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Organisations/Companies Can Have a Large Influence on the Environmental Issues of the World?! Agree? in What Way? What Can They Do?

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Organisations/Companies Can Have a Large Influence on the Environmental Issues of the World?! Agree? in What Way? What Can They Do? Organisations/companies can have a large influence on the environmental issues of the world?! Agree? In what way? What can they do? Develop new energy efficient products Buy environmentally friendly equipment and resources Be more energy efficient, recycle more and improve logistic Outphase harmful chemicals Put pressure on their suppliers Etc. Do you know if there are organisations/companies that go beyond legislation? Examples? Public organisations? Could they do something? Purchasing with tax money (public procurement) in Sweden ≈650 billion SEK per year! Green Public Procurement! The large companies (like 50 000 employees), are very fond of improvisation? Agree? There is a need for a structured way of working with environmental issues! Environmental Managements Systems (EMS) ! ISO 14001 and EMAS A Swedish light-version is Swedish Environmental Base (Miljödiplomering/Env Diploma) Small companies? What are the benefits for a company to implement an EMS? More about that question later! ISO 14001 2017: ≈ 358 953 181 countries EMAS 2007 ≈ 3 935 2010 ≈ 4 542 2018 ≈ 3 814 If you should design an EMS, what items, activities, etc, would you include in the system? Initial Environmental review Four key areas: a) Environmental aspects, both normal and abnormal conditions + assess which are significant b) Compliance Obligations (legislation, …) + assess compliance c) Existing env management practices, processes & procedures d) Evaluation of previous emergency situations and accidents, the risk for such incidents, and how to act if … + Four analyses/assessments stemming from the new version of ISO 14001 Internal and external issues (4.1), Interested parties (4.2), The scope (4.3) and Risk and Opportunities (6.1.1) (more about Ini Env Rev in the two next lectures) 5.2 Environmental policy Top management shall establish, implement and maintain an env policy that, within the defined scope of its EMS: a) is appropriate to the purpose and context of the org, including the nature, scale and env impacts of its activities, products and services; b) provides a framework for setting env objectives; c) includes a commitment to the protection of the env, including prevention of pollution and other specific commitment(s) relevant to the context of the org; d) includes a commitment to fulfil its compliance obligations; e) includes a commitment to continual improvement of the EMS to enhance env performance. The env policy shall: — be maintained as documented information; — be communicated within the org; — be available to interested parties. Volvo cont. Alingsås Golf Club Alingsås Golf Club Objectives and targets 1) Reduce carbon emissions and energy consumption 1.1. Reduce electricity consumption in the clubhouse by 10% within a year. 1.2. Reduce carbon emissions from transport and machinery by 10% within five years. 2) Selecting suppliers with high environmental profile and influence entrepreneurs 2.1. Making environmental assessment of existing and new suppliers in order to always try to choose the one with the highest environmental profiling, unless other factors are expected to weigh more. 2.2. Integrating environmental considerations into purchasing; proportion of eco-labeled goods shall reach 30% within five years. 3) Improve waste management and reduce waste by 10% in two years 3.1. Increase the number of fractions and recycle all waste that can be recycled, thus reducing the amount of unsorted waste by 50% within two years. 3.2. Creating a proper documentation of waste within a year. 4) All employees must have relevant environmental education 4.1. All employees must have received basic environmental training before year end 5) Create an efficient and more environmentally friendly chemicals 5.1. Create a routine for handling and storage of chemicals within a year. 5.2. Systematically go through the chemicals needed for the business and replace with eco-labeled alternatives where possible. 5.3. Ensure that all chemicals are stored in accordance with specified requirements. Action for target 1.1 Forgot responsible person !! SMART objectives •Specific •Measurable •Achievable Agreed •Relevant Realistic •Timed •A good correlation with the significant aspects • Who is responsible Suggested structure for procedure / instructions “Head” Name of the routine. Date / Version / No, who wrote it, who established it, page number and the number of pages (e.g. page 1 (3)), number of attachments, ... Purpose Brief description of what the routine will ensure Scope Who does it apply to? Which parts of the business are covered? Etc.. Responsibilities Who is responsible for distributing the routine? Who receives feedback? Etc.. Implementation The actual procedure. What should be done by whom? Monitoring, record keeping and reporting What should be measured? Record keeping by whom? What should be reported to whom by whom? Deviations/Non-compliance/Questions Who to report to if something goes wrong? Whom to ask if anything is unclear? Reference documents Other documents that you need to refer to From The ISO 14001:2015 Companion, by Cornell “The best advice is NOT to write the procedure until you have done certain things first. These are: 1. Really understand what it is you need to achieve. Understand the various requirements and demands (legal requirements, requirements of the standard, corporate standards, etc.). 2. Understand how things happen currently, and why. 3. Discuss with people whether there are any problems in their areas, and understand why these problems exist. 4. Bounce around some ideas with the people who do the work to find a solution. Don’t have one idea and expect everyone to agree from the start – be open to other ways of solving the problem. (Perhaps some decisions need to be made (DS comment)). 5. If the procedure requires a change in practice that is complex or affects many parts of the business, try a “pilot” or trial to test if the change you want to make will work, and then use it to demonstrate to others that it is verified and what the benefits are. 6. Once you and the people who will make the changes are happy with the procedure, then you can write it down.” Audit • Interviews • Observation • Documents (during both preparation and on-site) Audit according to something (ISO14001, EMAS, Global compact, …) Internal audits and third party audits Internal audits: Flexibility ~ 1-2 times a year, or several “mini-audits”, or … Internal auditor – a couple of days education According to standard most common, but also process audits, … Third party audits (external): 1-2 times a year 3 years cycle Year 0 certification audit, Year 1 + 2 surveillance audits, Year 3 comprehensive “re-certification” audit Performed by an accredited certification body, like Lloyds, BVQI, DNV, Rise, … According to ISO14001/EMAS Decison by top management appoint an enthusiast put in resources Kick-off seminar First Audit Inform Plan Identify env aspects Objectives and targets Documentation External consultants Education System audit Management Review Measures Pre-audit Certification Why implement an EMS? From the company's / organization's own point of view: • Attract customers / capture market / avoid losing shares (more pronounced if certified) • Reduce the cost of waste, electricity, heat, materials, ... • Reduce the risk of accidents, protect the brand, etc. • Compliance with environmental laws, meet demands from authorities • Better relationship with authorities, lower costs for supervision? (more pronounced if certified) • Improve recruitment, employees more proud • Creates a general structure for procedures that can diffuse to other areas? • The whole organisation will “on board” • The commitment to work with environmental issues will be more long-lasting? (more pronounced if certified) • A clear goal – to get the certificate! (more pronounced if certified) • You will get a second opinion (from the certifying body) Ten recommendations for success Experiences from the municipality of Lidköping • Active support from the top management during the process • Sufficient resources in terms of time, personnel and money • A clear vision and a clear strategy • An organization that facilitates communication in core businesses • Committed employees • That employees "own" the process - although consultants are hired • Discussing partner (In Swe Bollplank) at all levels • Progress is “looped back” to the employees during the process • Do not celebrate the victory to early • Stepwise training based on needs ISO - International Organization for Standardization • A network of national standards bodies (SIS in SE) • 164 countries – 19 000 standards since 1947 • ISO is derived from the Greek isos, meaning equal • ISO Council, boards and committees EMAS ? • EC proposes, MEP and the Council decides • EMAS regulation - each nation should have a Competent body In Sweden, the Swedish EPA Organisation common to ISO 14001 and EMAS SWEDAC accredits Certification bodies like Lloyds, DNV, BVQI, Rise, … thus these become accredited certification bodies (In Swedish ackrediterat certifieringsorgan eller ”certifierare”) Swedac has accredited thirteen companies to be certification bodies for ISO14001. They can call themselves accredited certification body, or more simply "certifiers". DNV GL Business Assurance Sweden AB Bureau Veritas Certification Sweden AB (BVQI) Sweden AB (BVQI)Sweden AB AAA Certification AB LRQA Sverige AB BMG TRADA Certifiering AB Svensk Certifiering Norden AB Scandinavian Business Certification AB Tüv Nord Scandinavia AB Qvalify AB A.g.R Certification Sweden AB RISE
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