SHIRE OF

CARNARVON

MINUTES

ORDINARY

COUNCIL MEETING

25 MARCH

2014

SHIRE OF CARNARVON DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Carnarvon for any act, omission or statement or intimation occurring during Council/Committee Meetings or during formal/informal conversations with Staff or Councillors. The Shire of Carnarvon disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee Meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entity's own risk.

In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Carnarvon during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Carnarvon. The Shire of Carnarvon warns that anyone who has an application lodged with the Shire of Carnarvon must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Carnarvon in respect of the application.

Ian D’Arcy CHIEF EXECUTIVE OFFICER

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TABLE OF CONTENTS MINUTES – ORDINARY COUNCIL MEETING 25 MARCH 2014

1.0 ATTENDANCES & APOLOGIES ...... 5

2.0 PUBLIC QUESTION TIME ...... 5

3.0 DECLARATIONS OF INTEREST ...... 12

4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN ...... 12

5.0 CONFIRMATION OF MINUTES ...... 12

6.0 PRESENTATIONS, PETITIONS AND MEMORIALS ...... 13

7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION ...... 13

8.0 DEPARTMENTAL REPORTS ...... 13

8.1 EXECUTIVE

8.1.1 Review of Code of Conduct ...... 13 8.1.2 Freedom of Information Statement – Annual Review ...... 15 8.1.3 Change of Meeting Date – April 2014 Ordinary Meeting of Council ...... 17 8.1.4 Common Seal ...... 18 8.1.5 Actions Performed Under Delegated Authority ...... 20 8.1.6 Proposed Land Acquisition Portion Lot 9000 David Brand Drive ...... 22 8.1.7 Request to Donate/Acquire Limestone Blocks – Carnarvon Heritage Group ...... 27

8.2 CORPORATE & COMMUNITY SERVICES

8.2.1 Accounts for Payment – 28 February 2014 ...... 29 8.2.2 Financial Activity Statement – 28 February 2014 ...... 30 8.2.3 Investments – February 2014 ...... 37 8.2.4 Plant Replacement & Purchases Amendment ...... 39 8.2.5 Executive House Tender – Revocation ...... 43 8.2.6 Compliance Return 2013 ...... 47

8.3 DEVELOPMENT SERVICES

8.3.1 Community & Fundraising Events –Request for Shire Support ...... 48 8.3.2 Appointment of Bush Fire Control Officer and Chief Bush Fire Control Officer ...... 52 8.3.3 Local Planning Policy Preparation & Planning Scheme Review – Draft Tender Selection Criteria for Consultant...... 53 8.3.4 TPS No. 10 – Proposed Omnibus Amendment No. 68 ...... 59 8.3.5 Compliance Audit of Caravan Parks within Coral Bay with particular reference To Kanya ...... 84

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8.4 INFRASTRUCTURE SERVICES

8.4.1 Proposed Closure of Meeragoolia South Road ...... 87 8.4.2 Proposed Closure of Warroora North Road ...... 90 8.4.3 Carnarvon Aerodrome Preliminary Design – Request for Tender ...... 94

9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ...... 98

9.1 Australian Honours Board ...... 98 9.2 Outstanding Water Account – Carnarvon Heritage Group ...... 99 9.3 Support for Upgrade of Carnarvon Race Club Access Road & Parking Area ...... 100

10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE COUNCIL ...... 101

11.0 DATE OF NEXT MEETING ...... 101

12.0 MATTERS FOR WHICH MEETING TO BE CLOSED TO MEMBERS OF THE PUBLIC ...... 101

13.0 CLOSURE ...... 101

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MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, FRANCIS STREET, CARNARVON ON TUESDAY 25 MARCH 2014

The meeting was declared open at 8.30am

1.0 ATTENDANCES, APOLOGIES AND APPROVED LEAVE OF ABSENCE:

Mr K Brandenburg ...... Shire President Mr N Ganzer ...... Deputy Shire President/Councillor Town Ward Ms J Nelson ...... Councillor Town Ward Ms N McMahon ...... Councillor Town Ward Mr M March ...... Councillor Town Ward Mr D Durmanich ...... Councillor, Plantation Ward Mr K Simpson ...... Councillor, Coral Bay Ward (by instantaneous communication) Dr A Fullarton ...... Councillor, Gascoyne/Minilya Ward

Mr I D’Arcy ...... Chief Executive Officer Mr C Brown ...... Director, Corporate Services Mr D Klye ...... Director, Infrastructure Services Mr R Paull ...... Director, Development Services Mrs D Hill ...... Executive Officer

Press ...... 1 Observers ...... 10 Leave of Absence ...... Nil Apologies ...... Nil

2.0 PUBLIC QUESTION TIME:

The following questions were submitted in writing by Ms Leonie McLeod, Warroora Station -

Attention: Mr. President: I have 26 questions in all, submitted in writing 3 days prior to the meeting to all councillors, and ask that these questions be considered and answered prior to any decision being made on this item.

To my elected representatives and senior Officers of the Shire of Carnarvon, re proposed road closure item 8.4.2 on March agenda for consideration on 25.3.14, I wish to ask the following questions relative to Mr. Klye’s report:

Mr Klye, Director Infrastructure Services responded as follows -

Firstly, please understand that up until now Council’s budget has been formulated in terms of Country Roads Maintenance, Urban Roads Maintenance and Drainage Maintenance Town and similar headings. The costing and reporting system was similarly structured making the retrieval of detailed information very difficult so some of the detailed information requested is simply not available.

1. Has consideration been given to the fact that after rain the Warroora south road is closed, sometimes for extensive periods, and the north road is the ONLY access to and from our Homestead? A mere 8-10mls makes this road impassable due to the clay nature of the soils

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and the close proximity to Lake McLeod. Our records reveal that this has occurred on 38 separate occasions over the past 10 years?

A: Consideration has been given to the issue of wet weather access. Council cannot afford to provide all weather assess to all stations. Warroora Station is fortunate to have the Current North Warroora Road as a second access. This access will still be available as a station maintained assess should it be deemed necessary by Warrorra Station.

2. Does the Shire of Carnarvon have records that correlate with those rain events as recorded by the Bureau of Meteorology?

A: No

3. We were promised by the Shire President that consultation as to the closure of the north Warroora road would take place with us, when can we expect this?

A: Consultation is a mandated part of the road closure process. Consultation generally occurs between the time Council decides to advertise the proposed closure of the road and the time when Council decides to request the Minister to close the road.

4. Have any councillors and Officers of the Shire inspected the road in question, and if so, when?

A: The road was last inspected by the Director Infrastructure Services on 11th January 2014 and Councillor McMahon on 19th February 2014.

5. What consultation has the author had with individual councillors/Carnarvon businesss to ascertain community feedback on this matter and if such has occurred, when?

A: If the reference to “author” above means the author of the agenda item, the author has spoken informally with several Councillors on this issue and has not discussed the matter with any business owners.

6. Has any research been gathered as to this matter since it was first proposed? If so, could we have access please?

A: Assuming again that the reference to “author” means the author of the agenda item, All of the research on this issue has been undertaken since the matter was first proposed by Council in mid 2013. All relevant information is included in the agenda item to Council.

7. Why has the author only attached SOME of the petition pages which have been sent during Nov/Dec 2013 ?

A: All of the petition information received by Council has been included for Councillors information.

Another 23 pages (not included) have been re-sent today containing 213 signatories, many others have also been sent directly.

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A: The 23 pages referred to above had not been sighted as of the time this response was drafted. Information received four days prior to a Council meeting is too late to be assessed and included in the agenda.

8. Why have some of the letters sent been omitted? Example letter from the Baiyungu Aboriginal Corporation.

A: All of the relevant correspondence that the author of the agenda item was aware of has been included for Councillors information.

9. Has recognition been given to the 1,700 Facebook followers who were opposed to any closure of this road (as advised to Mr. Klye & seen by several councillors)?

A: No

10. WHY does the author advise council that by maintaining this road they are subsidising our business when in fact every road to station homesteads that is maintained subsides the relevant business being carried out there, and in nearly all cases is the only service given to pastoral ratepayers.

A: This question raises a valid point and one that the Shire administration should properly follow up. Perhaps Council should consider not providing Council maintained accesses to station homesteads and should only provid access to the property boundary as is the case in the eastern states of Australia. As the situation stands, Warroora Station is being subsidised twice as it has two Council maintained access roads.

11. HOW much federal and state funding does the Shire of Carnarvon receive to maintain roads to station homesteads?

A: The Shire receives funding from the Department of Infrastructure and Regional Development to assist with the maintenance of all our roads under the Financial Assistance Grant (FAG). The funding is not split up into country and urban roads. Funding from FAG’s for 2013/14 $617,418 and 2012/13 $550,776.

12. HOW MANY ROADS are maintained, and what are the kms maintained to each homestead, and the cost per km?

A: This data is taken from RAMM which is currently being checked for its accuracy. Maintained roads: unsealed 94, sealed 154. The total amount of money spent on country road maintenance in 2012/13 divided by km of unsealed roads is $537/km. This figure includes the maintenance of roads, drainage, signs, cattle grids and more. This figure does not take into consideration the width of a road, the amount of traffic it sustains or weather events so it cannot be accurately used to calculate the cost of a road. Council is unable at this time to easily provide the km of access roads maintained to each homestead.

13. WHY does the author, in his analysis of the letters and petitions, make the statement that the signatories have been falsely advised?

A: It appears that there is a deliberate effort to mislead the signatories into believing that Council intends to prohibit assess to the road formation. This is simply not the case as has been repeatedly explained.

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I am sure that ALL of you would be cognisant of the FACT that responsible visitors WILL NOT take risks on de-gazetted roads where there is no insurance coverage.

A: There is no insurance coverage for anyone using Council maintained roads in any case.

14. Has the viewpoint of the Coral Bay Emergency Services been taken into consideration?

A: No

15. As to the signatories to the petitions, if the Shire of Carnarvon has a vision to “grow tourism” then why are ratepayers differentiated from other signatories – electors, visitors?

A: Rate payers and non-ratepayers have different views about the expenditure of ratepayer’s money. Councillors should be aware of the background of the people who’s opinions they are being made aware of.

16. WOULD it not be the Shire of Carnarvon’s charter to cater for the majority wishes of ALL?

A: It is Council’s responsibility to manage the shire and its assets in the best interests of the entire community and not necessarily in accordance with the majority community view or in the interests of specific individuals or specific businesses.

17. How does this proposal compare in any way with 8.4.1 the Callagiddy- Winderie/Meeragoolia road that lessees want to close, with the recognised tourist roads to access the World Heritage Areas of Quobba, Gnaraloo and Warroora?

A: The above stations are similar in that they both have two Council maintained accesses where Council policy provides for maintenance of one access.

18. Why was the original report from Mr. Klye first posted on the web yesterday saying it would SAVE $36,000, CHANGED to say it cost $18,438.98 this financial year?

A: The Shire administration are aware that the estimated figure has caused some confusion. $33,000 is the current average estimate to maintain the road to an acceptable service level for a full year. $18,438.98 is the actual expenditure on the road for this financial year to date.

19. Can I ask if the bulk of this purported $18,438 was for the replacement of one grid? – the first grid replaced since our occupancy in this our 20th year

A: $18,438.98 is the actual expenditure on the road for this financial year to date. This is not a purported amount.

Furthermore how often do your records show that our grids have been cleaned? – ours reveal only twice in this period of time.

A: Council records show that the grids on Warroora Station have been cleaned twice by contractors since 2011. It is not possible to determine from Council records how many times the grids have been cleaned out by Council’s workforce.

20. Where is the evidence to substantiate the above claim that has long been asked for?

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A: It is not clear what claim is being referred to here.

21. How much does it cost to maintain the southern Warroora Access? and where is that substantiated?

A: The Shire’s current accounting coding system records either the work type or the location of work on roads but not both. Therefore Council is unable to give a historical figure of all the costs of maintaining Warroora South Rd unless it was stated on a contractors invoice. The way the road accounts are set up is being reviewed for next year so that all details are recorded. Using the information available the cost of maintaining the Warrorra East Rd is estimated to be $25,000 per year.

22. Why, when Warroora can engage an earthworks contractor at $150 per hour, given that a maintenance grade of 25.6km at 8-10kms per day could cost as little as $3,900 (all battered, all drained, all cleaned) – why then are we quoted figures extremely higher?

A: This is a difficult question to answer akin to how long is a piece of string. It is possible that the quote and the subsequent calculations do not provide for all of the costs to maintain all of the road to Council’s standards.

23. Is the real rationale behind the proposal to close this road that the Shire has been delinquent in their responsibility of “maintaining” these roads which have now deteriorated to an extremely dangerous state and it would cost too much to bring them up to the required standard?

A: No

24. Will these roads be graded before Easter?

A: No

The south road has a dangerous traffic hazard (washout) and the enquiry rate by Easter visitors is high. Any litigation due to accident damage could be very costly to the Shire.

A: Council bears no legal responsibility for the actions of road users.

25. Why has the Shire of Carnarvon let these roads (both north and south) get into such a sub- standard state putting lives at risk? Photo attached.

A: Inherent in this question is an assumption that the roads on Warroora Station are substandard. This is not accepted. The Warroora East Road east of Warroora North road and Warroora North Road were inspected by the Director Infrastructure Services in January and found to be in reasonable condition with only moderate corrugation. The state of the roads and the maintenance levels is a matter of priorities and funding. The closure of Warroora North Road will release much needed funds to assist with better maintenance of other roads including Warroora East Road.

26. May I be given a reasonable time span for a response to the above questions, and an indication of when?

A: The answers are included above.

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The following questions were submitted in writing by Mr David Gooch of Manberry Pastoral Station –

1. How much money is received by the Carnarvon Shire from state and federal govt. assistance programs for the purpose of road maintenance, and in particular in the pastoral ward?

A: The Shire receives funding from the Department of Infrastructure and Regional Development to assist with the maintenance of all our roads under the Financial Assistance Grant (FAG). The funding is not split up into country and urban roads. Funding from FAGs in 2013/14 $617,418 and 2012/13 $550,776.

2. How much money does the Carnarvon Shire budget and actually spend on road maintenance in particular to the pastoral ward?

A:

12/13 Budget 12/13 Spent 11/12 Budget 11/12 Spent

Country Roads Maintenance $ 676,740.00 $ 696,422.00 $ 635,550.00 $ 1,221,215.00 Urban Road Maintenance $ 454,400.00 $ 364,141.00 $ 328,778.00 $ 263,298.00 Drainage Maintenance Town $ 89,570.00 $ 78,466.00 $ 176,610.00 $ 144,736.00

3. In the Carnarvon Shire in year 2014 how many – a) Kms of maintained gravel roads? b) Kms of maintained bitumen roads? c) Maintained grids and other infrastructure? d) Staff?

A: We have maintained all our roads via inspections. The figures below were taken from our road asset system which is currently being updated so its accuracy can not be guaranteed.

(a) Sealed Roads - 239km (b) this information is not readily available but it will be once our asset management system or new budget is up and running (c) Gravel Roads - 1,296km (d) 79 staff

4. Does the Carnarvon Shire maintain a current up to date road assets and infrastructure registry? i.e. * Signs, grids, fencing, and the like. And if not, why not?

A: Council has an asset register that is currently being reviewed and updated.

5. Does the Carnarvon Shire have an up to date registry and map of all gazetted and govt. funding assisted roads within the shire, listing each individual road? And if not, why not?

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A: Yes, this is stored in RAMM which is where FAGs get their information for funding from.

Supplementary questions:

6. What is the total amount of govt. assistance the Carnarvon Shire receives per kilometre of gravel road?

A: The funding received for road maintenance takes in various factors not all relating to the length or type of road. Since the grant is not specific to gravel or sealed roads this figure cannot be calculated.

7. What is the budgeted cost by the Carnarvon Shire to fully maintain a kilometre of gravel road?

A: Due to the varying widths and amount of traffic on our various roads the Shire does not budget on an average cost of maintaining 1 km of gravel road as this would give false figures. The budget is worked out due to the different types of work. For example we have the average time it takes to grade a road and the grader is on an hourly rate.

8. Is the Warroora Nth road classified as a gazetted road?

A: Yes, all research confirms that Warroora north road is gazetted. It shows on Landgate as being in a road reserve and it forms part of our road network in our asset management system.

9. Does the Carnarvon Shire claim any govt. assistance for the maintenance of the Warroora nth road and how much is this? lf not why not?

A: As previously explained the funding received for road maintenance is not specific to roads or road type.

10. If the Warroora nth Road is closed by the Carnarvon Shire at this meeting, will they rehabilitate this road back to natural environment? And if not why not?

A: It is not intended to rehabilitate the road. The road will revert to a station track maintained be Warroora Station if the Station considers the road important enough to maintain. Should the proposal proceed, the Shire will install signs indicating that the road is no longer maintained by the Shire and people use the road at their own risk. If Warroora station would like assistance in physically blocking off the road then council could consider a request for this assistance.

11. lf the cost to maintain the Warroora nth Road cannot be substantiated, what other details relating this subject are questionable

A: This matter is not solely about cost, it is about asset rationalisation, cost saving in an absolute sense, equable provision of services and abiding by council policy.

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12. When are the grids on the Manberry Station access road going to be replaced? I am of the belief that Councillor Ganzer may have knowledge of their extremely poor and unsafe condition.

A: Unknown at this time, If Council can find some savings by for instance closing redundant roads the grids may be replaced sooner rather than later. A response will be provided at a later date.

Mr Shane Aylmore, Ella Valla Station asked –

1. I have only just read the agenda and was not made aware of the proposed closure of the southern end of Meeragoolia Road why not? The Ella Valla North Road has not been maintained – is this going to be maintained?

A: Council is currently updating its road asset register and all pastoral roads will be looked at to determine access and possible closures. The audit will also include all signage. Should you wish to have input regarding the proposed closure of this road (Meeragoolia Road) you will have the opportunity to do so through the advertising process inviting submissions within 35 days from the date of advertising.

3.0 DECLARATIONS OF INTEREST:

Nil

4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN WITHOUT DISCUSSION:

Nil

5.0 CONFIRMATION OF MINUTES:

5.1 ANNUAL GENERAL MEETING OF ELECTORS – 28TH JANUARY 2014

FC 1/3/14 COUNCIL RESOLUTION Cr Ganzer/Cr March

That the minutes of the Annual General Meeting of Electors held 28TH January 2014 be received by Council. CARRIED F8/A0

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5.2 ORDINARY MEETING OF COUNCIL- 25TH FEBRUARY 2014

FC 2/3/14 COUNCIL RESOLUTION Cr March/Cr Fullarton

That the minutes of the Ordinary Meeting of Council held on 25th February 2014 be confirmed as a true record of proceeding subject to the following amendment –

“Declarations of Interest: Cr McMahon – Item 8.3.1 – to be amended to read “Item 8.1.3 – Waiving of Impounding Fees”

Item 8.3.3 – Cr Fullarton requested that it be noted that the reasoning behind the recommendation was to reflect that Council believes a more appropriate and safer location for the sign/s would be directly associated with the Blowholes and a relocated site away from the North West Coastal Highway would ensure the safety of all road users. CARRIED F8/A0 6.0 PETITIONS AND MEMORIALS

A petition relating to the proposed closure of Warroora Road has been received and is referred to in Item 8.3.3 – Proposed Closure of Warroora North Road of this Agenda.

7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION:

Nil

8.0 REPORTS:

8.1 EXECUTIVE

8.1.1 CODE OF CONDUCT REVIEW

File No 1B0404 Location/Address N/A Name of Applicant Shire of Carnarvon Author Ian D’Arcy, Chief Executive Officer Financial Interest Nil Date of Report 25 March 2014 Summary To review Council’s Code of Conduct with amendment to include contactors assigned to act on behalf of the Shire of Carnarvon.

Background It is a requirement of the Local Government Act, 1995 that the local government review its Code of Conduct within the twelve (12) months period following each ordinary election. With the last Local Government election being conducted on the 19th October 2013 this report was initially presented to Council on the 25 February 2014 to ensure compliance is met. However, following discussion over

13 some wording of the document the Council moved to the ‘lay the item on the table’ requesting modification to ensure the document is presented, and able to be read, in a more concise, clear and professional manner.

With the document having been further edited this item is again presented to Council for consideration and endorsement as amended.

Statutory Environment As mentioned the Code of Conduct needs to be re-affirmed in accordance with s5. 103(2) of the Local Government Act (1995) and Reg. 34B and 34C of the Local Government (Administration) Regulations (1996).

Policy Implications Nil

Financial Implications Nil

Strategic Implications Outcome 5.2 – A high standard of governance and accountability. 5.2.4 – Develop an understanding of the roles and responsibilities of elected members.

Voting Requirements Simple Majority

Comment Council’s Code of Conduct was adopted on the 28 May 1997 with regular reviews having been conducted, although not necessarily in accordance with the legislation.

Notably, the last review was carried out and endorsed by Council in September 2008 with no changes being made. However, there has been instances since where contractors working on behalf of the Shire have acted in a manner not in keeping the intent, objectives and protocols applied in the Code of Conduct, such as talking to the media regarding Shire business.

With a range of contactors currently working for the Shire in various capacities, and fulfilling various functions, it is considered appropriate the same standards of conduct be applied. To this end, it is viewed that the Code of Conduct recognise a contractor as no different from an elected member or employee.

Accordingly, the amended Code of Conduct as provided in Schedule 8.1.1(i) incorporating Contractors where appropriate, highlighted by red text.

Furthermore, it is recommended the Council by resolution require all contracts awarded by the Shire incorporate the Code of Conduct to ensure consistency in appropriate behaviour is achieved.

OFFICER'S RECOMMENDATION That Council:

1. Endorse the Shire of Carnarvon Code of Conduct for Elected Members, Committee Members, Staff and Contractors (as amended), as presented in Schedule 8.1.1(i);

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2. Resolve that all future contracts awarded by the Shire incorporate the Shire of Carnarvon Code of Conduct for Elected Members, Committee Members, Staff and Contractors (as amended).

FC 3/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Fullarton/Cr Nelson That Council:

1. Endorse the Shire of Carnarvon Code of Conduct for Elected Members, Committee Members, Staff and Contractors (as amended), as presented in Schedule 8.1.1(i);

2. Resolve that all future contracts awarded by the Shire incorporate the Shire of Carnarvon Code of Conduct for Elected Members, Committee Members, Staff and Contractors (as amended). CARRIED F8/A0

8.1.2 FREEDOM OF INFORMATION STATEMENT – ANNUAL REVIEW

File No 2C0302 Location/Address N/A Name of Applicant N/A Author Dannielle Hill – Freedom of Information Coordinator Financial Interest Nil Date of Report 25 March 2014 Summary This report constitutes a review of the Shire of Carnarvon’s Freedom of Information Statement which is required to be undertaken on an annual basis.

Background In accordance with legislative requirements all Government Agencies (including Local Governments) are required to have a Freedom of Information (FOI) Statement that is available to the public, and an assigned officer trained to administer public access to government records in consideration of sensitive information and privacy laws.

With this in mind the Shire of Carnarvon FOI Statement sets out:

 The Organisation’s Mission Statement;  Details of Legislation administered by the Shire;  Details of the Shire Organisational Structure;  Details of decision making functions pertinent to accessing information;  The opportunities for public participation in the formulation of policy and performance of the Shire’s functions;  The type of documents held by the Shire; and  The operation of the FOI process in the Shire, including the type of information that can be readily accessed by members of the public.

It is also a requirement the Shire’s FOI Statement is reviewed on an annual basis of which a copy is

15 provided at Schedule 8.1.2(i).

Statutory Environment In accordance with Section 96 of the Freedom of Information Act, 1992 it is a requirement of Council to undertake an annual review of its Freedom of Information (FOI) Statement.

Policy Implications The Freedom of Information Statement is part of Council’s Policy and is referred to by staff when dealing with any Freedom of Information application/items relevant to this legislation.

Financial Implications Nil

Strategic Implications - Goal 5: Democracy and Governance – Leadership and community engagement to ensure the best use of our physical, financial and human resources

Outcome 5.1 Improved community and stakeholder engagement. Strategy 5.1.1 - Improve community awareness of Council's directions, facilities and services Outcome 5.2 A high standard of governance and accountability. Strategy 5.2.1 - Develop and maintain a high standard of corporate planning and reporting. Strategy 5.2.2 - Ensure compliance with all relevant legislation and regulations.

Voting Requirements Simple Majority

Comment There are no significant changes to the previous statement other than updating the Organisational Structure and details of the FOI Coordinator, both of which have recently been amended.

OFFICER’S RECOMMENDATION That Council endorse, pursuant to Section 96 of the Freedom of Information Act 1992, the Shire of Carnarvon Freedom of Information Statement (as amended) as presented in Schedule 8.1.2(i) .

FC 4/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Fullarton /Cr Ganzer

That Council endorse, pursuant to Section 96 of the Freedom of Information Act 1992, the Shire of Carnarvon Freedom of Information Statement (as amended) as presented in Schedule 8.1.2(i) .

CARRIED F8/A0

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8.1.3 CHANGE OF MEETING DATE

File No 2F0511 Location/Address Carnarvon Shire Name of Applicant N/A Author Ian D’Arcy, Chief Executive Officer Financial Interest Nil Date of Report 25 March 2014

Summary This item seeks Council’s consideration to change the April 2014 Ordinary Council meeting from Tuesday 15th April 2014 to Tuesday 29th April 2014.

Background The Council has previously advertised the April Ordinary Council Meeting for this year to be convened on Tuesday 15th April 2014 due to the Easter period commencing on the Good Friday 18th April 2014 through to Monday 21st April 2014. It is also noted that Anzac day falls on Friday 25th April 2014, which provides the opportunity for people to take an extended break.

In light of this pending opportunity and a number of important planning matters requiring determination by Council in April 2014, this item seeks Council approval to extend the Ordinary Meeting date to Tuesday 29th April 2014.

Statutory Environment The notification of Council meetings and associated change in date, time and place is enacted pursuant Section 12 of the Local Government (Administration) Regulations, 1996. Specifically, Section 12(2) below empowers Council in this regard:

Local Government Administration Regulations 12. Public notice of Council or committee meetings — s. 5.25(1)(g) (1) At least once each year a local government is to give local public notice of the dates on which and the time and place at which — (a) the ordinary Council meetings; and (b) the committee meetings that are required under the Act to be open to members of the public or that are proposed to be open to members of the public,are to be held in the next 12 months. (2) A local government is to give local public notice of any change to the date, time or place of a meeting referred to in sub regulation (1).

Policy Implications Nil

Financial Implications Nil

Strategic Implications

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Outcome 5.1 A well engaged and informed community.

5.1.1 Improve community awareness of Council's strategies, facilities and services.

5.1.2 Develop appropriate community consultation and communication strategies to enhance the decision-making process.

5.1.3 Develop processes to facilitate improved communication with all other stakeholders.

Voting Requirements Simple Majority

Comment Given the Easter break and to enable Council officers sufficient time to prepare detailed reports relating to a number of planning issues, particularly an item to be presented on the Airport Structure Plan and the Blowholes Reserves Management Plan, it is recommended that Council reschedule the April 2014 meeting to Tuesday 29th April 2014 in the Council Chambers commencing at the usual time of 8.30am.

OFFICER’S RECOMMENDATION That Council reschedule its April 2014 Ordinary Meeting from Tuesday 15th to Tuesday 29th April 2014 commencing at 8.30am in the Council Chambers, and that public notice to this effect be given as required by section 12 (2) of the Local Government (Administration) Regulations, 1996.

FC 5/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Nelson/Cr McMahon

That Council reschedule its April 2014 Ordinary Meeting from Tuesday 15th to Tuesday 29th April 2014 commencing at 8.30am in the Council Chambers, and that public notice to this effect be given as required by section 12 (2) of the Local Government (Administration) Regulations, 1996. CARRIED F8/A0

REQUEST TO CONSIDER ITEMS EN-BLOC Cr Nelson requested that the following Items 8.1.4 and 8.1.5 be dealt with en-bloc. The Shire President and remaining members agreed to the request.

8.1.4 AFFIXING OF COMMON SEAL

File No 2C0401 Location/Address N/A Name of Applicant N/A Author Ian D’Arcy, Chief Executive Officer Financial Interest 25 March 2014 Summary This item seeks the Council’s endorsement of the entering into agreements and affixing of the Shire of Carnarvon Common Seal to the listed documents:

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- Lots 502/505 – NWCH – Clearance to Conditions; - Town Planning Scheme No. 10 – Amendment 65; - Management Contract – Aquatic Centre; - Contract – Fitzy’s Mini Loads – Supply of Goods and the Provision of General Services; - Contract – Duks Contracting – Supply of Goods and the Provision of General Services; - Department of Lands - Section 91 Licence – Portion UCL Lot 64 Coral Bay – Fuel Outlet; - Contract – Roadline Contracting Pty Ltd – Cement Stabilisation & Wet Mixing Contract; - Contract – Jetpack Pty Ltd – Cartage Truck Hire; - FAA – Department of Regional Development & Shire of Carnarvon – Carnarvon Fascine Revitalisation Completion; - Contract – All Fiesta Pty Ltd – Supply of Goods and the Provision of General Services – Premix Concrete; - Proposed Easement for access to existing wells – Reserve 9532; - Tender 10/2013 – Premix Concrete Supply – Carger Concrete Service; - Lease Agreement – BP Australia – Portion Lot 547 James Street Carnarvon (Carnarvon Airport).

Background The Common Seal of the Shire of Carnarvon has been affixed to the abovementioned documents in accordance with Section 9.49A of the Local Government Act, 1995 and in accordance with Council Resolution FC 9/2/11 authorising the Chief Executive Officer to sign documents on behalf of the Shire of Carnarvon.

Statutory Environment As mentioned above the Common Seal of the Shire of Carnarvon has been affixed pursuant to Section 9.49A of the Local Government Act, 1995 which states:

9.49A. Execution of documents (1) A document is duly executed by a local government if — (a) the common seal of the local government is affixed to it in accordance with subsections (2) and (3); or (b) it is signed on behalf of the local government by a person or persons authorised under subsection (4) to do so. (2) The common seal of a local government is not to be affixed to any document except as authorised by the local government. (3) The common seal of the local government is to be affixed to a document in the presence of — (a) the mayor or president; and (b) the chief executive officer or a senior employee authorised by the chief executive officer, each of whom is to sign the document to attest that the common seal was so affixed. (4) A local government may, by resolution, authorise the chief executive officer, another employee or an agent of the local government to sign documents on behalf of the local government, either generally or subject to conditions or restrictions specified in the authorisation. (5) A document executed by a person under an authority under subsection (4) is not to be regarded as a deed unless the person executes it as a deed and is permitted to do so by the authorisation. (6) A document purporting to be executed in accordance with this section is to be presumed to be duly executed unless the contrary is shown.

Policy Implications Nil

Financial Implications Nil

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Strategic Implications Goal 5: Democracy and Governance – Leadership and community engagement to ensure the best use of our physical, financial and human resources Outcome 5.2 A high standard of governance and accountability. Strategy

5.2.2 - Ensure compliance with all relevant legislation and regulations.

Voting Requirements Absolute Majority

Comment Nil

OFFICER’S RECOMMENDATION That Council note the Common Seal of the Shire of Carnarvon has been affixed under authorisation to the Shire President and CEO to the following documents in accordance with Section 9.49A(4) of the Local Government Act, 1995: - Lots 502/505 – NWCH – Clearance to Conditions; - Town Planning Scheme No. 10 – Amendment 65; - Management Contract – Aquatic Centre; - Contract – Fitzy’s Mini Loads – Supply of Goods and the Provision of General Services; - Contract – Duks Contracting – Supply of Goods and the Provision of General Services; - Department of Lands - Section 91 Licence – Portion UCL Lot 64 Coral Bay – Fuel Outlet; - Contract – Roadline Contracting Pty Ltd – Cement Stabilisation & Wet Mixing Contract; - Contract – Jetpack Pty Ltd – Cartage Truck Hire; - FAA – Department of Regional Development & Shire of Carnarvon – Carnarvon Fascine Revitalisation Completion; - Contract – All Fiesta Pty Ltd – Supply of Goods and the Provision of General Services – Premix Concrete; - Proposed Easement for access to existing wells – Reserve 9532; - Tender 10/2013 – Premix Concrete Supply – Carger Concrete Service; - Lease Agreement – BP Australia – Portion Lot 547 James Street Carnarvon (Carnarvon Airport).

8.1.5 ACTIONS PERFORMED UNDER DELEGATED AUTHORITY FOR THE MONTH OF FEBRUARY 2014

File No 4A0103 Location/Address Shire of Carnarvon Name of Applicant N/A Financial Interest Nil Author Ian D’Arcy, Chief Executive Officer Date of Report 25 March 2014 Summary This report relates to actions performed under delegated authority from Council to the CEO and sub- delegation from the CEO to other office covering the month of February 2014.

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Background The Council was previously advised of actions performed under delegated authority by means of the information bulletin which was circulated to Councillors on a month by month basis. However, as this bulletin is not a public document and there is a need to ensure transparency in the decision making process this report has been prepared for Council inclusive of all actions performed under delegated authority for –

- Development Approvals issued; - Building Permits issued; - Health Approvals issued; and - One off delegations to the CEO;

Statutory Environment The Council may delegate some of its powers to the CEO pursuant to Section 5.42 of the Local Government Act, 1995 (Act), with further entitlement granted to the CEO under Section 5.44 of the Act to delegate his or her powers and duties to other employees.

Policy Implications Nil

Financial Implications Nil

Strategic Implications

Outcome 5.2 A high standard of governance and accountability.

5.2.1 Maintain a high standard of corporate planning and reporting.

5.2.2 Ensure compliance with all relevant legislation and regulations.

Voting Requirements Simple Majority

Comment The following tables outline the action performed within the organisation relative to delegated authority for the month of February 2014 and are submitted to Council for information.

OFFICER’S RECOMMENDATION That Council note the actions performed for the month of February 2014 under delegated authority granted pursuant to Sections 5.42 and 5.44 of the Local Government Act, 1995 as detailed in Schedules 8.1.5.

FC 6/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Nelson/Cr Fullarton

Item 8.1.4 – Affixing of Common Seal That Council note the Common Seal of the Shire of Carnarvon has been affixed under authorisation to the Shire President and CEO to the following documents in accordance with Section 9.49A(4) of the Local Government Act, 1995:

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- Lots 502/505 – NWCH – Clearance to Conditions; - Town Planning Scheme No. 10 – Amendment 65; - Management Contract – Aquatic Centre; - Contract – Fitzy’s Mini Loads – Supply of Goods and the Provision of General Services; - Contract – Duks Contracting – Supply of Goods and the Provision of General Services; - Department of Lands - Section 91 Licence – Portion UCL Lot 64 Coral Bay – Fuel Outlet; - Contract – Roadline Contracting Pty Ltd – Cement Stabilisation & Wet Mixing Contract; - Contract – Jetpack Pty Ltd – Cartage Truck Hire; - FAA – Department of Regional Development & Shire of Carnarvon – Carnarvon Fascine Revitalisation Completion; - Contract – All Fiesta Pty Ltd – Supply of Goods and the Provision of General Services – Premix Concrete; - Proposed Easement for access to existing wells – Reserve 9532; Tender 10/2013 – Premix Concrete Supply – Carger Concrete Service; Lease Agreement – BP Australia – Portion Lot 547 James Street Carnarvon (Carnarvon Airport)

ITEM 8.1.5 – Action Performed under Delegated Authority for the Month of February That Council note the actions performed for the month of February 2014 under delegated authority granted pursuant to Sections 5.42 and 5.44 of the Local Government Act, 1995 as detailed in Schedules 8.1.5. CARRIED BY ABSOLUTE MAJORITY F8/A0

8.1.6 REQUESTED LAND ACQUISITION - NORTHWATER ESTATE - STAGE 4 - PORTION OF LOT 9000 DAVID BRAND DRIVE BROCKMAN

File Reference A2770 Author Ian D’Arcy – Chief Executive Officer Financial Interest Nil Proximity Interest Nil Applicant Landcorp Subject Land Lot 9000 David Brand Drive Brockman - Northwater Estate - Stage 4 Date of Report 25 March 2014 SUMMARY This report relates to a request from Landcorp for Council to acquire at least one of the lots offered for sale in the Northwater Estate - Stage 4, being a portion of Lot 9000 David Brand Drive Brockman.

BACKGROUND In relation to progressing the release of more affordable land in Carnarvon, the Council in July 2012 resolved:

“That Council request the Landcorp Board give favourable consideration to progress as a priority the development of Northwater Stage 4 dry lots in order to provide affordable residential land in Carnarvon, and further grant the Shire first option of acquiring two of the lots before being offered to the general public.”

In acknowledging the Council’s request for first option to secure some vacant lots for staff housing Landcorp in turn sought a firm commitment from Council to the purchase of two residential lots to assist in underpinning the development. This request from Landcorp was considered by Council at its

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Ordinary Meeting in February 2013 together with a number of other land proposals, including the acquisition of vacant lot in Northwater Estate – Stage 2. Upon consideration of the Shires circumstances at the time the Council resolved to:

1. Proceed with the purchase of canal Lot 819 Yardi Quays located in the Northwater Estate - Stage 2 for a new CEO house to be built, and the future redevelopment of the existing property presently occupied by the CEO (Lot 72 Olivia Terrace) for grouped housing or similar; and 2. Decline the request from Landcorp to purchase 2 of the 12 dry lots that constitutes the first release of the Northwater Estate - Stage 4 subdivision.

Notwithstanding the Council’s decision, Landcorp also sought and managed to secure confirmation from the Department of Housing and Horizon Power that between them they would acquire 10 of the 12 lots in the first release. However, it is understood from discussions with Landcorp that due to budget constraints and austerity measures recently imposed by the State Government neither agency is able to proceed with acquiring any of the lots.

In light of this a further approach has been received from Landcorp - refer to Schedule 8.1.6(i) - requesting the Council reconsider its position in purchasing at least one of the lots in the current release of Stage 4.

A diagram of the 12 lots is provided in Figure 1 below together with the price listing - Table 1 extracted from the email request from Landcorp.

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Figure 1 – Subdivision Design - First Release (12 Lots) – Northwater Estate - Stage 4

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Figure 1 - First Land Release (12 Lots) – Northwater Estate - Stage 4 Lot Area (m2) Zoning LIST PRICE 302 2356 R40 $520,000 303 723 R30 $160,000 304 743 R20 $150,000 305 611 R20 $135,000 306 629 R20 $135,000 322 601 R20 $135,000 323 601 R20 $130,000 324 681 R20 $140,000 325 597 R20 $130,000 326 640 R20 $134,000 327 569 R20 $130,000 328 606 R20 $140,000

Table 1 – Price List for First Release (12 Lots) – Northwater Estate - Stage 4

STATUTORY ENVIRONMENT Council can entertain the purchase of land pursuant to Local Government (Functions and General) Regulations, 1996 (as amended) as detailed below:

8A. Amount prescribed for major land transactions; exempt land transactions prescribed (Act s. 3.59)

(1) The amount prescribed for the purposes of the definition of major land transaction in section 3.59(1) of the Act is —

(b) if the land transaction is entered into by any other local government, the amount that is the lesser of — (i) $2 000 000; or (ii) 10% of the operating expenditure incurred by the local government from its municipal fund in the last completed financial year.

8. Exempt land transactions prescribed (Act s. 3.59)

(1) A land transaction is an exempt land transaction for the purposes of section 3.59 of the Act if the local government enters into it —

(a) without intending to produce profit to itself; and (b) without intending that another person will be sold, or given joint or exclusive use of, all or any of the land involved in the transaction.

POLICY IMPLICATIONS Nil

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FINANCIAL IMPLICATIONS Should the Council entertain Landcorp’s request to purchase at least one lot the funding would be obtain through the Shire’s Staff Housing Reserve Fund that presently has an amount of $??? in reserve.

STRATEGIC IMPLICATIONS The recommended action detailed in this report accords with the following Shire goal and desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:

Outcome 1.1 Increased availability of serviced residential, commercial and industrial land.

1.2.1 Advocate for the release of State Government-owned land for residential, commercial and industrial development.

1.2.3 Facilitate and / or participate in the development of Shire, State Government and private sector land holdings.

COMMENT Whilst the Council resolution moved in July 2012 did not commit Council, it did flag a strong desire for more residential land to be developed to offer prospective buyers in the community a choice of land which has and continues to be extremely limited at present.

However, the previous consideration to Landcorp’s request primarily focused on the quality of the lots for executive staff housing, particularly in relation to amenity issues emanating from Lewington Lane and Fane Crescent. Concern was raised by some Councillors and staff that the selection of lots may not address the Shire’s housing needs as dwelling design and location of staff housing is integral to attracting quality executive managers, who can easily be put off from accepting an employment contract if the housing does not meet expectations.

In lieu of this concern the Council’s attention shifted to other options for staff housing with a view to purchasing a transportable house to be sited at the Carnarvon Airport which has not progressed – refer to Agenda Item 8.2.4.

However, the need for more staff housing or increase rental subsidy for staff housing, and the increase age of the current executive housing stock is a matter that warrants further consideration by Council.

With this in mind, Landcorp’s request is as much about the economic cost to deliver the 12 lots, the Council’s desire to have more affordable land developed and released to the community, and an investment in the relationship with Landcorp as the Council plans for future development of residential land at the Airport.

In this context and given the increasing demand for staff housing and the affordable price of the fully serviced lots offered in Stage 4, being marketed well below Landcorp’s construction costs (including land value, engineering design, connection of services, and civil works) is suggested Council seriously entertain the purchase of at least one lot that could be used to replace the existing Shire house in Foss Crescent or ‘land banked’ as an investment for future development. Either way any acquisition of a lot should be subject to relaxation or removal of the building timeframe of two

26 years usually imposed by Landcorp, as the Council attention needs to be directed toward the successful completion of existing capital projects, such as the Main Street and Fascine Foreshore, achieving compliance with its landfill facilities in Carnarvon and Coral Bay and building a new CEO residence.

Therefore, should the Council accept the acquisition of at least one lot it is recommended favourable consideration be given to Lot 326 with a slightly larger area of 640m2 at a sale price of $134,000 or possibly Lot 328 with an area of 606m2 at $140,000. The price between the two lots is considered marginal with both located on the western side of Parina View (road) offering an initial view of the northern end of the Fascine and Babbage Island from the rear of each lot. The advantage of Lot 326 is a larger land area (34m2) at a lower price, while Lot 328 affords rear access from the secondary street (Yaburru Loop) and a possible opportunity for a longer term view.

VOTING REQUIREMENTS Absolute majority

OFFICER RECOMMENDATION That Council:

1. Inform Landcorp it is prepared to purchase Lot 326 Parina View Northwater Estate – Stage 4 for the asking price of $134,000 conditional upon the building timeframe of two years being removed or relaxed for a minimum period of 5 years;

2. Delegate authority to the Chief Executive Officer to proceed with the purchase Lot 326 with the funds to be drawn from the Staff Housing Reserve Fund upon written confirmation from Landcorp of acceptance of recommendation 1 above;

FC 7/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Fullarton/Cr McMahon

That Council: 1. Inform Landcorp it is prepared to purchase Lot 326 Parina View Northwater Estate – Stage 4 for the asking price of $134,000 conditional upon the building timeframe of two years being removed or relaxed for a minimum period of 5 years; 2. Delegate authority to the Chief Executive Officer to proceed with the purchase Lot 326 with the funds to be drawn from the Staff Housing Reserve Fund upon written confirmation from Landcorp of acceptance of recommendation 1 above; CARRIED F8/A0

8.1.7 REQUEST TO DONATE/ACQUIRE LIMESTONE BLOCKS – CARNARVON HERITAGE GROUP

File No 2F0511 Location/Address Lot 1231 on Deposited Plan 216524 Pelican Point Road Babbage Island Name of Applicant Carnarvon Heritage Group Author Ian D’Arcy, Chief Executive Officer Financial Interest Nil Date of Report 25 February 2014

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Summary This report relates to a request from the Carnarvon Heritage Group seeking a contribution from Council to donate or sell forty (40) limestone blocks to be used in the external outfitting of the new Heritage Interpretive Centre at the One Mile Jetty.

Background The Shire administration in 2012 purchased a number of limestone blocks to be used in enhancing Van Dongen Park. The acquisition resulted in 4240 blocks with approximately half surplus to the job that are currently stored at the Shire Depot.

With the Carnarvon Heritage Group’s new Interpretive Centre now nearing completion, a written request, included at Schedule 8.1.7(i), has been received seeking a contribution by way of donation or purchase of forty (40) limestone blocks to be used in the external ‘fit out’ of the new Heritage Interpretive Centre at the One Mile Jetty. The Heritage Group’s letter outlines the limestone blocks are to be used to encircle an area to the east of the new public toilets located on the eastern side of the new building structure.

Statutory Environment The Council may, pursuant to Regulation 30(3) of the Local Government (Functions and General) Regulations 1996, gift or sell property under the value of $20,000 without having to call public submissions.

Policy Implications Nil

Financial Implications The Council purchased the limestone blocks in 2012 for $7.54 (ex GST) each and incurred an additional freight charge of $9.45 (ex GST) with the total cost per block amounting to $18.70 (inc. GST) per block.

Should the Council support donating the blocks the cost to the Shire will be $680.00 (ex GST).

Strategic Implications This request aligns with the Outcome and Strategic Objective detailed the Shire of Carnarvon Community Plan 2011:

Outcome 3.5 – Cohesive Communities capable of supporting each other. 3.5.3 – Support and inform community organisations and groups.

Voting Requirements Absolute Majority

Comment At present there is no identified use of the limestone blocks by the Shire, albeit they may be useful in the future on further enhancements to the Van Dongen Park, the Fascine Foreshore works or possible improvements to the Blowholes for example.

However, given the Shire has approximately 2100 blocks in reserve the donation or sale of forty (40) blocks should not compromise future works by the Shire where the limestone block may be utilised.

With regard to donation versus selling the limestone blocks, it is suggested Council sell the blocks at

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50% of the cost incurred by the Shire. This will set the sale price at $9.35 (inc GST) per limestone block with a total cost of $374.00 (inc. GST) to be paid by the Heritage Group for requested limestone blocks. The reasoning for this approach is based on the Shire’s previous generosity to the Carnarvon Heritage Group, which has been significant over the years, continued funding support committed over the next 3 years toward to the Groups operations, and the amount of funding already afforded to the Carnarvon Heritage Group through Royalties for Regions.

OFFICER’S RECOMMENDATION That Council, pursuant to Regulation 30(3) of the Local Government (Functions and General) Regulations 1996, endorse the sale of forty (40) limestone blocks to the Carnarvon Heritage Group at a cost of $9.35 (inc GST) per limestone block resulting in total sale price of $374.00 (inc. GST).

FC 8/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Nelson/Cr March

That Council, pursuant to Regulation 30(3) of the Local Government (Functions and General) Regulations 1996, endorse the sale of forty (40) limestone blocks to the Carnarvon Heritage Group at a cost of $9.35 (inc GST) per limestone block resulting in total sale price of $374.00 (inc. GST).

CARRIED BY ABSOLUTE MAJORITY F8/A0

8.2 CORPORATE

REQUEST TO CONSIDER ITEMS EN-BLOC Cr Nelson requested that the following Items 8.2.1 to 8.2.3 inclusive, be dealt with en-bloc. The Shire President and remaining members agreed to the request.

8.2.1 ACCOUNTS FOR PAYMENT FEBRUARY 2014

File No 2F0504 Location/Address Shire of Carnarvon Name of Applicant Shire of Carnarvon Author Susana Svilicich, Relief Creditors Officer Financial Interest Nil Date of Report 25 March 2014 Summary To present the listing of accounts paid from the Municipal Fund and Trust Fund in accordance with the requirements of the Local Government (Financial Management) Regulations 1996.

Background - Council delegated to CEO the exercise of its power under Financial Management Regulation 12 to make payments from Municipal Fund and Trust Fund.

Statutory Environment Local Government Act 1995 – Section 5.42 Local Government (Financial Management) Regulations 1996 – Regulations 12 and 13

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Policy Implications - All accounts are paid as per the Shire of Carnarvon’s 2013/14 Budget.

Financial Implications Ongoing management of Council funds by providing Council with sufficient information to monitor and review payments made.

Strategic Implications Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007-2010 requires the maintenance of a high standard of financial management.

Voting Requirements Simple Majority

Comment Accounts paid to 28th February 2014 are listed at Schedule No. 8.2.1 (1)

OFFICER’S RECOMMENDATION

That Council Endorse the accounts paid to 28th February 2014 as listed in Schedule covering vouchers numbered BD1430 To BD1433 Bank Direct $ 14,466.98 786 To 786 Muni $ 871.40 44817 To 44863 Muni $ 110,053.38 7093 To 7095 Trust $ 502.50 EFT13064 To EFT13262 Muni $11,084,400.40 Totalling $ 11,210,294.66 be endorsed by Council. Note Sundry Creditors as at 28 February 2014 totalling $191,420.04.

8.2.2 FINANCIAL ACTIVITY STATEMENT – 28 FEBRUARY 2014

File No 2F0513 Location/Address Shire of Carnarvon Name of Applicant Shire of Carnarvon Author Stacy Martyn, Relieving Manager Finance Financial Interest Nil Date of Report 25 March 2014 Summary The February 2014 monthly financial activity report is presented for Council acceptance - see Schedule 8.2.2 (1).

Background - The Statement of Financial Activity was introduced by the Department of Local Government from 1 July 2005, the change was implemented to provide elected members with a better idea of operating and capital revenues and expenditures. It was also intended to link operating results with balance sheet items and reconcile with the end of month balances.

Statutory Environment Presentation of a monthly financial activity report is required by the Local Government Act (section 6.4) and Local Government (Financial Management) Regulation 34 (1).

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Policy Implications Nil

Financial Implications - Nil

Strategic Implications Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007-2010 requires the maintenance of a high standard of financial management.

Voting Requirements Simple majority

Comment Attached for consideration is the completed Statement of Financial Activity for the period ended 28 February 2014. In accordance with the Local Government (Financial Management) Regulations, a report must be compiled on variances greater than the percentage agreed by Council which is currently plus (+) or minus (-) of 10%, or $10,000, whichever is the higher.

With the report prepared at program level, only general comments have been made regarding sub total variances. A nil variance is equal to 100%, meaning that the year to date actual value is identical to the year to date budget estimate. Comments are therefore provided where the variances value is <90% or >110%.

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

01 03 RATE REVENUE 3,844,335 3,817,941 3,852,665 26,394

01 03 RATE REVENUE (26,564) (25,008) (37,500) (1,556)

Income: Interim Rating & Instalment charges, greater than anticipated.

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget OTHER GENERAL 02 03 PURPOSE FUNDING 2,243,082 2,552,546 4,058,281 (309,464) OTHER GENERAL 02 03 PURPOSE FUNDING (62,836) (73,840) (110,769) 11,004 Income: Interest on Investment not as anticipated. (Note this largely effects grants held in reserve, therefore not effecting councils municipal budget) Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

04 04 MEMBERS OF COUNCIL 2,851 1,064 1,100 1,787

04 04 MEMBERS OF COUNCIL (594,328) (658,337) (981,784) 64,009 Expenditure: Savings and delay in expending of allocations.

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Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget ADMINISTRATION 05 04 GENERAL 18,988 14,913 18,241 4,075 ADMINISTRATION 05 04 GENERAL (334,843) (341,747) (237,469) 6,904

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

06 05 FIRE PREVENTION 9,989 8,856 13,288 1,133

06 05 FIRE PREVENTION (29,567) (38,137) (53,785) 8,570

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

07 05 LAW ENFORCEMENT 25,426 16,143 17,500 9,283

07 05 LAW ENFORCEMENT (248,494) (279,722) (402,037) 31,228 Expenditure: Variance made up from a variety of Accounts Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget OTHER 08 05 LAW,ORDER,SAFETY 20,494 44,625 177,883 (24,131) OTHER 08 05 LAW,ORDER,SAFETY (222,312) (226,755) (295,071) 4,443

Income: ESL grant funding not yet to hand Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

09 06 PRE-SCHOOL 1,190 847 1,000 343

09 06 PRE-SCHOOL (11,663) (15,050) (19,718) 3,387

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget SENIOR CITIZENS/OTHER 10 06 WELFARE 26,930 26,930 26,930 - SENIOR CITIZENS/OTHER 10 06 WELFARE (19,329) (22,242) (31,903) 2,913

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Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget MATERNAL AND INFANT 11 07 HEALTH (7,199) (8,824) (13,233) 1,625

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget HEALTH INSP AND 14 07 ADMINISTRATION 41,018 31,775 44,200 9,243 HEALTH INSP AND 14 07 ADMINISTRATION (339,050) (362,123) (508,451) 23,073

Income: Reimbursement of LSL by other Local Authorities. Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

17 07 OTHER HEALTH (28,834) (42,856) (63,223) 14,022

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget COMMUNITY 18 06 DEVELOPMENT SERVICES 10,832 54,989 76,000 (44,157) COMMUNITY 18 06 DEVELOPMENT SERVICES (384,030) (394,186) (550,733) 10,156 Income: Anticipated receipt of grant delayed. Expenditure: Considerable savings on the Gascoyne Display and Club Development Officers position being unfilled account for variance. Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget YOUTH DEVELOPMENT 19 06 STRATEGY 186,798 175,151 233,534 11,647 YOUTH DEVELOPMENT 19 06 STRATEGY (112,408) (185,050) (268,910) 72,642

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

23 09 COUNCIL STAFF HOUSING 357,570 370,997 385,493 (13,427)

23 09 COUNCIL STAFF HOUSING (99,021) (92,789) (127,768) (6,232)

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget 25 10 SANITATION/REFUSE SITE

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1,515,471 1,449,998 1,548,010 65,473

25 10 SANITATION/REFUSE SITE (948,406) (1,067,377) (1,541,233) 118,971 Income: Overall income greater than anticipated. Expenditure: Accounts not being to hand for February Expenditure account for Variance. Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget PROTECTION OF 29 10 ENVIRONMENT - - 933,068 - PROTECTION OF 29 10 ENVIRONMENT (33,637) (39,680) (1,303,595) 6,043

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget TOWN PLANNING & REG 30 10 DEVELOPMNT 25,565 28,000 42,000 (2,435) TOWN PLANNING & REG 30 10 DEVELOPMNT (298,738) (441,392) (643,343) 142,654

Expenditure: Under expenditure mainly due to Vacancy in Directors Position. Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget OTHER COMMUNITY 31 10 AMENITIES 16,786 10,000 15,000 6,786 OTHER COMMUNITY 31 10 AMENITIES (116,192) (161,312) (241,258) 45,120

Expenditure: Under expenditure on Public Conveniences and Cemetery Maintenance. Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget PUBLIC HALLS.CIVIC 32 11 CENTRES 113,261 68,105 189,777 45,156 PUBLIC HALLS.CIVIC 32 11 CENTRES (462,367) (533,126) (756,111) 70,759 Income: Grants received early than anticipated. Expenditure; Employee costs savings and Building maintenance not as anticipated. Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget SWIMMING AREAS AND 33 11 BEACHES 42,163 31,855 53,000 10,308 SWIMMING AREAS AND 33 11 BEACHES (264,426) (263,400) (386,637) (1,026)

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

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OTHER RECREATION AND 34 11 SPORT 2,413,756 2,221,552 5,528,500 192,204 OTHER RECREATION AND 34 11 SPORT (1,557,098) (1,614,009) (2,322,588) 56,911 Income: Anticipated Grant not yet to hand. Expenditure: largely due to expenditure on Parks and Gardens less than anticipated. Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

35 11 LIBRARIES 490,034 479,504 1,124,768 10,530

35 11 LIBRARIES (346,668) (347,408) (496,629) 740

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

36 11 OTHER CULTURE 1,485 536 800 949

36 11 OTHER CULTURE (76,688) (78,173) (104,541) 1,485

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget CONST. 37 12 STS,RDS,BRIDGES,DEPOTS 1,473,632 1,410,286 2,360,658 63,346

Income: RRG Income greater than anticipated Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget MTCE STS, RDS, BRIDGES, 38 12 DEPOTS 4,733,485 4,733,850 9,983,850 (365) MTCE STS, RDS, BRIDGES, 38 12 DEPOTS (21,528,960) (29,687,454) (44,405,095) 8,158,494

Expenditure: delay in invoices from Main Roads in relation to Flood Mitigation account for variance.

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

42 12 AERODROMES 577,215 511,526 1,532,170 65,689

42 12 AERODROMES (380,415) (391,255) (594,399) 10,840 Income: Greater than anticipated income for Leases and PAX. Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

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PLANT PURCHASE & 43 12 DISPOSAL - - - - PLANT PURCHASE & 43 12 DISPOSAL (1,011) (114,961) (131,728) 113,950

Expenditure: delay in Change over of vehicles Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

44 13 RURAL SERVICES 170,955 170,155 170,155 800

44 13 RURAL SERVICES (99,618) (100,660) (216,262) 1,042

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget TOURISM AND AREA 45 13 PROMOTION 409,652 296,429 486,000 113,223 TOURISM AND AREA 45 13 PROMOTION (501,181) (467,134) (692,995) (34,047) Income: Bookings and Commission’s greater than anticipated. Expenditure: increase in income for bookings, results in increased expenditure in payment of booking fees. Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

46 13 BUILDING CONTROL 24,812 34,428 51,100 (9,616)

46 13 BUILDING CONTROL (146,756) (214,883) (310,861) 68,127 Expenditure: Delay in recruitment and not needing to seek structural advise have resulted in the under expenditure in this sub program Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

50 14 PRIVATE WORKS 41,444 20,000 30,000 21,444

50 14 PRIVATE WORKS (31,833) (19,568) (29,343) (12,265)

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget PUBLIC WORKS 52 14 OVERHEADS 8,037 1,000 1,500 7,037 PUBLIC WORKS 52 14 OVERHEADS (74,404) (51,521) 9,500 (22,883) Expenditure: In most cases this sub program will always be outside the allowable variance and the expenditure occurs, in most instances early in the year, however the reallocation through less allocated to works occurs over a twelve months period.

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Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

53 14 PLANT OPERATION COSTS 1,885 3,499 5,000 (1,614)

53 14 PLANT OPERATION COSTS (106,937) (32,427) (19,900) (74,510) Expenditure: refer to explanation in Public Works Overheads. Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

55 14 SALARIES AND WAGES 27,981 (664) (1,000) 28,645

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Prog Budget

56 14 UNCLASSIFIED 56,454 25,632 784,754 30,822

56 14 UNCLASSIFIED 18,454 - - 18,454 Income: Conduit for Local Art Committee Grant

9,236,155 (10,543,783) (19,779,938) (24,144,147)

OFFICER’S RECOMMENDATION That Council In accordance with Regulation 34 of the Local Government (Financial Management) Regulations 1996 receives the Statement of Financial Activity for the period ended 28 February 2014.

8.2.3 INVESTMENTS AS AT 28 FEBRUARY 2014

File No 2F0502 Location/Address Shire of Carnarvon Name of Applicant - Author Stacy Martyn, Relieving Manager Finance Financial Interest Nil Date of Report 25 March 2014 Summary To seek Council’s endorsement of surplus funds invested to 28 February 2014

Background Nil

Statutory Environment Section 6.14 of the Local Government Act 1995 grants Council the power to invest surplus funds.

Policy Implications The investment report is produced in accordance with Council’s investment policy.

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Financial Implications -

Strategic Implications Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007-2010 requires the maintenance of a high standard of financial management.

Voting Requirements Simple Majority

Comment The attached monthly report on investments (Schedule No. 8.2.3(1) has been compiled in accordance with the reporting framework included as part of Council’s investment policy.

OFFICER’S RECOMMENDATION That Council receive the investments report as at 28 February 2014.

FC 9/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Fullarton/Cr March

Item 8.2.1 – Accounts for Payment 28 February 2014 That Council a) Endorse the accounts paid to 28th February 2014 as listed in Schedule covering vouchers numbered

BD1430 To BD1433 Bank Direct $ 14,466.98 786 To 786 Muni $ 871.40 44817 To 44863 Muni $ 110,053.38 7093 To 7095 Trust $ 502.50 EFT13064 To EFT13262 Muni $11,084,400.40

Totalling $ 11,210,294.66 be endorsed by Council. b) Note Sundry Creditors as at 28 February 2014 totalling $191,420.04.

Item 8.2.2- Financial Activity Statement for Period Ending 28 February 2014 That Council In accordance with Regulation 34 of the Local Government (Financial Management) Regulations 1996 receives the Statement of Financial Activity for the period ended 28 February 2014.

Item 8.2.3 – Investments as at 28 February 2014 That Council receive the investments report as at 28 February 2014.

CARRIED F8/A0

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8.2.4 PLANT REPLACEMENT PURCHASES

File No. 2F0554 Location/ Address N/A Name of Applicant Shire of Carnarvon Author Kelly D’Arcy, Manager Governance Financial Interest Nil Date of Report 25 March 2014 Summary This item seeks Council’s approval to purchase light and heavy plant based on an amended plant replacement program 2013/2014 and using the WALGA Preferred Supply Panel List.

Background At its 27 August 2013 meeting Council adopted the 2013/2014 Municipal Budget which includes the ‘change-over’ of light vehicles and heavy plant through the raising of a purpose loan from State Treasury. To this end, the vehicles to be replaced (as listed in the budget) includes the CEO vehicle, Director of Corporate Services vehicle, Building Surveyor vehicle, Ranger vehicle, two works utility vehicles, as well as the multi-wheeled roller, front end loader, and two dual cab works trucks.

Since adoption of the Budget the CEO vehicle, Corporate Services vehicle, and vehicle for Manger Works/Special Projects has been acquired, as has two rubbish collection/compactor trucks (in lieu of the multi-tyred roller) to support the waste management services being brought in-house.

More recently quotes have been obtained to acquire the balance of light vehicles, although, there is now a pressing need to acquire a 6 wheeler 12 ton truck for the waste services functions through deferring the purchase and sale some of the light vehicles until next financial year.

Also pertinent to this report is clarification by the Department of Local Government and Communities that Council is required to endorse the use of the WALGA procurement services and pre-qualified suppliers listing in acquiring new vehicles and plant.

Accordingly, the report seeks to address both these requirements.

Statutory Environment Pursuant to the Local Government Act 1995 (s. 3.57) and Local Government (Functions and General) Regulations 1996 (reg.11) the Council can acquire the respective vehicles and plant using WALGA preferred suppliers.

Specifically, regulation 11 (2) (b) states:

(2) Tenders do not have to be publicly invited according to the requirements of this Division if —

(b) the supply of the goods or services is to be obtained through the Council Purchasing Service of WALGA; or………

Disposal of the vehicles is pursuant to s.3.58 of the aforementioned Act.

Policy Implications Notwithstanding the use of the WALGA procurement services the acquisition of new and second hand assets (vehicles and plant) will be conducted in accordance with the Council’s Purchasing Policy.

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Financial Implications The recent sale of the old CEO vehicle (C1), Director of Corporate Services vehicle (C303) and Cherry Picker yielded a financial return to Council of $100,978. It is intended the remaining sale of existing surplus light vehicles and heavy plant will be offered to the market in an open public tender process after the acquisition of the replacement vehicles and plant. As mentioned, the ‘change-over’ cost will be covered by loan funds of $785,000 as approved in the adopted 2013/2014 Budget with the exception of a 6 wheel dump truck where funding in the order of $90,000 (encl. GST) may also be drawn from remaining loan funds and if necessary the Plant Reserve that has an allocation of $120,740.

Strategic Implications This proposal supports the following strategic objectives.

Objective 2: A sustainable natural and built environment that meets current and future community needs.

Outcome 2.5 Improved physical quality of the built environment. 2.5.1 Develop and maintain township streetscapes, parks, gardens and open spaces in accordance with aspirations of the community. 2.5.3 Maintain and develop roads, verges, footpaths and other infrastructure to a consistently high standard.

Voting Requirements Absolute majority

Comment Notwithstanding the recent acquisitions and sale of a number of vehicles, the purchase of the remaining light vehicles due for change-over can be accomplished through the use of the WALGA preferred supply panel listing utilising local dealers (where possible) to supply the vehicles and plant. However, in using this approach there is a need for the Council to:

a) formally endorse the use of the WALGA preferred supply panel listing; and b) amend the Plant Replacement Program 20013/2014 to support: - the acquisition of a second hand 6 wheel dump truck for the Browns Range Landfill site ; - retention of the existing Toyota Hilux Dual Cab 4x4 vehicle (ex Mgr. Works) to support the waste/airport operations.

Accordingly, this means the following vehicles are now (subject to Council’s endorsement) scheduled to be changed-over/purchased using the remainder of loan funds, and if necessary, drawing from the light vehicle reserve account up to but not exceeding :

 Ranger Vehicle - Extra Cab 4x4 Utility  Building Vehicle - Extra Cab 4x4 Utility  Asset Vehicle - Dual Cab 4x4 Utility  Parks/Gardens - Single Cab 2x4 Utility  Works Vehicle - Front End Loader  Works Vehicles - Dual Cab Utility Trucks x 2  Waste Vehicle - 6 Wheeler Dump Truck

The vehicles to be sold through an open tender process now include the existing:

 Ranger Vehicle C11970 - Extra Cab 4x4 Utility  Building Vehicle C12899 - Dual Cab 4x4 Utility  Parks/Gardens Vehicle C1747 - Extra Cab 2x4 Utility

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 Works Vehicle 1BNU567 - Front End Loader  Works Vehicles 1BSE155 & C1741 - Dual Cab Utility Trucks x 2

Furthermore, it is appropriate the Council by resolution:

a) Ront end note the new vehicles for the CEO, Director Corporate Services and Manager Waste, Airport and Special Projects were acquired in accordance with the Council’s Purchasing Policy using the WALGA preferred supply panel listing; b) endorse the use of the WALGA preferred supply panel listing for lease of the compactor, excavator and loader for the Browns Range Landfill Facility, as approved by Council at the February 2014 Ordinary Meeting.

OFFICER’S RECOMMENDATION That Council:

1) Amend the Plant Replacement Program 20013/2014 to support retention, acquisition and sale of the following vehicles: a) To be retained as the waste/airport operations vehicle: - Existing Toyota Hilux Vehicle C12942 – Dual Cab 4x4 Utility b) To be purchased through loan funds using the WALGA preferred supply panel listing under Reg. 11 (2) (b) of the Local Government (Functions and General) Regulations 1996 and in accordance with the Council’s Purchasing Policy: - Ranger Vehicle - Extra Cab 4x4 Utility - Building Vehicle - Extra Cab 4x4 Utility - Asset Vehicle – Dual Cab 4x4 Utility - Parks/Gardens Vehicle – Single Cab 2x4 Utility - Works Vehicle – Front End Loader - Works Vehicles – Dual Cab Utility Trucks x 2 c) To be purchased using the WALGA preferred supply panel listing under Reg. 11 (2) (b) of the Local Government (Functions and General) Regulations 1996 and in accordance with the Council’s Purchasing Policy, with a budget allocation of $90,000 sourced from loan funds and the Light Vehicle Reserve account, if required: - Waste Vehicle – 6 Wheeler Dump Truck (second hand) - Associated Plant to operate the Landfill site as approved by Council (FC 33/2/14) d) To be sold through an open tender disposal process in accordance with Section 3.58 of the Local Government Act (1995): - Ranger Vehicle C11970 – Dual Cab 4x4 Utility - Building Vehicle C12899 – Dual Cab 4x4 Utility - Parks/Gardens Vehicle C1747 – Extra Cab 2x4 Utility - Works Vehicle 1BNU567 – Front End Loader - Works Vehicles 1BSE155 & C1741 – Dual Cab Utility Trucks x 2 2) Delegate authority to the CEO to: a) Accept quotations pertinent to Recommendations 1b) and 1c) above, and proceed to purchase the respective vehicles/plant based on best value for money and within the allocated budget amount for each item. b) Accept submissions pertinent to Recommendation 1d) above, based on the highest bid and the offer to purchase being above the assigned value in the 2013/14 budget for each vehicle/plant item. 3) Note the replacement (new) vehicles for the CEO, Director Corporate Services and Manager Waste, Airport and Special Projects were acquired in accordance with the Council’s Purchasing Policy using the WALGA preferred supply panel listing.

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4) Endorse the use of the WALGA preferred supply panel listing under Reg. 11 (2) (b) of the Local Government (Functions and General) Regulations 1996 and in accordance with the Council’s Purchasing Policy for the lease of a compactor, excavator and front end loader for the Browns Range Landfill Facility.

FC 10/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Nelson/Cr McMahon

That Council:

1. Amend the Plant Replacement Program 20013/2014 to support retention, acquisition and sale of the following vehicles:

(a) To be retained as the waste/airport operations vehicle: - Existing Toyota Hilux Vehicle C12942 – Dual Cab 4x4 Utility

(b) To be purchased through loan funds using the WALGA preferred supply panel listing under Reg. 11 (2) (b) of the Local Government (Functions and General) Regulations 1996 and in accordance with the Council’s Purchasing Policy: - Ranger Vehicle - Extra Cab 4x4 Utility - Building Vehicle - Extra Cab 4x4 Utility - Asset Vehicle – Dual Cab 4x4 Utility - Parks/Gardens Vehicle – Single Cab 2x4 Utility - Works Vehicle – Front End Loader - Works Vehicles – Dual Cab Utility Trucks x 2

(c) To be purchased using the WALGA preferred supply panel listing under Reg. 11 (2) (b) of the Local Government (Functions and General) Regulations 1996 and in accordance with the Council’s Purchasing Policy, with a budget allocation of $90,000 sourced from loan funds and the Light Vehicle Reserve account, if required: - Waste Vehicle – 6 Wheeler Dump Truck (second hand) - Associated Plant to operate the Landfill site as approved by Council (FC 33/2/14)

(d) To be sold through an open tender disposal process in accordance with Section 3.58 of the Local Government Act (1995): - Ranger Vehicle C11970 – Dual Cab 4x4 Utility - Building Vehicle C12899 – Dual Cab 4x4 Utility - Parks/Gardens Vehicle C1747 – Extra Cab 2x4 Utility - Works Vehicle 1BNU567 – Front End Loader - Works Vehicles 1BSE155 & C1741 – Dual Cab Utility Trucks x 2

(2) Delegate authority to the CEO to:

(a) Accept quotations pertinent to Recommendations 1b) and 1c) above, and proceed to purchase the respective vehicles/plant based on best value for money and within the allocated budget amount for each item.

(b) Accept submissions pertinent to Recommendation 1d) above, based on the highest bid and the offer to purchase being above the assigned value in the 2013/14 budget for each vehicle/plant item.

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(3) Note the replacement (new) vehicles for the CEO, Director Corporate Services and Manager Waste, Airport and Special Projects were acquired in accordance with the Council’s Purchasing Policy using the WALGA preferred supply panel listing.

(4) Endorse the use of the WALGA preferred supply panel listing under Reg. 11 (2) (b) of the Local Government (Functions and General) Regulations 1996 and in accordance with the Council’s Purchasing Policy for the lease of a compactor, excavator and front end loader for the Browns Range Landfill Facility. CARRIED F8/A0

8.2.5 TENDER RFP 8.2013 - EXECUTIVE STYLE DWELLING

File No A2582 Location/Address Lot 547 James Street Carnarvon Name of Applicant Shire of Carnarvon Author Kelly D’arcy – Manager Governance Financial Interest Nil Date of Report 25 March 2014

SUMMARY To close out Tender 04/2013 and to revoke Council Resolution to initiate a Tender for an Executive Style Dwelling Lot 547 James Street, being the Carnarvon Airport holding.

BACKGROUND The Council has acknowledged the need for staff housing, with particular emphasis on a new residence for Director of Infrastructure Services, resolved in February 2013 to locate a new transportable residence at the Carnarvon Airport alongside the existing two Shire houses currently used to accommodate staff. In response to Council’s resolution tenders were called for this project from qualified transportable building companies with the closure of tender submissions on the 28 May 2013 after being advertised through the WALGA eTender system.

The tenders were subsequently evaluated by WALGA and Shire staff with a report presented to Council at its meeting on the 23 July 2013 detailing the preferred contractor/building company.

Discussion at the Council meeting raised concern that the tender was not advertised locally and therefore did not provide sufficient opportunity for local builders to lodge a submission. Some questioning also arose as to the siting of the new dwelling and the possibility of building in-situ as opposed to a transportable dwelling. As a result the Council resolved to defer a decision on the current tender process and instead refer the matter back the Shire Land Development Working Group for further consideration of installing a transportable house and the other options available to Council to deliver a new staff house. The tender was renumber and put to the market in July 2013 with a report presented to Council at its meeting on the 27 August 2013. Council resolved to not accept any of the tenders as submitted. Council further resolve to initiate a tender for an executive style dwelling built on-site, with the tender being in abeyance until after December 2013.

STATUTORY ENVIRONMENT This tender was called in accordance with Section 3.57 of the Local Government Act (1995), detailed below and Part 4 of the Local Government (Functions and General) Regulations (1996):

3.57. Tenders for providing goods or services

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(1) A local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services. (2) Regulations may make provision about tenders.

It should be noted that Regulation 18. (5) of the Local Government (Functions and General) Regulations (1996) states:

18. Rejecting and Accepting Tenders

(5) The Local Government may decline to accept any tender.

Furthermore, the Council may revoke or change a decision made at a previous meeting pursuant to Section 5.25(1)(e) of the Local Government Act, 1995 and Regulation 10 of the Local Government (Administration) Regulations, 1996 which requires an absolute majority vote of Council.

In this regard the Council must:

a) Move to accept a rescission or change of motion with the support of at least 1/3 of the number of offices (whether vacant or not) of members of the Council, inclusive of the mover (Reg.10(1)(b)). b) Move to rescind or change the motion by an absolute majority of Council (Reg.10(2)(b)).

POLICY IMPLICATIONS NIL

FINANCIAL IMPLICATIONS Nil

STRATEGIC IMPLICATIONS Nil

VOTING REQUIREMENTS Absolute majority.

COMMENT The Council intended to construct the executive style dwelling to accommodate an incoming Director as the outgoing Director did not reside in a Council owned property. This need has been alleviated with the recent changes in the Organisational Structure that has resulted in one less directorate. With this in mind the Council Resolution from the Ordinary Council Meeting 27 August 2013, which stated “d. The Tender process not to commence prior to December 2013 due to budget constraints”, will need to be revoked as the Council no longer requires the additional Executive Dwelling.

To finalise Tender 04/2013 a further Resolution of Council is required, due to the original Council Resolution from the Ordinary Council Meeting 25 June 2013 stating:

“That the matter lay on the table until further investigation by the Land Development Working Group has taken place into possible alternatives for securing/building an executive style residence within the townsite.”

OFFICER’S RECOMMENDATION 1 That Council pursuant to Reg.10(1)(a) of the Local Government (Administration) Regulations, 1996 agree to consider a rescission of its previous motion made on 27 August 2013 (Ref: FC 27/8/13).

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FC 11/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 1 Cr Nelson/Cr Ganzer

That Council pursuant to Reg.10(1)(a) of the Local Government (Administration) Regulations, 1996 agree to consider a rescission of its previous motion made on 27 August 2013 (Ref: FC 27/8/13).

CARRIED BY ABSOLUTE MAJORITY F8/A0

OFFICER’S RECOMMENDATION 2 That Council pursuant to Reg.10(1)(b) of the Local Government (Administration) Regulations, 1996 rescind motions 2 made at its 27 August 2013 ordinary meeting (Ref: FC 27/8/13), as presented below:

That Council resolve to commence a new tender process for construction of a new executive house to ‘turn- key’ on Lot 547 James Street Carnarvon (Carnarvon Airport) pursuant to Regulation 11 of the Local Government (Functions and General) Regulations, 1996 with:

a) The following minimum parameters being applied to the building specification;  A typical 3 bedroom/2 bathroom configuration with open plan living and attractive façade to the street;  A roof pitch of 27.5 degrees, unless skillion or curved roof design is incorporated;  The housed being sited on proposed Lot 3 and accord with the R12.5 density standards;  The housed serviced by an approved onsite effluent disposal system;  The internal gross floor area of 180m2;  The ceiling height to 2.7 metres throughout;  A covered outdoor alfresco area of 24m2;  The living areas to gain northern exposure with bedroom of the southern side where possible;  Paved outdoor areas and driveway;  An enclosed double garage with an area of 42m2;  Compliance with BCA and Cyclone ‘D’ building standards;  The incorporation of all statutory approvals;  The specification to include the following works:  Site works;  Internal and external painting;  Floor tiles throughout;  Quality Kitchen and appliances;  Ceiling fans;  Door furniture; connections;  Landscaping and reticulation;  Utilities;  Boundary fencing. b) The tender process is to be conducted in-house with the evaluation panel to consist of:  Councillor -  Director Regulator Services  Director Corporate and Community Services  Project Co-ordinator c) The tender submissions are required to conform with the tender and building specifications and be scored against the following selection criteria and associated weighting: Selection Criteria Weighting Building Experience (to Cyclonic Standards) 10% 45

Construction Timeframe (contract signing to handover) 10% Practical Design and Layout (environmental, functional, liveable) 35% Price (to ‘turn-key’ completion) 45% d) The Tender process not to commence prior to December 2013 due to budget constraints.

(Note – Item (d) was incorporated into the Council resolution as Councillors felt that it was premature to progress the tender process until such time as a more definite indication on the availability of funds in the budget for this project has been determined.)

FC 12/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 2 Cr Nelson/Cr March

That Council pursuant to Reg.10(1)(b) of the Local Government (Administration) Regulations, 1996 rescind motion made at its 27 August 2013 ordinary meeting (Ref: FC 27/8/13), as presented below:

“That Council resolve to commence a new tender process for construction of a new executive house to ‘turn-key’ on Lot 547 James Street Carnarvon (Carnarvon Airport) pursuant to Regulation 11 of the Local Government (Functions and General) Regulations, 1996 with:

a) The following minimum parameters being applied to the building specification;  A typical 3 bedroom/2 bathroom configuration with open plan living and attractive façade to the street;  A roof pitch of 27.5 degrees, unless skillion or curved roof design is incorporated;  The housed being sited on proposed Lot 3 and accord with the R12.5 density standards;  The housed serviced by an approved onsite effluent disposal system;  The internal gross floor area of 180m2;  The ceiling height to 2.7 metres throughout;  A covered outdoor alfresco area of 24m2;  The living areas to gain northern exposure with bedroom of the southern side where possible;  Paved outdoor areas and driveway;  An enclosed double garage with an area of 42m2;  Compliance with BCA and Cyclone ‘D’ building standards;  The incorporation of all statutory approvals;  The specification to include the following works:  Site works;  Internal and external painting;  Floor tiles throughout;  Quality Kitchen and appliances;  Ceiling fans;  Door furniture; connections;  Landscaping and reticulation;  Utilities;  Boundary fencing. b) The tender process is to be conducted in-house with the evaluation panel to consist of:  Councillor -  Director Regulator Services  Director Corporate and Community Services  Project Co-ordinator

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c) The tender submissions are required to conform with the tender and building specifications and be scored against the following selection criteria and associated weighting:

Selection Criteria Weighting Building Experience (to Cyclonic Standards) 10% Construction Timeframe (contract signing to handover) 10% Practical Design and Layout (environmental, functional, liveable) 35% Price (to ‘turn-key’ completion) 45%

d) The Tender process not to commence prior to December 2013 due to budget constraints.

(Note – Item (d) was incorporated into the Council resolution as Councillors felt that it was premature to progress the tender process until such time as a more definite indication on the availability of funds in the budget for this project has been determined.)

CARRIED BY ABSOLUTE MAJORITY F8/A0

OFFICER’S RECOMMENDATION 3 That Council in relation to Tender RFP 4.2013 resolve to: a) Not accept any submission in accordance with Regulation 18. (5) of the Local Government (Functions and General) Regulations, 1996;

FC 13/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 3 Cr Nelson/Cr March

That Council in relation to Tender RFP 4.2013 resolve to: a) Not accept any submission in accordance with Regulation 18. (5) of the Local Government (Functions and General) Regulations, 1996; CARRIED F8/A0

8.2.6 2013 COMPLIANCE RETURN AND AUDIT COMMITTEE

File No 2F0518 Location/Address Shire of Carnarvon Name of Applicant Shire of Carnarvon Author Charlie Brown, Manager Corporate Services Financial Interest Nil Date of Report 25th March 2014 Summary To review recommendations from the Audit Committee, including the 2013 Compliance Return, for acceptance by Council.

Background A local government is required to carry out a compliance audit in relation to the period 1 January to 31 December each year.

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Statutory Environment Local Government (Audit) Regulations, sections 13, 14, and 15

Policy Implications - Financial Implications -

Strategic Implications

Outcome 5.2 A high standard of governance and accountability.

Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Develop an understanding of the roles and responsibilities of elected members.

Implement ongoing professional development of best practice governance for elected members and staff.

Voting Requirements Simple majority

Comment Councils Audit committee comprising Councillors Brandenburg and Fullarton have completed an in depth review of the 2013 compliance return at its meeting held on Thursday 3rd March 2014. A copy of the minutes is attached at Schedule 8.2.6 (i).

OFFICER’S RECOMMENDATION That the minutes of the Audit Committee held on 3rd March 2014 and the recommendations contained therein be endorsed by Council.

FC 14/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Fullarton/Cr McMahon

That the minutes of the Audit Committee held on 3rd March 2014 and the recommendations contained therein be endorsed by Council (correction to date of next meeting) CARRIED F8/A0

8.3 DEVELOPMENT SERVICES

8.3.1 COMMUNITY AND FUNDRAISING EVENTS – REQUEST FOR SHIRE SUPPORT

File No A757, A2080, A2233, A97 Application No. P16/14, P18/14, P13/14, P10/14 Location/Address R1856 – Town Oval, R30187 – Carnarvon Civic Centre, Lot 1004 Olivia Terrace – Woolworths Car Park, R41756 – Baxter Park

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Name of Applicant TropiCOOL Festival, Carnarvon Medical Service Aboriginal Corporation, Carnarvon PCYC, Women in Super Carnarvon Mother’s Day Classic Committee Author Sarah Chan – Planning Officer Financial Interest Nil Date of Report 25 March 2014 SUMMARY A number of community and fundraising events are held within the Shire of Carnarvon each year, with many requesting Shire support through the waiver of local government fees. With elements of community engagement, fundraising and promoting awareness of various causes, it is recommend that associated local government fees be waived for the TropiCOOL Festival, National Close the Gap Day, Time4Kids and the Mother’s Day Classic in 2014. In order to streamline the process, it is also recommended that Council delegate authority to the Chief Executive Officer (‘CEO’) to waive local government planning application fees for events (or fees up to $200.00) by ‘not for profit’ community groups at the CEO’s discretion.

BACKGROUND The event applications for National Close the Gap Day, Time4Kids and the Mother’s Day Classic have already been assessed and approved by Shire Officers under delegation through Local Planning Policy No. 19 – Event Guide (LPP No. 19). The application for TropiCOOL Festival is currently being processed.

With the events already approved under delegation, all applications provided sufficient information to meet the conditions of LPP No. 19. However, the request for the Shire’s support though the waiver of any associated local government fees is now being brought to Council for consideration. These include the following: - Development / Event Application fee ($139.00) - Environmental Health fees (no fee applicable for stalls raising money for a charitable or community nature); - Council Reserve/Town Oval hire fee (TropiCOOL – Town Oval)

Below is a summary of what the Events entail.

Close the Gap – 20 March 2014 The National Close the Gap Event takes place all over Australia on 20 March 2014. In Carnarvon it is being run by the not-for-profit Carnarvon Medical Service Aboriginal Corporation. The Australian Government’s Closing the Gap program aims to improve the health of Aboriginal and Torres Strait Islander people who have chronic disease or are at risk of chronic disease through reducing lifestyle risk factors and improving chronic disease management.

The Close the Gap Event is to be held outside the Carnarvon Civic Centre, and includes Flag Raising by school students, Welcome to Country, Music and an MC. The PCYC Climbing Wall will be utilised, a BBQ and alcohol free drinks will also be available throughout the event, provided free of charge.

Time4Kids – 05 April 2014 PCYC have a new fundraising initiative called Time4Kids, which will be held during National Youth Week on Saturday 5 April. Volunteer ‘detainees’ are locked up in mock jail cells under supervision of a Police Officer and must raise bail through donations to be set free. All proceeds from the bail raised are a donation that supports the PCYC youth development programs – working with you people ‘at-risk’ and young offenders through engagement in meaningful activities and programs.

In Carnarvon, the mock jail, along with a BBQ and raffle table will be set up within the Woolworth’s car park, with a few car parking bays temporarily sectioned off.

Mother’s Day Classic – 11 May 2014

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The Mother’s Day Classic is a walk or run event to raise money for breast cancer research. It started in 1998, expanding into more than 65 regional locations in Australia in 2013. Last year over 135,000 million people attended the Mother’s Day Classic, and now it is proposed to be established in Carnarvon, organised by the local community with support from the national organisers. For the community, it is a celebration of Mother’s Day as well as supporting breast cancer research.

The proposed location in Carnarvon is Baxter Park, with the walk/run course being along the Fascine, across to Whitlock Island and back to Baxter Park. Local business and groups have also been approached to contribute towards the event through face painting, coffee, BBQ and cake stalls.

TropiCOOL Festival – 17 & 18 May 2014 The TropiCOOL Festival is a volunteer run non-for-profit family event which in 2014 is the 50th anniversary of the event. It is proposed to include a Twilight Concert on Saturday 17 May and a Family Fun Day on Sunday 18 May at the Town Oval. Both days are smoke and alcohol free, and are both free to enter as an effort to make the event accessible to the whole community.

The set-up includes an entertainment stage, food stalls, carnival stalls, a library workshop and the Taylor’s Carnival. With a limited budget, Council’s support is sought in order that more free activities may be provided for the community.

Extracts from the event applications are provided in the Schedule attached. – Mother’s Day Classic Request – Close the Gap – Time4Kids Request – TropiCOOL Request

STATUTORY ENVIRONMENT Whilst Development Approval has been issued under the provisions of the Shire Town Planning Scheme No.10 and Local Planning Policy No. 19 – Event Guide, the event is also required to comply with a range of legislation.

The Council is able to consider and endorse the waiving of Local Government fees pursuant to Section 6.12.(1)(b) of the Local Government Act 1995 subject to a vote by absolute majority.

POLICY IMPLICATIONS Nil.

FINANCIAL IMPLICATIONS This request entails the following fees to be waived based on Council current fee schedule (COA 2912 of the Shire’s municipal budget):

- Planning Fee of $139.00 - Event assessment and inspection $110 - Town Oval Hire Fee of $990.00 (TropiCOOL only) - Waste Collection and Disposal (TropiCOOL only)

Should Council accept that planning fees for community groups be waived the outcome would be to essentially absorb the cost of processing which in many respects can be classified as a ‘donation’ to the group.

STRATEGIC IMPLICATIONS The event accords with the following Shire goal and desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:

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Objective 1: A DEVELOPING REGIONAL ECONOMIC BASE AND INCREASED EMPLOYMENT SUPPORTED BY STRONG BUSINESS ENTERPRISES AND A GROWING POPULATION Outcome 1.1 Increase tourism in the region Promote and support festivals, events and attractions that adds value to the 1.1.7 District’s economy Objective 3: A HEALTHY AND SAFE COMMUNITY, ENJOYING A HIGH QUALITY OF LIFE Outcome 3.5 Cohesive communities capable of supporting each other 3.5.2 Promote the development and conducting of community and cultural events Outcome 3.6 Events and activities fostering community ownership 3.6.1 Identify new community events and encourage cultural diversity.

VOTING REQUIREMENTS Absolute majority

COMMENT In light of the nature of the TropiCOOL Festival, National Close the Gap Day, Time4Kids and Mother’s Day Classic Events, as well as the benefit to be yielded by the local and wider community, it is recommended the Council (where discretion applies) waive the following fees: - Development / Event Application Fee - Environmental Health Fees - Town Oval Hire - Waste Collection and Disposal (TropiCOOL only)

Town Oval bond payments however should still apply together with all applicable State levies/fees. Given the number of fundraising and events which are held within the Shire of Carnarvon by not for profit community groups, in order to streamline the application, assessment and approval process, it is recommended that Council grant delegation to the Chief Executive Officer (‘CEO’) to waive local government fees where legally permissible, at the CEO’s discretion.

OFFICER’S RECOMMENDATION 1 That Council offer support to the TropiCOOL Festival, National Close the Gap Day, Time4Kids and the Mother’s Day Classic Events 2014, and where legally permissible waive local government planning application fees as part of its contribution toward the Events.

OFFICER’S RECOMMENDATION 2 That Council delegate authority to the Chief Executive Officer (‘CEO’) to waive local government planning application fees for events (or fees up to $200.00) by ‘not for profit’ community groups at the CEO’s discretion.

FC 15/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATIONS Cr Nelson/Cr McMahon

OFFICER’S RECOMMENDATION 1

That Council offer support to the TropiCOOL Festival, National Close the Gap Day, Time4Kids and the Mother’s Day Classic Events 2014, and where legally permissible waive local government planning application fees as part of its contribution toward the Events.

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OFFICER’S RECOMMENDATION 2 That Council delegate authority to the Chief Executive Officer (‘CEO’) to waive local government planning application fees for events (or fees up to $200.00) by ‘not for profit’ community groups at the CEO’s discretion.

CARRIED F8/A0

8.3.2 APPOINTMENT OF BUSH FIRE CONTROL OFFICER (BFCO) AND CHIEF BFCO

File No 4E0409 Location/Address Shire of Carnarvon Name of Applicant N/A Author Rob Paull, Director Development Services Financial Interest Nil Date of Report 25 March 2014 SUMMARY To appoint Bush Fire Control Officer (BFCO) and re-appoint the Chief BFCO for the Shire of Carnarvon.

BACKGROUND At the ordinary meeting of 25 June 2013, Council appointed Mr Mike Barnes (Community Emergency Services Officer) to the role of Chief Bush Fire Control Officer (BFCO) for the Shire of Carnarvon, as per Section 38 of the Bush Fire Act 1954. Mr Barnes position has changed to DFES Manager Fire and Emergency and Mr Paul Wilson, Coordinator Ranger Services is eligible to be appointed a BFCO.

STATUTORY ENVIRONMENT The relevant statutory context for the appointment of Fire Control Officers is set out in section 38 of the Bush Fires Act 1954.

POLICY IMPLICATIONS None known

FINANCIAL IMPLICATIONS None known

STRATEGIC IMPLICATIONS

VOTING REQUIREMENTS Simple majority

COMMENT The Bush Fires Act 1954 (the Act) provides the power for Council to appoint a Chief Bush Fire Control Officer (BFCO) to carry out duties as outlined in the Act, for the prevention and control of bushfire within the Shire. The duties of BFCO include but are not limited to the issue of burning permits during the restricted burning periods each year and control of bushfires outside gazetted town boundaries.

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Council may appoint members of the Shire as BFCO to provide them with the necessary authority required for them to perform their duties under the Act. Once appointed by Council, a notice of an appointment is to be published at least once in a newspaper circulating in its district.

This report recommends that Council appoint the nominated person to the position of Chief BFCO and BFCO to carry out duties as outlined in the Act.

OFFICER RECOMMENDATION That Council: 1. Pursuant to section 38 of the Bush Fires Act 1954: a) Appoints the following person as Chief Bush Fire Control Officer. Department of Fire and Emergencey Services (DFES) Manager Fire and Emergency Mr Michael Paul Barnes b) Appoints the following person as Bush Fire Control Officer. Coordinator Ranger Services Mr Paul Michael Wilson 2. Directs the Chief Executive Officer to publish this appointment in the local newspaper and advise DFES Geraldton of the appointments.

FC 16/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Fullarton/Cr McMahon

That Council:

1. Pursuant to section 38 of the Bush Fires Act 1954: a) Appoints the following person as Chief Bush Fire Control Officer. Department of Fire and Emergencey Services (DFES) Manager Fire and Emergency Mr Michael Paul Barnes b) Appoints the following person as Bush Fire Control Officer. Coordinator Ranger Services Mr Paul Michael Wilson 2. Directs the Chief Executive Officer to publish this appointment in the local newspaper and advise DFES Geraldton of the appointments.

CARRIED F8/A0

8.3.3 LOCAL PLANNING POLICY PREPARATION AND PLANNING SCHME REVIEW – DRAFT TENDER SELECTION CRITERIA FOR CONSULTANT

File No 4D.07.01 Location/Address Whole of the Shire Name of Applicant Shire of Carnarvon Author Rob Paull – Director Development Services Financial Interest Nil Date of Report 25 March 2014 Summary At the Ordinary Meeting of 28 February 2012, Council resolved generally as follows:

1. Request the Minister for Planning withdraw draft TPS No.12 due to complexity with the set environmental review given a prolonged delay to progressing preparation of the document; and 2. Proceed to initiate a new Local Planning Scheme No.13 and Local Planning Strategy. 53

At the 25 February 2014 Ordinary Meeting, Council resolved:

“That the matter be deferred until such time as the views of the WA Planning Department have been received in regard to the Tender Selection Criteria”.

Discussions with the Department of Planning were undertaken and they are satisfied that the draft Brief addresses the necessary matters to achieve a satisfactory local planning strategy and planning scheme review. This report addresses the need for project brief, tender selection criteria and to call for submissions from appropriately qualified persons to pursue the preparation of the Local Planning Strategy and to have input into the preparation of new Local Planning Scheme No.13.

Background Town Planning Scheme No. 10 and District Zoning Scheme No. 11 The Shire’s current operational planning Schemes are Town Planning Scheme No. 10 (TPS No.10) and District Zoning Scheme No.11 (DZS No.11). TPS No.10 relates to the Carnarvon Townsite and Surrounds, and was gazetted in 1988. DZS No.11 relates to the balance of the Shire, including Coral Bay, and was gazetted in 1995.

The Schemes function is to address various matters including:

Reserves and development upon reserves; Zones and permissibility of land use; Specific and general development control provisions; Overall planning areas and precincts with defined objectives; Heritage matters; Amenity; Advertisements ( DZS No.11 only); Formation and application of Planning Policies; and Various administrational and operational requirements and procedures.

Requirement for Schemes to be Reviewed Under the Planning and Development Act (2005), all Local Governments are required to consolidate their Scheme or prepare a new Scheme to replace their existing Scheme every five years. The requirement for Scheme reviews every five years is not usually strictly enforced; however, it does provide the impetus for Local Governments to undertake regular reviews of their Schemes. At this stage, it is considered appropriate to prepare a new Local Planning Scheme for the Shire for the following reasons:

The legal requirement for Schemes to be consolidated or reviewed every five years; TPS No.10 and DZS No.11 were gazetted in 1988 and 1995 respectively, have been subject to several amendments since then, and are deemed to be out dated; To ensure consistency in land use permissibility and development control one new Scheme should be prepared to cover the entire Shire; and The new document is required to align with a Local Planning Strategy (also to be prepared). To this effect, Council, at its meeting of 28 March 1998 resolved:

“That 1. Council resolve to consolidate Town Planning Scheme No.10 and District Planning Scheme No.11 and invite submissions on the desirability of amalgamating and reviewing such schemes for a period of 28 days. 2. Following the close of advertising, a Scheme Examination Report be presented to Council, including submissions received during advertising. 54

3. Indications of costs be obtained from suitably qualified consultants for conducting the scheme review to assist Council in determining the level of consultant involvement required. 4. A forum be held for Councillors to discuss the principles and procedures of conducting a scheme review. ” This process culminated in the preparation of draft Town Planning Scheme No.12 and an accompanying draft Local Planning Strategy over a 3 year period during which both documents were referred to the Environmental Protection Authority (EPA) for assessment.

In 2002 the Council, satisfied with the outcomes of the review process and requested modifications from the EPA, resolved to adopt both draft documents and request ministerial approval to proceed with advertising seeking public comment. During this time strong consideration was given to the future development of Mauds landing that prolonged Scheme Review process.

In September 2003 the Council received notice from the Western Australian Planning Commission (WAPC) advising that the Hon. Minister for Planning and Infrastructure had given consent to advertised for public inspection subject to a number of modifications being completed to both documents. The Shire records reflect that no further work had been undertaken and the Scheme Review and Local Planning Strategy process had subsequently stalled.

In late 2010 the CEO directed the Scheme Review process be progressed. This resulted in a planning consultant being engaged to assist with the process, and discussions ensuing with Department of Planning (DoP) and EPA officers throughout 2011 to establish the status of draft TPS No.12 in light of the lengthy time delay. The subsequent advice from DoP and EPA Service Unit is for Council to:

1. Request the Minister for Planning withdraw draft TPS No.12 due to complexity with the set environmental review; and 2. Proceed to initiate a new Local Planning Scheme No.13 as the most effective way forward to replacing TPS N.10 and DZS No.11.

On the basis of the above, Council at the 28 February 2012 ordinary meeting resolved as follows:

“OFFICER’S RECOMMENDATION 1 That the Council request the Minister for Planning formally withdraw draft Town Planning Scheme No.12 based on advice received from the Department of Planning and Environmental Protection Authority Service Unit that: 1) the delay of 9 years in progressing draft TPS No.12 has resulted in complexity in meeting the Environmental Review Instructions (Assessment No. 1297) set by the EPA in December 1999;

2) re-commencing the Scheme Review process will allow a more fluent and time efficient process of preparing and assessing a new Local Planning Scheme that accords with the current Planning Framework, Regulations and Model Scheme Text.

OFFICER’S RECOMMENDATION 2 That the Council:

1) in pursuance of Section 72 of the Planning and Development Act (2005), prepare Local Planning Scheme No.13 with reference to an area situated wholly within the Shire of Carnarvon and enclosed within the inner edge of the dashed black border on a plan, as contained in Attachment 1, titled “Scheme Area Map”.

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2) for the purposes of compliance with Regulation 4(3)(c)(i) of the Town Planning Regulations (1967), adopt the following as the preliminary objects and intentions of the Scheme:

To zone and reserve land for various purposes within the Scheme area; To provide for orderly and proper planning; To provide the statutory basis for land use and development control within the Shire; To set out administrational and operational requirements and procedures for planning; and To facilitate implementation of the Shire’s Local Planning Strategy.

3) pursuant to Section 72 of the Planning and Development Act (2005) and Regulation 4(3) of the Town Planning Regulations (1967), forward to the Western Australian Planning Commission:

a) A copy of Councils resolution deciding to prepare a new Local Planning Scheme, certified by the Chief Executive Officer; b) A map marked “Scheme Area Map”, signed by the Chief Executive Officer, on which is delineated the area of land proposed to be included in the Scheme; and c) A statement setting forth the objects and intentions of the Scheme and the anticipated format of the Scheme.

And subject to Council receiving notification from the Western Australian Planning Commission pursuant to Regulation 4(6) of the Town Planning Regulations (1967):

d) Publish a notice within the Government Gazette and a newspaper circulating in a district of the Shire of the passing of the resolution deciding to prepare a Local Planning Scheme, pursuant to Regulation 5(1); and e) Forward a copy of the notice to the Local Government of every adjoining district, the Water Corporation, the Department of Environment and Conservation and every other public authority likely to be affected by the Scheme, requesting details of matters that should be considered during the preparation of the Scheme, pursuant to Regulation 5(2).”

Statutory Environment With regard to selection of a planning consultant the Council may default to a quotation process (as opposed to a formal tender) using the WALGA preferred suppliers list pursuant to Section 11(2)(b) of the Local Government (Functions and General) Regulations, 1996 (‘Regulations’). It is the Shire Administration’s view that a tender process under the Regulations would provide the opportunity for a far wider selection of consultant and potentially, a more competitive rate. Policy Implications The outcome of the Local Planning Strategy will establish the broad planning policy direction to enable the new planning scheme to be developed.

Financial Implications The Department of Planning has agreed to fund this project through the 2013/14 Royalties for Regions Northern Planning Program. Therefore, the cost to the Shire is basically ‘in-kind’ through the allocation of staff resources and Councillor’s time in attending working group meetings.

Strategic Implications The Shire is seeking to undertake this project with the view to preparing a new Local Planning Scheme No.13 for the district accompanied by a Local Planning Strategy to guide planning land use and development over the next 15 years to achieve outcomes at both the local and regional level.

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In this regard the Council has already initiated a Scheme Review process, and has since embarked on the preparation of a number of land use structure plans covering Coral Bay, the Carnarvon Airport, Babbage and Whitlock Islands, and East Carnarvon/Kingsford localities to inform the preparation of a new Local Planning Scheme and Local Planning Strategy. Upon conclusion and adoption of these respective structure plans the Local Planning Strategy and new Local Planning Scheme (once completed) will be in a position to:

(a) reinforce the strategic planning and assist in establishing a visioning for the Shire;

(b) assist with the effective implementation of regional plans and policies including the State Planning Strategy and other regional planning instruments;

(c) secure and enhance the planning of land use and development which facilitates the best possible advantage for quality of life, social well-being, amenity, health, convenience, built and natural environments, economy, ecology and natural and cultural resources.

(d) protect areas of agricultural or horticultural significance for sustainable production;

(e) assist and enhance opportunities for new industries, businesses, tourism and townsite expansion;

(f) support housing choice and variety, in neighbourhoods with a community identity and high levels of amenity;

(g) preserve, guide, and enhance townscapes and places/buildings, objects of heritage value, historic interest, natural beauty, or scientific interest;

(h) protect the natural environment and biodiversity and to promote ecologically sustainable land use and development while ensuring appropriate development opportunities are realised; and

(i) promote the sustainable management of natural resources including energy, water, land, minerals and basic raw materials by preventing land degradation and integrating land and catchment management with land use planning.

However, in order to deliver this project additional resource will need to be secured by the Shire that has led to this submission being lodged.

With this funding secured it is expected the Shire will pursue employment of a suitably qualified and experienced urban and regional planning officer for a period of 24 months to work in-house (under contract), or conversely engage through formal tender a suitably qualified planning consultant to assist the Shire Planning Section in the preparation of a Local Planning Strategy and new Local Planning Scheme.

To guide the project a specific working group consisting of government agency and Shire representatives nominated by Council will be engaged to set clear direction, offer guidance where required, and monitor progress against set timeframes and milestones.

Voting Requirements Simple majority.

Comment Pertinent comment on this project is provided in the Strategic Implications above.

A draft Shire of Carnarvon Local Planning Strategy project brief is provided at Schedule 8.3.3(i) to this report.

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It should be emphasized that the intent is to utilize a consultant for the preparation of the Local Planning Strategy but to utilize Shire Planning Staff to undertake the Town Planning Scheme Review. This is because the local experience and ability of the Shire Staff should be used to best advantage when preparing the statutory planning framework of the Scheme.

The engagement of a consultant to undertake a Shire of Carnarvon Local Planning Strategy and assist with the Town Planning Scheme Review will be undertaken through a formal tender process with submissions evaluated against the following selection criteria:

Selection Criteria Weighting Consultant skills and experience of staff to work on this project 20% Demonstrated experience in completing similar projects 20% Understanding of the task and methodology and ability to work with the Shire and Council 25% Tendered price 20% Recognition of project time line 15%

It should be noted that as an outcome from discussions with Councillors, staff and staff form other local governments that have undertaken similar projects, the above ‘selection criteria’ has been slightly modified since the report to Council on 25 February 2014. The changes relate to increasing the weighting of the project time line from 5% to 15% and reducing the tendered price from 30% to 20%. The view offered was that timing was a far greater matter than the 5% recommended.

The other modification relates to ensuring that the successful tenderer understands the task and methodology and importantly, is able to work with the Shire and Council to achieve a collaborative outcome.

As for the selection process, it is suggested a panel consisting of the Chief Executive Officer (CEO), Director Development Services, Manager Planning and Planning Officer review and score the submissions, and the CEO be authorised to appoint the successful planning consultancy.

OFFICER’S RECOMMENDATION It is recommended Council: 1. Adopt the draft Shire of Carnarvon Local Planning Strategy and Town Planning Scheme Review project brief as provided at Schedule 8.3.8 (i) to this report. 2. Nominate the Chief Executive Officer (CEO), Director Development Services, Manager of Planning and Planning Officer as Council representatives on the tender selection process. 3. Proceed to call for submissions from suitably qualified and experienced Planning Consultants through a tender process. 4. Endorse the following criteria and weighting to be incorporated into the selection process, and based on the highest score as determined by the selection panel consisting of the Chief Executive Officer (CEO), Director Development Services, Manager of Planning and Planning Officer and authorise CEO to appoint the successful Consultant:

Selection Criteria Weighting Consultant skills and experience of staff to work on this project 20% Demonstrated experience in completing similar projects 20% Understanding of the task and methodology and ability to work with the Shire and 25% Council Quoted price 20% Recognition of project time line 15%

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FC 17/3/14 COUNCIL RESOLUTION Cr March/Cr Nelson

That Council:

1. Adopt the draft Shire of Carnarvon Local Planning Strategy and Town Planning Scheme Review project brief as provided at Schedule 8.3.8 (i) to this report. 2. Nominate the Chief Executive Officer (CEO), Director Development Services, Manager of Planning and Planning Officer as Council representatives on the tender selection process. 3. Proceed to call for submissions from suitably qualified and experienced Planning Consultants through a tender process. 4. Endorse the following criteria and weighting to be incorporated into the selection process, and based on the highest score as determined by the selection panel consisting of the Chief Executive Officer (CEO), Director Development Services, Manager of Planning and Planning Officer and authorise CEO to appoint the successful Consultant:

Selection Criteria Weighting Consultant skills and experience of staff to work on this project 20% Demonstrated experience in completing similar projects 20% Understanding of the task and methodology and ability to work with the Shire and 25% Council Quoted price 20% Recognition of project time line 15%

5. Unless otherwise agreed to by Council the maximum limit is to be $150,000 (excl GST) CARRIED F8/A0

(Note to Minute – Part 5 was added as part of Council’s resolution in order that tenders will be considered up to $150,000 and will work within the budgeted allocation for this project.)

8.3.4 TOWN PLANNING SCHEME N0. 10 — PROPOSED OMNIBUS AMENDMENT NO. 68

File Reference 4D1068 Location/Address Various Name of Applicant Shire of Carnarvon Author/s Rob Paull – Director Development Services Marius Shepherd – Manager Planning Sarah Chan – Planning Officer Financial Interest Nil Date of Report 25 March 2014 SUMMARY This report relates to Council undertaking an ‘omnibus’ amendment to Town Planning Scheme No. 10 (TPS No. 10) that seeks to correct minor errors in the text and maps and to otherwise improve the TPS No. 10’s operational effectiveness. It is recommended that Council resolve to initiate an amendment to TPS No. 10 to implement various (omnibus) amendments. Thirty-two (32) proposals have been identified for inclusion in this omnibus amendment to TPS No. 10.

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BACKGROUND The Shire of Carnarvon Town Planning Scheme No.10 (TPS No.10) was gazetted on 26th of February 1988. Ongoing use of TPS No. 10 subsequent to gazettal has revealed a number of areas where refinements are required to improve the Scheme’s operational effectiveness and to otherwise correct minor errors or omissions in the text. The process for implementation of recommended changes is through the Scheme amendment process.

The inclusion of minor proposals in omnibus amendments provides an efficient and effective process to amend the Scheme, in terms of the number of proposals, public consultation, the Shire’s resources and reporting to Council.

It is noted that Council at the 28 February 2012 ordinary meeting resolved as to:

1. Request the Minister for Planning withdraw draft TPS No.12 due to complexity with the set environmental review given a prolonged delay to progressing preparation of the document; and 2. Proceed to initiate a new Local Planning Scheme No.13 as the most effective way forward to replacing TPS No.10 and DZS No.11.

Whilst the Shire Administration is working towards the preparation of a Local Planning Strategy and new Local Planning Scheme No.13, the likelihood is that finalisation of the new Scheme is some 18-24 months away.

Proposal This omnibus amendment consists of thirty-two (32) proposals to amend TPS No. 10 in the form or modification to the Scheme Maps, to correct drafting errors, rezone and re-code land and make changes to the accompanying Scheme Text. The proposals are numbered sequentially with specific details of each proposal outlined and considered in this report. To assist Council in considering the matter, Schedule 8.3.4 (i) includes a copy of Table 1 Zoning Table from TPS No. 10. A digital copy of TPS No. 10 can be found on http://online.planning.wa.gov.au/lps/localplanningschemes.asp?f=Carnarvon - Shire of (Scheme 10)

The majority of proposals are minor in nature and are detailed as follows:

Proposal 1 – Modify the preamble to Table 1 Zoning Table by deleting under Symbol ‘M’, the words “Clause 6.8 & Append.10” replacing it with the words “Clause 6.7 & Appendix No. IX”.

Explanation 1 – TPS No. 10 incorrectly refers to Clause 6.8 and Appendix 10 whereas the correct reference for Special use sites is replacing it with Clause 6.7 & Appendix IX.

Proposal 2 – Modify Table 1 Zoning Table by including under Residential Uses, ‘Horticulture Manager’s Dwelling’ with a designation the following zones:

 AA - Rural;  AA - Special Rural; and  AA - Intensive Horticulture; with a dashed line for the remaining zones (except ‘Special Use’ zone).

Explanation 2 – The Shire Administration considers that the issue of ‘Horticulture Manager’s Dwelling’ for plantation activities needs to be addressed as a modification to TPS No.10. Under the Rural zone, Special Rural zone and Intensive Horticulture zone, only a single dwelling can be approved on lots with such zoning. The intent of including ‘Horticulture Manager’s Dwelling’ is that it will allow compliance with plantation operations where an operator has a family dwelling and a manger’s dwelling. In the event that the Minister

60 for Planning eventually supports the modification it would be appropriate for Council to consider a planning policy associated with ‘Horticulture Manager’s Dwelling’.

Proposal 3 – Introduce new definition of ‘Horticulture Manager’s Dwelling’ in Appendix No. IV – ‘Interpretations’ as follows:

“Horticulture Manager’s Dwelling”: means a single dwelling that is occupied by a person, together with their spouse, partner or dependent child who is actively involved in the operation of a registered horticulture business on a day to day basis on the subject land.

Explanation 3 – With the inclusion of ‘Horticulture Manager’s Dwelling’ in Table 1 – Zoning Table, it is necessary to include a definition of the term.

Proposal 4 – Modify Table 1 Zoning Table by including under Residential Uses, ‘Seasonal Workers Accommodation’ with a designation the following zones:

 SA - Rural;  SA- Special Rural; and  SA - Intensive Horticulture; with a dashed line for the remaining zones (except ‘Special Use’ zone).

Explanation 4 – The Shire Administration considers that the issue of ‘seasonal worker accommodation’ for plantation operators needs to be addressed as a modification to TPS No.10 as it will allow compliance to be considered where unauthorised development has been undertaken over many years. This has largely occurred in the Rural, Special Rural and Intensive Horticulture zones. It is considered that within the above zones an application for seasonal worker accommodation should be subject to community advertising as the extent and nature of some proposals would warrant a more extensive degree of public scrutiny.

Should the modification be eventually supported by the Minister for Planning, it would be appropriate for Council to consider a planning policy associated with seasonal workers accommodation.

Proposal 5 – Introduce new definition of ‘Seasonal Workers Accommodation’ in Appendix No. IV – ‘Interpretations’ as follows:

“Seasonal Workers Accommodation: means a building or group of buildings of a residential classification (excluding a motel, hotel, hostel or boarding/lodging house, tourist accommodation, caravan park and camping ground), that is occupied by a person, together with their spouse, partner or dependent child who is actively involved in the operation of the business on a day to day basis on the subject land or land purposely zoned for workers’ accommodation use”.

Explanation 5 – With the inclusion of ‘Seasonal Workers Accommodation’ in Table 1- Zoning table, it is necessary to include a definition of the term. The recommended definition originates from discussions with Council over the last 18 months.

Proposal 6 – Modify Clauses 1.2, 5.7, 5.10, 5.14, 6.1, 6.2, 6.3, 6.4 and Appendix No. IV – Interpretations by replacing ‘Residential Planning Codes’ with ‘Residential Design Codes’.

Explanation 6 – The reference to ‘Residential Planning Codes’ is not applicable as the WAPC’s State Planning Policy 3.1 refers to the ‘Residential Design Codes’.

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Proposal 7 – Modify Clause 6.2.1 by deleting reference to a density Code of R13.5 and relace with a density of R12.5.

Explanation 7 – Under the ‘Residential Design Codes’ and the maps associated with residentially coded land, there is no reference to a density Code of R13.5. Only a density code of R12.5 applies. It is believed that this is a text error that originated with TPS No. 10.

Proposal 8 – Remove all references in TPS No. 10 of the term ‘Council’ and replace with ‘Local Government’.

Explanation 8 – TPS No. 10 uses a mixed reference of ‘Council’ and ‘Local Government’, giving the false impression that they are different entities. The WAPC’s Model Scheme Text and other documentation uses only the term ‘Local Government’ when addressing the relevant planning authority. This amendment is consistent with normal planning processes.

Proposal 9 – Introduce a new Scheme provision 6.4 (renumbering the remaining Clauses) as follows:

‘’6.4 SEASONAL WORKERS ACCOMMODATION

6.4.1 All seasonal workers accommodation, whether intended as permanent or temporary structures, shall be regarded as residential development and is subject to the requirements of the Residential Planning Codes and clause 6.1 of this Scheme.

6.4.2 Notwithstanding subclause 6.3.1, the requirements of the Residential Design Codes and clause 6.1 of the Scheme may be varied for seasonal workers accommodation by Local Government provided adequate justification for the variation is submitted by the proponents of the accommodation and provided Local Government considers the variation appropriate.

6.4.3 Planning applications for temporary structures to provide seasonal workers accommodation shall, to Local Government’s satisfaction, be accompanied by information and plans indicating how and when the development will be removed and the site rehabilitated or developed for a different use intended for the site.

6.4.4 Local Government may require, by signed agreement, a commitment to the date and details of rehabilitation and conversion the subject of subclause 6.4.3.’’

Explanation 9 – With the introduction of seasonal workers accommodation in TPS No. 10, it is necessary to include specific planning provisions for the use and development of what is essentially ‘residential’ accommodation.

Proposal 10 – Modify the definition of ‘Rural Pursuit’ to remove ‘poultry farming’.

Explanation 10 – The definition of Rural Pursuit includes poultry farming which is also separately defined in TPS No. 10. As the following indicates, there is a discrepancy in the Rural Pursuit definition that arises under the Rural zone, General Industry, Intensive Horticulture zone and the Special Rural zone where the Table 1 Zoning Table prescribes confusing arrangement where a poultry farm is permitted, discretionary and prohibited:

 Rural zone – a Rural Pursuit is a P (permitted) use but a poultry farm is an AA use (Council discretion).  General Industry zone - a Rural Pursuit is a P (permitted) use but a poultry farm is an SA use (Council discretion and subject to advertising).

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 Intensive Horticulture zone - a Rural Pursuit is a Prohibited use but a poultry farm is an AA use (Council discretion).  Special Rural zone - a Rural Pursuit is an AA use (Council discretion) whilst a poultry farm is Prohibited use.

By removing poultry farming from the definition of Rural Pursuit enables clarity of the respective uses in the Table 1 Zoning Table.

Proposal 11 – Delete Clause 6.8.2 and Clause 6.8.3.

Explanation 11 – Clause 6.8.2 and Clause 6.8.3 state as follows:

‘‘6.8.2 Floodways are shown delineated on the Scheme Maps. 6.8.3 Applications for Planning Approval to commence development of land within a floodway, as shown on the Scheme Map shall be determined by Council in accordance with the guidelines established by the Water Authority of WA>’’

However maps associated with TPS No. 10 do not (and have never) included reference to flood maps. In this regard, the Shire has no knowledge of what these clauses referred to in 1988 when gazetted. The Shire Administration considers that the assessment of flooding can be addressed by retaining existing Clause 6.8.1:

“6.8.1 Notwithstanding the provisions of any other Clause of this Scheme Text, if the use of land and/or the carrying out of development are determined by Council as being exposed to or contribute to the risk of damage by flooding or will produce drainage difficulties, nothing shall prevent the Council from refusing to grant Planning Approval to any such use or development pursuant to Part 2 of this Scheme on this ground alone or for other related reasons.”

It should be noted that as part of the preparation of new Scheme No. 13, Council will have the opportunity to ensure that necessary flooding assessment will be undertaken and form part of this process. However, it is considered that the council is not at liberty to retain scheme provisions in TPS 10 that have no statutory relevance.

Proposal 12 –Introduce a revised definition of ‘Fuel Filling Station’ in Appendix No. IV – ‘Interpretations’ (by adding the underlined words) as follows:

“Fuel Filling Station” - means land, buildings and equipment used for the storage and dispensing of liquid and gaseous fuels for the operation of the predominant use of the land but does not include a service station and specifically excludes the sale by retail into a vehicle for final use of such fuel from the premises.

Explanation 12 – There has been some conjecture as to the definition of fuel filling station and services station. The intent is to clarify that a fuel filling station is a facility that is available to a prominent use (e.g. fuel supplies for a transport depot) but that it isn’t a service station and excludes the retail sale of fuels.

Proposal 13 – Introduce a revised definition of ‘Motel’ in Appendix No. IV – Interpretations’ (by adding the underlined letter) as follows:

“Motel” - means a building, group of buildings or place used or intended to be used to accommodate patrons in a manner similar to a hotel or boarding house but in which special provision is made for the accommodation of patrons with motor vehicles.

Explanation 13 – The modification rectifies a typographical error in original TPS No. 10.

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Proposal 14 – Modify Table 1 Zoning Table by replacing under Residential Uses as follows:

 ‘Single House’ to be replaced with ‘Single Dwelling’; and  ‘Attached House’ to be replaced with ‘Attached Dwelling’.

Explanation 14 – TPS No. 10 does not have any definition of ‘house’, although a dwelling is defined. The desire is to ensure consistency and clarity of approach to the operation of TPS No. 10 and the R Codes.

Proposal 15 – Modify Table 1 Zoning Table by including under Residential Uses, ‘Home Business’ with a designation the following zones:

 SA -Residential;  SA -Residential Development;  SA -Rural;  SA -Special Rural; and  SA - Intensive Horticulture; with a dashed line for the remaining zones (except ‘Special Use’ zone).

Explanation 15 – The desire is to enable TPS No. 10 to encourage and enable economic development which is suitable for the zone without impacting the locality. As noted in proposal 14, ‘Home Business’ allows home occupation style uses but with a larger floor area, increased number of employees, and larger vehicle tonnage. The proposal requires such applications to be advertised for community comment before Council consideration.

Proposal 16 – Introduce a new definition of ‘Home Business’ in Appendix No. 1 –Interpretations’ as follows:

“Home Business – a business, service or profession carried out in a dwelling or on land around a dwelling which: (a) does not employ more than two people not members of the occupier’s household; (b) will not cause injury to or adversely affect the amenity of the neighbourhood; (c) does not occupy an area greater than 50m², (d) does not retail the retail sale, display or hire of goods of any nature, (e) in relation to vehicles and parking, will not result in traffic difficulties as a result of the inadequacy of parking or an increase in traffic volumes in the neighbourhood, and does not involve the presence, use or calling of a vehicle more than 3.5 tonnes tare weight; and (f) does not involve the use of an essential service of greater capacity than normally required in the zone.”

Explanation 16 – TPS No. 10 allows ‘Home Occupation’ as an ‘AA’ use in the Residential, Residential Development, Rural, Special Rural and Intensive Horticulture zones. The ‘Home Business’ use allows home occupation style uses but with a larger floor area (from 20m2), external employees (from zero) and larger vehicle tonnage (from zero).

Proposal 17 - Delete reference in Clause 6.4.4 to Uniform Building By-Laws.

Explanation 17 – The term Uniform Building By-Laws no longer exists. In addition, under the Building Act 2012, the process of planning approval and building permit are not linked. In this regard, a planning scheme cannot make requirements over a building permit application.

Proposal 18 – Introduce a revised definition of ‘Kennels’ in Appendix No. IV –Interpretations’ (by removing crossed out words and adding the underlined words) as follows:

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“Kennels” - means land and buildings used for the purpose of keeping, breeding, and temporary care of dogs except that the expression shall not include the keeping of up to two six dogs by a land owner for his own use and enjoyment unless a different limit is provided for in a Local Law. The maximum number of dogs which may be dept kept in kennels shall be determined in each case by the Council Local Government”.

Explanation 18 – the Shire is establishing a local law whereby a ‘kennel’ can provide for up to 6 dogs. It is considered that the definition of TPS No. 10 should be modified to ensure a consistent approach. It should be noted that approval of Council under the Dog Act and local law would still be required.

Proposal 19 – As per Schedule 8.3.4 (iii), rezone Lot 1004 Olivia Terrace, Carnarvon from “Public Purposes Car Park (CP)” reserve to “Commercial” zone.

Explanation 19 – Lot 1004 is owned by the Shire of Carnarvon.

Lot 1004

Commercial zone

Importantly, Lot 1004 is not a reserve and should not be defined as a ‘reserve’ under TPS No. 10. It is considered appropriate that the Scheme Maps associated with TPS No. 10 be modified such that it be compatible with adjoining zoning which is ‘Commercial’. Rezoning will not change the use of the land however it does enable consideration of any alternative use that Council may see fit to pursue.

Proposal 20 – Under Clause 2.6 (e) (i) replace the words “’Acceptable Development ‘” with “’Deemed-to- Comply’”.

Explanation 20 – The reference to ‘Acceptable Development’ is not applicable as the WAPC’s State Planning Policy 3.1 now refers to ’Deemed-to-Comply’ provisions.

Proposal 21 – Under Clause 2.5.1 replace the following words:

“2.5 PERIOD FOR MAKING DECISIONS 2.5.1 The Council shall convey its decision on any such Application for Planning Approval whether in principle or otherwise to the applicant in the form set out at Appendix No. 2 to this Scheme within 120 days of the date upon which it was received at the Council’s offices unless the Council shall have first obtained the applicant’s approval in writing for an extension of that period and in the event that a decision has not been made within the period or extended period, the application may be deemed to have been refused for the purpose of appeal.”

65 with:

“2.5 DEEMED REFUSAL 2.5.1 Subject to clause 2.5.2, an application for planning approval is deemed to have been refused if a determination in respect of that application is not conveyed to the applicant by the local government within 60 days of the receipt of the application by the local government, or within such further time as is agreed in writing between the applicant and the local government.

2.5.2 An application for planning approval which is the subject of a notice under clause 4.3 is deemed to be refused where a determination in respect of that application is not conveyed to the applicant by the local government within 90 days of the receipt of the application by the local government, or within such further time as is agreed in writing between the applicant and the local government.”

Explanation 21 – The modification is in line with the majority of planning schemes in Western Australia along with ensuring an effective and efficient planning service to the community. There seems little need for a planning application process that requires a determination in four months. The Shires Planning Section regularly considers applications well within the 120 days as provided for in TPS No. 10.

Importantly, the modification sought reflects the wording of the ‘Model Scheme Text’ (as provided for in Town Planning Regulations 1967).

Proposal 22 – Replace ‘Table No. 2-Development and Car parking Standards’ with the revised ‘Table No. 2- Development and Car parking Standards’ as included in Schedule 8.3.4 (ii).

Explanation 22 – Table No. 2 of TPS No. 10 refers to the development and car parking standards required by Council and does this through referring to the particular standard in accordance with the zone relevant to the particular site of the planning application. It would appear that TPS No. 10 as originally gazetted excluded reference to the zone however the WAPC digital version of TPS No. 10 indicates reference to the zone. The Shire Administration has not been able to determine how this was undertaken and considers it prudent to ensure it is rectified through a formal amendment to TPS No. 10 (as provided for in Schedule 8.3.4 (ii).

The modifications proposed are ‘policy neutral’ in that the specific parking provisions are not altered. Should such changes be required it would be undertaken through new Scheme 13.

Proposal 23 – As per Schedule 8.3.4 (iv), rezone Reserve 36467 (Lot 1210) and portion of Lot 287 North West Coastal Highway, Carnarvon from “Residential Development” zone to “Public Purposes Rubbish Disposal (RD)” reserve.

Explanation 23 – Land referred to as Reserve 36467 (Lot 1210) is vested in the Shire of Carnarvon for the purpose of ‘sewage disposal’. However, the land was established many years ago as the Shire’s rubbish tip. In addition, as noted on the following aerial photo, the rubbish tip straddles part of Lot 287. Currently under TPS No. 10, both Reserve 36467 and surrounding Lot 287 are zoned ‘residential development’, though neither hold any residential uses. As evident in the aerial photo below, the current rubbish tip site extends north past the boundaries of Reserve 36467.

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Lot 287 Lot 287

R36467

R36467

Proposal 23

As such, it is considered appropriate that the Scheme Maps associated with TPS No. 10 be modified such that the site more correctly reflects the current use of the land.

It is also appropriate that concurrent with the rezoning of the land that the Council request the Department of Lands to modify the ‘purpose’ of the reserve to be ‘Rubbish Disposal’.

Proposal 24 – As per Schedule 8.3.4 (v), rezone Lot 600 and Lot 601 Yardi Quays, Northwater from part “Private Clubs and Institutions” zone and part “Fascine Waterway Development” to wholly “Fascine Waterway Development” zone.

Explanations 24 – The above lot has been developed for residential purposes, however TPS No. 10 has included as part “Private Clubs and Institutions” zone and part “Fascine Waterway Development” zone. This appears to be a mapping error and according, Lot 600 and Lot 601 should be wholly zoned “Fascine Waterway Development” zone.

Proposal 24

Proposal 25 – As per Schedule 8.3.4 (vi), rezone from part “Residential” zone and part “Fascine Waterway Development” to wholly “Residential” zone with a density code as described in Table 1 of the Residential Design Codes of R20 as follows:

 Lots 615 – 620 (inclusive) and Lot 823 Yardi Quays, Northwater.

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And rezone Yardi Quays, Mindirra Crescent and Jaaga Cove from “Residential” zone to “Local Road”.

Explanations 25 – The above lots have been developed for residential purposes (non-canal lots), however TPS No 10 has included these lots as part “Residential” zone and part “Fascine Waterway Development”. It is appropriate to zone these lots in a single residential zone.

Residential zone

Proposal 25

Proposal 26 –As per Schedule 8.3.4 (vii), rezone Reserve 49812 and Reserve 46363 from “Fascine Waterway Development” to “Public Open Space” reserve.

Explanations 26 – The above reserves have been given the purpose ‘recreation’ under the land Administration Act 1996 and should be reserved under TPS No. 10 as such.

R 49812 R 46363

Proposal 26

Proposal 27 – As per Schedule 8.3.4 (viii), rezone part Lot 1193 and Reserve 6049 from “Private Clubs and Institutions” zone to “Public Open Space” reserve.

Proposal 28 – As per Schedule 8.3.4 (ix), rezone portion Olivia Terrace road reserve from “Private Clubs and Institutions” zone to “Important Local Road” reserve.

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Explanations 27 and 28 – Land associated with Proposals 26 and 27 have been included in “Private Clubs and Institutions” zone however they should be placed in either a Public Open Space reserve under the Scheme or where land is within a road reserve, an “Important Local Road” reserve.

Olivia Terrace road reserve

Proposals 26 and 27 R 6049 Lot 1193

Proposal 29 – As per Schedule 8.3.4 (x), rezone Lot 1 Mahony Avenue, Brown Range from “Residential R10” and “Special Use – Earth Station Tourist Precinct” to “Special Use – Telecommunications, NBN Satellite Earth Station and Tourist/Education Precinct” and “Residential R20”.

Special Use – Telecommunication, NBN Satellite Earth Station & Tourist/Education Precinct

Lot 1 Lot 1

Residential R20

Proposal 29

Explanation 29 – On 12 February 2013, the Gascoyne Joint Development Assessment Panel granted conditional approval for a National Broadband Network (NBN) Satellite Earth Station at Lot 1 Mahony Avenue Brown Range. The proposed rezoning of Lot 1 Mahoney Avenue will better align zoning under TPS No. 10 with the current and future land uses – including the NBN and Space and Technology Museum. In addition, the remainder of Lot 1 is proposed to retain a Residential zoning to allow for the construction of dwellings in the future, which may include accommodation for Shire staff.

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Future NBN Subdivision area Current Zoning

Lot 1 Lot 1 Lot 1

Residential R 10

Special Use – Earth Station Tourism Precinct

Proposal 30 – Under Clause 2.4.3 replace the following words:

2.4.3 Without limiting the above, the Council may, where it deems appropriate, grant Planning Approvals which; (i). if not implemented within the period of time specified in each such Approval shall cease to be valid;

(ii). permit the use and development of land to occur for limited periods of time after the expiration of which periods, as specified in each such Approval, the use shall cease and the site shall be restored to the condition prevailing at the time when the Approval was given unless a further Approval has been sought and obtained;

Unless otherwise specified pursuant to Clause (i) above, any Planning Approval granted by the Council under this Part shall cease to be valid if not implemented within a period of 2 years from the date of the approval concerned. with: “2.4.3 Where the local government grants Planning Approval for the development of land — (i) the development approved is to be substantially commenced within 2 years, or such other period as specified in the approval, after the date of the determination; and (ii) the approval lapses if the development has not substantially commenced before the expiration of that period. 2.4.4 A written request may be made to the local government for an extension of the term of planning approval at any time prior to the expiry of the approval period in clause 2.4.3.” Renumber existing 2.4.3 to read “2.4.5”.

Explanation 30 – The wording of TPS No. 10 in relation to the lapse period of a Planning Approval is difficult to achieve if a development is staged or incomplete of the 2 year period.

Also, TPS No. 10 does not refer to the opportunity for Council to extend the approval period.

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Proposal 31 – Introduce new Clause 2.5 ‘Amending or Revoking a Planning Approval’ as follows:

“2.5 AMENDING OR REVOKING A PLANNING APPROVAL 2.5.1 The Local Government may, on written application form the owner of land in respect of which planning approval has been granted, revoke or amend the Planning Approval prior to the commencement of the use or development subject of the Planning Approval.”

Explanation 31 – TPS No. 10 does not allow an applicant to seek a review of a Planning Approval and only has the State Administrative Appeals Tribunal (SAT) to seek redress. The inclusion of the provision may assist both the Applicant and Council in addressing matters associated with an Approval without the expense or time at the SAT.

Proposal 32 – Replace the following words in Policy Statement No. 1:

“(a) Where a property is in excess of 4ha and less than 10ha to a maximum of two dwelling units. (b) Where property is in excess of 10ha then, there is permitted two dwelling units for the first 10ha and thereafter additional unit for each additional 10ha viable rural property”. with:

“Accommodation within the Intensive Horticulture Zone will comply with Table 1-Zoning Table of Scheme 10 in that a single house is a ‘permitted’ use and ancillary accommodation is ‘discretionary use’.

Under the under the Residential Design Codes (‘R-Codes’) a ‘single house’ is defined as a ‘dwelling’ as follows:

“A building or portion of a building being used, adapted, or designed or intended to be used for the purpose of human habitation on a permanent basis by a single person, a single family, or no more than six persons who do not comprise a single family.”

Ancillary Accommodation is defined under the R-Codes as follows:

“Self-contained dwelling on the same lot as a single house which may be attached to, integrated with or detached from the single house”.

Explanation 32 – Council at the Special meeting of 28 January 2014 sought to modify Policy Statement 1 from the TPS.10 to ensure consistency with remaining provisions. In particular table 1 to TPS.10 prohibits the construction of two or more dwellings on the same horticulture lot, yet Policy Statement No. 1 erroneously commits Council to approving such use and development. Whilst Clause 8.8.4 of TPS.10 clearly stipulates that a policy does not bind Council it is still necessary to modify Policy Statement No. 1 as provided for in TPS. 10.

Conclusions The above modifications to TPS No. 10 are sought to enable Council, the Shire and the community to continue with what is clearly an out dated planning scheme until new Planning Scheme No. 13 is prepared and approved by the Minister for Planning. It should be noted that the recommended proposals are those matters that are glaring to the Shire’s planners in relation to working with TPS No. 10 on a day to day basis. Although further modifications could be considered, it would take a complete re-write of TPS No. 10 which would remove officer time and attention to the new Scheme.

Statutory Environment Planning and Development Act 2005 Town Planning Regulations 1967 71

Planning Scheme amendments are processed in accordance with the Planning and Development Act (2005) and Town Planning Regulations. The decision on whether to adopt an amendment is solely that of Council occurs (this is where this ‘draft Amendment’ currently sits in the process). Upon adoption by Council the amendment is referred to the Environmental Protection Authority after which public advertising of the proposal. After public advertising, Council will consider whether to adopt the amendment for final approval with or without modifications. The final decision on whether to grant final approval to an amendment rests with the Minister for Planning, acting upon recommendation from the Western Australian Planning Commission.

Town Planning Scheme No.10

Policy Implications Nil

Financial Implications In light of the number of affected landowners it is recommended the Shire absorb all costs applicable to the preparation and execution of a Scheme Amendment. If supported, this will result in the following indicative costs:

$2600 - Officer time @ $65 per hour x 40 hours $500 - Preparation of Scheme Amendment Map $3250 - Shire Planning Fee - Minor Scheme Amendment (waived) $1200 - Advertising and gazettal costs

$7550 - Total Cost

STRATEGIC IMPLICATIONS The is considered to be in accord with the following goals & outcomes in the Carnarvon Strategic Community Plan 2011:

A developing regional economic base and increased employment supported by Objective 1 strong business enterprises and a growing population Outcome 1.5 A thriving and diverse business environment

Objective 3 A healthy and safe community, enjoying a high quality of life

Outcome 3.8 Improved community health, safety and well being Support and assist fire and other emergency service organisations in the preparation 3.8.1 for, and delivery of, emergency operations.

VOTING REQUIREMENTS Simple Majority

OFFICER’S RECOMMENDATION That Council:

1. Pursuant to Part 5 of the Planning and Development Act 2005, resolves to initiate Amendment No. 68 (‘TPS No. 10’) to the Shire of Carnarvon Town Planning Scheme No.10 to implement various (omnibus) amendments as follows:

Proposal 1 – Modify the preamble to Table 1 Zoning Table by deleting under Symbol ‘M’, the words “Clause 6.8 & Append.10” replacing it with the words “Clause 6.7 & Appendix No. IX”. 72

Proposal 2 – Modify Table 1 Zoning Table by including under Residential Uses, ‘Horticulture Manager’s dwelling’ with a designation the following zones:

 AA - Rural;  AA - Special Rural; and  AA - Intensive Horticulture; with a dashed line for the remaining zones (except ‘Special Use’ zone).

Proposal 3 – Introduce new definition of ‘Horticulture Manager’s Dwelling’ in Appendix No. IV – ‘Interpretations’ as follows:

“Horticulture Manager’s Dwelling”: means a single dwelling that is occupied by a person, together with their spouse, partner or dependent child who is actively involved in the operation of a registered horticulture business on a day to day basis on the subject land.

Proposal 4 – Modify Table 1 Zoning Table by including under Residential Uses, ‘Seasonal Workers Accommodation’ with a designation the following zones:

 SA - Rural;  SA- Special Rural; and  SA - Intensive Horticulture; with a dashed line for the remaining zones (except ‘Special Use’ zone). Proposal 5 – Introduce new definition of ‘Seasonal Workers Accommodation’ in Appendix No. IV – ‘Interpretations’ as follows:

“Seasonal Workers Accommodation: means a building or group of buildings of a residential classification (excluding a motel, hotel, hostel or boarding/lodging house, tourist accommodation, caravan park and camping ground), that is occupied by a person, together with their spouse, partner or dependent child who is actively involved in the operation of the business on a day to day basis on the subject land or land purposely zoned for workers’ accommodation use”.

Proposal 6 – Modify Clauses 1.2, 5.7, 5.10, 5.14, 6.1, 6.2, 6.3, 6.4 and Appendix No. IV – Interpretations by replacing ‘Residential Planning Codes’ with ‘Residential Design Codes’.

Proposal 7 – Modify Clause 6.2.1 by deleting reference to a density Code of R13.5 and relace with a density of R12.5.

Proposal 8 – Remove all references in TPS No. 10 of the term ‘Council’ and replace with ‘Local Government’.

Proposal 9 – Introduce a new Scheme provision 6.4 (renumbering the remaining Clauses) as follows:

‘’6.4 SEASONAL WORKERS ACCOMMODATION

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6.4.1 All seasonal workers accommodation, whether intended as permanent or temporary structures, shall be regarded as residential development and is subject to the requirements of the Residential Planning Codes and clause 6.1 of this Scheme.

6.4.2 Notwithstanding subclause 6.3.1, the requirements of the Residential Design Codes and clause 6.1 of the Scheme may be varied for seasonal workers accommodation by Local Government provided adequate justification for the variation is submitted by the proponents of the accommodation and provided Local Government considers the variation appropriate.

6.4.3 Planning applications for temporary structures to provide seasonal workers accommodation shall, to Local Government’s satisfaction, be accompanied by information and plans indicating how and when the development will be removed and the site rehabilitated or developed for a different use intended for the site.

6.4.4 Local Government may require, by signed agreement, a commitment to the date and details of rehabilitation and conversion the subject of subclause 6.4.3.’’

Proposal 10 – Modify the definition of ‘Rural Pursuit’ to remove ‘poultry farming’.

Proposal 11 – Delete Clause 6.8.2 and Clause 6.8.3.

Proposal 12 – Introduce a revised definition of ‘Fuel Filling Station’ in Appendix No. IV – ‘Interpretations’ (by adding the underlined words) as follows:

“Fuel Filling Station” - means land, buildings and equipment used for the storage and dispensing of liquid and gaseous fuels for the operation of the predominant use of the land but does not include a service station and specifically excludes the sale by retail into a vehicle for final use of such fuel from the premises.

Proposal 13 – Introduce a revised definition of ‘Motel’ in Appendix No. IV –Interpretations’ (by adding the underlined letter) as follows:

“Motel” - means a building, group of buildings or place used or intended to be used to accommodate patrons in a manner similar to a hotel or boarding house but in which special provision is made for the accommodation of patrons with motor vehicles.”

Proposal 14 – Modify Table 1 Zoning Table by replacing under Residential Uses as follows:

 ‘Single House’ to be replaced with ‘Single Dwelling’; and  ‘Attached House’ to be replaced with ‘Attached Dwelling’.

Proposal 15 – Modify Table 1 Zoning Table by including under Residential Uses, ‘Home Business’ with a designation the following zones:

 SA -Residential;  SA -Residential Development;  SA -Rural;  SA -Special Rural; and  SA - Intensive Horticulture; with a dashed line for the remaining zones (except ‘Special Use’ zone).

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Proposal 16 – Introduce a new definition of ‘Home Business’ in Appendix No. IV –Interpretations’ as follows:

“Home Business – a business, service or profession carried out in a dwelling or on land around a dwelling which: (a) does not employ more than two people not members of the occupier’s household; (b) will not cause injury to or adversely affect the amenity of the neighbourhood; (c) does not occupy an area greater than 50m², (d) does not retail the retail sale, display or hire of goods of any nature, (e) in relation to vehicles and parking, will not result in traffic difficulties as a result of the inadequacy of parking or an increase in traffic volumes in the neighbourhood, and does not involve the presence, use or calling of a vehicle more than 3.5 tonnes tare weight; and (f) does not involve the use of an essential service of greater capacity than normally required in the zone.”

Proposal 17 – Delete reference in Clause 6.4.4 to Uniform Building By-Laws.

Proposal 18 – Introduce a revised definition of ‘Kennels’ in Appendix No. IV –Interpretations’ (by removing crossed out words and adding the underlined words) as follows:

“Kennels” - means land and buildings used for the purpose of keeping, breeding, and temporary care of dogs except that the expression shall not include the keeping of up to two six dogs by a land owner for his own use and enjoyment unless a different limit is provided for in a Local Law. The maximum number of dogs which may be kept in kennels shall be determined in each case by the Council Local Government”.

Proposal 19 – As per Schedule 8.3.4 (iii), rezone Lot 1004 Olivia Terrace, Carnarvon from “Public Purposes Car Park (CP)” reserve to “Commercial” zone.

Proposal 20 – Under Clause 2.6 (e) (i) replace the words “’Acceptable Development ‘” with “’Deemed- to-Comply’”.

Proposal 21 – Under Clause 2.5.1 replace the following words:

“2.5 PERIOD FOR MAKING DECISIONS 2.5.1 The Council shall convey its decision on any such Application for Planning Approval whether in principle or otherwise to the applicant in the form set out at Appendix No. 2 to this Scheme within 120 days of the date upon which it was received at the Council’s offices unless the Council shall have first obtained the applicant’s approval in writing for an extension of that period and in the event that a decision has not been made within the period or extended period, the application may be deemed to have been refused for the purpose of appeal.” with:

“2.5 DEEMED REFUSAL 2.5.1 Subject to clause 2.5.2, an application for planning approval is deemed to have been refused if a determination in respect of that application is not conveyed to the applicant by the local government within 60 days of the receipt of the application by the local government, or within such further time as is agreed in writing between the applicant and the local government.

2.5.2 An application for planning approval which is the subject of a notice under clause 4.3 is deemed to be refused where a determination in respect of that application is not conveyed to the applicant by the local government within 90 days of the receipt of the application by 75

the local government, or within such further time as is agreed in writing between the applicant and the local government.”

Proposal 22 – Replace ‘Table No. 2-Development and Car parking Standards’ with the revised ‘Table No. 2-Development and Car parking Standards’ as included in Schedule 8.3.4 (ii).

Proposal 23 – As per Schedule 8.3.4 (iv), rezone Reserve 36467 (Lot 1210) and portion of Lot 287 North West Coastal Highway, Carnarvon from “Residential Development” zone to “Public Purposes Rubbish Disposal (RD)” reserve.

Proposal 24 – As per Schedule 8.3.4 (v), rezone Lot 600 and Lot 601 Yardi Quays, Northwater from part “Private Clubs and Institutions” zone and part “Fascine Waterway Development” to wholly “Fascine Waterway Development” zone.

Proposal 25 – As per Schedule 8.3.4 (vi), rezone from part “Residential” zone and part “Fascine Waterway Development” to wholly “Residential” zone with a density code as described in Table 1 of the Residential Design Codes of R20 as follows:

• Lots 615 – 620 (inclusive) and Lot 823 Yardi Quays, Northwater.

And rezone Yardi Quays, Mindirra Crescent and Jaaga Cove from “Residential” zone to “Local Road”.

Proposal 26 – As per Schedule 8.3.4 (vii), rezone Reserve 49812 and Reserve 46363 from “Fascine Waterway Development” to “Public Open Space” reserve.

Proposal 27 – As per Schedule 8.3.4 (viii), rezone Part Lot 1193 and Reserve 6049 from “Private Clubs and Institutions” zone to “Public Open Space” reserve.

Proposal 28 – As per Schedule 8.3.4 (ix), rezone portion Olivia Terrace road reserve from “Private Clubs and Institutions” zone to “Important Local Road” reserve.

Proposal 29 – As per Schedule 8.3.4 (x), rezone Lot 1 Mahoney Avenue, Brown Range from “Residential R10” and “Special Use – Earth Station Tourist Precinct” to “Special Use – Telecommunications, NBN Satellite Earth Station and Tourist/Education Precinct” and “Residential R20”.

Proposal 30 – Under Clause 2.4.3 replace the following words:

“2.4.5 Without limiting the above, the Council may, where it deems appropriate, grant Planning Approvals which; (i). if not implemented within the period of time specified in each such Approval shall cease to be valid;

(ii). permit the use and development of land to occur for limited periods of time after the expiration of which periods, as specified in each such Approval, the use shall cease and the site shall be restored to the condition prevailing at the time when the Approval was given unless a further Approval has been sought and obtained;

Unless otherwise specified pursuant to Clause (i) above, any Planning Approval granted by the Council under this Part shall cease to be valid if not implemented within a period of 2 years from the date of the approval concerned.” with: “2.4.3 Where the local government grants Planning Approval for the development of land —

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(i) the development approved is to be substantially commenced within 2 years, or such other period as specified in the approval, after the date of the determination; and (ii) the approval lapses if the development has not substantially commenced before the expiration of that period. 2.4.4 A written request may be made to the local government for an extension of the term of planning approval at any time prior to the expiry of the approval period in clause 2.4.3.” Renumber existing 2.4.3 to read “2.4.5”.

Proposal 31 – Introduce new Clause 2.5 ‘Amending or Revoking a Planning Approval’ as follows:

“2.5 AMENDING OR REVOKING A PLANNING APPROVAL 2.5.1 The Local Government may, on written application form the owner of land in respect of which planning approval has been granted, revoke or amend the Planning Approval prior to the commencement of the use or development subject of the Planning Approval.”

Proposal 32 – Replace the following words in Policy Statement No. 1:

“(a) Where a property is in excess of 4ha and less than 10ha to a maximum of two dwelling units. (b) Where property is in excess of 10ha then, there is permitted two dwelling units for the first 10ha and thereafter additional unit for each additional 10ha viable rural property”.

with: “Accommodation within the Intensive Horticulture Zone will comply with Table 1-Zoning Table of Scheme 10 in that a single house is a ‘permitted’ use and ancillary accommodation is ‘discretionary use’.

Under the under the Residential Design Codes (‘R-Codes’) a ‘single house’ is defined as a ‘dwelling’ as follows: “A building or portion of a building being used, adapted, or designed or intended to be used for the purpose of human habitation on a permanent basis by a single person, a single family, or no more than six persons who do not comprise a single family.”

Ancillary Accommodation is defined under the R-Codes as follows:

“Self-contained dwelling on the same lot as a single house which may be attached to, integrated with or detached from the single house”.

2. Authorise the Chief Executive Officer (‘CEO’) to prepare Scheme Amendment No. 68 to TPS No. 10 using in-house resources, with all costs to be absorbed under COA 2912 of the Shire’s municipal budget;

3. Authorise the CEO to execute the relevant documentation for initiation to enable referral to the Environmental Protection Authority (EPA) for the level of assessment pursuant to Section 48A of the Environment Protection Act 1986 and then refer Amendment No. 68 to the EPA pursuant to section 81 of the Planning and Development Act 2005.

4. Advise the EPA that should any of the proposals in Amendment No. 68 require the Amendment to undergo an environmental assessment, then the proposal(s) should be deleted from the Amendment, so the progress of the Amendment is not delayed.

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5. Should the EPA advise that the Amendment No. 68 does not require assessment or Amendment 68 is modified in accordance with 3. above, authorise the CEO to advertise the Amendment for a period of 42 days through the placement of an advertisement in the Northern Guardian on at least two (2) occasions, erect a notice at the Shire Office and on the Shire Website and post of notice/s to affected parties as the CEO sees fit.

6. Forward a copy of Amendment No. 68 to the Western Australian Planning Commission for information.

7. Upon completion of advertising Amendment No. 68, the CEO to refer the matter to council for resolution.

8. Resolve to request the Department of Lands to alter the purpose of Reserve 36467 (Lot 1210) North West Coastal Highway, Carnarvon from “Sewage Disposal” to “Rubbish Disposal”.

FC 18/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr March/Cr Brandenburg

That Council:

1. Pursuant to Part 5 of the Planning and Development Act 2005, resolves to initiate Amendment No. 68 (‘TPS No. 10’) to the Shire of Carnarvon Town Planning Scheme No.10 to implement various (omnibus) amendments as follows:

Proposal 1 – Modify the preamble to Table 1 Zoning Table by deleting under Symbol ‘M’, the words “Clause 6.8 & Append.10” replacing it with the words “Clause 6.7 & Appendix No. IX”.

Proposal 2 – Modify Table 1 Zoning Table by including under Residential Uses, ‘Horticulture Manager’s dwelling’ with a designation the following zones:

 AA - Rural;  AA - Special Rural; and  AA - Intensive Horticulture;

with a dashed line for the remaining zones (except ‘Special Use’ zone).

Proposal 3 – Introduce new definition of ‘Horticulture Manager’s Dwelling’ in Appendix No. IV – ‘Interpretations’ as follows:

“Horticulture Manager’s Dwelling”: means a single dwelling that is occupied by a person, together with their spouse, partner or dependent child who is actively involved in the operation of a registered horticulture business on a day to day basis on the subject land.

Proposal 4 – Modify Table 1 Zoning Table by including under Residential Uses, ‘Seasonal Workers Accommodation’ with a designation the following zones:

 SA - Rural;  SA- Special Rural; and  SA - Intensive Horticulture;

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with a dashed line for the remaining zones (except ‘Special Use’ zone).

Proposal 5 – Introduce new definition of ‘Seasonal Workers Accommodation’ in Appendix No. IV – ‘Interpretations’ as follows:

“Seasonal Workers Accommodation: means a building or group of buildings of a residential classification (excluding a motel, hotel, hostel or boarding/lodging house, tourist accommodation, caravan park and camping ground), that is occupied by a person, together with their spouse, partner or dependent child who is actively involved in the operation of the business on a day to day basis on the subject land or land purposely zoned for workers’ accommodation use”.

Proposal 6 – Modify Clauses 1.2, 5.7, 5.10, 5.14, 6.1, 6.2, 6.3, 6.4 and Appendix No. IV – Interpretations by replacing ‘Residential Planning Codes’ with ‘Residential Design Codes’.

Proposal 7 – Modify Clause 6.2.1 by deleting reference to a density Code of R13.5 and relace with a density of R12.5.

Proposal 8 – Remove all references in TPS No. 10 of the term ‘Council’ and replace with ‘Local Government’.

Proposal 9 – Introduce a new Scheme provision 6.4 (renumbering the remaining Clauses) as follows:

‘’6.4 SEASONAL WORKERS ACCOMMODATION

6.4.1 All seasonal workers accommodation, whether intended as permanent or temporary structures, shall be regarded as residential development and is subject to the requirements of the Residential Planning Codes and clause 6.1 of this Scheme.

6.4.2 Notwithstanding subclause 6.3.1, the requirements of the Residential Design Codes and clause 6.1 of the Scheme may be varied for seasonal workers accommodation by Local Government provided adequate justification for the variation is submitted by the proponents of the accommodation and provided Local Government considers the variation appropriate.

6.4.3 Planning applications for temporary structures to provide seasonal workers accommodation shall, to Local Government’s satisfaction, be accompanied by information and plans indicating how and when the development will be removed and the site rehabilitated or developed for a different use intended for the site.

6.4.4 Local Government may require, by signed agreement, a commitment to the date and details of rehabilitation and conversion the subject of subclause 6.4.3.’’

Proposal 10 – Modify the definition of ‘Rural Pursuit’ to remove ‘poultry farming’.

Proposal 11 – Delete Clause 6.8.2 and Clause 6.8.3.

Proposal 12 – Introduce a revised definition of ‘Fuel Filling Station’ in Appendix No. IV – ‘Interpretations’ (by adding the underlined words) as follows:

“Fuel Filling Station” - means land, buildings and equipment used for the storage and dispensing of liquid and gaseous fuels for the operation of the predominant use of the land but does not include a 79 service station and specifically excludes the sale by retail into a vehicle for final use of such fuel from the premises.

Proposal 13 – Introduce a revised definition of ‘Motel’ in Appendix No. IV –Interpretations’ (by adding the underlined letter) as follows:

“Motel” - means a building, group of buildings or place used or intended to be used to accommodate patrons in a manner similar to a hotel or boarding house but in which special provision is made for the accommodation of patrons with motor vehicles.”

Proposal 14 – Modify Table 1 Zoning Table by replacing under Residential Uses as follows:

 ‘Single House’ to be replaced with ‘Single Dwelling’; and  ‘Attached House’ to be replaced with ‘Attached Dwelling’.

Proposal 15 – Modify Table 1 Zoning Table by including under Residential Uses, ‘Home Business’ with a designation the following zones:

 SA -Residential;  SA -Residential Development;  SA -Rural;  SA -Special Rural; and  SA - Intensive Horticulture; with a dashed line for the remaining zones (except ‘Special Use’ zone).

Proposal 16 – Introduce a new definition of ‘Home Business’ in Appendix No. IV –Interpretations’ as follows:

“Home Business – a business, service or profession carried out in a dwelling or on land around a dwelling which: (a) does not employ more than two people not members of the occupier’s household; (b) will not cause injury to or adversely affect the amenity of the neighbourhood; (c) does not occupy an area greater than 50m², (d) does not retail the retail sale, display or hire of goods of any nature, (e) in relation to vehicles and parking, will not result in traffic difficulties as a result of the inadequacy of parking or an increase in traffic volumes in the neighbourhood, and does not involve the presence, use or calling of a vehicle more than 3.5 tonnes tare weight; and (f) does not involve the use of an essential service of greater capacity than normally required in the zone.”

Proposal 17 – Delete reference in Clause 6.4.4 to Uniform Building By-Laws.

Proposal 18 – Introduce a revised definition of ‘Kennels’ in Appendix No. IV –Interpretations’ (by removing crossed out words and adding the underlined words) as follows:

“Kennels” - means land and buildings used for the purpose of keeping, breeding, and temporary care of dogs except that the expression shall not include the keeping of up to two six dogs by a land owner for his own use and enjoyment unless a different limit is provided for in a Local Law. The maximum number of dogs which may be dept kept in kennels shall be determined in each case by the Council Local Government”.

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Proposal 19 – As per Schedule 8.3.4 (iii), rezone Lot 1004 Olivia Terrace, Carnarvon from “Public Purposes Car Park (CP)” reserve to “Commercial” zone.

Proposal 20 – Under Clause 2.6 (e) (i) replace the words “’Acceptable Development ‘” with “’Deemed- to-Comply’”.

Proposal 21 – Under Clause 2.5.1 replace the following words:

“2.5 PERIOD FOR MAKING DECISIONS 2.5.2 The Council shall convey its decision on any such Application for Planning Approval whether in principle or otherwise to the applicant in the form set out at Appendix No. 2 to this Scheme within 120 days of the date upon which it was received at the Council’s offices unless the Council shall have first obtained the applicant’s approval in writing for an extension of that period and in the event that a decision has not been made within the period or extended period, the application may be deemed to have been refused for the purpose of appeal.” with:

“2.5 DEEMED REFUSAL 2.5.1 Subject to clause 2.5.2, an application for planning approval is deemed to have been refused if a determination in respect of that application is not conveyed to the applicant by the local government within 60 days of the receipt of the application by the local government, or within such further time as is agreed in writing between the applicant and the local government.

2.5.2 An application for planning approval which is the subject of a notice under clause 4.3 is deemed to be refused where a determination in respect of that application is not conveyed to the applicant by the local government within 90 days of the receipt of the application by the local government, or within such further time as is agreed in writing between the applicant and the local government.”

Proposal 22 – Replace ‘Table No. 2-Development and Car parking Standards’ with the revised ‘Table No. 2-Development and Car parking Standards’ as included in Schedule 8.3.4 (ii).

Proposal 23 – As per Schedule 8.3.4 (iv), rezone Reserve 36467 (Lot 1210) and portion of Lot 287 North West Coastal Highway, Carnarvon from “Residential Development” zone to “Public Purposes Rubbish Disposal (RD)” reserve.

Proposal 24 – As per Schedule 8.3.4 (v), rezone Lot 600 and Lot 601 Yardi Quays, Northwater from part “Private Clubs and Institutions” zone and part “Fascine Waterway Development” to wholly “Fascine Waterway Development” zone.

Proposal 25 – As per Schedule 8.3.4 (vi), rezone from part “Residential” zone and part “Fascine Waterway Development” to wholly “Residential” zone with a density code as described in Table 1 of the Residential Design Codes of R20 as follows:

• Lots 615 – 620 (inclusive) and Lot 823 Yardi Quays, Northwater.

And rezone Yardi Quays, Mindirra Crescent and Jaaga Cove from “Residential” zone to “Local Road”.

Proposal 26 – As per Schedule 8.3.4 (vii), rezone Reserve 49812 and Reserve 46363 from “Fascine Waterway Development” to “Public Open Space” reserve.

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Proposal 27 – As per Schedule 8.3.4 (viii), rezone Part Lot 1193 and Reserve 6049 from “Private Clubs and Institutions” zone to “Public Open Space” reserve.

Proposal 28 – As per Schedule 8.3.4 (ix), rezone portion Olivia Terrace road reserve from “Private Clubs and Institutions” zone to “Important Local Road” reserve.

Proposal 29 – As per Schedule 8.3.4 (x), rezone Lot 1 Mahoney Avenue, Brown Range from “Residential R10” and “Special Use – Earth Station Tourist Precinct” to “Special Use – Telecommunications, NBN Satellite Earth Station and Tourist/Education Precinct” and “Residential R20”.

Proposal 30 – Under Clause 2.4.3 replace the following words:

“2.4.5 Without limiting the above, the Council may, where it deems appropriate, grant Planning Approvals which; (iii). if not implemented within the period of time specified in each such Approval shall cease to be valid;

(iv). permit the use and development of land to occur for limited periods of time after the expiration of which periods, as specified in each such Approval, the use shall cease and the site shall be restored to the condition prevailing at the time when the Approval was given unless a further Approval has been sought and obtained;

Unless otherwise specified pursuant to Clause (i) above, any Planning Approval granted by the Council under this Part shall cease to be valid if not implemented within a period of 2 years from the date of the approval concerned.” with: “2.4.3 Where the local government grants Planning Approval for the development of land — (i) the development approved is to be substantially commenced within 2 years, or such other period as specified in the approval, after the date of the determination; and (ii) the approval lapses if the development has not substantially commenced before the expiration of that period. 2.4.4 A written request may be made to the local government for an extension of the term of planning approval at any time prior to the expiry of the approval period in clause 2.4.3.” Renumber existing 2.4.3 to read “2.4.5”.

Proposal 31 – Introduce new Clause 2.5 ‘Amending or Revoking a Planning Approval’ as follows:

“2.5 AMENDING OR REVOKING A PLANNING APPROVAL 2.5.1 The Local Government may, on written application form the owner of land in respect of which planning approval has been granted, revoke or amend the Planning Approval prior to the commencement of the use or development subject of the Planning Approval.”

Proposal 32 – Replace the following words in Policy Statement No. 1:

“(a) Where a property is in excess of 4ha and less than 10ha to a maximum of two dwelling units. (b) Where property is in excess of 10ha then, there is permitted two dwelling units for the first 10ha and thereafter additional unit for each additional 10ha viable rural property”.

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with: “Accommodation within the Intensive Horticulture Zone will comply with Table 1-Zoning Table of Scheme 10 in that a single house is a ‘permitted’ use and ancillary accommodation is ‘discretionary use’.

Under the under the Residential Design Codes (‘R-Codes’) a ‘single house’ is defined as a ‘dwelling’ as follows: “A building or portion of a building being used, adapted, or designed or intended to be used for the purpose of human habitation on a permanent basis by a single person, a single family, or no more than six persons who do not comprise a single family.”

Ancillary Accommodation is defined under the R-Codes as follows:

“Self-contained dwelling on the same lot as a single house which may be attached to, integrated with or detached from the single house”.

2. Authorise the Chief Executive Officer (‘CEO’) to prepare Scheme Amendment No. 68 to TPS No. 10 using in-house resources, with all costs to be absorbed under COA 2912 of the Shire’s municipal budget;

3. Authorise the CEO to execute the relevant documentation for initiation to enable referral to the Environmental Protection Authority (EPA) for the level of assessment pursuant to Section 48A of the Environment Protection Act 1986 and then refer Amendment No. 68 to the EPA pursuant to section 81 of the Planning and Development Act 2005.

4. Advise the EPA that should any of the proposals in Amendment No. 68 require the Amendment to undergo an environmental assessment, then the proposal(s) should be deleted from the Amendment, so the progress of the Amendment is not delayed.

5. Should the EPA advise that the Amendment No. 68 does not require assessment or Amendment 68 is modified in accordance with 3. above, authorise the CEO to advertise the Amendment for a period of 42 days through the placement of an advertisement in the Northern Guardian on at least two (2) occasions, erect a notice at the Shire Office and on the Shire Website and post of notice/s to affected parties as the CEO sees fit.

6. Forward a copy of Amendment No. 68 to the Western Australian Planning Commission for information.

7. Upon completion of advertising Amendment No. 68, the CEO to refer the matter to council for resolution.

8. Resolve to request the Department of Lands to alter the purpose of Reserve 36467 (Lot 1210) North West Coastal Highway, Carnarvon from “Sewage Disposal” to “Rubbish Disposal”.

CARRIED F8/A0

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8.3.5 COMPLIANCE AUDIT OF CARAVAN PARKS WITHIN CORAL BAY WITH PARTICULAR REFERENCE TO ‘KANYA”

File No 4C0101 Location/Address Shire of Carnarvon Name of Applicant N/A Author Rob Paull, Director Development Services Financial Interest Nil Date of Report 25 March 2014

SUMMARY In March 2013, the Shire Administration wrote to occupiers of caravans and associated buildings advising that in order to comply with Caravan Parks and Camping Grounds Act 1995 and the Caravan Parks and Camping Grounds Regulations 1997, the majority of occupiers had matters of non-compliance with the Act and Regulations. The occupiers and the land owner were provided with a 12 month period to achieve compliance. The requirement to achieve compliance was given as 31 March 2014.

Of the outstanding compliance requirements identified by the Shire, the issues of fire and the demolition of un-approved buildings in the possible event of a cyclone are the most compelling. Hence the need is to ensure compliance with the appropriate legislation along with mandatory fire protection and building standards obligations on the land owner and all residents.

This Report simply draws to the attention of the Council that very limited attempts to achieve compliance and that it is anticipated at the April meeting of Council a further Report will be prepared based on undertaking formal legal enforcement measures.

BACKGROUND Development of a permanent caravan park at Coral Bay has been a matter for Council consideration for over 20 years. Planning Approval was issued by the (then) Minister for Planning for a permanent residential caravan park at 42 and Lots 52 Robinson Street, Coral Bay in April 1998 with conditions requiring (amongst other things), compliance with the provisions of the Caravan Parks and Camping Grounds Act 1995; and, Regulations 1997. The two permanent accommodation areas approved are local known a ‘Kanya’ (Lot 2 French Street) and ‘Bay View Heights’ at the south west corner of Lot 52 Robinson Street, Coral Bay .

Because there was no land available for seasonal workers’ accommodation, business owners / staff housing, or the storage of personal, commercial, and industrial goods, Mr. W.F. Brogan obtained approval for the provision of 32 ‘seasonal workers’ accommodation” sites at lot 2 of 42/43 French St (‘Kanya’) and 16 ‘parkhome sites’ at lot 52 Robinson Street, Coral Bay (‘Bay View Heights’).

Although there was a condition for compliance with the Caravan Parks and Camping Grounds Act, and Regulations, there was flexibility in the enforcement of this legislation because the Satte Government had not made land available for any purpose other than ‘Tourist Accommodation’. It was accepted that permanent occupiers needed storage space for personal and business goods; they needed privacy; and, they needed protection from the strong summer winds. In 2009 the Economics and Industry Standing Committee inspected and reported on caravan parks and camping grounds throughout a large portion of WA, and it was critical towards the standard of compliance at Coral Bay. This Committee may not have been aware of the circumstances as stated above and that if the legislation was fully applied it would have closed down most of the businesses at Coral Bay. From Shire records, it would seem that the Shire of Carnarvon did pay more attention to safety aspects and provided improved means for fire control.

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Bay View Heights

‘Kanya’

Aerial photo of the caravan parking areas at Coral Bay – notated with the locations of ‘Kanya and Bay View On 11 March 2013, the Shire Administration wrote to the land owner and occupiers of caravans and associated buildings at ‘Kanya’ advising that they must comply with the State Government’s Caravan Parks and Camping Grounds Act 1995 and the Caravan Parks and Camping Grounds Regulations 1997 as the majority of occupiers had matters of non-compliance with the Act and Regulations.

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The occupiers and the land owner were provided with a 12 month period to achieve compliance. The requirement to achieve compliance was given as 31 March 2014 (Schedule S 8.3.5 (i) includes a copy of generic correspondence sent to occupiers of caravans at ‘Kanya’).

The correspondence of 11 March 2013 was followed up with a ‘reminder’ letter dated 13 November 2013 (Schedule S 8.3.5 (ii) includes a copy of generic correspondence sent to occupiers of caravans at ‘Kanya’).

STATUTORY ENVIRONMENT Caravan Parks and Camping Grounds Act 1995 Caravan Parks and Camping Grounds Regulations 1997 Building Act 2012

POLICY IMPLICATIONS None known

FINANCIAL IMPLICATIONS None known

STRATEGIC IMPLICATIONS As this is an enforcement matter there are no specific strategic implications. However, Council will be mindful of the statutory and strategic need for compliance where it relates to health and safety matters are involved.

VOTING REQUIREMENTS Simple majority

COMMENT Of the outstanding compliance requirements identified by the Shire, the issues of fire and the demolition of un-approved buildings in the possible event of a cyclone are the most compelling. Hence the need is to ensure compliance with the appropriate legislation along with mandatory fire protection and building standards obligations on the land owner and all residents.

The Shire has provided the land owner and all residents with 12 months to achieve compliance to the necessary legislation and importantly, to achieve a safe living environment.

It is noted that there was no obligation of the Shire to provide a generous period of time for compliance. In this regard, it was open for the Shire to immediately pursue enforcement action at ‘Kanya’. Clearly, such a response would have caused significant hardship to the residents and it was the Shire’s desire to achieve compliance, rather than enforcing compliance.

This Report simply draws to the attention of the Council that very limited attempts to achieve compliance at ‘Kanya’ have resulted from the correspondence sent. It is anticipated at the April meeting of Council a further Report will be prepared based on undertaking formal legal enforcement measures.

It should be noted that it is the Shire Administration’s view that compliance matters (albeit to a lesser extent) apply to other caravan parks in Carnarvon and which is likely to be the subject of a further report to council in the near future.

OFFICER’S RECOMMENDATION That Council note the information contained in the Report with respect to compliance audit of caravan parks within Coral Bay, with particular reference to ‘Kanya’.

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FC 19/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Simpson/Cr Fullarton

That Council note the information contained in the Report with respect to compliance audit of caravan parks within Coral Bay, with particular reference to ‘Kanya’.

CARRIED F8/A0

(Note to Minute: Council were advised that a letter had been received from Ms K Lay, a copy of which was sent to all Councillors, in relation to the current situation in Kanya and that the comments and issues raised in this letter are to be noted.)

8.5 INFRASTRUCTURE SERVICES

8.4.1 PROPOSED CLOSURE OF MEERAGOOLIA ROAD (SOUTHERN END)

File No A2351 Location/Address Meeragoolia Road, Shire of Carnarvon Name of Applicant N/A Author David Klye – Director Infrastructure Services Financial Interest Nil Date of Report 25th March 2014

Summary Proposed closure of the southern end of Meeragoolia Road between the Meeragoolia Station homestead and the Callagiddy Winderie Road in the Shire of Carnarvon.

Background There are currently two Council maintained access routes to the Meeragoolia Station homestead. The provision and maintenance by Council of two access routes to Meeragoolia Station homestead is an anomaly in the Shire of Carnarvon where one access is provided to the homestead on each station lease in accordance with Policy number W017, STATION ACCESS ROADS AND AIRSTRIPS which has been read to apply to a single access per pastoral station.

Statutory Environment The closure of roads is administered by Local Government under specific provisions of Section 58 of the Land Administration Act 1997.

Policy Implications Maintaining a second access route to Meeragoolia Station sets a precedent that would lend legitimacy to possible claims from other pastoral station lease holders for Council to maintain additional accesses to their homesteads.

Financial Implications Closure of Meeragoolia Road will save Council in excess of an estimated $440,000 in upgrade costs and $5,500 per year in maintenance costs.

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Strategic Implications The recommendation supports the following Strategic objectives; Objective 1: A developing regional economic base and increased employment supported by strong business enterprises and a growing population. Outcome 1.3 Improved Shire infrastructure 1.3.3 Construct, improve and maintain the Shire road network, including verges, drainage and pathways in line with best practice asset management procedures. Objective 5: Leadership and community engagement to ensure the best use of our physical, financial and human resources. Outcome 5.5 Best practice asset management. 5.5.1 Continue the implementation of asset management strategies to enable asset management planning and reporting.

Voting Requirements Simple Majority

Comment Meeragoolia Road is 30.51 km long, it links the Carnarvon Mullewa Road and the Callagiddy Winderie Road via the Meeragoolia Station homestead. The 13.34 km long northern section of Meeragoolia Road is the main access road to the Meeragoolia Station homestead. The 17.17 km long southern section of the road provides a second access to Meeragoolia Station homestead through part of Callagiddy Station from the Callagiddy Winderie Road as shown on the map in Schedule 1 attached to this report. The southern section of the road is not necessary under Council’s current policy of providing a single maintained access to each station homestead within the Shire.

The southern section of Meeragoolia Road has not been constructed or maintained to Council standards. The estimated cost to re-construct the southern section of Meeragoolia Road to Council standards is estimated to be $440,000 including seven stock grids. The estimated cost to maintain the 17.17 km long southern section of Meeragoolia Road is in excess of $5,500 per annum. These funds may be better utilised by Council in other areas of its business.

As a courtesy and in expectation that this proposal may have a direct impact on Meeragoolia Station and on Callagiddy Station’s operations, contact was made with both leaseholders advising them of the proposal to close the road and inviting comment.

Mr Duncan from Meeragoolia Station in a personal communication indicated that he was receptive to the proposal to close the road. He further stated that he has experienced difficulties and losses as a result of unfettered public access to very close to infrastructure on this section of his land.

In personal communication with Mr Chown from Callagiddy Station he indicated that he was also receptive to the proposal to close the road and he requested that should the road closure proceed, signage be erected at both ends of the road advising the public that “This is NOT a public road. This is a private station access track and unauthorized access is not permitted”.

Enquiries show that the road is vacant Crown land with management vested to Council. Currently the road is on Council’s road register and is maintained as a public road. This proposal seeks to change the status of the reserve from maintained public road to unmaintained road reserve. There is no desire and no intention of prohibiting the use of the road reserve by the station lease holders. In practical terms, the existing road would revert to a private station track not maintained by Council.

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The formal closure process for any public road takes in to account potentially affected parties by requiring the advertisement of the proposed closure and by requiring the invitation and consideration of submissions from all effected parties in relation to the proposal.

In conclusion;  The 17.17 km long southern section of Meeragoolia Road serves no purpose as a connecting road between Shire localities and is not a through road for the purposes of general travel within the Shire.  Council maintenance of the southern section of Meeragoolia Road is not necessary under Council’s current policy of providing a single maintained access to each station homestead within the Shire.  Continuing to maintain the southern section of Meeragoolia Road may lead to requests on the basis of equity for Council to maintain alternative access roads on other Stations.  The cost to Council to maintain the southern section of Meeragoolia Road is estimated to be in excess of $5,500 per annum.  Maintenance funds currently expended on the southern section of Meeragoolia Road may be better utilised by Council in other areas of its business.

The recommendation to Council below simply commences the closure process. In order to formally close the road Council must receive and consider any submissions after a 35 day advertisement period, following this consultation period Council must then resolve to request the Minister to close the road.

OFFICER’S RECOMMENDATION It is recommended that Council; 1. Commence the permanent closure of the 17.17 km southern section of Meeragoolia Road between the Meeragoolia Homestead and Callagiddy Winderie Road as shown in Schedule 1 by advertising the proposed closure inviting comment from affected parties in accordance with Section 58 of Land Administration Act (1997) and, 2. Review any responses to the advertising that may be received prior to referral to the Minister to close the road.

FC 20/3/14 SUBSTANTIVE MOTION Cr Nelson/Cr Fullarton

That an audit on the condition of all pastoral roads within the Shire of Carnarvon be conducted prior to making any decisions regarding pastoral road closures. F4/A4

In accordance with Section 5.21(3) of the Local Government Act, the Shire President utilised his casting vote and the motion was lost. LOST F4/A5 10.20am - Mr Paull left the meeting. 10.26am – Mr Paull returned to the meeting.

FC 21/3/14 COUNCIL RESOLUTION Cr Ganzer/Cr Durmanich

That Council; 1. Upon written support from the affected land owners from Meeragoolia Station and Calagiddy Stations and all affected stakeholders, commence the permanent closure of the 17.17 km southern section of Meeragoolia Road between the Meeragoolia Homestead and Callagiddy/Winderie Road

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as shown in Schedule 1 by advertising the proposed closure inviting comment from affected parties in accordance with Section 58 of Land Administration Act (1997) and, 2. Review any responses to the advertising that may be received prior to referral to the Minister to close the road. F4/A4

In accordance with Section 5.21(3) of the Local Government Act, the Shire President utilised his casting vote and the motion was carried. CARRIED F5/A4 Cr Nelson, Cr Simpson and Cr Fullarton their votes be recorded as against the motion.

10.44am – Cr McMahon left the meeting and did not return.

(Note to Minute – Part 1 was amended to ensure that the directly affected land owners and stakeholders support was obtained prior to Council commencing the process to close the section of road in question.)

8.4.2 PROPOSED ROAD CLOSURE - WARROORA NORTH ROAD, WARROORA STATION

File No 5RD191 Location/Address Warroora North Road, Warroora Station Name of Applicant Shire of Carnarvon Author David Klye, Director Infrastructure Services Financial Interest Nil Date of Report 25 March 2014

Summary Proposed closure of the entire length of Warroora North Road (25.46 km) between Warroora East Road and SLK 62.55km on the Minilya Exmouth Road in the Shire of Carnarvon.

Background This item was presented at the November 2013 meeting of Council where Council resolved the following;

“That this item lay on the table to enable further investigation and consultation to take place.

(Note to Minute – Council felt that further consultation was required prior to making a final decision on the closing of this road.)”

When the Minilya Exmouth Road was constructed on its current alignment, a 25.46 km long disused portion of the old Minilya Exmouth Road became the Warroora North Road and was ceded to Council who took over responsibility for the care and maintenance of the road.

The road serves as a convenient short cut between the Warroora homestead and Exmouth and between the Warroora homestead and a popular Warroora station beach camping location called ‘The Fourteen Mile’.

The Council maintained access between the Warroora homestead and the Minilya Exmouth Road is via a different route using Warroora East Road.

The provision and maintenance by Council of a dual access to Warroora Station homestead is an anomaly in the Shire of Carnarvon where one access is provided to the homestead on each station lease in accordance with Policy (NO.W017, STATION ACCESS ROADS AND AIRSTRIPS), which has been read to apply to a single

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Statutory Environment The closure of roads is administered by Local Government under specific provisions of Section 58 of the Land Administration Act 1997.

Policy Implications Maintaining a second access road to Warroora Station sets a precedent that would lend legitimacy to possible claims from other pastoral station lease holders for Council to maintain additional access and tourist roads to benefit private enterprises on their leases. It is possible that Council could receive requests to maintain the access roads to Red Bluff and Two Mile Beach on Quobba Station and to the Three Mile and Gnaraloo Bay on Gnaraloo Station for example.

Financial Implications In accordance with the Shire’s financial records the cost of maintaining Warroora North Road is in the range of $15,000 - $20,000 per annum, with the amount expended this financial year being $18,438.98.

Strategic Implications The recommendation supports the following Strategic objectives; Objective 1: A developing regional economic base and increased employment supported by strong business enterprises and a growing population. Outcome 1.3 Improved Shire infrastructure 1.3.3 Construct, improve and maintain the Shire road network, including verges, drainage and pathways in line with best practice asset management procedures. Objective 5: Leadership and community engagement to ensure the best use of our physical, financial and human resources. Outcome 5.5 Best practice asset management. 5.5.1 Continue the implementation of asset management strategies to enable asset management planning and reporting.

Voting Requirements Simple Majority

Comment In October 2013 the Director Infrastructure Services was tasked with researching a proposal to close the Warroora North Road. The 25.46 km long Warroora North Road runs between Warroora East Road and SLK 62.55km on the Minilya Exmouth Road and is entirely within the Warroora Station lease in the Shire of Carnarvon. The Warroora North Road is shown highlighted on the map in Schedule 1 attached to this report.

There are currently two Council maintained access roads into Warroora. The primary access is Warroora East Road which connects the Warroora homestead directly to the Minilya Exmouth Road. Warroora North Road provides a convenient connection between the Warroora East Road and The Fourteen Mile (a popular Warroora Station beach camping location) for Warroora Station personnel, paying campers and visitors to Warroora. Warroora North Road serves no purpose as a connecting road between Shire localities and is not a through road for the purposes of general travel within the Shire.

Council maintenance of Warroora North Road is not necessary under Council’s current policy of providing a single maintained access to each station homestead within the Shire. This function is served by Warroora East Road which connects the Warroora homestead directly with the Minilya Exmouth Road.

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The estimated cost to Council to maintain Warroora North Road is in excess of $33,000 per annum. These funds may be better utilised by Council in other areas of its business. The actual cost to maintain this road in the recent past is not available as it seems that the maintenance has been charged simply to Country Roads Maintenance.

As a courtesy and in expectation that this proposal may have a direct impact on Warroora Station’s camping business, a letter was sent to Mrs McLeod the leaseholder and business operator at Warroora Station prior to presenting this item to Council for the first time in November 2013 advising her of the investigation into the possibility of closing the road and inviting comment. Mrs Mcleod responded by email (copy attached to this report in Schedule 2) to all Councilors, where she states a concern that seems to imply a misunderstanding that the proposal seeks to prohibit the use of the road. This of course is not the intention. In response a second letter was sent to Mrs Mcleod advising her in part;

“Please be aware that formal closure of the road would mean that the general public would no longer have the right to use the road and that Council would no longer obliged (sic) to maintain the road. The road would still exist and the formation would still exist but any use of the road by the public would be at the entire discretion of the landowner or, in your case, the lease holder.”

Mrs McLeod further stated in her email; “…..please be very clear that Warroora Station is totally opposed to any such closure of our northern access road…..” , but did not provide any reason or justification for holding that position. It was left to the reader to assume that she was concerned that the use of the road may be prohibited.

Following presentation of this item to Council in November when it was laid on the table, further emails have been received from Mrs McLeod requesting information and urging Council to vote against closure of the road. In her emails Mrs McLeod does not actually provide a coherent case for her request but she does allude to the concept that that this road attracts visitors and therefore value to Carnarvon and other local businesses. Copies of these emails are included in Schedule 2 attached to this report.

The petition and the supporting emails both appear to be predicated on the false assumption that closure of the road will prohibit the use of the road which is not the case. Mrs McLeod has been informed numerous times in writing and in person that continued use of the road will be entirely at her discretion, however the perception that any further use of the road will be prohibited seems to persist.

An undated petition regarding the road closure has been received by Council in several instalments. It is difficult to be sure of the date of the petition but it seems signatures have been collected between October 2013 and February 2014.

The petition contained 41 unsigned entries. 38 addresses were provided with a claim that each of the addressees “agreed” to be part of the partition. There were 43 signatories where there is doubt about the address. There were a total of 168 signatures to the petition with 5 of these being from within the Shire of Carnarvon. The petition instalments are attached to this report in Schedule 3.

The petition is misleading in several ways;

1) The petition implies that Council will be removing “quick & safe access for emergency vehicles and 2WD vehicles towing caravans/boats etc.” It is not Council’s responsibility to ensure “quick & safe access” for a private business across privately managed land effectively providing a ratepayer funded subsidy for a commercial operation.

2) The petition claims that if the road is closed, the result will be the loss of millions of dollars to local businesses. This assertion seems to be based on the incorrect assumption that use of the road will be prohibited and that access to the Fourteen Mile camping area will be denied. This is not the case. Permission to use the road will be entirely at the discretion and control of Warroora Station. 92

3) The petition claims a “RIGHT” for this access. It seems that there is a perception that Council has a duty or an obligation to provide and maintain ratepayer funded infrastructure specifically for the benefit of Warroora Station’s business interests. This is not the case.

One letter and two emails were also received by Council from the public requesting that Council not close the road. It seems that the authors have been given the incorrect impression that should the road be closed there will be no access to the camp ground. Copies of these emails are also included in Schedule 3 attached to this report.

Now that this irregularity in Council’s maintenance regimen has been discovered and highlighted, if left uncorrected, Council could reasonably expect to receive requests on the basis of equity for Council to maintain alternative access roads on other stations. Council could also reasonably expect to receive requests for maintenance of the access roads to Red Bluff and Two Mile Beach on Quobba Station and for the accesses to the Three Mile and Gnaraloo Bay on Gnaraloo Station.

Enquiries show that the road is vacant Crown land with management vested to Council. Currently the road is on Council’s road register and is maintained as a public road. This proposal seeks to change the status of the reserve from maintained public road to unmaintained road reserve. There is no desire and no intention of prohibiting the use of the road reserve by the station lease holders. In practical terms, the existing road would revert to a private station track not maintained by Council.

As part of the road closure process, should the closure proceed, it is expected that some or all of the stock grids may be removed from the road for reuse by Council.

The formal closure process for any public road takes in to account potentially affected parties by requiring the advertisement of the proposed closure and by requiring the invitation and consideration of submissions from all effected parties in relation to the proposal.

In conclusion;  Warroora North Road serves no purpose as a connecting road between Shire localities and is not a through road for the purposes of general travel within the Shire.  Council maintenance of Warroora North Road is not necessary under Council’s current policy of providing a single maintained access to each station homestead within the Shire.  The petition received from 168 almost exclusively non-ratepayer signatories is inherently misleading to the signatories in its explanation of the facts of the proposed road closure.  Continuing to maintain Warroora North Road will almost certainly lead to requests on the basis of equity for maintenance of other private accesses such as the access to Red Bluff and Two Mile Beach on Quobba Station and the accesses to the Three Mile and Gnaraloo Bay on Gnaraloo Station.  The cost to Council to maintain Warroora North Road is estimated to be in excess of $33,000 per annum.  Maintenance funds currently expended on Warroora North Road may be better utilised by Council in other areas of its business.

The recommendation to Council below simply commences the closure process. In order to formally close the road Council must receive and consider any submissions after a 35 day advertisement period, following this consultation period Council must then resolve to request the Minister to close the road. Given the extensive consultation and communication that has already occurred, it is unlikely that any formal submissions received during the advertising period will provide new information.

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OFFICER’S RECOMMENDATION It is recommended that council;

1. Commence the permanent closure of the Warroora North Road in its entirety (between Warroora East Road and Minilya Exmouth Road) as shown in Schedule 1 by advertising the proposed closure inviting comment from affected parties in accordance with Section 58 of Land Administration Act (1997) and , 2. Review any responses to the advertising that may be received prior to referral to the Minister to close the road.

FC 22/3/14 SUBSANTIVE MOTION Cr Nelson/Cr Fullarton

That an audit on the condition of all pastoral roads within the Shire of Carnarvon be conducted prior to making any decisions regarding pastoral road closures. LOST F3/A4 Cr Nelson, Cr Fullarton and Cr Simpson requested their votes be recorded for the motion.

FC 23/3/14 COUNCIL RESOLUTION Cr March/Cr Ganzer

That Council;

1. Commence the permanent closure of the Warroora North Road in its entirety (between Warroora East Road and Minilya Exmouth Road) as shown in Schedule 1 by advertising the proposed closure inviting comment from affected parties in accordance with Section 58 of Land Administration Act (1997) and , 2. Review any responses to the advertising that may be received prior to referral to the Minister to close the road. 3. Endorse the stock grids and any other infrastructure related to this road remain in place and become the property of Warroora Pastoral Station should the road finally be closed by the Minister for Lands.

CARRIED F4/A3 Cr Nelson, Cr Fullarton and Cr Simpson voted against the motion.

(Note to Minute: Part 3 of the resolution was included so as to handover ownership of the Council infrastructure that remained in place on the road to the Warroora Pastoral Station should the road be closed by the Minister.)

8.4.3 CARNARVON AERODROME PRELIMINARY DESIGN – REQUEST FOR TENDER

File No 5O0304 Location/Address Shire of Carnarvon Airport – Lot 457 James Street Carnarvon Name of Applicant Shire of Carnarvon Author Rachel Wright – Infrastructure Engineer Financial Interest Nil Date of Report 25 March 2014

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SUMMARY This item seeks Council’s endorsement to call for tenders for the preliminary design of the Carnarvon Aerodrome in accordance with the attached scope of works.

BACKGROUND At the Council meeting on 17th December 2014 Council resolved the following:

“That Council;

1. Endorse the CEO’s acceptance of the Financial Assistance Agreement with the Department of Transport, 2. Commit $41,600 of the current 2012/13 Airport Maintenance budget and $100,000 of the 2014/15 Airport Maintenance financial budget as matching funds for the Regional Airport Development Scheme grant.”

One of the deliverables of the Financial Assistance Agreement (FAA) with the Department of Transport is the preliminary design of the various options available for a new runway.

In accordance with Council’s purchasing policy and the Local Government Act 1995, it is a requirement for Council to call tenders for all supply and works purchases over $100,000. This item seeks to ensure that Council complies with these requirements.

STATUTORY ENVIRONMENT For all supply and works purchases over $100,000, Council is required to execute a tender process in accordance with the requirements for tendering under s3.57 of the Local Government Act 1995 and Division 2 of the Local Government (Functions and General) Regulations 1996).

POLICY IMPLICATIONS Nil

FINANCIAL IMPLICATIONS This tender is for works or services funded primarily by the Department of Transport through the Regional Airport Development Scheme with contribution from the Council previously approved in the current budget.

STRATEGIC IMPLICATIONS This proposal supports or assists with the following strategic objectives.

Outcome 5.2 A high standard of governance and accountability. 5.2.1 Maintain a high standard of corporate planning and reporting. 5.2.2 Ensure compliance with all relevant legislation and regulations. Outcome 5.3 Improved business performance and quality of service delivery. 5.3.1 Monitor and review business processes, structures and policies to improve performance and service delivery. Outcome 5.4 Long-term financial viability. 5.4.1 Continue to comply with national financial reporting frameworks. 5.4.2 Maintain a high standard of financial management.

VOTING REQUIREMENTS Simple majority.

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COMMENT The scope of works for the preliminary design provided at Schedule 8.4.3(i) has been reviewed and approved by the Department of Transport. The scope of works includes preliminary investigations, on- ground geotechnical investigations and preliminary indicative designs and budget estimates (+15%) for six different options. The options are basically two different configurations, one larger and one smaller, in two different locations on the same site.

Once the preliminary designs have been completed an item will be put to Council to select the final location and dimensions of the Carnarvon Aerodrome runways. The item will also seek endorsement to continue with the detailed design which has been funded under the same FAA as the preliminary design from Department of Transport.

The Selection Criteria for the contract is divided into two sections. In the first section is the compliance criteria that must be met in order for the tender to be classified as a conforming (or acceptable) tender. The compliance criteria includes specifications and requests under the following headings; Tenderer Profile, Tenderer’s Declaration, Financial Position, Conflict of Interest, Insurance Details, Addenda / Acknowledgement, Critical Assumptions, Critical Elements and Pricing. The full detail of these criteria can be found in Section 5.2.1 of the Tender Documentation.

The second section of the criteria contains the qualitative criteria. These criteria are weighted and subject to assessment. The qualitative criteria and weightings are Experience – 40%, Resources – 30% and Relationship Management – 30%., The full detail of the qualitative selection criteria can be found in Section 5.2.2 of the Tender Documentation.

The assessment report will include a value for money assessment where qualitative scores and tendered price are considered together. A comparative ranking of the value for money for all of the tenders is produced.

Assessment of the tenders will be undertaken by Council staff, and a report detailing the process and analysis will be presented to Council for use in their determination of the successful tenderer.

OFFICER’S RECOMMENDATION That Council;

1. Authorise the CEO to call tenders pursuant to s3.57 of the Local Government Act 1995 for the preliminary design of the Carnarvon Aerodrome in accordance with the scope of works provided at Schedule 8.4.3(i); and 2. Endorse the Selection/Evaluation criteria and weightings for this tender process:

Description of Compliance Criteria a) Tenderer Profile Yes/No b) Tenderer’s Declaration Yes/No c) Financial Position Yes/No d) Conflict of Interest Yes/No e) Insurance Details Yes/No f) Addendums / Acknowledgement Yes/No g) Critical Assumptions Yes/No h) Critical Elements Yes/No i) Pricing Yes/No

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Qualitative Criteria Weighting a) Experience 40% b) Resources 30% d) Relationship Management 30% 100%

FC 24/3/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Ganzer/Cr March

That Council;

1. Authorise the CEO to call tenders pursuant to s3.57 of the Local Government Act 1995 for the preliminary design of the Carnarvon Aerodrome in accordance with the scope of works provided at Schedule 8.4.3(i); and 2. Endorse the Selection/Evaluation criteria and weightings for this tender process:

Description of Compliance Criteria a) Tenderer Profile Yes/No b) Tenderer’s Declaration Yes/No c) Financial Position Yes/No d) Conflict of Interest Yes/No e) Insurance Details Yes/No f) Addendums / Acknowledgement Yes/No g) Critical Assumptions Yes/No h) Critical Elements Yes/No i) Pricing Yes/No

Qualitative Criteria Weighting a) Experience 40% b) Resources 30% d) Relationship Management 30% 100%

CARRIED F7/A0

(Note to Minute: This motion is not to be construed as a determination by Council as to the outcome of the draft Airport Structure Plan which is open for public comment until the 9th April 2014 and the submissions to be presented at the Council meeting on the 29th April 2014.)

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9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN:

9.1 NOTICE OF ELECTED MEMBERS MOTION - AUSTRALIAN HONOURS BOARD

File No 1B0207 Location/Address N/A Name of Applicant N/A Author Cr A Fullarton Financial Interest Nil Date of Report 29 April 2014

Background Our Australian honours system is internationally renowned and respected and you can learn more about its history, along with the official creation, administration, design and making of awards as well as how they are announced and presented.

Australia’s distinctive honours system began in 1975 with the creation of the Order of Australia, to recognise service to the nation or humanity, as well as the Australian Bravery Decorations and the National Medal.

Since then, Australia has created additional awards to completely replace those areas of service previously recognised in the British system and to recognise additional areas of service valued by Australians. Australian honours are unique in that they were designed for the community to make nominations. The Australian honours system is free of patronage or political influence. Anyone can nominate an Australian citizen for an honour.

Prior to the establishment of the Australian honours system (and overlapping with it for a time afterwards), Australians were honoured by awards in the British Imperial honours system. Imperial honours (except for a few which are in the personal gift of the Queen) are no longer awarded to Australians.

Over 240 000 Australians have been honoured since Federation. Some 4 565 Western Australians have received awards through both the Imperial Honours system and, since 1975, through the Australian Honours System. Prices of honour boards vary from the very basic $150 through to the more decorative $1000 with examples below of what could be used in this instance. These boards are made from good quality timber and usually have a lifetime guarantee.

Elected Member’s Motion That Council request an Agenda Item be prepared by staff to be brought back to Council regarding the possible purchase of an Australian Honours Board with the cost (including freight) to be at the discretion of the CEO up to a maximum of $1,500, and the Honour Board being located in a prominent position within the Shire of Carnarvon, ie. Administration Building or Carnarvon Regional Library.

FC 25/3/14 COUNCIL RESOLUTION Cr Fullarton/Cr March

That Council request an Agenda Item be prepared by staff to be brought back to Council regarding the possible purchase of an Australian Honours Board with the cost (including freight) to be at the discretion of the CEO up to a maximum of $1,500, and the Honour Board being located in a prominent position within the Shire of Carnarvon, ie. Administration Building or Carnarvon Regional Library

CARRIED F7/A0 98

9.2 NOTICE OF ELECTED MEMBERS MOTION – OUTSTANDING WATER ACCOUNT PAYMENT – CARNARVON HERITAGE GROUP

File No 2F0511 Location/Address Lot 1231 on Deposited Plan 216524 Pelican Point Road Babbage Island Name of Applicant Carnarvon Heritage Group Author Cr J Nelson Financial Interest Nil Date of Report 25 February 2014

Background The Council considered an item at its October 2013 meeting regarding a request from the Carnarvon Heritage Group seeking for a water bill from July 2007 until April 2012 be waived. The account relates to a water leak at the existing Shire toilets within the Carnarvon Heritage Group lease area and a misunderstanding over responsibility for the toilets and payment of the cost.

The Council resolved at its meeting in October last year to lay the matter on the table and requested staff investigate the arrangements regarding the water meter and provide clarity in relation to water charges applicable to the Shire and the Carnarvon Heritage Group.

As some 5 months have past I seek Council’s consideration to resolving this matter by supporting the Heritage Group in waiving the outstanding debt of $ 9,980.91 applicable to the water bill.

Elected Member’s Motion That Council request an Agenda Item be prepared by staff to be brought back to Council at the April 2014 ordinary meeting with detail on the water meter and a recommendation to waive the outstanding water account for the Carnarvon Heritage Group.

FC 26/3/14 COUNCIL RESOLUTION Cr Nelson/Cr Fullarton

That Council request an Agenda Item be prepared by staff to be brought back to Council at the April 2014 Ordinary Meeting –

1. With detail on the water meter and a recommendation to waive 50% of the outstanding water account for the Carnarvon Heritage Group. 2. Water Corporation be requested to transfer the service to the Carnarvon Heritage Group; 3. Carnarvon Heritage Group be advised that Council will not entertain any further requests for financial assistance towards water. CARRIED F4/A3 Cr Nelson and Cr Fullarton requested their vote be recorded for the motion.

(Note to Minute: It was felt by some Council Members that a 50% waiving in the outstanding water account was more than sufficient with Items 2 and 3 self explanatory and that the agenda item reflect this.)

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9.3 NOTICE OF ELECTED MEMBERS MOTION – SUPPORT FOR UPGRADE OF THE CARNARVON RACE CLUB ACCESS ROAD AND PARKING AREA

File No 5D0211 Location/Address Reserve 22753 Cornish Street Carnarvon Name of Applicant Carnarvon Race Club Author Cr A Fullarton Financial Interest Nil Date of Report 25 February 2014 Background The Carnarvon Race Club is seeking the support of the Shire of Carnarvon in sealing the end of Cornish Street, its access driveway and both car parks.

Approximately 740m of the Council maintained Cornish Street from the Carnarvon Road/HMAS Sydney II Memorial Avenue intersection is sealed with approximately 120 m unsealed at its southern end. The 490m long driveway into the Carnarvon Racecourse competitor’s entrance is partially formed and unsealed. The Carnarvon Race Club has resolved to take action to seal its driveway and its car parks but requires external assistance to achieve this. There are two unsealed unformed car parks, one adjacent to the racecourse main entrance which is proposed to be 160 m long and 25.6 m wide including 90 degree parking against the club wall providing a total of about 236 spaces, and one car park to the north of the racecourse amenities which is proposed to be 180 m long and 35.6 m wide providing a total of about 325 spaces.

The Carnarvon Golf Club has been approached to canvass their interest in the Race Club’s proposed access upgrade. The Golf Cub has indicated that it is focusing all of its efforts to moving to a new location on Babbage Island and does not wish to invest further in its current location.

As Carnarvon is generally attempting to lift its amenity to tourism, the poor condition of the driveway and car parks is detracting from major events such as the Carnarvon Cup. The project will enhance the appeal and amenity of the Race Club, improve the overall feel of Carnarvon and have the longer term benefit of reducing the maintenance cost to Council for the very end section of Cornish Street. Unless it decides otherwise, Council will not be responsible for the maintenance of the Race Club’s driveway and car parks.

I feel that the Shire of Carnarvon should support the Carnarvon Race Club in fulfilling this long awaited and essential enhancement to the infrastructure of the club and to the facilities of the town of Carnarvon. This project will promote the image of a very long established sporting organisation of the district and the Shire of Carnarvon generally.

Elected Member’s Motion That Council endorse an Agenda Item being prepared by staff to be brought back to Council at the April 2014 ordinary meeting with the view to assisting the Carnarvon Race Club in sealing Cornish Street (southern end leading to the Race Club), the internal access road and car parking area through an ‘in-kind’ contribution to the design and costing of the project and providing fiscal support in forthcoming budgets.

FC 27/3/14 COUNCIL RESOLUTION Cr Fullarton/Cr March

That Council endorse an Agenda Item being prepared by staff to be brought back to Council at the April 2014 Ordinary Meeting with the view to assisting the Carnarvon Race Club in sealing Cornish Street (southern end leading to the Race Club), the internal access road and car parking area through an ‘in- kind’ contribution to the design and costings of the project. CARRIED F7/A0

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10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF COUNCIL

Nil

11.0 DATE OF NEXT MEETING:

The next meeting will be held on Tuesday 29th April 2014 commencing at 8.30am

12.0 MATTERS FOR WHICH THE MEETING BE CLOSED TO THE PUBLIC:

Nil

13.0 CLOSURE:

The Chairman declared the meeting closed at 11.18am.

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SHIRE OF

CARNARVON

MINUTES ORDINARY COUNCIL MEETING 25 MARCH 2014

SCHEDULES

Schedule 8.1.1(i)

SHIRE OF CARNARVON

CODE OF CONDUCT FOR ELECTED MEMBERS, COMMITTEE MEMBERS, STAFF AND CONTRACTORS (as Amended)

PREAMBLE

The Code of Conduct, hereinafter referred to as ‘the Code’, provides Council Members, Committee Members, staff and contactors in Local Government with consistent guidelines for an acceptable standard of professional conduct. The Code addresses in a concise manner the broader issue of ethical responsibility and encourages greater transparency and accountability in individual Local Governments.

The Code is complimentary to the principles adopted in the Local Government Act 1995 (WA) (the Act) and its regulations which incorporate four fundamental aims to result in :

(a) better decision-making by local governments; (b) greater community participation in the decisions and affairs of local governments; (c) greater accountability of local governments to their communities; and (d) more efficient and effective local government.

The Code provides a guide and a basis of expectations for Council Members, Committee Members, staff and contractors. It encourages a commitment to ethical and professional behaviour and outlines principles in which individual and collective Local Government responsibilities may be based.

For the purpose of interpreting the Code a Contractor is defined as a person, body corporate or any other entity with which the Shire has a contract for services.

Limitation - This code is intended to apply to those parties engaged in the role of contractors to the Shire, and is not intended to apply to their broader business or personal activities. .

STATUTORY ENVIRONMENT

The Code of Conduct observes statutory requirements of the Local Government Act 1995 (s 5.103 – Codes of Conduct) and Local Government (Administration) Regulations 1996 (regs 34B and 34C).

ENFORCEMENT OF THE CODE OF CONDUCT

Any member of Council Staff, Councillor or contractor who has concerns with an actual, perceived, potential, intended or unintended breach of a specific provision or spirit of the Code of Conduct should discuss their concerns, confident of the confidentiality of the discussion, with their immediate Manager, the Chief Executive Officer (CEO) or the President.

Any actions taken as a result of a breach will be made in accordance with the provisions of any applicable legislative requirements and Council's responsibilities as an employer or as a principal.

RULES OF CONDUCT

Council Members acknowledge their activities, behaviour and statutory compliance obligations may be scrutinised in accordance with prescribed rules of conduct as described in the Act and the Local Government (Rules of Conduct) Regulations 2007.

1. ROLES

1.1 Role of Council Member

The primary role of a Council Member is to represent the community, and the effective translation of the community’s needs and aspirations into a direction and future for the Local Government will be the focus of the Council Member’s public life.

The Role of Council Members as set out in s 2.10 of the Local Government Act 1995 follows:

A Councillor —

(a) represents the interests of electors, ratepayers and residents of the district; (b) provides leadership and guidance to the community in the district; (c) facilitates communication between the community and the council; (d) participates in the local government’s decision-making processes at council and committee meetings; and (e) performs such other functions as are given to a Councillor by this Act or any other written law.

A Council Member is part of the team in which the community has placed its trust to make decisions on its behalf and the community is therefore entitled to expect high standards of conduct from its elected representatives. In fulfilling the various roles, Council Members activities will focus on:

 achieving a balance in the diversity of community views to develop an overall strategy for the future of the community;  achieving sound financial management and accountability in relation to the Local Government’s finances;  ensuring that appropriate mechanisms are in place to deal with the prompt handling of residents’ concerns;  working with other governments and organisations to achieve benefits for the community at both a local and regional level;  having an awareness of the statutory obligations imposed on Council Members and on Local Governments.

In carrying out its functions a local government is to use its best endeavours to meet the needs of current and future generations through integration of environmental protection, social advancement and economic prosperity.

1.2 Role of Staff

The role of staff is determined by the functions of the CEO as set out in s 5.41 of the Act :

The CEO’s functions are to: a) advise the council in relation to the functions of a local government under this Act and other written laws; b) ensure that advice and information is available to the council so that informed decisions can be made; c) cause council decisions to be implemented; d) manage the day to day operations of the local government; e) liaise with the mayor or president on the local government’s affairs and the performance of the local government’s functions; f) speak on behalf of the local government if the mayor or president agrees; g) be responsible for the employment, management supervision, direction and dismissal of other employees (subject to S 5.37(2) in relation to senior employees); h) ensure that records and documents of the local government are properly kept for the purposes of this Act and any other written law; and i) perform any other function specified or delegated by the local government or imposed under this Act or any other written law as a function to be performed by the CEO.

1.3 Role of Council

The Role of the Council is in accordance with s 2.7 of the Act :

(1) The council : (a) directs and controls the local government’s affairs; and (b) is responsible for the performance of the local government’s functions. (2) Without limiting subsection (1), the council is to — (a) oversee the allocation of the local government’s finances and resources; and (b) determine the local government’s policies.

1.4 Relationships between Council Members, Staff and Contractors

An effective Councillor will work as part of the Council team with the Chief Executive Officer and other members of staff. That teamwork will only occur if Council Members, staff and contractors have a mutual respect and co- operate with each other to achieve the Council’s corporate goals and implement the Council’s strategies. To achieve that position, Council Members must observe their statutory obligations which include, but are not limited to, the following:

 accept that their role is a leadership, not a management or administrative one;  acknowledge that they have no capacity to individually direct members of staff or contractors to carry out particular functions;  refrain from publicly criticising staff or contractors in a way that casts aspersions on their professional competence and credibility

2. CONFLICTS AND DISCLOSURE OF INTEREST

2.1 Conflicts of Interest

(a) Council Members, Committee Members, staff and contractors will ensure that there is no actual, or perceived, conflict of interest between their personal interests and the impartial fulfilment of their professional duties.

(b) Staff will not engage in private work with or for any person or body with an interest in a proposed or current contract with the Local Government, without first making disclosure to the CEO. In this respect, it does not matter whether advantage is in fact obtained, as any appearance that private dealings could conflict with performance of duties must be scrupulously avoided.

(c) Council Members, Committee Members,, staff and contractors will lodge written notice with the CEO describing an intention to undertake any dealing in land within the local government area, or which may otherwise be in conflict with the Council's functions (other than purchasing the principal place of residence).

(d) Council Members, Committee Members and staff who exercise recruitments or other discretionary functions will make disclosure before dealing with relatives or close friends and will disqualify themselves from dealing with those persons.

(e) Staff will refrain from partisan political activities which could cast doubt on their neutrality and impartiality in acting in their professional capacity. An individual’s rights to maintain their own political convictions are not impinged upon by this clause. It is recognised that such convictions cannot be a basis for discrimination and this is supported by anti- discriminatory legislation.

2.2 Financial Interest

Council Members, Committee Members and staff will adopt the principles of disclosure of financial interest as contained within the Act.

2.3 Disclosure of Interest

Definition : In this clause, and in accordance with Regulation 34C of the Local Government (Administration) Regulations 1996 an “interest” means an interest that could, or could reasonably be perceived to, adversely affect the impartiality of the person having the interest and includes an interest arising from kinship, friendship or membership of an association.

(a) A person who is an employee or a contractor and who has an interest in any matter to be discussed at a council or committee meeting attended by the person is required to disclose the nature of the interest

(i) in a written notice given to the CEO before the meeting; or (ii) at the meeting immediately before the matter is discussed.

(b) A person who is an employee or a contractor and who has given, or will give, advice in respect of any matter to be discussed at a council or committee meeting not attended by the person, is required to disclose the nature of any interest the person has in the matter:

(i) in a written notice given to the CEO before the meeting; or (ii) at the time the advice is given.

(c) A requirement described under items (a) and (b) exclude an interest referred to in s 5.60 of the Act.

(d) A person is excused from a requirement made under items (a) or (b) to disclose the nature of an interest if : - (i) the person's failure to disclose occurs because the person did not know he or she had an interest in the matter; or (ii) the person's failure to disclose occurs because the person did not know the matter in which he or she had an interest would be discussed at the meeting and the person discloses the nature of the interest as soon as possible after becoming aware of the discussion of a matter of that kind.

(f) If a person who is an employee or a contractor makes a disclosure in a written notice given to the CEO before a meeting to comply with requirements of items (a) or (b), then:

(i) before the meeting the CEO is to cause the notice to be given to the person who is to preside at the meeting; and (ii) immediately before a matter to which the disclosure relates is discussed at the meeting the person presiding is to bring the notice and its contents to the attention of the persons present.

(g) If - (i) to comply with a requirement made under item (a), the nature of a person's interest in a matter is disclosed at a meeting; or (ii) a disclosure is made as described in item (d)(ii) at a meeting; or (iii) to comply with a requirement made under item (e)(ii), a notice disclosing the nature of a person's interest in a matter is brought to the attention of the persons present at a meeting,

the nature of the interest is to be recorded in the minutes of the meeting.

3. PERSONAL BENEFIT

3.1 Use of Confidential Information

Council Members, Committee Members, staff and contactors will not use confidential information to gain improper advantage for themselves or for any other person or body, in ways which are inconsistent with their obligation to act impartially and in good faith, or to improperly cause harm or detriment to any person or organisation.

3.2 Intellectual Property

The title to Intellectual Property in all duties relating to contracts of employment will be assigned to the Local Government upon its creation unless otherwise agreed by separate contract.

3.3 Improper or Undue Influence

Council Members, staff and contractors will not take advantage of their position to improperly influence other Council Members, staff or contractors in the performance of their duties or functions, in order to gain undue or improper (direct or indirect) advantage or gain for themselves or for any other person or body.

3.4 Gifts

Definitions : In this clause, and in accordance with Regulation 34B of the Local Government (Administration) Regulations 1996:

“activity involving a local government discretion” means an activity - (a) that cannot be undertaken without an authorisation from the local government; or (b) by way of a commercial dealing with the local government; “gift” has the meaning given to that term in S 5.82(4) except that it does not include - (a) a gift from a relative as defined in S 5.74(1); or (b) a gift that must be disclosed under Regulation 30B of the Local Government (Elections) Regulations 1997; or (c) a gift from a statutory authority, government instrumentality or non-profit association for professional training; “notifiable gift”, in relation to a person who is an employee, means - (a) a gift worth between $50 and $300; or (b) a gift that is one of 2 or more gifts given to the employee by the same person within a period of 6 months that are in total worth between $50 and $300; “prohibited gift”, in relation to a person who is an employee, means - (a) a gift worth $300 or more; or (b) a gift that is one of 2 or more gifts given to the employee by the same person within a period of 6 months that are in total worth $300 or more.

(a) A person who is an employee or contractor is to refrain from accepting a prohibited gift from a person who:

(i) is undertaking or seeking to undertake an activity involving a local government discretion; or (ii) it is reasonable to believe is intending to undertake an activity involving a local government discretion.

(b) A person who is an employee or contractor and who accepts a notifiable gift from a person who:

(i) is undertaking or seeking to undertake an activity involving a local government discretion; or (ii) it is reasonable to believe is intending to undertake an activity involving a local government discretion, must notify the CEO, in accordance with item (c) and within 10 days of accepting the gift, of the acceptance.

(c) The notification of the acceptance of a notifiable gift must be in writing and include:

(i) the name of the person who gave the gift; and (ii) the date on which the gift was accepted; and (iii) a description, and the estimated value, of the gift; and (iv) the nature of the relationship between the person who is an employee and the person who gave the gift; and (v) if the gift is a notifiable gift under paragraph (b) of the definition of “notifiable gift” (whether or not it is also a notifiable gift under paragraph (a) of that definition): 1. a description; and 2. the estimated value; and 3. the date of acceptance, 4. of each other gift accepted within the 6 month period.

(d) The CEO is to maintain a register of notifiable gifts and record in it details of notifications given to comply with a requirement made under item (c).

(e) This clause does not apply to gifts received from a relative (as defined in S 5.74(1) of the Local Government Act) or an electoral gift (to which other disclosure provisions apply).

(f) This clause does not prevent the acceptance of a gift on behalf of the local government in the course of performing professional or ceremonial duties in circumstances where the gift is presented in whole to the CEO, entered into the Register of Notifiable Gifts and used or retained exclusively for the benefit of the local government.

4. CONDUCT OF COUNCIL MEMBERS, COMMITTEE MEMBERS, STAFF AND CONTRACTORS

4.1 Personal Behaviour

(a) Council Members, Committee Members, Staff and Contractors will:

(i) act, and be seen to act, properly and in accordance with the requirements of the law and the terms of this Code;

(ii) perform their duties impartially and in the best interests of the Local Government uninfluenced by fear or favour (noting that individual Councillors have NO statutory powers, duties or authority as an individual outside the Council Chamber).

(iii) act in good faith (i.e. honestly, for the proper purpose, and without exceeding their powers) in the interests of the Local Government and the community;

(iv) make no allegations which are improper or derogatory (unless true and in the public interest) and refrain from any form of conduct, in the performance of their official or professional duties, which may cause any reasonable person unwarranted offence or embarrassment; and

(v) always act in accordance with their obligation of fidelity to the Local Government.

(b) Council Members will represent and promote the interests of the Local Government, while recognising their special duty to their own constituents.

4.2 Honesty and Integrity

Council Members, Committee Members, staff and contractors will:

(a) observe the highest standards of honesty and integrity, and avoid conduct which might suggest any departure from these standards;

(b) bring to the notice of the President any dishonesty or possible dishonesty on the part of any other member, and in the case of an employee or contractor to the CEO.

(c) be frank and honest in their official dealing with each other.

4.3 Performance of Duties

(a) While on duty, staff and contractors will give their whole time and attention to the Local Government's business and ensure that their work is carried out efficiently, economically and effectively, and that their standard of work reflects favourably both on them and on the Local Government.

(b) Council Members and Committee Members will at all times exercise reasonable care and diligence in the performance of their duties, being consistent in their decision making but treating all matters on individual merits. Council Members and Committee Members will be as informed as possible about the functions of the Council, and treat all members of the community honestly and fairly.

4.4 Compliance with Lawful Orders

(a) Council Members, Committee Members, staff and contractors will comply with any lawful order given by any person having authority to make or give such an order, with any doubts as to the propriety of any such order being taken up with the superior of the person who gave the order and, if resolution cannot be achieved, with the Chief Executive Officer.

(b) Council Members, Committee Members, staff and contractors will give effect to the lawful policies of the Local Government, whether or not they agree with or approve of them.

4.5 Administrative and Management Practices

Council Members, Committee Members, staff and contractors will ensure compliance with proper and reasonable administrative practices and conduct, and professional and responsible management practices.

4.6 Corporate Obligations

(a) Standard of Dress

Council Members, Committee Members staff and contractors are expected to comply with neat and responsible dress standards at all times. Accordingly:

(i) Council Members and Committee Members will dress in a manner appropriate to their position, in particular when attending meetings or representing the Local Government in an official capacity. (ii) Management reserves the right to adopt policies relating to corporate dress and to raise the issue of dress with individual staff.

(b) Communication and Public Relations

(i) All aspects of communication by staff and contractors (including verbal, written or personal), involving Local Government's activities should reflect the status and objectives of that Local Government. Communications should be accurate, polite and professional. (ii) As a representative of the community, Council Members need to be not only responsive to community views, but to adequately communicate the attitudes and decisions of the Council. In doing so Council Members should acknowledge that: - as a member of the Council there is respect for the decision making processes of the Council which are based on a decision of the majority of the Council; - information of a confidential nature ought not be communicated until it is no longer treated as confidential; - information relating to decisions of the Council on approvals, permits and so on ought only be communicated in an official capacity by a designated officer of the Council; - information concerning adopted policies, procedures and decisions of the Council is conveyed accurately.

(iii) Committee Members accept and acknowledge it is their responsibility to observe any direction the Local Government may adopt in terms of advancing and promoting the objectives of the Committee to which they have been appointed.

4.7 Appointments to Committees

As part of their representative role Council Members are often asked to represent the Council on external organisations. It is important that Council Members :

 clearly understand the basis of their appointment; and  provide regular reports on the activities of the organisation.

4.8 Councillors Relationships with Staff and Contractors

An effective Councillor will work as part of the Council team with the CEO and other members of staff and contractors. That teamwork will only occur if Councillors, staff and contractors have a mutual respect and co- operate with each other to achieve the Council's corporate goals and implement the Council's strategies. To achieve that position Councillors shall -

1. Accept that their role is purely a leadership, not a management or administrative role.

2. Acknowledge that the CEO is primarily responsible for staff and contractors.

3. Acknowledge that they have no capacity to individually direct staff orcontractors to carry out particular functions.

4. Staff and contractors are accountable to the Council through the CEO. Therefore requests for action by staff or contractors should be directed through the CEO, either verbally or by memo.

5. Refrain from using their position to improperly influence staff in their duties or functions or to gain an advantage for themselves or others.

6. Not publicly criticise staff in a way that casts aspersions on their professional competence and credibility.

7. There should be mutual respect and understanding between Councillors and staff or contractors in relation to their respective roles, functions and responsibilities.

8. Councillors need to recognise that the collegiate nature of decision making under the existing system of local government means that Councillors decision making powers can only be exercised in properly constituted forums.

9. Councillors should abide by the provisions and the spirit of section 5.41 of the Act in relation to the functions of the CEO.

4.9 Complaints Against Staff Members and Contractors

1. A complaint by a Councillor against a staff member, other than the CEO, or a contractor must be in writing addressed to the CEO. The CEO must upon receipt of the complaint give a copy to the President.

2. A formal complaint by a Councillor, other than the President, against the CEO must be in writing addressed to the President.

3. A complaint by the President against the CEO must be set out in a report to the Council meeting in a confidential session from which the CEO may be excluded by resolution of Council. However, the CEO must have the opportunity of right of reply to Council.

4. On receipt of a complaint, the CEO, the President or the Council, as the case requires, must, if of the opinion that the complaint has substance, investigate the complaint and may take or recommend such action as is considered appropriate relating to the complaint.

4.10 Integrity and Moral Standards

1. Councillors, staff and contractors will observe the highest standards of honesty and integrity to maintain proper standards of decorum and dress as well as a high standard of public demeanour at meetings and public functions, as these are important leadership values and are critical to the image of the organisation.

2. Councillors, and staff and contractors will ensure that their integrity and moral standards are not in any way compromised through their dealings with the public, and each other.

3. Councillors and other persons who are appointed as representatives of the Council to other bodies should observe the requirements of the Code when carrying out their duties on that body as they would for their own Council.

4.11 Professional Advice

1. Councillors shall ensure that no restrictions are placed on the ability of Staff to give professional advice to the Council.

2. Councillors, staff and contractors should acknowledge each other's point of view and respect each other's perspective due to the different roles of each.

3. Respect should be given to the responsibility of staff to offer their professional advice when it is, in their judgement, appropriate.

4. Staff and/or contractors’ professional advice, both written and verbal, should be comprehensive, unbiased, and highlighting all the options open to Council.

5. Councillors shall on request be given additional full and unbiased information or clarifications by professional staff and/or contractors.

5. DEALING WITH COUNCIL PROPERTY

5.1 Use of Local Government Resources

Council Members, staff and contractors will:

(a) be scrupulously honest in their use of the Local Government's resources and shall not misuse them or permit their misuse (or the appearance of misuse) by any other person or body;

(b) use the Local Government resources entrusted to them effectively and economically in the course of their duties; and

(c) not use the Local Government's resources (including the services of Council staff or contractors) for private purposes (other than when supplied as part of a contract of employment), unless properly authorised to do so, and appropriate payments are made (as determined by the CEO).

5.2 Travelling and Sustenance Expenses

Council Members, Committee Members and staff will only claim or accept travelling and sustenance expenses arising out of travel-related matters which have a direct bearing on the services, policies or business of the Local Government in accordance with Local Government policy and the provisions of the Local Government Act.

5.3 Access to Information

(a) Staff and contractors will ensure that Council Members are given access to all information necessary for them to properly perform their functions and comply with their responsibilities.

(b) Council Members will ensure that information provided will be used properly and to assist in the process of making reasonable and informed decisions on matters before the Council.

5.5 Council Activities

Councillors and Staff should ensure that Council impartially and properly assesses its own planning, development, building and subdivision proposals, consistent with the scope and standard of the normal assessment of private proposals or applications.

5.6 Communications with the Media

It is the role of the President to communicate with the media for and on behalf of the Council, in accordance with 2.8(d) of the Act. The CEO may communicate with the media when delegated to do so in accordance with 5.41(f) of the Act. Councillors are entitled to express their own view provided they clearly make it known that they are not speaking for, or on behalf of, the Council. Whilst expressing their personal views, Councillors should not to reflect on any Council decisions, the decision making process of other Councillors or Staff.

Staff and contractors, are not permitted to communicate with, or present information to, the media, unless authorised to do so under the provisions of this code or the Act.

SHIRE OF CARNARVON

FREEDOM OF

INFORMATION

STATEMENT

INTRODUCTION

Section 96(1) of the Freedom of Information Act (1992) requires each government agency, including local government, to prepare and publish annually, an Information Statement.

The Information Statement must set out –

 The Agency’s Mission Statement  Details of Legislation administered  Details of the agency structure  Details of decision making functions  Opportunities for public participation in the formulation of policy and performance of agency functions.  Documents held by the agency  The operation of FOI in the agency

This document has been prepared by the Shire of Carnarvon to satisfy Part 5 of the Act and is correct as at January 2014. Copies of this document may be obtained from –

Freedom of Information Co-ordinator Shire of Carnarvon PO Box 459 CARNARVON WA 6701

Or on the Shire of Carnarvon website at www.carnarvon.wa.gov.au

Enquiries may be made to that office on telephone 99410000 Monday to Friday 8.00am to 5.00pm or by email at [email protected]

CONTENTS

Introduction 2

Vision and Objectives 4

Council Information Statement 5

Legislation Administered 7

Organisation Structure 8

Decision Making Functions 10

Documents held by the Shire of Carnarvon 11

Operation of FOI in the Shire of Carnarvon 12

Freedom of Information Application Form 13

VISION AND OBJECTIVES

Vision Statement Guiding Carnarvon to a prosperous and exceptional lifestyle based on our climate, cultural diversity and unique coastal setting.

Mission Statement Through strategic partnerships and effective leadership we will ensure the Shire of Carnarvon is –

- Friendly, vibrant, safe, prosperous and attractive to residents, businesses and visitors; - A major tourist destination; - A place where different communities live in harmony enjoying excellent lifestyles; - Recognised for achieving environmentally sustainable development; - Well positioned to achieve economic success based on our location, infrastructure, water resources and business opportunities; and - The growth hub of the Gascoyne Region.

Core Values We have identified these key values and principles as integral in the achievement of our vision –

- An innovative, well organised, safe and efficient team; - Proactive, forward thinking and visionary; - Transparent and consultative; - Sustainable and accountable; - Focussed on best practice and continuous improvement.

COUNCIL INFORMATION STATEMENT

Freedom of Information THE COUNCIL INFORMATION STATEMENT ACCESS TO COUNCIL DOCUMENTS DOCUMENTS TO BE PROVIDED OUTSIDE OF FOI WHEREVER POSSIBLE

The Shire of Carnarvon is an open and accountable Local Government and wherever possible will make documents available for public inspection outside of the Freedom of Information Act. The general public can view a variety of Council publications at the Council Offices at 3 Francis Street Carnarvon or at the Carnarvon Library or online at Council’s website address which is www.carnarvon.wa.gov.au

Documents are available for public inspection at either the Council Offices If members of the public wish to obtain copies of any documents, then a charge may apply which is usually at a rate of 35 cents per page for photocopying plus any binding costs and postage and delivery charges if applicable.

Emailed copies of public documents will be provided free of charge.

FOI PROCEDURES AND ACCESS ARRANGEMENTS

FOI Operations The Shire of Carnarvon supports open and accountable local government and will endeavour to make information available promptly and at the least possible cost. As previously stated whenever possible documents will be provided outside the FOI process.

If information is not routinely available, the Freedom of Information Act 1992 provides the right to apply for documents held by the Shire and to enable the public to ensure that personal information in documents is accurate, complete, up to date and not misleading.

Freedom of Information Applications Access applications have to:  be in writing;  give enough information so that the documents requested can be identified;  give an Australian address to which notices can be sent; and  be lodged at the Council Offices with any application fee payable.

Applications and enquiries should be addressed or delivered to: Freedom Information Officer Shire of Carnarvon 3 Francis Street CARNARVON WA 6701

Acknowledgment of Applications Applications will be acknowledged in writing and you will be notified of the decision as quickly as possible and no later than 45 days after the application is received.

Freedom of Information Charges A scale of fees and charges is set under the FOI Act Regulations. Apart from the application fee for non-personal information all charges are discretionary. The charges are as follows:

No fees or charges apply for personal information or amendment of personal information about yourself (e.g. your medical records; details of employment etc).

Applications for other documents (i.e. which are non-personal in nature) require a $30 application fee to be paid when the application is lodged, and there may be other charges imposed by the agency as follows:

 $30 per hour of staff time or pro rata for part of an hour for dealing with an application. (Agencies cannot charge for locating the documents within the scope of your request.)  $30 per hour (or pro rata for part of an hour) for supervision by staff when access is given to view documents; or the time taken by staff to prepare a transcript from a tape or make photocopies.  35 cents per photocopy.  Actual cost incurred by the agency for preparing a copy of a tape, film or computerised information, or arranging delivery, packaging and postage of documents.

Deposits  Advance deposit may be required of the estimated charges 25%  Further advance deposit may be required to meet the charges for dealing with the application 75%

For financially disadvantaged applicants or those issued with prescribed pensioner concession cards, the charge payable is reduced by 25% or may be waived in certain circumstances.

Access Arrangements Access to documents can be granted by way of inspection, emailed electronic copy, a “hard” paper copy of a document, a copy of an audio or video tape, a computer disc, a transcript of a recorded, shorthand or encoded document from which words can be reproduced.

Edited Copies of Documents As a general rule Council will provide edited copies of documents where part of the document may be subject under the schedule of exemptions of the Freedom of Information Act for various reasons (eg, commercial considerations) or where there would be disclosure of personal or private information about an individual.

Notice of Decision As soon as possible but in any case within 45 days you will be provided with a notice of decision which will include details such as:  The date which the decision was made;  The name and the designation of the officer who made the decision. This is the Manager, Corporate Services  If the document is an exempt document the reasons for classifying the matter exempt; or the fact that access is given to an edited document; and  Information on the right to review and the procedures to be followed to exercise those rights.

Refusal of Access Applicants who are dissatisfied with a decision will be able to seek an internal review by the Chief Executive Officer.

If you disagree with the result of the CEO’s decision then you can apply to the Information Commissioner for an external review, and details would be advised to applicants when the internal review decision is issued.

LEGISLATION ADMINISTERED

The Shire of Carnarvon is established under the Local Government Act 1995, and has the responsibility for the administration of this Act within the municipality. Other major legislation which the Shire of Carnarvon is wholly or partly responsible for administering is –

- Bush Fires Act - Dog Act - Litter Act - Health Act - Environmental Protection Act - Town Planning & Development Act - Dividing Fencings Act - Off Road Vehicles Act - Freedom of Information Act - Occupational Health, Safety & Welfare Act - Building Codes of Australia - Library Board Act

Council is also responsible for statutory control and obligations within the following legislations –

- Health Act - Main Roads Act - Environment Protection Act - Building Act - Dog Act - Caravan and Camping Act - Litter Act - Liquor Licensing Act - Land Administration Act - Town Planning Act - Road Traffic Act

‘

ORGANISATION STRUCTURE

Council is the policy making body of the Shire of Carnarvon. To implement Council decisions, it is necessary to employ professional staff. Management of the staff is through senior officers referred to as the Executive Leadership Team. The Chief Executive Officer, who is employed by the Council and has delegated authority, manages the day to day running of the Shire and provides advice to Council and directs the activities of staff through the Managers/Coordinators.

FUNCTIONS

The elected members of Council act as one body, dealing with the business of the Carnarvon local government area in accordance with relevant statutes, local laws and policies. As a body, Council meets on the fourth Tuesday of each month, except for in December where it meets on the third Tuesday, and not at all in January of each year, to deal with the business put before it.

Meetings commence at 10.00 am sharp and any member of the public is welcome to attend. Limited time is set aside for the public to ask questions of the Council. Questions are generally taken on notice as a reply may not be immediately forthcoming due to the need to either research the matter raised or to seek clarification of the matter from a third-party. Desirably, questions should be submitted in writing at least 3 days before the Council meeting is to take place in order that a response can (hopefully) be provided at the meeting.

Occasionally, Council may hold a special meeting outside of these times, especially where it is required to deal with an urgent matter of business. Notice of a Special Meeting of Council will be advertised in the Northern Guardian newspaper 7 days beforehand. Again, any member of the public is welcome to attend a Special Meeting of Council and ask questions of the Council within the allotted public question time.

Where a person requests a matter to be dealt with by the Council, or is required to have a matter (such as a land development proposal or application) to be dealt with by the Council, such a request (or proposal or application) must be submitted in writing to the Chief Executive Officer (CEO) at least 30 days before the date of the Ordinary Meeting of Council (OCM) at which it is requested to be considered and determined. Inclusion of the matter in the meeting agenda will be subject to all relevant and pertinent information being provided by the person making the request (or by the proponent or applicant), all comments from relevant authorities and agencies who may be affected by the matter having been received, and either no public or stakeholder notification beforehand is required, or where required, such notification has been completed and the submission period has expired.

A request received less than 30 days before the next Ordinary Meeting of Council may be presented to Council for consideration and determination only at the discretion of the CEO and subject to the above criteria (where applicable).

DOCUMENTS HELD BY THE SHIRE OF CARNARVON

The following documents are available for public inspection at the Shire of Carnarvon free of charge. Members of the public may purchase copies of these documents. The charges for these documents are set annually by the Council and the Fees and Charges manual may be inspected at the Shire Offices during normal office hours. Some of the documents or related information is available online.

Policy Manual Annual Budget Annual Report Standing Orders Strategic Plan Freedom of Information Statement Tender Register Code of Conduct Council Minutes & Agendas (unless classified as confidential- and are also available in the Library) Electoral Rolls Rates and Charges Local Laws Various leaflets and brochures

The Shire of Carnarvon holds a number of different types of documents for which a Freedom of Information request for information should be submitted. These include letters and general correspondence, internal reports, external reports to other agencies, plans, memorandums, drawings and videos.

Information is held in the Shire’s filing system, which is managed by an electronic records management system.

Personal information is held in personnel files in the Shire’s records system.

OPERATION OF FOI IN THE SHIRE OF CARNARVON

What is the Freedom of Information Act all about?

- It gives you the legally enforceable right to access records held by both State and Local Government agencies. You do not need to demonstrate any connection to or reason for seeking access to these records.

- It gives you the right to apply to have personal information we hold that you believe is inaccurate to be altered (at no cost).

- It obliges the Shire of Carnarvon to make available certain information about the way it operates.

What are considered to be records?

The Act defines records as –

- Any paper based records eg. Memos, correspondence, maps, plans, photos etc. - Any sound based records etc. sound cassettes, cds etc. - Any image based records eg. Roll films, micrographics, video tapes, optical disks etc. - Any digital based records eg. Computer tapes, floppy disks, cds etc.

Who do I contact to make enquiries?

You may ring the Shire of Carnarvon Freedom of Information Co-ordinator on 99410050 between the hours of 8.00am to 5.00pm Monday to Friday if you have any queries. Alternatively, you can send an email to [email protected]

How do I lodge an application?

You must lodge your application in writing – - give enough information so that the documents can be identified - give an Australian address to which notices can be sent - be lodged at the Shire of Carnarvon with any application fee payable - give enough information so that the documents can be identified

Lodgement of Applications

Applications may be lodged –

By Post, addressed to – FOI Co-ordinator Dannielle Hill Shire of Carnarvon PO Box 459 CARNARVON WA 6701

Or in Person to – Shire of Carnarvon Francis Street CARNARVON WA 6701

Shire of Carnarvon APPLICATION FOR ACCESS DETAILS OFTO APLICANT DOCUMENTS

(under Freedom of Information Act

1992, S.12)

Surname

Given Names

Australian Postal Address

Telephone Number(s)

Name of Organisation/Business (if application is on behalf of an organisation)

DETAILS OF REQUEST (please tick)  Personal Documents  Non-Personal Documents

I am applying for access to document(s) concerning

FORM OF ACCESS (please tick appropriate box)

I wish to inspect the document(s)  Yes  No I require a copy of the document(s)  Yes  No I require access in another form  Yes  No

(specify)

FEES AND CHARGES

Attached is a cheque/cash to the amount of $ to cover the application fee. I understand that before I obtain access to documents I may be required to pay processing charges in respect of this application and that I will be supplied with a statement of charges if appropriate.

In certain cases a reduction in fees and charges may apply – see section on fees and charges on the back of this form. If you consider you are entitled to a reduction, submit a request with copies of documents which address the criteria on the back of this form and support your application for a fee reduction.

I am requesting a reduction in fees and charges (please tick appropriate box)  Yes  No

Applicant’s Signature Date

FOI Reference No. Received on

Deadline for Response Acknowledgement sent on

Proof of Identify (f applicable) (A total of 100 points is required)

Driver’s Licence = 40 Points Birth Certificate = 70 Points Passport = 70 Points Sighted by

NOTES

FOI APPLICATIONS

 Please provide sufficient information to enable the correct document(s) to be identified.  The agency may request proof of your identity.  If you are seeking access to a document(s) on behalf of another person, the agency will require authorisation, usually in writing.  Your application will be dealt with as soon as practicable (and, in any case, within 45 days) after it is received.  Further information can be obtained from Maurice Battilana. The Freedom of Information Act is available for purchase from the State Government Bookshop, 815 Hay Street  (Phone 9222 8216).

FORM OF ACCESS

You can request access to documents by way of inspection, a copy of a document, a copy of an audio or video tape, a computer disk, a transcript of a recorded document or of works recorded in shorthand or encoded form, or a written document in the case of a document from which words can be reproduced in written form.

Where the agency is unable to grant access in the form requested, access may be given in a different form.

FEES AND CHARGES

1, Type of Fee Application Fee for Personal Information Nil Application Fee under Section 12(1) of the Act $ 30.00

2. Type of Charge (a) charge for time by staff dealing with the application (per hour, or pro rata for a part of an hour) $ 30.00

(b) charge for access time supervised by staff (per hour, or pro rata for a part of an hour) $ 30.00

plus the actual additional cost to the agency of a special arrangements (eg hire of facilities or equipment).

(c) charges for photocopying – (i) per hour, or pro rata for a part of an hour of staff time $ 30.00 (ii) per copy $ 0.35

(d) charge for time taken by staff transcribing information from a tape or other device (per hour, or pro rata for a part of an hour) $ 30.00

(e) charge for duplicating a tape, film or computer information Actual Cost

(f) charge for delivery, packaging and postage Actual Cost

3. Advance Deposits

(a) Advance deposit which may be required by an agency under Section 18(1) of the Act, expressed as a percentage of the estimated charges which will be payable in excess of the application fee. 25%

(b) Further advance deposit which may be required by an agency under Section 18(4) of the Act, expressed as a percentage of the estimated charges which will be payable in excess of the application fee. 75%

LODGEMENT OF APPLICATIONS

Applications may be lodged –

By Post, addressed to –

FOI Co-ordinator Dannielle Hill Shire of Carnarvon PO Box 459 CARNARVON WA 6701

Or in Person to –

Shire of Carnarvon Francis Street CARNARVON WA 6701

SCHEDULE 8.1.5 TOWN PLANNING

The following approvals and advice were issued for the month of February 2014 under delegated authority:

TOWN PLANNING SCHEME 10 - SECTION 2.4 Applications to use/develop land Application Applicant/ File Ref: Subject Land Purpose Date Granted Ref: Proponent Lot 64 Banksia Drive, Geraldton Fuel P030121 P01/14 Temporary Fuel Refilling Station 11/02/2014 Coral Bay Company Lot 107 Babbage Island Sexual Health Week Event Public Health A982 P02/14 Rd (Skate Park) & Carey 10/02/2014 17- 21 Feb 2014 Gascoyne Street Playground Storage Shed, Caretakers Quarters, Lot 341 (HN 3) Holden A3687 P96/13 Staffroom, Administration and K Pinner 20/02/2014 Street Showroom Buildings Women in Super Carnarvon Mother’s Day Classic – A97 P10/14 Baxter Park Carnarvon Mother’s 19/02/2014 Fundraising Event Day Committee P07/14 Lot 562 (HN 30) Babbage Classroom and Office (modification Carnarvon Christian A3476 26/02/2014 (P97/12) Island Road to approved plans P97/12) School

BUILDING The following building licences were issued for the month of February 2014 under delegated authority –

Application Owners Name Lot & Street Type of Building Work No. B13/04 - 8 A & N Beckenham Lot 51 Francis Street Duplex Dwelling B14/00 – 8 R Lawer Lot 1 Boor Street Storage Shed B14/00 – 7 D Drage 63 Douglas Street Storage Shed B14/01 – 1 J Mills 74 Cornish Street Caretakers Dwelling

GOVERNANCE The following one off delegations have been action by the Chief Executive Officer -

Council Resolution Delegation FC 17/11/13 Grant delegation to the CEO to shuffle some duties/positions Organisational Restructure between directorates to achieve the best outcomes should the need arise from an operational perspective;

FC 32/12/13 Delegate to the CEO authority to execute a contract in the terms Bitumen Sealing – Supply Contract stipulated in the RFT tender No. 9/2013 documents.

FC 33/12/13 Delegate to the CEO authority to execute contracts with Cargers Premixed Concrete - Supply Contract Concrete Service and Sweet As Concrete in the terms stipulated in the RFT tender No. 10/2013 documents.

FC 34/12/13 Delegate to the CEO authority to execute a contract with BJ & V Grader Hire – Supply Contract Garrigan in the terms stipulated in the RFT tender No. 12/2013 documents.

FC 35//12/13 Delegate to the CEO authority to execute a contract with Duks Water Truck Hire – Supply Contract Contracting P/L in the terms stipulated in the RFT tender No. 13/2013 documents for water truck hire.

FC 36/12/13 Delegate to the CEO authority to execute a contract with Jetpack P/L Truck Hire – Supply Contract in the terms stipulated in the RFT tender No. 13/2013 documents.

FC 37/12/13 Delegate to the CEO authority to execute a contract in the terms Footpath Cleaning – Supply Contract stipulated in the RFT tender No. 9/2013 documents.

FC 38/12/13 Delegate to the CEO authority to execute a contract in the terms Cement Stabilisation & Wet Mixing – Supply stipulated in the RFT tender No. 9/2013 documents. Contract FC 39/12/13 Delegate to the CEO authority to execute a lease agreement with Sweeper Lease – Supply Contract Alleasing for a 5 year non maintained lease for the MacDonald Johnston RT655 street sweeper year for 5 years at the quoted cost.

FC 43/12/13 Delegate authority to the CEO in consultation with the Shire Claim for Compensation – Request for Tender President and Deputy Shire President to negotiate a compromised 7/2012 Carnarvon Fascine Revitalisation agreement with the plaintiff in line with the Direction 1 as outlined in Project the Comment Section of this report to reach a ‘without prejudice’ settlement on this matter within the assigned budget allocation for ‘Legal Advice and Claims’ under COA 104620 - Job 0004.

FC 29/2/14 Delegate to the CEO authority to execute a lease agreement with Supply Contract – Road Sweeper Vehicle Lease Alleasing for a 5 year non maintained lease for a MacDonald Johnston RT655 street sweeper in the amount of $329,820.00.

Schedule 8.1.6(i)

From: Tom Engelbrecht Sent: Tuesday, 28 January 2014 4:36 PM To: Ian D'arcy; Karl Brandebburg Cc: Paul Ferrante; Joslyn Conchie; Helen Todd Subject: RE: CNNTH 2014-01-28 Carnarvon NorthWater Stage 4 - list price & subdivision plan for the Shire of Carnarvon's consideration

Hi Karl and Ian,

As discussed please find below LandCorp’s approved price list for the NorthWater Stage 4 and attached a subdivision for council consideration.

Lot Area (m2) Zoning LIST PRICE 302 2356 R40 $520,000 303 723 R30 $160,000 304 743 R20 $150,000 305 611 R20 $135,000 306 629 R20 $135,000 322 601 R20 $135,000 323 601 R20 $130,000 324 681 R20 $140,000 325 597 R20 $130,000 326 640 R20 $134,000 327 569 R20 $130,000 328 606 R20 $140,000

Please review and advise if the Shire of Carnarvon would now consider purchasing any of the lots for sale in NorthWater Stage 4. I look forward to your response and thank you for your assistance to date. LandCorp is aiming to commence works in February 2014.

Regards,

Tom

Tom Engelbrecht Development Manager

Level 6 Wesfarmers House, 40 The Esplanade Perth Western Australia 6000 T 08 9482 7803 F 08 9481 0861 M 045 811 6481 W landcorp.com.au

Before printing this email, please consider the environment.

Schedule 8.1.7(i)

8.2.4 PLANT REPLACEMENT PURCHASES

File No. 2F0554 Location/ Address N/A Name of Applicant Shire of Carnarvon Author Kelly D’Arcy, Manager Governance Financial Interest Nil Date of Report 25 March 2014

Summary This item seeks Council’s approval to purchase light and heavy plant based on an amended plant replacement program 2013/2014 and using the WALGA Preferred Supply Panel List.

Background At its 27 August 2013 meeting Council adopted the 2013/2014 Municipal Budget which includes the ‘change-over’ of light vehicles and heavy plant through the raising of a purpose loan from State Treasury. To this end, the vehicles to be replaced (as listed in the budget) includes the CEO vehicle, Director of Corporate Services vehicle, Building Surveyor vehicle, Ranger vehicle, two works utility vehicles, as well as the multi-wheeled roller, front end loader, and two dual cab works trucks.

Since adoption of the Budget the CEO vehicle, Corporate Services vehicle, and vehicle for Manger Works/Special Projects has been acquired, as has two rubbish collection/compactor trucks (in lieu of the multi-tyred roller) to support the waste management services being brought in-house.

More recently quotes have been obtained to acquire the balance of light vehicles, although, there is now a pressing need to acquire a 6 wheeler 12 ton truck for the waste services functions through deferring the purchase and sale some of the light vehicles until next financial year.

Also pertinent to this report is clarification by the Department of Local Government and Communities that Council is required to endorse the use of the WALGA procurement services and pre-qualified suppliers listing in acquiring new vehicles and plant.

Accordingly, the report seeks to address both these requirements.

Statutory Environment Pursuant to the Local Government Act 1995 (s. 3.57) and Local Government (Functions and General) Regulations 1996 (reg.11) the Council can acquire the respective vehicles and plant using WALGA preferred suppliers.

Specifically, regulation 11 (2) (b) states:

(2) Tenders do not have to be publicly invited according to the requirements of this Division if —

(b) the supply of the goods or services is to be obtained through the Council Purchasing Service of WALGA; or………

Disposal of the vehicles is pursuant to s.3.58 of the aforementioned Act.

Policy Implications Notwithstanding the use of the WALGA procurement services the acquisition of new and second hand assets (vehicles and plant) will be conducted in accordance with the Council’s Purchasing Policy.

Financial Implications The recent sale of the old CEO vehicle (C1), Director of Corporate Services vehicle (C303) and Cherry Picker yielded a financial return to Council of $100,978. It is intended the remaining sale of existing surplus light vehicles and heavy plant will be offered to the market in an open public tender process after the acquisition of the replacement vehicles and plant. As mentioned, the ‘change-over’ cost will be covered by loan funds of $785,000 as approved in the adopted 2013/2014 Budget with the exception of a 6 wheel dump truck where funding in the order of $90,000 (encl. GST) may also be drawn from remaining loan funds and if necessary the Plant Reserve that has an allocation of $120,740.

Strategic Implications This proposal supports the following strategic objectives.

Objective 2: A sustainable natural and built environment that meets current and future community needs.

Outcome 2.5 Improved physical quality of the built environment. 2.5.1 Develop and maintain township streetscapes, parks, gardens and open spaces in accordance with aspirations of the community. 2.5.3 Maintain and develop roads, verges, footpaths and other infrastructure to a consistently high standard.

Voting Requirements Absolute majority

Comment Notwithstanding the recent acquisitions and sale of a number of vehicles, the purchase of the remaining light vehicles due for change-over can be accomplished through the use of the WALGA preferred supply panel listing utilising local dealers (where possible) to supply the vehicles and plant. However, in using this approach there is a need for the Council to:

a) formally endorse the use of the WALGA preferred supply panel listing; and b) amend the Plant Replacement Program 20013/2014 to support: - the acquisition of a second hand 6 wheel dump truck for the Browns Range Landfill site ; - retention of the existing Toyota Hilux Dual Cab 4x4 vehicle (ex Mgr. Works) to support the waste/airport operations.

Accordingly, this means the following vehicles are now (subject to Council’s endorsement) scheduled to be changed-over/purchased using the remainder of loan funds, and if necessary, drawing from the light vehicle reserve account up to but not exceeding :

 Ranger Vehicle - Extra Cab 4x4 Utility  Building Vehicle - Extra Cab 4x4 Utility  Asset Vehicle - Dual Cab 4x4 Utility  Parks/Gardens - Single Cab 2x4 Utility  Works Vehicle - Front End Loader  Works Vehicles - Dual Cab Utility Trucks x 2  Waste Vehicle - 6 Wheeler Dump Truck

The vehicles to be sold through an open tender process now include the existing:

 Ranger Vehicle C11970 - Extra Cab 4x4 Utility  Building Vehicle C12899 - Dual Cab 4x4 Utility  Parks/Gardens Vehicle C1747 - Extra Cab 2x4 Utility  Works Vehicle 1BNU567 - Front End Loader  Works Vehicles 1BSE155 & C1741 - Dual Cab Utility Trucks x 2

Furthermore, it is appropriate the Council by resolution:

a) Ront end note the new vehicles for the CEO, Director Corporate Services and Manager Waste, Airport and Special Projects were acquired in accordance with the Council’s Purchasing Policy using the WALGA preferred supply panel listing; b) endorse the use of the WALGA preferred supply panel listing for lease of the compactor, excavator and loader for the Browns Range Landfill Facility, as approved by Council at the February 2014 Ordinary Meeting.

OFFICER’S RECOMMENDATION That Council:

1) Amend the Plant Replacement Program 20013/2014 to support retention, acquisition and sale of the following vehicles:

a) To be retained as the waste/airport operations vehicle: - Existing Toyota Hilux Vehicle C12942 – Dual Cab 4x4 Utility

b) To be purchased through loan funds using the WALGA preferred supply panel listing under Reg. 11 (2) (b) of the Local Government (Functions and General) Regulations 1996 and in accordance with the Council’s Purchasing Policy: - Ranger Vehicle - Extra Cab 4x4 Utility - Building Vehicle - Extra Cab 4x4 Utility - Asset Vehicle – Dual Cab 4x4 Utility - Parks/Gardens Vehicle – Single Cab 2x4 Utility - Works Vehicle – Front End Loader - Works Vehicles – Dual Cab Utility Trucks x 2

c) To be purchased using the WALGA preferred supply panel listing under Reg. 11 (2) (b) of the Local Government (Functions and General) Regulations 1996 and in accordance with the Council’s Purchasing Policy, with a budget allocation of $90,000 sourced from loan funds and the Light Vehicle Reserve account, if required: - Waste Vehicle – 6 Wheeler Dump Truck (second hand) - Associated Plant to operate the Landfill site as approved by Council (FC 33/2/14)

d) To be sold through an open tender disposal process in accordance with Section 3.58 of the Local Government Act (1995): - Ranger Vehicle C11970 – Dual Cab 4x4 Utility - Building Vehicle C12899 – Dual Cab 4x4 Utility - Parks/Gardens Vehicle C1747 – Extra Cab 2x4 Utility - Works Vehicle 1BNU567 – Front End Loader - Works Vehicles 1BSE155 & C1741 – Dual Cab Utility Trucks x 2

2) Delegate authority to the CEO to:

a) Accept quotations pertinent to Recommendations 1b) and 1c) above, and proceed to purchase the respective vehicles/plant based on best value for money and within the allocated budget amount for each item.

b) Accept submissions pertinent to Recommendation 1d) above, based on the highest bid and the offer to purchase being above the assigned value in the 2013/14 budget for each vehicle/plant item.

3) Note the replacement (new) vehicles for the CEO, Director Corporate Services and Manager Waste, Airport and Special Projects were acquired in accordance with the Council’s Purchasing Policy using the WALGA preferred supply panel listing.

4) Endorse the use of the WALGA preferred supply panel listing under Reg. 11 (2) (b) of the Local Government (Functions and General) Regulations 1996 and in accordance with the Council’s Purchasing Policy for the lease of a compactor, excavator and front end loader for the Browns Range Landfill Facility.

…………………………… (Author) ………………………..(Manager/CEO)

8.2.3 INVESTMENTS AS AT 28 FEBRUARY 2014

File No 2F0502 Location/Address Shire of Carnarvon Name of Applicant - Author Stacy Martyn, Relieving Manager Finance Financial Interest Nil Date of Report 25 March 2014

Summary To seek Council’s endorsement of surplus funds invested to 28 February 2014

Background Nil

Statutory Environment Section 6.14 of the Local Government Act 1995 grants Council the power to invest surplus funds.

Policy Implications The investment report is produced in accordance with Council’s investment policy.

Financial Implications -

Strategic Implications Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007-2010 requires the maintenance of a high standard of financial management.

Voting Requirements Simple Majority

Comment The attached monthly report on investments (Schedule No. 8.2.3(1) has been compiled in accordance with the reporting framework included as part of Council’s investment policy.

OFFICER’S RECOMMENDATION

That Council receive the investments report as at 28 February 2014.

8.2.5 TENDER RFP 8.2013 - EXECUTIVE STYLE DWELLING

File No A2582 Location/Address Lot 547 James Street Carnarvon Name of Applicant Shire of Carnarvon Author Kelly D’arcy – Manager Governance Financial Interest Nil Date of Report 25 March 2014

SUMMARY To close out Tender 04/2013 and to revoke Council Resolution to initiate a Tender for an Executive Style Dwelling Lot 547 James Street, being the Carnarvon Airport holding.

BACKGROUND The Council has acknowledged the need for staff housing, with particular emphasis on a new residence for Director of Infrastructure Services, resolved in February 2013 to locate a new transportable residence at the Carnarvon Airport alongside the existing two Shire houses currently used to accommodate staff. In response to Council’s resolution tenders were called for this project from qualified transportable building companies with the closure of tender submissions on the 28 May 2013 after being advertised through the WALGA eTender system.

The tenders were subsequently evaluated by WALGA and Shire staff with a report presented to Council at its meeting on the 23 July 2013 detailing the preferred contractor/building company.

Discussion at the Council meeting raised concern that the tender was not advertised locally and therefore did not provide sufficient opportunity for local builders to lodge a submission. Some questioning also arose as to the siting of the new dwelling and the possibility of building in-situ as opposed to a transportable dwelling. As a result the Council resolved to defer a decision on the current tender process and instead refer the matter back the Shire Land Development Working Group for further consideration of installing a transportable house and the other options available to Council to deliver a new staff house. The tender was renumber and put to the market in July 2013 with a report presented to Council at its meeting on the 27 August 2013. Council resolved to not accept any of the tenders as submitted. Council further resolve to initiate a tender for an executive style dwelling built on-site, with the tender being in abeyance until after December 2013.

STATUTORY ENVIRONMENT This tender was called in accordance with Section 3.57 of the Local Government Act (1995), detailed below and Part 4 of the Local Government (Functions and General) Regulations (1996):

3.57. Tenders for providing goods or services

(1) A local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services. (2) Regulations may make provision about tenders.

It should be noted that Regulation 18. (5) of the Local Government (Functions and General) Regulations (1996) states:

18. Rejecting and Accepting Tenders

(5) The Local Government may decline to accept any tender.

Furthermore, the Council may revoke or change a decision made at a previous meeting pursuant to Section 5.25(1)(e) of the Local Government Act, 1995 and Regulation 10 of the Local Government (Administration) Regulations, 1996 which requires an absolute majority vote of Council.

In this regard the Council must:

a) Move to accept a rescission or change of motion with the support of at least 1/3 of the number of offices (whether vacant or not) of members of the Council, inclusive of the mover (Reg.10(1)(b)).

b) Move to rescind or change the motion by an absolute majority of Council (Reg.10(2)(b)).

POLICY IMPLICATIONS NIL

FINANCIAL IMPLICATIONS Nil

STRATEGIC IMPLICATIONS Nil

VOTING REQUIREMENTS Absolute majority.

COMMENT The Council intended to construct the executive style dwelling to accommodate an incoming Director as the outgoing Director did not reside in a Council owned property. This need has been alleviated with the recent changes in the Organisational Structure that has resulted in one less directorate. With this in mind the Council Resolution from the Ordinary Council Meeting 27 August 2013, which stated “d. The Tender process not to commence prior to December 2013 due to budget constraints”, will need to be revoked as the Council no longer requires the additional Executive Dwelling.

To finalise Tender 04/2013 a further Resolution of Council is required, due to the original Council Resolution from the Ordinary Council Meeting 25 June 2013 stating:

“That the matter lay on the table until further investigation by the Land Development Working Group has taken place into possible alternatives for securing/building an executive style residence within the townsite.”

OFFICER’S RECOMMENDATION 1

That Council pursuant to Reg.10(1)(a) of the Local Government (Administration) Regulations, 1996 agree to consider a rescission of its previous motion made on 27 August 2013 (Ref: FC 27/8/13).

OFFICER’S RECOMMENDATION 2

That Council pursuant to Reg.10(1)(b) of the Local Government (Administration) Regulations, 1996 rescind motions 2 made at its 27 August 2013 ordinary meeting (Ref: FC 27/8/13), as presented below:

That Council resolve to commence a new tender process for construction of a new executive house to ‘turn-key’ on Lot 547 James Street Carnarvon (Carnarvon Airport) pursuant to Regulation 11 of the Local Government (Functions and General) Regulations, 1996 with:

a) The following minimum parameters being applied to the building specification;

 A typical 3 bedroom/2 bathroom configuration with open plan living and attractive façade to the street;  A roof pitch of 27.5 degrees, unless skillion or curved roof design is incorporated;  The housed being sited on proposed Lot 3 and accord with the R12.5 density standards;  The housed serviced by an approved onsite effluent disposal system;  The internal gross floor area of 180m2;  The ceiling height to 2.7 metres throughout;  A covered outdoor alfresco area of 24m2;  The living areas to gain northern exposure with bedroom of the southern side where possible;  Paved outdoor areas and driveway;  An enclosed double garage with an area of 42m2;  Compliance with BCA and Cyclone ‘D’ building standards;  The incorporation of all statutory approvals;  The specification to include the following works:  Site works;  Internal and external painting;  Floor tiles throughout;  Quality Kitchen and appliances;  Ceiling fans;  Door furniture; connections;  Landscaping and reticulation;  Utilities;  Boundary fencing. b) The tender process is to be conducted in-house with the evaluation panel to consist of:

 Councillor -  Director Regulator Services  Director Corporate and Community Services  Project Co-ordinator

c) The tender submissions are required to conform with the tender and building specifications and be scored against the following selection criteria and associated weighting: Selection Criteria Weighting Building Experience (to Cyclonic Standards) 10% Construction Timeframe (contract signing to handover) 10% Practical Design and Layout (environmental, functional, liveable) 35% Price (to ‘turn-key’ completion) 45%

d) The Tender process not to commence prior to December 2013 due to budget constraints.

(Note – Item (d) was incorporated into the Council resolution as Councillors felt that it was premature to progress the tender process until such time as a more definite indication on the availability of funds in the budget for this project has been determined.)

OFFICER’S RECOMMENDATION 3

That Council in relation to Tender RFP 4.2013 resolve to:

a) Not accept any submission in accordance with Regulation 18. (5) of the Local Government (Functions and General) Regulations, 1996;

8.2.6 2013 COMPLIANCE RETURN AND AUDIT COMMITTEE

File No 2F0518 Location/Address Shire of Carnarvon Name of Applicant Shire of Carnarvon Author Charlie Brown, Manager Corporate Services Financial Interest – Date of Report 25th March 2014

Summary To review recommendations from the Audit Committee, including the 2013 Compliance Return, for acceptance by Council.

Background A local government is required to carry out a compliance audit in relation to the period 1 January to 31 December each year.

Statutory Environment Local Government (Audit) Regulations, sections 13, 14, and 15

Policy Implications - Financial Implications -

Strategic Implications

Outcome 5.2 A high standard of governance and accountability.

Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Develop an understanding of the roles and responsibilities of elected members.

Implement ongoing professional development of best practice governance for elected members and staff.

Voting Requirements Simple majority

Comment

Councils Audit committee comprising Councillors Brandenburg and Fullarton have completed an in depth review of the 2013 compliance return at its meeting held on Thursday 3rd March 2014. A copy of the minutes is attached at Schedule 8.2.6 (i).

OFFICER’S RECOMMENDATION

That the minutes of the Audit Committee held on 3rd March 2014 and the recommendations contained therein be endorsed by Council.

SCHEDULE 8.2.6 (i)

1.0 ATTENDANCES, APOLOGIES AND APPROVED LEAVE OF ABSENCE

Cr Brandenburg Presiding Member Cr Smith Member

Mr I D’Arcy Chief Executive Officer Mr C Brown Director Corporate & Community Services Mrs S Martin Acting Manager Finance Mrs K D’Arcy Manager Governance

Apologies Cr J Nelson

2.0 DECLARATION OF INTERESTS

Nil

3.0 CONFIRMATION OF MINUTES

C1/13/14 COMMITTEE RESOLUTION Cr Brandenburg/Cr Fullarton

That the minutes of the previous meeting of the Audit Committee held on 16th December 2013 be confirmed as a true record of proceedings

4.0 REPORTS

4.1.1 ANNUAL COMPLIANCE RETURN

File No 2F Location/Address Shire of Carnarvon Name of Applicant Shire of Carnarvon Author Charlie Brown, Director Corporate & Community Services Financial Interest Nil Date of Report 13 MARCH 2014

Summary Pursuant to Regulations 14 and 15 of the Local Government (Audit) Regulations 1996, local governments are required to complete and return the Annual Compliance Audit Return to the Department of Local Government (DLG) by 31 March 2014.

Background

Section 14 and 15 of the Local Government Audit Regulations 1996 require that a local government carry out a compliance return for each period 1 January to 31 December each year.

The report is required to be reviewed by the Audit Committee, approved by Council and duly endorsed by the President and the Chief Executive Officer before being submitted to the Department of Local Government by 31 March 2014.

Statutory Environment Both the Local Government Act 1995 and the Local Government (Audit) Regulations 1996 set out the statutory requirements for the Compliance Audit Return.

Section 7.13(1) of the Local Government Act 1995 states that regulations may make provision requiring local governments to carry out in the prescribed manner and in a form approved by the Minister, an audit of compliance with such statutory requirements as are prescribed whether those requirements are-

(1) financial in nature (2) under this Act or another written law

Sections 14 and 15 of the Local Government (Audit) Regulations 1996 require a report to be prepared for each calendar year period to be approved by Council. The Report is required to be reviewed by the Audit Committee, approved by Council and duly endorsed by the President and the Chief Executive Officer before being submitted to the Department of Local Government by 31 March 2014.

Policy Implications - Nil

Financial Implications Nil

Strategic Implications

Outcome 5.2 A high standard of governance and accountability.

Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Develop an understanding of the roles and responsibilities of elected members.

Implement ongoing professional development of best practice governance for elected members and staff.

Voting Requirements Absolute Majority

Comment The Return is seen as an internal control monitoring process and as such is a useful tool for the Chief Executive Officer to report to Council and the Minister for Local Government on performance against our statutory obligations.

The completion of the 2013 return has been compiled by an independent body in line with a recommendation from council’s 2013 probity audit.

A copy of the completed return is attached for your information.

OFFICER’S RECOMMENDATION

That Council adopt the Compliance Audit Return for the period 1 January 2013 to 31 December 2013 and submit the Return to the Department of Local Government in accordance with the Local Government (Audit) Regulations 1996.

COMMITTEE RECOMMENDATION CR FULLARTON /CR BRANDENBURG

That Council adopt the Compliance Audit Return for the period 1 January 2013 to 31 December 2013 and submit the Return to the Department of Local Government in accordance with the Local Government (Audit) Regulations 1996.

CARRIED 2/0

5.0 GENERAL BUSINESS

5.1.1 ANNUAL AUDIT PROCEDURES

COMMITTEE RECOMMENDATION CR FULLARTON/CR BRANDENBURG

That administration is instructed in accordance with section 17 of the Local Government Audit Regulations 1996, to produce a schedule to review the appropriateness and effectiveness of a local government’s systems and procedures in relation to —

(a)risk management; and (b)internal control; and (c)legislative compliance.

CARRIED 2/0

5.1.2 FREQUENCY OF MEETINGS

COMMITTEE RECOMMENDATION CR FULLARTON/CR BRANDENBURG

That the committee meet on a quarterly basis CARRIED 2/0

6.0 DATE OF NEXT MEETING

The date of the next meeting is to be confirmed, but to be scheduled for February 2013.

7.0 CLOSURE

The chairperson declared the meeting closed at 6.10PM

SCHEDULE 8.2.6(ii)

Carnarvon - Compliance Audit Return 2013

Commercial Enterprises by Local Governments

No Reference Question Response Comments Respondent

1 s3.59(2)(a)(b)(c) Has the local government N/A No evidence of a Darren Long F&G Reg 7,9 prepared a business plan major trading for each major trading undertaking undertaking in 2013. visible.

2 s3.59(2)(a)(b)(c) Has the local government N/A No evidence of a Darren Long F&G Reg 7,10 prepared a business plan major land for each major land transaction transaction that was not visible. exempt in 2013.

3 s3.59(2)(a)(b)(c) Has the local government N/A No evidence of a Darren Long F&G Reg 7,10 prepared a business plan land transaction before entering into each preparatory to a land transaction that was major land preparatory to entry into transaction a major land transaction visible. in 2013.

4 s3.59(4) Has the local government N/A No evidence of a Darren Long given Statewide public major trading notice of each proposal undertaking or to commence a major major land trading undertaking or transaction enter into a major land visible. transaction for 2013.

5 s3.59(5) Did the Council, during N/A No evidence of a Darren Long 2013, resolve to proceed major trading with each major land undertaking or transaction or trading major land undertaking by absolute transaction majority. visible.

Delegation of Power / Duty

No Reference Question Response Comments Respondent

1 s5.16, 5.17, Were all delegations to N/A Darren Long 5.18 committees resolved by absolute majority.

2 s5.16, 5.17, Were all delegations to No Delegations to Darren Long 5.18 committees in writing. Committees not included in Delegations Register nor were letters/memos issued to the Presiding Member of the Committee confirming the continuation of the delegation. 3 s5.16, 5.17, Were all delegations to Yes Darren Long 5.18 committees within the limits specified in section 5.17.

4 s5.16, 5.17, Were all delegations to No Delegations to Darren Long 5.18 committees recorded in a Awards Committee register of delegations. and Management Review Committee not included as part of Delegation Register.

5 s5.18 Has Council reviewed No Delegations to Darren Long delegations to its Awards Committee committees in the and Management 2012/2013 financial year. Review Committee not included as part of Delegation Register Review in May 2013. 6 s5.42(1),5.43 Did the powers and Yes Darren Long Admin Reg 18G duties of the Council delegated to the CEO exclude those as listed in section 5.43 of the Act.

7 s5.42(1)(2) Were all delegations to No Yes - In the Darren Long Admin Reg 18G the CEO resolved by an Delegation absolute majority. Register Review at the Ordinary Council Meeting 28 May 2013 - 6/0. but delegation granted in resolution FC 16/3/13 on 26 Feb 2013 was not by AM. 8 s5.42(1)(2) Were all delegations to Yes Darren Long Admin Reg 18G the CEO in writing. 9 s5.44(2) Were all delegations by Yes Darren Long the CEO to any employee in writing. 10 s5.45(1)(b) Were all decisions by the Yes Darren Long Council to amend or revoke a delegation made by absolute majority.

11 s5.46(1) Has the CEO kept a Yes One off Darren Long register of all delegations delegations kept in made under the Act to a register separate him and to other from Delegations employees. Register.

12 s5.46(2) Were all delegations Yes Yes Register Darren Long made under Division 4 of reviewed on 28 Part 5 of the Act May 2013. reviewed by the delegator at least once during the 2012/2013 financial year. 13 s5.46(3) Admin Did all persons exercising Yes Darren Long Reg 19 a delegated power or duty under the Act keep, on all occasions, a written record as required.

Disclosure of Interest

No Reference Question Response Comments Respondent

1 s5.67 If a member disclosed an Yes Darren Long interest, did he/she ensure that they did not remain present to participate in any discussion or decision- making procedure relating to the matter in which the interest was disclosed (not including participation approvals granted under s5.68). 2 s5.68(2) Were all decisions made Yes Darren Long under section 5.68(1), and the extent of participation allowed, recorded in the minutes of Council and Committee meetings. 3 s5.73 Were disclosures under Yes Darren Long section 5.65 or 5.70 recorded in the minutes of the meeting at which the disclosure was made.

4 s5.75(1) Was a primary return No One Councillor Darren Long Admin Reg 22 lodged by all newly elected primary return Form 2 members within three was loved 4 months of their start day. months after their start date.

5 s5.75(1) Was a primary return No Two Officers Darren Long Admin Reg 22 lodged by all newly primary returns Form 2 designated employees were lodged within three months of their more than 3 start day. months after their start date. 6 s5.76(1) Admin Was an annual return Yes Darren Long Reg 23 Form 3 lodged by all continuing elected members by 31 August 2013.

7 s5.76(1) Admin Was an annual return No One employees Darren Long Reg 23 Form 3 lodged by all designated annual return employees by 31 August was lodged on 16 2013. September 2013 due to being on long service leave. 8 s5.77 On receipt of a primary or Yes Darren Long annual return, did the CEO, (or the Mayor/ President in the case of the CEO’s return) on all occasions, give written acknowledgment of having received the return. 9 s5.88(1)(2) Did the CEO keep a register Yes Darren Long Admin Reg 28 of financial interests which contained the returns lodged under section 5.75 and 5.76 10 s5.88(1)(2) Did the CEO keep a register Yes Darren Long Admin Reg 28 of financial interests which contained a record of disclosures made under sections 5.65, 5.70 and 5.71, in the form prescribed in Administration Regulation 28. 11 s5.88 (3) Has the CEO removed all Yes Darren Long returns from the register when a person ceased to be a person required to lodge a return under section 5.75 or 5.76. 12 s5.88(4) Have all returns lodged Yes Darren Long under section 5.75 or 5.76 and removed from the register, been kept for a period of at least five years, after the person who lodged the return ceased to be a council member or designated employee. 13 s5.103 Admin Where an elected member Yes Darren Long Reg 34C & or an employee disclosed Rules of an interest in a matter Conduct Reg discussed at a Council or 11 committee meeting where there was a reasonable belief that the impartiality of the person having the interest would be adversely affected, was it recorded in the minutes. 14 s5.70(2) Where an employee had an Yes Darren Long interest in any matter in respect of which the employee provided advice or a report directly to the Council or a Committee, did that person disclose the nature of that interest when giving the advice or report. 15 s5.70(3) Where an employee Yes Darren Long disclosed an interest under s5.70(2), did that person also disclose the extent of that interest when required to do so by the Council or a Committee. 16 s5.103(3) Has the CEO kept a register Yes Darren Long Admin Reg 34B of all notifiable gifts received by Council members and employees.

Disposal of Property

No Reference Question Response Comments Respondent

1 s3.58(3) Was local public notice Yes Darren Long given prior to disposal for any property not disposed of by public auction or tender (except where excluded by Section 3.58(5)).

2 s3.58(4) Where the local No The advert for a Darren Long government disposed of disposal by way property under section of lease contained 3.58(3), did it provide the market value details, as prescribed by for the purchase section 3.58(4), in the price of the required local public notice property and not for each disposal of the annual property. ground rental provided by the valuer.

Elections

No Reference Question Response Comments Respondent

1 Elect Reg 30G Did the CEO establish and Yes Darren Long (1) maintain an electoral gift register and ensure that all 'disclosure of gifts' forms completed by candidates and received by the CEO were placed on the electoral gift register at the time of receipt by the CEO and in a manner that clearly identifies and distinguishes the candidates.

Finance

No Reference Question Response Comments Respondent

1 s7.1A Has the local government Yes Darren Long established an audit committee and appointed members by absolute majority in accordance with section 7.1A of the Act. 2 s7.1B Where a local government N/A Darren Long determined to delegate to its audit committee any powers or duties under Part 7 of the Act, did it do so by absolute majority. 3 s7.3 Was the person(s) Yes Darren Long appointed by the local government to be its auditor, a registered company auditor. 4 s7.3 Was the person(s) Yes Darren Long appointed by the local government to be its auditor, an approved auditor. 5 s7.3, 7.6(3) Was the person or persons Yes Darren Long appointed by the local government to be its auditor, appointed by an absolute majority decision of Council.

6 Audit Reg 10 Was the Auditor’s report Yes Audit report Darren Long for the financial year received on 11 ended 30 June 2013 December 2013 received by the local and received by government within 30 Council on 17 days of completion of the December 2013. audit.

7 s7.9(1) Was the Auditor’s report Yes Received by Darren Long for 2012/2013 received by Council on 17 the local government by December 2013. 31 December 2013. 8 S7.12A(3), (4) Where the local N/A Darren Long government determined that matters raised in the auditor’s report prepared under s7.9(1) of the Act required action to be taken by the local government, was that action undertaken. 9 S7.12A(3), (4) Where the local N/A Darren Long government determined that matters raised in the auditor’s report (prepared under s7.9(1) of the Act) required action to be taken by the local government, was a report prepared on any actions undertaken. 10 S7.12A(3), (4) Where the local N/A Darren Long government determined that matters raised in the auditor’s report (prepared under s7.9(1) of the Act) required action to be taken by the local government, was a copy of the report forwarded to the Minister by the end of the financial year or 6 months after the last report prepared under s7.9 was received by the local government whichever was the latest in time.

11 Audit Reg 7 Did the agreement Yes Objectives of the Darren Long between the local audit are not government and its clearly auditor include the identifiable. objectives of the audit. 12 Audit Reg 7 Did the agreement Yes Darren Long between the local government and its auditor include the scope of the audit. 13 Audit Reg 7 Did the agreement Yes Darren Long between the local government and its auditor include a plan for the audit. 14 Audit Reg 7 Did the agreement Yes Darren Long between the local government and its auditor include details of the remuneration and expenses to be paid to the auditor.

15 Audit Reg 7 Did the agreement No Only mentions Darren Long between the local two site visits will government and its be conducted and auditor include the method a letter outlining to be used by the local audit government to requirements will communicate with, and be provided to the supply information to, the Shire. auditor.

Local Government Employees

No Reference Question Response Comments Respondent

1 Admin Reg 18C Did the local government Yes Approved at OCM Darren Long approve the process to be 23 July 2013 used for the selection and appointment of the CEO before the position of CEO was advertised.

2 s5.36(4) Were all vacancies for the Yes Yes, although the Darren Long s5.37(3), position of CEO and other adverts only Admin Reg 18A designated senior disclosed the Total employees advertised and Salary package did the advertising comply and not the with s.5.36(4), 5.37(3) remuneration and Admin Reg 18A. 3 Admin Reg 18F Was the remuneration and Yes Darren Long other benefits paid to a CEO on appointment the same remuneration and benefits advertised for the position of CEO under section 5.36(4).

4 Admin Regs Did the local government Yes Recruitment Darren Long 18E ensure checks were process was carried out to confirm that contracted out to the information in an WALGA, who application for undertook this employment was true function. (applicable to CEO only).

5 s5.37(2) Did the CEO inform council Yes Director Darren Long of each proposal to Infrastructure employ or dismiss a Services - designated senior 26/02/2013 employee. Director Development Services - 26/11/2013

Official Conduct

No Reference Question Response Comments Respondent

1 s5.120 Where the CEO is not the N/A Darren Long complaints officer, has the local government designated a senior employee, as defined under s5.37, to be its complaints officer. 2 s5.121(1) Has the complaints officer Yes Darren Long for the local government maintained a register of complaints which records all complaints that result in action under s5.110(6)(b) or (c). 3 s5.121(2)(a) Does the complaints Yes Darren Long register maintained by the complaints officer include provision for recording of the name of the council member about whom the complaint is made. 4 s5.121(2)(b) Does the complaints Yes Darren Long register maintained by the complaints officer include provision for recording the name of the person who makes the complaint. 5 s5.121(2)(c) Does the complaints Yes Darren Long register maintained by the complaints officer include provision for recording a description of the minor breach that the standards panel finds has occured. 6 s5.121(2)(d) Does the complaints Yes Darren Long register maintained by the complaints officer include the provision to record details of the action taken under s5.110(6)(b)(c).

Tenders for Providing Goods and Services

No Reference Question Response Comments Respondent

1 s3.57 F&G Did the local government Yes Darren Long Reg 11 invite tenders on all occasions (before entering into contracts for the supply of goods or services) where the consideration under the contract was, or was expected to be, worth more than the consideration stated in Regulation 11(1) of the Local Government (Functions & General) Regulations (Subject to Functions and General Regulation 11(2)). 2 F&G Reg 12 Did the local government N/A Darren Long comply with F&G Reg 12 when deciding to enter into multiple contracts rather than inviting tenders for a single contract. 3 F&G Reg 14(1) Did the local government Yes Darren Long invite tenders via Statewide public notice.

4 F&G Reg 14, Did the local government's No There is Darren Long 15 & 16 advertising and tender documentation documentation comply missing from the with F&G Regs 14, 15 & Register relating to 16. Tender 5/2013, which has not been provided by WALGA Tender & Procurement Services. 5 F&G Reg 14(5) If the local government Yes There are some Darren Long sought to vary the instances where it information supplied to is difficult to tenderers, was every ascertain if all reasonable step taken to persons who give each person who obtained tender sought copies of the documentation tender documents or each were notified, or acceptable tenderer, contacted to notice of the variation. advise, of variations to tender documentation. 6 F&G Reg 18(1) Did the local government Yes Darren Long reject the tenders that were not submitted at the place, and within the time specified in the invitation to tender.

7 F&G Reg 18 In relation to the tenders Yes Darren Long (4) that were not rejected, did the local government assess which tender to accept and which tender was most advantageous to the local government to accept, by means of written evaluation criteria.

8 F&G Reg 17 Did the information No There is Darren Long recorded in the local documentation government's tender missing from the register comply with the Register relating to requirements of F&G Reg Tender 5/2013, 17. which has not been provided by WALGA Tender & Procurement Services. Tenders 1/2013 and 2/2013 contained price information for all tenders received. 9 F&G Reg 19 Was each tenderer sent Yes Darren Long written notice advising particulars of the successful tender or advising that no tender was accepted.

10 F&G Reg 21 & Did the local No EOI 1/2013 state- Darren Long 22 governments's advertising wide public notice and expression of interest was not given. documentation comply with the requirements of F&G Regs 21 and 22. 11 F&G Reg 23(1) Did the local government N/A Darren Long reject the expressions of interest that were not submitted at the place and within the time specified in the notice. 12 F&G Reg 23(4) After the local government Yes Darren Long considered expressions of interest, did the CEO list each person considered capable of satisfactorily supplying goods or services. 13 F&G Reg 24 Was each person who Yes Darren Long submitted an expression of interest, given a notice in writing in accordance with Functions & General Regulation 24.

14 F&G Reg 24E Where the local Yes Price Preference Darren Long government gave a Policy already in regional price preference existence. in relation to a tender process, did the local government comply with the requirements of F&G Reg 24E in relation to the preparation of a regional price preference policy (only if a policy had not been previously adopted by Council). 15 F&G Reg 11A Does the local government Yes Darren Long have a current purchasing policy in relation to contracts for other persons to supply goods or services where the consideration under the contract is, or is expected to be, $100,000 or less.

SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995

List of accounts submitted to the Full Council Meeting 25th March 2014 for confirmation in respect to accounts already paid.

VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

786 ANZ BANK LIMITED MERCHANT FEES CIVIC CENTRE 29.00 786 ANZ BANK LIMITED MERCHANT FEES CIVIC CENTRE 65.88 786 ANZ BANK LIMITED BPAY FEES 163.30 786 ANZ BANK LIMITED MERCHANT FEES SHIRE 325.06 786 WESTNET DEPOT WESTNET ACCOUNT 12.95 786 WESTNET SHIRE WESTNET ACCOUNT 22.00 786 WESTNET YOUTH WESTNET ACCOUNT 34.95 786 ANZ BANK LIMITED ANZ TRANSACTIVE FEES 218.26 1430 EASIFLEET NOVATED LEASE C27607 767.50 1431 ANZ BANK LIMITED CORPORATE CREDIT CARD PAYMENT - SEE ATTACHED SCHEDULE 2596.62 1432 EASIFLEET NOVATED LEASE C27607 767.50 1433 SG FLEET AUSTRALIA PTY LTD LEASE PAYMENT 10335.36 7093 BUILDING & CONSTRUCTION INDUSTRY TRAINING BCITF COLLECTIONS FOR JANUARY 2014 191.75 7094 BUILDING COMMISSION BSL COLLECTIONS FOR JANUARY 2014 261.25 7095 SHIRE OF CARNARVON MUNICIPAL FUND BSL COLLECTIONS FOR JANUARY 2014 49.50 EFT13064 AUSTRALIAN SERVICES UNION PAYROLL DEDUCTIONS 215.34 EFT13065 ACCUWEIGH PTY LTD CONTRACTUAL PAYMENTS_RFP 3.2013 SUPPLY, DELIVERY & COMMISSIONING OF A 4004.00 WEIGHBRIDGE - VARIATION COVERING WORKING DAY LOSS

EFT13066 BAYVIEW CORAL BAY CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 135.62 EFT13067 BILL SMITH PLUMBING PLUMBING PARTS & REPAIRS 367.40 EFT13068 CARNARVON MENSWEAR STAFF UNIFORMS 360.00 EFT13069 CABCHARGE AUSTRALIA PTY LTD CABCHARGE FEES 79.20 EFT13070 CARNARVON CARAVAN PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 140.00 EFT13071 CARDILE INTERNATIONAL FIREWORKS PTY LTD FIRE WORKS AUSTRALIA DAY 2014 11000.00 EFT13072 CARNARVON CENTRAL APARTMENTS CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 245.00 EFT13073 CARNARVON CLEANERS PTY LTD CLEANING OF 7 AIRPORT CRESCENT - TRANSITIONAL HOUSE 198.00 EFT13074 CARNARVON IGA LIVE SHOW FOOD, WATER COOLERS, COUNCIL AMENITIES, BATTERIES 307.89 EFT13075 CLINCH, SHAWNEE REIMBURSE STAFF UNIFORM 30.00 EFT13076 COCA COLA AMATIL (AUST) PTY LTD ASSORTED DRINKS ORDER FOR CINEMA & CARNARVON VISITOR CENTRE 1540.05 EFT13077 CORAL COAST CONSULTING BUSINESS CARDS FOR NEW COUNCILLORS AND STAFF 540.00 EFT13078 CORAL COAST TOURIST PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 2792.98 EFT13079 CORAL COAST WATER PTY LTD ANNUAL SERVICE CHARGE SUPPLY POINT BK0107611 - NORTH COMMON 175.05 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

EFT13080 CONCEPT ONE PTY LTD SUPERANNUATION CONTRIBUTIONS 891.01 EFT13081 CORPORATE EXPRESS AUSTRALIA LTD ASSORTED STATIONARY ITEMS 319.23 EFT13082 CARNARVON AUTO ELECTRICS PLANT PARTS & REPAIRS 1074.60 EFT13083 CARNARVON FRUIT FLY BAITING SCHEME QUARTERLY PAYMENT FRUIT FLY LEVY TO DECEMBER 2013 48784.15 EFT13084 CARNARVON GROWERS ASSOCIATION ASSORTED RETIC ITEMS 219.45 EFT13085 CARNARVON HOTEL CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 874.96 EFT13086 CARNARVON MITRE 10 FLURO VESTS, CEMENT, BOND CRETE 147.51 EFT13087 CARNARVON TRAVEL CENTRE AIRFARES 1123.58 EFT13088 ATO - CHILD SUPPORT AGENCY PAYROLL DEDUCTIONS 2817.12 EFT13089 FASCINE LODGE - CARNARVON CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 621.25 EFT13090 FIRST STATE SUPER SUPERANNUATION CONTRIBUTIONS 349.85 EFT13091 ROD FORD CONTRACTING PLANT HIRE 242.00 EFT13092 GASCOYNE FUNERAL DIRECTORS & MONUMENTALS CEMETERY CARE & MAINTENANCE & GRAVE DIGGING 2015.00 EFT13093 GASCOYNE OFFICE EQUIPMENT MOVIE GUIDES, PRINTER CARTRIDGES, STATIONARY ITEMS 574.50 EFT13094 GASCOYNE PHOTOGRAPHICS & COMPUTER SERVICES SD CARDS FOR DIGITAL CAMERAS 41.00 EFT13095 GATEWAY MOTEL CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 1946.00 EFT13096 HITS RADIO PTY LTD RADIO ADVERTISING - SHIRE & CIVIC CENTRE MOVIE GUIDES 407.00 EFT13097 HOPPYS ACCESSORY BAR PLANT PARTS 19.80 EFT13098 JARDINIER GARDEN CARE CONTRACT MOWING SERVICES 9526.00 EFT13099 KALM EARTHMOVING FILLING OF WATER TANKS - CEMETERY 847.00 EFT13100 KCD FUEL SUPPLIES FUEL SUPPLIES 1977.66 EFT13101 LANDMARK PRODUCTS LTD SUPPLY SAN MARCO BENCH SEAT 1023.00 EFT13102 MARKET CREATIONS SUPPLY 4 x TREND MICRO LICENSES, COMPUTER SUPPORT 1287.00 EFT13103 MASTERKEY SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 503.49 EFT13104 MASTERKEY SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 422.55 EFT13105 MELBOURNE INTERNATIONAL COMEDY FESTIVAL 1st INSTALMENT MELBOURNE COMDEY FESTIVAL 2750.00 EFT13106 NINGALOO CLUB CORAL BAY CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 332.50 EFT13107 ORICA AUSTRALIA PTY LTD SUPPLY OF GAS CYCLINERS 3784.00 EFT13108 OZZYCRETE CONSTRUCTIONS PREPARE, SUPPLY & LAY WASHED AGG TO REPAIR FOOTPATHS 4579.30 EFT13109 THE TRUSTEE FOR THE PAULL SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 186.45

EFT13110 RAY WHITE CARNARVON WATER CONSUMPTION CHARGES FOR STAFF RENTAL PROPERTIES 362.35 EFT13111 REGIONAL ARTS VICTORIA 20% PERFORMANCE FEE CONTROLLED FALLING PROJECT 1023.00 EFT13112 REPCO PTY LTD PLANT PARTS 504.72 EFT13113 CARNARVON SEA CHANGE APARTMENTS CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 770.00 EFT13114 WONG, KA SING CARNARVON IMAGES FOR CARNARVON VISITOR CENTRE 400.00 EFT13115 STEPHANIE LECA REIMBURSE STAFF UNIFORM 30.00 EFT13116 SUNNY INDUSTRIAL BRUSHWARE SUPPLY SCHWARZE SEGMENTS FOR ROAD SWEEPER 1320.00 EFT13117 SUN CITY PRINT & DESIGN SUPPLY LANDFILL BOOKS NEW DESIGN 246.00 EFT13118 SWEET AS CONCRETE SUPPLY CONCRETE 457.38 EFT13119 TEL-O- MAC TACKLE SHOP BILGE PUMP FOR RETIC REPAIRS 24.00 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

EFT13120 TERRY, GILLIAN REIMBURSE STAFF UNIFORM 19.00 EFT13121 TOLL IPEC PTY LTD FREIGHT 139.72 EFT13122 TOLL EXPRESS FREIGHT 98.26 EFT13123 TRAXX CONSTRUCTION PRODUCTS WA SUPPLY RUBBER MOUNTS FOR COMPACTOR 267.30 EFT13124 TROPICS HARDWARE ASSORTED HARDWARE ITEMS & AUSTRALIA DAY AWARD VOUCHER 555.10 EFT13125 SHARON WILLIAMS REIMBURSE STAFF UNIFORM 60.00 EFT13126 WINTERSUN CARAVAN PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 1249.47 EFT13127 ALAN HOBBS - CONTRACT EHO EHO GENERAL SUPPORT PLUS WASTE MANAGEMENT 11948.28 EFT13128 CARNARVON MOTOR GROUP PTY LTD PLANT PARTS & REPAIRS 1117.97 EFT13129 CARNARVON AUTO SERVICING & TOWING PLANT PARTS & REPAIRS 659.00 EFT13130 CARNARVON CLEANERS PTY LTD PROVISION OF CLEANING SERVICES 13629.59 EFT13131 CARNARVON TRACTORS PLANT PARTS & REPAIRS 845.00 EFT13132 CORAL COAST PLUMBING PUMP OUT OF SULLAGE DUMP POINTS & TOILETS - BLOWHOLES 960.00 EFT13133 CORAL COAST WATER PTY LTD WATER SALES FROM STANDPIPE 72.00 EFT13134 CARNARVON QUALITY FRUIT & VEG CIVIC CENTRE KIOSK PURCHASES & STAFF AMENITIES 199.21 EFT13135 CARNARVON GROWERS ASSOCIATION SUPPLY ASSORTED RETIC ITEMS 406.84 EFT13136 CARNARVON STEEL SUPPLIES SUPPLY STEEL 383.04 EFT13137 DUKS CONTRACTING PTY LTD FILLING OF WATER TANKS - CEMETERY 445.50 EFT13138 FARNE, JOHN & VERONICA MAINTENANCE OF LANDFILL SITE & ABLUTION _CORAL BAY 17977.09 EFT13139 FITZY'S MINI LOADS & EXCAVATIONS SWEEPING OF CBD FOOTPATHS & PLANT HIRE 13953.50 EFT13140 GASCOYNE AVIATION FUELS CONTRACT OF AERODROME SAFETY REPORTING & MAINTENANCE 16302.00 EFT13141 GASCOYNE OFFICE EQUIPMENT RICOH SERVICE CONTRACT - DECEMBER 2013 4332.01 EFT13142 MINH HENDERSON REIMBURSE STAFF UNIFORM 154.00 EFT13143 BEST WESTERN HOSPITALITY INN CARNARVON ACCOMMODATION 1043.00 EFT13144 HOUSE OF TICKETS SUPPLY OF TICKETS - CIVIC CENTRE CINEMA 222.00 EFT13145 J & T FREIGHT FREIGHT 38.47 EFT13146 JASON SIGNMAKERS SUPPLY SIGNS 346.50 EFT13147 JOLLY'S AUTO CENTRE (JOLLY'S TYRE SERVICE) PLANT PARTS & REPAIRS 1446.60 EFT13148 KCD FUEL SUPPLIES FUEL SUPPLIES 3171.87 EFT13149 MIDWEST LOCK & SAFE SUPPLY ASSORTED PADLOCKS & KEYS 638.70 EFT13150 NINGALOO KAYAK ADVENTURES CORAL BAY HONERARY RANGER SERVICES 1302.00 EFT13151 NINGALOO REEF RESORT ACCOMMODATION FOR VISITOR CENTRE STAFF ATTENDING THE CORAL BAY EXPO 159.50

EFT13152 MAIN ROADS WESTERN AUSTRALIA CARNARVON HORTICULTURAL AREA LEVEES (LAWSON ST, NICKOL BAY, SOUTH 3012458.21 RIVER ROAD & MCGLADES RD) COSTS FOR CONSTRUCTION OF CARNARVON LEVEE WORKS PROJECT NO. 21108498 EFT13153 ORICA AUSTRALIA PTY LTD SERVICE FEE & SUPPLY OF CHLORINE GAS CYCLINDERS 814.31 EFT13154 REPCO PTY LTD PLANT PARTS 544.02 EFT13155 SEATADVISOR AUSTRALIA CINEMA TICKET SALES 75.90 EFT13156 SECUREPAY PTY LTD FRAUDGUARD - CINEMA 0.99 EFT13157 SHERIDANS FOR BADGES SUPPLY BADGES 153.62 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

EFT13158 SUN CITY SECURITY PRICE AMENDMENT FOR DECEMBER MONITORING CHARGES 39.60 EFT13159 TOYWORLD - CARNARVON ITEMS FOR SCHOOL HOLIDAY PROGRAM 58.95 EFT13160 TWENTIETH CENTURY FOX FILM DISTRIBUTORS P/L FILM HIRE 330.00 EFT13161 WA LOCAL GOVERNMENT ASSOCIATION STAFF REGISTRATION - PREPARING AGENDAS 654.70 EFT13162 WENTWORTH PLAZA HOTEL STAFF ACCOMMODATION 814.50 EFT13163 ACE BUSINESS SUPPLIES SUPPLY TONER PRINTER CARTRIDGES 188.50 EFT13164 ALS LIBRARY SERVICES PTY LTD SUPPLY BOOKS & DVD - CARNARVON LIBRARY 530.15 EFT13165 CARNARVON MENSWEAR STAFF UNIFORMS 3226.75 EFT13166 BOC LIMITED (AUST) HIRE OF INDUSTRLIAL GAS CYLINDERS 132.09 EFT13167 CAPRICORN EXTINGUISHER SERVICES SERVICE OF FIRE EXTINGUISHERS IN SHIRE BUILDINGS & VEHICLES 2023.45 EFT13168 CARNARVON IGA SUPPLY OF BATTERIES 77.70 EFT13169 CORAL COAST PLUMBING PLUMBING PARTS & REPAIRS 817.30 EFT13170 CORAL COAST TOURIST PARK ACCOMMODATION - SELF CONTAINED CHALET 660.00 EFT13171 CONTROLLED IRRIGATION SUPPLIES ASSORTED RETIC ITEMS TO FIT PRO SPRAY SPRINKLERS 103.51 EFT13172 CARNARVON QUALITY FRUIT & VEG SUPPLY 4 BOXES TOILET PAPER, CINEMA KISOK PURCHASES, MILK 656.93 EFT13173 CARNARVON AMATEUR SWIMMING CLUB KIDSPORT APPLICATION VOUCHER 225.00 EFT13174 CARNARVON AUTO ELECTRICS PLANT PARTS & REPAIRS 467.50 EFT13175 CARNARVON CABINET MAKERS INSTAL 4 CAT CONDOS - CAT MANAGEMENT FACILITY 2510.20 EFT13176 CARNARVON FESTIVAL INC TROPICOOL FESTIVAL 2014 SHIRE GRANT 7000.00 EFT13177 CARNARVON GROWERS ASSOCIATION ASSORTED PVC & RETIC ITEMS 241.49 EFT13178 CARNARVON PEST CONTROL PEST CONTROL - JIM RICHARDS PAVILLION 77.00 EFT13179 CARNARVON MITRE 10 SUPPLY TIMBER, TROLLEY & ASSORTED HARDWARE ITEMS 871.57 EFT13180 CARNARVON TRAVEL CENTRE AIRFARES 849.51 EFT13181 DBZ FENCING INSTAL COLOURBOND FENCE TO CLOSE OFF PAW - FOSS CRES/DAVID BRAND DRIVE 1800.00

EFT13182 DUKS CONTRACTING PTY LTD FILLING OF WATER TANKS - CEMETERY 445.50 EFT13183 EDGE PLANNING & PROPERTY WORK ASSOCIATED WITH THE BLOWHOLES RESERVE MANAGEMENT PLAN- 17384.36 RELATING TO COASTAL SETBACK ANALYSIS EFT13184 ELLIS ELECTRICS PHONE LINE REINSTATEMENT AND CHANGE OF NUMBERS 132.00 EFT13185 FITZY'S MINI LOADS & EXCAVATIONS PLANT HIRE CBD 833.25 EFT13186 GASCOYNE ARTS COUNCIL 2014 GASCOYNE BIENNIAL ART AWARDS SPONSORSHIP & GRANT FOR "HOW HIGH 49581.00 THE RIVER" EFT13187 GASCOYNE OFFICE EQUIPMENT ADJUSTABLE FOOT RESTS & AUSTRALIA DAY AWARD FRAMES 219.20 EFT13188 HAMES SHARLEY WA PTY LTD EAST CARNARVON & KINGSFORD STRUCTURE PLAN - PROFESSIONAL SERVICES 16363.33 RENDERED EFT13189 BEST WESTERN HOSPITALITY INN CARNARVON ACCOMMODATION for AUSTRALIA DAY AMBASSADOR 2014 318.00 EFT13190 iSUBSCRiBE! PTY LTD LIBRARY MAGAZINE SUBSCRIPTIONS 259.00 EFT13191 KALM EARTHMOVING HIRE OF WATER TRUCK FOR CLEARING OF DRAINS 605.00 EFT13192 MARKET CREATIONS SUPPLY TREND MICRO LICENSES - VISITORS CENTRE COMPUTERS 239.25 EFT13193 MCLEODS BARRISTERS & SOLICITORS LEGAL FEES 13898.50 EFT13194 MICHELLE GOFF REIMBURSE COSTS FOR CINEMA KIOSK ITEMS 243.35 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

EFT13195 MITCHELL & BROWN COMMUNICATIONS 2 X NEC PHONES SHIRE OF CARNARVON ADMINISTRATION BUILDING 497.20 EFT13196 NESSCO PRESSURE SYSTEMS SUPPLY COMPRESSOR PACKAGE AS QUOTED 9680.00 EFT13197 PERTRAIN PTY LTD SUPPLY 30 x MEDIUM/LIGHT VEHICLE DAILY PRESTART CHECKLIST 352.00 EFT13198 PETER GROOM SETTLEMENTS REIMBURSE COST OF PRIVATE JETTY LICENCE APPLICATION 77.60 EFT13199 PORTSIDE ENGINEERING SERVICES MANUFACTURE HYD HOSE FOR CAT LOADER 715.84 EFT13200 RAY WHITE CARNARVON RENT OF 19 CASTRINI CRESCENT 1668.33 EFT13201 REDCLIFF ELECTRICAL ELECTRICAL REPAIRS & SERVICES 1044.51 EFT13202 RELIANCE PETROLEUM FUEL SUPPLIES 1637.97 EFT13203 ROADSHOW FILMS PTY LTD FILM HIRE 369.60 EFT13204 RSL GASCOYNE SUB BRANCH CONTRIBUTION TOWARDS PURCHASE & INSTALLATION OF LIFE SIZED BRONZE 45000.00 DIGGER, CARNARVON CENOTAPH EFT13205 SKENDER, REBEKAH REIMBURSE STAFF UNIFORM 100.78 EFT13206 TOLL IPEC PTY LTD FREIGHT 185.60 EFT13207 TOLL EXPRESS FREIGHT 270.75 EFT13208 TROPICS HARDWARE ASSORTED HARDWARE ITEMS 1159.30 EFT13209 VEOLIA ENVIRONMENTAL SERVICES (AUSTRALIA) LANDFILL MANAGEMENT FEE 112539.68 EFT13210 W.A. TREASURY CORPORATION Loan No. 213 Fixed Component - housing 3362.87 EFT13211 WESTERLY CONTRACTORS PLANT & LABOUR HIRE - PRUNING OF TREES & PALMS 3074.50 EFT13212 W & K PAINTING - CARNARVON SIGNS SUPPLY AIRPORT STRUCTURE PLAN SIGN 688.00 EFT13213 YMCA OF PERTH INC YMCA CARNARVON AQUATIC CENTRE CONTRACT 19725.46 EFT13214 ACE BUSINESS SUPPLIES PRINTER CARTRIDGE 109.00 EFT13215 ACE MOTOR INN ACCOMMODATION 248.00 EFT13216 A.D. ENGINEERING INTERNATIONAL PTY LTD REPAIRS TO SAM DISPLAY TRAILER 532.95 EFT13217 ASHENDEN, RON REIMBURSE REGISTRATION FEE FOR WA BUILDING COMMISSION 458.50 EFT13218 AUSTRAL MERCANTILE COLLECTIONS PTY LTD RATES LEGAL FEES 1025.61 EFT13219 BARDAP HYDRAULICS SUPPLY LOWERING VALVE COMPLETE 240.90 EFT13220 BEAUREPAIRES REPAIRS TO HYDRAULIC HOSE 51.00 EFT13221 BEKERIS, ERIKA REIMBURSE UNIFORM COST 20.00 EFT13222 BERNIE'S BUZZ CUTS CONTRACT MOWING OF LIONS PARK 377.52 EFT13223 CARNARVON CLEANERS PTY LTD CLEANING OF JIM RICHARDS PAVILION 220.00 EFT13224 CHADSON ENGINEERING P/L SUPPLY SHORT TEST TUBES FOR CHLORINE TESTING 94.60 EFT13225 CORAL COAST WATER PTY LTD WATER SALES FROM STANDPIPE 45.30 EFT13226 COFFEE CUP CATERING 165.00 EFT13227 CORPORATE EXPRESS AUSTRALIA LTD ASSORTED STATIONARY ITEMS & SUPPLY VALOR OFFICE CHAIR 850.83 EFT13228 CARNARVON QUALITY FRUIT & VEG SUPPLY MILK TO MAIN OFFICE 36.09 EFT13229 CARNARVON GROWERS ASSOCIATION ASSORTED RETIC ITEMS 308.98 EFT13230 CARNARVON LAWNMOWING & GARDEN MAINTENANCE CONTRACT MOWING SERVICES OF ROBINSON STREET 3993.00 (HENRY) EFT13231 CARNARVON PLUMBING SERVICE PLEASE BORE HOLES IN TRAFFIC ISLANDS FOR SIGN POSTS 596.75 EFT13232 CARNARVON STEEL SUPPLIES SUPPLY ASSORTED STEEL 692.00 EFT13233 CARNARVON TRAVEL CENTRE AIRFARES 618.00 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

EFT13234 DIGITAL MAPPING SOLUTIONS INTRAMAPS SUBSCRIPTION PLAN FOR 01.10.2013 - 30.9.2014 6600.00 EFT13235 DORMA AUSTRALIA PTY LTD SERVICE OF ALL AUTOMATIC DOORS 825.00 EFT13236 GASCOYNE HOTEL HOSTING 2014 AUSTRALIA DAY AMABASSADOR - CATERING 284.50 EFT13237 GASCOYNE OFFICE EQUIPMENT LARGE PRINTER PAPER & MOVIE GUIDE PRINTING 511.00 EFT13238 GASCOYNE PHOTOGRAPHICS & COMPUTER SERVICES P/L - CARNARVON VISITOR CENTRE INTERNET CONNECTION REPAIR 99.00 LEADING EDGE EFT13239 HERITAGE COUNTRY MOTEL ACCOMMODATION 300.95 EFT13240 HITS RADIO PTY LTD RADIO ADVERTISING - SHIRE & CIVIC CENTRE MOVIE GUIDES 1988.80 EFT13241 INTEGRITY COACH LINES (AUST) PTY LTD CARNARVON VISITOR CENTRE TICKET SALES BY AGENT 11605.85 EFT13242 IT VISION AUSTRALIA PTY LTD SOFTWARE TO IMPORT BARCODES FROM EXCEL INTO SYNERGY. 440.00 EFT13243 KALM EARTHMOVING HIRE OF TIP TRUCK - JAMES STREET 6825.50 EFT13244 KCD FUEL SUPPLIES FUEL SUPPLIES 8975.02 EFT13245 LANDGATE - ACCOUNTS GRV SCHEDULE NO. G2013/1 161.40 EFT13246 MARKET CREATIONS IT SUPPORT FOR JANUARY 2014 AS PER CONTRACTUAL AGREEMENT 605.00 EFT13247 MCLEODS BARRISTERS & SOLICITORS LEGAL FEES 1350.95 EFT13248 APPRENTICE & TRAINEESHIP COMPANY CORPORATE SERVICES TRAINEE 205.74 EFT13249 LGIS WORKCARE WORKS COMPENSATION CONTRIBUTION ADJUSTMENT 2012/2013 25107.50 EFT13250 NINGALOO KAYAK ADVENTURES CORAL BAY HONERARY RANGER SERVICES 1302.00 EFT13251 MAIN ROADS WESTERN AUSTRALIA CARNARVON HORTICULTURAL AREA LEVEES (LAWSON ST, NICKOL BAY, SOUTH 7439551.59 RIVER RD & MCGLADES RD) COSTS FOR CONSTRUCTION OF CARNARVON LEVEE WORKS PROJECT 21108498 EFT13252 REPCO PTY LTD PLANT PARTS 115.00 EFT13253 CEMEX AUSTRALIA (HUMES WEMBLEY CEMENT) SUPPLY FLOODGATE FOR BECKETT STREET DRAIN 1677.50 EFT13254 R & L TRANSPORT EXCAVATE MAINS WATER PIPELINE AT TOWN OVAL 308.00 EFT13255 SILK ROAD PTY LTD BOOK SHELVING FOR NEW LIBRARY 7676.00 EFT13256 TERRY, GILLIAN SUSTENANCE ALLOWANCE FOR PERTH EXCHANGE 195.00 EFT13257 TOLL IPEC PTY LTD FREIGHT 163.02 EFT13258 TOLL EXPRESS FREIGHT 98.26 EFT13259 WEST AUSTRALIAN NEWSPAPER LTD ADVERTISING 3414.44 EFT13260 WESTBOOKS CHILDREN'S BOOKS - LIBRARY 461.67 EFT13261 WESTRAC PTY LTD PLANT PARTS & REPAIRS 307.54 EFT13262 W & K PAINTING - CARNARVON SIGNS RANGER STICKERS & REFLECTIVE STRIPING FOR VEHICLE 387.50 44817 AMP NATIONAL MUTUAL RETIREMENT FUND SUPERANNUATION CONTRIBUTIONS 497.37 44818 AMP SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 400.32 44819 ANZ SUPERANNUATION SAVINGS SUPERANNUATION CONTRIBUTIONS 485.74 44820 BEST WESTERN HOSPITALITY INN GERALDTON CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 156.62 44821 BLACKWOODS GERALDTON PLANT PARTS 196.73 44822 CAPRICORN CARAVAN PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 358.74 44823 COLONIAL FIRST STATE PAYROLL DEDUCTIONS 4934.66 44824 CARNARVON BEACH CANAL RETREAT CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 1453.36 44825 ELDERS LIMITED CHICKEN FEED FOR SENTINEL CHICKENS 46.90 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

44826 GUILD SUPER SUPERANNUATION CONTRIBUTIONS 866.88 44827 HESTA AUSTRALIA PTY LTD SUPERANNUATION CONTRIBUTIONS 3249.12 44828 LGSuper SUPERANNUATION CONTRIBUTIONS 1072.38 44829 STATE LIBRARY OF WA 24 damaged items - LIBRARY 356.40 44830 MEDIA SUPER SUPERANNUATION CONTRIBUTIONS 654.89 44831 WALGS PLAN SUPERANNUATION CONTRIBUTIONS 42342.73 44832 NINGALOO REEF DIVE CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 867.00 44833 OUTBACK OASIS CARAVAN PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 1111.24 44834 REST SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 1376.02 44835 SHIRE OF CARNARVON MUNICIPAL FUND PAYROLL DEDUCTIONS 1155.00 44836 SEVENTY THREE HOLIDAY HOME CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 945.00 44837 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 4091.34 44838 WATER CORPORATION WATER ACCOUNTS 816.81 44839 AUSTRALIA POST POSTAGE 869.87 44840 CARNARVON FLORIST & GIFTS BOUQUET - MCKERNAN FAMILY 80.00 44841 CARROLL & RICHARDSON FLAGS 2 x AUSTRALIAN NATIONAL FLAGS 261.00 44842 D & J BLACK 10 X MANGO LEATHER 33.00 44843 HORIZON POWER ELECTRICITY ACCOUNTS 2137.24 44844 PFD FOOD SERVICES PTY LTD ICE-CREAMS FOR CINEMA KIOSK 305.95 44845 ST JOHN AMBULANCE AUS (C'VON) FIRST AID KIT & 2014 SHIRE DONATION AUSTRALIA DAY CITIZENSHIP AWARD 529.00

44846 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 1457.86 44847 WA RANGERS ASSOCIATION RANGER ITEMS - NOTEPADS, ID CARDS, HATS, COVERS, ID HOLDERS 282.45 44848 WATER CORPORATION WATER ACCOUNTS 18260.69 44849 AUSTRALIAN PUMP INDUSTRIES PTY LTD PLANT PARTS & REPAIRS 1339.80 44850 CHEFMASTER AUSTRALIA SUPPLY BIN LINDERS - AQUATIC CENTRE 204.95 44851 HORIZON POWER ELECTRICITY ACCOUNTS 14881.06 44852 JENKINS, DENISE REIMBURSE PURCHASE OF BOOK FOR CARNARVON LIBRARY - EXMOUTH NAVY PIER 30.00 DIVE"." 44853 KLEENHEAT GAS PTY LTD YEARLY RENTAL FEE OF GAS BOTTLE 99.00 44854 CASH (MUNI) PETTY CASH REIMBURSEMENT 235.20 44855 CARNARVON SPORTS 2014 AUSTRALIA DAY BREAKFAST AWARD VOUCHER FOR AWARD WINNER 189.90 44856 DEPARTMENT OF TRANSPORT TRANSFER FEE PRIVATE JETTY LICENCE JETTY NO. 4052 399.52 44857 HORIZON POWER ELECTRICITY ACCOUNTS 28.77 44858 STATE LIBRARY OF WA DAMAGED DVD ITEM - THE OVERLANDERS 14.30 44859 SA MILLS DELIVERY OF SOC NEWSLETTER X1500 COPIES 100.00 44860 PFD FOOD SERVICES PTY LTD ASSORTED ICE CREAMS FOR RETAIL AT THE CARNARVON VISITOR CENTRE 368.15 44861 PPG INDUSTRIES AUSTRALIA PTY LTD PAINT & PRIMER FOR STREET SIGNS 141.23 44862 SENSIS PTY LTD CARNARVON VISITOR CENTRE PHONE LISTING SERVICES AND INFORMATION & 240.24 TOURIST ATTRACTIONS 44863 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 128.95 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

TOTAL 11194453.78 502.50 15338.38 TOTAL CHEQUES 110053.38 TOTAL EFT 11084400.40

TOTAL 11210294.66 CORPORATE CREDIT CARD EXPENDITURE - PAYMENT REFERENCE BD 1431

I. D'ARCY CORPORATE CREDIT CARD EXPENSES Description ACCOMMODATION FOR LUKE DE SOUSA WHILE ATTENDING TRAINING IN PERTH 247.66 16.01.2014 - 18.01.2014 ACCOMMODATION FOR THEO BRUGMAN WHILE ATTENDING TRAINING IN PERTH 247.66 16.01.2014 - 18.01.2014 MEALS FOR THEO BRUGMAN WHILE ATTENDING TRAINING IN PERTH 16.01.2014 - 30.95 18.01.2014 MEALS FOR LUKE DE SOUSA WHILE ATTENDING TRAINING IN PERTH 16.01.2014 - 27.91 FULL18 01 PAGE 2014 ADVERT IN AUSTRALIA & NEW ZEALAND MAGAZINE ISSUE 95 1413.51 CIVIC CENTRE WEBSITE 23.14 1,990.83

C. BROWN CORPORATE CREDIT CARD EXPENSES Description 2x CHAUVET DMF 10 QUAD LED MOONFLOWER EFFECT LIGHT PLUS 2x HOOK 416.00 CLAMPS TO BE REFUNDED BY ANZ - INCORRECT TRANSACTION 159.80 575.80

D. KLYE CORPORATE CREDIT CARD EXPENSES Description TOYOTA PRADO GXL AUTO (LEASE) 29.99 29.99

TOTAL PAYMENT TO CORPORATE CREDIT CARD ACCOUNT $2,596.62 SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995

List of accounts submitted to the Full Council Meeting 25th March 2014 for confirmation in respect to accounts already paid.

VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

786 ANZ BANK LIMITED MERCHANT FEES CIVIC CENTRE 29.00 786 ANZ BANK LIMITED MERCHANT FEES CIVIC CENTRE 65.88 786 ANZ BANK LIMITED BPAY FEES 163.30 786 ANZ BANK LIMITED MERCHANT FEES SHIRE 325.06 786 WESTNET DEPOT WESTNET ACCOUNT 12.95 786 WESTNET SHIRE WESTNET ACCOUNT 22.00 786 WESTNET YOUTH WESTNET ACCOUNT 34.95 786 ANZ BANK LIMITED ANZ TRANSACTIVE FEES 218.26 1430 EASIFLEET NOVATED LEASE C27607 767.50 1431 ANZ BANK LIMITED CORPORATE CREDIT CARD PAYMENT - SEE ATTACHED SCHEDULE 2596.62 1432 EASIFLEET NOVATED LEASE C27607 767.50 1433 SG FLEET AUSTRALIA PTY LTD LEASE PAYMENT 10335.36 7093 BUILDING & CONSTRUCTION INDUSTRY TRAINING BCITF COLLECTIONS FOR JANUARY 2014 191.75 7094 BUILDING COMMISSION BSL COLLECTIONS FOR JANUARY 2014 261.25 7095 SHIRE OF CARNARVON MUNICIPAL FUND BSL COLLECTIONS FOR JANUARY 2014 49.50 EFT13064 AUSTRALIAN SERVICES UNION PAYROLL DEDUCTIONS 215.34 EFT13065 ACCUWEIGH PTY LTD CONTRACTUAL PAYMENTS_RFP 3.2013 SUPPLY, DELIVERY & COMMISSIONING OF A 4004.00 WEIGHBRIDGE - VARIATION COVERING WORKING DAY LOSS

EFT13066 BAYVIEW CORAL BAY CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 135.62 EFT13067 BILL SMITH PLUMBING PLUMBING PARTS & REPAIRS 367.40 EFT13068 CARNARVON MENSWEAR STAFF UNIFORMS 360.00 EFT13069 CABCHARGE AUSTRALIA PTY LTD CABCHARGE FEES 79.20 EFT13070 CARNARVON CARAVAN PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 140.00 EFT13071 CARDILE INTERNATIONAL FIREWORKS PTY LTD FIRE WORKS AUSTRALIA DAY 2014 11000.00 EFT13072 CARNARVON CENTRAL APARTMENTS CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 245.00 EFT13073 CARNARVON CLEANERS PTY LTD CLEANING OF 7 AIRPORT CRESCENT - TRANSITIONAL HOUSE 198.00 EFT13074 CARNARVON IGA LIVE SHOW FOOD, WATER COOLERS, COUNCIL AMENITIES, BATTERIES 307.89 EFT13075 CLINCH, SHAWNEE REIMBURSE STAFF UNIFORM 30.00 EFT13076 COCA COLA AMATIL (AUST) PTY LTD ASSORTED DRINKS ORDER FOR CINEMA & CARNARVON VISITOR CENTRE 1540.05 EFT13077 CORAL COAST CONSULTING BUSINESS CARDS FOR NEW COUNCILLORS AND STAFF 540.00 EFT13078 CORAL COAST TOURIST PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 2792.98 EFT13079 CORAL COAST WATER PTY LTD ANNUAL SERVICE CHARGE SUPPLY POINT BK0107611 - NORTH COMMON 175.05 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

EFT13080 CONCEPT ONE PTY LTD SUPERANNUATION CONTRIBUTIONS 891.01 EFT13081 CORPORATE EXPRESS AUSTRALIA LTD ASSORTED STATIONARY ITEMS 319.23 EFT13082 CARNARVON AUTO ELECTRICS PLANT PARTS & REPAIRS 1074.60 EFT13083 CARNARVON FRUIT FLY BAITING SCHEME QUARTERLY PAYMENT FRUIT FLY LEVY TO DECEMBER 2013 48784.15 EFT13084 CARNARVON GROWERS ASSOCIATION ASSORTED RETIC ITEMS 219.45 EFT13085 CARNARVON HOTEL CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 874.96 EFT13086 CARNARVON MITRE 10 FLURO VESTS, CEMENT, BOND CRETE 147.51 EFT13087 CARNARVON TRAVEL CENTRE AIRFARES 1123.58 EFT13088 ATO - CHILD SUPPORT AGENCY PAYROLL DEDUCTIONS 2817.12 EFT13089 FASCINE LODGE - CARNARVON CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 621.25 EFT13090 FIRST STATE SUPER SUPERANNUATION CONTRIBUTIONS 349.85 EFT13091 ROD FORD CONTRACTING PLANT HIRE 242.00 EFT13092 GASCOYNE FUNERAL DIRECTORS & MONUMENTALS CEMETERY CARE & MAINTENANCE & GRAVE DIGGING 2015.00 EFT13093 GASCOYNE OFFICE EQUIPMENT MOVIE GUIDES, PRINTER CARTRIDGES, STATIONARY ITEMS 574.50 EFT13094 GASCOYNE PHOTOGRAPHICS & COMPUTER SERVICES SD CARDS FOR DIGITAL CAMERAS 41.00 EFT13095 GATEWAY MOTEL CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 1946.00 EFT13096 HITS RADIO PTY LTD RADIO ADVERTISING - SHIRE & CIVIC CENTRE MOVIE GUIDES 407.00 EFT13097 HOPPYS ACCESSORY BAR PLANT PARTS 19.80 EFT13098 JARDINIER GARDEN CARE CONTRACT MOWING SERVICES 9526.00 EFT13099 KALM EARTHMOVING FILLING OF WATER TANKS - CEMETERY 847.00 EFT13100 KCD FUEL SUPPLIES FUEL SUPPLIES 1977.66 EFT13101 LANDMARK PRODUCTS LTD SUPPLY SAN MARCO BENCH SEAT 1023.00 EFT13102 MARKET CREATIONS SUPPLY 4 x TREND MICRO LICENSES, COMPUTER SUPPORT 1287.00 EFT13103 MASTERKEY SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 503.49 EFT13104 MASTERKEY SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 422.55 EFT13105 MELBOURNE INTERNATIONAL COMEDY FESTIVAL 1st INSTALMENT MELBOURNE COMDEY FESTIVAL 2750.00 EFT13106 NINGALOO CLUB CORAL BAY CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 332.50 EFT13107 ORICA AUSTRALIA PTY LTD SUPPLY OF GAS CYCLINERS 3784.00 EFT13108 OZZYCRETE CONSTRUCTIONS PREPARE, SUPPLY & LAY WASHED AGG TO REPAIR FOOTPATHS 4579.30 EFT13109 THE TRUSTEE FOR THE PAULL SUPERANNUATION FUND SUPERANNUATION CONTRIBUTIONS 186.45

EFT13110 RAY WHITE CARNARVON WATER CONSUMPTION CHARGES FOR STAFF RENTAL PROPERTIES 362.35 EFT13111 REGIONAL ARTS VICTORIA 20% PERFORMANCE FEE CONTROLLED FALLING PROJECT 1023.00 EFT13112 REPCO PTY LTD PLANT PARTS 504.72 EFT13113 CARNARVON SEA CHANGE APARTMENTS CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 770.00 EFT13114 WONG, KA SING CARNARVON IMAGES FOR CARNARVON VISITOR CENTRE 400.00 EFT13115 STEPHANIE LECA REIMBURSE STAFF UNIFORM 30.00 EFT13116 SUNNY INDUSTRIAL BRUSHWARE SUPPLY SCHWARZE SEGMENTS FOR ROAD SWEEPER 1320.00 EFT13117 SUN CITY PRINT & DESIGN SUPPLY LANDFILL BOOKS NEW DESIGN 246.00 EFT13118 SWEET AS CONCRETE SUPPLY CONCRETE 457.38 EFT13119 TEL-O- MAC TACKLE SHOP BILGE PUMP FOR RETIC REPAIRS 24.00 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

EFT13120 TERRY, GILLIAN REIMBURSE STAFF UNIFORM 19.00 EFT13121 TOLL IPEC PTY LTD FREIGHT 139.72 EFT13122 TOLL EXPRESS FREIGHT 98.26 EFT13123 TRAXX CONSTRUCTION PRODUCTS WA SUPPLY RUBBER MOUNTS FOR COMPACTOR 267.30 EFT13124 TROPICS HARDWARE ASSORTED HARDWARE ITEMS & AUSTRALIA DAY AWARD VOUCHER 555.10 EFT13125 SHARON WILLIAMS REIMBURSE STAFF UNIFORM 60.00 EFT13126 WINTERSUN CARAVAN PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 1249.47 EFT13127 ALAN HOBBS - CONTRACT EHO EHO GENERAL SUPPORT PLUS WASTE MANAGEMENT 11948.28 EFT13128 CARNARVON MOTOR GROUP PTY LTD PLANT PARTS & REPAIRS 1117.97 EFT13129 CARNARVON AUTO SERVICING & TOWING PLANT PARTS & REPAIRS 659.00 EFT13130 CARNARVON CLEANERS PTY LTD PROVISION OF CLEANING SERVICES 13629.59 EFT13131 CARNARVON TRACTORS PLANT PARTS & REPAIRS 845.00 EFT13132 CORAL COAST PLUMBING PUMP OUT OF SULLAGE DUMP POINTS & TOILETS - BLOWHOLES 960.00 EFT13133 CORAL COAST WATER PTY LTD WATER SALES FROM STANDPIPE 72.00 EFT13134 CARNARVON QUALITY FRUIT & VEG CIVIC CENTRE KIOSK PURCHASES & STAFF AMENITIES 199.21 EFT13135 CARNARVON GROWERS ASSOCIATION SUPPLY ASSORTED RETIC ITEMS 406.84 EFT13136 CARNARVON STEEL SUPPLIES SUPPLY STEEL 383.04 EFT13137 DUKS CONTRACTING PTY LTD FILLING OF WATER TANKS - CEMETERY 445.50 EFT13138 FARNE, JOHN & VERONICA MAINTENANCE OF LANDFILL SITE & ABLUTION _CORAL BAY 17977.09 EFT13139 FITZY'S MINI LOADS & EXCAVATIONS SWEEPING OF CBD FOOTPATHS & PLANT HIRE 13953.50 EFT13140 GASCOYNE AVIATION FUELS CONTRACT OF AERODROME SAFETY REPORTING & MAINTENANCE 16302.00 EFT13141 GASCOYNE OFFICE EQUIPMENT RICOH SERVICE CONTRACT - DECEMBER 2013 4332.01 EFT13142 MINH HENDERSON REIMBURSE STAFF UNIFORM 154.00 EFT13143 BEST WESTERN HOSPITALITY INN CARNARVON ACCOMMODATION 1043.00 EFT13144 HOUSE OF TICKETS SUPPLY OF TICKETS - CIVIC CENTRE CINEMA 222.00 EFT13145 J & T FREIGHT FREIGHT 38.47 EFT13146 JASON SIGNMAKERS SUPPLY SIGNS 346.50 EFT13147 JOLLY'S AUTO CENTRE (JOLLY'S TYRE SERVICE) PLANT PARTS & REPAIRS 1446.60 EFT13148 KCD FUEL SUPPLIES FUEL SUPPLIES 3171.87 EFT13149 MIDWEST LOCK & SAFE SUPPLY ASSORTED PADLOCKS & KEYS 638.70 EFT13150 NINGALOO KAYAK ADVENTURES CORAL BAY HONERARY RANGER SERVICES 1302.00 EFT13151 NINGALOO REEF RESORT ACCOMMODATION FOR VISITOR CENTRE STAFF ATTENDING THE CORAL BAY EXPO 159.50

EFT13152 MAIN ROADS WESTERN AUSTRALIA CARNARVON HORTICULTURAL AREA LEVEES (LAWSON ST, NICKOL BAY, SOUTH 3012458.21 RIVER ROAD & MCGLADES RD) COSTS FOR CONSTRUCTION OF CARNARVON LEVEE WORKS PROJECT NO. 21108498 EFT13153 ORICA AUSTRALIA PTY LTD SERVICE FEE & SUPPLY OF CHLORINE GAS CYCLINDERS 814.31 EFT13154 REPCO PTY LTD PLANT PARTS 544.02 EFT13155 SEATADVISOR AUSTRALIA CINEMA TICKET SALES 75.90 EFT13156 SECUREPAY PTY LTD FRAUDGUARD - CINEMA 0.99 EFT13157 SHERIDANS FOR BADGES SUPPLY BADGES 153.62 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

EFT13158 SUN CITY SECURITY PRICE AMENDMENT FOR DECEMBER MONITORING CHARGES 39.60 EFT13159 TOYWORLD - CARNARVON ITEMS FOR SCHOOL HOLIDAY PROGRAM 58.95 EFT13160 TWENTIETH CENTURY FOX FILM DISTRIBUTORS P/L FILM HIRE 330.00 EFT13161 WA LOCAL GOVERNMENT ASSOCIATION STAFF REGISTRATION - PREPARING AGENDAS 654.70 EFT13162 WENTWORTH PLAZA HOTEL STAFF ACCOMMODATION 814.50 EFT13163 ACE BUSINESS SUPPLIES SUPPLY TONER PRINTER CARTRIDGES 188.50 EFT13164 ALS LIBRARY SERVICES PTY LTD SUPPLY BOOKS & DVD - CARNARVON LIBRARY 530.15 EFT13165 CARNARVON MENSWEAR STAFF UNIFORMS 3226.75 EFT13166 BOC LIMITED (AUST) HIRE OF INDUSTRLIAL GAS CYLINDERS 132.09 EFT13167 CAPRICORN EXTINGUISHER SERVICES SERVICE OF FIRE EXTINGUISHERS IN SHIRE BUILDINGS & VEHICLES 2023.45 EFT13168 CARNARVON IGA SUPPLY OF BATTERIES 77.70 EFT13169 CORAL COAST PLUMBING PLUMBING PARTS & REPAIRS 817.30 EFT13170 CORAL COAST TOURIST PARK ACCOMMODATION - SELF CONTAINED CHALET 660.00 EFT13171 CONTROLLED IRRIGATION SUPPLIES ASSORTED RETIC ITEMS TO FIT PRO SPRAY SPRINKLERS 103.51 EFT13172 CARNARVON QUALITY FRUIT & VEG SUPPLY 4 BOXES TOILET PAPER, CINEMA KISOK PURCHASES, MILK 656.93 EFT13173 CARNARVON AMATEUR SWIMMING CLUB KIDSPORT APPLICATION VOUCHER 225.00 EFT13174 CARNARVON AUTO ELECTRICS PLANT PARTS & REPAIRS 467.50 EFT13175 CARNARVON CABINET MAKERS INSTAL 4 CAT CONDOS - CAT MANAGEMENT FACILITY 2510.20 EFT13176 CARNARVON FESTIVAL INC TROPICOOL FESTIVAL 2014 SHIRE GRANT 7000.00 EFT13177 CARNARVON GROWERS ASSOCIATION ASSORTED PVC & RETIC ITEMS 241.49 EFT13178 CARNARVON PEST CONTROL PEST CONTROL - JIM RICHARDS PAVILLION 77.00 EFT13179 CARNARVON MITRE 10 SUPPLY TIMBER, TROLLEY & ASSORTED HARDWARE ITEMS 871.57 EFT13180 CARNARVON TRAVEL CENTRE AIRFARES 849.51 EFT13181 DBZ FENCING INSTAL COLOURBOND FENCE TO CLOSE OFF PAW - FOSS CRES/DAVID BRAND DRIVE 1800.00

EFT13182 DUKS CONTRACTING PTY LTD FILLING OF WATER TANKS - CEMETERY 445.50 EFT13183 EDGE PLANNING & PROPERTY WORK ASSOCIATED WITH THE BLOWHOLES RESERVE MANAGEMENT PLAN- 17384.36 RELATING TO COASTAL SETBACK ANALYSIS EFT13184 ELLIS ELECTRICS PHONE LINE REINSTATEMENT AND CHANGE OF NUMBERS 132.00 EFT13185 FITZY'S MINI LOADS & EXCAVATIONS PLANT HIRE CBD 833.25 EFT13186 GASCOYNE ARTS COUNCIL 2014 GASCOYNE BIENNIAL ART AWARDS SPONSORSHIP & GRANT FOR "HOW HIGH 49581.00 THE RIVER" EFT13187 GASCOYNE OFFICE EQUIPMENT ADJUSTABLE FOOT RESTS & AUSTRALIA DAY AWARD FRAMES 219.20 EFT13188 HAMES SHARLEY WA PTY LTD EAST CARNARVON & KINGSFORD STRUCTURE PLAN - PROFESSIONAL SERVICES 16363.33 RENDERED EFT13189 BEST WESTERN HOSPITALITY INN CARNARVON ACCOMMODATION for AUSTRALIA DAY AMBASSADOR 2014 318.00 EFT13190 iSUBSCRiBE! PTY LTD LIBRARY MAGAZINE SUBSCRIPTIONS 259.00 EFT13191 KALM EARTHMOVING HIRE OF WATER TRUCK FOR CLEARING OF DRAINS 605.00 EFT13192 MARKET CREATIONS SUPPLY TREND MICRO LICENSES - VISITORS CENTRE COMPUTERS 239.25 EFT13193 MCLEODS BARRISTERS & SOLICITORS LEGAL FEES 13898.50 EFT13194 MICHELLE GOFF REIMBURSE COSTS FOR CINEMA KIOSK ITEMS 243.35 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

EFT13195 MITCHELL & BROWN COMMUNICATIONS 2 X NEC PHONES SHIRE OF CARNARVON ADMINISTRATION BUILDING 497.20 EFT13196 NESSCO PRESSURE SYSTEMS SUPPLY COMPRESSOR PACKAGE AS QUOTED 9680.00 EFT13197 PERTRAIN PTY LTD SUPPLY 30 x MEDIUM/LIGHT VEHICLE DAILY PRESTART CHECKLIST 352.00 EFT13198 PETER GROOM SETTLEMENTS REIMBURSE COST OF PRIVATE JETTY LICENCE APPLICATION 77.60 EFT13199 PORTSIDE ENGINEERING SERVICES MANUFACTURE HYD HOSE FOR CAT LOADER 715.84 EFT13200 RAY WHITE CARNARVON RENT OF 19 CASTRINI CRESCENT 1668.33 EFT13201 REDCLIFF ELECTRICAL ELECTRICAL REPAIRS & SERVICES 1044.51 EFT13202 RELIANCE PETROLEUM FUEL SUPPLIES 1637.97 EFT13203 ROADSHOW FILMS PTY LTD FILM HIRE 369.60 EFT13204 RSL GASCOYNE SUB BRANCH CONTRIBUTION TOWARDS PURCHASE & INSTALLATION OF LIFE SIZED BRONZE 45000.00 DIGGER, CARNARVON CENOTAPH EFT13205 SKENDER, REBEKAH REIMBURSE STAFF UNIFORM 100.78 EFT13206 TOLL IPEC PTY LTD FREIGHT 185.60 EFT13207 TOLL EXPRESS FREIGHT 270.75 EFT13208 TROPICS HARDWARE ASSORTED HARDWARE ITEMS 1159.30 EFT13209 VEOLIA ENVIRONMENTAL SERVICES (AUSTRALIA) LANDFILL MANAGEMENT FEE 112539.68 EFT13210 W.A. TREASURY CORPORATION Loan No. 213 Fixed Component - housing 3362.87 EFT13211 WESTERLY CONTRACTORS PLANT & LABOUR HIRE - PRUNING OF TREES & PALMS 3074.50 EFT13212 W & K PAINTING - CARNARVON SIGNS SUPPLY AIRPORT STRUCTURE PLAN SIGN 688.00 EFT13213 YMCA OF PERTH INC YMCA CARNARVON AQUATIC CENTRE CONTRACT 19725.46 EFT13214 ACE BUSINESS SUPPLIES PRINTER CARTRIDGE 109.00 EFT13215 ACE MOTOR INN ACCOMMODATION 248.00 EFT13216 A.D. ENGINEERING INTERNATIONAL PTY LTD REPAIRS TO SAM DISPLAY TRAILER 532.95 EFT13217 ASHENDEN, RON REIMBURSE REGISTRATION FEE FOR WA BUILDING COMMISSION 458.50 EFT13218 AUSTRAL MERCANTILE COLLECTIONS PTY LTD RATES LEGAL FEES 1025.61 EFT13219 BARDAP HYDRAULICS SUPPLY LOWERING VALVE COMPLETE 240.90 EFT13220 BEAUREPAIRES REPAIRS TO HYDRAULIC HOSE 51.00 EFT13221 BEKERIS, ERIKA REIMBURSE UNIFORM COST 20.00 EFT13222 BERNIE'S BUZZ CUTS CONTRACT MOWING OF LIONS PARK 377.52 EFT13223 CARNARVON CLEANERS PTY LTD CLEANING OF JIM RICHARDS PAVILION 220.00 EFT13224 CHADSON ENGINEERING P/L SUPPLY SHORT TEST TUBES FOR CHLORINE TESTING 94.60 EFT13225 CORAL COAST WATER PTY LTD WATER SALES FROM STANDPIPE 45.30 EFT13226 COFFEE CUP CATERING 165.00 EFT13227 CORPORATE EXPRESS AUSTRALIA LTD ASSORTED STATIONARY ITEMS & SUPPLY VALOR OFFICE CHAIR 850.83 EFT13228 CARNARVON QUALITY FRUIT & VEG SUPPLY MILK TO MAIN OFFICE 36.09 EFT13229 CARNARVON GROWERS ASSOCIATION ASSORTED RETIC ITEMS 308.98 EFT13230 CARNARVON LAWNMOWING & GARDEN MAINTENANCE CONTRACT MOWING SERVICES OF ROBINSON STREET 3993.00 (HENRY) EFT13231 CARNARVON PLUMBING SERVICE PLEASE BORE HOLES IN TRAFFIC ISLANDS FOR SIGN POSTS 596.75 EFT13232 CARNARVON STEEL SUPPLIES SUPPLY ASSORTED STEEL 692.00 EFT13233 CARNARVON TRAVEL CENTRE AIRFARES 618.00 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

EFT13234 DIGITAL MAPPING SOLUTIONS INTRAMAPS SUBSCRIPTION PLAN FOR 01.10.2013 - 30.9.2014 6600.00 EFT13235 DORMA AUSTRALIA PTY LTD SERVICE OF ALL AUTOMATIC DOORS 825.00 EFT13236 GASCOYNE HOTEL HOSTING 2014 AUSTRALIA DAY AMABASSADOR - CATERING 284.50 EFT13237 GASCOYNE OFFICE EQUIPMENT LARGE PRINTER PAPER & MOVIE GUIDE PRINTING 511.00 EFT13238 GASCOYNE PHOTOGRAPHICS & COMPUTER SERVICES P/L - CARNARVON VISITOR CENTRE INTERNET CONNECTION REPAIR 99.00 LEADING EDGE EFT13239 HERITAGE COUNTRY MOTEL ACCOMMODATION 300.95 EFT13240 HITS RADIO PTY LTD RADIO ADVERTISING - SHIRE & CIVIC CENTRE MOVIE GUIDES 1988.80 EFT13241 INTEGRITY COACH LINES (AUST) PTY LTD CARNARVON VISITOR CENTRE TICKET SALES BY AGENT 11605.85 EFT13242 IT VISION AUSTRALIA PTY LTD SOFTWARE TO IMPORT BARCODES FROM EXCEL INTO SYNERGY. 440.00 EFT13243 KALM EARTHMOVING HIRE OF TIP TRUCK - JAMES STREET 6825.50 EFT13244 KCD FUEL SUPPLIES FUEL SUPPLIES 8975.02 EFT13245 LANDGATE - ACCOUNTS GRV SCHEDULE NO. G2013/1 161.40 EFT13246 MARKET CREATIONS IT SUPPORT FOR JANUARY 2014 AS PER CONTRACTUAL AGREEMENT 605.00 EFT13247 MCLEODS BARRISTERS & SOLICITORS LEGAL FEES 1350.95 EFT13248 APPRENTICE & TRAINEESHIP COMPANY CORPORATE SERVICES TRAINEE 205.74 EFT13249 LGIS WORKCARE WORKS COMPENSATION CONTRIBUTION ADJUSTMENT 2012/2013 25107.50 EFT13250 NINGALOO KAYAK ADVENTURES CORAL BAY HONERARY RANGER SERVICES 1302.00 EFT13251 MAIN ROADS WESTERN AUSTRALIA CARNARVON HORTICULTURAL AREA LEVEES (LAWSON ST, NICKOL BAY, SOUTH 7439551.59 RIVER RD & MCGLADES RD) COSTS FOR CONSTRUCTION OF CARNARVON LEVEE WORKS PROJECT 21108498 EFT13252 REPCO PTY LTD PLANT PARTS 115.00 EFT13253 CEMEX AUSTRALIA (HUMES WEMBLEY CEMENT) SUPPLY FLOODGATE FOR BECKETT STREET DRAIN 1677.50 EFT13254 R & L TRANSPORT EXCAVATE MAINS WATER PIPELINE AT TOWN OVAL 308.00 EFT13255 SILK ROAD PTY LTD BOOK SHELVING FOR NEW LIBRARY 7676.00 EFT13256 TERRY, GILLIAN SUSTENANCE ALLOWANCE FOR PERTH EXCHANGE 195.00 EFT13257 TOLL IPEC PTY LTD FREIGHT 163.02 EFT13258 TOLL EXPRESS FREIGHT 98.26 EFT13259 WEST AUSTRALIAN NEWSPAPER LTD ADVERTISING 3414.44 EFT13260 WESTBOOKS CHILDREN'S BOOKS - LIBRARY 461.67 EFT13261 WESTRAC PTY LTD PLANT PARTS & REPAIRS 307.54 EFT13262 W & K PAINTING - CARNARVON SIGNS RANGER STICKERS & REFLECTIVE STRIPING FOR VEHICLE 387.50 44817 AMP NATIONAL MUTUAL RETIREMENT FUND SUPERANNUATION CONTRIBUTIONS 497.37 44818 AMP SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 400.32 44819 ANZ SUPERANNUATION SAVINGS SUPERANNUATION CONTRIBUTIONS 485.74 44820 BEST WESTERN HOSPITALITY INN GERALDTON CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 156.62 44821 BLACKWOODS GERALDTON PLANT PARTS 196.73 44822 CAPRICORN CARAVAN PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 358.74 44823 COLONIAL FIRST STATE PAYROLL DEDUCTIONS 4934.66 44824 CARNARVON BEACH CANAL RETREAT CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 1453.36 44825 ELDERS LIMITED CHICKEN FEED FOR SENTINEL CHICKENS 46.90 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

44826 GUILD SUPER SUPERANNUATION CONTRIBUTIONS 866.88 44827 HESTA AUSTRALIA PTY LTD SUPERANNUATION CONTRIBUTIONS 3249.12 44828 LGSuper SUPERANNUATION CONTRIBUTIONS 1072.38 44829 STATE LIBRARY OF WA 24 damaged items - LIBRARY 356.40 44830 MEDIA SUPER SUPERANNUATION CONTRIBUTIONS 654.89 44831 WALGS PLAN SUPERANNUATION CONTRIBUTIONS 42342.73 44832 NINGALOO REEF DIVE CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 867.00 44833 OUTBACK OASIS CARAVAN PARK CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 1111.24 44834 REST SUPERANNUATION SUPERANNUATION CONTRIBUTIONS 1376.02 44835 SHIRE OF CARNARVON MUNICIPAL FUND PAYROLL DEDUCTIONS 1155.00 44836 SEVENTY THREE HOLIDAY HOME CARNARVON VISITOR CENTRE ACCOMMODATION BOOKING 945.00 44837 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 4091.34 44838 WATER CORPORATION WATER ACCOUNTS 816.81 44839 AUSTRALIA POST POSTAGE 869.87 44840 CARNARVON FLORIST & GIFTS BOUQUET - MCKERNAN FAMILY 80.00 44841 CARROLL & RICHARDSON FLAGS 2 x AUSTRALIAN NATIONAL FLAGS 261.00 44842 D & J BLACK 10 X MANGO LEATHER 33.00 44843 HORIZON POWER ELECTRICITY ACCOUNTS 2137.24 44844 PFD FOOD SERVICES PTY LTD ICE-CREAMS FOR CINEMA KIOSK 305.95 44845 ST JOHN AMBULANCE AUS (C'VON) FIRST AID KIT & 2014 SHIRE DONATION AUSTRALIA DAY CITIZENSHIP AWARD 529.00

44846 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 1457.86 44847 WA RANGERS ASSOCIATION RANGER ITEMS - NOTEPADS, ID CARDS, HATS, COVERS, ID HOLDERS 282.45 44848 WATER CORPORATION WATER ACCOUNTS 18260.69 44849 AUSTRALIAN PUMP INDUSTRIES PTY LTD PLANT PARTS & REPAIRS 1339.80 44850 CHEFMASTER AUSTRALIA SUPPLY BIN LINDERS - AQUATIC CENTRE 204.95 44851 HORIZON POWER ELECTRICITY ACCOUNTS 14881.06 44852 JENKINS, DENISE REIMBURSE PURCHASE OF BOOK FOR CARNARVON LIBRARY - EXMOUTH NAVY PIER 30.00 DIVE"." 44853 KLEENHEAT GAS PTY LTD YEARLY RENTAL FEE OF GAS BOTTLE 99.00 44854 CASH (MUNI) PETTY CASH REIMBURSEMENT 235.20 44855 CARNARVON SPORTS 2014 AUSTRALIA DAY BREAKFAST AWARD VOUCHER FOR AWARD WINNER 189.90 44856 DEPARTMENT OF TRANSPORT TRANSFER FEE PRIVATE JETTY LICENCE JETTY NO. 4052 399.52 44857 HORIZON POWER ELECTRICITY ACCOUNTS 28.77 44858 STATE LIBRARY OF WA DAMAGED DVD ITEM - THE OVERLANDERS 14.30 44859 SA MILLS DELIVERY OF SOC NEWSLETTER X1500 COPIES 100.00 44860 PFD FOOD SERVICES PTY LTD ASSORTED ICE CREAMS FOR RETAIL AT THE CARNARVON VISITOR CENTRE 368.15 44861 PPG INDUSTRIES AUSTRALIA PTY LTD PAINT & PRIMER FOR STREET SIGNS 141.23 44862 SENSIS PTY LTD CARNARVON VISITOR CENTRE PHONE LISTING SERVICES AND INFORMATION & 240.24 TOURIST ATTRACTIONS 44863 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 128.95 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER

TOTAL 11194453.78 502.50 15338.38 TOTAL CHEQUES 110053.38 TOTAL EFT 11084400.40

TOTAL 11210294.66 SHIRE OF CARNARVON STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 28/02/2014

Current Sch YTD Actual YTD Budget Variance $ Variance % Budget

INCOME GENERAL PURPOSE FUNDING 03 2,566,967 2,552,309 4,149,978 14,657 0.57% GOVERNANCE 04 21,839 15,977 19,341 5,862 36.69% LAW, ORDER, PUBLIC SAFETY 05 55,908 69,624 208,671 (13,716) ‐19.70% EDUCATION AND WELFARE 06 225,749 257,917 337,464 (32,168) ‐12.47% HEALTH 07 64,444 31,775 44,200 32,669 102.81% HOUSING 09 357,570 370,997 385,493 (13,427) ‐3.62% COMMUNITY AMENITIES 10 1,557,821 1,487,998 2,411,305 69,823 4.69% RECREATION AND CULTURE 11 3,060,699 2,801,552 6,896,845 259,147 9.25% TRANSPORT 12 6,784,332 6,731,691 13,952,707 52,641 0.78% ECONOMIC SERVICES 13 605,419 501,012 657,100 104,407 20.84% OTHER PROPERTY AND SERVICES 14 107,820 54,131 825,254 53,689 99.18% FUND TRANSFERS 15 ‐ ‐ ‐ ‐ FINANCE AND BORROWING 16 ‐ ‐ ‐ ‐ 15,408,569 14,874,983 29,888,358 533,585 3.59%

EXPENDITURE GENERAL PURPOSE FUNDING 03 (89,399) (98,848) (148,269) 9,449 10.6% GOVERNANCE 04 (929,170) (1,000,084) (1,219,253) 70,914 7.6% LAW, ORDER, PUBLIC SAFETY 05 (500,373) (544,614) (750,893) 44,241 8.8% EDUCATION AND WELFARE 06 (527,430) (616,528) (871,264) 89,098 16.9% HEALTH 07 (375,083) (413,803) (584,907) 38,721 10.3% HOUSING 09 (99,021) (92,789) (127,768) (6,232) (6.3%) COMMUNITY AMENITIES 10 (1,396,974) (1,709,761) (3,729,429) 312,787 22.4% RECREATION AND CULTURE 11 (2,707,246) (2,836,116) (4,066,506) 128,870 4.8% TRANSPORT 12 (21,911,593) (30,193,670) (45,131,222) 8,282,077 37.8% ECONOMIC SERVICES 13 (860,562) (986,903) (1,524,948) 126,341 14.7% OTHER PROPERTY AND SERVICES 14 (166,740) (104,180) (40,743) (62,560) (37.5%) FUND TRANSFERS 15 ‐ ‐ ‐ ‐ FINANCE AND BORROWING 16 ‐ ‐ ‐ ‐ (29,563,591) (38,597,296) (58,195,202) 9,033,705 ‐23.41% Less Depreciation 3,778,566 3,489,448 5,234,131 8.29% Loss on Sale of Assets ‐ ‐ 29,028 Profit on Sale of Assets (319,009) ‐ (1,165,987)

Capital LAND & BUILDINGS (3,624,984) (7,084,916) (8,948,195) 3,459,932 95.4% OFFICE FURN & EQUIPMENT ‐ (8,000) (12,000) 8,000 ‐100.00% PLANT & EQUIPMENT (54,624) (1,028,684) (1,028,684) 974,060 ‐94.69% ROADS (1,072,893) (1,559,892) (2,109,524) 486,999 ‐31.22% FOOTPATHS (5,231) (50,000) (75,000) 44,769 ‐89.54% DRAINAGE ‐ (92,979) (92,979) 92,979 ‐100.00% PARKS & OVALS (193,777) (200,000) (200,000) 6,223 ‐3.11% LEVEE ‐ ‐ ‐ ‐ AIRPORT (119,623) (603,998) (827,210) 484,375 ‐80.19% CAR PARKS ‐ ‐ ‐ ‐ OTHER INFRASTRUCTURE (1,000) (15,000) (800,000) 14,000 ‐93.33% LOAN PRINCIPAL REPAYMENTS (67,447) (67,446) (279,532) (1) 0.00% NEW LOANS 1,435,000 1,435,000 1,435,000 ‐ 0.00% PROCEEDS DISPOSAL OF ASSETS 357,699 ‐ 1,450,500 357,699 TRANSFER TO RESERVES (1,028,033) (10,265,008) (10,265,008) 9,236,975 ‐89.99% TRANSFER FROM RESERVES 19,524,714 41,086,292 41,086,292 (21,561,578) ‐52.48%

Surplus Brought Forward 2,026,886 SHIRE OF CARNARVON STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 28/02/2014

Current Sch YTD Actual YTD Budget Variance $ Variance % Budget

Current Surplus/Deficit (10,001,671) 2,261,090

Amount Raised From Rates (3,520,450) 1,312,504 (2,614,922)

EQUITY 28/02/2014 30/06/2013

Current Assets Cash at Bank 22,796,527 45,949,703 Receivables 1,702,604 3,107,758 Inventories 47,315 47,583

Current Liabilities Creditors & Provisions (366,745) (14,403,446) Less Restricted (14,178,030) (32,674,711) 10,001,671 2,026,886 SHIRE OF CARNARVON STATEMENT OF FINANCIAL ACTIVITY (Nature or Type) 28/02/2014

Revised Annual YTD Budget YTD Actual Variance $ Variance % Budget (a) (b) (b) ‐ (a) (b) ‐ (a)/(b) Operating Revenues Grants, Subsidies and Contributions 15,556,681 6,842,270 2,167,924 (4,674,346) ‐215.61% q Profit on Sale of Assets 1,165,987 419,683 319,174 (100,509) ‐31.49% q Fees and Charges 2,779,237 2,210,846 2,556,365 345,519 13.52% Interest Earnings 1,304,000 868,400 565,063 (303,337) ‐53.68% q Service Charges ‐ ‐ 200 200 100.00% Other Revenue 332,780 222,384 154,990 (67,394) ‐43.48% q Total (Excluding Rates) 21,138,685 10,563,583 5,763,715 (4,799,868) ‐83.28%

Operating Expense Employee Costs (4,848,210) (3,399,777) (2,937,306) 462,471 15.7% Materials & Contracts (46,512,291) (30,458,124) (21,830,949) 8,627,175 39.5% p Utility Charges (549,777) (411,427) (463,609) (52,182) (11.3%) Depreciation (5,234,131) (3,489,448) (3,778,566) (289,118) (7.7%) Interest Expenses (54,709) (18,884) (18,884) (0) (0.0%) Insurances Expenses (378,346) (378,345) (331,911) 46,434 14.0% Loss on Sale of Assets (142,978) (142,978) ‐ 142,978 100.0% p Other Expenditure (490,162) (308,969) (202,367) 106,602 52.7% p Total (58,210,604) (38,607,952) (29,563,591) 9,044,361 ‐30.59%

Funding Balace Adjustments Add Back Depreciation 5,234,131 3,489,448 3,778,566 289,118 (7.7%) Adjust (Profit) on Assets (1,023,009) (276,705) (319,009) (42,304) (13.3%) Adjust Loss on Assets ‐ Adjust Provisions and Accruals ‐ ‐ ‐ ‐ ‐ Net Operating (Ex Rates) (32,860,797) (24,831,626) (20,340,319) 4,491,307 ‐22.08%

Capital Revenue Grants, Subsidies and Contributions 8,749,976 4,080,286 9,074,799 4,994,513 55.04% p Proceeds From Disposal of Assets ‐ ‐ 357,699 357,699 0.00% Proceeds From New Debentures 1,435,000 1,435,000 1,435,000 ‐ 0.00% Transfer From Reserves 41,408,295 41,086,292 19,524,714 (21,561,578) ‐110.43% Total 51,593,271 46,601,578 30,392,211 (16,209,367) ‐53.33%

Capital Expenditure Land and Buildings (7,084,916) (8,948,195) (3,624,984) 5,323,211 146.8% p Office Furniture & Equipment (8,000) (12,000) ‐ 12,000 100.0% p Plant & Equipment (1,028,684) (1,028,684) (54,624) 974,060 1783.2% p Roads (1,559,892) (2,109,524) (1,072,893) 1,036,631 96.6% p Footpaths (50,000) (75,000) (5,231) 69,769 1333.8% p Drainage (92,979) (92,979) ‐ 92,979 100.0% Parks & Ovals (200,000) (200,000) (193,777) 6,223 3.2% Levees ‐ ‐ ‐ ‐ Airport (603,998) (827,210) (119,623) 707,587 591.5% p Car Parks ‐ ‐ ‐ ‐ Other Infastructure (15,000) (800,000) (1,000) 799,000 79916.0% p Loan Repayments Principal (219,296) (67,446) (67,447) (1) (0.0%) Transfer to Reserves (12,165,000) (10,265,008) (1,028,033) 9,236,975 898.5% p Total (23,027,765) (24,426,046) (6,167,611) 18,258,434 ‐296.04%

Net Capital 28,565,506 22,175,532 24,224,600

Total Net Operating + Capital (4,295,291) (2,656,094) 3,884,281

Rate Revenue 4,057,593 4,049,292 4,090,504 Opening Fund Surplus (Deficit) 1,371,509 2,026,886

CLOSING FUND SURPLUS (DEFICIT) 1,133,811 1,393,198 10,001,671

Balance SOFA 1 10,001,671

0 SHIRE OF CARNARVON STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 28/02/2014

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Variance % Prog Budget

INCOME 01 03 RATE REVENUE 3,844,335 3,817,941 3,852,665 26,394 0.69% 02 03 OTHER GENERAL PURPOSE FUNDING 2,243,082 2,552,546 4,058,281 (309,464) -12.12% 04 04 MEMBERS OF COUNCIL 2,851 1,064 1,100 1,787 167.96% 05 04 ADMINISTRATION GENERAL 18,988 14,913 18,241 4,075 27.32%  06 05 FIRE PREVENTION 9,989 8,856 13,288 1,133 12.79% 07 05 LAW ENFORCEMENT 25,426 16,143 17,500 9,283 57.50%  08 05 OTHER LAW,ORDER,PUBLIC SAFETY 20,494 44,625 177,883 (24,131) -54.08% 09 06 PRE-SCHOOL 1,190 847 1,000 343 40.44% 10 06 SENIOR CITIZENS/OTHER WELFARE 26,930 26,930 26,930 - 0.00% 18 06 COMMUNITY DEVELOPMENT SERVICES 10,832 54,989 76,000 (44,157) -80.30% 19 06 YOUTH DEVELOPMENT STRATEGY 186,798 175,151 233,534 11,647 6.65% 14 07 HEALTH INSP AND ADMINISTRATION 41,018 31,775 44,200 9,243 29.09%  25 10 SANITATION/REFUSE SITE 1,515,471 1,449,998 1,548,010 65,473 4.52% 29 10 PROTECTION OF ENVIRONMENT - - 933,068 -  30 10 TOWN PLANNING & REG DEVELOPMNT 25,565 28,000 42,000 (2,435) -8.70% 31 10 OTHER COMMUNITY AMENITIES 16,786 10,000 15,000 6,786 67.86%  32 11 PUBLIC HALLS.CIVIC CENTRES 113,261 68,105 189,777 45,156 66.30%  33 11 SWIMMING AREAS AND BEACHES 42,163 31,855 53,000 10,308 32.36%  34 11 OTHER RECREATION AND SPORT 2,413,756 2,221,552 5,528,500 192,204 8.65% 35 11 LIBRARIES 490,034 479,504 1,124,768 10,530 2.20% 36 11 OTHER CULTURE 1,485 536 800 949 177.14% 37 12 CONST. STS,RDS,BRIDGES,DEPOTS 1,473,632 1,410,286 2,360,658 63,346 4.49% 38 12 MTCE STS,RDS,BRIDGES,DEPOTS 4,733,485 4,733,850 9,983,850 (365) -0.01% 42 12 AERODROMES 577,215 511,526 1,532,170 65,689 12.84% 43 12 PLANT PURCHASE & DISPOSAL - - - - 44 13 RURAL SERVICES 170,955 170,155 170,155 800 0.47% 45 13 TOURISM AND AREA PROMOTION 409,652 296,429 486,000 113,223 38.20%  46 13 BUILDING CONTROL 24,812 34,428 51,100 (9,616) -27.93% 50 14 PRIVATE WORKS 41,444 20,000 30,000 21,444 107.22%  52 14 PUBLIC WORKS OVERHEADS 8,037 1,000 1,500 7,037 703.70% 53 14 PLANT OPERATION COSTS 1,885 3,499 5,000 (1,614) -46.13% 56 14 UNCLASSIFIED 56,454 25,632 784,754 30,822 120.25%  57 14 TRANSFERS TO OTHER FUNDS - - - -

18,548,022 18,242,135 33,360,732 305,887 1.68% SHIRE OF CARNARVON STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDED 28/02/2014

Sub Current Prog Sub Prog Name YTD Actual YTD Budget Variance $ Variance % Prog Budget

EXPENDITURE 01 03 RATE REVENUE (26,564) (25,008) (37,500) (1,556) (5.9%)  02 03 OTHER GENERAL PURPOSE FUNDING (62,836) (73,840) (110,769) 11,004 17.5% 04 04 MEMBERS OF COUNCIL (594,328) (658,337) (981,784) 64,009 10.8% 05 04 ADMINISTRATION GENERAL (334,843) (341,747) (237,469) 6,904 2.1% 06 05 FIRE PREVENTION (29,567) (38,137) (53,785) 8,570 29.0%  07 05 LAW ENFORCEMENT (248,494) (279,722) (402,037) 31,228 12.6% 08 05 OTHER LAW,ORDER,PUBLIC SAFETY (222,312) (226,755) (295,071) 4,443 2.0% 09 06 PRE-SCHOOL (11,663) (15,050) (19,718) 3,387 29.0% 10 06 SENIOR CITIZENS/OTHER WELFARE (19,329) (22,242) (31,903) 2,913 15.1% 18 06 COMMUNITY DEVELOPMENT SERVICES (384,030) (394,186) (550,733) 10,156 2.6% 19 06 YOUTH DEVELOPMENT STRATEGY (112,408) (185,050) (268,910) 72,642 64.6%  11 07 MATERNAL AND INFANT HEALTH (7,199) (8,824) (13,233) 1,625 22.6% 14 07 HEALTH INSP AND ADMINISTRATION (339,050) (362,123) (508,451) 23,073 6.8% 17 07 OTHER HEALTH (28,834) (42,856) (63,223) 14,022 48.6%  25 10 SANITATION/REFUSE SITE (948,406) (1,067,377) (1,541,233) 118,971 12.5% 29 10 PROTECTION OF ENVIRONMENT (33,637) (39,680) (1,303,595) 6,043 18.0% 30 10 TOWN PLANNING & REG DEVELOPMNT (298,738) (441,392) (643,343) 142,654 47.8%  31 10 OTHER COMMUNITY AMENITIES (116,192) (161,312) (241,258) 45,120 38.8%  32 11 PUBLIC HALLS.CIVIC CENTRES (462,367) (533,126) (756,111) 70,759 15.3% 33 11 SWIMMING AREAS AND BEACHES (264,426) (263,400) (386,637) (1,026) (0.4%)  34 11 OTHER RECREATION AND SPORT (1,557,098) (1,614,009) (2,322,588) 56,911 3.7% 35 11 LIBRARIES (346,668) (347,408) (496,629) 740 0.2% 36 11 OTHER CULTURE (76,688) (78,173) (104,541) 1,485 1.9% 38 12 MTCE STS,RDS,BRIDGES,DEPOTS (21,528,960) (29,687,454) (44,405,095) 8,158,494 37.9%  42 12 AERODROMES (380,415) (391,255) (594,399) 10,840 2.8% 43 12 PLANT PURCHASE & DISPOSAL (1,011) (114,961) (131,728) 113,950 11273.6%  44 13 RURAL SERVICES (99,618) (100,660) (216,262) 1,042 1.0% 45 13 TOURISM AND AREA PROMOTION (501,181) (467,134) (692,995) (34,047) (6.8%)  46 13 BUILDING CONTROL (146,756) (214,883) (310,861) 68,127 46.4%  50 14 PRIVATE WORKS (31,833) (19,568) (29,343) (12,265) (38.5%)  52 14 PUBLIC WORKS OVERHEADS (74,404) (51,521) 9,500 (22,883) (30.8%)  53 14 PLANT OPERATION COSTS (106,937) (32,427) (19,900) (74,510) (69.7%)  55 14 SALARIES AND WAGES 27,981 (664) (1,000) 28,645 (102.4%) 56 14 UNCLASSIFIED 18,454 - - 18,454 (100.0%)

(29,350,354) (38,300,281) (57,762,604) 8,949,927 30.5% SHIRE OF CARNARVON STATEMENT OF RATES LEVIED AS AT 28/02/2014

Rate in Number Rateable Rate Interim Back Total Budget Budget Budget Budget $ofValue Revenue Rates Rates Revenue Rate Interim Back Total Properties $ $ $ $ $ Revenue Rate Rate Revenue RATE TYPE $$$$ Differential General Rate GRV Valued Properties 7.4807 1,767 36,809,921 2,574,832 - - 2,574,832 500 - 500 UV Mining 12.1900 16 598,120 90,724 - 90,724 3,750,468 - 10,000 3,760,468 UV Pastoral 5.3694 31 3,875,228 209,587 - - 209,587 - - - UV Intensive Horticultre 0.6691 167 60,238,800 399,240 - 6,558 405,798 - - -

Sub-Totals 1,981 101,522,069 3,274,382 - 6,558 3,280,940 3,750,468 500 10,000 3,760,968 Minimum Minimum Rates $ GRV Valued Properties 738.30 303 1,964,989 223,705 - - 223,705 - - - UV Mining 371.00 24 27,471 8,904 - - 8,904 - - - UV Pastoral 349.80 2 1,500 700 - - 700 - - - UV Intensive Horticultre 689.00 9 10,000 6,201 - - 6,201 - - -

Sub-Totals 338 2,003,960 239,510 - - 239,510 - - - - 3,520,450 3,760,968 Ex-Gratia Rates - - Specified Area Rate (refer note 23) 297,728 296,928 3,818,178 4,057,896 Discounts (refer note 25) - - Totals 3,818,178 4,057,896

(2,614,922) 2013/2014 Budget 2013 / 2014 Actuals

Amount Depn Written Value New Net Book Value Sale Proceeds Profit(Loss) Historical Value Nett Book Value Sale Proceeds Profit (Loss) Required from New Asset # GL Disposal Historical Value Back Vehicle Reserve By Program

Administration Toyota Landcruiser C1 50,017 38,000 (12,017) Toyota Prado C303 34,259 37,500 3,241

Law Order Public Safety Holden Rodeo C11970 13,602 12,000 (1,602) 0 0

Housing Lot 295 Salmond Ct 39,587 380,000 340,413 89,071 50,381 38,690 357,699 319,009 00 Recreation Mazda Bravo Utility C1747 5,108 6,000 892 0 0

Transport Multi Tyred Roller C11191 0 0 - Hino Truck 1BSE155 15,117 25,000 9,883 Isuzu Dual Cab Truck C1741 0 25,000 25,000 CAT 950GSW Loader 1BNU567 39,746 80,000 40,254 Toyota Hilux Utility C12942 28,244 15,000 (13,244)

Economic Services Mazda Bravo C1289 19,165 17,000 (2,165) 0 0 3 Lukis Place 50,021 245,000 194,979 0 0 Pt Lot 1 Mahony Ave 18,675 570,000 551,325 0 0

313,541 1,450,500 1,136,959 89,071 50,381 38,690 357,699 319,009 0

Profit 1,165,987 Profit 319,009 Loss -29,028 Loss 0

1,136,959 319,009

676,707 91,028 SHIRE OF CARNARVON STATEMENT OF FINANCIAL POSITION FOR THE PERIOD ENDED 28/02/2014

Notes 28/02/2014 30/06/2013 CURRENT ASSETS Cash and Cash Equivalents 3 22,796,527 45,949,703 Trade and Other Receivables 4 1,702,604 3,164,937 Inventories 5 47,315 47,583 24,546,446 49,162,222

NON CURRENT ASSETS Other Receivables 6A 59,268 59,268 Property, Plant and Equipment 6 23,712,665 20,564,983 Infrastructure 7 84,784,631 86,677,436 108,556,564 107,301,688

TOTAL ASSETS 133,103,010 156,463,910

CURRENT LIABILITIES Trade and Other Payables 8 (6,431) 14,087,450 Long Term Borrowing 10 100,403 100,403 Provisions 9 698,696 698,696 792,668 14,886,549

NON CURRENT LIABILITIES Long Term Borrowing 12 1,730,108 362,555 Provisions 11 62,154 62,154 1,792,262 424,709

TOTAL LIABILITIES 2,584,931 15,311,258

NET ASSETS 130,518,079 141,152,652

EQUITY Retained Surplus 98,863,453 91,001,346 Reserves Asset Revaluation 17,476,595 17,476,595 Reserves Cash Backed 14,178,030 32,674,710 130,518,079 141,152,652 SHIRE OF CARNARVON STATEMENT OF FINANCIAL POSITION FOR THE PERIOD ENDED 28/02/2014

28/02/2014 30/06/2013 3 CASH AND CASH EQUIVALENT

UNRESTRICTED 8,618,497 13,274,992 RESTRICTED 14,178,030 32,674,711 22,796,527 45,949,703

4 TRADE AND OTHER RECEIVABLES

RATES 734,316 296,017 SUNDRY DEBTORS 957,118 1,651,146 LESS PROVISIONS DOUBTFUL DEBTS (3,425) (3,425) PRE PAYMENTS PAID ‐ ‐ BOND STAFF HOUSING 3,010 3,010 GST & ESL 11,586 1,161,010 1,702,604 3,107,758

5 INVENTORIES

STOCK ON HAND 47,315 47,583 47,315 47,583

6A OTHER RECEIVABLES PENSIONERS DEFERRED RATES 59,268 59,268 59,268 59,268

6 PROPERTY, PLANT AND EQUIPMENT

LAND AND BUILDINGS 25,995,301 22,459,389 LESS DEPRECIATION COSTS (4,293,943) (4,075,745) 21,701,358 18,383,643

FURNITURE AND EQUIPMENT 1,418,594 1,363,970 LESS DEPRECIATION COSTS (1,161,776) (1,088,911) 256,818 275,059

PLANT AND EQUIPMENT 1,915,614 1,915,614 LESS DEPRECIATION COSTS (161,126) (9,334) 1,754,489 1,906,281

23,712,665 20,564,983

7 INFASTRUCTURE

ROADS 73,794,326 72,721,432 LESS DEPRECIATION COSTS (29,255,051) (26,674,548) 44,539,275 46,046,885

FOOTPATHS 2,447,340 2,442,109 LESS DEPRECIATION COSTS (1,033,627) (1,001,112) 1,413,713 1,440,997 28/02/2014 30/06/2013

DRAINAGE 3,276,466 3,276,466 LESS DEPRECIATION COSTS (1,971,105) (1,930,878) 1,305,361 1,345,588

PARKS AND OVALS 22,251,234 22,057,457 LESS DEPRECIATION COSTS (6,444,466) (6,150,902) 15,806,768 15,906,555

BRIDGES 7,751,066 7,751,066 LESS DEPRECIATION COSTS (1,451,491) (1,348,285) 6,299,575 6,402,781

LEVEE SYSTEM 6,123,380 6,123,380 LESS DEPRECIATION COSTS (710,502) (690,119) 5,412,878 5,433,261

AIRPORT 8,707,701 8,588,078 LESS DEPRECIATION COSTS (6,652,741) (6,583,230) 2,054,960 2,004,847

CAR PARKS 1,412,677 1,412,677 LESS DEPRECIATION COSTS (491,950) (441,464) 920,727 971,212

OTHER INFASTRUCTURE 7,155,607 7,154,608 LESS DEPRECIATION COSTS (124,233) (29,298) 7,031,375 7,125,310

84,784,631 86,677,436

8 TRADES AND OTHER PAYABLES SUNDRY CREDITORS (6,431) 13,082,086 ACCRUED INTEREST ON DEBENTURES ‐ 836,548 ACCRUED SALARIES AND WAGES ‐ 111,637 (6,431) 14,030,271 PROVISIONS CURRENT 9 PROVISIONS ANNUAL LEAVE 473,623 473,623 PROVISIONS LONG SERVICE LEAVE 225,073 225,073 698,696 698,696

10 BORROWINGS CURRENT DEBENTURES 100,403 100,403 100,403 100,403

11 PROVISIONS NON CURRENT PROVISIONS FOR LONG SERVICE LEAVE 62,154 62,154 62,154 62,154

12 BORROWINGS NON CURRENT DEBENTURES 1,730,108 362,555 1,730,108 362,555 SHIRE OF CARNARVON NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY RESERVE FUNDS FOR THE PERIOD ENDED 28/02/2014

Actual Budget Actual 2013 / 2014 2013 / 2014 2012 / 2013 (a) Leave Reserve Opening Balance 126,098 126,097 101,871 Interest Earnt 215 4,630 377 Amount Set Aside / Transfer to Reserve ‐ ‐ 23,849 Amount Used / Transfer from Reserve ‐ (20,000) ‐ 126,313 110,727 126,097

(b) Plant Reserve Opening Balance 120,534 120,534 120,090 Interest Earnt 205 4,427 444 Amount Set Aside / Transfer to Reserve ‐ ‐ ‐ Amount Used / Transfer from Reserve ‐ ‐ ‐ 120,740 124,961 120,534

(c) Waste Disposal Reserve Opening Balance 35,995 35,995 35,862 Interest Earnt 61 1,322 133 Amount Set Aside / Transfer to Reserve ‐ Amount Used / Transfer from Reserve ‐ 36,056 37,317 35,995

(d) Property Infrastructure Reserve Opening Balance 1,624 1,624 21,080 Interest Earnt 2 60 44 Amount Set Aside / Transfer to Reserve ‐ Amount Used / Transfer from Reserve ‐ ‐ (19,500) 1,626 1,684 1,624

(e) Staff Housing Reserve Opening Balance 304,707 304,707 303,585 Interest Earnt 355 11,191 1,122 Amount Set Aside / Transfer to Reserve 357,699 620,000 ‐ Amount Used / Transfer from Reserve ‐ (385,000) ‐ 662,761 550,898 304,707

(f) Civic Centre Reserve Opening Balance 100,383 100,383 177,860 Interest Earnt 269 3,687 368 Amount Set Aside / Transfer to Reserve ‐ ‐ ‐ Amount Used / Transfer from Reserve (100,000) (77,845) 100,652 4,070 100,383

(g) I.T. Replacement Reserve Opening Balance 64,322 64,322 64,189 Interest Earnt 118 2,362 133 Amount Set Aside / Transfer to Reserve ‐ ‐ ‐ Amount Used / Transfer from Reserve ‐ ‐ ‐ 64,439 66,684 64,322

(h) Airport Reserve SHIRE OF CARNARVON NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY RESERVE FUNDS FOR THE PERIOD ENDED 28/02/2014 Opening Balance 28,137 28,137 87,703 Interest Earnt 69 1,033 324 Amount Set Aside / Transfer to Reserve ‐ Amount Used / Transfer from Reserve ‐ ‐ (59,891) 28,206 29,170 28,137

(i) Coral Bay Tip Reserve Opening Balance 20,737 20,737 20,661 Interest Earnt 40 762 76 Amount Set Aside / Transfer to Reserve ‐ ‐ Amount Used / Transfer from Reserve ‐ ‐ 20,777 21,499 20,737

(j) Surge/Fascine Wall Reserve Opening Balance 304,824 304,824 302,289 Interest Earnt 937 11,195 2,535 Amount Set Aside / Transfer to Reserve ‐ ‐ Amount Used / Transfer from Reserve (300,000) (300,000) ‐ 5,761 16,019 304,824

(k) Town Planning Scheme Reserve Opening Balance 22,040 22,040 21,994 Interest Earnt 26 809 46 Amount Set Aside / Transfer to Reserve ‐ ‐ Amount Used / Transfer from Reserve (22,000) ‐ 22,066 849 22,040

(l) Fascine Dredging Reserve Opening Balance 250,470 250,470 248,387 Interest Earnt 638 9,199 2,083 Amount Set Aside / Transfer to Reserve ‐ ‐ Amount Used / Transfer from Reserve (250,000) ‐ 251,108 9,669 250,470

(m) Flood Mitigation Reserve Opening Balance 9,832 9,832 1,304,123 Interest Earnt 169 361 10,939 Amount Set Aside / Transfer to Reserve ‐ ‐ Amount Used / Transfer from Reserve ‐ ‐ (1,305,230) 10,001 10,193 9,832

(n) OTC/NASA Reserve Opening Balance 7,512 7,512 7,484 Interest Earnt 13 276 28 Amount Set Aside / Transfer to Reserve ‐ ‐ Amount Used / Transfer from Reserve ‐ ‐ ‐ 7,524 7,788 7,512

(o) Blowholes Reserve Opening Balance 20,425 20,425 20,383 Interest Earnt 31 750 42 Amount Set Aside / Transfer to Reserve ‐ ‐ Amount Used / Transfer from Reserve ‐ ‐ SHIRE OF CARNARVON NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY RESERVE FUNDS FOR THE PERIOD ENDED 28/02/2014 20,456 21,175 20,425

(p) Unspent Grants and Contributions Reserve Opening Balance 30,486,720 30,486,721 47,799,564 Interest Earnt 440,990 1,119,644 1,543,461 Amount Set Aside / Transfer to Reserve 200,000 9,750,000 8,480,983 Amount Used / Transfer from Reserve (19,224,714) (40,151,295) (27,337,288) 11,902,996 1,205,070 30,486,721

(q) Land and Infrastructure Development Reserve Opening Balance 770,352 770,352 1,328,000 Interest Earnt 1,159 28,292 2,747 Amount Set Aside / Transfer to Reserve ‐ 570,000 ‐ Amount Used / Transfer from Reserve ‐ (180,000) (560,395) 771,511 1,188,644 770,352

(r) Asset Replacement Reserve Opening Balance ‐ ‐ ‐ Interest Earnt 37 ‐ ‐ Amount Set Aside / Transfer to Reserve 25,000 25,000 ‐ Amount Used / Transfer from Reserve ‐ ‐ ‐ 25,037 25,000 ‐

Opening Balance 32,674,711 32,674,711 51,965,125 Interest Earnt 445,334 1,200,000 1,564,902 Amount Set Aside / Transfer to Reserve 582,699 10,965,000 8,504,833 Amount Used / Transfer from Reserve (19,524,714) (41,408,295) (29,360,149) TOTAL CASH BACKED RESERVES 14,178,030 3,431,416 32,674,711 SHIRE OF CARNARVON TRUST FUND STATEMENT FOR THE PERIOD ENDED 28/02/2014

Opening Closing Description Receipts Payments Balance Balance BUILDING IN TRAINING FUND ‐301.00 ‐63,221.75 61,190.25 ‐2,332.50 CIVIC CENTRE AIRCONDITIONING ‐51.00 0.00 0.00 ‐51.00 CIVIC CENTRE HIRE ‐6,128.80 ‐2,244.00 3,344.00 ‐5,028.80 CVON ARTIFICIAL REEF ‐281.14 0.00 281.14 0.00 FOOTPATH DEPOSITS ‐20,299.00 0.00 0.00 ‐20,299.00 FOOTPATHS CASH IN LIEU ‐7,200.00 0.00 0.00 ‐7,200.00 P.O.S.DEPOSITS ‐110,373.83 0.00 0.00 ‐110,373.83 PERTH GLORY FLOOD RELIEF ‐12,500.00 0.00 0.00 ‐12,500.00 PRIVATE WORKS ‐1,000.00 0.00 0.00 ‐1,000.00 SHIRE FACILITY DEP ‐4,400.00 ‐3,300.00 3,300.00 ‐4,400.00 SUNDRY ‐2,437.60 0.00 ‐1,000.00 ‐3,437.60 SUSPENSE ‐4,580.56 ‐174.40 174.40 ‐4,580.56 UNCLAIMED MONIES ‐1,241.90 0.00 0.00 ‐1,241.90

‐170,794.83 ‐68,940.15 67,289.79 ‐172,445.19 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 03 01 2 0032 LEGAL EXPENSES - RATES $29,000.00 $19,336.00 $25,572.23 $6,236.23 32.25% 03 01 2 0452 VALUATION EXPENSES $5,000.00 $3,336.00 $913.39 -$2,422.61 -72.62% 03 01 2 0492 MINING & TITLE SEARCHES $3,500.00 $2,336.00 $78.00 -$2,258.00 -96.66% $37,500.00 $25,008.00 $26,563.62 $1,555.62 03 01 3 0011 RATES -$3,750,165.00 -$3,750,165.00 -$3,762,737.44 -$12,572.44 0.34% 03 01 3 0021 BACK-RATES LEVIED -$500.00 $0.00 $4,741.61 $4,741.61 03 01 3 0041 INSTALMENT INTEREST CHARGES -$14,000.00 -$8,400.00 -$16,853.49 -$8,453.49 100.64% 03 01 3 0051 EX GRATIA RATES -$2,000.00 $0.00 $2,983.22 $2,983.22 03 01 3 0061 PENALTY INTEREST OVERDUE RATES -$40,000.00 -$26,664.00 -$24,338.20 $2,325.80 -8.72% 03 01 3 0241 ADMIN INSTALLMENT FEES -$4,000.00 -$4,040.00 -$4,868.00 -$828.00 20.50% 03 01 3 0251 INTERIM RATING -$10,000.00 -$6,000.00 -$19,098.61 -$13,098.61 218.31% 03 01 3 0613 RATE ENQUIRY/ SEARCH FEES -$6,000.00 -$4,000.00 -$3,972.50 $27.50 -0.69% 03 01 3 0853 ESL - COMMISSION -$4,000.00 -$4,000.00 -$4,000.00 $0.00 0.00% 03 01 3 1131 RATES ARRANGEMENT FEE -$2,000.00 -$1,336.00 -$509.06 $826.94 -61.90% 03 01 3 1141 LEGAL CHARGES RECOVERED -$20,000.00 -$13,336.00 -$15,682.07 -$2,346.07 17.59% -$3,852,665.00 -$3,817,941.00 -$3,844,334.54 -$26,393.54 Rate Revenue Total -$3,815,165.00 -$3,792,933.00 -$3,817,770.92 -$24,837.92 03 02 2 0372 BANK CHARGES $22,000.00 $14,664.00 $15,016.09 $352.09 2.40% 03 02 2 03A2 ABC ALLOCATIONS $88,769.00 $59,176.00 $47,819.52 -$11,356.48 -19.19% $110,769.00 $73,840.00 $62,835.61 -$11,004.39 03 02 3 0071 GRANTS COMMISSION FAGS -$2,190,863.00 -$1,256,148.00 -$1,256,148.75 -$0.75 0.00% 03 02 3 0111 FINANCIAL ASSISTANCE GRANT - ROADS -$617,418.00 -$463,062.00 -$463,062.00 $0.00 0.00% 03 02 3 5483 INTEREST ON INVESTMENTS -$1,250,000.00 -$833,336.00 -$523,871.30 $309,464.70 -37.14% -$4,058,281.00 -$2,552,546.00 -$2,243,082.05 $309,463.95 Other General Purpose Funding Total -$3,947,512.00 -$2,478,706.00 -$2,180,246.44 $298,459.56 04 04 2 0102 CONFERENCE AND TRAVELLING $20,000.00 $13,336.00 $7,743.80 -$5,592.20 -41.93% 04 04 2 0112 INSURANCES $40,048.00 $40,048.00 $36,738.20 -$3,309.80 -8.26% 04 04 2 0122 ELECTION EXPENSES $20,000.00 $20,000.00 $16,188.71 -$3,811.29 -19.06% 04 04 2 0142 REFRESHMENTS/RECEPTIONS & CIVIC FUNCTIONS $20,000.00 $13,336.00 $9,700.71 -$3,635.29 -27.26% 04 04 2 0152 SUBSCRIPTIONS $25,000.00 $25,000.00 $20,808.90 -$4,191.10 -16.76% 04 04 2 0162 PRESIDENTS ALLOWANCE $34,400.00 $17,200.00 $17,200.00 $0.00 0.00% 04 04 2 0172 PUBLIC RELATIONS $3,000.00 $2,100.00 $2,086.29 -$13.71 -0.65% 04 04 2 0182 LOSS OF EARN/TRAVEL COSTS $4,000.00 $2,664.00 $3,142.70 $478.70 17.97% 04 04 2 0192 MARKETING PROGRAM - SHIRE $24,000.00 $16,000.00 $8,122.00 -$7,878.00 -49.24% 04 04 2 01D2 STATUT'Y REVIEW-LOCAL LAW $6,000.00 $6,000.00 $0.00 -$6,000.00 -100.00% 04 04 2 0202 NATURALISATION EXPENSES $500.00 $336.00 $21.14 -$314.86 -93.71% 04 04 2 0212 COUNCILLORS TRAINING $5,000.00 $3,336.00 $50.00 -$3,286.00 -98.50%

Page 1 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 04 04 2 0222 TELEPHONE EXPENSES $4,500.00 $3,000.00 $2,312.40 -$687.60 -22.92% 04 04 2 02B2 ABC ALLOCATIONS $458,653.00 $305,768.00 $247,119.41 -$58,648.59 -19.18% 04 04 2 02D2 MEETING FEES $116,000.00 $58,000.00 $50,750.00 -$7,250.00 -12.50% 04 04 2 02F2 DEPRECIATION EXP(MEMBERS) $1,421.00 $944.00 $1,617.96 $673.96 71.39% 04 04 2 02J2 DONATIONS (CGF) - GENERAL $36,588.00 $24,392.00 $30,104.91 $5,712.91 23.42% 04 04 2 02K2 DONATIONS (CGF) - RATES $43,574.00 $43,574.00 $41,161.25 -$2,412.75 -5.54% 04 04 2 02L2 DONATIONS - (CGF) SDPF $10,000.00 $6,667.00 $592.28 -$6,074.72 -91.12% 04 04 2 02M2 DEPUTY PRESIDENTS ALLOWANCE $8,600.00 $4,300.00 $4,300.00 $0.00 0.00% 04 04 2 02N2 DONATIONS - CULTURAL & HERITAGE $45,000.00 $0.00 $45,000.00 $45,000.00 04 04 2 02Q2 DONATIONS - HERITAGE GROUP SUBSIDY $46,000.00 $46,000.00 $46,000.00 $0.00 0.00% 04 04 2 0352 ADVERTISING $9,500.00 $6,336.00 $3,567.02 -$2,768.98 -43.70% $981,784.00 $658,337.00 $594,327.68 -$64,009.32 04 04 3 0213 REIMBURSEMENTS -$1,000.00 -$1,000.00 -$2,679.81 -$1,679.81 167.98% 04 04 3 0543 MINUTES/PHOTOCOPYING -$100.00 -$64.00 -$171.26 -$107.26 167.59% -$1,100.00 -$1,064.00 -$2,851.07 -$1,787.07 Members Of Council Total $980,684.00 $657,273.00 $591,476.61 -$65,796.39 04 05 2 0232 SALARIES - TRAINEE $5,700.00 $3,800.00 $3,089.21 -$710.79 -18.71% 04 05 2 0252 EMPLOYEE COSTS $915,187.00 $633,658.00 $566,479.85 -$67,178.15 -10.60% 04 05 2 0282 INSURANCE $28,822.00 $28,822.00 $26,208.04 -$2,613.96 -9.07% 04 05 2 0312 BLDG MAINTENANCE $112,000.00 $81,968.00 $57,671.97 -$24,296.03 -29.64% 04 05 2 0332 PRINTING/STATIONERY/PHOTOCOPYING $35,000.00 $23,336.00 $21,739.02 -$1,596.98 -6.84% 04 05 2 0342 TELEPHONE $12,000.00 $8,000.00 $4,782.49 -$3,217.51 -40.22% 04 05 2 0362 OFFICE EQUIP.MTCE/OPS $50,000.00 $33,336.00 $36,105.40 $2,769.40 8.31% 04 05 2 0382 POSTAGE & FREIGHT $12,000.00 $8,000.00 $12,045.04 $4,045.04 50.56% 04 05 2 0392 OFFICE EXPENSES OTHER $25,000.00 $16,664.00 $7,777.51 -$8,886.49 -53.33% 04 05 2 0412 VEHICLE RUNNING EXP. $36,000.00 $24,000.00 $15,785.26 -$8,214.74 -34.23% 04 05 2 0432 EMPLOYEE PROCUREMENT $40,000.00 $26,680.00 $29,781.15 $3,101.15 11.62% 04 05 2 0442 AUDIT FEES $38,000.00 $37,998.00 $31,535.23 -$6,462.77 -17.01% 04 05 2 0462 LEGAL EXPENSES $353,100.00 $310,000.00 $291,567.54 -$18,432.46 -5.95% 04 05 2 0472 STAFF TRAINING/TRAVEL/ACCOM $74,500.00 $49,664.00 $47,184.73 -$2,479.27 -4.99% 04 05 2 0482 ACCOUNTING SOFTWARE $55,000.00 $55,000.00 $35,773.75 -$19,226.25 -34.96% 04 05 2 0512 RECORD KEEPING PORTFOLIO $1,000.00 $664.00 $400.00 -$264.00 -39.76% 04 05 2 0522 OFFICE EQUIP - RENTAL $30,000.00 $22,500.00 $22,402.06 -$97.94 -0.44% 04 05 2 0532 COMPUTER OPERATIONS $32,650.00 $22,618.00 $11,762.91 -$10,855.09 -47.99% 04 05 2 0562 DEPRECIATION EXP (ADMIN) $52,967.00 $35,312.00 $39,630.77 $4,318.77 12.23% 04 05 2 0572 LOSS ON SALE OF ASSETS $12,017.00 $12,017.00 $0.00 -$12,017.00 -100.00% 04 05 2 06A2 LESS ABC'S ALLOCATED -$1,933,584.00 -$1,289,056.00 -$1,041,818.97 $247,237.03 -19.18%

Page 2 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 04 05 2 06C2 WEBSITE $10,000.00 $6,664.00 $8,688.19 $2,024.19 30.38% 04 05 2 06D2 CONSULTANCIES $203,000.00 $160,164.00 $97,771.46 -$62,392.54 -38.96% 04 05 2 06E2 REGIONAL RISK MANAGEMENT $15,000.00 $15,000.00 $0.00 -$15,000.00 -100.00% 04 05 2 06F2 RISK MANAGEMENT OHS $5,000.00 $3,328.00 $327.81 -$3,000.19 -90.15% 04 05 2 1112 DIGITAL MAPPING SERVICE $15,000.00 $10,000.00 $6,981.82 -$3,018.18 -30.18% 04 05 2 3622 RECORD KEEPING ARCHIVE BU $2,110.00 $1,610.00 $1,170.27 -$439.73 -27.31% $237,469.00 $341,747.00 $334,842.51 -$6,904.49 04 05 3 0503 STAFF REIMBURSEMENTS -$6,000.00 -$4,000.00 -$9,036.35 -$5,036.35 125.91% 04 05 3 0553 REIMBURSEMENT-INSURANCE -$5,000.00 -$5,000.00 -$5,543.26 -$543.26 10.87% 04 05 3 0563 REIMBURSEMENTS (GST) -$2,000.00 -$1,336.00 -$44.45 $1,291.55 -96.67% 04 05 3 0573 REIMBURSEMENTS (GSTF) -$2,000.00 -$1,336.00 -$2,447.20 -$1,111.20 83.17% 04 05 3 05B3 PROFIT ON SALE OF ASSET -$3,241.00 -$3,241.00 $0.00 $3,241.00 -100.00% -$18,241.00 -$14,913.00 -$17,071.26 -$2,158.26 04 05 4 0564 PLANT & EQUIP (ADMIN) $142,000.00 $142,000.00 $54,623.67 -$87,376.33 -61.53% 04 05 4 0584 LAND & BUILDINGS $180,000.00 $30,000.00 $0.00 -$30,000.00 -100.00% $322,000.00 $172,000.00 $54,623.67 -$117,376.33 Administration General Total $541,228.00 $498,834.00 $372,394.92 -$126,439.08 05 06 2 0722 FIRE INSURANCES $4,823.00 $4,824.00 $1,500.00 -$3,324.00 -68.91% 05 06 2 0732 FIRE PREVENTION/FIGHTING $16,759.00 $11,645.00 $10,579.12 -$1,065.88 -9.15% 05 06 2 0742 BUSHFIRE SHED MAINTENANCE $3,500.00 $2,336.00 $0.00 -$2,336.00 -100.00% 05 06 2 0802 DEPRECIATION EXPENSES $1,241.00 $824.00 $825.30 $1.30 0.16% 05 06 2 0822 ESL - BUSHFIRES $597.00 $596.00 $2,180.85 $1,584.85 265.91% 05 06 2 08A2 ABC ALLOCATIONS $26,865.00 $17,912.00 $14,481.29 -$3,430.71 -19.15% $53,785.00 $38,137.00 $29,566.56 -$8,570.44 05 06 3 0805 ESL - BUSHFIRE -$13,288.00 -$8,856.00 -$9,988.65 -$1,132.65 12.79% -$13,288.00 -$8,856.00 -$9,988.65 -$1,132.65 Fire Prevention Total $40,497.00 $29,281.00 $19,577.91 -$9,703.09 05 07 2 0862 EMPLOYEE COSTS $220,868.00 $154,362.00 $142,885.56 -$11,476.44 -7.43% 05 07 2 0872 CORAL BAY HONARY RANGER $35,000.00 $23,336.00 $21,305.52 -$2,030.48 -8.70% 05 07 2 0892 DOG POUND MTCE $1,500.00 $1,000.00 $0.00 -$1,000.00 -100.00% 05 07 2 0902 DOG POUND-OPERATIONS $1,500.00 $1,000.00 $1,241.17 $241.17 24.12% 05 07 2 0912 CONTROL EXPENSES OTHER $11,500.00 $7,672.00 $5,825.97 -$1,846.03 -24.06% 05 07 2 0932 TELEPHONE/INTERNET EXPENSES $2,500.00 $1,664.00 $1,336.41 -$327.59 -19.69% 05 07 2 0942 INSURANCE- LAW ENFORCEMEN $8,880.00 $8,880.00 $8,258.06 -$621.94 -7.00% 05 07 2 0952 LEGAL COSTS - ANIMAL CONT $0.00 $0.00 $0.00 $0.00 05 07 2 0962 VEHICLE OPERATING EXP $30,000.00 $20,000.00 $28,102.95 $8,102.95 40.51% 05 07 2 0982 DEPRECIATION EXP (ANIMAL) $1,050.00 $704.00 $321.07 -$382.93 -54.39%

Page 3 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 05 07 2 0992 LOSS-SALE ANIMAL $1,602.00 $1,602.00 $0.00 -$1,602.00 -100.00% 05 07 2 09C2 ABC ALLOCATIONS $62,137.00 $41,424.00 $33,442.36 -$7,981.64 -19.27% 05 07 2 1102 IMPOUNDED VEHICLES $3,000.00 $2,250.00 $793.96 -$1,456.04 -64.71% 05 07 2 2292 MINOR EQUIPMENT $10,000.00 $6,664.00 $4,681.26 -$1,982.74 -29.75% 05 07 2 2552 CAT CONTROL OPS $10,000.00 $6,664.00 $0.00 -$6,664.00 -100.00% $399,537.00 $277,222.00 $248,194.29 -$29,027.71 05 07 3 0943 IMPOUNDING FEES -$5,500.00 -$4,721.00 -$5,856.90 -$1,135.90 24.06% 05 07 3 0953 REGISTRATION FEES -$9,500.00 -$8,922.00 -$16,696.25 -$7,774.25 87.14% -$15,000.00 -$13,643.00 -$22,553.15 -$8,910.15 05 07 4 0964 LAND & BUILDINGS $10,000.00 $10,000.00 $0.00 -$10,000.00 -100.00% 05 07 4 0984 FURN & EQUIP (ANIMAL CTL) $0.00 $0.00 $0.00 $0.00 05 07 4 0994 PLANT & EQUIPMENT $38,704.00 $38,704.00 $0.00 -$38,704.00 -100.00% $48,704.00 $48,704.00 $0.00 -$48,704.00 Law Enforcement Total $433,241.00 $312,283.00 $225,641.14 -$86,641.86 05 08 2 1082 SERVICE SECURITY CAMERAS $11,158.00 $11,159.00 $10,797.38 -$361.62 -3.24% 05 08 2 10A2 ABC ALLOCATIONS $21,024.00 $14,016.00 $11,355.78 -$2,660.22 -18.98% 05 08 2 1122 CYCLONE-PREPARATION/CLEAN UP $64,000.00 $64,006.00 $63,604.55 -$401.45 -0.63% 05 08 2 1180 SES - PROPERTY INSURANCE $4,063.00 $4,064.00 $3,705.54 -$358.46 -8.82% 05 08 2 1182 LEGAL EXPENSES RECOVERABLE $1,000.00 $664.00 $0.00 -$664.00 -100.00% 05 08 2 11D2 ESL - SES $35,292.00 $23,934.00 $21,979.66 -$1,954.34 -8.17% 05 08 2 11FE SHARED COMMUNITY EMERGENCY SERVICE $152,452.00 $104,856.00 $80,611.39 -$24,244.61 -23.12% 05 08 2 1282 LSL ACCRUAL (LAW & ORDER) $0.00 $0.00 $5,268.24 $5,268.24 05 08 2 1292 DEPRECIATION EXP(L/ORDER) $6,082.00 $4,056.00 $24,989.74 $20,933.74 516.12% $295,071.00 $226,755.00 $222,312.28 -$4,442.72 05 08 3 1203 ESL OPERATING GRANT - SES -$59,500.00 -$44,625.00 -$20,493.85 $24,131.15 -54.08% 05 08 3 1273 GRANTS AND CONTRIBUTIONS -$118,383.00 $0.00 $0.00 $0.00 -$177,883.00 -$44,625.00 -$20,493.85 $24,131.15 Other Law, Order, Public Safety Total $117,188.00 $182,130.00 $201,818.43 $19,688.43 06 09 2 1302 BUTCHER ST PLAYGROUP COST $10,750.00 $9,066.00 $6,746.30 -$2,319.70 -25.59% 06 09 2 1332 DEPRECIATION (PRE-SCHOOL) $500.00 $336.00 $332.84 -$3.16 -0.94% 06 09 2 1342 ABC ALLOCATIONS $8,468.00 $5,648.00 $4,584.00 -$1,064.00 -18.84% $19,718.00 $15,050.00 $11,663.14 -$3,386.86 06 09 3 1333 LEASES/RENTALS -$1,000.00 -$847.00 -$1,189.55 -$342.55 40.44% -$1,000.00 -$847.00 -$1,189.55 -$342.55 Pre-School Total $18,718.00 $14,203.00 $10,473.59 -$3,729.41 06 10 2 1952 LOTTERIES HOUSE MTCE $20,000.00 $13,336.00 $11,528.89 -$1,807.11 -13.55% 06 10 2 1962 DEPRECIATION $535.00 $360.00 $355.98 -$4.02 -1.12%

Page 4 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 06 10 2 2202 SENIORS WEEK FUNCTION $2,900.00 $2,898.00 $2,860.00 -$38.00 -1.31% 06 10 2 3872 ABC ALLOCATIONS $8,468.00 $5,648.00 $4,584.00 -$1,064.00 -18.84% $31,903.00 $22,242.00 $19,328.87 -$2,913.13 06 10 3 5433 RETIREMENT HOMES CONTRIBUTION -$26,930.00 -$26,930.00 -$26,930.00 $0.00 0.00% -$26,930.00 -$26,930.00 -$26,930.00 $0.00 Senior Citizens/Other Welfare Total $4,973.00 -$4,688.00 -$7,601.13 -$2,913.13 07 11 2 1382 BUILDING MAINTENANCE $12,000.00 $8,000.00 $6,378.50 -$1,621.50 -20.27% 07 11 2 1402 DEPRECIATION (INFANT HLTH $1,233.00 $824.00 $820.06 -$3.94 -0.48% $13,233.00 $8,824.00 $7,198.56 -$1,625.44 Maternal And Infant Health Total $13,233.00 $8,824.00 $7,198.56 -$1,625.44 07 14 2 1582 EMPLOYEE COSTS $307,481.00 $205,866.00 $190,951.88 -$14,914.12 -7.24% 07 14 2 1602 RELIEF EHO/REGIONAL $69,720.00 $61,973.28 $66,977.51 $5,004.23 8.07% 07 14 2 1612 INSURANCE $20,317.00 $20,316.00 $18,396.50 -$1,919.50 -9.45% 07 14 2 1652 ADVERTISING $838.00 $560.00 $756.81 $196.81 35.14% 07 14 2 1662 VEHICLE OPERATING EXP $22,000.00 $14,672.00 $15,795.22 $1,123.22 7.66% 07 14 2 1672 TELEPHONE $500.00 $336.00 $102.40 -$233.60 -69.52% 07 14 2 1682 HEALTH PROMOTION $0.00 $0.00 $0.00 $0.00 07 14 2 1692 SUNDRY EXPENSES $2,500.00 $1,672.00 $740.56 -$931.44 -55.71% 07 14 2 16B2 ABC ALLOCATIONS $84,095.00 $56,064.00 $45,319.12 -$10,744.88 -19.17% 07 14 2 16C2 VISITATION EXPENSES $1,000.00 $664.00 $10.00 -$654.00 -98.49% 07 14 2 2092 HEALTH LEGAL COSTS $0.00 $0.00 $0.00 $0.00 $508,451.00 $362,123.28 $339,050.00 -$23,073.28 07 14 3 1733 FOOD VENDORS $0.00 $0.00 -$70.28 -$70.28 07 14 3 1743 FOOD BUSINESS -$16,000.00 -$10,664.00 -$4,919.12 $5,744.88 -53.87% 07 14 3 1753 LODGING HOUSES -$6,000.00 -$4,000.00 -$6,018.20 -$2,018.20 50.46% 07 14 3 1763 OFFENSIVE TRADES -$1,100.00 -$736.00 -$777.27 -$41.27 5.61% 07 14 3 1783 SEPTIC TANK FEE -$6,000.00 -$4,000.00 -$3,164.00 $836.00 -20.90% 07 14 3 17B3 REIMBURSEMENT -$3,700.00 -$2,464.00 -$12,701.81 -$10,237.81 415.50% 07 14 3 1813 WATER SAMPLING -$3,000.00 -$2,000.00 -$3,863.25 -$1,863.25 93.16% 07 14 3 1833 KENNEL LICENSES -$500.00 -$375.00 $0.00 $375.00 -100.00% 07 14 3 1863 SEPTIC TANK APPLICAT FEE $0.00 $0.00 -$226.00 -$226.00 07 14 3 1893 C/VAN & CAMP ANNUAL LICEN -$6,800.00 -$6,800.00 -$8,891.73 -$2,091.73 30.76% 07 14 3 1933 FINES & PENALTIES - HEALTH -$500.00 -$336.00 -$250.00 $86.00 -25.60% 07 14 3 2523 LIQUID WASTE DISPOSAL LICENCE -$600.00 -$400.00 $0.00 $400.00 -100.00% -$44,200.00 -$31,775.00 -$40,881.66 -$9,106.66 Health Insp And Administration Total $464,251.00 $330,348.28 $298,168.34 -$32,179.94 07 17 2 1822 MOSQUITO/VERMIN CONTROL $12,000.00 $8,664.00 $1,415.84 -$7,248.16 -83.66%

Page 5 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 07 17 2 1852 ANALYTICAL EXPENSES $6,500.00 $4,336.00 $3,922.76 -$413.24 -9.53% 07 17 2 1942 HEALTHY LIFESTYLES PROJECT DELIVERY $0.00 $0.00 $0.00 $0.00 07 17 2 19Y2 INSURANCE-CORAL BAY $136.00 $136.00 $109.59 -$26.41 -19.42% 07 17 2 3802 ABC ALLOCATIONS $40,587.00 $27,056.00 $21,878.19 -$5,177.81 -19.14% 07 17 2 4612 HEALTH & WELL BEING GROUP $4,000.00 $2,664.00 $1,507.73 -$1,156.27 -43.40% $63,223.00 $42,856.00 $28,834.11 -$14,021.89 Other Health Total $63,223.00 $42,856.00 $28,834.11 -$14,021.89 06 18 2 3572 FESTIVAL AND EVENTS $75,000.00 $53,828.00 $88,417.01 $34,589.01 64.26% 06 18 2 6002 EMPLOYEE COSTS $275,673.00 $191,616.00 $187,643.97 -$3,972.03 -2.07% 06 18 2 6072 VEHICLE OPERATING EXPENSES $30,000.00 $20,000.00 $10,858.40 -$9,141.60 -45.71% 06 18 2 6102 DEPRECIATION $3,010.00 $2,008.00 $2,260.34 $252.34 12.57% 06 18 2 6242 COMMUNITY NEWSLETTER $1,000.00 $664.00 $652.27 -$11.73 -1.77% 06 18 2 6842 GASCOYNE DISTRICT DISPLAY $20,000.00 $20,000.00 $19,855.99 -$144.01 -0.72% 06 18 2 7102 TELEPHONE $3,500.00 $2,336.00 $6,571.00 $4,235.00 181.29% 06 18 2 7112 INSURANCE $20,275.00 $20,276.00 $18,361.40 -$1,914.60 -9.44% 06 18 2 7122 INDIGENOUS TRAINEESHIP $0.00 $0.00 $0.00 $0.00 06 18 2 7162 ABC ALLOCATIONS $46,137.00 $30,760.00 $24,899.56 -$5,860.44 -19.05% 06 18 2 7192 CLUB DEVELOPMENT PROJECT $47,267.00 $33,450.00 $11,995.10 -$21,454.90 -64.14% 06 18 2 7202 KIDSPORT - GRANT EXP $28,871.00 $19,248.00 $12,515.00 -$6,733.00 -34.98% $550,733.00 $394,186.00 $384,030.04 -$10,155.96 06 18 3 4353 GASCOYNE DISTRICT DISPLAY -$7,000.00 -$7,000.00 -$6,831.82 $168.18 -2.40% 06 18 3 6043 PROJECT INCOME (GRANT) -$4,000.00 -$4,000.00 -$4,000.00 $0.00 0.00% 06 18 3 6063 GRANT INCOME -$50,000.00 -$36,489.00 $0.00 $36,489.00 -100.00% 06 18 3 6083 KIDSPORT - GRANT INCOME -$15,000.00 -$7,500.00 $0.00 $7,500.00 -100.00% -$76,000.00 -$54,989.00 -$10,831.82 $44,157.18 Community Development Services Total $474,733.00 $339,197.00 $373,198.22 $34,001.22 06 19 2 6112 YOUTH SERVICES $16,800.00 $11,588.00 $7,473.51 -$4,114.49 -35.51% 06 19 2 6122 VEHICLE EXPENSE $3,000.00 $2,000.00 $1,019.66 -$980.34 -49.02% 06 19 2 6132 EMPLOYEE COSTS - YDO $167,138.00 $116,822.00 $73,775.84 -$43,046.16 -36.85% 06 19 2 6152 STUART STREET (YOUTH) - OPS $0.00 $0.00 $0.00 $0.00 06 19 2 6162 REPAIRS AND MAINTENANCE - YOUTH $2,000.00 $1,328.00 $397.04 -$930.96 -70.10% 06 19 2 6222 YOUTH EXPENDITURE - (OP COSTS) $13,000.00 $8,664.00 $2,023.53 -$6,640.47 -76.64% 06 19 2 6272 YOUTH WORKSHOP MATERIALS $12,204.00 $8,136.00 $0.00 -$8,136.00 -100.00% 06 19 2 6292 ABC ALLOCATIONS $18,980.00 $12,656.00 $10,209.83 -$2,446.17 -19.33% 06 19 2 6602 YOUTH ADVISORY & JUNIOR COUNCIL $2,500.00 $1,664.00 $974.31 -$689.69 -41.45% 06 19 2 6902 EXTRAORDINARY ITEMS - GRANT SURPLUS $33,288.00 $22,192.00 $16,534.49 -$5,657.51 -25.49% $268,910.00 $185,050.00 $112,408.21 -$72,641.79

Page 6 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 06 19 3 1353 GRANTS- SERVICE AGREEMENT -$233,534.00 -$175,151.00 -$186,797.52 -$11,646.52 6.65% -$233,534.00 -$175,151.00 -$186,797.52 -$11,646.52 Youth Development Strategy Total $35,376.00 $9,899.00 -$74,389.31 -$84,288.31 09 23 2 1972 STAFF HOUSING MTCE $103,404.00 $75,047.00 $87,529.80 $12,482.80 16.63% 09 23 2 2032 DEPRECIATION (STAFF HOUS) $10,555.00 $7,040.00 $8,125.41 $1,085.41 15.42% 09 23 2 2112 21 RICHARD STREET MTCE $0.00 $0.00 $0.00 $0.00 09 23 2 5312 SPECIFIED HOUSING MAINTENANCE $9,000.00 $7,336.00 $0.00 -$7,336.00 -100.00% 09 23 2 5392 INTEREST ON LOANS $4,809.00 $3,366.00 $3,366.08 $0.08 0.00% $127,768.00 $92,789.00 $99,021.29 $6,232.29 09 23 3 05C3 RENTAL-NON COUNCIL PROP -$34,900.00 -$23,264.00 -$22,731.58 $532.42 -2.29% 09 23 3 2113 PROFIT ON SALE OF ASSET -$340,413.00 -$340,413.00 -$319,173.63 $21,239.37 -6.24% 09 23 3 2883 RENT 1 SALMOND CRT -$1,600.00 -$1,600.00 -$1,600.00 $0.00 0.00% 09 23 3 4983 AIRPORT RESIDENCES RENT -$8,580.00 -$5,720.00 -$11,458.96 -$5,738.96 100.33% -$385,493.00 -$370,997.00 -$354,964.17 $16,032.83 09 23 4 0544 LOANS PRINCIPAL REPAYMENT $8,610.00 $6,409.00 $6,408.86 -$0.14 0.00% 09 23 4 2974 LAND & BUILDINGS $385,000.00 $0.00 $0.00 $0.00 $393,610.00 $6,409.00 $6,408.86 -$0.14 09 23 5 0645 LOAN FUND - STAFF HOUSING $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Council Staff Total $135,885.00 -$271,799.00 -$249,534.02 $22,264.98 10 25 2 2352 REFUSE COLLECTION AREA BLOWHOLES $16,000.00 $10,664.00 $0.00 -$10,664.00 -100.00% 10 25 2 2362 REFUSE COLLECT $639,981.00 $441,633.00 $373,810.24 -$67,822.76 -15.36% 10 25 2 2372 BROWNS RANGE REFUSE SITE MTCE $629,000.00 $424,328.00 $426,970.82 $2,642.82 0.62% 10 25 2 2392 REFUSE SITE MTCE & BINS C/BAY $110,000.00 $76,780.00 $62,511.77 -$14,268.23 -18.58% 10 25 2 2402 ABC ALLOCATIONS $74,752.00 $49,832.00 $40,318.38 -$9,513.62 -19.09% 10 25 2 2492 RUBBISH COLLECTION - CORAL BAY $62,000.00 $57,804.00 $43,943.80 -$13,860.20 -23.98% 10 25 2 2522 DRUMMUSTER COMPOUND $5,000.00 $3,336.00 $0.00 -$3,336.00 -100.00% 10 25 2 2532 MOTOR OIL WASTE - B/RANGE $3,500.00 $2,336.00 $851.40 -$1,484.60 -63.55% 10 25 2 2542 MOTOR OIL WASTE - C/BAY LANDFILL SITE $1,000.00 $664.00 $0.00 -$664.00 -100.00% 10 25 2 6722 WASTE MANAGEMENT LEGAL ADVICE $0.00 $0.00 $0.00 $0.00 $1,541,233.00 $1,067,377.00 $948,406.41 -$118,970.59 10 25 3 2363 BROWNS RANGE TIP FEES -$160,000.00 -$106,664.00 -$87,390.07 $19,273.93 -18.07% 10 25 3 2383 REFUSE REMOVAL -CORAL BAY -$13,020.00 -$12,628.00 -$13,330.00 -$702.00 5.56% 10 25 3 2393 REFUSE REMOVAL - CARNARVON -$703,983.00 -$682,865.00 -$728,023.38 -$45,158.38 6.61% 10 25 3 2403 CORAL BAY-SPECIFIED AREA -$126,773.00 -$122,972.00 -$126,772.75 -$3,800.75 3.09% 10 25 3 2533 REFUSE REM - 1.5M3 BINS -$131,970.00 -$128,013.00 -$147,651.00 -$19,638.00 15.34% 10 25 3 2543 REFUSE REM - COMM - MGB'S -$316,332.00 -$306,840.00 -$319,300.21 -$12,460.21 4.06%

Page 7 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 10 25 3 2563 SALE OF SCRAP -$10,000.00 -$6,664.00 -$420.00 $6,244.00 -93.70% 10 25 3 2593 REFUSE REMOVAL - 2m3 BINS -$85,932.00 -$83,352.00 -$88,748.00 -$5,396.00 6.47% -$1,548,010.00 -$1,449,998.00 -$1,511,635.41 -$61,637.41 10 25 4 2314 BROWNS RANGE TIP $394,290.00 $394,290.00 $319,693.92 -$74,596.08 -18.92% $394,290.00 $394,290.00 $319,693.92 -$74,596.08 Sanitation/Refuse Site Total $387,513.00 $11,669.00 -$243,535.08 -$255,204.08 10 29 2 24B2 ABC ALLOCATIONS $23,360.00 $15,576.00 $12,501.81 -$3,074.19 -19.74% 10 29 2 2732 NORTH COMMON $500.00 $336.00 $752.05 $416.05 123.82% 10 29 2 2742 BLOWHOLES/CORAL BAY SUNDRY EXPENSES $5,000.00 $3,336.00 $0.00 -$3,336.00 -100.00% 10 29 2 2754 DEPRECIATION - LEVEEE SYS $30,645.00 $20,432.00 $20,383.27 -$48.73 -0.24% 10 29 2 2782 FASCINE MAINTENANCE $1,244,090.00 $0.00 $0.00 $0.00 $1,303,595.00 $39,680.00 $33,637.13 -$6,042.87 10 29 3 2773 GRANT -$933,068.00 $0.00 $0.00 $0.00 -$933,068.00 $0.00 $0.00 $0.00 Protection Of Environment Total $370,527.00 $39,680.00 $33,637.13 -$6,042.87 10 30 2 2052 TOWN PLANNING SCHEMES $22,000.00 $16,500.00 $0.00 -$16,500.00 -100.00% 10 30 2 2142 LEGAL EXPENSES (T/PLANNING) $0.00 $0.00 $0.00 $0.00 10 30 2 2302 CORAL BAY SETTLEMENT STRUCTURE PLAN $75,310.00 $50,208.00 $15,068.87 -$35,139.13 -69.99% 10 30 2 2802 EMPLOYEE COSTS $392,074.00 $264,856.00 $194,512.96 -$70,343.04 -26.56% 10 30 2 2832 VEHICLE OPERATION EXPENSE $20,221.00 $13,892.00 $20,173.28 $6,281.28 45.22% 10 30 2 2842 ADVERTISING $7,500.00 $4,992.00 $3,121.53 -$1,870.47 -37.47% 10 30 2 2862 TRAVEL $0.00 $0.00 $0.00 $0.00 10 30 2 2882 INSURANCE $20,369.00 $20,368.00 $18,439.70 -$1,928.30 -9.47% 10 30 2 2912 LAND USE PLANS-STRATEGIES $20,000.00 $13,328.00 $2,072.00 -$11,256.00 -84.45% 10 30 2 2932 EMPLOYEE PROCUREMENT $0.00 $0.00 $0.00 $0.00 10 30 2 2972 TELECOMMUNICTIONS $3,100.00 $2,064.00 $836.33 -$1,227.67 -59.48% 10 30 2 29A2 DEPRECIATION (TOWN PLAN) $2,179.00 $1,456.00 $1,069.65 -$386.35 -26.54% 10 30 2 29I2 ABC ALLOCATIONS $80,590.00 $53,728.00 $43,443.81 -$10,284.19 -19.14% $643,343.00 $441,392.00 $298,738.13 -$142,653.87 10 30 3 2813 LAND SUB DIVISION CLEARANCES -$1,000.00 -$664.00 -$132.73 $531.27 -80.01% 10 30 3 2953 DEVELOPMENT APPLICATIONS -$40,000.00 -$26,664.00 -$24,681.80 $1,982.20 -7.43% 10 30 3 2993 HOME OCCUPANCY -$1,000.00 -$672.00 $0.00 $672.00 -100.00% -$42,000.00 -$28,000.00 -$24,814.53 $3,185.47 Town Planning & Reg Developmnt Total $601,343.00 $413,392.00 $273,923.60 -$139,468.40 10 31 2 2982 RE-IMBURSEMENT $1,000.00 $1,000.00 $798.30 -$201.70 -20.17% 10 31 2 2992 PUBLIC CONVENIENCES $122,920.00 $83,288.00 $57,964.27 -$25,323.73 -30.41% 10 31 2 3012 CEMETERY $72,986.56 $47,455.56 $28,036.62 -$19,418.94 -40.92%

Page 8 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 10 31 2 3052 DEPRECIATION (COM AMENS) $13,983.00 $9,320.00 $13,036.28 $3,716.28 39.87% 10 31 2 30A2 ABC ALLOCATIONS $30,368.00 $20,248.00 $16,356.58 -$3,891.42 -19.22% $241,257.56 $161,311.56 $116,192.05 -$45,119.51 10 31 3 3063 CEMETERY FEES -$15,000.00 -$10,000.00 -$11,255.08 -$1,255.08 12.55% 10 31 3 3093 REIMBURSEMENTS $0.00 $0.00 -$5,531.37 -$5,531.37 -$15,000.00 -$10,000.00 -$16,786.45 -$6,786.45 Other Community Amenities Total $226,257.56 $151,311.56 $99,405.60 -$51,905.96 11 32 2 3072 EMPLOYEE COSTS $211,824.00 $148,646.00 $119,636.33 -$29,009.67 -19.52% 11 32 2 3092 LIVE SHOW EXPENSES $95,000.00 $63,336.00 $54,147.65 -$9,188.35 -14.51% 11 32 2 30C2 ABC ALLOCATIONS $78,257.00 $52,168.00 $42,193.69 -$9,974.31 -19.12% 11 32 2 3112 CIVIC CENTRE-BUILD MAINT $72,447.00 $51,904.00 $40,611.41 -$11,292.59 -21.76% 11 32 2 3132 CIVIC CENTRE-GRND MAINT $11,590.00 $8,228.00 $4,916.31 -$3,311.69 -40.25% 11 32 2 3142 LIABILITY INSURANCE $53,015.00 $53,016.00 $45,352.64 -$7,663.36 -14.45% 11 32 2 9312 LICENSE & MEMBERSHIP FEES $4,500.00 $2,125.00 $4,716.76 $2,591.76 121.97% 11 32 2 9332 TELEPHONE CIVIC CENTRE $5,700.00 $3,800.00 $3,659.88 -$140.12 -3.69% 11 32 2 9392 CAMEL LANE FRIENDS EXP $1,500.00 $1,125.00 $263.55 -$861.45 -76.57% 11 32 2 93A2 BAR SALES - PURCHASES $7,000.00 $5,250.00 $2,865.40 -$2,384.60 -45.42% 11 32 2 9402 CIVIC CENTRE UTILITIES $50,000.00 $33,336.00 $32,895.45 -$440.55 -1.32% 11 32 2 9412 CINEMA EXPENSES $27,000.00 $18,000.00 $15,658.00 -$2,342.00 -13.01% 11 32 2 9422 CINEMA KIOSK PURCHASE $15,000.00 $10,000.00 $9,667.97 -$332.03 -3.32% 11 32 2 9442 DEPRECIATION (CIVIC CENT) $71,778.00 $47,856.00 $50,714.45 $2,858.45 5.97% 11 32 2 9572 MINOR EQUIPMENT - CIVIC CENTRE $27,000.00 $18,000.00 $20,653.93 $2,653.93 14.74% 11 32 2 9582 ADVERTISING - CIVIC CENTRE $11,000.00 $7,336.00 $6,994.67 -$341.33 -4.65% 11 32 2 9592 TECHNICAL EXPENSES - CIVIC CENTRE $7,500.00 $5,000.00 $2,171.41 -$2,828.59 -56.57% 11 32 2 9602 ADVERTISING - CINEMA EXPENSES $6,000.00 $4,000.00 $5,212.63 $1,212.63 30.32% $756,111.00 $533,126.00 $462,332.13 -$70,793.87 11 32 3 3103 LIVE SHOW INCOME -$30,000.00 -$7,857.00 -$6,120.56 $1,736.44 -22.10% 11 32 3 3143 WOOLSHED HALL HIRE -$12,000.00 -$8,000.00 -$7,330.90 $669.10 -8.36% 11 32 3 3153 CINEMA INCOME -$50,000.00 -$33,920.00 -$21,357.13 $12,562.87 -37.04% 11 32 3 3163 GRANTS (CIVIC CENTRE) -$70,277.00 $0.00 -$61,971.00 -$61,971.00 11 32 3 3193 CAMEL LANE THEATRE HIRE $0.00 $0.00 -$2,212.73 -$2,212.73 11 32 3 9313 KIOSK SALES CINEMA -$17,500.00 -$11,664.00 -$11,603.62 $60.38 -0.52% 11 32 3 9323 BAR/KIOSK INC - LIVE ACTS -$3,000.00 -$2,000.00 $0.00 $2,000.00 -100.00% 11 32 3 9333 BAR SALES - INCOME -$7,000.00 -$4,664.00 -$2,665.46 $1,998.54 -42.85% -$189,777.00 -$68,105.00 -$113,261.40 -$45,156.40 11 32 4 3154 LAND & BUILDINGS $70,000.00 $70,000.00 $0.00 -$70,000.00 -100.00% $70,000.00 $70,000.00 $0.00 -$70,000.00

Page 9 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%)

Public Halls & Civic Centres Total $636,334.00 $535,021.00 $349,070.73 -$185,950.27 11 33 2 3182 SWIMMING POOL MAINTENANCE $113,018.00 $75,380.00 $105,700.86 $30,320.86 40.22% 11 33 2 31B2 ABC ALLOCATIONS $67,744.00 $45,160.00 $36,463.67 -$8,696.33 -19.26% 11 33 2 31H2 INSURANCE EXPENSE $16,837.00 $16,836.00 $15,409.28 -$1,426.72 -8.47% 11 33 2 3202 CONTRACTORS FEES $164,000.00 $109,336.00 $89,224.79 -$20,111.21 -18.39% 11 33 2 3222 TELEPHONE $1,000.00 $664.00 $886.56 $222.56 33.52% 11 33 2 32F2 DEPRECIATION (SWIM POOL) $24,038.00 $16,024.00 $15,262.64 -$761.36 -4.75% $386,637.00 $263,400.00 $262,947.80 -$452.20 11 33 3 3203 GOVT GRANT - POOL -$3,000.00 -$3,000.00 $0.00 $3,000.00 -100.00% 11 33 3 3213 POOL ADMISSION CHARGES -$50,000.00 -$28,855.00 -$42,162.60 -$13,307.60 46.12% -$53,000.00 -$31,855.00 -$42,162.60 -$10,307.60 11 33 4 3274 PLANT & EQUP SWIM POOL $10,200.00 $10,200.00 $0.00 -$10,200.00 -100.00% $10,200.00 $10,200.00 $0.00 -$10,200.00 Swimming Areas And Beaches Total $343,837.00 $241,745.00 $220,785.20 -$20,959.80 11 34 2 3215 SPECIFIED MAINTENANCE $17,500.00 $11,664.00 $3,396.10 -$8,267.90 -70.88% 11 34 2 3242 CARNARVON PARKS & GARDENS $1,480,430.00 $1,040,655.00 $918,962.09 -$121,692.91 -11.69% 11 34 2 3262 INTERGRATED WATER SUPPLY $10,000.00 $10,000.00 $0.00 -$10,000.00 -100.00% 11 34 2 3282 RECREATION PUBLIC BUILDINGS $66,360.00 $46,195.00 $38,929.77 -$7,265.23 -15.73% 11 34 2 32A2 ABC ALLOCATIONS $68,911.00 $45,944.00 $37,088.79 -$8,855.21 -19.27% 11 34 2 32C2 OTHER PARKS & GARDENS MTC $103,500.00 $73,440.00 $75,534.28 $2,094.28 2.85% 11 34 2 3312 DEPRECIATION (INFRASTRUCT $526,111.00 $350,744.00 $476,907.05 $126,163.05 35.97% 11 34 2 3342 LOSS ON SALE - REC & CULT $13,244.00 $13,244.00 $0.00 -$13,244.00 -100.00% 11 34 2 3372 SKATE BOARD FACILITIES $23,000.00 $19,967.00 $4,312.86 -$15,654.14 -78.40% 11 34 2 3382 INSURANCE - BOAT RAMP $2,157.00 $2,156.00 $1,967.16 -$188.84 -8.76% $2,311,213.00 $1,614,009.00 $1,557,098.10 -$56,910.90 11 34 3 3283 TOWN OVAL -$5,000.00 -$4,216.00 -$5,170.92 -$954.92 22.65% 11 34 3 3313 FESTIVAL GROUND -$12,500.00 -$8,336.00 -$7,590.91 $745.09 -8.94% 11 34 3 3323 GRANTS -$5,505,000.00 -$2,205,000.00 -$2,398,772.18 -$193,772.18 8.79% 11 34 3 3343 REIMBURSEMENTS -$2,000.00 -$1,336.00 -$1,957.87 -$621.87 46.55% 11 34 3 3383 LEASES & RENTALS -$4,000.00 -$2,664.00 -$264.09 $2,399.91 -90.09% -$5,528,500.00 -$2,221,552.00 -$2,413,755.97 -$192,203.97 11 34 4 3344 PLANT AND EQUIPMENT MUNI $30,580.00 $30,580.00 $0.00 -$30,580.00 -100.00% 11 34 4 3690 PARKS OVALS AND RESERVES - INF $200,000.00 $200,000.00 $193,777.18 -$6,222.82 -3.11% 11 34 4 3764 LAND & BUILDINGS $7,142,122.00 $5,813,844.00 $2,675,555.72 -$3,138,288.28 -53.98% $7,372,702.00 $6,044,424.00 $2,869,332.90 -$3,175,091.10 Other Recreation And Sport Total $4,155,415.00 $5,436,881.00 $2,012,675.03 -$3,424,205.97 11 35 2 3402 EMPLOYEE COSTS $291,396.00 $196,644.00 $151,508.06 -$45,135.94 -22.95%

Page 10 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 11 35 2 3432 BOOKS AND PERIODICALS $10,000.00 $6,664.00 $3,674.38 -$2,989.62 -44.86% 11 35 2 3442 DAMAGED/LOST BOOKS $1,000.00 $733.00 $721.64 -$11.36 -1.55% 11 35 2 3462 LIBRARY EXCHANGE AND REGIONAL VISITS $14,000.00 $9,336.00 $3,839.01 -$5,496.99 -58.88% 11 35 2 3472 INSURANCE $16,535.00 $16,536.00 $15,239.00 -$1,297.00 -7.84% 11 35 2 3502 BUILDING MAINTENANCE $65,000.00 $50,163.00 $52,563.45 $2,400.45 4.79% 11 35 2 3512 TELEPHONE $750.00 $496.00 $7,205.11 $6,709.11 1352.64% 11 35 2 3552 DEPRECIATION (LIBRARIES) $21,717.00 $14,480.00 $67,525.08 $53,045.08 366.33% 11 35 2 3562 INTERNET EXPENSES LIBRARY $1,100.00 $736.00 $436.40 -$299.60 -40.71% 11 35 2 35C2 ABC ALLOCATIONS $44,384.00 $29,592.00 $23,961.85 -$5,630.15 -19.03% 11 35 2 35G2 INTEREST ON LOANS $20,747.00 $14,507.00 $14,507.32 $0.32 0.00% 11 35 2 35H2 CHILDRENS SERVICES $8,000.00 $6,185.00 $5,486.27 -$698.73 -11.30% 11 35 2 3812 EQUIPMENT - MINOR $2,000.00 $1,336.00 $0.00 -$1,336.00 -100.00% $496,629.00 $347,408.00 $346,667.57 -$740.43 11 35 3 3505 LIBRARY GRANTS -$3,000.00 $0.00 $0.00 $0.00 11 35 3 3513 LIBRARY FUNDRAISING (SALE OF BOOKS) -$250.00 -$168.00 -$226.75 -$58.75 34.97% 11 35 3 3523 REIMBURSEMENTS LOST BOOKS -$1,000.00 -$664.00 -$814.15 -$150.15 22.61% 11 35 3 3533 GASCOYNE SHIRE CONTRIBTN -$4,200.00 $0.00 -$8,400.00 -$8,400.00 11 35 3 3543 OTHER INCOME -$2,000.00 -$1,336.00 -$2,041.61 -$705.61 52.82% 11 35 3 3553 STAFF SUBSIDY -$14,000.00 $0.00 $0.00 $0.00 11 35 3 3573 INCOME FROM INTERNET -$11,000.00 -$7,336.00 -$7,097.01 $238.99 -3.26% 11 35 3 3605 ASSET GRANTS -$1,089,318.00 -$470,000.00 -$471,454.00 -$1,454.00 0.31% -$1,124,768.00 -$479,504.00 -$490,033.52 -$10,529.52 11 35 4 3434 LAND & BUILDINGS LIBRARY/ART GALLERY $766,783.00 $766,782.00 $629,481.11 -$137,300.89 -17.91% 11 35 4 3504 LOANS PRINCIPAL REPAYMENT $63,040.00 $46,870.00 $46,870.59 $0.59 0.00% $829,823.00 $813,652.00 $676,351.70 -$137,300.30 Libraries Total $201,684.00 $681,556.00 $532,985.75 -$148,570.25 11 36 2 3582 TRIPLE J AND SBS - EXPENDITURE $1,500.00 $1,000.00 $613.26 -$386.74 -38.67% 11 36 2 3602 BUILD MAINT-JUBILEE HALL $3,500.00 $2,336.00 $3,902.90 $1,566.90 67.08% 11 36 2 3662 OTC DISH MAINTENANCE $31,000.00 $20,664.00 $28,417.00 $7,753.00 37.52% 11 36 2 3672 TRAMWAY BRIDGE MAINTENANCE $26,368.00 $26,061.00 $21,987.01 -$4,073.99 -15.63% 11 36 2 36A2 DEPRECIATION (OTHER CULT) $7,132.00 $4,752.00 $2,910.42 -$1,841.58 -38.75% 11 36 2 3822 ABC ALLOCATIONS $35,041.00 $23,360.00 $18,856.95 -$4,503.05 -19.28% $104,541.00 $78,173.00 $76,687.54 -$1,485.46 11 36 3 3663 RENT-JUBILEE HALL -$800.00 -$536.00 -$1,475.47 -$939.47 175.27% 11 36 3 3683 LEASE -HISTORICAL SOCIETY $0.00 $0.00 -$10.00 -$10.00 -$800.00 -$536.00 -$1,485.47 -$949.47 Other Culture Total $103,741.00 $77,637.00 $75,202.07 -$2,434.93

Page 11 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 12 37 3 3841 REGIONAL ROAD GROUP -$659,170.00 -$659,170.00 -$717,863.64 -$58,693.64 8.90% 12 37 3 3855 ROADS TO RECOVERY -$1,001,488.00 -$751,116.00 -$755,768.00 -$4,652.00 0.62% 12 37 3 3981 CONTRIBUTION -$200,000.00 $0.00 $0.00 $0.00 -$1,860,658.00 -$1,410,286.00 -$1,473,631.64 -$63,345.64 12 37 4 3760 ROAD CONSTRUCTION $2,109,524.00 $1,559,892.00 $1,072,893.33 -$486,998.67 -31.22% 12 37 4 3770 DRAINAGE - CONSTRUCTION $92,978.95 $92,979.00 $0.00 -$92,979.00 -100.00% 12 37 4 3800 OTHER INFASTRUCTURE $800,000.00 $15,000.00 $999.80 -$14,000.20 -93.33% 12 37 4 3850 FOOTPATH/CYCLEWAY CONST. $75,000.00 $50,000.00 $5,230.93 -$44,769.07 -89.54% $3,077,502.95 $1,717,871.00 $1,079,124.06 -$638,746.94 Const Streets, Roads And Bridges Total $1,216,844.95 $307,585.00 -$394,507.58 -$702,092.58 12 38 2 3720 DEPRECIATION- BRIDGES $138,335.00 $92,224.00 $92,013.11 -$210.89 -0.23% 12 38 2 37A2 ABC ALLOCATIONS $324,686.00 $216,456.00 $174,921.45 -$41,534.55 -19.19% 12 38 2 3902 DEPRECIATION $8,389.00 $5,592.00 $5,579.95 -$12.05 -0.22% 12 38 2 3920 SIGNAGE & STREET FURN MTC $84,000.00 $72,806.00 $50,768.94 -$22,037.06 -30.27% 12 38 2 3922 TRAINEE $0.00 $0.00 $0.00 $0.00 12 38 2 3950 COUNTRY ROADS MAINTENANCE $659,392.00 $397,968.00 $329,948.70 -$68,019.30 -17.09% 12 38 2 3960 URBAN ROAD MAINTENANCE $312,199.96 $227,407.96 $144,843.73 -$82,564.23 -36.31% 12 38 2 3980 DRAINAGE MAINTENANCE TOWN $166,800.28 $120,189.28 $59,571.51 -$60,617.77 -50.44% 12 38 2 3990 FOOTPATHS $140,000.00 $127,867.00 $106,000.10 -$21,866.90 -17.10% 12 38 2 4000 STREET LIGHTING $170,000.00 $135,734.00 $96,737.38 -$38,996.62 -28.73% 12 38 2 4010 STREET CLEANING $174,700.00 $135,017.00 $107,778.56 -$27,238.44 -20.17% 12 38 2 4012 DEPRECIATION - ROADS $3,758,401.00 $2,505,600.00 $2,564,870.28 $59,270.28 2.37% 12 38 2 4022 DEPRECIATION - FOOTPATHS $44,812.00 $29,872.00 $31,139.48 $1,267.48 4.24% 12 38 2 4030 DEPOT MTCE $51,129.00 $39,217.00 $33,358.81 -$5,858.19 -14.94% 12 38 2 4032 DEPRECIATION - DRAINAGE $58,381.00 $38,920.00 $40,226.99 $1,306.99 3.36% 12 38 2 4042 DEPRECIATION - CAR PARKS $55,258.00 $36,840.00 $50,485.84 $13,645.84 37.04% 12 38 2 4061 FLOOD MITIGATION - LEVEE CONSTRUCTION $38,251,597.00 $25,501,064.00 $17,624,915.03 -$7,876,148.97 -30.89% 12 38 2 4080 DEPRECIATION ROADS $7,015.00 $4,680.00 $15,800.30 $11,120.30 237.61% $44,405,095.24 $29,687,454.24 $21,528,960.16 -$8,158,494.08 12 38 3 3765 GRANT - FLOOD MITIGATION WORKS -$9,750,000.00 -$4,500,000.00 -$4,500,000.00 $0.00 0.00% 12 38 3 4091 MRWA DIRECT GRANT -$207,000.00 -$207,000.00 -$207,515.00 -$515.00 0.25% 12 38 3 4101 STREET LIGHTING -$19,000.00 -$19,000.00 -$18,969.71 $30.29 -0.16% 12 38 3 4121 MRD SWEEPING -$3,850.00 -$3,850.00 -$3,000.00 $850.00 -22.08% 12 38 3 4131 MRD MEDIAN/VERGES -$4,000.00 -$4,000.00 -$4,000.00 $0.00 0.00% -$9,983,850.00 -$4,733,850.00 -$4,733,484.71 $365.29 Mtce Streets Roads And Bridges Total $34,421,245.24 $24,953,604.24 $16,795,475.45 -$8,158,128.79 12 39 3 41X2 PROFIT PLANT GENERAL -$76,029.00 -$76,029.00 $0.00 $76,029.00 -100.00%

Page 12 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) -$76,029.00 -$76,029.00 $0.00 $76,029.00 12 39 4 4144 PLANT & EQUIP (RD PLANT) $760,200.00 $760,200.00 $0.00 -$760,200.00 -100.00% $760,200.00 $760,200.00 $0.00 -$760,200.00 Road Plant Purchases Total $684,171.00 $684,171.00 $0.00 -$684,171.00 12 42 2 4092 DEPRECIATION (AIRPORT) $39,599.00 $26,400.00 $56,800.48 $30,400.48 115.15% 12 42 2 40A2 INFRASTRUCTURE-DEPN $60,056.00 $40,040.00 $39,035.53 -$1,004.47 -2.51% 12 42 2 40G2 DONATION FLYING DOCTORS $10,000.00 $0.00 $0.00 $0.00 12 42 2 4132 INSURANCE $42,649.00 $42,648.00 $37,891.06 -$4,756.94 -11.15% 12 42 2 4182 BUILDING MAINTENANCE $89,000.00 $59,336.00 $72,071.76 $12,735.76 21.46% 12 42 2 4192 GROUNDS MAINTENANCE $19,000.00 $15,203.00 $3,875.77 -$11,327.23 -74.51% 12 42 2 41B2 AIRPORT SERVICES MTCE CONTRACT $210,000.00 $140,000.00 $102,284.00 -$37,716.00 -26.94% 12 42 2 41E2 ABC ALLOCATIONS $84,095.00 $56,064.00 $45,319.12 -$10,744.88 -19.17% 12 42 2 41L2 AIRSIDE MAINTENANCE $40,000.00 $11,564.00 $23,136.82 $11,572.82 100.08% 12 42 2 41T2 LEGAL COSTS $0.00 $0.00 $0.00 $0.00 $594,399.00 $391,255.00 $380,414.54 -$10,840.46 12 42 3 4113 OTHER REIMBURSEMENTS ETC -$20,000.00 -$16,362.00 -$9,731.50 $6,630.50 -40.52% 12 42 3 4123 LEASE PAYMENTS-POST GST -$32,000.00 -$21,336.00 -$39,586.07 -$18,250.07 85.54% 12 42 3 4163 LANDING FEES - MILITARY -$500.00 -$500.00 -$860.74 -$360.74 72.15% 12 42 3 4173 LANDING FEES -$280,000.00 -$186,664.00 -$208,254.94 -$21,590.94 11.57% 12 42 3 4183 PAX FEES -$430,000.00 -$286,664.00 -$318,782.03 -$32,118.03 11.20% 12 42 3 4603 R.A.D.S GRANT -$769,670.00 $0.00 $0.00 $0.00 -$1,532,170.00 -$511,526.00 -$577,215.28 -$65,689.28 12 42 4 4124 INFRASTRUCTURE $827,210.00 $603,998.00 $119,623.03 -$484,374.97 -80.19% $827,210.00 $603,998.00 $119,623.03 -$484,374.97 Aerodromes Total -$110,561.00 $483,727.00 -$77,177.71 -$560,904.71 12 43 2 5332 INTEREST ON LOANS $17,778.00 $1,011.00 $1,010.77 -$0.23 -0.02% $17,778.00 $1,011.00 $1,010.77 -$0.23 12 43 4 5344 LOANS PRINCIPAL REPAYMENT $147,646.00 $14,167.00 $14,167.22 $0.22 0.00% $147,646.00 $14,167.00 $14,167.22 $0.22 12 43 5 4185 LOAN FUND - PLANT -$785,000.00 -$785,000.00 -$785,000.00 $0.00 0.00% -$785,000.00 -$785,000.00 -$785,000.00 $0.00 Plant Purchase & Disposal Total -$619,576.00 -$769,822.00 -$769,822.01 -$0.01 13 44 2 2762 NOXIOUS WEED CONTROL $20,000.00 $0.00 $0.00 $0.00 13 44 2 4212 FRUIT FLY BAITING CONTROL $181,079.00 $90,540.00 $91,387.39 $847.39 0.94% 13 44 2 5142 ABC ALLOCATIONS $15,183.00 $10,120.00 $8,230.28 -$1,889.72 -18.67% $216,262.00 $100,660.00 $99,617.67 -$1,042.33 13 44 3 4233 FRUIT FLY SPECIFIED AREA RATE -$170,155.00 -$170,155.00 -$170,955.00 -$800.00 0.47%

Page 13 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) -$170,155.00 -$170,155.00 -$170,955.00 -$800.00 Rural Services Total $46,107.00 -$69,495.00 -$71,337.33 -$1,842.33 13 45 2 4202 MERCHANDISE PURCHASES - VC $324,000.00 $216,000.00 $299,924.01 $83,924.01 38.85% 13 45 2 4222 VC EMPLOYMENT COSTS $143,881.00 $100,316.00 $88,750.43 -$11,565.57 -11.53% 13 45 2 4262 AREA PROMOTION/IMPROVMENT $35,000.00 $23,336.00 $20,380.58 -$2,955.42 -12.66% 13 45 2 4302 TOURIST RESERVES MAINTENANCE $5,720.00 $2,862.00 $2,954.29 $92.29 3.22% 13 45 2 43A2 DEPRECIATION (TOURISM) $145.00 $96.00 $96.60 $0.60 0.62% 13 45 2 45A2 ABC ALLOCATIONS $78,257.00 $52,168.00 $42,193.69 -$9,974.31 -19.12% 13 45 2 5152 TOURIST DEVELOPMENT OFFICER $50,092.00 $35,068.00 $26,987.43 -$8,080.57 -23.04% 13 45 2 7002 SUBSCRIPTIONS/REGISTRATION FEES $3,200.00 $2,136.00 $700.00 -$1,436.00 -67.23% 13 45 2 7012 MINOR EQUIPMENT - VISITORS CENTRE $15,000.00 $10,000.00 $10,051.05 $51.05 0.51% 13 45 2 7022 VISITORS CENTRE BUILDING MTCE $35,700.00 $23,816.00 $8,035.44 -$15,780.56 -66.26% 13 45 2 7032 VISITORS CENTRE - OTHER EXPENSES $2,000.00 $1,336.00 $1,107.24 -$228.76 -17.12% $692,995.00 $467,134.00 $501,180.76 $34,046.76 13 45 3 3073 INCOME BLOWHOLES CAMPING -$50,000.00 -$16,940.00 -$37,030.19 -$20,090.19 118.60% 13 45 3 3083 INCOME GLADSTONE CAMPING -$10,000.00 -$9,999.00 -$5.00 $9,994.00 -99.95% 13 45 3 4253 OTHER GRANTS & CONTRIBUTI -$25,000.00 -$2,162.00 -$12,500.00 -$10,338.00 478.17% 13 45 3 4323 REIMBURSEMENTS $0.00 $0.00 -$589.78 -$589.78 13 45 3 4393 VC INCOME - SERVICES AND MARKETS -$10,000.00 -$6,664.00 $0.00 $6,664.00 -100.00% 13 45 3 7003 MERCHANDISE SALES - INCOME -$46,000.00 -$30,664.00 -$52,216.79 -$21,552.79 70.29% 13 45 3 7013 OPERATOR MEMBERSHIP FEES -$20,000.00 -$13,336.00 -$13,347.00 -$11.00 0.08% 13 45 3 7023 PUBLIC INTERNET USE - INCOME -$5,000.00 -$3,336.00 -$5,323.99 -$1,987.99 59.59% 13 45 3 7033 VC INCOME - COMMISSIONS -$40,000.00 -$26,664.00 -$44,527.14 -$17,863.14 66.99% 13 45 3 7043 VC INCOME - TOURISM BOOKING SALES -$280,000.00 -$186,664.00 -$244,112.25 -$57,448.25 30.78% -$486,000.00 -$296,429.00 -$409,652.14 -$113,223.14 Tourism And Area Promotion Total $206,995.00 $170,705.00 $91,528.62 -$79,176.38 13 46 2 4352 EMPLOYEE COSTS $208,885.00 $141,174.00 $100,876.41 -$40,297.59 -28.54% 13 46 2 4382 VEHICLE OPERATING EXP $20,000.00 $13,336.00 $14,579.03 $1,243.03 9.32% 13 46 2 4392 SUBSCRIPTIONS $4,000.00 $2,664.00 $741.81 -$1,922.19 -72.15% 13 46 2 43D2 ABC ALLOCATIONS $54,428.00 $36,288.00 $29,275.09 -$7,012.91 -19.33% 13 46 2 4422 TELEPHONE $900.00 $600.00 $120.09 -$479.91 -79.99% 13 46 2 4442 INSURANCE $983.00 $984.00 $879.07 -$104.93 -10.66% 13 46 2 4452 ADVERTISING $500.00 $336.00 $284.37 -$51.63 -15.37% 13 46 2 4492 RELIEF BUILDING SURVEYOR/CONTRACTOR $5,000.00 $3,336.00 $0.00 -$3,336.00 -100.00% 13 46 2 4532 LOSS ON SALE ASSET-BUILDI $2,165.00 $2,165.00 $0.00 -$2,165.00 -100.00% 13 46 2 4582 STRUCTUAL ADVICE $14,000.00 $14,000.00 $0.00 -$14,000.00 -100.00% $310,861.00 $214,883.00 $146,755.87 -$68,127.13

Page 14 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 13 46 3 4463 BUILDING LICENCE FEES -$44,000.00 -$29,336.00 -$22,090.50 $7,245.50 -24.70% 13 46 3 4473 DEMOLITION FEES -$1,000.00 -$664.00 $0.00 $664.00 -100.00% 13 46 3 4503 PLANS/OTHER -$4,000.00 -$2,664.00 -$1,580.25 $1,083.75 -40.68% 13 46 3 4513 SWIMMING POOL INSPECTIONS -$1,100.00 -$1,100.00 -$1,141.25 -$41.25 3.75% 13 46 3 4523 REIMBURSEMENTS -$1,000.00 -$664.00 $0.00 $664.00 -100.00% -$51,100.00 -$34,428.00 -$24,812.00 $9,616.00 13 46 4 4554 PLANT & EQUIP (BLDG) $47,000.00 $47,000.00 $0.00 -$47,000.00 -100.00% $47,000.00 $47,000.00 $0.00 -$47,000.00 Building Control Total $306,761.00 $227,455.00 $121,943.87 -$105,511.13 13 49 2 4562 EMPLOYMENT COSTS $57,665.00 $39,450.00 $17,100.62 -$22,349.38 -56.65% 13 49 2 4572 ECONOMIC DEVELOPMENT - OTHER $247,165.00 $164,776.00 $95,907.39 -$68,868.61 -41.80% 13 49 2 45B2 ECONOMIC DEVELOPMENT STRATEGIC PLANNING $0.00 $0.00 $0.00 $0.00 $304,830.00 $204,226.00 $113,008.01 -$91,217.99 13 49 3 5463 GOVERNMENT GRANTS -$120,000.00 $0.00 $0.00 $0.00 -$120,000.00 $0.00 $0.00 $0.00 Other Economic Services Total $184,830.00 $204,226.00 $113,008.01 -$91,217.99 14 50 2 3842 ABC ALLOCATIONS $9,343.00 $6,232.00 $5,000.75 -$1,231.25 -19.76% 14 50 2 4632 PRIVATE WORKS/REINSTATEME $20,000.00 $13,336.00 $26,832.37 $13,496.37 101.20% $29,343.00 $19,568.00 $31,833.12 $12,265.12 14 50 3 4683 PRIVATE WORKS/REINSTATEMENTS -$30,000.00 -$20,000.00 -$41,444.07 -$21,444.07 107.22% -$30,000.00 -$20,000.00 -$41,444.07 -$21,444.07 Private Works Total -$657.00 -$432.00 -$9,610.95 -$9,178.95 14 52 2 4722 STAFF TRAINING & MEETINGS $30,000.00 $22,336.00 $23,302.23 $966.23 4.33% 14 52 2 4732 ENGINEERING EMPLOYEE COSTS $663,185.00 $461,350.00 $408,729.33 -$52,620.67 -11.41% 14 52 2 4752 CONSULTING CONTINGENCY $10,000.00 $7,164.00 $8,914.14 $1,750.14 24.43% 14 52 2 4772 TELEPHONE $10,000.00 $6,543.00 $6,409.56 -$133.44 -2.04% 14 52 2 4842 ADVERTISING $8,000.00 $4,369.00 $2,042.77 -$2,326.23 -53.24% 14 52 2 4852 SUPERANNUATION (CREW) $87,000.00 $60,228.00 $57,215.51 -$3,012.49 -5.00% 14 52 2 4872 ANNUAL LEAVE & LOADING $89,000.00 $82,405.00 $74,518.00 -$7,887.00 -9.57% 14 52 2 4882 INSURANCE ON WORKS $20,368.00 $20,368.00 $18,438.09 -$1,929.91 -9.48% 14 52 2 4892 STORE EXPENSES $500.00 $336.00 $491.55 $155.55 46.29% 14 52 2 48A2 WORKERS COMP PREMIUM $56,942.00 $56,942.00 $79,935.72 $22,993.72 40.38% 14 52 2 48B2 SOFTWARE LICENCE $8,052.00 $8,052.00 $5,688.00 -$2,364.00 -29.36% 14 52 2 48C2 ENGINEERING EQUIPMENT $0.00 $0.00 $9,251.55 $9,251.55 14 52 2 4902 PROTECTIVE CLOTHING & EQUIP $23,500.00 $20,559.00 $11,942.99 -$8,616.01 -41.91% 14 52 2 4912 VEHICLE OPERATING EXPENSE $75,000.00 $60,945.00 $56,551.24 -$4,393.76 -7.21% 14 52 2 4932 LONG SERVICE LEAVE $0.00 $0.00 $9,686.20 $9,686.20

Page 15 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 14 52 2 4942 RECRUITMENT/RELOCATION/REMOVAL $10,000.00 $10,000.00 $1,927.05 -$8,072.95 -80.73% 14 52 2 4952 LESS ALLOC WORKS/SERVICES -$1,178,737.00 -$816,048.00 -$760,824.38 $55,223.62 -6.77% 14 52 2 4962 RISK MANAGEMENT OSH $0.00 $0.00 $0.00 $0.00 14 52 2 4972 SICK PAY $35,000.00 $23,336.00 $28,787.00 $5,451.00 23.36% 14 52 2 4982 PUBLIC HOLIDAYS $35,000.00 $17,500.00 $27,584.93 $10,084.93 57.63% 14 52 2 4992 DEPRECIATION (ENGINEERING $6,690.00 $4,464.00 $3,812.52 -$651.48 -14.59% 14 52 2 49T2 PRE-EMPLOYMENT MEDICALS $1,000.00 $672.00 $0.00 -$672.00 -100.00% 14 52 2 5922 LEGAL EXPENSES $0.00 $0.00 $0.00 $0.00 -$9,500.00 $51,521.00 $74,404.00 $22,883.00 14 52 3 4973 REIMBURSEMENTS -$1,000.00 -$664.00 -$5,293.44 -$4,629.44 697.20% 14 52 3 5003 EMPLOYEE REIMBURSEMENTS -$500.00 -$336.00 -$2,743.59 -$2,407.59 716.54% -$1,500.00 -$1,000.00 -$8,037.03 -$7,037.03 Public Works Overheads Total -$11,000.00 $50,521.00 $66,366.97 $15,845.97 14 53 2 5002 FUEL & OIL $170,000.00 $109,395.00 $107,140.41 -$2,254.59 -2.06% 14 53 2 5012 TYRES $20,000.00 $17,164.00 $6,363.45 -$10,800.55 -62.93% 14 53 2 5022 PARTS $140,000.00 $93,336.00 $105,498.50 $12,162.50 13.03% 14 53 2 5032 WAGES-REPAIRS AND MAINTCE $80,000.00 $53,328.00 $65,696.09 $12,368.09 23.19% 14 53 2 5042 INSURANCES & LICENCES $50,000.00 $50,000.00 $44,878.45 -$5,121.55 -10.24% 14 53 2 5052 EXPENDABLE TOOLS $21,900.00 $14,600.00 $3,744.32 -$10,855.68 -74.35% 14 53 2 5062 LESS ALLOC WORKS/SERVICES -$779,580.00 -$519,728.00 -$372,386.47 $147,341.53 -28.35% 14 53 2 5082 PLANT DEPRECIATION $280,873.00 $187,248.00 $150,408.56 -$36,839.44 -19.67% 14 53 2 5092 LESS DEPRN ALLOC WKS/SERV -$69,427.00 -$48,068.00 -$72,801.55 -$24,733.55 51.46% 14 53 2 50A2 LEASED VEHICLE COSTS $106,134.00 $75,152.00 $68,395.17 -$6,756.83 -8.99% $19,900.00 $32,427.00 $106,936.93 $74,509.93 14 53 3 5001 REIMBURSEMENT - LICENSES/FUEL (FBT) -$2,000.00 -$1,499.00 $0.00 $1,499.00 -100.00% 14 53 3 5123 DIESEL FUEL REBATE -$3,000.00 -$2,000.00 -$1,885.00 $115.00 -5.75% -$5,000.00 -$3,499.00 -$1,885.00 $1,614.00 Plant Operation Costs Total $14,900.00 $28,928.00 $105,051.93 $76,123.93 14 55 2 5130 WAGES AND SALARIES $4,451,213.00 $3,081,610.00 $2,687,754.03 -$393,855.97 -12.78% 14 55 2 5160 ROSTERED DAY OFF $0.00 $0.00 $1,908.03 $1,908.03 14 55 2 5170 LESS ALLOC WAGES/SALARIES -$4,451,213.00 -$3,081,610.00 -$2,741,738.26 $339,871.74 -11.03% 14 55 2 5180 JURY DUTY $1,000.00 $664.00 $0.00 -$664.00 -100.00% $1,000.00 $664.00 -$52,076.20 -$52,740.20 14 55 3 5181 REIMB WORKERS COMPENSATN -$4,000.00 -$4,000.00 $0.00 $4,000.00 -100.00% -$4,000.00 -$4,000.00 $0.00 $4,000.00 Salaries And Wages Total -$3,000.00 -$3,336.00 -$52,076.20 -$48,740.20 14 56 2 9992 SUSPENSE $0.00 $0.00 -$17,712.87 -$17,712.87

Page 16 of 17 Shire of CARNARVON Operating Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) $0.00 $0.00 -$17,712.87 -$17,712.87 14 56 3 5033 REIMBURSEMENTS - JURY DUTY -$1,000.00 -$664.00 $0.00 $664.00 -100.00% 14 56 3 5343 ROYALTIES FOR REGIONS $0.00 $0.00 -$19,000.00 -$19,000.00 14 56 3 5393 PROFIT ON SALE OF ASSET -$746,304.00 $0.00 $0.00 $0.00 -$747,304.00 -$664.00 -$19,000.00 -$18,336.00 Unclassified Total -$747,304.00 -$664.00 -$36,712.87 -$36,048.87 14 57 2 3475 TFR TO LAND & INFRASTRUCTURE DEVELOPMENT $671,005.00 $0.00 $0.00 $0.00 14 57 2 5330 TFR TO STAFF HOUSING RES $620,000.00 $620,000.00 $357,698.79 -$262,301.21 -42.31% 14 57 2 5350 TFR TO UNSPENT GRANTS RESERVE $9,750,000.00 $0.00 $200,000.00 $200,000.00 14 57 2 5442 INTEREST TRANS TO RESERVE $1,200,000.00 $800,000.00 $445,334.19 -$354,665.81 -44.33% 14 57 2 5460 TFR TO ASSET MANAGEMENT RESERVE $25,000.00 $25,000.00 $25,000.00 $0.00 0.00% $12,266,005.00 $1,445,000.00 $1,028,032.98 -$416,967.02 14 57 3 0583 TRANS FROM LEAVE RESERVE -$20,000.00 -$20,000.00 $0.00 $20,000.00 -100.00% 14 57 3 2013 TRANS FROM UNSPENT GRANTS RESERVE -$40,151,295.00 -$19,157,625.00 -$19,224,713.81 -$67,088.81 0.35% 14 57 3 2103 TRANS FROM FASCINE MTCE RESERVE -$250,000.00 $0.00 $0.00 $0.00 14 57 3 2443 TRANS FROM STAFF HOUSING -$385,000.00 -$385,000.00 $0.00 $385,000.00 -100.00% 14 57 3 2493 TRANS FROM CIVIC CENTRE -$100,000.00 $0.00 $0.00 $0.00 14 57 3 2513 TRANS FROM SURGE/FASCINE WALL -$300,000.00 -$300,000.00 -$300,000.00 $0.00 0.00% 14 57 3 4765 TRANS FROM TPS RESERVE -$22,000.00 $0.00 $0.00 $0.00 -$41,228,295.00 -$19,862,625.00 -$19,524,713.81 $337,911.19 Transfers To Other Funds Total -$28,962,290.00 -$18,417,625.00 -$18,496,680.83 -$79,055.83 Grand Total $9,214,670.75 $11,315,443.08 -$3,461,160.59 -$14,776,603.67

Page 17 of 17 Shire of CARNARVON Capital Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) 04 05 4 0564 PLANT & EQUIP (ADMIN) $142,000.00 $142,000.00 $54,623.67 -$87,376.33 -61.53% 04 05 4 0584 LAND & BUILDINGS $180,000.00 $30,000.00 $0.00 -$30,000.00 -100.00% $322,000.00 $172,000.00 $54,623.67 -$117,376.33 Administration General Total $322,000.00 $172,000.00 $54,623.67 -$117,376.33 05 07 4 0964 LAND & BUILDINGS $10,000.00 $10,000.00 $0.00 -$10,000.00 -100.00% 05 07 4 0984 FURN & EQUIP (ANIMAL CTL) $0.00 $0.00 $0.00 $0.00 05 07 4 0994 PLANT & EQUIPMENT $38,704.00 $38,704.00 $0.00 -$38,704.00 -100.00% $48,704.00 $48,704.00 $0.00 -$48,704.00 Law Enforcement Total $48,704.00 $48,704.00 $0.00 -$48,704.00 09 23 4 0544 LOANS PRINCIPAL REPAYMENT $8,610.00 $6,409.00 $6,408.86 -$0.14 0.00% 09 23 4 2974 LAND & BUILDINGS $385,000.00 $0.00 $0.00 $0.00 $393,610.00 $6,409.00 $6,408.86 -$0.14 Council Staff Total $393,610.00 $6,409.00 $6,408.86 -$0.14 10 25 4 2314 BROWNS RANGE TIP $394,290.00 $394,290.00 $319,693.92 -$74,596.08 -18.92% $394,290.00 $394,290.00 $319,693.92 -$74,596.08 Sanitation/Refuse Site Total $394,290.00 $394,290.00 $319,693.92 -$74,596.08 11 32 4 3154 LAND & BUILDINGS $70,000.00 $70,000.00 $0.00 -$70,000.00 -100.00% $70,000.00 $70,000.00 $0.00 -$70,000.00 Public Halls & Civic Centres Total $70,000.00 $70,000.00 $0.00 -$70,000.00 11 33 4 3274 PLANT & EQUP SWIM POOL $10,200.00 $10,200.00 $0.00 -$10,200.00 -100.00% $10,200.00 $10,200.00 $0.00 -$10,200.00 Swimming Areas And Beaches Total $10,200.00 $10,200.00 $0.00 -$10,200.00 11 34 4 3344 PLANT AND EQUIPMENT MUNI $30,580.00 $30,580.00 $0.00 -$30,580.00 -100.00% 11 34 4 3690 PARKS OVALS AND RESERVES - INF $200,000.00 $200,000.00 $193,777.18 -$6,222.82 -3.11% 11 34 4 3764 LAND & BUILDINGS $7,142,122.00 $5,813,844.00 $2,675,555.72 -$3,138,288.28 -53.98% $7,372,702.00 $6,044,424.00 $2,869,332.90 -$3,175,091.10 Other Recreation And Sport Total $7,372,702.00 $6,044,424.00 $2,869,332.90 -$3,175,091.10 11 35 4 3434 LAND & BUILDINGS LIBRARY/ART GALLERY $766,783.00 $766,782.00 $629,481.11 -$137,300.89 -17.91% 11 35 4 3504 LOANS PRINCIPAL REPAYMENT $63,040.00 $46,870.00 $46,870.59 $0.59 0.00% $829,823.00 $813,652.00 $676,351.70 -$137,300.30 Libraries Total $829,823.00 $813,652.00 $676,351.70 -$137,300.30 12 37 4 3760 ROAD CONSTRUCTION $2,109,524.00 $1,559,892.00 $1,072,893.33 -$486,998.67 -31.22% 12 37 4 3770 DRAINAGE - CONSTRUCTION $92,978.95 $92,979.00 $0.00 -$92,979.00 -100.00% 12 37 4 3800 OTHER INFASTRUCTURE $800,000.00 $15,000.00 $999.80 -$14,000.20 -93.33% 12 37 4 3850 FOOTPATH/CYCLEWAY CONST. $75,000.00 $50,000.00 $5,230.93 -$44,769.07 -89.54% $3,077,502.95 $1,717,871.00 $1,079,124.06 -$638,746.94

Page 1 of 2 Shire of CARNARVON Capital Accounts as at 28/02/2014

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%) Const Streets, Roads And Bridges Total $3,077,502.95 $1,717,871.00 $1,079,124.06 -$638,746.94 12 39 4 4144 PLANT & EQUIP (RD PLANT) $760,200.00 $760,200.00 $0.00 -$760,200.00 -100.00% $760,200.00 $760,200.00 $0.00 -$760,200.00 Road Plant Purchases Total $760,200.00 $760,200.00 $0.00 -$760,200.00 12 42 4 4124 INFRASTRUCTURE $827,210.00 $603,998.00 $119,623.03 -$484,374.97 -80.19% $827,210.00 $603,998.00 $119,623.03 -$484,374.97 Aerodromes Total $827,210.00 $603,998.00 $119,623.03 -$484,374.97 12 43 4 5344 LOANS PRINCIPAL REPAYMENT $147,646.00 $14,167.00 $14,167.22 $0.22 0.00% $147,646.00 $14,167.00 $14,167.22 $0.22 Plant Purchase & Disposal Total $147,646.00 $14,167.00 $14,167.22 $0.22 13 46 4 4554 PLANT & EQUIP (BLDG) $47,000.00 $47,000.00 $0.00 -$47,000.00 -100.00% $47,000.00 $47,000.00 $0.00 -$47,000.00 Building Control Total $47,000.00 $47,000.00 $0.00 -$47,000.00 Grand Total $14,300,887.95 $10,702,915.00 $5,139,325.36 -$5,563,589.64

Page 2 of 2 Department of Local Government and Communities - Compliance Audit Return

Carnarvon - Compliance Audit Return 2013

Commercial Enterprises by Local Governments

No Reference Question Response Comments Respondent

1 s3.59(2)(a)(b)(c) Has the local government prepared a N/A No evidence of a major Darren Long F&G Reg 7,9 business plan for each major trading trading undertaking undertaking in 2013. visible.

2 s3.59(2)(a)(b)(c) Has the local government prepared a N/A No evidence of a major Darren Long F&G Reg 7,10 business plan for each major land land transaction transaction that was not exempt in visible. 2013.

3 s3.59(2)(a)(b)(c) Has the local government prepared a N/A No evidence of a land Darren Long F&G Reg 7,10 business plan before entering into each transaction land transaction that was preparatory preparatory to a major to entry into a major land transaction land transaction in 2013. visible.

4 s3.59(4) Has the local government given N/A No evidence of a major Darren Long Statewide public notice of each trading undertaking or proposal to commence a major trading major land transaction undertaking or enter into a major land visible. transaction for 2013.

5 s3.59(5) Did the Council, during 2013, resolve N/A No evidence of a major Darren Long to proceed with each major land trading undertaking or transaction or trading undertaking by major land transaction absolute majority. visible.

Delegation of Power / Duty

No Reference Question Response Comments Respondent

1 s5.16, 5.17, 5.18 Were all delegations to committees N/A Darren Long resolved by absolute majority.

2 s5.16, 5.17, 5.18 Were all delegations to committees in No Delegations to Darren Long writing. Committees not included in Delegations Register nor were letters/memos issued to the Presiding Member of the Committee confirming the continuation of the delegation.

3 s5.16, 5.17, 5.18 Were all delegations to committees Yes Darren Long within the limits specified in section 5.17.

4 s5.16, 5.17, 5.18 Were all delegations to committees No Delegations to Awards Darren Long recorded in a register of delegations. Committee and Management Review Committee not included as part of Delegation Register.

5 s5.18 Has Council reviewed delegations to its No Delegations to Awards Darren Long committees in the 2012/2013 financial Committee and year. Management Review Committee not included as part of Delegation Register Review in May 2013.

1 of 9 Department of Local Government and Communities - Compliance Audit Return

No Reference Question Response Comments Respondent

6 s5.42(1),5.43 Did the powers and duties of the Yes Darren Long Admin Reg 18G Council delegated to the CEO exclude those as listed in section 5.43 of the Act.

7 s5.42(1)(2) Admin Were all delegations to the CEO No Yes - In the Delegation Darren Long Reg 18G resolved by an absolute majority. Register Review at the Ordinary Council Meeting 28 May 2013 - 6/0. but delegation granted in resolution FC 16/3/13 on 26 Feb 2013 was not by AM.

8 s5.42(1)(2) Admin Were all delegations to the CEO in Yes Darren Long Reg 18G writing.

9 s5.44(2) Were all delegations by the CEO to any Yes Darren Long employee in writing.

10 s5.45(1)(b) Were all decisions by the Council to Yes Darren Long amend or revoke a delegation made by absolute majority.

11 s5.46(1) Has the CEO kept a register of all Yes One off delegations Darren Long delegations made under the Act to him kept in a register and to other employees. separate from Delegations Register.

12 s5.46(2) Were all delegations made under Yes Yes Register reviewed Darren Long Division 4 of Part 5 of the Act reviewed on 28 May 2013. by the delegator at least once during the 2012/2013 financial year.

13 s5.46(3) Admin Did all persons exercising a delegated Yes Darren Long Reg 19 power or duty under the Act keep, on all occasions, a written record as required.

Disclosure of Interest

No Reference Question Response Comments Respondent

1 s5.67 If a member disclosed an interest, did Yes Darren Long he/she ensure that they did not remain present to participate in any discussion or decision-making procedure relating to the matter in which the interest was disclosed (not including participation approvals granted under s5.68).

2 s5.68(2) Were all decisions made under section Yes Darren Long 5.68(1), and the extent of participation allowed, recorded in the minutes of Council and Committee meetings.

3 s5.73 Were disclosures under section 5.65 or Yes Darren Long 5.70 recorded in the minutes of the meeting at which the disclosure was made.

4 s5.75(1) Admin Was a primary return lodged by all No One Councillor primary Darren Long Reg 22 Form 2 newly elected members within three return was loved 4 months of their start day. months after their start date.

2 of 9 Department of Local Government and Communities - Compliance Audit Return

No Reference Question Response Comments Respondent

5 s5.75(1) Admin Was a primary return lodged by all No Two Officers primary Darren Long Reg 22 Form 2 newly designated employees within returns were lodged three months of their start day. more than 3 months after their start date.

6 s5.76(1) Admin Was an annual return lodged by all Yes Darren Long Reg 23 Form 3 continuing elected members by 31 August 2013.

7 s5.76(1) Admin Was an annual return lodged by all No One employees annual Darren Long Reg 23 Form 3 designated employees by 31 August return was lodged on 2013. 16 September 2013 due to being on long service leave.

8 s5.77 On receipt of a primary or annual Yes Darren Long return, did the CEO, (or the Mayor/ President in the case of the CEO’s return) on all occasions, give written acknowledgment of having received the return.

9 s5.88(1)(2) Admin Did the CEO keep a register of financial Yes Darren Long Reg 28 interests which contained the returns lodged under section 5.75 and 5.76

10 s5.88(1)(2) Admin Did the CEO keep a register of financial Yes Darren Long Reg 28 interests which contained a record of disclosures made under sections 5.65, 5.70 and 5.71, in the form prescribed in Administration Regulation 28.

11 s5.88 (3) Has the CEO removed all returns from Yes Darren Long the register when a person ceased to be a person required to lodge a return under section 5.75 or 5.76.

12 s5.88(4) Have all returns lodged under section Yes Darren Long 5.75 or 5.76 and removed from the register, been kept for a period of at least five years, after the person who lodged the return ceased to be a council member or designated employee.

13 s5.103 Admin Reg Where an elected member or an Yes Darren Long 34C & Rules of employee disclosed an interest in a Conduct Reg 11 matter discussed at a Council or committee meeting where there was a reasonable belief that the impartiality of the person having the interest would be adversely affected, was it recorded in the minutes.

14 s5.70(2) Where an employee had an interest in Yes Darren Long any matter in respect of which the employee provided advice or a report directly to the Council or a Committee, did that person disclose the nature of that interest when giving the advice or report.

15 s5.70(3) Where an employee disclosed an Yes Darren Long interest under s5.70(2), did that person also disclose the extent of that interest when required to do so by the Council or a Committee.

16 s5.103(3) Admin Has the CEO kept a register of all Yes Darren Long Reg 34B notifiable gifts received by Council members and employees.

3 of 9 Department of Local Government and Communities - Compliance Audit Return

Disposal of Property

No Reference Question Response Comments Respondent

1 s3.58(3) Was local public notice given prior to Yes Darren Long disposal for any property not disposed of by public auction or tender (except where excluded by Section 3.58(5)).

2 s3.58(4) Where the local government disposed No The advert for a Darren Long of property under section 3.58(3), did disposal by way of it provide details, as prescribed by lease contained the section 3.58(4), in the required local market value for the public notice for each disposal of purchase price of the property. property and not the annual ground rental provided by the valuer.

Elections

No Reference Question Response Comments Respondent

1 Elect Reg 30G (1) Did the CEO establish and maintain an Yes Darren Long electoral gift register and ensure that all 'disclosure of gifts' forms completed by candidates and received by the CEO were placed on the electoral gift register at the time of receipt by the CEO and in a manner that clearly identifies and distinguishes the candidates.

Finance

No Reference Question Response Comments Respondent

1 s7.1A Has the local government established Yes Darren Long an audit committee and appointed members by absolute majority in accordance with section 7.1A of the Act.

2 s7.1B Where a local government determined N/A Darren Long to delegate to its audit committee any powers or duties under Part 7 of the Act, did it do so by absolute majority.

3 s7.3 Was the person(s) appointed by the Yes Darren Long local government to be its auditor, a registered company auditor.

4 s7.3 Was the person(s) appointed by the Yes Darren Long local government to be its auditor, an approved auditor.

5 s7.3, 7.6(3) Was the person or persons appointed Yes Darren Long by the local government to be its auditor, appointed by an absolute majority decision of Council.

6 Audit Reg 10 Was the Auditor’s report for the Yes Audit report received Darren Long financial year ended 30 June 2013 on 11 December 2013 received by the local government and received by within 30 days of completion of the Council on 17 audit. December 2013.

4 of 9 Department of Local Government and Communities - Compliance Audit Return

No Reference Question Response Comments Respondent

7 s7.9(1) Was the Auditor’s report for Yes Received by Council on Darren Long 2012/2013 received by the local 17 December 2013. government by 31 December 2013.

8 S7.12A(3), (4) Where the local government N/A Darren Long determined that matters raised in the auditor’s report prepared under s7.9 (1) of the Act required action to be taken by the local government, was that action undertaken.

9 S7.12A(3), (4) Where the local government N/A Darren Long determined that matters raised in the auditor’s report (prepared under s7.9 (1) of the Act) required action to be taken by the local government, was a report prepared on any actions undertaken.

10 S7.12A(3), (4) Where the local government N/A Darren Long determined that matters raised in the auditor’s report (prepared under s7.9 (1) of the Act) required action to be taken by the local government, was a copy of the report forwarded to the Minister by the end of the financial year or 6 months after the last report prepared under s7.9 was received by the local government whichever was the latest in time.

11 Audit Reg 7 Did the agreement between the local Yes Objectives of the audit Darren Long government and its auditor include the are not clearly objectives of the audit. identifiable.

12 Audit Reg 7 Did the agreement between the local Yes Darren Long government and its auditor include the scope of the audit.

13 Audit Reg 7 Did the agreement between the local Yes Darren Long government and its auditor include a plan for the audit.

14 Audit Reg 7 Did the agreement between the local Yes Darren Long government and its auditor include details of the remuneration and expenses to be paid to the auditor.

15 Audit Reg 7 Did the agreement between the local No Only mentions two site Darren Long government and its auditor include the visits will be conducted method to be used by the local and a letter outlining government to communicate with, and audit requirements will supply information to, the auditor. be provided to the Shire.

5 of 9 Department of Local Government and Communities - Compliance Audit Return

Local Government Employees

No Reference Question Response Comments Respondent

1 Admin Reg 18C Did the local government approve the Yes Approved at OCM 23 Darren Long process to be used for the selection July 2013 and appointment of the CEO before the position of CEO was advertised.

2 s5.36(4) s5.37(3), Were all vacancies for the position of Yes Yes, although the Darren Long Admin Reg 18A CEO and other designated senior adverts only disclosed employees advertised and did the the Total Salary advertising comply with s.5.36(4), package and not the 5.37(3) and Admin Reg 18A. remuneration

3 Admin Reg 18F Was the remuneration and other Yes Darren Long benefits paid to a CEO on appointment the same remuneration and benefits advertised for the position of CEO under section 5.36(4).

4 Admin Regs 18E Did the local government ensure Yes Recruitment process Darren Long checks were carried out to confirm that was contracted out to the information in an application for WALGA, who employment was true (applicable to undertook this CEO only). function.

5 s5.37(2) Did the CEO inform council of each Yes Director Infrastructure Darren Long proposal to employ or dismiss a Services - 26/02/2013 designated senior employee. Director Development Services - 26/11/2013

6 of 9 Department of Local Government and Communities - Compliance Audit Return

Official Conduct

No Reference Question Response Comments Respondent

1 s5.120 Where the CEO is not the complaints officer, has the local government designated a senior employee, as defined under s5.37, to be its complaints officer.

2 s5.121(1) Has the complaints officer for the local Yes Darren Long government maintained a register of complaints which records all complaints that result in action under s5.110(6)(b) or (c).

3 s5.121(2)(a) Does the complaints register Yes Darren Long maintained by the complaints officer include provision for recording of the name of the council member about whom the complaint is made.

4 s5.121(2)(b) Does the complaints register Yes Darren Long maintained by the complaints officer include provision for recording the name of the person who makes the complaint.

5 s5.121(2)(c) Does the complaints register Yes Darren Long maintained by the complaints officer include provision for recording a description of the minor breach that the standards panel finds has occured.

6 s5.121(2)(d) Does the complaints register Yes Darren Long maintained by the complaints officer include the provision to record details of the action taken under s5.110(6)(b) (c).

Tenders for Providing Goods and Services

No Reference Question Response Comments Respondent

1 s3.57 F&G Reg 11 Did the local government invite Yes Darren Long tenders on all occasions (before entering into contracts for the supply of goods or services) where the consideration under the contract was, or was expected to be, worth more than the consideration stated in Regulation 11(1) of the Local Government (Functions & General) Regulations (Subject to Functions and General Regulation 11(2)).

2 F&G Reg 12 Did the local government comply with N/A Darren Long F&G Reg 12 when deciding to enter into multiple contracts rather than inviting tenders for a single contract.

3 F&G Reg 14(1) Did the local government invite Yes Darren Long tenders via Statewide public notice.

7 of 9 Department of Local Government and Communities - Compliance Audit Return

No Reference Question Response Comments Respondent

4 F&G Reg 14, 15 & Did the local government's advertising No There is Darren Long 16 and tender documentation comply with documentation missing F&G Regs 14, 15 & 16. from the Register relating to Tender 5/2013, which has not been provided by WALGA Tender & Procurement Services.

5 F&G Reg 14(5) If the local government sought to vary Yes There are some Darren Long the information supplied to tenderers, instances where it is was every reasonable step taken to difficult to ascertain if give each person who sought copies of all persons who the tender documents or each obtained tender acceptable tenderer, notice of the documentation were variation. notified, or contacted to advise, of variations to tender documentation.

6 F&G Reg 18(1) Did the local government reject the Yes Darren Long tenders that were not submitted at the place, and within the time specified in the invitation to tender.

7 F&G Reg 18 (4) In relation to the tenders that were not Yes Darren Long rejected, did the local government assess which tender to accept and which tender was most advantageous to the local government to accept, by means of written evaluation criteria.

8 F&G Reg 17 Did the information recorded in the No There is Darren Long local government's tender register documentation missing comply with the requirements of F&G from the Register Reg 17. relating to Tender 5/2013, which has not been provided by WALGA Tender & Procurement Services. Tenders 1/2013 and 2/2013 contained price information for all tenders received.

9 F&G Reg 19 Was each tenderer sent written notice Yes Darren Long advising particulars of the successful tender or advising that no tender was accepted.

10 F&G Reg 21 & 22 Did the local governments's advertising No EOI 1/2013 state-wide Darren Long and expression of interest public notice was not documentation comply with the given. requirements of F&G Regs 21 and 22.

11 F&G Reg 23(1) Did the local government reject the N/A Darren Long expressions of interest that were not submitted at the place and within the time specified in the notice.

12 F&G Reg 23(4) After the local government considered No EOI 1/2013 - The Darren Long expressions of interest, did the CEO list Council awarded the each person considered capable of lease to a party that satisfactorily supplying goods or submitted an EOI, services. rather than calling for tenders from the short-list.

8 of 9 Department of Local Government and Communities - Compliance Audit Return

No Reference Question Response Comments Respondent

13 F&G Reg 24 Was each person who submitted an Yes Darren Long expression of interest, given a notice in writing in accordance with Functions & General Regulation 24.

14 F&G Reg 24E Where the local government gave a Yes Price Preference Policy Darren Long regional price preference in relation to already in existence. a tender process, did the local government comply with the requirements of F&G Reg 24E in relation to the preparation of a regional price preference policy (only if a policy had not been previously adopted by Council).

15 F&G Reg 11A Does the local government have a Yes Darren Long current purchasing policy in relation to contracts for other persons to supply goods or services where the consideration under the contract is, or is expected to be, $100,000 or less.

9 of 9 Schedule 8.3.1 Women in Super Mother’s Day Classic Request

Close the Gap Request

11th March 2014

Carnarvon Shire PO Box 459 Carnarvon WA 6701

To Whom it may concern:

Re: National Close the Gap Event

Thank you for your recent e-mail dated today 11th March 2014 regarding our Event Application for the National Close the Gap.

As a not for profit Organisation, I would like to take this opportunity to request for the fees be waived for the Event.

On Thursday 20th March 2014, The National Close the Gap Event will take place all over Australia.

This year Event will be held at the following location.

Venue: Civic Centre / Theatre Date: 20th March 2014 Time: 10.00am – 2.00pm

All Government and Non Governement Agencies involved in the event are required to provide their own shade, chairs and tables with information relating to their business or club.

The Event will commence as follows: Welcome to Country – Hazel Walgar Flag Raising – School Students Music – CD, Speakers MC – John McCloy

We will be providing a Free BBQ and Drinks (Alcohol Free) throughout the event. Schedule 8.3.1 (iii) Time4Kids Request

TropiCOOL Request

11th March 2014

REQUEST FOR COUNCIL TO WAIVE EVENT APPLICATION FEES

To the Shire of Carnarvon Council,

I am writing on behalf of the TropiCOOL Festival Committee to request that the Event Application fees and other Local Government fees be waived for our 2014 festival. The TropiCOOL Festival is a wholly volunteer run, not-for-profit family event which includes the TropiCOOL Twilight Concert on Saturday 17th May and the TropiCOOL Family Fun Day on Sunday 18th May, both at the Town Oval. Both events are smoke-and-alcohol-free as part of the TropiCOOL Festival’s ongoing promotion of healthy lifestyles, and both are free to enter in an effort to make the events accessible to the whole community.

The TropiCOOL Festival Committee is made up of four dedicated members, who are passionate in our efforts to re- establish the TropiCOOL Festival in Carnarvon to the size and standard it once held, and with 2014 being the 50th anniversary of the event we are keen to present the biggest and best TropiCOOL that Carnarvon has seen in years. If the Council is willing to waive the Event Application and other Local Government fees, this would assist us in allocating more of our limited budget to providing free activities for local families.

Thank you for your consideration, and please don’t hesitate to contact me if you would like any more information.

Kind regards,

Rosie Seager President, TropiCOOL Festival Committee

LOCAL PLANNING STRATEGY PROJECT BRIEF

March 2014

Contents

SECTION A - OVERVIEW ...... 1

INTRODUCTION ...... 1

PURPOSE OF THE PROJECT ...... 2

DESIRED OUTCOMES ...... 3

DEFINITION OF THE PROJECT ...... 4

TIME FRAMES AND KEY MILESTONES ...... 6

SECTION B - REQUEST FOR QUOTATION ...... 7

METHODOLOGY AND APPROACH ...... 7

MINIMUM REQUIREMENTS ...... 15

LOCAL PLANNING SCHEME PROCESS ...... 17

INTENDED DELIVERABLES ...... 18

GOVERNANCE, COMMUNICATION AND CONSULTATION ...... 19

1.0 SECTION A - OVERVIEW

INTRODUCTION

The Shire of Carnarvon presently operates two Town Planning Schemes, namely Town Planning Scheme No. 10 (TPS No.10) and District Zoning Scheme No.11 (DZS No.11), to manage land use and facilitate development within the district. TPS No.10 relates to the Carnarvon townsite and surrounds, and was gazetted in 1988. DZS No.11 relates to the balance of the Shire, including Coral Bay, and was gazetted in 1995.

The Schemes function is to address various matters, including:

. Reserves and development upon reserves; . Zones and permissibility of land use; . Specific and general development control provisions; . Overall planning areas and precincts with defined objectives; . Heritage matters; . Amenity; . Advertisements; . Formation and application of Planning Policies; and . Various administrational and operational requirements and procedures.

At this stage the Shire does not have a Local Planning Strategy, which is required to provide strategic direction on rezoning and use of land across the district over a minimum 15 year period. Also, there is a distinct gap in the current strategic planning system at the district and Shire-wide level.

With this acknowledged, all Local Governments pursuant to the Planning and Development Act (2005) are required to have a Local Planning Strategy and either consolidate their Town Planning Scheme(s) or prepare a new Local Planning Scheme to replace their existing Scheme(s) every five years. The requirement for a Local Planning Scheme to be reviewed every five years is not strictly enforced. However, the legislation does provide the impetus for Local Governments to undertake regular reviews of their Schemes to ensure they align with contemporary, orderly and proper planning in step with community expectation and sentiment.

To this end, it is concluded that the Shire of Carnarvon is ‘out of step’ with no Local Planning Strategy and its existing planning Schemes out dated. This arguably raises concern that facilitation and management of development across the district is somewhat constrained through a lack of guidance for land use and development control. Furthermore, with recent change to allocation of Royalties for Regions funding being tied to the State Planning Framework there is a compelling need for the Shire to update its local planning instruments in order to secure necessary funding for improvements to infrastructure, public buildings and recreational facilities.

Accordingly, the Shire is seeking to undertake this project with the view to preparing a new Local Planning Scheme No.13 for the district accompanied by a Local Planning Strategy to guide planning land use and development over the next 15 years to achieve outcomes at both the local and regional level.

In this regard the Council has already initiated a Scheme Review process, and has since embarked on the preparation of a number of land use structure plans covering Coral Bay, the Carnarvon Airport, Babbage and Whitlock Islands, and East Carnarvon/Kingsford localities to inform the preparation of a new Local Planning Scheme and Local Planning Strategy.

Page 1 Upon conclusion and adoption of these respective structure plans the Local Planning Strategy and new Local Planning Scheme (once completed) will be in a position to:

(a) reinforce the strategic planning and assist in establishing a visioning for the Shire;

(b) assist with the effective implementation of regional plans and policies including the State Planning Strategy and other regional planning instruments;

(c) secure and enhance the planning of land use and development which facilitates the best possible advantage for quality of life, social well-being, amenity, health, convenience, built and natural environments, economy, ecology and natural and cultural resources.

(d) protect areas of agricultural or horticultural significance for sustainable production;

(e) assist and enhance opportunities for new industries, businesses, tourism and townsite expansion;

(f) support housing choice and variety, in neighbourhoods with a community identity and high levels of amenity;

(g) preserve, guide, and enhance townscapes and places/buildings, objects of heritage value, historic interest, natural beauty, or scientific interest;

(h) protect the natural environment and biodiversity and to promote ecologically sustainable land use and development while ensuring appropriate development opportunities are realised; and

(i) promote the sustainable management of natural resources including energy, water, land, minerals and basic raw materials by preventing land degradation and integrating land and catchment management with land use planning.

However, the current state-adopted policies focus either on the region or the town on a local level. The Shire wishes to establish a strategic development framework which will enable Shire-wide proactive planning.

PURPOSE OF THE PROJECT

It is envisaged that the Strategy will activate a set of sound economic, environmental-, social- and cultural principles and reflect upon the unique character of the Shire. The strategy will serve as ‘blue print’ to inform and guide the growth and development over the next 15 years. In particular, the Local Planning Strategy process must ensure the development of a process and plan to engage and consider the:

 On-going engagement of Aboriginal Communities  Current and future impact of the tourism sector  Current and future impact of the resource sector  On-going processes and initiatives of Stage Government Agencies.

It is intended that the Strategy will provide clear guidance to the Council, investors, developers, infrastructure providers and the residents of the Shire about the implications of growth, how growth will be managed in the best interest of the greater community and the conditions under which that growth can occur. In doing so, it will provide effective guidance to decision-makers, direct long-term growth and capital investment and ensure a higher degree of certainty as to the development future of the Shire.

Page 2 Therefore, the aim of this project in developing the Local Planning Strategy as an over-arching planning strategy, is to ensure the following broad outputs:

1. Meet the broad goals and objectives of the Western Australian Planning Commission (WAPC) as outlined in its Local Planning Manual; 2. Meet the broad goals and objectives of the WAPC’s Gascoyne Planning and Infrastructure Framework (PPIF) (GPIF); 3. Develop solutions to the unique problems of the Shire as identified by sufficient evidential analysis and to satisfy the Shire’s own criteria as an effective planning instrument to govern development; 4. Acknowledge existing and current planning strategies, in particular the Coral Bay Settlement Plan; 5. To establish an acceptable development strategy for the Shire of Carnarvon for all future development. 6. Form the basis of a future review of the Shire of Carnarvon Town Planning Scheme No.13

DESIRED OUTCOMES The Council’s guiding vision for the Shire is contained in the following Vision and Mission Statement:

Vision… The Shire of Carnarvon will remain a wonderful place of endless opportunity, with a pristine environment, where the desert meets the sea

Vision Statement: “To effectively deliver services that meet the needs and aspiration of the community and the overriding principles of social, economic and environmental sustainability”.

Mission Statement: “We will provide strong leadership to effectively deliver infrastructure, facilities and services that meet the needs and aspirations of our communities and our local economy”.

The Local Planning Strategy project must ensure that the product and process will give effect to the above. In addition to conforming to the broad aspirational and philosophical goals above, the Local Planning Strategy also needs to be developed and take direction from the existing strategic planning framework. Currently the long-term planning strategy for the Shire is defined by the following key policy documents. They are to continue to function as primary consideration in formulating a base on which the Local Planning Strategy is to be constructed:

 Carnarvon 2020 - A Strategy For Sustainable Development  Shire of Carnarvon 10+ Year - Strategic Community Plan (2011)  Fascine Master Plan  Carnarvon Tourism Strategy  The State of Environment Report  Coral Bay Structure Plan  Whitlock and Babbage Structure Plan  East Carnarvon Structure Plan  Carnarvon Airport Structure Plan  SKM Flood Report

However, it is the Shire of Carnarvon’s aim to consolidate the strategic direction for growth of all the above documents, into one cognitive, workable and clear document. The intent is that the function and purpose of the Local Planning Strategy to be developed, would achieve exactly this.

The Local Planning Strategy is to translate the abstract, strategic visioning at the state- and regional scale, into a clearly defined shire-wide growth strategy, focussing on policy and strategic planning land use and development in the Shire to 2031.

Page 3 DEFINITION OF THE PROJECT This project is to prepare a Local Planning Strategy (Local Planning Strategy) for the Shire of Carnarvon Town Planning Scheme No. 13. The Local Planning Strategy will form one document in a hierarchy of documents that will govern the land use planning. The Local Planning Strategy in itself is not a statutory document, but will be the principal document on which the Shire’s statutory Town Planning Scheme review will be based. The Local Planning Strategy provides the bridge between the broad scale state-, regional- or sub-regional plans and policies produced by the WA government, and the detailed local planning that provides specific guidance for decision-making by the Shire of Carnarvon.

The Local Planning Strategy should recognise and have regard to a range of State and regional planning- and policy documents. For the Shire of Carnarvon this will include, as a minimum, the State Planning Strategy, all relevant State Planning Policies and any operational policies produced by the WAPC that relate to land use planning in the Shire.

Any other strategic development initiatives that will/could have an impact on the future planning for the Shire must also be recognised. For the Shire of Carnarvon, expansion proposals by the major resources extraction industries could represent such a development initiatives, as well as the forward planning strategies relating to capacity generation of civil engineering services of state departments and service providers.

The preparation of a Local Planning Strategy should follow the guidance provided in the WAPC’s Local Planning Manual (2010), to ensure that all matters that should be addressed are covered in the Local Planning Strategy. WAPC’s expected minimum requirements are described in more detail below.

Strategic Plan Integration All of the main urban centres within the Shire have had or are currently having local planning work undertaken within them. Therefore, one of the tasks for the consultant will be to integrate all of this local planning work with the overall objectives that have been set for the Shire. Consequently, integration is expected to be performed on the following 3 areas:

1. The Local Planning Strategy as it relates to Carnarvon, will be substantially informed by the Coral Bay Structure Plan, Whitlock and Babbage Structure Plan, East Carnarvon Structure Plan and Carnarvon Airport Structure Plan documents. Although the East Carnarvon Structure Plan, Babbage/Whitlock Islands Structure Plan and Carnarvon Airport Structure Plan strategies are yet to be finalised, they already set the substantive direction for the future development of Carnarvon.

2. The Coral Bay Settlement Plan has recently been completed in consultation with the residents and State Agencies to cater for the tourism growth and development. This plans and process need to be considered by the Local Planning Strategy process to ensure a holistic approach in the overall strategic planning system of the Shire.

3. The Local Planning Strategy must also consider the short, medium and long-term impacts of horticulture on the edge of the Carnarvon townsite and the potential for expansion of horticulture. The future benefits and any impacts of such expansions such as these must also be considered.

PRIMARY OBJECTIVES OF THE PROJECT In achieving the desired outcomes of the project, of the Local Planning Strategy must reach the following primary objectives:

Page 4 1. Building capacity in regional communities A new Local Planning Strategy and Local Planning Scheme will increase the opportunity for future land supply and extend land use opportunities across the district, including industrial, agricultural, residential, tourism, commercial and recreation uses.

This will assist in building capacity for the local community and the region through an increase in economic opportunity and development with the potential to attract additional investment and bolster employment and future growth.

2. Improving services to regional communities This project will assist in growing the district, including Carnarvon as a regional centre and Coral Bay as a premier tourist node, with a ‘knock-on’ effect to improving infrastructure and services, particularly employment, education, health and age care, and recreation to the betterment of the local and regional community, and visitors to the region. This will aid in attracting new residents and retaining families and elderly residents who presently are forced to leave the district and region due to limitations placed on services.

3. Attaining sustainability Preparation of both documents is essential to attaining sustainability for the district. Both documents need to be aligned with the state and regional planning framework to deliver contemporary planning outcomes, including innovative and sensitive urban design accounting for key principals of the State Planning Strategy. In particular strong consideration will be given to capitalising on regional strengths in balance with preserving and protecting the Gascoyne’s environmental values, heritage significance and recreational popularity to achieve sustainable outcomes.

4. Expanding opportunity A new Local Planning Strategy and Local Planning Scheme will pave the way for increased diversity and prominence in a proper and orderly planned manner, with particular emphasis on identifying and facilitating opportunity for new and existing industries to expand and grow. Specifically, this will be achieved through thorough analysis and identification of land use pattern and defining future development opportunities accounting for social, economic and environmental and heritage considerations.

5. Growing prosperity The preparation of both documents will provide significant opportunity for the Shire to grow and expand through the identification of future land use and development, whilst capitalising of the unique attributes of the region. This in turn will drive prosperity as the Gascoyne region seeks to gain recognition and build prominence in an increasing global society.

6. Achieving compliance The Shire through preparing a Local Planning Strategy and in particular a new Local Planning Scheme will have satisfied its legal obligations for local Schemes to be consolidated or reviewed on a routine basis as required by legislation.

Page 5 7. Delivering consistency As with achieving compliance the Shire through preparing a new Local Planning Strategy and Local Planning Scheme will be in a position to ensure land use permissibility and development control across the entire Shire district is administered on a consistent basis.

8. Policy and Spatial Framework The establishment of a strong, clear policy and spatial framework that will facilitate and guide the growth of the Shire over the medium (8-10yrs) to long term (15yrs). A policy and spatial framework that is able to provide an ever-improving quality of life for all residents, an evolving and vital economy, a vibrant community, and an attractive, accessible and healthy urban and rural environment.

9. Spatial identification The spatial identification, at both the level of the Shire and the Carnarvon townsite, where different types of new development should go, how much, when and what form (i.e. location, sequencing and land release mechanisms) that development should take in terms of urban design, function and character, in order to achieve the greatest overall well-being for both current and future residents.

The Local Planning Strategy will be the document by which Council sets out its objectives for future planning and development. It will enable the Council to take its strategic objectives, as identified in documents such as the Carnarvon 2020 - A Strategy For Sustainable Development and Shire of Carnarvon 10+ Year - Strategic Community Plan (2011)and translate them into the land use direction required to achieve those objectives.

TIME FRAMES AND KEY MILESTONES The timeframes for the completion of the project is to be strictly applied. The compressed timeframe is necessary to allow the Local Planning Strategy to inform decision making regarding a number of public and private district plan change initiatives, consent applications, and infrastructure planning.

The proposal is to produce a draft new Local Planning Strategy by end of November 2014 and the final product in March 2015. Due to the complex nature of the project and compressed timeframe, proposals must reflect the intensive nature of the project, in terms of the project management program, project methodology, and the allocation of staff and budgetary resources.

The development of any project work program shall have regard to the following milestones:

Date Event

April 2014 Project Commencement

April 2014 – October/November 2014 Core project tasks (7 months)

November 2014 Draft Local Planning Strategy

February 2015 Final Local Planning Strategy

March 2015 Adoption of Local Planning Strategy by Council

The above program is indicative and may change depending on circumstances and progress.

Page 6

SECTION B - REQUEST FOR QUOTATION

METHODOLOGY AND APPROACH The Local Planning Strategy needs to address economic, social, environmental, agricultural and resource management issues in an integrated manner within a projected time line.

The Local Planning Strategy therefore needs to be robust enough to be able to adapt to the current and anticipated dynamic environment within which the Shire finds itself. It is also expected that analysis and strategy formulation will include alternatives generated based on a qualified range of scenarios of growth.

It is envisaged that the project would consist of 4 main parts:

1. Background Information Gathering and Gap Analysis of information 2. Evidential Analysis 3. Opportunities and Constraints Identification 4. Strategy Development

1. BACKGROUND INFORMATION GATHERING AND GAP ANALYSIS The background information and analysis to be performed should provide the status quo of the existing environment within which the strategy is to be developed. This needs to include analysis of information and the rationale for the strategy (a 'best practice' example is provided in Appendix 5.7 of the Local Planning Manual 2010). This information may be updated periodically and should include the following sections.

1. Introduction: The introduction should explain the role and purpose of the strategy, the relationship to other planning mechanisms and outline the various elements and issues which have been taken into account in preparation. Reference should also be made here to the regulatory framework for local planning strategies, and in particular to the procedure for preparation, consultation and approval of the strategy.

2. State and regional planning context: Any state and regional planning policies, strategies and plans relevant to the local area should be identified. An overview of state and regional planning instruments is included in section 2.3 of the Local Planning Manual 2010. State policy measures that require implementation at the local planning level should be given particular attention and may include other state government strategies, not necessarily planning, which may have an effect (particular reference is made to infrastructure development and state housing). While adherence to state planning policies will generally be required, there may be circumstances in which a variation or departure from such policies is justified. If this is the case, it will be necessary to clearly justify this position in order for it to be seriously considered by the WAPC.

3. Local planning context: This should acknowledge any established vision and mission statements of the local government or local community, the local government’s strategic plan and any strategic local government policies relevant to the planning and development of the local area (reference is made in previous sections of this document).

4. Implied Town Planning Scheme Amendment: While the existing local planning scheme may provide a starting point for the preparation of the strategy, it needs to be appreciated that the strategy will be the basis for future planning and changes to existing statutory plans. As such, it will not only provide the strategic justification for the local

Page 7 planning scheme but also guidance for the new planning scheme and future scheme amendments.

5. Local profile: The local profile to be developed should include the key characteristics of the local government area and the major physical, environmental, social and economic influences relevant to planning for the future.

This information must be accompanied by a series of maps where necessary, assisting with the presentation of information, as well as highlighting any relevant opportunities and constraints. The identification of information for the local profile should be based on its relevance and application to local planning, which should be highlighted in the analysis and discussion of the information. Further guidance on the local profile is included in section 2.4, with information of possible relevance listed in Appendix 5.2 of the WAPC Local Planning Manual 2010.

In following the approach to the analysis stage stipulated above, a number of key knowledge fields should be considered to form the basis thereof. These fields have been identified (but are not necessarily limited to) the following:

Physical /Natural Environment 1. Geotechnical /physical features 2. Coastal processes and sensitivity 3. Climate change, storm surge impacts 4. Natural heritage, natural resource management and environmentally significant sites 5. Coastal and land-based hydrology (impact of drought conditions) 6. Topography and contours

Civil Engineering infrastructure requirements 7. Bulk services supply and infrastructure requirements 8. Services capacity needs: water, electricity, waste water, sanitation/sewer, communication, roads and transport 9. Traffic, transport and airports

Demographic 10. Population and demographic forecasts 11. Housing and accommodation 12. Economy (profiling) and employment (labour) 13. Retail and commerce: Market segmentation profiling 14. Tourism and visitors, including numbers/figures of attractors and facilities

Community Facilities 15. Recreation and open space 16. Community facilities/infrastructure/services

Tourism and Cultural heritage 17. Historic and cultural heritage 18. Conservation/wilderness 19. Coastal/tourist settlements and nodes 20. Pastoral stations

Cadastral 18. Rural land use, horticulture (existing and potential expansion), subdivision and development audit 19. Urban design, vernacular, character and heritage.

Other

Page 8 20. Statutory Compliance 21. Growth Measurement instruments and mechanisms to measure and monitor real shire-wide growth in terms of:  Economic growth/decline  Population growth/decline  Other relevant indicators

6. Analysis of key issues: Key planning issues identified through the local profile and planning context should be reviewed with options to address each issue considered. This analysis should be undertaken in the context of relevant state and regional policy, opportunities and constraints and the significance of each issue.

The analysis should include an explanation of each issue, which interests are affected and the areas that are particularly affected. Consideration should also be given to the urgency of the matter and the information available to establish future direction. This is a fundamental element of the strategy development process and needs to be given particular attention.

2. EVIDENTIAL ANALYSIS It is expected that the consultant will conduct thorough evidential analysis based on the information assimilated in the previous project stage. It is anticipated that a number of key issues will emerge from the evidential analysis to be performed. However, a number of key issues have already emerged from current processes the Shire is currently a stake holder of undertaking. It is expected that the Consultant will give specific attention to these issues when conducting the evidential analysis of the information assimilated. Evidential Analysis should therefore be performed on-, but not limited to the following key issues:

1. Identification and Impact of the Main Economic Drivers The function of this requirement is the research and identification of the main economic drivers and obtaining understanding of their potential current and future land use capacity. The impact of the main economic drivers on at least (but limited to) the following land uses should then be considered:

a. Commercial and Retail b. Residential (including Transient Worker Accommodation or TWA) c. Open Space and Recreational land use d. Coastal/Tourist settlements and nodes e. Horticulture/Plantations (Existing and expansion) f. Transport Infrastructure (Airport sites both existing and future) g. Civil Engineering services (Flooding)

It is expected that a demand analysis be developed, where future demand for land in square hectares is deduced, based on current and projected economic activity and sound justifiable assumptions. The assumptions should be clearly articulated and motivated. The identified demand converted into quantifiable areas for particular land uses should be represented graphically as a current supply- boundary. Potential for growth should then be represented graphically as secondary aspirational defendable boundary.

2. Identification of Physical and Environmental Limiters on land use The Local Planning Policy is to identify and understand the impact of the key environmental, physical and meteorological elements on land use and township civil engineering service provision and the current urban environment. The impacts are to be quantified and must be represented graphically for effective sieve mapping application. The purpose is similar to the above, where defined boundaries are identified beyond which development is not possible, given the constraints identified.

3. Urban Residential Densities:

Page 9 The issue of a shortage or scarcity of affordable housing across the Shire is considered a limiting factor to growth. The issue of density relates to more efficient land use planning and management whilst still seeking to maintain the character of Carnarvon. It also has indirect bearing on property values through urban land economics and the property market. There are thus a number of issues that influence residential land use through a number of various market and economic mechanisms.

It is expected that the relevant issues will be identified, justified and quantified in a demand analysis and then translated into quantifiable spatial land use requirements for expansion to accommodate growth (square hectares). The impacts need to be quantified and must be represented graphically for effective sieve mapping application. The ability to accommodate the projected population growth, through the provision of housing options and enable the development of viable public transport catchments in order to respond to demand, requires an assessment of the implication of various density / housing scenarios in terms of affordability, sustainability, spatial impact on character etc.

Market demand must be segmented to correlate with economic growth. Segment demand must also be defined in terms of best-fit housing typology and therefore density should be justified as a sustainable solution. All assumptions used in modelling should be justified and clearly articulated, as well as any condition critical to realistic scenarios developed.

4. FIFO Labour: Relating (inter alia) to both housing and property markets, as well as the main economic drivers of the local economy, Drive-In-Drive-Out (DIDO) and Fly-In Fly-Out (FIFO) labour is considered a major policy and design element in the architecture of future growth of both the Shire and the Gascoyne. Transient Worker Accommodation (TWA) is a mode of labour housing that has emerged with the rapid growth of the resource industry and is both an issue of great importance and contention. It is expected that the consultant will include the analysis of the current and expected future impacts of DIDO and FIFO labour within the context of the Local Planning Strategy. This should be done through the consideration of current policy development processes at Federal, State and local government levels.

5. Transport & Infrastructure Integration: In order to consider issues on these matters it will be necessary to determine and assess:

 Past, current and future trends in Shire-wide land use development patterns, transport and infrastructure integration.  Address the long term airport and development needs.  Benefits and principles of land use- transport and other infrastructure integration.  Threats and opportunities that can come from both new and redevelopment, and how this can be incorporated into the way the district grows.

The development of a ‘broad brush’ preliminary district transport strategy is considered an integral part of the Local Planning Strategy.

6. Major Industry Projects: The potential impact of major industry projects currently under construction as well as future expansion is considered part of the major economic drivers influencing both the Gascoyne and the Shire. These impacts must be quantified from a local economic, demographic and land use point of view.

The quantified impacts are then to be clearly articulated and translated into land use demand. Land use demand is to be allocated in terms of land use categories. The land use demand should also be represented graphically for sieve mapping purposes (the requirements of this section may be viewed as a function of point 1 above).

7. Character, Strategic- and Functional Role:

Page 10 Given the community aspirations and the resulting Council vision and mission statements, it is essential that the proposed Strategy articulate and define the ‘character’ and role of the Shire and the Carnarvon townsite, Coral Bay settlement and within the local and regional context. The Shire has a particular current and future role and function as defined at the regional planning level. However, this identity needs to be specifically refined from a land use point of view.

The town of Carnarvon and the tourist node of Coral Bay constituting the Shire of Carnarvon also need to be more clearly defined in terms of their individual function and strategic roles in respect of one another and the Shire collective. Functional and strategic roles should also be building on the consultation exercises performed to date, including those associated with current initiatives being implemented in the Shire such as the community consultation forums and the participation processes of local structure plan projects.

It will also be appropriate to assess the way housing, business, town centre, rural, urban, roads and infrastructure, and other development can complement and contribute to, or detract from, the ‘character’ of the district.

8. Assessment of Alternative District Growth Patterns: (ie. High, medium, low and negative growth scenarios):

In order to inform debate and decision-making on matters regarding the ‘spatial’ form and development of the Shire, it will be necessary to identify and locate the district-wide (environmental and other) opportunities and constraints to growth (including retail, business and industry), and develop a strong policy framework and land use decision-making criteria, to provide for growth in a way which optimises current and future well-being and provide a robust justification for managing growth as and where appropriate. This will need to consider and assess the alternatives available for how development should occur. In this regard it will be appropriate, as a planning ‘tool’, to produce 4 district-wide growth scenarios informed by the current planning frameworks and philosophies. The scenarios should each consider:

 The frameworks of negative, low, medium and high growth scenarios (population and/or economic);  Each of the growth scenario plans are also to consider the intended dispersal of growth amongst the urban elements/centres according to their, as yet to be defined, strategic function and role within the Shire-wide development strategy.  The required infrastructure capacity to enable the growth scenarios is to be identified and developed as form and function-giving elements to effect/stimulate growth.  The scenario plans should be assessed in terms of the outcomes on community well-being, the costs of servicing, impacts on infrastructure and services, impacts on character/landscape/amenity, land use conflicts, and opportunity costs.  An optimum associated program for delivery for each scenario is to be developed based on “demand triggers” identified. Such “demand triggers” are to be rationalised in terms of lead time necessary in order to meet demand on the predicted growth curve. Specific reference is made her to basic civil engineering infrastructure capacity, community facilities and amenities.

The Shire is seeking to encourage a growth scenario. It is envisaged that a settlement and development criteria developed from this exercise should consider strategies for achieving strategic growth.

9. Future Development Areas: It is the intended purpose of the proposed Strategy to present a development vision beyond that of the current planning initiatives (20 year horizon). It will be necessary to consider the issues regarding future growth areas, in particular:

Page 11  The appropriateness/suitability of using ‘future growth areas’ as a method of land use management.  Impact on property rights and land values.  Protection of horticulture areas (existing and proposed).  Need, location and extent.  Protection from inappropriate development over time (passive and proactive measures).  Sequencing and release – phasing of development with respect to serviceability and justifiable demand for land and facilities/amenities capacity. Limiters and enabling factors/ elements to growth should also be clearly defined, since they would be considered pre-requisites to be brought into place or resolved before hand. Such elements are considered to be “triggers” to growth and typically would spawn capital works projects in the future.  Any legal implication thereof (Case Law / Decisions etc).

A justified set of criteria will need to be developed by the consultant not only to determine the location and extent of future development areas, but also the rationale behind the justification of why development areas are required at all.

From this point of view the consultant is encouraged to challenge current assumptions and by implication, certain policies, around negative or low growth projection. The criteria should be used to evaluate the different growth scenarios and justify the associated capital expenditure projects that may emerge.

3. OPPORTUNITIES AND CONSTRAINTS IDENTIFICATION The main purpose of the evidential analysis is to enable the identification of the physical and abstract constraints to development. Sets of criteria are to be developed from the categories identified in the analysis and are to be graphically represented.

Ideally, sieve mapping is to be developed, with the various layers representing the physical limits to development given the current inputs and assumptions. The combined view of all layers over-laid with one another must define an urban edge within which development can be managed, outside of which development would not be possible unless limitations and constraints are addressed.

4. STRATEGY DEVELOPMENT The opportunities and constraints should represent the current physical limitations to growth, whereas the opportunities with the associated assumptions should represent the land use derived from the demand of the drivers of growth. It is the Shire’s desire to develop growth management strategies within the “envelope”, by developing plausible scenarios based on high, medium, low and negative growth projections.

The process is envisaged to develop from the theoretical premise to practical implementation through evidential analysis to strategy formulation. Theoretical and practical “filters” or constraints as well as “drivers” of growth are to be identified and deduced to guide physical growth in the Shire in the most desirable direction. The growth scenario justified at the Shire level, is to provide the strategic direction of land use planning in the Local Structure Plans.

The Strategy to be developed should include a summary of the major characteristics and issues relevant to the future planning and development of the local area and incorporate the strategic plan and the actions required to implement the strategy. While there may be a need to reference the background information and analysis, the strategy should stand on its own as the guiding instrument for local planning and should include the following sections:

Page 12 1. Vision and Planning Principles: The document should outline the vision and mission of the Shire for the planning and development of the local government area, and may also include a statement of principles on which to base future planning decisions.

2. Objectives: The detail of the objectives to be met to obtain the goal of the preferred scenario, which will guide the preparation of the strategic plan and provide the basis for the detailed policies and planning provisions, are to be developed. The objectives may include overflow into the local planning scheme review process and should therefore be kept in mind.

3. Strategic plan: The plan should be the focus of the strategy and should include a diagrammatic representation (spatial plan) of strategic land uses, development, infrastructure and natural resources.

Mapping should focus on the current and envisaged patterns of land use (rather than specific zoning), representing the strategy to enable the preferred growth scenario emerging from the evidential analysis and should include:

 existing and future housing areas (including dwelling type, density and diversity).  existing and future industrial and business locations.  existing and future retail and commercial centres by type and function.  regional open space (including broad use and management classification).  district open space (including broad use and management classification).  existing and future local open space (including strategic open space links).  natural resource management and environmental protection areas (flora/fauna, wetlands, waterways etc).  visual landscape protection and management areas.  strategically significant natural resource areas (water source protection areas, raw materials, etc).  constraints (including flooding, flood plains, bush fire risk, coastal processes, acid soils, risk, air quality, etc).  rural land (including the broad classification based on resource value, use, etc).  existing and future horticulture areas.  existing and future rural living areas (if relevant).  existing and future Aboriginal communities.  existing pastoral stations.  strategically significant special use sites/nodes (tourist facilities, rural industry), including within pastoral leases.  existing and proposed major transport routes (road, rail, cycle ways, waterways).  existing and future transport interchanges (ports, airports, road/rail facilities).  existing and future utilities (solid waste, waste-water, gas, electricity, water).

4. Strategies and Actions: This part of the documents should set out the strategies and actions by which the objectives are to be pursued and the strategic plan is to be implemented. The actions should suggest local planning scheme provisions such as zoning, reservation and development control, as well as more proactive measures, such as infrastructure development, promotion, direct investment or other development initiatives.

In view of the Town Planning Scheme amendment process, the strategies to be developed should also consider application to the Model Scheme Text (MST). Particular considerations to be given to the existing

Page 13 local structure plans or plans currently in the process of being developed, since this is the main land use management tool and hence the dominant regulatory mechanism, where aspirational growth will be turned into actual land use quantities. The Local Planning Strategy should have graphical representation of the current adopted local structure plans. However, in the cases where the local structure plans are still in the process of being developed, the direction-giving framework criteria will have to be developed to ensure effective transmission from strategic direction to land use planning on the ground.

Page 14 MINIMUM REQUIREMENTS

It is intended that the strategic plan will initiate a growth management response that is consistent with State- and Regional growth management commitments and policies. In doing so, it is the Shire’s desire to align itself with the minimum requirements and procedures of the WAPC and therefore the Local Planning Strategy process should be produced in accordance with the WA Department of Planning’s Local Planning Manual 2010. Therefore the Local Planning Strategy should include at least the following:

 Not only be consistent with state and regional planning policy, but also test currently-accepted assumptions relating to current strategies, structure plans and strategic development initiatives (and provide the motivation and rationale should it be contested);  Provide strategic direction for land use planning and development over the ensuing a medium (8- 10yrs) to long term (15yrs or longer) as the basis for amending the Shire of Carnarvon Local Planning Scheme No. 13;  Set out the strategic direction for sustainable resource management and development in the context of state and regional planning;  Provide the rationale for the zoning and reservation of land and for the provisions of the scheme relating to development and development control;  Provide a strategic framework for assessment and decision-making in relation to proposed scheme amendments, subdivision, and development;  Provide the context for coordinated planning and programming of physical and social infrastructure at the local level;  Identify the need for further studies or investigation within a local government area to address longer-term strategic planning and development issues.  The proposed project methodology and approach must achieve the following: - Strive to avoid duplication, maximise impact and add value to studies and work already completed. - Be product- and outcomes oriented. Owing to the nature and characteristics of the project, this study has the potential to become too complex. The project must remain focused on delivering the project outcomes as defined. - Be innovative. Given the context and complexity of the issues the approach will be to find innovative and cost-effective solutions.

The project must examine the Shire of Carnarvon’s existing physical conditions and the basic systems, which combined, influence the form and character of the district and its settlements (i.e. where the district is at currently), trends, projections, threats and expectations (i.e. where the Shire is heading), the desired future (i.e. where the district wants to go - informed by opportunities and constraints, and consistent with Council’s Vision and the State and regional growth strategies and policies), and the way growth should be managed to achieve this (i.e. how to get there).

The current and future growth capability of the district is to be determined through establishing the potential of development within the constraints and limitations or “carrying capacity” of the natural and physical environment. The project should establish a robust technical base and planning rationale for the policy framework it establishes, including the identification of future growth areas, for both redevelopment / intensification and for green fields development.

The focus of the project will consider the relationship between land use development and community well- being by considering the effects of types and patterns of development on a range of dimensions of community life, and the effects of these dimensions on the types and patterns of development.

These dimensions are likely to include the following matters:

Page 15  Economic (employment needs, location and type, tourism, industrial/commercial, resource industries, retail - large format, distribution)  Housing (choice of type and location, densities and trends, alternatives)  Transport (choice, accessibility)  Mining, Agricultural-, Environmental- and cultural resources  Open space recreation and conservation systems in urban and rural areas  Utilities and community facilities and services  Shire character and community design.

The approach to developing the Strategy will therefore incorporate, in an integrated manner, four (4) planning approaches which include:

1. Spatial planning 2. Regional economic scope analysis (including retail, business, mining, agricultural and Council funding- sources and infrastructure costs) 3. Land use planning – infrastructure and land use integration (including all modes of transport) 4. Open space (conservation, active & passive) as a key structuring element in rural and urban areas.

Page 16 LOCAL PLANNING SCHEME PROCESS

It is envisaged that the project would progress along the process outlined below.

The process takes lead from the WAPC Local Planning Manual 2010, which should be used as further reference.

Stage 1 : Project Execution

1. Survey and analysis of current available information. 2. Identification of additional investigative and analytical work to be undertaken. 3. Commissioning of additional work 4. Preliminary consultation and collection of relevant information from a range of resources 5. Analysis of relevant information and identification of key issues 6. Opportunities and Constraints Plan 7. Concept Development 8. Alternative Concept Evaluation 9. Final Draft Strategy 10. Consideration of draft strategy by Council 11. Public Consultation Process consultation on draft strategy (To be advised if necessary) 12. Final Local Planning Strategy Document

Stage 2 : Project Finalisation

13. Council adoption of Local Planning Strategy by Council 14. Submission of strategy to WA Planning Commission; 15. Assessment of strategy by Commission against state and regional policy (for consent to advertise); 16. Modification of strategy (if necessary) as required by Commission; 17. Certification of strategy by the Commission; 18. Advertisement of strategy for public comment and referral to agencies; 19. Consideration of submissions by local government, modification (if necessary) and adoption; 20. Submission of modified strategy to Commission for final endorsement; 21. Assessment of modifications (if any) by Commission; and 22. Endorsement of final strategy by Commission.

The above Local Planning Strategy development process should be regarded as a guideline, as reflected in the Local Planning Manual (WAPC, 2010). It is expected from the consultant to refine the process and cross reference it with associated expected key deliverable documentation below.

Page 17 INTENDED DELIVERABLES

The final project output will include the following key milestone documents, namely:

 Key Deliverable Documents  Opportunity and Constraints Plan  Local Planning Strategy  Integrated Infrastructure Demand Analysis  Supporting Documentation  Population demographic analysis and review of current assumptions  Local economic analysis and impact on Strategic Planning elements  Property market demand analysis and projection.  Community facilities matrix capacity demand analysis (completed)  All Technical Support documentation produced as products of the process to fulfil the minimum evidential analysis required by the Western Australian Department of Planning (WAPC).  Graphical mapping data base to enable the construction and manipulation of all maps and graphical representations. All map information is to be submitted in shape-file format, but confirmation is to be obtained from the project manager before submission.

It is intended that the Local Planning Strategy will provide sufficient guidance to the Council to assist it in its decision-making on a number of key issues. The supporting documentation should not only serve to inform the preparation of the new Planning Scheme, but should be able to be used for reference purposes by Council.

It is also intended that there will be a hierarchy of Spatial Development Frameworks (Plan(s) able to articulate the land use / development vision at various levels of resolution from the strategic level of the townsites of Carnarvon and Coral Bay. In refining the development vision and land use response through the hierarchy of plans from conceptual to the specific local level structure plans must be able to identify where different types of new development should go along with how much, when and in what form.

Page 18 GOVERNANCE, COMMUNICATION AND CONSULTATION

The consultant is to produce a governance, communication and public consultation framework for the project. It is anticipated that the consultant will utilise only senior and significantly experienced staff capable of:

1. Defining the project governance structure. 2. Developing and implementing an appropriate communication strategy for the project. 3. Developing and producing a consultation strategy for the project

The project governance, communication and consultation framework should address the unique structure of the Shire and enable the effective implementation of the project. The project will be conducted under the direction of the Council’s Planning Project Manager, in conjunction with the Project Director.

A key component of the governance structure must be the inclusion of a project reference group. The reference group will consist out of technical key stakeholders to be identified by the consultant for approval by the Shire, which are to be incorporated in the governance structure and communication and public consultation programme, it is important to recognise that project time constraints and the potential for ‘consultation fatigue’ indicates that innovative approaches will be necessary for both acquiring and dispensing information to and from the wider community and stakeholders.

Accordingly, the project must, where possible, strive to avoid duplication, maximise impact and add value to studies and work already completed to inform the development of the draft Local Planning Strategy.

Careful evaluation of existing data and targeted investigation will be required to determine and fill the gaps in the essential information required for analysis.

As part of the communication plan for the project, the consultant is expected to implement regular periodic project meetings, which are to be appropriately arranged and recorded.

Formal minutes of such meeting should accompany monthly progress reports to the employer (Principal).

Page 19 Schedule (i) to Item 8.3.4

TABLE 1 - ZONING TABLE

*The symbols used in this Table have the following meaning: A - Residential H - Light Industry B - Residential Development I - General Industry C - Special Residential J - Rural D - Commercial K - Intensive Horticulture E - Hotel L - Special Rural F - Tourist Accommodation M** - Special Use (See Clause 6.8 & Append. No. 10) G - Private Clubs & Institutions

A B C D E F G H I J K L M** RESIDENTIAL USES Single House AMD 56 GG 29/03/2011 P P P AA - - - - - P P P Attached House DELETED BY AMD 10 GG 8/1/93 Grouped Dwelling AMD 56 GG 29/03/2011 AA AA - AA ------Multiple Dwelling AMD 56 GG 29/03/2011 AA AA - AA ------Aged/Dependent Persons Dwelling DELETED BY AMD 1 GG 13/7/90 Caretaker’s Dwelling - - - IP IP IP IP IP IP - - - Residential Building AA AA ------Home Occupation AA AA AA ------AA AA AA Ancillary Accommodation AMD 10 GG 8/1/93 AA AA AA ------AA AA AA Serviced Apartment ( Residential) AMD 56 GG - - - P ------29/03/2011 TRAVELLING & VACATIONAL USES Residential Hotel DELETED BY AMD 1 GG 13/7/90 Short-Stay Accommodation AMD 56 GG 29/03/2011 - - - AA - P - - - - - SA Serviced Apartment (Tourist) AMD 56 GG - - - P P P ------29/03/2011 Bed and Breakfast AMD 36 GG 19/1/01; AMD 56 P P P ------AA GG 29/03/2011 Farm Stay AMD 56 GG 29/03/2011 ------SA SA - Holiday Home (large) AMD 56 GG 29/03/2011 SA AA AA ------SA Holiday Home (standard) AMD 56 GG 29/03/2011 SA AA AA ------AA Boarding/Guest/Lodging House DELETED BY AMD 56 GG 29/03/2011 Motel - SA - - P P ------Chalet Park - - - - - P ------

Shire of Carnarvon TPS 10 Page No. 1 A B C D E F G H I J K L M** Holiday Cottages DELETED BY AMD 56 GG 29/03/2011 Caravan Park - - - - - P ------Camping Area - - - - - P ------LICENCED PREMISES Hotel - - - - P ------Tavern - - - SA P ------Wine Shop - - - AA P ------Liquor Store - - - AA P ------Licensed Restaurant - - - AA P SA SA - - - - - Drive-In Liquor Store - - - AA P - - SA - - - - Night Club - - - SA SA - SA - - - - - Private Hotel SA SA - AA P AA ------COMMERCIAL USES Shop - - - P IP IP IP - - - - - Mixed Use AMD 56 GG 29/03/2011 - - - AA ------Restaurant/Cafe/Eating House - - - P P AA SA SA - - - - Take-Away Food Outlet/Snack Bar - - - P AA - - AA AA - - - Convenience Store - - - AA - - - SA - - - - Fish Shop - - - SA - - - SA - - - - Car, Boat & Caravan Sales Premises ------P P - - - Car Park IP IP IP P P P P P P P IP IP Fuel Filling Station - SA - AA - AA - AA AA IP IP - Service Station - SA - SA - - - SA - - - - Marine Filling Station ------AA AA - - - Motor Repair Station ------AA P - - - Roadhouse - - - SA - - - SA - - - - Bank - - - P ------Office - - IP P IP IP IP IP IP IP IP IP

Shire of Carnarvon TPS 10 Page No. 2 TABLE NO. 1 - ZONING TABLE (Continued)

*The symbols used in this Table have the following meaning: A - Residential H - Light Industry B - Residential Development I - General Industry C - Special Residential J - Rural D - Commercial K - Intensive Horticulture E - Hotel L - Special Rural F - Tourist Accommodation M** - Special Use (See Clause 6.8 & Append. No. 10) G - Private Clubs & Institutions

A B C D E F G H I J K L M** COMMERCIAL USES (Cont’d) Professional Office AA AA AA P ------AA AA Consulting Room AA AA AA P - - - - - AA - - Medical Clinic SA SA - P ------Machinery Sales - - - SA - - - P P IP - - Showroom - - - P - - - AA IP - - - Open Air Display - - - AA - - - P P IP - - Warehouse & Storage - - - - AA - - P P IP IP IP Trade Display - - - AA - - - AA IP IP - - Dry Cleaning Agency - AA - P - IP - IP IP - - - Laundrobar - - - P - IP - P AA - - - Funeral Parlour - - - SA - - - AA - - - - INDUSTRIAL USES Light Industry ------P P - - - Service Industry - - - IP - - - P P - - - General Industry ------P - - - Hazardous Industry ------SA SA SA - Motor Vehicle Wrecking ------AA - - - Noxious Industry ------SA SA - - Extractive Industry ------SA SA - -

Shire of Carnarvon TPS 10 Page No. 3

TABLE NO. 1 - ZONING TABLE (Continued)

*The symbols used in this Table have the following meaning: A - Residential H - Light Industry B - Residential Development I - General Industry C - Special Residential J - Rural D - Commercial K - Intensive Horticulture E - Hotel L - Special Rural F - Tourist Accommodation M** - Special Use (See Clause 6.8 & Append. No. 10) G - Private Clubs & Institutions

A B C D E F G H I J K L M** INDUSTRIAL USES (Cont’d) Rural Industry AMD 11 GG 23/7/93 ------P AA AA SA IP Fuel Depot ------SA AA - - - Marine Dealer ------SA AA - - - Transport Depot ------AA P IP - - Dry Cleaning Premises - - - AA - - - AA P - - - PUBLIC & COMMUNITY USES Day Care Centre SA SA - AA - - SA - - - - - Kindergarten SA SA - AA ------Health Centre/Studio - SA - AA - AA AA AA - - - - Hospital SA SA - AA - - - - - AA - - Infant Health Clinic SA SA - AA ------Public Amusements - SA - AA - AA - AA AA - - - Place of Public Worship SA SA - AA - - P - - AA - - Place of Public Assembly SA SA AA - AA P - - AA - - Recreation P P P P P P P P P P - P Civic Building - SA - AA - - P - - AA - - Museum SA SA - AA - AA AA AA - - - - Zoological Garden - - - - - SA - - - AA - SA

Shire of Carnarvon TPS 10 Page No. 4 TABLE NO. 1 - ZONING TABLE (Continued)

*The symbols used in this Table have the following meaning: A - Residential H - Light Industry B - Residential Development I - General Industry C - Special Residential J - Rural D - Commercial K - Intensive Horticulture E - Hotel L - Special Rural F - Tourist Accommodation M** - Special Use (See Clause 6.8 & Append. No. 10) G - Private Clubs & Institutions

A B C D E F G H I J K L M** PUBLIC & COMMUNITY USES (Cont’d) Institutional Home/Building DELETED BY AMD 1 GG 13/7/90 Reformative Institution DELETED BY AMD 1 GG 13/7/90 Public Utility P P P P P P P P P AA AA AA Arts & Craft Studio - - AA AA - AA - AA - AA AA AA Educational Establishment SA SA - AA - - AA AA - AA - - Radio/TV Installation - AA - P - AA - AA AA AA - - Private Club - AA - AA - - P AA AA SA - - Marine/Yacht Club ------P P - - - - Drive-In Theatre ------AA - AA - - RURAL USES Intensive Horticulture - AA ------P P P Kennels ------AA AA - - RURAL USES (Cont’d) Veterinary Clinic - - AA SA - - - AA AA AA - SA Veterinary Establishment ------AA AA AA - SA Stables - AA P - - - - - SA AA - AA Rural Pursuit - P P - - - - - AA P - AA Piggery ------SA AA AA - Poultry Farm ------SA AA AA - Wayside Stall ------AA AA SA

Shire of Carnarvon TPS 10 Page No. 5

Shire of Carnarvon TPS 10 Page No. 6 Schedule (ii) to Item 8.3.4

TABLE 2 - DEVELOPMENT & CAR PARKING STANDARDS (SEE ALSO GENERAL REQUIREMENTS)

Notes: cps - Car Parking Space gfs - Gross Floor Space * - Standard to be determined

DEVELOPMENT STANDARDS CAR PARKING REQUIREMENTS

Zone Setbacks (m) Special Remarks RESIDENTIAL Front Side Rear Site Landscaping Uses Car Parking Requirements (See also Parts V & VI for General & Special Coverage Provisions) RESIDENTIAL FOR SPECIAL PROVISIONS RELATING TO DEVELOPMENT IN THIS ZONE PLEASE REFER TO PART 6. DEVELOPMENT SPECIAL FOR SPECIAL PROVISIONS RELATING TO DEVELOPMENT IN THIS ZONE PLEASE REFER TO PART 6. RESIDENTIAL Nil Nil Nil 100 * Shops & Banks 1cps/20m2 Notwithstanding that setbacks and landscaping are not required and site coverage is set at 100%, nothing shall

2 prevent the Council from requiring compliance with any Cafe 1 cps/4 seats + 1 cps/5m of such standards which it may prescribe with respect to Restaurant waiting area setbacks, site coverage, landscaping and pedestrian Eating Houses movement areas, where, in its view the scale of Take-Away & Fast Food development ore redevelopment and/or its location justify Outlets COMMERCIAL their imposition. In addition to the provision of car parking spaces, where Offices 1 cps/50m2 gfs 4 cps/consultant the loading and unloading of goods is required to service Consulting Rooms or practitioner a particular use, then servicing accommodation will be Medical Clinics required within the site. 10 Day Care Centre 1 cps/staff member Additional accommodation for picking up and setting Kindergarten down of children will be required. 10 Churches Public Halls etc. 1 cps/4 seats

5 Nil 5 75 10 Offices, Professional SEE ABOVE offices, Consulting Rooms etc. 1 cps/3m2 net bar space & 1 Servicing accommodation will also be required within cps/4 seats dining area and 1.5 each site. * * * 75 10 Hotel/Tavern cps/per unit of accommodation Where developments in this zone adjoin residentially as appropriate zoned land the following standards shall be observed:- HOTEL Wine shop, Liquor Store, See standards for shops and Setbacks 10m front, Side - 3 m per storey, 7.5 rear. Licensed Restaurant restaurants etc. Landscaping - 10% so sited as to protect the residential amenity of adjoining properties.

Shire of Carnarvon TPS 10 Page No. 1

TABLE 2 - DEVELOPMENT & CAR PARKING STANDARDS (SEE ALSO GENERAL REQUIREMENTS)

Notes: cps - Car Parking Space gfs - Gross Floor Space * - Standard to be determined

DEVELOPMENT STANDARDS CAR PARKING REQUIREMENTS

Zone Setbacks (m) Special Remarks Front Side Rear Site Landscaping Uses Car Parking Requirements (See also Parts V & VI for General & Special Coverage Provisions) 10 3m 7.5 50 10 Motel 1.5 cps per unit of per accommodation

storey TOURIST each ACCOMMODATION side

9 * * * 10 Caravan/Chalet Park 1 cps/unit, bay or site & 1 cps/4 Camping Grounds such units bays or sites for visitor parking.

PRIVATE CLUBS 9 3m 7.5 30 10 Private Club * Membership, frequency of use and maximum AN INSTITUTIONS Places of Public 1 cps/4 seats in principal attendance at functions etc. will be used to determine parking requirements. 10 Assembly & Worship auditorium Hall & Theatres

10% Light, General & Service 1 cps/50m2 gfs In these Zones, servicing and loading and unloading LIGHT 10 5 one Nil * side, Industry space will normally be required within each site AND Nil on together with vehicle turning space where practicable. (See Clause 5.3). GENERAL the other INDUSTRY 2 10 Factory Units 1 cps/40m gfs For Factory units, the Council will specify in each case the provision to be made for service yards, storage

areas and staff parking.

1 cps/100m2 gfs 10 Warehousing, Showrooms & Storage

Shire of Carnarvon TPS 10 Page No. 2

TABLE 2 - DEVELOPMENT & CAR PARKING STANDARDS (SEE ALSO GENERAL REQUIREMENTS)

Notes: cps - Car Parking Space gfs - Gross Floor Space * - Standard to be determined

DEVELOPMENT STANDARDS CAR PARKING REQUIREMENTS

Zone Setbacks (m) Special Remarks Front Side Rear Site Landscaping Uses Car Parking Requirements (See also Parts V & VI for General & Special Coverage Provisions) For bowsers, awnings and canopies connected with these 10 Service Stns. Petrol Filling 1.5 cps per service bay + uses, the prescribed setbacks may be reduced. In all Stations, Roadhouses parking as above for Eating building development and land use within this zone LIGHT houses fronting Robinson Street in particular, special attention will be paid to the quality of building design and site treatment along the frontage setback areas. AND Sites to be used for these purposes, shall be enclosed with a 2m high solid screen fence on all sides of the area GENERAL 10 Motor Vehicle Wrecking * and Marine Dealers to be used for storage and no goods, materials, vehicles or parts thereof shall be stacked or stored to exceed the INDUSTRY height of the enclosing fence.

10 Noxious Industry *

Additional Provisions: The Council may vary the requirement for side setbacks and may require the observance of a rear setback dependent upon the arrangements to be made for loading and unloading, car parking and open storage. There shall be no open storage of goods, unserviceable machinery or vehicles, or building or other materials within 10 metres of the front boundary of any lot within these zones which areas shall only be used for parking, loading and unloading, landscaping or, with Council approval, trade displays. All open storage areas shall be screened from view by solid fencing and/or landscaping and/or other means approved by Council.

Within these zones Council may reduce the front setback to 7.5m where it is satisfied that the design, appearance and materials to be used in the construction of the front portion of the building is of a standard which, in the Council’s view, will enhance the appearance of the street and locality. Such reductions will only be permitted where the front elevation and the side return elevations for a depth of 3 metres are constructed of brick, masonry or other materials producing a similar appearance. No more than one caretaker’s flat or house is permitted on a lot within these zones.

INTENSIVE HORTICULTURE 15m 7.5m 7.5m * * All uses within this zone * RURAL 30m * * * * Rural Uses * SPECIAL RURAL FOR SPECIAL REASONS RELATING TO DEVELOPMENT IN THIS ZONE PLEASE REFER TO PART 6.6 SPECIAL USE FOR SPECIAL REASONS RELATING TO DEVELOPMENT IN THIS ZONE PLEASE REFER TO PART 6.7

Shire of Carnarvon TPS 10 Page No. 3

Shire of Carnarvon TPS 10 Page No. 4 Schedule 8.3.4 (iii) to Item 8.3.4

Proposal 19

Existing Zoning Legend Proposed Zoning

Subject Area

Schedule 8.3.4 (iv) to Item 8.3.4

Proposal 23

RD

Existing Zoning Legend Proposed Zoning

Subject Area

Schedule 8.3.4 (ix) to Item 8.3.4

Proposal 28

Existing Zoning Legend Proposed Zoning

Subject Area

Schedule 8.3.4 (v) to Item 8.3.4

Proposal 24

Existing Zoning Legend Proposed Zoning

Subject Area

Schedule 8.3.4 (vi) to Item 8.3.4

Proposal 25

R20

Existing Zoning Legend Proposed Zoning

Subject Area

Schedule 8.3.4 (vii) to Item 8.3.4

Proposal 26

POS

POS

POS

Existing Zoning Legend Proposed Zoning

Subject Area

Schedule 8.3.4 (viii) to Item 8.3.4

Proposal 27

POS

POS

Existing Zoning Legend Proposed Zoning

Subject Area

Schedule 8.3.4 (x) to Item 8.3.4

Proposal 29

OTC OTC

R20 TELECOMMUNICATIONS, NBN SATELLITE EARTH STATION AND TOURIST/EDUCATION PRECINCT

Existing Zoning Legend Proposed Zoning

Subject Area

Item 8.4.1 Schedule 1

Proposed closure of Southern section of Merragoolia Rd,

Shire of Carnarvon

Carnarvon – Mullewa Rd

Carnarvon

Gascoyne Merragoolia Rd Junction 13.34 km Northern Section Merragoolia Homestead

Merragoolia Rd 17.17 km Southern Section Under consideration

Callagiddy – Winderie Rd

Item 8.4.2 Schedule 1

Warroora North Rd, Shire of Carnarvon Shown in Red

Coral Bay

14 Mile Camp

Warroora North Rd 25.5km

Warroora Homestea

David Klye Subject: FW: GROWING TOURISM IN THE GASCOYNE From: Leonie McLeod [mailto:[email protected]] Sent: Monday, 2 December 2013 4:16 PM To: David Klye; Cr. Brandenburg; Alexander Fullarton; Cr. March; Cr. Mcmahon; Cr. Ganzer; Cr. Nelson; [email protected]; Cr. Durmanich Subject: FW: GROWING TOURISM IN THE GASCOYNE Hello Mr. Klye, Would you please give the CEO a copy of this email TO ALL CARNARVON SHIRE COUNCILLORS, MR. KLYE AND MR. DÁRCY TOURISM IS THE KEY TO THE FUTURE SUSTAINABLE GROWTH OF THIS REGION I fully support the vision of the Shire of Carnarvon to grow tourism in the region. As I have had over 60 years involved in the evolution of tourism in perhaps the most iconic tourism destination in Western Australia, if not Australia (Margaret River, and then Exmouth), I would like to share my experience. My late Father, Dudley McLeod started both the Margaret River Tourist Bureau and the Exmouth Tourist Bureau, recognising the potential in both locations well before others could grasp it. DIVERSIFICATION is the name of the game, and no better example than Margaret River where once the only industry was “milking cows”. Now the diversity of tourism product is well known and far outweighs any other local industry and because of this you have a thriving economy. Here in Carnarvon the opportunities to diversify your tourism product are endless, and I will name but a few. 1. The Baiyungu Track which has the potential to become the umbilical cord to tie the Ningaloo Reef stretch to Exmouth, Coral Bay and Carnarvon and further beyond to link up with WHL Shark Bay. It is envisaged that loops will be created to cater for all levels of fitness; Baiyungu Guides will be trained and employed to give the indigenous history, and the pioneering pastoral history will also be shared. 2. Mt. Augustus and the hinterland of Gascoyne Junction; time is now ripe with bitumen road and first class facilities at the Junction and the keenly sought “station stays” offered enroute. 3. Promotion of the world class surf spots in the region, with a special concert featuring top class acts 4. Capitalise on the constant sou-westers and promotion of wind surfing events 5. Capitalise on the annual whale sharks and manta rays visits and the ease of access to view the underwater world of the Ningaloo Reef – develop competitions with widely promoted FREE tickets and engage the local chamber and Coral Bay Progress Association in this quest. 6. Promotion of the ONLY wilderness camping spots available in the state – affordable for pensioners and low income families. On the Warroora Facebook page 1,700 people have agreed with our philosophy of the IMPORTANCE of a safe, well maintained road into the 14 Mile Camping area. 7. Promote solar energy thru visits to your own solar farm These are just a few ideas that might help to “Grow Tourism” in the region. 2 I would like to also ask: (A) Could I have a breakdown of the dates and amounts of money expended when works have been carried out on our northern access road over the past 5 years, and the dates and expenditure when works have been carried out on signs and grids on this road please ? (B) Can all Councillors also be given a copy of (A) above ? (C) Will all petitions received by Mr. Klye and Councillors be circulated to the full Council, well before the motion {relative to CLOSING our northern access road} Mr. Klye suggested in his report is discussed ? I would appreciate a response to the above requests. With thanks Leonie McLeod for Warroora Station

1 David Klye Subject: FW: GROWING TOURISM IN THE GASCOYNE From: Leonie McLeod [mailto:[email protected]] Sent: Tuesday, 3 December 2013 7:40 AM To: David Klye; Alexander Fullarton; Cr. March; Cr. Mcmahon; Cr. Brandenburg; Cr. Ganzer; Cr. Nelson; Cr. Durmanich; [email protected] Subject: RE: GROWING TOURISM IN THE GASCOYNE Dear Mr, Klye, For your records I am Ms. McLeod (just a typo probably). 1. Would you please advise me urgently when the $18,428.98 was spent on this road in the current financial year. 2. Even with the above figure which you yet have to substantiate, the average over the past 5 years has been less than $10,000 and thus less than our rates paid. Why then did you advise your councillors that the figure was in excess of $30,000 ? What is important here Mr. Klye, is that the Shire of Carnarvon is NOT subsidising the business of Warroora Station. Warroora Station is providing a tourism opportunity that heavily subsidises many, many Carnarvon businesses who would face hardship should visitors not be able to access this affordable tourism experience. You have had this very clear message from many visitors/business houses etc. through emails and other messages. What is important here Mr. Klye is that you take a holistic view to the economic health of the town of Carnarvon, and listen to the majority of electors/ratepayers and residents in the Shire of Carnarvon, and report accurately to your Councillors. Make not mistake, this is the important issue. As ratepayers we ask for very little, a maintenance grade on this road is the only service the Shire provides us with. How you can suggest that we are receiving an unfair commercial advantage beggars belief. Please answer my questions as above. Leonie McLeod

David Klye From: Leonie McLeod Sent: Friday, 18 October 2013 8:20 AM To: Cr. Brandenburg; Cr. Ganzer; Cr. Mcmahon; Cr. Nelson; Cr. Gibbings; Cr. March; Cr. Murphy Cc: David Klye; Paul Richardson; [email protected]; Chris Wade Subject: FW: Proposed closure of Warroora North Road & Opening up of old Mauds Landing Road Attachments: Closing north road map.pdf; Closing north road.pdf To: Shire President and Councillors, Shire of Carnarvon On 14th October, 2013, myself, Paul & Alec Richardson (Gnaraloo) and Paul Baron (Cardabia), met with Cr. Brandenburg and officers of the Shire of Carnarvon to discuss the situation regarding the old Maud’s Landing road between Gnaraloo and Warroora Stations. Immediately before the start of this discussion I was handed a letter (copy attached, together with a map) telling me (for the first time) of a proposal to Close the Warroora North Road (as can be seen from the heading of the letter and the content therein). I have scanned your Shire website and can find no reference to this matter ever being discussed by Council. David Klye told me at this discussion group that it was “the wish of the councillors” to raise this matter. Cr. Brandenburg explained to those present that the discussion re the Gnaraloo-Warroora road was in the interests of growing “tourism” product within the Shire. Cr. Brandenburg also commented that the Shire would have no intention of CLOSING the access road into the 14 Mile Camp on Warroora. Yet the map and letter I have attached clearly states exactly this. Most of you would be aware that there is considerable interest (both nationally and globally) in the wilderness product already established in this area. Access of course is crucial to this rare experience continuing to be offered. IN RELATION TO THE PROPOSAL TO CLOSE THE NORTH WARROORA ROAD, Can any one of you please explain to me: (a) When this matter was discussed by Council, and (b) Where there is documented evidence of such discussion, and (c) Where it is recorded (and voted on) For the information of all members of the Shire of Carnarvon, please be very clear that Warroora Station is totally opposed to any such closure of our northern access road, or any opening up of the Gnaraloo/Warroora “goat track”section of the 100 year old ex Mauds Landing road. In fact, we request (due to the large volume of traffic) that more frequent maintenance is carried out on current gazetted access roads to cater for the many visitors who travel here and support Carnarvon business houses on their way to and fro. Further, I would suggest that the same applies to the lessees of Quobba and Gnaraloo Stations, both of whom already cater for volumes of visitors who support Carnarvon. IN RELATION TO THE PROPOSAL RE THE OLD MAUDS LANDING ROAD; 2 (A) Please advise all lessees along the WHL Ningaloo Marine Park IF and WHEN there is to be any further discussion on this subject. (B) Please send maps of this “road” to all lessees. (C) Please forward “minutes”of the discussion that took place on 14.10.13. Please list this letter for discussion at your next Council meeting on 29th October, 2013, and advise any newly elected councillors (19th October) of the background to these issues. I look forward to your responses. With thanks Leonie McLeod

David Klye From: Leonie McLeod Sent: Wednesday, 4 December 2013 8:52 AM To: Cr. Brandenburg; Alexander Fullarton; Cr. March; Cr. Ganzer; Cr. Mcmahon; Cr. Nelson; Cr. Durmanich; [email protected]; David Klye Subject: FW: PROPOSED CLOSURE OF WARROORA 14 MILE ROAD Attachments: img029.jpg Please find attached the signed petition against the road closure. The road access brings so much enjoyment to our friends and families over the years who have experience the wonders of the Ningaloo region. Regards, Michael & Belinda O'Dea 81 Davies Road, Kalgan PO Box 7072, Lower King WA 6330 p. 9846 4055 b. 0428 466 006 m. 0400 411 131

David Klye From: Tony Black Sent: Saturday, 23 November 2013 7:10 PM To: Cr. Fullarton Cc: David Klye Subject: Road Closure Dear Carnarvon Councillors I have recently been made aware of the fact that there is a plan to close the road access to the 14mile camp. As a regular visitor to the area I feel this is a very poor decision. While excellent facilities are available further to the north, not every one - including myself and my friends are seeking such facilities when when travel to the North of Western Australia. I most recently visited the region in September of 2013. During this time I was with 5 friends. Over that time we spent 5days in the region and spent in excess of $5,000. We make a similar trip 3-4times each year. If we cannot access wilderness sites in the region we will be forced to travel to other regions either further north or to the south. A disappointing outcome for your local community and disappointing for us. As a regular visitor I have come to love the area and the experiences which are on offer. However, if these are removed, what is there? When I travel to the region I am not seeking a well equipped camp site. I am seeking something remote, rugged and isolated. Closing this road is a bad idea and I fully oppose it. Regards Tony Black c/- 81 Jersey St Jolimont WA 6014.

David Klye From: Derek Recsei Sent: Monday, 25 November 2013 5:11 AM To: Cr. Fullarton; Cr. Mcmahon; Cr. March; Cr. Brandenburg; Cr. Ganzer; Cr. Nelson; Cr. Simpson; [email protected]; David Klye Cc: Leonie McLeod Subject: North Warroora Road Hi Carnarvon Shire Councillors, I am from interstate NSW and would hate to see the North Warroora Road closed. It is a vital link to and from the 14 Mile camping site that is so popular with interstate visitors like myself. Please do what ever it takes to keep this road open. Thanks, Derek Recsei 18 Elsiemer Street, Long Jetty NSW 2261 (02) 4332 1260