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TOWN of PORTOLA VALLEY 7:30 PM – Regular Meeting of the Town Council Wednesday, January 14, 2015 Historic Schoolhouse 765 Portola Road, Portola Valley, CA 94028

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TOWN of PORTOLA VALLEY 7:30 PM – Regular Meeting of the Town Council Wednesday, January 14, 2015 Historic Schoolhouse 765 Portola Road, Portola Valley, CA 94028 Page 1 TOWN OF PORTOLA VALLEY 7:30 PM – Regular Meeting of the Town Council Wednesday, January 14, 2015 Historic Schoolhouse 765 Portola Road, Portola Valley, CA 94028 _____________________________________________________________________________ REGULAR MEETING AGENDA 7:30 PM – CALL TO ORDER AND ROLL CALL Councilmember Wengert, Councilmember Hughes, Councilmember Richards, Vice Mayor Derwin and Mayor Aalfs ORAL COMMUNICATIONS Persons wishing to address the Town Council on any subject may do so now. Please note however, that the Council is not able to undertake extended discussion or action tonight on items not on the agenda. (1) PRESENTATION – Paula Stinson, Development and Communications Director of Housing Endowment and (3) Regional Trust (HEART) with the Homeowner Downpayment Assistance Loan Program CONSENT AGENDA The following items listed on the Consent Agenda are considered routine and approved by one roll call motion. The Mayor or any member of the Town Council or of the public may request that any item listed under the Consent Agenda be removed and action taken separately. (2) Approval of Minutes – Town Council Regular Meeting of December 10, 2014 (4) (3) Ratification of Warrant List – December 24, 2014 (22) (4) Approval of Warrant List – January 14, 2015 (31) (5) Recommendation by Town Manager – Amendment to Salary Schedule for Recreational Facilities Coordinator (39) Classification (a) Adoption of a Resolution of the Town Council of the Town of Portola Valley Amending the Employee Compensation Plan Effective January 1, 2015 (Resolution No. __) (6) Recommendation by Building Official – Adoption of a Resolution to Ratify Ordinance No. 10 of the Woodside (42) Fire Protection District (a) Adoption of a Resolution of the Town Council of the Town of Portola Valley to Ratify Ordinance No. 10 of the Woodside Fire Protection District (Resolution No. __) (7) Appointment by Mayor – Appointment of Members to the Water Conservation Committee (55) REGULAR AGENDA PUBLIC HEARING (8) PUBLIC HEARING – 2014 Housing Element and Initial Study/Negative Declaration (63) (9) Discussion and Council Direction – Proposed Revisions to the Commission/Committee Handbook (203) (10) Discussion and Council Direction – Revised Town Council Agenda Format (238) COUNCIL, STAFF, COMMITTEE REPORTS AND RECOMMENDATIONS (11) Reports from Commission and Committee Liaisons (241) There are no written materials for this item. WRITTEN COMMUNICATIONS (12) Town Council Digest – December 12, 2014 (242) (13) Town Council Digest – December 19, 2014 (270) (14) Town Council Digest – January 9, 2015 (335) ADJOURNMENT Agenda –Town CouncilPage 2 Meeting January 14, 2015 Page 2 ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. AVAILABILITY OF INFORMATION Copies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Portola Valley Library located adjacent to Town Hall. In accordance with SB343, Town Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at Town Hall, 765 Portola Road, Portola Valley, CA 94028. SUBMITTAL OF AGENDA ITEMS The deadline for submittal of agenda items is 12:00 Noon WEDNESDAY of the week prior to the meeting. By law no action can be taken on matters not listed on the printed agenda unless the Town Council determines that emergency action is required. Non-emergency matters brought up by the public under Communications may be referred to the administrative staff for appropriate action. PUBLIC HEARINGS Public Hearings provide the general public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only issues you or someone else raised at the Public Hearing(s) described in this agenda, or in written correspondence delivered to the Town Council at, or prior to, the Public Hearing(s). Page 3 Be a HEART Corporate Partner with your donation of $5,000 to $100,000 Your partnership creates affordable homes for your existing and prospective employees and San Mateo County Residents. Help First-Time Homebuyers in San Mateo County Your donation helps provide loans to first-time homebuyers for down payments Your donation helps provide loans to first-time homebuyers for down payments Requires a minimum donation of $5,000 Every $25,000 donated leverages $150,000 in down payment loans (6:1) Ask how your employees can participate HEART has loaned $3.2M to help 56 families buy their first home Loans up to $521,250 with only 5% down and no PMI to well-qualified buyers HEART and Meriwest Credit Union make on average one loan a month; this is the only program of its kind in the County Honorary award at our annual luncheon on May 15, 2015, if desired How does your donation work? HEART makes downpayment loans to well-qualified families through Meriwest Mortgage, a subsidiary of Meriwest Credit Union, so they can buy their first home in San Mateo County with only 5% down. Your donation funds HEART’s loan loss reserve program to guarantee downpayment loans with no PMI for the borrower, resulting in significant monthly savings. As loans are repaid, your funds stay in HEART’s revolving loan loss account to guarantee new loans. Who benefits? We all do. Meet HEART homebuyer Chris, a policeman in Pacifica. Christopher Wallace grew up in Daly City and comes from a family tradition of law enforcement. While many of his fellow officers live in the North Bay, the East Bay or the South Bay, he wanted to buy a condo as a place to start and stay on the coast near family and work. The HEART loan program with only 5% down and no PMI requirement made it possible. Meet HEART homebuyer Julie, a high school teacher in San Mateo Julie never thought she could own her own home as a single mom and a teacher, but with the help of a good Realtor, and the ability to make a persuasive offer and quick closing with Meriwest Credit Union, she was able to beat out multiple offers for a fixer-upper in Pacifica. Share Your Heart and be a Part of Opening Doors in San Mateo County www.heartofsmc.org ♥ 139 Mitchell Avenue, #108 ♥ South San Francisco ♥ (650) 872-4444 x4# Page 4 PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING NO 900, DECEMBER 10, 2014 Mayor Wengert called the Town Council’s regular meeting to order at 7:30 p.m. and led the Pledge of Allegiance. Ms. Hanlon called the roll. Present: Councilmembers Maryann Moise Derwin, Craig Hughes, John Richards; Vice Mayor Jeff Aalfs; Mayor Ann Wengert Absent: None Others: Nick Pegueros, Town Manager Leigh Prince, Town Attorney Sharon Hanlon, Town Clerk ORAL COMMUNICATIONS Vic Schachter, co-chair of the Ad Hoc Citizens Committee on Airplane Noise Abatement for the South Bay, reported the committee will proceed with litigation, filing the initial briefing by the February 2015 deadline. He said the community has been wonderfully responsive and supportive, and he also thanked the Councilmembers who have also been supportive. He said the petition in Federal District Court has been accepted and the FAA has responded “spiritedly.” He reported that Anna Eshoo and Jackie Speiers have joined the “Quiet Skies Caucus.” According to Mr. Schachter, several people also have pledged to contribute to what will undoubtedly be a very expensive litigation. He said there is no indication by the FAA that they want to sit down in good faith and try to work it out. Mr. Schachter expects they will likely inundate with data and restate issues as they have in the past. He said the Committee is grateful for and urges continuous financial and community support in this challenging task. He asked if it is conceivable in any fashion that the Town Council can consider a financial contribution to their effort. Mayor Wengert thanked Mr. Schachter and his group for their continuing efforts on behalf of all of the residents of Portola Valley. Vice Mayor Aalfs asked if it was possible or if there would be any benefit for the multiple lawsuits to become a class action. Mr. Schachter said while it was considered, a class action would not get them any closer to their objectives, and the damaged communities bringing action in the name of three individuals from Portola Valley and surrounding areas is the most efficient and cost- effective way to preserve all our options and rights to challenge the actions of the FAA. Mayor Wengert added that the SFO Airport/Community Roundtable is finally making some significant progress to organize a South Bay Communities Group as a subset that will include communities outside of San Mateo County. (1) Proclamation of the Mayor: Honoring Tom Vlasic on his retirement and 42 years of dedicated service to the Town of Portola Valley [7:40 p.m.] Mayor Wengert read the proclamation and congratulated Tom Vlasic on his excellent work on behalf of Portola Valley citizens and the Town’s Planning Department over the past 42 years. Mayor Wengert also read an email from Leah Zaffaroni, a long-time Planning Commissioner, commending Mr. Vlasic for his extraordinary and lasting contributions to the community. Ms. Zaffaroni cited Mr. Vlasic’s highest ethics and standards of excellence, his consistently balanced and unbiased approach to Town business and the fact that he encouraged vigorous discussion. She said he was a “careful listener and thoroughly researched questions and issues as they arose, so the Commission had all relevant facts and materials to make fully-informed decisions.” She said, “It was a privilege to work with a dedicated principal and visionary Town Planner such as Tom, who, along with George Mader, helped establish the standards for responsible and innovate land use planning locally, nationally, and internationally.
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