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Shire of Carnarvon Minutes Ordinary Council Meeting

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Shire of Carnarvon Minutes Ordinary Council Meeting SHIRE OF CARNARVON MINUTES ORDINARY COUNCIL MEETING 25 MARCH 2014 SHIRE OF CARNARVON DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Carnarvon for any act, omission or statement or intimation occurring during Council/Committee Meetings or during formal/informal conversations with Staff or Councillors. The Shire of Carnarvon disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee Meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entity's own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Carnarvon during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Carnarvon. The Shire of Carnarvon warns that anyone who has an application lodged with the Shire of Carnarvon must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Carnarvon in respect of the application. Ian D’Arcy CHIEF EXECUTIVE OFFICER 2 TABLE OF CONTENTS MINUTES – ORDINARY COUNCIL MEETING 25 MARCH 2014 1.0 ATTENDANCES & APOLOGIES .....................................................................................................5 2.0 PUBLIC QUESTION TIME .................................................................................................... 5 3.0 DECLARATIONS OF INTEREST ............................................................................................ 12 4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN ....................................................... 12 5.0 CONFIRMATION OF MINUTES ........................................................................................... 12 6.0 PRESENTATIONS, PETITIONS AND MEMORIALS ................................................................. 13 7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION .......................................... 13 8.0 DEPARTMENTAL REPORTS ................................................................................................ 13 8.1 EXECUTIVE 8.1.1 Review of Code of Conduct ......................................................................................... 13 8.1.2 Freedom of Information Statement – Annual Review ................................................ 15 8.1.3 Change of Meeting Date – April 2014 Ordinary Meeting of Council ........................... 17 8.1.4 Common Seal ............................................................................................................... 18 8.1.5 Actions Performed Under Delegated Authority .......................................................... 20 8.1.6 Proposed Land Acquisition Portion Lot 9000 David Brand Drive ................................ 22 8.1.7 Request to Donate/Acquire Limestone Blocks – Carnarvon Heritage Group ............. 27 8.2 CORPORATE & COMMUNITY SERVICES 8.2.1 Accounts for Payment – 28 February 2014 ................................................................. 29 8.2.2 Financial Activity Statement – 28 February 2014 ........................................................ 30 8.2.3 Investments – February 2014 ...................................................................................... 37 8.2.4 Plant Replacement & Purchases Amendment ............................................................. 39 8.2.5 Executive House Tender – Revocation ........................................................................ 43 8.2.6 Compliance Return 2013 ............................................................................................. 47 8.3 DEVELOPMENT SERVICES 8.3.1 Community & Fundraising Events –Request for Shire Support ................................... 48 8.3.2 Appointment of Bush Fire Control Officer and Chief Bush Fire Control Officer .......... 52 8.3.3 Local Planning Policy Preparation & Planning Scheme Review – Draft Tender Selection Criteria for Consultant.................................................................................. 53 8.3.4 TPS No. 10 – Proposed Omnibus Amendment No. 68 ................................................. 59 8.3.5 Compliance Audit of Caravan Parks within Coral Bay with particular reference To Kanya ....................................................................................................................... 84 3 8.4 INFRASTRUCTURE SERVICES 8.4.1 Proposed Closure of Meeragoolia South Road ........................................................... 87 8.4.2 Proposed Closure of Warroora North Road ................................................................ 90 8.4.3 Carnarvon Aerodrome Preliminary Design – Request for Tender ............................... 94 9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 98 9.1 Australian Honours Board ............................................................................................. 98 9.2 Outstanding Water Account – Carnarvon Heritage Group ........................................... 99 9.3 Support for Upgrade of Carnarvon Race Club Access Road & Parking Area .............. 100 10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE COUNCIL ........................................................................................................................ 101 11.0 DATE OF NEXT MEETING ................................................................................................ 101 12.0 MATTERS FOR WHICH MEETING TO BE CLOSED TO MEMBERS OF THE PUBLIC ................. 101 13.0 CLOSURE ....................................................................................................................... 101 4 MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, FRANCIS STREET, CARNARVON ON TUESDAY 25 MARCH 2014 The meeting was declared open at 8.30am 1.0 ATTENDANCES, APOLOGIES AND APPROVED LEAVE OF ABSENCE: Mr K Brandenburg ............................................................................................................ Shire President Mr N Ganzer .................................................................... Deputy Shire President/Councillor Town Ward Ms J Nelson ........................................................................................................... Councillor Town Ward Ms N McMahon ..................................................................................................... Councillor Town Ward Mr M March ........................................................................................................... Councillor Town Ward Mr D Durmanich ............................................................................................ Councillor, Plantation Ward Mr K Simpson ........................................ Councillor, Coral Bay Ward (by instantaneous communication) Dr A Fullarton .................................................................................... Councillor, Gascoyne/Minilya Ward Mr I D’Arcy ............................................................................................................ Chief Executive Officer Mr C Brown ................................................................................................. Director, Corporate Services Mr D Klye ................................................................................................ Director, Infrastructure Services Mr R Paull ................................................................................................ Director, Development Services Mrs D Hill ........................................................................................................................Executive Officer Press ........................................................................................................................................................ 1 Observers .............................................................................................................................................. 10 Leave of Absence .................................................................................................................................. Nil Apologies ............................................................................................................................................... Nil 2.0 PUBLIC QUESTION TIME: The following questions were submitted in writing by Ms Leonie McLeod, Warroora Station - Attention: Mr. President: I have 26 questions in all, submitted in writing 3 days prior to the meeting to all councillors, and ask that these questions be considered and answered prior to any decision being made on this item. To my elected representatives and senior Officers of the Shire of Carnarvon, re proposed road closure item 8.4.2 on March agenda for consideration on 25.3.14, I wish to ask the following questions relative to Mr. Klye’s report: Mr Klye, Director Infrastructure Services responded as follows - Firstly, please understand that up until now Council’s budget has been formulated in terms of Country Roads Maintenance, Urban Roads Maintenance and Drainage Maintenance Town and similar headings. The costing and reporting system was similarly
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