM, Correspondence C-1 thru C-7 were accepted and filed. C-4. Commissioner Borchert reported on the SHIP (State Health Improvement Project) meeting on 8-16-2018 in St. Peter; C-5. Commissioner Berg reported on the Salary Survey Committee, Public Health, Highway Committee meeting, JD#18 W&B meeting, and the One Watershed One Plan meeting; C-6. Commissioner Windschitl reported on Teen Court, Law Enforcement Center Joint Management Committee meeting on 8-8-2018, Underage Substance Abuse Coalition meeting on 8-16-2018, and the Brown County Historical Society meeting on 8-13-2018; C-7. Commissioner Simonsen reported on the Brown Soil & Water Conservation District meeting on 8-14-2018 and on the Salary Survey Committee. ______
At 11:00 AM, Chairman Simonsen convened the public hearings for the Consolidation of CD#35 & Imp 35, and for the CD#35 Redetermination of Benefits. The public hearings were attended by Auditor/Treasurer Jean Prochniak; County Engineer Wayne Stevens; Ditch Viewers Mark Behrends and Kendall Langseth; and three (3) interested landowners of the ditch system. A/T Prochniak noted that the public hearings notice was published as required and that the Notice of Hearings was sent to all landowners of record. A/T Prochniak presented background information on the consolidation of CD#35 and Imp35. No public testimony was received on the consolidation of CD#35 and Imp35. After limited discussion, a motion was made by Commissioner Berg, and was seconded by Commissioner Potter, to approve the consolidation of CD#35 and Imp 35; and direct the County Attorney to prepare the Findings of Fact and Order to be considered at a following County Board meeting. The motion passed on a roll-call vote of 5-0. ______
Thereafter, the CD#35 Ditch Authority received the Engineer’s Advisory Report dated 7-30-18. Viewer Behrends presented the Viewers’ Report dated 8-21-2018. It was noted that the Consolidation of CD#35 and Imp 35 consists of approximately 22,300 feet of county tile in Bashaw Township. No public testimony was received. After limited discussion, a motion was offered by Commissioner Berg, seconded by Commissioner Potter, to accept the Viewers’ Report and the Engineer’s Report; approve the County Ditch No. 35 Redetermination of Benefits which includes the consolidation of CD#35 and Imp 35; and direct the County Attorney to prepare the Findings of Fact and Order to be considered at a following County Board meeting. The motion passed on a roll-call vote of 5-0. August 21, 2018 116
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At 11:12 AM, Calendars were coordinated for the next two week period. ______
At 11:20 AM, Chairman Simonsen convened the CD#57 Redetermination of Benefits public hearing. The public hearing was attended by Auditor/Treasurer Jean Prochniak; County Engineer Wayne Stevens; Ditch Viewers Mark Behrends and Kendall Langseth; and four (4) interested landowners of the ditch system. A/T Prochniak noted that the public hearing notice was published as required and that the Notice of Hearing was sent to all landowners of record. The Engineer’s Advisory Report dated 7-30-2018 was noted. Viewer Behrends presented the Viewers’ Report dated 8-21-2018. CD#57 includes approximately 20,900 feet of open ditch and 44,165 feet of county tile in Eden and North Home Townships. It was noted that the 100’ construction easement would be utilized in the event of work needed on the ditch system such as spreading ditch clean-out spoils. No other public testimony was received. Thereafter, a motion was offered by Commissioner Potter, and was seconded by Commissioner Berg, to accept the Viewers’ Report and the Engineer’s Report; approve the County Ditch No. 57 Redetermination of Benefits; establish the assessment of $142,000; and direct the County Attorney to prepare the Findings of Fact and Order to be considered at a following County Board meeting. The motion carried on a roll-call vote of 4-0, with Commissioner Simonsen abstaining. ______
At 11:38 AM, Chairman Simonsen convened the CD#69 Redetermination of Benefits public hearing. The public hearing was attended by Auditor/Treasurer Jean Prochniak; County Engineer Wayne Stevens; Ditch Viewers Mark Behrends and Kendall Langseth; and no interested landowners of the ditch system. A/T Prochniak noted that the public hearing notice was published as required and that the Notice of Hearing was sent to all landowners of record. The Engineer’s Advisory Report dated 7-30-2018 was noted. Viewer Behrends presented the Viewers’ Report dated 8-21-2018. CD#69 includes approximately 10,000 feet of open ditch and 14,180 feet of county tile in Burnstown Township. No public testimony was received. Thereafter, a motion was offered by Commissioner Berg, and was seconded by Commissioner Simonsen, to accept the Viewers’ Report and the Engineer’s Report; approve the County Ditch No. 69 Redetermination of Benefits; and direct the County Attorney to prepare the Findings of Fact and Order to be considered at a following County Board meeting. The motion carried on a roll-call vote of 4-0, with Commissioner Potter abstaining. ______
At 11:47 AM, Human Services Director Tom Henderson, Transit Manager Pat LaCourse, and Assistant Transit Manager Nate Moldan presented a Heartland Express resolution. The County Board considered Brown County Resolution 2018-23 in regards to Brown County Heartland Express supporting the Regional Transportation Coordinating Council (RTCC) and transportation coordination with the Mankato/North Mankato Planning Organization (MAPO) in South Central Minnesota as follows:
Resolution No. 2018-23 Brown County Resolution The following Resolution was offered by Commissioner Windschitl and moved for adoption at a Regular Meeting held on August 21, 2018 at the Brown County Courthouse, New Ulm, MN:
WHEREAS, The Minnesota Department of Transportation (MnDOT) Office of Transit and Active Transportation seeks to formalize and increase coordination between transportation providers that will result in better connections between providers, identification and elimination of transportation service gaps, identification and elimination of system redundancies, and development of a more efficient system of transportation, and easier customer access to providers that meet their travel needs; and WHEREAS, the Mankato/North Mankato Area Planning Organization (MAPO) has been directed to lead the coordination of transportation stakeholders in South-Central Minnesota and to prepare a grant application for an RTCC Phase 1 planning grant; and WHEREAS, the MAPO is prepared to administer and RTCC Phase 1 planning grant and to shepherd the resulting planning process through to completion; and WHEREAS, Brown County Heartland Express is a transportation stakeholder in South-Central Minnesota that seeks to ensure an efficient and cost-effective transportation system that improves the mobility of “transportation-disadvantaged” individuals, such as older adults, individuals with disabilities, individuals with low incomes, and/or military veterans; and WHEREAS, Brown County Heartland Express understands that the RTCC Phase 1 planning effort will include (but not necessarily be limited to): August 21, 2018 117
Defining the geographic region for the RTCC Identifying the RTCC organizational structure such as membership, staffing needs, articles of incorporation, bylaws, and financial processes; and NOW, THEREFORE, BE IT RESOLVED that Brown County Heartland Express commits to working in good faith with the MAPO and other regional transportation stakeholders through the completion of the RTCC Phase 1 planning effort which will include providing staff time to oversee the planning effort and providing input and feedback at critical decision-making stages.
Seconded by Commissioner Potter and the same being put to a vote was duly carried. This Resolution shall become effective immediately and without publication.
Adopted by the following vote: Ayes 5 Nays 0 . Dated this 21st day of August, 2018. /s/ Dean Simonsen Chairman, Brown County ATTEST: /s/ Charles Enter Administrator, Brown County ______
A motion was offered by Commissioner Borchert, and was seconded by Commissioner Windschitl, to approve Transit Manager Pat LaCourse’s conference fee, lodging, and meals to attend the 2018 MN/WI Transportation Conference in La Crosse, WI on 10/15-10/17/18, with a total estimated cost of $850. This motion carried unanimously. ______
At 12:01 PM Human Services Director Tom Henderson and Facilities Manager Jesse Kral met with the County Board. Also present was Tony Guggisberg from River Creek Nursery, Inc. A motion was offered by Commissioner Borchert, and was seconded by Commissioner Windschitl, to approve the landscape design and materials list to be used to obtain quotes for a renovation of the deck and wall on the south side of the Bridge on Center Building. This motion carried unanimously. ______
At 12:12 PM Human Services Director Tom Henderson met with the County Board. A motion was offered by Commissioner Berg, and was seconded by Commissioner Borchert, to approve payment of Human Services administrative claims in the amount of $113,629.56. In accordance with MS 375.12 the following claims exceed $2,000: AmeriCare Mobility Van $4,078.34; Brown Co Human Services $18,694.00; Brown Co Public Health $3,000.00; Confidential Client $3,686.13; Confidential Client $2,546.20; Confidential Client $3,149.46; Elan Financial Services $3,869.42; Journal $2,189.25; MN Human Services $14,916.20; Pro Kinship for Kids $2,275.00; Verizon Wireless $2,759.42Superior Mobility $,2958.32; One hundred ninety seven payments less than $2,000 total $49,507.82; Final Total $113,629.56. This motion carried unanimously. ______
At 12:13 PM, Chairman Simonsen convened a Closed Session to consider Social Services Payments, whereupon a motion was offered by Commissioner Borchert, and was seconded by Commissioner Berg, to authorize the payment of Social Services payments in the amount of $270,954.84. This motion carried unanimously and the Closed Session ended at 12:22 PM. In accordance with MS 375.12 the following claims exceed $2,000: Brown Co. Evaluation Center $8,162.51; Dept. of Human Services CCDTF $7,075.73; Dept. of Human Services AR $7,294.00; DHS - MAPS $2,364.66; DHS MNSOP $4,047.05; DHS St. Peter RTC - 482 $4,231.80; DHS St. Peter RTC - 472 $2,684.60; Families First $31,512.00; Forensic Nursing Home $2,625.70; Kindred Family Focus $3,978.54; Lutheran Social Services $21,883.07; MBW Company SILS Program $4,205.57; McMahon Counseling $3,850.00; Minnesota Girls Academy $9,238.00; Mn Valley Action Council $11,550.14; MRCI $6,425.86; Confidential Client $3,283.01; North Homes Inc. $4,649.14; Northland Lumber & Supply $22,334.66; Prairie Lakes Youth Programs $27,174.86; Confidential Client $2,101.49; Confidential Client $2,437.84; Second Chances $4,185.00; Sioux Trails Mental Health Ctr $16,147.43; Spurgin/Gerane $4,023.63; Confidential Client $3,895.80; Three Counties for Kids $11,655.00; Village Ranch Inc $6,293.00; Woodland Hills Chisolm $7,462.21. 39 payments less than $2,000 total $24,182.54; Final Total $270,954.84. ______
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At 12:25 PM, Veteran Service Officer Greg Peterson met with the County Board. A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Potter, to accept and file the 2018 1st half Brown County Veterans Service Office Semiannual Report. This motion carried unanimously. ______
A motion was offered by Commissioner Borchert, and was seconded by Commissioner Berg, to accept and file the County Veterans Service Office report on the $10,000 FY18 CVSO Operational Enhancement Grant Expenditures. This motion carried unanimously. ______
The County Board considered the resolution for accepting the $10,000 FY19 CVSO Operational Enhancement Grant as follows: Resolution No. 2018-24 Brown County Resolution The following Resolution was offered by Commissioner Berg and moved for adoption at a Regular Meeting held on August 21, 2018 at the Brown County Courthouse, New Ulm, MN:
BE IT RESOLVED by the Brown County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county's Veterans; to assist in the reintegration of combat Veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county Veterans service office, as specified in Minnesota Laws 2017, Chapter 4, Article 1, Section 38, Subdivision 2. This Grant should not be used to supplant or replace other funding.
BE IT FURTHER RESOLVED by the Brown County Board of Commissioners that Greg Peterson, the Brown County Veteran Service Officer, be authorized to execute the attached Grant Contract for the above- mentioned Program on behalf of the County.
Seconded by Commissioner Simonsen and the same being put to a vote was duly carried. This Resolution shall become effective immediately and without publication.
Adopted by the following vote: Ayes 5 Nayes 0 . Dated this 21st day of August, 2018. /s/ Dean Simonsen Chairman, Brown County ATTEST: /s/ Charles Enter Administrator, Brown County ______
A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Potter, to accept and file the CVSO report on the Disabled American Veterans of Minnesota (DAVMN) Transportation Program. This motion carried unanimously. ______
A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Berg, to accept and file the CVSO update report on the Courthouse Lawn Veterans Memorial Renovation Project. This motion carried unanimously. ______
At 12:40 PM, HR Director Ruth Schaefer met with the County Board. A motion was offered by Commissioner Borchert, and was seconded by Commissioner Simonsen, to approve the appointment of Carmen Prodoehl as an IPT Dispatcher at $18.5315/hour (Grade XI, Entry) and the appointment of Leslie Bianchi as an IPT Dispatcher at $19.1897/hour (Grade XI, Step 1) contingent on the passage of the pre-employment background screens/checks, evaluations and physicals with effective hire date to be determined pending affirmative results. This motion carried unanimously. ______
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A motion was offered by Commissioner Berg, and was seconded by Commissioner Potter, to approve the renewal of a PERA Phased Retirement Agreement request of Daryl Helget to extend his employment period as up to a 0.4125 FTE Heartland Express Driver position for an additional year effective 10-1-2018, according to the PERA guidelines. This motion carried unanimously. ______
At 12:43 PM, Personnel Policy Committee Chair Anne Grunert also joined the proceedings. A motion was offered by Commissioner Berg, and was seconded by Commissioner Borchert, to accept the Personnel Policy Committee’s recommendations for changes to Brown County’s Personnel Policy manual, effective 1/1/2019 as follows: 1) Employees participating in a high deductible family plan will receive $2,200 annually in two equal installments in the HSA. This motion carried unanimously. ______
A motion was offered by Commissioner Borchert, and was seconded by Commissioner Simonsen, to table consideration of the recommendation of the Salary Administration Task Force to implement a 13-Step Salary Range Schedule for paying non-union salaried and hourly employees effective January 3, 2019. This motion to table carried unanimously. ______
There being no further business, Chairman Simonsen declared the Meeting adjourned at 12:48 PM. ______
______Dean Simonsen, Chair Board of Brown County Commissioners Brown County, Minnesota ATTEST:
Charles Enter Brown County Administrator Brown County, Minnesota 49 SYNOPSIS OF COUNTY BOARD MEETING August 21, 2018
Members present: Borchert, Berg, Windschitl, Simonsen, and Potter, along with County Administrator Enter and County Attorney Hanson. M/Borchert, S/Windschitl, to accept the Minutes of 08-07-2018 and authorize publication of the Synopsis of same; carried. M/Borchert, S/Berg, to approve the Brown-Lyon-Redwood-Renville Emergency Response Unit Joint Powers Agreement effective 8-21-2018; carried. M/Potter, S/Simonsen, to authorize payment of General Government claims in the amount of $209,406.55 as follows: Revenue $113,601.55; Public Health $2,917.80; Road and Bridge $25,966.67; Human Services $631.15; Park $2,862.47; Ditch $36,904.54; Landfill $24,738.05; SCORE $34.32; Forfeited Tax $1,750.00. In accordance with MS 375.12, the following claims exceeding $2,000 are included in the Fund totals above: Alpha Wireless Communications $2,427.65; Flint Hills Resources, LP $10,871.64; Full Service Electric $3,371.65; Heiderscheidt Digging Inc. $8,199.50; Klassen Mechanical $3,128.34; MN Dept of Corrections $58,019.63; MN Valley Testing Laboratories $13,608.05; New Ulm Body Shop $6,860.88; North Central International $2,000.99; Powerplan OIB $2,397.84; Prairie Lakes Juvenile Detention Center $11,263.98; Scott’s Helicopter Services $11,880.00; Seachange $3,531.46; Summit Food Service LLC $5,730.93; TSG Server and Storage $10,200.00; Walters Excavating $15,015.00; Ziegler Inc. $2,031.22; 123 Payments less than 2,000 $38,867.79; Final Total: $209,406.55; carried. M/Potter, S/Berg, to approve five (5) Drainage Repair requests and the payment of said repairs; carried. M/Berg, S/Potter, to authorize the needed 10% local share for the Federal Grade Crossing Safety Program funding for railroad crossing gates and lights, and prioritize the Brown County projects as follows: CSAH 8 crossing west of Sleepy Eye and CSAH 11 crossing in Essig based on traffic count and crash prediction factors, and also to support the City of New Ulm’s submittal of the Boundary Street crossing as the city’s highest priority; carried. M/Borchert, S/Berg, to approve Public Health Director Moritz’s attendance at the Association of MN Counties County Opioid Summit on 9-12-18 in Alexandria, MN, noting expenses will be incurred for registration, lodging, mileage, and meals; carried. M/Windschitl, S/Potter, to accept and file the Public Health Update 8-21-2018 on: Vector Borne Disease Show a Rise; Smoke Free Housing Law for HUD Housing; USDA Funds to Help with Radon Mitigation; Recreational Water Illness; Community Health Assessment; Family Home Visiting Site Visit; (IPI) Immunizations Practices Improvement Site Visit; Public Health Actively Providing Health Promotion in the Community; and Advisory Committee Meeting Minutes 6-13-2018; carried. M/Berg, S/Simonsen, to accept and file the Sentence-to-Service (STS) Crew Leaders’ and the Juvenile STS Quarterly Reports for 4-1-2018 through 6-30-2018; carried. M/Windschitl, S/Potter, to accept and file the Assessor’s Office 3rd quarterly report of 2018 noting the Ag Fractional Homestead Project and Tax Court update; carried. M/Windschitl, S/Berg, to approve Final Plat Application APP-P-033 by Casandra Anderson known as Anderson Family Trust Subdivision (4.85 Acres) described as the S½ of the NE¼ of Section 28, Township 109N, Range 34W, Burnstown Township, Brown County, MN. Parcel being platted is an existing building site being split off from the tilled ground; carried. M/Berg, S/Potter, to approve Preliminary Plat Application APP-P-0034 by Michael Carpenter known as Eden Ridge Subdivision (Lot 1 5.47 Acres, Lot 2 34.27 Acres) described as part of the NE¼ and the SE¼ of Section 4 Township 111 N, Range 33W, Eden Township, Brown County, MN. The first parcel being platted is an existing platted lot being expanded to allow current structures to meet required setbacks, the second lot is gaining access to the township road and then the remaining is wooded land; carried. M/Potter, S/Berg, to approve Preliminary Plat Application APP-P-0035 by Troy Windschitl known as Windschitl 2nd Subdivision (5.64 Acres) described as part of the SW¼ of Section 25, Township 109N, Range 34W, Burnstown Township, Brown County, MN. Parcel being platted is an existing building site being split off from the tilled ground; carried. M/Berg, S/Simonsen, to approve Preliminary Plat Application APP-P-0036 by Darlene Hansen on property owned by Odin Hansen, known as D. Hansen Subdivision (2.50 Acres) described as part of the NW ¼ of Section 9, Township 110N, Range 33W, Prairieville Township, Brown County, MN. Parcel being platted is land being split off from tillable land; carried. M/Potter, S/Berg, to approve Preliminary Plat Application APP-P-0037 by Jeanie Munsterman on property owned by Ardelton Olson, known as Ardelton Olson Subdivision (8.45 Acres) described as part of the N ½ of SE ¼ of Section 20, Township 108N, Range 32W, Albin Township, Brown County, MN. Parcel being platted is an existing building site being split off from tilled ground; carried. M/Borchert, S/Windschitl, to accept the low bid received in the amount of $24,782 for the purchase of a 2018 Jeep Compass from Mayday Motors, with the use of MPCA Feedlot Performance and MPCA Septic System Performance Grant Funds to pay for the purchase of said vehicle; carried 5-0. Additional bids were 50 received for a 2018 Ford Escape from Chuck Spaeth Ford; 2018 Chevrolet Equinox from Kohls Weelborg; 2018 Ford Edge from Chuck Spaeth Ford; and a 2019 GMC Acadia from Jensen Motors. M/Windschitl, S/Potter, to approve the DiamondView Participation Agreement between South Country Health Alliance (SCHA) and Brown County Public Health for direct secure email and Health Information Exchange (HIE) Services effective 8-21-2018; carried. At 10:45 AM, Correspondence C-1 thru C-7 were accepted and filed. Borchert reported on the SHIP (State Health Improvement Project) meeting on 8-16-2018 in St. Peter; Berg reported on the Salary Survey Committee, Public Health, Highway Committee meeting, JD#18 W&B meeting, and the One Watershed One Plan meeting; Windschitl reported on Teen Court, Law Enforcement Center Joint Management Committee meeting on 8-8-2018, Underage Substance Abuse Coalition meeting on 8-16-2018, and the Brown County Historical Society meeting on 8-13-2018; Simonsen reported on the Brown SWCD meeting on 8-14-2018 and on the Salary Survey Committee. At 11:00 AM, Chairman Simonsen convened the public hearings for the Consolidation of CD#35 & Imp 35, and for the CD#35 Redetermination of Benefits. The public hearings were attended by Auditor/Treasurer Prochniak; County Engineer Stevens; Ditch Viewers Mark Behrends and Kendall Langseth; and three (3) interested landowners of the ditch system. A/T Prochniak noted that the public hearings notice was published as required and that the Notice of Hearings was sent to all landowners of record. A/T Prochniak presented background information on the consolidation of CD#35 and Imp35. No public testimony was received on the consolidation of CD#35 and Imp35. After limited discussion, M/Berg, S/Potter, to approve the consolidation of CD#35 and Imp 35; and direct the County Attorney to prepare the Findings of Fact and Order to be considered at a following County Board meeting; passed 5-0. Thereafter, the CD#35 Ditch Authority received the Engineer’s Advisory Report dated 7-30-18. Viewer Behrends presented the Viewers’ Report dated 8-21-2018. It was noted that the Consolidation of CD#35 and Imp 35 consists of approximately 22,300 feet of county tile in Bashaw Township. No public testimony was received. After limited discussion, M/Berg, S/Potter, to accept the Viewers’ Report and the Engineer’s Report; approve the County Ditch No. 35 Redetermination of Benefits which includes the consolidation of CD#35 and Imp 35; and direct the County Attorney to prepare the Findings of Fact and Order to be considered at a following County Board meeting; passed 5-0. At 11:12 AM, Calendars were coordinated for the next two week period. At 11:20 AM, Chairman Simonsen convened the CD#57 Redetermination of Benefits public hearing. The public hearing was attended by A/T Prochniak; County Engineer Stevens; Ditch Viewers Behrends and Langseth; and four (4) interested landowners of the ditch system. A/T Prochniak noted that the public hearing notice was published as required and that the Notice of Hearing was sent to all landowners of record. The Engineer’s Advisory Report dated 7-30-2018 was noted. Viewer Behrends presented the Viewers’ Report dated 8-21-2018. CD#57 includes approximately 20,900 feet of open ditch and 44,165 feet of county tile in Eden and North Home Townships. It was noted that the 100’ construction easement would be utilized in the event of work needed on the ditch system such as spreading ditch clean-out spoils. No other public testimony was received. Thereafter, M/Potter, S/Berg, to accept the Viewers’ Report and the Engineer’s Report; approve the County Ditch No. 57 Redetermination of Benefits; establish the assessment of $142,000; and direct the County Attorney to prepare the Findings of Fact and Order to be considered at a following County Board meeting; carried 4-0, with Simonsen abstaining. At 11:38 AM, Chairman Simonsen convened the CD#69 Redetermination of Benefits public hearing. The public hearing was attended by A/T Prochniak; County Engineer Stevens; Ditch Viewers Behrends and Langseth; and no interested landowners of the ditch system. A/T Prochniak noted that the public hearing notice was published as required and that the Notice of Hearing was sent to all landowners of record. The Engineer’s Advisory Report dated 7-30-2018 was noted. Viewer Behrends presented the Viewers’ Report dated 8-21- 2018. CD#69 includes approximately 10,000 feet of open ditch and 14,180 feet of county tile in Burnstown Township. No public testimony was received. Thereafter, M/Berg, S/Simonsen, to accept the Viewers’ Report and the Engineer’s Report; approve the County Ditch No. 69 Redetermination of Benefits; and direct the County Attorney to prepare the Findings of Fact and Order to be considered at a following County Board meeting; carried 4-0, with Potter abstaining. M/Windschitl, S/Potter, and passed 5-0 to approve Brown County Resolution 2018-23 in regards to Brown County Heartland Express supporting the Regional Transportation Coordinating Council (RTCC) and transportation coordination with the Mankato/North Mankato Planning Organization (MAPO) in South Central Minnesota. M/Borchert, S/Windschitl, to approve Transit Manager LaCourse’s conference fee, lodging, and meals to attend the 2018 MN/WI Transportation Conference in La Crosse, WI on 10/15-10/17/18, with a total estimated cost of $850; carried. M/Borchert, S/Windschitl, to approve the landscape design and materials list to be used to obtain quotes for a renovation of the deck and wall on the south side of the Bridge on Center Building; carried. M/Berg, S/Borchert, to approve payment of Human Services administrative claims in the amount of $113,629.56. In accordance with MS 375.12 the following claims exceed $2,000: AmeriCare Mobility Van $4,078.34; Brown Co Human Services $18,694.00; Brown Co Public Health $3,000.00; Confidential Client $3,686.13; Confidential Client $2,546.20; Confidential Client $3,149.46; Elan Financial Services $3,869.42; 51 Journal $2,189.25; MN Human Services $14,916.20; Pro Kinship for Kids $2,275.00; Verizon Wireless $2,759.42Superior Mobility $,2958.32; One hundred ninety seven payments less than $2,000 total $49,507.82; Final Total $113,629.56; carried. At 12:13 PM, Chairman Simonsen convened a Closed Session to consider Social Services Payments, whereupon a M/Borchert, S/Berg, to authorize the payment of Social Services payments in the amount of $270,954.84; carried and the Closed Session ended at 12:22 PM. In accordance with MS 375.12 the following claims exceed $2,000: Brown Co. Evaluation Center $8,162.51; Dept. of Human Services CCDTF $7,075.73; Dept. of Human Services AR $7,294.00; DHS - MAPS $2,364.66; DHS MNSOP $4,047.05; DHS St. Peter RTC - 482 $4,231.80; DHS St. Peter RTC - 472 $2,684.60; Families First $31,512.00; Forensic Nursing Home $2,625.70; Kindred Family Focus $3,978.54; Lutheran Social Services $21,883.07; MBW Company SILS Program $4,205.57; McMahon Counseling $3,850.00; Minnesota Girls Academy $9,238.00; Mn Valley Action Council $11,550.14; MRCI $6,425.86; Confidential Client $3,283.01; North Homes Inc. $4,649.14; Northland Lumber & Supply $22,334.66; Prairie Lakes Youth Programs $27,174.86; Confidential Client $2,101.49; Confidential Client $2,437.84; Second Chances $4,185.00; Sioux Trails Mental Health Ctr $16,147.43; Spurgin/Gerane $4,023.63; Confidential Client $3,895.80; Three Counties for Kids $11,655.00; Village Ranch Inc $6,293.00; Woodland Hills Chisolm $7,462.21. 39 payments less than $2,000 total $24,182.54; Final Total $270,954.84. M/Windschitl, S/Potter, to accept and file the 2018 1st half Brown County Veterans Service Office Semiannual Report; carried. M/Borchert, S/Berg, to accept and file the County Veterans Service Office report on the $10,000 FY18 CVSO Operational Enhancement Grant Expenditures; carried. M/Berg, S/Simonsen and passed 5-0 to approve Brown County Resolution 2018-24 accepting the $10,000 FY19 CVSO Operational Enhancement Grant. M/Windschitl, S/Potter, to accept and file the CVSO report on the Disabled American Veterans of Minnesota (DAVMN) Transportation Program; carried. M/Windschitl, S/Berg, to accept and file the CVSO update report on the Courthouse Lawn Veterans Memorial Renovation Project; carried. M/Borchert, S/Simonsen, to approve the appointment of Carmen Prodoehl as an IPT Dispatcher at $18.5315/hour (Grade XI, Entry) and the appointment of Leslie Bianchi as an IPT Dispatcher at $19.1897/hour (Grade XI, Step 1) contingent on the passage of the pre-employment background screens/checks, evaluations and physicals with effective hire date to be determined pending affirmative results; carried. M/Berg, S/Potter, to approve the renewal of a PERA Phased Retirement Agreement request of Daryl Helget to extend his employment period as up to a 0.4125 FTE Heartland Express Driver position for an additional year effective 10-1-2018, according to the PERA guidelines; carried. M/Berg, S/Borchert, to accept the Personnel Policy Committee’s recommendations for changes to Brown County’s Personnel Policy manual, effective 1/1/2019 as follows: 1) Employees participating in a high deductible family plan will receive $2,200 annually in two equal installments in the HSA; carried. M/Borchert, S/Simonsen, to table consideration of the recommendation of the Salary Administration Task Force to implement a 13-Step Salary Range Schedule for paying non-union salaried and hourly employees effective January 3, 2019; motion to table carried. There being no further business, Chairman Simonsen declared the Meeting adjourned at 12:48 PM.
The Official Minutes of the Regular Meeting of 08-21-2018 are on file in the County Administrator’s Office and may be viewed during normal business hours, M-F, 8AM-4:30PM. Correspondence and requests for additional information may be directed to the County Administrator’s E-Mail Address: [email protected] Home Page Address: www.co.brown.mn.us REQUEST FOR BOARD ACTION
Requested Board Date: 8-28-2018 Originating Department: Flexibility: No Administration Item: Set Closed Session for Labor Presenter: County Administrator Negotiations Strategy Planning Estimated Time: 1 minute
Board Action Requested: Pursuant to M.S. 13D.03, schedule Closed Session for labor negotiation strategy planning to be held in the Commissioners Room 204 of the Brown County Courthouse, New Ulm, MN at approximately 11 :50 AM this date 8-28-2018 for the LELS Locals #94 and #98, and for the AFSCME Courthouse and Highway Collective Bargaining Units
Background:
Supporting Documents: Attached x None Administrator's Comments:
8-22-2018 Board Action: Motion Offered By Approved as Requested Motion Seconded By Denied Vote By Acclamation Tabled Roll Call Vote Other District I District 2 District 3 District 4 District 5
Notations: Rbascheduleclosedses.docx REQUEST FOR BOARD ACTION
Request Board Date: August 28, 2018 Originating Department: Flexibility: Human Services
Item: Chemical Dependency Treatment Fund Presenter: Leah Luke - Human Annual ReportlDAAI\JES County Chemical Services Chemical Dependency Dependency Statistics 2017 Councelor; LuAnn Macho - Probation Department Chemical Dependency Councelor
Estimated Time: 9:00 am 20 min Board Action Requested: Reports Only
Background: Attached to this RBA are the Brown County Statistics for the Consolidated Chemical Dependency Treatments Fund placements for fiscal years 2014-2018 for comparison purposes. The second page is the county share page and the third and fourth pages are the placement locations and types of placements.
The group report is a document that comes out once a year reporting the previous years' statistics with individuals who receive treatment of some kind in chemical dependency facilities around the state. Each year we show you these statistics usually the same pages for comparison purposes. This report is 20- some pages.
Supporting Documents: X Attached None
Administrator's Comments:
Board Action: Motion Offered By Approved as Requested Motion Seconded By ____ Den ied Vote By Acclamation Tabled Roll Call Vote Other District 1 District 2 District 3 District 4 District 5 Notations:
MIOFFICEIMYDOCSICTYPAIClrkSuplCo Board InfoIRBAS\2018\AugICDTF DAANES Annual Reports.doc CONSOLIDATED CHEMICAL DEPENDENCY TREATMENT FUND PLACEMENTS FOR FISCAL YEARS 2014 - 2018
FISCAL TOTAL No. of YEAR Placements Clients Inpatient Outpatient Room/Board Hospital Based State Funds County Share Total Paid
2014· No Set Allocations to Counties - County share varies up to 23% 2014 120 75 60 57 63 o $415,031 $103,475 $518,506
Med Assisted Therapy 2015 - No Set Allocations to Counties - Cou nty share varies up to 23% 2015 110 69 54 49 57 4 $383,922 $84,994 $468,916 - 2016 No Set Allocations to Counties - County share varies up to 23% 2016 126 81 54 64 58 4 $287,757 $70,767 $358,524
2017 No Set Allocations to Counties - County share varies up to 23%
2017 160 98 77 70 11 2 $748,741 $146,724 $895,465
2018 No Set Allocations to Counties - County share varies up to 23% 2018 136 76 75 51 10 o $547.103 $124,534 $671 ,637 ROUTE : PWMW2 245 MINN ESOTA DEPAATM" .. J OF HUMAN SERVI C8 PROc eSSING DAT E 06/24/2019 PftQC: PWMW4 P1'.3 ~lli;'? · "<: l'.lD t-I/\NAG B"',ENT ~TION SYST E: M (MMIS) PRO CESS I NG rIME 07:41:55 REPT: PWMW 4 A 4 - R221 PAG E: · 1-S 'L _ JNTY /TR t B~ : FI NANCI AJ.., SUMW\!l.Y REPOR AS OF WARRA...NT 06 / 26/2018 {!UJT~ COUNTY /TR l88: OOB - BROWN SERVICES ALLOCATED SPENT TO COL LECTED AVAILABLE:
ALLOCATIONS: CURRENT YEAR : 0,00 0 . 00 0.00 0,00 NE."l' P RIOR YEAR. 0 . 00 0 .00 0.00 TO'l'AL • r,oCATIONS : 0,00 0.00 0,00 0.00
CN'"!i' ,..,AINTENANCE 0 P _ prORT: 0.00 LESS 100~ OUTS1D E: S P ·NO I NG : 0.00 NET MOE : Q, OO 12.,5]),86 0.00 121 , 5)].86-
ADMINI STRATIV8 AL LO~I A..."ICE ALLOCATED S ENT 'fTD AVA I LABLE
ALLOCATIONS: CUR RENT YEAR : 27 , H5 .16 17.912 .97 9.23?.H I E1' PR O. y. All. , 0.00 0 . 00 0 . 00 TOTA AL LOCATTONS' 27,145.3$ 17,912.97 9,232.41
CLAI MS EXP EN DtTUR£S YTD
COUNT Y CLA MS : A'l' 1 5% COUNTY PAY : 30,238.47 671,636 as AT tOO\ COUNTY PAY: 0,00 0.00 TOTAL : )0,2 38.47 6?1.&J6.88 Tok{
TIUEAL C P d '.'IS : o 00 0.00
OTHER WA.llRAN'i' '{'I'D
NON-RESERVATION: 0.00 o 00 C;;:;NBRAL RE:SliRVE: :;>6 .J.57 .3 6 547,103.02 TRI BAL RESERVE: 0.00 0 . 00 COUNTY RESPONS I BILITY: 4 , 061.l1 121 ,533 .86 CONSOLIDATED CHEMICAL DEPENDENCY TREATMENT FUND FISCAL YEAR 2018 7/1/2017 - 6/30/2018
P lacements/Prov iders Type Of Treatment 26 New Ulm Medica! Center Outpatient 8 New Ulm Medical Center InRatientiRoom & Board Addiction Recovery Mankato Outpatient Adolescent Treatment Center - Winnebago InpatientiRoom & Board C.A.R.E. Anoka [npatientiRoom & Board I Christian Gamily Counseling Mankato Outpatient 2 Family Unity ~ Sauk Rapids Room & Board 2 Five Star Recovery Ctr - Chaska Outpatient 5 Five Star Recovery Ctr - Chaska Inpatient/Room & Board Fountain Centers - Mankato Outpatient I The Gables - Rochester [npatientiRoom & Board 3 Haven Halfway HOllse LLC - St Cloud TnpatientiRoom & Board 5 House of Hope Inc - Mankato Inpatient/Room & Board 2 House of Hope nr - Fairmont Inpatient/Room & Board 1 Howard Lake Inn Room & Board Hutch inson Health Care Outpatient Journey Home - Sauk Rapids [npatientiRoom & Board Keystone Treatment Ctr South Dakota Inpatient/Room & Board Kinnie Falls ADA Services Inpatient/Room & Board I Lake Shore Treatment Ctr - Mahtomedi !npatientiRoom & Board 2 Lakeplace Retreat Center - Bovey Outpatient 2 Lakeplace Retreat Center - Bovey Room & Board 2 Margaret's House - Mendota Heights InpatientIRoom & Board I MN Life Renewal Program Rochester Inpatient/Room & Board I MN Adult & Teen Challenge Rochester Inpatient/Room & Board 2 New Beginnings at Waverly Inpatient/Room & Board I New Beginnings at Waverly Outpatient 2 New Beginnings St Peter Outpatient 2 New Life Treatment Woodstock Inpatient/Room & Board I Northstar Regional - Chanhassen Outpatrent 2 NU Way House - Minneapolis Inpatient/Room & Board I NU Way House Inc - Minneapolis Outpatient 2 Oakridge Treatment Center - Rochester lnpatient/Room & Board I Passage Home - St Cloud Outpatient 2 Passage Home - St Cloud Room & Board 2 Pathway House Men Rochester InpatientIRoom & Board 2 Phoenix Recovery Programs Mankato Outpatient Phoenix Recovery Programs Waseca Room & Board I Phoenix Recovery Programs Janesville Room & Board I Progress Valley [ - Minneapolis Inpatient/Room & Board 12 Project Turnabout - Granite falls Inpatient/Room & Board 5 Project Turnabout - Marshall Inpatient/Room & Board 3 Project Turnabout - Marshall Outpatient I Project Turnabout - Redwood Falls Outpatient I Recovery Hope Treatment Ctr - Mora Inpatient/Room & Board 4 Recovery Plus Adult Program Sl Cloud Outpatient I Riverplace Counseling Center ~ Elk River Outpatient Riverplace Counseling Center - Elk River Room & Board f
I Tapestry LLC - St Pau 1 Inpatient/Room & Board J Twin Town - St Paul Inpatient/Room & Board 6 Wellcome Manor - Garden City InpatientIRoom & Board West Hills Lodge - Owatonna Inpatient/Room & Board WIngs Litchfield Inpatient/Room & Board
136 PLACEMENTS 46 PROVIDERS I (P CJ / /1/ ~ ~(b 4 r ,,'p .;?CJrc::' ** 76 Clients placed ..... 37 of those clients had multiple placement types C;?;/1/ iiL~ 16 4-4- #1££ ff_·jJ/..a jJkcoP/Tl p/t//s: NOTE: CountslTota/s will not reflect any service! to clients enrolled in South Country Health Alliance or other Managed Care Organizations.
2 Page 1 DAANES
BROWN COUNTY County Total Admission Summary 1/ 1/2017 TO 12/31/2017 County Statewide Counts Counts N = 255 N = 57154 t7 Of6 CD TREATMENT ENVIRONMENT NUMBER PERCENT J NUMBER PERCENT
Hospital Inpatient o 0.0 .' 1161 2.0 Short-term Residential (under 30 days) 63 24.7?O 9941 17.4 Long-term Residential (over 30 days) 64 2S.1 ;(;r 13089 22.9 Non-residential 124 48 . 6 4;;- 2B920 50.6 Methadone 4 1. 6 4043 7.1
ADMISSIONS BY MONTH NUMBER PERCENT NUMBER PERCENT
January 17 6.7 5015 B. B February 13 S.1 4653 B.l March 28 11. 0 5399 9.4 April 25 9.8 4796 8.4 May 28 11.0 5052 B.8 June 26 10.2 4865 B.S July 24 9.4 4570 B.O August 21 8.2 4976 8.7 September 21 8.2 4445 7.8 October 19 7.5 4889 8.6 November 17 6.7 4425 7.7 December 16 6.3 4069 7.1 CltJ/ b FUNDING SOURCE NOTED AT ADMISSION NUMBER PERCENT ~ NUMBER PERCENT
CCDTF clients 131 51.4 24242 42.4 MCO MHCP clients 75 29.4 17767 3l.1 Other funding sources 49 19.2 15145 26.5
LEGAL STATUS NUMBER PERCENT NUMBER PERCENT
Emergency/courc hold order 1 0.4 148 0 . 3 criminal court order 30 11. 8 8143 14.2 Court commitment--CD 8 3.1 2854 5.0 Civil court orde~ :2 0.8 777 l.4 Juvenile court placement 1 0.4 760 1. 3 None 125 49.0 38516 67.4 Unknown 88 34.5 5956 10.4
4/ 3 /2 018 DHS - ADAD Division - Scace of Minnesosca DLH210C Page 2 DAANES
BROWN COUNTY county Total Admission Summary 1/ 1/2017 TO 12/31/2017 County Statewide Counts Counts N -= 255 ~?T/~ N = 57154 SOURCES OF REFERRAL NUMBER PERCENT WNUMBER PERCENT (Up to 2 per client) Self/family/relative/friend 110 43.1 29136 51. 0 School o 0 . 0 1'79 0 . 3 Employer/EAP 2 0.8 387 0.7 Law enforcement -4 1.6 460 0.8 Courts 36 14.1 /7 6782 11. 9 Probation/parole 77 30.2 ;.ti' 16724 29.3 DUI/DWI 6 2.4 853 1.5 Pre-petition screening/diversion program o 0.0 110 0.2 Corrections 3 1.2 1064 1.9 Health care facility/professional 6 2.4 3277 5 . 7 CD treatment facility 50 19.6 I ~ 9436 16.S Detox center 4 1.6 761 1.3 Mental health center 3 1 . 2 1090 1.9 other residential facility 2 0.8 920 1.6 County SS agency--CD services 47 18.4 33 7987 14.0 County S8 agency--child protection 18 7.1 ;)... 2388 4.2 County SS agency--other services 7 2.7 ,- 827 1.4 AA/other support group o 0.0 75 0.1 Community professional/agency o 0.0 349 0.6 Information & referral agency 1 0.4 267 0.5 Tribal agency o 0.0 986 1.7 Other 11 4 . 3 5108 8.9
SPECIALTY COURT REFERRED NUMBER PERCENT NUMBER PERCENT
Yes 33 12.9 ;;2"3 7159 12.5 No 1540 60.4 6> I 47403 82.9 unknown 68 26.7 I, 2592 4..5
CONDITIONS SURROUNDING ADMISSION NUMBER PERCENT NUMBER PERCENT
Treatment to avoid jail 22 8.6 4154 7.3 Condition of probation/parol 61 23.9 J1- 17827 31. 2 To retain driver license/license plates 0 0 . 0 458 0.8 To relain cust.ody of children 3 1.2 1077 1.9 To rega.in custody of children 7 2.7 2126 3.7 To avoid losing relationship 10 3.9 3820 6.7 To maintain employment/school enrollment 4 1.6 592 1.0 To retain professional license 0 0 . 0 67 0 . 1 To ret.ain government benefits 0 0.0 23 0.0 Alcohol/drug induced financial pressures 3 1.2 2188 3.8 Other 33 12.9 -a. 1 14420 25 . 2 None 112 43.9 8.3 10402 1fl.2 UnknO~Jn 0 0.0 0 0.0
4/ 3/2018 DHS - ADAD Division - State of Minnesosca DLH210C 7
Page 5 DAANES
BROWN COUNTY County Total Admission Summary 1/ 1/2017 TO 12/31/2017 county Statewide Counts Counts N ' = 255 N = 57154 ~/? ~6'I6) SEX NUMBER PERCENT JI NUMBER PERCENT Male (14'< 180 70 . 6 ~:;- 36910 64 6 Female ;LO({p 75 29.4- 20244 35.4 ?~ 35"
AGE lt1/{, NUMBER PERCENT NUMBER PERCENT Under 18 ~ 8 3.1 /). 2473 4.3 'l8 - 24 47 42 16.5 rJ..( 10051 17.6 25 - 34 q( 92 36.1 37 20135 35 . 2 35 - 44 70 27.5 12065 21.1 ;;11, I~ 45 - 54 26 10.2 Ie> 7983 14 . 0 55+ ?-3 17 6.7 4447 7.8 IA- 6 Average Age 34.4 Years 34.5 Years '~ 3fc 3
RACE/ETHNICITY NUMBER PERCENT NUMBER PERCENT
White 220 86.3 38827 67.9 African American '* * 6725 11.8 Hispanic 18 7.1 3194 5.6 Native American 8 3 . 1 5674 9 . 9 Asian * '* 802 1 . 4 Other 6 2.4 1932 3 . 4
., E?requency less than 5 admissions
TRIBAL ENROLLMENT NUMBER PERCENT NUMBER PERCENT
Bois Forte 0 0.0 252 0.4 Fond du Lac 1 0.4 377 0 . 7 Gr:·iJ.nd Portage 0 0.0 39 0.1 Leecl) Lake 0 0.0 747 1.3 Lower Sioux 1 0 . 4 100 0 .2 Mille Lacs Band 1 0.4 392 0 . 7 Prairie Island 0 0.0 40 0 . 1 Red lake 0 0.0 753 1.3 Shakopee 0 0.0 25 0.0 Upper Sioux 0 0.0 56 0 . 1 White Eart.h 0 0 . 0 1167 2.0 Other 1 0 . 4 978 1.7 Not enrolled 242 94.9 51117 89 , 4 Unknown 9 3.5 1111 1.9
41 3/2018 DHS - ADAD Divi sion - State of Minnesosta DLH210C g
Page 10 DAANES
BROWN COUNTY County Total Admission Summary 1/ 1/2017 TO 12/31/2017 County Statewide Counts Counts N;= 255 N = 57154
CHEMICAL HEALTH SEVERITY RATINGS INTOXICATION/WITHDRAWAL POTENTIAL NUMBER PERCENT NUMBER PERCENT
No Problem 201 78.8 37834 66.2 Minor Problem 42 16 . 5 11948 20.9 Moderate Problem 11 4.3 5714 10.0 Serio".ls Problem o 0 . 0 439 O.B Extreme Problem o 0.0 42 0.1 Unable to assess 1 0.4 H77 2.1 BIOMEDICAL NUMBER PERCENT NUMBER PERCENT
NO Problem 135 52.9 24936 43 . 6 Minor Problem 97 38 . 0 24888 43.5 Moderate Problem 20 7.8 5456 9.5 Serious Problem 1 0.4 489 0 . 9 Extreme Problem o 0.0 37 0 . 1 Unable to assess 2 0.8 1348 2.4 EMOTIONAL/BEHAVIORAL/COGNITIVE NUMBER PERCENT NUMBER PERCENT
No Problem 20 7.8 2305 4 . 0 Minor Problem 49 19 . 2 10807 1B . .9 Moderate Problem 175 68 . 6 39262 68 . 7 Serious Problem 9 3 . 5 3313 5 . 8 Extreme Problem o 0 . 0 87 0 . 2 Unable to assess 2 0 . 8 1380 2.4
READINESS FOR CHANGE NUMBER PERCENT NUMBER PERCENT
No Problem 24 9.4 3945 6 . 9 Minor Problem 56 22.0 12827 22.4 Moderate Problem 101 39.6 24320 42.6 Serious Problem 60 23.5 12725 22.3 Extreme Problem 12 4.7 1950 ::' . 4 Unable to assess 2 O.B 1387 /..4
RELAPSE/CONTINUED USE POTENTIAL NUMBER PERCENT NUMBER PERCENT
No Problem o 0.0 95 0.2 Minor Problem 3 1.2 781 1 . 4 Moderate Problem 36 14.1 11217 19 . 6 Serious Problem 90 35.3 20S")' 36.0 Excreme Problem 124 48.6 21137 40 . S Unable to assess 2 O~8 1362 2.4
4/ 3 / 2 018 DHS - ADAD Division - st~ ~~ o f Minnesosta OL[-! 2 1 0 C Page 11 DAANES
BROWN COUNTY County Total Admission Summary 1/ 1/2017 TO 12/31/2017 county Stat.ewide Counts Counts N ~ 255 N = 57154
CHEMICAL HEALTH SEVERITY RATINGS () (JI" RECOVERY ENVIRONMENT NUMBER PERCENT~ NUMBER PERCENT ,,- No Problem 0 0 . 0 902 1.6 ;2 Minor Problem 5 2.0 2870 5.0 Moderate Problem 44 17 . 3 ;1-;;( 12278 21 . 5 Serious Problem 99 38.8 '3? 18491 32.4 Extreme Problem 103 40.4 3'i3' 21070 36.9 Unable to assess 4 1.6 J.. 1543 2.7
HISTORY OF INJECTION USE NUMBER PERCENT NUMBER PERCENT
Within past 30 days 14 5.5 5795 10 . 1 Within past 6 months 19 7.5 5675 9 . 9 Within past 12 months 13 5 . 1 1721 3.0 More than 12 months ago 19 7 . 5 ' 3650 6 . 4 Never injected 164 64.3 7;(, 36020 63.0 Unknown 26 10.2 4293 7 . 5
PRIMARY SUBSTANCE OF ABUSE NUMBER PERCENT NUMBER PERCENT
JL,. '2---Alcohol 90 ~44 20476 ~ COca~ne pO'wder 3 1.2 941 ~1.6 Crack 1 0.4 1113 __:J.-9) Marjuana/Hashish 33 ~fg 7770 lIero~n 5 2.0 I 8094 ~ Non-presciption Methadone o 0 . 0 71 0.1 Other Opiates/Synthetics 10 3.9 3175 5.6 PCP o 0.0 53 0.1 0.2 ______Other Hallucinogens/Psychedelics 1 0.4 ;7 104 Me t hamp h e t,cunine. 103 ~-E- ' 14081 ~~ Other Arophetamines 2 "--o-:--B' 161 0.3 Other Stimulants 1 0.4 61 0 .1 Benzodiazepines 1 0.4 489 0.9 Other TranquiliZers o 0 . 0 3 0.0 Barbiturates o 0 . 0 8 0.0 Other Sedative/Hypnotic/Anxiolytic 1 0.4 S6 0 . 1 Ketamine a 0 . 0 1 0 . 0 Ecstasy/other club drugs o 0 . 0 22 0.0 Inhalants o 0.0 48 0 . 1 Over- the-counter Medications 1 0.4 59 0.1 Other 1 0 . 4 86 0.2
4/ 3/2018 DHS - JUlJUl Divisio n - Sl:.ate of rvjj "n~sost a DLH210C REQUEST FOR BOARD ACTION
Request Board Date: August 28 , 2018 Originating Department: Flexibility: Human Services
Item: Brown County Underage Substance Presenter: Abigail Schwab - Abuse Coalition Presentation (BCUSAC) Coordinator for the BCUSAC
Estimated Time: 9:20 am 15 min Board Action Requested: Report and Specified Request
Background: This organization existed for 5 years - 5 years ago with one year off and now has existed another 5 years with the same federal funding. There has been a County Commissioner board member on that advisory committee most of that time. The current member is Commissioner Dean Simonsen. The federal funding is definitely coming to an end and there is a committee formed that has been working on determining how the actions of this organization can continue in the county. See agenda attached on page 1.
Supporting Documents: X Attached None
Administrator's Comments:
~ e:..Je-.,. 9 . -l.L ~j! Board Action: Motion Offered By _____ Approved as Requested Motion Seconded By ____ Denied Vote By Acclamation Tabled Roll Call Vote Other District 1 District 2 District 3 District 4 District 5 Notations:
M:IOFFICEIMYDOCSICTYPAIClrkSupICo Board InfolRBAS12018IAuglBCUSAC Report doc I
Agenda
1. Overview of Brown County Underage Substance Abuse Coalition 2. What projects we have completed 3. Community Impact 4. Need for Sustainability What is USAC
We are a community coalition that serves all residents of Brown County working together to prevent and reduce underage substance abuse and underage dri nking in Brown County.
USAC includes representation and participation from the following:
• Youth Serving Org. • Parents • Schools • Law Enforcement • Youth • Health Care • Faith Community • Business Comm unity • State Government • CivIc and Volunteer • Media • Local Government
USAC also partners and works with area organizations which include
• Healthy Communities/Healthy Youth • Brown County Teen Court • Pro Kinship • Celebrating Families
These organizations receive our funding and in turn pa rtner with us through in-kind donations. Our ability to work with these organizations has made it possible to impact many youth, adults, and families throughout Brown County. Successful Projects
Prescription Take Back Program
Available to residents of Brown County to turn in their unused or expired prescriptions and over-the~ counter medications for safe disposal. There are currently boxes available In Springfield and New Ulm. We are working on returning a box in Sleepy Eye by 2019. Over 700 pounds totaling this year already.
Beverage Server Training
A service we provide to Brown County liquor establishments. Training covers alcohol server responsibilities, alcohol laws, checking identification cards, prevention and recognition of alcohol intoxication and handling of difficult situations in licensed establishments. In 2018, we have offered this to over 100 individuals so far.
Social Host Ordinance
Giving our communities a practical tool for holding adults accountable for hosting underage drinking. The ordinance is currently effective in the city limits of New Ulm, Sleepy Eye, Springfield, and Comfrey. Coalition member & Officer I(eith Social Norms Media Campaign Anderson Presents for Beverage Server Training This campaign is evidence-based and was used to address the concerns of underage use within our county. Area youth were able to be a part of this campaign and used on printed materials such as posters, postcards. Pictured are the Know the Truth table-tents in restaurants. and billboards. Presenters from February 2018 Presentations to area Schools
We have offered presentations to area schools and assisted in organizing and covering costs. Past presenters included Bobby Jones and Know the Truth.
Outreach at Community Events
Present at events such as National Night Out. Sleepy Eye Party in the Park. New Ulm Home and Health Show, and Springfield Wellness Fair.
Sticker Shock
USAC partners with Healthy Communities/Healthy Youth in providing stickers/posters throughout liquor esta blish ments to show ad ults the consequ en ces of pu rchasi ng alcohol for underage youth. 4-
Current Community Impact
Beverage Server Training
We will continue this service to Brown County liquor establishments.
Hidden in Plain Sight Traveling Display
Offers a chance for parents and community members to see the items youth may be using and hiding in their rooms. Also shows parents, the signs of substance use may be more visible than they think.
New Smoking Policy at the Brown County Free Fair - Effective 2018
USAC partnered with SHIP and the Brown County Free Fair to create a new smoking policy.
Presentations for Area Schools and Community Members - Tall Cop in November
We plan to continue to work with schools on presentations whether they be yearly or every other year. Our hope is to continue to assist with the funding with these presentations. We are also working on community presentations. This year we have Jermaine Galloway coming in November. He will be presenting in Sleepy Eye at the event center.
Curriculum in Schools
USAC is working on getting curriculum back in the classroom on alcohol and substance use prevention . We currently have one school which will have our curriculum with the hopes of adding more. USAC provides all materials for the schools as well as the presentations.
Talk. They Hear You. Campaign
This campaign encourages parents to speak to their children sooner about alcohol and have a greater chance to influence their decision not to drink. Evidence shows youth may try a !cohol as early as age 9.
Involvement with Area Youth
Partnering with New Ulm Optimist club to create Youth POWER group which participates in days of play and service projects in the community.
In addition to these, we have continued our monthly newsletter, radio ads, newspaper columns, and increased our presence on social media. Our Impact
MSS data shows there has been a decrease in youth substance use from 2013 - 2016 Our hopes are to continue to lower these numbers. The following graphs represents data from 2013 and 2016 from youth in grades 8,9, and 11. Graphs include: Past 30-Day Use of Alcohol, Tobacco, Marijuana, and Rx Drugs, Also, only 2016 data of Past 30- DaV use of e-ciga rettes
~ --.. "''''- --.------~ 2016 Brown County Past 30 Day Use
30.0% ,------_...... "._-".------25.0% 20.0% 15.0% 10.0% 5.0% 0.0% Alcohol Tobacco Marijuana Rx Drugs 11.1% 2.8% 1.8% 1.4% 11.6% 6.9% 6.9% 4.3% - --- 27.3% 17.4% 14.0% 8.7%
------_._." - - ._-_.. -. --_ ...... _ --, "" - _ .,,.---- Students are asked if they have used a substance in the past 30 days. This is generally considered an Indicator of current use.
In 2016, more students reported using alcohol than other substances, followed by tobacco, then marijuana, then prescription drugs , Marijuana use follows closely behind tobacco use. The total amount of students who took the survey are as followed .
Grade 2013 2016
227 230
gth 208 238
202 184 In 2016, among Brown County Past 30 Day Use-Alcohol students, 27.3% of 11t11 graders, 11. 6% of 9th graders, and 11.1% of 8th graders
~~ r------reported using alcohol ~ 1------in the past 30 days. ------Between 2013 and 2016, students 2013 - T 2016 reporting past 30 d41Y Minnesota use of alcohol 1 ------I-- - -9-.2-%~o 7-.-9%----1 d(~creased at both the 14.7% 11.2% state and Brown .7% 24.6% County levels. Brown County showed a sharper decrease, especially among 11lh graders: reported used decreased from 39.0% in 2013 to 27.3% in 2016.
Brown County 8th and I11h graders report higher use than Past 30 Day Use-Tobacco the Minnesota statewide rate; I~~ ,--______gth grade rates are comparable_
~ f-,------~ r------.. ------In 2016, among Brown County ~~ r------students. 17.4% of 11th graders, """" ~ ---- -"'-"" f-,.------6.9% of g(h graders. and 2.8% of 10.D" g'h graders reporting using to bacco in the past 30 days. ---J 1013 2016 Rates decreased among Brown Brown County I Minnesota County students at all gr Brown County students in gth and 11th grades report higher rates of tobacco use than the statewide rate, but 8th grade students report slightly lower rates _ 7 In 2016, among Brown County students, 14.0% of 11lh graders, 6,9% of Past 30 Day Use-Marijuana 91h graders, and 1.8% of 8"1 graders ':: c- &'U _ ~ I reported using I ,0,,", f-I---- m arij ua na in the c.oJ)"'.l.. ~--- paSl 30 days '0,0.< l I Brown County rates are lower than statewide rates for 8'h and l1,h graders, Brown County Minnesota and the same for 91h r il8th 5.4% 1.8% 5.2% 4.6% gra ders. - - - - - Ii 9th 7.0% 6.9% 9.4% 6.8% .- iolII' llth 19.6% 14.0% 16.6% 15.7% Brown Counly student use rates decreased between 2013 and 2016 Past 30 Day Use-Rx Drugs for 81h and l1'h graders '''''''''' ,----- ...... - - - .------and remained the same th ~ft ------for 9 graders. J"-lnl .. --...... -----. In 2015, among Brown ....".. - - .- S4J)w. - ---- County students, 8.7% of 1h ...... 11lh graders, 4.3% of 9 ~~ ~------graders, and 1.4% of 8U. }O-"" graders re ported using laD>. 1------;------;-__ prescription drugs that 0-'"' ...... - ----·-----,I-...-R-.l - ,-liiiiiliii£:L, 2013 2016 2013 i 2016 we re not prescribed to Brown County ~_ Minnesota j them in the past 30 days. f--:-_:-:-,----~ ----t-- --~-~-~-: -- -~:---~-:-::-;.---+------~ : : ~~_ I ::: -I Compared to the ... 11th - 7-,-9%'--o-J ~ . 7%_ - -j _ ~.O% _ _6~% stateWide rates, Brown County 8t~ graders report lower rates, 9th graders report comparable rates, and l1'h graders report higher rates of past 30 day use of prescription drugs, 1h 1 Rates decreased for Brown County 8 and 9!1 graders and increased slightly for 11lh graders. ,. "" ,30 Use,: ., Past Day E-cigs .. . ' . 20'16 ': .. I - \ :! Brown County MN 8th 8th grade 3.7% 3.0% 9th 9th grade 3.9% 4.0% 11th 11th grade 10.5% 8 .0% Electronic cigarettes-sometimes called Nicotine Delivery Systems (NDS)-are devices that allow the user to inhale tobacco (or other substances) as a vapor. These devices became widely available a few years ago and present a concern for youth. th In 2016, the MSS collected data on e-cigarette use for the first time. Brown County 8 and 11th graders report slightly higher rates than the statewide rate; while 9th grade rates are almost the same as statewide rates. Future Goals We are currently looking to sustain our grant. Our federal funding will be ending Sept[ ~ rnber 2019 and we Me ineligible to re-apply for the same grant. The current budget USAC runs on is $) 7~ , 000 prr year and our committee has narrowed this down to $52,000 per YC<1r to be able to continue this orgC:1IliLation and serve the residents of Brown County. We plan to continue to reach out to area organizations and businesses as well as continue to look (or future grant opportunities. USAC has been a great asset to many organizations, schools, and individuals throughout the community and we hope to continue this effort throughout the county. We thank you for your time. Thank you, /) . C:> - CJLk-~fJ'~~C~CEb Abigail ~ehwjb ' Program Director Brown County Underage Substance Abuse Coalition 622 Yl Center Street PO Box 292 New Ulm, MN 56073 507-354-6512 US TO IMPROVE TRE f!lEAL TH OF OUR MM IlY AND ITS YOUTH REQUEST FOR BOARD ACTION Request Board Date: August 28, 2018 Originating Department: Flexibility: Human Services Item: Childcare Licensing Fees changes Presenter: Denise Kamm - Children & Families Social Services Supervisor; Alesia Slater - Childcare Licensor Estimated Time: 9:35 am 10 min Board Action Requested: Consider approval to eliminate the Brown County child care background study fee 1/1/19 or when the Department of Human Services takes over processing of the background studies from the Counties. The second recommendation is to eliminate the county licensing fee. This would be done effective 10/1/18 for new childcare providers and effective 1/1/19 for all licenses that expire after that date. Background: The subject was discussed at previous board meetings. It was decided at that time that it would be delayed for the August board meeting so it could be fully explored by staff. That has been done and attached to this RBA with the recommendation from the staff. Revenue to the county for Childcare licensing will be approximately $ 5,000/year. Supporting Documents: X Attached None Administrator's Comments: Board Action: Motion Offered By _____ Approved as Requested Motion Seconded By Denied Vote By Acclamation Tabled Roll Call Vote Other District 1 District 2 District 3 District 4 District 5 Notations: M:IOFFICEIMYDOCSICTYPAIClrkSupICo Board InfoIRBAS\2018\Auglchildcare licensing fee changes.doc I Child Care Licensing Fees (RFP) Currently, Brown County Human Services charges child care providers a fee for licensing services and a fee for processing background studies. The licensing fee is $50/year. The fee for background studies is $100 at initial licensing and when renewing the license every two years. The background study fee of $100 should be eliminated once the Department of Human Services takes over the responsibility of processing these studies. The anticipated date for this is 1/1/2019. DHS will then charge providers approximately $50 per study for a person age 18 years and older and $20 for a youth age 13-17. These studies will be conducted every 5 years. BCHS is also proposing to eliminate the county licensing fee. BCHS is requesting the elimination of this fee be effective immediately for new child care providers. BCHS is proposing the elimination of this fee for current providers for any license that will expire in January 2019 and after. Tom Henderson From: Pauline Holz Sent: Friday, July 27, 2018 12:49 PM To: Tom Henderson Subject: Provider Fees HiTom I When you write the RBA for the next board meeting, will you consider asking that they immediately waive fees for all new providers that are in the process of licensing and then eliminate relicensing fees for existing providers starting in 2019? Will this be taken to the August 7 board meeting? Pauline Holz Child Care Specialist Brown County Human Services 1117 Center St. New Ulm, MN 56073 507-359-6590 Tom Henderson From: Alesia Slater Sent: Monday, July 23, 2018 12:15 PM To: Denise Kamm; Tom Henderson; Pauline Holz; Laura Filzen Cc: Alesia Slater Subject: Numbers Here are some rough numbers and my thoughts: Brown County New Provider Fees Currently Initial Licensing $100 for Studies (currently as many as they need) $50 fee for Brown County 3 have paid the $50 so far this year for initial licensing $150.00 Brown County Relicensing Year Current Fees $100 for Studies (currently as many as they need) $100 fee for Brown County In 2018 we reJicensed 38 homes * $100.00 (Brown County Fee = $3,800.00)- Agency gets this fee In 2019 we will relicense 46 homes * $100.00 (Brown County Fee = $4,600.00) - Agency gets this fee This is a two year rotation for relicensing as we gain new providers they will fall into the rotation. This year we currently licensed 3 homes and 3 Other Homes are in the process, Background Study Fee $100 currently Background Study for those homes (ALL adults, household members and subs) Home 1-3 - Current Cost $100 every 2 years, NEW Cost $147.30 Every 5 years Home 2 - 2 - Current Cost $100 every 2 years, NEW Cost $98.20 Every 5 years Home 3 - 5 - Current cost $100 every 2 years, New Cost $245.50 Every 5 years Home 4 - 3 - Current Cost $100 every 2 years, NEW Cost $147.30 Every 5 years Home 5 - 3 - Current Cost $100 every 2 years, NEW Cost $147.30 Every 5 years Home 6 - 3 - Current Cost $100 every 2 years, NEW Cost $147.30 Every 5 years (On average 3 background studies per home) NOTE - In 2018 we also have 1 LNL Provider $100.00 Background Study Fee Tot When the new studies are implemented, the fee will change to $40 for each adult, plus a fingerprinting fee of $9.10 for each adult, and $20 for minors (13-17) plus possible Finger Print Fee of $29.16. Cost for new background study fees with current year providers we have licensed, 19 .. 40 = $760.00 plus 19 * $9.10 = $172.90 TOTAL $932.90 (required every 5 years) My suggestion is we wave or decrease the Brown County Licensing fee . If we wave the fee we would lose an estimated $8,400.00 every two yea rs. Stay away from paying for initial or any backgrounds study fees. Over the 5 years this will save our providers money. The providers could purpose to their subs that they pay for their own studies ... We have many subs that are subs for many of the providers. If the sub does not pay for their own study then providers would have to decide who is going to pay for the subs to have their studies be completed. REQUEST FOR BOARD ACTION Requested Board Date: 8/28/2018 Originating Department: Flexibility: Brown County Human Services Item: Presenter: Tom Henderson Claim payments Estimated time: 5 minutes Board Action Requested: Consider payment of six claims which total $1,144.09. Background: Supporting Documents: X Attached None Administrator's Comments: Board Action: Motion Offered By Approved as Requested ___ Motion Seconded By Denied Vote By Acclamation Tabled Roll Call Vote Other District 1 District 2 District 3 District 4 District 5 Notations: RBAF ormat.DOC BCHS Board List 8/28/2018 All 0% County Cost Vendor Name Description Amount CLIENT 6/18 MA MILES 49.28 CUENT 6/22 MA MILES 49 .28 CLIENT 6/27 MA MILES 49.28 CLIENT 6/29 MA MILES 49.28 CLIENT 7/4 MA MILES 49.28 CLIENT 7/6 MA MILES 49.28 CLIENT 7/11 MA MILES 49.28 CLIENT 7/13 MA MILES 49.28 CLIENT 7/18 MA MILES 49.28 CLIENT JUL MED INS PREM 217.18 CLIENT 7/16 MA MILES 40.04 CLIENT 8/6 MA MILES 7.42 CLIENT JUL MED INS PREM 148.74 CLIENT 7/19 MA MEALS 5.91 CLIENT 6/28 MA MEALS 6.32 CUENT 8/6 MA MILES 42.90 CLIENT 8/7 MA MILES 42.90 CLIENT 6/28 MA MILES 42.90 CLIENT 7/19 MA MILES 37.40 CLIENT 8/7 MA PARKING 6.00 CUENT 8/6 MA PARKING 6.00 CUENT 6/28 MA PARKING 6.00 CLIENT 7/3 MA MILES 12.98 CLIENT 7/10 MA MILES 12.98 CLIENT 7/12 MA MILES 12.98 CLIENT 7/17 MA MILES 12.98 CLIENT 7/19 MA MILES 12.98 CLIENT 7/24 MA MI !L.ES 12.98 CLlENT 7/26 MA MILES 12.98 TOTAL 1,144.09 CORRESPONDENCE 1. Employee Need County Case Manager of the Year The MRCI worksource organization has an annual meeting where awards are given for various purposes. This year our social worker - Cathy Fischer was named Case Manager of the year for that organization. The write up for the newsletter is attached. Cathy was also given the Employee of the Month award in a Human Services monthly staff meeting in August. She is an all-around excellent employee. It is always nice having organizations we work with recognizing the quality of our employees. CONSENT 1. Application outline for the SCCBI available funding for Community Based Coordinators for the rest of this 2018 County Fiscal Year We have applied for grant possibility to pay the last few months of salary for Community Based Coordinator to get the "RED" (Regional Evaluation for Diversion) off the ground yet this year. There are four counties who have applied for this and they're Rice, LeSueur, Nicollet and Brown. It is funding that is left from some underspent money that comes from the state to help the South Central Community Based Initiative. While it is quite likely we can access these funds, it will be difficult to get a new employee online that soon. You will see that process starting in upcoming board meetings. Funding for next year is a little less certain. Some legislation is being led by Blue Earth County to fund theirs and these four projects. The 5 counties together are pursuing a couple different funding avenues. 2. Merit System Costs The board asked a question in the bills payment in July about Merit System costs to the county. Attached on page 2a is a page out of the minutes of a county Merit System advisory committee made up of Directors, including the Brown County Director. It explains the upward cost of Merit System in 2018. The second page of this attachment shows the cost and increases over the years. 2018 doesn't have quarter 4 in it. 3. Annual Family Facilitator Program Billings to School Districts and Final Costs for County and School Districts Attached is a sheet that shows on page 3a the preceding years costs 2016-2017. 3b shows the 2017-2018. The fiscal year for that program is July 1- June 30 . Following pages show more detail for the three school districts in the county that participate in this program. 4. Heartland Express Update There would be three items to note for this consent agenda item. After we had finished bringing our Brown County Budget together for 2019 for Heartland, we got an email from the state saying there was a state decision saying that Brown County didn't qualify for a new bus to replace a bus in 2019 so that part of the budget is being revised in the next revision . We will keep the same fleet until 2020. Statistics for the new year show another usage drop in July of 2018 vs. July of 2018. The Manager of Heartland put together some of the reasons for the continual drop in the numbers of users of Heartland on Pages 4b and 4c. 5. Out of Home Placement Monthly Report Report shows that as we go into the second half of the year, we are going over budget each month. We did anticipate that in the budgeting sessions with the board when we put the budget together. What we didn't anticipate in the first several months of the year, we would be under budget. At the rate we're going, we will hopefully fall on budget. 6. Income Maintenance Monthly Report Numbers are staying steady except the intake numbers and those were the highest they've been this year despite those numbers, the totals remain about the same so as many are going off as coming on . 7. Social Services Monthly Report Those numbers are steady and down some as the summer progressed . Barb Dietz From: Jennifer Drganc This message was sent securely using Zix ' Hi Barb, Thank you for your voicemail. Louise Guggisberg is going to be (or already has) reaching out to you to drop off the certificate before tomorrow morning's meeting . . Here is the write up that is going in the newsletter. .-Cathy ~ has been a Brown County Case Manager for the last four years. She has spent most of her career helping people in human services as well as running a daycare. Cathy was nominated by Joel Jacobs, Program Specialist, who stated that Cathy is great to work with and very responsive to the needs of the family. He also said that Cathy is great at giving people the option to self-direct and helping them through the process. Cathy said that she loves self-directed services because people get to hire people that they want to hire and who know them well. They also get to use the hours they are allocated the way they see fit. Cathy is a champion of self-directed services and we are happy to recognize her as a Case Manager of Excellence for July. Congratulations again. Jennifer Drganc Vice President of Client Directed Services MRCI Worksource 1961 Premier Drive, Suite 318 I Mankato, MN 56001 D: 507-386-5703 I T: 800-829-7110 I F: 888-800-7336 E-Mail Confidentiality Notice: The information contained in this e-mail message, including any attachments, may be confidential and subject to protection under the law, including the Health Insurance Portability and Accountability Act (HIPAA). This e-mail is intended for the sole use of the individual or entity to whom it is addressed. If you are not the intended recipient, you are notified that any use, distribution or copying of the message is strictly prohibited. If you received a message in error, please contact the sender immediately by replying to the e-mail and delete the material from any computer. Please consider the environment before printing this e-mail. This message was secured by Zix®. / Community Based Coordinator - Brown County Overview: In a mental health crisis, people are more likely to encounter law enforcement than get medical or mental health assistance. As a result more and more of the jail population are individuals suffering from mental health and/or chemical health issues. Once in jail, very few of these individuals get the intervention they need and their symptoms end up getting worse . Brown County would like to replicate the success of the Yellow Line Project through the use of early intervention to identified individuals in the community as well as provide screenings to 100% of individuals booked at the Brown County Jail in order to provide earlier identification of potential mental health, chemical health and medical needs. Plan: Creation of a full time Community Based Coordinator (CBC) position to be housed in the Brown County Law Enforcement Center. The CBC will work closely with law enforcement to provide early intervention and engagement with people in the community, identified through their interactions with law enforcement, and offer assessment and service coordination to resolve identified issues before they escalate into legal issues for these individuals. This program will also provide screening services to 100% of the individuals booked into the Brown County Jail to provide early identification of potential service needs or interventions and coordinate with the Jail staff to address those identified needs. Timeline: August 1- December 31, 2018 Cost: $00,000. One time lump sum payment. This payment will provide reimbursement for the administrative time needed to implement this pilot project as well as assist with the expense of the addition to a full time employee. Outcome: Improved service delivery to a population of Brown County residents who are currently under served. Similar projects in Blue Earth County and other areas of the country have documented reduced recidivism with persons struggling with mental health and or chemical health issues. The right service at the right time in the right location is a proven method of service delivery. difficult one, ~i~c~ .the N\..erit System will be using muc ~ of~ the exam ~ontents of the current Eligibility Wo~er exam as well as somerof the tests provided by the vendor, Biddle Consulting Grb. p. ./' ;' ./ Tom expressed concern about ve Hicat'lon of the identity of the person testing. Betty said that she would be sen,9.ing out an e-mail with suggestions as to how a county could mitigate that cO}lcern (i.e,., before a final offer is made to the candidate, ask him or her}6take the te t again using a county's computer). Roxy said that Sibley G unty may conside ffering group testing of exams that are online. She s()id that the county has com , uter labs that could be used and then the exam proc ors would be able to verify iden ity. 5. Costs SFY 18. Bet ty sent out an e-mail a couple of months ago informing counties crt changes in billing for services as well as likely significant increases in the billings. Several factors contributed to the increases, including the addition of many new pOSitions in counties, increased health care costs for state employees and the fact that there was a 01'0 increase in county billings in 2012, 2014 and 2015 and only a 11'0 increase in 2013. There also has been an increase in the NeoGov contract for the online application system as well as new costs associated with the contract with Biddle Consulting Group for the online testing package. In other words, DHS has been "under-recovering" the costs. The statute (Minn. Stat. §256.012) requires that the amount billed must be set at a level that "neither significantly over-recovers nor under-recovers the costs." Betty passed around a copy of the spreadsheet and will be sending the electronic version to all of them. Dave commented that, for his county, the dollar amount of the increase did not appear to be burdensome. Betty said that although the percentage increase appears high, the increase in the dollar amount doesn't appear to be onerous. For example, the total cost for St. Louis County is still less than a full-time paraprofess ional position. 6. Equity concs ns in employee hiring/ an·;rretention. Jane asked that this be added to the agenda. he was unable t o attend today, but talked with Betty before the meeting about having {l more detailed discussion about this, given MACSSA'S priorities. Betty will touc;,h/base with staff in the DHS Office for Equity, Performance and DeveJopme ;t to find out what strategies have been successful at DHS. Jane sugges~ a contactin ~ome counties as well. This topic will be added to the next meet ~9~§ agenda. In the me :ntjm~ Merit System staff will research what other entities have done in this area. Aa Gitionally, it might be good for 2 MN MERIT SYSTEIVI PAYMENT HISTORY 2012 1st Quarter 2,504 2nd Quarter 2,504 3rd Quarter 2,501 -0.1% 4th Quarter 2,501 10,010 2013 1st Quarter 2,501 2nd Quarter 2,501 3rd Quarter 2,445 -2.2% 4th Quarter 2,445 9,892 2014 1st Quarter 2,487 2nd Quarter 2,487 3rd Quarter 2,453 -1.4% 4th Quarter 2,453 9,880 2015 1st Quarter 2,453 2nd Quarter 2,453 3rd Quarter 2,490 1.5% 4th Quarter 2,490 9,886 2016 1st Quarter 2,565 2nd Quarter 2,565 3rd Quarter 2,637 2.8% 4th Quarter 2,637 10,404 2017 1st Quarter 2,637 2nd Quarter 2,637 3rd Quarter 3,094 17.3% 4th Quarter 3,094 11,462 2018 1st Quarter 3,094 2nd Quarter 3,094 3rd Quarter 3,231 4.4% 4th Quarter 9,419 fY~I//ota5 y12- (5 72/-.:>6 aDll;e /{)[)/i FAMILY FACILITATOR PROGRAM JULY 1, 2016 TO June 30, 2017 100% OF THE YEAR 5088 5085 5084 TOTAL IREVENUE 134,985 1 44,238 1 53,330 1 232,553 IEXPENSE 156,477 1 76,806 1 90,704 1 323,987 INET (21,492)1 (32,568) 1 (37,374) 1 (91,434) Balance remaining (21,492) (32,568) (37,374) (91,434) Net Expense 50/50 split Brown County share 10,746 16,284 18,687 45,717 School District share 10,746 16,284 18,687 45 ,717 21,492 32,568 37 ,374 91,434 91,434 \.\J m/acct/rose/yrly rpls/fam fac sd re im~ FAMILY FACILITATOR PROGRAM JULY 1,2017 TO JUNE 30, 2018 100% OF THE YEAR SO 88 SO 85 SO 84 TOTAL IREVENUE 128,436 1 49,991 1 44,434 1 222,861 IEXPENSE 156,467 1 80,299 I 92,778 1 329,544 INET (28 ,031)1 (30,308) 1 (48,344) 1 (106,683) Balance remaining (28 ,031) (30 ,308) (48 ,344) (106,683) Net Expense 50/50 split Brown County share 14,016 15,154 24,172 53,342 School District share 14,016 15,154 24,172 53,342 28,031 30,308 48,344 106,683 106,683 m/accUrose/yrly rpts/tam tac sd re imb SCHOOL DISTRICT 88 FAfVlILY FACILITATOR PROGRAM JULY 1,2017 TO JUNE 30,2018 100% of the Year TOTAL REVENUE Managed Care MH Case Mgmt 92,910 Fee for Service MH Case Mgmt 17,016 Child Welfare Case Mgmt 18,510 TOTAL REVENUE 128,436 EXPENSE Salaries 153,884 Mileage 1,349 Conference & Training 1,234 TOTAL EXPENSE 156,467 Balance remaining (28,031) Net Expense 50/50 split Brown County share 14,016 School District share 14,016 28,031 m/accUrose/yrly rpts/fam fae sd reimb SCHOOL DISTRICT 85 FArvllLY FACILITATOR PROGRAM JULY1, 2017 TO JUNE 30, 2018 100% OF THE YEAR TOTAL REVENUE Managed Care MH Case Mgmt 36,122 Fee for Service MH Case Mgmt 3,363 Child Welfare Case Mgmt 10,506 TOTAL REVENUE 49,991 EXPENSE Salaries 75,210 Mileage 4,381 Conference & Training 708 TOTAL EXPENSE 80,299 Balance remaining (30,308) Net Expense 50/50 split Brown County share 15,154 School District share 15,154 30,308 m/aeel/rose/yrly rpls/fam fae sd reimb SCHOOL DISTRICT 84 FAMILY FACILITATOR PROGRAM JULY1, 2017 TO JUNE 30, 2018 100% of the Year TOTAL REVENUE Managed Care MH Case Mgmt 31,415 Fee for Service MH Case Mgmt 6,575 Child Welfare Case Mgmt 6,444 TOTAL REVENUE 44,434 EXPENSE Salaries & Benefits 89,453 Mileage 2,544 Conference & Training 781 TOTAL EXPENSE 92,778 Balance remaining (48,344) Net Expense 50/50 split Brown County share 24,172 School District share 24,172 48,344 m/acctlrose/yrly rpls/tam fac sd reimb RIDERSHIP -- PASSENGER TRIPS BROWN COUNTY HEARTLAND EXPRESS BOARD REPORT Seniors Disabled Adults Children Year End Totals Year #11 2004 - 2005 19,788 34,513 6,333 1,290 61,924 Year #12 2005-2006 20,922 34,152 6,688 1,168 62,930 Year #13 2006-2007 19,585 33,758 7,396 1,274 62,013 Year #14 2007-2008 21,741 30,567 6,731 757 59,796 Year #15 2008-2009 23,525 31,927 5,261 873 61,586 Year #16 2009-2010 20,609 38,114 5,013 1,375 65,111 Year #17 2010-2011 21,205 34 ,894 5,389 952 62,440 Year #18 2011-2012 20,630 31,763 5,840 763 58,996 Year #19 2012-2013 19,119 27 ,532 8,173 817 55,641 Year #20 2013-2014 16,835 26,161 11 ,781 1,361 56,138 Year #21 2014-2015 15,534 23,939 13,626 2,165 55,264 Year #22 2015-2016 14,640 24,493 13,678 3,078 55,889 Year #23 2016-2017 14,235 23,176 13,832 2,484 53,727 Year #24 2017-2018 12,668 21,782 13,538 2,943 50,931 Current Year 2018-2019 942 1,724 1,038 410 4,114 2017-2018 Seniors Disabled Adults Children Month End Total July'17 1047 1595 1085 678 4,405 August 1001 1816 1058 476 4,351 September 1129 1959 1207 144 4,439 October 1124 2022 1108 120 4,374 November 950 1742 1096 116 3,904 December 988 1478 971 142 3,579 January'18 1084 2015 1194 179 4,472 February 1050 1837 1169 163 4,219 March 1088 1949 1269 169 4,475 April 1079 1733 1150 129 4,091 May 1126 1886 1165 163 4,340 June 1002 1750 1066 464 4,282 YTD Totals 12,668 21,782 13,538 2,943 50,931 Current Year 2018-2019 (YTD) Seniors Disabled Adults Children Month End Total July'18 942 1724 1038 410 4,114 August 0 September 0 October 0 November 0 December 0 January'19 0 February 0 March 0 April 0 May 0 June 0 YTD Totals 942 1,724 1,038 410 4,114 Heartland Express YTO Statistics Prepared by Family Services 8/16/2018 fit ReostJ/7s fbr 0 drtJp ;/7 posse/7gers I just wanted to address the board with some numbers that you may find surprising- I just wanted to alert you of some trends that are happening in our system, and state wide I-Iere are a couple of thoughts that I have concerning that ... Ihe way things were done in the past is not the way that they are done now, such as ff1RCI we used to pull up and 72-75 people would get on and we would take them to a worksite - Now we pull up multiple times a day a take 7 or 2 people to diFFerent worksites throughout New VIm And We do this numerous times throughout the day- Ihe problem this creates is now We do not have as many gaps in our service to fill in with riders that would like to go to a shopping trip, or same day riders that need to get to non medical trips- In the past we could accommodate those trips where now the schedule is so tight due to the changes at ff1RCI due to the Olmsted rule, so we are not able to accommodate that like We have in the past· The other change that we have noticed is that the passengers we haul are becoming more dependent on using the liFt, which in tUrn slows us down" Now when we pull up and we need to deploy the liFt For a walker, or a wheelchair that stop now went From a 7 minute stop to a 3-6 minute stoP" This too creates Fewer gaps to Fill in with other rides" When I talk to my drivers that have been here For many years, they seem surprised when I tell them that our numbers are down" They tell me we seem busier than We have in the past" When we have visited with our project manager, she said not to worry as this trend is a state wide trend" Our passengers are riding later in liFe, and once they do start riding they need more assistance" Which is something We are glad to accommodate, but one of the reasons We have Seen a drop in numbers" 5 Brown County Out-of-Home Placement Costs 2018 ¥TO: Expense Budget: $633,333.33 2018 ¥TO: Expenses: $594,000 ~ Family Service _ Probation Total ~ I ncome 2018 ¥TO: Income: $92,000 180 163 160 140 f------.j/.~1\ - - --- 120 100 ~~~~~~~~~~~ ______~ 9~7 ______--7~ 100 93 91 82 79 80 Budget Amount = $950,000 69 65 - 64 64 60 59 60 ~ ____~~ ~~ ______~ __~ ~~~ __~ ~ ______~~~, ~5~4~~% ____~~ _,<~ ______ 40 32 20 Budget Amount = $180,000 o M A M A S o N D 18J F M A M BROWN COUNTY INCOME MAINTENANCE REPORT 3000 ~------2800 +------ 2600 ~----~--_4~--~~------2400 ~----~--~~--~~--~------~~--~------~~---.------2200 ~----~--~._--~~--~----__-- ~r_--,.----__ --~r_--,.----__ --- 2000 ~----~--~._--~r_--~----__-- ~r_--,.----__ --~r_--~----__-- - 1800 ~----~--~~--~r_--,.----__-- ~r_--,.----__ --~r_--,.----__--- 1600 ~----~--_4._--~r_--~----__-- ~r_--__--- --__-- ~~--~----__--- 1400 ~----~--_4 __-- ~~--~----__-- ~~--~----__-- ~~--~----__-- - 1200 ~----~--~ __-- ~~--~----.---~r_--__ -----__ --~r_--,.----__ --- 1000 ~----~--~._--~~--~----__-- ~~--~----__-- ~r_--,.----__ --- 800 ~----~--_4~--~r_--__----- __-- ~r_--__- ----__-- ~r_--~----__-- - 600 400 200 o Aug '17 Oct '17 Nov '17 Dec '17 Jan '18 Feb '18 Mar'18 Apr '18 '18 '18 • Medical Assistance 2666 2646 2643 2625 2559 2555 2554 2553 2536 2567 2564 682 681 673 664 661 668 667 647 638 634 638 Cash Programs 362 354 346 344 343 351 345 352 344 353 346 Intake 150 126 161 120 104 155 91 91 146 132 114 • Child Care 104 111 110 107 105 109 109 111 111 112 111 Social Service Case Listings - July 2018 7 PROGRAM AREA Adolescent Independent Living o 2 o o o o 1 0 1 Adoption/Guardianship o 3 o o o o o 0 3 Adult Foster Care Licensing o 29 o o o o 1 0 28 Adult Mental Health 19 136 10 7 o 3 2 23 134 Adult Protective Services 8 2 11 3 o o 10 2 IAdult Services (General) 32 255 18 9 2 4 2 37 255 iChemical Dependency 3 38 14 10 2 3 10 10 30 Child Care Licensing 7 87 o o o o 7 86 Child Foster Care Licensing 11 19 o o 2 12 17 Child Protective Services 14 27 40 14 11 5 17 23 Child Welfare (General) 16 68 7 4 o o o 19 69 Children's Mental Health -I 72 2 1 72 Developmental Disabilities 2 168 o o o 3 168 Parent Support Outreach 3 13 11 10 o 4 o 9 13 TOTALS 116 919 115 60 6 27 25 148 901 Adult Services (General) Includes programs such as services for seniors and also CAC (Community Alternative Care), CADI (Community Alternatives for Disabled Individuals) and BI (Brain Injury) referrals. Previous Month's numbers (June 2018) for comparison Adolescent Independent Living 0 2 0 0 0 0 0 0 2 Adoption/Guardianship 0 2 0 0 1 0 0 0 3 Adult Foster Care Licensing 0 29 0 0 0 0 0 0 29 Adult Mental Health 15 134 18 13 1 5 2 23 133 Adult Protective Services 12 2 17 2 0 6 0 8 2 Adult Services (General) 29 251 29 19 2 11 3 37 250 Chemical Dependency 6 38 12 7 5 10 7 3 36 Child Care licenSing 8 88 0 0 0 -I 1 7 87 Child Foster Care Licensing 12 19 0 0 0 1 0 11 19 Child Protective Services 15 29 40 14 0 13 3 16 26 Child Welfare (General) 20 74 11 6 0 7 8 19 66 Children's Mental Health 2 73 2 0 2 0 4 2 71 Developmental Disabilities 2 165 1 0 3 0 0 2 168 Parent Support Outreach 4 13 1 1 0 0 0 5 13 TOTALS 125 919 131 62 14 54 28 133 905 REQUEST FOR BOARD ACTION Requested Board Date: August 28,2018 Originating Department: Human Resources/Human Services Flexibility: Item: Human Services Office Support Specialist Presenter: Ruth Schaefer Resignation/Retirement Estimated Time: 1 minute Board Action Requested: Accept the resignation/retirement of Mary Fischer, Human Services Office Support Specialist effective September 28, 2018 and authorize to post a vacancy for a FT Human Services Office Support Specialist according to policy. Background: Mary Fischer began employment with Brown County on 9/18/2000 as a Human Services Office Support Specialist. On August 21,2018, She gave her resignation/retirement notice from her position effective September 28, 2018. Brown County sincerely thanks Mary for 18 years of dedicated service. The Human Services Office Support Specialist position is in pay Grade VII, with an entry to mid-range hourly wage of$13.6923 - $16.1629. cc: Tom Henderson Laura Whittington Supporting Documents attached X none Administrator's Comments: Board Action: Motion Offered By Approved as Requested ______Motion Seconded By ______Vote By Acclamation ______Denied Roll Call Vote District 1 Tabled District 2 District 3 Other District 4 District 5 I Notations: REQUEST FOR BOARD ACTION Requested Board Date: August 28,2018 Originating Department: Highway Flexibility: Yes Presenter: Wayne Stevens Estimated Time: #5 minutes I tern: Proposal for a Historian for Bridge 2110 on CSAH 8 over the Minnesota River Board Action Requested: 1. Approve the proposal and designate the Board Chair and County Administrator as the approved signature authority for the contract when it is received from MnDOT. 2. Pass a Resolution Accepting This Proposal. Background: Bridge 2110 is the last truss bridge for Brown County. It is sometimes referred to as the Franklin Bridge or the Hale Bridge. This bridge is a structurally deficient bridge with a low sufficiency rating. It has a number of serious structural issues but is a historic bridge which makes it difficult to replace. It was closed August 1, 2017 after the discovery of a critical deficiency. This bridge had been load posted at 5 ton for several years because of the other structural problems. The current bridge is 17 feet wide and 250 feet long over six spans. In February of 20 18 the Board decided to accept federal off system funds to pay 80% of eligible costs to replace this bridge. On July 24 the Board approved the hiring of a historian to assist in the preparation of a historic alternatives analysis to explore alternatives regarding the future of bridge 2110. MnDOT received a proposal from Gemini Research to perform the work of the historian for this project. An estimate is included that will be 80% MnDOT and 20% County cost. Once this proposal is approved by the County, MnDOT will prepare a contract for all parties to sign. The proposal and resolution are attached. Supporting Documents: X attached none Administrator's Comments: Board Action: Motion offered by Motion seconded by Approved as Requested __ Vote by acclamation Denied Roll call vote Tabled District 1 Other District 2 District 3 District 4 District 5 Notations: Resolution No. 2018-25 Brown County Resolution COUNTY BOARD ACKNOWLEDGEMENT ACCEPTANCE OF PROPOSAL The following Resolution was offered by Commissioner and moved for adoption at a Regular Meeting held on August 28, 2018 at the Brown County Courthouse, New Ulm,MN: WHEREAS, Brown County is scheduled to replace bridge 2110 under project number SP 008-608-041 with Federal and State Aid Funds; and WHEREAS, the Brown County Board of Commissioners and the Minnesota Department of Transportation plan to hire a historian to assist in the preparation of a historic alternatives analysis to explore alternatives regarding the future of bridge 2110; and WHEREAS, MnDOT will cover 80% of the cost of the historian and Brown County will cover 20% of the cost of the historian; IT IS RESOLVED, that Brown County approves the proposal from Gemini Research and authorizes the signing of the contract when received from MnDOT; IT IS FURTHER RESOLVED that the County Board Chair and the County Administrator are authorized to execute the Contract and any amendments to the Agreement. Seconded by Commissioner and the same being put to a vote was duly carried. This Resolution shall become effective immediately and without publication. Adopted by the following vote: Ayes ___ Nayes __-'- Dated this 28 th day of August, 2018. Chairman, Brown County ATTEST: Administrator, Brown County CERTIFICATION State of Minnesota County of Brown I, Charles Enter, duly appointed, qualified and acting County Administrator for the County of Brown, State of Minnesota, do hereby certify that I have compared the foregoing copy of a Resolution with the original minutes of the proceedings of the Board of County Commissioners, Brown County, Minnesota, at their session held on the 2Sth day of August, 201S, now on file in my office, and have found the same to be a true and correct copy thereof. Witness my hand and official seal at New Ulm, Minnesota, this 2S th day of August, 201S. County Administrator M:\OFFICE\MYDOCS\PCADMN201S\Resolutions\Hwy Bridge 2110 Acceptance ofProposal.docx August 10, 2018 PROPOSAL TO ASSIST WITH AN HISTORIC BRIDGE ALTERNATIVES ANALYSIS FOR BRIDGE 2110 (EDEN BRIDGE) IN BROWN COUNTY, MINNESOTA Proposal submitted to the Minnesota Department of Transportation (MnDOT) and Brown County. 1.0 CONSULTANT Gemini Research 15 E. 9th Street Morris, MN 56267 Phone (320) 589-3846; fax (320) 589-1737 Email: [email protected] Contact Person: Susan Granger 2.0 PROJECT OBJECTIVE AND SCOPE The Minnesota Department of Transportation (MnDOT) Cultural Resources Unit (CRU) and Brown County (County) require the services of a qualified historian with historic bridge experience to assist the County with preparation of a historic bridge alternatives analysis to explore alternatives regarding the future of Bridge 2110, also known as the Eden Bridge, in rural Brown County. The bridge is owned by Brown County. Because of the bridge’s deteriorating condition, the County needs to pursue either rehabilitation or replacement of the bridge. Bridge 2110, built in 1918, has been determined eligible for the National Register of Historic Places and therefore qualifies as a “historic” property under Section 106 of the National Historic Preservation Act of 1966, as amended. The bridge was determined eligible for the National Register in 1995 as part of a statewide historic bridge survey sponsored by MnDOT and the Minnesota State Historic Preservation Office (MnSHPO). The bridge is significant as the state’s longest pre-1925 Warren pony truss that used the widely adopted 1917-1925 Minnesota Highway Department’s standard plan. The bridge’s National Register eligibility was evaluated within the statewide historic context “Historic Iron and Steel Bridges in Minnesota, 1873-1945.” As part of an ongoing historic bridge initiative sponsored by MnDOT, FHWA, the MnSHPO, and others, Bridge 2110 was the subject of a 2014 Local Historic Bridge Report whose goal was to gather existing historical and condition information about the bridge and make recommendations regarding maintenance, preservation, and potential rehabilitation that meet the Secretary of the Interior’s Standards for the Treatment of Historic Properties, especially the Standards for Rehabilitation. The 2014 report would be one of the background documents used 1 for the alternatives analysis. Bridge 2110 carries CSAH 8, an unpaved road, over the Minnesota River. It is located in a rural area on the Brown County-Renville County border several miles northwest of Sleepy Eye. The bridge is about 250 feet long and comprised of two Warren pony truss spans and four steel beam approach spans. It has a 17-foot-wide concrete deck with a bituminous overlay metal railings. The bridge is in fair to poor condition and load-posted. It has had only minor alterations including the addition of two approach spans at the north end. The bridge is eligible for the National Register of Historic Places under National Register Criterion C in the area of Engineering. The period of significance is 1918, the year of construction. 3.0 PROJECT METHODS Susan Granger will serve as Principal Investigator. Gemini will remain in close contact with MnDOT CRU and Brown County public works staff throughout the project. Gemini will work closely with Brown County’s engineering consultant assigned to the project. Task 1: Project Management At the beginning of the project, Gemini will prepare a project-specific health and safety plan and a quality control/quality assurance plan and submit them to MnDOT CRU. Gemini will submit monthly progress reports to CRU and Brown County, as well as periodic invoices. Task 2: Assist with Alternatives Analysis and Preparation of Alternatives Analysis Report Gemini will assist Brown County and its engineering consultant with an alternatives analysis study that explores the feasibility of options for retaining or rehabilitating Bridge 2110, and then documents this process in an alternatives analysis report. Identifying and evaluating alternatives that preserve a historic bridge in a way that meets the Secretary of the Interior’s Standards for the Treatment of Historic Properties is a necessary step if federal funds are used in a historic bridge rehabilitation or replacement project. The study would likely follow these steps: Describe the bridge and its setting. Understand its historical background and significance. Understand its current condition. Develop a statement of purpose and need. Establish evaluation criteria. Identify preservation/rehabilitation alternatives. Evaluate the alternatives against the established criteria. Develop summary recommendation(s). 2 Brown County would convene a team to include Brown County and possibly Renville County representatives as appropriate, the County’s engineering consultant, and Gemini Research. The team would meet periodically in person and in conference calls. The study would include providing the public and potential interested parties the opportunity to comment on preservation options for the historic bridge. Gemini would take the lead in preparing the alternatives analysis report, which would be co- written with the County’s engineering consultant. The report would follow a format established by MnDOT, FHWA, and MnSHPO for historic bridges in Minnesota and would include necessary graphics and attachments. The report would be reviewed by Brown County and CRU first in draft form, and then revised and submitted in final form. MnDOT CRU would submit the report to the MnSHPO for comment. CRU would review the report on behalf of FHWA. Task 3: Assist with Related Activities and Documents as Needed Under this task Gemini would assist CRU and Brown County with miscellaneous related activities and would help prepare additional documents as needed. These may include, for example, documents needed for CRU’s submission of the alternatives analysis report to MnSHPO for comment. 4.0 PROJECT TIME LINE A potential timeline is as follows: Months 1-2 (Sept.-Oct. 2018) Gather background information Assess bridge condition (or assemble condition information if already existing) Develop a purpose and need statement. Establish evaluation criteria. Months 3-5 (Nov. 2018-Jan. 2019) Identify alternatives. Provide the public an opportunity to comment. Evaluate the alternatives against the established criteria. Develop a summary recommendation. Months 5-8 (Jan. –April 2019) Prepare report, submit draft, revise and submit final. Months 8-9 (April-May 2019) Submit revised final report to MnSHPO for 30-day review and comment. Revise per MnSHPO comment if needed. 3 5.0 DELIVERABLES 1. Health and safety plan. Submitted to MnDOT at beginning of project. 2. Quality assurance plan. Submitted to MnDOT at beginning of project. 3. Alternatives analysis report, draft and final versions. 4. Miscellaneous documents as needed. 5. Progress reports. Submitted by the tenth day of each month. 6.0 CONTRACTOR’S COORDINATION WITH MNDOT Gemini Research will communicate closely with the MnDOT CRU and Brown County during all phases of the work. CRU and Brown County will supply maps, plans, and other background information as needed and will review and comment on draft documentation. 7.0 PROJECT PERSONNEL Susan Granger (Principal Investigator); Scott Kelly (Investigator). Susan Granger, who meets the Secretary of the Interior’s Qualification Standards for Historian and Architectural Historian, will direct and supervise Gemini’s work and handle principal communication. 8.0 COST ESTIMATE See attached budget (an Excel document). Susan Granger General Partner and Principal Investigator August 2018 4 8.0 Cost Estimate: Alternatives Analysis for Bridge 2110 (Eden Bridge) Gemini Research August 2018 Unit Rate Subtotal Task Total Task 1: Project Management Direct Labor Granger 25 $105.00 $2,625.00 Kelly 20 $105.00 $2,100.00 $4,725.00 Direct Expenses Mileage 0 $0.545 $0.00 Lodging 0 $150.00 $0.00 Per diem 0 $36.00 $0.00 $0.00 $4,725.00 Task 2: Assist with Alternatives Analysis and Co-Write Report Direct Labor Granger 250 $105.00 $26,250.00 Kelly 180 $105.00 $18,900.00 $45,150.00 Direct Expenses Mileage 1000 $0.545 $545.00 Lodging 2 $150.00 $300.00 Per diem 4 $36.00 $144.00 $989.00 $46,139.00 Task 2: Related Activities and Documents Direct Labor Granger 40 $105.00 $4,200.00 Kelly 12 $105.00 $1,260.00 $5,460.00 Direct Expenses Mileage 0 $0.545 $0.00 Lodging 0 $150.00 $0.00 Per diem 0 $36.00 $0.00 $0.00 $5,460.00 TOTAL $56,324.00 SUMMARY Direct Labor $55,335.00 Direct Expenses $989.00 TOTAL $56,324.00 Granger and Kelly hourly rate includes all direct labor plus indirect labor (salaries including FICA and health insurance) plus fixed overhead (e.g., office, equipment, insurance, supplies), project supplies, phone calls, postage and shipping, and all other project costs not listed above. REQUEST FOR BOARD ACTION Requested Board Date: August 28, 2018 Originating Department: Auditor-Treasurer Flexibility: Yes Presenter: Jean ProchniakiAndrew Lang Estimated Time: #5 minutes Item: Drainage Ditch Repair Request Board Action Requested: Approve the following drainage repair requests and the payment of the repairs: System Repair # Order Branch Twp Section Repair Type Cost CD69 16-192 2 Clean Out 5% release $763.38 JD14 B W 16-138 2 866 Clean Out 5% release $274.05 CD58 18-107 1 948 Cottonwood 29 Blowout, Surface Intake $175.00 CD67 18-024 1 956 Sigel 25 Blowout $125.00 CD68 17-068 1 957 Sigel 22 Tile Outlet, $1 ,400.00 CD70 18-104 1 959 Cottonwood 29 Clean Out $9,250.00 JDI0 B BE 18-054 1 863 Cottonwood 33 Surface Intake $95.00 JDI0 B BE 18-056 1 863 Cottonwood 34 Blowout, Surface Intake $195.00 CD58 16-060 1 948 Cottonwood 32 Surface Intake $125 .00 CD33 18-106 1 931 Mulligan 13 Tile Connection $1,447.00 CD42 18-020 1 935 Albin 27 Blowout $2,018.00 CD68 18-102 1 957 Lake Hanska 2 Clean Out, Slough $600.00 CD68 18-105 1 957 Lake Hanska 2 Culvert/Crossing, Slough, Blowout $475.00 JDlO B BE 17-093 1 863 Lake Hanska 11 Tile Outlet, $2,070.00 JD14 B W 18-103 1 866 Lake Hanska 36 Slough, Tile Outlet $4,275.00 Background: The county drainage systems were repaired as described on the attached sheets. These were normal maintenance repairs. Note: This RBA requests the approval of the repairs and the payment as a Friday payable. This new procedure was recommended by the Ditch Committee. Supporting Documents: X attached none Administrator's Comments: Board Action: Motion offered by ______Motion seconded by ______Approved as Requested __ Vote by acclamation, ______Denied Roll call vote Tabled District 1 Other District 2 District 3 District 4 District 5 Notations: BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information CD69 Repair #16-192 ... Muni Brown Drainage Department Repair Report (CD69 - 16-192) Page 1 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2016-11-04 Branch: Problem/Proposed Work: 2017 Open ditch Cleanout Ditch Repair: Clean Out, 5% release Tile Repair: REPAIR LOCATION DETAILS Commissioner District: Township: Twp: Range: Section: Qtr-Qtr Section: Latitude: 44.258970 Longitude: -94.940972 PERSON REQUESTING REPAIR Name Address Phone LANDOWNER Name Address Phone STATUS LOG Action Date Initials Notes For Review 11/04/2016 andrewl In Progress 09/19/2017 andrewl Rickert Exc Closed 11/22/2017 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 11/22/2017 2017-12-12 andrewl For Payment 11/22/2017 2017-12-12 andrewl For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR ESTIMATES Order Date Contractor Total Cost Notes 1 2017-10-06 Rickert Excavating, Inc. 15267.50 REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2017-11-22 Rickert Excavating, Inc. 95 14504.13 Partial Payment 2 2018-08-22 Rickert Excavating, Inc. 100 763.38 Partial Payment Brown Drainage Department Repair Report (CD69 - 16-192) Page 2 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information INSPECTION LOG Date Initials Notes 11/07/2016 lynns Ditch needs a good cleaning out. Took pictures of ditch. Also took pictures of tile emptying into the River. 11/09/2017 andrewl Just started cleanout. Cleaned around outlet pipe and water dropped a considerable amount. INSPECTION PHOTOS Date(2016-11-07) - Inspector(lynns) Brown Drainage Department Repair Report (CD69 - 16-192) Page 3 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information JD14 B_W Repair #16-138 ... Muni Brown Drainage Department Repair Report (JD14 B_W - 16-138) Page 1 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2016-09-23 Branch: 866 Problem/Proposed Work: 2016 Partial Open Ditch Cleanout Ditch Repair: Clean Out; 5% release Tile Repair: REPAIR LOCATION DETAILS Commissioner District: Township: Twp: Range: Section: Qtr-Qtr Section: Latitude: 44.116985 Longitude: -94.467959 PERSON REQUESTING REPAIR Name Address Phone STATUS LOG Action Date Initials Notes For Review 09/23/2016 andrewl In Progress 10/18/2016 andrewl Rickert Exc Closed 12/09/2016 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR ESTIMATES Order Date Contractor Total Cost Notes 1 2016-10-19 Rickert Excavating, Inc. 5481.00 REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2016-12-09 Rickert Excavating, Inc. 95 5206.95 Partial Payment 2 2018-08-22 Rickert Excavating, Inc. 100 274.05 Partial Payment INSPECTION LOG Date Initials Notes INSPECTION PHOTOS Brown Drainage Department Repair Report (JD14 B_W - 16-138) Page 2 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information CD58 Repair #18-107 ... Muni Brown Drainage Department Repair Report (CD58 - 18-107) Page 1 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2018-08-22 Branch: 948 Problem/Proposed Work: Intake washout on 150th ave Ditch Repair: Tile Repair: Blowout, Surface Intake REPAIR LOCATION DETAILS Commissioner District: 2 Township: Cottonwood Twp: 109N Range: 30W Section: 29 Qtr-Qtr Section: Latitude: 44.202543 Longitude: -94.461114 PERSON REQUESTING REPAIR Name Address Phone CHARLES SCHMIDT LANDOWNER Name Address Phone CHARLES SCHMIDT STATUS LOG Action Date Initials Notes In Progress 08/22/2018 andrewl In Progress 08/22/2018 andrewl Walters Closed 08/22/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Walters Excavating 100 175.00 Partial Payment INSPECTION LOG Date Initials Notes 08/22/2018 andrewl Intake washout on east ditch of 150th ave. Area is staked. INSPECTION PHOTOS Brown Drainage Department Repair Report (CD58 - 18-107) Page 2 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information CD67 Repair #18-024 ... Muni Brown Drainage Department Repair Report (CD67 - 18-024) Page 1 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2018-05-07 Branch: 956 Problem/Proposed Work: Tile washout. Hole formed just outside of r/w line in field Ditch Repair: Tile Repair: Blowout REPAIR LOCATION DETAILS Commissioner District: 2 Township: Sigel Twp: 109N Range: 31W Section: 25 Qtr-Qtr Section: Latitude: 44.213712 Longitude: -94.492595 PERSON REQUESTING REPAIR Name Address Phone RICH WALTERS LANDOWNER Name Address Phone BETTY UBL STATUS LOG Action Date Initials Notes For Review 05/07/2018 andrewl In Progress 05/07/2018 andrewl Walters Closed 08/22/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Walters Excavating 100 125.00 Partial Payment INSPECTION LOG Date Initials Notes 05/07/2018 andrewl Washout formed west of intake right on field edge. Question was brought up about condition of highway crossing. Will need to run camera underneath CR 13. Brown Drainage Department Repair Report (CD67 - 18-024) Page 2 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information INSPECTION PHOTOS Date(2018-05-07) - Inspector(andrewl) 05/23/2018 - P_20180502_115420.jpg Brown Drainage Department Repair Report (CD67 - 18-024) Page 3 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information CD68 Repair #17-068 ... Muni Brown Drainage Department Repair Report (CD68 - 17-068) Page 1 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2017-08-07 Branch: 957 Problem/Proposed Work: Two tile outlets broken on east side, need replacement Ditch Repair: Tile Repair: Tile Outlet, REPAIR LOCATION DETAILS Commissioner District: 2 Township: Sigel Twp: 109N Range: 31W Section: 22 Qtr-Qtr Section: Latitude: 44.226416 Longitude: -94.550837 PERSON REQUESTING REPAIR Name Address Phone RICHARD BAUMANN LANDOWNER Name Address Phone RICHARD BAUMANN STATUS LOG Action Date Initials Notes For Review 08/07/2017 andrewl In Progress 09/18/2017 andrewl Walters Closed 08/20/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Walters Excavating 100 1400.00 Partial Payment INSPECTION LOG Date Initials Notes 08/25/2017 colinb Walked the East side of the ditch and found one side drain what needs fix. Couldn't tell the pipe size. Brown Drainage Department Repair Report (CD68 - 17-068) Page 2 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information INSPECTION PHOTOS Date(2017-08-25) - Inspector(colinb) 08/25/2017 - 154.JPG Brown Drainage Department Repair Report (CD68 - 17-068) Page 3 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information CD70 Repair #18-104 ... Muni Brown Drainage Department Repair Report (CD70 - 18-104) Page 1 of 5 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2018-08-13 Branch: 959 Problem/Proposed Work: Open ditch is not flowing. Alot of blockages. Need to clean out Ditch Repair: Clean Out Tile Repair: REPAIR LOCATION DETAILS Commissioner District: 2 Township: Cottonwood Twp: 109N Range: 30W Section: 29 Qtr-Qtr Section: Latitude: 44.213002 Longitude: -94.456995 PERSON REQUESTING REPAIR Name Address Phone JOHN DREXLER LANDOWNER Name Address Phone JOHN DREXLER STATUS LOG Action Date Initials Notes For Review 08/13/2018 andrewl In Progress 08/13/2018 andrewl Walters Closed 08/15/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Walters Excavating 100 9250.00 Partial Payment INSPECTION LOG Date Initials Notes 08/13/2018 jhoffman Brown Drainage Department Repair Report (CD70 - 18-104) Page 2 of 5 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information INSPECTION PHOTOS Date(2018-08-13) - Inspector(jhoffman) 08/22/2018 - 20180813_132159.jpg 08/22/2018 - 20180813_133550.jpg Brown Drainage Department Repair Report (CD70 - 18-104) Page 3 of 5 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information 08/22/2018 - 20180813_135840.jpg 08/22/2018 - 20180813_140327.jpg 08/22/2018 - 20180813_142354.jpg Brown Drainage Department Repair Report (CD70 - 18-104) Page 4 of 5 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information Brown Drainage Department Repair Report (CD70 - 18-104) Page 5 of 5 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information JD10 B_BE Repair #18-054 ... Muni Brown Drainage Department Repair Report (JD10 B_BE - 18-054) Page 1 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2018-06-15 Branch: 863 Problem/Proposed Work: Blockage by intake? Water not going down Ditch Repair: Tile Repair: Surface Intake REPAIR LOCATION DETAILS Commissioner District: 2 Township: Cottonwood Twp: 109N Range: 30W Section: 33 Qtr-Qtr Section: Latitude: 44.202364 Longitude: -94.432240 PERSON REQUESTING REPAIR Name Address Phone GARY R and PAULINE M WILFAHRT LANDOWNER Name Address Phone GARY R and PAULINE M WILFAHRT STATUS LOG Action Date Initials Notes For Review 06/15/2018 andrewl In Progress 06/15/2018 andrewl Walters Closed 08/22/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Walters Excavating 100 95.00 Partial Payment INSPECTION LOG Date Initials Notes 06/15/2018 andrewl Ran camera down intake, line was full with water and was flowing, intake was washed out. Checked outlet at open ditch, was flowing at least 3/4 full. Area is staked. INSPECTION PHOTOS Brown Drainage Department Repair Report (JD10 B_BE - 18-054) Page 2 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information JD10 B_BE Repair #18-056 ... Muni Brown Drainage Department Repair Report (JD10 B_BE - 18-056) Page 1 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2018-06-13 Branch: 863 Problem/Proposed Work: tile washout and driveway culvert washout Ditch Repair: Tile Repair: Blowout, Surface Intake REPAIR LOCATION DETAILS Commissioner District: 2 Township: Cottonwood Twp: 109N Range: 30W Section: 34 Qtr-Qtr Section: Latitude: 44.203330 Longitude: -94.425444 PERSON REQUESTING REPAIR Name Address Phone JANICE HEGLER ETAL LANDOWNER Name Address Phone JANICE HEGLER ETAL STATUS LOG Action Date Initials Notes For Review 06/13/2018 andrewl In Progress 06/13/2018 andrewl Walters Closed 08/22/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Walters Excavating 100 195.00 Partial Payment INSPECTION LOG Date Initials Notes 06/13/2018 andrewl Intake on south side of driveway seemed to not be able ot handle water, and caused driveway culvert to wash. Discussed with landowner and contractor. replace intake to the north side of driveway thus eliminating driveway culvert when repairing tile line washout. Brown Drainage Department Repair Report (JD10 B_BE - 18-056) Page 2 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information INSPECTION PHOTOS Date(2018-06-13) - Inspector(andrewl) 07/03/2018 - IMG_20180613_162757621.jpg Brown Drainage Department Repair Report (JD10 B_BE - 18-056) Page 3 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information Lat04 CD58 Repair #16-060 ... Muni Brown Drainage Department Repair Report (Lat04 CD58 - 16-060) Page 1 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2016-07-05 Branch: 948 Problem/Proposed Work: Tile washout in township road R/W. South of 16668 150th Ave driveway Ditch Repair: Tile Repair: Surface Intake REPAIR LOCATION DETAILS Commissioner District: 2 Township: Cottonwood Twp: 109N Range: 30W Section: 32 Qtr-Qtr Section: Latitude: 44.210818 Longitude: -94.463003 PERSON REQUESTING REPAIR Name Address Phone BRIAN K and JODETTE R STUEBER LANDOWNER Name Address Phone BRIAN K and JODETTE R STUEBER STATUS LOG Action Date Initials Notes For Review 07/05/2016 andrewl In Progress 07/07/2016 andrewl Walters Closed 08/21/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Walters Excavating 100 125.00 Partial Payment INSPECTION LOG Date Initials Notes 07/07/2016 lynnS tile washout next to Intake south side of driveway. Area is staked. Underground wires INSPECTION PHOTOS Brown Drainage Department Repair Report (Lat04 CD58 - 16-060) Page 2 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information CD33 Repair #18-106 ... Muni Brown Drainage Department Repair Report (CD33 - 18-106) Page 1 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2018-07-31 Branch: 931 Problem/Proposed Work: Private tile not hooked up to new county line Ditch Repair: Tile Repair: Tile connections REPAIR LOCATION DETAILS Commissioner District: 5 Township: Mulligan Twp: 108N Range: 33W Section: 13 Qtr-Qtr Section: Latitude: 44.158548 Longitude: -94.740566 PERSON REQUESTING REPAIR Name Address Phone DAVID A and WANDA J TAUER LANDOWNER Name Address Phone DAVID A and WANDA J TAUER STATUS LOG Action Date Initials Notes For Review 07/31/2018 andrewl In Progress 07/31/2018 andrewl Heiderscheidt Closed 08/13/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Heiderscheidt Digging 100 1447.00 Partial Payment Inc INSPECTION LOG Date Initials Notes 08/06/2018 andrewl Exposed new line at areas of where the connections are needed. New line seemed to be taking water in on east end. A little bit of water seemed to be slowed towards the west end of the field. Brown Drainage Department Repair Report (CD33 - 18-106) Page 2 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information INSPECTION PHOTOS Date(2018-08-06) - Inspector(andrewl) 08/22/2018 - IMG_20180806_134407980.jpg 08/22/2018 - IMG_20180806_134645913.jpg Brown Drainage Department Repair Report (CD33 - 18-106) Page 3 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information CD42 Repair #18-020 ... Muni Brown Drainage Department Repair Report (CD42 - 18-020) Page 1 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2018-05-01 Branch: 935 Problem/Proposed Work: Tile washout 150ft north of grove Ditch Repair: Tile Repair: Blowout REPAIR LOCATION DETAILS Commissioner District: 5 Township: Albin Twp: 108N Range: 32W Section: 27 Qtr-Qtr Section: Latitude: 44.129221 Longitude: -94.666446 PERSON REQUESTING REPAIR Name Address Phone Warren Stevens LANDOWNER Name Address Phone W GERALD and BETTY J STEVENS STATUS LOG Action Date Initials Notes For Review 05/04/2018 andrewl In Progress 05/04/2018 andrewl Heiderscheidt Closed 08/14/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Heiderscheidt Digging 100 2018.00 Partial Payment Inc INSPECTION LOG Date Initials Notes 05/02/2018 waynes Tile washout, plugged tile. Flagged INSPECTION PHOTOS Brown Drainage Department Repair Report (CD42 - 18-020) Page 2 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information CD68 Repair #18-102 ... Muni Brown Drainage Department Repair Report (CD68 - 18-102) Page 1 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2018-08-06 Branch: 957 Problem/Proposed Work: A couple of bank slumps along east side of farm, causing blockages in open ditch Ditch Repair: Clean Out, Slough Tile Repair: REPAIR LOCATION DETAILS Commissioner District: 5 Township: Lake Hanska Twp: 108N Range: 31W Section: 2 Qtr-Qtr Section: Latitude: 44.193817 Longitude: -94.526566 PERSON REQUESTING REPAIR Name Address Phone PAT MOHR LANDOWNER Name Address Phone FLORENCE V MOHR STATUS LOG Action Date Initials Notes For Review 08/06/2018 andrewl In Progress 08/06/2018 andrewl Walters Closed 08/11/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Walters Excavating 100 600.00 Partial Payment INSPECTION LOG Date Initials Notes 08/08/2018 andrewl Several spots in ditch where blockages occurred. Landowner is planning to outlet some private tile in ditch. INSPECTION PHOTOS Brown Drainage Department Repair Report (CD68 - 18-102) Page 2 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information CD68 Repair #18-105 ... Muni Brown Drainage Department Repair Report (CD68 - 18-105) Page 1 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2018-06-01 Branch: 957 Problem/Proposed Work: Tile washout in bean field and bank slump near ditch crossing Ditch Repair: Culvert/Crossing, Slough Tile Repair: Blowout REPAIR LOCATION DETAILS Commissioner District: 5 Township: Lake Hanska Twp: 108N Range: 31W Section: 2 Qtr-Qtr Section: Latitude: 44.184851 Longitude: -94.517022 PERSON REQUESTING REPAIR Name Address Phone LANDON E SLETTA LANDOWNER Name Address Phone LANDON E SLETTA STATUS LOG Action Date Initials Notes For Review 06/01/2018 andrewl In Progress 08/01/2018 andrewl Heiderscheidt Closed 08/13/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Heiderscheidt Digging Inc 100 475.00 Partial Payment INSPECTION LOG Date Initials Notes 06/01/2018 andrewl SW corner of field crossing is slumped and blocking part of channel. Also marked tile washout in bean field towards the north edge. INSPECTION PHOTOS Brown Drainage Department Repair Report (CD68 - 18-105) Page 2 of 2 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information JD10 B_BE Repair #17-093 ... Muni Brown Drainage Department Repair Report (JD10 B_BE - 17-093) Page 1 of 4 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2017-09-29 Branch: 863 Problem/Proposed Work: Ditch culvert side drain rusted and washed out Ditch Repair: Tile Repair: Tile Outlet, REPAIR LOCATION DETAILS Commissioner District: 5 Township: Lake Hanska Twp: 108N Range: 31W Section: 11 Qtr-Qtr Section: Latitude: 44.174646 Longitude: -94.509349 PERSON REQUESTING REPAIR Name Address Phone TIMOTHY G MILLER ETAL LANDOWNER Name Address Phone TIMOTHY G MILLER ETAL STATUS LOG Action Date Initials Notes For Review 09/29/2017 andrewl In Progress 09/29/2017 andrewl Closed 08/22/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Walters Excavating 100 2070.00 Partial Payment INSPECTION LOG Date Initials Notes 09/29/2017 andrewl South side of ditch washed from ditch bank into field entrance about 4-5 ft. Walters added clay to entrance to give farmer access to field. Will replace pipe after harvest. North side drain bent and rusted, washing underneath into bank. Brown Drainage Department Repair Report (JD10 B_BE - 17-093) Page 2 of 4 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information INSPECTION PHOTOS Date(2017-09-29) - Inspector(andrewl) 10/02/2017 - P_20170929_143428.jpg 10/02/2017 - P_20170929_143439.jpg Brown Drainage Department Repair Report (JD10 B_BE - 17-093) Page 3 of 4 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information Brown Drainage Department Repair Report (JD10 B_BE - 17-093) Page 4 of 4 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information JD14 B_W Repair #18-103 ... Muni Brown Drainage Department Repair Report (JD14 B_W - 18-103) Page 1 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information OVERVIEW Date Repair Was Created: 2018-08-06 Branch: 866 Problem/Proposed Work: Ditch bank washout at end of open ditch. Washed away tile outlet section Ditch Repair: Slough Tile Repair: Tile Outlet REPAIR LOCATION DETAILS Commissioner District: 5 Township: Lake Hanska Twp: 108N Range: 31W Section: 36 Qtr-Qtr Section: Latitude: 44.116985 Longitude: -94.467959 PERSON REQUESTING REPAIR Name Address Phone ALLAN WELLMANN LANDOWNER Name Address Phone WELLMANN FAMILY TRUST STATUS LOG Action Date Initials Notes For Review 08/06/2018 andrewl In Progress 08/06/2018 andrewl Walters Closed 08/06/2018 andrewl DRAINAGE AUTHORITY ACTIONS Action Date Board Date Initials Notes For Approval 08/22/2018 2018-08-28 andrewl For Payment 08/22/2018 2018-08-28 andrewl REPAIR INVOICES Order Date Contractor %Complete Total Cost Notes 1 2018-08-22 Walters Excavating 100 4275.00 Partial Payment INSPECTION LOG Date Initials Notes 08/06/2018 andrewl End of open ditch washed out, need to reconstruct end of bank, intake and tile outlet section. Alot of fill need to rebuild. Brown Drainage Department Repair Report (JD14 B_W - 18-103) Page 2 of 3 BROWN COUNTY DRAINAGE DEPARTMENT REPAIR REPORT For Staff Documentation & Contractor Information INSPECTION PHOTOS Date(2018-08-06) - Inspector(andrewl) 08/22/2018 - IMG_20180803_120929424.jpg Brown Drainage Department Repair Report (JD14 B_W - 18-103) Page 3 of 3 REQUEST FOR ACTION Requested Board Date: Originating Depanment: August 28, 2018 Auditor-Treasurer Item: Presenter: Jean Prochniak Consider Authorization to Access Estimated Time: 10 Minutes Telephone Provider Records Board Action Requested: Authorize the Auditor-Treasurer to enter into an agreement with Spyglass Group, LLC to analyze our telecommunications service accounts to seek cost recovery, service elimination and cost reduction recommendations. Background By signing the agreement there is no obligation on the part of the county to pay a fee. The county has discretion on how they would move forward and Spyglass is only compensated once savings are realized and rates are lowered, The county attorney has reviewed the agreement that is attached and the letter of Agency Authorization. If approved, Spyglass would review several months of our phone bills and offer suggestions for cost savings. Their fee is documented in Section 2 of the Agreement. The county is under no obligation to consider any of the suggestions provided and would not be responsible for any suggestions provided by Spyglass that are not implemented. It should be noted that any fees payable to Spyglass would be funds that had been paid to the provider over the course of the year. Supporting Documents ~attached D none Administrator's Comments: Board Action: Motion Offered By: ______Motion. Seconded By: ______Approved as Requested D Vote by Acclamation: _ _.... __.... _ .___ __ Roll Call Vote: Yes No Denied D District I o 0 District 2 Tabled D o 0 District 3 o 0 Other D District 4 o 0 District 5 o 0 SPyGLASS EXECUTIVE SUMMARY Company Overview - The SpyGlass Group. LLC "From beginning 10 end, SpyGlass was • Specialized cost consulting firm focused on auditing telecommunications service billing (local and long distance voice billing, internet and data line billing, including T1 s, and very professional and delivered what wireless billing). was expected. As promised, the audit • Totally vendor independent with no agency or distributor relationships with carriers. process was non-invasive and a minimal • Organizations that engage SpyGlass typically have one or more of these concerns: time commitmenl on our end. . ARer • They desire cost savings and more transparency into the complex bills they getting besic statting materials into your receive. • They are interested in identifying the services they pay for but don't use. hands, SpyGlass definitely did all the • They don't feel their carriers have their best fiscal interests in mind . heavy lifting while wa focused on other • Actively operating in all 50 states and Canada with more than 8,000 clients priorities in our business. The recoveries and savings generated ware a very The SpyGlass Process for Your Organization walcomed result ... SpyGlass certainly • SpyGlass' proprietary analytical process will identify opportunities in the following areas: assisted with Ihls by uncovering various • Recovery of past bill mistakes - billing inconsistent with contracts or tariffs • Elimination opportunities - usage analysis to uncover dormant services opportunities to recover pest over • Cost reduction opportunities - overall optimization of the cost center billings by our providers and correcting o Consolidation and volume leveraging lnefficencies thaI wHI save us money for o Geographic market analysis to streamline rate structures years into the future. " - Bel S. o Slamming and cramming identification Klock.enga, CFO, The Village /Vetworlc o Fraud, tariff, and tax analysis • Steps of the audit process • Kickoff to collect materials needed (2 months billing and Letter of Agency) "Thank you for the good worl< your • Analysis completed at SpyGlass HQ and takes SpyGlass four weeks to complete company did on the teiecom audit for • Findings are presented to client along with account inventories • Client determines which recommendations it would like to implement the CIty of Marco Island. You worked • SpyGlass performs all implementation work well wilh our people, taking up very little • Success based fees of our time, but delivered great results. • If we don't find anything or you choose not to implement anything, you pay zero As a result of the audl/. you found errors • Fees only pertain to the recommendations your organization selects made by our providers that have been 50% of Cost Recovery (refunds or credits we are bringing back in the door) • repeated month afler month. " you did 12 times any monthly service elimination and cost reduction savings, which en not ca/c;h the mistakes, we would stiD be • sures that your ROI will be realized within 12 months of the engagement. paying for them. In addition 10 finding Why Organizations Need SpyGlass the billing errors, your people worlced in • Organizations struggle to find these savings on their own because the carrier billing only great detail 10 locale sarvlces we either provides about 25% of the data needed to control the cost center. SpyGlass can get the rest of the data no longer usa or that are undtHVIlllZed. • Carrier billing statements are notoriously vague and difficult to understand Your finn Is truly a customer's advocate • Client staff is stretched thin and lack expertise to thoroughly conduct review internally and we would recommend your service • Organizations cannot use their own providers to find these savings because their providers to other organizations thaI find it difficult aren't financially motivated to audit their own billing. This is taking money out of their own 10 effectively analyze the detailed and pockets. On the other hand, SpyGlass is only compensated if savings are found confUsing billings from the setV/ce providers. Your firm has helped us to better understand the issues. and we feel better equipped to control tllese costs In the future .• - WIlliam P Harrison, 25777 DETROIT RD, STE 400 * WESTLAKE, OHIO 44145 • 800.466.2186 Finance Director, City of Marco Island WWWSPYGLASS.NET SpyGlass Snapshot Audit Agreement This agreement, effeclive as of Ihe later of Ihe dales of signature below ("Effective Date"), is between County of Brown("Company"), and The SpyGlass Group, LLC, an Ohio limited liability company ("AudiIOr") . 1. Primary Audit Services. Company is engaging Auditor as an independent contractor to analyze its wireless telecommunications service accounts to seek cost recovery, service elimination and cost reduction recommendations. Auditor will deliver the recommendalions to Company, implement recommendalions that Company elects for Auditor to implemenl, and deliver a complete wireless te lecommunications inventory to Company. While Audilor is performing ils analysis, Company will nol make changes or perform internal cost reduction analysis with respect to provider accounts which Company has included within the scope of Auditor's review. 2. Fees. Company will pay Auditor the applicable fee set forth below ONLY for Auditor recommendations implemented within twelve (12) months of Aud~or delivering the recommendation to Company: • 50% of any "Cost Recovery", as defined below • 12 times any "Service Elimination Savings", as defined below • 12 times any "Cost Reduction Savings", as defined below "Cost Recovery" is any refund, credit or compensation received by Company relating to past services or charges. "Service Elimination Savings" is any monthly cost reduction received by Company relating to cancellation of any service, including monthly usage cost reduction (calculated as the average of the last 2 months of usage costs associated with the cancelled service). ·Cost Reduction Savings" is any monthly cost reduction received by Company relating to the modification, consolidation or negotiation of any service, account or contract, including post discount usage rate improvement (calculated as the (a) decrease in post discount per unit pricing realized by Company for any service, times (b) the average of Company's last two (2) months usage levels measured in such units for the modified service). 3. Invoicing and Payment. Fees for Cost Recovery are due as a one-time payment within 10 days of verification that Company has been issued the refund. credit or compensation resulting in such fees. Fees for Service Elimination Savings and Cost Reduction Savings are due as a one-time payment within 10 days of verification that the cancellation or other activity resulting in the Service Elimination Savings or Cost Reduction Savings has been completed. Auditor may issue separate invoices as different fees are earned. 4. Confidentiat Infonnation. Auditor shall keep confidential and shall not divulge to any other person or entity who is not a director, officer or employee of Company, during the term of this Agreement or thereafter, any of the business secrets or other confidential information regarding Company which information has been received or become known to Auditor in the course of its consulting services hereunder and which has not otherwise become public knowledge ; provided, however, that nothing in this Agreement shall preclude Auditor from disdosing information (a) to parties retained to perform services for Company, or (b) as may be required by law. Company shall keep confidential and shall not divulge to any other person or entity who is not a director, officer or employee of Auditor, during the term of this Agreement or thereafter, any of the business secrets or other confidential information regarding Auditor which has not otherwise become public knowledge, including, without limitation, Auditor's consulling services pricing structure, method of performing such consulting services and any of the details of this Agreement; provided, however, that nothing in this Agreement shall preclude Company from disclosing information as may be required by law. 5. Miscellaneous. This agreement is governed by the laws of the State of Minnesota, without regard to prinCiples of conflicts of law, and may be executed by facsimile and simultaneously in multiple counterparts. Company agrees that Auditor does not warranty the overall performance, Company satisfaction , or data accuracy of any telecommunications related carrier, provider, software manufacturer or vendor at any time whatsoever during or after the term of this agreement. Each person signing this agreement on behalf of a party represents that he or she has been duly authorized to sign this agreement and to bind the party on whose behalf this agreement is being signed by that signatory. NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES, INCLUDING, WITHOUT LIMITATION, LOST PROFITS OR BUSINESS INTERRUPTION, WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF CONTRACT, TORT OR OTHERWISE, EVEN IF EITHER PARTY HAS BEEN WARNED OF THE POSSIBILITY OF ANY SUCH LOSS OR DAMAGE IN ADVANCE . THE PRIOR SENTENCE SHALL NOT IN ANY WAY LIMIT AUDITOR'S LIABILITY FOR DIRECT DAMAGES RELATED TO AUDITOR'S NEGLIGENT RECOMMENDATIONS OR NEGLIGENT WORK IN PERFORMING THIS ENGAGEMENT. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the Effective Date. COMPANY AUDITOR County of Brown The SpyGlass Group , LLC Signature: ______Signature:______ Print Name: ______Print Name: Edward M. DeAngelo Date: ______Date :______~ SPYGG-1 OP ID: SH DA TE (MM/DDIYYYY) ACORD" CERTIFICATE OF LIABILITY INSURANCE ~ I 02120/2018 THIS CERTIFICATE IS ISSUED AS A MAnER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 440-835-8860 ~~~WT Kevin O'Brien ALPHA PROPERTY & CASUALTY 25000 CENTER RIDGE ROAD r1JgN~o. Elrt): 440-835-8860 I (Alc.FAX No:0): 440-835-8544 WESTLAKE, OH 44145 ~~t~hs: Kevin O'Brien INSURERIS) AFFORDING COVERAGE NAIC * INSURER A .Hanover INSURED The Spyglass Group, LLC INSURER B: 25777 Detroit Road, Suite 400 Westlake, OH 44145 INSURER c : INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN~ TYPE OF INSURANCE ~r?Rri- ~DR POLICY NUMBER I,,~l?~~~~ ,~2\;!,9.~, LIMITS A COMMERCIAL GENERAL LIABILITY 1,000,000 r--X EACH OCCURRENCE S ~ CLAIMS-MADE [KJ OCCUR ODWD500850 02109/2018 02109/2019 300,000 r-- ~~~b~H9E~~~~nce) s 5,000 f-- MED EXP (Anyone person) S 1,000,000 f-- PERSONAL & ADV INJURY S R'LAGGREGATE LIMIT APPLIES PER : GENERAL AGGREGATE S 3,000,000 3,000,000 POLICY D ~f8r D LOC PRODUCTS - COM PlOP AGG S OTHER: S A ~TOMOBILE LIABILITY ~~~~~~I ISINGLE LIMIT S 1,000,000 X ANY AUTO If,WWD500792 02109/2018 02109/2019 BODILY INJURY IPer person) $ f-- OWNED r- SCHEDULED AUTOS ONLY AUTOS f-- f-- BODILY INJURY (Per accident) S HIRED F~OPERTY\t~AMAGE f-- AUTOS ONLY f-- ~8tt~vml~ er aCCident S Camp/Collision $ 1,000 each A X UMBRELLA LlAB f-- HOCCUR EACH OCCURRENCE $ EXCESS LlAB CLAIMS-MADE ODW 0500850 02/09/2018 0210912019 AGGREGATE S 1,000,000 DED I I RETENTION S $ A WORKERS COMPENSATION I TE I I ~~H- AND EMPLOYERS' LIABILITY YIN nfn ANY PROPRIETORIPARTNERJEXECUTIVE W2W 0304703 02/09/2018 02/09/2019 1,000,000 l?\:FICERJM1MBER EXCLUDED? D N/A E.L. EACH ACCIOENT $ andatory n NH) E.L DISEASE - EA EMPLOYEE S 1,000,000 If yes, desClibe under DESCRIPTION OF OPERATIONS below E.L. DJSEASE - POLICY LIMIT S 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) CERTIFICATE HOLDER CANCELLATION PROOF01 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Proof of Insurance Proof of Insurance Proof of Insurance AUTHORIZED REPRESENTATIVE Proof of Insurance IProof of Insurance ~rtJ~ ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Jean Prochniak 14 S State St '" PO Box 115 New Ulm, MN 56073-0115 (507) 233-6616 Cindy Ru~oort Jill Duks~n Cindy Mey~r Shawn Wilfahrt Strvm Rutsch~r Resa Harris Kell"Hotovec CcUections Drainage !Election; Financial Fin Oll cial Taxation TaX F~rfeirure 233·6699 233-6811 233-661 ~ 233-6613 233·6618 233·6615 233·6617 Letter of Agency - Authorization to Access Telephone Provider Records By signing this letter below, I am giving authorization to The SpyGlass Group, LLC and its affiliates (a) to access any and all customer service records, account information, contracts, long distance carrier information, pending order activity and/or any other information relevant to my local or long distance telecommunications service (voice or data), and (b) to establish electronic or online access to any billing for such service, if not already established, or if already established, to be provided login information for such electronic or online access. At SpyGlass' request, I give authorization to Provider to transmit customer service records and any requested documentation via email, fax to 440-348-9355 or mail to The SpyGlass Group, LLC, 25777 Delroil Rd ., Ste. 400, Westlake, Ohio 44145. I represent that I have the authority to execute this form and grant this permission and I hereby desire for SpyGlass to be added as an authorized point of contact (POC) for these accounts. This permission shall remain in effect until I affirmatively revoke it. If I withdraw the authorization set forth in this Letter, I will notify Provider immediately in writing. Client Information: Signing Employee's Name: Jean Prochniak Company Name: Brown County Address: 14 South State Street City, State, Zip; New Ulm, Mn 56073 Telephone: 507-233-6616 Provider Information: Provider Name: Account Number (5): Authorized Signature: Date: REQUEST FOR ACTION Requested Board Date: Originating Department: August 28, 2018 A uditor-Treasurer Item: Presenter: Jean Proc1uuak IFS Contract Ratification Estimated Time: 10 Minutes Board Action Requested: Ratify the Professional Services Agreement between TriMin Systems, Inc and the Minnesota Counties Computer Cooperative for the maintenance and support of the Integrated Financial System. Background Attached to this RBA is the agreement that must be ratified by all member counties. The agreement has an ~ffective date of 11112019 thru 12/31/21. The agreement commits the participating members for the term of the contract and the financial obligations associated with the agreement. I have had the county attorney review the contract and he stated that it looks good. It should be noted that the A-T office is aware that the county was not particularly interested in moving toward a totally integrated system but by not considering that direction, we will have issues with processing collections and maintaining our cash balances, etc. The system we are currently using was designed and developed internally and there are issues with that program. We do not have any new options for replacement of this program so there is definite concern on our part. It would seem appropriate for the financial offices to work together to develop a plan for the future. Consideration of creating a financial office within the county may alleviate some of the issues thatwe have faced in the past and create efficiencies within the county by eliminating redundancies that we cunently see. Supporting Documents ~attached D none Administrator's Comments: Board Action: Motion Offered By: _____~_ Motion Seconded By: ______Approved as Requested 0 Vote by Acclamation: ,---_____ Roll Call Vote: Yes No Denied 0 District I 0 0 District 2 Tabled D 0 0 District 3 D 0 Other 0 District 4 0 D District 5 0 D BOARD RATIFICATION STATEMENT The Board of ______has ratified the Professional Services Agreement between TriM in Systems Inc. and the Minnesota Counties Computer Cooperative (MnCCC) for the maintenance and support of IFS. The Agreement will be effective January 1,2019 through December 31,2021. This Agreement commits the participating members for the term of the contract and the financial obligations associated with this agreement. Signed: ______Board Chair Date: Attest: Title: Date: P: 651.917.6969 • F: 65\.917.6989 • www.mnccc.org 100 Empire Drive Suite 201, St;. PauL MN 55103 AGREEMENT TO PROVIDE PROFESSIONAL SERVICES BETWEEN MINNESOTA COUNTIES COMPUTER COOPERATIVE And TRIM IN SYSTEMS, INC. January 1,2019 This Agreement dated and to be effective as of the date set forth above by and between the Minnesota Counties Computer Cooperative (MnCCC), a joint powers organization, 100 Empire Drive, Suite 201, St. Paul, Minnesota, 55103, for the benefit of and use by Its participating end user members ("MnCCC") and TrlMin Systems, Inc., 2277 Highway 36 West, Suite 250, Roseville, Minnesota, 55113 ( "TrIMln"). WITNESSETH WHEREAS, MnCCC wishes to retain professional services to obtain computer programming and technical assistance for the maintenance and support of computer software system known as IFSpl, solely owned by MnCCCj and WHEREAS, TrlMin has and will be expected to render substantial service hereunder. NOW THEREFORE, In consideration of the mutual promises and agreements contained herein, and for other good and valuable consideration, the parties agree as follows: I. Systems to be Supported TrlMln agrees to provide computer programming, technical assistance, and related services to support and maintain the systems and systems components of the Integrated Financial System Platform Independent version (IFSpi), which for purposes of these and related agreements includes the Cash Drawer module, in exchange for MnCCC's payment of certain fees pursuant to the support fee summary attached and Incorporated by reference as Attachment A. II. Definition of Included Support services The fees paid by MnCCC under this Agreement and identified In Attachment A shall fully compensate TriMln for the following Services: A. GenerallFSpl Support Activities These activities are In support of alllFSpi users: 1. Track IFSpi support Incidents and report out to Joint IFSpl Committee (JIC) per the IFSpi Service Level Agreement (SLA) attached and Incorporated by reference as Attachment B. 2. Provide supporting documentation for llC meetings (up to 6 times per year) with respect to IFSpi bugs/fixes and open Enhancement Requests (Including categories Approved, Completed, New, Committee, Tabled, Denied, Withdrawn and Study statuses). 3. Provide any IFSpi revisions necessitated by changes in applicable Minnesota statutes, laws or regulations. MnCCC will advise TrlMln of any requested changes to IFSpl as necessitated by changes in Minnesota statutes, laws, or regulations and provide sufficient details to support TriMin in making the IFSpi Support Agreement - Page 1 changes. Further, these changes will be subject to the same enhancement scope limitation as listed in section III-H. B. Levell Support logging of. and responding to. email and phone support requests from IFSpl users regarding IFSpi application usage. Each support request to be logged as to nature of the request/lssue and countv/agency/department that ortglnated the request. Levell support will resolve basic user Issues for the IFSpl users and escalate more complex issues to Level 2 support. Also described In Attachment 8. Level 1 support will be performed by TrlMln for partlclpatlng Mneee counties and agencies and other applicable Independent users as approved by MnCCe, and only these users are to be charged for Levell support. see Attachment C. e. Level 2 Support Engage with IFSpi users on more complex support Issues as escalated from Levell support. Will resolve Issues that can be addressed via ad hoc training, provide alternate approaches to resolving Issue, or by documenting the Issue more fuliV so that It can be addressed by Level 3 support as an MnCCC bug, or enhancement request. Level 2 support will provide direction to IFSpl users and to Level 3 support in terms of whether or not the IFSpl functionality Is working as designed, or appearing to be a "bug" in the code that needs to be addressed bV Level 3. If It Is determined that the code Is functioning as designed, then the IFSpl user will be Instructed to submit an enhancement request to MnCCC (via their logical support organization). Level 2 support will also perform functional application te,tlng prior to new release of updates to applications. Level 2 ,upport will be performed by TrlMln and chargeable to Mneee a. listed In Attachment C. These fees are Included and part 01 thIs contract prIcing. No additIonal charge. will be allowed without prIor authorl.atlon by MnCCe. D. Level 3 Support Perform IFSpl code analvsls, programming, testing and project management related to bugs as escalated Irom Level 2 support. Level 3 support will also Include the following : 1. Estimating of IFSp l Functional Enhancement Requests, based on the documented requirements as submitted by MnCCC and Level 2 support. 2. Technical DeSign of approved Functional Enhancement Requests, with review and Sign-off bV MnCCC prior to coding activities on projects over 20 hours. 3. Project Management, Coding and Technical testing of Functional Enhancements. 4. On-golng design, development, technical testing and deployment as described In "IFSpllnlrastructure Modernization" section II-E below. Level 3 support will be performed by TrlMIn and chargeable to Mneee. These fees are Included and part 01 this contract pricIng. No additional charges will be allowed without prIor authorizatIon by MnCCe. IFSpl Support Agreement - Page 2 E. Installation Support For countles/ageneles not able or Interested In performing their Own IFSpl product updates or Installation of new releases, or who do not have another provider (I.e MSCe), TrlMln will perform the Installations as part of this optional support element. A minimum hourly fee will be charged per Installation per the fee table in Attachment A. Installation support will be performed by TrlMln and chargeable only to counties who choose this option. F. IFSpl Analyst Service. In addition to Level 2 Support activities, the TrlMln staff assigned the IFSpl Ana lyst work load will proactively engage In the following: 1. On-going updates to IFSpl end user documentation. TriM in to develop and manage a "'plan H for on going user documentation updates that will be prioritized and based on analysis of frequent support topics and the need to replace legacy (green screen) documentation over time. 2. Develop training materials and training videos for use by IFSpl community. Provide web and/or "live" training quarterly at events mutually agreed upon with MnCCe. 3. Serve as primary liaison to the Joint IFS Committee (Jle), JIC Subcommltees and work directly with MnCCC and Individual MnCCC end users as appropriate, to fully define and document requirements for IFSpl functional enhancements prior to submission to level 3 for estimates, or coding activities. 4. Provide communication from MnCCC to Level 3 technical staff regarding functional requirements for IFSpl and Cash Drawer and support end users needs and desires with respect to the software. IFSpl Analy.t ,ole win b. performed by T,IMln and charl.able to Mneee. The •• fees are Included and part ofthls contract pllelnl. No .ddltlonal ch ...... will be allowed without prlo, authorization by Mneee. G. IFSpllnfrastructu", Mode,nlzatlon With the specific activity as agreed to and approved by MnCeC, Level 3 support will work continuously on the underlying architecture of IFSpl with the goal of remaining current with ,espect to the "code stack" that supports the functional capabilities of IFSp~ and which will take up to 3,000 person hours to complete. The code stack refers to, but Is not limited to: security layer, web browser, web server, framework, software and scripting language, web services and other Interfaces. In addition to this activity, also Includes new capabilities to support a more automated Installatlon of p,oduct updates and new ,eleases, and on·golng technical documentation of same. Technical documentation requirements to be defined with MnCCC and prioritized along with code update activity. Examples of technical documentation: 1. Detailed documentation on the database structure and core application design, Interfaces and Microsoft AD Integration. 2. Documentation on all application module usage and code levels, Including anv registrations or licensing. Develop a plan to keep these current, patched and up to date. TrlMln will develop and maintain an IFSpl Insfrastructure Modernization report document, to inelude: descriptions of specific modernization activities -Ineludlng the rationale for why It was needed and hours logged by resource to support activities. The IFSpllnfrastructure modernization fund Is to Inelude 3,000 person hours during this agreement, Initially allocated at 1,000 hours for each calendar year, with bl-monthly report out on specific progress made against approved plans and hours logged. Should 1,000 hours not be sufficient for the demand/needs In IFSpl Support Agreement - Page 3 this area, then additional hours may be authorized by MnCCC during a calendar year, Including the allocation of hours from future years, and/or new hours chargeab le at time and materials rates, per Attachment A. Should TrlMln fail to utilize 1,000 hours In support of IFSpl infrastructure modernization during a given calendar year, then any unused hours will be rolled Into the next calendar year(s). During year 3 of this agreemen~ If the balance of hours required for IFSpllnfrastructure support, based on actual activity In year 1 and year 2, Is projected to be greater than remaining hours required to support known modernization activities then hours may be shifted to IFSpl functional enhancement activity to 'consume" available hours. At this contract's end (December 31, 2021) any unused hours will not be recoverable. IFSpl modemlratlon will be performed by TrlMln only and a.sedated co.ts are Included In thl. Alreement. H. Additional Requirements 1. Tri Mln must obtain written permission from MnCCC to add any plug Ins or third party code u Incorporated into the IFSpi system. This Includes, but Is not limit to, any "Freeware" or NShareware • Once approved, those pluglns will be maintained and updated as part of this Agreement without any additional fees, unless a special support addendum Is executed and attached to this Agreement. TrlMln will continue to provide MnCCC a detailed list speclflng all third party code and pluglns, used In the existing IFSPI application. The listing to be updated and provided to MnCCC annually, or more frequently il any slglnlcant changes made. MnCCC acknowledges and agrees that pre-existing plug Ins and third party code Incorporated Into the IFSpl system are accepted, and shall remain subject to support hereunder. 2. TrlMln shall provide current, full and detailed database and application design and programming documentation for all parts 01 the IFS application Including 3~ party add ons, per provision In Section II-G above. 3. TrlMln shall follow the MnCCC policy on submission of source code and documentation to MnCCC. 4. TrlMln shall maintain and provide to MnCCC annually, or more frequently as requested by MnCCC, the following Version Control documents: I. County/Agency listing -Identifying version level of IFSpland cash Drawer (If Installedj for each county/agency. II. The latest release notes documentation to Include functions added to IFSpl and Cash Drawer In latest release. I. service level Aareement, Prlorltle. and Escalation - See Attachment B. J. Virus, Malwa.. , Unapproved and/or Unauthorlred Code 1. The current business practice in today's world Is the electronic distribution 01 application software, data, help flies, etc. from TrlMln. This can be achieved either via an electronic download of Inlonmatlon through the Internet, or through the receipt of electronic media (e.g. DVD, CD, tape, etc.). It Is Imperative that TrlMln take responsibility for delivering their electronic flies with no virus, malware or unapproved/unauthorized code to MnCCC. TrlMln warrants and represents that any data, programs, hardware or flrmware provided, or sourced, by TrlMln to MnCCC shall be free, at the time of shipment, of any computer virus, malware, unapproved and/or unauthorized code. 2. "Virus, Malware, Unapproved and/or Unauthorized Code" shall be deflned as any harmful or hidden programs or data Incorporated therein with malicious or mischievous Intent, Including any code, program or device that would shut off or otherwise allow unrestricted access and use by MnCCC, Its members and other licensees. This would also Include, but not limited to, the entering of any Illegal, IFSpl Support Agreement - Page 4 virus, malware, unapproved and/or anv unauthorized code containing or triggering anV copvrlgh~ Insane, mentally disturbing. vulgar, adu lt or porn type, virus, malware, troJans, bugs, tracking or reporting code or device, or polltlcaliV motivating data Into MnCCC and / or member systems or networks. K. Compliance with Laws The parties shall each abide bV all Federal, State or loeallaws, statutes, ordinances, rules and regulations now In effect, or here after adopted, pertaining to this Agreement or the subject matter of this Agreement. This shall include obtaining all licenses, permits or other rights required for the provision of services contemplated bV this Agreement. This Agreement shall be governed bV and construed In accordance with the Internal substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement, to be commenced bV TriMln or MnCCC, shall be venued In the applicable federal or state courts located In Ramsev County, Minnesota, and TrlMln and MnCCC each hereby irrevocablv consents to the Jurisdiction and venue of such courts. L awnenhlp, Proprietary Considerations and Data Security 1. TriM in agrees to ensure confidentiality of all work performed pursuant to this Agreement, Including source code development and all MnCCCfTriMln documentation pertaining to the system design to avoid pirating of this Information and subsequent software license disputes. TrlMln shall assign to MnCCC, and MnCCC shall solelv own any data, databases, programs, or Interfaces developed bV TrlMln as a result of this Agreement. 2. MnCCC and TrlMln agree that all materials and Information developed under this Agreement shall become the sole property of MnCCC. 3. TrlMin agrees to protect the security of and to keep confidential all data received or produced under the provisions of this Agreement, and shail not disclose them without the prior written consent of MnCCC. S. Procedures and software created bV TrlMln pursuant to this Agreement, or modifications made to existing software to meet the specifi cations herein, shall be proprietary to MneCC. TrlMln shall not disclose or otherwise make said software available to third parties, or utilize In anV other non·related applications without prior written consent of MnCCe. 6. TriMin shall not disclose to anv party anV Information Identifying, characterizing, or relating to anv risk, threat, vulnerability, weakness or problem regardIng data securtty In users' computer systems, or to any safeguard, countermeasure. contingency plan, policy or procedure for data security contemplated or Implemented by MnCCe and/or MnCCC members, without express written authorization of the other party. The provisions of this Section, shail survive the expiration or termination of this Agreement. III. Items Not Included This Agreement does not Include support for non-IFSpi issues. Below are some examples of Items not Included In this support agreement, which will be Identified and disclosed bV TrlMln to MnCCC as non Included services, In order to provide an opportunity for MnCCC (and in certain cases, MnCCe's end user) to accept or decline such services In writing and prior to Initial performance bV TriMln In each case: A. Any third party software (fees or support), this does not Include any 3rd party code or pluglns used In the application. B. Server mIgratIons and server setup . C. Operating System updates or troubleshooting ~IBM lor Windows servers). IFSpJSupport Agreement - Page S D. ApplVing application server and/or web server updates. E. Networking Issues Internal to county or agency. F. loca l PC operating system support or troubleshooting. G. Remote connection Issues. H. IFSpl functional enhancements greater than 20 hours, without additional approval and funding bV MnCCC. I. Other support for non-IFSpl/ non-Cash Drawer applications or county systems. J. Future third party fees (If any) for what Is currentlv "freeware" embedded within IFSpl (I.e. Crystal Reports viewer, xis converter, PDF viewer, etc.). IV_ Blilin., of Chal'lle, and eo,t, A. TrlMln shall bill MnCCC the charges and costs for all support services, and at the rates set forth In AttachlMnt A. The minimum fee to be paid to TrlMln for support services for IFSpl support over the duration of this AIIreement shall be $650,000 In 2019, $674,400 In 2020, and $699,576 In 2021, with support fees as defined In Attachment A. AnV expenditure In addition to those specified above must be pre-authorized In writing bV MnCCC. Additional services will be provided at the hourlv rates and specifications defined In Sections C and D below. calendar quarter shall mean three (3)consecutlve calendar months and the quarter shall commence with, n!spectivelv, the months of January, April. JulV, and October, of each calendar year. TrlMin shall Invoice MnCCC, and MnCCC shall Invoice and collect quarterlv support fees from Its users. B. Invoices pursuant to Section III-A, above, shall be billed in advance to MnCCC on a quarterlv basis and shall be paid bV MnCCC within sixty (60) days of the date of the Invoice, other than any portlon(s) disputed In good faith bV MnCCC. C. The chargeable hourlv rates bV TriMln during the duration of this AII_ment for project management, technical work and training personnel shall be those as defined in Attachment A. D. For any and all services pre-authorized bV MnCCC, the breakdown of the actual hours worked shall be reported bV TrlMln to MnCCC, which reserves the right to Inspect TrlMln's time reconds to substantiate charges and costs. E. Direct Support (projects outside of this support AIIreement) will also be available to users at the annual rates specified In Attachment A. Direct Support services will be billed to MnCCC, who will then bill the requesting county. Both requesting county and MnCCC to sign any related Statement of Work (SOW) . F. For services pre-authorized and perfonned pursuant to this AIIreement, TrlMln Is authorized to bill for time Incurred In actua l travel, and for all transportation and overnight expenses except automobile mileage as per the US General Services Administrative Schedule. G. Non-pavment and remedies of TrlMln: In the event that MnCCC does not pay TrlMln within sixty (60) days of the date of the Invoice (other than anv portion disputed In good faith), TrlMln shall have the option to terminate Its obligation to render further services to MnCCC upon at least ninety (90) days' written notice thereof. IFSpl Support AIIreement - Page 6 V. Representations, Warranties and Indemnifications of the Parties A. Each party represents and warrants that It has the right to enter into this agreement. B. Except as expressly provided in this Agreement, neither party makes any warranty, either express or Implied, with respect to the IFSpi computer software system or software supports services provided herein, their quality, merchantability, or fitness for a particular purpose. Except as expressly provided in this Agreement, there are no warranties, either express or Implied, regarding the IFSpl computer software system or software support services provided hereunder, and any and all such warranties are hereby disclaimed and negated. No oral or written information or advice given by either party or Its employees shall create a warranty or make any modification, extension or addition to this warranty. C. In no event whatsoever shall either party be liable to the other or to third parties for any damages caused, In whoie or in part, by the use of the IFSpi computer software system or the software support services provided hereunder, or for any lost revenues, lost profits, lost saving or other direct or indirect, Incidental, special, statutory or consequential damages incurred by any person, even If advised of the possibility of such damages or claims. D. TriMln further represents, warrants and agrees as follows: 1. TrlMln represents and warrants that any modifications, enhancements, or related products furnished pursuant to Section I above will be designed and developed In a skilled, ethical, professional and lawful manner, and are designed to and will meet the functional and performance specifications and standards to be agreed upon by the parties and will execute on the IBM ISerles, Current Microsoft Server and SQL, PC networks, and Websphere Application server (or mutually agreed upon future modernizations). 2. TrlMln further warrants that these services will not alter or diminish the underlying performance of the existing IFSpl software system. 3. TrlMln represents and warrants that the modifications or enhancements and related products are, or shall be when completed and delivered hereunder, original work products, that are each hereby irrevocably assigned to and shall be owned by MnCCCJ that neither the modifications, enhancements, and related products nor any of their elements nor the use thereof shall violate or Infringe upon any patent, copyrights, trade secret or other third party legal rights. 4. TriMln will provide true, correct and complete copies of the IFSpl source code to MnCCC and at no charge at least twice per calendar year, and at other times upon MnCCCs reasonable request. MnCCC will provide TriMln with written media, logistics, and delivery instructions. 5. TrlMln agrees to perform background checks on any new hires that may provide services to MnCCC during the term of this Agreement, and to have all employees providing services hereunder as of or after January 1, 2019, bonded to work on a financial system by a bonding company authorized by the State of Minnesota. If MnCCC desires to Increase the bonding amount beyond the amount TriM In has secured then any additional fees associated with the increase In bonding amount will be paid for by MnCCC over and above the fees listed In section IV above. E. MnCCC further represents, warrants and agrees as follows: 1. MnCCC represents, warrants, and covenants that It will provide the cooperation and assistance of its personnel, as reasonably required, and as would be necessary for the completion of TriMln's services hereunder, to the extent that the services are being rendered for MnCCC and for the IFSpl Support Agreement - Page 7 MnCCC activity or system Involved. 2. MnCCC represents and warrants that It will make prompt and full disclosure to TrlMin of anv unpublished Information it receives regarding the government requirements and regulations related to the government program which the system services, In order to assIst TrlMln with Its ongoing contractual obligations to monItor Minnesota legislative and administrative activities, and to update IFSpl, In order to accommodate applicable changes In Minnesota laws. VI. Other Conditions A. Entire Agreement Requirement of a Writing: It Is understood and agreed that the entire agreement of the parties Is contained herein, and that this Agreement supersedes all oral agreements and negotfatlons between the parties relating to the subject matter hereof, as well as anv previous agreement presentlv In effect between the parties relating to the subject matter hereof. Anv alterations. amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed bV the authorized representatives of the parties. B. Non-Assflnmont TriMln shall not aSSign anv Interest In the Agreement without the prior written consent of MnCCC thereto, provided, however, that claims for money due or to become due to TrlM!n from MnCCC under this Agreement mav be assigned to a bank, trust companv, or other financial Institutions w~hout such appnoval. C. Conflicts of Interest TrlMln covenants that It presentlv has no Interest and shall not acquire anv Interest, direct or Indirect. which would conflict In anv manner or degree with the performance under this Agreement. TrlMln further covenants that In the performance of this Agreement, no persons having anv such conflicting Interest shall be emploved. D. Subcontr.ctlng None of the work or services covered bV this Agreement, and properly authorized bV MnCCC, shall be subcontracted without prior written approval of MnCCe. TrlMln shall provide MneCC with written notiflcatlon requesting the use of subcontract resource ahead of engaging the resource. MnCCC shall respond In writing, In a timely manner, with app roval or denial of request. Said written consent shall not be unreasonablv withheld In the event that TrlMln shall reasonably request the authority to delegate or subcontract or consult regarding services to be provided hereunder and shall do so In writing except In the event of emergencv, and shall request such authonty on lV as to qualified personnel or entities, all of which shall be without anv release of the full responsibility and liability of TrlMln hereunder to MnCCe. Furthermore, such third party subcontractor!s) sha ll produce an expressed agreement acknowledging receipt of a copV of this Agreement and such third party's agreement to be bound bV its provisions, as well as any nondisclosure agreements or other obligations In force between TrlMin and MnCCC. IFSpl Support Agreement - Page 8 E. Expenses Incurred No payment shall be made under this Agreement for any expenses Incurred in a manner contrary to any provision contained herein or In a manner Inconsistent with any federal, state, or local law, rule, or regulation. F. Independent Contractor For the purpose of this Agreement, TrlMln is an Independent contractor. Any and all employees, members, or associates or other persons, while engaged in the work or services required to be performed by TrlMln under this Agreement, shall be considered employees of TriM In; and any and all claims that mayor might arise on behalf of said employees or other persons as a consequence of any act or omission on the part of said employees or TrlMln, shall In no way be the obligation, liability or responsibility of MnCCC. G. Insurance. TrlMin, for the benefit of Itself and MnCCC, at all times during the term of this Agreement, shall maintain and keep In full force and effect the following: 1. A Single limit, combined limit, or excess umbrella automobile liability insurance poliCY, If applicable, covering agency·owned, non-owned, and hired vehicles used regularly In the provision of services under this Agreement, in an amount of not less than one million five hundred thousand dollars ($1,500,000) per accident for combined single limit. 2. A single limit or combined limit or excess umbrella general liability Insurance policy of an amount of not less than one million dollars ($1,000,000) for property damage arising from one (1) occurrence, one million dollars ($1,000,000) for total bodily Injury including death and/or damages arising from one (1) occurrence, and one million dollars ($1,000,000) for total personal Injury and/or damages arising from one (l)occurrence.Such policy shall also include contractual liability coverage. 3. Statutory Worker's Compensation Insurance. 4. Professional liability (errors and omissions) Insurance In an amount of not less than two million dollars ($2,000,000). 5. TrlMln will provide MnCCC with certificates of Insurance by the end of the first month of the Agreement. The certificate of Insurance shall provide that the Insurance carrier will notify MnCCC In writing at least thirty (30)days prior to any reduction, cancellation, or material alteration In TrlMln's required minimum insurance coverage. MnCCC shall be named as an additional Insured party In each policy. H. Local Alterations For the system supported under this Agreement, the version maintained by TrlMin shall be designated the "Base System". The parties to this Agreement agree to accept the base system and modifications to the base system as approved by the MnCCC. TrlMln shall not be liable for claims arising from any and all versions that Include local alteratlons.The term "Local Alterations" shall include, but not be limited to, any software modification, and any modification to system operations contrary to those speCified In the system documentation. I. Data Practices All data collected, created, received, maintained, disseminated or used for any purposes in the course IFSpl Support Agreement - Page 9 of TriMln's performance of this Agreement Is governed by the Minnesota Government Data Practices Act, Minn. Stat. Chapter 13, and any other applicable state statutes and rules adopted to Implement the Act as well as other applicable state and federal laws, Including those on data prlvacy.TrlMln agrees to abide by these statutes, rules and regulations currently In effect and as they may be amended. TrlMln designates Director of Services, as Its "responsible authorltyll pursuant to the Minnesota Government Data Practices Act for purposes of this Agreement, the Individual responsible for the collection, reception, maintenance, dissemination, and use of any data on individuals and other government data including summary data. Any replacement of TrlMln's responsible authority will be effective on MnCCe's receipt of written notice thereof given by TrlMln. J. Force Majeure TrlMln shall not be held responsible for delay or fa il ure to perform when such delay or failure Is due to any of the following uncontrollable circumstances: fire, flood, epidemic, strikes, wars, acts of God, unusually severe weather, acts of public authorities, or delays or defaults caused by public carriers. K. Severability The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause, or other phrase of this Agreement Is, for any reason, held to be contrary to the law or contrary to any rule or regulation havfng the force and effect of law, such decision shall not affect the remaining provisions of this Agreement. L GovernlnB Laws The Internal laws of the State of Minnesota shall govern as to the Interpretation, validity, and effect of this Agreement, without regard for applicable conflicts of law principles. M, Non-Discrimination In ",,"Vlng out the terms of this Agreement, TriMln shell not discriminate against any employee, applicant for employment, or other person, supplier, or contractor, because of race, color, religion, sex, marital status, national origin, disability, or public assistance. N. Document hamlnatJon All books, records, documents and accounting procedures and practices of TriMln relative to this Agreement are subject to examination by MnCCC, and either the legislative Budltor or the state auditor as appropriate In accordance with the provisions of Minn. Stat. Section 168.06, Subd. 4. VII. Term and Termination The term of this Agreement shall be January 1, 2019, to December 31, 2021, Inclusive, unless earlier terminated prior to expiration as provided by herein. This Agreement may be terminated prior to explrBtlon by MnCCC or by TrlMln for default, and by written notice of default given by the non-breaching party, and to be effective upon expiration of a designated cure period of not less than thirty 130)days', unless the party alleged to be In default has cured such default(s) within such thirty (30) day cure period. IFSpl Support Agreement - Page 10 IN WITNESS WHEREOF, the parties have (used this Agreement to be executed intending to be bound thereby. Trl Mnc~ By: BY:~ '] Title: Chair Date:-+-+-__--'L..J.~SL..~~..k::..,.L...... lL-- IFSpl Support Agreement - Page 11 Title: ExecutIve DIrector Date: ¥hI~(£ ntle:_-,-,JI",-C "'Ch-'-'a!lLI' ______ Date : _~---,,--~ ----='0=------'-11)-=---- ___ IFSpl Support Agreement - Page 12 ATTACHMENT A IFSPI Support Agreement 2019 - 2021 Fee Summary - Annual IFS Analyst role fees are Included In Level 2/3 Support In the Fee Summary above, as the IFS Analyst role Is primarily responslblle for Level 2 Support, In addition to other duties for IFS Analyst role as listed earlier In this document. IFSpl Release Update Fees 2019 2020 2021 Hourly Rates $165 $170 $175 IFSpi Support Agreement - Page 13 ATTACHMENT B Service Level Agreement (SLA) Obligations and Procedures -IFSpl Support This Attachment defines the SLA requIrements referenced In the master agreement. Severity Levels, PrioritizatIon, and Response Time Requirements • Each Support request will be logged Into TrlMin's support tracking system (JIRA) and assigned a unique tracking number. • New Support Requests will be given a label regarding Severity: Severity 1: Critical Business Impact - IFSpl system is not accessible Severity 2: Slgnl/lcant Business Impact - An IFSpl component Is unavailable to users Severity 3: Some Business Impact - IFSpl system Is fully available, but a significant Issue Is causing delays or workarounds Sellerlty 4: Minimal Business Impact - IFSpl system is fully avaUable,.but minor Issue requires assistance • Highest priority will be given to Severity llssues, with Severity 2, 3, and 4 In descending priority sequence. • End user will assign severity, TrlMln can adjust severity label with MnCCC approval. Response TIme Goals: • r Severity 1-Within 1 hour for initial response, wlth'illl available TriM in resources to support until IFSpi system Is up and running again. TrlMln resources will work 7 days a week, 24 hours a day until the issue Is solved. TrlMln will provl~r'egular updates to the client personnel on the status and resolution of the issue. MnCCC and the effected client personnel shall be notified if the Issue Is not resolved In 4 hours. The notifJdltlon shall Include an expected time to resolution. ThIs update shall occur every 4 hours uhtll the issue Is resolved. Severity 2 - Within 2 hours for Initial response, subject to Severity 1 priorities, with all available resources to support ~sue resolution until the Issue Is solved. Regular updates (at least at every 20 hour work Interval) will be provided by TriMin to client desIgnated staff. Escalation to designated Mn~CC and client-personnel Is required after 20 working hours if the issue has not been resolved. TrlMln will work on these Issues during normal bUSiness hours. severtf, 3 - Within 4 hours for Initial response, subject to Severity 1 and 2 priorities. Regular updates (at least at every 40 hour work Interval) will be provided by TrlMln to client designated staff. Escalation to designated MnCCC and client-personnel Is required after 60 working hours If the Issue has not been resolved. TriMin will work on these Issues during normal business hours. Severity 4 - within 8 hours for Initial response, subject to Severity I, 2 and 3 priorities. TrlMln will work on during normal business hours. These Issues are expected to be resolved within a commercially reasonable time. No escalation of these types of issues is required unless the Issue has not been resolved within 3 months. After 3 months escalation of the Issue must be made to MnCCC, and the affected client designated staff. lFSpi Support Agreement - Page 14 Hours of Service TrlMin Support for IFSpl will be staffed and available from 8:00 A.M. to 4:30 P.M. central time, Monday through Friday, excluding TriMln holidays. Boundaries of Service The focus of TriMin's support Is the IFSpi application and while many other factors can affect the availability and performance of IFSpi, TriM In will engage and assist in problem determination until an acceptable resolution is reached. Issues not covered by IFSpl support may include: o Internal county/agency IT responsible systems o Another vendor/application support not related to IFSPI o IBM core operating systems, except as related to IBM standard updates that IFSPI must operate under/or with. o Microsoft core operating systems, except as related to Microsoft standard updates that IFSPi must operate under/or with. o Billable services from TriMln (for a project outside of IFSpl Support ASreement) Examples of services not covered under the IFSpl Support Agreement: o 3,d party software fees or support unless the 3rd party software Is part of the IFSPI application. o Server migrations and server setup. o Operating System updates or troubleshooting (lBM 'or Windows servers), except as related to Microsoft or IBM standard updates that IFSPi must operate under / or with. o Applying OS updates to application and/or,Web server updates. o Networking Issues Internal to county or agency. o PC Issues or PC troubleshooting, ex~ept as related to Microsoft or IBM standard updates that IFSPi must operate under / or with. o Remote connection issues. ,. ' o Issues controlled by State of MN. o Issues caused or Inltia,ted by county/agency that impact IFSpl or Cash Drawer that require TrlMln assistance to resolve (I.e. user error - approving budget prematurely and needing to manually "fix" data). ,/ o Support for non-IFSpl / non-Cash Drawer applications or county systems. o Future 3,d party fees (If any) for what Is currently "freeware" embedded within IFSpl (I.e. Crystal Reports viewer, xis converter, PDF viewer, etc.) These must be Identified ASAP and a written report supplied to MnCCC within 90 days of contract signing. Customer Responsibilities • IFSpl Users will support their own requests for support with timely communication during and after problem resolution. • IFSpl users will provide a high speed remote access capability to TrlMln, as needed, to help resolve support Issues. TrlMin agrees to follow the Individual agencies / counties requirements for this connectivity. • IFSpl users will work with their local IT staff to rule out local issue before contacting TrlMln. IFSpi Support Agreement - Page 15 • IFSpl users are encouraged to consult the TrlMln IFS Portal and/or IFS Golden for additional help Information. • Use" need to supplV as much detail of the Issue to the TriMin help desk as possible. Examples of information needed Is: o Knowing Ifthev are running IE In compatibility mode, and what IE ve"lon they are on. o Knowing If the Issue Is Isolated, or happening multiple time and to different IFSpl users. o If the problem can readily be recreated, knowing the speclflc steps that cause the Issue. o Knowing if any changes have occurred In the local system/network environment (new levels of operating system, or hardware, or web server, etc,). o If any local diagnostics were run, being able to share them with TrlMln. o Sharing screen shots of Issue, or error code. Reporting • TrlMln will provide MnCCC approved reports to MnCCC concerning the following aspects of IFSpl Support, These reports shall be supplied bl-monthly or on a schedule mutually agreed to bV MnCCC, and TrlMln 0 Volume of Support Issues (new vs. resolved). 0 Resolution Type for Support Issues. 0 Volume of Issues by reporting agendes. 0 Trends In support. 0 Severity 1, 2, 3, 4 Issues reported/resolved. 0 "Bugs" flxed/pendlng. 0 Enhancements completed/pending. 0 Modernlz.atlon activities status and hours/usage. IFSpi Support Ag~em.nt - Page 16 ATTACHMENTC Levels of support will be maintained by the JIC Contract Committee and a list will be provided to TrlMln upon commencement of the contract and when any changes are made. / IFSpi Support Agreement - Page 17 REQUEST FOR ACTION Requested Board Date: Originaling Department: August 28,2018 Auditor-Treasurer Hem: Presenter: Jean Prochniak 2019 Drainage Assessments Estimated Time: 10 Minutes Board Action Requested: Consider Drainage Assessments on the several systems using our current formula of Current Balance - Average Expenditures + $2,000. Background The following list of drainage systems require an assessment to fulfill the statutory requirements that drainage systems operate with an adequate fund balance: JD05 B&R $ 3,000 (Current balance $736.88) JD17 R&B $ 3,000 (Current balance $1,395.13) CD75 $ 3,000 (Current balance $5,287.87) CD32 $ 3,000 (Current balance $5,440.12) All other drainage systems currently have sufficient balances and are within the formula outlined above. There are a few systems tl1at are in the process of ROB and these assessments will be addressed at that time. As large repair projects are presented to the county board T have been making a practice of reviewing the fund balance for that system to see if there is money to pay the billing. As is our normal practice, billings will be sent to the benefited landowners on each of the systems with a due date 60 days after the billing date. Payment options exist for assessments greater than $1,000. All assessments that remain unpaid after the due date are charged 4% interest. I have attached the worksheets that illustrate the calculation of the assessment. Supporting DocUll1ents lXIattached D none Administrator's Comments: ~;.f~ g-l.2... -J! Board Action: Motion Offered By: ______Motion Seconded By: ______Approved as Requested 0 Vote by Acclamation: ______Roll Call Vote: Yes No Denied 0 District I 0 o District 2 0 Tabled 0 o District 3 0 o Other 0 District 4 0 o District 5 0 o Ditch JD 5 B & R ; ...... IFS Code 20-856-5051 2010 2010 Current Balance 736.88 ACS Code 101050 2011 2011 2012 2012 ROB Date 1/1/1918 2013 2013 Estimated Expense Viewer 2014 2014 Benefited Acres 2015 2015 400.11 Outstanding Assmts Total Benefits 12,912.50 2016 2016 1,871.08 Projected Repairs - Feet of Open 0 2017 2017 310.90 I Feet of Tile 30,381 Largest % Avg% 860.70 736.88 Notes 2019 ROB Projected Assessment 3,000.00 Alternate Calc Method (736.88) Largest Landowner Cost Acres· $8 Avg Landowner Cost Ditch JD 17 R&B .. IFS Code 20-867-5051 2010 2010 1,862.60 Current Balance 1,395.13 ACS Code 101170 2011 2011 2,397.00 Iii Ditch # 2012 2012 4,443.00 ROB Date 1/1/2008 2013 2013 5,095.00 I Estimated Expense Viewer 2014 2014 911.11 I Benefited Acres 1683 2015 2015 4,147.11 Outstanding Assmts 424.80 Total Benefits 601,082.51 2016 1,000 2016 1,277.36 Projected Repairs - Feet of Open 20,800.70 2017 1,000 2017 1,142.16 Feet of Tile 106,527 Largest % 17.20% Avg% 5.52% 2,659.42 1,819.93 Notes Projected Assessment 3,000.00 Alternate Calc Method 11,644.07 Largest landowner Cost 516.00 Acres' $8 13,464.00 Avg Landowner Cost 165.60 Ditch (D75 ; IFS Code 20-964-5051 2010 2010 796.00 Current Balance 5,282.87 ACS Code 100750 2011 2011 1,167.00 Buffer Cost 2012 2012 996.00 ROB Date 2/23/2016 2013 2013 20,499.00 Estimated Expense Viewer 2014 2014 253.40 Benefited Acres 2105.57 2015 2015 6,780.62 Outstanding Assmts Total Benefits 1,920,645.00 2016 2016 4,176.64 Projected Repairs Feet of Open 2017 13000 2017 I Feet of Tile Largest % 7.01% Avg% 1.72% 4,952.67 5,282.87 Notes Buffer Payment 2/2017 Projected Assessment 3,000.00 Alternate Calc Method 11,561.69 Largest Landowner Cost 210.30 Acres· $8 16,844.56 Avg Landowner Co st 51.60 Ditch (032 . IFS Code 20-930-5051 2010 2010 8,814.87 Current Balance 5,440.12 ACS Code 100320 2011 8,000 2011 4,982.00 I 2012 5,000 2012 755.00 ROB Date 4/16/1918 2013 4,000 2013 4,153.00 Estimated Expense Viewer 2014 2,000 2014 4,578.00 Benefited Acres 1,061 2015 5,000 2015 714.38 Outstanding Assmts Tota I Benefits 59,010.50 2016 3,000 2016 8,198.89 Projected Repairs - Feet of Open 2017 13000 2017 7,896.62 Redetermination Costs Feet of Tile Largest % 19.58% Avg% 3.22% 5,011.60 5,440.12 Notes Projected Assessment 3,000.00 Alternate Calc Method 3,047.88 Largest Landowner Co st 587,40 Acres ' $8 8,488.00 Avg Landowner Cost 96,60 REQUEST FOR ACTION Requested Board Date: Originating Department: August 28, 2018 Auditor-Treasurer Item: Presenter: Jean Prochniak Findings of Fact - ROB CD 69 Estimated Time 1 Minute Board Action Requested: Approve the Findings of Fact for the Redetermination of Benefits on CD 69. Background The County Attorney has prepared the Findings of Fact for the ROB of CD 69. There was no opposition expressed by any of the landowners regard ing this action. The acquisition of the one rod grass strip will be paid by check to the landowners at the conclusion of the 30 day appeal period. There were adequate funds in CD 69 to cover the purchase of the grass strip at a cost of $64,062 so no assessment is required at this time. Findings are attached for review and signature of the board chair. The findings wilL be filed with the county recorder along with the viewers report that outlines the benefits applied to each parcel in the watershed and Exhibit B that defines the current seed mixture approved for the planting of the buffer. It should be noted that the 30 day appeal period begins after the Order is filed in the Auditor-Treasurer's office. Supporting Documents [g]attached D none Administrator's Comments: Board Action: Motion Offered By: ______Motion Seconded By: _____~ Approved as Requested D Vote by Acclamation: :--_~ ___ Roll Call Vote: Yes No Denied D District 1 D D District 2 D D Tabled D District 3 D 0 Other D District 4 D D District 5 D D ------ ______ BEFORE THE BROWN COUNTY BOARD OF COMMISSIONERS ACTING AS DRAINAGE AUTHORITY FOR COUNTY DITCH NO. 69 Findings of Fact and Order Regarding Redetermination of Benefits For Brown County Ditch No. 69 Per Minn. Stat. 103E.351 The Drainage Authority, having completed its deliberations, its examination of all files and records herein, its hearing of all interested persons, and its consideration of all reports, makes the following: FINDINGS 1. A Redetermination of Benefits was ordered for Brown County Ditch No. 69. 2. Mark Behrends, Chris Christianson, Robert Hansen, and Kendall Langseth were appointed viewers to submit a Redetermination of Benefits Report and the benefits and damages statement. 3. A public hearing was held on August 21, 2018, at 11:35 a.m., in the Brown County Courthouse, Room 204 in New Ulm, Minnesota. 4. County Auditor-Treasurer Jean Prochniak provided information on documentation and on the notices given. 5. Viewer Mark Behrends explained the method of determining benefits and damages under the Redetermination of Benefits and went through the Viewers’ Redetermination of Benefits Report and the benefits and damages statement attached as Exhibit “A.” 6. Viewer Mark Behrends explained that under the Minnesota Ditch Law, the Ditch Authority would acquire the one (1) rod grass strip as part of the redetermination. The effective date of the acquisition was discussed and determined to be 31 days after the signing and filing of this Order. The seed mixture for the perennial vegetation (grass strip) was discussed and determined to be that as described on the Buffer Strip Seeding Mixes attached as Exhibit “B” unless a different seed mixture is approved by the Ditch Inspector or Ditch Authority. The County shall be responsible for planting the grass strip. 7. Viewer Mark Behrends explained that a one hundred (100) foot construction right of way easement is recommended to give the Ditch Authority the right to drive on or spread ditch spoils in the area. The effective date of the acquisition was discussed and determined to be 31 days after the signing and filing of this Order. 8. The assessment terms were discussed. 9. Public comment and questions, if any, were received and addressed. 10. The detailed Viewers’ Redetermination of Benefits Report and benefit and damages statement has been made and all other proceedings have been completed as required by law. 11. The Engineer’s Report was reviewed. 12. The reports made, or amended, are complete and correct. 13. The benefits and damages of the proposed redetermination have been properly determined. NOW, THEREFORE, IT IS ORDERED as follows: 1. The Viewers’ Report, on file herein, and the assessment of benefits and damages stated therein, attached as Exhibit “A,” is hereby adopted. 2. The redetermined benefits and damages, and benefited and damaged areas shall take the place of, and be used, in determining assessments from the date of approval. 3. The acquisition of the one rod grass strip at $7,022.00 per tillable acre will be 31 days after the signing and filing of this Order. 4. The acquisition of the one hundred foot construction right of way easement at $351.00 per acre will be 31 days after the signing and filing of this Order. 5. The County Auditor-Treasurer was directed to take all necessary actions to implement this redetermination of benefits and to impose an assessment in the amount of $0.00 and any interest, if applicable, in accordance with existing policy. 2 6. The appeal period will be thirty (30) days after this Order is signed and filed in the County Auditor-Treasurer’ s Office. Dated: ______Chairperson of Drainage Authority This Instrument Was Drafted By: Charles W. Hanson BROWN COUNTY ATTORNEY 1 S. State Street P.O. Box 248 New Ulm, MN 56073 3 REQUEST FOR ACTION Requested Board Date: Originating Department: August 28, 2018 Auditor-Treasurer Item: Presenter: Je.an Prochniak: Findings of Fact - ROB CD 57 Estimated Time: 1 Minute Board Action Requested: Approve the Findings of Fact for the Redetermination. of Benefits on CD 57 and authorizes an assessment to the landowners in the amount of $142,000. Background The COWlty Attorney has prepared the Findings of Fact for the ROB of CD 57. There was no opposition expressed by any of the landowners regarding this action. The acquisition of the one rod grass strip will be paid by check to the landowners at the conclusion of the 30 day appeal period. At the same time, a billing will have been prepared that amortizes the $142,000 assessment to the landowners based on the new benefits. Findings are attached for review and signature of the board chair. The findings will be filed with the county recorder along with the viewer's report that outlines the benefits applied to each parcel in the watershed and Exhibit B that defines the current seed mixture approved for the planting of the buffer. It should be noted that the 30 day appeal period begins after the Order is filed in the Auditor-Treasurer's office. Supporting Documents [SJattached D none Administrator's Comments: Board Action: Motion Offered By: ______Motion Seconded By: ______Approved as Requested D Vote by Acclamation: ~ _ ____ Roll Call Vote: Yes No Denied D District 1 D D District 2 D Tabled 0 D District 3 0 o Other 0 District 4 0 o District 5 0 o ______ BEFORE THE BROWN COUNTY BOARD OF COMMISSIONERS ACTING AS DRAINAGE AUTHORITY FOR COUNTY DITCH NO. 57 Findings of Fact and Order Regarding Redetermination of Benefits For Brown County Ditch No. 57 Per Minn. Stat. 103E.351 The Drainage Authority, having completed its deliberations, its examination of all files and records herein, its hearing of all interested persons, and its consideration of all reports, makes the following: FINDINGS 1. A Redetermination of Benefits was ordered for Brown County Ditch No. 57. 2. Mark Behrends, Chris Christianson, Robert Hansen, and Kendall Langseth were appointed viewers to submit a Redetermination of Benefits Report and the benefits and damages statement. 3. A public hearing was held on August 21, 2018, at 11:20 a.m., in the Brown County Courthouse, Room 204 in New Ulm, Minnesota. 4. County Auditor-Treasurer Jean Prochniak provided information on documentation and on the notices given. 5. Viewer Mark Behrends explained the method of determining benefits and damages under the Redetermination of Benefits and went through the Viewers’ Redetermination of Benefits Report and the benefits and damages statement attached as Exhibit “A.” 6. Viewer Mark Behrends explained that under the Minnesota Ditch Law, the Ditch Authority would acquire the one (1) rod grass strip as part of the redetermination. The effective date of the acquisition was discussed and determined to be 31 days after the signing and filing of this Order. The seed mixture for the perennial vegetation (grass strip) was discussed and determined to be that as described on the Buffer Strip Seeding Mixes attached as Exhibit “B” unless a different seed mixture is approved by the Ditch Inspector or Ditch Authority. The County shall be responsible for planting the grass strip. 7. Viewer Mark Behrends explained that a one hundred (100) foot construction right of way easement is recommended to give the Ditch Authority the right to drive on or spread ditch spoils in the area. The effective date of the acquisition was discussed and determined to be 31 days after the signing and filing of this Order. 8. The assessment terms were discussed. 9. Public comment and questions, if any, were received and addressed. 10. The detailed Viewers’ Redetermination of Benefits Report and benefit and damages statement has been made and all other proceedings have been completed as required by law. 11. The Engineer’s Report was reviewed. 12. The Viewers were ordered to review the matter and the reports made, or amended, are complete and correct. 13. The benefits and damages of the proposed redetermination have been properly determined. NOW, THEREFORE, IT IS ORDERED as follows: 1. The Viewers’ Report, as amended, on file herein, and the assessment of benefits and damages stated therein, attached as Exhibit “A,” is hereby adopted. 2. The redetermined benefits and damages, and benefited and damaged areas shall take the place of, and be used, in determining assessments from the date of approval. 3. The acquisition of the one rod grass strip at $7,370.00 per tillable acre will be 31 days after the signing and filing of this Order. 4. The acquisition of the one hundred foot construction right of way easement at $369.00 per acre will be 31 days after the signing and filing of this Order. 5. The County Auditor-Treasurer was directed to take all necessary actions to implement this redetermination of benefits and to impose an assessment in the amount of $142,000.00 and any interest, if applicable, in accordance with existing policy. 2 6. The appeal period will be thirty (30) days after this Order is signed and filed in the County Auditor-Treasurer’ s Office. Dated: ______Chairperson of Drainage Authority This Instrument Was Drafted By: Charles W. Hanson BROWN COUNTY ATTORNEY 1 S. State Street P.O. Box 248 New Ulm, MN 56073 3 REQUEST FOR ACTION Requested Board Date: Originating Department: August 28, 2018 Auditor-Treasurer Item.: Presenter: Jean Prochniak Findings of Fact - CD 35 Consolidation Estimated Time: 1 Minute Board Action Requested: Approve the Findings of Fact for the Consolidation of CD 35 & CD 35 Improvement and authorize the Auditor-Treasurer to combine the funds in the financial system into a singular account identified as CD 35. Background The County Attorney has prepared the Findings of Fact for the Consolidation of these two systems. There was no opposition expressed by any of the landowners regarding this action. Findings are attached for review and signature of the board chair. Supporting Documents ~attachedD none Administrator's Comments: Board Action: Motion Offered By: ______Motion Seconded By: ______Approved as Requested 0 Vote by Acclamation: ______Roll Call Vote: Yes No Denied 0 District 1 o o District 2 Tabled 0 o o District 3 o o Other 0 District 4 o o District 5 o o ______ BEFORE THE BROWN COUNTY BOARD OF COMMISSIONERS ACTING AS DRAINAGE AUTHORITY FOR COUNTY DITCH NO. 35 AND BROWN COUNTY IMPROVEMENT 35 Findings of Fact and Order Regarding Consolidation of Brown County Ditch No. 35 and Brown County Improvement 35 Per Minn. Stat. 103E.801 The Drainage Authority, having completed its deliberations, its examination of all files and records herein, its hearing of all interested persons, and its consideration of all reports, makes the following: FINDINGS 1. By its own motion, the Drainage Authority brought forth a resolution for consolidation of the drainage systems. 2. A public hearing was held on August 21, 2018, at 11:00 a.m., in the Brown County Courthouse in New Ulm, Minnesota. 3. Public comment and questions were received and addressed. 4. At the hearing the drainage authority found that consolidation of CD 358 and Improvement 35 will be consistent with the redetermination of the benefited areas of the drainage system, will provide for the efficient administration of the drainage system, and will be fair and equitable. 5. The drainage authority thereafter ordered that CD 35 and Improvement 35 be consolidated into CD 35. NOW, THEREFORE, IT IS ORDERED as follows: 1. CD 35 and Improvement 35 are consolidated into the new drainage system known as CD 35. 2. The Ditch Viewers shall assign benefits based upon the watershed areas for the new CD 58. 3. The cost of the redetermination of benefits and the process to equalize the benefits shall be billed as described by the Brown County Auditor-Treasurer. 4. The appeal period will be thirty (30) days after this Order is signed and filed in the County Auditor-Treasurer’ s Office. Dated: Chairperson of Drainage Authority This Instrument Was Drafted By: Charles W. Hanson BROWN COUNTY ATTORNEY 1 S. State Street P.O. Box 248 New Ulm, MN 56073 2 REQUEST FOR ACTION Requested Board Date: Originating Department: August 28, 2018 Auditor-Treasurer Item: Presenter: J can Prochniak Findings of Fact - ROB CD 35 Estimated Time: 1 Minute Board Action Requested : Ap~rove the Findings of Fact for the Redetermination of Benefits on CD 35. Background The County Attorney has prepared the Findings of Fact for the ROB of CD 35. There was no opposition expressed by any of the landowners regarding this action. I There is no open ditch on this system and the fund balance was adequate so no assessment was required at this time, Findings are attached for review and signature of the board chair. The findings win be filed with the county recorder along with the viewers report that outlines the benefits applied to each parcel in the watershed. It should be noted that the 30 day appeal period begins after the Order is filed in the A udi to r- Treasurer's 0 ffi ce. Supporting Documents [8Jattached D none Administrator's Comments: Board Action: Motion Offered By: ______Motion Seconded By: ______Approved as Requested 0 Vote by Acclamation: .,---_____ Roll Call Vote: Yes No Denied 0 District 1 0 o District 2 0 Tabled 0 o District 3 0 o Other 0 District 4 0 o District 5 0 o ______ BEFORE THE BROWN COUNTY BOARD OF COMMISSIONERS ACTING AS DRAINAGE AUTHORITY FOR COUNTY DITCH NO. 35 Findings of Fact and Order Regarding Redetermination of Benefits For Brown County Ditch No. 35 Per Minn. Stat. 103E.351 The Drainage Authority, having completed its deliberations, its examination of all files and records herein, its hearing of all interested persons, and its consideration of all reports, makes the following: FINDINGS 1. A Redetermination of Benefits was ordered for Brown County Ditch No. 35. 2. Mark Behrends, Chris Christianson, Robert Hansen, and Kendall Langseth were appointed viewers to submit a Redetermination of Benefits Report and the benefits and damages statement. 3. A public hearing was held on August 21, 2018, at 11:00 a.m., in the Brown County Courthouse, Room 204 in New Ulm, Minnesota. 4. A petition to consolidate CD 35 and Improvement 35 was heard contemporaneously with the redetermination of benefits hearing. 5. County Auditor-Treasurer Jean Prochniak provided information on documentation and on the notices given. 6. Viewer Mark Behrends explained the method of determining benefits and damages under the Redetermination of Benefits and went through the Viewers’ Redetermination of Benefits Report and the benefits and damages statement attached as Exhibit “A.” 7. The assessment terms were discussed. 8. Public comment and questions, if any, were received and addressed. 9. The detailed Viewers’ Redetermination of Benefits Report and benefit and damages statement has been made and all other proceedings have been completed as required by law. 10. The Engineer’s Report was reviewed. 11. The reports made, or amended, are complete and correct. 12. The benefits and damages of the proposed redetermination have been properly determined. NOW, THEREFORE, IT IS ORDERED as follows: 1. The Viewers’ Report, on file herein, and the assessment of benefits and damages stated therein, attached as Exhibit “A,” is hereby adopted. 2. The Engineer’s Report is hereby adopted. 3. The redetermined benefits and damages, and benefited and damaged areas shall take the place of, and be used, in determining assessments from the date approval. 4. The County Auditor-Treasurer is directed to take all necessary actions to implement this redetermination of benefits and to apply assessment and interest terms in accordance with existing policy. 5. The appeal period will be thirty (30) days after this Order is signed and filed in the County Auditor-Treasurer’ s Office. Dated: ______Chairperson of Drainage Authority This Instrument Was Drafted By: Charles W. Hanson BROWN COUNTY ATTORNEY 1 S. State Street P.O. Box 248 New Ulm, MN 56073 2 REQUEST FOR ACTION Requested. Board Dale: Originating Department: August 28,2018 Auditor-Treasurer Hem : Presenter: Jean Prochniak Feasibility Study - Cowty Ditch 3 . /1' /5"'M Estimated Time; 15 Minutes Boa,rd Action Requested: Consider authorizing an Engineer to complete a feasibility study on County Ditch 3 to provide options for improved drainage. Background We have had requests by landowners on CD 3 to consider conducting a feasibility study on CD 3. Lreceived information from Chuck Brandel ofTS Group out of Mankato and he .Shared that the cost of a study like this would be around $1,500. The:goal of a feasibility study is to give landowners costs, options, a petition map and other information to make decisions on moving projects forward. The cost ' of tllestudy wilt include repair costs, improvement costs and possible storage c.osts. We feel that a study such as this will assist in gettinglcfudowners on the same page and moving forward with a plan. Letters have been sent to all of the landowners on CD 3 to participate in this discussion as Brown County has not traditionally gone out to seekthis type of study. It should be noted that CD 3 currently has a balance of $6,366.22 so the landowners would not be billed directly for the cost ofthe study. A map of CD 3 is attached. Supporting Documents [gJattached D none Administrator's Comments: Board Action: Motion Offered By: _-,-_-_--'_ Motion Seconded By: _ -".,.__ --- Approved as Requested 0 Vote by Acclamation: ____--'-----'--- Roll Call Vote: Yes No Denied 0 District I 0 0 District 2 Tabled 0 0 0 District 3 0 0 Other 0 District 4 0 0 District 5 0 0 . Brown County Mapping CD3 Disclaimer: No certification or accuracy of information is made or implied. Information may change without notice. The information and maps provided are for informational purposes only and is not legally binding. Brown County 2010 REQUEST FOR BOARD ACTION Requested Board Date: August 28,2018 Originating Department: Attorney Flexibility: Item: Participation in Bridging Brown Presenter: Charles Hanson County Leadership Program (Network Estimated time: 5 minutes Brown County) Board Action Requested: Consider Paul Gunderson's application and attendance at the 2018 Bridging Brown County Leadership Program also known as Network Brown County. Background: Bridging Brown County offers a nine month leadership program. The program involves one full day per month. Participants attend programs that assist in leadership skill development, gain a greater understanding and perspective of the communities in Brown County, and build networking opportunities. Skills are developed through seven professional leadership development seminars led by educators from the University of Minnesota Extension's Center for Community Vitality. • Understanding Your Personal Leadership Style • Committees that Work: Common Traps, Creative Solutions • Bridging Generational Trends: Preparing for Tomorrow's Workforce • Stimulating Visionary Leadership • Navigation Conflict • Enhancing Ethical Leadership • Improving Your Critical Thinking The cost of this program is $350.00. In reviewing our budget we have room for this amount as Mr. Gunderson is not attending the Criminal Justice Institute (CJI) Conference which was budgeted for $345.00 plus $140.00 for an overnight stay which is no longer needed. Supporting Documents: X Attached None Administrator's Comments: Board Action: Motion Offered By Approved as Requested ___ Motion Seconded By Denied Vote By Acclamation Tabled Roll Call Vote Other District 1 District 2 District 3 District 4 District 5 Notations: RBAFormat.DOC 8/20/2018 Leadership Program (/) Tuition Fees for 2018-2019 is $350 for nine leadership days. This includes all meals, refreshments, training and transportation. There may be a few days the participants will carpool within a given community. bridging the gap This leadership program is designed to help current and emerging leaders understand the dynamics of the community and the role leadership shares in building healthy communities. The program consists of one session per month for nine months, September through May. Each session typically runs 8 am – 4:30 pm. The cost of the program covers all materials, meals, refreshments, bus tours and social events leadership Skills are developed through seven professional leadership development seminars led by educators from the University of Minnesota Extension’s Center for Community Vitality. • Understanding Your Personal Leadership Style • Committees that Work: Common Traps, Creative Solutions • Bridging Generational Trends: Preparing for Tomorrow’s Workforce • Stimulating Visionary Leadership • Navigating Conflict • Enhancing Ethical Leadership • Improving Your Critical Thinking connections Through the networking opportunities of this program, participants will gather knowledge of the trends, challenges and issues that face our communities and Brown County. 9 meetings - see below for current schedule Each of the nine sessions will be held in a different location throughout Brown County—Comfrey, Hanska, New Ulm, Sleepy Eye and Springfield—where you will tour industries, city facilities and unique businesses. In addition, you will have days dedicated to agriculture, government and history. join in - Open to 24 participants only http://www.bridgingbrowncounty.org/leadership-program.html 1/6 8/20/2018 Leadership Program Applicant Information (/) • Application form and specific details, such as cost, are available at www.bridgingbrowncounty.org • Tuition support may be offered by employers as professional development. Please inquire with your employer. • Scholarships are available to qualifying participants. • Participants should live or work in Brown County and agree to attend all 9 sessions. • Acceptance is based on: • Demonstrated interest in the Brown County area •A desire to better understand and improve leadership skill • Interest in future community involvement • The ability to commit the time needed to attend program sessions • The deadline for applying is August 25. • Return completed application to: Bridging Brown County, 115 2nd Ave NE, Sleepy Eye, MN 56085. • Questions, call 507-240-0674 2018-2019 Schedule of Training & Communities http://www.bridgingbrowncounty.org/leadership-program.html 2/6 8/20/2018 Leadership Program BRlDCNe (/) BROWN COUNTY COMMITMENT: To $Uccessf/ll~l ' comp/ere Ihe BBC LetrderShip Program, "pnrriciptrm is expecrm lo 011"'''/ nil .e.ulom. if.1"Oll a re msabJe. to lIIoJoe the Ui!-cessn,y l ime COmmillllf!] II, " /$ not III J"our bes l imeresllo app~\ · Clltrl!n '~ ' f. A typical session nutS 8 run - 4:30 I)n~ Third THURSDAY of the momh. S.pt.mbor 20, 2018 Sleepy Eye Geuing to Know You t1lld Bro" u CoulIIy Semi",u", Understanding Your Personal Leadership Style Open Yoll r Eyes to Sleepy Eye October 18, 2018· Comrrey Seminar: Conllniuees tlmt Work: Common Tmps. Cnmtive Solutions A Twist on Comfrey !'iov.mber 15, 2018 . Sprlngfl.ld Seminar: Bridging Genemlional Trends Springfield- We Have A Lotto Share December 20, 2018- New Ulm Seminar: Sti mulatinj!. Visionary Leadershi p Bro,,", Conllly History I TO1 uism JaDu.,ry 17,2019 - New VIm Seminar: Nav igat ing Con/lict \Vbo's \Vho in COU l1 ty Government February 21 , 2019 - Sleepy Eye Seminar: llllilroving YOllr Crit ical Thinking There is More to see ill Sleepy Eye ... March 21, 2019-!'iew VIm Seminar: Enhancing Ethical Leadershi p New VIm Business/Industry Aprlll8, 2019 - Ag Day Atrricuiturc Today M.Y 16, 2019- \vb.eli n~ Aronnd the COlnJly Nomml Resources & Historic Spots, Toasts and good wishes· Gmd'L1tion Tui tioll lnvesulJellt The cost for tbis prOgraJll is 5350 which covers meals. rcfreshmcms "nd all expenses. Apply now... http://www.bridgingbrowncounty.org/leadership-program.html 3/6 8/20/2018 Leadership Program /uploads/1/1/2/6/112653193/bridging_brown_county_leadership_program_application.docx) bridging_brown_county_leadership_program_application.docx (/) Download File /uploads/1/1/2/6/112653193/bridging_brown_county_leadership_program_application.docx) Testimonials wow factor Bridging Brown County is a great program that fosters networking and brings the communities of Brown County together. The programing and leadership skills that are taught and shared are essential in the development of emerging leaders in our communities. As an employer I highly encourage my staff to take part in this tremendous program. Paul Pieschel, President F&M Bank Springfield “I have thoroughly enjoyed the BBC Leadership Program. There is so much more out there that no one is aware of and this program gives you the opportunity to discover that. Meeting new people and sharing different situations is very helpful. The added bonus is learning more about yourself and how you can use your different characteristics to deal with other people.” Rhonda Meyer rewarding Bridging Brown County has been such a rewarding experience for me. The leadership development seminars gave me an opportunity to better understand myself and those who are close to me; they also provided helpful tools and resources to bring back to my agency to utilize as alternatives or improvements to a process. It was awesome to experience each community first hand – I never knew what was in my own “backyard” and it ignited a fire to dive deeper into my community outside of this experience. The personal and professional relationships I have created through Bridging Brown County are priceless. Thank you for this amazing opportunity! Melissa Hoffmann, RN, BS, PHN Brown County Public Health I am very pleased with Bridging Brown County and feel the training sessions are excellent and the tours and information on local businesses are extremely interesting. I would recommend others to join, you will not regret the experience of learning more about your area and meeting new people. Shelly Kosak Operations Assistant Americana Community Bank Organizations are one big team, made up of many teams, made up of individuals. These teams rely on leadership and collaboration in order to be successful. Bridging Brown County offers attendees valuable training, presented by very experienced educators, to develop these skills and implement them with their teams. A great opportunity to connect with other leaders and learn about businesses in the county Iris Runck Human Resources http://www.bridgingbrowncounty.org/leadership-program.html 4/6 8/20/2018 Leadership Program SouthPoint Financial Credit Union (/) Catherine Rasmussen Education B.S., English and Speech, Minnesota State University, Mankato M.S., Continuing Studies, emphasis in Curriculum and Instruction Work ExperienceCatherine (Catie) Rasmussen has been an Extension Educator in Leadership and Civic Engagement since 1997. Along with her prior career as a secondary teacher, she brings over thirty years of experience in educational programming. She is the primary designer and educator of "bridging" leadership program s for counties. Her work focuses on building leadership capacity and enhancing collaboration among communities to address public issues. She has co-authored the facilitation guidebook, Committees That Work: Common Traps - Creative Solutions. Catie is a frequent educator of leadership development workshops for organizations and provides training and consultation on emotional intelligence for Extension state and national leadership cohort programs. She recently designed and taught a leadership program in Morocco which focused on building skills necessary to create cooperatives. (http://www.extension.umn.edu/community/) http://www.bridgingbrowncounty.org/leadership-program.html 5/6 8/20/2018 Leadership Program (/) Proudly powered by Weebly (https://www.weebly.com/? utm_source=internal&utm_medium=footer&utm_campaign=2) http://www.bridgingbrowncounty.org/leadership-program.html 6/6 REQUEST FOR BOARD ACTION Requested Board Date: 8-28-2018 Originating Department: Flexibility: Yes Administration Item: MCIT 2018 Dividend for Brown Presenter: County Administrator County Estimated Time: 5 minutes Board Action Requested: Authorize receipting the MCIT 2018 dividend to be received for Brown County as follows: 1) $90,000.00 into the Revenue Fund (01-149.5845), 2) $18,535.84 into the Building Fund (14-149.5845) for future use to be determined by the County Board, and 3) $435.16 credited to the City of New Ulm as a proportionate dividend share related to the Law Enforcement Center property/casualty insurance premium share paid by the City of NewUlm. Background: Attachments 1-2 are the correspondence dated August 3, 2018 from the Minnesota Counties Intergovernmental Trust regarding the 2018 Dividend Notice for Brown County for Worker's Compensation in the amount of $72,532 and Property/Casualty in the amount of $36,439 for a total amount of $108,971. The Revenue Fund (01-149.5845) in 2018 has budgeted $90,000 as revenue based on experience from the level of past years' dividends. Beginning in 2000, the County Board approved a city credit for the MCIT property!casualty insurance dividends prorated based on the city's contribution for property/casualty insurance for the LEe. MCIT has noted that the property!casualty portion of the dividend is based on the years since 1986. Attachment 3 is the worksheet used to calculate the city's proportionate share. If the County Board favors placement of the amount to be received over budget into the Building Fund 14, the County Board has another tool for utilizing non-levy funds for building repairs or special building projects that occur unexpectedly from year to year, such as the match needed for Brown County Historical Society Legacy grant applications for maintaining the museum building. It would serve in effect as a sinking fund or contingency fund for building repairs or special building proj ects as was approved by the Board in 2012 and in 2016. For reference, Attachment 4 is the MCIT Dividends Information sheet 1992-2018 as prepared for the 2019 county budgeting process. Supporting Documents: x Attached None Administrator's Comments: Board Action: Motion Offered By Approved as Requested Motion Seconded By Denied Vote By Acclamation Tabled Roll Call Vote Other District I District 2 District 3 District 4 District 5 Notations: RBA082118 MCITDividend.docx cD Minnesota Counties Intergovernmental Trust 100 Empire Drive, Suite 100 Phone: 651-209-6400 St, Paul. MN 55103- 1885 Toll Free: 866-547-6516 www.mcit.org Fax: 651-209-6496 August 3,2018 BOARD OF DIRECTORS Charles Enter Scott Sanders Administrator Trust Chair Brown County Watonwan County 14 S State St Commissioner New DIm, MN 56073-0248 Felix Schmiesing Vice Chair RE: 2018 DIVIDEND NOTICE Sherburne County Commissioner Dear Charles Enter, Don Diedrich, SecretarylTreasurer After the review of MCIT' s past and future return on investments, consideration of Polk County reserve changes to the Trust's bottom line and the final report of the independent Commissioner auditors for fiscal year 2017, MCIT is again able to declare a dividend. This is the organization's 28 th consecutive annual dividend to members. The financial audit Dan Kuhns conducted by Eide Bailly LLP and the analysis performed by Actuarial Advisors Waseca County Commissioner affirmed the soundness of the MCIT program and the fact that funds were available for dividend distribution. This year's dividend totals $11.75 million. Performance Charles Enter in the workers' compensation division produced $7.75 million of the dividend and $4 Brown County million results from performance in the property/casualty division. Administrator Your 2018 Dividend is $ 108,971 allocated as follows: Richard Downham Cass County • Workers' Compensation $ 72,532 Commissioner • Property /Casualty $ 36,439 Kevin Corbid Washington County MCIT's ability to provide dividends reflects positive investment income, members' Auditor dedication to risk management and loss control, net income from conservative fiscal program management and better than expected claims development on a pool wide Randy Schreifels basis. Steams County Auditor! Treasurer Dividends are a reflection of MCIT's past performance. Nothing guarantees ongoing Ron Antony positive performance. Each year the MCIT Board of Directors cautions members not Yellow Medicine County to plan on dividends. We remain committed to the fiscal health of the organization Commissioner and will continue to annually evaluate the merits of returning fund balance. We are providing this letter to you for purposes of 2019 planning. The actual dividend payment will be issued in mid-November of this year. 2018 Dividend Notice August 3, 2018 Page 2 MClT's success is attributable to the long-term commitment of its membership. Members have been steadfast in their dedication to this venture. This dividend is a reward for your hard work. Thank you for your ongoing participation in MCIT. Sincerely, r!vJJr~~~ Scott Sanders, Watonwan County Commissioner Trust Chair cc: County Board Chair MCIT Property/Casualty premiums paid from ,._1986-2017._ .. . Total Annual New Ulm Brown County Year Premium Paid Share - LEC Share ~ - 1986 est $75,000.00 n/a $75,000.00 1987 $81,358.00 n/a $81,358.00 1988 $78,419.00 n/a $78,419.00 1989 $?}2 32.OO n/a $83,532.00 1990 $72,603.00 n/a $72,603.00 1991 $86,981.00 n/a $86,981.00 1992 $91,576.00 n/a $91,576.00 1993 $84,508.00 1 n/a $84,508.00 1994 $96,613.00 $458.91 $96,154.09 1995 $105,755.00 $1,0~1J3 $104,673.27 1996 $108,777.00 $1,235.00 $107,542.00 1997 $107,951.00 $925.96 $107,025.04 - _. 1998 $113,185.00 $1,059.63 $112,125.37 1999 $116,630.00 $115,554.49 --- $! ,07~~ ~1 2000 $108,861.00 $925.25 $107,935.75 2001 $110,292.00 $1,158.46 $109,133.54 2002 $125,911.00 $1,337.00 $124,574.00 2003 $147,476.00 -- $1,738.00 $145,738.00 2004 $156,249.00 $1,912.00 $154,~37.00 2005 $159,108:'00 i $1,912.00 $157,196.00 -wD6- $158,780.00 $2,248.00 $156,532.00 2007 $163,9~3.00 $2,360.00 $161,613.00 2008 $170,968.00 $2,478.00 $168,490.00 2009 $175,313.00 $2,602.00 $172,711.00 2010 $181,455.00 $2,732.00 $178,723.00 2011 $171,689.00 $2,923.00 $168,766.00 2012 $157,699.00 $3,069.00 $154,630.00 - - 2013 $156,252.00 $3,000.00 $153,252.00 - 2014 $167,676.00 $3,150.00 $164,526.00 2015 $167,990.00 $3,181.00 $164,809.00 2016 $162,407.00 $3,181.00 $159,226.00 2017 ~151 ,793.00 ~3 , 181 . 00 ~148,612.00 - -'-" Totals: $4,096,780.00 $48,924.45 $4,047,855.55 Ratio of New Ulm share to Brown County share: 1.19422% I ._- 2018 MCIT Property Casualty Dividend: $36,439.00 Proportion of 2018 MCIT Dividend attributable to New Ulm share: $435.16 CNTYADMN Info1.xls MCITdivdistr Updated 8-14-2018 MelT Dividends Information 1992-2018 01-149.5845 Year Property/Casualty Workers Compo Total Dividend Budgeted 1992 $44,432 $0 $44,432 No 1993 $28,897 $0 $28,897 No 1994 $41,970 $0 $41,970 No 1995 $39,919 $0 $39,919 No 1996 $62,658 $0 $62,658 No 1997 $67,003 $26,962 $93,965 $62,658 1998 $65,133 $53,541 $118,674 $93,965 1999 $46,243 $74,629 $120,872 $93,96~ 2000 $73,074 $78,967 $152,041 $93,965 2001 $84,402 $88,468 $172,870 $120,000 , 2002 $19,708 $72,320 $92,028 $120,000 2003 $49,211 $82,682 $131,893 $90,000 2004 $57,895 $73,094 $130,989 $131,000 2005 $55,671 $41,195 $96,866 $131,000 2006 $66,999 $24,688 $91,687 $96,500 2007 $84,820 $31,477 $116,297 I $91,700 2008 $81,663 $35,554 $117,217 $116,000 2009 $76,078 $49,143 $125,221 $116,000 2010 $96,031 $108,940 $204,971 $124,000 r-w'11 $123,464 $159,413 $282,877 $131,000 2012 $126,518 $133,681 $260,199 $145,000 2013 $97,824 $66,982 $164,806 $200,000 2014 $51,262 $71,253 $122,515 $160,000 2015 $36,584 $67,399 $103,983 $92,000 2016 $54,574 $56,675 $111,249 $100,000 2017 $58,329 $37,173 $95,502 $105,000 2018 $36,439 $72,532 $106,938 $90,000 Totals: $1,726,801 $1,506,768 $3,231,536 CNTYADMN Info1.xls MCITdivinfo Updated 8-13-2018 REQUEST FOR BOARD ACTION Requested Board Date: 8-28-2018 Originating Department: Flexibility: Yes Administration Item: July 2018 Budget Report Presenter: Charles Enter, Co. Admin. Estimated Time: 5 minutes Board Action Requested: Accept and file the July 2018 Budget Report (Cash Basis and Unaudited) which reflects activity at 58.3% of the budget year as follows: expenditures of $17,654,873.53 or 53.1 %, and revenues of $21,367,436.48 or 61.3%; and the July 2018 Supplemental Budgets Report noting expenditures of $1,265,063.78 or 41.8%, and revenues of $1 ,050,811.33 or 44.5% of annual budgeted activity. Background: Pages 1-3 include the 2018 Budget Funds, with the first 2Yz pages being the individual departments that are included in the Revenue Fund. Page 3 lists totals by fund for all 2018 Budget Funds. Page 4 lists the July 2018 activity summary for the Supplemental Budgets. Page 5 is a comparison of the monthly budget activity relative to recent budget years. cc: Department Heads (by email) Supporting Documents: x Attached None Administrator's Comments: ~(Itr August 15, 2018 Board Action: Motion Offered By Approved as Requested Motion Seconded By Denied Vote By Acclamation Tabled Roll Call Vote Other District I District 2 District 3 District 4 District 5 Notations: RBAFebmobudrep.docx BROWN COUNTY 2018 BUDGET REPORT (Cash Basis & Unaudited) Page 1 Per Cent ofYr: 58.3 Selected Months: July 2018 Current 1 month's Selected 2018 % of Month's %ofYr Months Budget Budget Department Total 8.3% Total 01-00 I Commissioners Rev.: $ - $ - $ - Exp.: $ 28,830.45 10.6% $ 166,299.56 $ 272,946.00 60.9% Net: $ 28,830.45 10.6% $ 166,299.56 $ 272,946.00 60.9% 01-011 Court Administration Rev.: $ - $ - $ - Exp.: $ ~ , 598.12 4.5% $ 59,524.65 $ 124,384.00 47.9% Net: $ 5,598.12 4.5% $ 59,524.65 $ 124,384.00 47.9% I 01-044 Public Examiner Rev.: $ - I $ - $ 500.00 Exp.: $ 8 180.37 14.1% $ 21 ,260.37 $ 58,000.00 36.7% Net: $ 8,180.37 14.2% $ 21,260.37 $ 57,500.00 37.0% 01-045 Auditor-Treasurer Rev.: $ 378.00 0.3% $ 71 ,331.37 $ 108,737.00 65 .6% Exp.: $ 59,340.93 9.2% $ 404,350.51 $ 648,487.00 62.4% Net: $ 58,962.93 10.9% $ 333,019.14 $ 539,750.00 61.7% 01-060 Information Services Rev.: $ (151.71) -1.8% $ 3,886.07 $ 8,600.00 45~~ Exp.: $ 54,135.77 9.5% $ 312,096.75 $ 570,799:00 54.7% Net: $ 54,287.48 9.7% $ 308,210.68 $ 562,199.00 54.8% 01-061 Administration Rev .: $ - $ - $ - Exp.: $ 16,981.55 8.2% $ 121,312.36 $ 207,421.00 58.5% Net: $ 16,981.55 8.2% $ 121 ,312.36 $ 207,421.00 58.5% f--- 01-062 Elections Rev.: $ - $ 60,296.45 $ 55,400.00 Exp.: $ 42,667.10 29.6% $ 146,765.68 $ 144,124.00 101.8% Net: $ 42,667.10 48.1% $ 86,469.23 $ 88,724.00 97.5% 01-063 Personnel Rev.: $ - $ - $ - Exp.: $ 23,876.17 6.3% $ 241 ,730.91 $ 378,606.00 63.8% Net: $ 23,876.17 6.3% $ 241,730.91 $ 378,606.00 63.8% 01-090 County Attorney Rev.: $ 2,484.31 $ 19,906.14 $ 37,000.00 Exp.: $ 48,064.73 8.2% $ 346,501.35 $ 587,150.00 59.0% Net: $ 45 ,580.42 8.3% $ 326,595.21 $ 550,150.00 59.4% 01-100 County Recorder Rev.: $ 24,713 .94 6.7% $ 199,602.16 $ 366,900.00 54.4% Exp.: $ 37,484.62 7.4% $ 297,291.71 $ 507,501.00 58.6% Net: $ 12,770.68 9.1% $ 97,689.55 $ 140,601.00 69.5% 01-101 County Assessor Rev.: $ 8,121.33 4.6% $ 137,870.31 $ 178,403.00 77.3% Exp.: $ 48,448.66 8.7% $ 344,547.48 $ 558,511.00 61.7% Net: $ 40,327.33 10.6% $ 206,677.17 $ 380,108.00 54.4% 01-107 Planning & Zonmg Rev.: $ 959.30 0.8% $ 127,169.88 $ 123,732.00 102.8% Exp.: $ 12,312.88 8.1% $ 121,776.72 $ 151 ,292.00 80.5% (Note: CREDIT NET) Net: $ 11 ,353.58 41.2% $ (5,393.16) $ 27,560.00 -19.6% Q"j:j I 0 Government Buildings Rev.: $ 10,313.23 7.1% $ 93,259.48 $ 145,717.00 64.0% Exp.: $ 51,437.54 8.1% $ 375,656.61 $ 637,341.00 58.9% Net: $ 41,124.31 8.4% $ 282,397.13 $ 491,624.00 57.4% Page 2 Per Cent ofYr: 58.3 Current 1 month's Selected 2018 % of Month's % ofYr Months Budget Budget Department Total 8.3% Total 01-120 Veterans Services Rev.: $ - 0.0% $ - $ 10,000.00 0.0% Exp.: $ 8,682 . 16 ~~ h$ 79 306.91 $ 125,255.00 63.3% Net: $' ~:o&rro .5Yo ! 79,jQo.n -$ 115,255.00 6lS .!S~ f- 01-123 Veterans Hospital Shuttle Rev.: $ 1,017.20 9.2% $ 5,100.41 $ 11,000.00 46.4% Exp.: $ 1,694.29 15.4% $ 9,282.55 $ 11,000.00 84.4% Net: $ 6'77.09 $ 4,182.14 $ - 01-141 License Bureau Rev.: $ 23 ,259.19 7.3 % $ 193 , 0~5.Q3 $ 316,970.00 60.9% Exp.: $ 18,430.96 8.0% $ 145,403.81 $ 230,949.00 63.0% (Note: CREDIT NET) Net: $ ( 4,828 .23) 5.6% $ (47,691.22) $ (86,021 .00) 55.4% 01-1491ntergov'tal Budgeted Rev.: $ 587,850.55 6.4% $ 5,265,526.42 $ 9,253,874.00 56.9% Exp.: $ 12,168.45 11.3% $ 146,418.46 $ 107,359.00 136.4% (Note: CREDIT NET) Net: $ (575,682.10) 6.3% $ (5,119,107.96) $ (9,146,515.00) 56.0% 01-149 Insurance & Bonds Rev.: $ - 0.0% $ - $ 90,000.00 0.0% Exp. : $ 149.00 0.3% $ 55,454.00 $ 57,827.00 95.9% Net: $ 149.00 -0.5% $ 55 ,454.00 $ (32,173 .00) -172.4% 01-200 Sheriff Rev.: $ 7,878.84 5.6% $ 89,052.96 $ 141 ,804.00 62.8% Exp.: $ 179,406.77 7.5% $ 1,387,936.18 $ 2387016.00 58.1% Net: $ 171 ,527.93 7.6% $ I 298883.22 $ 2245,212.00 57.9% 01-201 Boat & Water Safety Rev.: $ 67.16 0.5% $ 943.01 $ 14,416.00 6.5% Exp.: $ 567.78 3.9% $ 3,336.55 $ 14,416.00 23.1% Net: $ 500.62 $ 2,393.54 $ - 01-205 Regional Radio Board Rev.: $ $ - $ - - ::-::- Exp. : $ 0.0% $ $ - - 1,035 ~~ 1-~--~O%- - . 1- Net: $ - 0.0% $ - $ 1,035.00 0.0% 01-221 County Coroner Rev .: $ - $ - $ - Exp.: $ 200.00 1.7% $ 5,772.00 $ 12,000.00 48.1% Net: $ 200.00 1.7% $ 5,772.00 $ 12,000.00 48.1% 01-250 Jail Rev.: $ 14231.98 11 .9% $ 56,118.50 $ 119,700.00 46.9% Exp.: $ 135075.95 8.7% $ 925,239.08 $ 1,551 ,468.00 59.6% Net: $ 120843.97 8.4% $ 869,120.58 $ 1,431 ,768.00 60.7% 01-251 Probation Rev. : $ 30,530.08 5.0% $ 421,841.14 $ 615,782.00 68.5% Exp.: 129,697.83 7.4% $ 963,358.38 $ 1,761 ,080.00 54.7% $ - Net: $ 99,167.75 8.7% $ 541 ,517.24 $ 1,145,298.00 47.3% 01-280 Emergency Services Rev.: $ 1,890.00 8.8% $ 15,164.01 $ 21,546.00 70.4% Exp.: $ 5,527.59 10.1% $ 30,613.70 $ 54,777.00 55.9% Net: $ 3,637.59 10.9% $ 15,449.69 $ 33 ,231.00 46.5% 01-500 Cultural Rev .: $ - $ - $ - Exp. : $ - 0.0% $ 96,273.00 $ 190,561 .00 50.5% Net: $ - 0.0% $ 96,273.00 $ 190,561.00 50.5% 0\-600 Ag Society Rev.: $ - $ - $ - Exp.: $ - 0.0% $ 14,250.00 $ 28,500.00 50.0% Net: $ - 0.0% $ 14,250.00 $ 28,500.00 50.0% 01-601 County Extension Rev.: $ - 0.0% $ 268.71 $ 400.00 67.2% Exp.: $ 19,955.92 24.0% $ 43,912.47 $ 83,252.00 52.7% Net: $ 19,955.92 24.1% $ 43,643.76 $ 82,852.00 52.7% 01-602 Soil & Water ConservatiOl Rev .: $ - $ - $ - Exp.: $ 0.0% $ 73,221.00 $ 120,921.00 60.6% - - Net: $ - 0.0% $ 73,221.00 $ 120,921.00 60.6% Page 3 Per Cent ofYr: 58.3 Current 1 month's Selected 2018 % of Month's % ofYr Months Budget Budget Department Total 8.3% Total 01-604 Wetlands Rev. : $ - 0.0% $ 8,778.00 $ 8,878.00 98.9% Exp.: $ 1,518.72 8.3% $ 10,561.97 $ 18,386.00 57.4% Net: $ 1,518.72 16.0% $ 1,783.97 $ 9,508.00 18.8% 01-615 Water Plan Rev. : $ 27,269.00 39.8% $ 45,222.00 $ 68,435.00 66.1% Exp.: $ 2,361.42 3.0% $ 40,579.40 $ 79,185.00 51.2% (Note: CREDIT NED Net: $ (24,907.58) -231.7% $ (4,642.60) $ 10,750.00 -43.2% 01-700 Economic Development Rev.: $ - $ - $ - Exp.: $ 179.42 1.1% $ 16,206.62 $ 16,245.00 99.8% Net: $ 179.42 1.1% $ 16,206.62 $ 16,245.00 99.8% I---YOTXI.;S BY FOND 01 - Revenue Fund Rev .: $ 740,812.40 6.3% $ 6,814,432.05 $ 11 ,697,794.00 58.3% Exp. : $ 952,975.15 8.1% $ 7,006,240.74 $ 11 ,697,794.00 59.9% Net: $ 212,162.75 $ 191 ,808.69 $ - 06 - Public Health Fund Rev.: $ 149,331.49 8.0% $ I 055,646.78 $ 1,860,927.00 56.7% Exp.: $ 133,082.98 7.2% $ 1 057,609.20 $ 1,860,927.00 56.8% (Note: CREDIT NET) Net: $ ( 16,248.51) $ 1962.42 $ - 10 - Road & Bridge Fund Rev .: $ 1,313,725.63 11.8% $ 8,204,099.29 $ 11 ,116,696.00 73 .8% Exp.: $ 701,991.93 6.3% $ 4,020,783.44 $ 11,116,696.00 36.2% (Note: CREDIT NET) Net: $ (611,733.70) $ ( 4,183,315.85) $ - 11 - Human Services Fund Rev.: $ 858,756.71 8.8% $ 5,095,395.65 $ 9,768,984.00 52.2% Exp.: $ 784,527.19 8.0% $ 5,384,521.75 $ 9,768,984.00 55.1% (Note: CREDIT NET) Net: $ (74,229.52) $ 289,126.10 $ - 83 - Collaboratives Fund Rev. : $ 3,254.00 1.7% $ 94,683.60 $ 186,930.00 50.7% Exp.: $ 14,055.10 7.5% $ 124,245.05 $ 186,930.00 66.5% Net: $ 10,801.10 $ 29,561.45 $ - 18 - Park Fund Rev .: $ 8,594.19 6.9% $ 62,997.93 $ 125,366.00 50.3% Exp.: $ 13 ,003.26 10.4% $ 61473.35 $ 125,366.00 49.0% Net: $ 4,409.07 $ (1,524.58) $ - 37 - Capital Improvement Fund Rev .: $ 2,471.38 3.2% $ 40,181.18 $ 77,293.00 52.0% Exp.: $ - 0.0% $ - $ 77,293 .00 0.0% (Note: CREDIT NET) Net: $ (2,471.38) $ (40,181.18) $ - 2018 Budget Funds Total: Rev.: $ 3,076,945.80 8.8% $ 21,367,436.48 $ 34,833,990.00 61.3% Exp.: $ 2,599,635.61 7.5% $ 17,654,873.53 $ 34,833,990.00 53.1% * Net: $ (477,310.19) $ (3,712,562.95) $ - ADMNPSNL 2018Budget BudMoReporl18.xlsx "expod ivisor for % calc. decreased $1,600,000 (Hwy constuction expo 10-320.6540 will not expend until 2019; in 2018 budget as placeholder) ~dditional activity in the Revenue Fund 01 in 01-149-0560 (not reported above) Inter-fund Loan CD#11 $ 350,000.00 Inter-fund Loan CD#63 $ 341 ,000.00 Inter-fund Loan CD#68 $ 404,000.00 Inter-fund Loan CD#71 $ 110,000.00 Total: $ 1,205,000.00 Assessment payments received as of Five (5) Buffer loans $ 471 ,000.00 7/ 1612018: Total Loans from Revenue Fund 01 : $ 1,676,000.00 $ 1,207,864.14 Jul-18 July Jan.-July PerCentofYr: 58.3 Supplemental Budgets 2018 Current 1 month's Selected 2018 % of 1 ~(~C~a ~sh~B==as~is~&~U~n~a~u~d~it~ed~)~_~ __+-_ ~M~o~n~th~'~s _~~o/c~o ~o~fY~r ~_~M~on:~t~h~ __. _+__ =B=ud=lg~e~t _ _ ~B~u~d~g~et~ p.~partment Total 8.3% Total ~0~1 _-0_1~3~L~a_w~L_l_·b_r ~ar~y_____ ~ R~e_v _.: ~$ __~ I ~,7~8 ~4.~9~9 +-~9.~5 ~%~~$~_~1 ~1,~3 ~14~.2~9~~$ __~ 1~8~,8~0~0~. 0~04-~6~0~.2~O/C~o _ 12-31-2016 balance: $3 ,255 Exp. : $ - 0.00/0 $ 13,717.88 $ 18,800.00 73.00/0 12-31-2017 balance: $9,717 Net: $ 1,784.99 $ (2,403.59) $ 01-091 Co Attorney - Forfeitures Rev.: $ 190.20 $ 1,320.09 $ 7,000.00 12-31-2016 balance: $13,949 Exp. : $ $ 130.10 $ 7,000.00 12-31-2017 balance: $14,066 Net: $ 190.20 $ 1,189.99 $ 01-202 Sheriff Contingent Rev.: $ 0.0% $ 960.83 $ 3,000.00 32.0% --t-~-:-:--' 12-31-2016 balance: $7,401 Exp.: $ 0.0% $ 3,000.00 $ 3,000.00 100.0% 12-31-2017 balance: $4,684 Net: $ $ (2,039.17) $ 01-204 Snowmobile Safety Rev.: $ 0.0% $ (689.49) $ 3,399.00 -20.3% Exp.: $ 1,628.08 47.9% $ 1,884.07 $ 3,399.00 55.4% Net: $ (1 ,628.08) $ (2,573.56) $ 01-252 Jail Commissions Rev.: $ 2,028.39 22.5% $ 13,961.03 $ 9,000.00 155.1% 1-1_2-_3_1-_2...:...0_16_b_a_lan_ c_e-,-: $.:....7_1"-,,,6...:...7_7 ___I_" E_xL.p ...:....: _oj $ 17,896.72 198.9% $ 18,505.06 $ 9,000.00 205.6% 12-31-2017 balance: $40,847 Net: -$--(15,868.33) $ (4,544.03) $ r-~~------~-~------I------#------' ~C~~-~~~~~~~~ 01-282911 Emergency Telephone Rev.: $ 8,472.74 8.0% $ 59,309.18 $ 106,565.00 55.7% 12-31-2016 balance: $404,134 Exp.: $ 1,523.11 1.4% $ 42,379.75 $ 106,565.00 39.8% 12-31-2017 balance: $457,865 Net: $ 6,949.63 $ 16,929.43 $ ~0~1-~6~1 ...:...1 ~S~epLt~ic~L...:...o~a=n~(~c ...:...ou=n~ty~fu=n~d=s~) ~R~ev~': -r~$ __~7 79~. ~00~_0~.~oo~_~$~ ___7~ 6~,2~3~6...:....7~3-r$~_~1~7~1 ~,6~3 ~7.~0~0 +-~4~4 ~.4...:...%~ 12-31-2016 balance: $156,077 Exp.: $ 797.71 0.5% $ 68,978.62 $ 171 ,637.00 40.2% 12-31-2017 balance: $134,096 Net: $ (718.71) $ 7,258. 11 $ 14 Building Fund Rev. : $ 716.88 $ 27,274.16 $ 10,247.00 12-31-2016 balance: $374,704 Exp.: $ - $ (14,082.34) $ 10,247.00 12-31-2017 balance: $135,648 Net: $ 716.88 $ 41,356.50 $ ~~~~~~~~~~-~~~~~----~~~---~~--~~~=+~-. ------+-----~ 20 Ditch Fund Rev.: $ 6,831.23 0.9% $ 100,938.63 $ 758,125.00 13.3% Exp.: $ (333,948.67) -44.0% $ 248,297.57 $ 758,125.00 32.8% Net: $ 340,779.90 $ (147,358.94) $ 60 Landfill Fund Rev.: $ 73,934.68 6.4% $ 689,528.78 $ 1,160,037.00 59.4% 12-31-2016 balance: $1 ,823 ,411 Exp.: $ 74,805.56 4.1% $ 807,887.95 $ 1,810,989.00 44.6% 12-31-2017 balance: $1, 949 , 3 ~. 9.:.... __r N...:...e~t:~~$__ ~ (>.:8...:...70::.:. ::...88:.!.)+-~0:.:.. .:...: 1o/c ....:,o_H-=$._...... ;,:( 1....:,1 ...:...8 ,~35:...:9:....:.. ::...17..,t.)t-=-$ _ ...... ;,:( 6~5 .:::0,~9 :...:52:..:.. 0~0:L) +-.:.:18~.2::.:o/c~0 -l 61 SCORE Fund Rev.: $ 444.00 0.4% $ 70,657.10 $ 114,471.00 61.7% 12-31-2016 balance: $13:.:5:.'.,0:.:6~8 ____~.....: E=x.::.!p"':"":,-+..::..$ _---=-24} .~4..:. :.~30:_ +...... ::1 .:...9 :.:..3 .:...%~H-=$ ___74,365 .. .:-:12 :::+-7$ __:,:.12 :..:92.:,0:-:1~7.:.::.0~0+~5:..:.7.:.::.6:..:.o/c.::.o _ 12-31-2017 balance: $145,437 Net: $ (24,450.30) $ (3,708.02) $ (14,546.00) SUPPLEMENTAL BUDGETS TOTAL: Rev.: $ 94,482.11 4.0% $ 1,050,811.33 $ 2,362,281.00 44.5% Exp.: $ (212,403.19) -7.0% $ 1,265,063.78 $ 3,027,779.00 41.8% Net: $ 306,885.30 $ (214,252.45) $ (665,498.00) ADMNPSNL 2018Budget BudMoSupplemental18 Brown County Monthly Budget Activity Comparison For the Period of2010 thru 2018 Month Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. % of year 8.3% 16.7% 25% 33.3% 41.7% 50% 58.3% 66.7% 75% 83.3% 91.7% 100% REVENUES 2010 2.2% 9.4% 14.2% 16.2% 37.0% 51.4% 60.8% 64.6% 67.9% 69.0% 91.1% 96.2% 2011 2.3% 11.8% 16.5% 18 .0% 46.2% 52.6% 55.5% 62.9% 67.1% 69.3% 93.0% 99.4% 2012 5.6% 10.2% 14.2% 15.8% 30.8% 55.9% 64.1% 69.2% 73.5% 73.5% 97.0% 101.9% 2013 3.0% 9.8% 12.7% 19.3% 59.6% 62.3% 69.2% 72.6% 78 .6% 79.6% 100.2% 104.3% 2014 5.9% 8.3% 13.0% 23.4% 27.1% 49.8% 62.3% 69.7% 71.2% 73.8% 93.6% 97.5% 2015 3.2% 11.3% 14.7% 25.1% 28.5% 52.8% 61.1% 67.0% 72.1% 73.4% 96.9% 101.7% 2016 4.3% 20.1% 22.3% 26.6% 30.8% 53.9% 65.6% 71.6% 73.0% 78.1% 101.8% 102.6% 2017 2.4% 9.7% 12.7% 15 .2% 31.7% 56.6% 63.6% 70.4% 75.8% 76.7% 95.8% 100.7% 2018 6.6% 10.6% 23.4% 24.2% 29.1% 52.8% 61.3% , . EXPENSES 2010 7.4% 14.6% 20.9% 28.4% 34.7% 40.3% 47.7% 60.7% 71.9% 80.0% 85.8% 93.0% 2011 7.3% 14.6% 20.7% 29.2% 35 .5% 42.6% 53.3% 60.1% 70.0% 76.3% 83 .3% 90.3% 2012 7.8% 14.1% 21.4% 27.1% 33.9% 45.1% 58.0% 65.9% 72.3% 81.9% 90.5<% 97.7% 2013 6.7% 13.5% 20.8% 26.4% 33.2% 41.2% 51 .9% 70.5% 76.8% 82.8% 88.9% 95 .7% 2014 8.6% 15.8% 21.5% 28.3% 35.0% 42.8% 52.5% 65.8% 70.7% 84.8% 90.8% 99.2% 2015 9.7% 18.3% 24.4% 31.2% 38.5% 54.2% 63.9% 71.6% 78.4% 85.8% 92.3% 101.6% 2016 7.9% 15.1% 21.0% 28.3% 35.0% 43.5% 63.3% 69.8% 77.0% 85.1% 91.6% 100.7% 2017 7.2% 13.6% 18.9% 24.4% 30.0% 38.6% 45.5% 52.6% 66.6% 79.9% 86.9% 96.2% 2018 6.5% 14.3% 22.3% 28.6% 35.8% 45.3% 53.1% " . I M:\OFFICE\MYDOCS\PCADMN20 IS\RBA\B udget Related\Month I y BudComparison IS .docx REQUEST FOR BOARD ACTION Requested Board Date: 8-28-2018 Originating Department: Flexibility: No 11 :50 AM +/- Administration Item: Convene a Closed Session for Labor Presenter: County Administrator Negotiation Strategy Planning Estimated Time: 30 minutes Board Action Requested: Pursuant to M.S. 13D.03, convene Closed Session for labor negotiation strategy planning in the Commissioners Room 204 of the Brown COlmty Courthouse, New Ulm, MN for the LELS Locals #94 and #98, and for the AFSCME Courthouse and Highway Collective Bargaining Units Background: cc HR Director; Highway Engineer; County Sheriff Supporting Documents: Attached x None Administrator's Comments: ~ & 'I&t, 8-22-2018 Board Action: Motion Offered By Approved as Requested Motion Seconded By Denied Vote By Acclamation Tabled Roll Call Vote Other District I District 2 District 3 District 4 District 5 Notations: Rbaconveneclosedses.docx August 7, 2018 109 At 9:00 AM, on Tuesday, August 7, 2018, the Board of Brown County Commissioners met in Regular Session in Room #204 of the Brown County Courthouse located in New Vim, Minnesota 56073 . Commissioners present were David Borchert, Anton Berg, Scott Windschitl, Dean Simonsen, and Dennis Potter along with County Administrator Charles Enter and County Attorney Charles Hanson. NUCA T staff was present and Media Representative Clay Schuldt of the Journal was also present. Chairman Simonsen convened the Regular Meeting at 9:00 AM, at which time the printed agenda was accepted along with the following addenda: 21a. FT Social Worker/Family Facilitator appointment; 21b. FT Deputy Assessor appointment; C-5 . Association of Minnesota Counties Fall Policy Conference; C-6. Commissioner Borchert reports on the South Central Emergency Medical Services and on the Region V Emergency Management meeting; C-7. Commissioner Berg report on the Personnel Advisory Committee; C-8. Commissioner Windschitl report on the South Country Health Alliance; C-9. Commissioner Simonsen reports on the Personnel Advisory Committee and on the Insurance Committee; C-I0. Commissioner Potter reports on AREA II, the Redwood/Cottonwood Rivers Control Area, and on the Park Commission meeting. A motion was offered by Commissioner Potter, and was seconded by Commissioner Berg, to accept the Minutes of 7-24-20 18 and authorize publication of the Synopsis of same. This motion carried unanimously. At 9:03 AM, Sheriff Rich Hoffmann met with the County Board. A motion was offered by Commissioner Berg, and seconded by Commissioner Potter, to approve the Brown-Lyon-Redwood-Renville Drug Task Force Joint Powers Agreement effective 7-1-2018. This motion carried unanimously. At 9:07 AM, Auditor/Treasurer Jean Prochniak met with the County Board. A motion was offered by Commissioner Potter, and was seconded by Commissioner Borchert, to authorize payment of General Government claims in the amount of $246,890.57 as follows: Revenue $44,522.80 Public Health $2,495.90 Road and Bridge $184,329.25 Human Services $217.46 Park $836.15 Ditch $2,644.25 Landfill $11,844.76 In accordance with MS 375.12, the following claims exceeding $2,000 are included in the Fund totals above: AAA Striping Service Co $33,106.00; Anoka County Juvenile Detention Center $11,054.92; Baier Construction Inc. $4,721.20; Dell Marketing LP $2,015.99; Flint Hills Resources, LP $139,070.88; GEl Consultants Inc. $3,001.00; Heiderscheidt Digging Inc. $2,317.00; Klassen Mechanical $4,925.00; Liberty Tire Recycling LLC $3,623.55; Ron's Recycling $4,905.00; Stonebrooke Engineering Inc. $9,514.29; Summit Food Service LLC $3,827.52; 79 Payments less than 2,000 $24,808.22; Final Total: $246,890.57. This motion carried unanimously. A motion was offered by Commissioner Potter, and was seconded by Commissioner Berg, to set the Primary Election Canvass for Friday 8-17-2018 at 8:30 a.m. and the General Election Canvass for Tuesday 11-13-2018 at 8: 15 a.m. in the Commissioners Room of the Brown County Courthouse; and to appoint Commissioners Windschitl and Borchert to serve on the 2018 Elections Canvassing Board. This motion carried unanimously. At 9: 13 AM, Highway Engineer Wayne Stevens and Assistant Highway Engineer Andrew Lang met with the County Board. A motion was offered by Commissioner Berg, and was seconded by Commissioner Potter, to approve the following Drainage Repair requests and the payment of said repairs as follows: August 7, 2018 110 System Repair# Order Branch Twp . Section ReRair TJlpe Percentage. Cost COOl 18-049 3 900 Milford 30 Slough, Tile Outlet, 100 $2,750.00 C058 18-073 1 948 Sigel 35 Blowout 100 $75.00 C058 18-074 1 948 Sigel 35 Blowout 100 $2,515.00 C058 18-075 1 948 Cottonwood 30 Clean Out, Slough 100 $700.00 C058 18-076 1 948 Cottonwood 30 Slough 100 $2,420.00 C067 18-065 1 956 Sigel 25 Tile Outlet, 100 $1,270.00 C067 18-066 1 956 Sigel 26 Blowout 100 $1,530.00 C067 18-072 1 956 Sigel 25 Tile Outlet, 100 $700.00 C070 18-011 1 959 Cottonwood 29 Culvert/Crossing 100 $1,375.00 JD09 B BE 18-077 1 861 Cottonwood 27 Blowout 100 $1,155.00 JD10 B BE 18-010 1 863 Cottonwood 33 Slough, Blowout 100 $3,275.00 COB 18-058 2 913 Home 8 Slough 100 $2,890.00 COB 18-058 1 913 Home 8 Slough 100 $400.00 C049 18-078 1 942 Home 15 Surface Intake 100 $300.00 C060 18-060 1 951 Prairieville 34 Slough, Tile Outlet, 100 $1,115.00 *** *** 1 *** *** Aerial Spraying 100 $11,880.00 ThiS motIOn carned unammously. A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Berg, to accept and file the Highway Department Monthly Update for Construction Projects and Maintenance Projects; It was noted that thirty-five miles of county highway seal-coating was completed by 7-31-2018. This motion carried unanimously. At 9:35 AM, Area II Executive Director Kerry Netzke joined the proceedings. A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Potter, to accept and file the Annual Update of Area II MN River Basin Projects, Inc. as presented by Executive Director Kerry Netzke, reporting project activity and Legislative and Financial Information; and noting the continued Brown County membership levy of $12,971 for Area II in 2019. This motion carried unanimously. At 9:50 AM, Executive Director Kerry Netzke presented an update on RCRCA. A motion was offered by Commissioner Berg, and was seconded by Commissioner Potter, to accept and file the Annual Update of RCRCA (Redwood-Cottonwood Rivers Control Area) as presented by Executive Director Kerry Netzke, reporting grant activity and a summary of projects in Brown County; and noting the continued Brown County membership levy of$10,050 for RCRCA in 2019. This motion carried unanimously. At 10: 15 AM, Brown Soil & Water Conservation District Manager Melanie Krueger, District Technician Amanda Wold, and Water Planner John Knisley met with the County Board. A motion was offered by Commissioner Potter, and was seconded by Commissioner Windschitl, to accept and file the Aquatic Invasive Species Prevention Program activities and expenditures mid-year report. This motion carried unanimously. At 10:26 AM, Public Health Director Karen Moritz and Supervisor Kayla Jore met with the County Board. A motion was offered by Commissioner Borchert, and seconded by Commissioner Windschitl, to approve Brown County Public Health's Agreement for Child Care Consultation Services with Martin Luther College Early Childhood Learning Center effective 7-18-2018 through 7-18-2019; with Kid's Xcel Center effective 7-19-2018 through 7-19-2019; and with Tree House Preschool effective 8-1-2018 through 8-1-2019. The motion passed unanimously. A motion was offered by Commissioner Windschitl, and was seconded by Commissioner Potter, to approve the School Health Nursing Service Agreements for 2018-19 school year: Comfrey School District #81; Sleepy Eye School District #84; Riverbend Education District; New Ulm School District #88 for Non-Public Schools; Springfield School District #85 for Non-Public Schools; and Springfield School District #85. This motion carried unanimously. August 7, 2018 III A motion was offered by Commissioner Potter, and was seconded by Commissioner Berg, to approve Public Health Supervisor Kayla Jore's attendance and tuition in the amount of $350 for the 2018-2019 Bridging Brown County Leadership Program (Network Brown County), which includes nine (9) leadership days, meals, refreshments, training and transportation. This motion carried unanimously. At 10:32 AM, HR Director Ruth Schaefer, Vendor Dwight Melzer, and Medica Senior Agency Relationship Manager Beth Fahning met with the County Board. A motion was offered by Commissioner Berg, and was seconded by Commissioner Simonsen, to accept the Health Insurance bid received from Medica and approve the premium rates for the 2019 Medica Insurance Plans: Medica 6650113300 wIHSA, Single $564.62 and Family $1,524.34; Medica 4500/9000 wIHSA, Single $648.94 and Family $1 ,751.98; Medica 2700/5400 wlHSA (base plan), Single $747.14 and Family $2,017.10; and Medica 300/600 Single $917.71 and Family $2,477.59, with payment of County sharelEmployee share according to Personnel Policy and Union Contracts. This motion carried on a roll-call vote of 4-0, with Commissioner Windschitl abstaining. At 10 :42 AM HR Director Ruth Schaefer presented several matters. A motion was offered by Commissioner Borchert, and was seconded by Commissioner Berg, to approve PAC assigned points to be effective 1-2-2019 for the following Highway Department positions presented through the Rotational Review process: County Engineer - 434 points, Grade XXII; Assistant County Engineer - 380 points, Grade XIX; Accountant - 315 points, Grade XV; Accountant Assistant -211 points, Grade VIII; R & B Safety and Construction Inspector - 325 points, Grade XV; Engineering Instrument Technician - 285 points, Grade XIII and Engineering Aide - 215 points, Grade VIII. This motion carried unanimously. A motion was offered by Commissioner Potter, and was seconded by Commissioner Berg, to appoint Lisa Kral as FT Office Support Specialist in the Human Services Department, effective 8-16-2018 at the hourly rate of $14.6807, Grade VII, Step 2, pending successful completion of pre-employment screening. This motion passed unanimously. A motion was offered by Commissioner Berg, and was seconded by Commissioner Simonsen, to appoint Jeremy Reed as FT Sheriff's Department Investigator at the hourly rate of $33 .8499, Grade XVII, Step 18, effective 8-10-2018 with vacation accrual starting at the 5-year accrual level and authorize to post the vacancy for one Intermittent Part Time Deputy SheriffJCourt Security position according to policy. This motion passed unanimously. A motion was offered by Commissioner Potter, and was seconded by Commissioner Windschitl, to accept the resignation of Brodie Zuhlsdorf, FT Correctional Officer, effective 7-25-2018, and ratify posting the vacancy for a FT Correctional Officer according to policy and contract. This motion passed unanimously. A motion was offered by Commissioner Borchert, and was seconded by Commissioner Berg, to appoint Barbara Christenson as FT Social Worker - Physical and Mental Health Disabilities at the Bachelor's level social worker position hourly rate of $30.2443, Grade XIV, Step 24, with an anticipated start date of 8-31-2018 pending successful completion of pre-employment screening, with vacation accrual starting at the 5-year accrual level. This motion passed unanimously. A motion was offered by Commissioner Berg, and was seconded by Commissioner Potter, to appoint Kristen Forstner as FT Social Worker - Family Facilitator at the hourly rate of $22.1340, Grade XIV, Entry, with an anticipated start date of 8-20-2018 pending successful completion of pre-employment screening. This motion carried unanimously. A motion was offered by Commissioner Potter, and was seconded by Commissioner Simonsen, to accept the resignation of Diane Dunn as FT Appraiser in the Assessor's Office and to appoint Diane Dunn as FT Deputy Assessor at the hourly rate of $23.3707, Grade XV, Entry, with a start date of 8-8-20 18, and approve posting for a FT Appraiser according to policy. This motion passed unanimously. August 7, 2018 112 At 10:50 AM, District 5 County Commissioner Dennis Potter presented a request of the Rural Minnesota Energy Board to the County Board. After considerable discussion, a motion was offered by Commissioner Windschitl, and was seconded by Commissioner Berg, to deny the appropriation request in the amount of $6,336 from the Rural Minnesota Energy Board for the PACE (Property Assessed Clean Energy Program) Revolving Loan Fund Program. This motion to deny the appropriation request carried unanimously. At 11 :00 AM, Planning and Zoning Administrator Laine Sletta met with the County Board. A motion was offered by Commissioner Potter, and was seconded by Commissioner Simonsen, to approve the Leachate Storage and Disposal Agreement between Brown County and the Public Utilities Commission of New Ulm, MN, at a disposal cost of $.05 per gallon of leachate, effective 7-31-2018. This motion carried unanimously. At 11: 15 AM, Correspondence C-I thru C-l 0 were accepted and filed. C-6. Commissioner Borchert reported on the South Central Emergency Medical Services on 7-26-2018 and on the Region V Emergency Management meeting on 8-1-2018; C-7. Commissioner Berg reported on the Personnel Advisory Committee; C-8. Commissioner Windschitl reported on the South Country Health Alliance meeting on 8-2-2018; C-9. Commissioner Simonsen reported on the Personnel Advisory Committee and on the Insurance Committee; C-IO. Commissioner Potter reported on AREA II, the Redwood/Cottonwood Rivers Control Area, and on the Park Commission meeting on 8-6-2018. At II :52 AM, Calendars were coordinated for the next two week period . . There being no further business, Chairman Simonsen declared the Meeting adjourned at 11 :58 AM. Dean Simonsen, Chair Board of Brown County Commissioners Brown County, Minnesota Charles Enter Brown County Administrator Brown County, Minnesota @ g-zl-11 l'~ f,4I. S"ff,'IkJ From: NACo County News Having trouble viewing this email? Click Here AUGUSl2I,20~S ' NATIONAL ASSOCIATION ~COUNTIES ~Q.Q vw" ~ Judge revives WOTUS rule in 26 states The Waters of the U.S. (WOTUS) rule released in 2015 under the Obama administration is now officially in effect in 26 states after a federal judge in South Carolina issued an injunction on the Trump Administration's efforts to delay the controversial 2015 rule. 1 Judge revives WOTUS rule in 26 states I NACo Judge revives WOTUS rule in 26 states By Zach George Aug. 19, 2018 f~.Q ~ Judge's ruling immediately puts WOTUS rule in effect in 26 states The Waters of the U.S. (WOTUS) rule released in 2015 under the Obama administration is now officially in effect in 26 states after a federal judge in South Carolina issued an injunction on the Trump Administration's efforts to delay the controversial 2015 rule. On Aug. 16, U.S. DistrictJudge David l'Jorton of the District of South Carolina ruled in favor of the Southern Environmental Law Center, which claimed the administration violated the Administrative Procedure Act by failing to seek public comment on the Environmental Protection Agency's rule to delay WOTUS implementation, released Jan. 31 Norton's injunction means the 2015 WOTUS rule now applies in the following 26 states: California, Connecticut, Delaware, Florida, Hawaii, Illinois, Iowa, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, New Hampshire, New Jersey, New York, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, Tennessee, Texas, Vermont, Virginia and Washington. For the remaining 24 states, federal district courts in North Dakota and Georgia have issued injunctions preventing the 2015 WOTUS rule from going into effect There is litigation pending in a federal district court in Texas that could result in a nationwide injunction of WOTUS, meaning the rule could be once again halted in every state. htlp:llwww.naco.org/articles/judge-revives-wotus-rule-26-states 8/2112018 Judge revives WOTUS rule in 26 states I NACo 1C\.j~ J-h Since its release in 2015, NACo has expressed con cerns with the Obama-era rule due to its broader interpretation of WOTU S and the potential impact it could have on county-owned and maintained roads and roadside ditches, bridges, flood control channels, drainage conveyances and wastewater and stormwater systems. NACo had called for the 2015 final WOTUS rule t o be withdrawn until furthe r analysis. ABOUT ZACH GEORGE (Ful l Bio) LEGISLATIVE ASSISTANT Zach George joined NACo in March 2016 and serves as a Legislative Assistant. He is responsible for writing and editing blog articles, conducting legislative research and providing administrative support for the Legislative Department. In addition, he serves as the staff liaison for the National Association of Counties LGBT Leaders & Allies. Clla ll engecl WOTUS Definit ion in Effect in 26 St at es after Federal Court Ruli ng Judge revives WOTUS rule in 26 stat es County News Sections ALL ARTICLES AF http://www.naco.org/articles/judge-revives-wotus-rule-26-states 8/2112018 Counties power through largest wildfire Wrestling pro to take office as Knox in California history County, Tennessee mayor Fueled by triple-digit heat and 30 mph During his professional wrestling career winds, the largest wildfire in California "Kane" often got into scraps with a rival history has challenged local officials as it known as "The Undertaker." Now, as engulfed more than 366,000 acres over the mayor-elect of Knox County, Tenn., Glenn course of two weeks in Lake, Mendocino Jacobs hopes to have a more collegial and Colusa counties. relationship with his medical examiner. Report about housing for county Business as usual despite personal workers now online transition The latest report from the NACo Counties Last year, Bill Hall was president of the Futures Lab, Access to Housing: Association of Oregon Counties (AOC). Supporting County Workers Through This year, Claire Hall is AOC's immediate Affordable Homes, examines how county past president. They are the same person, governments are increasingly providing but, then again, they aren't. housing assistance benefits to employees as a strategy to build and sustain workforces that will best serve communities. + MORE COUNTY NEWS LEGISLATIVE U PDAT S 2 New collaborative strategy would NACo releases 2018 Summer Advocacy improve health of national forests Toolkit During the initial exploratory phase of the As the congressional August recess strategy's implementation, the U.S. Forest continues and 2018 midterm elections draw Service will connect stakeholders in a near, county leaders have an important national "conservation network," to explore opportunity to meet with their members of ways to modernize the timber sale process Congress at home and advocate for the and expedite environmental analyses using most pressing federal issues that impact new categorical exclusions. their communities. + MORE NEWS T E LATEST FROM NACo Teams chosen for new coastal resilience program Four county-based teams have been selected to participate in a new technical assistance and training program focused on strengthening coastal counties' resilience. The selected teams are from: Santa Rosa County, Fla.; Calcasieu Parish, La.; Harrison County, Miss.; and Cameron and Willacy counties, Texas. Learn more. Join NACo for #CountiesCare Social Media Day on Aug. 29 On Aug. 29, NACo will host #CountiesCare Social Media Day to showcase how counties connect residents to services to alleviate poverty, particularly in our nation's rural counties. In addition to highlighting county work throughout the day, @NACoTweets will host a Twitter chat at 2 p.m. ET to engage with counties about their creative programs and partnerships. Learn more. UPCOMING EVENTS WE B!Nt\R , AUG WEB !N A I~ Addressing Health, Hunger, I Creating Healthy Smiles: and Poverty: County Medicaid and County Approaches to SNAP Approaches to Improving 22 12 p.m. -1 p.m. EDT 30 Oral Health 2 p.m. - 3:15 p.m. EDT 3 WEBINAR WEBINAR SEP I County-State Collaboration OCT I Stepping Up Four Key in Criminal Justice Planning Measures #3: Increasing the 2 p.m. - 3:15 p.m. EDT Number of People with 27 25 Mental Illnesses Connected to Treatment 2 p.m. - 3:15 p.m. EDT ' -.J .., ~ , \ { / . ~ . Spokane C'ounty, Washington , . , May 15·11, 2019 REGIO' CONFERE Stronger Counties. The National Association of Counties (NACo) unites America's 3,069 county governments. Founded in 1935, NACo brings county officials together to advocate with a collective voice on national policy, exchange ideas and build new leadership skills, pursue transformational county solutions, enrich the public's . understanding of county government and exercise exemplary leadership in public service. Click here to unsubscribe. 4 Brown County Highway Department 1901 North Jefferson Street New Vim, MN 56073 Phone (507) 233-5700 Fax (507) 354-6857 Highway Committee Meeting Minutes August 14,2018 Tony Berg, Chuck Enter, Fred Gareis, Andrew Lang, Dennis Potter and Wayne Stevens were present. 1. Highway/Railroad Crossing Projects The State supplied a list of 49 railroad crossings that are eligible for federal safety funds in 2021. There are three crossings listed in Brown County. The crossing locations are on CSAH 8 west of Sleepy Eye, CSAH 11 in Essig and Boundary Street in New VIm. The crossing on Boundary Street is planned to become part of CSAH 13 in 2021. These projects are the lights and gates projects. The funding for these safety projects will be 90% federal funds and 10% local funds. The State is asking the County to commit to the local share and prioritize the projects in their county. The cost of a crossing project ranges from $175,000 to $350,000. The Highway Committee discussed these projects at length. It was agreed to recommend to the Board to commit to the local match and prioritize the crossing projects CSAH 8, Boundary Street and CSAH 11 respectively. 2. Updated 10 Year Construction Plan The draft updated 10 Year Construction Plan was distributed. The changes from the current plan were reviewed. The draft plan continues the Local Option Sales Tax For Transportation, the Wheelage Tax and the $125,000 Local Levy for Construction. It was stated that with the additional State Aid Funds from new legislation and the funding listed above there are no unfunded back sheet projects in the draft 10 Year Plan. In addition, five shoulder widening/grading projects have been scheduled for some of the narrowest county roads as well as the new alignment for CSAH 13. It was also mentioned that in the later years of the 10 Year Plan simple overlays are planned instead of the CIR and overlays. The road segments due for resurfacing in those years were rated good or very good by the MnDOT rating van in 2017. The roads that used the CrR and overlay process appear to be lasting longer with a good or very good rating even after 16 years allowing for a possible simple overlay in the future. Every road segment scheduled for construction will need to be reviewed each year to determine if it needs to be moved up, could be delayed, needs a crR & overlay or a simple overlay. The Local Option Sales Tax was another topic discussed that affects the lOY ear Construction Plan. There will be sufficient funds to construct the CSAH 29 project by the end of2019. The Board will need to decide before that if the County will continue the sales tax or not. This will need to be part of the lOY ear Plan discussions. 3. CSAH 29 RJW Issue When CSAH 29 was regraded in 1991 a temporary slope easement was acquired from the property owner on the south side of CSAH 29 west of TH 4. The area outside the 60 foot right of way ended up as low or nearly as low as the road ditch and often remained wet. About 12 feet outside the right of way was not normally farmed due to this wet condition. The current landowner wanted something done about this. The area in question is part of the roundabout project this year. As part of this project it was decided to install an 8" tile line in the road ditch. The tile should help dry out the area outside the right of way also. The situation was discussed by the Committee and it was agreed to wait and see what affect the tile had on the area. At that point it would be decided if additional right of way needed to be purchased. 4. CSAH 5 Truck Parking Issue There is a truck that frequently parks on gravel CSAH 5 north of TH 14 in Springfield. It typically parks overnight but has been there for a few days. It parks near the STOP sign to TH 14. A number of construction workers also park trucks on this road to stay at the motel when they are working in the area. The need for truck parking for the motel business versus no parking was reviewed. It was agreed to try using No Parking signs near the STOP sign to keep trucks away from the intersection for safety reasons. 5. Flashing STOP AHEAD Signs In an attempt to reduce crashes at the TH 4/CSAH 29 intersection, flashing STOP AHEAD signs were purchased to go with flashing STOP signs installed by MnDOT. Now that the roundabout is being built the flashing STOP AHEAD signs are not needed on CSAH 29. The Highway Department has contacted MnDOT to see if they are interested in flashing STOP signs at the intersection of TH 4 and CSAH 22 where there have been fatal crashes in the past. They have not responded yet. Another intersection that has many near misses is CSAH 13/CSAH 25. The County would have to purchase flashing STOP signs for this intersection. The cost is $3230 for two signs. The Committee directed the Highway Department to confer with MnDOT on the TH 4/CSAH 22 intersection. 6. Miscellaneous CSAH 16 railroad crossing surface is breaking down. In the past the County paid for the crossing material and the railroad paid for the labor & equipment to install it. In 2005 the material costs were $21,500. With inflation this could be near $40,000 today. The Highway Department will get more information on this project. The Renville County Board approved contributing 20% of the Design Engineering costs up to $15,000 for Bridge 2110 (Franklin Bridge). Wayne Stevens Brown County Engineer