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Contract Contract RESTRICTED - COMMERCIAL Government Office Supplies Contract Contract Protect Commercial AGREEMENT between Buying Solutions and Banner Business Services Limited for the provision of Office Supplies (Product Grouping 1) Version: 1 Contract Ref: RM917A Start Date: 1 August 2011 Expiry Date: 31 July 2014 RESTRICTED - COMMERCIAL Page 1 of 57 RESTRICTED - COMMERCIAL Government Office Supplies Contract Contract CONTENTS FORM OF AGREEMENT ...................................................................................................... 5 TERMS AND CONDITIONS ................................................................................................. 6 A GENERAL PROVISIONS ............................................................................................ 6 A1 Definitions and Interpretation .............................................................................. 6 A2 Initial Contract Period ........................................................................................ 14 A3 Scope of Contract ............................................................................................. 14 A4 Non-exclusivity.. ................................................................................................ 15 A5 Contractor’s Status ........................................................................................... 15 A6 Contracting Authority’s Obligations ................................................................... 15 A7 Notices…………………………. ......................................................................... 15 A8 Mistakes in Information ..................................................................................... 16 A9 Conflicts of Interest ........................................................................................... 16 A10 Access to Customer’s Premises........................................................................ 17 A11 Staff Vetting ...................................................................................................... 17 A12 Security of Premises ......................................................................................... 18 A13 Security Requirements ...................................................................................... 18 A14 Property………………….. ................................................................................. 19 A15 Guarantee ......................................................................................................... 19 B PAYMENT TERMS AND CHARGES ......................................................................... 20 B1 Charges……………. ......................................................................................... 20 B2 Payment Terms and VAT .................................................................................. 20 B3 Recovery of Sums Due ..................................................................................... 21 B4 Compliance with Value Added Tax and Other Tax Requirements ..................... 21 B5 Arrears of Value Added Tax .............................................................................. 21 B6 Price adjustment on extension of the Initial Contract Period .............................. 22 B7 Euro…………. ................................................................................................... 22 C STATUTORY OBLIGATIONS AND REGULATIONS ................................................ 22 C1 Prevention of Corruption ................................................................................... 22 C2 Prevention of Fraud .......................................................................................... 22 C3 Discrimination ................................................................................................... 23 C4 The Contracts (Rights of Third Parties) Act 1999 .............................................. 23 C5 Health and Safety ............................................................................................. 23 D DATA SECURITY AND PROTECTION OF INFORMATION ..................................... 24 RESTRICTED - COMMERCIAL Page 2 of 57 RESTRICTED - COMMERCIAL Government Office Supplies Contract Contract D1 Customer Data.. ................................................................................................ 24 D2 Data Protection Act ........................................................................................... 24 D3 Official Secrets Acts and related Legislation ..................................................... 25 D4 Confidential Information .................................................................................... 25 D5 Freedom of Information ..................................................................................... 27 D6 Transparency……. ............................................................................................ 28 D7 Publicity, Media and Official Enquiries .............................................................. 28 D8 Intellectual Property Rights ............................................................................... 29 E CONTROL OF THE CONTRACT .............................................................................. 30 E1 Transfer, Sub-Contracting and Novation ........................................................... 30 E2 Waiver……………. ............................................................................................ 32 E3 Variation……………….. .................................................................................... 32 E4 Severability ....................................................................................................... 32 E5 Remedies Cumulative ....................................................................................... 32 E6 Extension of Initial Contract Period ................................................................... 32 E7 Entire Agreement .............................................................................................. 33 F LIABILITIES .............................................................................................................. 33 F1 Liability, Indemnity and Insurance ..................................................................... 33 F2 Warranties and Representations ....................................................................... 34 F3 Professional Indemnity ...................................................................................... 35 G DEFAULT, DISRUPTION AND TERMINATION ........................................................ 36 G1 Termination on insolvency and change of control ............................................. 36 G2 Termination on Default ...................................................................................... 38 G3 Break……………. ............................................................................................. 38 G4 Consequences of Expiry or Termination ........................................................... 39 G5 Disruption……….. ............................................................................................. 40 G6 Recovery upon Termination .............................................................................. 40 H DISPUTES AND LAW ............................................................................................... 40 H1 Governing Law and Jurisdiction ........................................................................ 40 H2 Dispute Resolution ............................................................................................ 41 H 3 Legislative Change ........................................................................................... 42 I SUPPLY OF SERVICES ............................................................................................ 43 I1 The Services…………………………… .............................................................. 43 I2 Manner of Carrying Out the Services ................................................................ 43 I3 Remedies in the event of inadequate performance ........................................... 43 RESTRICTED - COMMERCIAL Page 3 of 57 RESTRICTED - COMMERCIAL Government Office Supplies Contract Contract I4 Provision and Removal of Equipment ............................................................... 44 I5 Offers of Employment ....................................................................................... 45 I6 TUPE…………….. ............................................................................................ 45 J SUPPLY OF GOODS ................................................................................................ 50 J1 The Goods ........................................................................................................ 50 J2 Contract Performance ....................................................................................... 50 J3 Delivery………….. ............................................................................................ 50 J4 Ownership and Risk .......................................................................................... 51 J5 Non-Delivery ..................................................................................................... 51 J6 Inspection, Rejection and Guarantee ................................................................ 51 K ORDERING PROCEDURE ........................................................................................ 52 L MANAGEMENT INFORMATION ..............................................................................
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