ICAR – Indian Institute of Soil & Water Conservation (Formerly known as CSWCRTI) अनुसंधान केन्द्र, वासद - ३८८ ३०६, जिला – आणंद, गिु रात Research Centre, Vasad – 388 306, Dist. Anand () File No: Field operations/2018-19/Stores/Vasad/ Date: 22 Feb 2018 Speed Post From, The Head ICAR-IISWC, Research Centre, Vasad - 388 306, Dist. Anand, (Guj.) To, M/s…………………. …………………… Dear Sir, On the behalf of the Head, ICAR-IISWC, Research Centre, Vasad 388306 Dist. Anand (Gujrat), limited Tender quotation in two bid system (Technical Bid & Financial Bid Separately) are here by invited for the Job Work Rate Contract for providing various Field operations/works in experimental areas, agriculture production, Horticulture and forestry plantations in the Research farm or outreach of ICAR-IISWC Research Centre, Vasad 388306 Distt., Anand (Gujarat). The validity of contract shall be for a period of 01 (one) year from the date of the Award of the Contract, which can be extended further one year on mutual consent of both the parties. The following documents of Limited Tender quotation is attached herewith.

Annexure – I : The Terms and Conditions of limited tender inquiries. Annexure – II : Details/Specification of the Works/ Job Contract. Annexure – III : Technical Bid (Part-I, II & III) Annexure – IV : Financial Bid Annexure-V : Specimen of Contract Agreement Critical Date Sheet 1. Limited Tender Inquiry No. Field operations/2018-19/Stores/Vasad 2. Pre-Bid Meeting (To clarify issues of tender) 05 March 2018 at 3:00 pm 3. End Date and Time for submission of bid/tender 15 March 2018 at 3:00 pm 4. Date and Time for opening of Technical bids/tender 15 March 2018 at 3:30 pm 5. Date and Time for opening of financial bid of 15 March 2018 at 4:00 pm Responsive bid/tender qualified in evaluation of Technical Bid 6. Address for Communication / Tender submission / Head, ICAR-IISWC, Research Centre, Tender opening / Pre-bid meeting Opposite Railway station, Vasad - 388306, Dist Anand, Gujarat E-mail: [email protected] Website: www.cswcrti.org Tel: 02692 – 274226; Fax: 02962 - 274806 ₹ 27,000 (Rupee Twenty seven Thousand 7. Earnest Money to be deposited along with technical bid only) 8. Performance Security to be deposited by the ₹ 94,000 (Rupee Ninety four thousand only) successful bidder

(R.C.Meena) Asstt. Administrative Officer ICAR-IISWC,RC,Vasad Annexure-I

Terms & Condition of the Contract

On behalf of the Head, ICAR -IISWC, Vasad Anand, (Gujarat) Limited Tender quotations are hereby invited in two bid system (Technical Bid & Financial Bid Separately) for the Job Work Rate Contract for providing various Field operations/works in experimental areas, agriculture production, Horticulture and forestry plantations in the Research farm or outreach of ICAR-IISWC Research Centre, Vasad 388306 Distt., Anand (Gujarat) for a period of One (1) year from the date of the Award of the Contract which can be extended further One year on mutual consent of both the parties.

1. The Technical and Financial Bid shall be submitted in two separate sealed cover envelope. The envelope containing technical bid shall superscripted as Technical Bid and similarly the envelope containing financial bid shall superscripted as Financial Bid. Both the envelop shall be further kept in single sealed cover envelope superscripted as “Limited Tender Bid for Field Operation job”. Each page of the technical and financial bid should contain the seal and signature of authorised signatory. 2. The tender bid should be sent only by Registered/Speed Post within the scheduled date and time. Late bid shall not be accepted. By hand tender bid shall also not be accepted. 3. The terms and conditions of the contract are those contained in the general conditions of contract applicable to the contracts and the special terms and conditions as detailed in the tender forms. Please submit your rates in the prescribed Financial Bid if you are in a position to furnish the requisite services in accordance with the requirements stated in the attached Annexures-II. 4. Earnest money of Rs. 27,000 (Rupee twenty seven thousand only) must be deposited along with Technical bid in the form of demand draft/pay order payable in favour of Head ICAR-IISWC, Research Centre, Vasad, failing which the financial bid and tender will not be considered. This is refundable after finalisation of tender with the condition given in item No.5. 5. The tenderer is being permitted to give tender in consideration of the stipulations on his part that after submitting his tender, he will not resile from his offer or modify the terms and conditions thereof. If the tenderer fail to observe and comply with the foregoing stipulation the aforesaid amount of EMD will be forfeited by the Centre. In the event of the offer made by the tenderer not being accepted, the amount of earnest money deposited by the tenderer will be refunded to him after he has applied for the same. 6. The technical bid of those bidders, who have submitted the requisite documents mentioned in Technical Bid form, shall be treated as responsive technical bidder and the financial bid of only responsive technical bidders shall be accepted/opened. 7. An undertaking as per format (Annexure-III-Part-III) is also required to be submitted by the tendering firm. 8. The tenderers are liable to be ignored if complete information as required in the technical bid is not given therein or if the particular asked for in the quotation from the tenderer is not fully filled in. Individual signing the tenders or other documents contained with the contract may specify whether he signs it in the capacity of (i) a sole proprietor of the firm of constituted attorney of such sole proprietor, or (ii) a partner of the firm if it be partnership in which case he must have authority to refer to Arbitration dispute concerning the partnership whether by virtue of the partnership agreement or power of attorney or (iii) constituted attorney of the firm if it is a company. 9. If tenderer does not accept the offer, in writing within 10 days after issue of letter of award by Centre, the offer made shall be deemed to be withdrawn without any notice & earnest money will be forfeited. 10. The rates quoted by each firm for job/service in tenders be given both in words and figure, failing which the same is liable to be rejected. 11. In case of partnership firm, where no authority has been given to any partner to execute the contract/agreement concerning the business of the partnership, the tenders and all other related document must be signed by every partner of the firm. A person signing the tender form or any other documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to bind such other and if, on enquiry if it is found that the persons so signing had no authority to do so, the IISWC, Vasad shall without prejudice to other civil and criminal remedies, cancel the contract and hold the signatory liable for all costs and damages. Each page of the tender and the schedules to the tender and annexure(s), if any, should be signed by the tenderer. 12. Tenderer is at liberty to be present or to authorize a representative in writing to be present at the time of opening of the tenders. 13. The criteria for selection of bidder shall be the lowest of total cost of all jobs given in Annexure II. In case of tie between two or more firms, the criteria for selection shall be the highest turn over during the last 03 three years put together. In case more than one bid having the same total turn over, then the selection criteria shall be the maximum experience in the field of contract and finally even if tie falls again preference will be given to the firm whose experience is maximum in government. 14. The IISWC, R.C., Vasad does not pledge its self to accept the lowest or any other tenders and also reserved to itself the right of accepting the tenders whole or in part keeping in view valid reasons. Conditional tenders will not be accepted. 15. All statutory liabilities such as GST etc. shall be payable by the Centre. 16. Income Tax or any other tax which is as per the rules of the Government shall be deducted at source from monthly bill of the successful tenderer, Tax deduction certificate will be issued to the tenderer after closing of financial year. 17. The selected firm shall make the payment of wages etc. to the workers deployed for the job work according to the minimum wages including enhanced wages fixed by the State/Central Govt., whoever is higher and all other statutory liabilities such as EPF, ESI / WC POLICY etc, as applicable. The Institute shall not make any payment over and above the rates quoted by the firm for the job works. Hence while quoting the rates, this aspect may be taken into account. 18. The firm may raise its bill after satisfactory completion of every job work assigned to it from time to time by the Centre as per job contract and payments made in all respect. Proof of payment to workers engaged in completed job / jobs and payment for EPF, ESI / WC POLICY, etc. in respect of workers deployed for the job work should be furnished along with bills. 19. Centre will process the bills after verifying the payments made and sent to HQ for direct payment through PFMS. Normally payment is made within 15-25 days. But due to inordinate conditions of non-availability of funds or any other administrative or financial reason (that occurs seldom), the payment may be delayed for 3 months or so. Under such abnormal conditions, contractor is expected to bear with us, but payments needs to be made in time to workers and EPF, ESI / WC Policy etc. 20. The IISWC, Res. Centre, Vasad in its capacity as Principal Employer, reserves the right to modify any of the terms and conditions of the contract in the interest of the job/work. 21. Successful Bidder/tenderer will have to enter into a detailed contract agreement with IISWC, RC, Vasad on non-judicial stamp paper of Rs. 100/- (Rupees One Hundred only) or of prescribed price of stamp paper as notified by local Authorities, for Job work contract. 22. All the concerned Agencies are advised to have a complete inspection/site visit of the Research Centre before offering rates and they are all welcome for a survey of the area during 10.00 a.m. to 5.00 p.m. in any working day before submission of tender form. 23. A Pre-Bid meeting on 05 March 2018 at 3:00 pm in the centre at given address to discuss and clarify any doubt with respect to tender and its terms and conditions. 24. The deployed personnel shall be strictly punctual on his job. In case of his absence, alternative should be provided by the contractor immediately with minimum loss in the work. If alternative is not provided after quick communication from the centre side, the 150% of payment on pro-rata basis will be deducted from the bill, viz. 1.5 times of one day payment will be deducted for each day.

25. An amount of ₹ 94,000/- (Rupee Ninety four thousand) is to be deposited by the selected agency/ successful tenderer as performance security deposit for the contract period of One (1) year + 60 days in shape of Demand Draft/FDR only after receiving communication from the Centre. In the event of non- deposition of the same, the Earnest Money will be forfeited. No Interest on EMD and Security Money shall be paid to the contractor by the Centre. 26. Decision of Head, IISWC, Research centre, Vasad shall be final for any aspect of the contract and binding on all parties. Disputes arising, if any on the contract will be settled at his/her level by mutual consultation and in case of failure of settlement dispute shall be referred to the sole arbitrator to be appointed by the Head of the Centre / Director. The decision of the sole Arbitrator so appointed shall be final and binding on the parties. Arbitration proceedings shall be governed by the Arbitration & Conciliation Act, 1996 as amended from time to time. 27. Acceptance by the Centre will be communicated by FAX/E-mail or any other form of communication. Formal letter of acceptance and work order of the Tenders will be forwarded as soon as possible by post, but the earlier instructions in the FAX/E-mail etc. should be acted upon immediately. 28. For any updated information on tender process, extension of date etc., the tenderer should visit Centre site. No such information shall be individually communicated to anyone. 29. The Limited Tender Enquiries are also being published on CPP portal and Institute/Centre website.

Hence the bids/quotations submitted by the contractor other than bidder to whom limited tender enquiry has not been sent by the Centre shall also be considered in this tender process.

Only those firms who will qualify in the technical bid will be considered for opening of financial bid.

OTHER TERMS & CONDITIONS:

1. The Manpower provided should also maintain secrecy and discipline in the premises of Centre. 2. The Centre shall not responsible for any accident/injury/mis-happening to the workers of the contractor. 3. The agreement can be terminated with one month notice on either Side. 4. The contractor shall not transfer/sublet the work without prior written permission of the IISWC.R.C., Vasad 5. The contractor or his workers shall not misuse the premises allotted to them for any purpose other than for which the contract is awarded. 6. The agency shall employ good and reliable worker with robust health of age group of 21 to 50 years. The verification of age will be done as per the details given in the Aadhar Card of the workers. In case any of the personnel so provided is not found suitable by the IISWC, RC Vasad the Centre shall have the right to ask for his replacement without giving any reason thereof and the agency shall on receipt of a written communication will have to replace such persons immediately. 7. The persons so provided by the agency under this Job Contract will not be the employee of the Institute and there will be no employer-employee relationship between the Centre and the person so engaged by the contractor in the aforesaid services. 8. Payment for Job Contract will be made on bill basis after satisfactory completing each job work as assign by the Centre from time to time. 9. The contractor will discharge all his legal obligations in respect of the workers/supervisors to be employed/ deployed by him for the execution of the work in respect of their wages and service conditions and shall also comply with all the rules and regulations and provisions of law in force that may be applicable to them from time to time. The contractor shall indemnify and keep indemnified the IISWC, R.C. Vasad from any claims, loss or damages that may be caused to it on account of any failure to comply with the obligations under various laws. In case of any dispute, the decision of the Head, IISWC, R.C.Vasad shall be final and binding on the contractor. 10. The contract is subject to the condition that the tenderer will comply with all the laws and acts of Central Govt., State Govt. relating to this contract made applicable from time to time. 11. Risk Clause: IISWC R.C. Vasad reserves the right to discontinue the Service/Job Contract at any time, if the services are found unsatisfactory by giving a show-cause notice to be replied within a week and also has the right to award the contract to any other agency at the risk and cost of current agency and excess expenditure incurred on account of this can be recovered from Security Deposit or pending bills or by rising a separate claim. 12. Any loss, theft or damage to the life and/or property of the employees of the IISWC Research Centre, Vasad, Anand, (Gujarat), Farm and/or property of the IISWC, R. C. Vasad shall be compensated by the contractor/agency if the cause of such loss, theft or damage is on account of default, negligence and/or lapse of the personnel deployed by the contractor/agency. 13. In case of breach of any terms and conditions attached to this contract, the security deposit of the contracting agency will be liable to be forfeited by the IISWC, R.C.Vasad besides annulment of the contract. 14. The terms and conditions as stipulated in the tender documents and enclosed herewith, shall be part of the agreement.

LIQUIDATED DAMAGES CLAUSE: 1. An amount of Rs. 500/- per day will be levied as liquidated damages for delay of work after fixed time period of the job. 2. Any misconduct/misbehavior on the part of the manpower deployed by the agency will not be tolerated and such persons will have to be replaced immediately.

The Head, ICAR-IISWC,RC, Vasad Centre reserves the right to reject any or all Tenders in whole or in part without assigning any reasons therefore. The decision of Head, ICAR-IISWC, R.C., Vasad shall be final and binding on the contractor/agency in respect of any clause covered under the Contract.

Asstt .Administrative Officer ICAR- IISWC, Research Centre, Vasad, Anand (Gujarat)

Annexure-II

GENERAL INFORMATION & OTHER DETAILS/DESCRIPTION OF THE AREA AND ACTIVITIES TO BE UNDERTAKEN UNDER JOB WORK CONTRACT FOR A PERIOD OF ONE YEAR AT IISWC, RESEARCH CENTRE, VASAD, GUJARAT WHICH IS FURTHER EXTENDABLE FOR FURHTER ONE YEAR ON MUTUAL CONSENT SUBJECT TO SATISFACTORY SERVICES

Scope of Works : Job Work Rate Contract for providing various Field operations/works in experimental areas, agriculture production, Horticulture and forestry plantations in the Research farm or outreach of ICAR-IISWC Research Centre, Vasad 388306 Distt., Anand (Gujarat).

The following table gives different field jobs along with expected volume of work, however the volume may change as per need.

Aprox. Max No. of S.No. Activities Unit Quantity Operations Farming activities 1. Feeder (irrigation) channel repairing (0.45*0.45*0.45 m size) meter 500 2 2. Sowing manual (Ground nut, Castor, Cotton) ha 3.5 1 3. Inter culturing using bullock pair ha 6.5 2 4. Fertil izer Application (row application) ha 6.5 4 5. Fertilizer Application (Broadcasting) ha 6 4 6. Field preparation (removal of stubbles crop and grass, bed preparation) ha 4 2 7. Spraying Insecticides/Pesticides ha 12.5 4 Harvesting, Threshing, Transportation, Cleaning, Bag filling, Loading and 8. unloading of Wheat (Tractor and trolley will be provided by institute) ha 2 1 Harvesting, Threshing, Transportation, Cleaning, Bag filling, Loading and unloading Mustard, Guar, Bajra (Tractor and trolley will be provided by 9. institute) ha 10.5 1 10. Manual weeding by Khurpi ha 5.5 2 11. Bed/furrow irrigation ha 10 4 Fruits trees and plantation related activities/

Cutting of weeds/bushes/shrubs at 5cm height from the ground level in 9 12. orchards ha 1 Basin preparation, Soil working in the basin and fertilizer application (5-30 1000 13. year old plants and 2m basin diameter) plant 2 Soil working, fertilizer application and basin preparation (1-5 year old plants, 1500 14. 1m basin diameter) plant 2 15. Finishing Digging of pits (0.5x0.5x0.5m) - Dug by JCB pit 1000 1 16. Finishing Digging of pits (1x1x1m) - Dug by JCB pit 500 1 Planting and preparation of basin, loading and unloading of plants required 500 17. for planting plant 1 18. Basin Irrigation plant 1000 4 19. Spraying Insecticides/Pesticides (5-30 year old plants) plant 1000 2 20. Spraying Insecticides/Pesticides (1-5 year old plants) plant 1500 2 21. Pruning of trees (5-30 year old plants) plant 1000 1 22. White wash/Bordomixture application to tree stem (1.5m length on the stem) plant 2000 2 23. Harvesting of bamboo Culm 2000 1 24. Dressing or pruning in bamboo Clump 1000 1 25. Filling polybags with growing media (15cmx5cmx5cm size) polybag 2000 1 26. Crop protection work for 24 hours (experiment research) Locations 6 12 Gardening work (weeding, planting, watering, pruning of hedges and cutting 0.1 27. of lawn etc.) 0.1ha 36 Engineering works 28. Preparation of Jalkunds (Digging of pit (3x1.5x1m), finishing, Cutting and fixing Per 20 1 of polythene Jalkund Preparation of Jalkund convers with the Bamboo and grass material lined with 29. polythene (Bamboo and grass will be provided by the centre) Per cover 20 1 Per Collection of Soil samples with the help of soil auger (up to 1m depth) 30. sample 500 1 31. Finishing of dugout pond (dugged by JCB) – in surface area at top Sq m 500 1 Collection of Surface Soil samples with the help of soil auger (up to 20cm Per 32. depth) sample 500 1

Please Note : 1. The rates to be quoted should include cost of small tools and equipment (spade, khurpi, etc.). However, farm machinery and tractor & trolley, pesticides, fertilisers, seeds, planting materials, etc, as and when needed to be provided by centre. Bullocks whenever necessary to be arranged by the contracting agencies. 2. Submit daily report to the designated officers / staff of the centre. 3. The bills for payment will be accepted as per actual quantity or measurement of jobs undertaken / done. Other charges like transport of labourers, weekly holidays, clothing, etc pertains to contractor to deal with, and centre has no liability of any type. 4. Centre will not be responsible for any loss or accident occurred to persons deployed by contractor. 5. Report unusual events in suspicious circumstances occurring in the area of premises to Chaukidar / Famr manager / AAO / Head. 6. The above job(s) are only illustrative and not exhaustive. Additional jobs or modifications in the job or job timings will be carried out /assigned with the approval of competent authority. Any other job assigned by the Head, Asstt. Administrative Officer or his nominee in the interest of field operation services at the centre. 7. Contractor is expected to deploy appropriate competent manpower to undertaken specific jobs. In case, any manpower deployed is found not competent or damaging the system, will be removed instantaneously and informed to contractor. The alternative arrangement will be required to be made by the contractor in time. 8. Any loss to work area by in-competent person deployed has to be corrected on the cost of contractor within time frame as decided by designated officer or competent authority. 9. In case, contractor is unable to provide appropriate job worker in time, then centre will have authority to call appropriate worker to undertake job, and all the cost in this arrangement will be born by the contractor. 10. The Head of the Centre reserves all rights to accept or reject one or all tender bid, in full or in part, at any stage of tender process without assigning any reason.

Annexure-III Part-I (Technical Bid) Technical Bid

Sl. Particular Information/document to be No provide by the firm 1 Name of the Firm/Agency 2 Full address with Post Box No. and Telephone / Mobile, E-mail id No. if any 3 Constitution of the Firm/Agency (Attached copy) Indian Companies Act, 1956 Indian Partnership Act, 1932 (Please give names of partners) Any other Act, if not, the owners 4 For Partnership firms whether registered under the Indian Partnership Act, 1932, please state further whether by the partnership agreement to arbitration has been conferred on the partner who has signed the Tender. i. If answer to the above is in negative whether there is any general power of attorney executed by all the partners of the firm authorizing the partner who has signed the Tenders to refer dispute condemning business of the partnership to arbitration? ii. If the answer to above is in point one and two the affirmative please furnish a copy of either the partnership agreement or the general power of attorney as the case may be. The copy should be attested by a Notary Public or its execution would be admitted by affidavit on a properly stamped paper by all partner 5 Name and Full details of your Banker’s 6. Copy of registration certificate of the frim under the work contract of the state / central Governemnt 7. Copies of registration certificate of EPF & ESI / WC POLICY 8 Copy of Licence under the contract labour (Regulation & Abolition) Act, 1970 9. Copy of valid registration certificate issues by the National Small Industries Corporation (NSIC), if applicable for exemption of EMD 10. Total turnover of last three financial years (year wise detail alongwith supporting documents in Annexure III, Part II) of the firm in the field of providing such services in Central Govt / establishments/ autonomous bodies of Govt of / Corporations / reputed public or private organisations with details in enclosed tabular format. 11. An undertaking (Annexure III part III) as per attached format duly attested by notary on a non-judicial stamp paper of value of Rs 100/- regarding their non blacklisting by any of the Govt Department, Public sector undertaking and / or by central vigilance commission during the last three years. 12. Copy Permanent Income Tax No./Circle/Ward (Copies of PAN/TIN and GST Registration) 13. Any other relevant information 14. Earnest Money Deposited (To be attached with Technical Bid) Yes/No (along with details) 15. Name and Address of the Firm’s Representative who will attend the meeting of opening of technical and financial bid alongwith E-mail ID & Mobile number 16 Name of the Permanent Representative to be visiting ICAR-IISWC, RC Vasad regarding the contract 17 Part-I, II & III of technical bid attached. Yes/No All the documents related to Part-I, II & III of Annexure-III (Technical Bid) must be kept in the separate sealed cover envelop super scribed as Technical Bid. All supporting documents of Technical Bid should contains seal and signature of authorized signatory. If these documents are not found attached with technical bid then the tender shall be treated as unresponsive and will be rejected. Date:______Place : ______Authorised Signatory of the firm Name, Position and Seal… Annexure-III Part-II

Details of the experience/work done in relevant job work. (Minimum 3 years)

Sl Name of the Period Amount of work Remarks No. Deptt./Organisation & done by the Name of contact Person firm with Ph.No. From To

(Authorised Signatory) Annexure-III Part-III (Duly attested by notary on a non-judicial stamp paper of value of Rs 100/-)

UNDERTAKING

I/We have read and understood General Terms and Conditions contained in the ICAR-IISWC, RC, Vasad application form for contract. I/We do hereby declare that all the details provided in this application form are true to the best of my/our knowledge and belief and any misrepresentation of facts will render me/us liable to any action as may be deemed fit by IISWC.

I/We do hereby also accept IISWC have the right to accept or reject this application and not to issue invitation to Tender to me/us.

I/We undertake to communicate promptly to ICAR-IISWC, RC, Vasad any changes in the condition or working of the firm. It is certified that we have not been blacklisted by any organization of Government of India including Central Vigilance Commission (CVC) in the last three years. The undersigned is fully authorized to sign and submit this application form on behalf of the organization, he/she represent. We authorize IISWC to approach Individuals, employees, firm and corporations to verify our competence and general reputation

Signature with Seal/Stamp of Firm…………

Name: ......

Designation: ......

Address: ......

Place:......

Date: ...... ICAR-Indian Institute of Soil & Water Conservation Research Cente-Vasad(Gujarat) Annexure-IV FINANCIAL BID Name of work: Job Work Rate Contract for providing various Field operations/works in experimental areas, agriculture production, Horticulture and forestry plantations in the Research farm or outreach of ICAR-IISWC Research Centre, Vasad 388306 Distt., Anand (Gujarat

1. Name of the Manpower Firm (In Capital Letters) :- i) Registered Address :- ii) Telephone No. :- iii) Mobile No. of authorized representative :- iii) Address of operating Branch Address in Vasad / Anand :- iv) Contact Person with contact number (duly authorized) :-

Sir, We wish to submit our tender for providing Job Work Rate Contract for providing various Field operations/works in experimental areas, agriculture production, Horticulture and forestry plantations in the Research farm or outreach of ICAR-IISWC Research Centre, Vasad 388306 Distt., Anand (Gujarat) on the following rates :-

Unit Price (₹ / Remarks (If S.No. Activities Unit unit)* any) Farming activities 1. Feeder (irrigation) channel repairing (0.45*0.45*0.45 m size) meter 2. Sowing manual (Ground nut, Castor, Cotton) ha 3. Inter culturing using bullock pair ha 4. Fertilizer Application (row application) ha 5. Fertilizer Application (Broadcasting) ha 6. Field preparation (removal of stubbles crop and grass, bed preparation) ha 7. Spraying Insecticides/Pesticides ha Harvesting, Threshing, Transportation, Cleaning, Bag filling, Loading and 8. unload ing of Wheat (Tractor and trolley will be provided by institute) ha Harvesting, Threshing, Transportation, Cleaning, Bag filling, Loading and unloading Mustard, Guar, Bajra (Tractor and trolley will be provided by 9. institute) ha 10. Manual weeding by Khurpi ha 11. Bed/furrow irrigation ha Fruits trees and plantation related activities/

Cutting of weeds/bushes/shrubs at 5cm height from the ground level in

12. orchards ha Basin preparation, Soil working in the basin and fertilizer application (5-30

13. year old plants and 2m basin diameter) plant Soil working, fertilizer application and basin preparation (1-5 year old plants,

14. 1m basin diameter) plant 15. Finishing Digging of pits (0.5x0.5x0.5m) - Dug by JCB pit 16. Finishing Digging of pits (1x1x1m) - Dug by JCB pit Planting and preparation of basin, loading and unloading of plants required

17. for planting plant 18. Basin Irrigation plant 19. Spraying Insecticides/Pesticides (5-30 year old plants) plant 20. Spraying Insecticides/Pesticides (1-5 year old plants) plant 21. Pruning of trees (5-30 year old plants) plant 22. White wash/Bordomixture application to tree stem (1.5m length on the stem) plant 23. Harvesting of bamboo Culm 24. Dressing or pruning in bamboo Clump 25. Filling polybags with growing media (15cmx5cmx5cm size) polybag 26. Crop protection work for 24 hours (experiment research) Locations Gardening work (weeding, planting, watering, pruning of hedges and cutting

27. of lawn etc.) ha Engineering works Preparation of Jalkunds (Digging of pit (3x1.5x1m), finishing, Cutting and fixing Per 28. of polythene Jalkund Preparation of Jalkund convers with the Bamboo and grass material lined with 29. polythene (Bamboo and grass will be provided by the centre) Per cover Per Collection of Soil samples with the help of soil auger (up to 1m depth) 30. sample 31. Finishing of dugout pond (dugged by JCB) – in surface area at top Sq m Collection of Surface Soil samples with the help of soil auger (up to 20cm Per 32. depth) sample *Inclusive of Wages, EPF, ESI/WCP, Service charges, etc Note : - 1. The GST (if any) on the consolidated amount of bill (including service charge of the firm) shall be paid by the Institute. 2. The firm may quote service after going through the terms & conditions of tender document. 3. The service charge shall not be enhanced during the period of contract (included extended contract period) in any case i.e. it will be fixed amount for entire contract period). Any change in labour wages or cost of material, contractor will bear within the charges paid. This may be considered while quoting. 4. The criteria for selection of bidder shall be the lowest of total cost of all jobs considering expected volume of each jobs. I/we have gone through the complete tender document, terms & conditions etc. and quoting above rates. I/we agree to forfeit the earnest money, if I/we fail to comply with any of the terms & conditions in whole or in part laid down in the Tender document. I/we have carefully read the terms & conditions of the tender and agreed to abide by these in letter and spirit.

Name & Signature of Authorized signatory of the firm..…… Seal of the firm Full Address: ...... Annexure-V

DRAFT SPECIMEN OF CONTRACT AGREEMENT

This agreement is made at ...... (place) ...... on (month/year) ...... day of between Indian Institute of Soil and Water Conservation (hereinafter called IISWC) through ...... (designation of the competent authority in IISWC) ...... which term shall include its successors, assignees etc. on the first part address ...... (name & address of the firm) (hereinafter called the firm) which term shall include its authorized representatives, successor, assignees etc. on the other part.

Whereas the IISWC has decided to assign the annual job work contract for providing ...... (nature of job) ...... at IISWC, RC, Research Farm, Vasad to the firm on the terms and conditions hereinafter contained.

NOW IT IS HEREBY AGREED by and between the parties hereto as follows:

1. This agreement shall come into force w.e.f...... (date) and will remain in force for a period for one year but can be terminated by IISWC by giving one calendar months notice in writing of its intentions to terminate the agreement. The agreement can be renewed, on mutually agreed terms for one year. 2. The firm shall be responsible for annual job work contract for providing ...... (nature of job) ...... at ...... (location). 3. The firm will provide full particulars of every worker deployed by it for providing the services and gate security purposes and get their character and antecedents verified from the police authorities.

4. All workers deployed by the firm for the job work be deemed to be employees of the firm and the IISWC shall have no liability on this account in any manner.

5. That the firm shall ensure that all workers deployed at IISWC premises are of good character, well behaved and otherwise competent and qualified to perform the work for which they are deployed.

6. The IISWC shall have the right to ask for the removal from its premises any workers considered by them to be incompetent, disorderly or any other reason and such person shall not again be deployed without the consent of the IISWC. 7. The persons deployed by the agency for job work should work during the office hours only.

8. Charges for job/work contract for providing ...... services at IISWC is as per terms

and conditions specified and scope of work as per Annexure-II in the tender document including all the taxes viz.. GST and other taxes as applicable will be paid to the firm by the Institute. The firm will raise a bill after satisfactory completion of activities awarded to it and the payment will be released by the Institute through RTGS/other mode of payment to the firm.

9. The deduction of income tax from the bills of the agency will be made at source as per rates applicable from time to time.

10. In case of dispute between the parties, the matter shall be referred to the sole arbitrator appointed by the Director, IISWC. The decision of the sole arbitrator shall be final and binding in any respect of any dispute between the parties. The arbitration proceedings shall be governed by Arbitration & Conciliation Act, 1996 as amended from time to time. 11. That the firm shall issue identity card to each of the workers engaged for entry in IISWC premises.

12. That the firm shall ensure the successful implementation of the terms and conditions of the agreement by proper control and supervision of the work. 13. That in case the firm fails to perform any of the terms and conditions of this agreement or commits any breach of the contract, IISWC shall cancel the contract.

14. That the firm agrees to discharge all their legal obligations in respect of their workers as per rules/labour law. Firm agrees to indemnify and keep indemnified the IISWC on account of any failure to comply with the obligations under various laws or damage to IISWC due to acts/omissions of Firm. 15. It is also agreed that under no circumstances, the worker of the firm shall be treated, regarded or considered or deemed to be the employees of the IISWC and the firm alone shall be responsible for their remuneration, wages and other benefits etc. Firm shall indemnify and keep indemnified the IISWC against any claim that it may have to meet towards the employees/workmen of the firm. Firm’s employees/workmen shall have no claim to absorption/regularization.

16. The contract is subject to the conditions that the firm shall comply with all the laws and bye-laws of Central Govt./State Govt. as applicable relating to this contact.

17. In case of any loss of damage to the property of the IISWC which is attributable to the firm, the full damages will be recovered from the firm as decided by IISWC.

18. The firm shall not transfer its right or sub-contract to anyone else.

19. The firm or its workers shall not misuse the premises allotted to them for any purpose other than for which contract is awarded.

20. The firm shall devote its full attention in service to ensure highest quality in all aspects and discharge its obligations under the contract with trust, diligence and honesty.

21. Compensation to the workers in case of any accident, loss of the during discharge of their duties shall be borne by the firm and not by Institute in any manner.

22. There will be surprise checking by an officer, Shortcomings, if any, pointed out by him shall be rectified by the contractor within 24 hours of its bringing to his notice.

23. The firm shall provide the name of Co-ordinator for immediate interaction with the organisation.

24. All terms and conditions as stipulated in the tender documents shall be the part of the agreement.

PENALTY CLAUUSE: LIQUIDATED DAMAGES CLAUSE

1. An amount of Rs. 500/- per day will be levied as liquidated damages for delay of work after fixed time period of the job. 2. Any misconduct / misbehaviour on the part of the manpower deployed by the agency will not be tolerated and such persons will have to be replaced immediately.

The decision of the competent authority at IISWC shall be final and binding on the contractor/agency in respect of any clause covered under the contract and any matter incidental to the contract.

IN WITNESS whereof the parties have executed those present on the day, month and year as mentioned above.

(Name & Address of the Firm) (For the IISWC)

Witness:-

1. ______

2. ______