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Special Meeting AGENDA Town of Atherton CITY COUNCIL May 15, 2013 6:00 P.M. Meeting Room Town Administrative Offices 91 Ashfield Road Atherton, California Special Meeting 6:00 P.M. ROLL CALL Lewis, Carlson, Dobbie, Widmer, Wiest 6:02 P.M. PUBLIC COMMENTS 6:12 P.M. PUBLIC ANNOUNCEMENT OF CLOSED SESSION ITEMS 6:13 P.M. CLOSED SESSION A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957(b) City Manager RECONVENE TO OPEN SESSION Report of action taken. 6:59 P.M. ADJOURN Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II) Town of Atherton City Council Agenda, Special Meeting May 15, 2013 Page 1 of 1 Date posted: 050813 AGENDA Town of Atherton CITY COUNCIL May 15, 2013 7:00 p.m. 94 Ashfield Road Atherton, California REGULAR MEETING This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. 1. PLEDGE OF ALLEGIANCE 2. ROLL CALL Lewis, Dobbie, Widmer, Wiest, Carlson 3. PRESENTATIONS ADAPT/ACIL Presentation – Scott Barnum HIP Housing Presentation – Laura Fanucchi, Associate Director 4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes.) 5. REPORT OUT OF CLOSED SESSION 6. CITY MANAGER’S REPORT a. Community Center Advisory Committee Report 7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT CONSENT CALENDAR (Items 8-15) (Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.) 8. APPROVAL OF APRIL 15 SPECIAL MEETING AND APRIL 17 REGULAR MEETING MINUTES Report: City Clerk Theresa DellaSanta Town of Atherton City Council/Channel Drainage District Regular Agenda – May 15, 2013 Page 1 of 4 Recommendation: Approve meeting minutes 9. APPROVAL OF BILLS AND CLAIMS FOR APRIL, 2013 IN THE AMOUNT OF $816,211 Report: Finance Director Robert Barron III Recommendation: Approve Bills and Claims in the amount of $816,211 10. FINANCIAL REPORT FOR APRIL 30, 2013 Report: Finance Director Robert Barron III Recommendation: Receive the General Fund Financial Report for April 30, 2013 11. ACCEPTANCE OF TREASURER’S REPORT FOR THE FIRST QUARTER ENDED MARCH 31, 2013 Report: Finance Director Robert Barron III Recommendation: Accept the Treasurer’s Report for the first Quarter Ended March 31, 2013 12. TOWN RESPONSE TO CIVIL GRAND JURY REPORT TITLED: “CAN WE TALK? LAW ENFORCEMENT AND OUR MULTILINGUAL COUNTY” Report: Police Chief Ed Flint Recommendation: Staff recommends that the City Council accept the attached final proposed draft as the Town’s response to the Civil Grand Jury 13. APPROVE RESOLUTION 13-XX ESTABLISHING GUIDELINES FOR A FEE WAIVER POLICY Report: City Manager George Rodericks Recommendation: Adopt Resolution establishing guidelines for a fee waiver policy 14. APPROVE RESOLUTION ESTABLISHING GUIDELINES FOR A BANNER POLICY Report: City Manager George Rodericks Recommendation: Approve Resolution No. 13-xx establishing the Town of Atherton banner policy 15. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2013 SPRING PATCHING PROJECT Report: Community Services Director Mike Kashiwagi Recommendation: Accept work and authorize recording of a notice of completion for the 2013 Spring Patching Project, Number 56055 PUBLIC HEARINGS - None REGULAR AGENDA – (Items 16-21) 16. PUBLIC INPUT REGARDING: INFORMATION ON UPCOMING CONTRACT NEGOTIATIONS – ATHERTON POLICE OFFICERS ASSOCIATION Report: City Manager George Rodericks Town of Atherton City Council/Channel Drainage District Regular Agenda – May 15, 2013 Page 2 of 4 Recommendation: Take public comment on the upcoming labor negotiations 17. DISCUSSION AND DIRECTION: INFORMATION ON RELATIONSHIP BETWEEN THE TOWN OF ATHERTON AND THE SAN MATEO COUNTY LIBRARY JPA Recommendation: To Be Determined 18. USE OF POLLING FIRM FOR PARCEL TAX RENEWAL Report: City Manager George Rodericks Recommendation: Consider the use of professional services for assistance with the upcoming parcel tax renewal and evaluation of other potential revenue sources and direct staff accordingly 19. EVENT GARDEN AT HOLBROOK-PALMER PARK Report: Community Services Director Mike Kashiwagi Recommendation: The Park and Recreation Commission recommends that Council approve the Holbrook Palmer Park Foundation to proceed with their plan for the design phase of a new Events Garden area at Holbrook Palmer Park 20. POLICY AND FEE RECOMENDATIONS FOR WEDDINGS IN THE PARK Report: Community Services Director Mike Kashiwagi Recommendation: Review staff report and adopt the recommended policy and fee structure for weddings at Holbrook-Palmer Park 21. CITY MANAGER AGREEMENT Report: City Manager Rodericks Recommendation: As Directed 22. COUNCIL REPORTS/COMMENTS 23. FUTURE AGENDA ITEMS 24. PUBLIC COMMENTS 25. ADJOURN PLEASE NOTE THE FOLLOWING INFORMATION: If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period. Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours. Town of Atherton City Council/Channel Drainage District Regular Agenda – May 15, 2013 Page 3 of 4 The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting. Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II) Town of Atherton City Council/Channel Drainage District Regular Agenda – May 15, 2013 Page 4 of 4 AGENDA Town of Atherton CITY COUNCIL May 15, 2013 7:00 p.m. 94 Ashfield Road Atherton, California REGULAR MEETING This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. 1. PLEDGE OF ALLEGIANCE 2. ROLL CALL Lewis, Dobbie, Widmer, Wiest, Carlson 3. PRESENTATIONS ADAPT/ACIL Presentation – Scott Barnum HIP Housing Presentation – Laura Fanucchi, Associate Director 4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes.) 5. REPORT OUT OF CLOSED SESSION 6. CITY MANAGER’S REPORT a. Community Center Advisory Committee Report 7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT CONSENT CALENDAR (Items 8-15) (Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.) 8. APPROVAL OF APRIL 15 SPECIAL MEETING AND APRIL 17 REGULAR MEETING MINUTES Report: City Clerk Theresa DellaSanta Town of Atherton City Council/Channel Drainage District Regular Agenda – May 15, 2013 Page 1 of 4 Recommendation: Approve meeting minutes 9. APPROVAL OF BILLS AND CLAIMS FOR APRIL, 2013 IN THE AMOUNT OF $816,211 Report: Finance Director Robert Barron III Recommendation: Approve Bills and Claims in the amount of $816,211 10. FINANCIAL REPORT FOR APRIL 30, 2013 Report: Finance Director Robert Barron III Recommendation: Receive the General Fund Financial Report for April 30, 2013 11. ACCEPTANCE OF TREASURER’S REPORT FOR THE FIRST QUARTER ENDED MARCH 31, 2013 Report: Finance Director Robert Barron III Recommendation: Accept the Treasurer’s Report for the first Quarter Ended March 31, 2013 12. TOWN RESPONSE TO CIVIL GRAND JURY REPORT TITLED: “CAN WE TALK? LAW ENFORCEMENT AND OUR MULTILINGUAL COUNTY” Report: Police Chief Ed Flint Recommendation: Staff recommends that the City Council accept the attached final proposed draft as the Town’s response to the Civil Grand Jury 13.
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