AGENDAS & STAFF REPORTS ON-LINE ...http://www.townofsananselmo.org e-mail: sa_ [email protected]
LIBRARY TOWN COUNCIL PACKET
THE TOWN OF SAN ANSELMO
TOWN COUNCIL AGENDA Tuesday, October 24, 2000 Town Hall - Council Chambers 525 San Anselmo A venue, San Anselmo
6:45 p.m. Announce adjournment to closed session regarding conference with legal counsel regarding anticipated litigation (one case), pursuant to Government Code 54956.9(b)(l); and regarding conference with legal counsel regarding initiation of litigation (one case), pursuant to Government Code 54956.9(c ).
6:50p.m. Closed session regarding conference with legal counsel regarding anticipated litigation (one case), pursuant to Government Code 54956.9(b)(l); and regarding conference with legal counsel regarding initiation of litigation (one case), pursuant to Government Code 54956.9(c).
7:30p.m. Interviews with candidates for the Quality of Life Commission and the Historical Commission.
8:00p.m. • Call to order. • Pledge of Allegiance. • Recognize the Community Fair Committee for the outstanding San Anselmo Community Fair held on October 8, 2000. • Announce action taken in closed session, if any.
• Open time for public expression. The public is welcome to address the Council at this time on matters not on the agenda that are within the jurisdiction of the Council. Please be advised that pursuant to Government Code Section 54954.2, Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than three minutes, and may not be belligerent or slanderous out ofrespect for the community.
• Council requests for future agenda items, questions and comments to staff; staff miscellaneous items.
1. Consent agenda: Items on the consent agenda may be removed and discussed separately. Otherwise, all the items may be approved with one action. (a) Approve minutes: October 10, 2000. (b) Acknowledge and file financial report for the month ending September 30, 2000 and Quarterly Treasurer's Report for September, 2000. (c) Proclaim the week of October 23, 2000 Winter Weather and Flood Preparedness Week. ( d) Proclaim October "Traffic Safety Month. " (e) Acknowledge and file first quarter Workplan progress reports. (f) Approve resolution allowing for the destruction of certain Police and Town records m accordance with State law.
2. Appoint members to the Quality of Life Commission.
3. Approve request from the Chamber of Commerce for an extension to the conditional permit to close San Anselmo A venue between Belle A venue and Tamalpais A venue, for a weekend in June 2002 and 2003 for the Art & Wine Festival. "
4. Approve rent increases for the tenants of the Isabel Cook Community Center in the amount of 5% for 2000-01 and 7% for 2001-02.
5. Approve direction to commence the chimney and pillar seismic reinforcement project at the Robson-Harrington House.
6. Amendments to the 2000-01 Budget: (a) Approve resolution amending the Capital Reconstruction Fund, General Fund Police Department, Equipment Fund, Downtown Revitalization Fund. (b) Approve resolution approving the use of funds distributed pursuant to California Government Code Section 30061 et all, Citizens Options for Public Safety (COPS) funds.
7. Support the hiring of Stone & Youngberg, financial advisors, to assist Fairfax and San Anselmo in exploring financing options for the potential purchase of the Marin Town & Country club property in Fairfax.
8. Adjourn.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at 258-4652. TTY phone number is 453-4690. Notification at least 48 hours prior to the meeting will enable the Town to make reasonable accommodation to help insure accessibility to this meeting.
Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.
If any of these matters above are challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting. Any item not under discussion before 11 :00 p.m. may be continued to the next regular meeting. Next re2ular meetin2: Tuesday, November 14, 2000.
I certify that this agenda was posted on the Public Notice Bulletin Board on or before October 20, 2000.
~6t?U~ Debra Stutsman, Town Clerk TOWN COUNCIL INTERVIEW SCHEDULE on Tuesday, October 24th, 2000
Historical Commission
7:30 p.m. Jim Cowperthwaite
7:40 p.m. Tamara Raskin
Applications are attached
TOWN OF SAN ANSELMO 525 San Anselmo Avenue, San Anselmo, CA 94960
APPLICATION FOR APPOINTMENT TO A SAN ANSELMO BOARD I COMMISSION I COMMITTEE
To: San Anselmo Town Council Date: ______
I wish to apply for an appointment to a term/balance of term on the /7 .,._ Occupation:~--..._::e-r_'~____,,....~------Employer's Address: ______ Home Phone: Lf~s-1.'1-1'1 WorkPhone: rJ I/~ Fax: -~--...... _~Ir ___E-Mail:_ ~eo-..ut?~l\[email protected]...~ Number of years a resident of San Anselmo: __l.o_~--- In Marin: ------'lo Education Level achieved: --Graduate Degree (Major: ) ~College or University Degree (Major: :Bus. ) __Some College __High School Diploma _Other (Explain: ) Names and phone numbers of San Anselmo residents who can be contacted for referral information about me: 1.. .-a V, .... ._ sf~GWN\ 2.------~\v'- ~l.$ 3. ______ - I would be able to regularly attend the meetings of this Board I Commission/ Committee. - I would be available to attend additional meetings when they are necessary. - I am familiar with the responsibilities and functions of this Board/ Commission/ Committee. - I have attended meetings of this Board/Commission/ y Committee as a member of the public. List briefly, previous experience serving in public office, and/ or on civic commissions, boards, or committees: iq(O~ "\'i..~tJf).)(',. CoMYVlt Reasons for seeking this appointment: li-1-1 tJ /<, --:C CA-1-J tYa I° ~ k- What are your qualifications for this appointment: Briefly, what do you consider to be the most important, one or two current issues facing this Board I Commission/ Committee? .-----;;? • ] § -\~ l«ts-corv-f ~· -r~ -roc.c..)~ - }..~~'~". '\/crbP<-~ ~~F r'-\-i::= kt;s-rocv-r -\~'T \~ rv{frl" 1rJ c; &'>.. ~. IS'"'.'. i iJ ~v A-N~ (YVO c;; 0 rJe 1~ \ ...... ,.,. I understand that I, and all other applicants, will be personally interviewed by the Town Council as part of the selection process for this appointment. / Date Other Boards, Commissions, Committees on which you would be interested in serving if not appointed to this seat? Do you wish to be considered again if you are not seleded for this appointment? _____ (You may attach personal resumes or other information which you believe would be helpful to the Council in its selection process.) Thank you for your interest in serving the Town of San Anselmo and its citizens. For further information please contact Kay Coleman, 258-4676 1/98 TOWN OF SAN ANSELMO 525 San Anselmo Avenue, San Anselmo, CA 94960 APPLICATION FOR APPOINTMENT TO A SAN ANSELMO BOARD I COMMISSION I COMMITTEE To: San Anselmo Town Council Date: Q f 1 ~ / oo I wish to apply for an appointment to a term/balance of term on the Hl6:foi=\C.Al,.. CnMf'\\~!>\O~ Board I Commission/ Committee Occupation: fu"" .. ,.' M~ . R R.Q:SJ Employer's Address:------ HomePhone:-Z.$~- °tS?.S WorkPhone: _____ Fax: ______E-Mail:-\,o.rl.!t@ to(\c.e""'°fc (\€.'-l Number of years a resident of San Anselmo: __\__ _ In Marin:__.;..__;;2;,_ ____ Education Level achieved: -Graduate Degree (Major: . ) Lcollege or University Degree (Major: A...st°t'ctofo\.Ofr't) _Some College _High School Diploma _Other (Explain: ) Names and phone numbers of San Anselmo residents who can be contacted for referral information about me: 1. ____--'-""'_c __ -'-- ___,______6 ~(£ b • "" s s - ~" l "2.. 2.------'------ 3. ______~ - I would be able to regularly attend the meetings of this Board/ Commission/ Committee. - I would be available to attend additional meetings when they are necessary. - I am familiar with the responsibilities and functions of this Board/ Commission/ Committee. - I have attended meetings of this Board/Commission/ Committee as a member of the public. List briefly, previous experience serving in public office, and/ or on civic commissions, boards, or committees: I Afi\ Cvtze~.rn.. """ O~ \""'~ @>oAio ov ~c~croa.> Of- -f~ ~AN A~f:>~l.ft\.O \-\\~1"0~'1.CA'- ~...,.., • M..., ~o~!SS.coNA\.. ~)CP~T\S~ f-{A!;:. e,~ l ~ Coo~P.~i:\"Tl~V- "tf"'t LACZ.6£, f\)~1.-'C. ~-.J~S A~O PGt.06 e..A~S yoe l..+\ ~Ge-£ ~\J~uClt'\S ,,t-.l '1't-h$ C~H'AC.,"f'i" l (!oo{Z.(;>,NCl\-r@ f\40\l '~OC2'1 ~A~el..~'Af""\Q "10\..vt-C'fg'~~ ,S\JP~\J\~E'O b'TAc;P, ~NO W02.'E:0 0 1f:.EC.'T"t...... , l,A.)\"'(H fuNt>1 N 6 oe. Briefly, what do you consider to be the most important, one or two current issues facing this Board I Commission/Committee? I) Pe.~s~.J .. ~~ -\HE ~\~-roe .... tJ~ ~,,..~ f-\N~b !Hk'-l6rt l.ueA-r,o t-l o-f H\$To2. tC. PHCSTOGtlAPHS O~PlL. M1~f'ro.z.,es I ANO crn-tG!.(2.. MP\c~\,A1,...~ ' , -z.') l:Q...,CA"'Tct-lCs- '"t"'a..t€ Poe.we. f\&o\J"f' SAN ~~S€t.fo'\.o'.s ""''<&'"Toe.-i B"i oP€fl6WCr .,. ... ~ l"\u ~v M I\ c-.ro w 0 ~ ~ ,~ '° c,.;) \-,-6-\ ..,-.-< €' Pu 8 '-·" c. I understand that I, and all other applicants, will be personally interviewed by the Town Council as part of the selection process for this appointment. ~L ll6'ilfcc Signature Date Other Boards, Commissions, Committees on which you would be interested in serving if not appointed to this seat? Do you wish to be considered again if you are not selected for this appointment? 'I€ S (You may attach personal resumes or other information which you believe would be helpful to the Council in its selection process.) Thank you for your interest in serving the Town of San Anselmo and its citizens. For further information please contact Kay Coleman, 258-4676 1/98 Tamara L. Raskin 60 Hawthorne Avenue, San Anselmo, CA #(415) 258-9525 [email protected] OBJECTIVE: Appointment to Historical Commission. SUMMARY OF QUALIFICATIONS • Six years museum experience. • Three years background in cultural resource management. • Proven ability to create and coordinate complex projects. • Excellent research, writing, and editing skills. • Outstanding organizational skills and attention to detail. PROFESSIONAL EXPERIENCE Managing Projects • Managed three state-wide and regional Science Center programs simultaneously for a combined annual budget of over $130,000.00. Coordinated advisory panels and volunteers, supervised staff and worked directly with funding organizations. Organized advisory panel meetings for program evaluation following events. • Coordinated Natural History Museum's largest annual event, Open House, with over 3,500 people attending. Wrote, designed and produced all promotional material for this event, and coordinated the participation of several hundred volunteers and museum staff members. • Established a monthly drawing for museum memberships that dramatically increased the museum's promotional mailing list. Supervised contest operations and created all promotional materials for this project, including follow-up membership advertisements. Raising Funds • Increased museum's membership by cteating and coordinatil1g promotional materials including successful membership promotions, invitations and signage. • Tracked donors' annual-fund gift activity using fundraising software, reestablishing lapsed donors through personal correspondence and contact. • Arrangc;:d for donations of money and supplies from 14 companies for museum's annual Open House, expanding on previous events by arranging donations of entertainment by several multicultural performing groups. - Continued on page two - PROFESSIONAL EXPERIENCE, Continued Public and Volunteer Liaison • Initiated a targeted mailing list of over 200 educators to increase breadth of participation in Science Center's educational programming. • Organized and hosted museum events including parties, meetings, and tours. • Oversaw promotional efforts of museum volunteers by managing Information/ Membership desks, assigning volunteer responsibilities, coaching new ~olunteers, and acting as liaison between museum management and volunteers. Writing and Research • Conducted research, made written contributions, and produced graphics for technical reports at two Cultural Resource Management firms, in satisfaction of state and federal requirements for historic and archaeological sites. • Researched and wrote museum copy for educational displays, activities, and promotions. • Wrote monthly column for Service Council newsletter (for Natural History Museum volunteers), updating volunteers on administrative developments within the museum. Edited and designed the quarterly Fellows newsletter for high-level museum donors. Employment History 1997-1998 Secondary Programs Coordinator California Science Center 1994-1997 Archaeological Associate McKenna et al. I EIP Associates 1991-1993 Membership Associate Natural History Museum of L.A. County 1990-1991 Accounting Clerk Natural History Museum of L.A. County 1989-1990 Education Department Assistant Natural History Museum of L.A. County 1988-1989 Education Department Assistant California Museum of Science and Industry PROFESSIONAL MEMBERSHIPS American Association of Museums (AAM) EDUCATION B.A., Anthropology, University of California at Los Angeles Graduate studies, University of California, Santa Barbara ·, TOWN OF SAN ANSELMO TREASURER'S INVESTMENT PORTFOLIO REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2000 MARKET VALUE TYPE OF MATURITY EFFECTIVE OF AMOUNT ON INSTITUTION INVESTMENT DATE YIELD DEPOSIT Wells Fargo Bank Money Market None 5.11% $150,528.16 LAIF (Local Agency State Treasurer's Pool None 6.48% $2,001,519.19 Investment Fund) Operating Account LAIF (Local Agency State Treasurer's Pool (Measure G) None 6.48% $2,193,155.00 Investment Fund) Measure G Account AIG Ins Co.(TRANS) Guaranteed Investment Contract 6/29/01 7.32% $936,051.97 General Electric Corp Medium Term Note 5/11/01 5.89% $497,500.00 * FHLMC(FREDDIE Federal Agency Note 7/25/01 6.84% $501,200.00 * MAC) $6,279,954.32 Total Investment Portfolio: * Bonds are reported at current market value. These investments will be restated at book value with the recognized effective yield in the next Treasurer's Report. I hereby verify that this report is in conformity with the Town of San Anselmo Investment Policy and there are sufficient funds to meet the Town of San Anselmo's expenditure requirements for the next six months. Donna Cohen, Treasurer October 24, 2000 "" ~ ~ \ REVENUES ' 2000-2001 Budget Through 9/30/00-25% of Fiscal Year 2000-2001 2000-01 To Date% Budget To Date of Budget TOWN TAXES: Property Taxes (Current) $2,670,000 $0 0% Property Taxes (Supplemental) 100,000 0 0% Property Taxes (Pension) 747,000 0 0% Municipal Services Tax 475,000 0 0% Sales Tax 1,000,000 171,060 17% Property Transfer Tax 70,000 14,646 21% Franchise Taxes (Garbage, Cable & Utility) 315,000 23,348 7% SUBTOTAL $5,377,000 $209,054 4% PERMITS: Business License $280,000 $16,439 6% Parking Permits (Residential) 6,000 1,177 20% Parking (Merchant Permits) Reserve 2,600 1,230 47% Construction 363,000 100,835 28% SUBTOTAL $651,600 $119,681 18% FINES: Vehicle Code $100,000 $17,451 17% Parking 85,000 13,981 16% Library 17,000 3,700 22% SUBTOTAL $202,000 $35,132 17% USE OF MONEY & PROPERTY: Interest $150,000 $9,090 6% Royalties (Payphone Commission) 1,100 367 33% SUBTOTAL $151,100 $9,457 6% OTHER AGENCY REVENUE: Proposition 172 Sales Tax $125,000 $32,632 26% Abandoned Vehicle Program 2,000 2,000 100% Motor Vehicle License 620,000 164,442 27% Homeowners Exemption 32,000 0 0% State Mandate Reimbursements 15,000 7,353 49% State Gasoline Taxes 257,000 46,659 18% State Library Aid 21,000 5,000 24% One-Time State Assistance 00-01 40,000 0 0% SUBTOTAL $1,112,000 $258,086 23% FEES FOR SERVICES: Banner Fees $2,000 $775 39% Fire - Sleepy Hollow F.P.D. 426,564 103,500 24% Police Services/Booking Fee Reimburse 34,000 1,865 5% • Street Maint. Svs./Reimb. 1,100 268 24% Planning Fees 65,000 38,586 59% Resale Inspections 36,000 7,928 22% Street Sweeping 12,000 0 0% In Lieu Taxes 24,000 0 0% SUBTOTAL $600,664 $152,922 25% MISCELLANEOUS: Surplus Property Sales $3,000 $0 0% Other 8,000 1,705 21% SUBTOTAL 11,000 1,705 16% GENERAL FUND REVENUE TOTAL: $8,105,364 $786,037 10% OTHER FUNDS Isabel Cook Complex $128,664 $22,600 18% Recreation Fund 652,099 169,675 26% OTHER FUNDS REVENUE TOTAL: $780,763 $192,275 25% ALL FUNDS REVENUE TOTAL: $8,886,127 $978,312 11% EXPENDITURES 2000-2001 Budget Through 9/30/00-25% of Fiscal Year 2000-2001 2000-01 To Date% ; Budget To Date of Budget GENERAL FUND DEPARTMENTS: Council $14,619 1826 12% Administration and Finance $516,612 109212 21% Contingency $103,500 0 0% San Anselmo Volunteer Effort $66,899 16597 25% Legal Services $100,000 14575 15% Planning $265,089 51100 19% Non-Departmental $206,933 138107 67% Police $2,172,407 559501 26% Fire• $2,003,130 500583 25% Engineering and Inspection $445,312 113769 26% :Street Maintenance $642,313 97528 15% Library $400,659 115496 29% Parks $363,135 81703 22% Recreation - General Fund Support $79,258 19980 25% GENERAL FUND EXPENDITURE TOTAL: $7,379,866 $1,819,977 25% OTHER FUNDS: Isabel Cook Complex $117,604 14,972 13% Recreation Fund $650,680 158,166 24% OTHER FUNDS EXPENDITURE TOTAL: $768,284 $173,138 23% ALL FUNDS EXPENDITURE TOTAL: $8,148,150 $1,993,115 24% A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO RECOGNIZING OCTOBER 23-27, 2000 AS "WINTER WEATHER AND FLOOD PREPAREDNESS WEEK" WHEREAS, throughout the winter months, California frequently experiences diverse weather conditions which can cause property damage, personal injury and death; and WHEREAS, winter storms with extended periods of rain often cause devastating damage and destruction, with flood waters threatening the life and health of people living in flood plains and causing extensive damage to areas previously impacted by fire; and WHEREAS, during the last 10 years, storms have claimed 68 lives and caused approximately $5 billion in damages; and WHEREAS, dry winters with fog and dust increase weather related deaths and injuries; and WHEREAS, local, state and federal agencies, along with volunteer relief organizations are sponsoring "Winter Weather and Flood Preparedness Week," an education campaign to encourage all Californians to observe appropriate safety measures at home, school, work and on the road to protect themselves during the coming winter; NOW, THEREFORE, the Town Council of the Town of San Anselmo does hereby proclaim, October 23-27, 2000 as "Winter Weather and Flood Preparedness Week." Peter Breen:, Mayor / STATE OF CALIFORNIA 0~. Gray Davis, Governor OFFICE OF THE DIRECTOR GOVERNOR'S OFFICE OF EMERGENCY SERVICES P.O. Box 419047 Rancho Cordova, California 95741-0947 (916) 262-1816 FAX: 262-2837 September 29, 2000 Town of San Anselmo Dear Emergency Services Coordinator: Once again it's time to get ready for the 2000 California Winter Weather and Flood Pre o.ac1,,,, 21-27, 2000 paredness Week campaign taking place October 23-27. The efforts of campaign leaders like you are making a difference in helping Californians learn what to do before, during, and after California Governor's Office severe winter weather and flooding. of Emergency Services California Resources We have enclosed for you a copy of Governor Gray Davis' Winter Weather week proclama Agency tion that can be used as a template for a proclamation from your local government. In California Department of addition, a sample press release has been included that can be distributed to your local media Water Resources representatives the week of October 23, highlighting your county or city's efforts to promote National Weather winter weather and flood preparedness. Lastly, we have inserted a reproducible master of the Service "Be Winter Wise" tri-fold brochure that can be distributed during the campaign week and California National Guard throughout the year. California Highway Patrol To help you this October with your local campaign, the Governor's Office of Emergency California Services (OES) is preparing a weeklong program, which includes the following daily themes: Department of Transportation • Monday, October 23: Winter Weather and Flood Preparedness Week Kick-Off California Office of Traffic Safety • Tuesday, October 24: Winter Home and Safety California Conservation Corps • Wednesday, October 25: Winter and Flood Warnings California Department of Forestry and Fire Protection • Thursday, October 26: Winter Water Safety California Department of Parks & • Friday, October 27: Winter Driving Recreation California The preparedness themes that are the focus of each day during the campaign are derived Department of Food from the enclosed tri-fold preparedness brochure. Whenever possible, OES encourages you and Agriculture to work with other organizations in your community that have a vested interest in promoting California Utilities winter weather and flood preparedness. These could include local law enforcement and fire Emergency Association services agencies, local utilities, and community based organizations. Salvation Army If at any time prior to or during the campaign you have any questions, please feel free to call Eric Lamoureux in OES Information and Public Affairs at (916) 262-1843. You can also visit the campaign Web site at www.oes.ca.gov. Thanks again for your dedication to making this year's campaign a success! Sincerely, ~ Director ------. a -- EXECUTIVE DEPARTMENT I II STATE OF CALIFORNIA I II ~ormS~ II II ~~~·~i1;~·····<'*' II &!~dln'A'\Sw• ~ .C""' II Ii ~ U.\•...... ~ ;; B ~~ ~I II II xx xv\ II Ill PROCLAMATION II ., by the II Ill Governor of the State of California ! WHEREAS, throughout the winter months, California frequently experiences ! llB diverse weather conditions which can cause property damage, personal injury and death; m II and II II WHEREAS, winter storms with extended periods of rain often cause devastating II damage and destruction, with flood waters threatening the life and health of people II II living in flood plains and causing extensive damage to areas previously impacted by fire; . II and 11 II WHEREAS, during the last 10 years, storms have claimed 68 lives and caused II II approximately $5 billion in damages; and II Ill WHEREAS, dry winters with fog and dust increase weather related deaths and .II II injuries; and II II WHEREAS, local, state and federal agencies, along with volunteer relief organiza-111 tions are sponsoring 'Winter Weather and Flood Preparedness Week," an education II II campaign to encourage all Californians to observe appropriate safety measures ho 'me, II school, work and on the road to protect themselves during the coming winter; II II NOW, THEREFORE, 1, GRAY DAVIS, Governor of the State of California, do Ill II hereby proclf1, October 23-27, 2000 as 'Winter Weather and Flood Preparednes~ Week." II II ~ oF~ IN WITNESS WHEREOF I have hereunto II ~uiiiir~· ,.N~ set my hand and caused the Great Seal of II II f. ·· · """ f the State of California to be affixed this II ~ "' 14th day of September 2000. II • i~a .~ ~ II II ~FOR~ n---~ II Ill ~ ~.~~ Governor of alifomia II -II Secretary~' o -II ------ TOWN OF SAN ANSELMO STAFF REPORT October 16, 2000 For the Meeting of October 24. 2000 TO: Town Council FROM: Debra Stutsman, Town Clerk SUBJECT: Traffic Safety Month October, 2000 RECOMMENDATION That Council proclaim October Traffic Safety Month. BACKGROUND The Mark A. Petchey Foundation, a non-profit organization, was formed after a 1999 accident that left 17 year-old Mark Petchey with traumatic brain injuries, and was fatal for his best friend. The foundation emphasizes safe driving practices for teens and their parents by using the experiences of accident victims to stimulate awareness. The organization is promoting October as Traffic Safety Month, and is producing a free community event at the Sonoma County Fairgrounds, called drivesurvive2000, November 11. Respectfully submitted, ~~ Debra Stutsman J(ol) A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO RECOGNIZING THE MONTH OF OCTOBER AS TRAFFIC SAFETY MONTH WHEREAS, continuing education about the roads we all share is an important goal of communities in the North Bay; and WHEREAS, the month of October is Traffic Safety Month for Marin, Napa, and Sonoma Counties; and WHEREAS, on Saturday, November 11, 2000, the Mark A. Petchey Foundation will present Drivesurvive · 2000; and WHEREAS, non-profit and government agencies, community organizations, businesses, schools and youth groups will come together from 9:00 a.m. to 10:00 p.m. on November 11th for a free educational event to educate citizens regarding road use, traffic safety, emergency services, healthcare, and the plight of victims ofserious traffic accidents; and WHEREAS, there will be multi-media tributes to all survivors of serious traffic accidents. NOW, THEREFORE, BE IT RESOLVED that the Town of San Anselmo recognizes October as Traffic Safety Month, and November 11, 2000 as Drivesurvive 2000 day IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the Town of San Anselmo to be affixed this 24th day of October, in the year two thousand. Peter Breen, Mayor FROM PETCHEY FOUNDfiTIDN PHONE NO. : 707 8239142 Oct. 12 2000 11!49fiM Pl 11~ A. P~ F~ 7824 Coven Lane Sebastopol CA 95472 707 823-9169 I-AX 707.823-9142 ll!11<1il: drivesurvivc2000(ij)yuh Debbie Stutsman City of San Anselmo via Fax: 415.459-2477 -----·--·--- Dear Ms. Stutsman. We would like you to join with us to build upon last year's success to educate teenagers and their parents about traffic safety. Our organization is promoting October a~ Trqffic Safety Month, and is producing a free community event at the Sonoma County Fairgrounds, called drivesurvivelOOO, November 11th, from 9 am - JO pm. We expect 8 - 10,000 people to attend this innovative event which will include businesses, students, community organizations. doctors, accident survivors, artists, comedians, musicians, and celebrities from Sonoma, Marin, and Napa Counties, as well as the rest of the country. Last year, State Senator Wesley Chesbro, the Sonoma County Board ofSupexvisors, and the Sebastopol City Council issued proclamations in support of our Traffic Sqfety Month campaign and ~ur first event that was held in west Sonoma County, October 9, 1999. We have enclosed copies of these proclamations. as wen as .~ example of ~or~ing that could ~e u~ed for simil:U- proclamations this year. ~J~~se co?sider adopti~g this ,, .anhruage and 1ssumg a proclamation m support ot these commumty based act1v1t1es_ H you would hke an ·· electronic download of this document just e-mail our office. We are also interested in including any information, resources, or progrwns that may have been developed in your pub1ic safety or planning agencies. We arc looking for experts in traffic safety and accident victim recovery to be added to our community forums, or to participate in an informational exhibit from 9 am - 6 pm. There is no charge for your participation. The Mark A. Petchey Foundation, a non-profit organization, was fonned after a July 17, 1999 accident that left 17 year-old Mark Petchey with traumatic brain injuries, and was tatal for his best friend, 16 year-old Max Lachman. The foundation emphasizes safe driving practices for teens and their parents by using the experiences of accident victims to stimulate awareness. We are looking forward to hearing from you. Our office number is 707.823-9169. Sincerely, 1f-~ ~A-- Brian Carroll EricF~ Governmental Liaison Chair Executive Director (',._,., ~ROM : PETCHEY FOUNDATION PHONE NO. 707 8239142 Oct. 12 2000 11:s1AM P3 fN RECOGNITJON OF TRAFFIC SAFETY ACTIVITIES WHEREAS, "Continuing education about the roads we all share ... " is an important goal of communities in the North.Bay. and WHEREAS, the Month of October is Traffic .~"ajety Month for Marin, Napa, and Sonoma Counties, and WHEREAS, Saturday, November 11. 2000 is Mark A. Petchey Foundation's drivesurvive2000, and WHEREAS, non-profit and government agencies, community organizations, businesses, schools and youth groups will come together from 9 am to 10 pm on November 11th for a free educational event to educate cjtizens regarding road use .• traffic safety. emergency services, health care, and the plight of victims of serious traffic accidents, and WHEREAS, the afternoon and evening will feature music, foods, and other educational activities including student competitions, community forums. a car and truck show, and interactive exhibits that help stimulate awareness of traffic safety issues in the North Bay, and WHEREAS, there will be multi-media tributes to all swvivors of serious traffic accidents. NOW, THEREFORE, BE IT RESOLVED that the (County of I City oQ recognizes October as Tratlic Safety Month, and N~vember 11, 2000 as drivesurvive2000. (Signed) .For Information contact: Mark A Petchey Foundation 7824 Covert Lane Sebastopol CA 95472 707.823-9169 [email protected] FROM : PETCHEY FOUNDATION PHONE NO. 707 8239142 Oct. 12 2000 12:12PM Pl STATE OF C:ALIFORNIA FRANCHISE TAX BOARD PO BOX 1286 RANCHO CORDOVA CA 95741-1286 In reply refer to 755:G :RWN September 18, 2000 MARK A PETCHEY FOUNDATION 7824 COVERT LANE SEBASTOPOL CA 95472 Purpose EDUCATIONAL Cude Section 237Uld Form of Organization Corporation Accounting Period Ending: June 30 Organization Number 2254159 You are exempt from state franchise or income tax under the section of the Revenue and Taxation Code indicated above. This decision is based on information you submitted and assumes that your present operations continue unchanged or conform to those proposed in your application. Any change in operation, character, or purpose of the organization must be reported immediately to this office so that we may determine the effect on your exempt status. Any change of name or address must also be reported. In the event of a change in relevant statutory, administrative, judicial case law, a change in federal interpretation of federal law in cases where our opinion is based upon such an interpretation, or a change in the material facts or circumstances relating to your application upon which this opinion is based, this opinion may no longer be applicable. It is your responsibility tu be aware of these changes should they occur. This paragraph constitutes written advice, other than a chief counsel ruling, within the meaning of Revenue and Taxation Code Section 21012(a)(2). You may be required to file Form 199 You are not required to file state franchise or income tax returns unless you have income subject to the unrelated business income tax FROM PETCHEY FQUNDATION PHONE NO. 707 8239142 Oct. 12 2000 12:13PM P2 September 18, 2000 MARK A. PETCHEV FOUNDATION ENTITY ID s 2254159 Page 2 under Section 23731 of the Code. In this event, you are required to file Form 109 Please note that an exemption from federal income or other taxes and other state taxes requires separate applications. A copy of this letter has been sent to the Registry of Charitable Trusts. R NORTON EXEHPT ORGANIZATION SECTION PROCESSING SERVICES BUREAU TELEPHONE <916> 845-4178 EO s CC :CHRISTOPHER IKEDA-NASH FROM PETCHEY FOUNDATION PHONE NO. 707 8239142 Oct. 11 2000 01:53PM Pl Mark A. Petchcy Fo11ndation 7824 Covert Lane Sebastopol, CA 95472 Phone (707) 823-9169 Fax (707) 823-9142 [email protected] Attention: Lt. Bob Can')' Date: October 11, 2000 San Anselmo Police D~pt Fax: 415-4 59-507 4 From: Susan Hobbs Administrative Director Re: dli1111111111i11112DOD Phone:707-823-9169 Here is some information on the event and Mark. I will pass on the information that you called to Eric Fraser the Director of the Foundation. Please feel free to call me if you have any questions. FROM PETCHEY FOUNDATION PHONE NO. 707 8239142 Oct. 11 2000 01:57PM P7 dlilllJBBlflilllJ2000 Working List of Sponsors, Supporters and Participants · as of September 15 ~ .. Keynote Address: Ms. Heather Mills (Southampton, England) www.heathermills.org Se.us Point Raceway I Speed Way Motorsports, Inc. /We Media/ Mr. Tom Smothers I Bluo Blazes I City ofPetaluma/ Chopra Center for Wdl Being I University of California-Berkeley-Urban Tranaportation Center I Sprint Copy Center I Perfunnance Speed Innovations I Wine Country Radio (KRStJ,KSXY ,KGRP) I Ventura Associates I South Beach Sodas (SOBE) I Volvo* I State Senator Wet Chesbro I Chewolet* I University of Califomia-Davis-lnstitute ofTransportation Studies I Nissan Motors• I Brookings Institution I Mothers Against Drunk Driving (MADD) I Ford Motor Company• I Redwood Empire Stereocasters (KZS'f,KJZV) I Humane Society of Sonoma County I Subaru* I Pontiac• I California Department of Motor Vehicles I Birkenstock I CRESCERE I Sonoma County Supervisor Mike Reilly I Honda Motor Company* I Ajalon Printing I Pasta Bella I Dr. Jerry Deffenbacher - Univmity ofCoforado I Activision I Lexus• I BMW Motorcycles• I California TruclOng Association I Press Democrat I KOO· iV (ABC) I California Highway Patrol/ Cfuysler• I Meroedes-Benz" I Freighlliner* I Sysrems Teehnology I Acura* /Harley-Davison Motorcycles" I Sonoma West I University of Michigan - Transportation Research lnstiwte I Dr. Barbara Fomin I Golden Gate Distributing I GMC·ChevroJet Truck* I Sonoma County Sheriffs Department I Marin Ji.Jwnile Hall I Hyperion Technologies I KFTY (Channel SO) I BMW* I State As.~bly Representative Virginia Strom-Martin I Crain Cooununications (Autowcek Magazine)/ .Don Bishop/ Clothing Co-op I Provenanco Systems, LLC I Farmers Insqrance I Lydee Scudder I Amaturo Group (KSRO, KXFX, KFGY, KMGG) I Roger Carlson I Virginia Harrison I Toyota• I Virginia Technological University - Center. tor Transportation Re.~ch I Think First Foundation I Students Against Destructive Decisions (SADD) I Zach Davis I Tom Waits I Saturn• I American Educator I Santa Rosa Police Department I American Red Cross I Lincoln• I Saab* I National Safety Council I Kevin Gilfeathcr I Eve.rgreen Media (KMEL) I Sonoma CoWlty Depamnent of Health I American Red Cros$ /Every fifteen Minutes / A Street Gallery I Sonoma County Fairgrounds I American Educator Magazine I ZAPWORLD I Joel Bennett I United States Department ofTransponation I National Student Safety Program I National Highway Traffic Safety Administration I Insurance lnstirute for Highway Safety/ lowa State University - Center for Transportation Research and Education I Dodge Car and Truck* I California Automobile Association/ Asphalt lnstinne I California Jndependent .Living Council I CBS Enterprises I Coffee Cah: I QaimleiChrysler• I eHow.com I Mary's Pizza I eBay I Pacific Gas and Electric I United States Postal Service I Redwood Reliance Peterbilt I Weapon·R I Radioshac;k I California Department ofTransportation (CAL TRANS) I Zone Music I California Department of Mental Health I Marsha Sue Lustig I Brian Carroll / Sonoma County Libraries I KPPA (94.1 FM) I League of Women Voters I Nelson Media Services (Crashtest.com, Smam:arguide.com) I North Bay Chiropractic District I Recording Artists, A1..'tors, Athletes Against .Drunk Driving I Safe Communities Coalition I Santa .Rosa Fire Department I Santa Rosa Memorial Hospital I Sonoma County Cowt ·Traffic .Division I Volk.qwagon* /Palm Drive Hospital /Unit~ States Patent and Trademark Office/ C~ Gra~de High School/ West Sonoma County New Soccer League I David Best I Analy High School/ El Molino High School / Piner High School / Bread & RosC$ / Project Graduation I Santa Rosa High School / Apex Driving School / California .Independent LiWng Council I United States Repre.'lelltative Lynn Woolsey I Erik Brown I Epstein Becker & Green I Jim Russell Racing Drivers School /City ofW~ndsor I KRON (Channel 4) I A-C Taxi Service I Adva~ Bocly Therapies/ Opened Hearts/ Cal Star Emergency Respon~ Helicopters I Sonoma C~unty "'.ineries Association I State of California • Departmem of Beverage Control/ Alexande_r Valley V~n~yar~s I Golden Gate Bndge. Highway and Transportation District I Clos du Bois Winery/ Sawyer C~er I Small Busini;-u Adm1mstra11on /Ideas To Marketplace .lnventOr$ Council I Full Circle Transplant I Kids Street Theatre/ Tm Pan Players I Whitehouse Electronics I Ursuline High School/ Mr. lJen Harper J Mr. Stanley Mouse/ Chateau Souverian I City of Napa I Ms .. Jane Rirshfiel~ I C~ity of Sebastopol I City ofBeJvedere I Paralyz.ed Veterans of America / Ursuline High School / Santa Rosa High School / wineb1d.eom I Deloach Vineyards I Ms. Catherine Anderson /Amica Insurance/ Omissions or Corrections to: Mark A Petchey Foundation, 7824 Covert Lane, Sebastopol. CA 95472 707. 823-9169 /FAX 707.823·9142/ email: [email protected] ~ROM PETCHEY FOUNDATION PHONE NO. 707 8239142 Oct. 11 2000 01:53PM P2 llrlltJ811nlvtl21111 NEWSLETTER September 19, 2000 Mark's recovery from traumatic brain injwies suffered in the July 17, 1999 accident continues with day-to-day struggles aTJd incremental gains. He has returned to Analy High School as a senior, and although he cannot walk or talk, his fellow students are working hard to make lllll'C he and his attendant can get around campus. Perhaps you have been following Mark's story in Sonoma • West or Press Democrat Newspapers, or on KFTY ·SO News. If you would like to learn more about his recovery, visit bis website (www.markpetchey.com). CaU our office, 707.82J-9169, if you would like to help out. dllvelmllile2111 is held Saturday, November 11 at the Sonoma County Fairgrounds with the first part of the program during the day from 10 - 6, an.d an evening show from 7 - 9. Attendance for the day event is free, and the evening show is also free for student volunteers and participants, or S 15 for others. Originally we were scheduled to me just three buildings and the carnival field, but we. ran out of room $0 we ci FROM : PETCHEY FOUNDATION PHONE NO. : 707 8239142 Oct. 11 2000 01:57PM P6 California Stat~ Senate- Certificate- of l{ecognition presented to fjrafiatne & :Hide/(fJ Petcfiey In fwnor ofyour courage.ou.s efforts towards tlie ~irst 54.nnua{ AfarK_!ll.. Petcfiey's 'Iraffic .?lcciaent 'llictfrri .9l.wareness 'lJay October 9, 1999 TOWN OF SAN ANSELMO STAFF REPORT October 19, 2000 For the meeting of October 24. 2000 TO: Mayor and Members of the Town Council FROM: Beth Pollard, Town Administrator SUBJECT: 2000-01 WORK PLAN: FIRST QUARTER STATUS REPORT RECOMMENDATION That Council acknowledge and file the first quarter status report on the 2000-01 Work Plan. BACKGROUND & DISCUSSION The 2000-01 Work Plan was approved by the Town Council with the adoption of the budget. Staff reports quarterly to the Council on the completion status of the items in the work plan. Attached is a summary table of the work plan items, categorized by department, and containing information on the status of each item. New items added to the work plan include the publicity campaign for downtown San Anselmo to bring attract business to the downtown upon completion of the San Anselmo 2000 streetscape project, and a rate review of the garbage and recycling rates charged by San Anselmo Refuse & Recycling. In addition, the Parks Department has taken on the re-sodding of the picnic area in Memorial Park, and fencing projects for the picnic area and the area between the Millennium Playground and the neighbors of Memorial Park. CONCLUSION The Council has the opportunity at this time to remove, add, or modify items on the work plan. Staff will be available to answer questions on the status of the work plan projects. Respectfully submitted, Beth Pollard Town Administrator Attach: Work Plan Summary Table }(e} 2000-01 Work Plan 1st Administration & Finance Quarter "Fiscal San Anselmo•·:-working with a Town Council appointed working group, and the Town Treasurer, review and make recommendations on Pending hiring of Fiscal & Admin. long-term financial goals and revenue sources. Svs. Dir. 1) Complete budget and workplan information has been added to the website, as well as a Community Survey and Police Survey about Public Information: (1) Improve the Town's web site by updating and Town services. Links were added to adding information, forms, and photographs; (2) Prepare a fall provide information on Sudden Oak community newsletter that includes prior year's accomplishments, current Death. 2) Newsletter under year projects/goals, and winter preparedness information. development Review and revise records retention policy. In light of legislation passed in January 2000 with retention guidelines for local governments, (1) review and revise policy for Council approval; (2) Destroy records no longer Records scheduled for 2000 required to be retained. destruction have been destroyed. Recruitment conducted for a Maintenance Worker II for Building Maintenance, and an Administrative Services Assistant I was hired through eligibility list. All non Perform recruitments for personnel in a timely manner to maintain management positions are currently staffing needs. filled. 1) Fiscal & Admin. Svs. Dir. Orient new management staff. (1) Complete the recruitment of Recruitment underway, hiring expec management personnel. (2) Conduct a management teambuilding ted by 12/31 2) Mngt. Team building workshop to develop cooperative efforts and new ideas. pending FASO hiring; tentatively 1/01 1 2000-01 Work Plan Recruitment conducted and eight applications were rec~ived. Council has interviewed six applicants and Help facilitate the Quality of Life Commission creation, and provide will be ready to appoint the members staff assistance, with Town Librarian, to perform its work. shortly. Conduct labor negotiations with the San Anselmo Police Officers Spring, 2001 Study completed and recommenda- tions adopted by Council. Recruit- ment underway for Fiscal & Admin. Review and implement staffing configuration for the department. Svs. Dir. Review agreement with the Sleepy Hollow Fire Protection District; make recommendations on agreement changes; manage negotiations of proposed changes, if any Current agreement under review. Publicity consultant hired, campaign Added item: Coordinate publicity campaign for the downtown, underway with advertising & in the conclusion of the construction project activities Consultant to be selected by TC Added item: Conduct rate review of garbage & recycling services 11/14 1st Engineering & Inspection Quarter Paving, tree wells, underground conduits, streetlights completed; trees to be planted in November Successfully manage the construction of the San Anselmo 2000 streetlights to be energized by Streetscape Project, Summer and early Fall 2000. Thanksgiving Contract awarded to Ghilotti Continue to implement the Measure G pavement and drainage Brothers in September;work to be improvement projects, including communication with residents, and done in Oct/Nov. Residents have working with residents on cooperative efforts. been noticied 2 2000-01 Work Plan Integrate digital information technology advances to provide more Staff continues to participate in efficient services, by adding infrastructure facilities to the GIS MarinMap ad-hoc committee (Geographic Information System) mapping. developing countywide GIS 1st Isabel Cook Complex Quarter Contract awarded; work underway Complete the lead paint abatement, repainting, and window and on-schedule; tenants have been replacement projects, by November 2000. noticed With retirement of Senior Maintenance Worker assigned to ICC, Maintenance Worker I hired; replace with a Maintenance Worker I/II, and contract for before-hours minimal contract services have been custodial service. arranged for early hour custodial Develop long-term needs assessment of the facility (continued Staff to prepare draft assessment from 1999-00) by third quarter 3 2000-01 Work Plan 1st Library Quarter In conjunction with the Library Advisory Board and the Friends of the Library, plan and present three major fundraising events in the Fall, 2000, to benefit the Library's Long-Term Investment Fund, which was Completed October 12. established by the Friends of the Library in 1999. Raised $13,000. As Chair of the MARINet Board in 2000/01, the Town Librarian has four goals that will benefit the San Anselmo Library; (1) Streamline the MARI Net Committee structure in order to reduce meeting time. (2) Encourage the Larkspur Library to join MARINet to encourage library resource sharing as well as benefit Larkspur Library patrons. (3) Hire new Larkspur signed contract to join MARI Net staff to help implement new technologies such as e-mail MARI Net on 10/10. Hired a reference, and improve accessibility to the on-line catalog by updating and temporary Systems Adminstrator. simplifying the Web page. (4) Investigate revenue generating possibilities, Began a MARI Net Staffing Study and such as an eighth-cent sales tax to benefit all libraries in Marin, to cover the System Analysis in October. cost of increased staff and hours at the San Anselmo Library. MARINet Web Pages update begun. Plan a library program for teens in the San Anselmo area; (1) The Children's Librarian will design a teen program for Spring, 20001 with Annie Fox, Internet Advice Columnist and local author of Can You Relate? Real- World Advice for Teens on Guys, Girls, Growing Up and Getting Along; (2) Visit local middle schools to promote the program and network with Middle School staff; (3) Send flyers to schools and media in early 2001. Annie Fox contacted. 1st Parks Quarter Complete Parks Department portion of Downtown Beautification Plan by planting new trees and installing irrigation tree bubblers. Trees to be planted Nov. 6. 4 2000-01 Work Plan Complete major renovation of turf areas in Memorial Park. (1) New irrigation system for watering baseball/softball infields; (2) Filling, grading, and hydroseeding of gully effect in outfields between Jim McDonagh Field Projects delayed due to picnic area and Ginny's Field. sod installation Oct. 18. Develop an Integrated Pest Management Plan for the Town, with minimal adverse impacts on human health, the environment, and non-target organisms. Due in mid-January Coordination of efforts is ongoing, Coordinate the newly formed Tree Advisory Committee, notably in w/Fire & Admin. Diseased/dead efforts to stop the spread of disease that is killing oak trees. oak trees removed in Faude Park 5 ·--,--·------~------~-----~-~- 2000-01 Work Plan Planning Downtown Revitalization: (1) Continue coordination with the Public Coordination is on-going with the Works Department on implementation and construction of San Anselmo Public Works Department regarding 2000 Streetscape Improvements; (2) Complete work on draft Downtown tree types and planting, and Design Guidelines by December, 2000. placement of benches 1) Contract with Marin County has General Plan Implementation: (1) Update the Housing Element for been signed to hire Housing Element submission to the State Department of Housing and Community consultant. 2) No progress this Development by July y1, 2001; (2) Prepare Zoning Code amendments for quarter 3) Staff continues to work consistency with General Plan policies & programs; (3) Continue work with with developer of proposed 12-unit non-profits to develop affordable housing on key sites. low income apartment building. Second units: Begin neighborhood-by-neighborhood survey of numbers of No progress this quarter existing second units, and review capacity for additional second units. Complete one neighborhood by March 31, 2001. Permit processing/Customer Service: (1) Update application forms and 1) New Public Information sheet public information sheets for project review, including standardized checklist developed describing different permit for planning application submittal requirements; (2) Expand the Planning types for distribution at front section of the Town's web page to include descriptive and helpful . counter2) work continues on information regarding the planning application process, permit information to include on the requirements, and on-line application forms. Planning Department web page Joint workshop held 10/16/00 identfied potential long range project for next 6-12 months including Town Council-Planning Commission: Conduct joint workshop; fine tune Downtown Design Guidelines and planning codes for review requirements. 2nd Unit survey 1st Police Quarter 6 2000-01 Work Plan Implement Community Policing Program. (1) Officer training on how to create and implement the community outreach programs. (2) A door-to door survey by police personnel to determine community expectations of the Police Department, and to offer direction in the development of new 1) All employees have received programs to best serve San Anselmo citizens; (3) Institute V.1.P. community oriented police training; (Volunteers in Policing) and work toward developing a Citizens Police 2) Door-to-door survey 1/3 complete; Academy. 3) Slated to begin 3rd quarter Develop 1st Responder Protocol for Major Incidents (1) Develop Each sworn officer has received protocol for officers who are the first to respond to major incidents in town. 8 hours of First Responder training; (2) Obtain blueprints of schools, banks, and other likely targets; (3) 2) Blueprints are being obtained; Conduct training in the handling of incidents such as take-over armed 3) Response procedures are being robberies, and intruder or violent incidents occurring on school campus. developed. Revise policy and procedures manual, and contract for ongoing updating to maintain current legal and policy standards. The department recently implemented a new policy and procedures manual, but requires ongoing attention and staff time as statutory and case laws change Staff is working with the law offices and new procedures evolve. To meet changing laws and procedures, the of Ferguson, Praet & Sherman in the Town will contract with a specialized law firm to develop a court-tested development of this court-tested manual developed specifically for the department. Changes in the law policy & procedure manual. during the year will be updated and new policies sent directly to the Anticipate adoption by the end of the department. second quarter. 7 2000-01 Work Plan 1st Recreation Quarter Attended meetings 7/25 & 10/17at the RVSD to organize the collaborative effort to develop Red Hill fields. Development of an Ad Hoc Dog Park Committee. Investigating the management of the Assess recreation program facility needs, and develop Log Cabin and the Robson- recommendations to meet those needs. Work with the Ross Valley Harrington House. Began School District and other organizations to create a funding plan for Skateboard park research requested recreational fields at the Red Hill School site. by council. Assess the program needs of the community, with specific Currently working with Recreation attention to the increasing numbers of children and seniors Staff to develop evaluation tool. In process of taking a recom- mendation to the Parks & Recreation Commission (10/12) tabled until 11/9. Preparing evaluation tool for Review the provision of pre-school, day-care, and after-school care feedback from Robson Stop-by user services feedback. 1st . San Anselmo Volunteer Effort Quarter 8 2000-01 Work Plan San Anselmo 2000 Downtown Beautification Project, Summer and Fall, Have completed the Town's annual 2000: (1) Coordinate with Public Works Director and keep merchants fall celebration ''The San Anselmo apprised of construction plans. (2) Process quarterly reminders and send Community Fair and parade," using letters of contribution confirmation. (3) Advance with the process as each approximately 125 volunteers step arises, acting as liaison between the Town and community. throughout the day. In addition, local restaurants and stores had booths and participated in the event; a first. Through the encouragement of "Neighborhood floats" we have identified additional neighborhood organizations for disaster preparedness. Continue working with the Public Works Director on the Downtown Project: working to eep the merchants aprised of plans, seeking additional funding, sending out pledge reminders, serving on the Create new community committee to produce both a parade for San "Return to Downtown" committee and Anselmo's annual celebration, and the celebration itself, scheduled for advancing with each stsep of the October 8, 2000. process. Report at mid-year workplan update Identify additional community groups and homeowners' associations, · to work with fire and police on disaster preparedness. 1st Street Maintenance Quarter Yard has been cleared of junk vehicles debris;will relocate materials Help facilitate the construction of the Corporation Yard Renovation. when construction begins 9 ,_.___ "'_'~-·--~-~,,-----~~-~· 2000-01 Work Plan Staff evaluating options for Establish computer connectivity with Town Hall and infrastructure computerization; waiting till new Corp management data (particularly GIS) Yard is built Staff to develop RFP,Jn Fall; solicit Issue a request for proposals for street sweeping service contract. proposals in second quarter 1st Town Council Quarter Create a Quality of Life Commission to make recommendations to the Applicants interviewed; Town Council on livability policies and goals. Appointments scheduled for 10/24 Appoint a committee to make recommendations on long-range Pending hiring of Fiscal & financial goals and revenue sources. Administrative Services Dir. Work with the Town of Fairfax on the creation of a Mello-Roos Community Facilities District, with the goals of raising funds to purchase the Marin Town & Country Club property in Fairfax. Report scheduled for 10/24 agenda 10 SAN ANSELMO POLICE DEPARTMENT STAFF REPORT For the meeting of October 24. 2000 To: Town Council From: Charles L. Maynard, Chief of Police Subject: Resolution Allowing the Destruction of Certain Police and Town Records Date: October 18, 2000 RECOMMENDATION That Council pass the attached resolution that will allow for the destruction of town records in accordance with State law. BACKGROUND In 1989 resolution 3107 was passed by council allowing for the destruction of certain records however this resolution did not address internal investigation, outdated personnel records and mandated the retention of all criminal reports, including infractions and misdemeanors, for a period of ten (10) years. This resolution is in need of updating so records can be disposed of in a more timely manner and in accordance with State law. DISCUSSION The police department is currently in possession of personnel records that date back to the 1960's. These records cannot be purged and are taking up valuable storage space within the police department. In order to purge these and other outdated records a new Council resolution needs to be passed. FISCAL IMPACT Due to the large volume of records currently in the possession of the police department it will be necessary, on a one-time basis, to contract with a shredding service to dispose of the current stockpile of records. The cost of this service will be approximately $1,000, which is already in this year's budget. Thereafter the department will be able to adequately maintain the records with existing equipment. CONCLUSION In order to provide for the destruction of outdated records that are no longer needed by the police department and/or Town, the attached resolution will need to be adopted by Council. 1(-P) RESOLUTION NO. ------ RESOLUTION OF THE SAN ANSELMO TOWN COUNCIL APPROVING THE DESTRUCTION OF CERTAIN RECORDS, DOCUMENTS, INSTRUMENTS, BOOKS, AND PAPERS, PURSUANT TO SECTIONS 34090, 34090.5, 34090.6 AND ,34090.7 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. Whereas, the Chief of Police of the Town of San Anselmo Police Department, as Custodian of Public Record for the Town of San Anselmo, has submitted a request for authority to destroy obsolete records and; Whereas, this request is in accordance with the procedures and requirements of Sections 34090, 34090.5, 34090.6 and 34090.7 of the California Government Code pertaining to destruction of City Records and in keeping with pertinent statutes effected by current legislation, and; Whereas, the Chief has stipulated the useful retention period specifically for the Police Department records as outlined in Exhibit A; NOW, THEREFORE BE IT RESOLVED, 1. Any records, documents, instruments, books or papers covered by all applicable Government Codes, including Sections 34090, 34090.5, 34090.6 and 34090. 7, attached hereto, held in the Police Department and/or various departments of the City government, may be destroyed when no longer needed, providing all provisions and guidelines delineated in said Government Codes are adhered to, including any exceptions for destruction of these records, documents, instruments, books or papers and any existing statutes of limitation at the time of destruction. 2. Any changes, additions, deletions or revisions to existing Government Codes and statutes pertaining to the Destruction of records, documents, instruments, books, or papers will automatically change, revise, add or delete the applicable portions of this Resolution, including Exhibits, attached hereto, without formal submission for revision to the governing body of the Town of San Anselmo; 3. Destruction of Town records, documents, instruments, books, or papers will be carried out as a continuous, on-going process based on procedures and requirements of existing Government Codes and statutes, as of the date of approval of this Resolution; 4. This Resolution also authorizes the Police Department to purge arrest warrants according to a recall schedule established by the courts for the timely return of warrants. I, Debbie Stutsman, Clerk of the Town of San Anselmo, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular· meeting of the San Anselmo Town Council meeting held on the day of 2000 by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: DEBBIE STUTSMAN, Town Clerk EXHIBIT B Government Code 34090: Destruction of City Records; excepted records; construction "Unless otherwise provided by law, with the approval of the legislative body by resolution and the written consent of the agency attorney, the head of a city department may destroy any city record, document, instrument, book, or paper, under his charge, without making a copy thereof, after the same is no longer required." Those records not authorized for destruction under 34090. G.C. are: a. Records affecting title to real property or liens thereon; b. Court records; c. Records· required to be kept by statute d. Records less than two (2) years old; e. The minutes, ordinances, or resolutions of the legislative body or of a city board or commission This section shall not be construed as limiting or qualifying in any manner the authority provided in Section 34090.5 for the destruction of records, documents, instruments, books and papers in accordance with the procedure therein prescribed." Government Code 34090.5: Destruction of Records; conditions "Notwithstanding the provisions of Section 34090, the city officer having custody of public records, documents, instruments, books, and papers, may without the approval of the legislative body or the written consent of the city attorney, cause to be destroyed any or all the records, documents, instruments, books, and papers if all the following conditions are complied with: a. The record, document, instrument or paper is photographed, microphotographed, or reproduced by electronically recorded video images on magnetic surfaces, recorded in the electronic data-processing system, recorded on optical disk, reproduced on film or any other medium which does not permit additions, deletions, or changes to the original documents, or reproduced on film, optical disk, or any other medium in compliance with the minimum standards or guidelines, or both, as recommended by the American National Standards Institute or the Association for Information and Image Management for records of permanent records or nonpermanent records, whichever applies. b. The device used to reproduce such record, document, instrument or paper on film, optical disk or any other medium is one which accurately and legibly reproduces the original thereof in all details and which does not permit additions, deletions, or changes to the original document images. c. The photographs, microphotographs, or other reproductions on film, optical disk, or any other medium are made as accessible for public reference as the original records were. d. A true copy of archival quality of the film, optical disk, or any other medium reproductions shall be kept in a safe and separate place for security purposes. However, no page of any record, paper, instrument, or document shall be destroyed if any page cannot be reproduced on film with full legibility. Every unreproducible page shall be permanently preserved in a manner that will afford easy reference. For the purposes of this section, every reproduction shall be deemed to be an original record and a transcript, exemplification, or certified copy of any reproduction shall be deemed to be a transcript, exemplification, or certified copy, as the case may be, of the original." Government Code 34090.6 : Destruction of recorded radio and telephone communications "Notwithstanding the provisions of Sections 26202, 26205 and 26205.1, the head of a department of a city and/or county public communications center, or the head of a special district after 100 days may destroy recordings of telephone and radio communications maintained by the department or the special district. Such destruction shall be approved by the legislative body and the written consent of the agency attorney shall be obtained. In the event that such recordings are evidence in any claim filed or any pending litigation, such recordings shall be preserved until pending litigation is resolved. For purposes of this section, 'recordings of telephone and radio communications' means the routine daily taping.and recording of telephone communications to and from a city, county, city and county, or special district department and radio communications relating to the operations of such departments or special district." Government Code 34090.7: Duplicate records less than two (2) years old; destruction; video recording media "Notwithstanding the provisions of Section 34090, the legislative body of a city may prescribe a procedure under which duplicates of city records less than two years old may be destroyed if they are no longer required. For purposes of this section video recording mediums, such as videotapes and films, shall be considered duplicate records if the city keeps another record, such as written minutes or an audio tape recording, of the event which is recorded in video medium. However, a video recording medium shall not be destroyed or erased pursuant to this section for a period of at least 90 days after occurrence of the event recorded thereon." EXHIBIT A RECORDS DESTRUCTION SCHEDULE TOWN OF SAN ANSELMO POLICE DEPARTMENT California State law requires the collection and processing of certain records. As certain documents become less valuable as an information resource with the passage of time, their continued retention inhibits an agency's ability to reference more current and valuable information sources. The Records Unit is responsible for receiving, processing, retrieving, storing and purging these documents in accordance with California law and Department General Orders. The Police Department Records Manager is responsible for accurate filing, proper storage, timely purging and security of all Department records. The intent of this order is to provide requirements for retention and destruction of these documents, using those sections of California State law that mandate certain time frames for specified types of records as a guideline. If any civil or criminal action has been filed or may be filed with regards to any report, that report shall be maintained until such action has been adjudicated. The following records shall be maintained in the manner noted below, unless otherwise excepted: A. Reports/documents maintained indefinitely: a. Missing Persons not cleared b. Homicide Reports c. Active and inactive 290 registrant files d. Misdemeanor or felony accident reports involving on-duty employees e. Offenses punishable by death or life without parole, including juvenile offenders (PC 799) f. The following records shall be retained for the length noted and then purged as soon as is practical. A. Employee Background files All components of pre-employment background files of applicants not hired shall be retained for three years from the date of completion. Background files of current employees shall be retained until employee separation. Background files on former employees shall be retained for ten years from the date of separation. B. Employee personnel files All components of a current or former employee's personnel file, including employee training records, shall be retained for a period of ten years from the date of separation. At the time of separation, all components of an employee's personnel file shall be consolidated and placed in storage. C. Internal investigation files All components of internally generated investigations shall be retained for five years from the date of completion of the investigation, except: 1. If the investigation sustains an allegation of employee misconduct, the report shall be retained for five years once the Chief of Police has determined the report is no longer required. 2. If a criminal or civil legal action has resulted from and/or is pending, the file shall be retained for five years after the conclusion of the action. 3. If an internal investigation file is destroyed, all reference to it in an employee's personnel file shall be removed. D. Citizen complaint investigation files All citizen complaint related investigations into employee conduct shall be retained for five years from the date of conclusion of the investigation, except: 1. If the investigation sustains an allegation of employee misconduct, the report shall be retained for five years once the Chief of Police has determined the report is no longer required. 2. If a criminal or civil legal action has resulted from and/or is pending, the file shall be retained for five years after the conclusion of the action. 3. If a citizen complaint investigation is destroyed, all reference to it in an employee's personnel file shall be removed. E. Accident Review Boards involving employees All Accident Review Board reports shall be retained for five years, except: 1. If the report finds that the accident was avoidable, the report shall be retained for five years once the Chief of Police has determined the report is no longer required. 2. If a criminal or civil legal action has resulted from and/or is pending, the report shall be retained for five years after conclusion of the action. 3. If an Accident Review Board report is destroyed, all reference to it in an employee's personnel file shall be removed. F. Recordings of telephone and radio communications Recordings of telephone and radio communications shall be retained for one hundred (100) days, except: If any recording is evidence in any potential, pending or active criminal or civil legal action, the recording shall be preserved for one hundred (100) days after the conclusion of the action. (34090.6 G.C.) G. The following documents shall be retained for two years: 1. Citations for moving violations and parking violations 2. Miscellaneous correspondence not related to other public records 3. Pawn and secondhand dealer transactions 4. Expired licenses for: concealed weapons permits, bicycle registrations, and business licenses 5. Notification of vehicle repossessions 6. Daily activity records, shift logs and press logs 7. Auction receipts and records. 8. All index cards and logs related to destroyed case documents. 9. Police dispatch cards. 10. Field interview cards of reports. 11. Duplicates of all reports, when the duplicates are no longer needed. 12. Audit logs for manual/automated criminal history teletypes or printouts. 13. Missing person and runaway juvenile reports where individuals have returned and have been deleted from national databases 14. Reports of lost and found items, which have been lawfully disposed of. 15. All index cards and logs relating to destroyed case reports shall be purged along with the case or report. H. The following narcotic violation arrests shall be purged after two years, whether there was a conviction or not: 1. Reports and citations for 11357 (b),(c),(d), (e) H&S 2. Reports and citations for 11360 (b) H&S Exception: Reports and citations for 11357 (e) H&S by a juvenile shall be retained until offender attains age of 18 then destroyed I. All crime and supplemental reports for infractions, misdemeanors and felonies will be destroyed after three years unless the following restrictions apply: 1. They relate to an unadjudicated arrest 2. They relate to unserved warrants 3. They involve identifiable items which have not been reco.vered 4. They related to 290 PC or 457 .1 PC or 5. They relate to a criminal death case 6. They are presently involved in either civil or criminal litigation 7. Sealed records for any person found factually innocent under section 851.8 PC Exception: Certain incident reports may be delayed in destruction based on Penal Code sections governing statutes of limitation for commencement of prosecution: 1. 799 PC: Offenses punishable by death or life imprisonment or for embezzlement of public money have no statute of limitation and will be retained indefinitely. 2. 800 PC: Offenses punishable by imprisonment for 8 years or more shall be kept for 6 years after offense was . committed 3. 801 PC: Offenses punishable by imprisonment in state prison, such as for fraud or elder abuse convictions, shall be kept for 6 years after offense was committed J. The following juvenile records will be purged as noted: 1. Sealed juvenile records for 851.7 PC, 1203.4 PC and 781 W&I will be destroyed five (5) years after juvenile court jurisdiction has terminated based on a destruction petition from the court. 2. Sealed juvenile records pursuant to 290(d)(1) when offender was paroled or discharged after January 1, 1986, will be purged five (5) years after juvenile court jurisdiction has terminated. K. Records for registrants, covered by 11590 H&S, shall be destroyed five (5) years after completion of probation or parole when all requirements are met a. Latent fingerprint cards for criminal cases with no suspects that do not fall under a-g above. b. Audit logs for manual/automated criminal history teletypes L. All index cards and logs relating to destroyed case documents or reports. M. Five years: (832.5 PC) and (826 (a) & (b) PC) N. Sealed juvenile records (851.6, 851.7, 851.8, 1203.4 PC & 781 WI) which have been ordered destroyed by the probation officer or a petition from the court. (826 (a) & (b)) 0. Sealed juvenile records, pursuant to 290(d)(1), when offender was paroled or discharged after January 1, 1986. P. Records for registrants, covered by 11590 H&S, shall be destroyed 5 years after completion of probation or parole when all requirements are met Q. Specific types of reports/offenses will be destroyed based on Penal Codes governing statutes of limitation for commencement of prosecution: 1. PC 800 - Offenses punishable by imprisonment for 8 years or more shall be kept for 6 years after offense was . committed 2. PC 801 - Offenses punishable by imprisonment in state prison, such as fraud and elder abuse convictions, shall be kept for 6 years after offense was committed 3. 802 - Offenses not punishable by death or imprisonment; misdemeanor violation of 647.6 or 647(a) shall be kept for 2 years after offense was committed TOWN OF SAN ANSELMO STAFF REPORT October 18, 2000 For the Meeting of October 24. 2000 TO: Town Council FROM: Debra Stutsman, Town Clerk SUBJECT: Appointments to the Quality of Life Commission RECOMMENDATION That Council make appointments to the Quality of Life Commission and direct staff to continue advertising for additional applicants. BACKGROUND The Quality of Life Commission was formed in June 2000 to review the Town's General Plan in terms of livability, sustainability and long-term issues, per attached Resolution No. 3512. Staff advertised for applicants and received eight applications. Council has already interviewed six of the applicants, Don Hodge, Frank Wasuta, Ted Freeman, Tom Johnston, Diane Broaderick and Helene Robertson. Two of the applicants, Alison Pollack and Stephenie Hendricks, have had other commitments on Tuesday evenings and have not been interviewed as yet. · The size of the Commission was set at eleven. Staff recommends that Council make initial appointments to the Commission and direct staff to continue to advertise for additional applicants. Council may also wish to consider reducing the size of the Commission to nine. A status report of current openings is also attached. Respectfully submitted, Debra Stutsman, Town Clerk RESOLUTION NO. 3512 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO ESTABLISHING A SAN ANSELMO QUALITY OF LIFE COMMISSION WHEREAS, the residents of San Anselmo are concerned with securing a high quality of life, while ~nsuring fairness and equity to all humanity, to other species and to future generations; and WHEREAS, the world's economy, society and environment are interrelated, and we cannot consume resources faster than they can be renewed nor produce wastes faster than they can be absorbed; and WHEREAS, San Anselmo has a rich history of citizen involvement and volunteerism, working successfully to enhance its quality of life. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Town Council establishes a Quality of Life Commission, as follows: 1. Charge: The charge of the Commission is to review the Town's General Plan in terms of livability, sustainability and long-term issues. As part of this process the Commission will conduct a facilitated community forum to identify community. issues and concerns to present to the Town Council for the prioritization of the specific charge to the Commission. 2. Purpose: To secure a high quality oflife for San Anselmo residents within the means of nature through leadership, innovation and action, with the following objectives: a) To define and enhance the elements of the San Anselmo community that provide personal meaning and satisfaction to its residents. b) To provide an overview of, and coordination among, groups that contribute to the Quality of Life within San Anselmo, including publicity of their activities to the general community. c) To provide assistance to Town Staff by performing research, developing proposals and implementing action plans supporting the previous objectives. 3. Goals: a) Define San Anselmo's Quality of Life elements in specific and measurable terms while recognizing that some important elements will be more subjective than others. b) Evaluate the community's quality of life and identify areas for improvem~nt. ·\ j c) Assess the Town's ecological impact and identify areas for lightening the local economy's ecologicall load while improving its performance in providing quality of life. d) Engage the community in constructive debate and develop activities that maintain the San Anselmo community's pride in their Town and their interest in building a sustainable future. 4. ,, Organization: a) Eleven (11) members recruited from the broad range of talent, interests, and ages in the San Anselmo community. The Commission may include one or more Councilmembers and designated Town staff liaison(s). b) Initially to be structured as a two-year commission. A decision will be made at the end of two years as to whether to make it an ongoing formal Town Commission. c) Members may also be a member of another Town committee or be assigned as liaison to one or more existing Town committees so that all other Town groups are included in the process. I hereby certify that the foregoing Resolution was duly passed and adopted at a regular meeting of the San Anselmo Town Council on the 13th day of June, 2000, by the following vote, to wit: AYES: Breen, Chignell, Hodgens, Kilkus, Kroot NOES: (NONE) ABSENT: (NONE) ABSTAIN: (NONE) Attest: iMu<~ Debra Stutsman, Town Clerk "f:5:o TOWN OF SAN ANSELMO 525 San Anselmo Averiue, San Anselmo, CA 94960 Application for Appointment to the San Anselmo Quality of Life Cbmmission Name: Don Hodge Occupation: infonnation management, public involvement Address: 20 Sk'}'line Road Employer: U.S. Environmental Protection Agency Phone: 415-454-9834 Employer address: 75 Hawthome Street, San Francisco E-mail: [email protected] W-0rk pb Names and phone numbers of San Anselmo residents who may be contacted as personal references: 1. Susan and Carl Groff, 721-2981 2. Martha Steinmann, 455-0927 3. Pam and Derek Howard, 453-6646 (actually in Sleepy Hollow) 4. Jeff Kroot, 456-5531 Reasons for seeking this appointment: • A long-standing interest in sustainability and in the challenge of applying sustainability theory to policy • A desire to engage in civic discourse with fellow community members in order to improve our commwiity • A desire to help move our area toward a common vision of a livable and sustainable community Qualifications and experience relevant to this appointment: • Personal study of sustainability theory including visioning processes and "indicators" of sustainability • Training in interpersonal communications, group dynamics, and meeting facilitation • Experience facilitating meetings small and large • Working with a local non-profit organization to help design and implement community visioning on sustainability and sustainability indicators • Currently working on selecting representative indicators to measure community sustainability in Marin . • Currently working with a neighborhood group to establish safe routes and active methods for kids to trave1 between home and schools Organizations relevant to this appointment to which you belong: • Sustainable North Bay - Marin, indicators committee, former chair • San Anselmo I Sleepy Hollow Safe Routes to School neighborhood group • Meeting facilitation cadre, U.S. EPA Region 9 ., '.,.. , . ·, : ~ ,·,· Briefly, your definition of Quality of Life or Sustainability: It may help to put these terms into the context of some other c0mmonly used terms with similar meanings. The concept of"standard of living" generaily takes into account the level of monetary income in comparison to the "cost of living", the cost of representative material goods. "Quality of life", in contrast, generally concerns non-economic aspects of life that measures of the standard ofliving fail to capture, such as the amount of quality time available to spend with family and friends or the degree of connection citizens feel with their fellow citizens and local institutions. "Livability'~ tends to apply to land-use and transportation planning issues that affect the quality oflife in an area, such as the degree to which the built environment encourages interpersonal contact or the natural environment provides respite and recreation. "Sustainability" is a broader subject that encompasses quality oflife issues for the current generation but is also concerned with the longer perspective, with the continuation ofthe quality oflife to future generations. Sustainability also tries to show the trade-offs and linkages between the economic, social, and environmental perspectives on these issues. It's worth noting that consumption of goods and resources is intrinsic to all of these definitions. · Briefly, one or two issues you consider important to the purpose of this Commission: A basic issue the commission could choose to address is the relationship between what and how much we consume and our real quality of life. That does not necessarily mean, however, that the· commission should attempt to regulate individuals' private choices (except where they might harm the greater good of the community). Instead, the commission could work to ensure that our Town's physical environment, both built and natural, and cultural environment are conducive to individuals' private choices to reduce consumption, by enhancing.quality of life while reducing harmful patterns of consumption, for ~x$Dple, of energy from non-renewable sources, of non-renewable supplies of materials, and of levels of renewable . resources that exceed the resources' capacity for regeneration. To this end, the commission could, in ·· ' cooperation with the planning commission, work to incorporate livability and sustainability concepts into tho Town's planning documents and zoning and other ordinances. Two specific issues among many that the commission could address are: • the amount and rate of traffic and the resulting lack of safe access for all residents to amenities like schools and shopping through means, such as bicycling and walking, that promote the health of individuals and of the environment, and • the availability of public spaces and pedestrian areas that encourage strolling and commingling and that display art lilld accommodate performances, to facilitate community cohesiveness; I understand that the Town Council will interview me and all other applicants personally as part of the selection process for this appointment. Date: -----,,t---.7,_I/ Jo/ __{y{J _ _,·. . _. ~ . . ; .. ·.•. TOWN OF SAN ANSELMO 525 San Anselmo A venue, San Anselmo, CA 94960 Application for Appointment to the San Anselmo Quality of Life Commission Name: ~ll wkl""-Dl Occupation: _-r>r.....:...... :...L.l<_ ___..j...._c...;;;;Gm.t;....;;....;;;..:;..:,..J....;;..~....;..1-=-.:.1--1__..._r__ Address: ~ :/ yo CJrJ-.Jf>A Employer: ~ Phone: f-l ( - 0 S-11 Emp. Address: __S_~ __ cz..______Email: ------Work Phone: 7 2.. I IAFlff 7 7-'f<-( Names and phone numbers of San Anselmo residents who may be contacted as personal references: 2. ""-' "-'l. + 1?. 'iN ~ 3. .J'Ltif a Ott/Lo L'1, f.l Reasons for seeking this appointment: SQ..f" I ~""''"~ t ~ l !1j . e..J tu.«r/\-.-£'"lt-.. Qualifications and experience relevant to this appointment: • ; ....,._. '' Organizations relevant to this appointment to which you belong: ~,ve_. Briefly, your definition of Quality of Life or Sustainability: Briefly, one or two current issues you consider important to the purpose of this Commission: ~ ~ tJoi~ 1%; AlL PeUJ.A.:oo,J. ~<~£- ~ cf f2.tS1.,J t;, ~MM7=i {'),)<.·~~!Cf Q,,'lJ £,.J~. I understand that I, and all other applicants, will be personally interviewed by the Town Council as part :~::t::ectionprozrs;inbnmt. _ Date: ~(r?jw (You may attach personal resumes or other information you believe will be helpful to the Council in its selection process. Thank you for your interest in serving our community. For further information please call Kay Coleman (258-4676) or Debbie Stutsman (258-4652). • . ·,~ ., ~. . ·1 '·· ;~. TOWN OF SAN ANSELMO 525 San Anselmo A venue, San Anselmo, CA 94960 Application for Appointment to the San Anselmo Quality of Life Commission . ~ \ Name: [et> W .. FfLe:e~ Occupation: _A_~_____h_en_---== __{A=*'-e-_T..___112..efJ>_;;....,,U"""' Address: ~fr"" kEmployer: __- ______Phone: 4-[;3 - 37(c,g Emp. Address: ______-- _ Email: "Mee-~@i &Ner Names and phone numbers of San Anselmo residents who may be contacted as personal references: 1. ~f Ktv?er-- rMB-- ~z 2. ~ GtJG:J-v y; t/57---- 1<1<:£ 3. -t;J/ftitl) ~81-D t/S3 --3o9'J7 Reasons for seeking this appointment: I have lived in San Anselmo for 34 years and am interested in my community. I have just finished two terms on the Marin County Civil Grand Jury and would like to now devote some of my spare time (~o improving life in the San Anselmo community. I am retired and have the time to devote to this /commission. Also I am particularly interested in having the opportunity to help mold the direction and ~- work of this new commission. Qualifications and experience relevant to this appointment: I have been a History and Social Science teacher throughout my teaching career and am interested in the world, my country, state and community. In my two and half years on the Civil Grand Jury I have looked into and been involved in writing about numerous County problems, many of which had to do with the quality of life in the County. I am a person who lives and is concerned about the quality of life of myself, my family and others. . )~· .. Organizations relevant to this appointment to which you belong: L~ fl~~'f '/m!&d rhVt1£b. ~ ?°hs"ee'?'A"> Briefly, your definition of Quality of Life or Sustainability: ,,---... Quality of life refers to all ,of the things around us that affect how we go through our lives, the amount of pleasure that we derive from life without impinging on the life quality of others. Aspects that affect the quality of our lives at this stage of history about which local government might have something to say include such as noise, traffic, neighborhood characteristics, the nature of local government, the space available to us to roam 1 and the degree of impingement by excessive commercialism on our community. Briefly, one or two current issues you consider important to the purpose of this Commission: Not to sound trite, but to me the crucial quality of life issues involved in San Anselmo at the moment would be traffic on Drake Boulevard and the question of chain businesses coming into town and the affect that they have on local business. I am a believer in a regulated market system but I do not believe that means the big have the right to constantly run the small out of business. I understand that I, and all other applicants, will be personally interviewed by the Town Council as part of the selection process fort · s appointment. (You may attach personal resumes or other information you believe will be helpful to the Council in its selection process. Thank you for your interest in serving our community. For further information please call Kay Coleman (258-4676) or Debbie Stutsman (258-4652). Ted W. Freeman 8 Meadowcroft Drive San Anselmo, CA 94960 (Home phone: 415-453-3768) (E-mail address: [email protected]) Teaching Experience: (1997-2000) Teacher substituting at 4-12 grade levels) 1965-1995 Terra Linda High School, San Rafael CA Taught primarily US History, Government and Economics 1963-1965 Lincoln High School, Stockton, CA Taught United St~tes History Formal Education: 1962-63 University of California, Berkeley General Secondary Teaching Credentfal and graduate work in Political Science 1959 Taiwan Normal University, courses in Mandarin Chinese 1954-57 University of California, Riverside BA in Political Science 1953-54 Riverside Junior College Summer workshops and other courses in US History, Political Science, California History, Economics during the period 1967-93 (U.C. Berkeley Extension, UCLA, Pepperdine University, George Washington University, Pennsylvania State University, Dominican College, Sonoma State University, University of San Diego) Awards/Selections: Terra Linda High School Outstanding Teacher 1994-5 California Mentor Teacher, four times (1984-93 period) California State History/Social Studies Project, Sonoma State University California State Teaching of Economics Workshops, UCLA, summers 1989-91 Published Articles: "The Student in Social Studies Education: One Social Studies Teacher's Perspective" THEORY. & RESEARCH IN SOCIAL EDUCATION "The Official Journal of the College and University Faculty Assembly of the National Council for the Social Studies" Volume XXI, Number 4, Fall 1993; "Entry Level Technology in the Social Studies Classroom" THE PRIMARY SOURCE "A Publication of the California History/Social Studies Project" Volume 1, Issue 2, Fall 1992. "A Taxing Assignment" THE LEARNING CURVE "Newsletter of the California Council on Economic Education" Volume 1, Number 2, November 1990. (also considerable curriculum writing within the San Rafael City Schools, high school district, and writing on a number of published Grand Jury reports.) Other Experience: • Master teacher to approximately 10 students teachers from SF State U. and Dominican College. • United States Naval Reserve (active duty October 1957-January 1962) primary duty as Communications Intelligence Officer, Naval Security Group. Stationed at San Diego Naval Training Center; Officer Candidate School and Naval Communications School, Newport, Rhode Island; Taiwan Defense Command; National Security Agency, Fort Meade, Maryland. • Lister with the Census Bureau, Jan-Feb 1999. • Marin County (Civil) Grand Jury; 1998-99 member, Chair of Education Committee; 1999-2000 member, Chair of Education Committee and Foreperson, Pro Tempore. References: Joseph Friedman, Foreperson 1998-99 Marin (Civil) County Grand Jury (415-381-8753) Carol Lind, Foreperson 1999-2000 Marin County (Civil) Grand Jury (415-789-0892) {_ 1.'30 TOWN OF SAN ANSELMO 525 San Anselmo A venue, San Anselmo, CA 94960 Application for Appointment to the San Anselmo Quality of Life Commission NameCfllt-A Jctllls=ttd Occupation: bb# s/-J,,p MIH46a Address: 22/f ,[Jl-Ootr\:tOe DIL Employer: M Mi-Id fbto ¢ Phone: l{({ 'f ~') 9 )9) Emp. Address: fo[D f~(St< /)£ . . . Co~ l---4J+i)~/+- cr<.t9).. r Email:'~!t t.f4-IL @(J4.JX)c4 y-·NfTWork Phone: t.fl },.... l(' J- Names and phone numbers of San Anselmo residents who may be contacted as personal references: 1. 2. 3. Reasons for seeking this appointment: {A) Ar{C_------tD ~ 1d;/olJea . /.J--r?K ili--'L-f.4LJN, r-;I A= S:tflDiGi ~ ~ AK () ;Jt'D~l I)''---rn, ~~;1.8 s M'-(J'r2i '= i /-1-rfl,p €>,/JeV D£bJU 'ID e~{Atftl<((J . Qualifications and experience relevant to this appointment: ~Dll tk.~UL&Q ~"'.rr cl !-6 t > C/J:t4tl 61 A/" Aiov Ds Ad.o a.2' tlilolJt1---'k7lf ,I; ii fAPkN y J) 1 ti t4LSJ 1/i 01 Jc/J J~_s { Ck/ -th£Lp r>pctJ ---rtfc; ftJeA/ut:--:r·--rtkT c/QG --Cfk: tft G~ Briefly, your definition of Quality of Life or Sustainability: -d1-£ Mvla'-Lfe t.?{-t_d tri6 &SfEJ- .fc// '-11/£ t4a5>.s 6-1-' A: ~SI& ciM«t._,1d(, (1 Glli> aJ tef ~ ,~CAcr=ty 0'b 1'11At&{~ Ji{..:t( !hpc-ch I>~ ·:r:lfe Dt1=ulf 4-~fTJ a? Gl/lt4-~?1lttmd41 4><-1) ftWitzttGtfk -Jo U~tA1..tf:1-C c)!{~c__E~-;-/- CbU/!lLT , Briefly, one or two current issues you consider important to the purpose of this Commission: =11k tZA(iA~')/-.4~ (!.&> rL ~ds us · ~<. le c.JeF5 c~Mf.>A./ Oe-t(oA-4.r H14!f"'l>I/.._ &ct/41 16~~ (You may attach personal resumes or other information you believe will be helpful to the Council in its selection process. Thank you for your interest in serving our community. For further information please call Kay Coleman (258-4676) or Debbie Stutsman (258-4652). ., ~ TOWN OF SAN ANSELMO 525 San Anselmo Avenue, San Anselmo, CA 94960 Application for Appointment to the San Anselmo Quality of Life Commission NameJ) '~ ilro~ ;c/C, v10occupation: ---=-e4!i~_c_~__,..F-7,,M Email/:h04Vl Ord~t'/(.1 J@o o / C o'nt_work Phone: ___.:..S_Q--nJL/---'---=------ Names and phone numbers of San Anselmo residents who may be contacted as personal references: Reasons for seeking this appointment: . . .,f ~ ~~ ~ s~ o~ u,,,S'77 k-v~':_~ ~,;,. t.,,..J ""' k-w d "111=&/ ~~ :.1? o-.-..v ~ i ~ l....v-.vU /"'.) "f- ,,, J~·-£~L~c:JJ~ ~s~~/1.p1~ ~/~ ~· cR-·(AJ~~ ~r Organizations relevant to this appointment to which you belong: ~~4r~ Briefly, your definition of Quality of Life or Sustainability: J ~ O<,cL ~ l + "" "'~_,,_.,, Briefly, one or two current issues you consider important to the purp0se of this Commission: ~~ 1 ~oenv~~ ~ ~ .s-t;;:JJ G ~~ J~. J~~~ ~~"t- I understand that I, and all other applicants, will be personally interviewed by the Town Council as part of the selection process for this appointment. Date:.---=-7_· _/()._· 0_6_· _ (You may attach personal resumes or other information you believe will be helpful to the Council in its selection process. Thank you for your interest in serving our community. For further information please call Kay Coleman (258-4676) or Debbie Stutsman (258-4652). TOWN OF SAN ANSELMO 525 San Anselmo A venue, S~ Anselmo, CA 94960 Application for Appointment to the San Anselmo Quality of Life Commission Name:~'-~;V'~ /~t./t "'£.a-ur..st>.Al'Occupation:L~//IZ~.O /ll#r() .5T'.?~Hr;>~j)ut.f:T/~;v C0'1.IL-~/.;11"9rtJ/t., r-e:rn... rAS/~/ON :e (J.;9/U>~,;\/ 3 f /1w<"//A/ /Jvt J, h' /fl-/) brn-JP"1/'9,,N .r ~· Pff'-'S?./i!A"r-'o.nrf Address: , .,.,. Employer:------Phone: ~E; 7 - 7 ° ! 3 Emp. Address:. ______Email: );e /1 e e/Jl!iJ l Veno., f!.()m Work Phone: ~~-~------~ Names and phone numbers of San Anselmo residents who may be contacted as personal references: 1 i.c::Jep,c '-: hv/7-~Por- ¥.S-l, v P98'f ~h.f,1/ll1-s.s.0H. ~.S-6-SS-31 2 . .JD/Vi/;4 ~Y~IP/\/ 721-7/L/fR 3J~N ,5~/l4'A1 !~bl)8 ~~//V4 ,, Reasons for seeking this appointment: / #"'9v~ 4-/V~P ,,,.N JQ71/ /J7'Y.s1:u·Ho F~ 2-6 ?~~ ~ ~V/L ..C-/U'~l>~ S'AJ/.J'U... TZJWN 4-T.n?tJSP/~fi. /#RV~ ~/Vc:fih?~ ~ /:>d/:N.-;,7?~~L/,,:e ~r ~ /,l;vfff'~ /./?/-.( "1.P~.;-;> /?J'i: ~· µJ/ ;Ur!../IU'AJ-7'$ /7~ ,P~~ /Z) ,t.-/Vf:; ~t= /Pf ~/V7 ./?;) / ~. Qualifications and experience relevant to this appointment: / /V.193' P/2./4'7pn,/'--"l -'/II ~ ~.;/,;~AJ 4#5.J;vvS.J ~ 01/'??t.- .;)t) ~~ ,,t?(; R 4~4'rnp~/ If:- t!#N"i::A.-; /;.;.::>O'l/tt>~ ~f!if,,,<.-AJPc,," p~~u~ • ,f 4v&-6?'J?thld J;)/4-f;er'~/ ,;':>/h nJ~/l,/7)1'>~ PHt?Tl) a#tJPT P/Z.-Pl;>Ht!-f/~ dt?P/Z~.... ""11'~~ ~ f I "1irc SThL/~r; / ;'/??,? "'9Z-.SO HA/ ;th/,.;,O ~~J)v,yt~ ! .ml?~~ ~· rH7l4'>,.-,A) H7?.r ,,,fl~WV ~;t/"hl"!- //V" S ~~"- /l/"7T7"71f~ J //V ~'9-'//6>.nl ~ PH-$w&.-9-.T7~~, / ~~'i't... ~ ///$'~~ po?e,n, .; //>?R~~r p~ //\-) A-ZU:>JAi''? 7ZJ ~ f/41'/Pt..:/Tl? t?r- U,,&:£ //ilY¥4- 70H>!V L/,k.~ ~Avs~Ulf ~' T'll-Rr '7h fJ,,nu~ ~&- 4;:::e ~~1u;cAJ ;()IP#UJ ~~...... - ~ /JI?~ ///~ H~ -;.y~/.-./Vt£.f:. 4.J n~~ ~r7'1/~~,, / P--~i:t. / u>~c..~ ~.z- ;19 ~>~ 111//7/ tPP.?4- t-P~ '?t;-/Uf/ff#V/.3. 7.7~ 4tJ.rnP71~rS / ~.flV'E-. ,Pp/'l.A:...f!!i;J P-/V .-9-.J P J/c:Jt..WA./,Tc. P/ n-/f- //\[ Pel~ /.{.( '?'~5 ~ $! b/r RP#,Nt.# / ~t: £T?t-f>-N"7 ;z::::~""(JAJ~.s n~~r f ~~tf'fffNuTL~ ~'l: 4f:~..,U -"'? .-?7~..9?AiiJ~ P~ Qt: J~A?.r/lr~ /1-Z>Y/.f"~~ L',,;nhJ/~t.. '/71'7;;. />~Alf;z ~..L ~· ~ pf,)~ /l'\/J/C'-Y~2:> HI/~ .77h: ~.rrV/b(/e~ ~ ~ d/9"71) ,,,,thv /'A'f:: h~f: p,t:= ?~/?'~ ~~~. Briefly, your definition of Quality of Life or Sustainability: ~ ,R-.411;/t-;J""Z? ft ~/V~ ;/II #7\J "9Tr.7-7()).(P/~~ I!?~ ~t!>A/'--;, ?NV/.2fiN/hii£.AJTi191 ' PY,A-/1../e/Vv~~ ~ JHF~P? A.)/177'?iV9t..- ~fir-.;1!1~.r? ; ~SP~ L'i-A-~T/V/7? ,;AJA • 1 !-nn/111?NITZ7 µ}/In;!~ /cf (?.)>s;,-/lf 7?J //;)~ ~ Jl9U_ ~,C- //S ,4.y(>~~/l//:J e:' Ut.#tJSf: ?~l;) ~s #nre:.. ~ //V~q/Ufi? ~ ~~t:-' Briefly, one or two current issues you consider important to the purpose of this Commission: !JV1'/1/"1N:,,~r PA?t-AVAI~-:.. I r"Y~t--- ~ m 7'1aJ/\J~ /6.;.7)/ /? ?t:SS /ty,577J.-1d.r/VZ ~/1:1/ r .P~tJ..~>s ~ e 4-R?V U-P 4-JP7Np l)Q-fl /,)ff)"& UNl'-Z> 4--HV6t1~ Pr/S '9-n/)~,,,,,,VH71/~ ~· /~.IH/,l> /lb~/r .sr.1L(_ ;PA~S'~- '1/11;: h~¥/.1~/c!r-?/'/e?~#/t-()./1t11.T: ~ .s /.{ PNe ~~ ,Q/t" ,41/'9.f"T />P.f/T/V~ ~r~PS ~ /7Jlf.?/I) ,;~ 77t-,it:::.s.-/l) n-l'V"9?f..,,J> ~Al~ftv~ ~· t.p~&U7Z? p,:- ?.;~~,,,.,,v ~/s nw.rv. / pt,1,9#~1) L,,.1,C..~ ~ S ~·t': ~/J t'!!/~'9;/J7/SJ"/tP/{) ;r;ilJ.K t /971.1 ~T/V~ Y • ~/V Si~ Date: __f1.L-0_tr,..:..;/c_o_o __ (You may attach personal resumes or other information you believe will be helpful to the Council in its selection process. Thank you for your interest in serving our community. For further information please call Kay Coleman (258-4676) or Debbie Stutsman (258-4652). Organizations relevant to this appointment to which you belong: 7~ PA/Uf ;~A-.N/:3.#nt:J-"V I . .IJ;6;t~~ 7D /~ ·~ ~,,,,) ~.f t~Ft-l) ~#-;#~ ~S AIPf lfll}-PA-'7, / ./=>~,,z:;'it'?C.- ~ ...... -. : . . P/ n-H-- //\f ·. 111~ /.5.f~~s ~~ wr RP~.;4-H / ~~ ~~; ~~~0-,,.)~1/ a~~r ·f· - ~~¥f'&l'~NTL-~ AP"n/f:. 4f::~?t} <'9 m~~AJ~ PF .;;?-t:: ,5"~AJ?.r,-V~ /?vi'/~~'? ~,,.,,~, ~. }>~/l/'2 ~""'- ~ ~ ;t/QS /"'\/Yt:u.y-ej;, HI/~ ~ ~~~"1/;r ~~ ,Pp~~rllQ.N~~ ~ ~ d/9-71) ~j~~, / '1JHef AZ-n!> ·114 J/P(};R-v ~.1/;>~.N;7° ~oSTn/.eOA/T /"A'I: h-~~ Pr ?~/9-.P- A~~. Briefly, your definition of Quality of Life or Sustainability: ~ ~1'--~T"? P ~./I/~ //V' '971.,J /19Tn?<.9tP/~t:: L:'),::= ~t!JN'?, ~Nl//AUJN/h ' ' ~h/l./e/llv~~J JAF~ri?, A..I~~~ ~~#~7? '!'·~so~ ~~T-"V/~ ~A)A • t!-n»A11?/Vll? PfJH/t!~ /J° P.P~71J ~ /,/;)~ ~ ~ p,c- /.?'S ~r,,,~~Al'/;f e:' U,.Ht?St:- t.-~l> ~5 ~~ 7'h4J: //11~~/l/TZ-; ~ 11/fet:JJ~ tr( cf'~,i>P~T .77-foe:. ~~v ~ ~r- 77/:4:Ft:: /b-~ ~ 77~ ~~/\/tF/r /JF ~ RI~ L-.1v-e ~ ws-/r ~~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~-,---_;_'-,--~ . Briefly, one or·two current issues you consider important to the purpose of this Commission: /Jvf;l',-v,1•N4~r P./l?f.,Av~~ -:. I F~fe(...- ~ ~ ~T ~ kv A1'v.re~ Z>P~ A/&>r ~ r1"'N, 1/1.;m,,;; ~~bS /tf<-.Sm.-,4r,,,v~ ~.n;1 r r~4~>s ;p e a-~ n-P "-t"?J1n:1 l>n-n ;7)17;~1:: ~~ li-HV6"~ Pr/$ ,9-n.,1>,,,,v~~ ~· /~.6#/P "°~' sr.1L<...... PA1t.r~~fJ:. ~ 4 v,.,v ~;=/TS / r .PA--C-1/ / ~ S', '//'/;!;: h~+'7';C/CAT't:?;V--;>~./~"T; M.s /.f &iNe J?_e:-P/e- """~.rr PP.f/T/Vfr '-'T (You may attach personal resumes or other information you believe will be helpful to the Council in its selection process. Thank you for your interest in serving our community. For further information please call Kay Coleman (258-4676) or Debbie Stutsman (258-4652). TOWN OF SAN ANSELMO 525 San Anselmo Avenue, San Anselmo, CA 94960 Application for Appointment to the San Anselmo Quality of Life Commission Name: Alts OVt Po \lc--tc.\<:. Occupation: f2\f\v l' Phone: __ii_· _'O_l{~-~b_C\_'2_4_____ Emp. Address: I Ol t/Co IA-la wl Wot 'j 1 J.Jov '7l-h Names and phone numbers of San Anselmo residents who may be contacted as personal references: 1. :JefF {l'l"U ot 4S-(,-S5s l 2. ~t'lv I Ch tS}Vlel l y s=q - ""=t- ".'.f ~ 5 3. :J 0 V\ CA- th c.ltl' ~aVV\ Lf 5 ~- (, C}-=f 3 Reasons for seeking this appointment: J: vU~vJ-· -f.o l<)Vtivl\Qvt-e IV\ SDYYU? W~ -b V\l\O.\Vl·ft111/\1 f'3 ·f}...w %•iCt.ll-b-J Qf l\·te. Ill\. s(/\.(11. frnc;e.lVV\u j especi"c;tll J: O..VV\ 1 V\feV't's+ eJ. tV\ u.m.h V\ v 1115 a~ a Vo lvvtfeev ·-ftv-- ·fu ·h:>wb l(}.. he.,,- w or u. q1~ °"" Mwih. o-r vu Cn V\ y oY' is s Vl' ·-fvr ··kn> ~ ea~) Qualifications and experience relevant to this appointment: Je4Nes ti/\ M~VVtot:ht> Is~ s·+ks. X lA£l,ve per.fur~ ex+evts1 w I re~o.vdA lV\ WlCll.V'-~ c,i.V't?CtS. Organizations relevant to this appointment to which you belong: Aw a Vld Was+.e HaVla.8eiMevJ ~SOl-l'ah~oYl ( lJS pvvf-ess10V1~ 1 Briefly, your definition of Quality of Life or Sustainability: {k\~ et5 !2Cplog1'LtilL'J Vv1111cLJ ttS posc:;.ible. ·--- ~~~, tV\+evtSLvt. Briefly, one or two current issues you consider important to the purpose of this Commission: ~0'1V) iVl IJ~ sov11ws A 1 1 a.. ) evte 0J 'j G.M.d m f e vn ~11di ~ Hevvv;{:h ve I understand that I, and all other applicants, will be personally interviewed by the Town Council as part of the selection process for this appointment. 0 Signature:_..;..../rt_._t-'7-v-"--'-vt.;:;_lt_, R_~______.Date: Avq u<.J l 1 ~ (You may attach personal resumes or other information you believe will be helpful to the Council in its selection process. Thank you for your interest in serving our community. For further information please call Kay Coleman (258-4676) or Debbie Stutsman (258-4652). • 1.. I. ALISON K. POLLACK EDUCATION 1979 M.S., Statistics, University of Wisconsin - Madison 1977 ,B.S., Statistics, Princeton University EXPERIENCE Ms. Alison K. Pollack, Principal at ENVIRON International Corporation, has extensive technical and managerial experience in the analysis of on-road and off-road mobile source emissions and emission models, mobile source control programs, emissions and air quality evaluation of alternative and reformulated fuels, environmental statistics, statistical graphics, and environmental data base management. Ms. Pollack is nationally recognized for her expertise in the data and analysis methods used to evaluate vehicle emissions test programs and to develop both on-road and off-road mobile source emission factor models. Ms. Pollack is a member of the National Academy of Sciences (NAS) Committee on Effectiveness of Vehicle Emission Inspection and Maintenance Programs. She was also a member of the NAS Committee to Review EPA's Mobile Source Emissions Factor Model (MOBILE). Ms. Pollack's project experience includes the following: • Currently evaluating on-road and off-road mobile source NOx control measures for the Houston-Galveston nonattainment area. Evaluation includes technical analyses of potential emissions reductions and assessment of control measure cost-effectiveness. Also currently evaluating mobile source NOx control measures for the Sacramento, CA nonattainment area. • Currently directing a project on the impacts of biodiesel fuels in heavy-duty diesel vehicles on emissions, air quality, and human health. All available biodiesel test data are being analyzed, and emissions impacts are being inc'orporated into the latest mobile source emission factor models from EPA and CARB. The air quality and health effects evaluation includes ozone, carbon monoxide, and particulate matter in several cities. • Currently reviewing available technical documents and data bases used in the development of EPA's new MOBILE6 emission factor model and California's new EMFAC2000 model. The reviews encompass exhaust and evaporative emission factors for all classes of vehicles, emission factor adjustments (e.g., for effects of state Inspection and Maintenance programs), and activity data used to derive composite fleet average emission rates. • Currently directing a team of computer scientists and engineers on the development of a nonroad mobile source emissions model for EPA's Office of Mobile Sources (OMS). The model estimates population and emissions for all off-road mobile equipment categories, and all fuel types (gasoline, diesel, gas). The model co~sists of three components: a graphical user -1- .·,,. ALISON K. POLLACK interface, a Fortran emissions calculation program, and an ACCESS-based reporting utility. The model has been released by EPA in draft form on the OMS web page. • Evaluated on-road and off-road mobile source control measures for the Dallas-Ft. Worth ozone nonattainment area. A comprehensive listing of potential control programs was developed, and the emissions and cost implications of each control measure were evaluated. Control strategy packages for inclusion in the overall State of Texas State Implementation Plan revision were developed to achieve the needed reductions, and assistance was provided to the Texas Natural Resources conservation Commission (TNRCC) in photochemical modeling to assess air quality impacts of proposed control strategies. • Directed a project on the estimation of population, activity, and emissions for construction and mining equipment in the Houston/Galveston nonattainrilent area. To improve emission inventory estimates, information on construction equipment usage was obtained by surveying a stratified sample of ongoing construction projects. • Directed an evaluation of the contribution of heavy-duty diesel truck NOx emissions to the total NOx inventory in the Eastern United States. This included review of heavy-duty truck activity data, a review of heavy-duty vehicle emission factors in EPA's MOBILE model, and analysis of the air quality contribution of heavy-duty truck NOx emissions. • Evaluated proposed changes in the Washington State Inspection and Maintenance (l/M) program in terms of emissions impacts. Detailed modeling was performed with EPA's MOBILE model to isolate emissions effects of including or excluding specific types of vehicles in the program. In addition, MOBILE modeling assumptions for l/M effects were reviewed and revised as needed. • Directed a large-scale project on the statistical and engineering evaluation of exhaust and evaporative emissions factors for all vehicle classes in EMFAC7G, the mobile source emission factor model developed by the California Air Resources Board (CARB). The project included computer simulations to estimate uncertainties in estimated emissions based on uncertainties in underlying model data bases, assumptions, and statistical analyses. • Directed an evaluation of heavy-duty vehicle emission factors in the CARB EMFAC7G and EPA MOBILE5 emission factor models, and development of FORTRAN code for adding deterioration rates in particulate matter emissions as a function of vehicle mileage or age, for EPA's next version of the on-road mobile source particulate matter emission model (PART5). • Directed a project in which ENVIRON staff provided a broad variety of technical services related to developing an approvable particulate matter (PM10) SIP and a carbon monoxide (CO) Maintenance Plan for the nonattainment areas in Jackson County, Oregon (Rogue Valley). Tasks included development of detailed mobile source emission inventories and other emission inventory components, design and execution of local roadway sampling for fugitive dust, critical review of PM air quality modeling, and facilitation of the public involvement process, and coordination of the SIP revision process with regulatory agencies as well as local industry and interest groups. ( . 1 b ) ) ~Y'n o~~ "'v °' , ~ ~ -2- ,. ' TOWN OF SAN ANSELMO 525 San Anselmo A venue, San Anselmo, CA 94960 Application for Appointment to the San Anselmo Quality of Life Commission Name: SkIJ },f'n I ( //rnop,(f6Occupation/JYIRi;A (1-J!JJu. /l&v./- Address: £,&JJvP' Si'. Email: 51flfJl,J)J ~ear-th /,:Jr. Work Phone:------jl ~- Ylt7+ Reasons for seeking this appointment: 69 M5 ~-t- /~ Ji Ad,(;q(~,,;,. _s..,,,.,-e_ fl/"//""'"''~ I 1:.Vc1,,,J1j . C'u {).. jAz7 £/'~,~~ Q.. lf/tK ttJ 7d "f4: -fe .e~ -fa> J!Y~wJ.klrY'h Sd/~ht.d -4 ~~ c.> 1~ . \- - a n v; '.5 ;., ~ ' Briefly, your definition of Quality of Life or Sustainability: // ' ~ //vii{/ ~~~ /4¢-e wtih- A/~ dS //d /,,v /YI 1"tud~11<, o../.- Wl'f 5 -I~ > cu A-l~r u.s~ 1 Ai/ o//'-'-~ w • 'f O i:! " j / /. ' :..V. ~ ,,1 /3ehi (tn-lnl"'e t'. -k &?II Jr't//kj '-/1t1",,vj.J <11 o r Aqm~s . ..J..Y m,,,,,,,.,.-C/5 A.Ja..f O'r1SLA.r7 S'a FA~± 9 c)c,·,1t&7 kss 1 /I tnf'A&.f /Yk11~~ (A.I 1»'7 1-44YJ '- wAi-"r 1 ."fir 1 llutn--1.-tJ J?eh 'hdA/Jlt'/,15 -50 '-/')It:<>/ V-k" C'-""f-d /,,<15ul"e q_ / )z1"41J~ t_ww:t ::tr:: ~Lkz" C/vtl~/~. M- tnf''/4-tJ ~~ ht('A))h) /)E'M r.11 • y '-fr CJ- ~J ~ Of r1..uy ..-1.&~ ~4M d#t~r"5 1-<,/ ou r C Briefly, one or two current issues you consider important to the purpose of this Commission: ...!..l..~~::s;...... )!:~[l.l_~c:::-2:.~fil..!~2.!_-.L.;~~'W.ll~~~~Q..f:!.L!Y.:,1£.....,~~~,/w4/~ 1 J:.c::: • IY!/1 KR__ _.J..,'-=-..LL-L.i-..-~~£....-"~~:....:....,LJl.!..Lj..L.#J~~..L..!.J~-..ll.~~~!LJ4-i...c::.:.::_J_~~ll(.ja..1h' /av,S . ....fo ~ V-e -th o~eo5 '7M+ 1/vS-t.1r-t' cz,.-oq,.vc) -11-<~~t:S..-../Ad~rJ.~~~r:...L~~~~-~~clL-:-:..,Ll..!~~..L..d-~~~J....W;.____:;uc.i~L.::::L~~'.:U.~~,s~;J,,d1 /11:> fr'5../d("e!_ J,tCJ~dA+ I 7.!'Y /C-/IJ5 1AJ t/O/{/ v ..3) j-k /.() 71,f/-fAC-/ '5uJ-IA1:.VAt3)-" . ,,2~~11re J3u 5/~rX-5 "- Signat (You may att ch personal resumes or other information you believe will be helpful to the Council in its selection process. Thank you for your interest in serving our community. For further information please call Kay Coleman (258-4676) or Debbie Stutsman (258-4652). Background Information Stephenie Hendricks 415 258-9151 [email protected] 9 Currently, works as an independent radio and tv producer, and occasionally as a media consultant. Has a small transformational healing hypnotherapy practice working with people in chronic pain or in terminal illness, performs as a jazz singer & teaches improvisational singing, and, most importantly, is a mother to two daughters, 10 & 13. 9 Most recent work: April 2000 - Publicity for Ross Valley Open Space Committee Annual Fundraiser, San Anselmo May 2000 - Media strategies for worldOneday 2000 for worldOneradio, Corey Mason, Director El Cerrito, Ca. October 1999- produced a three hour live radio special on KGO (ABC) radio in San Francisco featuring Nigerian democracy leader Hafsat Abiola, Senator Alan Cranston, Native American ChiefLeonard George and other guests from State of the World Forum, hosted by Shann Nix. June 1999, produced a live 45 minute tv talk show that wrapped around a controversial documentary on KQED TV in San Francisco, "Teaching Kids Tolerance," about including curriculum about gays and lesbians in elementary school. The show received 67 ,000 e-mails, many live phone calls with viewers, and was perceived as a great success by both sides of the issue. 9 1992 - 1998, produced for KQED-TV (PBS), KGO (ABC) radio, KRON/Bay TV (NBC) primarily live talk shows and/or starting up live talk shows. Also . helped develop programming for Jackie Speir (California assemblywoman) and Jan Yanehiro (longtime local CBS personality) and others. Produced "Opera in the Park" for KQED, and, for several years, produced the 24 hour New Year's Concert at Grace Cathedral, "Singing for Your Life." Consulted for many businesses and non-profits, including Duxiana, Diet Centers, Marin Community Foundation, and Veriditas, acting as national media consultant for Dr. Lauren Artress and the Labyrinth at Grace Cathedral. 9 1988 - 1992, published a magazine, "California Almanac," started a mail order business featuring local vendors in West Marin, continued to freelance tv and radio. Had two beautiful daughters! 9 1982 - 1988 produced tv for Westinghouse Broadcasting and Group W Productions (owned by Westinghouse). Started producing live talk shows and magazine video, then was staff consultant for tv station cooperative where I advised and troubleshot for 40 stations nationwide on video magazine production, promotion, staffing, etc. 9 1980 - 1982, worked as a production manager for 16 mm films for ZDF, German Television, and in documentary production and live talk for KGO-TV. 9 1974- 1980, morning drive deejay for KRE/KBLX, a black owned radio station in Berkeley. Interviewed musicians, produced syndicated music interview program, "Soundz by the Bay." Consulted for Prisoners Union and Oakland Community School (Black Panthers) Started at KPFA in Berkeley in 1970. ..., . .. ' .J~noo~t?.L:./)(} l!nfi ,.l'.(~:j~·~)(;H; /} linH fJtbti'i Li~i!JH5qt;bn; (H~ ~~_:, . ,!"}";>~·I 1· .,,.. _:t;:_,.ffj~:Jfi{,Jbfr~u·;i t:···! t{l~li. {f~J·:::·!~... >t>i,;n·N if)'! ~~1~:~·~i_:-·it; 1 f;ib:.tL/ {~~:~~:~~- /1:.hli. ;, _) ,Oti·n~-;.·_:; ! ~ 'H .• J . il f '. ~- bir~ ~- :·).: ( i,, · f)l)·.;~ 1HJ f i~i·.;:; 1 q:- . ;!bG·1 ~, ·t H ·1:Jt ifl ·,<.rtdl B b·:>-':>Hf \(f1q . ()()Ct ... '";.Jr\; .. ;,~ 1t::ft~n~? .{d(~tfil- H;?tr?.t-·I -~l,i;t .! 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Enclosed please find the completed application and some background information on myself. I lived in San Anselmo 1982 -1985, Inverness from 1985 - 1993, and returned to San Anselmo 1993 - present. My husband and I own a home in the .Hawthorne Hills area, and participated on a minor level with the purchase of Hawthorne Canyon. I would be honored to serve on this Commission, and if I am chosen, I would work diligently to help raise community .awareness, particularly among other mothers in the community. \ Sin. cerel~y·.'.·.v···· 14;~.... j -·· .·... .,',, ~ J ; ~ ' "~ ,,_.. <...... "., .. ~···'•'"".., ... ,.~ l l Stephenie Hendricks 258-9151J ... '' . . .. \ ..:.._ i. . . ~ • 'l.. ' r 1· r : :J? rf;'1 '1 l~Jn oi '(d i'r:Jg 1 >! t: ;.n'')\/r o. i F. 1 ·n · JT')?UrL i •n.~:; 'y·,:+h) .~·F~CiiHr: \(!-JG ljJ') i·t·rrir-r 1-:P'YFfff; ..!v c I1!n 1 .rrr1;'.1 ro .. '.l ; ~ :· ~ :J rr ~- rrr ...'j ·_;; ~ ~- ;~ ~ J I~.~ ~~· ,~ '~) r-.f ~! 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'· ·' .i:i i tl')i {(! !)j (~ r(:·: t~~~-Es~s:~ TOWN OF SAN ANSELMO BOARDS/COMMITTEES/COMMISSIONS STATUS REPORT AS· Of 10/18/00 Board,Committee, Seats Vacant Applicants Waiting for Date Commission interview Interviewed (total seats) Arts Commission;. 6 *Rachel Stewart 9 seats Board of Review 1 5 seats Historical 6 *Jim Cowperthwaite x Commission *Susan Richards x 14 seats Tamara Raskin x *Laurie Buntain MeasureG 1 Monitoring Committee 7 seats Open Space Peter Hom x Committee 11 seats Planning 2 Commission 7 seats Quality of Life 9 Don Hodge 9112100 11 seats Frank Wasuta 9126100 Ted Freeman 9126100 Tom Johnston 9126100 Diane Broaderick 9126100 Stephenie Hendricks x Allison Pollack x Helene Robertson 10/10/00 Volunteer 3 Advisory Board 7 seats Robson Board 1 4 seats * Incumbent TOWN OF SAN ANSELMO STAFF REPORT October 17, 2000 For the meeting of October 24. 2000 TO: Town Council FROM: Beth Pollard, Town Administrator SUBJECT: CHAMBER OF COMMERCE ART & WINE FESTIVAL RECOMMENDATION That Council conditionally approved the request from the San Anselmo Chamber of Commerce to extend the permit to close San Anselmo Avenue from Bolinas Road to Tamalpais Avenue for the Art & Wine Festival, for the fourth weekend in June, 2002, and June 2003, in addition to the existing permit for street closure for the fourth weekend in June, 2001. BACKGROUND Last year, the Town Council approved a two-year permit to the San Anselmo Chamber of Commerce to close San Anselmo Avenue from Bolinas Road to Tamalpais A venue for the Art & Wine Festival, which takes place on a weekend in June. The first event of that permit took place in June, 2000. As explained in the attached letter from the Chamber of Commerce, the Chamber of Commerce is requesting a two-year extension on the street closure permit.~ The Chamber is making arrangements with a new event promoter to produce the event. DISCUSSION The Chamber has conducted the Art & Wine Festival on San Anselmo Avenue for several years, as a promotion for San Anselmo and its businesses. The events attract new shoppers to the town, and provide the Chamber with the revenue to conduct business promotion activities throughout the year. The Town has placed conditions on the street closure permit related to security, safety, liability, clean-up, hours, and other restrictions. Staff recommends that the same conditions remain in place. A further condition of the permit that staff recommends remain in place is the Town's ability to revise or revoke the permit if problems surface that cannot be mitigated, or of 3 such concern that they warrant revocation of the permit for the following year. No such issues emerged last year CONCLUSION The Art & Wine festival is a significant promotion opportunity for San Anselmo and its businesses, and provides the revenue for general promotion activities throughout the year. If approved, Town staff would work with the Chamber and its new festival promoter to familiarize the new promoter with the permit conditions and requirements for the street closure. Respectfully submitted, Beth Pollard Town Administrator c: Connie Rodgers, Executive Director, Chamber of Commerce Attach: Letter from the Chamber of Commerce Date: October 19, 2000 To: Beth Pollard Town Administrator From: Connie S. Rodgers Executive Director San Anselmo Chamber of Commerce 415-454-2510 Email: [email protected] Re: Two-year Street closure extension for annual festival The San Anselmo Chamber of Commerce is requesting an extension of the currently approved street closure, which expires after June 23 & 24, 2001, to include June 23 & 24, 2001, June 22 & 23, 2002 to June 21 & 22, 2003. The Chamber has contracted with Hartmann Studios, a widely respected Bay Area event company, to produce our annual festival commencing 2001. Hartmann Studios has an outstanding history in the event production business, including the 2000 U.S. Open & the Union Street Art Festival - 1999 & 2000. The contract with Hartmann is necessarily contingent on their being able to produce the event for at least three years, because, due to the start up costs, they will probably either suffer a loss or at best realize a very small profit the first year. The second two years enable the producer to make enough for them to want to take on the project, whereas just one or two years in total would make it substantially more risky and less likely to be profitable, and either no one would take on the event at all, or as an incentive the Chamber would have to agree to a much smaller payout or one made entirely contingent on profits. The Chamber will provide examples, at the October 24, 2000 Council meeting of Hartmann Studios expertise in event production. TOWN OF SAN ANSELMO STAFF REPORT October 17, 2000 For the Meeting of October 24. 2000 TO: Town Council FROM: Debra Stutsman, Town Clerk SUBJECT: Rent Increases Isabel Cook Community Center RECOMMENDATION That Council approve rent increases for the Isabel Cook Community Center tenants of 5% for fiscal year 2000-01 and 7% for fiscal year 2001-02, directing the soon-to-be-hired Fiscal and Administrative Services Director to conduct a complete study of the facility in 2002, including a fiscal assessment and a capital needs survey. BACKGROUND The Isabel Cook site was purchased with Community Development Block Grant Program (CDBG) funds over a period from 1977 to 1983. The site included the building at 1024 Sir Francis Drake Blvd. (which has since been torn down), as well as the Isabel Cook School and the Multi-Purpose Building. Per CDBG regulations, rent revenues from the buildings must be set aside for: + Maintenance of the Isabel Cook complex, including janitorial services, minor repairs, and reasonable administrative costs related to operating the Isabel Cook Complex, and + Major repairs and rehabilitation of buildings in the Isabel Cook complex, including roof replacement, foundation repairs, and seismic safety improvements. Rent revenue reserved for this work need not be spent in the year it is received, and may be held until enough has been collected to make major repairs and improvements scheduled for the future. The amount held for this a category of work should be reasonable in relation to the Town's schedule of anticipated work. A special fund was initially set up to hold any surplus funds, from which major repairs or renovation work would be funded. Rent is used first to pay for operating expenses, with any surplus or deficit transferred to the ICC Building Renovation Fund at the end of each fiscal year. A review of the Town's budgets from 1981to2000 reveals that the balance of the renovation fund has fluctuated over the years from a high of $44,000 in 1983-84 to the present balance of $7,149 (Attachment A). t-J-, ANALYSIS Rents at the ICC Complex were last discussed by Council in 1997, at which time three-year leases were negotiated with 5% annual increases. These leases have now expired and staff has met with the tenants to discuss further rent increases. During those discussions, several issues surfaced. The tenants asked that the Town provide a detailed accounting of how ICC rent revenue has been spent over the term of the Town's ownership. They also question the percentage of the maintenance person's time that is paid by ICC and how the Recreation Department, which pays no rent as a Town Department, figures into the picture. Fixed costs for the center include personnel costs of a Maintenance Worker who provides custodial, maintenance, and repair services for the upkeep of the ICC Complex. Since 1992-93 a General Fund transfer of $14,000 to the Isabel Cook Complex fund has been made for work performed by maintenance staff on other Town facilities (currently 25% oflabor costs). Other fixed costs include vehicle operations, outside services, training, building maintenance, department supplies and utilities. In addition, since 1998-99, a transfer has been made from the Recreation Fund for utility costs attributable to the Recreation Center. Rents at ICC are considerably lower than market rate at $.82 per square foot for four tenants and $. 70 for one tenant. Orion Partners, a commercial real estate service, estimates that Class C space rentals in Marin County (the lowest level) are presently between $1.95 and $2.45 per square foot monthly. FISCAL IMPACT The proposed increases would raise an additional $4,920 in 2000-01 and $5,526 in 2001-02 (reflected on Attachment B), which, added to the estimated current fund balance of $7,149, is considerably short of the $240,000 required for the current renovation project. Higher increases could be justified by the need to pay for the renovation in a reasonable period of time. CONCLUSION In the absence of the Fiscal and Administrative Services Director, staff is presently unable to do a detailed analysis of the Isabel Cook Complex. This analysis appears to be the next step in having an overall plan for the facility and recommendations for funding. Because we are now already well into the 2000-01 budget year, staff recommends that a 5% rent increase for 2000-01 be implemented, with a 7% increase in 2001-02. These increases are recommended in the spirit of the CDBG agreement, as well as taking into account the financial restraints of the low-income tenants of the building. Respectfully submitted, ~~ Debra Stutsman ISABEL COOK COMPLEX .RENOVATION FUND 1981 - 2000 BALANCE OF IMPROVEMENTS LISTED IN BUDGET BUDGET FUND AT END YEAR OF BUDGET YEAR 80- 81 0 Exterior painting, roofrepair, architect fees, remodeling 81- 82 15,361 Renovation 82-83 18,292 83-84 44,665 84-85 36,442 Labor, furniture, equipment 85- 86 32,977 86- 87 34,736 87-88 Improvements to recreation center 88 - 89 25,000 Reroof, rehab Peace Center, upgrade kitchen,replace chairs & tables 89-90 25,000 Build wall on stage at Recreation Center 90-91 17,000 Equipment and capital improvements 91-92 4,5000 Equipment 92-93 4,500 Capital Improvements 93-94 5,000 Cyclone fencing, child care upgraded in multipurpose room 94-95 Consultant for lead paint abatement, vehicle repair 95-96 Repair, re-paint Pre-School and Day Care 96-97 22,836 Modify parking entrance 97-98 12,911 Repair skylights, emergency generator 98-99 - 5,000 Slurry lot, boiler repairs 99-00 7,149 ATTACHMENT A Isabel Cook Community Complex Rents Scenarios October 17, 2000 Tenant Lease Square Current Current 2000-2001 2001-2002 Cost per expires Footage rent Cost per (5% (7% square foot {monthly) square foot increase) increase) 2001 Spectrum 8/30/00 1105 $912 $.82 $958 $1,025 $.93 Aryiis 6130100 3852 $2,711 $.70 $2,84-7 $3,046 $.93 YWCA 6130100 1886 $1,550 $.82 $1,628 $1,742 $.93 Buckelew 6/30/06 2920 $2,401 $.82 $2,521 . $2,697 $.93 Social Justice 7/31/00 829 $682 $.82 $717 $767 $.93 $8,256 $8,671 $9,277 Total 10,592 ($99, 132 ($104,052 ($111,324 sq.ft. annually) annually) annually) :i::i rt rt Pl (') !:l's ::sfD rt ttl TOWN OF SAN ANSELMO Staff Report October 16, 2000 For the Meeting of October 24. 2000 TO: San Anselmo Town Council FROM: Jim Wheeler, Recreation Director SUBJECT: Robson-Harrington House Chimney and Pillar Seismic Reinforcement Project ·. Recommendation That the Town Council approve the Robson-Harrington House Association's (RHHA) proposal regarding the completion of the chimney and pillar seismic reinforcement projects. Background The Robson-Harrington House is in need of maintenance work on the following: • The chimneys are in need of retrofitting to ensure their ability to withstand the forces of an earthquake. • The front porch pillars are in need of retrofitting to ensure their ability to withstand the forces of an earthquake. The RHHA has been requested to perform this work in the past and it has not been completed. Staff met with the RHHA on October 19, 2000 and discussed the letter from Peter Breen to Michael Keating dated October 12, 2000. The Town Council tabled the motion to appoint council· members to meet with the RHHA regarding the roof. Analysis The Association has agreed to move forward with getting updated quotes for the work. The have tentatively agreed to provide a time line for the project and cost estimates by the completion of their November meeting. The agreement is tentative, as the RHHA had no quorum on 10/19/00. The RHHA wanted the Town to be aware of the following concerns: • There are no current bids for the project, all bids are 12 months old or more. New bids will be required. • Extent of Chimney work will require some work into the roof, the roof needs repair also, and it would be preferred to do both projects at the same time. • The roof will require a complete tear-off and new barrier plywood, this would necessitate having good weather, winter is approaching. 5 • Costs to repair the chimneys, pillars and roof may exceed available funds. There is currently approximately $100,000 in the RHHA accounts; the Association would be hesitant to use all of the funds for the repairs. The Association would like to have a reserve fund. Fiscal Impact A Bid for the retrofitting of the pillars and chimney work was $43,816 in November of 1999. Staff also found a reference to repairing the roof in the same November 1999 association minutes. These minutes estimate that the roof repairs would be approximately $30,000. New bids for all of these projects should be requested in order to get a current cost. Conclusion Staff asked the RHHA to have the following ready by the RHHA November '- meeting: • New Bids for the chimney, pillars and roof. • A time line for the project with a proposed completion date. • A report on the fiscal impact that the project will have on their funds. Respectfully Submitted, r- 7)/~ftr, Jim Wheeler Recreation Director TOWN OF SAN ANSELMO STAFF REPORT October 16, 2000 For the meeting of October 24. 2000 TO: Town Council FROM: Beth Pollard, Town Administrator SUBJECT: AMENDMENTS TO THE 2000-01 BUDGET RECOMMENDATION That Council approve the attached resolution amending the 2000-01 Budget to include the following appropriations: 1. Capital Reconstruction Fund: $12,000 for repairs to the Creek Park pedestrian bridge. Source of funds: Additional General Fund carryover from 1999-00. 2. Downtown Revitalization Fund: $38,000 to add tree grates and guards to protect the trees being planted on San Anselmo Avenue as part of the San Anselmo 2000 Streetscape Project., and $9,000 to add trench grating to the gaps between the tree wells and the sidewalk, for a total appropriation of$47,000. Source of funds: Donations and/or appropriation from additional General Fund carryover in the Capital Reconstruction Fund. · 3. General Fund: Police Department: $58,000 to establish an additional dispatch position, with the continuance of the position to be contingent upon funding to be available from the State of California. The $58,000 is the annual cost of this position; since the position will not be filled until the end of November/early December, the unspent allocation in 2000-01 would be carried over to 2001-02. 4. Equipment Fund: $15,300 for investigative equipment; $16,635 for mobile data computer terminals in the patrol vehicles; and $8,000 for office furniture for the Police Department .. Total additional appropriation: $40,000. Source of funds: COP's funds, CLEEP funds, and Seized Asset funds. 5. Seized Asset Fund: $8,037 to be transferred to the Equipment Fund for ballistic helmets and patrols weapons. Funds for this equipment was previously authorized in the Equipment Fund. BACKGROUND Since adoption of the 2000-01 budget on the following have occurred: {(;(a) 1. The annual General Fund carryover has been determined to be higher than estimated in the budget, although the final number is subject to verification in the audit. The annual carryover, which is the difference between prior year General Fund revenues and expenditures, by Council policy, is allocated 70% to the Capital Reconstruction Fund, and 30% to the Equipment Fund. There is an estimated additional $120,000 in carryover than what was budgeted, which provides an additional $84,000 in the Capital Reconstruction Fund. 2. The State of California has appropriated funds for law enforcement purposes. These appropriations are: (a) COPS funds: $100,740 for front-line law enforcement purposes. (b) CLEEP funds: $104,304 for law enforcement technology purposes. 3. The downtown streetscape project has been constructed, and there is concern about adequate protection to the trees that will be planted in tree wells along the avenue, particularly those adjacent to parking space, as well as closing the gap between the tree wells and the sidewalk. Some of the trees have grates and .guards, and some tree wells have grates between the wells and the sidewalk, but most areas do not have these protections. 4. During the budget process, the Seized Asset Fund was noted to be a fund with no activity for several years, and staff reported that it would return with a recommendation on appropriation of those funds to eliminate this dormant account. CAPITAL RECONSTRUCTION FUND Creek Park Pedestrian Bridge repairs: Repairs to the underpinnings and railing of the Creek Park pedestrian bridge were budgeted in 1999-00, but were deferred as funds were needed for costs exceeding budget for other projects. The need still exists for this work to protect the bridge from further deterioration. Saunders A venue Bridge: Councilmember Chignell raised this project as a partnership between the neighborhood and the Town to renovate the Saunders Avenue bridge in a similar manner as the Barber Avenue Bridge was improved last year. The Town allocated supplemented funds raised by the neighborhood to renovate the lights on the bridge. This item will be brought to Council when Councilmember Chigenell can be present. DOWNTOWN REVITALIZATION The original streetscape plan provided for grates and guards on the tree wells being placed along the avenue, most of which are adjacent to parking spaces. They were eliminated for funding reasons. However, staff is concerned that without the grates and guards, the trees are vulnerable to damage from vehicles and other intrusions, and pose a safety and liability problem. Further, staff is concerned that the gap between the tree wells and sidewalk pose a safety and liability problem, which can be mitigated by placing a grate over the gap, as was done in some of the key locations. To reduce the potential for safety problems, and potential costs associated with tree damage and liability, staff recommends that funds be appropriated for the addition of the tree grates and guards, and the trench grating, at an estimated cost of $47 ,000, for most, if not all, of the tree wells. The source of funds would be either additional donatiOns, or the funds available from the additional General Fund carryover appropriated to the Capital Reconstruction Fund. LAW ENFORCEMENT FUNDING As explained on the attached report from Police Chief Maynard, the State of California has allocated funds in its 2000-01 budget for law enforcement purposes. COPS funds: For the past five years, the Town has received approximately $27,000 in funds from the State of California's Citizen Options for Public Safety (COPS) program. These funds have been appropriated primarily towards the Police Department's computerized records management system, the dispatch supervisor position, and the payment for operating costs to the Marin Emergency Radio Authority (MERA). In 2000-01, the State of California appropriated $100,740 in COPS funds to San Anselmo, a difference of $73,240 more than the $27,500 budgeted. These funds must be spent or encumbered by August, 2001. As reported in the proposed budget, the first Police Department priority for use of the additional COPS funds is an additional dispatch position. The dispatch position is needed to maintain adequate dispatch shift coverage. The continuation of this position would be contingent upon receiving future year appropriations by the State of California that are eligible to fund this position. The annual cost of this position is currently $58,000. The remainder of the COPS funds ($15, 240) are proposed to be spent to purchase investigative equipment that is in need of upgrading or replacing. CLEEP funds: The State of California allocated $104,304 to San Anselmo under its California Law Enforcement Program (CLEEP), earmarked for new law enforcement technology. The proposal is to appropriate the funds to complete the Mobile Data Computer Project ($16,635), and to pay the capital costs for the Marin Emergency Radio Authority in 2001-02 and 2002-03. Seized Asset Fund: The Seized Asset fund was established to receive revenue from asset forfeitures, primarily associated with property seized by law enforcement officials on drug-related crimes in San Anselmo. The fund has been dormant for several years. Dormant funds are proposed to be eliminated as they outlive their useful purpose. The proposal.is to transfer the balance of the Seized Asset Fund to the Equipment Fund, and use the funds to purchase ballistic helmets and patrol weapons, previously authorized for purchase with funds from the Equipment Fund. The transfer would free up funds to purchase the office equipment that was proposed by the Police Department in 2000-01, but not budgeted. CONCLUSION As new financial data and capital needs surface during the year, it is appropriate for Council to make amendments to the budget to address the new information. Attached is a resolution authorizing the proposed changes the 2000-01 budget. Respectfully submitted, Beth Pollard Town Administrator c: Town Treasurer Donna Cohen Attach: Staff reports from Police Chief Maynard RESOLUTION NO. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO AMENDING THE 2000-01 BUDGET WHEREAS, on , 2000, the San Anselmo Town Council approved Resolution No. __o adopting the 2000-01 Budget; and WHEREAS, since the adoption of the budget, the State of California has appropriated funds to cities for law enforcement purposes; and WHEREAS, since the adoption of the budget, new capital needs have come to the attention of the Town, NOW, THEREFORE, BE IT HEREBY RESOLVED that the 2000-01 Budget be amended to add the following expenditures: 1. Capital Reconstruction Fund: $12,000 for repairs to the Creek Park pedestrian bridge. 2. Downtown Revitalization Fund: $47,000 for tree guards and grates, and trench grating for the San Anselmo 2000 streetscape project. 3. General Fund: $58,000 for the annual cost of a Dispatcher position, with unspent funds in 2000-01 to be encumbered to the 2001-02 fiscal year. 4. Equipment Fund: $40,000 for mobile data computer terminals, investigative equipment, and office furniture. 5. Seized Asset Fund: The balance of $8,037 to be transferred to the Equipment Fund, and elimination of the fund upon this transfer. I hereby certify that this resolution was approved by the San Anselmo Town Council at a regular meeting thereof, held on the 24th of October, 2000, by the following vote, to wit: AYES: NOES: ABSENT: Debra Stutsman, Town Clerk Town of San Anselmo . Staff Report October 19, 2000 For the meeting of October 24th 2000 TO: Town Council FROM: Charles L. Maynard, Chief of Police SUBJECT: Resolution approving the use of (COPS) funds RECOMMENDATION: That the Town Council approve the attached resolution regarding the use of Citizens Option for Public Safety (COPS) funds. BACKGROUND: Assembly Bill 3229 provided Citizens Option for Public Safety (COPS) funds to be available to local law enforcement agencies to be used for first line law enforcement officers. Funds from this program can be used to fund both sworn and non-sworn positions purchase and maintain equipment and fund technology programs as long as these expenditures can be shown to assist front line law enforcement. The Town of San Anselmo has been the recipient of these funds for the past several years, and has received funds for fiscal year 2000-2001 in the amount of $100,739.83. CONCLUSION: Approving this resolution will allow the San Anselmo Police Department to continue to upgrade and modernize the department. CH SL.MAYNARD, Chief of Police 0{b) RESOLUTION NO. ---- A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO APPROVING THE USE OF FUNDS DISTRIBUTED PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 30061 ET AL. WHEREAS, Assembly Bill 3229 provided for the Citizens Option for Public Safety (COPS) funds to local law enforcement agencies; and WHEREAS, the Governor recently signed a one-year extension, with the possibility of a three year extension next legislative year of the COPS program that provides local government law enforcement jurisdictions with annual baseline funding in the amount of $100.000.00, for frontline law enforcement personnel and other related equipment. This year the town received $100,739.83 and WHEREAS the Chief of Police has prepared a recommendation on the use of the COPS funds, pursuant to the requirement of AB 3229; and WHEREAS, the recommendation is that the funds be used to employ a full time Police Dispatcher, and to continue the enhanced Dispatcher/Records Supervisor position, and operating costs associated with the Marin Emergency Radio Authority, and to continue maintenance of the police departments records management system (RMS), and to provide equipment upgrades for the police department investigations division, and funding to the police departments equipment fund. NOW THEREFORE, BE IT HEREBY RESOLVED that the San Anselmo Town Council approves the recommendation of the Police Chief to appropriate the COPS funds as stated above. I hereby certify that the foregoing resolution was approved by the San Anselmo Town Council on the 24th day of October 2000, by the following vote, to wit: AYES: NOES: ABSENT: PETER BREEN Mayor DEBRA STUTSMAN Town Clerk San Anselmo Police Department Staff Report For the Meeting of October 24. 2000 Date: October 1, 2000 To: Town Council From:.· Charles L. Maynard, Chief of Police Subject: Request for an Additional Dispatch Position RECOMMENDATION That the San Anselmo Police Department add one additional Clerk Dispatcher position to increase the current number of ( 4) authorized positions to (5). BACKGROUND From approximately 1996 to date, the San Anselmo Police Department has experienced moderate to severe personnel shortages in dispatch. These personnel shortages are attributed to several reasons, that include but are not limited to: dispatchers leaving after being hired by other agencies, maternity leave, to enter into new careers outside of law enforcement, sick leave, mandatory training, and vacations. Compounding the issues associated with these shortages is the fact that the recruitment and subsequent background investigation of new hires takes several months to complete. Further, the availability of qualified personnel is reduced as agencies compete for applicants from an ever shrinking applicant pool offering such inducements as higher wages, creative shift scheduling and regular training. The San Anselmo Police Department has authorization for (4) full time Clerk Dispatcher positions and one Dispatch/Records Supervisor position. These positions provide staffing for 24 hour around the clock disp.atching services for The Town of San Anselmo, the Ross Department of Public Safety, and the Marin Community College District. The department maintains an active reserve dispatcher program with a complement of (3 ). Two of these reserve dispatchers are full time students and are only available during summer months and some school breaks. The other is the mother of twins and availability is very limited. As a result they can not be depended upon to fill vacant shifts as the need occurs. This staffing level is insufficient to consistently meet the needs of the department, and has had a detrimental effect on morale department wide. Reserve dispatchers are a very valuable resource but at the same time very scarce. It is extremely difficult to find individuals able and willing to undergo the demands of training and hardship of shift work for part time or volunteer employment. Currently the dispatch staff is at full strength but shortages are anticipated in the near future. Vacations, training, sick leave, and an anticipated maternity leave will stretch 1 San Anselmo Police Department Staff Report resources to the limit. Dispatchers will be required to work mandatory overtime and sworn officers will fill the gaps on an overtime basis as well. Although no dispatch employee is currently seeking other employment opportunities, we must be prepared for that eventuality as the cost of housing rises and salaries continue to not keep pace with other municipalities. The day shift dispatch position is normally staffed with one Clerk Dispatcher and the Dispatch/Records Supervisor. The Dispatch/Records Supervisor fills vacancies as needed and assists the day shift dispatcher with radio and telephone calls for service, as well as counter traffic as calls for service are among the highest during this time period. Having the Dispatch/Records Supervisor assisting the day shift dispatcher, and filling vacancies as needed, means that all too often the day to day duties of the Dispatch/Records Supervisor are neglected. DISSCUSSION The department is currently at full staff and operating efficiently however this is viewed as a temporary situation. We are frequently compelled to use the Parking Enforcement Officer and police officers to cover dispatch shifts as needed, due to sick calls, vacations, and training. This results in lost revenue and reduced officer presence on the street. This personnel shortage has a ripple effect on morale department wide, more specifically with the dispatch staff. Personnel shortages have led to excessive mandatory overtime resulting in increased use of sick leave, work schedules being changed with little or no notice, difficulty receiving vacation time off and the inability to send dispatchers to important training. These personnel shortages as they continue become self-feeding, creating a never ending cycle further impacting department morale and the inability to see "light at the end of the tunnel". Shortages have all too often necessitated utilizing police officers that are not trained dispatchers, to cover shifts when dispatch personnel call in sick for duty thus removing an officer from the street where they are needed most. Over the years personnel shortages in dispatch have been the rule rather than the exception. Shortages are expected to continue as long as dispatchers continue to leave employment with the town, use sick leave, use maternity leave, vacation and are sent to Peace Officer Standards and Training (P.O.S.T.) mandated training every 24 months. This problem will be compounded as the pool of reserve dispatch personnel depletes or is no longer available. The table on the following page shows that at present staffing levels one (1) additional police dispatcher is needed for the department to continue to provide an acceptable level of service without creating an undue hardship for both dispatch and patrol personnel alike. 2 San Anselmo Police Department Staff Report 'l~ti~Jij,~~§~itlli!g'',~::~!~P'.!!~ .... 4 dispatchers plus Supervisor@ 8 hours/day X 5 days/Week Vacation Coverage 11 days/year minimum 440- 1,000 25 days/year maximum Sick Leave 12 days/year available 240 assume 6 days actually taken per person per year Holiday equivalent time off 5 people @ 5 days per year 200 Mandatory P.O.S.T training 5 people @ 3 days every 2 60 (does not include other years minimum* training considered essential by the department per the Training Plan) Total time NOT at work - current dispatch staff 940-1,500 Number of hours that the 10,400 less above time off 9,460 current dispatch staff is (940) available to cover shifts Needed for full coverage of 26 shifts/week @ 8 hrs = 12,896 dispatch 208 hours/week plus Supervisor @ 40 hours/week Shortage of 1.65 people 3,436 Dispatchers * This table does not show hours for the P.O.S.T. mandatory 120 hour dispatcher academy to be completed by newly hired dispatchers within one year following appointment. Adding another dispatcher position will serve to provide much needed relief to dispatchers and officers alike. It will allow the department to send dispatchers to much needed training, allow for vacation time off, and prepare the department for extended personnel shortages as they occur. An additional dispatch position will add stability to the personal lives of our dispatch employees by reducing the amount of mandatory overtime, and the shift readjustments that are now necessary to fill vacant shifts. FISCAL IMP ACT The Police Department currently has two classifications of Clerk/Dispatcher, entry level and journey level, and both with individual salary ranges. The annual cost of a Police Clerk/Dispatcher including salary, social security, retirement and benefits per the current department MOU will range from a low of $53,300 to a high of $64,000. Estimated 3 San Anselmo Police Department Staff Report savings of at approximately $10,000 should be realized in reduced overtime expenditures. Further, not having to rely on using the Parking Enforcement Officer and police officers to cover shifts will increase revenue to the town by freeing them to perform their respective job functions. With (1) added dispatch position, employees will be given some much-needed relief from mandatory overtime and unscheduled shift changes. This equates to an increase in employee morale and should serve to reduce employee attrition and thereby reduce the high costs associated with the continual recruitment, hiring, and training of new dispatch personnel. Funds for this position can be obtained from a current Citizens Options for Public Safety (COPS) grant. The Town of San Anselmo will receive $100,000 in funds from this program. This grant program and the funds it brings is a one (1) year program, however it is anticipated that the program and the funding that goes along with it will be continued for three (3) more years. Senator Burton has stated from the Senate floor that he will discuss a three-year extension to the bill in the next legislative year. The California Association of Chiefs of Police has every reason to believe this funding will be extended. CONCLUSION Continually recruiting, hiring and training new dispatchers is neither cost effective or efficient. The need to retain quality and well-trained dispatch employees is essential to maintain the professional dispatch services that the community has come to expect. With this in mind, the department recognizes that its employees are its greatest asset, and as such are invaluable to the department for the high level of professional service that they provide. It is imperative that the town authorize (1) additional dispatch position which will allow the department to operate more efficiently by being better equipped to handle shortages as they occur, and at the same time create an atmosphere that fosters the retention of our current dispatch employees. Chief of Police 4 SAN ANSELMO POLICE DEPARTMENT INTER-OFFICE MEMORANDUM To: Town Council From: Charles L. Maynard, Chief of Police Subject: California Law Enforcement Equipment Program (CLEEP) I Citizens Option for Public Safety (COPS) I Asset Forfeiture Funds Date: October 17, 2000 CC: Recently the police department received funds from the California Law Enforcement Equipment Program (CLEEP) and Citizens Option for Public Safety (COPS) programs totaling $104,304 and $100,739.83 respectively. In order to properly utilize these funds, it is important that an understanding of the intended purpose of these programs be reached. CALIFORNIA LAW ENFORCEMENT EQUIPMENT PROGRAM (CLEEP) California Law Enforcement Equipment Program (CLEEP) funds are intended to allow law enforcement agencies to obtain new inroads in technology. Some examples would be the purchase of computer and computer related equipment, new radio technology, upgrades of existing systems, and technology related equipment that can be used by police personnel. Mobile Data Computer Terminals: Currently the department is in the process of purchasing Mobile Data Computer Terminals (MDC's) for first line patrol vehicles. These MDC's will allow police officers in the field to obtain information currently available only over the radio system such as driver's license, vehicle registration and warrant information. With the new MDC's officers will be able to access this information directly from the front seat of the patrol vehicle. It is envisioned that in the future this program will be expanded to allow officers in the field to access our records management system. The majority of the costs associated with this program are being funded with other grant funds through The Office of Criminal Justice Planning (OCJP), however there is a shortfall. In order to install MDC's in all five patrol vehicles, one additional unit is needed. It is proposed that the department be allocated $16,635 of CLEEP funds, for the purchase of the additional unit and to help offset installation costs associated with the program. MERA: The remainder of the CLEEP technology funds ($87 ,669) will be used to fund the capital costs of the Marin Emergency Radio Authority. In fiscal year 2001-02, the Town will have an annual capital payment cost of $54,234 for the MERA system. Thereafter (for the next 20 years), the Town's annual MERA capital cost will be $88,000. "One Community, One Goal" SAN ANSELMO POLICE DEPARTMENT INTER-OFFICE MEMORANDUM The proposal is to earmark the remaining CLEEP technology funds ($87,669) for these future year capital expenditures. COPS/SEIZED ASSETS FUNDS The Citizens Option for Public Safety (COPS) program was designed to provide law enforcement agencies with money to fund programs that free up first line law enforcement officers, allowing them to spend more time on the streets. Funds from this program can be used to fund both sworn and non-sworn positions, purchase and maintain equipment and fund technology programs as long as these expenditures can be shown to assist in front line law enforcement. Frequently the department is required to use sworn personnel to assist in dispatch. This occurs during periods of training, vacations, sick and maternity leaves and when the department is at less than full staff. It has been recommended that the police department increase the compliment of dispatch personnel from five to six. The justification for this increase in staff is outlined in the attached staff report. Funding in the amount of $58,000 (including all associated benefits) for this position would be drawn from the COPS fund. The 2000-01 budget currently contains $27,000 allocated in COPS funds in anticipation that the State would at least continue this level of funding, which has been provided for the last five years. These funds are appropriated as follows: $4,500 to continue funding the Dispatch Supervisor position; $4,500 for the annual maintenance contract for the department's records management system; $11,500 for MERA operating costs and $7 ,000 to the equipment fund, a total of $27 ,500. There is no proposed change to these budget appropriations. After funding the programs outlined above the department is left with a modest balance of $15,239.83 in COPS funds. As part of a plan to increase professionalism and equip the police department, it will be necessary to purchase a number of investigative tools so our mission to protect the public can be accomplished. A recent major crime involving a prominent citizen emphasized the fact that the department investigations unit is under equipped. Evidence collection, video, camera and scene processing equipment are in need of replacement or are non-existent. Additionally, investigative tools used by uniformed patrol personnel such as camera and fingerprint collection equipment are in need of replacement or upgrading. By purchasing and/or upgrading investigative equipment the department will be able to reach the next level of professionalism. In the equipment fund of the 2000-01 budget, the police department is allocated $7,000 to begin replacement of first responder helmets and to replace all department patrol weapons that are currently carried in patrol vehicles. These purchases are still necessary and anticipated this fiscal year. In addition to items that were budgeted, the department is in dire need of infrastructure repairs. Office furniture is in excess of twenty years old and has survived a flood. File cabinets and bookcases are in the same worn and warped condition. Originally the department made budget requests to replace these items but the majority of those funds were removed during the preliminary budget screening process. "One Community, One Goal" SAN ANSELMO POLICE DEPARTMENT INTER-OFFICE MEMORANDUM Even though the funds were not granted, the need to replace and upgrade office furniture in the department still exists. Even though previously removed from the budget it is still possible to obtain these much needed items by transferring funds already allocated in the current budget. The Seized Asset Forfeiture Fund currently has a balance of $8;037. These funds can be transferred to the equipment fund to be used to fund first line law enforcement equipment that can be used to fight the war on drugs. Equipment already slated for purchase such as ballistic' helmets and patrol weapons may be purchased with seized asset monies thereby freeing a like amount to make infrastructure improvements previously removed from the budget request. Additionally, Preliminary Alcohol Screening devices (PAS) currently in use are old and reaching the point where they are undependable and no longer cost effective to maintain. They should be replaced in order to continue effective enforcement of alcohol-related laws such as under age drinking, and driving under the influence. An opportunity to make these improvements and further professionalize the organization may not present itself again in the foreseeable future and the opportunity should be seized before it escapes. The table in "ATTACHMENT A" shows a simplified explanation of the proposal to expend the funds outlined in this memo. It is now as always, the goal of the police department to provide the most cost effective and professional service to the public as possible. Using the funds as outlined above will allow us to continue this trend of upgrading and modernizing the police department. "One Community, One Goal" SAN ANSELMO POLICE DEPARTMENT . INTER-OFFICE MEMORANDUM ATTACHMENT A FUND ALLOCATION EXPENDITURE CLEEJ> 104,304 • Fund Marin Emergency Radio Authority. 2001-02 and beyond • Partial funding for Mobile Data Computer Project 2000-01 COPS 100,739.83 • Fund Additional Dispatch Position 2000-01 to 02 • Fund Dispatch Supervisor Position 2000-01 • Maintenance Contract for Records Management System 2000-01 • Contribution for MERA Operating Costs 2000-01 • Equipment Fund 2000-01 • Upgrade Investigative Tools for Detectives and Patrol Officers 2000- 01 SEIZED ASSET FUND 8,037 • Transfer to 2000-01 Equipment Fund For Purchase Of: • Patrol Weapons • Ballistic Helmets • PAS Devices EQUIPMENT FUND 8,037 Authorize Expenditure For: • Infrastructure Repairs 2000-01 "One Community, One Goal" TOWN OF SAN ANSELMO STAFF REPORT October 19, 2000 For the meeting of October 24. 2000 TO: Mayor and Members of the Town Council FROM: Beth Pollard, Town Administrator SUBJECT: MARIN TOWN & COUNTRY CLUB: FINANCIAL ADVISORY SERVICES RECOMMENDATION That Council support arranging with Stone & Youngberg, financial advisors, to advise Fairfax and San Anselmo on potential financing mechanisms for the potential purchase of the Marin Town & Country Club property in Fairfax. DISCUSSION The Fairfax Town Council and San Anselmo Town Council each have two Council representatives to a committee that is exploring the potential purchase of the 23-acre Marin Town & Country Club property in Fairfax. The committee has reached the point where it nee.ds financial advice on potential financing mechanism for the public purchase of the propei:t;y. Financial advisors provide information on what mechanisms are available for the project, and the cost and structure of those mechanisms. Financial advisors Stone & Youngberg assisted both towns with financial advise on their respective street and storm drain bond measures. The arrangement with the financial advisors is that they provide advice on potential mechanisms, with fees paid to them only if and when a mechanism is approved and implemented. CONCLUSION If the financial services are approved by the Council, the Council representatives to the Marin Town & Country Club committee would report back to the Council on the findings of the financial advisors. Respectfully submitted, &J;tvP~!rGJ Beth Pollard Town Administrator c: Town Treasurer Donna Cohen '7, TOWN OF SAN ANSELMO Minutes of the Town Council Meeting of October 1O, 2000 Present: Breen, Hodgens, Chignell, Kilkus, Kroot Absent: None 8:00p.m. • CALL TO ORDER. • PLEDGE OF ALL EGIANCE - The pledge was led by students of Sir Francis Drake High School. .c • ANNOUNCE ACTION TAKEN. IF ANY. IN CLOSED SESSION. Mayor Breen announced that there was no action taken during closed session. • RECOGNIZE SIR FRANCIS DRAKE HIGH SCHOOL for appearing on the cover of U.S. News & World Report as one of six high schools featured in an article about improving high schools. • OPEN TIME FOR PUBLIC EXPRESSION. Jackson Carter, 207 Forbes Avenue, said he thinks that kids should have Halloween Day off from school. Mayor Breen said that would be a good issue to take up with the Ross Valley School Board. · Beth DeScala, Buttons & Bows, thanked the Council for all the work done at this end of the downtown. She would like to know if there are any plans in the immediate future to care for the bushes on San Anselmo Avenue south of Ross Avenue. She'd like to see the area cared for. Perhaps dog waste boxes could be placed there to keep the area clean. She would have donated trees for that end of the street if tree wells could have been placed there. Staff will report back on the conditions of the bushes. Kroot asked if some holes could be cut in the sidewalk so some trees could be planted. Dollie Frauens, 30 Oak Avenue, said Community Fair was really wonderful. She noted that construction truck traffic on the Oak A venue hill is terrible, sometimes going very fast and not obeying traffic signs. Town Administrator Pollard said a discussion on enforcement of permit conditions is on this evening's agenda and may improve the conduct of the contractors. Staff will notify the Police Department to do some enforcement in that area, especially Monday mornings. • CQUNCIL REQUESTS FOR FUTURE AGENDA ITEMS. QUESTIONS AND COMMENTS TO STAFF: STAFF MISCELLANEOUS ITEMS. Kroot said he would like to see a report from the Bicycle Task Force soon. Town Administrator Pollard said the Council is scheduled to review the Countywide Bicycle Plan at the second meeting in November and the Bicycle Task Force will be encouraged to have their report done then. Hodgens asked for a status report on the empty building at 820 Sir Francis Drake Blvd. Hodgens asked when there would be public comment on the Marin Town and Country Club proposal. Town Administrator Pollard said it would be on the next agenda. Hodgens said the neighbors at Memorial Park still want a barrier fence installed to shield them from a view of the tower. Neighbors are also concerned about the amount of time given them for comment on the use of the horseshoe pit area if the Parks & Recreation Commission will take it up Thursday. She also asked why the water coming out of the water wall area is non-potable. Town Administrator Pollard said the barrier fence would 1 be installed starting the week of October 15 h. There was inadequate notice on the horseshoe pit discussion, so the Parks & Recreation Commission will not take any final action Thursday night. Staff will check into the water situation. Breen noted that the next meeting of the Marin Town and Country Club working group is scheduled for October 23, and the San Anselmo Town Council meets the next day. The Council would be asked to direct the bond agent to begin working on what is necessary to form a Mello Roos District. I (a) Minutes of the San Anselmo Town Council October I 0, 2000 ' Chignell said he has also received a lot of complaints about the water issue at the playground, as well as inquiries about painting some curbs red on San Francisco Blvd, particularly in front of#l30. The red zones on San Francisco Blvd. were a commitment, especially 130 San Francisco Blvd. Chignell said he has submitted a review request for the antenna issue at 1509 Sir Francis Drake Blvd. recently approved by the Planning Commission. Another antenna is pending at the church at 921 Sir Francis Drake Blvd. Both are in violation of the Town's policies on antenna placement. -t.- Chignell said SB 402 by Senator Burton on binding arbitration for Police and Fire has been signed into law and will provide equity at the bargaining table. He noted that the League of Cities is filing a lawsuit against it. Breen said the Marin County Council of Mayors and Councilmembers (MCCMC) legislative report will be available at the next dinner. There would also be a proposal on dealing with the issue of who is authorized to act on behalf of Town/Cities at MCCMC. Breen said there would be a meeting on the County Master Bus Transportation Plan Wednesday, October 11, in the Council Chambers. Breen asked about the red zone for patrol cars out in front of Town Hall. Will it no longer be necessary? Town Administrator Pollard said staff would check into it and report back. Breen recognized the outstanding job of Kay Coleman and the committee for Community Fair, with formal recognition coming at the next meeting. · .,_ l. CONSENT AGENDA: ITEMS ON THE CONSENT AGENDA MAY BE REMOVED AND DISCUSSED SEPARATELY. OTHERWISE. ALL THE ITEMS MAY BE APPROVED WITH ONE ACTION. (a) Approve minutes: September 26, 2000. (b) Approve warrants No. 36138 - 36458 in the amount of $938, 720.21. (c) Approve Resolution No.3532 amending the Town's Conflict oflnterest Code. (d) Approve downtown event application from Guy Meyer to hold a Jazz Jam in Creek Park on Sunday, October 15, 22 and 29, 2000, from 2 to 6 p.m. (e) Approve downtown event application from Sir Francis Drake High School to hold the Homecoming Parade on San Anselmo Avenue from Mariposa Avenue to Bridge Avenue, continuing down Sir Francis Drake Blvd. to the school, on Saturday, October 28, 2000, at 12:30 p.m. (t) Acknowledge and file report on the use of the Town Hall employee parking lot for additional parking for downtown shoppers. (g) Approve Resolution No. 3533 accepting the dedication of a 1.78-acre conservation easement adjacent to 600 Oak Avenue, AIP 007-201-12, from BHG, LLC, as required by the Oak Avenue Development Agreement. (h) Approve Resolution No. 3534 authorizing the Town Administrator to execute Program Supplement Agreement to Administering Agency-State Agreement No. 04- 5159, covering preliminary engineering, construction and construction engineering for the Transportation for Livable Communities (TLC) grant project. Consent agenda items (a}, (b), (e), (f) and (g) were removed for discussion. ~s, Chignell/K.root, to approve consent agenda items (c), (d) and (h). Ayes: All. Regarding item (a), Chignell noted that he was absent during item 2 and did not vote. Kroot corrected the spelling of Sonja Severson's name. Mis, Kroot/Kilkus, to approve consent agenda item (a), as amended. Ayes: All. Mis Kroot/Kilkus, to approve consent agenda item (b). Ayes: Breen, Hodgens, Kilkus, Kroot. Noes: Chignell. 2 Minutes of the San Anselmo Town Council October I 0, 2000 Regarding item (e ), Kilkus commended the Drake students and said the parade is an integral part of the public relations campaign to get shoppers back to downtown. Regarding item (t), Kilkus asked if Council is approving the parking changes. He emphasized that we are adding another twelve parking spaces. Regarding item (g), Planning Director Feagans presented a revised resolution, with a change emphasizing the voluntary dedication of the easement, at the applicant's request: Mis, Chignell/Kroot, to approve consent agenda items (e), (t) and (g). Ayes: All. Hodgens noted that the addition of the twelve parking spaces should be well publicized. 2. APPOINT MEMBERS TO THE P ARK.S AND RECREATION COMMISSION. Town Administrator Pollard presented the staff report. Chignell noted that he did not participate in the interviews but he called the applicants. Mis, Chignell/Kroot, to appoint Reese Smith and Gerry Carmona to the Parks & Recreation Commission. Ayes: All. Kroot said there were five good candidates for these two seats and the Commission would be difficult to enlarge at this point. 3. SECOND READING AND ADOPTION OF ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM AND THE TOWN COUNCIL OF THE TOWN OF SAN ANSELMO TO PROVIDE THE 3% AT AGE 55 RETIREMENT PLAN TO LOCAL PUBLIC SAFETY MEMBERS. Town Administrator Pollard presented the staff report. Mis, Chignell/Hodgens, to adopt Ordinance No. 1015, authorizing an amendment to the contract between the Board of Administration of the California Public Employees' Retirement System and the Town Council of the Town of San Anselmo, for the purpose of extending the 3 percent at age 55 retirement program to local public safety members of the Pu~lic Employees Retirement System (PERS) Ayes: All. 4. DISCUSS RECOMMENDATION TO DESIGNATE THE COMMERCIAL PORTION OF GREENFIELD A VENUE AS THE NEXT UTILITY ·UNPERGRQUNDINGPROJECTAREA. Public Works Director Echols presented the staff report. Funds are accrued every year through PG&E for converting utilities to underground, at about $100,000 per year. The Town's fund currently has $480,000. Greenfield is a busy frontage road adjacent to Red Hill Avenue, and is a main Town bike route and part of the Bicycle Plan. The cost of the project would be $500,000 - $600,000. By the time of actual construction we would have enough money accrued to do the project. The next step would be to hold a public hearing, and formally adopt the district, notifying the affected parcels 15 days in advance. There are two capital projects planned in this area, a drainage bypass next summer and the resurfacing of Greenfield Avenue in the summer of 2002. Kroot asked if we could pay for streetlights with the Rule 20A money. Public Works Director Echols answered affirmatively. Kroot asked if you are allowed to borrow against future accruals. Echols said you can borrow up to three years, but by the time we get to the construction phase, we would probably have enough. Kroot asked if San Anselmo Avenue between Ross and Bolinas could be the next undergrounding project. He also asked if Measure G paving is planned in that area. 3 Minutes of the San Anselmo Town Council October 10, 2000 Breen asked about the timing of forming a merchant working group. Echols said he could move ahead with that now. Mis, Kroot/Hodgens; to direct staff to develop a Rule 20A Underground Utility District along Greenfield Avenue (between Lincoln and Sequoia Avenues) and begin the public notification and hearing process. Ayes: All. 5. DISCUSSION REGARDING DEVELOPMENT OF AN ORDINANCE TO ENFORCE PERMIT CONDITIONS ON CONSTRUCTION PROJECTS. · Planning Director Feagans presented the staff report. This ordinance would provide for more aggressive enforcement of construction conditions. San Rafael has an ordinance that allows department staff to issue various levels of penalties from revoking pennits, issuing citations, charging fees, and beginning nuisance abatements. A more aggressive plan is to set up a full code compliance and nuisance abatement procedure. A program like San Rafael's would give staff the ability to issue citations. She also recommended that staff work more aggressively with contractors initially to get commitments to conditions up front. She also suggested putting conditions right on the building pennit plans, posting the hours of construction on the job site and requiring a bond be posted for condition compliance. It would also be important to ensure open lines of communication among the staff enforcement departments. Jonathan Braun, Scenic Avenue, said he has spent an enormous amount of time, along with Council, staff, the public, etc. to develop infonnation for the Planning Commission to use to make their decisions. In many cases these conditions aren't met and it undennines the process. There are three areas of problems: non-compliance with conditions and the existing code (projects aren't constructed as approved); disregard for the code, such as disregarding requirements for signage and neighborhood noticing; and after the fact owners \Indermining conditions, particularly in regard to trees. The Town '~.should have an agreement that the owner/contractor has read and agrees to comply with the conditions. He is concerned with staffs ability to keep up with the pace and complexity of projects. Perhaps more staff time or training is needed. On new construction a surveyor should verify the footprint of the building and the elevation. Approval of placement of the building is based on the elevations given. He suggested a one-year follow-up on more complex projects. Hodgens asked what the role of the Planning Commission is in this. Feagans said an annual review would go to the Planning Commission. They would work closely with staff and the Council in developing a list of standard conditions, consistently applied, enforceable and straight forward. Breen said an enforcement ordinance is needed to make some sense. He asked Jonathan Braun to submit his list to Town staff to have on record the various violations mentioned. Kilkus asked about the condition on house color - how does it move on to successors? Feagans said it is not uncommon to have a deed restriction. Kroot said people don't always know what previous owners agreed to. In Ross they have strict fines for violations of plans. Kathy Sanders, Redwood Road, noted that so much time and effort goes into conditions, it's ridiculous not to have an enforcement mechanism. Gay Kagy, Redwood Road, said conditions should be enforced. At 289 Redwood, landscaping/drainage requirements were explicit and none of the work has been accomplished. A major change was made to the drainage plans without any public input. There should be qualified inspections and maybe an enforcement ordinance would work. Chignell noted that small communities deal with these types of problems. We need to move forward to develop an ordinance that will deal with some of these problems. There's enough abuse that it is a major problem. Enforcement cannot all be complaint based. A lot of issues must be detected by a periodic review. He raised the issue of people who get permits, and don't start within a year. There are cases where people 4 Minutes of the San Anselmo Town Council October 10, 2000 never complete the project, as with 1000 San Anselmo Avenue. This creates an eyesore. The house on Alder is in its second year of construction. We have no mechanism to deal with this. Street closures on Redwood Road have been a problem and a safety issue. There needs to be coordination between departments so problems can be dealt with. More staff or increasing fees may be necessary. Hodgens said that some of the more sensitive conditions require a performance bond in existence post occupancy. She would like to see some kind of fee written in up front. Kroot agreed that during construction we should be willing to shut down ajob when " 'building is not according to plans. A bond for sensitive areas is good mechanism. Staff could hold up the permit to occupy ifitems aren't taken care of. On Oak Avenue several subcontractors do think the road is a speedway. Contractors should be required to follow driving rules too. Breen said he'd like a broad-based proposal because this is a cross-departmental issue. To really address this issue, he would support Chignell's suggestion of increased fees and/or staff, otherwise why make up all these conditions. 6. APPOINT TWO COUNCIL REPRESENTATIVES TO MEET WITH REPRESENTATIVES OF THE ROBSON-HARRINGTON HOUSE ASSOCIATION REQARDING THE CHIMNEYS AT THE HOUSE. Town Administrator Pollard presented the staff report. Council has been asked to appoint two members to work a Robson subcommittee to discuss the chimney work. Chignell said there is a larger problem; some Robson members don't want the chimneys done and are blocking it. Council should dissolve the board and reconstitute it under Town Council control. He suggested that settling this issue should be incorporated into the dissolution and reconstitution of the Board. Kroot said he's worked with the Robson Board for years on the chimneys. There is some risk to the chimneys if an earthquake happens. The stone pillars in front could collapse, , The Robson Board isn't doing its job; he agrees with Chignell that something more major must be done. Months of discussion would be a waste with no action. In recent minutes of the Board, they blamed Kroot for the work not being done. Reconstituting the board to be answerable to the Town and the community is important. He applauded their valuable work, but these things are fundamental items. Hodgens asked if legal counsel should give an opmton regarding the lease and compliance, and how it might apply to pending litigation. There are a series of violations going on and she is concerned that ultimately the Town owns the building and we could be seen as negligent. The straighter path to accomplish changes may be to first look at this legally. Kilkus agreed with Kroot and Chignell to take action to change the structure. Kroot said the engineering items are one thing. The Town could order them to do the work, or have the Public Works Director hire someone to do the work. The second question is what to do with the board. Town Administrator Pollard said there would be a report at next meeting from the Recreation Director on an analysis of the operation and options for going in a different direction. Legal counsel should be a part of changing the rules. She noted that the two board members appointed to work with the Town Council on this are the two that have really been trying to work something out. We don't want to alienate them from the cooperative process. Chignell appreciates this concern, but it can be handled on an ad hoc basis. Beyond that, we can tell them to move forward. To reconstitute is to take control, but we could still have neighborhood members. Town Administrator Pollard said legal counsel would be consulted about the issue and s Minutes of the San Anselmo Town Council October I 0, 2000 mechanism to get chimneys done. Chignell said the lease authority is clearly with the Town Council and legal counsel has agreed to that. We need to ensure the assets remain with the Town for use on the House. Ws, Hodgens/Chignell, to table the appointment of two members to work with Robson House Directors to resolve any issues that might be impeding necessary repairs and retrofits to the house chimneys, pillars and roof, with the major contacting the two members. A discussion of the issue would be on the Council agenda of October 24. The Town Administrator will send a letter back to the Robson Board declining their offer, moving forward with getting the chimneys braced. •Ayes:· All. 7. APJOURN. The meeting was adjourned in honor of Helen Marcucci and Hal Matteucci at 9:45 p.m. Debra Stutsman 6