July 19, 2012
CHINO VALLEY UNIFIED SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF EDUCATION 5130 Riverside Drive, Chino, CA 5:30 p.m. – Closed Session 7:00 p.m. – Regular Meeting July 19, 2012
• The public is invited to address the Board regarding items listed on the agenda. Comments on an agenda item will be accepted during consideration of that item, or prior to consideration of the item in the case of a closed session item. • In compliance with the Americans with Disabilities Act, please contact the Secretary to the Superintendent if you require modification or accommodation due to a disability. • Agenda documents that have been distributed to members of the Board of Education less than 72 hours prior to the meeting are available for inspection at the Chino Valley Unified School District Administration Center, 5130 Riverside Drive, Chino, California, during the regular business hours of 7:30 a.m. to 4:30 p.m., Monday through Friday.
I. OPENING BUSINESS
I.A. CALL TO ORDER – 5:30 P.M. 1. Roll Call 2. Public Comment on Closed Session Items 3. Closed Session
Discussion and possible action: a. Student Discipline Matters (Education Code 35146, 48918 (c) & (j)): Student expulsion case 11/12- 71. (10 minutes) b. Student Readmission Matters (Education Code 35146, 48916 (c)): Student readmission case 11/12-24. (10 minutes) c. Conference with Labor Negotiators (Government Code 54957.6): A.C.T. and CSEA negotiations. Agency designated representatives: Dr. Norm Enfield, Sandra Chen, Dr. Michelle Harold, and Dr. Heather Williams. (30 minutes) d. Public Employee Discipline/Dismissal/Release (Government Code 54957): (15 minutes) e. Public Employee Appointment (Government Code 54957): Director, Curriculum & Instruction; and elementary principal. (10 minutes)
I.B. RECONVENE TO REGULAR OPEN MEETING – 7:00 P.M. 1. Report Closed Session Action 2. Pledge of Allegiance 3. Invocation
I.C. PRESENTATION 1. General Obligation Bond Series B Refunding
I.D. COMMENTS FROM THE AUDIENCE ON ITEMS NOT ON THE AGENDA
The proceedings of this meeting are being recorded. Regular Meeting of the Board of Education July 19, 2012
In accordance with Board Bylaw 9323 Bylaws of the Board – Meeting Conduct, please: a) limit remarks to three minutes (total for all remarks); b) if a topic has been covered, limit remarks to new points; and c) please contact the Superintendent’s Office for procedures regarding complaints against employees.
I.E. COMMENTS FROM EMPLOYEE REPRESENTATIVES
I.F. COMMENTS FROM COMMUNITY LIAISONS
I.G. CHANGES AND DELETIONS
II. ACTION
II.A. CURRICULUM AND INSTRUCTION
II.A.1. Reconsideration of the Implementation of a Motion Second Page 1 Foreign Language Immersion Program Preferential Vote: Commencing with the 2012/2013 School Year Vote: Yes No Recommend the Board of Education discuss and take possible action on the implementation of a Foreign Language Immersion Program commencing with the 2012/2013 School Year.
II.A.2. Instructional Materials Adoption – Transitional Motion Second Page 3 Kindergarten Preferential Vote: Recommend the Board of Education approve the Vote: Yes No adoption of the Transitional Kindergarten instructional materials: Little Treasures, Math Their Way, and Handwriting Without Tears.
II.B. FACILITIES, PLANNING, AND OPERATIONS
II.B.1. Elimination of Uniforms for District Staff Motion Second Page 5 Recommend the Board of Education rescind the Preferential Vote: February 2, 2012 action to eliminate uniforms for Vote: Yes No District staff in the following departments, effective immediately: a) Duplicating b) Warehouse c) Maintenance, Operations, and Construction d) Transportation
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II.B.2. Elimination of Home-to-School Transportation Motion Second Page 6 Services for Grades 7 Through 12 Preferential Vote: Recommend the Board of Education rescind the Vote: Yes No February 2, 2012 action to eliminate home-to- school transportation services as follows, effective immediately: a) Grades 7-8 b) Grades 9-12
II.B.3. Resolution 2012/2013-07 Giving Notice of Motion Second Page 7 Intention to Dedicate Property to the City of Preferential Vote: Chino Hills Vote: Yes No Recommend the Board of Education approve Resolution 2012/2013-07 Giving Notice of Intention to Dedicate Property to the City of Chino Hills.
II.B.4. Selection of Citizens’ Oversight Committee Motion Second Page 11 Members Preferential Vote: Recommend the Board of Education select Vote: Yes No qualified members for the Citizens’ Oversight Committee as follows: a) Kevin Cisneroz, member at large; b) Brian Johsz, member at large; and c) Al Matta, member at large.
II.C. HUMAN RESOURCES
II.C.1. Public Hearing and Ratification of the Tentative Open Hearing Page 13 Agreement Between the Chino Valley Unified Close Hearing School District and the Associated Chino Teachers Motion Second Recommend the Board of Education: Preferential Vote: a) Conduct a public hearing, and Vote: Yes No ___ b) Ratify the Tentative Agreement between the Chino Valley Unified School District and the Associated Chino Teachers.
Motion Second III. CONSENT Preferential Vote: Vote: Yes No
III.A. BUSINESS SERVICES
III.A.1. Purchase Order Register Page 22 Recommend the Board of Education approve/ratify the purchase order register, provided under separate cover.
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III.A.2. Warrant Register Page 23 Recommend the Board of Education approve/ratify the warrant register, provided under separate cover.
III.A.3. Fundraising Activities Page 24 Recommend the Board of Education approve/ratify the fundraising activities.
III.A.4. Donations Page 30 Recommend the Board of Education accept the donations.
III.A.5. Legal Services Page 32 Recommend the Board of Education approve payment for legal services to the law offices of Chidester, Margaret A. & Associates.
III.A.6. Revision of Board Policy 0420.4 Philosophy, Goals, Objectives and Page 33 Comprehensive Plans – Charter Schools Recommend the Board of Education approve the revision of Board Policy 0420.4 Philosophy, Goals, Objectives and Comprehensive Plans – Charter Schools.
III.A.7. New Board Policy 3110 Business and Noninstructional Operations – Page 40 Transfer of Funds Recommend the Board of Education approve new Board Policy 3110 Business and Noninstructional Operations – Transfer of Funds.
III.B. CURRICULUM AND INSTRUCTION
III.B.1. School Sponsored Trips Page 44 Recommend the Board of Education approve the following school sponsored trips: Cattle ES; Chaparral ES; Ramona JHS; Ayala, Chino, Chino Hills (2); and Don Lugo HS.
III.B2. Agricultural Vocational Education Incentive Grant Application for Chino Page 46 High School for the 2012/2013 School Year Recommend the Board of Education approve the Agricultural Vocational Education Incentive Grant for Chino High School for the 2012/2013 school year.
III.B.3. Agricultural Vocational Education Incentive Grant Application for Don Page 51 Lugo High School for the 2012/2013 School Year Recommend the Board of Education approve the Agricultural Vocational Education Incentive Grant Application for Don Lugo High School for the 2012/2013 school year.
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III.C. EDUCATIONAL SERVICES
III.C.1. Student Expulsion Case 11/12-71 Page 57 Recommend the Board of Education approve the student expulsion case 11/12-71.
III.C.2. Student Readmission Case 11/12-24 Page 58 Recommend the Board of Education approve the student readmission case 11/12-24.
III.D. FACILITIES, PLANNING, AND OPERATIONS
III.D.1. Agreements for Contractor/Consultant Services Page 59 Recommend the Board of Education approve/ratify the Agreements for Contractor/Consultant Services, as presented.
III.D.2. Resolutions 2012/2013-01 Through 2012/2013-06 for Authorization to Page 61 Utilize Piggyback Contracts Recommend the Board of Education adopt the following resolutions for authorization to utilize piggyback contracts: a) Resolution 2012/2013-01, b) Resolution 2012/2013-02, c) Resolution 201/2013-03, d) Resolution 2012/2013-04, e) Resolution 2012/2013-05, and f) Resolution 2012/2013-06.
III.D.3. Surplus/Obsolete Property Page 75 Recommend the Board of Education declare the District property surplus/obsolete and authorize the Purchasing Department to sell/dispose of said property.
III.D.4. Fund 35 Sub-Funds for Modernization Projects at Briggs K-8 and Cattle Page 80 ES Recommend the Board of Education approve the Sub-Funds 35-9733 and 35- 9734, to receive State funds for the modernization projects at Briggs K-8 and Cattle ES.
III.E. HUMAN RESOURCES
III.E.1. Certificated/Classified Personnel Items Page 81 Recommend the Board of Education approve/ratify the certificated/classified personnel items.
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III.E.2. Revision of Board Policy 4119.21 All Personnel – Codes of Ethics Page 90 Recommend the Board of Education approve the revision of Board Policy 4119.21 All personnel – Codes of Ethics.
III.E.3. Revision of Board Policy 4137 Certificated Personnel - Tutoring Page 93 Recommend the Board of Education approve the revision of Board Policy 4137 Tutoring.
III.E.4. New Job Description for School Nurse Practitioner Page 96 Recommend the Board of Education approve the new job description for School Nurse Practitioner.
IV. INFORMATION
IV.A. CURRICULUM AND INSTRUCTION
IV.A.1. Revision of Board Policy and Administrative Regulation 6145 Instruction Page 101 – Extracurricular and Cocurricular Activities Recommend the Board of Education receive for information the revision of Board Policy and Administrative Regulation 6145 Instruction – Extracurricular and Cocurricular Activities.
IV.A.2. Revision of Board Policy and Administrative Regulation 6178.1 Page 112 Instruction – Work Experience Education Recommend the Board of Education receive for information the revision of Board Policy 6178.1 Instruction – Work Experience Education.
IV.B. HUMAN RESOURCES
IV.B.1. Revision of Board Policy and Administrative Regulation 1312.3 Page 124 Community Relations – Uniform Complaint Procedures Recommend the Board of Education receive for information the revision of Board Policy and Administrative Regulation 1312.3 Community Relations – Uniform Complaint Procedures.
V. COMMUNICATIONS
BOARD MEMBERS AND SUPERINTENDENT
VI. ADJOURNMENT
Date posted: July 13, 2012 Prepared by: Stephanie Gibson, Secretary to the Superintendent
6 ACTION CURRICULUM AND INSTRUCTION CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Victoria L. Broberg, Asst. Superintendent, Curriculum and Instruction
SUBJECT: RECONSIDERATION OF THE IMPLEMENTATION OF A FOREIGN LANGUAGE IMMERSION PROGRAM COMMENCING WITH THE 2012/2013 SCHOOL YEAR
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BACKGROUND
At the June 14 Board meeting, the Board requested that an item be placed on the agenda to discuss and take possible action regarding the Foreign Language Immersion Program which was approved on May 10, 2012. This program was approved in an attempt to address the on-going decrease in enrollment of approximately 500 students each year. While there are several reasons for this attrition, one of the reasons parents have indicated is the lack of foreign language offerings within our schools. Attaining a second or third language is crucial to attracting parents and students, achieving global competency, and being college and career ready in the 21st century.
Implementation of a foreign language immersion program in Chino Valley Unified School District (CVUSD) can be a viable way to keep families from leaving while attracting new students from neighboring districts. Several districts began this venture decades ago and other districts are introducing similar programs. These programs create high parent interest and high student academic achievement.
It is believed that the Foreign Language Academy in CVUSD will bring additional revenue in the form of average daily attendance (ADA) and anticipated state and federal grants when No Child Left Behind sunsets in 2014 and the Elementary and Secondary Education Act is reauthorized. With the belief that countries that out-educate us today will out- compete us tomorrow, foreign language proficiency is a strong focus for current educational initiatives.
There are academic benefits in a foreign language academy for students. Research indicates students who learn a foreign language outperform their counterparts on standardized tests and gain an advantage towards college and university entrance.
While there is a cost to implementing any meaningful program, it is anticipated that much of this program can be implemented with current infrastructure and restricted Categorical Funds. Students will be placed into classrooms of CVUSD foreign language program
July 19, 2012 Page 1 teachers or English only teachers, thus not truly creating an additional cost but rather a change in the type of instructor.
Approval of this item supports the goals identified within the District’s Strategic Plan.
The following three options for the implementation of the Foreign Language Immersion Program are provided:
OPTION 1: Uphold the decision to implement the Foreign Language Immersion Program for the 2012/2013 school year.
OPTION 2: Postpone the implementation of the Foreign Language Immersion Program and place onto the Board agenda in the spring of 2013 for review.
OPTION 3: Rescind the decision of the Board of Education to implement the Foreign Language Immersion Program.
RECOMMENDATION
It is recommended the Board of Education discuss and take possible action on the implementation of a Foreign Language Immersion Program commencing with the 2012/2013 school year.
FISCAL IMPACT
Option 1 – 2012/2013: The approximate $65,000.00 for one Foreign Language Immersion Program Mandarin teacher will be cost neutral to the General Fund. Approximately $8,500.00 from Categorical Funding for materials, professional development, etc., will be needed for one classroom.
Option 2 – 2013/2014: The approximate $65,000.00 for one Foreign Language Immersion Program Mandarin teacher will be cost neutral to the General Fund. Approximately $8,500.00 from Categorical Funding for materials, professional development, etc., will be needed for one classroom.
Option 3 – None.
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July 19, 2012 Page 2 July 19, 2012 Page 3 July 19, 2012 Page 4 FACILITIES, PLANNING, AND OPERATIONS CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations
SUBJECT: ELIMINATION OF UNIFORMS FOR DISTRICT STAFF
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BACKGROUND
As part of the District-wide Budget Reduction Plan, the Board of Education voted on February 2, 2012, to eliminate uniforms for the following staff:
Department Estimated Annual Savings Duplicating $464.00 Warehouse $1,809.00 Maintenance, Operations, and Construction $11,372.00 Transportation $16,393.00 Total $30,038.00
This action represents a combined annual savings of approximately $30,038.00. At its June 28 meeting, a Board member requested that an item be placed on the agenda to rescind the action.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended that the Board of Education rescind the February 2, 2012 action to eliminate uniforms for District staff in the following departments, effective immediately:
a) Duplicating b) Warehouse c) Maintenance, Operations, and Construction d) Transportation
FISCAL IMPACT
Estimated $30,038.00 annually to the General Fund.
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July 19, 2012 Page 5 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations
SUBJECT: ELIMINATION OF HOME-TO-SCHOOL TRANSPORTATION SERVICES FOR GRADES 7 THROUGH 12
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BACKGROUND
As part of the District-wide Budget Reduction Plan, the Board of Education voted on February 2, 2012, to eliminate home-to-school transportation services for grades 7 through 12. This action represents an annual savings of an estimated total of $241,460.00; $121,966.00 for 7th and 8th grades, and $119,494.00 for 9th through 12th grades.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended that the Board of Education rescind the February 2, 2012 action to eliminate home-to-school transportation services as follows, effective immediately: a) Grades 7-8 b) Grades 9-12
FISCAL IMPACT
Estimated total of $241,460.00 annually to the General Fund.
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July 19, 2012 Page 6 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations
SUBJECT: RESOLUTION 2012/2013-07 GIVING NOTICE OF INTENTION TO DEDICATE PROPERTY TO THE CITY OF CHINO HILLS
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BACKGROUND
The City of Chino Hills has requested that the District dedicate a portion of the District’s Glenmeade Elementary School site located at 15000 Whirlaway Lane, Chino Hills, California 91709, for the purpose of construction, operation, maintenance, and repair of a bus drop-off lane. Education Code 17557 requires that prior to the dedication or conveyance of any property, the Board shall, in a regular open meeting by a two-thirds vote of all its members, adopt a resolution declaring its intention to dedicate or convey the property.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve Resolution 2012/2013-07 Giving Notice of Intention to Dedicate Property to the City of Chino Hills.
FISCAL IMPACT
None.
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July 19, 2012 Page 7 Chino Valley Unified School District Resolution 2012/2013-07 Giving Notice of Intention to Dedicate Property to the City of Chino Hills
WHEREAS, the City of Chino Hills (City) has requested that the Chino Valley Unified School District (School District) dedicate to the City a portion of property (the Dedication Property) owned by the District located along the District’s Glenmeade Elementary School site and adjacent to property owned by the City. A legal description and map depicting the location of the Dedication Property is attached hereto as Exhibit A and incorporated herein;
WHEREAS, pursuant to Education Code 17556, the governing board of a school district may convey to the state, or any political subdivision or municipal corporation thereof, for public street or highway purposes any real property belonging to such school district upon such terms and conditions as the parties thereto may agree;
WHEREAS, the School District desires to convey the Dedication Property to the City for the purposes of construction, operation, maintenance and repair of a bus drop- off lane located on the Dedication Property;
WHEREAS, pursuant to Education Code 17557, the School District’s governing board (Board) must, prior to conveying the Dedication Property, adopt a resolution declaring its intention to dedicate such property in a regular open meeting by two-thirds (2/3) vote of all of its members;
WHEREAS, pursuant to Education Code 17557, the School District’s Board must fix a time at its regular place of meeting for a public hearing upon the question of making the conveyance of the Dedication Property; and
WHEREAS, pursuant to Education Code 17558, the School District is required to post copies of this Resolution, signed by the Board, in three (3) public places within the School District’s boundaries not less than ten (10) days before the public hearing, and publish notice once, not less than five (5) days before the public hearing in a newspaper of general circulation published in the School District, if there is one, or, if there is no such newspaper published in the School District, then in a newspaper published in the county which has a general circulation in the School District.
NOW, THEREFORE, THE BOARD DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. That the above recitals are all true and correct.
Section 2. That the School District’s Board declares its intent to convey the Dedication Property to the City upon the terms and conditions set forth in the recitals.
Section 3. That the Board establishes August 16, 2012, for a public hearing on the question of the School District’s intent to convey the Dedication Property to the City.
July 19, 2012 Page 8 Section 4. The School District staff shall post this resolution in three (3) public places within the School District’s boundaries and publish notice of the adoption of this Resolution in compliance with Education Code 17558.
th APPROVED, PASSED, AND ADOPTED this 19 day of July 2012 by the following vote:
AYES: NOES: ABSTAIN: ABSENT:
I, Wayne M. Joseph, Secretary of the Chino Valley Unified School District Board of Education, do hereby certify that the foregoing is a full, true, and correct copy of the Resolution passed and adopted by said Board at a regularly scheduled and conducted meeting held on said date, which Resolution is on file in the office of said Board.
______Wayne M. Joseph, Superintendent Secretary, Board of Education
July 19, 2012 Page 9 EXHIBIT “A”
LEGAL DESCRIPTION AND MAP OF THE DEDICATION PROPERTY The dedicated portion of Glenmeade Elementary School property is a rectangular shaped area totaling 2,400 square feet (0.0551 acre) located on the northeast side of Aqueduct Lane, approximately 630’ northwest of the intersection of Aqueduct Lane and Whirlaway Lane.
July 19, 2012 Page 10 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations
SUBJECT: SELECTION OF CITIZENS’ OVERSIGHT COMMITTEE MEMBERS
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BACKGROUND
By state law, the Citizens’ Oversight Committee, established to oversee expenditures of bond funds from the Measure M bond passed in 2002, must consist of at least seven (7) members and must include:
One member who is active in a business organization representing the business community located within the school district One member who is active in a senior citizens’ organization One member who is a parent or guardian of a child enrolled in the school district One member who is a parent or guardian of a child enrolled in the school district and active in a parent-teacher organization One member who is active in a bona fide taxpayers’ organization
For the 2011/2012 year, the committee was comprised of ten members, which included three at-large members. As of June 30, 2012, the following membership positions are available:
Parent/guardian Senior citizens’ organization Bona fide taxpayers’ organization Members at large
Additional committee members represent the cities located within District boundaries, as well as the Chamber of Commerce, by appointment. City of Chino appointed Councilman Glenn Duncan, City of Chino Hills appointed Councilman Art Bennett, and the City of Ontario appointed Council Member Debra Dorst-Porada.
July 19, 2012 Page 11 Three community members have submitted letters of interest for the vacant positions. Bernards Construction Management provided an independent review of the applications, according to the committee bylaws, and its recommendation is attached. The names of the applicants and the category of membership for which they qualify are listed below:
Kevin Cisneroz, member at large Brian Johsz, member at large Al Matta, member at large
Newly appointed members will serve a two-year term through June 30, 2014.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education select qualified members for the Citizens’ Oversight Committee as follows:
a) Kevin Cisneroz, member at large; b) Brian Johsz, member at large; and c) Al Matta, member at large.
FISCAL IMPACT
None.
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July 19, 2012 Page 12 HUMAN RESOURCES CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: PUBLIC HEARING AND RATIFICATION OF THE TENTATIVE AGREEMENT BETWEEN THE CHINO VALLEY UNIFIED SCHOOL DISTRICT AND THE ASSOCIATED CHINO TEACHERS
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BACKGROUND
On June 15, 2012, the Chino Valley Unified School District and the Associated Chino Teachers (A.C.T.) reached a tentative agreement for a successor agreement, effective for the 2012/2013 school year. A.C.T. approved the tentative agreement by a unit vote on June 27, 2012.
The District has provided the necessary Notice to the Public and fiscal disclosure documents to the San Bernardino County Superintendent of Schools for review ten days in advance of this pending action item, as required by Assembly Bill 1200. Additionally, the Board is required to conduct a public hearing in order to receive public input prior to any Board action.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education: a) Conduct a public hearing, and b) Ratify the Tentative Agreement between the Chino Valley Unified School District and the Associated Chino Teachers. . FISCAL IMPACT
See Form for Public Disclosure of Proposed Collective Bargaining Agreement for a full financial disclosure.
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July 19, 2012 Page 13 July 19, 2012 Page 14 July 19, 2012 Page 15 July 19, 2012 Page 16 July 19, 2012 Page 17 July 19, 2012 Page 18 July 19, 2012 Page 19 July 19, 2012 Page 20 July 19, 2012 Page 21 CONSENT BUSINESS SERVICES CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: PURCHASE ORDER REGISTER
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BACKGROUND
Board Policy 3310 Business and Noninstructional Operations – Purchasing requires approval/ratification of purchase orders by the Board of Education. A purchase order is a legal contract between a district and vendor, containing a description of each item listed and/or a statement to the effect that supplies, equipment or services furnished herewith shall be in accordance with specifications and conditions.
Purchase orders represent a commitment of funds. No items on this register will be processed unless within budgeted funds. The actual payment for the services or materials is made with a warrant (check) and reported on the warrant register report.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the purchase order register, provided under separate cover.
FISCAL IMPACT
$269,832.48 to all District funding sources.
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July 19, 2012 Page 22 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: WARRANT REGISTER
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BACKGROUND
Education Code 42650 requires the Board to approve and/or ratify all warrants. These payments are made in the form of warrants, and the warrant (check) form is approved by the County Superintendent.
All items listed are within previously budgeted amounts. There is no fiscal impact beyond currently available appropriations.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the warrant register, provided under separate cover.
FISCAL IMPACT
$4,001,406.87 to all District funding sources.
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July 19, 2012 Page 23 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: FUNDRAISING ACTIVITIES
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BACKGROUND
Board Policy 3452 Business and Noninstructional Operations – Student Activity Funds and Board Policy 1230 Community Relations – School Connected Organizations require that fundraising activities be submitted to the Board of Education for approval.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the fundraising activities.
FISCAL IMPACT
None.
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July 19, 2012 Page 24 CHINO VALLEY UNIFIED SCHOOL DISTRICT July 19, 2012
SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE
Anna Borba ES
PFA PFA Membership Drive 8/27/12 - 6/30/13 PFA Spirit Wear Sale 8/27/12 - 6/30/13 PFA Box Tops for Education 8/27/12 - 6/30/13 PFA Scrip Gift Card Sale 8/27/12 - 6/30/13 PFA Student Store 8/27/12 - 6/30/13 PFA Catalog Sale 9/13/12 - 10/2/12 PFA Bookfair 10/14/12 - 10/29/12 PFA Off Campus Candy Sale 11/1/12 - 11/16/12 PFA Holiday Gift Boutique 12/10/12 - 12/14/12 PFA Carl's Jr. Coupon Book Sale 2/4/13 - 2/19/13
Cattle ES
ASB - 6th Grade Discount Card Sale 9/1/12 - 11/1/12 ASB - 6th Grade Recycling Program 9/1/12 - 6/30/13
Country Springs ES
PFA Catalog Sale 9/3/12 - 9/30/12 PFA Fresh & Easy Shop for Schools Days 9/9/12 - 12/31/12 PFA JoJo's Pizza Night Out 9/9/12 - 6/16/13
Dickson ES
PTA Spirit T-Shirt Sale 8/27/12 - 6/15/13 PTA After School Popcorn Sale 8/27/12 - 6/15/13 PTA PTA Membership Drive 9/10/12 - 4/2/13 PTA Catalog Sale 10/1/12 - 10/29/12
Eagle Canyon ES
ASB Wendy's Frosty Tag Sale 8/24/12 - 10/31/12
Glenmeade ES
PTA Cici's Pizza Night Out 9/20/12
July 19, 2012 Page 25 CHINO VALLEY UNIFIED SCHOOL DISTRICT July 19, 2012
SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE
Hidden Trails ES
PTA Walk-A-Thon Sponsorships 8/1/12 - 6/30/13 PTA Chick-fil-A Night Out 8/1/12 - 6/30/13 PTA Island's Restaurant Night Out 8/1/12 - 6/30/13 PTA Johnny Rockets Night Out 8/1/12 - 6/30/13 PTA PTA Membership Drive 8/27/12 - 6/11/13 PTA Spirit Wear Sale 8/27/12 - 6/11/13 PTA Bookfair 9/10/12 - 9/21/12 PTA Fresh & Easy Shop for School Days 9/12/12 - 12/31/12
Liberty ES
ASB Recycling Program 8/27/12 - 6/15/13 PFA Catalog Sale 9/7/12 - 9/21/12 PFA Movie Night 9/28/12 PFA McTeacher's Night 10/4/12 PFA Fall Festival 10/26/12 PFA Pennies for Patients 2/1/13 - 2/28/13
Rhodes ES
PEP Club Spirit Wear Sale 8/15/12 - 6/15/13 PEP Club After School Snow Cone Sale 8/24/12 - 6/10/13 PEP Club After School Popcorn Sale 8/24/12 - 6/10/13 PEP Club After School Ice Cream Sale 8/24/12 - 6/15/13 PEP Club Farmer John Food Sale 9/4/12 PEP Club Fall Catalog Sale 9/20/12 - 10/10/12
Rolling Ridge ES
PTA Meet Your Teacher Spirit Wear/Snack Sale 8/24/12 PTA Catalog Sale 9/10/12 - 9/24/12 PTA Bookfair 10/19/12 - 10/26/12 PTA See's Candy Sale 11/13/12 - 11/30/12 PTA Holiday Boutique 12/3/12 - 12/7/12 PTA See's Candy Sale 3/1/13 - 3/15/13
July 19, 2012 Page 26 CHINO VALLEY UNIFIED SCHOOL DISTRICT July 19, 2012
SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE
Wickman ES
PTO Student Art Greeting Card Sale 11/1/12 - 12/1/12 PTO Carnival 5/17/13
Canyon Hills JHS
PTSA Spirit Wear Sale 8/20/12 - 6/5/13 PTSA After School Snack Sale 9/1/12 - 6/5/13 PTSA After School Dance Snack Sale 9/1/12 - 6/5/13 PTSA Chili's Family Night Out 9/1/12 - 6/5/13 PTSA JoJo's Pizza Night Out 9/1/12 - 6/5/13 PTSA Chick-fil-A Night Out 9/1/12 - 6/5/13 PTSA Box Tops for Education 9/1/12 - 6/5/13 PTSA E-Scrip 9/1/12 - 6/5/13 PTSA PTSA Membership Drive 9/1/12 - 6/5/13 PTSA Marquee Greetings Sale 9/1/12 - 6/5/13 PTSA Fresh & Easy Shop for Schools Days 10/1/12 - 12/31/12 PTSA Bookfair 10/29/12 - 11/2/12 PTSA Promotion Ceremony VIP Seating/Parking 3/1/13 - 6/5/13 PTSA Promotion Ceremony Snack/Drink Sale 6/1/13 - 6/10/13
Townsend JHS
PTSA Staff Lounge Vending Machine 8/3/12 - 6/30/13 PTSA Student Store 8/3/12 - 6/12/13 PTSA Spirit Wear Sale 8/3/12 - 6/12/13 PTSA Marquee Birthday Announcement Sale 8/3/12 - 6/12/13 PTSA Box Tops for Education 8/3/12 - 6/28/13 PTSA PTSA Membership Drive 8/13/12 - 6/12/13 PTSA Jog-A-Thon Donations 8/27/12 - 6/12/13 PTSA E-Waste 8/27/12 - 6/12/13 PTSA Holiday Grams 8/27/12 - 6/12/13 PTSA After School Smoothie Sale 8/27/12 - 6/12/13 PTSA Off Campus Candy Sale 8/27/12 - 6/12/13 PTSA Fresh & Easy Shop for Schools Days 8/27/12 - 6/12/13
July 19, 2012 Page 27 CHINO VALLEY UNIFIED SCHOOL DISTRICT July 19, 2012
SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE
Woodcrest JHS
PFA After School Smoothie Sale 8/27/12 - 6/13/13
Ayala HS
Girls Water Polo Boosters Game Booth at Football Food Fair 8/11/12 Girls Water Polo Boosters Donation Letters 9/1/12 - 11/15/12 Girls Water Polo Boosters Player Pennant Sale 9/1/12 - 12/20/12 Girls Water Polo Boosters Bunco Night 9/8/12 BAC Boosters Applebee's Breakfast 9/22/12 Swim Boosters After School Snack Sale 2/15/13 - 5/15/13 Swim Boosters Clothing Drive 4/6/13
Chino HS
Boys Basketball Boosters Laughlin Turnaround 8/4/12
Don Lugo HS
Grad Night 2013 Food 4 Less Receipt Collection 7/20/12 - 6/15/13 Football Sponsorship/Donation Letters 7/21/12 - 6/1/13 Band Boosters Scrip Gift Card Sale 7/25/12 - 6/13/13 Band Boosters Candle Sale 7/25/12 - 8/14/12 ASB Community Discount Card Sale 7/30/12 - 6/30/13 ASB Stadium Banner Sale 7/30/12 - 6/30/13 Band Boosters Little Caesars Pizza Kit Sale 8/13 12 - 8/23/12 ASB School Registration Snack Booths 8/16/12 - 8/23/12 FBLA Catalog Sale 8/20/12 - 9/14/12 Leadership After School Wednesdays Juice-It-Up Sale 8/27/12 - 6/30/13 Athletics After School Mondays Ice Cream Sale 8/27/12 - 6/30/13 AP Club After School Thursdays Root Beer Float Sale 8/27/12 - 6/30/13 ASB Monthly Family Dinner Night Out 8/27/12 - 6/30/13 Spirit Leaders Boosters Spirit Craft Sale 8/31/12 - 5/31/13 Spirit Leaders Boosters Spirit Wear/Pom Pom Sale 8/31/12 - 5/31/13 Grad Night 2013 After School Tuesday Pretzel Sale 9/4/12 - 6/15/13 Football Applebee's Pancake Breakfast 9/8/12 Grad Night 2013 Opportunity Drawings 9/11/12 & 10/20/12 Spirit Leaders Carl's Jr. Coupon Book Sale 9/14/12 - 9/28/12
July 19, 2012 Page 28 CHINO VALLEY UNIFIED SCHOOL DISTRICT July 19, 2012
SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE
Don Lugo HS (cont.)
FBLA Little Caesars Pizza Kit Sale 9/17/12 - 10/12/12 Spirit Leaders Boosters Golden Spoon Yogurt Night 9/20/12 ASB Chick-fil-A Night Out 9/25/12 Spirit Leaders Ghost Gram Sale 10/1/12 - 10/31/12 Spirit Leaders Boosters Thanksgiving Pie Sale 11/1/12 - 11/23/12 Grad Night 2013 Clothing Drive 11/3/12 FBLA Fall Community Swap Meet 11/10/12 Spirit Leaders Boosters Dr. Phil Shows 11/12/12 & 12/21/12 Spirit Leaders Santa Visits 12/1/12 - 12/23/12 Spirit Leaders Boosters Christmas Pie Sale 12/1/12 - 12/24/12 Spirit Leaders Boosters Monthly Bunco Nights 12/3/12 - 5/3/13 Leadership Applebee's Pancake Breakfast 12/15/12 Spirit Leaders Boosters Ontario Reign Hockey Ticket Sale 2/2/13 Grad Night 2013 Applebee's Pancake Breakfast 3/23/13 FBLA Spring Community Swap Meet 5/18/13
July 19, 2012 Page 29 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: DONATIONS
======
BACKGROUND
Board Policy 3290 Business and Noninstructional Operations - Gifts, Grants, and Bequests states the Board of Education may accept any bequest or gift of money or property on behalf of the District. All gifts, grants, and bequests shall become property of the District. Use of the gift shall not be impaired by restrictions or conditions imposed by the donor.
Approximate values are determined by the donor.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education accept the donations.
FISCAL IMPACT
Any cost for repairs of donated equipment will be a site expense.
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July 19, 2012 Page 30 CHINO VALLEY UNIFIED SCHOOL DISTRICT July 19, 2012
DEPARTMENT/SITE ITEM DONATED APPROXIMATE DONOR VALUE
Office of Communications
Watson Land Company Cash $3,000.00
Dickson ES
PTA Cash $662.50
Walnut ES
Citizens for Kids Foundation Cash $750.15
Briggs K-8
Citizens for Kids Foundation Cash $4,421.23
Cal Aero K-8
Preserve Academy Flight Crew Cash $381.81
July 19, 2012 Page 31 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: LEGAL SERVICES
======
BACKGROUND
The following law firms provide services to the Chino Valley Unified School District and have submitted their invoices. The current invoice amounts, along with the fiscal year-to-date totals for each individual law firm, are listed below.
MONTH INVOICE 2011/2012 FIRM AMOUNTS YEAR-TO-DATE Atkinson, Andelson, Loya, Ruud & Romo - - $ 19,027.80 Chidester, Margaret A. & Associates May 2012 $63,651.24 $320,801.67 Fagen, Friedman & Fulfrost, LLP - - $ 3,723.58 Parker & Covert, LLP - - $ 9,308.02 Thompson & Colegate, LLP - - $ 2,361.13 Total $355,222.20
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve payment for legal services to the law office of Chidester, Margaret A. & Associates.
FISCAL IMPACT
$63,651.24 to the General Fund.
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July 19, 2012 Page 32 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services
SUBJECT: REVISION OF BOARD POLICY 0420.4 PHILOSOPHY, GOALS, OBJECTIVES AND COMPREHENSIVE PLANS – CHARTER SCHOOLS
======
BACKGROUND
Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. Board Policy 0420.4 Philosophy, Goals, Objectives and Comprehensive Plans – Charter Schools is being revised to reflect updated laws and current District practice. This agenda item was presented to the Board of Education on June 28, 2012, for information.
New language is provided in UPPER CASE while old language to be deleted is lined through.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the revision of Board Policy 0420.4 Philosophy, Goals, Objectives and Comprehensive Plans – Charter Schools.
FISCAL IMPACT
None.
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July 19, 2012 Page 33 Philosophy, Goals, Objectives and Comprehensive Plans BP 0420.4(a)
CHARTER SCHOOLS AUTHORIZATION
THE BOARD OF EDUCATION RECOGNIZES THAT CHARTER SCHOOLS MAY ASSIST THE DISTRICT IN OFFERING DIVERSE LEARNING OPPORTUNITIES FOR DISTRICT STUDENTS. IN CONSIDERING ANY PETITION TO ESTABLISH A CHARTER SCHOOL WITHIN THE DISTRICT, THE BOARD SHALL GIVE CAREFUL CONSIDERATION TO THE POTENTIAL OF THE CHARTER SCHOOL TO PROVIDE STUDENTS WITH A HIGH-QUALITY EDUCATION THAT ENABLES THEM TO ACHIEVE TO THEIR FULLEST POTENTIAL.
ONE OR MORE PERSONS MAY SUBMIT A PETITION FOR A START-UP CHARTER SCHOOL TO BE ESTABLISHED WITHIN THE DISTRICT. IN ADDITION, AN EXISTING DISTRICT SCHOOL MAY BE CONVERTED TO A CHARTER SCHOOL WHEN DEEMED BENEFICIAL BY THE DISTRICT AND COMMUNITY OR WHEN STATE OR FEDERAL LAW REQUIRES RESTRUCTURING OF THE SCHOOL BECAUSE OF LOW PERFORMANCE.
(cf. 0520.2 - Title I Program Improvement Schools)
ANY PETITION FOR A START-UP CHARTER SCHOOL OR CONVERSION CHARTER SCHOOL SHALL INCLUDE ALL COMPONENTS AND SIGNATURES REQUIRED BY LAW AND SHALL BE SUBMITTED TO THE BOARD.
The Board of Education believes that charter schools provide one opportunity to implement school-level reform and to support innovations which improve student learning. These schools shall operate under the provisions of their charters, federal laws, specified state laws, and general oversight of the Board.
The Superintendent or designee may work with charter school petitioners prior to the formal submission of the petition in order to ENSURE COMPLIANCE OF THE PETITION WITH LEGAL REQUIREMENTS gather information about the proposal and suggest components that would align the petition with the district’s vision and goals for student learning. As needed, he/she may MEET work with the petitioners to establish workable plans for technical assistance or contracted services which the District may provide to the proposed charter school.
WITHIN 30 DAYS OF RECEIVING A PETITION TO ESTABLISH A CHARTER SCHOOL, THE BOARD SHALL HOLD A PUBLIC HEARING TO DETERMINE THE LEVEL OF SUPPORT FOR THE PETITION BY TEACHERS, OTHER EMPLOYEES OF THE DISTRICT, AND PARENTS/GUARDIANS. (EDUCATION CODE 47605)
(cf. 9320 - Meetings and Notices)
July 19, 2012 Page 34 BP 0420.4(b)
CHARTER SCHOOLS AUTHORIZATION (cont.)
WITHIN 60 DAYS OF RECEIVING A PETITION, OR WITHIN 90 DAYS WITH MUTUAL CONSENT OF THE PETITIONERS AND THE BOARD, THE BOARD SHALL EITHER APPROVE OR DENY THE REQUEST TO ESTABLISH THE CHARTER SCHOOL. (EDUCATION CODE 47605)
THE APPROVAL OR DENIAL OF A CHARTER PETITION SHALL NOT BE CONTROLLED BY COLLECTIVE BARGAINING AGREEMENTS NOR SUBJECT TO REVIEW OR REGULATION BY THE PUBLIC EMPLOYMENT RELATIONS BOARD. (EDUCATION CODE 47611.5)
IN DETERMINING WHETHER TO GRANT OR DENY A CHARTER, THE BOARD SHALL CAREFULLY REVIEW THE PROPOSED CHARTER AS SUBMITTED AND WILL NOT ACCEPT OR CONSIDER ANY FURTHER PETITION OR BUDGET MATERIALS.
EDUCATION CODE 47604.32(D) REQUIRES THAT EACH CHARTERING AUTHORITY SHALL “MONITOR THE FISCAL CONDITION OF EACH CHARTER SCHOOL UNDER ITS AUTHORITY.” ARTICLE XVI, SECTION 6, OF THE CALIFORNIA CONSTITUTION PROHIBITS STATE AND LOCAL AGENCIES FROM MAKING A GIFT OF PUBLIC FUNDS OR LENDING THE CREDIT OF A PUBLIC AGENCY TO ANY PRIVATE PERSONS OR CORPORATIONS. EDUCATION CODE 47615(1) STATES THAT “CHARTER SCHOOLS ARE PART OF THE PUBLIC SCHOOL SYSTEM.” THE BOARD THEREFORE SHALL NOT GRANT A CHARTER PETITION WHEN THE BUDGET SUBMITTED WITH THE PETITION IS BASED UPON THE SALE AT ANY TIME OF THE CHARTER SCHOOL’S FUTURE RECEIVABLES TO A PRIVATE PERSON OR CORPORATION.
At his/her discretion, the Superintendent or designee may establish a staff advisory committee to review a submitted petition and the supporting documentation. Such a committee may be used to evaluate the completeness of the proposal, the merits of the proposed educational program, the level of community support, and any concerns that should be addressed by the petitioners. The Superintendent or designee shall also consult with legal counsel as appropriate regarding compliance of the proposal with legal requirements.
(cf. 1220 – Citizen Advisory Committees)
In determining whether to grant or deny a charter, the Board shall carefully review the proposed charter and any supplementary information, consider public and staff input, and determine whether the charter petition adequately addresses all the provisions required by law. The Board shall not deny a charter school petition unless specific written factual findings are made pursuant to law and administrative regulation.
July 19, 2012 Page 35 BP 0420.4(c)
CHARTER SCHOOLS AUTHORIZATION (cont.)
APPROVAL OF PETITION
THE BOARD SHALL APPROVE THE CHARTER PETITION IF DOING SO IS CONSISTENT WITH SOUND EDUCATIONAL PRACTICE. IN GRANTING CHARTERS, THE BOARD SHALL GIVE PREFERENCE TO SCHOOLS BEST ABLE TO PROVIDE COMPREHENSIVE LEARNING EXPERIENCES FOR ACADEMICALLY LOW-ACHIEVING STUDENTS ACCORDING TO STANDARDS ESTABLISHED BY THE CALIFORNIA DEPARTMENT OF EDUCATION (CDE) UNDER EDUCATION CODE 54032. (EDUCATION CODE 47605)
THE BOARD MAY INITIALLY GRANT A CHARTER FOR A SPECIFIED TERM NOT TO EXCEED FIVE YEARS. (EDUCATION CODE 47607)
(cf. 0420.43 - Charter School Renewal) (cf. 0420.43 - Charter School Revocation)
The Board shall ensure that any APPROVED charter granted by the Board contains adequate processes and measures for holding the school accountable for fulfilling the terms of its charter. These shall include, but not be limited to, fiscal accountability systems, multiple measures for evaluating the educational program, and regular reports to the Board.
(cf. 0420.41 - Charter School Oversight)
The District shall not require any DISTRICT student to attend a THE charter school and NOR shall not IT require any District employee to work at a THE charter school. (Education Code 47605)
The Board may approve one or more memoranda of understanding to clarify the financial and operational agreements between the district and the charter school. Any such memorandum of understanding shall be annually reviewed by the Board and charter school and adjusted GOVERNING BODY AND AMENDED as necessary.
IT SHALL BE THE RESPONSIBILITY OF THE PETITIONERS TO PROVIDE WRITTEN NOTICE OF THE BOARD'S APPROVAL AND A COPY OF THE CHARTER TO THE COUNTY SUPERINTENDENT OF SCHOOLS, THE CDE, AND THE STATE BOARD OF EDUCATION (SBE). (EDUCATION CODE 47605)
DENIAL OF PETITION
THE BOARD SHALL DENY ANY PETITION TO AUTHORIZE THE CONVERSION OF A PRIVATE SCHOOL TO A CHARTER SCHOOL OR THAT PROPOSES TO SERVE STUDENTS IN A GRADE LEVEL THAT IS NOT SERVED BY THE DISTRICT,
July 19, 2012 Page 36 BP 0420.4(d)
CHARTER SCHOOLS AUTHORIZATION (cont.)
UNLESS THE PETITION PROPOSES TO SERVE STUDENTS IN ALL THE GRADE LEVELS SERVED BY THE DISTRICT. (EDUCATION CODE 47602, 47605; 5 CCR 11965)
ANY OTHER CHARTER PETITION SHALL BE DENIED ONLY IF THE BOARD PRESENTS WRITTEN FACTUAL FINDINGS SPECIFIC TO THE PETITION THAT ONE OR MORE OF THE FOLLOWING CONDITIONS EXIST: (EDUCATION CODE 47605)
1. THE CHARTER SCHOOL PRESENTS AN UNSOUND EDUCATIONAL PROGRAM FOR THE STUDENTS TO BE ENROLLED IN THE CHARTER SCHOOL.
2. THE PETITIONERS ARE DEMONSTRABLY UNLIKELY TO SUCCESSFULLY IMPLEMENT THE PROGRAM SET FORTH IN THE PETITION.
3. THE PETITION DOES NOT CONTAIN THE NUMBER OF SIGNATURES REQUIRED.
4. THE PETITION DOES NOT CONTAIN AN AFFIRMATION OF EACH OF THE CONDITIONS DESCRIBED IN EDUCATION CODE 47605(D).
5. THE PETITION DOES NOT CONTAIN REASONABLY COMPREHENSIVE DESCRIPTIONS OF THE CHARTER PROVISIONS IN EDUCATION CODE 47605(B).
THE BOARD SHALL NOT DENY A PETITION BASED ON THE ACTUAL OR POTENTIAL COSTS OF SERVING STUDENTS WITH DISABILITIES, NOR SHALL IT DENY A PETITION SOLELY BECAUSE THE CHARTER SCHOOL MIGHT ENROLL DISABLED STUDENTS WHO RESIDE OUTSIDE THE SPECIAL EDUCATION LOCAL PLAN AREA IN WHICH THE DISTRICT PARTICIPATES. (EDUCATION CODE 47605.7, 47647)
(cf. 0430 - Comprehensive Local Plan for Special Education)
IF THE BOARD DENIES A PETITION, THE PETITIONERS MAY CHOOSE TO SUBMIT THE PETITION TO THE COUNTY BOARD OF EDUCATION AND, IF THEN DENIED BY THE COUNTY BOARD, TO THE SBE. (EDUCATION CODE 47605)
The Board shall monitor each charter school to determine whether it makes “adequate yearly progress” as defined by the State Board of Education and federal Title I accountability requirements. If a charter school fails to make adequate yearly progress
July 19, 2012 Page 37 BP 0420.4(e)
CHARTER SCHOOLS AUTHORIZATION (cont.) for two or more consecutive years, the Board shall take action for program improvement in accordance with law, Board policy, and administrative regulations.
(cf. 0520.2 – Title I Program Improvement Schools)
The Board may consider converting an existing school to a charter school when state or federal law requires restructuring of the school because of low performance or when otherwise deemed beneficial by the District and community.
Legal Reference: EDUCATION CODE 220 Nondiscrimination 17078.52-17078.66 Charter schools facility funding; state bond proceeds 17280-17317 Field Act 17365-17374 Field Act, fitness for occupancy 41365 Charter school revolving loan fund 42238.51-42238.53 Funding for charter districts 44237 Criminal record summary 44830.1 Certificated employees, conviction of a violent or serious felony 45122.1 Classified employees, conviction of a violent or serious felony 46201 Instructional minutes 47600-47616.7 Charter Schools Act of 1992 47640-47647 Special education funding for charter schools 47650-47652 Funding of charter schools 51745-51749.3 Independent study 53300-53303 Parent Empowerment Act 56026 Special education 56145-56146 Special education services in charter schools CORPORATIONS CODE 5110-6910 Nonprofit public benefit corporations GOVERNMENT CODE 3540-3549.3 Educational Employment Relations Act CODE OF REGULATIONS, TITLE 5 4800-4808 Parent Empowerment Act 11700.1-11705 Independent study 11960-11969 Charter schools CODE OF REGULATIONS, TITLE 24 101 et seq. California Building Standards Code UNITED STATES CODE, TITLE 20 6316 Program improvement 7223-7225 Charter schools COURT DECISIONS Ridgecrest Charter School v. Sierra Sands Unified School District, (2005) 130 Cal.App.4th 986 ATTORNEY GENERAL OPINIONS 89 Ops.Cal.Atty.Gen. 166 (2006) 80 Ops.Cal.Atty.Gen. 52 (1997) 78 Ops.Cal.Atty.Gen. 297 (1995)
July 19, 2012 Page 38 BP 0420.4(f)
CHARTER SCHOOLS AUTHORIZATION (cont.)
Management Resources: CSBA PUBLICATIONS The Role of the Charter School Authorizer, Online Course Charter Schools: A Manual for Governance Teams, rev. 2009 Charter School Facilities and Proposition 39: Legal Implications for School Districts, 2005 CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Sample Copy of a Memorandum of Understanding Special Education and Charter Schools: Questions and Answers, September 10, 2002 U.S. DEPARTMENT OF EDUCATION GUIDANCE Charter Schools Program, July 2004 The Impact of the New Title I Requirements on Charter Schools, July 2004 WEBSITES California School Boards Association: www.csba.org California Charter Schools Association: www.calcharters.org California Department of Education, Charter Schools: www.cde.ca.gov/sp/cs National Association of Charter School Authorizers: www.charterauthorizers.org U.S. Department of Education: www.ed.gov
Chino Valley Unified School District Policy approved: July 16, 2009 REVISED:
July 19, 2012 Page 39 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services
SUBJECT: NEW BOARD POLICY 3110 BUSINESS AND NONINSTRUCTIONAL OPERATIONS – TRANSFER OF FUNDS
======
BACKGROUND
Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. Board Policy 3110 Business and Noninstructional Operations – Transfer of Funds is being created to reflect updated laws and current District practice. This agenda item was presented to the Board of Education on June 28, 2012, for information.
New language is provided in UPPER CASE while old language to be deleted is lined through.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve new Board Policy 3110 Business and Noninstructional Operations – Transfer of Funds.
FISCAL IMPACT
None.
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July 19, 2012 Page 40 Business Noninstructional Operations BP3110 (a)
TRANSFER OF FUNDS
THE BOARD OF EDUCATION RECOGNIZES ITS RESPONSIBILITY TO MONITOR THE DISTRICT'S FISCAL PRACTICES TO ENSURE ACCOUNTABILITY REGARDING THE EXPENDITURE OF PUBLIC FUNDS AND COMPLIANCE WITH LEGAL REQUIREMENTS.
(cf. 3100 - Budget) (cf. 3400 - Management of District Assets/Accounts) (cf. 3460 - Financial Reports and Accountability)
THE BOARD MAY TRANSFER FUNDS DURING OR AT THE END OF THE FISCAL YEAR IN ACCORDANCE WITH LAW AS NECESSARY TO MEET DISTRICT NEEDS OR TO PERMIT THE PAYMENT OF DISTRICT OBLIGATIONS. (EDUCATION CODE 16095, 17582-17592, 42600-42603, 42605, 42841-42843, 52616.4)
TIER III CATEGORICAL FLEXIBILITY
THE BOARD HAS DETERMINED THAT IT IS IN THE BEST INTEREST OF THE DISTRICT TO UTILIZE THE FLEXIBILITY AUTHORIZED FOR THE USE OF CATEGORICAL PROGRAM FUNDS UNDER EDUCATION CODE 42605. FUNDS RECEIVED BY THE DISTRICT FOR ANY PROGRAM IDENTIFIED BY LAW AS A TIER III CATEGORICAL PROGRAM MAY BE EXPENDED FOR ANY EDUCATIONAL PURPOSE.
(cf. 2210 - Administrative Discretion Regarding Board Policy)
BEFORE EXPENDING ANY TIER III CATEGORICAL PROGRAM FUNDS FOR ANOTHER EDUCATIONAL PURPOSE, THE BOARD SHALL HOLD A PUBLIC HEARING TO TAKE TESTIMONY FROM THE PUBLIC, TO DISCUSS AND APPROVE OR DISAPPROVE THE PROPOSED USE OF THE FUNDING, AND TO MAKE EXPLICIT FOR EACH OF THE CATEGORICAL PROGRAMS THE PURPOSES FOR WHICH THE FUNDS WILL BE USED. (EDUCATION CODE 42605)
ANY SUCH PUBLIC HEARING SHALL BE HELD PRIOR TO AND INDEPENDENT OF THE BOARD'S REGULAR BUDGET-ADOPTION MEETING. WHENEVER THE PROPOSED USE OF THE FUNDING WILL RESULT IN THE ELIMINATION OF A PROGRAM, THE NOTICE OF THE PUBLIC HEARING SHALL IDENTIFY THE PROGRAM TO BE ELIMINATED. (EDUCATION CODE 42605)
DURING THE HEARING, THE BOARD SHALL CONSIDER THE DISTRICT'S GOALS FOR STUDENT LEARNING AND DETERMINE FUNDING PRIORITIES AND PROGRAM FOCUS. THE BOARD MAY ALSO DISCUSS STATUTORY CONSTRAINTS, AVAILABLE RESOURCES, AND WHETHER PROGRAM MODIFICATIONS MIGHT IMPROVE EDUCATIONAL OUTCOMES.
July 19, 2012 Page 41 BP3110 (b)
TRANSFER OF FUNDS (cont.)
THE SUPERINTENDENT OR DESIGNEE SHALL REGULARLY REPORT TO THE BOARD REGARDING HOW THE DISTRICT IS EXERCISING THE FLEXIBILITY AND WHETHER THE DESIRED RESULTS ARE BEING ACHIEVED. HE/SHE SHALL ALSO COMPLETE ANY NECESSARY REPORTS REQUIRED BY THE CALIFORNIA DEPARTMENT OF EDUCATION.
(cf. 0420 - School Plans/Site Councils) (cf. 0420.1 - School-Based Program Coordination) (cf. 0440 - District Technology Plan) (cf. 1312.4 - Williams Uniform Complaint Procedures) (cf. 3111 - Deferred Maintenance Funds) (cf. 3530 - Risk Management/Insurance) (cf. 4111 - Recruitment and Selection) (cf. 4112.2 - Certification) (cf. 4112.21 - Interns) (cf. 4113 - Assignment) (cf. 4131 - Staff Development) (cf. 4131.1 - Beginning Teacher Support/Induction) (cf. 4138 - Mentor Teachers) (cf. 4139 - Peer Assistance and Review) (cf. 4231 - Staff Development) (cf. 4331 - Staff Development) (cf. 5123 - Promotion/Acceleration/Retention) (cf. 5136 - Gangs) (cf. 5141.32 - Health Screening for School Entry) (cf. 5144.1 - Suspension and Expulsion/Due Process) (cf. 5145.6 - Parental Notifications) (cf. 5146 - Married/Pregnant/Parenting Students) (cf. 5147 - Dropout Prevention) (cf. 5148.1 - Child Care Services for Parenting Students) (cf. 5149 - At-Risk Students) (cf. 6141.5 - Advanced Placement) (cf. 6142.6 - Visual and Performing Arts Education) (cf. 6142.91 - Reading/Language Arts Instruction) (cf. 6146.1 - High School Graduation Requirements) (cf. 6151 - Class Size) (cf. 6161.1 - Selection and Evaluation of Instructional Materials) (cf. 6162.52 - High School Exit Examination) (cf. 6163.1 - Library Media Centers) (cf. 6164.2 - Guidance/Counseling Services) (cf. 6172 - Gifted and Talented Student Program) (cf. 6176 - Weekend/Saturday Classes) (cf. 6177 - Summer School) (cf. 6178 - Career Technical Education) (cf. 6178.2 - Regional Occupational Center/Program) (cf. 6179 - Supplemental Instruction) (cf. 6184 - Continuation Education) (cf. 6185 - Community Day School) (cf. 6200 - Adult Education) (cf. 9323.2 - Actions by the Board)
July 19, 2012 Page 42 BP3110 (c)
TRANSFER OF FUNDS (cont.)
Legal Reference: EDUCATION CODE 78 Definition governing board 5200 Districts governed by boards of education 16095 Transfer of district funds to district state school building fund 17582 Deferred maintenance fund; establishment; purpose 17583 Deferred maintenance fund; transfer 17584 Budgeting certification deferred maintenance fund; apportionment 17585 Applications for deferred maintenance funding 41301 Section A state school fund allocation schedule 42125 Designated and unappropriated fund balances 42600 District budget limitation on expenditure 42601 Transfers between funds to permit payment of obligations at close of year 42603 Transfer of monies held in any fund or account to another fund; repayment 42605 Tier 3 categorical flexibility 42840-42843 Special reserve fund 52616.4 Expenditures for adult education fund
Management Resources: CSBA PUBLICATIONS Flexibility Provisions in the 2008 and 2009 State Budget: Policy Considerations for Governance Teams, Budget Advisory, March 2009 CALIFORNIA DEPARTMENT OF EDUCATION CORRESPONDENCE Fiscal Issues Relating to Budget Reductions and Flexibility Provisions, April 2009 WEBSITES California School Boards Association: www.csba.org California Department of Education: www.cde.ca.gov Fiscal Crisis and Management Assistance Team: www.fcmat.org
CHINO VALLEY UNIFIED SCHOOL DISTRICT POLICY ADOPTED:
July 19, 2012 Page 43 CURRICULUM AND INSTRUCTION CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Victoria L. Broberg, Asst. Superintendent, Curriculum and Instruction
SUBJECT: SCHOOL SPONSORED TRIPS
======
BACKGROUND
Board Policy 6153 Instruction – School Sponsored Trips, states that field trips are to be considered a method of instruction and shall be planned as such, with definite instructional objectives to advance the learning of the District’s adopted course of study. The purpose of student travel is to provide the student with educational experiences other than those provided within the regular classroom setting and/or experiences.
School Sponsored Trips requires Board approval for all overnight trip(s) and trip(s) in excess of 250 miles (one way). Resources will be identified and established at the school site to assist economically disadvantaged students in obtaining funding for field trips and, in some cases, student travel.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the following school sponsored trips:
School Sponsored Trips Date Fiscal Impact Site: Cattle ES Event: 6th Grade Science Camp December 10-14, Cost: $245.00 per student Place: Lake Arrowhead, CA 2012 Funding Source: PTA, Chaperone Ratio: 120 students/10 chaperones fundraising plus camp counselors Site: Chaparral ES Event: 6th Grade Science Camp May 6-10, 2013 Cost: $286.00 per student Place: Crestline, CA Funding Source: Parent/ASB Chaperone Ratio: 75 students/camp counselors Site: Ramona JHS Event: Washington D.C., Trip June 11-13, 2013 Cost: $1,800.00 per student Place: Washington D.C. Funding Source: Parent Chaperone Ratio: 30 students/3 chaperones
July 19, 2012 Page 44 School Sponsored Trips Date Fiscal Impact Site: Ayala HS Event: U.S. Spirit Leaders Camp July 26-29, 2012 Cost: $370.00 per student Place: Costa Mesa, CA Funding Source: Parent Chaperone Ratio: 60 students/4 chaperones plus camp counselors Site: Chino HS Event: Yearbook Summer Camp August 5-9, 2012 Cost: $555.00 per student Place: Long Beach, CA Funding Source: Yearbook Chaperone Ratio: 7 students/1 chaperone Publisher/Yearbook Committee Site: Chino Hills HS Event: All Squad Spirit Camp July 26-29, 2012 Cost: $265.00 per student Place: Buena Park, CA Funding Source: Parent Chaperone Ratio: 54 students/6 chaperones Site: Chino Hills HS Event: Spirit Varsity Camp August 7-11, 2012 Cost: $295.00 per student Place: Costa Mesa, CA Funding Source: Parent Chaperone Ratio: 17 students/2 chaperones Site: Don Lugo HS Event: JROTC Summer Camp August 3-5, 2012 Cost: $30.00 per student Place: Camp Pendleton, CA Funding Source: Parent Chaperone Ratio: 30 students/3 chaperones
FISCAL IMPACT
As indicated above.
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July 19, 2012 Page 45 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Victoria L. Broberg, Asst. Superintendent, Curriculum and Instruction
SUBJECT: AGRICULTURAL VOCATIONAL EDUCATION INCENTIVE GRANT APPLICATION FOR CHINO HIGH SCHOOL FOR THE 2012/2013 SCHOOL YEAR
======
BACKGROUND
The purpose of the Agricultural Vocational Educational Incentive Grant is to improve the quality of agricultural vocational programs by upgrading agricultural equipment. Equipment is defined as “any non-salary” item of expenditure.
The grant amount applied for is in addition to any funds received through the Carl D. Perkins Vocational and Applied Technology Act. School districts participating in the incentive grant must certify that the funds will be used to supplement, not supplant, the District’s regular on-going expenditures for the Agricultural Vocational Education Program.
Districts are required to provide matching funds. Matching funds can come from several sources including the Carl D. Perkins Vocational and Applied Technology Act, ROP, and the general fund.
Approval of this item will supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the Agricultural Vocational Education Incentive Grant for Chino High School for the 2012/2013 school year.
FISCAL IMPACT
$4,560.00 in Agricultural Vocational Incentive Grant funds for Chino High School for the 2012/2013 school year.
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July 19, 2012 Page 46 July 19, 2012 Page 47 July 19, 2012 Page 48 July 19, 2012 Page 49 July 19, 2012 Page 50 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Victoria L. Broberg, Asst. Superintendent, Curriculum and Instruction
SUBJECT: AGRICULTURAL VOCATIONAL EDUCATION INCENTIVE GRANT APPLICATION FOR DON LUGO HIGH SCHOOL FOR THE 2012/2013 SCHOOL YEAR
======
BACKGROUND
The purpose of the Agricultural Vocational Educational Incentive Grant is to improve the quality of agricultural vocational programs by upgrading agricultural equipment. Equipment is defined as “any non-salary” item of expenditure.
The grant amount applied for is in addition to any funds received through the Carl D. Perkins Vocational and Applied Technology Act. School districts participating in the incentive grant must certify that the funds will be used to supplement, not supplant, the District’s regular on-going expenditures for the Agricultural Vocational Education Program.
Districts are required to provide matching funds. Matching funds can come from several sources including the Carl D. Perkins Vocational and Applied Technology Act, ROP, and the general fund.
Approval of this item supports the goals identified within the District’s Strategic.
RECOMMENDATION
It is recommended the Board of Education approve the Agricultural Vocational Education Incentive Grant Application for Don Lugo High School for the 2012/2013 school year.
FISCAL IMPACT
$6,216.00 in Agricultural Vocational Incentive Grant funds for Don Lugo High School for the 2012/2013 school year.
WMJ:VLB:ede
July 19, 2012 Page 51 July 19, 2012 Page 52 July 19, 2012 Page 53 July 19, 2012 Page 54 July 19, 2012 Page 55 July 19, 2012 Page 56 EDUCATIONAL SERVICES Chino Valley Unified School District Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Stephanie Johnson, Director, Student Support Services
SUBJECT: STUDENT EXPULSION CASE 11/12-71
======
BACKGROUND
The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.
Expulsion is an action taken by the Board for severe or prolonged breaches of discipline by a student. Except for single acts of a grave nature, expulsion is used only when there is a history of misconduct, when other forms of discipline, including suspension, have failed to bring about proper conduct, or when the student's presence causes a continuing danger to him/herself or others.
A student may be expelled only by the Board of Education. The Board shall expel, as required by law, any student found to have committed certain offenses listed in Education Code 48915.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
Based upon the recommendation of the Expulsion Hearing Administrative Panel, it is recommended the Board of Education approve the student expulsion case 11/12-71.
FISCAL IMPACT
None.
WMJ:PMM:SJ:lmc
July 19, 2012 Page 57 Chino Valley Unified School District Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Stephanie Johnson, Director, Student Support Services
SUBJECT: STUDENT READMISSION CASE 11/12-24
======
BACKGROUND
Administrative Regulation 5144.1 Students, Suspension and Expulsion/Due Process Readmission after Expulsion states:
• The Superintendent or designee shall hold a conference with the parent/guardian and the student. At the conference, the student’s rehabilitation plan shall be reviewed and the Superintendent or designee shall verify that the provisions of this plan have been met.
• School regulations shall be reviewed and the student and parent/guardian shall be asked to indicate in writing their willingness to comply with these regulations.
• The Superintendent or designee shall transmit his/her recommendation regarding readmission to the Board. The Board shall consider this recommendation, in closed session, if information disclosed would be in violation of Education Code 49073- 49079. If a written request for open session is received from the parent/guardian or adult student, it shall be honored.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the student readmission case 11/12-24.
FISCAL IMPACT
None.
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July 19, 2012 Page 58 FACILITIES, PLANNING, AND OPERATIONS CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations Carol F. Vernava, Director, Purchasing
SUBJECT: AGREEMENTS FOR CONTRACTOR/CONSULTANT SERVICES
======
BACKGROUND
All contracts between the District and outside agencies shall conform to standards required by law and shall be prepared under the direction of the Superintendent or designee. To be valid or to constitute an enforceable obligation against the District, all contracts must be approved and/or ratified by the Board of Education.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the Agreements for Contractor/Consultant Services.
FISCAL IMPACT
As indicated.
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July 19, 2012 Page 59
EDUCATIONAL SERVICES FISCAL IMPACT E-1213-052-Lisa Jones. To provide staff training at the Contract Amount: $1,300.00 beginning of the school year. Funding Source: Grant Funded Submitted by: Educational Services Duration of Agreement: August 15, 2012 – Sept.15, 2012
FACILITIES, PLANNING, AND OPERATIONS FISCAL IMPACT F-1213-011-Department of Industrial Relations State Contract Amount: ¼ of 1 percent of total Labor Commissioner. To reimburse Department of project cost. Industrial Relations for compliance monitoring and Funding Source: Fund 35 enforcement of prevailing wage requirements on individual public works projects. Submitted by: Facilities, Planning, and Operations Duration of Agreement: July 20, 2012 – June 30, 2013
CONTRACTS TO BE AMENDED AMENDMENT B-1213-010-M1-Schools First Credit Union. To facilitate Additional services of third party the provision of 403(b) services for the District. administration of 457(b) plan. Submitted by: Business Services Duration of Agreement: July 1, 2012 – June 30, 2013 Board Approved: June 28, 2012
July 19, 2012 Page 60 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations Carol F. Vernava, Director, Purchasing
SUBJECT: RESOLUTIONS 2012/2013-01 THROUGH 2012/2013-06 FOR AUTHORIZATION TO UTILIZE PIGGYBACK CONTRACTS
======
BACKGROUND
Public Contract Code (PCC) 20111 requires school district governing boards to competitively bid and award any contracts involving an expenditure of more than $81,000.00 to the lowest responsible bidder.
Notwithstanding PCC 20111 and PCC 20118, Administrative Regulation 3311(e) states that without advertising for bids and upon a determination that it is in the best interest of the District, the Board may authorize District staff by contract, lease, requisition, or purchase order of another public corporation or agency, to lease data-processing equipment, or to purchase materials, supplies, equipment, automotive vehicles, tractors and other personal property for the District in the manner that the other public corporation or agency is authorized to make the leases or purchases from a vendor (piggyback).
Alternatively, if there is an existing contract between a public corporation or agency and a vendor for the lease or purchase of personal property, the District may authorize the lease or purchase of personal property directly to the vendor under the same terms that are available to the public corporation or agency under the contract.
Staff requests approval of the following resolutions to provide authorization for the District to participate by piggyback in contracts as itemized:
Resolution Contract Contractor Description 2012/2013-01 Irvine Unified School District Bid Culver Newlin Furniture 08-09-01 2012/2013-02 Newport-Mesa Unified School Culver Newlin Furniture District Bid 105-12
July 19, 2012 Page 61
Resolution Contract Contractor Description 2012/2013-03 Redlands Unified School District Culver Newlin, Concepts Furniture Bid 4-11 School and Office Furnishings, and School Space Solutions 2012/2013-04 San Bernardino County Office Depot Furniture Superintendent of Schools Bid 11/12-0361 2012/2013-05 Los Angeles Unified School Arrow Restaurant Kitchen Furniture District Bid C-1059 Equipment and Supplies 2012/2013-06 Moreno Valley Unified School Gorm Custodial Supplies District Bid 11-12-06 and Software
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education adopt the following resolutions for authorization to utilize piggyback contracts: a) Resolution 2012/2013-01, b) Resolution 2012/2013-02, c) Resolution 2012/2013-03, d) Resolution 2012/2013-04, e) Resolution 2012/2013-05, and f) Resolution 2012/2013-06.
FISCAL IMPACT
Unknown.
WMJ:GJS:CFV:ljt
July 19, 2012 Page 62 Chino Valley Unified School District Resolution 2012/2013-01 Authorization to Utilize the Irvine Unified School District Bid 08-09-01 to Purchase Furniture Through the Piggyback Contract
WHEREAS, the Board of Education (Board) of the Chino Valley Unified School District (District) has determined that a true and very real need exists to procure furniture for the District;
WHEREAS, Irvine Unified School District currently has a piggyback contract, Bid 08-09-01, in accordance with Public Contract Code 20118 with Culver Newlin that contains the materials, supplies, equipment and/or other personal property the District currently requires;
WHEREAS, the board of education of a school district, without advertising for bids, if the board has determined it to be in the best interests of the district, may authorize by contract, lease, requisition, or purchase order of any public corporation or agency, including any county, city, town, or district, to lease data-processing equipment, purchase materials, supplies, equipment, automotive vehicles, tractors, and other personal property for the district in the manner in which the public corporation or agency is authorized by law to make the leases or purchases from a vendor;
WHEREAS, the board of education of a school district is required to make a determination that a purchase and/or lease through a public corporation or agency is in the best interests of the district to take advantage of this exception; and
WHEREAS, the Board has determined that it is in the best interest of the District to authorize the purchase of furniture through the piggyback contract procured by the Irvine Unified School District, Bid 08-09-01.
NOW THEREFORE BE IT RESOLVED the Board hereby finds, determines, and declares as follows:
Section 1. Determination re: Recitals. All of the recitals set forth above are true and correct.
Section 2. Determination re: Purchase through Other Public Agency. Pursuant to Public Contract Code 20118, that authorizing the purchase of furniture through the piggyback contract originally procured by Irvine Unified School District is in the best interests of the District because there is volume pricing that can be used to reduce the District’s overall price.
Section 3. Authorization. The Board hereby authorizes the acquisition of furniture in accordance with Public Contract Code 20118 through the piggyback contract originally procured by Irvine Unified School District Bid 08-09-01.
July 19, 2012 Page 63
Section 4. Other Actions. The Superintendent or his designee are each hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they may deem necessary or advisable in order to consummate the purchase, sale, and lease, and otherwise to carry out, give effect to and comply with the terms and intent of this Resolution, and that any and all such prior actions by the District’s Superintendent, or his designee, are hereby ratified by the Board.
Section 5. Effective Date. This resolution shall be effective as of the date of its adoption.
APPROVED, PASSED, AND ADOPTED by the Board of Education of the Chino Valley Unified School District this 19th day of July 2012 by the following vote:
AYES: NOES: ABSENT: ABSTAINED:
I, Wayne M. Joseph, Secretary of the Chino Valley Unified School District Board of Education, do hereby certify that the foregoing is a full, true, and correct copy of the Resolution passed and adopted by said Board at a regularly scheduled and conducted meeting held on said date, which Resolution is on file in the office of said Board.
______Wayne M. Joseph, Superintendent Secretary, Board of Education
July 19, 2012 Page 64 Chino Valley Unified School District Resolution 2012/2013-02 Authorization to Utilize the Newport-Mesa Unified School District Bid 105-12 to Purchase Furniture Through the Piggyback Contract
WHEREAS, the Board of Education (Board) of the Chino Valley Unified School District (District) has determined that a true and very real need exists to procure furniture for the District;
WHEREAS, Newport-Mesa Unified School District currently has a piggyback contract, Bid 105-12, in accordance with Public Contract Code 20118 with Culver Newlin that contains the materials, supplies, equipment and/or other personal property the District currently requires;
WHEREAS, the board of education of a school district, without advertising for bids, if the board has determined it to be in the best interests of the district, may authorize by contract, lease, requisition, or purchase order of any public corporation or agency, including any county, city, town, or district, to lease data-processing equipment, purchase materials, supplies, equipment, automotive vehicles, tractors, and other personal property for the district in the manner in which the public corporation or agency is authorized by law to make the leases or purchases from a vendor;
WHEREAS, the board of education of a school district is required to make a determination that a purchase and/or lease through a public corporation or agency is in the best interests of the district to take advantage of this exception; and
WHEREAS, the Board has determined that it is in the best interest of the District to authorize the purchase of furniture through the piggyback contract procured by the Newport-Mesa Unified School District Bid 105-12.
NOW THEREFORE BE IT RESOLVED the Board hereby finds, determines, and declares as follows:
Section 1. Determination re: Recitals. All of the recitals set forth above are true and correct.
Section 2. Determination re: Purchase through Other Public Agency. Pursuant to Public Contract Code 20118, that authorizing the purchase of furniture through the piggyback contract originally procured by Newport-Mesa Unified School District is in the best interests of the District because there is volume pricing that can be used to reduce the District’s overall price.
Section 3. Authorization. The Board hereby authorizes the acquisition of furniture in accordance with Public Contract Code 20118 through the piggyback contract originally procured by Newport-Mesa Unified School District Bid 105-12.
July 19, 2012 Page 65
Section 4. Other Actions. The Superintendent or his designee are each hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they may deem necessary or advisable in order to consummate the purchase, sale, and lease, and otherwise to carry out, give effect to and comply with the terms and intent of this Resolution, and that any and all such prior actions by the District’s Superintendent, or his designee, are hereby ratified by the Board.
Section 5. Effective Date. This resolution shall be effective as of the date of its adoption.
APPROVED, PASSED, AND ADOPTED by the Board of Education of the Chino Valley Unified School District this 19th day of July 2012 by the following vote:
AYES: NOES: ABSENT: ABSTAINED:
I, Wayne M. Joseph, Secretary of the Chino Valley Unified School District Board of Education, do hereby certify that the foregoing is a full, true, and correct copy of the Resolution passed and adopted by said Board at a regularly scheduled and conducted meeting held on said date, which Resolution is on file in the office of said Board.
______Wayne M. Joseph, Superintendent Secretary, Board of Education
July 19, 2012 Page 66 Chino Valley Unified School District Resolution 2012/2013-03 Authorization to Utilize the Redlands Unified School District Bid 4-11 to Purchase Furniture Through the Piggyback Contract
WHEREAS, the Board of Education (Board) of the Chino Valley Unified School District (District) has determined that a true and very real need exists to procure furniture for the District;
WHEREAS, Redlands Unified School District currently has a piggyback contract, Bid 4-11, in accordance with Public Contract Code 20118 with Culver Newlin, Concepts School & Office Furnishings, and School Space Solutions that contains the materials, supplies, equipment and/or other personal property the District currently requires;
WHEREAS, the board of education of a school district, without advertising for bids, if the board has determined it to be in the best interests of the district, may authorize by contract, lease, requisition, or purchase order of any public corporation or agency, including any county, city, town, or district, to lease data-processing equipment, purchase materials, supplies, equipment, automotive vehicles, tractors, and other personal property for the district in the manner in which the public corporation or agency is authorized by law to make the leases or purchases from a vendor;
WHEREAS, the board of education of a school district is required to make a determination that a purchase and/or lease through a public corporation or agency is in the best interests of the district to take advantage of this exception; and
WHEREAS, the Board has determined that it is in the best interest of the District to authorize the purchase of furniture through the piggyback contract procured by the Redlands Unified School District Bid 4-11.
NOW THEREFORE BE IT RESOLVED the Board hereby finds, determines, and declares as follows:
Section 1. Determination re: Recitals. All of the recitals set forth above are true and correct.
Section 2. Determination re: Purchase through Other Public Agency. Pursuant to Public Contract Code 20118, that authorizing the purchase of furniture through the piggyback contract originally procured by Redlands Unified School District is in the best interests of the District because there is volume pricing that can be used to reduce the District’s overall price.
Section 3. Authorization. The Board hereby authorizes the acquisition of furniture in accordance with Public Contract Code 20118 through the piggyback contract originally procured by Redlands Unified School District Bid 4-11.
July 19, 2012 Page 67
Section 4. Other Actions. The Superintendent or his designee are each hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they may deem necessary or advisable in order to consummate the purchase, sale, and lease, and otherwise to carry out, give effect to and comply with the terms and intent of this Resolution, and that any and all such prior actions by the District’s Superintendent, or his designee, are hereby ratified by the Board.
Section 5. Effective Date. This resolution shall be effective as of the date of its adoption.
APPROVED, PASSED, AND ADOPTED by the Board of Education of the Chino Valley Unified School District this 19th day of July 2012 by the following vote:
AYES: NOES: ABSENT: ABSTAINED:
I, Wayne M. Joseph, Secretary of the Chino Valley Unified School District Board of Education, do hereby certify that the foregoing is a full, true, and correct copy of the Resolution passed and adopted by said Board at a regularly scheduled and conducted meeting held on said date, which Resolution is on file in the office of said Board.
______Wayne M. Joseph, Superintendent Secretary, Board of Education
July 19, 2012 Page 68 Chino Valley Unified School District Resolution 2012/2013-04 Authorization to Utilize the San Bernardino County Superintendent of Schools Bid 11/12-0361 to Purchase Furniture Through the Piggyback Contract
WHEREAS, the Board of Education (Board) of the Chino Valley Unified School District (District) has determined that a true and very real need exists to procure furniture for the District;
WHEREAS, San Bernardino County Superintendent of Schools currently has a piggyback contract, Bid 11/12-0361, in accordance with Public Contract Code 20118 with Office Depot that contains the materials, supplies, equipment and/or other personal property the District currently requires;
WHEREAS, the board of education of a school district, without advertising for bids, if the board has determined it to be in the best interests of the district, may authorize by contract, lease, requisition, or purchase order of any public corporation or agency, including any county, city, town, or district, to lease data-processing equipment, purchase materials, supplies, equipment, automotive vehicles, tractors, and other personal property for the district in the manner in which the public corporation or agency is authorized by law to make the leases or purchases from a vendor;
WHEREAS, the board of education of a school district is required to make a determination that a purchase and/or lease through a public corporation or agency is in the best interests of the district to take advantage of this exception; and
WHEREAS, the Board has determined that it is in the best interest of the District to authorize the purchase of furniture through the piggyback contract procured by the San Bernardino County Superintendent of Schools Bid 11/12-0361.
NOW THEREFORE BE IT RESOLVED the Board hereby finds, determines, and declares as follows:
Section 1. Determination re: Recitals. All of the recitals set forth above are true and correct.
Section 2. Determination re: Purchase through Other Public Agency. Pursuant to Public Contract Code 20118, that authorizing the purchase of furniture through the piggyback contract originally procured by San Bernardino County Superintendent of Schools is in the best interests of the District because there is volume pricing that can be used to reduce the District’s overall price.
Section 3. Authorization. The Board hereby authorizes the acquisition of furniture in accordance with Public Contract Code 20118 through the piggyback contract originally procured by San Bernardino County Superintendent of Schools Bid 11/12- 0361.
July 19, 2012 Page 69
Section 4. Other Actions. The Superintendent or his designee are each hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they may deem necessary or advisable in order to consummate the purchase, sale, and lease, and otherwise to carry out, give effect to and comply with the terms and intent of this Resolution, and that any and all such prior actions by the District’s Superintendent, or his designee, are hereby ratified by the Board.
Section 5. Effective Date. This resolution shall be effective as of the date of its adoption.
APPROVED, PASSED, AND ADOPTED by the Board of Education of the Chino Valley Unified School District this 19th day of July 2012 by the following vote:
AYES: NOES: ABSENT: ABSTAINED:
I, Wayne M. Joseph, Secretary of the Chino Valley Unified School District Board of Education, do hereby certify that the foregoing is a full, true, and correct copy of the Resolution passed and adopted by said Board at a regularly scheduled and conducted meeting held on said date, which Resolution is on file in the office of said Board.
______Wayne M. Joseph, Superintendent Secretary, Board of Education
July 19, 2012 Page 70 Chino Valley Unified School District Resolution 2012/2013-05 Authorization to Utilize the Los Angeles Unified School District Bid C-1059 to Purchase Kitchen Furniture Through the Piggyback Contract
WHEREAS, the Board of Education (Board) of the Chino Valley Unified School District (District) has determined that a true and very real need exists to procure kitchen furniture for the District;
WHEREAS, Los Angeles Unified School District currently has a piggyback contract, Bid C-1059, in accordance with Public Contract Code 20118 with Arrow Restaurant Equipment and Supplies that contains the materials, supplies, equipment and/or other personal property the District currently requires;
WHEREAS, the board of education of a school district, without advertising for bids, if the board has determined it to be in the best interests of the district, may authorize by contract, lease, requisition, or purchase order of any public corporation or agency, including any county, city, town, or district, to lease data-processing equipment, purchase materials, supplies, equipment, automotive vehicles, tractors, and other personal property for the district in the manner in which the public corporation or agency is authorized by law to make the leases or purchases from a vendor;
WHEREAS, the board of education of a school district is required to make a determination that a purchase and/or lease through a public corporation or agency is in the best interests of the district to take advantage of this exception; and
WHEREAS, the Board has determined that it is in the best interest of the District to authorize the purchase of kitchen furniture through the piggyback contract procured by the Los Angeles Unified School District Bid C-1059.
NOW THEREFORE BE IT RESOLVED the Board hereby finds, determines, and declares as follows:
Section 1. Determination re: Recitals. All of the recitals set forth above are true and correct.
Section 2. Determination re: Purchase through Other Public Agency. Pursuant to Public Contract Code 20118, that authorizing the purchase of kitchen furniture through the piggyback contract originally procured by Los Angeles Unified School District is in the best interests of the District because there is volume pricing that can be used to reduce the District’s overall price.
Section 3. Authorization. The Board hereby authorizes the acquisition of kitchen furniture in accordance with Public Contract Code 20118 through the piggyback contract originally procured by Los Angeles Unified School District Bid C-1059.
July 19, 2012 Page 71
Section 4. Other Actions. The Superintendent or his designee are each hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they may deem necessary or advisable in order to consummate the purchase, sale, and lease, and otherwise to carry out, give effect to and comply with the terms and intent of this Resolution, and that any and all such prior actions by the District’s Superintendent, or his designee, are hereby ratified by the Board.
Section 5. Effective Date. This resolution shall be effective as of the date of its adoption.
APPROVED, PASSED, AND ADOPTED by the Board of Education of the Chino Valley Unified School District this 19th day of July 2012 by the following vote:
AYES: NOES: ABSENT: ABSTAINED:
I, Wayne M. Joseph, Secretary of the Chino Valley Unified School District Board of Education, do hereby certify that the foregoing is a full, true, and correct copy of the Resolution passed and adopted by said Board at a regularly scheduled and conducted meeting held on said date, which Resolution is on file in the office of said Board.
______Wayne M. Joseph, Superintendent Secretary, Board of Education
July 19, 2012 Page 72 Chino Valley Unified School District Resolution 2012/2013-06 Authorization to Utilize the Moreno Valley Unified School District Bid 11-12-06 to Purchase Custodial Supplies and Software Through the Piggyback Contract
WHEREAS, the Board of Education (Board) of the Chino Valley Unified School District (District) has determined that a true and very real need exists to procure custodial supplies and software for the District;
WHEREAS, Moreno Valley Unified School District currently has a piggyback contract, Bid 11-12-06, in accordance with Public Contract Code 20118 with Gorm that contains the materials, supplies, equipment and/or other personal property the District currently requires;
WHEREAS, the board of education of a school district, without advertising for bids, if the board has determined it to be in the best interests of the district, may authorize by contract, lease, requisition, or purchase order of any public corporation or agency, including any county, city, town, or district, to lease data-processing equipment, purchase materials, supplies, equipment, automotive vehicles, tractors, and other personal property for the district in the manner in which the public corporation or agency is authorized by law to make the leases or purchases from a vendor;
WHEREAS, the board of education of a school district is required to make a determination that a purchase and/or lease through a public corporation or agency is in the best interests of the district to take advantage of this exception; and
WHEREAS, the Board has determined that it is in the best interest of the District to authorize the purchase of custodial supplies and software through the piggyback contract procured by the Moreno Valley Unified School District Bid 11-12-06.
NOW THEREFORE BE IT RESOLVED the Board hereby finds, determines, and declares as follows:
Section 1. Determination re: Recitals. All of the recitals set forth above are true and correct.
Section 2. Determination re: Purchase through Other Public Agency. Pursuant to Public Contract Code 20118, that authorizing the purchase of custodial supplies and software through the piggyback contract originally procured by Moreno Valley Unified School District is in the best interests of the District because there is volume pricing that can be used to reduce the District’s overall price.
Section 3. Authorization. The Board hereby authorizes the acquisition of custodial supplies and software in accordance with Public Contract Code 20118 through the piggyback contract originally procured by Moreno Valley Unified School District Bid 11-12-06.
July 19, 2012 Page 73
Section 4. Other Actions. The Superintendent or his designee are each hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they may deem necessary or advisable in order to consummate the purchase, sale, and lease, and otherwise to carry out, give effect to and comply with the terms and intent of this Resolution, and that any and all such prior actions by the District’s Superintendent, or his designee, are hereby ratified by the Board.
Section 5. Effective Date. This resolution shall be effective as of the date of its adoption.
APPROVED, PASSED, AND ADOPTED by the Board of Education of the Chino Valley Unified School District this 19th day of July 2012 by the following vote:
AYES: NOES: ABSENT: ABSTAINED:
I, Wayne M. Joseph, Secretary of the Chino Valley Unified School District Board of Education, do hereby certify that the foregoing is a full, true, and correct copy of the Resolution passed and adopted by said Board at a regularly scheduled and conducted meeting held on said date, which Resolution is on file in the office of said Board.
______Wayne M. Joseph, Superintendent Secretary, Board of Education
July 19, 2012 Page 74 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations Carol F. Vernava, Director, Purchasing
SUBJECT: SURPLUS/OBSOLETE PROPERTY
======
BACKGROUND
The Board of Education recognizes that the District may own personal property which is unusable, obsolete, or no longer needed by the District. The Superintendent or designee shall arrange for the sale or disposal of District personal property in accordance with Board policy and the requirements of Education Code 17545.
Lists of surplus items are emailed to the Purchasing Department to be placed on an upcoming Board agenda. After Board approval, items may be picked up by District warehouse or a liquidation company for public auction. Proceeds of the sale are deposited into the General Fund.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education declare the District property surplus/obsolete and authorize the Purchasing Department to sell/dispose of said property.
FISCAL IMPACT
Increase to the General Fund from proceeds of sale.
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July 19, 2012 Page 75 CHINO VALLEY UNIFIED SCHOOL DISTRICT SURPLUS/OBSOLETE PROPERTY July 19, 2012
DESCRIPTION BRAND I.D./SERIAL DEPT/SITE
2 ply paper air filters Grillo 7 pallets M/O/C Monitor Dell CNOC730c716239cf794 Special Education Tower/Server Dell 9685R51 Special Education Monitor Dell CNOD5428722015y3s Special Education Laptop Dell 26804 Special Education Printer HP MY58G4RO9T Special Education Projector Kodak A-515743 Cattle ES Low-Power AC Adapter Apple 9644-R8644016780 Cattle ES Walkie Talkie HZT90 Motorola CUSD3667678 Cattle ES Data Cartridges Fujifilm 001062 Cattle ES Ruff-Service Bulb GE CGX211AC2 Cattle ES Projector Lamps (2) GTE ERR Cattle ES Projector Lamps (4) Sylvania GTE 9272 Cattle ES Projector Lamp Sylvania GTE 9245 Cattle ES AV/Photo Lamp EIKI FHS 82V300W Cattle ES Projection Lamp Apollo CAL/A 18575 30053 Cattle ES Quartzline Lamp GE Cattle ES Exciter Lamp Kondo BRK KE-040 Cattle ES Projector Bulb EKO F HS Cattle ES Projector Bulbs (2) Sylvania ELC Cattle ES Projector Bulb BRK Cattle ES Page-Com Page-Com SM-400 Cattle ES II High0-Speed SCSI Apple A0220LL/A Cattle ES Powerhorn Radio Shack 32-2038 Cattle ES Typewriter Brother U53082H0D922641 Cattle ES Printer HP 960C C60981 Hidden Trails ES Printer HP 960C C60973 Hidden Trails ES Printer HP 960C C15756 Hidden Trails ES Printer HP 960C C15752 Hidden Trails ES Printer Epson 740 C05428 Hidden Trails ES Printer HP 970 36587 Hidden Trails ES Printer HP Laserjet 4 1705 Hidden Trails ES Toner Cartridge HP2298A Hidden Trails ES Overhead Projector EIKI A27943 Hidden Trails ES Overhead Projector EIKI A27957 Hidden Trails ES Overhead Projector Apollo 517017A010208821 Hidden Trails ES Radio Califone 14389 Hidden Trails ES Radio (3) Califone 1776 Hidden Trails ES Pencil Sharpener Xacto Hidden Trails ES Cassette Player Sharp CB676594 Hidden Trails ES Cassette Player Califone 30930 Hidden Trails ES Headphones Assorted Hidden Trails ES
July 19, 2012 Page 76
DESCRIPTION BRAND I.D./SERIAL DEPT/SITE
Monitor Apple 1699 Hidden Trails ES Monitor Apple 1700 Hidden Trails ES Monitor Apple 1701 Hidden Trails ES Computer Tower Apple G4 C06812 Hidden Trails ES Computer Tower Apple G4 1707 Hidden Trails ES Computer Tower Apple G4 1706 Hidden Trails ES Computer Emac 19210 Hidden Trails ES Computer Emac 18816 Hidden Trails ES Computer Emac 18808 Hidden Trails ES Computer Imac 14911 Hidden Trails ES Computer Imac 6051 Hidden Trails ES Computer Imac C06104 Hidden Trails ES Computer Imac 6056 Hidden Trails ES Computer Imac 6059 Hidden Trails ES Computer Imac 1896 Hidden Trails ES Computer Imac 11154 Hidden Trails ES Computer Imac 6055 Hidden Trails ES Computer Imac 1597 Hidden Trails ES Computer Imac 1855 Hidden Trails ES Computer Imac 1868 Hidden Trails ES Computer Imac 1530 Hidden Trails ES Computer Imac 1567 Hidden Trails ES Computer Imac C06105 Hidden Trails ES Computer Imac 1815 Hidden Trails ES Computer Imac 1809 Hidden Trails ES Computer Imac 1529 Hidden Trails ES Office Chair (1) Hidden Trails ES Overhead Carts (3) Bretford Hidden Trails ES Assorted Keyboards Hidden Trails ES Student Chairs (2) Hidden Trails ES Laminator GBC Doc U 1B02821 Hidden Trails ES Computer Emac 19476 Ramona JHS Computer Emac 20774 Ramona JHS Computer Emac 20768 Ramona JHS Computer Emac 20793 Ramona JHS Computer Emac 20767 Ramona JHS Computer Emac 20783 Ramona JHS Computer Emac 20760 Ramona JHS Computer Emac 20766 Ramona JHS Computer Emac Ramona JHS Computer Emac 20779 Ramona JHS Computer Emac 20792 Ramona JHS Computer Emac 20789 Ramona JHS Computer Emac 20770 Ramona JHS Computer Emac 17339 Ramona JHS
July 19, 2012 Page 77
DESCRIPTION BRAND I.D./SERIAL DEPT/SITE
Computer Emac Ramona JHS Computer Emac 19633 Ramona JHS Computer Emac 20762 Ramona JHS Computer Emac 20790 Ramona JHS Computer Emac 20786 Ramona JHS Computer Emac 20782 Ramona JHS Computer Emac 13551 Ramona JHS Computer Emac 20786 Ramona JHS Computer Emac 20782 Ramona JHS Computer Emac 13551 Ramona JHS Computer Emac 20786 Ramona JHS Computer Emac 20763 Ramona JHS Computer Emac 20775 Ramona JHS Computer Emac Ramona JHS Computer Emac 18925 Ramona JHS Computer Emac 20769 Ramona JHS Computer Emac 20764 Ramona JHS Computer Emac 20771 Ramona JHS Computer Emac 20776 Ramona JHS Computer Emac 20787 Ramona JHS Computer Emac 17156 Ramona JHS Computer Emac 18924 Ramona JHS Computer Emac 20781 Ramona JHS Computer Emac 20791 Ramona JHS Computer Emac 20788 Ramona JHS Computer Emac 17329 Ramona JHS Computer Emac Ramona JHS Computer Emac Ramona JHS Computer Emac Ramona JHS Computer Emac Ramona JHS Computer Emac Ramona JHS Computer Emac 19631 Ramona JHS Computer Imac C-60847 Ramona JHS Computer Imac C-60631 Ramona JHS Computer Imac C-60843 Ramona JHS Computer Imac C-60842 Ramona JHS Computer Imac C-60868 Ramona JHS Computer Imac C-60848 Ramona JHS Computer Imac C-60881 Ramona JHS Computer Imac C-60871 Ramona JHS Computer Imac C-60867 Ramona JHS Computer Imac C-60030 Ramona JHS Computer Imac C-60849 Ramona JHS Computer Imac 0003937B1C30 Ramona JHS Computer Imac C-60844 Ramona JHS
July 19, 2012 Page 78 DESCRIPTION BRAND I.D./SERIAL DEPT/SITE
Computer Imac 0003937B1AE2 Ramona JHS Computer Imac C-60016 Ramona JHS Computer Imac 0003937B1B76 Ramona JHS Computer Imac 0003937A7BE0 Ramona JHS Computer Emac 20758 Ramona JHS Computer Imac 0003937A87FE Ramona JHS Computer Imac C-60854 Ramona JHS Computer Imac C-60035 Ramona JHS Computer Imac C-60014 Ramona JHS Computer Imac 003065CB44E Ramona JHS Computer Mac 36-67678 Ramona JHS Computer IBM 36914 Ramona JHS Printer HP 21418 Ramona JHS Printer HP 201P-LIB 02 Ramona JHS Printer HP 10-40-39-51 Ramona JHS Printer HP 10-855 Ramona JHS Printer HP 10-40-39-20 Ramona JHS Printer Xerox 201P-LIB 01 Ramona JHS Fax Machine HP MY23KD6129 Ramona JHS VHS Player JVS C-04377 Ramona JHS Projector EPSON 27048 Ramona JHS Computer Tower Advantech 1D81003634 Chino HS Pager Motorola 0876012 Chino HS TV Zenith ND385757 Chino HS Printer HP 16345 Chino HS Printer HP 16344 Chino HS VCR Sharp A27763 Chino HS Monitor Bridge A173004848 Chino HS Overhead Projector Da-Lite C01199 Chino HS Overhead Projector Da-Lite C00037 Chino HS Overhead Projector Da-Lite A27987 Chino HS Overhead Projector EIKI X4587 Chino HS Overhead Projector Buhl X35 Chino HS Overhead Projector EIKI X4606 Chino HS Overhead Projector Buhl X 42 Chino HS Overhead Projector Dukane E-134780 Chino HS VCR Sharp 507722801 Chino HS VCR JVC X 164 Chino HS Monitor CTX 191-74514329800 Chino HS Keyboard Gateway 61467b146brevl Chino HS Computer Tower CBS 12433 Chino HS
July 19, 2012 Page 79 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations
SUBJECT: FUND 35 SUB-FUNDS FOR MODERNIZATION PROJECTS AT BRIGGS K-8 AND CATTLE ES
======
BACKGROUND
Funds received from the State of California for new school construction and/or modernization applications must be deposited in separate funds with the San Bernardino County Treasurer. Subsequent to the passage of Proposition 1A in 1999, the District established Fund 35, County School Facilities Fund, for the purpose of receiving matching state facilities funds.
The county treasurer requires that the Board of Education approve distinct sub-funds to account for specific project transactions of each application. The sub-funds for the Briggs K-8 and Cattle ES modernization applications are established as follows to receive state funds from the passage of Proposition 1D:
Fund Sub-Fund Site Application Number 35 35-9733 Cattle ES 59/67678-00-021 35 35-9734 Briggs K-8 59/67678-00-022
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the Sub-Funds 35-9733 and 35-9734 to receive State funds for the modernization projects at Briggs K-8 and Cattle ES.
FISCAL IMPACT
None.
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July 19, 2012 Page 80 HUMAN RESOURCES CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: CERTIFICATED/CLASSIFIED PERSONNEL ITEMS
======
BACKGROUND
Board approval of personnel transactions is required by Board Bylaw 9324 Bylaws of the Board - Minutes and Recordings and Education Code 35163. Included are new hires based on need, which includes replacements, growth, and class size reduction.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve/ratify the certificated/classified personnel items.
FISCAL IMPACT
All personnel assignments are within the approved staffing ratio for the appropriate school year budget.
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July 19, 2012 Page 81 CERTIFICATED PERSONNEL
HIRED AT APPROPRIATE PLACEMENT ON THE CERTIFICATED SALARY SCHEDULE AND APPROPRIATE CREDENTIAL
NAME POSITION LOCATION EFFECTIVE DATE
REHIRE FROM THE 39-MONTH REEMPLOYMENT LIST
O’KEEFE, Martha Counselor Ayala HS 07/20/2012 PILLASCH, Jami Counselor Ayala HS 07/20/2012 BORGOGNO, Krista Counselor Chino HS 07/20/2012 FIERRO-PURCELL, Anna Counselor Chino HS 07/20/2012 GARCIA-PRIETO, Dorinda Counselor Chino HS 07/20/2012 HEISEL, Gail Counselor Chino HS 07/20/2012 BEKINS, Jennifer Counselor Chino Hills HS 07/20/2012 CISZEK, Laurie Counselor Chino Hills HS 07/20/2012 DELEON, Steven Counselor Don Lugo HS 07/20/2012 SPAUN, Tina Counselor Don Lugo HS 07/20/2012 JENSEN-WARD, Darcy Counselor Don Lugo HS 07/20/2012 BEHOUNEK, Lisa Counselor Health Services 07/20/2012 ZUK, Karen Counselor Health Services 07/20/2012 RICH, Nancy Music Teacher Media Center 07/20/2012 JENKINS, Sean Music Teacher Media Center 07/20/2012 RUTHERFORD, Laura Music Teacher Media Center 07/20/2012 ROBB, Anne Music Teacher Media Center 07/20/2012 NGUYEN, Cherrie School Nurse Butterfield Ranch ES 07/20/2012 WALTER, Kathyrn School Nurse Cattle ES 07/20/2012 GIRONAS, Kattia School Nurse Dickson ES 07/20/2012 MURILLO, Denise School Nurse Marshall ES 07/20/2012 WROTH, Chona School Nurse Rolling Ridge ES 07/20/2012 HOBBY, Bobbie School Nurse Wickman ES 07/20/2012 SANDOVAL, Carolina School Nurse Canyon Hills JHS 07/20/2012 THEIS, Mary School Nurse Ramona JHS 07/20/2012 REYNOLDS, Lelia School Nurse Ayala HS 07/20/2012 MA, Sherry School Nurse Buena Vista HS 07/20/2012 FLORES, Elvia School Nurse Chino HS 07/20/2012 PARKS, Susan School Nurse Chino Hills HS 07/20/2012 ALTENBURG, Jeannetta School Nurse Don Lugo HS 07/20/2012 ORIOLI, Zahira School Nurse Health Services 07/20/2012 LOPEZ, Elizabeth School Nurse Health Services 07/20/2012 HATCH, Beverly Teacher Adult School 07/20/2012 KUHNS, Alisa Teacher Adult School 07/20/2012
July 19, 2012 Page 82 CERTIFICATED PERSONNEL (cont.)
RESIGNATION
BROCKI, Darren Elementary Teacher Dickson ES 06/08/2012 ROBINSON, Kristin Principal Oak Ridge ES 06/30/2012 BAWA, Neena Secondary Teacher Woodcrest JHS 06/11/2012 DELGADO, Sean Assistant Principal Chino Hills HS 06/30/2012
RETIREMENT
ROCHE, Terrence Secondary Teacher Chino Hills HS 06/09/2012
APPOINTMENT SUMMER SCHOOL TEACHER
WETHERBEE, Mary Secondary Teacher Don Lugo HS 06/25/2012
LEAVE OF ABSENCE – ON LOAN TO OTHER AGENCY
PAYNE, Cathy Teacher District Office 2012/2013 WIENS, Audry Teacher District Office 2012/2013
APPOINTMENT – SUMMER – EXTRA DUTY
CHILTON, Jana (NBM) Cheer (B) Ayala HS 07/20/2012 RYES, Vanessa (NBM) Cheer (B) Ayala HS 07/20/2012 CORREIA, Joe (NBM) Band (B) Chino HS 07/20/2012 BUZZERIO, Dana (NBM) Volleyball (B) Chino Hills HS 07/20/2012 SWIFT, Nate (NBM) Athletic Director (B) Chino Hills HS 07/20/2012 VELEZ, Chris (NBM) Band (B) Chino Hills HS 07/20/2102 YIM, Davis (NBM) Volleyball (B) Chino Hills HS 07/20/2012 HENSLEY, Irene (NBM) Cheer (B) Don Lugo HS 07/20/2012
July 19, 2012 Page 83 CLASSIFIED PERSONNEL
HIRED AT THE APPROPRIATE PLACEMENT ON THE CLASSIFIED MANAGEMENT SALARY SCHEDULE
INCREASE IN HOURS
PAPPO, Amy Occupational Therapist Special Education 07/01/2012 (GF/SELPA) FROM: 20 hrs./week TO: 24 hrs./week
HIRED AT THE APPROPRIATE PLACEMENT ON THE CLASSIFIED SALARY SCHEDULE
APPOINTMENT
FREGOSO, Phoebe IA/Spec. Ed. (GF/SELPA) Don Lugo HS 08/27/2012
REHIRED FROM 39–MONTH REEMPLOYMENT LIST
DELLAMARNA, Heidi IA/Sped. (GF/SELPA) Dickson ES 08/27/2012
APPOINTMENT – SUPPLEMENTAL INSTRUCTION – SUMMER SCHOOL
CHUONG-HOANG, Colleen IA/Sped./SH - 1:1 (SS) Rhodes ES 06/25/2012 KOYRO, Patricia IA/Sped./SH - 1:1 (SS) Rhodes ES 06/25/2012 EVANS, John IA/Sped./SH - 1:1 (SS) Don Lugo HS 06/25/2012 LOVELACE, Linda IA/Sped./SH - 1:1 (SS) Don Lugo HS 06/29/2012
DECLINED SUPPLEMENTAL INSTRUCTION – SUMMER SCHOOL
MACKIE, Dawn IA/Sped./SH - 1:1 (SS) Rhodes ES 06/25/2012
LAYOFFS/REDUCTIONS PER RESOLUTION 2011/2012-46:
LAYOFF OF CLASSIFIED MANAGEMENT
STALTER, Randy Vehicle Equip. Mgr. (GF) Transportation 06/30/2012
LAYOFF DUE TO ELIMINATION OF POSITION PER RESOLUTION 2011/2012-46:
AGUINAGA, Veronica Bus Driver (GF) Transportation 06/30/2012 BURRELL, Jason Bus Driver (GF) Transportation 06/30/2012 COLES, Frances Bus Driver (GF) Transportation 06/30/2012 GOMEZ, Aide Bus Driver (GF) Transportation 06/30/2012 MAGALLANES, Marisol Bus Driver (GF) Transportation 06/30/2012
July 19, 2012 Page 84 CLASSIFIED PERSONNEL (cont.)
LAYOFF DUE TO ELIMINATION OF POSITION PER RESOLUTION 2011/2012-46:
MARTINEZ, Denise Bus Driver (GF) Transportation 06/30/2012 VINCENT, Gina Bus Driver (GF) Transportation 06/30/2012 ARELLANO, Valerie Asst. Principal’s Secy. (GF) Don Lugo HS 06/30/2012 GRAVES, Wendy Asst. Principal’s Secy (GF) Ayala HS 06/30/2012 MYERS, Jamie Asst. Principal’s Secy. (GF) Don Lugo HS 06/30/2012 BUCHANAN, David Security Person (ASF) Adult School 06/30/2012 BYBEE, Kirsten Elem. Lib./Media Asst. (C) Walnut ES 06/30/2012 CARDENO, Siegfried Elem. Lib./Media Asst. (C) Oak Ridge ES 06/30/2012 CECIL, Jill Elem. Lib./Media Asst. (C) Rhodes ES 06/30/2012 JERRETT, Barbara Elem. Lib./Media Asst. (C) Chaparral ES 06/30/2012 KALINOWSKI, Linda Elem. Lib./Media Asst. (C) Liberty ES 06/30/2012 KINGWILL, Devera Elem. Lib./Media Asst. (C) Butterfield Ranch ES 06/30/2012 SCHEERER, Brenda Elem. Lib./Media Asst. (C) Hidden Trails ES 06/30/2012 VILLEGAS, Wendy Elem. Lib./Media Asst. (C) Dickey ES 06/30/2012 CABRERA, Veronica IA/Bil.-Bilit. (C) Magnolia JHS 06/30/2012 CASTRO, David IA/Comp. Asst. (C) Litel ES 06/30/2012 ESSLINGER, Luke IA/Comp. Asst. (C) Walnut ES 06/30/2012 FULLER, Sherrill IA/Comp. Asst. (C) Dickey ES 06/30/2012 RODRIGUEZ, Miriam IA/Comp. Asst. (C) Liberty ES 06/30/2012 SANHAMEL, Jill IA/Comp. Asst. (C) Wickman ES 06/30/2012 SMOUSE, Coleen IA/Comp. Asst. (C) Rolling Ridge ES 06/30/2012 VILLESCAS, Ruby IA/Comp. Asst. (C) Cattle ES 06/30/2012 ZINN, Tamie IA/Comp. Asst. (C) Oak Ridge ES 06/30/2012 DENZOIN, Christopher Groundsworker I (GF) Maintenance 06/30/2012 LOPEZ, Enrique Groundsworker I (GF) Maintenance 06/30/2012 MORENO, Raymond Groundsworker I (GF) Maintenance 06/30/2012 PARVIN, Don Groundsworker I (GF) Maintenance 06/30/2012 ROCHA, Anton Groundsworker I (GF) Maintenance 06/30/2012 RAMIREZ, Richard Maint. II/HVAC&R (GF) Maintenance 06/30/2012 GUEREQUE, Raul District Videographer (GF) Media Services 06/30/2012 REYES, Lilia District Secretary (GF) Security 06/30/2012 RODRIGUEZ, Martha Grant Prog. Support Health Services 06/30/2012 Spec./Suppl. Funding (G) MENESES, Siobhan ASB Student Store (ASB) Chino HS 06/30/2012 CAMPOS, Deborah IA/Early Childhood (CDF) Buena Vista 06/30/2012 CALIZ, Evelyn Registrar (ASF) Adult School 06/30/2012 ANCHONDO, Lori IA/Secondary (ASF) Adult School 06/30/2012 RODINO, Valerie Childcare Specialist (CDF) Newman FC 06/30/2012
July 19, 2012 Page 85 CLASSIFIED PERSONNEL (cont.)
LAYOFF DUE TO ELIMINATION OF POSITION PER RESOLUTION 2011/2012-46:
LAYOFF DUE TO DISPLACEMENT
BAKER, Ashley Childcare Specialist (CDF) Dickey FC 06/30/2012 BOER, Jennifer Childcare Specialist (CDF) Oak Ridge FC 06/30/2012 GADIANE, Gwynamae Childcare Specialist (CDF) Rolling Ridge FC 06/30/2012 YOSHIDA, Stacy Childcare Specialist (CDF) Butterfield Ranch FC 06/30/2012 ANYANWU, Ony Childcare Specialist (CDF) Magnolia JHS 06/30/2012 GONZALES, Bridgette IA/Early Childhood (CDF) Dickey FC 06/30/2012 KELLY, Leah IA/Early Childhood (CDF) Dickey FC 06/30/2012 PARKS, Samantha IA/Early Childhood (CDF) Butterfield Ranch FC 06/30/2012 PAYNE, Marie IA/Early Childhood (CDF) Oak Ridge FC 06/30/2012 TRIMBACH, Regan IA/Early Childhood (CDF) Country Springs FC 06/30/2012 FLORES, Cheryl Typist Clerk I (GF) Canyon Hills JHS 06/30/2012 FRAUSTO, Rocio IA/Bil.-Bilit. (C) Borba ES 06/30/2012 LACUATA, Frances IA/Elem. (C) Butterfield Ranch ES 06/30/2012 GONZALEZ, Christina IA/Comp. Asst. (C) Cal Aero K-8 06/30/2012
EXERCISED DISPLACEMENT RIGHTS IN LIEU OF LAYOFF
STALTER, Randy Mechanic II (GF) Transportation 07/01/2012 HOCH, Andrew Mechanic I (GF) Transportation 07/01/2012 MARTINEZ, Louis Automotive Service Prsn. (GF)Transportation 07/01/2012 ARMAS, Lenora IA/Bil.-Bilit. (C) Glenmeade ES 07/01/2012 BUTTERLY, Lupe IA/Bil.-Bilit. (C) Don Lugo HS 07/01/2012 FRANCO, Mirna IA/Bil.-Bilit. (C) Country Springs ES 07/01/2012 HERNANDEZ, Maria IA/Bil.-Bilit. (C) Borba ES 07/01/2012 MALDONADO, Sara IA/Bil.-Bilit. (C) Chaparral ES 07/01/2012 VARGAS, Norma IA/Bil.-Bilit. (C) Borba ES 07/01/2012 WALLACE, Gabriela IA/Bil.-Bilit. (C) Cattle ES 07/01/2012 ANDERSON, Taina IA/Comp. Assistant (C) Cal Aero K-8 07/01/2012 BARTHE, Cheryl IA/Comp. Assistant (C) Walnut ES 07/01/2012 HOPKINS, Cheryl IA/Comp. Assistant (C) Chaparral ES 07/01/2012 MAKOROW, Steven IA/Comp. Assistant (C) Newman ES 07/01/2012 STURGIS, Jennifer IA/Comp. Assistant (C) Liberty ES 07/01/2012 COSTA, Iva IA/Secondary (CVLA) CVLA 07/01/2012 ESTRELLADO, Leonora IA/Elem. (C) Hidden Trails ES 07/01/2012 RAYA, Darlene IA/Elem. (C) Butterfield Ranch ES 07/01/2012 KELLY-FERNANDES, Kelly Elem. Lib./Media Asst. (C) Newman ES 07/01/2012 MCINTOSH, Andrea Elem. Lib./Media Asst. (C) Walnut ES 07/01/2012 NORIEGA, Elizabeth Elem. Lib./Media Asst. (C) Liberty ES 07/01/2012 SOTELO, Carrie Elem. Lib./Media Asst. (C) Cattle ES 07/01/2012 WENZ, Darcy Elem. Lib./Media Asst. (C) Chaparral ES 07/01/2012
July 19, 2012 Page 86 CLASSIFIED PERSONNEL (cont.)
LAYOFFS/REDUCTIONS PER RESOLUTION 2011/2012-46:
EXERCISED DISPLACEMENT RIGHTS IN LIEU OF LAYOFF (cont.)
MCENTIRE, Linda Account Clerk I (MAA) Health Services 07/01/2012 HARADA, Dana IA/Sped./SH (GF/SELPA) TBD 07/01/2012 BERNARD, Sharon Typist Clerk I (GF) Canyon Hills JHS 07/01/2012 MORITZ, Mary Typist Clerk I (GF) Chino Hills HS 07/01/2012 ROY, Mary Typist Clerk II (GF) Prog. Improvement 07/01/2012 TAPIA, Susan Bil. Typist Clerk I (NS) Nutrition Services 07/01/2012 MORALES, Daniel Attendance Clerk I (GF) Woodcrest JHS 07/01/2012 UEHLE, Stephanie Attendance Clerk (GF) Townsend JHS 07/01/2012 GRAY, Bernice School Secretary (GF) Rhodes ES 07/01/2012 LELLESS, Toni IA/Early Childhood (CDF) Dickey – Soar 07/01/2012 REYNA, Mildred IA/Early Childhood (CDF) Dickey – Soar 07/01/2012 LATINO, Samantha IA/Early Childhood (CDF) Butterfield FC 07/01/2012 LIMON, Sonia IA/Early Childhood (CDF) Children’s Center 07/01/2012 MARIN, Debra IA/Early Childhood (CDF) Country Springs FC 07/01/2012
RESCIND LAYOFF
ALVAREZ, Ruth Asst. Principal’s Secy. (GF) Chino Hills HS 07/01/2012 COOPER, Nancy Elem. Lib./Media Asst. (C) Glenmeade ES 07/01/2012 EMERY, Robin Elem. Lib./Media Asst. (C) Marshall ES 07/01/2012 MICKELSON, Ruth Elem. Lib./Media Asst. (C) Borba ES 07/01/2012 SOMMERS, Deborah Elem. Lib./Media Asst. (C) Cortez ES 07/01/2012 VISSCHER, Marianne Elem. Lib./Media Asst. (C) Dickson ES 07/01/2012 LARA, Elizabeth Child Dev. Tech. (G) Health Services 07/01/2012 MARTINEZ, Lilia Grant Prog. Supp. Spec. (G)Health Services 07/01/2012 AVALOS, Adam Custodian I (CDF) Newman FC 07/01/2012 MEDINA, Elba Custodian I (CDF) Liberty FC 07/01/2012 ROJAS, Joseph Custodian I (CDF) Children’s Center 07/01/2012 PENG, Iwona IA/Comp. Asst. (C) Borba ES 07/01/2012 HERRERA, Patricia IA/Comp. Asst. (C) Cortez ES 07/01/2012 RAMIREZ, Regina Bus Driver (GF) Transportation 07/01/2012 NATION, Deborah Childcare Specialist (CDF) Children’s Center 07/01/2012 THOMAS, Shelley Childcare Specialist (CDF) Liberty/Newman FC 07/01/2012 SNYDER, Ryan Childcare Specialist (CDF) Children’s Center 07/01/2012 TOPETE, Patricia Childcare Specialist (CDF) Liberty/Newman FC 07/01/2012 WRIGHT, Jessica Childcare Specialist (CDF) Liberty/Newman FC 07/01/2012 ARISPE, Gisela Childcare Specialist (CDF) Newman FC 07/01/2012
July 19, 2012 Page 87 CLASSIFIED PERSONNEL (cont.)
REDUCTION IN HOURS/DAYS PER RESOLUTION 2011/2012-48:
DECLINED PLACEMENT
KEMP, Nicole Attendance Clerk (GF) Woodcrest JHS 07/01/2012 KILPATRICK, Rose IA/Comp. Asst. (C) Marshall ES 07/01/2012 KLASSEN, Gail Elem. Lib./Media Asst. (C) Wickman ES 07/01/2012
EXERCISED DISPLACEMENT RIGHTS IN LIEU OF REDUCTION IN HOURS
REYNOLDS, Josephine Health Technician Canyon Hills JHS 07/01/2012
HOURS/DAYS RESTORED FROM RESOLUTION 2010/2011-43
SOARES, Jose Custodian I (GF) Magnolia JHS 07/20/2012 MCCOY, Pamela Sec. Lib./Media Asst. (GF) Townsend JHS 07/01/2012
RESIGNATION
MENDOZA, Luz School Secretary I (GF) Rhodes ES 06/30/2012 PATEL, Meena Noon Ground Supv. (GF) Country Springs ES 07/02/2012
RETIREMENT
DIEBOLD, Deborah Attendance Clerk (GF) Chino HS 08/17/2012 (15 years of service) KUKIER, Teresa IA/Bil.-Bilit. (C) Cattle ES 06/08/2012 (21 years of service)
APPOINTMENT OF CLASSIFIED SUBSTITUTES EFFECTIVE JULY 1, 2012, THROUGH JUNE 30, 2013
BAYONA, Karen BEGUE, Steven BROWN, Joyce CORREA, Berta FULLER, Sherrill ROBLES, Gloria RODRIGUEZ, Carlos SPAGNOLO, Rebecca
July 19, 2012 Page 88 CLASSIFIED PERSONNEL (cont.)
(504) = Federal Law for Individuals with Handicaps (ACE) = Ace Driving School (ASB) = Associated Student Body (ASF) = Adult School Funded (ATE) = Alternative to Expulsion (B) = Booster Club (BTSA) = Beginning Teacher Support & Assessment (C) = Categorically Funded (CAHSEE)= California High School Exit Exam (CC) = Children’s Center (Marshall) (CDF) = Child Development Fund (CSR) = Class Size Reduction (CVLA) = Chino Valley Learning Academy (E-rate) = Discount Reimbursements for Telecom. (G) = Grant Funded (GF) = General Fund (HBE) = Home Base Education (MM) = Measure M – Fund 21 (MAA) = Medi-Cal Administrative Activities (NBM) = Non-Bargaining Member (ND) = Neglected and Delinquent (NS) = Nutrition Services Budget (OPPR) = Opportunity Program (R) = Restricted (ROP) = Regional Occupation Program (SAT) = Saturday School (SB813) = Medi-Cal Admin. Activities Entity Fund (SELPA) = Special Education Local Plan Area (SOAR) = Students on a Rise (SPEC) = Spectrum Schools (SS) = Summer School (SWAS) = School within a School (VA) = Virtual Academy (WIA) = Workforce Investment Act
July 19, 2012 Page 89 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: REVISION OF BOARD POLICY 4119.21 ALL PERSONNEL – CODES OF ETHICS
======
BACKGROUND
Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. The revision of Board Policy 4119.21 All Personnel – Codes of Ethics is being revised to reflect updated laws and current District practice. This item was presented to the Board on June 28, 2012, for information.
New language is provided in UPPER CASE while old language to be deleted is lined through.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the revision of Board Policy 4119.21 All Personnel – Codes of Ethics.
FISCAL IMPACT
None.
WMJ:NE:MJH:HW:smr
July 19, 2012 Page 90 All Personnel BP 4119.21(a) 4219.21(a) 4319.21(a)
CODES OF ETHICS PROFESSIONAL STANDARDS
The Board of Education expects District employees to maintain the highest ethical standards, EXHIBIT PROFESSIONAL BEHAVIOR, to follow District policies and regulations, and to abide by state and FEDERAL national laws. Employee conduct should enhance the integrity of the District and ADVANCE the goals of the DISTRICT’S educational programS. EACH EMPLOYEE SHOULD MAKE A COMMITMENT TO ACQUIRE THE KNOWLEDGE AND SKILLS NECESSARY TO FULFILL HIS/HER RESPONSIBILITIES AND SHOULD FOCUS ON HIS/HER CONTRIBUTION TO THE LEARNING AND ACHIEVEMENT OF DISTRICT STUDENTS.
(cf. 0200 - Goals for the School District) (cf. 4112.2 - Certification) (cf. 4119.1/4219.1/4319.1 - Civil and Legal Rights) (cf. 4131 - Staff Development) (cf. 4231 - Staff Development) (cf. 4331 - Staff Development)
The Board encourages District employees to accept as guiding principles the PROFESSIONAL STANDARDS AND codes of ethics published ADOPTED by EDUCATIONAL OR professional associations to which they may belong.
(cf. 2111 - Superintendent Governance Standards) (cf. 9005 - Governance Standards)
STAFF CONDUCT WITH STUDENTS
THE BOARD EXPECTS ALL EMPLOYEES TO EXERCISE GOOD JUDGMENT AND MAINTAIN PROFESSIONAL STANDARDS AND BOUNDARIES WHEN INTERACTING WITH STUDENTS BOTH ON AND OFF SCHOOL PROPERTY. INAPPROPRIATE EMPLOYEE CONDUCT SHALL INCLUDE, BUT NOT BE LIMITED TO, ENGAGING IN HARASSING OR DISCRIMINATORY BEHAVIOR; ENGAGING IN INAPPROPRIATE SOCIALIZATION OR FRATERNIZATION WITH A STUDENT; SOLICITING, ENCOURAGING, OR ESTABLISHING AN INAPPROPRIATE WRITTEN, VERBAL, OR PHYSICAL RELATIONSHIP WITH A STUDENT; FURNISHING TOBACCO, ALCOHOL, OR OTHER ILLEGAL OR UNAUTHORIZED SUBSTANCES TO A STUDENT; OR ENGAGING IN CHILD ABUSE.
(cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 4040 - Employee Use of Technology) (cf. 5131 - Conduct) (cf. 6163.4 - Student Use of Technology)
July 19, 2012 Page 91 BP 4119.21(b) 4219.21(b) 4319.21(b)
CODES OF ETHICS PROFESSIONAL STANDARDS (cont.)
AN EMPLOYEE WHO OBSERVES OR HAS EVIDENCE OF INAPPROPRIATE CONDUCT BETWEEN ANOTHER EMPLOYEE AND A STUDENT SHALL IMMEDIATELY REPORT SUCH CONDUCT TO THE PRINCIPAL OR SUPERINTENDENT OR DESIGNEE. AN EMPLOYEE WHO HAS KNOWLEDGE OF OR SUSPECTS CHILD ABUSE SHALL FILE A REPORT PURSUANT TO THE DISTRICT'S CHILD ABUSE REPORTING PROCEDURES AS DETAILED IN AR 5141.4 - CHILD ABUSE PREVENTION AND REPORTING.
(cf. 5141.4 - Child Abuse Prevention and Reporting)
ANY EMPLOYEE WHO IS FOUND TO HAVE ENGAGED IN INAPPROPRIATE CONDUCT WITH A STUDENT IN VIOLATION OF THE LAW OR THIS POLICY SHALL BE SUBJECT TO DISCIPLINARY ACTION.
(cf. 4118 - Suspension/Disciplinary Action) (cf. 4218 - Dismissal/Suspension/Disciplinary Action)
Legal Reference: EDUCATION CODE 200-262.4 Prohibition of discrimination on the basis of sex PENAL CODE 11164-11174.4 Child Abuse and Neglect Reporting Act CODE OF REGULATIONS, TITLE 5 80331-80338 Rules of conduct for professional educators
Management Resources: COUNCIL OF CHIEF STATE SCHOOL OFFICERS PUBLICATIONS Standards for School Leaders, 1996 NATIONAL EDUCATION ASSOCIATION PUBLICATIONS Code of Ethics of the Education Profession, 1975 WEBSITES California School Boards Association: www.csba.org Association of California School Administrators: www.acsa.org California Department of Education: www.cde.ca.gov California Federation of Teachers: www.cft.org California School Employees Association: www.csea.com California Teachers Association: www.cta.org Commission on Teacher Credentialing: www.ctc.ca.gov Council of Chief State School Officers: www.ccsso.org
Chino Valley Unified School District Policy adopted: November 16, 1995 REVISED:
July 19, 2012 Page 92 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: REVISION OF BOARD POLICY 4137 CERTIFICATED PERSONNEL – TUTORING
======
BACKGROUND
Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. The revision of Board Policy 4137 Certificated Personnel - Tutoring is being revised to reflect updated laws and current District practice. This item was presented to the Board on June 28, 2012, for information.
New language is provided in UPPER CASE while old language to be deleted is lined through.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the revision of Board Policy 4137 Certificated Personnel - Tutoring.
FISCAL IMPACT
None.
WMJ:NE:MJH:HW:smr
July 19, 2012 Page 93 Certificated Personnel BP 4137(a)
TUTORING
The Board of Education expects teachers and other members of the instructional staff to make every effort to resolve students' learning problems. at school before recommending that parents/guardians engage a tutor or other professional help. By maintaining a competent, dedicated staff and adequate instructional resources, the Board seeks to minimize the need for individual tutoring.
UNAUTHORIZED PRIVATE GAIN OR ADVANTAGE
A CERTIFICATED PERSON SHALL NOT (CODE OF REGULATIONS, TITLE 5, SECTION 80334):
1. USE FOR HIS/HER OWN PRIVATE GAIN OR ADVANTAGE OR TO PREJUDICE THE RIGHTS OR BENEFITS OF ANOTHER PERSON ANY CONFIDENTIAL INFORMATION RELATING TO STUDENTS OR FELLOW PROFESSIONALS;
2. USE FOR HIS/HER OWN PRIVATE GAIN OR ADVANTAGE THE TIME, FACILITIES, EQUIPMENT, OR SUPPLIES WHICH ARE THE PROPERTY OF HIS/HER EMPLOYER WITHOUT THE EXPRESS OR CLEARLY IMPLIED PERMISSION OF HIS/HER EMPLOYER;
3. ACCEPT ANY COMPENSATION OR BENEFIT OR THING OF VALUE OTHER THAN HIS/HER REGULAR COMPENSATION FOR THE PERFORMANCE OF ANY SERVICE WHICH HE/SHE IS REQUIRED TO RENDER IN THE COURSE AND SCOPE OF HIS/HER CERTIFICATED EMPLOYMENT. THIS RULE SHALL NOT RESTRICT PERFORMANCE OF ANY OVERTIME OR SUPPLEMENTAL SERVICES AT THE REQUEST OF THE SCHOOL EMPLOYER; NOR SHALL IT APPLY TO OR RESTRICT THE ACCEPTANCE OF GIFTS OR TOKENS OF MINIMAL VALUE OFFERED AND ACCEPTED OPENLY FROM STUDENTS, PARENTS OR OTHER PERSONS IN RECOGNITION OR APPRECIATION OF SERVICE.
To preclude conflicts of interest, teachers may not accept any kind of remuneration for tutoring a student enrolled in any of their classes SCHOOL. Teachers who tutor other students must perform this service outside of school facilities and make their own arrangements with parents/guardians for the fees to be charged. The Board encourages teachers to tutor only in subjects or grade levels for which they are certificated.
(cf. 4119.21/4219.21/4319.21 - Codes of Ethics) (cf. 4135 - Soliciting and Selling)
July 19, 2012 Page 94 BP 4137(b)
TUTORING (cont.)
Legal Reference: GOVERNMENT CODE 1126 Incompatible activities of employees CODE OF REGULATIONS, TITLE 5 80334 – Unauthorized Private Gain or Advantage
Chino Valley Unified School District Policy adopted: November 16, 1995 REVISED:
July 19, 2012 Page 95 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: NEW JOB DESCRIPTION FOR SCHOOL NURSE PRACTITIONER
======
BACKGROUND
Job descriptions are a statement of duties, qualifications, and responsibilities associated with a particular job. It is a matter of standard practice to modify and/or create job descriptions as new positions become necessary, jobs evolve, and responsibilities and duties change. Additionally, changes in organizational structure, student needs, and other factors require the creation of new positions to support the District’s mission of increased student achievement.
The District has consulted with the Associated Chino Teachers on the new job description as required.
It is recommended this job description be approved to better serve the goals and objectives of the District as they relate to educational and instructional achievement.
Approval of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education approve the new job description for School Nurse Practitioner.
FISCAL IMPACT
None.
WMJ:NE:MJH:HW:smr
July 19, 2012 Page 96 CHINO VALLEY UNIFIED SCHOOL DISTRICT
SCHOOL NURSE PRACTITIONER
DESCRIPTION OF UNDER THE SUPERVISION OF THE DIRECTOR OF HEALTH POSITION: SERVICES, THE SCHOOL NURSE PRACTITIONER IS A REGISTERED NURSE WHO HAS COMPLETED ADDITIONAL EDUCATIONAL REQUIREMENTS FOR POSSESSION AND CURRENT LICENSURE OF A CALIFORNIA NURSE PRACTITIONER AND A HEALTH SERVICES CREDENTIAL. A NURSE PRACTITIONER PROVIDES DIRECT HEALTH CARE SERVICES, REFERRAL, AND COORDINATION OF MEDICAL CARE FOR PATIENTS WITH A FOCUS ON HEALTH PROMOTION AND DISEASE PREVENTION. UNDER THE NURSE PRACTICE ACT, THE NURSE PRACTITIONER PERFORMS HISTORY AND PHYSICAL EXAMINATIONS, DIAGNOSES AND TREATS MEDICAL PROBLEMS, ORDERS AND INTERPRETS DIAGNOSTIC AND LABORATORY TESTS, AND EDUCATES AND COUNSELS INDIVIDUALS, FAMILIES AND GROUPS. THE SCHOOL NURSE PRACTITIONER STRENGTHENS AND FACILITATES THE EDUCATIONAL PROCESS BY PROTECTING THE HEALTH STATUS OF CHILDREN AND BY IDENTIFYING AND REMOVING OR MODIFYING HEALTH-RELATED BARRIERS TO LEARNING.
E=ESSENTIAL DUTIES
MAJOR DUTIES IMPLEMENT HEALTH PROGRAMS AND SCHOOL BASED AND CLINIC SERVICES. (E) RESPONSIBILITIES: ASSESS, DIAGNOSE, PLAN, REFER, AND EVALUATE HEALTH OUTCOMES FOR INDIVIDUALS AND FAMILIES. (E)
PERFORM ACTIVITIES NECESSARY TO IMPLEMENT THE CHILD HEALTH AND DISABILITY PREVENTION (CHDP) PHYSICAL EXAMINATION PROGRAM. (E)
PARTICIPATE IN THE ANNUAL REVIEW AND REVISION OF NURSE PRACTITIONER PRACTICE OR PROCESS- PROTOCOLS IN COLLABORATION WITH A COMMUNITY PHYSICIAN. ENSURE CURRENT CLINIC PRACTICE IN LINE WITH APPROVED PROTOCOLS. (E)
School Nurse Practitioner Page 1 of 4
July 19, 2012 Page 97 MAJOR DUTIES MAINTAIN COMPLETE AND CURRENT HEALTH RECORDS IN AND COMPLIANCE WITH HEALTH INSURANCE PORTABILITY AND RESPONSIBILITIES ACCOUNTABILITY ACT (HIPPA)/FAMILY EDUCATIONAL (CONT.) RIGHTS AND PRIVACY ACT (FERPA) REGULATIONS FOR ALL CLIENTS. (E)
COUNSEL WITH STUDENTS AND GUARDIANS REGARDING HEALTH NEEDS; REFER STUDENTS WHOSE PHYSICAL PROBLEMS REQUIRE SPECIALTY CARE TO PRIVATE PHYSICIANS AND/OR COMMUNITY AGENCIES. (E)
COMPLETE FORMS NECESSARY FOR PROGRAM COMPLIANCE AND BILLING (MEDI-CAL/CHDP, VACCINES FOR CHILDREN PROGRAM (VFC)).
MONITOR HEALTH CLINIC EXPENSES AND MAINTAIN FISCAL RECORDS.
INTERPRET HEALTH CARE AND IMMUNIZATION REGULATIONS, MONITOR COMPLIANCE, AND COMPLETE REQUIRED STATE AND COUNTY IMMUNIZATION REPORTS. IMPLEMENT DISTRICT VACCINE PROGRAM IN ACCORDANCE WITH STATE VFC REGULATIONS. (E)
PARTICIPATE IN THE CLINICAL PROGRAM DEVELOPMENT, FUNDING APPLICATION PROCESS, PROGRAM IMPLEMENTATION AND REPORTING REQUIREMENTS. (E)
MAINTAIN INVENTORY AND PROCESS ORDERS FOR CLINIC SUPPLIES. (E)
TRAIN AND SUPERVISE HEALTHCARE ACTIVITIES FOR UNLICENSED HEALTH PERSONNEL.
SERVE AS A LIAISON BETWEEN HOME, SCHOOL, AND COMMUNITY, AND A RESOURCE TO DISTRICT STAFF.
ASSUME RESPONSIBILITY FOR THE MAINTENANCE AND IMPROVEMENT OF PROFESSIONAL COMPETENCIES AND PROFESSIONAL DEVELOPMENT ACTIVITIES TO PROVIDE CURRENT BEST PRACTICES (AAP, AMA, AANP, PNCB) AS REQUIRED UNDER LICENSURE.
PERFORM OTHER DUTIES AS ASSIGNED.
School Nurse Practitioner Page 2 of 4
July 19, 2012 Page 98
EDUCATION: MASTER’S DEGREE IN NURSING WITH A FAMILY OR PEDIATRIC NURSE PRACTITIONER FOCUS AREA.
LICENSE MUST HOLD A VALID REGISTERED NURSE LICENSE REQUIREMENTS: (BOARD OF REGISTERED NURSING (BRN)) AND SCHOOL NURSE SERVICES CREDENTIAL ISSUED BY THE STATE OF CALIFORNIA, OR BE ELIGIBLE FOR A PROVISIONAL CREDENTIAL.
MUST HOLD A NURSE PRACTITIONER LICENSE FOR FAMILY PRACTICE OR PEDIATRICS ISSUED BY THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS, BRN.
MUST HOLD NATIONAL BOARD CERTIFICATION IN PROFESSIONAL AREA (CERTIFIED FAMILY NURSE PRACTITIONER OR CERTIFIED PEDIATRIC NURSE PRACTITIONER) AS REQUIRED BY STATE CHDP.
MUST HOLD A CALIFORNIA BRN NURSE PRACTITIONER PROVIDER/FURNISHING NUMBER, AND BE ELIGIBLE TO OBTAIN A NATIONAL PROVIDER IDENTIFIER (NPI) AND DRUG ENFORCEMENT ADMINISTRATION (DEA) NUMBER.
MUST HOLD VALID BASIC LIFE SUPPORT (BLS) CPR/AED AND FIRST AID CARDS.
PERSONAL ABILITY TO PLAN AND ORGANIZE TIME, ATTEND TO QUALITIES: MULTIPLE TASKS, AND KEEP ACCURATE FILES AND REPORT DATA AS REQUIRED BY HEALTH CLINIC PROGRAM.
ABILITY TO COMMUNICATE AND WORK WITH PEOPLE FROM DIVERSE SOCIOECONOMIC AND CULTURAL BACKGROUNDS.
SKILL IN INTERPERSONAL RELATIONS.
BILINGUAL SKILLS PREFERABLE.
WORKING ATTEND MEETINGS WITHIN AND OUTSIDE THE DISTRICT. CONDITIONS: CONSIDERABLE DISTRACTION FROM ACTIVITIES.
DEMANDING TIMELINES.
School Nurse Practitioner Page 3 of 4
July 19, 2012 Page 99 WORKING SUBJECT TO DRIVING TO A VARIETY OF LOCATIONS TO CONDITIONS CONDUCT WORK DURING THE DAY. (CONT.): SUBJECT TO FREQUENT INTERRUPTIONS AND EXTENSIVE CONTACT WITH STUDENTS, PARENTS AND OTHERS (PUBLIC).
ENVIRONMENT: INDOOR AND OUTDOOR ENVIRONMENT.
PHYSICAL DEXTERITY OF HANDS AND FINGERS TO OPERATE DEMANDS: STANDARD OFFICE EQUIPMENT SUCH AS A COMPUTER KEYBOARD, AND OTHER EQUIPMENT NECESSARY TO COMPLETE THE REQUIRED DUTIES.
ADEQUATE HEARING AND VISUAL ACUITY TO ACCURATELY ASSESS, DIAGNOSE AND PLAN CARE FOR INDIVIDUALS, AND COMPLETE REQUIRED VERBAL AND WRITTEN COMMUNICATION.
SITTING AND STANDING FOR EXTENDED PERIODS.
STOOPING, TURNING, TWISTING, AND WALKING ON ROUGH OR UNEVEN SURFACES.
KNEELING, CROUCHING, PUSHING AND PULLING.
LIFTING EQUIPMENT WEIGHING UP TO 25 POUNDS.
REACHING OVERHEAD, ABOVE THE SHOULDERS AND HORIZONTALLY (TO RETRIEVE AND SHELVE SUPPLIES).
HAZARDS: CONTACT WITH CLEANING AGENTS, CHEMICALS AND BIOLOGICALS/NEEDLES.
EXPOSURE TO BODY FLUIDS AND SHARPS (NEEDLES, SCALPELS)
ADDITIONAL MUST POSSESS A VALID CALIFORNIA DRIVER’S LICENSE. REQUIREMENTS:
FUNDING: CHILDREN’S HEALTH AND DISABILITY PREVENTION (CHDP) REIMBURSEMENT, GRANT AND MEDI-CAL FUNDING.
BOARD APPROVED:
School Nurse Practitioner Page 4 of 4
July 19, 2012 Page 100 INFORMATION CURRICULUM AND INSTRUCTION CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Victoria L. Broberg, Asst. Superintendent, Curriculum and Instruction
SUBJECT: REVISION OF BOARD POLICY AND ADMINISTRATIVE REGULATION 6145 INSTRUCTION – EXTRACURRICULAR AND COCURRICULAR ACTIVITIES
======
BACKGROUND
Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. Board Policy and Administrative Regulation 6145 Instruction – Extracurricular and Cocurricular Activities is being revised to reflect updated laws and current district practice.
New language is provided in UPPER CASE while old language to be deleted is lined through.
Consideration of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education receive for information the revision of Board Policy and Administrative Regulation 6145 Instruction – Extracurricular and Cocurricular Activities.
FISCAL IMPACT
None.
WMJ:VLB:jaf
July 19, 2012 Page 101
Instruction BP 6145(a)
EXTRACURRICULAR AND COCURRICULAR ACTIVITIES
The Board of Education recognizes that extracurricular and cocurricular activities enrich the educational and social development and experiences of students AND ENHANCE STUDENTS’ FEELINGS OF CONNECTEDNESS WITH THE SCHOOLS. The District shall encourage and support student participation in extracurricular and cocurricular activities without compromising the integrity and purpose of the educational program.
(cf. 1330 - Use of School Facilities) (cf. 5137 - Positive School Climate) (cf. 6145.2 - Athletic Competition) (cf. 5148.2 - Before/After School Programs)
No student shall be prohibited from participating in extracurricular and cocurricular activities related to the educational program because of inability to pay fees associated with the activity.
(cf. 3260 - Fees and charges)
No extracurricular or cocurricular program or activity shall be provided or conducted separately ON THE BASIS OF ANY ACTUAL OR PERCEIVED CHARACTERISTIC LISTED AS A PROHIBITED CATEGORY OF DISCRIMINATION IN STATE OR FEDERAL LAW, NOR SHALL ANY STUDENT’S PARTICIPATION IN AN EXTRACURRICULAR OR COCURRICULAR ACTIVITY BE REQUIRED OR REFUSED ON THOSE BASES. and no District student’s participation in extracurricular and cocurricular activities shall be required or refused based on the student’s gender, sexual orientation, ethnic group identification, race, ancestry, national origin, religion, color, or mental or physical disability. PREREQUISITES Requirements for STUDENT participation in extracurricular and cocurricular activities shall be limited to those that HAVE BEEN DEMONSTRATED TO BE are essential to the success of the activity. (5 CCR 4925)
(cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 5145.3 - Nondiscrimination/Harassment) (cf. 5145.7 - Sexual Harassment) (cf. 6145.5 - Student Organizations and Equal Access)
ANY COMPLAINT ALLEGING UNLAWFUL DISCRIMINATION IN THE DISTRICT’S EXTRACURRICULAR OR COCURRICULAR PROGRAMS OR ACTIVITIES SHALL BE FILED IN ACCORDANCE WITH BP/AR 1312.3 – UNIFORM COMPLAINT PROCEDURES.
(cf. 1312.3 - Uniform Complaint Procedures)
UNLESS SPECIFICALLY AUTHORIZED BY LAW, NO FEE SHALL BE CHARGED TO STUDENTS FOR PARTICIPATION IN EXTRACURRICULAR AND COCURRICULAR
July 19, 2012 Page 102 BP 6145(b)
EXTRACURRICULAR AND COCURRICULAR ACTIVITIES (cont.)
ACTIVITIES RELATED TO THE EDUCATIONAL PROGRAM, INCLUDING MATERIALS OR EQUIPMENT RELATED TO THE ACTIVITY.
(cf. 3260 - Fees and Charges) (cf. 3452 - Student Activity Funds)
The Superintendent or designee shall ensure that disabled students have access, to the extent possible, to extracurricular and cocurricular activities, student organizations and school-related social events.
(cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 5145.3 - Nondiscrimination/Harassment) (cf. 5145.7 - Sexual harassment)
Photographic services may be offered to students as part of a comprehensive activities and athletic program at each high school. It is the intent of this service to provide quality school, dance, and athletic pictures to students and parents at a reasonable and competitive price.
Extracurricular and cocurricular activities shall be supervised by District employees whenever they are conducted under the name of the District.
(cf. 4127/4227/4327 - Temporary Athletic Team Coaches)
Eligibility Requirements
In order to participate in extracurricular and cocurricular activities, students in grades 7 through 12 must demonstrate satisfactory academic progress in meeting the requirements for graduation.
To BE ELIGIBLE TO PARTICIPATE IN EXTRACURRICULAR AND COCURRICULAR ACTIVITIES, encourage and support academic excellence, the Board requires students in grades 7-12 MUST to demonstrate satisfactory educational progress in the previous grading period, in order to be eligible to participate in extracurricular and cocurricular activities, including but not limited to:
1. Maintenance of a minimum of 2.0 or “C” grade point average on a 4.0 SCALE IN ALL ENROLLED CLASSES.
2. Maintenance of minimum progress toward meeting high school graduation requirements.
(cf. 5121 - Grades/Evaluation of Student Achievement) (cf. 6146.1 - High School Graduation Requirements) (cf. 6162.52 - High School Exit Examination)
July 19, 2012 Page 103 BP 6145(c)
EXTRACURRICULAR AND COCURRICULAR ACTIVITIES (cont.)
The Board desires to balance the academic needs of students with the benefits they receive from participating in school activities. In implementing this policy, the Superintendent or designee shall provide academic support to ineligible students to assist them in regaining their eligibility.
There will be no probationary period for students entering high school who do not meet the 2.0 GPA eligibility requirements.
Any decision regarding the eligibility of any child in foster care or a child of AN ACTIVE DUTY a military family for extracurricular or cocurricular activities shall be made by the Superintendent or designee in accordance with Education Code 48850 and 49701.
(cf. 6173.1 - Education for Foster Youth) (cf. 6173.2 - Education of Children of Military Families)
Students participating in interscholastic athletics are prohibited from using steroids and dietary supplements banned by the U.S. Anti-Doping Agency, as well as the substance synephrine, and from using or selling alcohol or other drugs or related paraphernalia.
The Superintendent or designee may revoke a student’s eligibility for participation in extracurricular and cocurricular activities when the student’s poor citizenship is serious enough to warrant loss of this privilege.
Student Conduct at Extracurricular/Cocurricular Events
When attending or participating in extracurricular and/or cocurricular activities on or off campus, District students are subject to District policies and regulations relating to student conduct. Students who violate District policies and regulations may be subject to discipline including, but not limited to, suspension, expulsion, transfer to alternative programs, or denial of participation in extracurricular or cocurricular activities in accordance with Board policy and administrative regulation. When appropriate, the Superintendent or designee shall notify local law enforcement.
(cf. 5131 - Conduct) (cf. 5131.1 - Bus Conduct) (cf. 5144 - Discipline) (cf. 5144.1 - Suspension and Expulsion/Due Process) (cf. 5144.2 - Suspension and Expulsion/Due Process (Students with Disabilities)
July 19, 2012 Page 104 BP 6145(d)
EXTRACURRICULAR AND COCURRICULAR ACTIVITIES (cont.)
Any complaint regarding the District’s extracurricular and cocurricular programs or activities shall be filed in accordance with Board Policy and Administrative Regulation 1312.3 - Uniform Complaint Procedures.
Annual Policy Review
The Board shall annually review this policy and implementing regulations.
Legal Reference: EDUCATION CODE 35145 Public meetings 35160.5 District policy rules and regulations; requirements; matters subject to regulation 35179 Interscholastic athletics; associations or consortia 35181 Students' responsibilities 48850 Participation of foster youth in extracurricular activities and interscholastic sports 48930-48938 Student organizations 49024 Activity Supervisor clearance certificate 49700-49704 Education of children of military families CALIFORNIA CONSTITUTION Article 9, Section 5 Common school system CODE OF REGULATIONS, TITLE 5 350 Fees not permitted 4900-4965 Nondiscrimination in elementary and secondary education programs receiving state financial assistance 5531 Supervision of extracurricular activities of pupils UNITED STATES CODE, TITLE 42 2000h-2-2000h-6 Title IX, 1972 Education Act Amendments COURT DECISIONS Hartzell v. Connell, (1984) 35 Cal. 3d 899
Management Resources: CALIFORNIA SCHOOL BOARDS ASSOCIATION Student Fees Litigation Update, ELA Advisory, May 20, 2011 CALIFORNIA DEPARTMENT OF EDUCAITON PUBLICATIONS Pupil Fees, Deposits, or Other Charges, Fiscal Management Advisory 11-01, November 9, 2011 CALIFORNIA TASK FORCE REPORT TO THE LEGISLATURE Compact on Educational Opportunity for Military Children: Preliminary Final Report, March 2009 COMMISSION ON TEACHER CREDENTIALING CODED CORRESPONDENCE 10-11 Information on Assembly Bill 346 Concerning the Activity Supervisor Clearance Certificate (ASCC), July 20, 2010
WEBSITES California School Boards Association: www.csba.org California Association of Directors of Activities: www.cadal.org California Department of Education: www.cde.ca.gov Commission on Teacher Credentialing: www.ctc.ca.gov
July 19, 2012 Page 105
BP 6145(e)
EXTRACURRICULAR AND COCURRICULAR ACTIVITIES (cont.)
Chino Valley Unified School District Adopted: August 21, 1997 Revised: October 23, 1997 Revised: August 10, 2000 Revised: February 7, 2002 Revised: May 4, 2006 Revised: January 24, 2008 Revised: February 18, 2010 Revised: April 7, 2011 REVISED:
July 19, 2012 Page 106 Instruction AR 6145(a)
EXTRACURRICULAR AND COCURRICULAR ACTIVITIES
Definitions
FOR PURPOSES OF APPLYING ELIGIBILITY CRITERIA FOR STUDENT PARTICIPATION, EXTRACURRICULAR AND COCURRICULAR ACTIVITIES SHALL BE DEFINED AS FOLLOWS: (EDUCATION CODE 35160.5)
Extracurricular Activities
Extracurricular activities are those programs that have all of the following characteristics: (Education Code 35160.5)
1. EXTRACURRICULAR ACTIVITIES ARE NOT PART OF THE REGULAR SCHOOL CURRICULUM, ARE NOT GRADED, DO NOT OFFER CREDIT, DO NOT TAKE PLACE DURING CLASSROOM TIME, AND HAVE ALL OF THE FOLLOWING CHARACTERISTICS:
1. a. The program is supervised or financed by the school district.
2. b. Students participating in the program represent the school district.
3. c. Students exercise some degree of freedom in the selection, planning or control of the program.
4. d. The program includes both preparation for performance and performance before an audience or spectators.
2. COCURRICULAR ACTIVITIES ARE PROGRAMS THAT MAY BE ASSOCIATED WITH THE CURRICULUM IN A REGULAR CLASSROOM.
AN ACTIVITY IS NOT AN EXTRACURRICULAR OR COCURRICULAR ACTIVITY IF EITHER OF THE FOLLOWING CONDITIONS APPLIES: (EDUCATION CODE 35160.5)
Extracurricular activities are not part of the regular school curriculum, are not graded, do not offer credit and do not take place during classroom time (Education Code 35160.5) include, but are not limited to, associated student body activities, school sponsored clubs, and athletics.
Cocurricular Activities
Cocurricular activities are programs that may be associated with the curriculum in a regular classroom. (Education Code 35160.5)
July 19, 2012 Page 107 AR 6145(b)
EXTRACURRICULAR AND COCURRICULAR ACTIVITIES (cont.)
Cocurricular activities are activities that are an extension of classroom instruction, including, but not limited to, band performances, pep squad, and drill team.
An activity is not an extracurricular or cocurricular activity if either of the following conditions applies: (Education Code 35160.5)
1. It is a teacher-graded or required program or activity for a course which satisfies the entrance requirements for admission to the California State University or the University of California. (Education Code 35160.5)
(cf. 6143 - Courses of Study)
2. It is a program that has as its primary goal the improvement of academic or educational achievement of students.
Eligibility Requirements
The grade point average (GPA) used to determine eligibility FOR EXTRACURRICULAR AND COCURRICULAR ACTIVITIES shall be based on grades of the last PREVIOUS completed grading period or summer school session during which the student attended class at least a majority of the time. IF A STUDENT WAS NOT IN ATTENDANCE FOR ALL, OR A MAJORITY OF, THE GRADING PERIOD DUE TO ABSENCES EXCUSED BY THE SCHOOL FOR REASONS SUCH AS SERIOUS ILLNESS OR INJURY, APPROVED TRAVEL, OR WORK, THE GPA USED TO DETERMINE ELIGIBILITY SHALL BE THE GRADING PERIOD IMMEDIATELY PRIOR TO THE EXCLUDED GRADING PERIOD(S). (EDUCATION CODE 35160.5)
(cf. 5113 - Absences and Excuses)
When a student becomes ineligible to participate IN THE EXTRACURRICULAR OR COCURRICULAR ACTIVITIES in the upcoming GRADING PERIOD, school year, or when he/she is subject to probation, the principal or designee shall provide written notice to the student and his/her parents/guardians. The principal or designee shall also consult with the student’s teacher(s) in deciding on a program of remediation to improve the student’s academic progress.
A student will be eligible to participate in extracurricular and co-curricular activities only if the following conditions have been met:
1. The student has achieved a grade point average of 2.0 on a 4.0 scale.
2. The student has earned passing grades in a minimum of four (4) classes during the last applicable progress report/grading period.
July 19, 2012 Page 108 AR 6145(c)
EXTRACURRICULAR AND COCURRICULAR ACTIVITIES (cont.)
3. The student has not received two (2) or more “unsatisfactory” citizenship grades during the last applicable progress report/grading period.
4. The student must attend a full day of school on the day(s) of participation in the extracurricular and co-curricular activity. If said activity is to take place during the instructional day or some portion thereof, the student is to attend all classes up to the time the activity is to occur.
5. An exception to this section will be made for the student who can verify, with written documentation, that he/she missed school in order to keep an appointment with a medical doctor, court appearance, or any other reason for which the site principal deems appropriate.
The 2.0 grade point average (GPA) is determined by the following formula:
Step 1: Total the number of grade points for all classes taken during a progress report/grading period: A’s equal four (4) points, B’s equal three (3) points, C’s equal two (2) points, D’s equal one (1) point, and F’s equal zero (0) points.
Step 2: Divide the total number of grade points earned during the applicable grading period by the number of classes during the same grading period.
For schools on a semester schedule, progress report/grading occurs every six (6) weeks. Final grades are issued at the end of the first semester (18th week) and second semester (36th week).
For schools on a trimester schedule, progress report/grading occurs every six (6) weeks. Final grades are issued APPROXIMATELY every twelve (12) weeks.
Receiving an Incomplete shall have no effect on a student's academic eligibility as long as the resolution of the Incomplete would not lower his/her grade point average below 2.0. If the resolution of an Incomplete could lower the student's grade point average to below 2.0, the student shall be considered ineligible until the Incomplete is removed and the grade point average determined.
When students are simultaneously enrolled in college classes for which they receive credit toward high school graduation, their college grades shall be included in the computation of their grade point average.
Weighted grades shall be given weighted grade credit.
July 19, 2012 Page 109 AR 6145(d)
EXTRACURRICULAR AND COCURRICULAR ACTIVITIES (cont.)
If a student retakes a previously failed course (in either adult or summer school), the new grade earned will replace the failed mark for eligibility calculation purposes. Special education students with diagnosed learning disabilities are eligible for differential standards for extracurricular and cocurricular activities the same as they are eligible for differential standards for proficiency requirements pursuant to Board Policy 6146.4.
Eighth grade students entering high school must meet all eligibility requirements.
Any student participating in extracurricular or cocurricular activities who:
1. Possesses or is under the influence of a controlled substance as defined in section 11007 of the Health and Safety Code, alcoholic beverages, intoxicants, or tobacco products of any kind; or
2. Uses anabolic steroids without a prescription from a licensed health care provider, the substance synephrine or performance enhancing dietary substances prohibited by the United States Anti-Doping Agency, at any time during the current school year shall be disciplined by the administration and shall be ineligible to participate in extracurricular and cocurricular activities.
Suspended students shall be ineligible to participate in extracurricular and cocurricular activities for a period of two weeks beyond the duration of the suspension.
The principal or designee shall provide written notice to both the student, parent/guardian and coach/advisor when a student is ineligible to participate in extracurricular and cocurricular activities.
Participation in cocurricular activities, including but not limited to band performances, Future Farmers of America, drill team, and pep squad, may raise a student’s in-class grade; however, non-participation in cocurricular activities shall not lower the student’s in-class grade.
Intracurricular activities are prescribed activities used as an educational strategy or teaching methodology in vocational classes. These activities are exempt from this policy, but must follow federal and state requirements to qualify as intracurricular. Such activities include educational activities in Future Farmers of America (FFA), Future Homemakers of America/Home Economics Careers and Technology (FHA/HERO), Vocational Industrial Clubs of America (VICA), Delta Epsilon Chi Association (DECA), Future Business Leaders of America (FBLA), and Health Occupation Students of America (HOSA).
July 19, 2012 Page 110
AR 6145(e)
EXTRACURRICULAR AND COCURRICULAR ACTIVITIES (cont.)
SUPERVISION
ALL EXTRACURRICULAR ACTIVITIES CONDUCTED UNDER THE NAME OR AUSPICES OF A DISTRICT SCHOOL OR ANY CLASS OR ORGANIZATION OF THE SCHOOL, REGARDLESS OF WHERE THE ACTIVITIES ARE HELD, SHALL BE UNDER THE DIRECT SUPERVISION OF CERTIFICATED EMPLOYEES. (5 CCR 5531)
ANY NONCERTIFICATED PERSON WORKING WITH STUDENTS IN A DISTRICT- SPONSORED EXTRACURRICULAR STUDENT ACTIVITY PROGRAM SHALL POSSESS AN ACTIVITY SUPERVISOR CLEARANCE CERTIFICATE FROM THE COMMISSION ON TEACHER CREDENTIALING OR SHALL HAVE CLEARED A DEPARTMENT OF JUSTICE AND FEDERAL BUREAU OF INVESTIGATION CRIMINAL BACKGROUND CHECK PRIOR TO BEGINNING HIS/HER DUTIES, IN ACCORDANCE WITH BP 4127/4227/4327 – TEMPORARY ATHLETIC TEAM COACHES. (EDUCATION CODE 49024)
(cf. 1240 - Volunteer Assistance) (cf. 4127/4227/4327 - Temporary Athletic Team Coaches) (cf. 4212.5 - Criminal Record Check)
Chino Valley Unified School District Regulation approved: August 21, 1997 Revised: August 10, 2000 Revised: February 7, 2002 Revised: February 16, 2006 Revised: January 24, 2008 Revised: March 17, 2011 REVISED:
July 19, 2012 Page 111 CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Victoria L. Broberg, Asst. Superintendent, Curriculum and Instruction
SUBJECT: REVISION OF BOARD POLICY AND ADMINISTRATIVE REGULATION 6178.1 INSTRUCTION – WORK EXPERIENCE EDUCATION
======
BACKGROUND
Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. Board Policy and Administrative Regulation 6178.1 Instruction – Work Experience Education are being revised to reflect updated laws and current District practice.
New language is provided in UPPER CASE while old language to be deleted is lined through.
Consideration of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education receive for information the revision of Board Policy and Administrative Regulation 6178.1 Instruction – Work Experience Education.
FISCAL IMPACT
None.
WMJ:VLB:jaf
July 19, 2012 Page 112 Instruction BP 6178.1(a)
WORK-BASED LEARNING WORK EXPERIENCE EDUCATION
The Board of Education desires to FACILITATE THE PREPARATION OF SECONDARY SCHOOL STUDENTS FOR COLLEGE AND CAREER school-to-career transitions by providing work-based learning opportunities which link classroom learning with real-world experiences secondary school students with a program of Work Experience Education (WEE) which links the academic curriculum with experiences in actual work settings. WORK-BASED LEARNING OPPORTUNITIES OFFERED BY THE DISTRICT SHALL BE DESIGNED TO TEACH THE SKILLS, ATTITUDES, AND KNOWLEDGE NECESSARY FOR SUCCESSFUL EMPLOYMENT AND TO REINFORCE MASTERY OF BOTH ACADEMIC AND CAREER TECHNICAL EDUCATION (CTE) STANDARDS. The Superintendent or designee shall design a program which provides paid and/or unpaid on-the-job experiences as well as instruction in the skills, attitudes, and knowledge necessary for successful employment.
(cf. 6000 - Concepts and Roles) (cf. 6011 - Academic Standards) (cf. 6143 - Courses of Study) (cf. 6178 - Career Technical Education) (cf. 6178.2 - Regional Occupational Center/Program)
WORK-BASED LEARNING OPPORTUNITIES OFFERED BY THE DISTRICT MAY INCLUDE PAID AND/OR UNPAID WORK EXPERIENCES, INCLUDING, BUT NOT LIMITED TO, WORK EXPERIENCE EDUCATION AS DEFINED IN EDUCATION CODE 51764, COOPERATIVE CTE OR COMMUNITY CLASSROOMS AS DEFINED IN EDUCATION CODE 52372.1, JOB SHADOWING AS DEFINED IN EDUCATION CODE 51769, STUDENT INTERNSHIPS, APPRENTICESHIPS, SERVICE LEARNING, EMPLOYMENT IN SOCIAL/CIVIC OR SCHOOL-BASED ENTERPRISES, AND TECHNOLOGY-BASED OR OTHER SIMULATED WORK EXPERIENCE. Students enrolled in this program shall receive guidance and supervision designed to ensure maximum educational benefit from placement in suitable wee courses. The program shall integrate the efforts of teachers, counselors, students, parents/ guardians, and employers to assist students in selecting a career path and developing a positive work ethic and work habits.
(cf. 6164.2 - Guidance/Counseling Services)
THE SUPERINTENDENT OR DESIGNEE SHALL INVOLVE LOCAL BUSINESSES OR BUSINESS ORGANIZATIONS IN PLANNING AND IMPLEMENTING WORK-BASED LEARNING OPPORTUNITIES THAT SUPPORT THE DISTRICT’S VISION AND GOALS FOR STUDENT LEARNING AND LOCAL WORKFORCE DEVELOPMENT EFFORTS. HE/SHE ALSO MAY WORK WITH POSTSECONDARY INSTITUTIONS, COMMUNITY ORGANIZATIONS, AND OTHERS TO IDENTIFY OPPORTUNITIES FOR WORK-BASED LEARNING.
July 19, 2012 Page 113 BP 6178.1(b)
WORK-BASED LEARNING WORK EXPERIENCE EDUCATION (cont.)
(cf. 0000 - Vision) (cf. 0200 - Goals for the School District) (cf. 1220 - Citizen Advisory Committees) (cf. 1700 - Relations Between Private Industry and the Schools) (cf. 6020 - Parent Involvement)
The WEE program shall include the part-time employment of students in jobs which are selected or approved as having educational value for the employed students and which are coordinated by District employees. (Education Code 51764)
WHEN REQUIRED BY LAW, THE SUPERINTENDENT OR DESIGNEE SHALL DEVELOP A WRITTEN TRAINING AGREEMENT WITH THE EMPLOYER THAT DESCRIBES THE CONDITIONS AND REQUIREMENTS TO BE MET BY ALL PARTIES AND SHALL DEVELOP AN INDIVIDUAL TRAINING PLAN FOR EACH STUDENT WHICH OUTLINES THE OBJECTIVES OR COMPETENCIES THAT THE STUDENT IS EXPECTED TO ACCOMPLISH AT THE WORK SITE. (5 CCR 10070-10071, 10087, 10108)
DISTRICT STAFF SHALL COORDINATE WITH THE WORKPLACE SUPERVISOR OR MENTOR TO ENSURE APPROPRIATE GUIDANCE AND SUPERVISION OF PARTICIPATING STUDENTS AND MAXIMUM EDUCATIONAL BENEFIT FROM PLACEMENT IN THE PROGRAM.
A MINOR STUDENT SHALL BE ISSUED A WORK PERMIT BEFORE BEGINNING EMPLOYMENT THROUGH A PAID WORK-BASED LEARNING PROGRAM IN ACCORDANCE WITH LAW, BOARD POLICY, AND ADMINISTRATIVE REGULATION. (EDUCATION CODE 49113, 49160)
(cf. 5113.2 - Work Permits)
ALL LAWS OR RULES APPLICABLE TO EMPLOYMENT RELATIONSHIPS SHALL BE APPLICABLE TO STUDENTS ENROLLED IN WORK-BASED LEARNING PROGRAMS. (EDUCATION CODE 51763)
THE SUPERINTENDENT OR DESIGNEE SHALL ENSURE THAT ANY STUDENT PARTICIPATING IN A WORK-BASED LEARNING PROGRAM OFF SCHOOL GROUNDS IS COVERED UNDER THE EMPLOYER’S OR DISTRICT’S INSURANCE, AS APPLICABLE, IN THE EVENT THE STUDENT IS INJURED.
The District may provide for liability insurance for students participating in a wee program off school grounds in accordance with law and board policy. (Education Code 51760)
(cf. 3530 - Risk Management/Insurance) (cf. 5143 - Insurance)
July 19, 2012 Page 114 BP 6178.1(c)
WORK-BASED LEARNING WORK EXPERIENCE EDUCATION (cont.)
THE SUPERINTENDENT OR DESIGNEE SHALL MAINTAIN RECORDS FOR EACH STUDENT’S PARTICIPATION IN THE PROGRAM, INCLUDING, BUT NOT LIMITED TO, THE STUDENT’S INDIVIDUALIZED TRAINING PLAN, HIS/HER EMPLOYMENT HOURS AND JOB SITE, WORK PERMIT IF APPLICABLE, EMPLOYER’S REPORT OF STUDENT’S ATTENDANCE AND JOB PERFORMANCE, THE TEACHER/COORDINATOR’S CONSULTATIONS AND OBSERVATIONS, AND THE STUDENT’S GRADE AND CREDITS EARNED.
(cf. 5125 – Student Records)
THE SUPERINTENDENT OR DESIGNEE SHALL PERIODICALLY REPORT TO THE BOARD REGARDING PROGRAM IMPLEMENTATION AND EFFECTIVENESS, INCLUDING, BUT NOT LIMITED TO, RATES OF STUDENT PARTICIPATION IN WORK-BASED LEARNING PROGRAMS AND ASSESSMENT RESULTS OF PARTICIPATING STUDENTS.
(cf. 0500 – Accountability)
Legal Reference: EDUCATION CODE 35208 Liability insurance 46144 Minimum school day for Work Experience Program 46147 Exception for minimum day; Students in last semester or quarter of grade 12 46300 Method of computing ADA 48402 Enrollment in continuation education, minors not regularly employed 49110-49119 Permits to work 49160 Permits to work, duties of employer 51760-51769.5 Work-based Learning 52300-52499.66 Career Technical Education 54690-54697 Partnership Academies 56026 Students with exceptional needs 52372.1 Community classrooms and Cooperative Career Technical Education Programs LABOR CODE 1285-1312 Employment of Minors 1391-1394 Working Hours for Minors 3070-3099.5 Apprenticeships 3200-6002 Workers' Compensation and Insurance CODE OF REGULATIONS, TITLE 5 1635 Credit for Work Experience Education 10070-10075 Work Experience Education 10080-10090 Community Classrooms 10100-10111 Cooperative Career Technical Education Programs UNITED STATES CODE, TITLE 20 2301-2414 Carl D. Perkins Career and Technical Education Act of 2006 CODE OF FEDERAL REGULATIONS, TITLE 29 570.35a Work Experience Programs
July 19, 2012 Page 115 BP 6178.1(d)
WORK-BASED LEARNING WORK EXPERIENCE EDUCATION (cont.)
Management Resources: CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Multiple Pathways to Student Success: Envisioning the New California High School, 2010 2008-2012 California State Plan for Career Technical Education, 2008 Career Technical Education Framework for California Public Schools: Grades Seven Through Twelve, 2007 Work Experience Education Guide CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS PUBLICATIONS Child Labor Laws, 2000 WEST ED PUBLICATIONS Work-Based Learning in California: Opportunities and Models for Expansion, 2009 WEBSITES California Association of Work Experience Educators: www.cawee.org California Department of Education, Work Experience Education: www.cde.ca.gov/ci/ct/we California Department of Industrial Relations: www.dir.ca.gov Linked Learning Alliance: www.linkedlearning.org WestEd: www.wested.org
Chino Valley Unified School District Policy adopted: August 21, 1997 Revised: June 18, 2009 REVISED:
July 19, 2012 Page 116 Instruction AR 6178.1(a)
WORK-BASED LEARNING WORK EXPERIENCE EDUCATION
Work Experience EDUCATION and Related Instruction
The District's Work Experience Education (WEE) program shall consist of one or more of the following types of unpaid and paid on-the-job experiences: (EDUCATION CODE 51764: 5 CCR 10071)
1. Exploratory WEE which provides students with a combination of classroom instruction in WEE and unpaid opportunities to observe and sample systematically a variety of conditions of work for the purpose of ascertaining their interest and suitability for the occupation they are exploring.
The length of exploratory work experience assignments may vary depending on the aptitude of the student, the occupation being explored, the facilities of the work station, and the job classification. A student may not participate in an exploratory work experience assignment if he/she receives pay for like work at the same work station or similar job outside of the WEE program.
2. General WEE which has as its purpose the application of basic skills of reading, writing, and computation, and which enables students to acquire general and specific occupational skills through a combination of supervised paid employment in any occupational field and related classroom instruction in WEE.
3. CAREER TECHNICAL Vocational WEE which reinforces and extends CAREER vocational learning opportunities for students through a combination of related classroom instruction in WEE and supervised paid OR UNPAID employment in the occupation for which their career technical vocational course in school prepares them.
(cf. 6011 - Academic Standards) (cf. 6143 - Courses of Study) (cf. 6178 - Career Technical Education)
THE SUPERINTENDENT OR DESIGNEE SHALL DEVELOP AND PRESENT TO THE BOARD OF EDUCATION FOR APPROVAL A DISTRICT PLAN FOR WEE IN ACCORDANCE WITH 5 CCR 10070.
For each student enrolled in WEE, the district shall develop a written training agreement with the employer which identifies the responsibilities of the district, employer, student, and parent/guardian of a minor student and outlines the objectives that the student is to accomplish at the training site. (5 CCR 10071)
July 19, 2012 Page 117 AR 6178.1(b)
WORK-BASED LEARNING WORK EXPERIENCE EDUCATION (cont.)
EMPLOYMENT opportunities for part-time employment may be provided by any public or private employer IN AREAS WITHIN OR OUTSIDE THE DISTRICT, EITHER IN CALIFORNIA OR IN A CONTIGUOUS STATE. (Education Code 51768)
THE STUDENT-TEACHER RATIO IN THE WEE PROGRAM SHALL NOT EXCEED 125 STUDENTS PER FULL-TIME EQUIVALENT CERTIFICATED TEACHER- COORDINATOR. (Education Code 46300)
The Superintendent or designee may establish and supervise work experience programs and/or provide for part-time employment of students in areas outside the district, either within California or in a contiguous state. (Education Code 51767, 51768)
All laws or rules applicable to minors in employment relationships shall be applicable to students enrolled in WEE courses. (Education Code 51763)
A minor student shall be issued a work permit before beginning employment through a paid WEE program in accordance with law, board policy, and administrative regulation. (Education Code 49113, 49160)
THE MINIMUM DAY FOR STUDENTS ENROLLED IN A WEE PROGRAM SHALL BE FOUR PERIODS TOTALING AT LEAST 180 MINUTES IN DURATION, UNLESS THE SCHOOL OR STUDENT MEETS ONE OF THE CONDITIONS SPECIFIED IN EDUCATION CODE 46144 OR 46147. (EDUCATION CODE 46144, 46147)
(cf. 6112 - School Day) (cf. 6184 - Continuation Education)
A WEE program offered during the summer shall be conducted in the same time period as the regular summer school program and shall conform to all appropriate laws and regulations applicable to WEE.
(cf. 6177 - Summer School)
THE TEACHER-COORDINATOR SHALL MAKE AT LEAST TWO ON-SITE CONTACTS PER SEMESTER WITH EACH WORK SUPERVISOR OR AT LEAST ONE ON-SITE CONTRACT DURING SUMMER SCHOOL TO EVALUATE STUDENT PERFORMANCE. (5 CCR 10074)
PARTICIPATING STUDENTS SHALL RECEIVE AT LEAST THE EQUIVALENT OF ONE INSTRUCTIONAL PERIOD PER WEEK OF RELATED CLASSROOM INSTRUCTION OR COUNSELING BY A CERTIFICATED EMPLOYEE, IN SESSIONS SCHEDULED INTERMITTENTLY THROUGHOUT THE SEMESTER. (EDUCATION CODE 51760.3)
July 19, 2012 Page 118 AR 6178.1(c)
WORK-BASED LEARNING WORK EXPERIENCE EDUCATION (cont.)
A student shall be granted up to 40 semester periods of credit for WEE WITHIN THE FOLLOWING LIMITS: of one or more of the following types: (Education Code 51760.3; 5 CCR 1635)
1. For exploratory WEE, the student may earn 10 SEMESTER PERIODS credits for each semester, with a maximum of 20 SEMESTER PERIODS credits earned in two semesters.
2. For either general or CAREER TECHNICAL vocational WEE, the student may earn 10 SEMESTER PERIODS credits for each semester, with a maximum of 40 SEMESTER PERIODS. credits.
(cf. 6146.1 – High School Graduation Requirements) (cf. 6146.11 – Alternative Credits Toward Graduation)
IN ORDER TO RECEIVE CREDIT FOR SATISFACTORY COMPLETION OF A GENERAL OR CAREER TECHNICAL WEE PROGRAM, A STUDENT SHALL BE AGE 16 YEARS OR OLDER. HOWEVER, A STUDENT WHO IS UNDER AGE 16 MAY BE GRANTED CREDIT UNDER ANY OF THE FOLLOWING CONDITIONS: (EDUCATION CODE 51760.3)
Credit shall be granted for successful completion of WEE in the amounts specified above provided that all the following conditions are met: (Education Code 51760.3; 5 CCR 10071)
1. At the time of enrollment, the student is at least 16 years of age or, if under the age of 16 years, fulfills one of the following criteria:
1.a. The student is enrolled in grade 11 or higher.
2.b. The principal certifies that the student NEEDS THE PROGRAM is in need of immediate WEE in order to pursue employment opportunities OR TO ENCOURAGE THE STUDENT’S CONTINUING ENROLLMENT AS A FULL- TIME STUDENT.
(cf. 5147 - Dropout Prevention)
3.c. THE STUDENT IS A STUDENT WITH DISABILITIES WHO HAS AN INDIVIDUALIZED EDUCATION PROGRAM PRESCRIBING THE TYPE OF TRAINING FOR WHICH PARTICIPATION IN A WEE PROGRAM IS DEEMED APPROPRIATE.
July 19, 2012 Page 119 AR 6178.1(d)
WORK-BASED LEARNING WORK EXPERIENCE EDUCATION (cont.)
The principal certifies that there is a probability that the student will no longer be enrolled as a full-time student without being provided the opportunity to enroll in a WEE program
(cf. 6159 - Individualized Education Program)
d. For students with disabilities, the student's individualized education program prescribes the type of training for which participation in a WEE program is deemed appropriate.
e. The student is participating in exploratory WEE.
COOPERATIVE CAREER TECHNICAL EDUCATION PROGRAM/COMMUNITY CLASSROOMS
TO BE ELIGIBLE FOR PROGRAM PARTICIPATION, A STUDENT SHALL BE CONCURRENTLY ENROLLED IN A CAREER TECHNICAL EDUCATION (CTE) COURSE OR PROGRAM APPROVED BY THE CALIFORNIA DEPARTMENT OF EDUCATION AND SHALL MEET OTHER CRITERIA SPECIFIED IN 5 CCR 10103 AS APPLICABLE. (5 CCR 10082, 10103)
TEACHERS ASSIGNED TO THE PROGRAM SHALL LOCATE AND SELECT TRAINING STATIONS TO PROVIDE PARTICIPATING STUDENTS WITH UNPAID ON-THE-JOB LEARNING EXPERIENCES IN THE SPECIFIC OCCUPATION RELATED TO THE APPROVED COURSE OR PROGRAM. (5 CCR 10086, 10107)
RELATED CLASSROOM INSTRUCTION SHALL BE PROVIDED IN AT LEAST ONE INSTRUCTIONAL PERIOD PER WEEK, WITH A MINIMUM EQUIVALENCY OF THREE INSTRUCATIONAL PERIODS OF AT LEAST 50 MINUTES EACH PER WEEK. (5 CCR 10085, 10106)
COOPERATIVE CTE PROGRAM
THE COOPERATIVE CTE PROGAM TEACHER SHALL MAKE AT LEAST ONE VISITATION EVERY FOUR WEEKS TO EACH EMPLOYER TO ENSURE THAT THE PROVISIONS OF THE TRAINING AGREEMENT ARE BEING MET AND THAT STUDENTS ARE ACQUIRING THE COMPETENCIES IDENTIFIED IN THEIR INDIVIDUAL TRAINING PLANS. ONE OUT OF EVERY TWO VISITS TO THE TRAINING STATION SHALL INCLUDE AN OBSERVATION OF THE STUDENT ENGAGED IN ON-THE-JOB TRAINING EXPERIENCES. (5 CCR 10109)
July 19, 2012 Page 120 AR 6178.1(e)
WORK-BASED LEARNING WORK EXPERIENCE EDUCATION (cont.)
COMMUNITY CLASSROOMS
THE COMMUNITY CLASSROOM TEACHER SHALL MAKE AT LEAST ONE VISITATION EVERY THREE WEEKS TO CONSULT WITH THE WORK SUPERVISOR, OBSERVE STUDENTS AT THE TRAINING STATION, PROVIDE INSTRUCTION, AND ENSURE THAT STUDENTS ARE ACQUIRING THE COMPETENCIES IDENTIFIED IN THEIR INDIVIDUAL TRAINING PLANS. EACH VISITATION SHALL INCLUDE AN OBSERVATION OF THE STUDENT ENGAGED IN ON-THE-JOB TRAINING EXPERIENCES. (5 CCR 10088)
STUDENTS SHALL BE GRANTED ACADEMIC CREDIT FOR SATISFACTORY COMPLETION OF THE PROGRAM. THE TEACHER SHALL BE RESPONSIBLE FOR EVALUATING THE STUDENT’S PARTICIPATION AT THE TRAINING STATION.
2. During the course of the student's enrollment in the program, the student receives at least the equivalent of one instructional period per week, in sessions scheduled intermittently throughout the semester, of related classroom instruction or counseling by a certificated employee.
3. The WEE program meets all the requirements of law.
Job Shadowing
The program coordinator shall identify job shadowing placements with the goal of providing students with exposure to a broad range of career options and employment settings.
The program coordinator shall supervise job shadowing activities, including the coordination of the student’s and employer’s schedules and consultation with the student’s other teachers when necessary.
Participating students may attend job shadowing opportunities for no less than three hours and no more than 25 hours in one semester, intersession, or summer school session. (Education Code 51769)
Minimum Day
The minimum day for students enrolled in a WEE program shall be four periods totaling at least 180 minutes in duration, with the following exceptions: (Education Code 46144, 46147)
July 19, 2012 Page 121 AR 6178.1(f)
WORK-BASED LEARNING WORK EXPERIENCE EDUCATION (cont.)
1. When a school's regularly scheduled period is greater than 60 minutes, the minimum day shall be one or more periods totaling at least 180 minutes in duration.
2. A different schedule shall be established for students who are enrolled in a continuation school or class pursuant to Education Code 48402.
(cf. 6184 - Continuation Education)
3. Upon written request of the student or his/her parent/legal guardian, the Superintendent or designee may permit the student to attend school for less than a minimum day of 180 minutes if the student is in grade 12, in his/her last semester or quarter before graduation, and would complete all the requirements for graduation by attending high school for less than 180 minutes per day.
(cf. 6112 - School Day) (cf. 6146.1 - High School Graduation Requirements)
Responsibilities of Teacher-Coordinator
The WEE teacher-coordinator shall possess a valid California secondary-level credential, have two years of occupational experience outside the field of education, and have knowledge of the educational purposes, standards, laws, and rules and regulations applicable to the program. (5 CCR 10075)
(cf. 4112.2 - Certification)
The teacher-coordinator shall:
1. If so designated by the Superintendent, issue work permits in accordance with law (Education Code 49110)
2. Select and approve work assignments for individual students that enable them to accomplish meaningful learning objectives (5 CCR 10072)
3. Conduct the related classroom instruction (5 CCR 10073)
4. Provide for supervision of students by preparing individual training plans, observing and consulting with students, and making at least two on-site contacts per semester with each work supervisor or at least one on-site contact during summer school to evaluate student performance (5 CCR 10074)
July 19, 2012 Page 122 AR 6178.1(g)
WORK-BASED LEARNING WORK EXPERIENCE EDUCATION (cont.)
The student-teacher ratio in the WEE program shall not exceed 125 students per fulltime equivalent certificated teacher-coordinator. (Education Code 46300)
The Superintendent or designee shall provide professional development for new and continuing teacher-coordinators and other support personnel to ensure the quality of the program.
(cf. 4131 - Staff Development) (cf. 4231 - Staff Development)
Records
The Superintendent or designee shall maintain records for each student's participation in the program, including:
1. The type of WEE program in which the student is enrolled, where the student is employed, the type of job held or observation sites, and hours
2. Work permit issued, if applicable
3. Employer's report of the student's hourly work record and performance on the job
4. Report of each consultation between the teacher-coordinator and the employer
5. Ratings of the student, including his/her grade
6. Formal training agreement for each student that describes the responsibilities of the employer, student, school, and parent/guardian and contains a statement of nondiscrimination
(cf. 0410 - Nondiscrimination in District Programs and Activities)
7. Individual training plan for the student
(cf. 5125 - Student Records)
Chino Valley Unified School District Regulation approved: June 18, 2009 REVISED:
July 19, 2012 Page 123 HUMAN RESOURCES CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto: Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service
DATE: July 19, 2012
TO: Members, Board of Education
FROM: Wayne M. Joseph, Superintendent
PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Heather Williams, Ed.D., Director, Human Resources
SUBJECT: REVISION OF BOARD POLICY AND ADMINISTRATIVE REGULATION 1312.3 COMMUNITY RELATIONS – UNIFORM COMPLAINT PROCEDURES
======
BACKGROUND
Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. The revision of Board Policy and Administrative Regulation 1312.3 Community Relations – Uniform Complaint Procedures is being revised to reflect updated laws and current District practice.
New language is provided in UPPER CASE while old language to be deleted is lined through.
Consideration of this item supports the goals identified within the District’s Strategic Plan.
RECOMMENDATION
It is recommended the Board of Education receive for information the revision of Board Policy and Administrative Regulation 1312.3 Community Relations – Uniform Complaint Procedures.
FISCAL IMPACT
None.
WMJ:NE:MJH:HW:smr
July 19, 2012 Page 124 Community Relations BP 1312.3(a)
UNIFORM COMPLAINT PROCEDURES
The Board of Education recognizes that the District’S is primarily responsibleILITY TO COMPLY for complying with applicable state and federal laws and regulations governing educational programs. The District shall investigate ANY complaints alleging failure to comply with such laws and/or alleging UNLAWFUL discrimination, and shall seek to resolve those complaints in accordance with the District's uniform complaint procedures.
The District shall follow USE THE uniform complaint procedures when addressing complaints TO ADDRESS ANY COMPLAINT alleging unlawful discrimination IN DISTRICT PROGRAMS AND ACTIVITIES BASED ON ACTUAL RACE, COLOR, ANCESTRY, NATIONAL ORIGIN, ETHNIC GROUP IDENTIFICATION, AGE, RELIGION, MARITAL OR PARENTAL STATUS, PHYSICAL OR MENTAL DISABILITY, SEX, SEXUAL ORIENTATION, GENDER, GENDER IDENTITY OR EXPRESSION, OR GENETIC INFORMATION; THE PERCEPTION OF ONE OR MORE OF SUCH CHARACTERISTICS; OR ASSOCIATION WITH A PERSON OR GROUP WITH ONE OR MORE OF THESE ACTUAL OR PERCEIVED CHARACTERISTICS. against any protected group as identified under Education Code 200 and 220 and Government Code 11135, including actual or perceived sex, sexual orientation, gender, ethnic group identification, race, ancestry, national origin, religion, color, or mental or physical disability, or age, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics in any district program or activity that receives or benefits from state financial assistance. (5 CCR 4610)
(cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 4031 - Complaints Concerning Discrimination in Employment)
Uniform complaint procedures shall also be used when addressing TO ADDRESS ANY complaints alleging THE DISTRICT’S failure to comply with state and/or federal laws in adult education programs, consolidated CATEGORICAL aid programs, migrant education, career technical and technical EDUCATION AND training programs, child care and development programs, child nutrition programs, and special education programs AND THE DEVELOPMENT AND ADOPTION OF THE SCHOOL SAFETY PLAN.
(cf. 0450 - Comprehensive Safety Plan) (cf. 1312.1 - Complaints Concerning District Employees) (cf. 1312.2 - Complaints Concerning Instructional Materials) (cf. 3553 - Free and Reduced Priced Meals) (cf. 3555 - Nutrition Program Compliance) (cf. 5141.4 - Child Abuse Prevention and Reporting) (cf. 5148 - Child Care and Development) (cf. 6159 - Individualized Education Program) (cf. 6171 - Title I Programs) (cf. 6174 - Education for English Language Learners)
July 19, 2012 Page 125 BP 1312.3(b)
UNIFORM COMPLAINT PROCEDURES (cont.)
(cf. 6178 - Career Technical Education) (cf. 6178.1 - Work-Based Learning) (cf. 6178.2 - Regional Occupational Center/Program) (cf. 6200 - Adult Education)
Complaints related to sufficiency of textbooks or instructional materials, emergency or urgent facilities conditions that pose a threat to the health or safety of pupils or staff, and teacher vacancies and misassignments shall be investigated pursuant to the District's Williams Uniform Complaint Procedure (AR 1312.4).
The Board prohibits any form of retaliation against any complainant in the complaint process. including but not limited to a complainant's filing of a complaint or the reporting of instances of discrimination. Such Pparticipation IN THE COMPLAINT PROCESS shall not in any way affect the status, grades, or work assignments of the complainant.
The Board encourages the early, informal resolution of complaints at the site level whenever possible.
The Board recognizes that a neutral mediator can often suggest a compromise that is agreeable to all parties in a dispute. In accordance with uniform complaint procedures, whenever all parties to a complaint agree to try resolving their problem through mediation, the Superintendent or designee shall initiate that process. The Superintendent or designee shall ensure that the results are consistent with state and federal laws and regulations.
The Board acknowledges and respects every individual's right to privacy. Discrimination complaints shall be investigated in a manner that protects the confidentiality of the parties and the integrity of the process. This may include keeping the identity of the complainant confidential, as appropriate and except to the extent necessary to carry out the investigation or proceedings, as determined by the Superintendent or designee, on a case-by-case basis. IN INVESTIGATING COMPLAINTS, THE CONFIDENTIALITY OF THE PARTIES INVOLVED AND THE INTEGRITY OF THE PROCESS SHALL BE PROTECTED. AS APPROPRIATE, THE SUPERINTENDENT OR DESIGNEE MAY KEEP THE IDENTITY OF A COMPLAINANT CONFIDENTIAL TO THE EXTENT THAT THE INVESTIGATION OF THE COMPLAINT IS NOT OBSTRUCTED.
(cf. 4119.23/4219.23/4319.23 - Unauthorized Release of Confidential/Privileged Information) (cf. 5125 - Student Records) (cf. 9011 - Disclosure of Confidential/Privileged Information)
July 19, 2012 Page 126 BP 1312.3(c)
UNIFORM COMPLAINT PROCEDURES (cont.)
THE DISTRICT'S WILLIAMS UNIFORM COMPLAINT PROCEDURES, AR 1312.4, SHALL BE USED TO INVESTIGATE AND RESOLVE ANY COMPLAINT RELATED TO THE FOLLOWING:
1. SUFFICIENCY OF TEXTBOOKS OR INSTRUCTIONAL MATERIALS.
2. EMERGENCY OR URGENT FACILITIES CONDITIONS THAT POSE A THREAT TO THE HEALTH OR SAFETY OF STUDENTS OR STAFF.
3. TEACHER VACANCIES AND MISASSIGNMENTS.
4. DEFICIENCY IN THE DISTRICT'S PROVISION OF INSTRUCTION AND/OR SERVICES TO ANY STUDENT WHO, BY THE COMPLETION OF GRADE 12, HAS NOT PASSED ONE OR BOTH PARTS OF THE HIGH SCHOOL EXIT EXAMINATION.
(cf. 1312.4 - Williams Uniform Complaint Procedures) (cf. 6162.52 - High School Exit Examination) (cf. 6179 - Supplemental Instruction)
This complaint procedure will be disseminated to all employees, in written form, and a signed certification by the site/department administrator will be obtained. This procedure is being provided as part of the parent/pupil information packet distributed annually to parents/guardians at the beginning of the first semester of each school year.
Additionally, the procedure will be posted at a prominent place at each school site and at the district office and will become a part of every employee and pupil handbook.
Complaint forms are available at each school site and district office.
Legal Reference: EDUCATION CODE 200-262.4 Prohibition of Discrimination 8200-8498 Child Care and Development Programs 8500-8538 Adult Basic Education 18100-18203 School Libraries 32289 School Safety Plan, Uniform Complaint Procedure 35186 Williams Uniform Complaint Procedure 37254 - Intensive instruction and services for students who have not passed exit exam 41500-4153 Categorical Education Block Grants 48985 Notices in Language Other than English 49060-49079 Student Records 49490-49590 Child Nutrition Programs 52160-52178 Bilingual Education Programs 52300-5290 Career-Technical Education 52500-52616.24 Adult Schools
July 19, 2012 Page 127 BP 1312.3(d)
UNIFORM COMPLAINT PROCEDURES (cont.)
52800-52870 School-based Coordinated Programs 54000-54028 Economic Impact Aid Programs 54100-54145 Miller-Unruh Basic Reading Act 54400-54425 Compensatory Education Programs 54440-54445 Migrant Education 54460-54529 Compensatory Education Programs 56000-56867 Special Education Programs 59000-59300 Special Schools and Centers 64000-64001 Consolidated Application Process GOVERNMENT CODE 11135 Nondiscrimination in programs or activities funded by state 12900-12996 Fair Employment and Housing Act PENAL CODE 422.6 Interference with Constitutional Right or Privilege CODE OF REGULATIONS, TITLE 5 3080 Application of Section 4600-467187 Uniform Complaint Procedures 4900-4965 Nondiscrimination in Elementary and Secondary Education Programs UNITED STATES CODE, TITLE 20 6301-6577 Title I Basic Programs 6601-6777 Title II Preparing and Recruiting High Quality Teachers and Principals 6801-6871 Title III Language Instruction for Limited English Proficient and Immigrant Students 7101-7184 Safe and Drug-free Schools and Communities Act 7201-7283g Title V Promoting Informed Parental Choice and Innovative Programs 7301- 7372 Title V Rural and Low-income School Programs
Management Resources: WEBSITES California School Boards Association:www.csba.org California Department of Education: www.cde.ca.gov U.S. Department of Education, Office for Civil Rights: www.ed.gov/offices/OCR
Chino Valley Unified School District Policy adopted: October 19, 1995 Revised: September 4, 2003 Revised: December 9, 2004 Revised: September 1, 2005 Revised: October 15, 2009 REVISED:
July 19, 2012 Page 128 Community Relations AR 1312.3(a)
UNIFORM COMPLAINT PROCEDURES
Compliance Officers
The Board of Education designates the following compliance officer(s) to receive and investigate complaints and ensure district compliance with law:
Superintendent Associate ASSISTANT Superintendent of Human Resources (Compliance Officer for Personnel) Director of Student Support Services (Compliance Officers for Students)
Chino Valley Unified School District 5130 Riverside Drive, Chino, CA 91710 (909) 628-1201
At the direction of the compliance officer additional district administrators will assist in investigations within their area of expertise.
The Superintendent or designee shall ensure that employees designated to investigate complaints are knowledgeable about the laws and programs for which they are responsible. Designated employees may have access to legal counsel as determined by the Superintendent or designee.
(cf. 9124 - Legal Services)
Notifications
The Director of Student Support Services COMPLIANCE OFFICER OR DESIGNEE shall annually provide written notification of the District's uniform complaint procedures to pupils employees, parents/guardians, the District advisory committee, school advisory committees, appropriate private school officials or representatives, and other interested parties. (5 CCR 4622)
THE DIRECTOR OF STUDENT SUPPORT SERVICES SHALL ANNUALLY PROVIDE WRITTEN NOTIFICATION OF THE DISTRICT’S UNIFORM COMPLAINT PROCEDURES TO STUDENTS AND PARENTS/GUARDIANS THROUGH ITS ANNUAL DISTRIBUTION OF THE PARENT INFORMATION HANDBOOK.
(cf. 0420 - School Plans/Site Councils) (cf. 1220 - Citizen Advisory Committees) (cf. 4112.9/4212.9/4312.9 - Employee Notifications) (cf. 5145.6 - Parental Notifications)
The Superintendent or designee shall make available copies of the District's uniform complaint procedures free of charge. (5 CCR 4622)
July 19, 2012 Page 129 AR 1312.3(b) UNIFORM COMPLAINT PROCEDURES (cont.)
The notice shall:
1. Identify the person(s), positions(s), or unit(s) responsible for receiving complaints.
2. Advise the complainant of any civil law remedies that may be available to him/her under state or federal discrimination laws, if applicable.
3. Advise the complainant of the appeal process pursuant to Education Code 262.3, including the complainant's right to take a complaint directly to the California Department of Education (CDE) or to pursue remedies before civil courts or other public agencies.
4. Include statements that:
a. The District is primarily responsible for compliance with state and federal laws and regulations. b. The complaint review shall be completed within 60 calendar days from the date of receipt of the complaint unless the complainant agrees in writing to an extension of the timeline.
c. An unlawful discrimination complaint must be filed not later than six months from the date the alleged discrimination occurs, or six months from the date the complainant first obtains knowledge of the facts of the alleged discrimination.
d. The complainant has a right to appeal the District's decision to the CDE by filing a written appeal within 15 days of receiving the District's decision.
e. The appeal to the CDE must include a copy of the complaint filed with the District and a copy of the District's decision.
F. COPIES OF THE DISTRICT’S UNIFORM COMPLAINT PROCEDURES ARE AVAILABLE FREE OF CHARGE.
Procedures
The following procedures shall be used to address all complaints which allege that the District has violated federal or state laws or regulations governing educational programs OR HAS COMMITTED UNLAWFUL DISCRIMINATION.
July 19, 2012 Page 130 AR 1312.3(c)
UNIFORM COMPLAINT PROCEDURES (cont.)
ALL COMPLAINTS SHALL BE INVESTIGATED AND RESOLVED WITHIN 60 DAYS OF THE RECEIPT OF THE COMPLAINT. Compliance officers shall maintain a record of each complaint and subsequent related actions, including all information required for compliance with 5 CCR 4631 and 4633.
All parties involved in allegations shall be notified when a complaint is filed, when a complaint meeting or hearing is scheduled, and when a decision or ruling is made.
Step 1: Filing of Complaint
Any individual, public agency or organization may file a written complaint of THE DISTRICT’S alleged noncompliance WITH FEDERAL OR STATE LAW OR REGULATIONS GOVERNING EDUCATIONAL PROGRAMS by the District. (5 CCR 4630)
A complaint alleging unlawful discrimination shall be initiated no later than six months from the date when the alleged discrimination occurred, or six months from the date when the complainant first obtained knowledge of the facts of the alleged discrimination.
A complaint may be filed by a person who alleges that he/she personally suffered unlawful discrimination or by a person who believes that an individual or any specific class of individuals has been subjected to unlawful discrimination. (5 CCR 4630)
A COMPLAINT CONCERNING UNLAWFUL DISCRIMINATION MAY BE FILED ONLY BY A PERSON WHO ALLEGES THAT HE/SHE PERSONALLY SUFFERED UNLAWFUL DISCRIMINATION OR BY A PERSON WHO BELIEVES THAT AN INDIVIDUAL OR ANY SPECIFIC CLASS OF INDIVIDUALS HAS BEEN SUBJECTED TO UNLAWFUL DISCRIMINATION. THE COMPLAINT SHALL BE INITIATED NO LATER THAN SIX MONTHS FROM THE DATE WHEN THE ALLEGED DISCRIMINATION OCCURRED, OR SIX MONTHS FROM THE DATE WHEN THE COMPLAINANT FIRST OBTAINED KNOWLEDGE OF THE FACTS OF THE ALLEGED DISCRIMINATION. HOWEVER, UPON WRITTEN REQUEST BY THE COMPLAINANT, THE SUPERINTENDENT OR DESIGNEE MAY EXTEND THE FILING PERIOD FOR UP TO 90 DAYS. (5 CCR 4630)
The complaint shall be presented to the compliance officer who shall maintain a log of complaints received, providing each with a code number and a date stamp.
If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, District staff shall assist him/her in the filing of the complaint. (5 CCR 4600)
July 19, 2012 Page 131 AR 1312.3(d)
UNIFORM COMPLAINT PROCEDURES (cont.)
Step 2: Mediation
Within three days of receiving the complaint, the compliance officer may informally discuss with ALL THE PARTIES the complainant the possibility of using mediation. If the complainant PARTIES agrees to mediation, the compliance officer shall make all arrangements for this process.
Before initiating the mediation of a discrimination complaint, the compliance officer shall ensure that all parties agree to make the mediator a party to related confidential information.
If the mediation process does not resolve the problem within the parameters of law, the compliance officer shall proceed with his/her investigation of the complaint.
The use of mediation shall not extend the District's timelines for investigating and resolving the complaint unless the complainant agrees in writing to such an extension of time. (5 CCR 4631)
Step 3: Investigation of Complaint
The compliance officer is encouraged to hold an investigative meeting within five days of receiving the complaint or an unsuccessful attempt to mediate the complaint. This meeting shall provide an opportunity for the complainant and/or his/her representative to repeat the complaint orally.
The complainant and/or his/her representative shall have an opportunity to present the complaint and evidence or information leading to evidence to support the allegations in the complaint. (5 CCR 4631)
WITHIN 10 DAYS OF RECEIVING THE COMPLAINT, THE COMPLIANCE OFFICER OR DESIGNEE SHALL PROVIDE THE COMPLAINANT AND/OR HIS/HER REPRESENTATIVE AN OPPORTUNITY TO PRESENT THE COMPLAINT AND ANY EVIDENCE, OR INFORMATION LEADING TO EVIDENCE, TO SUPPORT THE ALLEGATIONS IN THE COMPLAINT. THE COMPLIANCE OFFICER OR DESIGNEE ALSO SHALL COLLECT ALL DOCUMENTS AND INTERVIEW ALL WITNESSES WITH INFORMATION PERTINENT TO THE COMPLAINT.
A complainant's refusal to provide the District's investigator COMPLIANCE OFFICER OR DESIGNEE with documents or other evidence related to the allegations in the complaint, or his/her failure or refusal to cooperate in the investigation or his/her engagement in any other obstruction of the investigation may result in the dismissal of the complaint because of lack of evidence to support the allegation. (5 CCR 4631)
July 19, 2012 Page 132 AR 1312.3(e)
UNIFORM COMPLAINT PROCEDURES (cont.)
The District's refusal to provide the investigator with access to records and/or other information related to the allegation in the complaint, or its failure or refusal to cooperate in the investigation or its engagement in any other obstruction of the investigation may result in a finding, based on evidence collected, that a violation has occurred and may result in the imposition of a remedy in favor of the complainant. (5 CCR 4631)
IN ACCORDANCE WITH LAW, THE DISTRICT SHALL PROVIDE THE COMPLIANCE OFFICER OR DESIGNEE WITH ACCESS TO RECORDS AND/OR OTHER INFORMATION RELATED TO THE ALLEGATION IN THE COMPLAINT. (5 CCR 4631)
Step 4: Response
Unless extended by written agreement with the complainant, the compliance officer OR DESIGNEE shall prepare and send to the Superintendent and the complainant a written report of the District's investigation and decision (findings), as described in Step 5 below, within 60 days of the District's receipt of the complaint. (5 CCR 4631)
Step 5: Final Written Decision
The District's decision shall be in writing and sent to the complainant. (5 CCR 4631)
The District's decision shall be written in English and, WHEN REQUIRED BY EDUCATION CODE 48985, in the COMPLAINANT’S PRIMARY language. of the complainant whenever feasible or as required by law.
FOR ALL COMPLAINTS, Tthe decision shall include: (5 CCR 4631)
1. The findings of fact based on the evidence gathered.
2. The conclusion(s) of law.
3. Disposition of the complaint.
4. Rationale for such disposition.
5. Corrective actions, if any are warranted.
6. Notice of the complainant's right to appeal the District's decision within 15 days to the CDE and procedures to be followed for initiating such an appeal.
July 19, 2012 Page 133
AR 1312.3(f)
UNIFORM COMPLAINT PROCEDURES (cont.)
7. For discrimination complaints, notice that the complainant must wait until 60 days have elapsed from the filing of an appeal with the CDE before pursuing civil law remedies (Education Code 262.3). If an employee is disciplined as a result of the complaint INVESTIGATION OF A COMPLAINT RESULTS IN DISCIPLINE TO A STUDENT OR AN EMPLOYEE, the decision shall simply state that effective action was taken and that the STUDENT OR employee was informed of District expectations. The report shall not give any further information as to the nature of the disciplinary action.
8. ANY SUPPORT OR SERVICES OFFERED AND/OR PROVIDED TO COMPLAINANT.
IN ADDITION, ANY DECISION CONCERNING A DISCRIMINATION COMPLAINT BASED ON STATE LAW SHALL INCLUDE A NOTICE THAT THE COMPLAINANT MUST WAIT UNTIL 60 DAYS HAVE ELAPSED FROM THE FILING OF AN APPEAL WITH THE CDE BEFORE PURSUING CIVIL LAW REMEDIES. (EDUCATION CODE 262.3)
APPEALS TO THE Department of Education
If dissatisfied with the District's decision, the complainant may appeal in writing to the CDE within 15 days of receiving the District's decision. When appealing to the CDE, the complainant must SHALL specify the basis for the appeal of the decision and whether the facts are incorrect and/or the law has been misapplied. The appeal shall be accompanied by a copy of the locally filed complaint and a copy of the District's decision. (5 CCR 4632)
Upon notification by the CDE that the complainant has appealed the District's decision, the Superintendent or designee shall forward the following documents to the CDE: (5 CCR 4633)
1. A copy of the original complaint. 2. A copy of the decision. 3. A summary of the nature and extent of the investigation conducted by the District, if not covered by the decision. 4. A copy of the investigation file, including but not limited to all notes, interviews, and documents submitted by the parties and gathered by the investigator.
July 19, 2012 Page 134 AR 1312.3(g)
UNIFORM COMPLAINT PROCEDURES (cont.)
5. A report of any action taken to resolve the complaint.
6. A copy of the District's complaint procedures. 7. Other relevant information requested by the CDE.
The CDE may directly intervene in the complaint without waiting for action by the District when one of the conditions listed in 5 CCR 4650 exists; including cases in which the District has not taken action within 60 days of the date the complaint was filed with the District.
Civil Law Remedies
A complainant may pursue available civil law remedies outside of the District’s complaint procedures. Complainants may seek assistance from mediation centers or public/private interest attorneys. Civil law remedies that may be imposed by a court include, but are not limited to, injunctions and restraining orders.
For discrimination complaints BASED ON STATE LAW, however, a complainant must SHALL wait until 60 days have elapsed from the filing of an appeal with the CDE before pursuing civil law remedies, PROVIDED only if the District has appropriately and in a timely manner, apprised the complainant of his/her right to file a complaint in accordance with 5 CCR 4622. The moratorium does not apply to injunctive relief and is applicable TO DISCRIMINATION COMPLAINTS BASED ON FEDERAL LAW.
Chino Valley Unified School District Regulation approved: October 19, 1995 Revised: November 20, 1997 Revised: May 9, 2002 Revised: December 9, 2004 Revised: October 1, 2009 REVISED:
July 19, 2012 Page 135