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ICAR - Indian Institute of Soil & Water Conservation Research Center, Vasad 388306, Anand (Gujarat)

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ICAR - Indian Institute of Soil & Water Conservation Research Center, Vasad 388306, Anand (Gujarat) ICAR - Indian Institute of Soil & Water Conservation Research center, Vasad 388306, Anand (Gujarat) File No: Sweeping& Cleaning/2019-20/Store/Vasad/467 Date: 05, July 2019 From, The Head, ICAR-IISWC, Research Centre, Vasad – 388306, Dist- Anand, (Guj.) To, M/s …………………………. …………………………... ………………………….. TENDER NOTICE Sealed limited Quotations are here by invited on behalf of the Head, ICAR-IISWC, Vasad in two bid system (Technical & Financial) from interested firms for “Job Work Rate contract for providing Sweeping and Cleaning job purely on contract basis at ICAR-IISWC, RC, Vasad” at ICAR-Indian Institute of Soil & Water Conservation, Research Centre Vasad, Anand (Gujarat) for a period of one year which can be extended for one/more years on mutual consent and satisfactory services. Detailed information/Instructions contain terms and condition governing the Contract as well as tender document is enclosed herewith It is also available on the Website: www.cswcrtiweb.org under notice board/tender section. Details of Tender Deposits:- 1 Estimated Cost of contract : Rs. 3, 00,000 /-(Rupees Three Lakh only) approximately 2 Earnest Money Deposit : Rs. 9,000 /- (Rupees Nine Thousand only) 3 Performance Security Deposit : 6% of Contract Money. The tender document contains the following: Annexure-I Scope of work/duties to be performed by the firm Annexure-II Instructions & main terms & conditions Annexure-III General Terms & Conditions Annexure-IV (Part a & b) Undertaking to be given by the firm & undertaking Annexure-V (Part A & B) Technical Bid Annexure-VI Financial Bid Annexure-VII Specimen of agreement. Tender Schedule: 1. Tender No Sweeping &Cleaning/201920/Store/Vasad/ 2. Pre-Bid meeting (for clarification issues 16/07/2019 at 3 :00 PM on tender) 3. Bid Submission End Date and Time 26/07/2019 up at 2 :00 PM 4. Date and time for opening of technical 26/07/2019 at 3 :00 PM Bid 5. Date and time of opening of financial bid 26/07/2019 at 4 :00 PM of the firm qualified in technical bid. 1 ICAR - Indian Institute of Soil & Water Conservation Research center, Vasad 388306, Anand (Gujarat) 6. Address for Communication and Venue Head for opening of Technical & Financial Bid/ ICAR - ICAR – Indian Institute of Soil & Water Pre-bid meeting. Conservation, Research Centre, Vasad – 388 306, Dist. Anand (Gujarat) Email: [email protected] Tel no: 02692-274226 (Office) FAX: 02692-274806 Technical & Financial bid may be submitted in two separate sealed cover envelop which should be further kept in single sealed cover envelop. In case, holiday is declared by the Government on the day of opening bids, the bids will be opened on the next working day at the same time. The Head of the Institute reserves the right to accept or reject any or all the tenders without assigning any reason. Please note that only sealed bids will be accepted. However, Technical & Financial bid may be submitted in two separate sealed cover envelop which should be further kept in a single sealed cover envelop along with EMD in the form of demand draft/pay order payable to “Head, ICAR –IISWC, research centre, Vasad” payable at Vasad should be submitted with this office before the date and time of opening of technical bid failing which online bid shall not be treated as responsive. Assistant Administrative Officer ICAR– IISWC, RC, Vasad 2 ICAR - Indian Institute of Soil & Water Conservation Research center, Vasad 388306, Anand (Gujarat) Annexure-I Job Work Rate contract for providing Sweeping and Cleaning job purely on contract basis at ICAR-IISWC, RC, Vasad The ICAR-IISWC, Research Centre-Vasad; main office is located in village Vasad; opp Railway Station Vasad and Farm Office on N.H. 8, near village: Rajupura. The sweeping and cleaning services to be hired shall be deployed at the following locations:- S.No Sweeping & cleaning points Expected time of Remark Sweeping and Cleaning 1 Main Office having two floors Before 9.30 am Work has to be completed before the 9.30 am 2 Surrounding area to Main office 9.30 am to 11.00 am building Guest house and quarters 3 Trainee hostel building having three 11.00 am to 1.00 pm floors 4 Farm Office & surrounding Before 9.30 am Work has to be completed before the 9.30 am Scope of work/duties to be performed: Duties and responsibilities: S.No Items Nature of Works Place and time period to complete the work 1 Sweeping & Cleaning Main Office building: On all working days. Office starts from works at main and Comprising of two 10.00 am, hence all cleaning of building farm office floors having 12 should completed between 8.00 to 9.30 (The work comprises of rooms and corridor at am, enable smooth starting of the office sweeping, cleaning, both floors (all rooms in time. However, it may be required wiping, dusting of floors, cleaning, cleaning of afterword, hence services should be corridors, walls, doors, toilets, dusting and available at least up to 1.00 pm, which windows, cleaning of the moping of floors, may be required to be extended on toilets, bathrooms, corridors, walls, doors, demand, as per need. mopping for floors and windows, etc.) sweeping of buildings Trainee hostel On all working days. May attend this surroundings, it is also buildings having 12 service between 9.30 to 1.00 pm as per Includes providing the rooms, one VIP room, requirement. However, it should be done materials to sweeping, One lecture room, after cleaning of surrounding area that cleaning & mopping, Dining room, kitchen, expected to be done 9:30 to 11:00. except consumables as lecture room and two Depending on occupancy. On period of mentioned in point 1 common rooms (all non-occupancy, some of the services below.) rooms cleaning, may be weekly provide as per cleaning of toilets, instructions of the i/c Trainee hostel. dusting and moping of floors, corridors, walls, doors, windows, ) etc. Surrounding areas Sweeping and cleaning on all working includes scooter days. However, washing of intensive garage, office vehicle cleaning to eliminate bird spots and garage and their other dirt’s weekly or as per need as per pathways in office instruction by i/c Campus. 3 ICAR - Indian Institute of Soil & Water Conservation Research center, Vasad 388306, Anand (Gujarat) campus, office path up to link road, paths to residential quarters .etc. Farm Office buildings On all working days, as per instructions with includes of Farm Manager. Farm office starts at Surrounded Area 8:00 am. But building and surrounding (Approx. 2500 sq.m) area is expected to be cleaned before 9 AM 4 ICAR - Indian Institute of Soil & Water Conservation Research center, Vasad 388306, Anand (Gujarat) Annexure-II Job Work Rate contract for providing Sweeping and Cleaning job purely on contract basis at ICAR-IISWC, RC, Vasad Instructions & main terms & conditions From, The Assistant Administrative Officer ICAR- IISWC, RC, Vasad Anand, Gujarat To, ________________ ________________ ________________ Dear Sir(s), Sealed Quotations are here by invited on behalf of the Head, ICAR-IISWC, RC, Vasad in two bid system (Technical & Financial) from interested firms for providing “Job Work Rate contract for providing Sweeping and Cleaning job purely on contract basis at ICAR-IISWC, RC, Vasad” at ICAR-IISWC, RC, Vasad, (Gujarat) for a period of one year which may be further extended one/more year subject to mutual agreement and satisfactory performance of the vender. 1. The terms and conditions of the contract are those contained in the general conditions of contract applicable to the contracts placed by the ICAR-IISWC as detailed in the tender forms and its schedules. Please submit your rates in the tenders form if you are in a position to furnish the requisite services in accordance with the requirements stated in the scope of work. 2. Each bidder should submit only one bid for this tender. The tender bid should be sent by Registered /Speed post with in the scheduled date and time. Institute will not be responsible for postal delay. Tender bid shall not be accepted by –hand. 3. The firm to whom contract will be finally awarded shall not transfer or sub-let the contract to other firm. 4. An earnest money of Rs.9,000/- (Rupees Nine Thousand) only must be deposited in the form of demand draft in favor of “Head, ICAR –IISWC, research Centre, Vasad” payable at Vasad and a scanned copy of the same submitted along with Technical Bid. The EMD of unsuccessful bidder shall be returned on receipt of written request. In case the successful bidder does not accept the offer, the EMD shall be forfeited. No interest on EMD shall be paid by the Institute. 5. Conditional bids shall not be considered. No overwriting or cutting is permitted in the tender documents. Such bids will be out rightly rejected. 6. The firms are being permitted to give tenders in consideration of the stipulations on his part that after submitting his Tenders, he will not resile from his offer or modify the terms and conditions thereof. If the Tenderer fails to observe and comply with the foregoing stipulations the amount of EMD will be forfeited. In the event of the offer made by the tenderer not being accepted, the amount of EMD will be refunded to him after he has applied for the same in the manner prescribed by the ICAR-IISWC. 7. Annexure/supporting document of the tender form should be uploaded with online bids. In the event of the space provided on the schedule form being insufficient for the required purposes, additional pages may be added. Each additional page must be numbered consecutively and be signed in full by the tenderer with proper seal of the firm.
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