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MAKERERE UNIVERSITY TASK FORCE ON JOB EVALUATION, RE-ORGANIZATION OF THE STAFF STRUCTURE AND FINANCING OF MAKERERE UNIVERSITY SUBMITTED TO THE GOVERNMENT OF THE REPUBLIC OF UGANDA PROFESSOR FRANCIS G. OMASWA CHAIRPERSON 4TH FEBRUARY 2014 TASK FORCE ON JOB EVALUATION, RE-ORGANIZATION OF THE STAFF STRUCTURE AND FINANCING OF MAKERERE UNIVERSITY ii TASK FORCE ON JOB EVALUATION, RE-ORGANIZATION OF THE STAFF STRUCTURE AND FINANCING OF MAKERERE UNIVERSITY 1. Professor Francis G. Omaswa 2. Professor Foster Byarugaba 3. Professor Ben Kiregyera 4. Dr. Wilberforce Turyasingura 5. Dr. Patrick Mangheni 6. Mr. Godwin N.K Kakama 7. Mrs. Maggie Kaddu Baliddawa 8. Mr. David G. Opio Okello 9. Mr. Simon Mugalu Kamya 10. Ms. Jolly Uzamukunda Mr. George Piwang-Jalobo Dr. Juluis F. Kikooma Mr. Evarist Bainomugisha iii TASK FORCE ON JOB EVALUATION, RE-ORGANIZATION OF THE STAFF STRUCTURE AND FINANCING OF MAKERERE UNIVERSITY iv TASK FORCE ON JOB EVALUATION, RE-ORGANIZATION OF THE STAFF STRUCTURE AND FINANCING OF MAKERERE UNIVERSITY CONTENTS ABBREVIATIONS ix Background To The Task Force xi The Task Force xi Terms of reference (ToR) xi Goal xi EXECUTIVE SUMMARY xi Objectives xii Deliverables xii Methodology xii Historical Background of Makerere University xii Extract of all the Recommendations xiii Chapter 3 - Cross-cutting Issues xiii Communication and Information Flow xiii Human Resources xiv Security xiv Teaching, Learning and Quality of Education at Makerere University xiv Student Numbers and Living Conditions xv Coordination and Oversight of Higher Education in Uganda xv Strategic Plan Implementation xv Information Communication Technology (ICTs) xv Partnerships and Networks xvi Quality Assurance xvii Chapter 4 - Macro and Micro Organizational Structures xvii Recommendations xvii Vice Chancellor xx Recommendations xx Vice Chancellor’s Consultative Forum xxi Counseling, Guidance & Outreach Centre xxi Recommendations xxi Selection of University Officers xxi Colleges xxi Jinja and Fort Portal campuses xxii Chapter 5 - Job Analysis and Evaluation xxii Top-up Allowance xxiii Staff Promotions xxiii Chapter 6 - Improving the current financing sources of Makerere University xxv Pension Liabilities xxvii Implementation Plan xxvii CHAPTER ONE: BACKGROUND 1 1.2.1 Terms of Reference (ToR) 3 1.2.2 Goal 4 1.2.3 Objectives 4 1.2.3 Deliverables 4 1.6 University Education for Social and Economic Transformation 7 1.7 Uganda’s Demographic Dividend or Disaster? 8 1.8 The University Contributing to Social and Economic Transformation 9 CHAPTER TWO: METHODOLOGY 13 2.1 Introduction 15 v TASK FORCE ON JOB EVALUATION, RE-ORGANIZATION OF THE STAFF STRUCTURE AND FINANCING OF MAKERERE UNIVERSITY 2.2 Approach 15 2.3 Working Modalities 16 CHAPTER THREE: CROSS CUTTING ISSUES 19 3.1 Introduction 21 3.2 Governance 21 3.2.1 Findings 21 3.2.2 Recommendations 22 3.3 Communication and information flow 22 3.3.1 Findings 22 3.3.2 Recommendations 23 3.4 Legal framework 23 3.4.1 Findings 23 3.4.2 Recommendations 26 3.5 Human Resources 26 3.5.1 Findings 26 3.5.2 Recommendations 27 3.6 Security 27 3.6.1 Findings 27 3.6.2 Recommendations 28 3.7 Teaching, Learning and Quality of Education 28 3.7.1 Strategic Findings 28 3.7.2 Operational Findings 29 3.7.3 Recommendations 29 3.8 Student numbers and living conditions 30 3.9 Coordination and oversight of Higher Education in Uganda 31 3.9.2 Recommendations 32 3.10 Strategic Plan Implementation 32 3.10.2 Recommendations 33 3.11 Information Communication Technology (ICTs) 33 3.11.1 Findings 33 3.11.2 Recommendations 35 3.12 Partnerships and Networks 35 3.12.1 Findings 35 3.12.2 Recommendations 36 3.13 Quality Assurance 37 CHAPTER FOUR: MACRO AND MICRO ORGANISATIONAL STRUCTURES 39 4.1 Introduction 41 4.2 Methodology 41 4.3 Findings 41 4.3.1 Macro University Structure 41 4.3.2 Four (4) tier versus three (3) tier structure 41 4.4 Governance Structure 41 4.5 University Senate 46 4.6 Vice Chancellor 52 4.7 Deputy Vice Chancellors 55 4.7.4 Selection of University Officers 60 4.8 Micro University Structures 62 4.8.1 Colleges 64 4.8.3 Recommendations 66 vi TASK FORCE ON JOB EVALUATION, RE-ORGANIZATION OF THE STAFF STRUCTURE AND FINANCING OF MAKERERE UNIVERSITY 4.9 Jinja and Fort Portal Campuses 70 CHAPTER FIVE: JOB ANALYSIS AND EVALUATION 73 5.1 Introduction 75 5.2 Methodology 76 5.3 Job Evaluation Results 77 5.4 Market Salary Comparisons 82 5.5 Proposed New Salary Structure 84 5.6 Recommendations 90 CHAPTER SIX: IMROVING THE CURRENT FINANCING SOURCES OF MAKERERE UNIVERSITY 93 6.1 Introduction 94 6.2 Current Financing Sources 94 6.3 Current Financing Practices 97 6.3.1 Budget process 98 6.3.2 Budget structure 99 6.3.3 Cash flow management 99 6.3.4 Financial Management Systems 100 6.4 Proposals for improving current financial practices 100 6.4.1 Amendments in the Law: 100 6.4.2 Application of the IT-based financial management systems 100 6.4.3 Best practice budget management 101 6.4.4 Cost Saving Measures 101 6.5 Potential new source of financing 103 6.5.1 Findings 103 6.5.2 Recommendations 106 6.5.3 Presidential Initiative for Science Technology and Innovations 108 6.5.4 Commercialization of incubations 108 6.5.5 Makerere as a destination for international students (international students as a source of income) 108 6.5.6 Student Loan Scheme 109 6.5.7 Pension Liabilities 109 6.6 Financing Task Force Recommendations 109 6.6.1 Increased Government Budgetary Support 109 6.6.2 Addressing the Unit Cost 111 6.6.3 Business/Commercial units 111 6.6.4 Research grants 112 CHAPTER SEVEN: IMPLEMENTATION 115 7.1 Introduction 117 7.2 Characteristics of Recommendations 117 7.3 Legal implications 117 7.4 Structures to support implementation 117 7.5 Regular review of the implementation 117 7.6 Extract of all the Recommendations 117 7.6.1 Implementation Plan- Chapter 3: Cross cutting Issues 118 3.2 Governance 118 3.3 Communication and information flow 118 3.4 Legal Framework 118 3.5 Human Resources 118 3.6 Security 119 3.7 Teaching, Learning and Quality of Education at Makerere University 119 vii TASK FORCE ON JOB EVALUATION, RE-ORGANIZATION OF THE STAFF STRUCTURE AND FINANCING OF MAKERERE UNIVERSITY 3.8 Student numbers and living conditions 119 3.9 Coordination and Oversight of Higher Education in Uganda 119 3.10 Strategic Plan Implementation 120 3.11 Information Communication Technology (ICTs) 120 3.12 Partnerships and Networks 120 3.13 Quality Assurance 121 7.6.2 Implementation Plan-Chapter 4: Macro and Micro Organizational Structures 121 4.3 Macro University structure 121 4.4 The Governance Structure 121 4.4.2 The Chancellor 121 4.3.4 Vice Chancellor 124 4.8 Deputy Vice Chancellors (DVC) 125 4.9 Micro University Structure 126 4.9.1 Colleges 126 4.10 Jinja and Fort Portal Campuses 127 7.6.3 Implementation Plan-Chapter 5: Job Analysis and Evaluation 127 7.6.4 Implementation Plan-Chapter 6: Improving the Current Financing Sources of Makerere University 128 6.4 Improving current financial practices 128 6.4.1 Amendments in the Law 128 6.4.2 Application of the IT-based financial management systems 129 6.4.3 Best practice budget management 129 6.4.4 Cost Saving Measures 129 6.5 Potential new sources of financing 130 6.5.3 Presidential Initiative for Science Technology and Innovations 132 6.5.4 Commercialization of incubations 132 6.5.5 Makerere as a destination for international students (international students as a source of income) 132 6.5.7 Pension Liabilities 133 6.6 Financing Task Force recommendations 133 6.6.1 Recommendations on increased Government budget support 133 6.6.2. Recommendations on addressing the Unit Cost ANNEXES 137 ANNEX I 139 ANNEX II 141 ANNEX III 144 ANNEX IV 154 ANNEX V 162 ANNEX VI 165 ANNEX VII 166 ANNEX VIII 169 ANNEX IX 170 viii TASK FORCE ON JOB EVALUATION, RE-ORGANIZATION OF THE STAFF STRUCTURE AND FINANCING OF MAKERERE UNIVERSITY ABBREVIATIONS ADB African Development Bank AR Academic Registrar BTVET Business Technical Vocational Education and Training BU Busitema University BOT Build Operate and Transfer CEEMAS Computerized Electronic Education Management and Accounting System CEO Chief Executive Officer CHS College of Health Sciences CHUSS College of Humanities and Social Sciences CICS Competitiveness and Investment Climate Strategy CID Criminal Investigation Department CoBAMS College of Business and Management Sciences DAP Deposit Administration Plan DICTS Directorate of Information and Communication Technology Support DVC Deputy Vice Chancellor DVC AA Deputy Vice-Chancellor Academic Affairs DVC FA Deputy Vice-Chancellor Finance and Administration DVC RID Deputy Vice-Chancellor Research, Innovation and Development GDP Gross Domestic Product HE His Excellency HON Honorable HR Human Resource HURIS Human Resource Information System IAC Investment Authority Committee ICT Information Communication Technology IDI Infectious Diseases Institute IFMIS Integrated Financial Management Information System ISO International Standards Organization ITS Integrated Tertiary Information System JEAQ Job Analysis and Evaluation System KIU Kampala International University KYU Kyambogo University MAK Makerere University MUASA Makerere University Academic Staff Association MSI Millennium Science Initiative ix TASK FORCE ON JOB EVALUATION, RE-ORGANIZATION OF THE STAFF STRUCTURE AND FINANCING OF MAKERERE UNIVERSITY MoES Ministry of Education and Sports MoFPED Ministry of Finance, Planning and Economic Development MoU Memorandum of Understanding MP Member of Parliament MUBS Makerere University Business School MUEF Makerere University Endowment Fund MUPSF Makerere
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