1 STANFORD RIVERS PARISH COUNCIL
Ware Farm, The Street, High Roding, Essex, CM6 1NT
Tel: 077 377 36365 Fax: 01992 524756 Email: [email protected]
Clerk to the Council. Adriana Jones 13th January 2018
TO: ALL COUNCILLORS
You are hereby summoned to attend a Meeting of the Parish Council which will be held on Thursday 18th January 2018 in the Toot Hill, Village Hall, Toot Hill, at 5.30 pm to transact the business shown in the Agenda below.
Adriana Jones, Clerk to the Council
Members of the public and press are invited to attend this meeting
AGENDA
QUESTIONS FROM MEMBERS OF THE PUBLIC To RECEIVE questions from members of the public at 5.30pm. In accordance with an agreed procedure, the time allocated for public questions shall be limited to 10 minutes or such other period determined by the Chairman of the Meeting.
1. APOLOGIES FOR ABSENCE FROM COUNCILLORS To RECEIVE any apologies for absence.
2. OTHER ABSENCES To NOTE any absences for which no apology has been received.
3. DECLARATIONS OF INTEREST To RECEIVE any Declarations of Interest by Members. Any Member with a personal interest in a matter must consider whether it is a Disclosable Pecuniary, Non Pecuniary or Other Pecuniary Interest, and declare it accordingly. A Member who is unsure as to how to declare their interest should seek independent advice
4. CONFIRMATION OF MINUTES To APPROVE, as a correct record, the Minutes of the Parish Council meeting held on 9th November 2017 as attached to the agenda.
5. CO-OPTION OF COUNCILLOR Councillors are asked to NOTE that there have been two applications for the position - Sam Knipes, and John Adams. Councillors will be asked to CONSIDER if either of these applicants should be co-opted to the position of Councillor. This will be decided by way of majority vote.
6. PROPOSED TRAFFIC REGULATION ORDER - SPEED LIMIT CHANGE - A113 LONDON ROAD, STANFORD RIVERS A meeting to consider this issue will take place immediately following this Parish Council meeting. There is no further update at this time.
7. NEIGHBOURHOOD WATCH SCHEME To RECEIVE an update on the Stanford Rivers Neighbourhood Watch Scheme if available.
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8. CLERKS COMMUNICATIONS AND CORRESPONDENCE REPORT To RECEIVE the oral report of the Clerk on matters which may be of current interest to Members and which require a formal update, and to RECEIVE such correspondence and communication as the Clerk may place before the Council. Christmas Tree lighting ceremony cancelled this year due to poor weather - plans for next year? Smaller Tree? Essex County Council (ECC) and Southend-on-Sea Borough Council (SBC) have both adopted their joint prepared Waste Local Plan. ECC formally adopted the Plan on 11 July and SBC on 19 October 2017. This Plan sets out the Councils’ strategy and policies for waste development until 2032. The Plan forms part of the Development Plan in Essex and now officially replaces the Waste Local Plan adopted in 2001. Clerk will be attending a meeting on 1st February hosted by EFDC concerning the correct protocol following the death of a senior figure. The Clerk wrote to both Theydon Mount and Theydon Garnon Parish Councils concerning a possible joint project to address the speeding issue near the bridge and Banks Lane, however no response has been received.
9. PLANNING APPLICATIONS Councillors are asked to CONSIDER the following:
1. To CONSIDER any planning applications submitted to the Parish Council for comment as detailed below EPF/3350/17 Land Between Doe's Erection of two detached dwellings, associated garages Farm and 60 Epping and landscaping. Road, Epping Road, Stanford Rivers, ONGAR If you are viewing this report in an electronic format, click on CM5 9SQ the link below to view related documents including plans http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoi nt.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_R EF=603303 EPF/3460/17 Colemans Farm, Toot Hill Demolition of agricultural buildings, construction of two Road, Ongar detached houses, extension to dairy cottage garden, CM5 9QN provision of boundary treatment and hard and soft landscaping.
If you are viewing this report in an electronic format, click on the link below to view related documents including plans http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoi nt.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_R EF=603775 EPF/3199/17 29 London Road, Double storey rear extension and double storey side Stanford Rivers extension with rear dormer. Ongar, CM5 9PH If you are viewing this report in an electronic format, click on the link below to view related documents including plans http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoi nt.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_R EF=602798
EPF/3349/17 Paigles, Church Road, Front and rear dormer windows. Stanford Rivers Ongar CM5 9PW If you are viewing this report in an electronic format, click on the link below to view related documents including plans http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoi nt.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_R EF=603302
EPF/3355/17 Wealdstead, Toot Hill Certificate of Lawful Development for proposed single CLD Road, Ongar storey side extension. CM5 9LJ If you are viewing this report in an electronic format, click on the link below to view related documents including plans http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoi nt.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_R EF=603333
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2. To NOTE any planning applications that have been responded to via the Clerks delegated powers EPF/3141/17 Lilac House, 6 London New dwelling within the residential curtilage of Lilac Road, Stanford Rivers House and associated car parking for the new and Ongar CM5 9PH existing dwellings The Parish Council OBJECTS to this application on the basis that the plans do not clearly identify that there is sufficient turning space to allow vehicles parked in each of the allocated parking spaces to exit the property forward facing. In addition, this is an extremely narrow stretch of road, and the plans do not clearly identify that there is sufficient room for vehicles exiting the site to do so safely and without being a danger to other road users. It should be noted also that this site is within the Green Belt, and the test of 'infill' would need to be applied. Should the District Council be minded to grant permission, consideration MUST be given to the potential hazards that would be created by construction traffic / vehicles that would be used at the time of the build, which could be dealt with by way of condition so as to not cause any obstruction or danger to what is a priority 1 route. Construction Traffic must not be permitted to stop / park on the road whilst making deliveries, or for waiting. In addition, any pre-commencement conditions imposed by Highways should be rigorously adhered to. EPF/3191/17 6 Church Cottages, Two storey side and rear extension Church Road, Stanford NO OBJECTION Rivers CM5 9PS EPF/3316/17 Millrite Engineering, 151 - Application to Modiify section 2 of the S106 Legal 153 London Road Agreement on EPF/1008/11 (Redevelopment of site to Stanford Rivers, Ongar, provide 4 detached chalet bungalows and garages) Essex, CM5 The Parish Council OBJECTS to this application. On 15th November 2011, a legal agreement was FREELY entered into in order to secure planning permission for 4 dethatched dwellings. The legal agreement states that "The parties to this Deed are satisfied that the restrictions and provisions contained in this Deed are relevant to planning considerations concerning the Site, fairly and responsibly relate to the development, fairly and reasonably relate in scale and kind to the Development and are reasonable in all respects." To allow an alteration of this legal agreement after more than 48 months of a failure to pay what was freely agreed, and after all the properties have been built, makes a mockery of the planning system. EPF/3132/17 Knightlands House, 46 Single storey side extension to create link between the Berwick Lane, Stanford house and garage. Garage to be converted with Rivers Ongar CM5 9PX kitchenette and bedroom with additional dormer to the front. Internal alterations to existing dwelling. (Amended application to EPF/3151/16) NO OBJECTION EPF/2937/17 Land at School Road, Erection of 4no. four bedroom semi-detached dwellings Stanford Rivers, Ongar The Parish Council OBJECTS to this application on CM5 9QS the basis of overdevelopment in the Green Belt, in that this is not 'infill' development and this is also outside the village envelope.
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EPF/3057/17 Hill Crest, Toot Hill Road, Wooden construction to store logs, timber 3 sided open Ongar, Essex on one side, no doors CM5 9LH NO OBJECTION
EPF/2971/17 Little Paddocks, 115 Demolition of existing outbuilding. Renovation and London Road extension of existing two-storey dwelling including Stanford Rivers Ongar additional bedroom and ancillary space. CM5 9PP NO OBJECTION
EPF/3011/17 Autumn Cottage, Mill Two storey gable end extension. Lane, Toot Hill, Essex NO OBJECTION CM5 9SF
3. To NOTE any planning applications upon which EFDC do not normally accept comments EPF/3378/17 Wealdstead, Toot Hill Prior approval application for a 8.0 metre deep single Road, Ongar, Essex storey rear extension, height to eaves 2.37 metres and CM5 9LJ overall height of 4 metres.
EPF/2008/17 Land Adjacent to Covars Application for approval of details reserved by condition DRC Mead, School Road, 19 'Protocol for Phase 2' on planning application Toot Hill, ONGAR CM5 EPF/0841/17 (Erection of two storey dwelling, complete 9PU with cart lodge/studio, infrastructure and associated works. EPF/3094/17 Greensted House, Application for approval of details reserved by condition DRC Greensted Road, Ongar 2 'materials'. 3 'additional drawings' and 6 'wall light Essex CM5 9LG details' on planning application EPF/2131/16 (Grade II listed building consent for proposed demolition of existing pool house and surrounds to existing pool)
4. To NOTE any enforcement actions or appeals. 5. To NOTE any other planning matters.
10. FINGER POSTS Councillors will recall the issue of missing finger posts in the Parish, and Cllr Purkiss of Theydon Bois PC having taken this matter on, on behalf of the Local Highway Panel. The Clerk has contacted Cllr Purkiss for an update on this matter. This issue has also been raised by a local residents and by Cllr Buckley as follows:
Councillor Buckley: These signs are a part of our heritage and I feel we have a duty to preserve them whenever possible. The budget that Anthony Purkiss obtained of £7000, although useful, does not go very far when it costs some £1100 to repair and restore each sign.My thoughts are whether we could explore the possibility of taking the repair work in our Parish, under our wing and budget for it accordingly. First port of call would be Zurich Insurance to see if we are covered for their repair and maintenance in any way and if not, what would be the premium to so do. A wooden sign should have a life span of some 40 years.
Resident: It has now been 6 years since I asked for the road signs to be repaired. The One opposite the junction with Toot Hill Road and outside number 3, Barnmead still has not been fixed. This used to hold directions for the village hall. I suggested some time ago that the parish purchases a new wrought iron or cast iron sign and re positioned it outside number 10 the Moat on the corner. Costs I am told are reasonable and it would pretty the small green up at that location leaving a pleasure to the eye for future generations. Is it possible to get some action on this please?
The Clerk will give an further update at the meeting, and Councillors will be asked to CONSIDER how they wish to move forward with this matter.
11. DEFIBRILLATOR The new Defibrillator Cabinet has been received and will be passed to the Toot Hill Village Hall Committee for installation.
12. STAPLEFORD AIRPORT - AIRSPACE CHANGE CONSULTATION
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Views are being sought as part of an aviation statutory consultation process required by the proposed implementation of new satellite-based instrument approach procedures (RNAV (GNSS)) at Stapleford Airport. The implementation project has been enabled through European funding from the European GNSS Agency (GSA) and is being co-ordinated in the UK by the Aircraft Owners and Pilots Association (AOPA) and aviation consultancy Helios in partnership with Stapleford Airport. Stapleford Airport plans to implement new instrument approaches for suitably equipped aircraft landing at the aerodrome. The prime objectives for implementing the instrument approach procedures at Stapleford Airport are: to improve operational efficiency at the aerodrome by allowing the recovery of Stapleford Flight Centre aircraft in deteriorating weather conditions (instead of diverting to other aerodromes). to allow Stapleford Flight Centre to continue Instrument Flight training at the airport when existing infrastructure is removed. to improve the safety of aerodrome approaches to runway 21L in deteriorating weather conditions. As required by UK CAA Publication 725, this requires an Airspace Change Proposal to be carried out. Stapleford Airport, as the Change Sponsor, is responsible for conducting the consultation process for the proposal. The consultation will run from 18th December 2017 through 26th March 2018.
Consultation documentation, where all information regarding the airspace change proposal can be found, is available at http://bit.ly/2ywaSLj. Responses can be made through: 1) using the online response form available at https://www.surveymonkey.co.uk/r/staplefordacp, or 2) completing the electronic form available for download from http://bit.ly/2B7NPcK, or 3) printing a hard copy of the response form from the consultation documentation available at http://bit.ly/2ywaSLj. Once complete, this can either be scanned and returned to [email protected] .
13. PLAY IN THE PARK An invitation has been received by EFDC asking if this Parish Council wishes to host a Play in the Park event in the Parish. Play in the park is about playing games and having fun outdoors. Trained play workers travel to a range of locations throughout the district, taking with them an exciting array of play and sports equipment, games and even art and craft materials. Everyone is encouraged to join in the fun - children, young people, parents and carers are all welcome to come and play. The sessions are FREE of charge and open to boys and girls aged from 5 to 19 years. The Moto is: Free to come Free to go Free to play There is no need to book, just turn up and join in! Play in the Park runs in the Easter and Summer school holidays and is supported by local Parish or Town Councils. A contribution of £65 would be required for each event by the supporting Council. Play in the Park sessions are provided as play opportunities for children and young people, and not as childcare. All participants may come and go as they please. Play ranger staff are not obliged to prevent any child from leaving the session. Parents and carers are free to stay and join in. Councillors are asked to CONSIDER if they would like to host any events in 2018, and if so on which dates and at what locations.
14. MEMBERS REPORTS To Receive Brief Reports from Members and to RECEIVE any questions emanating from those reports Chairman's Report Vice Chairman's Report District and County Councillor Reports Parish Councillors Reports Loan of Speed Gun - Cllr Jackson
15. NOTIFICATION OF EXTERNAL AUDITOR APPOINTMENTS FOR 17/18 FINANCIAL YEAR Under powers set out in Regulation 3 of the Local Audit (Smaller Authorities) Regulations 2015, Smaller Authorities Audit Appointments Ltd (SAAA) was appointed by the Secretary of State for Communities and Local Government as "a person specified to appoint local auditors" and as the Sector Led Body (SLB) for smaller authorities. Smaller authorities are those whose gross annual income or expenditure is less than £6.5 million. This Parish Council opted-in to the central procurement process and as such PKFLittleJohn LLP has been appointed as auditor for this Council for the 5 year period commencing with the financial year 2017/18.
Exempt authorities
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There are various changes to the legislation taking effect from 2017/18, most notably the potential for authorities where the higher of income or expenditure for the year was £25,000 or less, to declare themselves as 'exempt' from a limited assurance review by an external auditor if they meet certain qualifying criteria. However, all authorities, even if they declare themselves 'exempt', will still need to fully complete and publish an annual return and must still have a named appointed auditor to deal with questions or objections from local electors about the accounts. The Clerk will continue to monitor the Parish Council accounts to establish if this Council falls into this criteria.
16. BUDGET / PRECEPT 2018/2019 Councillors are asked to CONSIDER the budget, and subsequently the precept for 2018/2019. This will be completed on a 'live' basis during the meeting. Councillors are asked to contact the Clerk prior to meeting if they have something specific they would like to be considered.
Councillors are asked to NOTE that Epping Forest District Council will be phasing out the Parish Support Grant over the next two years. The grant award for 2018/2019 will be £330, which is £331 less that the £661 received for 2017/2018, and will be £0 for 2019/2020.
The District Council has asked to be notified of the Precept request by 31st January 2018 and Members are therefore asked to CONSIDER the proposed 2018/2019 precept figures.
17. EFDC LOCAL PLAN REGULATION 19 CONSULTATION On 14th December 2017, EFDC agreed the content of the submission version of the Local Plan that will guide development in the District to the year 2033. As such, the Local Plan is now undergoing its Regulation 19 consultation giving all Stakeholders an opportunity to make representation on the plan. The Local Plan consultation documents total over 600 pages. The Clerk will provide a brief summary of the Local Plan documents. Councillors are asked to CONSIDER if they would like to make any representations on the Local Plan, the deadline for responses being 29th January 2018. The Clerk will give an update at the meeting.
18. REQUEST FROM ESSEX AND HERTS AIR AMBULANCE Essex and Herts Air Ambulance is looking for ways to raise money to keep the service going, and is working with East London Textiles Ltd to turn donations of clothing into hard cash to fund this service. This is completed by working with people and businesses in placing a clothing donation bank somewhere in the Parish so that members of the public can donate their unwanted clothing and shoes. Councillors are asked to CONSIDER if they wish to get involved in this scheme, or if there are any other bodies locally who may be interested.
19. ESSEX RURAL CRIME STRATEGY Essex Police, the Police and Crime Commissioner, the Essex Rural Partnership and other partners launched a rural crime strategy on 16 November 2017. The Strategy sets out a Vision and Aims, and explains that the focus of Essex police will include: - Reassure rural communities - Deter crime - Gather and share intelligence - Bring to justice those who commit crimes in rural areas - Offer advice and support and develop crime prevention plans - Develop the Farm and Rural Watch network - Host rural crime awareness events - Work with key partners and the community. It also sets out how residents and communities can help to address and reduce rural crime. The Clerk has ordered copies of the booklet regarding this strategy, and it is hoped these will be available for the meeting.
20. TRIANGLE, MILL LANE Within the latest issue of News and Views was an article regarding the state of the triangle at the junction of Mill Lane in Toot Hill. A suggestion has been received from a local resident as follows: The parking at Mill lane has always been an unsightly problem for us villagers. It would not be expensive to copy the Penson’s Lane junction idea. Placing sleepers around the site, filling with top soil and planting out would be a pleasure to the eye and stop vehicles mounting the island. The original area was slightly raised with the sign post centrally placed. If we place sleepers in situ, infill and replant the post it should stop the encroachment onto the triangle
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Councillors will be asked to CONSIDER if there is any action they would like to take regarding this matter. Councillors should NOTE that this area falls under the responsibility of Essex County Council Highways.
21. LOCAL TOURIST INFORMATION 'BOX' Councillors will recall that following an article in News and Views, no volunteers were forthcoming for the painting of the red phone box in Toot Hill which acts as a local tourist information centre. The phone box is in need of maintenance, and at the November Parish Council meeting, Councillors suggested this may be a useful project for the Community Payback Scheme. Councillors are now asked to CONSIDER this suggestion.
22. NEWS AND VIEWS a) Update on Advertisers b) Councillors are asked to advise the Clerk of any news items they would place in News and Views for the upcoming edition.
22. FINANCIAL REPORTS a) Approve payments, and to note the current status of accounts: Reference To For Amount BACS Adriana Jones Clerk salary December and £720.00 January (paid monthly) BACS HMRC PAYE December and January £180.00 (paid monthly) BACS Catalyst Image News and Views printing Jan/Feb £153.00 Solutions edition BACS Viking Direct Stationery £331.58 (£8.60 VAT) BACS Floralux Christmas Tree, Stanford Rivers £192.00 (£32 VAT) BACS Thornwood Grounds Grass cuts for October, plus £366.00 (£61.00) Maintenance village hall cut VH £45 ex VAT D/D Unity Bank Bank Charge £18.00
Bank Balances as at 31st December 2017 Unity Current Account £ 1,462.81 Unity Deposit Account £ 25,920.56 Barclays 90832650 £ 2,368.35 Barclays 00443549 £ 2,427.71
INCOME: £4.10 Interest Unity Account 4788 £5.87 Interest Unity Account 4788 £0.43 Interest Barclays Account 3549 £150.00 N&V Crownlands Garage £100.00 N&V Forest Vets £90.00 N&V Green Man Pub
23. TOOT HILL VILLAGE HALL To received an update on any matters pertaining to the Village Hall, including: CIF Grant Funding application for: o £1165 - works to provide new Door to the Garage o £1495 - works to provide new fence and clearance words at the entrance road to the hall. o £3490 - To provide new decking and repair works to the entrance to the hall. Cleaner
24. DATES OF NEXT MEETINGS/EVENTS Councillors are asked to NOTE the dates of the next meetings: 8th March 10th May (Annual Parish Council meeting, and Annual meeting of the Parish)
25. EXCLUSION OF THE PUBLIC AND THE PRESS There are currently NO confidential items to be considered