Agenda Paper

Central Otago District Council

Wednesday, 9 December 2020

Commencing at 10.30 am

Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra

(Unless Central Government changes COVID-19 meeting restrictions before then, in which case it will be held electronically using Microsoft Teams and livestreamed)

www.codc.govt.nz

A WORLD OF DIFFERENCE CENTRAL OTAGO DISTRICT COUNCIL

NOTICE is hereby given that a meeting of Central Otago District Council will be held in Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra on Wednesday, 9 December 2020 commencing at 10.30 am.

MEMBERS: His Worship the Mayor T Cadogan, Councillor N Gillespie (Deputy), Councillors T Alley, S Calvert, L Claridge, I Cooney, S Duncan, S Jeffery, C Laws, N McKinlay, M McPherson and T Paterson

APOLOGIES: No apologies have been received.

AGENDA

20.10.1 Confirmation of Minutes 9 - 23

RECOMMENDED

That the Council:

Confirms the minutes of the Council meeting held on 18 November 2020 as a true and correct record.

20.10.2 Declarations of Interest 24 - 26

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 20.10.3 Christchurch International Airport Ltd Tarras Airport Update (Doc ID 515299) 27

Attached is a report from the Governance Manager to provide the Christchurch International Airport Ltd an opportunity to update the Council on its plans in Tarras.

RECOMMENDED that the report is received.

20.10.4 Lake Dunstan Management Report (Doc ID 514613) 28 - 32

Attached is a report from the Parks and Recreation Manager to provide an update on matters relating to Lake Dunstan.

RECOMMENDED that the report is received and its recommendations adopted.

20.10.5 Dog Control Bylaw and Policy (Doc ID 512669) 33 - 59

Attached is a report from the Regulatory Services Manager to adopt the proposed Dog Control Bylaw and Dog Control Policy 2020 as recommended by the Hearing Panel.

RECOMMENDED that the report is received and its recommendations adopted.

20.10.6 Proposed Road Stopping – Part Oven Hill Road, Millers Flat 60 - 66 (Doc ID 513501)

Attached is a report from the Property Officer – Statutory to consider a proposal to stop an unformed portion of Oven Hill Road in accordance with the Public Works Act 1981.

RECOMMENDED that the report is received and its recommendations adopted.

20.10.7 Minister of Conservation’s Consent – Easement over Recreation Reserve (PRO: 61-2081-00, 61-2133-00 and 63-4056-00) 67 - 78

Attached is a report from the Property Officer – Statutory to consider granting consent (under delegated authority), on behalf of the Minister of Conservation, to granting an easement in favour of Aurora Energy, over Part Section 115 Block VII Leaning Rock Survey District and Sections 2-3 Survey Office 524226, being Recreation Reserve.

RECOMMENDED that the report is received and its recommendations adopted. 20.10.8 Minister of Conservation’s Consent – Easement over Scenic Reserve (PRO: 62-3006-00) 79 - 119

Attached is a report from the Property Officer – Statutory to consider granting consent (under delegated authority), on behalf of the Minister of Conservation, to granting an easement in favour of Swann Road Farm, over Lot 206 DP 404040 and Lots 6-7 DP 433991 being the Sugarloaf Scenic Reserve.

RECOMMENDED that the report is received and its recommendations adopted.

20.10.9 Update on the Work on Council’s Role in Housing (Doc ID 515470) 120 - 121 Attached is a report from the Chief Advisor to provide an update on progress in the work on council’s role in housing.

RECOMMENDED that the report is received.

20.10.10 Financial Performance for the Period Ending 31 October 2020 (Doc ID 515460) 122 - 127

Attached is a report from the Finance Manager to present the financial performance overview as at 31 October 2020.

RECOMMENDED that the report is received.

20.10.11 Mayor’s Report (Doc ID 515528) 128 - 129

Attached is a report from His Worship the Mayor.

RECOMMENDED that the report is received.

20.10.12 Governance Report (Doc ID 515475) 130 - 140

Attached is a report from the Governance Manager to report on items of general interest and receive minutes and updates from key organisations.

RECOMMENDED that the report is received.

20.10.13 Community Board Minutes 141 - 146

RECOMMENDED that the unconfirmed minutes of the following Community Board meeting be received: Teviot Valley Community Board 12 November 2020

NB: Please note that these minutes are subject to confirmation at the next Community Board meeting.

20.10.14 Committee Minutes 147 - 151

RECOMMENDED that the minutes of the Assessment Committee meeting held on 7 November 2019 be received.

20.10.15 Status Reports 152 - 182

RECOMMENDED that the following status reports report be received.

• Planning and Environment • Infrastructure Services • Corporate Services • Chief Executive Officer

20.10.16 Date of Next Meeting 183

The date of the next scheduled meeting is Wednesday, 3 February 2021. THE COUNCIL IN CLOSED MEETING

In accordance with s 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by s 6 or s 7 of that Act it is recommended:

1. That the public is excluded from:

• The following parts of the proceedings of this meeting, namely, items 20.10.17 – 20.10.19

The general subject of the matters to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds for excluding the public, as specified by s 48(1) of the Local Government Official Information and Meetings Act 1987, are set out below:

Meeting Item Reason for excluding the public Grounds for excluding the public No. and subject 20.10.17 The withholding of the information is To enable the Council to carry out, without Clyde Heritage necessary to enable the Council to prejudice or disadvantage, negotiations (including Precinct Land carry out, without prejudice or commercial and industrial negotiations) (s 7(2)(i)) Purchase – disadvantage, negotiations (including Holloway Street, commercial and industrial Clyde negotiations) 20.10.18 The premature disclosure of the To enable the Council to carry out, without Boundary financial information would prejudice or disadvantage, negotiations (including Adjustment and detrimentally affect the Council’s commercial and industrial negotiations) (s 7(2)(i)) Alteration to position in the negotiations. Cromwell Cemetery Shelter Belt 20.10.19 The withholding of the information is To enable the Council to carry out, without Non-Public necessary to enable the Council to prejudice or disadvantage, negotiations (including Status Reports carry out, without prejudice or commercial and industrial negotiations) (s 7(2)(i)) disadvantage, negotiations (including commercial and industrial negotiations) THE COUNCIL IN OPEN MEETING

RECOMMENDED that the public be readmitted.

CENTRAL OTAGO DISTRICT COUNCIL

MINUTES of a meeting of Central Otago District Council held in Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra on Wednesday, 18 November 2020 commencing at 10.32am.

PRESENT: His Worship the Mayor T Cadogan, Councillor N Gillespie (Deputy), Councillors T Alley, S Calvert, l Claridge, I Cooney, S Duncan, S Jeffery, C Laws, N McKinlay, M McPherson and T Paterson.

APOLOGIES: An apology for early departure was received from His Worship the Mayor T Cadogan.

It was moved (Cadogan/Gillespie):

That the apology be accepted.

Motion carried

IN ATTENDANCE: S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager – Infrastructure Services), L van der Voort (Executive Manager – Planning and Environment), S Righarts (Chief Advisor), J Kasibante (Finance Manager), M De Cort (Communications Coordinator), L Stronach (Property Officer - Statutory), Q Penniall (Environmental Engineering Manager), N Lanham (Economic Development Manager), N Aaron (Community Development Officer), G Bailey (Parks and Recreation Manager), M Adamson (Policy Advisor), J McCallum (Roading Manager), P Greenwood (Water Services Manager), P Keenan (Capital Projects Programme Manager) and R Williams (Governance Manager)

20.9.1 Confirmation of Minutes

It was moved (Alley/Cooney):

That the Council:

Confirms the minutes of the Council meeting held on 7 October 2020 as a true and correct record.

Motion carried

20.9.2 Declarations of Interest

Members were reminded of the need to be vigilant and to stand aside from decision making when a conflict arises.

Note: Cr McKinlay assumed the Chair as the Three Waters and Waste portfolio lead. Note: Cr Claridge joined the meeting at 10.36am

20.9.3 Management of Private Water Supplies

A report from the Executive Manager – Infrastructure Services to consider the allocation of costs, and funding sources to upgrade private supplies that apply to transfer ownership and management to Council had been circulated.

During discussion, a number of changes to the resolutions were suggested as included below.

It was moved (McPherson/Laws):

That the Council

A. Receives the report and accepts the level of significance.

B. Agrees that any share of the initial costs to upgrade private supplies to meet the New Zealand Drinking Water Standards that transfer to Council ownership and management are to be met by the private supplier and/or by the Council and will be considered on a case by case basis.

C. Agrees that initial costs to upgrade private supplies that transfer to Council ownership and management that are to be shared between the private water supply users and Council, with the Council share funded from any available water stimulus fund allocation and/or funded from loan funding.

D. Agrees that users of private supplies will have the option of paying their share of the initial costs by either a lump sum payment, or as a targeted rate.

Motion carried

20.9.4 Ripponvale Community Water Funding Options

A report from the Water Services Manager to consider the costs to upgrade the Ripponvale Water Scheme to meet the New Zealand Water Standards, and allocation of these costs prior to Council taking over management of this scheme had been circulated.

During discussion, a question was raised about the ability to establish a targeted rate during a financial year and it was agreed that staff would come back to Council about this, if necessary.

It was moved (Gillespie/Jeffery):

That the Council:

A. Receives the report and accepts the level of significance.

B. Agrees that properties on the Ripponvale Community Water Scheme pay half the $600,000 costs of upgrading the Ripponvale network to meet the New Zealand Drinking Water Standards, and minimum engineering standard requirements.

C. Agrees that the Council share of $300,000 be funded from the water stimulus fund allocation.

D. Agrees that Ripponvale Community Water Scheme accumulated $100,000 funds can be used to contribute to the $300,000 to be funded by properties on the Ripponvale Community Water Scheme.

E. Agrees that existing properties on the Ripponvale Community Water Scheme will have the option of paying their share of the $300,000, less any contribution by the Ripponvale Community Water Scheme, by either a lump sum payment or as a targeted rate.

F. Agrees that transfer of the scheme will occur on 30 March 2021, and that Council will not meet any costs accrued prior to 30 March 2021.

G. Agrees that properties on the Ripponvale Community Water Scheme be charged the standard rates for a council water connection from 30 March 2021.

H. Agrees that properties within the Ripponvale Community Water Scheme supply area be included within the Cromwell Water Supply Area, and that development contributions be applied to all properties that connect to this supply from 30 March 2021.

Motion carried

Note: The Mayor assumed the Chair. Note: With the agreement of the meeting item 20.9.6 was taken at this point. Note: Graye Shattky, Trustee of the Central Otago Heritage Trust and Brian Budd, Manager of the Alexandra District Museum Inc. joined the meeting to speak to item 20.9.6.

20.9.6 Council’s Role in the Museum and Heritage Sector

A report from the Chief Advisor to consider Council’s role in the museum and heritage sector and approve the proposal of a new in-house function to be included in the 2021-31 Long-term Plan consultation process had been circulated.

Mr Budd spoke on behalf of the Alexandra District Museum Inc, noting that the organisation was not against the establishment of the position as suggested in the report, however submitted that this should not come at the expense of a reduced grant to the Museum.

Mr Shattky tabled a document that outlined the Trust’s vision and role and spoke on behalf of the Heritage Trust to the proposal. He noted that the Heritage Trust supported the creation of a position in principle, however still had a number of questions that they would like clarified.

It was moved (Alley/Cadogan):

That the Council:

A. Receives the report and accepts the level of significance.

B. Agrees that the proposal on council’s role in the museum and heritage sector to be included in the 2021-31 Long-term Plan process.

C. Agrees in principle, subject to consultation, that that Council creates an in- house heritage function (that will include managing the district museum function as a key portfolio).

D. Agrees in principle, subject to consultation, that this new heritage function be part funded by the previously allocated Council grants money ($49,000) and part new rate funded ($35,000).

Motion carried

Note: The Mayor left the meeting at 12.15pm. Note: The meeting adjourned at 12.15pm and resumed at 12.52pm, with the Deputy Mayor as the Chair.

20.9.5 Adoption of the 2019/20 Annual Report

A report from the Finance Manager to adopt the 2019/20 Annual Report had been circulated.

In speaking to the report, it was noted that an audit opinion had been received since the report was written and resolution B had been amended accordingly.

It was moved (Gillespie/Jeffery):

That the Council:

A. Recommend that the 2019/2020 Annual Report be received, and the level of significance accepted.

B. Recommend that Council adopt the 2019/2020 Annual Report due to Audit New Zealand having issued an unmodified audit opinion, and subject to any further amendments.

Motion carried

Note: With the agreement of the meeting item 20.9.9 was taken at this point.

20.9.9 Community Leasing and Licensing Policy

A report from the Policy Advisor to consider written submissions and hear oral submissions of the proposed Community Leasing and Licensing Policy had been circulated.

Irwin Harvey, the Manager of the Cromwell Golf Club spoke to the Club’s submission to the draft policy. Mr Harvey noted that the Club’s main concern was the standard length of new or renewed leases of 15 years and suggested that this was not long enough for golf clubs, given the significant investment required to maintain them. He suggested that golf clubs should either have a unique clause or be exempt.

He noted that the club would also be opposed to the inclusion of green fees in the definition of subscriptions. In response to a question he advised that the Cromwell Golf Club received approximately $140,000 per annum in green fees.

Minor amendments were suggested during the discussion.

It was moved (McPherson/Alley):

That the Council:

A. Receives the report and accepts the level of significance.

B. Notes the written and oral submissions received and thanks the submitters for their time.

C. Approves the proposed amendments to the draft Community Leasing and Licensing Policy.

13 D. Directs council staff to gather further feedback from golf clubs on the revised definition of subscription income.

Motion carried

20.9.7 Council Forward Work Programme

A report from the Chief Advisor to consider and approve the draft concept for the Council forward work programme had been circulated. During discussion it was agreed that the work programme would also be sent to the community boards.

It was moved (Calvert/Cooney):

That the Council:

A. Receives the report and accepts the level of significance.

B. Approves the draft concept for the Council forward work programme.

C. Agrees to receive the forward work programme as a regular item as part of the governance report.

Motion carried

Note: Cr Jeffery assumed the Chair as the Economic Development and Community Facilities portfolio lead. Note: Cr Claridge declared a conflict of interest and withdrew for this item.

20.9.8 Cemeteries Bylaw 2020

A report from the Parks and Recreation Manager to consider submissions received on the proposed Cemeteries Bylaw following the Special Consultative Procedure and to adopt the Cemeteries Bylaw and associated Cemeteries Handbook had been circulated.

Two submitters had indicated that they wished to speak to their submission. Submitter Lynne Stewart, had advised that she was no longer available and provided comments by email. Mr Max Patterson advised that the Gimmerburn Cemetery Trust no longer wished to speak to their submission as they were satisfied with the comments going to Council.

During discussion, it was agreed that 4.3 on page 10 of the handbook would be updated to caskets.

It was moved (Jeffery/Alley):

14 That the Council:

A. Receives the report and accepts the level of significance.

B. Notes the submissions on the Cemeteries Bylaw 2020.

C. Adopts the Central Otago District Council Cemeteries Bylaw 2020, and Cemeteries Handbook 2020.

Motion carried

20.9.10 Economic Recovery Plan Progress Report

A report from the Economic Development Manager to provide an update on the implementation of the Economic Recovery Plan had been circulated.

It was moved (Jeffery/Alley):

That the Council receives the report.

Motion carried

20.9.11 Welcoming Communities Expression of Interest Application

A report from the Community Development Officer for Council to consider applying to join the Ministry of Business, Innovation and Employment Welcoming Communities – Te Waharoa ki ngā Hapori programme had been circulated.

It was moved (McPherson/Calvert):

That the Council: A. Receives the report and accepts the level of significance.

B. Agrees in principle to apply to join the Welcoming Communities programme by submitting an expression of interest application.

C. Agrees subject to the Long-term Plan budget approval, to support with overhead and operational costs for the Welcoming Communities Coordinator position in partnership with Ministry of Business, Innovation, and Employment.

D. Agrees for the position, if appointed, to be based within Council staff.

Motion carried

15 Note: Cr McKinlay assumed the Chair as the Three Waters and Waste portfolio lead.

20.9.12 Solid Waste Bylaw

A report from the Environmental Engineering Manager to consider approving the proposed Solid Waste Bylaw for public consultation had been circulated.

It was moved (McPherson/Paterson):

That the Council:

A. Receives the report and accepts the level of significance.

B. Agrees that the proposed Solid Waste Bylaw 2020 is the most appropriate form of bylaw and does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

C. Approves the proposed Solid Waste Bylaw 2020 for public consultation.

D. Approves the Statement of Proposal and Summary of Statement of Proposal for public consultation.

Motion carried

20.9.13 Terms of Reference for Project Governance Group

A report from the Capital Projects Programme Manager to provide a terms of reference for project governance groups had been circulated.

It was moved (Jeffery/Duncan):

That the Council:

A. Receives the report and accepts the level of significance.

B. Approves the Terms of Reference Template for Project Governance Groups.

C. Approves the Terms of Reference Template for the Three Waters and Waste Project Governance Group.

Motion carried

Note: Cr Duncan assumed the Chair as the Roading portfolio lead.

16 20.9.14 Roading Bylaw 2020

A report from the Policy Advisor to consider the submissions on the proposed Roading Bylaw 2020 had been circulated.

It was moved (McKinlay/Alley):

That the Council:

A. Receives the report and accepts the level of significance.

B. Notes the submissions received.

C. Adopts the Roading Bylaw 2020.

Motion carried

20.9.15 Proposal to Legalise Conroys Dam Road and to Stop and Dispose of an Unnamed Road off Conroys Road

A report from the Property Officer – Statutory to consider a proposal to legalise the existing formation of Conroys Dam Road, and to stop and dispose of an unformed unnamed road off Conroys Road, in accordance with the Public Works Act 1981 had been circulated.

It was moved (McPherson/Jeffery):

That the Council:

A. Receives the report and accepts the level of significance.

B. Agrees to legalise a portion (the first approximately 300 metres, as formed) of Conroys Dam Road, and to stop the unnamed road off Conroys Road as shown in figures 3 and 4, subject to:

- Council paying the survey fees, - The parties sharing the fees of the Land Information New Zealand Accredited Supplier (gazettal), - Each party bearing its own cost of transfer (legal fees), - The land is exchanged, - The stopped road being amalgamated with the applicant’s adjacent record of title OT187/133.

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Motion carried

17 Note: Cr Gillepie assumed the Chair as the Deputy Mayor.

20.9.16 2021 Meeting Schedule

A report from the Governance Manager to approve a schedule of meetings for 2021 had been circulated.

It was moved (Calvert/Duncan):

That the Council:

A. Receives the report and accepts the level of significance.

B. Adopts the proposed 2021 meeting schedule.

Motion carried

20.9.17 Mayor’s Report

A report from His Worship the Mayor had been circulated.

It was moved (Gillespie/Jeffery):

That the Council receives the report.

Motion carried

20.9.18 Governance Report

A report from the Governance Manager to report on items of general interest and receive minutes and updates from key organisations had been circulated.

It was moved (Jeffery/Claridge):

That the Council receives the report.

Motion carried

18 20.9.19 Community Board Minutes

It was moved (Duncan/McKinlay):

That the unconfirmed minutes of the following Community Board meetings be received:

Cromwell Community Board 23 October 2020 Vincent Community Board 3 November 2020 Maniototo Community Board 5 November 2020 Cromwell Community Board 9 November 2020

Motion carried

20.9.20 Committee Minutes

It was moved (Gillespie/Alley):

That the minutes of the Audit and Risk Committee meeting held on 28 September 2020 be received.

Motion carried

20.9.21 Status Reports

It was moved (Laws/McPherson):

That the following status reports be received:

- Planning and Environment - Infrastructure Services - Corporate Services - Chief Executive Officer

Motion carried

20.9.22 Date of Next Meeting

The date of the next scheduled meeting is Wednesday, 9 December 2020.

THE COUNCIL IN CLOSED MEETING

In accordance with s 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by s 6 or s 7 of that Act it is recommended:

It was moved (Alley/McKinlay)

1. That the public is excluded from:

• The following parts of the proceedings of this meeting, namely, items 20.9.23 – 20.9.25

Meeting Item Reason for excluding the public Grounds for excluding the public No. and subject 20.9.23 The withholding of the information is To enable the Council to carry out, without Proposed necessary to enable the Council to prejudice or disadvantage, negotiations (including Commercial carry out, without prejudice or commercial and industrial negotiations) (s 7(2)(i)) Property disadvantage, negotiations (including Purchase commercial and industrial negotiations)

20.9.24 The withholding of the information is To enable the Council to carry out, without Vincent Spatial necessary to enable the Council to prejudice or disadvantage, negotiations (including Plan carry out, without prejudice or commercial and industrial negotiations) (s 7(2)(i)) disadvantage, negotiations (including commercial and industrial negotiations) 20.9.25 The withholding of the information is To enable the Council to carry out, without Non-Public necessary to enable the Council to prejudice or disadvantage, negotiations (including Status Reports carry out, without prejudice or commercial and industrial negotiations) (s 7(2)(i)) disadvantage, negotiations (including commercial and industrial negotiations)

2. That Edward Guy from Rationale, Tim Church from Boffa Miskell and Vivien Lightfoot from Vivien Lightfoot Inc. be allowed to remain in the meeting for item 20.9.24.

Motion carried

The public were excluded at 2.30 pm.

THE COUNCIL IN OPEN MEETING

It was moved (Calvert/Duncan):

That the Council readmits the public.

Motion carried

The meeting closed at 4.14 pm.

……………………………….. MAYOR / /

23 Name Member’s Declared Interests Spouse/Partner’s Declared Interests Council Appointments

Tamah Alley Tiger Hill Water Supply Company Tiger Hill Water Supply Company (shareholder) (shareholder) Cromwell Youth Trust (Chair) Emergency Management Otago Blue Light Central Lakes (Chair) (employee) NZ Police (Sworn Constable) Oamaru Landing Service (OLS) (family connection) Cliff Care Ltd (family connection) Tim Cadogan Alexandra Musical Society (member) Victim Support Worker Airport Reference Group Otago Chamber of Commerce Central Otago Blossom Festival Committee member Maniototo Curling International Advisory Group member FarmFresh (Family member sells for Inc Dunstan Golf Club (member) this entity) Eden Hore Steering Group Tourism Central Otago Advisory Board Ministerial Working Group on Responsible Camping LGNZ Governance and Strategy Group Shirley Calvert Central Otago Health Services Ltd Central Otago Wilding Conifer (Employee) Group Cromwell Rotary (member) Cromwell and District Community Trust Old Cromwell Town (subscription member) Lynley Affinity Funerals (Director) Affinity Funerals (Shareholder) Alexandra Council for Social Claridge Central Otago Chamber of Commerce Services (Advisory Panel)

24 Ian Cooney Castlewood Nursing Home (Employee) Omakau Recreation Reserve Committee Promote Alexandra

Stuart Duncan Wedderburn Cottages (Owner) Wedderburn Cottages (Owner) Otago Regional Transport Dairy Farm (Owner) Committee McLaren's Machinery (Owner) Patearoa Recreation Reserve Fire and Emergency New Zealand (member) Committee JD Pat Ltd (Shareholder and Director) Design and Location of the Sun for the Interplanetary Cycle Trail Working Group Neil Gillespie Contact Energy (Project Manager) Lowburn Hall Committee Clyde & Districts Emergency Rescue Trust Tarras Community Plan Group (Secretary and Trustee) Tarras Hall Committee Cromwell Volunteer Fire Brigade (Deputy Chief Fire Officer) Cromwell Bowling Club (patron) Otago Local Advisory Committee - Fire Emergency New Zealand Stephen G & S Smith family Trust (Trustee) Jeffery K & EM Bennett’s family Trust (Trustee) Roxburgh Gorge Trail Charitable Trust (Chair) Roxburgh and District Medical Services Trust (Trustee) Central Otago Clutha Trails Ltd (Director) Teviot Prospects (Trustee) Teviot Valley Community Development Scheme Governance Group Central Otago Queenstown Network Trust

25 Cheryl Laws Fine Thyme Theatre Company (Committee) Otago Regional Council (Councillor) Cromwell Resource Centre The Message (Director) The Message (Director) Cromwell Historical Precinct Wishart Family Trust (Trustee) Wooing Tree (part-time, occasional employee) Daffodil Day Area Coordinator Nigel Transition To Work Trust (Board member) McKinlay Gate 22 Vineyard Ltd (Director) Everyday Gourmet (Director) Central Otago Wine Association (member) Long Gully Irrigation Scheme (member) Martin Alexandra Blossom Festival CODC (employee) McPherson CODC (employee) (Daughter) Tracy Matakanui Station (Director and shareholder) Matakanui Station (director and Central Otago Health Inc Paterson Matakanui Development Co (Director and shareholder) Manuherikia River Group shareholder) Matakanui Development Co (director A and T Paterson Family Trust (trustee) and shareholder) A Paterson Family Trust (trustee) A Paterson Family Trust (trustee) Central Otago Health Inc (Chair) A and T Paterson Family Trust (trustee) Bob Turnbull Trust (Trustee / Chair) Federated Farmers (on the executive John McGlashan Board of Trustees (member) team) New Zealand Wool Classers Association Omakau Irrigation Co (director) (board member) Matakanui Combined Rugby Football Primary Industry Training Organisation, Club (President) Industry Partner Group for wool classing and Manuherikia Catchment Group harvesting (member) (member) Central Otago A&P Association (member) Omakau Domain Board

Council 9 December 2020

Report for Information

Christchurch International Airport Ltd Tarras Airport Update (Doc ID 515299)

1. Purpose of Report

To provide the Christchurch International Airport Ltd an opportunity to update the Central Otago District Council on its plans in Tarras.

------Recommendations

That the Council receives the report.

------

2. Background

In July, the Christchurch International Airport Ltd announced it had secured land near Tarras for the potential future development of a greenfield airport.

Christchurch International Airport Ltd’s Project Director (Michael Singleton) and General Manager Strategy and Sustainability (Rhys Boswell) will join the meeting to provide an update on the project and conversations with the community held to date.

Report author: Reviewed and authorised by:

Rebecca Williams Sanchia Jacobs Governance Manager Chief Executive Officer 26/11/2020 26/11/2020

Report author: Governance Manager 27

Council 9 December 2020

Report for Information

Lake Dunstan Management Report (Doc ID 514613)

1. Purpose of Report

To inform members on matters relating to Lake Dunstan

------Recommendations

That the Council receives the report.

------

2. Background

Land Information New Zealand (LINZ) and Contact Energy Limited regularly provide Lake Dunstan management updates to keep Council informed on areas of interest around the lake. Boffa Miskell also undertake a significant amount of work in and around the lake on behalf of LINZ, and will provide councillors with an update on their activities.

Attachments

Appendix 1. Collier International LINZ report. Appendix 2. Boffa Miskell LINZ report.

Report author: Reviewed and authorised by:

Gordon Bailey Louise van der Voort Parks and Recreation Manager Executive Manager - Planning and Environment 20/11/2020 1/12/2020

Report author: Parks and Recreation Manager 28

Rose Quirk PO Box 416 MAIN +64 3 450 0862 Corporate Solutions Queenstown MOB +64 275 453570 [email protected] www.colliers.co.nz

19 November 2020

To: Community Services Committee Central Otago District Council via e-mail: [email protected]

From: Rose Quirk Property Manager Colliers International (on behalf of LINZ) PO Box 416 Queenstown

COMMUNITY SERVICES COMMITTEE – AGENDA ITEM

1. Freedom Camping:

Cougar Security will be monitoring these sites again over the 2020/21 summer period.

The additional toilets put in at Bendigo and Lowburn have remained closed since the Covid-19 lockdown. We will continue to monitor the numbers at these sites and will re- open the additional toilets when demand at these sites increases.

The vehicle counters at all the LINZ sites have been re-installed and the numbers are continuing to be sent through weekly.

2. Lake Dunstan Facilities Management:

Fulton Hogan are still undertaking their facilities maintenance rounds of the LINZ sites. The toilet cleaning and rubbish collection is undertaken 7 days a week from 1 December 2020.

3. Lake Dunstan – Sediment build up near the Butchers Drive Boat ramp

LINZ and Colliers are seeking advice from the Harbor Master regarding the safety of this boat ramp, which will inform the near-term future of the boat ramp.

4. Biosecurity Restoration projects at Old Crowwell and Lowburn

LINZ have been working with the Guardians of Lake Dunstan on these sites where there is an opportunity to improve the environment. The first stage is to commission a Landscape Plan for both sites setting out options around extent and scale. Following this, discussions with all interested parties, including territorial authorities, Contact Energy and rūnanga will influence the implementation plan and approach.

Colliers International New Zealand Limited and certain of its subsidiaries, is an independently owned and operated business and a member firm of Colliers International Property Consultants, an affiliation of independent companies with over 480 offices throughout more than 61 countries worldwide. 29

5. Lowburn – Mana Watersports Limited:

LINZ has recently approved a Recreation Permit for a Large Inflatable Water park to be situated in front of the Lowburn recreational area. It permits up to 8 moorings. Customers will be using the existing public toilet facilities and carpark at the site. Up to 100 customers can be on the inflatable at one time.

6. Lowburn, Lowburn Peninsula, Champagne Gully and Dairy Creek – Splash Water Sports:

LINZ have recently approved a Recreation Permit for the purpose of hiring Kayaks, Stand up Paddle Boards and Bikes. This will operate from any of the above locations, with a maximum of 9 people hiring at one time.

7. McNulty Inlet – New Cycle trail alignment:

An adjoining owner to McNulty Inlet has raised serious concerns regarding the safety of the new trail around McNulty Inlet and the mixed use of this area. The area is now used by cyclists, walkers and motorists. The adjoining neighbour is concerned there will be an accident, as the cyclists come off the formed cycleway onto an area that is used as a road. The final easement for this cycleway is with CODC, so LINZ would like to ensure CODC are comfortable with the safety of the alignment of the trail in this area.

8. Lake Dunstan Community Engagement

LINZ have been working with the Guardians of Lake Dunstan to develop a community Engagement approach. This includes funding a role to educate and engage lake users and the wider community around aspects of the Lake that LINZ has responsibilities for managing.

LINZ BIOSECURITY CONTROL WORKS

REPORT TO THE COMMUNITY SERVICES COMMITTEE ON CONTROL WORKS IN THE CLUTHA RIVER SYSTEM

PREPARED FOR The Community Services Committee

BY Boffa Miskell Limited (on behalf of LINZ) 16 November 2020

1.0 LAKE DUNSTAN LAKE WEED CONTROL STATUS

Aerial and boat herbicide control of lagarosiphon is planned to be carried out at the following sites in Lake Dunstan this Summer:

• Bannockburn Inlet • Bendigo boat ramp and approaches • Champagne Gully - Ramp and Ski Lane • Cromwell Swimming Beach • Dairy Creek • Jackson’s • Lowburn Boat Harbour • Lowburn inlet • McNulty Inlet • Northburn Ski Lane • Old Cromwell Town and Boat Ramps • Pisa Moorings (excluding private areas) • Weatherall and Burton Creeks • Annan inlet

Diver control is planned at all High Risk Areas (boat ramps) prior to Christmas and again late in the summer to remove the risk of boats encountering weed. Weed cutting will be carried out in November 2020 at the High Value Areas to reduce the opportunity for recreational users to encounter weed over the busy summer period. Herbicide application at the High Value Areas will be carried out this summer when conditions permit.

2.0 TERRESTRIAL PEST CONTROL

Old man’s beard control work has been completed near Alexandra (Upstream from the bridge). Further Old man’s bread control is planned to be completed along the margins of the Clutha River (from Millers Flat to Rongahere) in March April 2021. This work will be done in conjunction with the Department of Conservation.

C14086_20201116_Community_Services_Committee 1 31 LINZ CONTROL WORKS REPORT TO THE COMMUNITY SERVICES COMMITTEE

Gorse and broom work around Lake Dunstan is currently on hold following an unfortunate incident where some Carmichaelia (native broom) was sprayed. Approximately 180 individual Carmichaelia plants were misidentified as Scotch broom. Immediate steps were taken to ensure this does not occur again, including producing plant identification material for all our contractors and a change to our contracting procedures. We are currently working with the Haehaeata Trust to develop a plan to replant these areas. It should be noted that it will take two to three years to grow plants to a size that will be viable for planting.

Rabbit densities around Lake Dunstan continue to be monitored where pesticide control was carried out last winter, which was a collaborative programme between LINZ and DOC. Further control work will be carried out if required to ensure compliance with the Otago Pest Management Strategy.

Marcus Girvan

Senior Principal / Biosecurity Project Manager

BOFFA MISKELL LTD

16 November 2020

C14086_20201116_Community_Services_Committee 2 32

Council 9 December 2020

Report for Decision

Dog Control Bylaw and Policy 2020 (Doc ID 512669)

1. Purpose of Report

To adopt the proposed Dog Control Bylaw and Dog Control Policy 2020 as recommended by the Hearings Panel. ------

Recommendations

That the Hearings Panel:

A. Receives the report and accepts the level of significance.

B. Agrees the Dog Control Bylaw 2020 is consistent with the New Zealand Bill of Rights Act 1990.

C. Adopts the Dog Control Bylaw 2020 and Dog Control Policy 2020 to be implemented on 18 December 2020.

------

2. Background

On 18 May 2020 Council resolved to undertake public consultation on the proposed dog control bylaw and dog control policy as follows:

That the Council: A. Agrees that a bylaw is the most appropriate way of addressing the perceived problem, and the proposed bylaw is in the most appropriate form and does not give rise to any implications under the Bill of Rights Act 1990.

B. Approves the proposed dog control bylaw and the dog control policy amended as follows “so that dogs on prohibited areas are permitted by express permission of the landowner”.

C. Authorises the proposed dog control bylaw and the dog control policy for public consultation following the special consultative procedure.

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D. Appoints the Hearings Panel to hear any submissions and to make a recommendation to Council on the proposed dog control bylaw and dog control policy. Formal consultation was undertaken from 6 June 2020 to 6 July 2020, with a total of 98 submissions received, of which six submitters requested to speak at the hearing.

A hearing was held on 7 August 2020 with six submitters speaking to their submissions. Following this the Hearings Panel (the Panel) later met to deliberate on all the submissions in order to recommend to Council the final form of the Dog Control Bylaw and Dog Control Policy for adoption.

3. Discussion

Submissions received

There were 98 submissions received regarding the Proposed Dog Control Bylaw 2020 and Proposed Dog Control Policy 2020. 98% of submissions were from individuals and 2% were on behalf of organisations.

82% of submissions generally support the proposed bylaw and policy, with 89% in support of the objectives.

65% supported the proposed introduction of a fee regarding the processing of refunds for deceased dogs, with an ability to have a credit for the following registration period instead.

89% supported the assessment criteria for keeping more than three dogs in residential zones.

91% supported the introduction of re-homing criteria.

94% supported the continuation of the current designated dog exercise areas.

80% supported the prohibited areas.

83% supported the ability to establish fenced dog parks and the associated criteria for this.

90% supported the new ‘on leash’ areas.

95% supported the requirements regarding dog welfare in an emergency.

84% supported the ability to enable an exemption from the bylaw or policy requirements providing they are not contrary to the principles and objectives of the bylaw, policy or Dog Control Act.

Key Topics

Most of the submissions were supportive of the proposed policy and bylaw, with the following key topics raised being:

Report author: Regulatory Services Manager 34

Fees and Registration

A number of submissions did not support the proposal to introduce a $25 administration fee to process a refund for a deceased dog.

While it is acknowledged that a refund takes time to process, the Hearings Panel agreed that this should be removed from the policy, as refunds will be considered across the organisation, and not just for dog registration.

More than 3 dogs

A small number of submissions did not support the ability to apply for a licence to keep more than three dogs in a non-rural zone. The reasoning for the opposition appeared to be individual beliefs and a concern of a nuisance being created by the dogs.

The Panel acknowledged that this proposal is a continuation of the current policy, which has been in place for a number of years. The panel noted there have been very few such licences that have been granted, with minimal issues over the past years and supported the continuation of this proposal.

Re-homing of dogs

Submissions sought clarity regarding when a dog would be euthanised and not re-homed. The proposed policy provided three examples of circumstances that may on the rare occasion lead to a dog being euthanised: as a result of its behaviour, on the advice of a vet, or when no suitable home can be established. These were examples of circumstances that might lead to the euthanasia of a dog, and not an exhaustive list, nor requiring all three criteria to be met.

The Panel considered this and amended the proposal to provide one example of a circumstance that may lead to euthanasia of a dog, in order to provide greater clarity.

Prohibited areas

A few submissions raised questions regarding the inclusion of school grounds, as these are private property. School grounds have previously been included to assist schools in the education of dog owners to minimise dog-related issues with children.

The Panel noted this, and removed school grounds from the prohibited areas. Any Dog Control Act offences committed on school grounds will be enforced by Council’s dog control officer.

It was also questioned whether dogs should be prohibited from a greater area than the defined playing surface of sports grounds in order to address fouling, and also because boundaries defining the playing surface of sports grounds can change.

The Panel noted the matters raised and concluded that dog owners taking dogs to sporting events keep dogs predominantly on leash and that Council has not received complaints about such dogs being off leash or fouling. A proposal to amend the wording to state the ‘playing surface’ was included into the definition to provide further clarity of the area that dogs are prohibited from.

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Dog Parks

The majority of submissions supported the ability to have fenced dog parks. A number of submissions stated that the cost of fencing should be met by Council, while others advised that if communities fundraised to install the fencing initially, some assurance from Council was requested if the dog park needed to be relocated, whereby the costs of removing and re- installing the fencing would be addressed by Council.

The Panel did not accept that the costs of fencing should be met by the Council. However, they did accept the need to include a provision to provide some assurance to the community that the cost of relocating the fencing of an authorised dog park would be met by Council, if the dog park land is identified for other purposes and the fencing needed to be moved a new location.

On leash areas

The submissions received on this clause raised questions regarding the inclusion of food premises, as these are private property. It was also raised whether dogs should be permitted on leash on sports grounds, with concerns of fouling but also concerns that the playing surfaces of sports grounds change.

The panel recognised that the playing surfaces of sports grounds change. However, they noted that dog owners walking dogs to where sporting events are held predominantly keep their dogs on leash, and Council has not received complaints about such dogs being off leash or fouling. These clauses were therefore retained in the policy.

The panel noted that food premises are on private property and removed this clause from the proposed policy. They also concluded that dogs being taken to sporting events by owners are predominantly on leash, and Council has not received complaints about dogs being off leash or fouling. A proposal to the amend the wording to state the ‘playing surface’ was included into the definition to provide further clarity of the area that dogs are prohibited from.

Legal Review

A legal review of the bylaw has been undertaken, and the bylaw was confirmed to be consistent with the New Zealand Bill of Rights Act 1990.

The legal review also recommended the inclusion of additional clauses for clarity to the reader or to assist Council where enforcement action is required. The amendments are:

a) Owner (definition) - to make it clear that the bylaw applies to persons in possession of dogs (such as kennel owners/operators), as well as owners of dogs.

b) Dog Park (definition and new clause) - to clarify that the bylaw applies to dogs when in these areas.

c) Nuisance (definition and expanded clause) - requiring an owner or person in charge of a dog to take all reasonable steps to ensure that the dog is not a nuisance and does not cause damage to property.

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d) Control of dogs in public places - additional clauses to provide clarification as to: i) When a dog shall be deemed not to be under control ii) The requirement to carry a leash when in a public place iii) Clarity regarding the obligations of an owner when the dog is on their property iv) A provision requiring dangerous/menacing dogs to be muzzled or kept on a leash when not on private property.

e) Impounding dogs - additional provisions to provide more detail around what is required and when it is required when a dog is impounded.

4. Options

Option 1 – Adopt the Proposed Dog Control Policy 2020 and the Dog Control Bylaw 2020 as recommended by the Hearings Panel (recommended).

Advantages: • Amendments have been made to the proposed Bylaw and Policy, following public submissions. • Ensures all matters have been considered. • Provides the ability for Council to undertake enforcement action regarding specific matters e.g. prohibited or on leash areas along with fouling, minimising nuisance, danger and distress to the community regarding uncontrolled dogs. • Council will be complying with the requirements of s.10 of the Dog Control Act 1996.

Disadvantages: • Some submitters may be unhappy that matters raised through consultation have not led to a change in the policy or bylaw.

Option 2 – The Proposed Dog Control Policy 2020 and the Dog Control Bylaw 2020 is not adopted, and further consultation is required.

Advantages: • Ensures that the Bylaw and Policy meets our community needs. • Ensures all matters have been considered.

Disadvantages: • The current bylaw may expire before a new bylaw is implemented. • There will be additional costs and delays to undertake further consultation. • Community may get consultation fatigue.

5. Compliance

Local Government Act 2002 This decision enables democratic local Purpose Provisions decision making and action by, and on behalf of the community and promotes the social wellbeing of the community, in the present and for the future through

Report author: Regulatory Services Manager 37

public consultation and consideration of submissions to develop a policy and bylaw to meet our community needs. Financial implications: Is this This decision is consistent with the decision consistent with proposed proposed activities and budgets in the activities and budgets in long term 10-year plan and annual plan. plan/annual plan? Decision consistent with other The decision is consistent with our 10- Council plans and policies, such year plan 2018-2028, specifically as the District Plan, Economic regarding our targeted community Development Strategy, etc? outcomes to provide a “Safe and Healthy Community” Considerations as to sustainability, No sustainability implications have been the environment and climate identified. change impacts Risk Analysis The risks to our community are low. It would only be affected if no bylaw or policy was in place, as this would reduce the enforcement capabilities and would result in Council not complying with the Dog Control Act. Significance, Consultation and This decision is deemed medium when Engagement (internal and external) considering the Significance and Engagement Policy and the associated thresholds.

6. Next Steps

If the bylaw and policy are adopted, these will be publicly notified and the Central Otago District Council website will be updated.

In addition, the details will be included on the Council’s GIS mapping system to highlight the dog exercises areas, prohibited areas and on-leash areas with signage provided in these locations to inform the community of the dog control requirements.

Attachments Appendix 1: Dog Control Policy 2020 Appendix 2: Dog Control Bylaw 2020

Report author: Regulatory Services Manager 38

Report author: Reviewed and authorised by:

Lee Webster Louise van der Voort Regulatory Services Manager Executive Manager - Planning and Environment 6/11/2020 30/11/2020

Report author: Regulatory Services Manager 39

Dog Control Policy 2020 Department and Team: Planning and Environment, Environmental Health Team Document ID#: xxxxxx

Approved by: Council Resolution # Effective Date: xxx Next Review: xxx

Introduction This policy outlines and fulfils the Central Otago District Council’s obligations for dog control functions across the district. It establishes the framework on which the Dog Control Bylaw and associated fees regarding dog registration and offences are based.

Objectives The principal objectives of dog control for the Central Otago District Council are:

• That all dog owners fulfil their responsibilities in accordance with legislative requirements; • To provide education and enforcement as required to minimise dog related complaints; • To minimise the fear of dog attacks or intimidation from roaming dogs; • There is a public right to enjoy the environment free of perceived risk/nuisance from dogs and from the activities of dogs; and • All dog control services and associated activities are met through dog control fees.

Bylaw The Dog Control Act 1996 states that any territorial authority may, in accordance with the Local Government Act 2002, make bylaws regarding the control of dogs.

The Central Otago District Council Dog Control Bylaw 2020 includes the following provisions: • prohibiting dogs from specified public places; • regulating and controlling dogs in any other public places; • limiting the number of dogs that may be kept on certain premises; • requiring the owner of any dog that defecates in a public place or on land or premises other than that occupied by the owner to immediately remove the faeces, and

Fees and Registration All dogs are required to be registered in accordance with the Dog Control Act 1996.

• Dog registration fees are set by Council resolution; • Dog registration fees, fines and impound fees are used to fund the dog control service; • Registration fees are due from 1 July annually. If paid after 31 July a late payment penalty is applied. The penalty is an additional 50% of the registration fee.

Other Fees

The demand for dog control services can be caused by non-compliance with the Dog Control Act 1996 and the applicable bylaws. There are a range of other fees which are applied for the administration of dog control associated with responding to non-compliance incidents within the Central Otago District. These fees are set by Council resolution and include: • Impounding • Feeding (during period of impoundment) • Microchipping • More than 3 dogs licence

More than 3 dogs No more than three dogs of registrable age i.e. 3 months old and over (whether or not such dogs are registered) may be kept on any premises unless the owner or occupier of the property has a licence from the Central Otago District Council.

No licence shall be required to keep more than three dogs within the rural zone, as defined in the Central Otago District Plan.

No licence shall be granted to the owner or occupier of any premises for more than three dogs unless the owner or occupier can demonstrate compliance with the Central Otago District Council Dog Control Bylaw and the assessment criteria below (which is not an exhaustive list) to the satisfaction of the Central Otago District Council Dog Control Officers:

Dogs: • The number of dogs requested • Type or breed of dogs • Whether any of the dogs applied for are classified as dangerous or menacing • Registration status of the dogs

Premises: • Size of premises • Housing conditions • Location of the premises • Actual or potential effects on any other premises • Fencing Other: • Whether there is any increased risk to the safety of children or other vulnerable members of the community • Potential complaints from neighbouring properties • If the owner has been infringed or warned for non-compliance with the Dog Control Act 1996 within the 24 months prior to the application date of the licence; • Whether the owner has been convicted or infringed for any animal welfare offences; • Whether the keeping of more than three dogs achieves the objectives of this policy; • Any other matter that in the opinion of a Dog Control Officer is relevant to the determination of the application e.g. will not have a detrimental effect on any other premises or would be inappropriate for the housing of four or more dogs.

Any licence issued may be revoked by the Central Otago District Council for breach of conditions.

Applications for a licence to keep more than three dogs must be made on the prescribed form and shall provide such information in respect of the application as the Dog Control Officer may reasonably require.

A new licence is required where any one of the following circumstances apply: • where the licence has expired or has been revoked; • the number of dogs on the premises exceeds the number of dogs specified in the licence; • where the breed of dog kept at the premises has changed; • where the dogs are no longer kept at the address specified in the licence; • where a new dog is kept at the address specified in the licence (whether or not it replaces a dog the subject of the licence).

Re-homing of dogs If a dog is required to be re-homed, Central Otago District Council dog control officers will endeavour to find a suitable owner or will try to re-home a dog to the SPCA (Society for the Prevention of Cruelty to Animals) or similar organisation. Where, in the rare occasion a dog cannot be re-homed e.g. as a result of its behaviour, on the advice of a veterinary surgeon the dog will be euthanised. Central Otago District Council will not permit any dogs to be re-homed into the ownership of any person or organisation for use in a scientific procedure or manipulation for research, testing or teaching purposes as defined by the Animal Welfare Act 1999. If individuals are interested in adopting a dog who needs re-homing, our dog control officer will assess all applications to determine the most secure forever home for the dog.

Education Central Otago District Council encourages dog owners to attend dog obedience courses to assist in the training and socialising of dogs, particularly puppy training classes. The Council may require owners to attend specified courses where a dog is classified as menacing or dangerous.

Menacing and Dangerous Dogs can be classified as Menacing in accordance with sections 33A and 33C of the Dog Control Act or Dangerous in accordance with section 31 of the Dog Control Act. The Central Otago District Council will prescribe classifications in accordance with the Dog Control Act.

Probationary and Disqualified Owners Owners can be classified as a Probationary or Disqualified owner in accordance with sections 21 and 25 of the Dog Control Act 1996. The maximum period of probation or disqualification will apply, unless the owner can demonstrate that the maximum period is unnecessary for the purpose of achieving the objectives of the Council’s Dog Control Policy.

Neutered Dogs Any dog classified as menacing or dangerous by Central Otago District Council or any other Council in accordance with section 33A or 33C of the Dog Control Act 1996 must be neutered.

The owner of a dog classified must if required by the Central Otago District Council, produce a veterinary certificate showing the dog has been neutered or that the dog is unfit to neuter before a certain date.

In all cases the classification documents served on the owner of a menacing or dangerous dog will advise the owner of the requirement to neuter the classified dog. Owners must comply with this policy on neutering within 1 month of the classification.

Any dog that has not been kept under control on three or more occasions in any 12 month period must neuter the dog within 1 month of being notified by Central Otago District Council.

Dog Fouling Dog fouling is not tolerated in any form across the district. Dog owners must ensure that they have a suitable receptacle to collect dog faeces and remove dog faeces immediately from public places.

Infringements The following infringements set by the Dog Control Act 1996.

Offence Penalty

Wilful obstruction of a Dog Control officer $750 Failure or refusal to supply information or $750 wilfully providing false particulars Failure to supply information or wilfully $750 providing false particulars about a dog Failure to comply with any Dog Control $300 Bylaw Failure to undertake dog owner education $300 programme or dog obedience training (or both) Failure to comply with obligations of $750 probationary owner Failure to comply with effects of $750 disqualification Failure to comply with effects of dangerous $300 dog classification Fraudulent sale or transfer of a dangerous $500 dog Failure to comply with requirements of $300 menacing classification Failure to advise person of muzzle and $100 leashing requirements Failure to implant a microchip transponder $300 in dog False statement relating to dog registration $750 Falsely notifying death of dog $750 Failure to register dog $300

Fraudulent procurement or attempt to $500 procure replacement dog registration label or disc Failure to advise change of dog ownership $100 Failure to advise change of address $100 Removal, swapping or counterfeiting of $500 registration label/disc Failure to keep dog controlled or confined $200 on private land

Exercise areas Dog’s may be exercised without being restrained (e.g. on leash) in any of the following designated exercise areas. All dog’s must be under control at all times and may not cause a nuisance, annoyance or distress to any person or animal or damage to property.

Alexandra • The Alexandra Pines, State Highway 8 • The Linger and Die, between Rivers Street and Manuherekia River • Town Belt between State Highway 85 and Manuherekia River

Clyde • Clyde Recreation Reserve (Sunderland Street) • Vacant land at southern end of Sunderland Street between Clyde Golf Course and Dunstan Hospital

Cromwell • Alpha Street Reserve between Ortive Street and Ray Street • Plantation area adjacent to transfer station, Bannockburn Road • Plantation area between Sandflat Road and Bannockburn Road

Pisa Moorings • Dustin Park, Pisa Moorings south of the playground

Naseby • Vacant land, Channel Road • Forest block off Lomond Street and Killarney Street

Ranfurly • Vacant land, corner Alexander Street and Charlemont Street

Roxburgh • Vacant land, Cheviot Street below the bridge

Prohibited areas

Dogs are not permitted in the following Council controlled designated prohibited areas at any time. Prohibited areas include, but are not limited to: • Children’s playgrounds • The designated playing surface of all sports grounds (pitches) • Cemeteries • Swimming pools Full details as shown on the Central Otago District Council website www.codc.govt.nz

Dog Parks (fenced) There are two areas permitted to be fenced to establish dog parks, which are: Cromwell • Alpha Street Reserve (between Ortive Street and Ray Street)

Clyde • Clyde Recreation Reserve (Sunderland Street)

These areas can be established and fenced subsequent to the following criteria: • Central Otago District Council reserve the right to remove a dog park at any time, where the land has been identified for community recreation or sporting activity • Any fencing provided will be funded by the community support e.g. fundraising (no rates funding) • All proposed fencing and installation must be approved by Central Otago District Council prior to installation • The cost of maintaining the fencing must be met by community support e.g. fundraising (no rates funding) • Central Otago District Council reserves the right to remove any infrastructure established that in its opinion has become unsafe through a lack of maintenance • No infrastructure is permitted, unless agreed by Central Otago District Council • Central Otago District Council will provide a water source for dogs drinking water, a dog waste bin, seating (bench) for dog owners, some shade, mow the grass and signage • Dogs in the facility must be under control at all times and must not cause a nuisance, annoyance or distress to any person or animal or damage to property. • All dog owners must clean up any dog faeces and dispose of it appropriately.

Note: Where a community funded fenced dog park does require relocation to a new site, Council will fund the relocation and installation of the fencing in the new location.

On Leash Areas

Dogs must be under the control of their owners at all times and are generally permitted off leash, unless otherwise prohibited or required to be on leash. All dog owners taking dogs out in public must carry and use a leash as necessary. Dogs must be on leash in the following areas at all times: a) Alexandra Town Centre b) Cromwell Mall c) Old Cromwell d) Ranfurly Town Centre e) Roxburgh Town Centre f) All sports grounds i.e. all parts of a sports ground excluding the area where dogs are otherwise prohibited (playing surface) Full details as shown on the Central Otago District Council website www.codc.govt.nz

Welfare of dogs during an emergency All dog owners are expected to plan and prepare for the care and welfare of their dog(s) in anticipation of an emergency.

While a state of emergency is in place dog owners must keep their dog under effective control at all times and ensure that their dog(s) does not injure, endanger or cause distress to any person.

Temporary Exemptions The Central Otago District Council may temporarily exempt any person or premises from any duty or restriction in the Central Otago District Council Dog Control Bylaw where it is satisfied that the grant of an exemption is not contrary to the purpose of this policy, the Dog Control Act 1996 and where public safety is preserved.

Relevant Legislation: The Dog Control Act 1996

Related Documents: Proposed Dog Control Bylaw 2020

Dog Control Bylaw 2020

Adopted XXXXX

The Central Otago District Council resolved on the XXX at a duly called ordinary meeting of Council, to review and adopt the Dog Control Bylaw 2020. Such resolution was made following the carrying out of the Special Consultative Procedure and other procedural requirements of the Local Government Act 2002.

The bylaw came into force on XXXXXXX.

The COMMON SEAL of the Central Otago District Council was hereunto fixed in the presence of:

Mayor

Chief Executive

47 The Central Otago District Council, in pursuance of the powers contained in the Local Government Act 2002, the Bylaws Act 1910, the Dog Control Act 1996 and any other authority enabling it in this behalf hereby makes the following bylaw.

CONTENTS

Clause Page

1 TITLE AND COMMENCEMENT 2

2 PURPOSE 2

3 INTERPRETATION 2

4 CONTROL OF DOGS IN PUBLIC PLACES 6

Exercise Areas 7

Dog Parks 8

Prohibited Areas 8

On Leash Areas 8

Working Dogs 9

Impounding Dogs 9

5 LICENCE TO KEEP MORE THAN THREE DOGS 10

6 TEMPORARY EXEMPTION 11

7 FOULING IN PUBLIC PLACES 11

8 ENFORCEMENT ACTIVITIES 12

9 OFFENCES AND PENALTIES 12

1 TITLE AND COMMENCEMENT

(a) This bylaw shall be known as the Dog Control Bylaw 2020 (bylaw).

(b) The bylaw shall come into force on the XXXXXX

2 PURPOSE

2.1 The purpose of this bylaw is to give effect to the Central Otago District Council Dog Control Policy 2020 by:

(a) Facilitating responsible dog ownership and the Control of dogs in the Central Otago District

(b) Protecting the wellbeing and safety of both people and other animals

(d) Imposing on the Owner of a dog obligations to ensure the dog does not cause a Nuisance to any person and does not injure, endanger, or cause distress to any person or animal or damage to property

(e) Limiting the number of dogs that may be kept on certain premises

(f) Requiring the Owner of any dog that defecates in any Public Place to carry a Suitable Receptacle and to immediately remove the faeces

(g) Requiring the Owner of any dog to neuter the dog if it has not been kept under Control on more than three occasions in any 12-month

(h) Provide for the enforcement of this bylaw by prescribing offences and penalties for contravening or permitting a contravention of the bylaw

3 INTERPRETATION

Act means the Dog Control Act 1996

Control means that the Owner:

a) has the dog on a Leash; or b) has the dog confined within a vehicle or other container; or c) is physically capable of directing or commanding the dog whilst off the Leash where it is permitted to do so, pursuant to this bylaw, and the dog is

responsive to commands and is not creating a Nuisance.

Council means the Central Otago District Council Disability means a dog certified by one of the following organisations Assist Dog as being a dog trained to assist (or as being a dog in training to assist) a person with a disability: (a) Assistance Dogs of New Zealand (b) Hearing Dogs for Deaf People New Zealand (c) K9 Medical Detection New Zealand (d) Mobility Assistance Dogs Trust (e) New Zealand Epilepsy Assist Dogs Trust (f) Perfect Partners Assistance Dogs Trust (g) Royal New Zealand Foundation of the Blind Incorporated (h) an organisation specified in an Order in Council made under section 78D of the Act.

Dog Control has the same meaning as ‘Dog Control Officer’ as Officer appointed under section 11 of the Act.

means a fenced area where dogs can be exercised and Dog Park socialised with other dogs off-Leash in a controlled environment and under the supervision of their Owner.

Exercise means any area designated by Central Otago District Area Council for specifically exercising dogs.

Leash means an adequate restraint and may include a lead attached to a collar or harness, that allows for the Control of a dog when in a Public Place.

Nuisance means any activity or behaviour causing annoyance, including (but not limited to) excessive barking or howling; fouling on public and private land; trespass onto private land; uncontrolled roaming; causing distress via intimidating behaviour (such as aggressive barking or rushing); or attacking people, wildlife or other animals.

On Leash means any area designated by Central Otago District Area Council where dogs are permitted on Leash only.

Owner means every person who:

a) Owns the dog. b) Has possession of the dog whether the dog is at large or in confinement (for example, including but not limited to, a kennel operator).

c) Is the parent or guardian of a person under the age of 16 years who; i. is the owner of the dog pursuant to paragraph (a) or (b) of this definition, and ii. Is a member of the parent or guardian's household living with and dependent on the parent or guardian.

But does not include:

a) Any person who has seized or taken custody of the dog under the Dog Control Act 1996 or the Animal Welfare Act 1999 or the National Parks Act 1980 or the Te Urewera Act 2014 or the Conservation Act 1987 or any order made the Dog Control Act 1996 or Animal Welfare Act 1999; or b) Any person who is in possession or in charge of the dog for a period of 72 hours or less for the purpose of: i. preventing the dog from causing injury, damage or distress; and/or ii. restoring the lost dog to its owner.

Playground means any children’s playground equipment provided or maintained by the Council for public use.

Prohibited means any area designated by Central Otago District Area Council where dogs are not permitted.

Public Place means – a) a place that, at any material time, is open to or is being used by the public, whether free or on payment of a charge, and whether any owner or occupier of the place is lawfully entitled to exclude or eject any person from that place b) includes any aircraft, hovercraft, ship or ferry or other vessel, train, or vehicle carrying or available to carry passengers for reward.

A public place does not include a private vehicle.

Suitable means a plastic bag, a paper bag or other effective means Receptacle to remove and dispose of faeces.

Working means: Dog a) Any Disability Assist Dog: b) Any dog:

i. Kept by the Police or any constable, the Customs Department, the Ministry of Agriculture, the Ministry of Fisheries or the Ministry of Defence, or any officer or employee of any such Department of State solely or principally for the purposes of carrying out the functions, powers, and duties of the Police or the Department of State or that constable, officer, or employee; or ii. Kept solely or principally for the purposes of herding or driving stock; or iii. Kept by the Department of Conservation or any officer or employee of that Department solely or principally for the purposes of carrying out the functions, duties, and powers of that Department; or iv. Kept solely or principally for the purposes of destroying pests or pest agents under any pest management strategy under the Biosecurity Act 1993; or v. kept by the Department of Corrections or any officer or employee of that Department solely or principally for the purposes of carrying out the functions, duties, and powers of that Department; or vi. kept by the Aviation Security Service established under section 72B(2)(ca) of the Civil Aviation Act 1990, or any officer or employee of that Service solely or principally for the purposes of carrying out the functions, duties, and powers of that Service; or vii. certified for use by the Director of Civil Defence Emergency Management for the purposes of carrying out the functions, duties, and powers conferred by the Civil Defence Emergency Management Act 2002; or viii. Owned by a security guard as defined in section 4 of the Private Investigators and Security Guards Act 1974 and kept solely or principally for the purposes of carrying on the business of a security guard; or ix. Declared by resolution of the territorial authority to be a working dog for the purposes of this Act, or any dog of a class so

declared by the authority, being a dog owned by any class of persons specified in the resolution and kept solely or principally for the purposes specified in the resolution.

4 CONTROL OF DOGS IN PUBLIC PLACES

4.1.1 Dogs are permitted off Leash in Public Places, designated Exercise Areas and Dog Parks unless otherwise specified that dogs must be on Leash or that dogs are prohibited from the area, as required by the Act or this bylaw.

4.1.2 Dogs must be under Control at all times. A dog shall be deemed not to be under Control if:

a) it is found at large on any land or premises other than a Public Place without the consent (express or implied) of the occupier or person in charge of that land or those premises; b) it is found at large in any Public Place in contravention of any regulation or this bylaw.

4.1.3 For the purpose of this clause an Owner of a dog shall be deemed to have sufficient Control where the dog is in a Public Place if:

a. the dog is under the continuous surveillance or Control of a responsible person; and b. the dog can be recalled instantly whenever another person, dog, or any other animal is encountered.

4.1.4 The Owner must take all reasonable steps to ensure that dog does not:

a) cause a Nuisance, annoyance or distress to any person or animal (as defined in the Act) in such a manner that would give rise to any reasonable complaint as to its behaviour; or b) cause damage to any property that would give rise to any reasonable complaint as to its behaviour.

4.1.5 The Owner of a dog must carry a Leash when in a Public Place if the dog is with the owner.

4.1.6 The Owner of a dog must ensure at all times that, when the dog is on their property, it is either under direct Control of a person, or is confined in such a manner that it cannot freely leave the property.

4.1.7 Dangerous or menacing dogs (as defined in the Act) must be muzzled and leashed when in in a Public Place, including in designated Exercise Areas, Dog Parks, Prohibited Areas (when used as a thoroughfare pursuant to clause 4.4.3), and in On Leash Areas. The Owners of dangerous and menacing dogs

must advise anyone to whom they give temporary Control and responsibility of the dog of the requirement that it must be muzzled and leashed when in public.

4.2 Exercise Areas

4.2.1 A dog may be exercised without being restrained (e.g. by a Leash) in any of the following designated Exercise Areas: Alexandra a) The Alexandra Pines, State Highway 8 b) The Linger and Die, between Rivers Street and Manuherekia River c) Town Belt between State Highway 85 and Manuherekia River

Clyde a) Clyde Recreation Reserve (Sunderland Street) b) Vacant land at southern end of Sunderland Street between Clyde Golf Course and Dunstan Hospital

Cromwell a) Alpha Street Reserve between Ortive Street and Ray Street b) Plantation area adjacent to transfer station, Bannockburn Road c) Plantation area, between Sandflat Road and Bannockburn Road

Pisa a) Dustin Park, Pisa Moorings south of playground Moorings

Nasby a) Vacant land, Channel Road b) Forest Block off Lomond Street and Killarney Street

Ranfurly a) Vacant land, corner of Alexander Street and Charlemont Street

Roxburgh a) Vacant land, Cheviot Street below the bridge

Full details as shown on the Central Otago District Council website www.codc.govt.nz

4.2.2 Every Owner at a designated Exercise Area with the dog must comply with the obligations set out in clause 4.1.1 – 4.1.4 of this bylaw.

4.3 Dog Parks

4.3.1 No owner of a dog may leave a dog unattended at a Dog Park.

4.3.2 Every Owner at a Dog Park with the dog must comply with the obligations set out in clause 4.1.1 – clause 4.1.4 of this bylaw.

4.4 Prohibited Areas

4.4.1 Dogs are not permitted in the following Council controlled designated Prohibited Areas at any time: a) Children’s playgrounds b) The designated playing surface of all sports grounds (pitches) c) Cemeteries d) Swimming pools

Full details as shown on the Central Otago District Council website www.codc.govt.nz

4.4.2 Dogs may be prohibited, as publicly notified from time to time, from some areas:

a) during periods when a high concentration of people is likely to create potential conflict; and/or b) where potential conflict with the general public, wildlife or stock (as defined in the Act).

4.4.3 A dog on a Leash may pass through a Prohibited Area when it is used as a thoroughfare and no other reasonable access exists to an area where a dog may be exercised.

4.5 On Leash Areas

4.5.1 Dogs must be on a Leash in the following designated On Leash Areas at all times:

a) Alexandra Town Centre b) Cromwell Mall c) Old Cromwell d) Ranfurly Town Centre e) Roxburgh Town Centre f) All sports grounds i.e. all parts of a sports ground excluding the area where dogs are otherwise prohibited (playing surface) g) Premises used for the manufacture, preparation, storage or sale of food

Full details as shown on the Central Otago District Council website www.codc.govt.nz

4.5.2 Dogs may be prohibited, as publicly notified from time to time, from some designated On Leash Areas:

a) during periods when a high concentration of people is likely to create potential conflict; and/or b) where potential conflict with the general public or wildlife may occur.

4.5.3 Every Owner at a designated On Leash Area with the dog must comply with the obligations set out in clause 4.1.1 – clause 4.1.4 of this bylaw.

4.6 Working Dogs

4.6.1 The provisions of clause 4.4 and 4.5 shall not apply to a Working Dog carrying out the work in respect of which the dog has been registered.

4.6.2 For the absence of doubt under clause 4.4 and 4.5 a Working Dog must be on a Leash in a Prohibited Area or designated On Leash Area unless they are carrying out the work in respect of which they have been registered and where this work requires them to be off Leash (for example ,if they are herding or driving stock (as defined in the Act)).

4.7 Impounding dogs

4.7.1 Any dog whether or not they are wearing a collar having the proper label or disc attached, that are found roaming may be impounded by a dog control officer.

4.7.2 The owner of any dog that has not been kept under control on three or more occasions in any 12 month period must neuter the dog not kept under control (whether or not the owner of the dog has been convicted of an offence against section 53 of the Act). The Owner must, if required by the Council, produce a veterinary certificate showing the dog has been neutered or that the dog is unfit to neuter before a certain date. The Owner must comply with this provision within one (1) month of receiving written notice of the obligation to neuter the dog.

4.7.3 Prior to release from impoundment any unregistered dog must be registered and/or micro-chipped at the Owner’s cost.

4.7.4 Any dog may be impounded where an inspection of the dog and the conditions in which it is being kept give a Dog Control Officer good cause to suspect that an offence against the Act has been committed.

5 LICENCE TO KEEP MORE THAN THREE DOGS

5.1 No more than three dogs of registrable age i.e. 3 months old and over (whether or not such a dog is registered) may be kept on any premises unless: (a) The owner or occupier is the holder of a licence to keep four or more dogs; or

(b) The premises are zoned rural in the relevant, operative Central Otago District Plan.

5.2 No licence will be granted unless the owner or occupier of any premises can demonstrate to Council’s satisfaction (having regard to the criteria in the Dog Control Policy) that the keeping of more than three dogs will achieve the objectives of the policy and the purpose of the bylaw.

5.3 If the property in which the dog Owner resides is leased, the written consent of the property owner is required to keep four or more dogs on that property before any consideration for a licence will be given. A copy of such consent must be forwarded to Council.

5.4 A licence issued under this clause is subject to the conditions set by the Council.

5.5 Any breach of such conditions or other terms or restrictions shall be a breach of this bylaw.

5.6 Any licence may be revoked by the Council for:

a) breach of conditions; or b) in the event of a change of circumstances relating to: i. the premises; ii. the owner or occupier thereof; or iii. The number and/or breed of dogs kept or remaining on such premises, or where a new dog is kept at the address specified in the licence (whether or not it replaces a dog which is the subject of the licence).

5.7 Applications for licences to keep more than three dogs shall be made on the form supplied by the Council and shall provide such information in respect of the application as the Council may reasonably require.

5.8 There shall be paid to the Council for every such licence an inspection fee which the Council may from time to time by resolution publicly notified prescribe, and on each 1st day of July following the date of issue, an annual fee may be charged for the following twelve months.

5.9 The fee for such licences shall be payable in addition to the registration fees payable under the Act.

5.10 A Dog Control Officer may seize any dog kept at a premises and impound any dog at the Owner’s expense where:

(a) more than three dogs are kept at the premises where a licence is required; and

(b) there is no licence permitting the keeping of more than three dogs

6 TEMPORARY EXEMPTION

6.1 The Council may temporarily exempt any person, premises or Public Place from any duty or restriction in this bylaw.

6.2 The Council may grant an application for a temporary exemption where it is satisfied that allowing the activity will achieve the: (a) Purpose of the Act; and /or (b) Objectives of the Central Otago District Council Dog Control Policy 2020; and/or (c) Purpose of the Dog Control Bylaw 2020.

6.3 Applications for exemptions shall be made on the form supplied by the Council and shall provide such information in respect of the application as the Council may reasonably require.

6.4 There shall be paid to the Council for every exemption application, a fee which the Council may from time to time by resolution publicly notified prescribe.

6.5 The exemption application fee shall be payable in addition to the registration fees payable under the provisions of the Act.

7 FOULING IN PUBLIC PLACES

7.1 No person being the Owner or a person in charge of any dog shall permit the dog to defecate in a Public Place or on land or premises other than that occupied by the Owner.

7.2 The Owner of any dog or a person in charge of any dog that defecates in a Public Place must immediately remove the faeces.

7.3 No offence shall be deemed to be committed against this bylaw where the Owner or the person in charge of the dog removes the faeces immediately after the dog has deposited them.

7.4 Any Owner shall at all times while exercising the dog whether within a designated Exercise Area or any Public Place carry a Suitable Receptacle to

remove and dispose of dog faeces immediately after the dog has deposited them.

7.5 Where a public litter bin or similar receptacle is used to dispose of the droppings, they must be suitably wrapped or contained to prevent fouling the receptacle.

8 ENFORCEMENT ACTIVITIES

8.1 The Council may use its powers under the Dog Control Act 1996 and the Local Government Act 2002 to enforce this bylaw.

9 OFFENCES AND PENALTIES

9.1 Every person who contravenes or permits a contravention of this bylaw commits an offence.

9.2 Every person who commits an offence under this bylaw is liable to a penalty:

a) under section 242(4) of the Local Government Act 2002, or b) to a penalty under the Dog Control Act 1996.

Council 9 December 2020

Report for Decision

Proposed Road Stopping – Part Oven Hill Road, Millers Flat (Doc ID: 513501)

1. Purpose of Report

To consider a proposal to stop an unformed portion of Oven Hill Road in accordance with the Public Works Act 1981.

------Recommendations

That the Council:

A. Receives the report and accepts the level of significance.

B. Approves the proposal to stop an unformed portion of Oven Hill (legal) Road, being approximately 6,750 square metres, subject to the applicants:

- meeting all costs; - purchasing the land at valuation, and; - the land being amalgamated with the adjoining record of title 278088.

C. Authorise the Chief Executive to do all that is necessary to give effect to the resolution.

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2. Background

Oven Hill Road (the Road) adjoins the eastern side of Teviot Road, approximately one kilometre north of the Millers Flat township. The Road is described as a low volume track, used by an average of 80 cars per day.

The first 500 metres of the Road is formed and sealed. The next 3.5 kilometres of the Road is formed and gravelled. The remaining 2.5 kilometres of the Road is unformed.

An overview of the Road is shown below in figure 1.

Report author: Property Officer – Statutory 113

Figure 1 – Overview of Oven Hill Road

The first 220 metres of the legal road is 20 metres wide. From the 220 metre mark onward, the legal road is mostly 60 metres wide. An overview of the first 650 metres of the Road is shown below in Figure 2.

Figure 2 – Overview of the first 650 metres of Oven Hill Road

Up until 2018 the parcel marked “X” in figure 2 was part of Oven Hill (legal) Road. In 2017 the current owners of the property marked “Z” discovered that their house and garage had been built over road reserve some 40 years previous.

To legalise the historic encroachment the owners of the property marked “Z” applied to stop the area (of then legal road) marked “X”. Reports were presented to the Teviot Valley Community Board and to the Council. The 2017 reports noted that:

• The road had a legal width of 60 metres; • A road width of 32 metres would be retained; • Oven Hill Road would not be affected by the stopping.

The application was accepted with the parcel (of legal road) marked “X” being stopped and sold to the owners of the property marked “Z”. The titles were amalgamated, and the historic encroachment issue resolved.

The applicants own the property at 50 Oven Hill Road being Record of Title 287088. The applicants also occupy approximately 6750 square metres of unformed legal road adjacent to their northern boundary. Their occupation extends into the road reserve by some 28 metres. This is the same width as the area referred to as “X” previously.

Report author: Property Officer – Statutory 114

The length of the occupation is considerably longer at approximately 230 metres. The total area of occupation is outlined in yellow in figure 3.

Figure 3 – Area occupied by the Applicants (outlined in yellow)

The applicants would now like to legalise their occupation of the road reserve adjacent to their property. Accordingly, they have applied to stop approximately 6750 square metres of unformed legal road.

3. Discussion

Roading Network The proposal to stop an area of approximately 6750 square metres of Oven Hill Road will have no effect on the existing roading network. As shown below in figure 4, the legal road is already fenced into the applicant’s property. It is actively occupied for grazing purposes.

Figure 4 – Plan of portion of legal road proposed to be stopped

Report author: Property Officer – Statutory 115

Providing the existing fence becomes the new legal boundary, a legal road width of approximately 32 metres will be retained. This is sufficient for roading purposes. It would also regularise and align the legal road boundary with that of the 2018 stopping.

Legal and Policy Council’s Roading Policy determines the appropriate statutory procedure for stopping a legal road or any part thereof. The policy for selecting the correct statutory process is as follows:

The Local Government Act 1974 road stopping procedure shall be adopted if one or more of the following circumstances shall apply:

a) Where the full width of road is proposed to be stopped and public access will be removed as a result of the road being stopped; or b) The road stopping could injuriously affect or have a negative or adverse impact on any other property; or c) The road stopping has, in the judgment of the Council, the potential to be controversial; or d) If there is any doubt or uncertainty as to which procedure should be used to stop the road.

The Local Government Act process requires public notification of the proposal. This involves erecting signs at each end of the road to be stopped, sending letters to adjoining owners/occupiers and at least two public notices a week apart in the local newspaper. Members of the public have 40 days in which to object.

The Public Works Act 1981 road stopping procedure may be adopted when the following circumstances apply:

e) Where the proposal is that a part of the road width be stopped and a width of road which provides public access will remain. f) Where no other person, including the public generally, are considered by the Council in its judgment to be adversely affected by the proposed road stopping; g) Where other reasonable access will be provided to replace the access previously provided by the stopped road (i.e. by the construction of a new road).

It is proposed that the Public Works Act 1981 procedure be adopted for this application for the following reasons:

• The proposal applies to an unformed portion of the legal road width. • The proposed stopping will not affect the existing formed road or the public’s ability to pass over it. • A legal roading corridor of approximately 32 metres in width will be retained. • The proposed stopping would legalise the applicant’s existing occupation. • The proposed new boundary would align with that which resulted from the 2018 stopping.

The Public Works Act 1981 further provides for legal road to be stopped, sold and amalgamated with an adjacent title. In this instance, the stopped road would be sold to the applicants and amalgamated with Record of Title 287088.

Financial All costs associated with the stopping are payable by the applicants.

Costs include purchase of the land at valuation as prescribed in the Public Works Act 1981.

Community Board Recommendation A report on this matter was presented to the Teviot Valley Community Board (the Board) for consideration at their meeting of 12 November 2020.

Report author: Property Officer – Statutory 116

On consideration the Board resolved (Resolution 20.6.6) as follows:

B. Recommends to Council to approve the proposal to stop an unformed portion of Oven Hill (legal) Road, being approximately 6,750 square metres, subject to the applicants:

- meeting all costs; - purchasing the land at valuation, and; - the land being amalgamated with the adjoining record of title 278088.

4. Options

Option 1 - (recommended)

To approve the proposal to stop an unformed portion of Oven Hill (legal) Road, being approximately 6,750 square metres, subject to the applicants:

- meeting all costs; - purchasing the land at valuation, and; - the land being amalgamated with the adjoining record of title 278088.

Advantages: • The applicant’s occupation of the unformed legal road will be legalised. • The new legal roading boundary will align with that of the 2018 stopping. • Income will be available to address other road encroachment or access issues.

Disadvantages:

• None, as the stopping will not have any effect on the existing formation of the road and a roading corridor width of approximately 32 metres will be retained.

Option 2

To not approve the proposal to stop an unformed portion of Oven Hill (legal) Road.

Advantages: • None, as the stopping will not have any effect on the existing formation of the road and a roading corridor width of approximately 32 metres will be retained.

Disadvantages: • The applicant’s occupation of the unformed legal road will not be legalised. • Additional income will not be available to address other road encroachment or access issues.

5. Compliance

Local Government Act 2002 This decision promotes the economic Purpose Provisions wellbeing of the community by generating income from the disposal of land that is held, (but not required) for roading purposes, and where it has limited other use.

Report author: Property Officer – Statutory 117

Financial implications – Is this No negative financial implications for are decision consistent with proposed related to this decision. activities and budgets in long term plan/annual plan? The applicants are required to pay market value for the land, as well as all other associated costs.

Decision consistent with other Council’s Road Stopping Policy applies to Council plans and policies, such as this application. Consideration of this the District Plan, Economic policy has ensured that the appropriate Development Strategy, etc? statutory process has been chosen.

The proposal to stop part of the legal road (reserve) is consistent with the Public Works Act 1981.

Considerations as to sustainability, No sustainability, environmental or the environment and climate change climate change impacts are related to the impacts decision to stop this relatively small part of the Road.

Risk Analysis No risks to Council are associated with the recommended option.

Significance, Consultation and The Significance and Engagement Policy Engagement (internal and external) has been considered, with none of the criteria being met or exceeded.

Notice of the completed road stopping will be published in the New Zealand Gazette.

6. Next Steps

The following steps have been / will be taken to implement the road stopping:

1. Community Board approval 12 November 2020 2. Council approval 09 December 2020 3. Contractors engaged/works to commence Early 2021 4. Gazette notice published Mid 2021 5. Registration and issue of new title for amalgamated land Mid 2021

Attachments None.

Report author: Property Officer – Statutory 118

Report author: Reviewed and authorised by:

Linda Stronach Julie Muir Property Officer - Statutory Executive Manager - Infrastructure Services 16/11/2020 25/11/2020

Report author: Property Officer – Statutory 119

Council 9 December 2020

Report for Decision

Minister of Conservation’s Consent – Easement over Recreation Reserve (PRO: 61-2081-00, 61-2133-00, and 63-4056-00)

1. Purpose of Report

To consider granting consent (under delegated authority), on behalf of the Minister of Conservation, to the granting an easement in favour of Aurora Energy, over Part Section 115 Block VII Leaning Rock Survey District and Sections 2 – 3 Survey Office 524226, being Recreation Reserve.

------Recommendations

That the Council:

A. Receives the report and accepts the level of significance.

B. Agree to grant consent (under delegated authority), on behalf of the Minister of Conservation, to the granting of an easement in favour of Aurora Energy, over Part Section 115 Block VII Leaning Rock Survey District and Sections 2 – 3 Survey Office 524226, being Recreation Reserve.

C. Authorise the Chief Executive to do all that is necessary to give effect to the resolution.

------

2. Background

At their meeting of 03 November 2020, the Vincent Community Board (the Board) considered an application for an easement in gross over Part Section 115 Block VII Leaning Rock Survey District and Sections 2 – 3 Survey Office 524226, from Aurora Energy.

A copy of the report to the Board dated 03 November 2020 is attached as Appendix 1.

On consideration the Board resolved (Resolution 20.6.6) as follows:

B. Agrees to grant an easement in gross to Aurora Energy Limited for $1 over Part Section 115 Leaning Rock Survey District and Sections 2 and 3 Survey Office 524226, to provide for network extensions and enhancements subject to:

Report author: Property Officer – Statutory 60

- Pole 7, as shown in figure 4, becoming the new termination point; - All costs associated with preparing and registering the easement being met by Aurora Energy Limited; - The works being undertaken at a time suitable to all parties, and; - The Minister of Conservation’s consent.

As noted in Resolution 20.6.6B the granting of the easement is subject to the consent of the Minister of Conservation. The role of the Minister of Conservation in this matter is to:

• be satisfied that the granting of the easement conforms with the provisions of the Reserves Act 1977. • ensure that due process under the Act has been followed. • consider submissions resulting from public notification (when required if applicable).

3. Discussion

Due Process – Easements over Reserve Land Section 48(1)(d) of the Reserves Act 1977 (the Act) authorises the granting easements over recreation reserve, for the purposes of an electrical installation or work, as defined in section 2 of the Electricity Act 1992.

Section 2 of the Electricity Act 1992 defines an electrical installation or work as “all fittings beyond the point of supply that form part of a system that is used to convey electricity to a point of consumption”. Accordingly, the granting of an easement for the purpose of connecting the two networks and upgrading the infrastructure is consistent with the Act.

While public notice can be required when easements or other rights are granted over reserves, section 48(3) states that public notification is not required where the reserve is vested in an administering body and is not likely to be materially altered or permanently damaged; and the rights of the public in respect of the reserve are not likely to be permanently affected.

In this instance, the granting of this easement will not materially alter the reserve or affect the rights of the public. The undergrounding of the existing overhead power lines will enhance the reserve. Therefore, public consultation is not required.

Minister of Conservation’s Consent Under the Reserves Act 1977, the Minister of Conservation’s consent is required for a Local Authority issuing an easement over recreation reserve. The purpose of the Minister’s consent is to ensure due process under the Act has been followed by Council.

In this circumstance, the Minister has delegated the decision to Council to grant consent to the Council issuing an easement over recreation reserve.

Report author: Property Officer – Statutory 61

4. Options

Option 1 - (recommended)

To grant consent (under delegated authority), on behalf of the Minister of Conservation, to Council granting an easement in gross over Part Section 115 Block VII Leaning Rock Survey District and Sections 2 – 3 Survey Office 524226 (recreation reserve), in favour of Aurora Energy Limited.

Advantages: • An easement for electrical installations is consistent with the Reserves Act 1977. • The new works will not materially alter the land. • Granting the right will not compromise the use of the land. • The upgrade work will enhance the reserve. • Recognises that due process has been followed.

Disadvantages: • None

Option 2

To not grant consent (under delegated authority), on behalf of the Minister of Conservation, to Council issuing an easement in gross over Part Section 115 Block VII Leaning Rock Survey District and Sections 2 – 3 Survey Office 524226 (recreation reserve), in favour of Aurora Energy Limited.

Advantages: • None

Disadvantages: • Does not recognise that due process has been followed. • Aurora Energy will not be able to undertake the proposed works. • Part of the reserve will not be enhanced.

5. Compliance

Local Government Act 2002 The Local Government Act 2002 does not apply Purpose Provisions to this decision.

The Minister of Conservation’s consent is delegated to Council in accordance with the Reserves Act 1977, and the “Instrument of Delegation to Territorial Authority’s” dated 12 June 2013 Financial implications – Is this There are no financial implications related to decision consistent with proposed the recommendation. activities and budgets in long term plan/annual plan?

Report author: Property Officer – Statutory 62

Decision consistent with other The recommendation is consistent with the Council plans and policies? Such Reserves Act 1977. as the District Plan, Economic Development Strategy etc. The proposed works are consistent with the provisions of the Council’s District Plan.

Considerations as to sustainability, No sustainability, environmental or climate the environment and climate change change impacts are related to the decision as impacts the associated works will have no material effect on the land.

Risks Analysis There are no risks to Council associated with the recommended option.

Significance, Consultation and Pursuant to section 48(3) of the Reserves Act Engagement (internal and external) 1977, public advertising of the intention to grant of an easement over recreation reserve is not required where the reserve is not likely to be materially altered or permanently damaged; and the rights of the public in respect of the reserve are not likely to be permanently affected.

6. Next Steps

The following steps will/have been undertaken in association with having the easement registered:

1. Community Board Approval 03 November 2020 2. Consent of the Minister of Conservation 09 December 2020 3. Works undertaken March/April 2021 4. Works surveyed/Easement registered Mid 2021

Attachments Appendix 1: Copy of Report to Vincent Community Board dated 03 November 2020.

Report author: Reviewed and authorised by:

Linda Stronach Louise van der Voort Property Officer – Statutory Executive Manager - Planning and Environment 13/11/2020 24/11/2020

Report author: Property Officer – Statutory 63

Vincent Community Board 3 November 2020

Report for Decision

Application for easement in favour of Aurora Energy Limited (Doc ID: 509229)

1. Purpose of Report

To consider granting an easement in gross over Part Section 115 Block VII Leaning Rock Survey District and Sections 2 – 3 Survey Office 524226 to Aurora Energy Limited.

------

Recommendations

That the Community Board:

A. Receives the report and accepts the level of significance.

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

------

2. Background

Aurora Energy Limited (Aurora) has been investigating ways to provide a back feed to Clyde. A back feed would provide Clyde with an alternate power supply in event of a localised outage.

One option identified by Aurora is to connect the recently constructed network in Ruru Lane to the existing network in Boundary Road. The Ruru Lane network is fed from Clyde. The Boundary Road network is fed from Alexandra. The Boundary Road network terminates at a transformer behind the Alexandra Golf Club’s clubhouse.

Report author: Property Officer – Statutory 64

Aurora propose to upgrade the transformer, install a new switch, and link the two networks via an underground cable. To undertake those works Aurora would require an easement through Part Section 115 Block VII Leaning Rock Survey District.

Part Section 115 Block VII Leaning Rock Survey District is recreation reserve. It is leased to the Alexandra Golf Club. The land, which is shown below in figure 1, contains the golf clubhouse, driveway and carpark, driving range, and part of the golf course.

Figure 1 – Part Section 115 Block VII Leaning Rock Survey District

Report author: Property Officer – Statutory 65

In conjunction with the construction of the back feed, Aurora propose to upgrade and enhance the northern end of the existing Boundary Road network. The Boundary Road network includes poles and overheads lines that span the carpark on Part Section 115 and Sections 2 and 3 SO 524226. The proposed upgrade and enhancement works include:

• replacing approximately 380 metres of overhead power lines with underground cable; • the removal of five power poles (shown as poles 1 to 5 below in figure 2); and, • the replacement of pole 6 with a new termination pole approximately 10 metres further to the south.

Figure 2 – Plan of proposed enhancements to the Boundary Road network

Sections 2 and 3 SO 524226 are also recreation reserve. Part of Section 3 SO 524226 is included in the Alexandra Golf Club’s lease. The Golf Club have constructed an assortment of outbuildings and part of their driveway on this land.

Section 2 SO 524226 is not included in the Alexandra Golf Club’s lease. The Golf Club have constructed the men’s 9th tee and part of the 9th fairway on this land. On renewal, part or all of Section 2 SO 524226 could be added to the Golf Club’s lease.

The Golf Club’s occupation of Sections 2 and 3 SO 524226 are shown below in figure 3.

Report author: Property Officer – Statutory 66

Figure 3 – Alexandra Golf Club Lease Boundary

To undertake the proposed upgrade works Aurora would also require an easement over Sections 2 and 3 SO 524226.

Accordingly, Aurora Energy Limited have now applied to Council for an easement in gross over Part Section 115 Leaning Rock Survey District and Sections 2 and 3 Survey Office 524226.

3. Discussion

Lease Staff met onsite with representatives of the Alexandra Golf Club and Aurora at the Golf Club to discuss the proposal to link the two networks.

At the meeting the Golf Club representatives advised that they have an inground irrigation system that needs to be protected. The irrigation system is controlled electronically and irrigates the whole of the golf course and driving range.

To protect the irrigation lines Aurora, propose to trench from the clubhouse, around the eastern side of the golf course. Aurora will then trench across the northern end of the course to join into the recently constructed network in Ruru Lane.

This will not interfere with the Golf Club’s course or their irrigation system.

The Golf Club have agreed to the proposal and to the transformer being upgraded. They have also agreed to the installation of the new switch and are keen to have poles 1 to 5 removed and the power lines undergrounded.

Report author: Property Officer – Statutory 67

Council Development Council are currently working in partnership to develop part of the neighbouring Lot 25 DP 3194 into a residential subdivision. Development plans include the undergrounding of the overhead power lines that pass through Lot 25 DP 3194.

To enhance those works it is proposed that the easement be granted subject to pole 7 becoming the new termination point as shown below in figure 4.

Figure 4 – Proposed and preferred termination points

Legal Section 48 of the Reserves Act 1977 states that in the case of reserves vested in an administering body, the administering body, may with the consent of the Minister (of Conservation) and on such conditions as the Minister thinks fit, grant easements over any part of a reserve for an electrical installation or work, as defined in section 2 of the Electricity Act 1992.

Section 2 of the Electricity Act 1992 defines an electrical installation as “all fittings beyond the point of supply that form part of a system that is used to convey electricity to a point of consumption”. The cable, switch and transformer meet this definition.

The purpose of the Reserves Act 1977 is to provide for and to protect reserves for the benefit of the community. Therefore, the issuing of rights over a reserve is generally accepted as being a last resort in the absence of other practical alternatives, particularly where there is likely to be a material effect on the reserve.

Report author: Property Officer – Statutory 68

The granting of an easement to lay the cable linking the two networks will not materially alter the land, nor compromise its use. The removal of the 6 poles and undergrounding of an additional 380 metres of power lines will enhance the reserve.

Council Policy Part Section 115 Leaning Rock Survey District and Sections 2 and 3 Survey Office 524226 are identified on District Plan Map 42 of Council’s Operative District Plan. It is designated for recreation purposes.

The electrical works are permitted under rule 13.7.7 of the Operational District Plan as shown below:

13.7.7 Operation, maintenance, repair, upgrading and removal of network utilities (i) The operation, maintenance, repair, replacement, reconstruction and upgrading of network utilities including the transmission network (including existing network utilities and earthworks to maintain the utility’s function) is a permitted activity.

Financial Historically, easements of this nature are exchanged for a nominal rate of $1, with all costs associated with preparing and registering the easement being payable by the grantee.

As the proposed works will enhance the reserve and align with the development of Lot 25 DP 3194 it not proposed that a fee be charged in this instance.

It is not proposed that Council contributes to the cost of preparing or registering the easement.

4. Options

Option 1 - (recommended)

To grant an easement in gross to Aurora Energy Limited for $1 over Part Section 115 Leaning Rock Survey District and Sections 2 and 3 Survey Office 524226, to provide for network extensions and enhancements subject to:

Advantages: • Aurora will be able to link their networks and provide a back feed to Clyde. • The undergrounding of the existing overhead power lines will enhance the reserve. • The undergrounding works align with Council’s development of Lot 25 DP 3194. • An easement for electrical installations is permitted under the Reserves Act 1977.

Report author: Property Officer – Statutory 69

Disadvantages: • None.

Option 2

Not to grant an easement in gross to Aurora Energy Limited.

Advantages: • None.

Disadvantages: • Aurora will not be able to link their networks to provide a back feed to Clyde. • The existing overhead power lines will not be undergrounded. • The reserve will not be enhanced. • No opportunity to align the works with Council’s development of Lot 25 DP 3194.

5. Compliance

Local Government Act 2002 This decision promotes the economic Purpose Provisions wellbeing of the community by enabling Aurora Energy to extend and upgrade their energy network which will ensure the ongoing provision of electrical services to their customers.

The greater benefit of the decision is the provision of a back feed to Clyde. This will ensure the township is provided for in the event of a significant localised power outage.

Financial implications – Is this There are no financial implications for decision consistent with proposed Council relating to this decision as all costs activities and budgets in long term associated with the works and the creation plan/annual plan? of the easement will be met by Aurora Energy Limited.

Decision consistent with other The electrical works are a permitted activity Council plans and policies, such as under rule 13.7.7 of Council’s Operation the District Plan, Economic District Plan, with the recommended option Development Strategy, etc? also being consistent with the Electricity Act 1992.

During construction Aurora will liaise directly with both Council and the Golf Club. This will ensure that the works are undertaken at a time suitable to all parties in accordance with the relative Health and Safety polices.

Report author: Property Officer – Statutory 70

Considerations as to sustainability, No sustainability, environmental or climate the environment and climate change change impacts are related to the decision impacts as the associated works will have no material effect on the land.

Risk Analysis There are no risks to Council associated with the recommended option.

Significance, Consultation and The Significance and Engagement Policy Engagement (internal and external) has been considered, with none of the criteria being met or exceeded.

6. Next Steps

The following steps will be undertaken in association with having the easement registered:

1. Community Board Approval 03 November 2020 2. Consent of the Minister of Conservation 18 November 2020 3. Works undertaken March/April 2021 4. Survey arranged Mid 2021 5. Easement executed and registered Mid 2021

Attachments None.

Report author: Reviewed and authorised by:

Linda Stronach Louise van der Voort Property Officer – Statutory Executive Manager - Planning and Environment 8/10/2020 21/10/2020

Report author: Property Officer – Statutory 71

Council 9 December 2020

Report for Decision

Minister of Conservation’s Consent – Easement over Scenic Reserve (PRO: 62-3006-00)

1. Purpose of Report

To consider granting consent (under delegated authority), on behalf of the Minister of Conservation, to the granting an easement in favour of Swann Road Farm, over Lot 206 DP 404040 and Lots 6 – 7 DP 433991 being the Sugarloaf Scenic Reserve.

------Recommendations

That the Council:

A. Receives the report and accepts the level of significance.

B. Agree to grant consent (under delegated authority), on behalf of the Minister of Conservation, to the granting an easement (the right to convey water) over Lot 206 DP 404040 and Lots 6 – 7 DP 433991 (scenic reserve), in favour of Swann Road Farm.

C. Authorise the Chief Executive to do all that is necessary to give effect to the resolution.

------

2. Background

At their meeting of 22 September 2020 the Cromwell Community Board (the Board) considered an application for an easement over Lot 206 DP 404040 and Lots 6 – 7 DP 433991 being the Sugarloaf Scenic Reserve, from Swann Road Farm Limited.

A copy of the report to the Board dated 22 September 2020 is contained in Appendix 1.

After some discussion the matter was left to lie on the table with further information on alternative options requested.

The Board considered a second report on the matter at its meeting of 09 November 2020.

A copy of the second report dated 09 November 2020 is attached as Appendix 1.

On consideration the Board resolved (Resolution 20.8.5) as follows:

Report author: Property Officer – Statutory 72

B. Agrees to grant an easement for the purpose of conveying water over Lots 6 – 7 DP 433991 and Lot 206 DP 404040 being the Sugarloaf Scenic Reserve, to Swann Road Farm Limited, subject to:

i. The applicant obtaining all permits, resource and other consents necessary for the purpose of locating the bores and electrical cabinetry on either Section 71 Block IV Wakefield Survey District or Part Section 4 SO 1988. ii. The applicant obtaining easements for all other infrastructure required between the bore site and the applicant’s property. iii. The applicant obtaining approval to place infrastructure within road reserve (where required). iv. The construction of the new pipeline not interfering or causing damage to the existing pipelines. v. The Chief Executive being satisfied with all remediation works within the reserve. vi. The consent of the Minister of Conservation. vii. The applicant paying all costs associated with the preparing and registering the (Council approved) easement document. viii. The Chief Executive having the authority to determine any other conditions deemed appropriate which may include a bond for completion of all remediation works.

As noted in Resolution 20.8.5B the granting of the easement is subject to the consent of the Minister of Conservation. The role of the Minister of Conservation in this matter is to:

3. Discussion

Due Process – Easements over Reserve Land Section 48 of the Reserves Act 1977 states that in the case of reserves vested in an administering body, the administering body may, with the consent of the Minister of Conservation, on such conditions as the Minister thinks fit, grant rights of way and other easements over any part of a reserve.

The granting of an easement for the provision of water systems is consistent with section 48(1)(e). However, any easement or other right granted under section 48 is granted subject to section 48(2) which states:

Before granting a right of way or an easement under subsection (1) over any part of a reserve vested in it, the administering body shall give public notice in accordance with section 119 specifying the right of way or other easement intended to be granted, and shall give full consideration, in accordance with section 120, to all objections and submissions received in respect of the proposal under that section.

Report author: Property Officer – Statutory 73

Section 48(2) of the Reserves Act 1977 further requires the granting of such rights to be publicly notified unless:

(a) The reserve is vested in the administering body and is not likely to be materially altered or permanently damaged; and (b) The rights of the public in respect of the reserve are not likely to be permanently affected.

In this instance, the granting of the easement will not materially alter the reserve or affect the rights of the public. Therefore, public consultation is not required.

In this circumstance, the Minister has delegated the decision to Council to grant consent to the Council issuing an easement over recreation reserve.

4. Options

Option 1 - (recommended)

To grant consent (under delegated authority), on behalf of the Minister of Conservation, to Council granting an easement (the right to convey water) over Lot 206 DP 404040 and Lots 6 – 7 DP 433991 (scenic reserve), in favour of Swann Road Farm.

Advantages: • An easement for the provision of water systems is consistent with Reserves Act 1977. • The works will not materially alter the land. • Granting the right will not compromise the use of the land. • Recognises that due process has been followed.

Disadvantages: • None

Option 2

To not grant consent (under delegated authority), on behalf of the Minister of Conservation, to Council issuing an easement (the right to convey water) over Lot 206 DP 404040 and Lots 6 – 7 DP 433991 (scenic reserve), in favour of Swann Road Farm.

Report author: Property Officer – Statutory 74

Advantages: • None

Disadvantages: • Does not recognise that due process has been followed. • The applicant will not be able to undertake the proposed works.

5. Compliance

Local Government Act 2002 The Local Government Act 2002 does not apply Purpose Provisions to this decision.

The Minister of Conservation’s consent is delegated to Council in accordance with the Reserves Act 1977, and the “Instrument of Delegation to Territorial Authority’s” dated 12 June 2013.

Financial implications – Is this There are no financial implications related to decision consistent with proposed the recommendation. activities and budgets in long term plan/annual plan?

Considerations as to sustainability, No sustainability, environmental or climate the environment and climate change change impacts are related to the decision as impacts the granting of the rights and the associated works will have no material effect on the land.

Risks Analysis There are no risks to Council associated with

the recommended option.

6. Next Steps

The following steps will/have been undertaken in association with having the easement registered:

Report author: Property Officer – Statutory 75

1. Community Board Approval 09 November 2020 2. Consent of the Minister of Conservation 09 December 2020 3. Works undertaken Early 2021 4. Survey arranged Mid 2021 5. Easement executed and registered Mid 2021

Attachments Appendix 1: Copy of Report to Cromwell Community Board dated 09 November 2020.

Report author: Reviewed and authorised by:

Linda Stronach Louise van der Voort Property Officer – Statutory Executive Manager - Planning and Environment 13/11/2020 24/11/2020

Report author: Property Officer – Statutory 76

Cromwell Community Board 22 September 2020

Report for Decision

Application for Easement over Sugarloaf Scenic Reserve (PRO: 62-3006-00)

1. Purpose of Report

To consider an application for an easement, to construct bores and to convey water and electricity over the Sugarloaf Scenic Reserve, for irrigation purposes.

------

Recommendations

That the Community Board:

A. Receives the report and accepts the level of significance.

B. Agrees to grant an easement for the purpose of locating two bores, a transformer and an electrical cabinet, and the right to convey water, over Lot 206 DP 404040 and Lots 6 – 7 DP 433991, being the Sugarloaf Scenic Reserve, to Swann Road Farm Limited, subject to:

i. The applicant obtaining all resource and other consents necessary for the bore and electrical works associated with the easement. ii. The applicant obtaining easements for all infrastructure required between the reserve and the applicant’s property. iii. The applicant obtaining approval to place infrastructure within road reserve (if required). iv. The applicant providing a report from an appropriately qualified consultant to confirm that the proposed bores will not affect either of the existing bores. v. The construction of the new pipeline not interfering or causing damage to the existing pipelines. vi. A landscaping plan from a suitably qualified agent being supplied to the Chief Executive for approval. vii. The Chief Executive being satisfied with any remediation works following any earthworks on the reserve. viii. The payment of an annual fee as determined by market valuation. ix. Public Consultation in accordance with the Reserves Act 1977. x. The consent of the Minister of Conservation. xi. The applicant paying all costs associated with the preparing and registering the easement, and the public consultation.

Report author: Property Officer – Statutory 77

xii. The Chief Executive having the authority to determine any other conditions deemed appropriate which may include a bond for completion of all remediation works.

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

------

2. Background

Council owns the Sugarloaf face at Lowburn and holds it as a Scenic Reserve under the Reserves Act 1977. The land is zoned Rural Resource Area in the District Plan with an “Outstanding Natural Feature” notation. The reserve is shown in red in figure 1.

The reserve consists of six parcels of land being Lots 6 – 7 DP 433991, Lots 15 – 16 DP 418764, Lot 206 DP 404040, and Section 1 SO 24210. It has a total area of just over 147 hectares.

Figure 1 – Plan of the Sugarloaf Reserve

Report author: Property Officer – Statutory 78

The Sugarloaf plateau above the face is a mix of grazing and a cherry orchard.

Swann Road Farm Limited (the applicant) owns approximately 116 hectares of land on the flats above the Sugarloaf, to the east of Swann Road and Stratford Creek. The land is shown in blue in figure 1. The applicant is planning to develop the land into an orchard.

Given the size of the planned development and the considerable water requirements for crops such as cherries, the applicant needs a secure source of water for the property. The most reliable source of water identified by the applicant is Lake Dunstan.

Subject to resource consent, the applicant is proposing to install two bores and a transformer and pair of electrical cabinets in Lot 6 DP 433991 adjacent to the Luggate- Cromwell Road (SH6) to extract groundwater indirectly from the lake. The applicant proposes to convey the water via an underground pipeline, across the flat and up the face of the Sugarloaf. After that point, the pipeline will enter private land for the rest of the alignment until it reaches the applicant’s property.

Trenching for the water pipe would be approximately 690 metres long, 1 metre deep and approximately 800 millimetres wide. The proposed easement corridor, bore and, transformer locations are shown in blue in figure 2 below.

Figure 2 – Proposed Bore Site and Easement Corridor for Water Pipeline

The applicants propose to connect the transformer and electrical cabinets to the existing power lines above the northwest face of the reserve some 150 metres away. The proposed easement corridor for power connection is shown in orange below in figure 3. The approximate location of the transformer and electrical cabinets are also shown in figure 3 in green.

Report author: Property Officer – Statutory 79

Figure 3 – Proposed Easement Corridor for Power Supply

It is proposed that the transformer and electrical cabinets will sit on a concrete pad beside Bore 1. The concrete pad will cover an area of approximately 17 square metres. An artist’s impression of the transformer and electrical cabinets are shown with one bore pipe below in figure 4.

Figure 4 – Artist impression of Bore Pipe, Transformer and Electrical Cabinet (noting there will be 2 Bore Pipes)

The second bore pipe is not shown in the artist’s impression. It will be constructed some 60 – 70 metres further to the east as shown in figure 3.

3. Discussion

Existing Infrastructure Lot 206 DP 404040 vested in Council on deposit as scenic reserve in 2009. Prior to the vesting an easement over the reserve was registered in favour the neighbouring Lot 207 DP 404040.

Report author: Property Officer – Statutory 80

The easement provides the owners of Lot 207 with the right to locate a bore and to convey water across the flat and up the face of the reserve to a dam on the plateau above. The easement is marked ‘BA’ below in figure 5.

Figure 5 – Easement to locate bore and covey water recorded on title on deposit

In 2017 Lot 207 was subdivided into two new lots and the new Lot 1 sold. When Lot 1, which contains an orchard, was sold the parties agreed that water would be supplied to Lot 1 from the dam on Lot 2. The dam is supplied by a bore at the bottom of the Council owned Sugarloaf faces via the previously referenced existing easement.

As the parties could not agree on the ongoing terms of the water supply agreement the owners of Lot 2 ceased to supply water to Lot 1. The owners of Lot 1 secured a temporary supply from an alternate neighbour while they sought a permanent supply. The new lots and the dam, which is fed by the original bore, are shown below in figure 6.

Figure 6 – New Lots 1 and 2 and dam as supplied by existing easement

Report author: Property Officer – Statutory 81

In 2018, subject to resource consent, the owners of Lot 1 applied to the Cromwell Community Board (the Board) for an easement to locate a bore and covey water over the reserve adjacent to the existing easement. The Board agreed to the proposal and resolved as follows:

Resolution 18.13.14:

B. AGREED to grant an easement for location of a new bore and the right to convey water over Lot 1 DP 404040 owned by Council, being the Sugarloaf Scenic Reserve.

Gillespie / Dicey

C. AGREED granting of the easement be subject to:

i. The applicant obtaining any resource and other consents necessary for the bore works associated with the easement. ii. The Chief Executive being satisfied with any remediation works following any earthworks on the reserve.

Gillespie / Dicey

The associated resource consent was granted in 2019 with the second bore and pipeline since constructed. This infrastructure is significantly smaller than that proposed under this application.

Overview of Infrastructure in Reserve The applicants have provided an aerial detailing the existing bores, the proposed bores and electrical infrastructure, and the associated easements as they lie or would lie in the reserve. The diagram, which also identifies the power network on the faces above the reserve, is shown below in figure 7.

Report author: Property Officer – Statutory 82

Figure 7 – Overview of all water infrastructure and the associated easements in the reserve

Due to extraction capacity, the electrical infrastructure and earthworks associated with proposal are significant. The transformer and electrical cabinets will occupy an area in excess of 17 square metres. The two bore pipes will each measure approximately 5 metres in length and be 25 centimetres in diameter. This infrastructure will occupy a length of approximately 80 metres of the reserve.

Report author: Property Officer – Statutory 83

It is proposed that the water pipes will follow the same route as the two previous easements. The gully was referenced as a natural water course in an earlier report which as noted that the area was damaged by scouring after the dam above overflowed in 2018. On that basis, this third trench is expected to have limited further effect on the reserve.

A fourth trench up the previously undisturbed face of the reserve will be required to connect electrical infrastructure to the power network above the Sugarloaf.

Full size plans of the proposal including the easement corridor and the associated infrastructure are attached as Appendix 1.

Alignment Approximately 5200 metres of pipeline will be required to convey water from the bores to the applicant’s property. While the final alignment of the pipeline is yet to be confirmed, the applicants will need to obtain easements for approximately 4500 metres of the proposed pipeline that spans other land.

The applicants have also advised that the pipeline may need to occupy a section of Radford Road. If this is required, an application to place services within road reserve will need to be lodged with Council.

Construction, Reinstatement and Landscaping The applicants have advised that best practice erosion and sediment control measures will be employed during excavation and construction on an as-needed basis. Trenching would be undertaken during a forecasted dry spell during the summer to negate the need for such controls.

On completion the applicants plan to reinstate the excavated areas by compacting them with native soil. The site will then be left to be re-colonised by the exotic ground cover that dominates that area.

In association with the earlier 2018 easement application, Vivian Espie Limited (landscape architects) were engaged to develop a work plan to remediate the easement route after installation. This was in recognition of the reserve’s outstanding natural feature status.

As the works proposed under this application are more substantial a landscaping plan should be provided to evidence how the reserve will be protected and reinstated.

Financial Historically when easements and rights have been granted over Council reserves, fees have not been levied against those rights. This was the case when the easement was granted under Resolution 18.13.14 for the purpose of irrigating 6.9688 hectares.

Given the capacity of the proposed operation and the level of benefit to the applicant’s 116 hectares of land, the easement would provide the applicant with valuable rights over the reserve.

No fees are payable for the easement marked ‘BA’ in figure 5 as it was registered on the title prior to deposit.

Report author: Property Officer – Statutory 84

The applicant will be required to obtain all permits and consents related to the proposal and to pay all costs associated with the preparing and registering the easement.

Reserves Act Section 48 of the Reserves Act 1977 states that in the case of reserves vested in an administering body, the administering body may, with the consent of the Minister of Conservation and on such conditions as the Minister thinks fit, grant rights of way and other easements over any part of a reserve.

Section 48(2) of the Act further requires the granting to be publicly notified unless:

While the rights of the public to walk and pass over the reserve will not be permanently affected by the underground pipes and cables, the above ground infrasturce is significant and will effect the reserve both physically and visually. Accordingly, public consultation would be required in this instance.

4. Options

Option 1 - (recommended) Agree to grant an easement for the purpose of locating two bores, a transformer and an electrical cabinet, and the right to convey water, over Lot 206 DP 404040 and Lots 6 – 7 DP 433991, being the Sugarloaf Scenic Reserve, to Swann Road Farm Limited, subject to:

Report author: Property Officer – Statutory 85

iv. The applicant providing a report from an appropriately qualified consultant to confirm that the proposed bores will not affect either of the existing bores. v. The construction of the new pipeline not interfering or causing damage to the existing pipelines. vi. A landscaping plan from a suitably qualified agent being supplied to the Chief Executive for approval. vii. The Chief Executive being satisfied with any remediation works following any earthworks on the reserve. viii. The payment of an annual fee as determined by market valuation. ix. Public Consultation in accordance with the Reserves Act 1977. x. The consent of the Minister of Conservation. xi. The applicant paying all costs associated with the preparing and registering the easement, and the public consultation. xii. To the Chief Executive having the authority to determine any other conditions deemed appropriate which may include a bond for completion of all remediation works.

Advantages: • Granting of the easement would enable the applicants to establish an orchard on their land. • Promotes economic development. • Rights of the existing bores owners are protected. • Income will be generated from the reserve.

Disadvantages: • Additional rights will be granted over the reserve. • It may be difficult to adequately remediate earthworks undertaken within the Sugarloaf Scenic Reserve. • The reserve and or the existing infrastructure could be compromised. • The above ground infrastructure will materially affect the Outstanding Natural Feature.

Option 2

To agree to grant an easement for the purpose of locating two bores, a transformer and an electrical cabinet, and the right to convey water, over Lot 206 DP 404040 and Lots 6 – 7 DP 433991, being the Sugarloaf Scenic Reserve, to Swann Road Farm Limited, on other terms and conditions.

Advantages: • The Board may consider other terms and conditions more appropriate.

Disadvantages: • The other terms and conditions may not comply with the relevant legislation. • The terms may not be as desired by the applicant.

Report author: Property Officer – Statutory 86

Option 3

To not agree to grant an easement over Lot 206 DP 404040 and Lots 6 – 7 DP 433991, being the Sugarloaf Scenic Reserve.

Advantages: • No additional rights will be granted over the reserve. • No additional earthworks will be undertaken within the Sugarloaf Scenic Reserve. • The reserve and or the existing infrastructure will not be compromised. • The reserve will not be materially affected.

Disadvantages: • The applicant will need to find an alternate route or water source.

5. Compliance

Local Government Act 2002 While the decision does not relate to a Purpose Provisions Council service or activity, the granting of the easement would promote economic development within the district.

Financial implications – Is this There are no financial implications for decision consistent with proposed Council relating to this decision as all activities and budgets in long term costs associated with the works and the plan/annual plan? creation of the easement will be met by Swann Road Farm Limited.

Decision consistent with other The granting of an easement over a Council plans and policies, such as reserve vested in Council is for the the District Plan, Economic provision of water systems is consistent Development Strategy, etc? with section 48(1)(e) of the Reserves Act 1977.

Considerations as to sustainability, No sustainability, environmental or the environment and climate change climate change impacts are related to the impacts decision.

Risk Analysis The reserve is a Scenic Reserve which is classified as an Outstanding Natural Feature. As such it must be afforded the highest level of protection and reinstatement.

Trenching and construction should be undertaken by professional operators with remediation works signed off in accordance with the approved landscaping plan.

Report author: Property Officer – Statutory 87

The face of the reserve is steep and may be unstable in some places. Robust health and safety and work practices will be required.

Significance, Consultation and The Significance and Engagement Policy Engagement (internal and external) has been considered, with none of the criteria being met or exceeded.

Public consultation in accordance with the Reserves Act 1977 will be required.

6. Next Steps

The following steps will/have been undertaken in association with having the easement registered:

1. Community Board Approval 22 September 2020 2. Public consultation commences 08 October 2020 3. Hearings Panel considers submissions 08 December 2020 4. Minister of Conservation’s consent requested Early 2021 5. Works undertaken February/March 2021 6. Survey arranged April/May 2021 7. Easement executed and registered June/July 2021

Attachments Appendix 1 Full size plans of infrastructure and easement route

Report author: Reviewed and authorised by:

Linda Stronach Louise van der Voort Property Officer – Statutory Executive Manager - Planning and Environment 11/09/2020 11/09/2020

Report author: Property Officer – Statutory 88 Licensed under the Creative Commons Attribution 4.0 International Digital map data sourced from Land Information New Zealand (LINZ). licence resource consent it should be verified independently. inaccurate information. If the information is relied on in support of a ISSUED FOR APPLICATION 27.07.2020 guaranteed. Landpro accepts no responsibility for incomplete or available in good faith but its accuracy or completeness is not OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz https://creativecommons.org/licenses/by/4.0/ RADFORD ROAD (LEGAL ROAD) DP 533815 DP 24695 (RT 878067) (RT 188393) LOT 7 LOT 1 It is made DP 345933 (RT 188393) LOT 1 POINT OF SUPPLY shown NOTES only, final dimensions and areas may vary on survey agreement then it is done so on the basis that preliminary -If this plan is being used as part of sale and purchase ensure it is the latest version - Check any electronic data against the hardcopy plan to - Copyright on this drawing is reserved - All dimensions shown are in metres unless otherwise Client INFRACON LTD DP 418764 (RT 472101) LOT 14 SUBJECT TO RESOURCE CONSENT DP 474100 (RT 649764) LOT 1 PROPOSED WATER PIPELINE ALIGNMENT OVERVIEW LOWBURN 89 DP 508107 (RT 772768) LOT 2 SHEET 1 OF 5 DP 508107 (RT 772767) LOT 1 DP 404040 (RT 417250) LOT 206 e.Date Rev. 14.10.20 C 29.07.20 A 12.10.20 B ADD TRANSFORMER AT POLE & UG ELEC. PIT UPDATE BORE LOCATIONS OPTIONS A & B Revision Details ADD POWER CABLE DP 433991 (RT 528989) LOT 7 BORE 1A (GN 520187) PT Section 4 SO 1988 DP 433991 NKA RAF RAF By (RT 528988) LOT 6 BORE 1B Designed Drawn Surveyed

50.00 Blk IV Walefield SD RAF TBC - (RT 9C/1226 BORE 2A Section 71 Signed Signed Signed

10.00

50.00

10.00 10.00 BORE 2B ) Date Date Date 27.07.20 - - LP2000 & NZVD16 Datum & Level Scale Job No. 20277 1:10000 @ A3 1:10000 1:5000 @ A1 1:5000 Drawing No. N 02_01 Rev. C

L:\20277 - Infracon Ltd - Well Site Survey\CAD\20277_PA_02_REV_C.dwg Plotted: 14.10.2020 SUBJECT TO RESOURCE CONSENT OPTION B N

OPTION B

PROPOSED EASEMENT CORRIDOR DP 433991 PROPOSEDEASEMENT ELECTRICITY CORRIDOR (RT: 528989) PROPOSED PROPOSED SHH6 PIPE THRUST

ELECTRICITY CABLE IN SAME TRENCH AS PROPOSED PIPELINE

PROPOSED

ELECTRICITYEASEMENT CORRIDOR P

POLE 47497 PROPOSED BORE 1A

PROPOSED EASEMENT CORRIDOR

LOT 206 DP 404040 (RT: 5417250) PT SEC 4 SO 1988 (GN 520187) CROWN LAND

LUGGATE - CROMWELL ROAD (SH6)

LOT 6 DP 433991 (RT: 528988) EXISTING TRANSFORMER

Rev. Date Revision Details By Surveyed Signed Date Job No. Drawing No.

A 29.07.20 ADD POWER CABLE RAF TBC - 20277 02_02 B 12.10.20 ADD TRANSFORMER AT POLE & UG ELEC. PIT RAF Digital map data sourced from Land Information New Zealand (LINZ). Drawn Signed Date Scale Licensed under the Creative Commons Attribution 4.0 International C 14.10.20 UPDATE BORE LOCATIONS OPTIONS A & B NKA licence https://creativecommons.org/licenses/by/4.0/ It is made RAF 27.07.20 available in good faith but its accuracy or completeness is not 1 : 1,000 @ A3 guaranteed. Landpro accepts no responsibility for incomplete or inaccurate information. If the information is relied on in support of a Designed Signed Date Datum & Level Rev. resource consent it should be verified independently. ISSUED FOR APPLICATION 27.07.2020 - - LP 2000 & NZVD16 C Client INFRACON LTD CODC LAND - LOT 206 DP 404040 & LOT 6 DP 433991 NOTES - All dimensions shown are in metres unless otherwise shown PROPOSED WATER PIPELINE & POWER SUPPLY - Copyright on this drawing is reserved - Check any electronic data against the hardcopy plan to ensure it is the latest version LOWBURN -If this plan is being used as part of sale and purchase agreement then it is done so on the basis that it is preliminary SHEET 2 OF 5 OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz only, final dimensions and areas may vary on final survey 90 L:\20277 - Infracon Ltd Well Site Survey\CAD\20277_PA_02_REV_C.dwg Plotted: 14/10/2020 SUBJECT TO RESOURCE CONSENT N

Section 71 Blk IV Wakefield SD (RT 9C/1226) CONTACT ENERGY LIMITED

LUGGATE - CROMWELL ROAD (SH6)

LOT 6 PROPOSED DP 433991 BORE 2B (RT: 528988)

10.00 PROPOSED SHH6 PIPE THRUST OPTION B PROPOSED EASEMENT CORRIDOR PROPOSED 50.00 BORE 1B

10.00

PROPOSED

10.00 UNDERGROUND ELECTRICAL PIT PT SEC 4 SO 1988 OPTION B (GN 520187) CROWN LAND OPTION B

PROPOSED EASEMENT CORRIDOR

PROPOSEDEASEMENT ELECTRICITY CORRIDOR

PROPOSED PROPOSED SHH6 BORE 2A PIPE THRUST

ELECTRICITY CABLE IN SAME TRENCH AS PROPOSED PIPELINE

50.00 PROPOSED

ELECTRICITYEASEMENT CORRIDOR P

POLE 47497 PROPOSED BORE 1A PROPOSED UNDERGROUND ELECTRICAL PIT

PROPOSED EASEMENT CORRIDOR

PT SEC 4 SO 1988 (GN 520187) CROWN LAND

Rev. Date Revision Details By Surveyed Signed Date Job No. Drawing No.

A 29.07.20 ADD POWER CABLE RAF TBC - 20277 02_03 B 12.10.20 ADD TRANSFORMER AT POLE & UG ELEC. PIT RAF Digital map data sourced from Land Information New Zealand (LINZ). Drawn Signed Date Scale Licensed under the Creative Commons Attribution 4.0 International C 14.10.20 UPDATE BORE LOCATIONS OPTIONS A & B NKA licence https://creativecommons.org/licenses/by/4.0/ It is made RAF 27.07.20 available in good faith but its accuracy or completeness is not 1 : 1,000 @ A3 guaranteed. Landpro accepts no responsibility for incomplete or inaccurate information. If the information is relied on in support of a Designed Signed Date Datum & Level Rev. resource consent it should be verified independently. - - LP 2000 & NZVD16 C ISSUED FOR APPLICATIONLUGGATE - CROMWELL ROAD 27.07.2020(SH6) Client INFRACON LTD LINZ AND CONTACT ENERGY LIMITED LAND - PT SECTION 4

NOTES SO1988 AND SECTION 71 BLK IV WAKEFIELD SD - All dimensions shown are in metres unless otherwise shown - Copyright on this drawing is reserved PROPOSED WATER PIPELINE & POWER SUPPLY - Check any electronic data against the hardcopy plan to ensure it is the latest version -If this plan is being used as part of sale and purchase agreement then it is done so on the basis that it is preliminary LOWBURN SHEET 3 OF 5 OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz only, final dimensions and areas may vary on final survey 91 L:\20277 - Infracon Ltd Well Site Survey\CAD\20277_PA_02_REV_C.dwg Plotted: 14/10/2020 (RT: 528989) SUBJECT TO RESOURCE CONSENT N

LOT 1 DP 508107 (RT: 772767)

PROPOSED EASEMENT CORRIDOR

LOT 206 DP 404040 (RT: 5417250)

LOT 6 DP 433991 (RT: 528988) EXISTING TRANSFORMER

Rev. Date Revision Details By Surveyed Signed Date Job No. Drawing No.

A 29.07.20 ADD POWER CABLE RAF TBC - 20277 02_04 B 12.10.20 ADD TRANSFORMER AT POLE & UG ELEC. PIT RAF Digital map data sourced from Land Information New Zealand (LINZ). Drawn Signed Date Scale Licensed under the Creative Commons Attribution 4.0 International C 14.10.20 UPDATE BORE LOCATIONS OPTIONS A & B NKA licence https://creativecommons.org/licenses/by/4.0/ It is made RAF 27.07.20 available in good faith but its accuracy or completeness is not 1 : 1,000 @ A3 guaranteed. Landpro accepts no responsibility for incomplete or inaccurate information. If the information is relied on in support of a Designed Signed Date Datum & Level Rev. resource consent it should be verified independently. ISSUED FOR APPLICATION 27.07.2020 - - LP 2000 & NZVD16 C Client INFRACON LTD CODC LAND - LOT 7 DP 433991 & LOT 206 DP 404040 NOTES - All dimensions shown are in metres unless otherwise shown PROPOSED WATER PIPELINE - Copyright on this drawing is reserved - Check any electronic data against the hardcopy plan to ensure it is the latest version LOWBURN -If this plan is being used as part of sale and purchase agreement then it is done so on the basis that it is preliminary SHEET 4 OF 5 OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz only, final dimensions and areas may vary on final survey 92 L:\20277 - Infracon Ltd Well Site Survey\CAD\20277_PA_02_REV_C.dwg Plotted: 14/10/2020 SUBJECT TO RESOURCE CONSENT N

LOT 7 DP 533815 (RT: 878067)

RADFORD ROAD

LOT 1 DP 24695 (RT: 188393) PROPOSED EASEMENT CORRIDOR Rev. Date Revision Details By Surveyed Signed Date Job No. Drawing No.

48458

159.0 10479

CTR OF STATE HIGHWAY EXISTING BORE (MERV SHAW)

10509 111.6

EXISTING BORE (NICK PRESTON)

10510 27.4

87.0

PROPOSED UG BORE 2 New Transformer 10480 PROPOSED 18.3 UG ELECTRICAL PIT

PROPOSED 80.0 UG BORE 1 178.5

SUPPLY CABLE

12.1

SCALE 1:2000 AT A3

REVISIONS MM/DD/YY REMARKS

1 23/07/20 BORE & TRANSFORMER SITE - MAINS CONNECTION 01 PRO POSED BORE SITE 1 & 2 PLAN 2 07/10/20 BORE AND TRANSFORMER SITES UPDATED 3 09/10/20 UNDERGROUND ELECTRICAL AND BORE PITS ADDED 4 _ _ /_ _ /_ _ ...

LOWBURN BORE AND TRANSFORMER SITES C 5 _ _ /_ _ /_ _ ... 94 600mm x 600mm Access Hatch Access Ladder

Switch Board

Ventilation

Sectional View showing surrounding landcsaping and layer of soil and grass concealing precast concrete pit. Access hatch protrudes no more 100mm above ground.

Steel Rafters

5m(l) x 3m(w) x 3m(d) Precast Concrete Walled Pit

Soft Starter 2 Steel Rafters

Soft Starter 1

600mm x 600mm Access Hatch

Encased 5m(l)x3m(w)x3m(d) Precast Only Access Hatch and Ventilation Cap Concrete Electrical Pit exposed once landscaping reinstated

Access Hatch, Ventillation Cap and Pit Roof all Painted Green. Exact colour tbc - dependant on surrounding site

5m(l) x 3m(w) x 3m(d) Precast Concrete Walled Pit

Ventillation

REVISIONS MM/DD/YY REMARKS

1 09/10/20 … 02 PROPOSED UNDERGROUND PRECAST ELECTRICAL PIT 2 _ _ /_ _ /_ _ ... 3 _ _ /_ _ /_ _ ...

LOWBURN BORE AND TRANSFORMER SITES 4 _ _ /_ _ /_ _ ... A 5 _ _ /_ _ /_ _ ... 95 600mm x 600mm Access Hatch

Access Ladder Sectional View showing surrounding landcsaping and layer of soil and grass concealing precast concrete pit. Access hatch protrudes no more 100mm above ground.

Encased 4m(l)x3m(w)x3m(d) Precast Only Access Hatch and Ventilation Cap Concrete Bore Pit exposed once landscaping reinstated

Steel Rafters

5m(l) x 3m(w) x 3m(d) Precast Concrete Walled Pit

Flow Meter

250mm OD Bore Pipe

Access Hatch and Pit Roof all Painted Green. Exact colour tbc - dependant on surrounding site

REVISIONS MM/DD/YY REMARKS

1 09/10/20 … 03 PROPOSED UNDERGROUND PRECAST BORE PIT 2 _ _ /_ _ /_ _ ... 3 _ _ /_ _ /_ _ ...

LOWBURN BORE AND TRANSFORMER SITES 4 _ _ /_ _ /_ _ ... A 5 _ _ /_ _ /_ _ ... 96 NEW TRANSFORMER LOCATION

REVISIONS MM/DD/YY REMARKS

PROPOSED NEW TRANSFORMER LOCATION 1 09/10/20 … 05 VISUAL 2 _ _ /_ _ /_ _ ... 3 _ _ /_ _ /_ _ ...

LOWBURN BORE AND TRANSFORMER SITES 4 _ _ /_ _ /_ _ ... A 5 _ _ /_ _ /_ _ ... 97 Licensed under the Creative Commons Attribution 4.0 International Digital map data sourced from Land Information New Zealand (LINZ). licence resource consent it should be verified independently. inaccurate information. If the information is relied on in support of a ISSUED FOR APPLICATION 27.07.2020 guaranteed. Landpro accepts no responsibility for incomplete or available in good faith but its accuracy or completeness is not OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz https://creativecommons.org/licenses/by/4.0/ RADFORD ROAD (LEGAL ROAD) DP 533815 DP 24695 (RT 878067) (RT 188393) LOT 7 LOT 1 It is made DP 345933 (RT 188393) LOT 1 POINT OF SUPPLY shown NOTES only, final dimensions and areas may vary on survey agreement then it is done so on the basis that preliminary -If this plan is being used as part of sale and purchase ensure it is the latest version - Check any electronic data against the hardcopy plan to - Copyright on this drawing is reserved - All dimensions shown are in metres unless otherwise Client INFRACON LTD DP 418764 (RT 472101) LOT 14 SUBJECT TO RESOURCE CONSENT DP 474100 (RT 649764) LOT 1 PROPOSED WATER PIPELINE ALIGNMENT OVERVIEW LOWBURN 98 DP 508107 (RT 772768) LOT 2 SHEET 1 OF 4 DP 508107 (RT 772767) LOT 1 DP 404040 (RT 417250) LOT 206 e.Date Rev. 29.07.20 A 12.10.20 B BORE 1 BORE 2 ADD TRANSFORMER AT POLE & UG ELEC. PIT Revision Details ADD POWER CABLE

79.89

12.08 18.29 DP 433991 (RT 528989) LOT 7 DP 433991 (RT 528988) LOT 6 RAF RAF By Designed Drawn Surveyed RAF TBC - Signed Signed Signed Date Date Date 27.07.20 - - LP2000 & NZVD16 Datum & Level Scale Job No. 20277 1:10000 @ A3 1:10000 1:5000 @ A1 1:5000 Drawing No. N 02_01 Rev. B

L:\20277 - Infracon Ltd - Well Site Survey\CAD\20277_PA_02_REV_B.dwg Plotted: 12.10.2020 SUBJECT TO RESOURCE CONSENT N

EXISTING TRANSFORMER

LOT 206 DP 404040 (RT: 5417250)

PROPOSED EASEMENT CORRIDOR

LOT 6 DP 433991 (RT: 528988)

POLE 10480 PROPOSED PROPOSED BORE 2 TRANSFORMER P ELECTRICITY CABLE PROPOSED EASEMENT CORRIDOR IN SAME TRENCH AS 18.29 PROPOSED PIPELINE

79.89 PROPOSED UNDERGROUND ELECTRICAL PIT PROPOSED 12.08 BORE 1

Rev. Date Revision Details By Surveyed Signed Date Job No. Drawing No.

A 29.07.20 ADD POWER CABLE RAF TBC - 20277 02_02 B 12.10.20 ADD TRANSFORMER AT POLE & UG ELEC. PIT RAF Digital map data sourced from Land Information New Zealand (LINZ). Drawn Signed Date Scale Licensed under the Creative Commons Attribution 4.0 International licence https://creativecommons.org/licenses/by/4.0/ It is made RAF 27.07.20 available in good faith but its accuracy or completeness is not 1 : 1,000 @ A3 guaranteed. Landpro accepts no responsibility for incomplete or inaccurate information. If the information is relied on in support of a Designed Signed Date Datum & Level Rev. resource consent it should be verified independently. ISSUED FOR APPLICATION 27.07.2020 - - LP 2000 & NZVD16 B Client INFRACON LTD CODC LAND - LOT 206 DP 404040 & LOT 6 DP 433991 NOTES - All dimensions shown are in metres unless otherwise shown PROPOSED WATER PIPELINE & POWER SUPPLY - Copyright on this drawing is reserved - Check any electronic data against the hardcopy plan to ensure it is the latest version LOWBURN -If this plan is being used as part of sale and purchase agreement then it is done so on the basis that it is preliminary SHEET 2 OF 4 OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz only, final dimensions and areas may vary on final survey 99 L:\20277 - Infracon Ltd Well Site Survey\CAD\20277_PA_02_REV_B.dwg Plotted: 12/10/2020 LOT 2 SUBJECT TO RESOURCE CONSENT DP 508107 N (RT: 772768) LOT 7 DP 433991 (RT: 528989)

LOT 1 DP 508107 (RT: 772767)

PROPOSED EASEMENT CORRIDOR

LOT 206 DP 404040 (RT: 5417250)

Rev. Date Revision Details By Surveyed Signed Date Job No. Drawing No.

A 29.07.20 ADD POWER CABLE RAF TBC - 20277 02_03 B 12.10.20 ADD TRANSFORMER AT POLE & UG ELEC. PIT RAF Digital map data sourced from Land Information New Zealand (LINZ). Drawn Signed Date Scale Licensed under the Creative Commons Attribution 4.0 International licence https://creativecommons.org/licenses/by/4.0/ It is made RAF 27.07.20 available in good faith but its accuracy or completeness is not 1 : 1,000 @ A3 guaranteed. Landpro accepts no responsibility for incomplete or inaccurate information. If the information is relied on in support of a Designed Signed Date Datum & Level Rev. resource consent it should be verified independently. ISSUED FOR APPLICATION 27.07.2020 - - LP 2000 & NZVD16 B Client EXISTING INFRACON LTD CODC LAND - LOT 7 DP 433991 & LOT 206 DP 404040 NOTES - All dimensions shown are in metres unless otherwise shown PROPOSED WATER PIPELINE - Copyright on this drawing is reserved - Check any electronic data against the hardcopy plan to ensure it is the latest version LOWBURN -If this plan is being used as part of sale and purchase agreement then it is done so on the basis that it is preliminary SHEET 3 OF 4 OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz only, final dimensions and areas may vary on final survey 100 L:\20277 - Infracon Ltd Well Site Survey\CAD\20277_PA_02_REV_B.dwg Plotted: 12/10/2020 N

CL178

48458

10479

EXISTING BORE (MERV SHAW)

10509

111.62

EXISTING BORE (NICK PRESTON)

10510

86.89

PROPOSED BORE 2

10480 18.29

CABLE TO TRANSFORMER 59.74

PROPOSED TRANSFORMER 79.95

LAKE DUNSTAN EDGE 07/07/2020 @ 1030 PROPOSED BORE 1 58.50 12.08

SCALE 1:1500 AT A3

REVISIONS MM/DD/YY REMARKS

1 22/07/20 BORE & TRANSFORMER SITE - MAINS CONNECTION 01 PROPOSED NEW BORE SITES - LOWBURN 2 _ _ /_ _ /_ _ ... 3 _ _ /_ _ /_ _ ...

LOWBURN BORE AND TRANSFORMER SITES 4 _ _ /_ _ /_ _ ... A 5 _ _ /_ _ /_ _ ... 101 Licensed under the Creative Commons Attribution 4.0 International Digital map data sourced from Land Information New Zealand (LINZ). licence resource consent it should be verified independently. inaccurate information. If the information is relied on in support of a ISSUED FOR APPLICATION 27.07.2020 guaranteed. Landpro accepts no responsibility for incomplete or available in good faith but its accuracy or completeness is not OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz https://creativecommons.org/licenses/by/4.0/ RADFORD ROAD (LEGAL ROAD) DP 533815 DP 24695 (RT 878067) (RT 188393) LOT 7 LOT 1 It is made DP 345933 (RT 188393) LOT 1 POINT OF SUPPLY shown NOTES only, final dimensions and areas may vary on survey agreement then it is done so on the basis that preliminary -If this plan is being used as part of sale and purchase ensure it is the latest version - Check any electronic data against the hardcopy plan to - Copyright on this drawing is reserved - All dimensions shown are in metres unless otherwise Client INFRACON LTD DP 418764 (RT 472101) LOT 14 SUBJECT TO RESOURCE CONSENT DP 474100 (RT 649764) LOT 1 PROPOSED WATER PIPELINE ALIGNMENT OVERVIEW LOWBURN 102 DP 508107 (RT 772768) LOT 2 SHEET 1 OF 5 DP 508107 (RT 772767) LOT 1 DP 404040 (RT 417250) LOT 206 e.Date Rev. 14.10.20 C 29.07.20 A 12.10.20 B ADD TRANSFORMER AT POLE & UG ELEC. PIT UPDATE BORE LOCATIONS OPTIONS A & B Revision Details ADD POWER CABLE DP 433991 (RT 528989) LOT 7 BORE 1A (GN 520187) PT Section 4 SO 1988 DP 433991 NKA RAF RAF By (RT 528988) LOT 6 BORE 1B Designed Drawn Surveyed

50.00 Blk IV Walefield SD RAF TBC - (RT 9C/1226 BORE 2A Section 71 Signed Signed Signed

10.00

50.00

10.00 10.00 BORE 2B ) Date Date Date 27.07.20 - - LP2000 & NZVD16 Datum & Level Scale Job No. 20277 1:10000 @ A3 1:10000 1:5000 @ A1 1:5000 Drawing No. N 02_01 Rev. C

L:\20277 - Infracon Ltd - Well Site Survey\CAD\20277_PA_02_REV_C.dwg Plotted: 14.10.2020 Licensed under the Creative Commons Attribution 4.0 International Digital map data sourced from Land Information New Zealand (LINZ). licence resource consent it should be verified independently. inaccurate information. If the information is relied on in support of a ISSUED FOR APPLICATION 27.07.2020 guaranteed. Landpro accepts no responsibility for incomplete or available in good faith but its accuracy or completeness is not OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz https://creativecommons.org/licenses/by/4.0/ RADFORD ROAD (LEGAL ROAD) DP 533815 DP 24695 (RT 878067) (RT 188393) LOT 7 LOT 1 It is made DP 345933 (RT 188393) LOT 1 POINT OF SUPPLY shown NOTES only, final dimensions and areas may vary on survey agreement then it is done so on the basis that preliminary -If this plan is being used as part of sale and purchase ensure it is the latest version - Check any electronic data against the hardcopy plan to - Copyright on this drawing is reserved - All dimensions shown are in metres unless otherwise Client INFRACON LTD DP 418764 (RT 472101) LOT 14 SUBJECT TO RESOURCE CONSENT DP 474100 (RT 649764) LOT 1 PROPOSED WATER PIPELINE ALIGNMENT OVERVIEW LOWBURN 103 DP 508107 (RT 772768) LOT 2 SHEET 1 OF 4 DP 508107 (RT 772767) LOT 1 DP 404040 (RT 417250) LOT 206 e.Date Rev. 29.07.20 A 12.10.20 B BORE 1 BORE 2 ADD TRANSFORMER AT POLE & UG ELEC. PIT Revision Details ADD POWER CABLE

79.89

L:\20277 - Infracon Ltd - Well Site Survey\CAD\20277_PA_02_REV_B.dwg Plotted: 12.10.2020 SUBJECT TO RESOURCE CONSENT OPTION B N

OPTION B

PROPOSED EASEMENT CORRIDOR DP 433991 PROPOSEDEASEMENT ELECTRICITY CORRIDOR (RT: 528989) PROPOSED PROPOSED SHH6 PIPE THRUST

ELECTRICITY CABLE IN SAME TRENCH AS PROPOSED PIPELINE

PROPOSED

ELECTRICITYEASEMENT CORRIDOR P

POLE 47497 PROPOSED BORE 1A

PROPOSED EASEMENT CORRIDOR

LOT 206 DP 404040 (RT: 5417250) PT SEC 4 SO 1988 (GN 520187) CROWN LAND

LUGGATE - CROMWELL ROAD (SH6)

LOT 6 DP 433991 (RT: 528988) EXISTING TRANSFORMER

Rev. Date Revision Details By Surveyed Signed Date Job No. Drawing No.

A 29.07.20 ADD POWER CABLE RAF TBC - 20277 02_02 B 12.10.20 ADD TRANSFORMER AT POLE & UG ELEC. PIT RAF Digital map data sourced from Land Information New Zealand (LINZ). Drawn Signed Date Scale Licensed under the Creative Commons Attribution 4.0 International C 14.10.20 UPDATE BORE LOCATIONS OPTIONS A & B NKA licence https://creativecommons.org/licenses/by/4.0/ It is made RAF 27.07.20 available in good faith but its accuracy or completeness is not 1 : 1,000 @ A3 guaranteed. Landpro accepts no responsibility for incomplete or inaccurate information. If the information is relied on in support of a Designed Signed Date Datum & Level Rev. resource consent it should be verified independently. ISSUED FOR APPLICATION 27.07.2020 - - LP 2000 & NZVD16 C Client INFRACON LTD CODC LAND - LOT 206 DP 404040 & LOT 6 DP 433991 NOTES - All dimensions shown are in metres unless otherwise shown PROPOSED WATER PIPELINE & POWER SUPPLY - Copyright on this drawing is reserved - Check any electronic data against the hardcopy plan to ensure it is the latest version LOWBURN -If this plan is being used as part of sale and purchase agreement then it is done so on the basis that it is preliminary SHEET 2 OF 5 OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz only, final dimensions and areas may vary on final survey 104 L:\20277 - Infracon Ltd Well Site Survey\CAD\20277_PA_02_REV_C.dwg Plotted: 14/10/2020 SUBJECT TO RESOURCE CONSENT N

Section 71 Blk IV Wakefield SD (RT 9C/1226) CONTACT ENERGY LIMITED

LUGGATE - CROMWELL ROAD (SH6)

LOT 6 PROPOSED DP 433991 BORE 2B (RT: 528988)

10.00 PROPOSED SHH6 PIPE THRUST OPTION B PROPOSED EASEMENT CORRIDOR PROPOSED 50.00 BORE 1B

10.00

PROPOSED

10.00 UNDERGROUND ELECTRICAL PIT PT SEC 4 SO 1988 OPTION B (GN 520187) CROWN LAND OPTION B

PROPOSED EASEMENT CORRIDOR

PROPOSEDEASEMENT ELECTRICITY CORRIDOR

PROPOSED PROPOSED SHH6 BORE 2A PIPE THRUST

ELECTRICITY CABLE IN SAME TRENCH AS PROPOSED PIPELINE

50.00 PROPOSED

ELECTRICITYEASEMENT CORRIDOR P

POLE 47497 PROPOSED BORE 1A PROPOSED UNDERGROUND ELECTRICAL PIT

PROPOSED EASEMENT CORRIDOR

PT SEC 4 SO 1988 (GN 520187) CROWN LAND

Rev. Date Revision Details By Surveyed Signed Date Job No. Drawing No.

A 29.07.20 ADD POWER CABLE RAF TBC - 20277 02_03 B 12.10.20 ADD TRANSFORMER AT POLE & UG ELEC. PIT RAF Digital map data sourced from Land Information New Zealand (LINZ). Drawn Signed Date Scale Licensed under the Creative Commons Attribution 4.0 International C 14.10.20 UPDATE BORE LOCATIONS OPTIONS A & B NKA licence https://creativecommons.org/licenses/by/4.0/ It is made RAF 27.07.20 available in good faith but its accuracy or completeness is not 1 : 1,000 @ A3 guaranteed. Landpro accepts no responsibility for incomplete or inaccurate information. If the information is relied on in support of a Designed Signed Date Datum & Level Rev. resource consent it should be verified independently. - - LP 2000 & NZVD16 C ISSUED FOR APPLICATIONLUGGATE - CROMWELL ROAD 27.07.2020(SH6) Client INFRACON LTD LINZ AND CONTACT ENERGY LIMITED LAND - PT SECTION 4

NOTES SO1988 AND SECTION 71 BLK IV WAKEFIELD SD - All dimensions shown are in metres unless otherwise shown - Copyright on this drawing is reserved PROPOSED WATER PIPELINE & POWER SUPPLY - Check any electronic data against the hardcopy plan to ensure it is the latest version -If this plan is being used as part of sale and purchase agreement then it is done so on the basis that it is preliminary LOWBURN SHEET 3 OF 5 OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz only, final dimensions and areas may vary on final survey 105 L:\20277 - Infracon Ltd Well Site Survey\CAD\20277_PA_02_REV_C.dwg Plotted: 14/10/2020 (RT: 528989) SUBJECT TO RESOURCE CONSENT N

LOT 1 DP 508107 (RT: 772767)

PROPOSED EASEMENT CORRIDOR

LOT 206 DP 404040 (RT: 5417250)

LOT 6 DP 433991 (RT: 528988) EXISTING TRANSFORMER

Rev. Date Revision Details By Surveyed Signed Date Job No. Drawing No.

A 29.07.20 ADD POWER CABLE RAF TBC - 20277 02_04 B 12.10.20 ADD TRANSFORMER AT POLE & UG ELEC. PIT RAF Digital map data sourced from Land Information New Zealand (LINZ). Drawn Signed Date Scale Licensed under the Creative Commons Attribution 4.0 International C 14.10.20 UPDATE BORE LOCATIONS OPTIONS A & B NKA licence https://creativecommons.org/licenses/by/4.0/ It is made RAF 27.07.20 available in good faith but its accuracy or completeness is not 1 : 1,000 @ A3 guaranteed. Landpro accepts no responsibility for incomplete or inaccurate information. If the information is relied on in support of a Designed Signed Date Datum & Level Rev. resource consent it should be verified independently. ISSUED FOR APPLICATION 27.07.2020 - - LP 2000 & NZVD16 C Client INFRACON LTD CODC LAND - LOT 7 DP 433991 & LOT 206 DP 404040 NOTES - All dimensions shown are in metres unless otherwise shown PROPOSED WATER PIPELINE - Copyright on this drawing is reserved - Check any electronic data against the hardcopy plan to ensure it is the latest version LOWBURN -If this plan is being used as part of sale and purchase agreement then it is done so on the basis that it is preliminary SHEET 4 OF 5 OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz only, final dimensions and areas may vary on final survey 106 L:\20277 - Infracon Ltd Well Site Survey\CAD\20277_PA_02_REV_C.dwg Plotted: 14/10/2020 SUBJECT TO RESOURCE CONSENT N

LOT 7 DP 533815 (RT: 878067)

RADFORD ROAD

LOT 1 DP 24695 (RT: 188393) PROPOSED EASEMENT CORRIDOR Rev. Date Revision Details By Surveyed Signed Date Job No. Drawing No.

A 29.07.20 ADD POWER CABLE RAF TBC - 20277 02_05 B 12.10.20 ADD TRANSFORMER AT POLE & UG ELEC. PIT RAF Digital map data sourced from Land Information New Zealand (LINZ). Drawn Signed Date Scale Licensed under the Creative Commons Attribution 4.0 International C 14.10.20 UPDATE BORE LOCATIONS OPTIONS A & B NKA licence https://creativecommons.org/licenses/by/4.0/ It is made RAF 27.07.20 available in good faith but its accuracy or completeness is not 1 : 600 @ A3 guaranteed. Landpro accepts no responsibility for incomplete or inaccurate information. If the information is relied on in support of a Designed Signed Date Datum & Level Rev. resource consent it should be verified independently. ISSUED FOR APPLICATION 27.07.2020 - - LP 2000 & NZVD16 C Client INFRACON LTD RADFORD ROAD NOTES - All dimensions shown are in metres unless otherwise shown PROPOSED WATER PIPELINE - Copyright on this drawing is reserved - Check any electronic data against the hardcopy plan to ensure it is the latest version LOWBURN -If this plan is being used as part of sale and purchase agreement then it is done so on the basis that it is preliminary SHEET 5 OF 5 OFFICES IN CROMWELL, GORE, AND NEW PLYMOUTH - www.landpro.co.nz only, final dimensions and areas may vary on final survey 107 L:\20277 - Infracon Ltd Well Site Survey\CAD\20277_PA_02_REV_C.dwg Plotted: 14/10/2020 13th October 2020 RE: INFRASTRUCTURE INSUGARLOAF SCENICRESERVE (CODC) |LANDSCAPE EVALUATION powerlines) and is coherent feature of a significant scale. scale. significant a of as such feature coherent is and infrastructure and fences powerlines) (tracks, modifications human few landform, character, distinctive natural of very a level with high very a has generally ONF This Features). Natural Schedule Outstanding Plan, 19.6.2A District Otago Central (refer Inlet Lowburn and Dunstan Lake to backdrop provides and Zealand New important in an terraces outwash glacial fluvio of example best the considered is It Lowburn Inlet. and Dunstan Lake of vicinity the in SH6 to adjacent riser and the face in terrace Feature the Natural CODP, comprising Outstanding an as identified is (Sugarloaf) terrace river glacial Sugarloaf The Background andProposal Scope: easement. the approve to whether on their decision inform help to order in members Board for Community proposal the Cromwell of and CODC the effects by amenity consideration visual and landscape potential the on report a Provide Purpose: follows: as is report this of scope and purpose The SH6. to adjacent the within Reserve, works Scenic Sugarloaf aforementioned the for easement the of approval CODC seeking Lowburn. currently is Road, client Swann The on development to water irrigation supply to required is which to plans) (refer proposal infrastructure proposed the of construction the for outcomes amenity of landscape/visual evaluation brief a prepare to Ltd Farm Road Swann by engaged been have Strachan) (Sophie I concern, may it To Whom • • • •

Discuss the measures proposed to assist with the mitigation of potential affects. affects. potential of mitigation the with assist to proposed measures the Discuss affects; landscape as well as potential landscape the within viewed be and sit may structures proposed the how Assess opportunities); viewing reflectivity, colours, form/modifications, built of context (scale the to regard in amenity visual and landscape regarding concerns key the Outline gully); (up pipeline and transformer bores, proposed the of the location for reasoning as well as proposal and background the of understanding my Outline 108 77A Mackenzie Ave Christchurch 8023 Sophie Strachan Woolston

P: 027 464 8118 | E: [email protected]

WWW.INSPIRESS.NZ on the determination that any effects on the environment due to the proposal will be no more than than more no be will minor. proposal the to due environment the on effects any that determination was the on This ONF. Sugarloaf the within works proposed the for CODC from applicant consent the resource application, obtained has easement the lodging Since transformer. the as bore well as pit, underground the to electrical lids and plate pits chequer the be will above-ground visible permanently Infrastructure The Proposal (refer to proposal plans)consists of the following works: following the of plans)consists proposal to (refer Proposal The 4.1 Introduction). - Area Section CODP Resource (refer Rural character landscape rural the enhance to serving elements these of area, many the of with nature memorable and scenic the on effect and detrimental a roads access have to buildings, considered not are associated SH6 and vineyards orchards, farms, clearings, including powerlines, modifications dwellings, Existing areas. rural with associated often are that pleasant surroundings views, scenic peaceful and excellent include area general the by offered qualities aesthetic and sensory The disturbance of soil. The scale of the intervention is such that, in my opinion, these effects are likely to be be to likely are minor. effects than more these no opinion, my in that, such is intervention the of scale The the soil. of to related disturbance effects landscape have will location proposed the in and cable transformer underground the associated ofconstructing effect The face. Sugarloaf the from landscape are lesser they have further will and the work effects (temporary) invasive relatively be will pits bore the of Construction perspective. amenity be visual a would which from track, undesirable public parallel 45th the to closer pipeline and bores the take would Going south Moorings. further Pisa to closer gets one as highway state the from away moves the shoreline of m the and 100 lake, within be to needs location bore the as north earthworks/trenching further any additional mean location A would perspective. erosion and construction a from issues further presents ascent, which steeper a be and highway state the to exposed more be would face Sugarloaf any the up of part trench – a other area general that in gullies larger the of one is It face. riser Sugarloaf the up alternative an in location ground new disturbing to opposed as pipeline, proposed the for the be to location this find logical I most recovering, is and gully the in installed been has pipeline previous a that Given environment. modified a already is which Highway State the to proximity changes close with landscape than character landscape the on effect greater a have to considered be will ONF the - context Landscape changes). (visual qualities sensory/aesthetic and intervention) (physical to character natural on consideration effects give should modifications proposed ONF), (Sugarloaf context the of nature the Given Landscape andVisualAmenityEffects • • • •

via private easements to the applicant’s property. property. applicant’s the to proceed easements then private will via pipeline The pipeline. irrigation existing an to adjacent running the of Sugarloaf face the up then bore, second the to through bore first the from pipeline a Install 1 Bore to and lines power existing to cable underground via transformer the Connect 185m SH6) (approx from lines power existing beneath SH6, to adjacent unit transformer 1 Construct edge) lake the from 80m approx (located SH6 to adjacent land CODC on pit electrical one and bores 2 Construct landscape changes (including bunding or planting) which are in closer proximity to to proximity closer in are which planting) or bunding (including changes landscape 109

P: 027 464 8118 | E: [email protected]

WWW.INSPIRESS.NZ minor and require lesser physical intervention (landscape effects). (landscape intervention very physical be to lesser likely are require and effects minor visual resulting the that find and pits support bore I the of reasons, these For positioning lids. proposed the the diguising despite locations, pit is the this highlight landform, unfavourably existing to the of likely nature flat the Given bunding. as such intervention physical requiring further likely road, the than rather ONF, the of context the in more the of viewed also be would opportunity and lids viewing greater a allow would positioning a Such road. the from proposed) is what could so and shoreline the of 100m locations pit within bore be The to required effect. are the greater the time, viewing the greater the within therefore and landscape changes/modifications the any observe to public general the for ability the influences - time Viewing point. one any at road the from visible are of which proportion the interventions reducing of effect the have will which alignment curved a has and along face riser gullies the other any than distance greater a at road the from setback is gully effects. pipeline lesser proposed The have therefore and perceptible less be will possible as road the whereby from far as transformer, position a proposed the of location the for reasoning the the supports This proportion, the effect. greater the the greater Therefore view. the within proportion smaller a form further will are road the which from changes i.e. context viewing the within change of proportion the - changes of Scale works. such for location discrete gully most this the be will opinion, my In face. Sugarloaf the along location any for the of unavoidable be context would the in this but ONF viewed be to likely are gully the within Changes/modifications road. approximately the back from set is and 160m views minimising for favourably aligned is gully This viewed be south. to the able is from and works previous from recovering still is it where pipeline buried condition a in new is the proposed where is easement gully existing The road. the of limit speed perceptible not 100km/hr the possibly and given minor very are that effects visual in result to bore likely are proposed pits the of electrical location and the that find I fore, There below). further discussed and somewhat is dependent (this scale Highway State the to proximity closer with views in are which than changes character landscape landscape the on effect greater a have to considered be will ONF the to closer with proximity viewed are which planting) or bunding (including changes landscape - context View robust framework for avoiding construction effects. The most important components which will help help will which components important most The effects. construction a avoiding for provides and gully framework the robust within pipeline existing an of construction by during/after informed been implemented has plan which a D) (Appendix strategy remediation earthworks an prepared has conditions. client weather The the is which of significant most the factors, of number a on This dependent is timeframe surroundings. the with blends which state a to return to ground for time some take will It excavated material. stockpiling for location best the considering and footprint construction including the possible, constraining where minimised and managed effectively are process construction the a of as caused result effects that ensure to contractor selected the by supplied be should plan remediation A into structures the blend and environment. the reflectivity of level the reduce further also may less of finish (RV) gritted A Value 38%. than Reflectivity a having including finishes, for requirements CODC the in with selected accordance be should colours These surroundings. the to sympathetic colour a camouflaged in painted further be being by would pits bore to lids plate chequer and transformer proposed The and colour includes reflectivity. effects visual of mitigation to contribute will which measures for Consideration Mitigation Measures 110 be located at a distance 20m further (than (than further 20m distance a at located be

P: 027 464 8118 | E: [email protected]

WWW.INSPIRESS.NZ material shall be backfilled and compacted in stages. Additional steps could include: could steps Additional stages. in compacted and backfilled excavated be that shall material outlines Strategy Remediation The distribution. sediment of which process gully natural the of the base the shows at fan alluvial existing small the by which evidenced - environment catchment gully water the in natural a is especially events, weather significant to vulnerable be will established, is earthworks groundcover Until species. undesirable by overtaken not is help area the will that this then ensure to species recolonisation desired the for seed source to possible is it If earthworks of vegetation. and reinstatement sensitive the to challenges of number a are there above, mentioned As Sophie Strachan BLA(hons),Reg NZILA sincerely, Yours determine the long term recovery of areas of ground disturbance will include: will disturbance ground of areas of recovery term long the determine • • • •

post-construction will provide a better gauge of the ground conditions over time. over conditions ground the of gauge better a provide will months post-construction 12 and 9 both at check additional An Strategy. Remediation the in are included months 6 to already up visits/inspections site Monthly time. over occur to likely is Settlement required; as placed is material backfilled ensure to post-construction and pre hardness ground the Testing surroundings. the with blends which contour natural a in finished is ground reinstated that Ensuring conditions; ground pre-existing to a profile soil with similar successfully, recolonise will species existing where state a to soil the Returning 111

P: 027 464 8118 | E: [email protected]

WWW.INSPIRESS.NZ Appendix D: Earthworks Remediation Strategy

The earthworks remediation strategy is planned as follows:

• Prior to Earthworks o The earthworks contractor will check the weather forecast to ensure works can begin during fine weather.

• During Earthworks o Weather forecasts will be monitored frequently to ensure works are undertaken during fine weather conditions. o Top soil will separated for re-instatement following installation. o Excavated material shall be backfilled and compacted in stages.

• Following Earthworks o All disturbed ground shall be finished in a natural contour to match the adjoining slope and topography. o Any material not re-instated will be removed from the site. o Flat lower slopes shall be re-seeded in pasture grass as appropriate to match pre- earthworks conditions. o Steeper slopes predominantly covered in exotic weeds rather than pasture grasses will be left to be re-colonised by exotic weeds to maintain character. o Walkover inspections will be undertaken monthly for up to six months, to monitor for the earth worked area for erosion. o If erosion from natural runoff is occurring, affected areas shall be re-instated, and finished in a natural contour to match the adjoining slope and topography, and mulched to prevent erosion.

112

Council 9 December 2020

Report for Information

Update on the Work on Council’s Role in Housing (Doc ID 515470)

1. Purpose of Report

To provide an update on progress in the work on council’s role in housing.

------Recommendations

That the Council receives the report and notes the update.

------

2. Background

In May 2020, the Council agreed a new two-stage approach to progressing the work on developing an approach to housing. The Council agreed that stage one should involve the progressing of initiatives which incentivise and promote higher density housing developments as well as land development and construction options to form part of a COVID-19 economic recovery package.

Stage two of the work would involve the preparation of an updated market analysis to be presented to Council in 2021. Given the uncertainty around how the housing market would respond to COVID-19, Council agreed to defer any work on an affordable housing option until after the presentation of the updated market analysis in 2021.

COVID-19 impact

It was predicted by economists that COVID-19 would have severe and wide-ranging impacts on Central Otago’s economy. While Central Otago has not been immune from the impacts of COVID-19, it appears that the economic downturn has not been as severe as most economists forecasted. Initial indications are that the expected softening of the market has not occurred, and anecdotal accounts point to housing related stress continuing to rise.

Market analysis

Because the housing market is not responding to COVID-19 as expected, council staff are no longer intending to pursue a comprehensive market analysis like those completed for the district housing stocktake presented to Council in early 2020. The underlying trends and assumptions of these pieces of work are still valid and informative. Instead staff will prepare an update on the high-level figures to capture any changes in the last 12 months

Report author: Chief Advisor 120 (such as rental and house prices and number of houses available). It is intended that these will be presented to Council at its meeting on 3 February 2021.

Affordable housing options

Following consideration of the updated market analysis, further information on an affordable housing option will also be presented Council at its meeting on 3 February 2021. This will follow the direction received from Council before COVID-19 where more information was sought around a ‘secure home’ programme or similar assisted ownership initiative. If Council decide that they still wish to pursue this option further, a more detailed affordable housing option that takes into account Central Otago’s unique circumstances would be prepared for further discussion at the Council meeting on 24 March 2020.

Promoting density and incentivising development

Work into developing initiatives which would promote density and incentivise development remain ongoing. Council were recently presented with options on possible changes to development contributions ahead of the next long-term plan. Further work around measures to promote density, such as planning incentives and influence through joint venture developments are being considered. Council as a landowner has an opportunity to control development and deliver on these initiatives.

Land and development options

In May 2020, Council agreed it has a role in supporting the economic recovery efforts in light of COVID-19. The potential development of land at Gair Avenue in Cromwell and The Pines in Alexandra forms an important part of the land and development options to support this stream of work. Work on both these subdivisions is progressing, with the Vincent and Cromwell Community Boards recently receiving updates on both these proposals.

Next steps

3 February 2021 – Council presented with updated market analysis and hears further information around an affordable housing option.

24 March 2021 – Council discusses a detailed affordable housing option (If it decides to proceed on 3 February).

Report author: Reviewed and authorised by:

Saskia Righarts Louise van der Voort Chief Advisor Executive Manager - Planning and Environment 27/11/2020 30/11/2020

Report author: Chief Advisor 121

Council 16 December 2020

Report for Information

Financial Performance for the Period Ending 31 October 2020 (Doc ID 515460)

1. Purpose of Report

To present the Financial Performance overview as at 31 October 2020.

------Recommendations

That the Council receives the report.

------

2. Background

The revised budget has been updated to include carry forwards, Council resolutions and the August forecast for both operational expenditure and capital expenditure.

The presentation of the financials includes variance analysis against both the financial statements, so Council can understand the variances against the ledger, and then a variance against the activities at a surplus/(deficit) value. The reason for the second variance analysis is to demonstrate the overall relationship between the income and expenditure at an activity level.

The third report details the expenditure of the capital works programme across the activities. This helps council track key capital projects across the year and understand the progress of these projects.

Report author: Finance Manager 122 3. Financial Overview a. Profit and Loss by General Ledger

Year to date Full year Revised AP Revised Actual Budget Variance Budget Budget $'000 $'000 $'000 $'000 $'000 Income Development Contributions 299 782 (484)  2,167 2,347 Govt Grants & Subsidies 1,112 1,573 (461)  4,714 5,084 Interest & Dividends 90 134 (44)  328 401 Rates 10,562 10,562 0  29,439 30,437 Reserves Contributions 76 0 76  0 0 Profit on Sale of Assets 88 0 88  4,015 0 Other Capital Contributions 210 0 210  73 1 User Fees & Other 2,758 2,440 318  6,587 7,881 Regulatory Fees 900 384 516  2,170 1,150 Land Sales 1,986 1,000 986  0 4,000 Total Income 18,082 16,876 1,205  49,494 51,300

Expenditure Costs of Sales 777 500 (277)  0 2,000 Rates Expense 492 450 (42)  406 414 Electricity & Gas 464 452 (12)  1,177 1,424 Depreciation 3,416 3,416 0  12,396 10,209 Grants 369 375 6  716 699 Building Repairs & Maintenance 159 198 39  623 578 Members Remuneration 168 213 45  632 640 Contracts 2,631 2,697 66  7,566 8,060 Technology Costs 264 330 66  822 941 Refuse & Recycling Costs 984 1,113 129  2,582 3,648 Insurance 179 481 302  353 481 Staff 3,330 3,691 361  10,935 11,770 Professional Fees 821 1,063 242  1,360 3,061 Other Costs 1,206 1,829 625  3,888 5,480 Total Expenses 15,250 16,810 (1,555)  43,457 49,404

Operating Surplus / (Deficit) 2,832 66 2,760 6,037 1,896

KEY:  Favourable  Unfavourable  Neutral

Generally, variances of greater than $100k are reported on.

Income of $18.08 million against the year-to-date budget of $16.88 million.

The main variances are: • Development Contributions ($484k) below budget, which is reduced slightly by $76k in Reserves Contributions. Lower than expected financial contributions specifically in Cromwell and Alexandra where there have been a few delays with known developments. • Government Grants and Subsidies of ($461k) is mainly a result of catching up on our roading programme. The roading work programmes are behind schedule which has

Report author: Finance Manager 123 caused a delay in receiving the NZTA subsidy, however these programs are now underway and will be able to see a favourable variance in November 2020. • Other Capital Contributions of $210k is mostly related to the income from Ministry of Business, Innovation and Employment, MBIE, $135k for the Ophir Community Centre and $75k is from Queenstown Lake District Council (QLDC), for the Lake Dunstan water supply treatment plant trials. • User Fees and Other of $318k, majority of the positive variance is due to a $700k one-off grant from Strategic Tourism Assets Protection Programme (STAPP), to ensure survival of domestic tourism through the disruption caused by COVID-19 and a grant from MBIE of $96k for freedom camping. • Regulatory Fees of $516k mainly due to income from building permits of $373k which is the result of current low mortgage rates and Dog registration fees of $108k. • Land Sales of $1.99M relates to the Gair Avenue development which is creating a $986k positive variance. This income is offset by $777k of costs under Cost of Sales in expenditure, which include development costs and profit-sharing costs.

Expenditure of $15.25 million against the year-to-date budget of $16.81 million.

The main variances are: • Costs of sales of ($277k) relates to the Gair Avenue development and profit-sharing costs. • Recycling and Refuse costs of $129k due to delays. Large portion of recycling costs are based on when the materials leave the site. Mulching has been delayed due to a fault in the equipment as well as delay in costs from the three-step process (collection – storage - processing), currently in the storage process. We expect more costs as we get closer to Christmas. • Insurance costs $302k favourable. There is a $179k spend which relates to is due to moving the timing our of insurance programme. We have moved our programme to commence 1 November to match other South Island councils so that council can gain greater collective buying power. • Staff costs at $360k relates to the timing of vacant positions that have recently been filled and position that are currently in the process of being recruited. • Professional fees at $243k of which $205k is due to delays in the Three Waters areas as there is significant investigation work required before most of these projects can commence. Majority of this work is expected to progress after Christmas. • Other costs of $625k variance is made up of a number of activities such as operational projects, administrative costs, office expenses, operating expenses, minor equipment, minor repairs & maintenance, valuation services and sludge treatment expenses, as detailed below. The key area of under-spend for year-to-date are the operational projects making up $307k variance, of which $247k is due to timing of the Tourism projects that are funded from STAPP. STAPP is funding $700k for these projects that will be completed at the end of December 2021, so we plan to carry forward some of the budget for the second half of 2021. Administrative type expenditure tends to be lumpy in nature which makes it difficult to budget the timing accurately.

Report author: Finance Manager 124

Other Costs breakdown is as below:

2019/20 2019/20 2019/20 2018-28 Revised Other Costs breakdown Actual Budget Variance LTP Full Budget YTD YTD YTD Yr Full Yr $'000 $'000 $'000 $'000 $'000 Minor Repairs & Maintenanc 174 148 (26)  335 375 Staff Expenses 11 14 2  37 42 Retail 26 30 4  108 90 Sludge Treatment 80 84 4  260 252 Minor Equipment 106 113 6  260 340 Valuation Services 48 57 10  160 170 Health & Safety (5) 20 25  48 58 Vehicles 30 57 27  100 173 Water Costs 10 37 27  179 210 Advertising 60 107 46  281 290 Operating expenses 43 94 51  258 248 Office expenses 194 261 67  757 748 Administrative Costs 357 428 70  861 1,320 Projects 72 379 307  243 1,164 Total Other Costs 1,206 1,829 625 3,888 5,480

• Projects are made up of costs from operating projects that council operates like the Tourism Touring Route project, Regional Identity Branding project and Road Safety projects. • Administrative costs are all expenses incurred to carry out council activities such as Audit fees, bank fees, water testing, weed control, impounding fees, security, noise control.

4. Profit and Loss by Activity

INCOME EXPENDITURE SURPLUS/(DEFICIT)

Actuals Revised Variance Actuals Revised Variance Actuals Revised Variance Budget Budget Budget $000 $000 $000 $000 $000 $000 $000 $000 $000 Property 3,691 2,576 1,115 2,165 2,241 76 1,526 335 1,191  Parks Reserves Recreation 2,450 2,258 192 2,237 2,255 18 213 3 210  Planning (Regulatory) 1,751 1,186 565 1,527 1,844 317 224 (658) 882  Roading 2,463 3,154 (691) 2,961 2,827 (134) (498) 327 (825)  Infrastructure 450 943 (493) 100 158 58 349 785 (434)  Waste Management 1,517 1,604 (87) 1,561 1,656 95 (43) (52) 9  Three Waters 3,715 3,706 9 3,143 3,460 317 573 246 327  People and Culture 456 455 1 365 494 129 91 (38) 129  Corporate Services 73 31 43 122 129 7 (48) (98) 50  CEO 150 156 (6) (46) 142 188 196 15 181  Governance and Community 2,172 1,731 441 1,351 1,801 450 821 (70) 891 

 Total 18,082 16,876 1,206 15,250 16,810 1,560 2,832 66 2,766

• Property – the favourable variance of $1.11M in income largely relates to the land sales at Gair Avenue and the favourable variance in expenditure of ($76k) is mainly due to the timing of insurance costs.

Report author: Finance Manager 125 • Parks Reserves Recreation – income is favourable due to a camping grant from MBIE of $122k that was carried forward from 2019/2020 financial year while expenditure is slightly favourable. • Planning (Regulatory) – income of $565 is mainly due to building consent income due to the current property market in the country. $316k of expenditure is due to vacant positions that have recently been filled. • Roading – is an unfavourable variance in income of ($691k) mainly a result of the timing of the claim (income) versus the expenditure. It is projected to re-align by November 2020. • Infrastructure – lower than expected development and financial contributions. This is difficult to gauge the timing of this type of revenue. • Waste Management – unfavourable variance in income under user fees as more of the bins the were previously invoiced separately and are now part of the rate-payers invoice with a slight delay in recycling costs coming through due to the three-step process. • Three Waters – has a minor favourable variance in income relates to income from QLDC for their share of the Lake Dunstan water supply treatment plant trials costs. Expenditure is favourable due to timing most of the projects that will commence after Christmas. • People and Culture – income is right on budget while expenditure is favourable to budget mainly due to staff cost savings and timing in payment of insurances. • Corporate Services and CEO – both favourable due to revenue from sale of Council motor vehicle assets and adhoc services. Personnel costs year-to-date are favourable due to the on-going strategic review and timing of replacement of staff appointments. • Governance and Community Engagement (which includes Economic Development, Communications, Tourism, i-SITE and Regional Identity) – income relates to a $700k one-off grant from STAPP for tourism and a grant from MBIE of $96k for freedom camping. Expenditure variance is due to timing of the Tourism Projects costs that are funded from income from STAPP.

5 Capital Expenditure

Actual Revised Variance Revised Progre ss CAPITAL EXPENDITURE Budget Budget FY to date $000 $000 $000 $'000

Roading 925 2,281 1,356  7,359 13% Three Waters 2,294 3,365 1,070  21,801 11% Parks and Recreation 244 632 389  2,562 10% Libraries 38 394 356  500 8% Information Services 390 567 178  1,992 20% Planning 0 93 93  193 0% Vehicle Fleet 181 260 79  358 50% Council Property and Facilities 520 559 39  6,167 8% i-SITEs 0 0 0  5 0% Waste Management 0 0 0  859 0% Customer Services and Administration 8 0 (8)  54 15%

Grand Total 4,599 8,151 3,552 41,849 11%

Year-to-date, we have expensed 11% of the full year’s capital expenditure budget.

Report author: Finance Manager 126 Roading $1.36 million behind budget: A few project that are behind budget, these projects include the district-wide footpath renewals of $388k which is slightly behind schedule and the Clyde Historic Precinct of $284 which is currently in the design phase and can only commence after the Clyde Wastewater reticulation is completed. Gravel road renewals of $232k and carpark renewal of $150k are also currently behind schedule.

Three Waters $1.07 million behind budget: The largest underspend in this budget was related to district-wide wastewater treatment plant upgrades and delays in the Clyde to Alexandra pipeline construction. Work has commenced but has not yet aligned to the phased budget.

Parks and Recreation $389k behind budget: Delays in parks areas of $108k related to resurfacing the netball courts at Cromwell and $72k relates to replacing the Molyneux pool changing room floors and upgrading the meeting room.

Library $356 behind budget: This is simply a timing issue as the upgrade to the Alexandra library building has not yet occurred.

Information Services $178k behind budget: Capital projects including enhancing digital services and upgrading systems have been delayed due to due to delays in recruitment. An appointment has taken place and these projects should pick up.

Planning $93k behind budget: $78k is related to the Dog registration software which should be paid off before Christmas and $65k is related to upgrading the dog pounds which is currently in the design phase.

Vehicle Fleet $79k behind budget: This is simply a timing issue with the ordering of these vehicles however delivery is expected to occur in January 2021.

Council Property and Facilities $39k behind budget: The largest underspend is due to the timing of the purchasing of an extractor fan, replacing lounge heaters for Elder Housing Persons and the new public toilets at Omakau. There is an overspend of $90k related to Earthquake strengthening of the McNulty House that was approved by the Cromwell board.

Report author: Reviewed and authorised by:

Jotham Kasibante Leanne Macdonald Finance Manager Executive Manager - Corporate Services 1/12/2020 1/12/2020

Report author: Finance Manager 127 Council 9 December 2020

Report for Information

Mayor’s Report (Doc ID 515528)

------Recommendations

That the Council receives the report

------At the time of writing this report, it is only a bit over a week since the last Council meeting so this report will be a bit briefer than others.

That week did, however, include a trip to Wellington to attend the Rural and Provincial sector LGNZ meeting. I have not attended one of these since the March meeting, and the mood in the room, to my view anyway, was palpably different. I have never seen the sector in a less happy place.

Two things appear to be causing this. Projected rates rises and the on-going 3 Waters process.

In relation to the rates rises; we are all aware that Wellington City is talking of a draft 23% rates rise next year and there were a few around the water-cooler at R+P talking similar numbers. Two major factors seem to be the theme, one being the catch-up needed from cuts made to this year’s Annual Plan costs that don’t simply disappear and the increased cost of providing services. Of the latter, increased costs for waste disposal played a large part.

While I do not anticipate a draft rise going out in consultation like what others are talking of, there is no doubt we are anticipating a bigger average rise next year than we have seen for some time, and that’s just to do the “needs” without the “wants”.

No-one likes uncertainty (except perhaps insurance companies), so the 3 Waters reform is giving everyone conniptions. I wish I could say I came away from the meeting with a clearer picture of the path ahead, but sadly I can’t.

I also took the opportunity to meet with senior MBIE staff to get an understanding of the path ahead in relation to the Lake Onslow Battery proposal. I came away with a far clearer understanding of the process, rather than the project.

It is important to note that there are a number of different options being looked at to end any reliance on fossil fuels for electricity generation in Aotearoa/New Zealand, with the “NZ Battery Initiative” (of which Onslow is one option) but one. Other options being looked at are bio-fuels, hydrogen and demand response initiatives amongst others.

In terms of timing, we are at the stage where the Energy Projects and Programmes team is still hiring staff and getting established, so we have a long way to go. The options assessment ins planned to be completed in Q1 2022. That is the first drafting gate for this project to either stop or go forward.

Report author: His Worship the Mayor 128 The fact there is a long way to go doesn’t mean however that we don’t keep a weather-eye on what this means for the community if it goes ahead.

It was a treat to attend the launch of the Central Otago Touring Route at Oturehua. A picture- perfect day greeted attendees including Mayors Boult and Hawkins. It was great to see something that was an idea a long time in fruition; but good things always take time. This is just another offering in our tourism portfolio, but I also view it as another leg in what one day should be a range of Touring Route options through the lower South.

This is the last Council meeting in what has been an absolutely tumultuous year. At a recent South Island Zone meeting, Mayors were asked for their district’s biggest successes for 2020. Mine was that we lost no-one to Covid; when at one stage the predictions (due to the number of confirmed cases in our area and our aged demographic) were extraordinarily bleak. My enduring memory of 2020 will be how the community, staff, board members and all of you worked so well together for our community in such a strange and frightening time. 2021 will bring its own set of challenges undoubtably including, of course, the Long Term Plan. I am extremely grateful to be leading such a great team into the New Year.

Report author:

Tim Cadogan Mayor 27/11/2020

Report author: His Worship the Mayor 129

Council 9 December 2020

Report for Information

Governance Update Report (Doc ID 515475)

1. Purpose of Report

To report on items of general interest and receive minutes and updates from key organisations.

------Recommendations

That the Council receives the report. ------

2. Background

Council supports a number of organisations and they provide updates and report back to Council. These are circulated as they are received, and included here as a matter of public record. This month, a memorandum from the Central Otago seasonal labour market activity report for November has been included.

Attachments

Appendix 1. Central Otago Seasonal Labour Market Activity Report for November

Report author: Reviewed and authorised by:

Rebecca Williams Sanchia Jacobs Governance Manager Chief Executive Officer 27/11/2020 27/11/2020

Report author: Governance Manager 130 Update on actions to secure seasonal workers for Central Otago’s horticulture sector

Purpose of report This report outlines the collective work of industry with the support of government agencies and local government to secure a seasonal workforce for Central Otago’s horticulture sector (summer fruit, pip fruit, viticulture). This report is produced by the Central Otago Labour Market Governance Group (COLMGG) and is intended to be read in conjunction with the earlier report forecasting seasonal labour shortages due to COVID-19 restricting the movement of international workers in New Zealand and identifying Government actions that would support industry efforts to secure a sufficient labour supply for the coming season.

Parties involved Collective work has been undertaken through the Summerfruit NZ Labour Subcommittee, and Central Otago Labour Market Governance Group. Both groups have representation from the horticulture industry, Ministry of Social Development, Ministry of Primary Industries, Ministry of Business Innovation and Employment and the Central Otago District Council. Growers have also implemented several initiatives at an individual grower level.

Labour market To date, the Central Otago labour market has not experienced a substantial increase in unemployment. Ministry of Social Development Job Seeker numbers for Central Otago have risen from a pre-COVID level of 65 to 250 in September 2020. Neighbouring Queenstown Lakes District has experienced a higher level of unemployment recording an increase from 40 to 486 Job Seekers in the same period. Competition for staff from tourism industries in Central Otago and the Queenstown Lakes District is likely to increase as both these destinations build up their workforce for the peak summer season.

Crop update Growers have moved through the vulnerable time of year where frosts can reduce the amount of fruit on trees. Based on the fruit now starting to form on trees the summer fruit growers are predicting larger than normal crops in cherries. A larger crop will require more workers. Crop size and quality varies from year to year due to weather conditions. It is a bumper crop in one year can make the industry profitable over multiple years, offsetting years where crop yields are low.

Outlook Extensive joint industry and government campaigns (detailed below) have had a reasonable level of success in attracting seasonal workers from key markets such as students, the unemployed, working holiday visa holders who have stayed in New Zealand, and

1 November 2020

131 motorhome owners. However, at the critical peak in January it is currently expected that industry will still only have two thirds of the staff required. There is further concern that in February through May there will also be a considerable staff shortage once students have returned to study. The export cherry crop is heavily reliant on two interdependent factors: air freight and harvest labour. Air freight prices for the 2021 season are expected to be at least double the 2020 prices, significantly affecting industry profitability. With this in mind, the most likely scenario for growers is a breakeven season. This combined with the current shortage of workers predicted for January, reducing the amount of crop harvested, will further impact orchard profitability. Over 70 percent of cherries grown in New Zealand are exported, the domestic market is not large enough to absorb the increased supply of cherries without having a detrimental effect on the whole summer fruit domestic sales season.

1 November 2020

132 Work undertaken

Recruitment and workforce development

Students Description Status

Regional Secondary School visits Presentations to eight secondary schools in Otago and Southland on seasonal Completed and permanent career opportunities in horticulture.

Otago Polytech on-site day (Dunedin) Recruited at Otago Polytechnic job expo promoting employment opportunities in Completed horticulture.

Southern Institute of Technology on-site Recruited at Southern Institute of Technology job expo promoting employment Completed (Invercargill) opportunities in horticulture.

Otago University Online Career Expo Online presentation to students, career advisors and academic staff during alert Completed level 3.

Otago University Jobbortunities on-site Recruited at Otago University Jobbortunities promoting employment Completed Expo opportunities in horticulture.

Clutha District Jobbortunities on-site Expo Recruited at Clutha Jobbortunities promoting employment opportunities in Completed horticulture.

New Zealand University Associations Video recorded for use on Student Job Search pages promoting summer work in Completed summer jobs session horticulture.

Pick Tiki National student initiative to promote summer fruit picking and travelling across Ongoing New Zealand through connecting potential employees with employers.

1 November 2020

133 Otago Polytech Marketing campaign Otago Polytech have run a campaign promoting seasonal work opportunities in Ongoing horticulture to their students this has been expanded to cover polytechnics across New Zealand.

Summerfruit NZ "Hand Picked' Campaign National marketing undertaken through Summerfruit NZ's ‘Hand Picked’ Ongoing marketing campaign in all main student publications (digital and print): publishing’s in most major student hubs in Otago, Southland and Canterbury, marketing through student social media and through student associations.

PICA Growing NZ Teachers Day Out The Teachers Day Out is a professional development day to increase awareness 26th Nov about food and fibre career opportunities and pathways. This year there is an increased focus on vocational education in line with sponsorship from MoE and the government commitment to on-the-job training.

Local community

Presentations to local community groups Presentations to local community groups to build community support and Ongoing develop community solutions.

Raising awareness through local media Awareness has been raised in the local community through local media on the Completed labour shortages that the industry is facing and what the community can do to help.

1 November 2020

134 Engagement of the Central Otago Recovery The Central Otago Recovery Response group is a collection of representatives In progress Response group from community groups, business community, and support agencies working together to inform and action community response and recovery from COVID- 19. This group has promoted the need for community to support industry efforts to secure a workforce through the ‘spare bed, spare time’ campaign which encourages locals to offer their spare bed to friends and family outside of the area who are available to come and work, or if they themselves have spare time to consider helping in the harvest.

Ministry of Social Development Clients

Otago Pop Up Job Shop's "Options 2020" Employment, training, and career advice expo held in Dunedin (5 Nov). Free and Completed open to the public, with focus on horticulture and viticulture roles/opportunities. Event promoted through most print, digital, and media channels in Dunedin, Central Otago, and surrounding districts. Additional industry promotion through growers' associations. Growers will be present at the event to actively recruit, and other organisations such as Hort NZ and MPI will be present to raise awareness of roles in the industry as well.

Limited Service Volunteer cadet careers MSD have negotiated a contract with Seasonal Solutions Co-operative to place Completed Limited Service Volunteer graduates in fixed-term, full-time employment in horticulture roles in Central Otago. The graduates will also be exposed to further career and training options while they work, and will be encouraged to stay and work the rest of the season. The Limited Service Volunteer programme is a military-camp style 6-week live-in programme run by NZ Defence for 18-24 year olds to gain life and employment skills, motivation, and fitness.

1 November 2020

135 Gore MSD Pop-up Job Shop Recruited at Gore job expo promoting employment opportunities in horticulture. Completed

Seasonal work coordinator The creation of a position within MSD to specifically focus on seasonal work In progress opportunities across Otago and covering all sectors.

Job Seekers 120+ Work Ready Job Seekers in the Central Otago region have been actively Ongoing contacted through a targeted email and phone campaign run by Queenstown and Alexandra MSD staff. Over 70 referrals have been made with 10 confirmed placements. Learning seminars have also been provided to Job Seekers on employment in horticulture and regional job expos have been promoted to those based outside of Central Otago.

General

Queenstown Jobbortunities on-site job expo Recruited at Queenstown Jobbortunitites promoting employment opportunities in Completed horticulture.

Queenstown Kia Kaha hub - Ministry Established a presence at Queenstown Kia Kaha hub helping unemployed find Completed Primary Industries out, trial and train for work in the primary sector.

National Marketing - Ministry Primary National marketing campaign undertaken by MPI focussed on getting New In progress Industries Zealanders into work in horticulture. This marketing campaign has involved digital, print, and radio media.

1 November 2020

136 Queenstown Resort College internships Relationship formed with Queenstown Resort College to allow students to Completed complete their work experience in the horticulture sector.

Corrections work force Corrections are exploring options with Seasonal Solutions. In progress

Otago and Southland Career Development Presentation to Otago and Southland Career advisors on employment Completed Advisors Association opportunities in Central Otago.

Accommodation and Transport options ex Working with the tourism industry to provide accommodation and transport Completed Queenstown package options from Queenstown and Wanaka.

Horticulture Seasonal Work coordinator Industry, MPI and MSD have pooled resources to create a position to support Completed attraction and placement of people into seasonal work.

Work the Seasons (WTS) website Industry are using MSD's Work the Season website as the main repository for Completed online job listings. Industry is providing direct feedback into the Central Otago regional page, and Horticulture landing page on the WTS site. Summerfruit NZ are explicitly promoting WTS as the ‘digital nexus’ for both employees and employers.

New Zealand Motor Caravan Association Promotion of seasonal work opportunities to NZMCA members through their Completed (digital marketing) newsletter and Facebook.

Motor Caravanning Magazines Editorial and grower advertising in December magazines In progress

New Zealand Motor home Expo (Hamilton) Promotion of seasonal work opportunities at the New Zealand Motorhome Expo Completed in Hamilton.

1 November 2020

137 CamperMate Discussions with the travel app provider on using the technology to promote In progress work opportunities to users.

Worker Accommodation Network Working with developer of app that connects workers with accommodation in In progress local homes

Incentive packages Development of incentive packages to help maximise length of stay and level of In progress enjoyments.

Pacific Island communities within New Working with Pacific Island community leaders to establish a domestic seasonal In progress Zealand work scheme.

Placement of refugees into work and Working to help refugees from Canterbury to secure work in Central Otago. In progress accommodation

Information collection and distribution

Information to growers Growers have received weekly newsletters keeping them abreast of work Ongoing underway, advice and opportunities on how to best recruit.

Forecasting labour demand needs Forecasting labour requirements was undertaken to inform industry and Completed government of labour requirements.

Survey of labour markets in Otago and Survey undertaken across Otago and Southland to ascertain interest and Completed Southland barriers for those seeking work, to work in various industries across Otago.

Report on labour market Development of post COVID-19 report on Central Otago's horticulture labour Completed market issues and solutions, and distribution to government and industry.

1 November 2020

138 Analysis of seasonal worker remuneration Analysis of seasonal staff remuneration for last season’s harvest, converting Completed piece rates into average hourly rates to provide clarity to elected officials.

Accommodation directories Directory created for portable cabins, motor homes, Queenstown Lakes Completed accommodation & Central Otago accommodation.

Job advertisement guidance document Created a job advertisement guidance document to help growers present Completed themselves to job seekers.

Summerfruit Crop Forecast Survey of growers to ascertain crop size and support labour demand planning Ongoing

National Level

MSD Policy Engagement Supporting MSD policy changes to enable kiwis into work, especially revised Ongoing NZ Seasonal Work Scheme, and ‘$5K to work’

Immigration NZ Engagement with INZ to provide flexible working arrangements for stranded Completed RSE workers

Immigration NZ Engagement with INZ to enable WHV holders to work in the horticulture and Completed viticulture sectors after WHV expiry

RSE Repatriation Executed RSE worker repatriation, including short-notice, large-scale to Completed Vanuatu

1 November 2020

139 Contact Stephen Jeffery Chair Central Otago Labour Market Governance Group [email protected] 027 220 6080

1 November 2020

140

CENTRAL OTAGO DISTRICT COUNCIL

TEVIOT VALLEY COMMUNITY BOARD

MINUTES of a meeting of the Teviot Valley Community Board held in Roxburgh Service Centre, 120 Scotland Street, Roxburgh on Thursday, 12 November 2020, commencing at 2.02 pm.

PRESENT: R Gunn (Chair), S Feinerman (Deputy Chair), C Aitchison, N Dalley and S Jeffery

IN ATTENDANCE: L Macdonald (Executive Manager – Corporate Services), L van der Voort (Executive Manager – Planning and Environment), S Righarts (Chief Advisor), J Kasibante (Finance Manager), C Martin (Property and Facilities Officer – Vincent and Teviot Valley), L Stronach (Property Officer – Statutory), N Aaron (Community Development Officer) and W McEnteer (Governance Support Officer)

20.6.1 Public Forum

Julie Howard (Stakeholder Engagement Manager) and Roy Noble (Project Director) (Transpower - Clutha / Upper Waitaki Project)

Ms Howard and Mr Noble discussed the current Transpower project in the district. Transpower are refurbishing and upgrading lines from Roxburgh to Livingstone. Currently they are working on the stage from Roxburgh to Alexandra and hoped to be completed with this stage in mid to late March 2021. Road covers placed for line work taking place overhead are planned to be installed by Christmas. They reported that there are about 70 workers currently and they were based in Alexandra. They then responded to questions from the Board.

20.6.2 Confirmation of Minutes

It was moved (Feinerman/Dalley):

That the Board confirms and receives the minutes of the meeting of the Teviot Valley Community Board held on 24 September 2020 as a true and correct record.

Motion carried

20.6.3 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no declarations of interest and no changes to the interests noted in the agenda were declared.

141

Note: Ms Sharleen Stirling-Lindsay from Alexandra and Districts Youth Trust joined the meeting for item 20.6.4.

20.6.4 Puna Rangatahi, Alexandra and Districts Youth Trust Lease (Doc ID 505301)

A report from the Property and Facilities Officer - Vincent and Teviot Valley to consider granting a ground lease to the Puna Rangatahi, Alexandra and Districts Youth Trust, over an area of the Roxburgh Recreation Reserve which is currently subject to a lease to the Scout Association of New Zealand had been circulated.

Ms Stirling-Lindsay spoke to the plans that the Trust have for the premises and mentioned that they are looking to employ another person for the Teviot Valley.

It was moved (Gunn/Jeffery)

That the Board:

A. Receives the report and accepts the level of significance.

B. Agrees to issue a ground lease of an area of 1280m2 of the Roxburgh Recreation Reserve, as outlined in the report, to the Puna Rangatahi, Alexandra and District Youth Trust.

This lease will be issued under Section 54 of the Reserves Act 1977 and is subject to the Community Leasing and Licensing Policy. General Terms and Conditions are as follows:

Start date Upon the confirmation of the transfer of the Roxburgh Guide and Scout Hall to the Youth Trust Term 15 years Rights of renewal One for a further term of 15 years Final expiry 30 years Rent $3.70 per annum Rent review Five yearly. The rent review is based upon the most recent 5 yearly financial statements in which the formula of 2.5% of subscription income less any affiliation fees Lessee’s outgoings 100% of all rates charges, utilities, and insurance Improvements at At termination either improvements are termination of lease surrendered to the landlord or if required to do so removed by way of the landlord giving three months’ notice Special conditions The landlord reserves the right to terminate an agreement with six months’ notice if it requires part or whole of the occupied area for other activities

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Motion carried

20.6.5 Proposed Road Stopping – Part Oven Hill Road, Millers Flat (Doc ID: 511037)

A report from the Property Officer - Statutory to consider a proposal to stop an unformed portion of Oven Hill Road in accordance with the Public Works Act 1981 had been circulated.

It was moved (Jeffery/Aitchison):

That the Board:

A. Receives the report and accepts the level of significance.

B. Recommends to Council to approve the proposal to stop an unformed portion of Oven Hill (legal) Road, being approximately 6,750 square metres, subject to the applicants:

- meeting all costs; - purchasing the land at valuation, and; - the land being amalgamated with the adjoining record of title 278088.

C. Authorise the Chief Executive to do all that is necessary to give effect to the resolution.

Motion carried

20.6.6 2021 Meeting Schedule (Doc ID 510871)

A report from the Governance Manager to approve a schedule of Teviot Valley Community Board meetings for 2021 had been circulated.

It was moved (Feinerman/Aitchison):

That the Board:

A. Receives the report and accepts the level of significance.

B. Adopts the proposed 2021 meeting schedule for the Teviot Valley Community Board.

Motion carried

20.6.7 Financial Reporting - Period Ending 30 September 2020 (Doc ID 510208)

A report from the Accountant to provide the financial performance overview as at 30 September 2020 had been circulated.

It was moved (Gunn/Feinerman):

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That the Board receives the report.

Motion carried

20.6.8 Teviot Valley Values Survey Report and Analysis (Doc ID 512373)

A report from the Community Development Officer to present the results and analysis of the Teviot Valley Values Survey had been circulated.

It was moved (Dalley/Aitchison):

That the Board receives the report.

Motion carried

20.6.9 Mayor’s Report

His Worship the Mayor was not present at the meeting.

20.6.10 Chair’s Report

Mr Gunn reported on the following:

• Attended a meeting of the Teviot Valley rest home. • Attended a meeting of the Medical Services Trust and attended the AGM. • Attended the pool redevelopment meeting. • Mentioned that a damaged picnic table had been taken but not replaced in Cheviot Street. Staff responded that it will be replaced shortly. • Mentioned the long grass along Branxholm Street, Roxburgh. • Discussed the trees along Cheviot Street, Roxburgh and mentioned that it can get quite icy in the winter. It was found that the trees belong to LINZ. • Reported on the spraying of broom around Roxburgh.

It was moved (Gunn/Feinerman):

That the Board receives the report.

Motion carried

20.6.11 Members’ Reports

Ms Feinerman reported on the following:

• Attended the Teviot Prospects meeting. • Attended a swimming pool committee meeting. • Reported that she had walked Grovers Hill to do a signage plan. • Attended two business breakfast meeting. • Reported that all the walking trails are looking good at the moment. • Discussed a letter she received from two students planning a community project where a community could comment via a comment box and then

144

that feedback could come to the Board. Members agreed that was a good initiative.

Mr Dalley reported on the following:

• Attended the Teviot Valley Rest Home AGM. • Attended a Teviot Prospects meeting. • Attended the Medical Services Trust AGM. • Discussed the driveway crossings between the 50kph and 80kph zone on Scotland Street, Roxburgh. It has not yet been determined who is responsible, the District Council or Land Transport New Zealand. • Discussed some land in Roxburgh East that has been vested in Dunedin RSA and their plans for that land. • Reflected on events in the community and whether there was information on what economic benefit each event brought in.

Mrs Aitchison reported on the following:

• Attended several Lions meetings. • Attended a business breakfast meeting where a Christmas street party was discussed and another where there was a presentation from Dylan Rushbrook, General Manager of Tourism Central Otago. • Attended the Roxburgh Entertainment Centre AGM.

Councillor Jeffery reported on the following:

• Attended an Audit and Risk meeting. • Attended two Long-term Plan session as part of Council. • Attended a meeting of Council. • Attended several Hearings Panel meetings which included a meeting in Cromwell, a site visit to Tarras and the proposed dog control bylaw policy. • Attended a Roxburgh Medical Services Trust meeting and attended the AGM. • Attended a Central Otago Labour Market Governance Group meeting. • Attended a Teviot Prospects meeting. • Discussed with Alex Gordon the lowering of speed limits along some stretches of rural roads in the Teviot Valley.

It was moved (Feinerman/Aitchison):

That the Board receives the reports.

Motion carried

20.6.12 Status Report on Resolutions

A report from Governance Support Officer to provide an update on resolutions had been circulated.

145

It was moved (Dalley/Feinerman):

That the Board receives the report.

Motion carried

20.6.13 Date of the Next Meeting

The date of the next scheduled meeting is Thursday, 21 January 2021.

The meeting closed at 3.25 pm

………………………………………………

CHAIR / /

146 CENTRAL OTAGO DISTRICT COUNCIL

ASSESSMENT COMMITTEE

NOTICE is hereby given that a meeting of the Assessment Committee is to be held in the Council Chambers, Dunorling Street, Alexandra on THURSDAY, 7 NOVEMBER 2019 commencing at 10.00am.

MEMBERS: S Calved (Chairperson), T Alley, K Robb, B Godsall, A Campbell

APOLOGIES: N Grubb, F Driver

RESOLVED that the apologies be received.

Calvert / Alley

IN ATTENDANCE: J Whyte (Parks and Recreation Administration Officer)

19.1.1 Minutes of the Last Meeting of the Previous Sport New Zealand Committee

The minutes of the Sport New Zealand meeting held on 6 November 2018 are attached for information.

19.1.2 SPARC Rural Travel Fund: Distribution of Funds (COM 08-71-03)

A report from the Parks and Recreation Administration Officer relating to distribution of residual funds from the SPORT New Zealand Rural Travel Fund.

A. RECOMMENDED that the report be received and that the recommendations therein be adopted.

Calvert / Robb

B. RESOLVED that the Assessment Committee allocated the Sport New Zealand Rural Travel Fund to the applications listed in a manner befitting Sport New Zealand funding guidelines and eligibility criteria as follows

Alley / Campbell

147 Note: K Robb declared an interest in applications 5 to 9 and did not vote on their allocation of funding.

Cromwell College — To subsidise travel $141.66 Basketball costs to nearest competition in Alexandra

Cromwell College — To subsidise travel Netball costs to nearest $141.67 competition in Alexandra

Cromwell College — To subsidise travel Volleyball costs to nearest $141.67 competition in Dunedin to compete as no local competition

Cromwell College — To subsidise travel Touch Rugby costs to nearest Nil competition in Queenstown to the OSS tournament

Roxburgh Area School We distribute petrol — Touch Rugby vouchers to our touch families at the $600 end of the season, to subsidise the cost of transporting their children to Alexandra to take part in a weekly touch rugby cornpetition.

Roxburgh Area School To pay for a bus to — Small Schools transport approx. 20 Nil Swimming year 4-8 students too Alexandra to take part in the annual small schools swimming competition. Students will be involved in a variety or races against students from Omakau, Poo[burn & Millers Flat

148 Roxburgh Area School - We distribute petrol Miniball vouchers to our Mini $200 Ball families at the end of the season, to subsidise the cost of transporting their children to Alexandra to take part in a weekly Mini Ball competition.

Roxburgh Area School - We distribute petrol Netball vouchers to our $1,000 Netball families at the end of the season, to subsidise the cost of transporting their children to Alexandra to take part in a weekly Netball competition.

Lana Deaker The funding is going to be used for Nil paying for petrol to travel to events outside of Central Otago.

Central Otago To subsidise travel Whitewater Inc to local competitions $1,500 in Hawea, Waipori, Borland River, Tekapo, funding is sought for paddlers attending these competitions aged between 5 and 19.

Cromwell Rowing Club To assist with travel costs for members $800 to attend rowing regattas throughout Otago, Southland and Canterbury.

Athletics Alexandra Inc To subsidise travel costs for families $400 who take their children for track & field competitions in Otago & Southland (mainly).

149 Alexandra Ice Skating To help fund costs Club to local competitions $300 in Gore, Dunedin & Queenstown.

Maniototo Netball Club If the funding application is $1,000 successful it will be used to reimburse parents a little something to keep encouraging our young people to continue playing sport and participate.

Millers Flat School Petrol vouchers will be purchased and $700 distributed to families that take their children to Netball on a Saturday in Alexandra and to rugby all over Central Otago. It will help to contribute to the huge expense they incur each week and to give recognition to our rural families.

Maniototo Primary Petrol vouchers that Hockey Club we would give out to $1,500 club members to assist with the cost of their travel to games.

Matakanui Hockey Club The funding will be used to purchase $1,000 petrol vouchers, and these will be given out to the parents to recognise and acknowledge the huge effort they put in to drive their children to Cromwell each week.

Alley / Campbell

150 Alec Campbell from Maniototo Area School thanked the committee for supporting sports groups and clubs in the Maniototo area and other sports throughout the Central Otago District through the Assessment Cornmittee. Alec wishes to advise this will be his last meeting as will be retiring, he would like to thank the committee and administrator for their work. Alec will advise administrator who the Maniototo replacement committee member will be.

The meeting closed at 10.23am

CHAIR / /20

151

Council 9 December 2020

Report for Information

Status Report on Resolutions – Planning and Environment

Purpose of Report

To provide Council with an update on resolutions.

------Recommendations

A. Recommended that the report be received.

------

Resolution 20.9.8 – November 2020 Cemeteries Bylaw 2020

That the Council:

A. Receives the report and accepts the level of significance.

B. Notes the submissions on the Cemeteries Bylaw 2020.

C. Adopts the Central Otago District Council Cemeteries Bylaw 2020, and Cemeteries Handbook 2020.

STATUS

December 2020 – Council approved the Bylaw at its November meeting with the Bylaw taking effect from 18 December 2020.

November 2020 – Action memo sent to the Parks and Recreation Manager.

Resolution 20.8.4 – October 2020 Dog Control Policy and Practices Report 2020

That the Council:

A. Receives the report and accepts the level of significance.

B. Approves the dog control policy and practices report 2019-2020 in accordance with Section 10A of the Dog Control Act 1996.

C. Approves the publication of the dog control policy and practices report 2019-2020.

Report Author: Executive Manager - Planning and Environment 152 STATUS

December 2020 – Final report to recommend the adoption of the Bylaw and Policy going to the December Council Meeting, to be implemented on 18 December 2020.

November 2020 – The Hearing Panel are scheduled to deliberate on 10 November regarding all submissions received. Following this, the Hearing Panel will recommend the final form of the Bylaw and Policy to Council for adoption.

October 2020 – Action memo sent to Regulatory Services Manager.

Resolution 20.7.18 – August 2020 Legalising the Existing Rural Networks South Island Occupations

That the Council:

A. Receives the report and recognises the level of significance

B. Approves, subject to the Reserves Act 1977, the granting of licences to Rural Networks South Island for the purpose of locating telecommunications towers on sites on the following reserves:

• Gilligans Gully Road, being Part Lot 8 DP 429123, • Clyde Lookout Road, being Part Town Belt of Clyde, • Earnscleugh Road, being Part Section 149 Block I Fraser Survey District, and; • Sugarloaf, being Part Lot 15 DP 418764

C. Agrees to the inclusion of terms in the Gilligans Gully licence providing for:

• the existing sub-tenancy to 2 Degrees Limited, and; • the charging of a fee to cover power at $750 per annum per tenant, subject to adjustment by any increases in supply of energy or network charges.

D. Agrees to include a term in the Clyde Lookout Road licence providing for the charging of a fee to cover power at $750 per annum, subject to adjustment by any increases in supply of energy or network charges.

E. Agrees to grant consent (under delegated authority), on behalf of the Minister of Conservation, to Council issuing licences over sites on the scenic and recreation reserves identified above in B.

F. Approves, subject to the Airport Authorities Act 1966, the granting of a lease to Rural Networks South Island for the purpose of locating a telecommunications tower at the Alexandra Airport, being Part Lot 2 DP 300842, subject to the Company continuing to provide free internet services to the Airport Terminal.

Report author: Executive Manager - Planning and Environment

153 G. Agrees to the new licences and the lease being granted for a term of 5 years each, with one right of renewal, subject to adjustment by CPI on renewal, commencing 01 July 2020.

H. Approves the use of the Licence Fee Calculator (shown in Figure 6) for the purpose of determining current rentals and subrentals.

I. Agrees, subject to adjustment by CPI, to the Licence Fee Calculator being adopted as the standard for determining future rentals and subrentals for telecommunications sites on Council reserves.

J. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

STATUS

December 2020 – Licensee is collating evidence to forward through for consideration.

November 2020 – Licencee has advised that his business will not be able to sustain payment of the proposed fees, so they have been asked to provide evidence of the impact on their business.

September 2020 – Licencee notifed of outcome.

August 2020 – Action memo sent to Property Officer – Statutory.

Resolution 20.5.4 – July 2020 Lease of Kyeburn Reserve – Ratification

That the Council:

A. Receives the report and accepts the level of significance.

B. Agrees to grant the Kyeburn Committee a lease pursuant to Section 61(2A) of the Reserves Act 1977, on the following terms:

1. Permitted use: Community Hall 2. Term: 33 years 3. Rights of Renewal: None 4. Land Description Sec 20 Blk V11 Maniototo SD 5. Area: 0.4837 hectares 6. Rent: $1.00 per annum if requested

Subject to the Kyeburn Hall Committee

1. Becoming an Incorporated Society 2. Being responsible for all outgoings, including utilities, electricity, telephone, rubbish collection, rates, insurance and ground maintenance

Report author: Executive Manager - Planning and Environment

154 STATUS

September – December 2020 – Kyeburn Hall Committee to follow up progress on getting their status as an Incorportaed Society, in response to email sent to them September 2020.

August 2020 – Advised Kyeburn Hall Committee of Council’s resolution and waiting for confirmation of their status as an Incorporated Society before issuing the lease.

July – Action memo sent to Property and Facilities Officer - Maniototo

Resolution 20.5.3 – July 2020 Cemeteries Bylaw 2020

That the Council:

A. Receives the report and accepts the level of significance.

B. Agrees that the proposed Central Otago District Council Cemeteries Bylaw 2020 is the most appropriate way to address and regulate the management of cemeteries in the Central Otago district.

C. Approves the proposed Central Otago District Council Cemeteries Bylaw 2020 and proposed Cemeteries Handbook as the preferred option for managing cemeteries.

D. Authorises the proposed Central Otago District Council Cemeteries Bylaw 2020 and proposed Cemeteries Handbook for public consultation following the special consultative procedure.

STATUS

December 2020 – Council approved the Bylaw at its November meeting with the Bylaw taking effect from 18 December 2020.

November 2020 – To be considered at November Council meeting.

September 2020 – To be considered at October Council meeting.

August 2020 – Bylaw currently out for public consultation unitl 21 August. Submissions received will be heard at October Council meeting.

July – Action memo sent to Parks and Recreation Manager.

Resolution 20.2.5 – March 2020 Vincent Spatial Plan

That the Council:

A. Receives the report and accepts the level of significance.

Report author: Executive Manager - Planning and Environment

155 B. Agrees to the development of the Vincent Spatial Plan for the Alexandra Basin, to be funded through existing 2019-20 and 2020-21 annual budgets.

STATUS

December 2020 – Options have been approved by Council and will be consulted over December 2020 and January 2021.

November 2020 – Workshop with Vincent Community Board regarding the Vincent Spatial Plan to be held on 11 November. Report on Vincent Spatial Plan going to Council’s 18 November meeting.

September 2020 – Stakeholder workshop was held on 9 September 2020. Options being developed from the workshop for public consultation.

August 2020 – Public drop-in sessions being held during August.

July 2020 – ILM workshop held and work underway on the options with further consultation also planned.

April – May 2020 – Initial consultation through survey completed with over 600 responses. Scoping of Spatial Plan with consultants completed and workshops to commence once restrictions eased.

March 2020 – Action memo sent to Executive Manager – Planning and Environment.

Resolution 19.11.18 – December 2019 Minister of Conservation's Consent - Easement over Recreation Reserve

Receives the report and accepts the level of significance.

A. Agree to grant an easement in gross to Aurora Energy on commercial terms, over Lot 202 DP 359319, with all costs associated with preparing and registering the easement being met by Aurora Energy

B. Authorises the Chief Executive Officer to do all that is necessary to give effect to the resolution.

STATUS CLOSED

December 2020 – Application withdrawn.

May – November 2020 – Application on hold while alternate options are investigated with a view to avoiding payment of the easement fees.

February 2020 – Applicants advised of valuation, awaiting response.

January 2020 – Action memo sent to Property Officer – Statutory.

Resolution 19.10.9 – November 2019 Minister of Conservation’s Consent – Lease of Recreation Reserve

Report author: Executive Manager - Planning and Environment

156

That the Council:

A. Receives the report and accepts the level of significance.

B. Agrees to grant consent (under delegated authority), on behalf of the Minister of Conservation, to Council issuing a lease over part of the Clyde Recreation Reserve, to the Dunstan Golf Club Incorporated.

STATUS

December 2020 – Negotiations are on-going.

November 2020 – Club have provided feedback on the draft lease. Fine-tuning of terms and conditions underway.

September 2020 – Club’s lawyer advised of reclassification of reserve over area for pump station, and has been asked to follow up with the club.

August 2020 – Club have advised they will not sign their lease until the submissions to the proposal to reclassify part of the reserve to local purpose have been heard.

July 2020 – Query received from the Club regarding term of lease. No other update available.

May 2020 – Lease drafted and forwarded to the Dunstan Golf Club for execution.

February 2020 – With Council’s lawyers, awaiting new title to be issued in the name of Council as the existing title is outdated and in the name of HMTQ.

January 2020 – Advice to be sought on defining the various areas of occupation on the reserve prior to the lease being drafted.

November 2019 – Action memo sent to the Property Officer – Statutory.

Resolution 18.4.7 – April 2018 Omakau Waste Water Treatment (PRJ 04-2018-01, PRO 61-6020-00)

A. RESOLVED that the report be received and the level of significance accepted.

B. AGREED to enter into enter into negotiations to acquire an easement for Council over the existing gravel road described as Part Section 54 Block I Tiger Hill Survey District for right of access, and power infrastructure.

C. AUTHORISED the Chief Executive to do all that is necessary to give effect to this resolution.

STATUS

Report author: Executive Manager - Planning and Environment

157

December 2020 – Possibility of power being provided via MOU with Aurora being researched.

November 2020 – Landowner’s lawyer has been asked to provide an update on status – response not yet received.

September 2020 – Paperwork for power easement drafted and will be presented to property owner at the end of September.

August 2020 – Alternate options for securing access for Aurora are being investigated as the landowner has objected to the proposal.

July 2020 – Aurora have asked to be added to the agreement as a grantee as this will enable them to access and maintain network infrastructure that is located at the plant.

May 2020 – Landowner has signed & returned the amended documents, survey plan lodged with LINZ for approval, additional A & I (to cover registration of the right to convey water) being prepared.

February 2020 – Landowner has now agreed to the agreement being varied to include the right to convey water. Amended documents forwarded for execution at the end of January. No response received as yet.

January 2020 – Water Services Manager writing to the landowner to advise that the works to install power to the treatment plant are to commence later this month. If the landowner does not respond, neither the plant or the landowner will be connected to water. Refer to June 2019 update.

November 2019 – Water Services have advised that the additional right to convey (water) is on hold while a waterless option is investigated.

October 2019 – Landowner is declining to negotiate, options under PWA to be discussed.

September 2019 – Negotiations underway with Grantor regarding the proposed variation to the easement.

July 2019 – Negotiations still in progress regarding the amendment to the agreement. An offer has been made. Awaiting response.

June 2019 – New negotiations underway to have the right to convey water added to the existing agreement – registration of existing document on hold in the interim.

May 2019 – Signed Authority and Instruction Certificate returned to GCA Legal for registration.

April 2019 – With CEO for signature. Registration to follow.

Report author: Executive Manager - Planning and Environment

158 March 2019 – This now sits with Property Officer – Statutory. Waiting on survey to be approved, then the Easement documents can be registered.

January 2019 – Owners have been contacted and are still reviewing documentation. Update to be provided once the documentation has been signed.

October 2018 – Awaiting owner to return the signed documents.

September 2018 – The owner has reviewed the documentation and an onsite meeting has occurred. The document has been amended where appropriate. The agreement is now with the owners to sign.

August 2018 – Owner is reviewing documentation. Extra time required, as owner had a family bereavement.

July 2018 – Easement agreement sent to owner. Owner is currently reviewing documentation.

June 2018 – Meeting with landowner has occurred. Lawyer drafting agreement for owner to review.

May 2018 – Meeting with the landowner set for late May.

April 2018 – Action memo sent to the Property and Facilities Officer – Vincent and Teviot Valley.

Resolution 17.9.9 – October 2017 Council Owned Land, Pines Plantation Area North of Molyneux Park Netball Courts, Alexandra – Consider Sale/Development by Joint Venture of Residential Land (PRO 61-2079-00)

A. RESOLVED that the report be received and the level of significance accepted.

B. AGREED to the sale of part of Lot 25 DP 3194 and part of Lot 6 DP 300663, located south of the Transpower corridor at the north end of Alexandra and adjacent to the Central Otago Rail trail.

C. APPROVED the Vincent Community Board’s recommendation for sale of the land by way of a joint venture development and sale of Lots, the minimum terms and conditions including: • The joint venture partner funding development with no security registered over the land. • Council receiving block value. • Council receiving 50% of the net profit, with a minimum guaranteed of $500,000. • Priority order of call on sales income:

First: Payment of GST on the relevant sale. Second: Payment of any commission and selling costs on the relevant sale. Report author: Executive Manager - Planning and Environment

159 Third: Payment to the Developer of a fixed portion of the estimated Project Development Costs per lot as specified in the Initial Budget Estimate and as updated by the Development Costs Estimate breakdown. Fourth: Payment of all of the balance settlement monies to Council until it has received a sum equivalent to the agreed block value. Fifth: Payment of all of the balance settlement monies to Council until it has received an amount equivalent to the agreed minimum profit share to Council. Sixth: Payment of all of the balance to the Developer for actual Project Costs incurred in accordance with this Agreement. Seventh: Payment of all of the balance amounts (being the Profit Share) to be divided 50 / 50 (after allowance for payment of the Minimum Profit to Council.

D. AGREED to delegate to the Chief Executive the authority to select the preferred joint venture offer and negotiate “without prejudice” a joint venture agreement.

E. AGREED that the Chief Executive be authorised to do all necessary to achieve a joint venture agreement.

STATUS

December 2020 – Lawyer is drafting variation to agreement for discussion with developer.

November 2020 – Due to one of the shareholders passing away in late June the developer AC/JV Holdings has been working on a succession plan which should be finalised in early November. The need to agree succession has meant recent delays to the development but Staff are in regular contact with the contractor to ensure that works begin as soon as possible. Once succession arrangements are confirmed it will enable construction to progress and sections to be put on market as soon as possible. To further ensure this outcome a variation to the development agreement will be prepared which will confirm stages and tighten progress requirements.

September 2020 – Work expected to start on site in October for Stage 1 and some sections will be marketed. Stage 1 completion scheduled for April 2021.

May – August 2020 – Due to Covid 19, engineering design and construction start date delayed. As of May, engineering design mostly complete and work on site expected to start soon with a staged approach. Also awaiting outcome of Shovel Ready Projects application which may affect how this development progresses.

February 2020 – The developer is working on engineering design for subdivision to be approved by Council. Work expected to start on site for subdivision in approximately 6 weeks.

January 2019 – Subdivision consent granted 18 December 2019.

November 2019 – Subdivision consent was lodged on 22 November 2019.

Report author: Executive Manager - Planning and Environment

160 September – October 2019 - The affected party consultation process with NZTA, Transpower and DOC for the application to connect Dunstan Road to the State Highway is almost complete. The developer is also close to finalising the subdivision plan to allow for the resource consent to be lodged.

July 2019 – Subdivision consent expected to be lodged in August.

June 2019 – Tree felling complete. Subdivision consent expected to be lodged in July or August.

May 2019 - Tree felling commenced 20 May and is expected to take up to 6 weeks to complete. Subdivision scheme plan close to being finalised before resource consent application.

April 2019 – Security fencing has been completed. Felling of trees expected to commence in the next month. Concept plan is in final draft. Next step is for the surveyor to apply for resource consent.

March 2019 – Concept plan is in final draft. Next step is for the surveyor to convert to a scheme plan and apply for resource consent. The fencer is booked in for March.

January 2019 – Development agreement was signed by AC & JV Holdings before Christmas. Subdivision plan now being developed for resource consent application and removal of trees expected to start mid to late January.

October 2018 – The development agreement is with the developer’s accountant for information. Execution imminent.

September 2018 – The development agreement is under final review.

August 2018 – Risk and Procurement Manager finalising development agreement to allow development to proceed.

June 2018 – Preferred developer approved. All interested parties being advised week of 11 June. Agreement still being finalised to enable negotiation to proceed.

March – April 2018 – Staff finalising the preferred terms of agreement.

February 2018 – Requests received. Council staff have been finalising the preferred terms of agreement to get the best outcome prior to selecting a party, including understanding tax implications.

December 2017 – Request for Proposals was advertised in major New Zealand newspapers at the end of November 2017 with proposals due by 22 December. Three complying proposals received.

November 2017 – Council solicitor has provided first draft of RFI document for staff review.

Report author: Executive Manager - Planning and Environment

161 November 2017 – Action Memo sent to the Property Officer.

Outstanding resolutions from the previous Planning and Environment Committee

Resolution 17.8.15 – September 2017 Rural Fire Land and Buildings (COM 09-02-03)

A. RESOLVED that the report be received and the level of significance accepted.

B. AUTHORISED the Chief Executive Officer under the financial delegations to negotiate leases and/or sales to New Zealand Fire Service Commission for the following properties: • Omakau Rural Fire site: Section 1 SO 462989 • Tarras Rural Fire Depot: PT SEC 19 BLK I TARRAS SD • Boundary Road Alexandra: LOT 1 DP 432084 • Millers Flat Rural Fire station: Part Section 167 Block III Benger SD

STATUS

November – December 2020 – Plans for proposed Tarras depot development received. Following review, a report with recommendation on transfer will be presented to Council in 2021.

September 2020 – Meeting has taken place. Now awaiting proposed plans for Tarras site from FENZ.

August 2020 – A meeting with Fire and Emergency New Zealand representatives has been set in August to start negotiations with regards to Tarras Rural Fire Depot transfer.

May - July 2020 – Update provided to Council on 11 March within the Alexandra Men’s Shed Development. Each property to be looked at indivually. Boundary Road transaction complete. Tarras Rural Fire Depot next.

February 2020 – Update to be provided to Council at its 11 March meeting.

January 2020 – This has now been handed over to Property and Facilities Officer - Vincent and Teviot Valley. Report to Council with regards to Boundary Road was provided on 18 December 2019. The next report to Council regarding this property will be on 11 March 2020, together with an update on the balance of properties.

November 2019 – Update to Council will be given at the December meeting as part of the Men’s Shed Development Report.

May – October 2019 – No further update. Update to be provided once FENZ has responded to Council.

March 2019 – No further update. This is to be followed up by Property Officer – Statutory.

Report author: Executive Manager - Planning and Environment

162

February 2019 – Meeting held with FENZ at the end of January who confirmed they have no budget for purchasing land and/or buildings. Further information has been requested from FENZ. When information is received, Property staff will update Council on FENZ position and preferred options.

January 2019 – Meeting scheduled with FENZ on 18 January to discuss preferred options. FENZ have advised they have no budget for purchasing land and/or buildings.

October 2018 – Feedback received from FENZ. Further discussion required with FENZ before preferred options are confirmed.

August – September 2018 – Awaiting feedback from FENZ. Update to be provided once this has been received.

July 2018 – Met with FENZ. Options for sites discussed and options paper provided to FENZ 6 July to consider for further discussion.

March – April 2018 – In negotiations with Fire, Emergency New Zealand.

February 2018 – Property Manager met with Fire Emergency New Zealand to discuss options, Council preference being the sale of properties. Scoping options for more negotiations, land is a mix of Council freehold and reserve and therefore sale not an option for all.

November 2017 – With Property team.

September 2017 – Initial meeting held with FENZ Representatives. Further discussion being handled by Property team.

September 2017 – Action Memo sent to Chief Financial Officer.

Report author:

Louise van der Voort Executive Manager – Planning and Environment 1/12/2020

Report author: Executive Manager - Planning and Environment

163 Council 9 December 2020

Report for Information

Status Report on Resolutions – Infrastructure Services

Purpose of Report

To provide Council with an update on resolutions.

------Recommendations

That the Council receives the report.

------

Resolution 20.9.3 – November 2020 Management of Private Water Supplies

That the Council:

A. Receives the report and accepts the level of significance.

D. Agrees that users of private supplies will have the option of paying their share of the initial costs by either a lump sum payment, or as a targeted rate.

STATUS CLOSED

December – Information package being prepared for communicating with suppliers who wish to discuss transfer to Council ownership.

Action memo sent to the Executive Manager – Infrastructure Services.

Report author: Executive Manager - Infrastructure Services164 Resolution 20.9.4 – November 2020 Ripponvale Community Water Funding Options

That the Council:

A. Receives the report and accepts the level of significance.

C. Agrees that the Council share of $300,000 be funded from the water stimulus fund allocation.

D. Agrees that Ripponvale Community Water Scheme accumulated $100,000 funds can be used to contribute to the $300,000 to be funded by properties on the Ripponvale Community Water Scheme.

F. Agrees that transfer of the scheme will occur on 30 March 2021, and that Council will not meet any costs accrued prior to 30 March 2021.

G. Agrees that properties on the Ripponvale Community Water Scheme be charged the standard rates for a council water connection from 30 March 2021.

STATUS

December 2020 – Obtaining legal advice on rating options. Ripponvale Committee advised of decision. Information package being prepared for communicating with suppliers who wish to discuss transfer to council ownership.

November 2020 – Action memo sent to the Water Services Manager.

Resolution 20.9.12 – November 2020 Solid Waste Bylaw

That the Council:

A. Receives the report and accepts the level of significance.

B. Agrees that the proposed Solid Waste Bylaw 2020 is the most appropriate form of bylaw and does not give rise to any implications under the New Zealand Bill of Rights Act 1990.

C. Approves the proposed Solid Waste Bylaw 2020 for public consultation.

Report author: Executive Manager - Infrastructure Services165 D. Approves the Statement of Proposal and Summary of Statement of Proposal for public consultation.

STATUS

December 2020 – Consultation is now underway.

November 2020 – Action memo sent to the Environmental Engineering Manager.

Resolution 20.9.13 – November 2020 Terms of Reference for Project Governance Group

That the Council:

A. Receives the report and accepts the level of significance.

B. Approves the Terms of Reference Template for Project Governance Groups.

C. Approves the Terms of Reference Template for the Three Waters and Waste Project Governance Group.

STATUS CLOSED

December 2020 – Matter closed.

November 2020 – Action memo sent to the Capital Projects Programme Manager.

Resolution 20.9.15 – November 2020 Proposal to Legalise Conroys Dam Road and to Stop and Dispose of an Unnamed Road off Conroys Road

That the Council:

A. Receives the report and accepts the level of significance.

B. Agrees to legalise a portion (the first approximately 300 metres, as formed) of Conroys Dam Road, and to stop the unnamed road off Conroys Road as shown in figures 3 and 4, subject to:

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

STATUS

December 2020 – Memo received.

November 2020 – Action memo sent to the Property Officer – Statutory.

Report author: Executive Manager - Infrastructure Services166 Resolution 20.7.16 Water Stimulus Delivery Plan

That the Council:

A. Receives the report and recognises the level of significance

B. Notes that the Central Otago District Council has been allocated $4.73 million of funding, which will be received as a grant once the signed Memorandum of Understanding and Funding Agreement are returned to the Department of Internal Affairs, and a Delivery Plan has been supplied and approved.

C. Notes that a further $4.73million is expected to be allocated to Central Otago District Council from the Otago regional allocation of $20.4 million.

D. Notes that the Delivery Plan must show that the funding is to be applied to operating and/or capital expenditure relating to three waters infrastructure and service delivery, and which:

a) supports economic recovery through job creation; and b) maintains, increases, and/or accelerates investment in core water infrastructure renewal and maintenance.

E. Approves the following program of water stimulus projects up to the value of $9.46 million:

• Separating Alexandra pump station and new Manuherekia river crossing • Cromwell pump station capacity and resilience upgrades • Falling water main replacements • Omakau water pressure upgrade • Flood protection of Roxburgh water treatment plant • Additional Alexandra water reservoir • Data collection • Additional staff to deliver the program • Regional work program contributions

STATUS CLOSED

November 2020 – Delivery Plan approved and project planning underway.

October 2020 – Questions from Crown Infrastructure Partners regarding the plan have been answered and we are awaiting formal notification of approval.

September 2020 – Delivery Plan submitted to Crown Infrastructure Partners for approval, project planning underway.

August 2020 – Action memo sent to Executive Manager – Infrastructure Services.

Report author: Executive Manager - Infrastructure Services167 Resolution 19.8.10 – September 2019 Consideration of New Zealand Standard (NZS) 4404:2010 (Doc ID 422658)

A. RESOLVED that the report be received, and the level of significance accepted.

B. AGREED to adopt NZS 4404:2010 as Council’s subdivision standard subject to the development of an updated addendum for local conditions.

STATUS

December 2020 – The status of this work will be reviewed in February 2021 and a further update provided then.

January 2020 - November 2020 – No change.

December 2019 – Workshops continuing for updating engineering standards. The Environmental Engineering team will be working with planning to ensure the design standards from the Cromwell masterplan are developed alongside the updated engineering standards.

November 2019 – Drafting of an updated addendum is underway and expected to be included in report to Council in early 2020.

October 2019 – Action memo sent to the Environmental Engineering Manager.

Outstanding resolutions from the previous Roading Committee

Resolution 19.6.3 – August 2019 2019-2021 Roading Improvement Projects (Doc ID 387801)

A. RESOLVED that the report be received, and the level of significance accepted.

B. APPROVED construction of the following road improvement projects for 2019-2021:

• New footpaths • Central Otago Touring Route • Associated Improvements • Bannockburn bridge cycle facility • Omakau - Ophir cycle path • Clyde Historic Precinct streetscape work • Small bridge replacement • Speed threshold and restriction treatments • Swindon Street, Ophir traffic calming • Roxburgh streetscape improvements • Vehicle activated speed signs – Patearoa and Bannockburn • Harvey Street/Deaker Street, Omakau - Intersection improvement • Naseby drainage upgrades • Boundary Road, safety improvements

Report author: Executive Manager - Infrastructure Services168 C. APPROVED that Council’s share of the funding for the Bannockburn Bridge clip on to be shared equally between the Central Otago District Council and the Central Otago Queenstown Trail Network Trust.

STATUS

November 2020 – • New footpaths – nearing completion, Roading team to pursue the Pisa Moorings footpaths with residents. • Central Otago Touring Route – First lot of signs ordered; final signage discussions underway with the COTR project manager. – Completed. • Associated Improvements – Completed. • Bannockburn bridge cycle facility – Completed. • Omakau – Ophir – Clyde path – Completed. • Clyde Historic Precinct streetscape work – design nearing completion, physical works underway in near future. Roading manager progressing this as a priority. • Small bridge replacement – still to be progressed. • Speed threshold and restriction treatments – still to be progressed. • Swindon Street, Ophir traffic calming – in discussions with Ophir residents and awaiting WSP concept to be completed. • Roxburgh streetscape improvements – Works to start progressing in near future. • Vehicle activated speed signs – Patearoa and Bannockburn – completed. • Harvey Street/Deaker Street, Omakau – Intersection improvement – design option confirmed, consultation with affected parties completed 20/11/2020. Physical works to progress in near future. • Naseby drainage upgrades – estimates from Fulton Hogan approved, physical works programmed for March 2021. Consultation with Heritage NZ on historic road culvert underway. • Boundary Road, safety improvements – underway, should be completed before 23 December 2020.

October 2020 – • New footpaths – nearing completion. • Central Otago Touring Route – nearing completion. • Associated Improvements – Completed. • Bannockburn bridge cycle facility – Completed • Omakau – Ophir – Clyde path – Completed. • Clyde Historic Precinct streetscape work – design nearing completion, physical works underway in near future. • Small bridge replacement – still to be progressed. • Speed threshold and restriction treatments – still to be progressed. • Swindon Street, Ophir traffic calming – design options still being considered. • Roxburgh streetscape improvements – Underway. • Vehicle activated speed signs – Patearoa and Bannockburn – completed • Harvey Street/Deaker Street, Omakau – Intersection improvement – design options still being considered. • Naseby drainage upgrades – underway.

Report author: Executive Manager - Infrastructure Services169 • Boundary Road, safety improvements – underway.

September 2020 – • New footpaths – nearing completion. • Central Otago Touring Route – nearing completion. • Associated Improvements – Completed. • Bannockburn bridge cycle facility – nearing completion. • Omakau – Ophir – Clyde path – Completed. • Clyde Historic Precinct streetscape work – design nearing completion. • Small bridge replacement – still to be progressed. • Speed threshold and restriction treatments – still to be progressed. • Swindon Street, Ophir traffic calming – design options still being considered. • Roxburgh streetscape improvements – underway. • Vehicle activated speed signs – Patearoa and Bannockburn – completed • Harvey Street/Deaker Street, Omakau – Intersection improvement – design options still being considered. • Naseby drainage upgrades – underway. • Boundary Road, safety improvements – underway.

August 2020 – • New footpaths – Construction underway, expected completion September 2020 • Central Otago Touring Route – Construction of two observation areas completed on Blacks Hill June 2020. Inspection for additional site near Oturehua carried out. Signage and landscaping work • Associated Improvements – Completed. • Bannockburn bridge cycle facility – Construction underway, expected completion August 2020. • Omakau – Ophir cycle path – Construction completed June 2020. • Clyde Historic Precinct streetscape work – design underway, vegetation work has begun. • Small bridge replacement – 2020/21 financial year. • Speed threshold and restriction treatments – 2020/21 financial year. • Swindon Street, Ophir traffic calming – Roading Manager met with community group to consider traffic calming options. Community group asked for further information. • Roxburgh streetscape improvements – 2020/21 financial year. • Vehicle activated speed signs – Patearoa and Bannockburn – Installation complete • Harvey Street/Deaker Street, Omakau – Intersection improvement – design complete, works to be carried out late 2020. • Naseby drainage upgrades – 2020/21 financial year. • Boundary Road, safety improvements – Expected completion Winter 2020, delayed due to management change at wastebusters.

July 2020 – • New footpaths – Construction underway, expected completion September 2020 • Central Otago Touring Route – Construction of two observation areas completed on Blacks Hill June 2020. • Associated Improvements – Completed. • Bannockburn bridge cycle facility – Construction underway, expected completion August 2020. • Omakau – Ophir cycle path – Construction completed June 2020.

Report author: Executive Manager - Infrastructure Services170 • Clyde Historic Precinct streetscape work – design underway, vegetation work has begun. • Small bridge replacement – 2020/21 financial year. • Speed threshold and restriction treatments – 2020/21 financial year. • Swindon Street, Ophir traffic calming – Roading Manager met with community group to consider traffic calming options. Community group asked for further information. • Roxburgh streetscape improvements – 2020/21 financial year. • Vehicle activated speed signs – Patearoa and Bannockburn – Installation complete • Harvey Street/Deaker Street, Omakau – Intersection improvement – design complete, works to be carried out late 2020. • Naseby drainage upgrades – 2020/21 financial year. • Boundary Road, safety improvements – Expected completion Winter 2020, delayed due to management change at Wastebusters.

June 2020 – • New footpaths – Report going to June Council meeting with list of sites • Central Otago Touring Route – construction planned on two observation areas on Blacks Hill June 2020. • Associated Improvements – completed. • Bannockburn bridge cycle facility – Construction underway, expected completion August 2020 • Omakau – Ophir cycle path – Construction underway, expected completion June 2020 • Clyde Historic Precinct streetscape work – design underway. • Small bridge replacement – 2020/21 financial year. • Speed threshold and restriction treatments – 2020/21 financial year. • Swindon Street, Ophir traffic calming – Roading Manager met with community group to consider traffic calming options. Community group asked for further information. • Roxburgh streetscape improvements – 2020/21 financial year. • Vehicle activated speed signs – Patearoa and Bannockburn – signs ordered; installation June 2020. • Harvey Street/Deaker Street, Omakau – Intersection improvement – design complete, works to be carried out late 2020 • Naseby drainage upgrades – 2020/21 financial year. • Boundary Road, safety improvements – Expected completion June 2020.

February 2020 – • New footpaths – prioritise list being prepared for Council consideration on 22 April. • Central Otago Touring Route – construction planned on two observation areas on Blacks Hill May 2020. • Associated Improvements – completed. • Bannockburn bridge cycle facility – design underway, construction April - June. • Omakau – Ophir cycle path – location being identified, and construction priced. • Clyde Historic Precinct streetscape work – design underway. • Small bridge replacement – 2020/21 financial year. • Speed threshold and restriction treatments – 2020/21 financial year. • Swindon Street, Ophir traffic calming – Roading Manager met with community group to consider traffic calming options. Community group asked for further information. • Roxburgh streetscape improvements – 2020/21 financial year. • Vehicle activated speed signs – Patearoa and Bannockburn – signs ordered; delivery expected in March. • Harvey Street/Deaker Street, Omakau – Intersection improvement – design complete, pole replacement being arranged with Aurora. • Naseby drainage upgrades – 2020/21 financial year.

Report author: Executive Manager - Infrastructure Services171 • Boundary Road, safety improvements – preliminary design with contractor.

January 2020 – • New footpaths – it’s anticipated that the new footpaths programme to be presented in March 2020 Council meeting for approval. • Bannockburn bridge cycle facility – project approved now with Fulton Hogan design phase. • Central Otago Touring Route – CODC ready to proceed, waiting on DCC team input. • Boundary Road, safety improvements – liaison with landowners complete, consultants finalising design. • Remaining project remain no change.

November 2019 – • Associated Improvements – Omakau School, Road marking safety improvements. Completed • New footpaths – it’s anticipated that the new footpaths programme to be presented in March 2020 Council meeting for approval. • Bannockburn bridge cycle facility – projects report, and estimates received awaiting approval to proceed. • Remaining projects remain no change.

October 2019 – Central Otago Touring Route Memorandum of Understanding signed with CODC, QLDC and DCC. Scoping visit planned for Monday 14/10/19. Discussion with Central Otago Queenstown Trail Network Trust still to occur. This is awaiting estimates.

• New footpaths – paths currently being priced; report will be provided in December to enable Councillors to approve a prioritised list. • Central Otago Touring Route - MoU has been signed with QLDC, DCC, CODC & NZTA, site visit undertaken with all parties, work being priced. • Associated Improvements – underway. • Bannockburn bridge cycle facility – design options report due early November, with estimates. • Omakau - Ophir cycle path – location being finalised and contractor pricing. • Clyde Historic Precinct streetscape work – design is underway. • Small bridge replacement – no change. • Speed threshold and restriction treatments – no change. • Swindon Street, Ophir traffic calming – no change. • Roxburgh streetscape improvements – no change. • Vehicle activated speed signs – Patearoa and Bannockburn – pricing underway, and signs expected to be ordered in November. • Harvey Street/Deaker Street, Omakau - intersection improvement – design complete currently being priced. • Naseby drainage upgrades – no change. • Boundary Road, safety improvements – draft design completed, liaison occurring with adjoining landowners prior to proceeding.

September 2019 – Work underway on delivery of 2019/20 road improvement projects.

August 2019 – Action memo sent to Asset Engineer.

Report author: Executive Manager - Infrastructure Services172 Report author:

Julie Muir Executive Manager – Infrastructure Services 23/11/2020

Report author: Executive Manager - Infrastructure Services173

Council 9 December 2020

Report for Information

Status Report on Resolutions – Corporate Services

Purpose of Report

To provide Council with an update on resolutions.

------Recommendations

That the Council receives the report.

------Resolution 20.9.5 – November 2020 Adoption of the 2019/20 Annual Report

That the Council:

A. Recommend that the 2019/2020 Annual Report be received, and the level of significance accepted.

B. Recommend that Council adopt the 2019/2020 Annual Report due to Audit New Zealand having issued an unmodified audit opinion, and subject to any further amendments.

C. Recommend that the 2019/2020 Annual Report be received, and the level of significance accepted.

D. Recommend that Council adopt the 2019/2020 Annual Report due to Audit New Zealand having issued an unmodified audit opinion, and subject to any further amendments.

STATUS CLOSED

November 2020 – The adopted 2019/2020 Annual Report is in the process of being published. A digital copy will be made available on the council website within one month of the adoption date. The summary Annual Report is currently with Audit New Zealand and will be available on the website within one month of adopting the full 2019/2020 Annual Report. November 2020 – Action memo sent to the Finance Manager.

Report author: Executive Manager – Corporate Services 174

Reviewed and authorised by:

Leanne Macdonald Executive Manager – Corporate Services 23/11/2020

Report author: Executive Manager – Corporate Services 175

Council 9 December 2020

Report for Information

Status Report on Resolutions – Chief Executive Officer

Purpose of Report

To provide an update on Council resolutions.

------Recommendations

That the Council receives the report.

------

Resolution 20.9.6 – November 2020 Council’s Role in the Museum and Heritage Sector

That the Council:

A. Receives the report and accepts the level of significance.

B. Agrees that the proposal on council’s role in the museum and heritage sector to be included in the 2021-31 Long-term Plan process.

C. Agrees in principle, subject to consultation, that that Council creates an in-house heritage function (that will include managing the district museum function as a key portfolio).

D. Agrees in principle, subject to consultation, that this new heritage function be part funded by the previously allocated Council grants money ($49,000) and part new rate funded ($35,000).

STATUS CLOSED

December 2020 – To be considered as part of the long-term plan considerations.

November 2020 – Action memo sent to the Chief Advisor.

Resolution 20.9.7 – November 2020 Council Forward Work Programme

That the Council:

A. Receives the report and accepts the level of significance.

B. Approves the draft concept for the Council forward work programme.

Report author: Chief Executive Officer 176 C. Agrees to receive the forward work programme as a regular item as part of the governance report.

STATUS CLOSED

December 2020 – To be included in the meeting papers for 2021.

November 2020 – Action memo sent to the Chief Advisor.

Resolution 20.9.9 – November 2020 Community Leasing and Licensing Policy

That the Council:

A. Receives the report and accepts the level of significance.

B. Notes the written and oral submissions received and thanks the submitters for their time.

C. Approves the proposed amendments to the draft Community Leasing and Licensing Policy.

D. Directs council staff to gather further feedback from golf clubs on the revised definition of subscription income.

STATUS

December 2020 – All golf clubs have been approached for feedback.

November 2020 – Action memo sent to the Policy Advisor.

Resolution 20.9.11 – November 2020 Welcoming Communities Expression of Interest Application

That the Council:

A. Receives the report and accepts the level of significance.

B. Agrees in principle to apply to join the Welcoming Communities programme by submitting an expression of interest application.

D. Agrees for the position, if appointed, to be based within Council staff.

STATUS

December 2020 – Completed application has been sent to CEO and Mayor for sign off and ready for submission.

November 2020 – Action memo sent to the Community Development Officer.

Report author: Chief Executive Officer 177 Resolution 20.9.14 – November 2020 Roading Bylaw 2020

That the Council:

A. Receives the report and accepts the level of significance.

B. Notes the submissions received.

C. Adopts the Roading Bylaw 2020.

STATUS CLOSED

December 2020 - Public notice of the Roading Bylaw being adopted has been issued and a copy of the bylaw has been lodged with the Minister of Transport. The bylaw came into effect on 1 December 2020.

November 2020 – Action memo sent to the Policy Advisor.

Resolution 20.9.16 – November 2020 2021 Meeting Schedule

That the Council:

A. Receives the report and accepts the level of significance.

B. Adopts the proposed 2021 meeting schedule.

STATUS CLOSED

November 2020 – Action memo sent to the Governance Manager and meeting schedule distributed.

Resolution 19.11.8 – December 2019 Business Case for Central Stories Building

That the Council:

A. Receives the report and accepts the level of significance.

B. Agrees that once Council has made decisions on the i-SITE review and draft Museum Strategy, the business case to then go to Vincent Community Board for comment and report back to Council.

STATUS

November – Consultation on the future use of the Central Stories will not be included in next year’s LTP discussions.

September-October 2020 – Council/Vincent Community Board discussions are underway through the LTP workshop programme.

Report author: Chief Executive Officer 178 January-July 2020 – Action memo sent to Community and Engagement Manager. Awaiting outcomes of the i-SITE review and museum strategy adoption before proceeding.

Resolution 19.10.6 – November 2019 Council’s Role in Housing

That the Council:

A. Receives the report and accepts the level of significance.

B. Notes the work to date on council’s role in housing.

C. Approves the expenditure of up to $50,000 from general reserves to progress the work on council’s role in housing.

STATUS

December 2020 – An update will be provided at the December meeting.

November 2020 – No further update available.

September 2020 – A paper was presented to the 22 September Cromwell Community Board meeting. Further advice will be provided to the Cromwell Community Board at their meeting in November.

August 2020 – Potential development options for Gair Avenue to be discussed at the next Cromwell Community Board meeting.

June 2020 – Modelling work underway.

May 2020 - Council agreed to a new two-stage approach for this work at their May meeting. For stage one, in addition to work on incentivise and promote density options, that land development and construction options be developed as part of a COVID-19 economic recovery package for consideration. For stage two an updated market analysis will be provided in 2021 and any further work an affordable housing option will be deferred until consideration of the updated market analysis.

February 2020 – Investment logic mapping and options analysis workshop held on 18/19 February. A Council workshop is scheduled for 18 March 2020.

January 2020 – Ward data analysis now underway. Investment logic mapping analysis workshop to identify possible options is scheduled for the 18/19th February 2020. It is intended that there will be a presentation of the data and discussion of options with Council during March.

December 2019 – Preferred contractor has been notified. Work now underway.

November 2019 – Action memo sent to the Chief Advisor.

Resolution 18.13.7 – December 2018 Lighting Policies to Reinforce Council’s Position on Dark Skies Protection (COM 01-02-021)

A. RESOLVED that the report be received and the level of significance accepted Report author: Chief Executive Officer 179 B. RESOLVED that Council commits to the development of a Lighting Policy for the Central Otago District owned and managed or administered building facilities and infrastructure which promotes lighting standards that comply with current International Dark Sky Association requirements

C. RESOLVED that Council commits to promoting lighting standards that comply with current International Dark Sky Association requirements, into the first draft of the new Central Otago District Plan.

STATUS

September-November 2020 – The community are currently undertaking consultation with local residents in regard to the proposed plan change.

August 2020 – The community is developing content (including the required community consultation) for a District Plan change application, and are in liaison with Council staff during the process.

May-June 2020 – No update available.

March 2020 – Met with local planning consultant who is willing to assist Naseby community put together a plan change request. They will work with Naseby group to prepare this.

February 2020 – No further update available. An update will be provided once there is progress to report on.

January 2020 – No further update available.

December and November 2019 – Council staff are currently investigating how to include dark skies protection parameters within the District Plan.

October 2019 - The Project Plan for the District Plan Review is being prepared and includes this, as well as other topics. There has been no prioritisation of any urgent topics at this stage.

May 2019 – Further scoping work for Naseby is occurring with Council’s Community Development Manager and Planning Team. Update to be provided in Spring 2019.

April 2019 – Council adopted a lighting policy for Council-owned assets in February 2019. Planning staff are reviewing recommended International Dark Skies lighting requirements and their potential fit into the Central Otago District Plan.

January 2019 - Council staff are preparing a lighting policy on Council-owned infrastructure and this is scheduled for presentation to the February 2019 Council meeting. Naseby Vision has circulated a newsletter on IDA lighting standards to residents over the Christmas period and are collecting signatures from people who are willing to adhere to these standards on their own properties.

January 2019 – Action Memo sent to the Community Development Manager. Report author: Chief Executive Officer 180 Resolution 17.5.7 – May 2017 Manuherekia River Minimum Flow Economic Impact Study (COM 27-03-001)

A. RESOLVED that the report be received and the level of significance accepted.

B. AUTHORISED a study of the economic impact on the Central Otago District of flow settings for the Manuherikia River based on lower and upper minimum flows shown in the Otago Regional Council Plan.

STATUS

November 2020 – Hydrology model expected late November

August - September 2020 – Hydrology model expected late September

January 2020 – August 2020 - No further update available. December 2019 – Meeting held with contractors and hydrologist to plan work for early next year (dependent on ORC agreeing to hydrology model at a meeting to be held in December). November 2019 – No further update available. September 2019 - Work is planned before the end of the calendar year. An update will be provided once this commences. June - August 2019 – No further update at this stage. May 2019 – Work is underway to confirm the best model to use for the hydrology report before the study is commissioned. It has been recommended that the Goldsim model that has been developed is modified so that it can be used for this study. Currently waiting for advice before we proceed. January 2019 – a verbal update provided at the meeting. November 2018 – Work is still progressing taking into consideration recent decisions by Otago Regional Council. Further update will be given at next meeting. August 2018 – Work is still under way with the contractor to determine the flows of the Manuherikia that should be modelled. July 2018 - A hydrology model is now available that is able to provide the information on the hydrology of the main catchment. Work is now under way with the contractor to determine the flows of the Manuherikia that will be modelled and to refine other aspects of the project. The contract will then be reconfirmed. June 2018 – Awaiting updated hydrology report to progress this project. February 2018 – Work is under way to gain more information on the hydrology of the main catchment necessary to inform economic modelling. September 2017 – Commissioning study, Short Form Agreement has been approved for the contractor to commence work. July 2017 – Economic Development Manager is arranging a meeting with Compass Agribusiness to commence this process. June 2017 – Action memo sent to Economic Development Manager.

Report author: Chief Executive Officer 181 June 2019 – No further update at this stage. May 2019 – Work is underway to confirm the best model to use for the hydrology report before the study is commissioned. It has been recommended that the Goldsim model that has been developed is modified so that it can be used for this study. Currently waiting for advice before we proceed. January 2019 – a verbal update provided at the meeting. November 2018 – Work is still progressing taking into consideration recent decisions by Otago Regional Council. Further update will be given at next meeting. August 2018 – Work is still under way with the contractor to determine the flows of the Manuherikia that should be modelled. July 2018 - A hydrology model is now available that is able to provide the information on the hydrology of the main catchment. Work is now under way with the contractor to determine the flows of the Manuherikia that will be modelled and to refine other aspects of the project. The contract will then be reconfirmed. June 2018 – Awaiting updated hydrology report to progress this project. February 2018 – Work is under way to gain more information on the hydrology of the main catchment necessary to inform economic modelling. September 2017 – Commissioning study, Short Form Agreement has been approved for the contractor to commence work. July 2017 – Economic Development Manager is arranging a meeting with Compass Agribusiness to commence this process. June 2017 – Action memo sent to Economic Development Manager.

Report author:

Sanchia Jacobs Chief Executive Officer 27/11/2020

Report author: Chief Executive Officer 182 20.10.16 Date of Next Meeting

The date of the next scheduled meeting is Wednesday, 3 February 2021.

183 THE COUNCIL IN CLOSED MEETING

In accordance with s 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by s 6 or s 7 of that Act it is recommended:

1. That the public is excluded from:

• The following parts of the proceedings of this meeting, namely, items 20.10.17 – 20.10.19

184 THE COUNCIL IN OPEN MEETING

RECOMMENDED that the public be readmitted.

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