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Indian Institute of Soil & Water Conservation

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Indian Institute of Soil & Water Conservation ICAR – Indian Institute of Soil & Water Conservation (Formerly known as CSWCRTI) अनुसंधान केन्द्र, वासद - ३८८ ३०६, जिला – आणंद, गिु रात Research Centre, Vasad – 388 306, Dist. Anand (Gujarat) File No: Field operations/2018-19/Stores/Vasad/ Date: 22 Feb 2018 Speed Post From, The Head ICAR-IISWC, Research Centre, Vasad - 388 306, Dist. Anand, (Guj.) To, M/s…………………. …………………… Dear Sir, On the behalf of the Head, ICAR-IISWC, Research Centre, Vasad 388306 Dist. Anand (Gujrat), limited Tender quotation in two bid system (Technical Bid & Financial Bid Separately) are here by invited for the Job Work Rate Contract for providing various Field operations/works in experimental areas, agriculture production, Horticulture and forestry plantations in the Research farm or outreach of ICAR-IISWC Research Centre, Vasad 388306 Distt., Anand (Gujarat). The validity of contract shall be for a period of 01 (one) year from the date of the Award of the Contract, which can be extended further one year on mutual consent of both the parties. The following documents of Limited Tender quotation is attached herewith. Annexure – I : The Terms and Conditions of limited tender inquiries. Annexure – II : Details/Specification of the Works/ Job Contract. Annexure – III : Technical Bid (Part-I, II & III) Annexure – IV : Financial Bid Annexure-V : Specimen of Contract Agreement Critical Date Sheet 1. Limited Tender Inquiry No. Field operations/2018-19/Stores/Vasad 2. Pre-Bid Meeting (To clarify issues of tender) 05 March 2018 at 3:00 pm 3. End Date and Time for submission of bid/tender 15 March 2018 at 3:00 pm 4. Date and Time for opening of Technical bids/tender 15 March 2018 at 3:30 pm 5. Date and Time for opening of financial bid of 15 March 2018 at 4:00 pm Responsive bid/tender qualified in evaluation of Technical Bid 6. Address for Communication / Tender submission / Head, ICAR-IISWC, Research Centre, Tender opening / Pre-bid meeting Opposite Railway station, Vasad - 388306, Dist Anand, Gujarat E-mail: [email protected] Website: www.cswcrti.org Tel: 02692 – 274226; Fax: 02962 - 274806 ₹ 27,000 (Rupee Twenty seven Thousand 7. Earnest Money to be deposited along with technical bid only) 8. Performance Security to be deposited by the ₹ 94,000 (Rupee Ninety four thousand only) successful bidder (R.C.Meena) Asstt. Administrative Officer ICAR-IISWC,RC,Vasad Annexure-I Terms & Condition of the Contract On behalf of the Head, ICAR -IISWC, Vasad Anand, (Gujarat) Limited Tender quotations are hereby invited in two bid system (Technical Bid & Financial Bid Separately) for the Job Work Rate Contract for providing various Field operations/works in experimental areas, agriculture production, Horticulture and forestry plantations in the Research farm or outreach of ICAR-IISWC Research Centre, Vasad 388306 Distt., Anand (Gujarat) for a period of One (1) year from the date of the Award of the Contract which can be extended further One year on mutual consent of both the parties. 1. The Technical and Financial Bid shall be submitted in two separate sealed cover envelope. The envelope containing technical bid shall superscripted as Technical Bid and similarly the envelope containing financial bid shall superscripted as Financial Bid. Both the envelop shall be further kept in single sealed cover envelope superscripted as “Limited Tender Bid for Field Operation job”. Each page of the technical and financial bid should contain the seal and signature of authorised signatory. 2. The tender bid should be sent only by Registered/Speed Post within the scheduled date and time. Late bid shall not be accepted. By hand tender bid shall also not be accepted. 3. The terms and conditions of the contract are those contained in the general conditions of contract applicable to the contracts and the special terms and conditions as detailed in the tender forms. Please submit your rates in the prescribed Financial Bid if you are in a position to furnish the requisite services in accordance with the requirements stated in the attached Annexures-II. 4. Earnest money of Rs. 27,000 (Rupee twenty seven thousand only) must be deposited along with Technical bid in the form of demand draft/pay order payable in favour of Head ICAR-IISWC, Research Centre, Vasad, failing which the financial bid and tender will not be considered. This is refundable after finalisation of tender with the condition given in item No.5. 5. The tenderer is being permitted to give tender in consideration of the stipulations on his part that after submitting his tender, he will not resile from his offer or modify the terms and conditions thereof. If the tenderer fail to observe and comply with the foregoing stipulation the aforesaid amount of EMD will be forfeited by the Centre. In the event of the offer made by the tenderer not being accepted, the amount of earnest money deposited by the tenderer will be refunded to him after he has applied for the same. 6. The technical bid of those bidders, who have submitted the requisite documents mentioned in Technical Bid form, shall be treated as responsive technical bidder and the financial bid of only responsive technical bidders shall be accepted/opened. 7. An undertaking as per format (Annexure-III-Part-III) is also required to be submitted by the tendering firm. 8. The tenderers are liable to be ignored if complete information as required in the technical bid is not given therein or if the particular asked for in the quotation from the tenderer is not fully filled in. Individual signing the tenders or other documents contained with the contract may specify whether he signs it in the capacity of (i) a sole proprietor of the firm of constituted attorney of such sole proprietor, or (ii) a partner of the firm if it be partnership in which case he must have authority to refer to Arbitration dispute concerning the partnership whether by virtue of the partnership agreement or power of attorney or (iii) constituted attorney of the firm if it is a company. 9. If tenderer does not accept the offer, in writing within 10 days after issue of letter of award by Centre, the offer made shall be deemed to be withdrawn without any notice & earnest money will be forfeited. 10. The rates quoted by each firm for job/service in tenders be given both in words and figure, failing which the same is liable to be rejected. 11. In case of partnership firm, where no authority has been given to any partner to execute the contract/agreement concerning the business of the partnership, the tenders and all other related document must be signed by every partner of the firm. A person signing the tender form or any other documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to bind such other and if, on enquiry if it is found that the persons so signing had no authority to do so, the IISWC, Vasad shall without prejudice to other civil and criminal remedies, cancel the contract and hold the signatory liable for all costs and damages. Each page of the tender and the schedules to the tender and annexure(s), if any, should be signed by the tenderer. 12. Tenderer is at liberty to be present or to authorize a representative in writing to be present at the time of opening of the tenders. 13. The criteria for selection of bidder shall be the lowest of total cost of all jobs given in Annexure II. In case of tie between two or more firms, the criteria for selection shall be the highest turn over during the last 03 three years put together. In case more than one bid having the same total turn over, then the selection criteria shall be the maximum experience in the field of contract and finally even if tie falls again preference will be given to the firm whose experience is maximum in government. 14. The IISWC, R.C., Vasad does not pledge its self to accept the lowest or any other tenders and also reserved to itself the right of accepting the tenders whole or in part keeping in view valid reasons. Conditional tenders will not be accepted. 15. All statutory liabilities such as GST etc. shall be payable by the Centre. 16. Income Tax or any other tax which is as per the rules of the Government shall be deducted at source from monthly bill of the successful tenderer, Tax deduction certificate will be issued to the tenderer after closing of financial year. 17. The selected firm shall make the payment of wages etc. to the workers deployed for the job work according to the minimum wages including enhanced wages fixed by the State/Central Govt., whoever is higher and all other statutory liabilities such as EPF, ESI / WC POLICY etc, as applicable. The Institute shall not make any payment over and above the rates quoted by the firm for the job works. Hence while quoting the rates, this aspect may be taken into account. 18. The firm may raise its bill after satisfactory completion of every job work assigned to it from time to time by the Centre as per job contract and payments made in all respect. Proof of payment to workers engaged in completed job / jobs and payment for EPF, ESI / WC POLICY, etc. in respect of workers deployed for the job work should be furnished along with bills. 19. Centre will process the bills after verifying the payments made and sent to HQ for direct payment through PFMS. Normally payment is made within 15-25 days.
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