Wellington Cantonment Board

WELLINGTON CANTONMENT BOARD Ministry of Defence, Government of India Wellington, Tamil Nadu - 643 232 Tel: 0423-2230213, Fax: 0423-2234431 E-mail:[email protected], Web: www.cbwellington.in ======No. Proceedings / 254 / General 9th January, 2018

1. BRIG. S.K.SANGWAN, VSM : PRESIDENT

2. SHRI. BHARATHIAR.M : VICE PRESIDENT

3. BRIG. PANKAJ P RAO, SEMO : HEALTH OFFICER

4. COL. P.P.PATKAR : NOMINATED MEMBER

5. COL. R. RUDRA : NOMINATED MEMBER 6. MAJ. JASKIRAT SINGH : EXECUTIVE ENGINEER

7. SHRI.D. BASKARAPANDIAN, DRO : NOMINATED MEMBER

8. SHRI. DURAIRAJ.S : ELECTED MEMBER

9. SHRI. SIVAKUMAR.R : ELECTED MEMBER

10. SHRI. SEBASTAIN.D : ELECTED MEMBER 11. SHRI. SRINIVASAN. K : ELECTED MEMBER

12. SMT. MARY SHEEBA : ELECTED MEMBER

13. SMT. LATHA J : ELECTED MEMBER

SHRI. HARISH VARMAA. P CEO : MEMBER CUM SECRETARY

SUB: PROCEEDINGS OF CANTONMENT BOARD ORDINARY MEETING FORWARDING - _ REG

Sir, Proceedings of the Ordinary Meeting of the Cantonment Board, Wellington under the provisions of the Cantonments Act, 2006 (41 of 2006) held at 1100 hours on 28 .12.2017 at the Office of the Cantonment Board, Wellington, is enclosed herewith, for your information.

Yours faithfully

Sd/- Chief Executive Officer Cantonment Board, Wellington (HARISH VARMAA.P) PROCEEDINGS FOR THE CANTONMENT BOARD ORDINARY MEETING HELD UNDER THE PROVISIONS OF SECTION 39(2) OF THE CANTONMENTS ACT, 2006 HELD ON 28 .12.2017 AT 1100HRS AT THE OFFICE OF THE WELLINGTON CANTONMENT BOARD:

1. BRIG. S.K.SANGWAN, VSM : PRESIDENT 2. SHRI. BHARATHIAR.M : VICE PRESIDENT 3. BRIG. PANKAJ P RAO, SEMO : HEALTH OFFICER 4. COL. P.P.PATKAR : NOMINATED MEMBER 5. COL. R. RUDRA : NOMINATED MEMBER 6. MAJ. JASKIRAT SINGH : EXECUTIVE ENGINEER 7. SHRI.D. BASKARAPANDIAN, DRO : NOMINATED MEMBER 8. SHRI. DURAIRAJ.S : ELECTED MEMBER 9. SHRI. SIVAKUMAR.R : ELECTED MEMBER 10. SHRI. SEBASTAIN.D : ELECTED MEMBER 11. SHRI. SRINIVASAN. K : ELECTED MEMBER 12. SMT. MARY SHEEBA : ELECTED MEMBER 13. SMT. LATHA J : ELECTED MEMBER SHRI. HARISH VARMAA. P CEO : MEMBER CUM SECRETARY

MEMBERABSENT

1. SHRI.D. BASKARAPANDIAN, DRO : NOMINATED MEMBER

AGENDA NO:01 MONTHLY STATEMENT

To note the monthly statement of receipt and expenditure for the month of November 2017.

NOVEMBER, 2017

RECEIPTS:

Opening balances as on 01.11.2017 : Rs. 11,37,76,650.15 Total Income during the month of November, 2017 : Rs. 29,43,373.00 Total : Rs. 11,67,11,023.15

EXPENDITURE Total expenditure during the month of November, 2017 : Rs.1,37,97,813.54 Closing Balance as per the general cash book : Rs.10,29,13,209.61 Total : Rs11,67,11,023.15

Detailed statement of Receipts & Expenditure is placed on table.

RESOLUTION NO.01: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.02 TAX COLLECTION STATEMENT

To consider and approve the statement of collection of taxes and revenue for the month of November, 2017.

Relevant statement is placed on the table.

OCTOBER,2017

Demand for the financial year 2017-2018 : Rs. 12,04,17,997/- Amount recovered during the November 2017 : Rs. 20,92,895/- Recovered up to November2017 : Rs. 6,11,84,986/- Balance as on 30.11.2017 : Rs. 5,92,33,011/-

RESOLUTION NO.02: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.03 REVISION OF SCALE OF PAY – MAZDOOR –WELLINGTON CANTONMENT BOARD

To consider and approve the revision of pay scales of Shri. M.Anad Babu, (Mazdoor) as skilled Assistant Grade II for having acquired ITI Trade Certificate in trade as specified by the Tamilnadu State Government vide G.O. Ms.No.338 dated 26.08.2010 and G.O. Ms. No.325 dated 22.07.2013.

SL.NO. NAME OF EXISTING SCALE REVISED PAY GO OF MONETARY THE SCALE TAMILNADU BENEFIT EMPLOYEE GOVERNMENT FROM 1. Shri. 5200- 5200- G.O. Ms. No. 338 Aug 2013 M.Anand 20200+1900(GP) 20200+2000(GP) dt 26.08.2010 Babu, and G.O. Ms. No. Mazdoor 5200- 5200- 325 dt 20200+(2000) 20200+2400(GP) 22.07.2013

Relevant file along with the GOs are placed on the table.

Note: The State Government of Tamilnadu has rationalized the trade posts with revision in their scales of pay and change of nomenclature of the posts as shown below:

Grade II (Entry level posts) in pre-revised scale of pay of Rs. 3050-4590 will be re- designated as Skilled Assistant Grade II and their pay will be enhanced from 5200- 20200+1900(GP) to Rs. 5200-20200+2000(GP) on acquiring passing ITI trade Certificate. The post of Mazdoor in Wellington Cantonment Board is under the Category of Skilled Assistant grade II. In continuation of the above Government Order the State Government of Tamilnadu has revised the scales of pay to the posts of Skilled Assistant Grade II from 5200-20200+ Grade pay of Rs.2000 to 5200-20200+2400(GP) vide G.O. Ms.No.325 dated 22.07.2013. The revision of pay scales shall take notional effect from 01.01.2006 for the purpose fixation of pay in the revised scale of pay with monetary benefit from the date of acquiring of technical qualification.

RESOLUTION NO.03: Considered and approved. A proposal be forwarded to GOC-in- Chief, Southern Command, Pune for sanction.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.04: GRANT OF ENHANCED RATE OF DEARNESS ALLOWANCE @ 139% OF _ BASIC PAY PLUS GARDE PAY TO CANTONMENT BOARD SERVANTS _ W.E.F. 01.07.2017:

To consider and approve the grant of enhanced rate of Dearness Allowance at 139% of Basic pay w.e.f.01.07.2017 as admissible to Cantonment Board employees under the same terms and conditions stipulated vide government of Tamilnadu. Finance (Allowance)Department G.O.No.300, dated 10.10.2017 as per the applicable terms of Memorandum of Settlement between the Cantonment Boards and the employees.

Note: Sanction of the General Officer Commanding-in- Chief, Southern Command, Pune, under Rule 19(b) of the Cantonments Account code, 1924, is required to be obtained to incur the approximate additional expenditure of Rs.60, 133/- per month based on the enhanced rate of Dearness Allowance payable to the Cantonment employees w.e.f.01.07.2017 for which Budget provision has been made in the Revised for the year 2017-2018. A proposal will be forwarded to GOC-in-Chief for obtaining sanction.

Break-up of the budgetary head-wise average likely increase in expenditure to be incurred per month, due to the above enhancement of DA, is presented below:

Budget Head Amount

1. A(2) Rs.4464/- 2. B(2)(a) Rs.1014/- 3. D(3) Rs.3869/- 4. E(2)(a) Rs. 388/- 5. E(6)(a) Rs. 354/- 6. F(1)(a) Rs.7766/- 7. F(4)(a) Rs.2591/- 8. F(5)(a) Rs.4558/- 9. F(9)(a) Rs.24535/- 10. G(1)(a) Rs.10594/-

Total Rs.60,133/- per month

Relevant papers are placed on the table.

RESOLUTION NO.04: Considered and approved. A proposal be forwarded to the GOC-in- Chief, Southern Command, Pune for obtaining formal sanction under Section 19(b) of the Cantonment Account Code, 1924.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.05 OCCUPATION OF LAND- CATTLE POUND, WELLINGTON

To consider and approve the requisition submitted by the following applicants for requesting license for running petty shops at Cattle Pound area, Wellington.

1. Shri.Radha Krishnan, Petty Shop, Door No.II/468, Cattle Pound, Wellington. 2. Smt.Ghanthimathi, Petty Shop(Laundry), D.No.II/463, Cattle Pound, Wellington. 3. Shri.Wilfred, Chicken Stall, D.No.II/467, Cattle Pound, Wellington. 4. Smt.Rajeshwari, Petty Shop,D.No.II/465,Cattle Pound, Wellington. 5. Smt.Thamayanthi,Petty Shop, Cattle Pound, Wellington. 6. Shri.T.Ganeshan, Petty Shop, Cattle Pound, Wellington. 7. Shri.Palanimuthu @ Balan,Petty Shop, Cattle Pound, Wellington. 8. Shri.Mohammed Ali, II/469, Cattle Pound, Wellington. 9. Shri.Syed Jabeer,II/469, Cattle Pound, Wellington. 10. Shri.S.H.Syed Caffor,MGM Tailor,II/462, Cattle Pound, Wellington. 11. Smt. Kembiammal, Chicken Stall, Cattle Pound, Wellington.

Relevant papers are placed on the table.

Note: The above applicants have filed the writ petition in the Hon’ble High Court against the CEO, Cantonment Board, Wellington and Estates Officer, Wellington Cantonment Board and the District Collector, Nilgiris District and the Tahildhar, Coonoor Taluk regarding lands-in- question of Cattle Pound area. The Hon’ble High Court of Judicature at Madras has passed an order dated 10.08.2017(Copy enclosed)in favour of Wellington Cantonment Board. Now the above mentioned applicants have requested vide their letter dated 13.11.2017 stating that they have running the petty shops from long time before and that is their livelihood from the small earnings from the petty shops and they have not claiming any rights of land and agreed to pay the necessary rent to be fixed by the Board for running petty shop on temporary (short term) basis and also agreed to hand over the said land if any Government project comes in future. Hence the subject matter is placed before the Board for obtaining approval for issuing licence to the above applicants for running petty shops on temporary (Short term) basis at Cattle Pound area.

RESOLUTION NO.05: Shri . Bharathiyar (Vice President) requested the Board to give freehold to the stakeholders. PCB and CEO stated that it is not advisable since the land belongs to Government and may require for its purpose in future. PCB instructed CEO to prepare a draft agreement including conditions like type of structure, number of years etc,. in order to safeguard the interests of Government land after discussing the subject matter with the stakeholders and the same shall be discussed with PCB and members.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.06: MUTATION OF PROPERTY/VACANT LAND: To consider and approve the applications received from the following property owners for mutation of properties standing on B-2 Patta /B-3 as per list given below. List of applications for Transfer of property.

Sl. Name of the Name of the GLRS No./ Classi- Purpose/Date Remarks N transferoe / transferee / Survey No./ ficatio of application o Location Location Asst.No. n Shri/Smt Shri/Smt of land 1 Shri. B.S. Sekaran Smt. Jaya, Transfer of property B-2 Transfer of No S/o Selai, Maliga, Jayanthi, bearing Asst No III/22, Patta property vide unauthorize Manjathala, Manjathala, Old S.No 18 R.S.No mobile d Wellington Boys Company 455/15 Part Measuring application construction an area of 2.88 cents PTA00039 on the site situated at Manjathala, dated or Boys Company 16.06.2017 encroachme wellington nt on the adjoining Govt. land as per the report of the Cantonment Engineer. 2 Shri. M.Mahendran, N.Suresh kumar Transfer of property B-2 Transfer of No R.Mageshwari, S/o S.Natarajan bearing Asst No Patta property vide unauthorize Jayanthi Nagar Old Ooty Stone II/242,S.No 24/7 R.S.No application d Wellington house hill post 473/25B1 measuring an dated construction Udhagamandala area of 1090 sqft 27.11.2015 on the site m situated at Jayanthi or Nagar Wellington encroachme nt on the adjoining Govt. land as per the report of the Cantonment Engineer. 3 Smt. Lakshiammal, Smt. Indhra D/o Transfer of property B-2 Transfer of No Smt. Radha, Smt. Late K.Nanjan, vacant bearing Old S.No Patta property vide unauthorize Saraswathi, Shri. Manjathala 16/2A R.S.No 452/40 mobile d Sekar, Smt.Radhika part 451/1B, 232 part application construction Manjathala, measuring an area of PTA00061 on the site Wellington 530 Sqft situated at dated or Manjathala 14.09.2017 encroachme ,Wellington nt on the adjoining Govt. land as per the report of the Cantonment Engineer. 4 Smt. Rabith Begum Shri. Jagadeesh Transfer of property B-2 Transfer of No W/o K.A. Amer S/o Channaiah vacant land bearing Old Patta property vide unauthorize Amja Cruzpet, Boys II/481, Madhan S.No 26/1A1A1A1 mobile d Company, Sudhan Nivas, R.S.No 468/14B part application construction Aruvankadu Cattle pound measuring an area of 13 PTA00032 on the site Aruvankadu cents situated at Upper dated or coolipet, Boys Company, 08.05.2017 encroachme Wellington nt on the adjoining Govt. land as per the report of the Cantonment Engineer. 5 Shri. K.Arumugam Shri. F.Ravi Transfer of property B-2 Transfer of No S/o Kolandan H.I.G kumar and Shri. bearing Asst No II/353, Patta property vide unauthorize Sri Nagar, Housing Susairaj, S/o Old S.No application d unit vannarpet Francis Xavier 25/1A1A1A1A1A1A1A1 dated construction Coonoor III/78 CTC A1, R.S.No 471/44 part 17.07.2015 on the site Colony, situated at CTC Colony or Wellington Wellington encroachme nt on the adjoining Govt. land as per the report of the Cantonment Engineer. 6 Shri. S.Gunasekaran Shri. Allaudin Transfer of property B-3 Transfer of No Star Villa Appleby Basha, S/o (Superstructure) Old property unauthorize Road, Wellington Mohammed bearing Asst No I/372, Grand (Superstructur d Yonus, Market Old S.No. 58/1, R.S.No. e) construction Line , Wellington 548/8 in GLRS No. Vide on the site 552/144 measuring an application or area of 817 Sqft situated dated encroachme at Main Road, 24.11.2016 nt on the Wellington adjoining Govt. land as per the report of the Cantonment Engineer.

7 Shri. A.Henry Shri. M.Rajesh Transfer of property B-2 Transfer of No Rose Cottage Kumar (Agriculture Land) Patta property unauthorize Chinna Vandisholai D.No 28 bearing S.No. 312/2A, (Agriculture d Barracks Mahalakshmi R.S.No. 334/1 Land) vide construction Annex, Appleby measuring an area of application on the site Road, 0.08 Acres situated at Vide or Wellington Chinna Vandisholai application encroachme Barracks dated nt on the 31.12.2012 adjoining Govt. land as Per the report of the Cantonment Engineer.

8 Smt.Prakasam D.No Smt.Sebastiamm Transfer of property B-3 Transfer of No 427/1 M- Type al, Smt (Superstructure) Old property unauthorize QTRS Praveena, Shri. bearing Asst No I/364, Grand (Superstructur d Santhosh Old S.No 58,21. R.S.No e) Vide mobile construction Kumar, and Shri. 548/1B part in GLRS No application on the site Hubbathali Post Ganaprakash 552/121, 122 PTA00053 or Aruvnakadu Main Road, measuring an area of dated encroachme Wellington 686 Sqft situated at 29.08.2017 nt on the Main Road Wellington adjoining Govt. land as per the report of the Cantonment Engineer.

RESOLUTION NO.06: Considered and approved. Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.07: ENCROACHMENT REMOVAL

To note the action taken by this office for removal of the Encroachment. The mentioned Encroachment has been removed after following due process of law.

Relevant papers along with photographs are placed on the table.

SL. NAME AND GLRS No UNAUTHORISED PURPOSE NOTICE NO. AND NO ADDRESS OF CONSTRUCTION DATE THE INDIVIDUALS 1. Shri. R. Kannan In response to the 552/240,241,242 10.10 Rmt Dwelling direction D.No.I/262, Y.P. (Compound wall) rendered by this Street office the individual has Bogi Street removed the Wellington Encroachment

RESOLUTION NO.07: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.08. UNAUTHORISED CONSTRUCTION REMOVAL

To note the action taken by this office for removal of the unauthorized construction. Below mentioned unauthorized construction has been removed after following due process of law.

Relevant papers along with photographs are placed on the table.

SL. NAME AND GLRS UNAUTHORISED PURPOSE NOTICE NO. AND NO ADDRESS OF THE No CONSTRUCTION DATE INDIVIDUALS 1. Smt. Lourdumary & This office letter No. Philomina, Hospital 86/49 363 Sq.ft Dwelling Lease/GLRS.No/x/ Cherry Wellington dated on 31.09.2017 2. Smt. G.Mary, W/o. This office letter No. Shri.Magimairaj, G.Mary/86/Engg, D.No. II/23, Anna 458 57.10 Sqft Dwelling dated 08.09.2016 Nagar, Wellington part

RESOLUTION NO.08: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington AGENDA NO.09 BUILDING APPLICATION

To consider and approve the building applications received through mobile application vide No.BAP00085, dated 04.12.2017 received from Smt. Punitha Stella Mary, W/o. Shri. Arun Prasath, D.No.V/20, Lourdupuram, Wellington for the proposed Construction of Dwelling house including RCC ring well to an extent of 2177.81 Sq.ft in GLRS No. 18 part. The land in question is classified as B-2 patta and falls outside civil area. As per Section 238 of Cantonments Act, 2006 the Board is the competent to sanction or refuse the building plan.

Relevant paper is placed on the table.

Cantonment Engineer’s Report: The above building application is in conformity with the requirements of the building bye-laws except building byelaws No.8 namely that 10 feet shall be left all round the building. It also fulfils the FSI restrictions imposed by the GOC-in-Chief, HQ, SC, Pune. There is no unauthorized construction and encroachment involved in the adjoining defence land, in the above case.

RESOLUTION NO.09: The Proposed site was inspected by the Adm. Commandant and the Rep of Cantonment Board, Wellington and found that the proposed building application is in order. Hence the same is considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.10 BUILDING APPLICATION

To consider and approve the building applications received through mobile application vide No.BAP00083, dated 28.11.2017 received from Shri. R. Shanmugam, D.No.II/2(1), Anna Nagar, Wellington for the proposed Construction of Dwelling house to an extent of 213.58 Sq.ft in GLRS No. 458 part. The land in question is classified as B-2 patta and falls outside civil area. As per Section 238 of Cantonments Act, 2006 the Board is the competent to sanction or refuse the building plan.

Relevant paper is placed on the table.

RESOLUTION NO.10: The Proposed site was inspected by the Adm. Commandant and the Rep of Cantonment Board, Wellington and found that the proposed building application is in order. Hence the same is considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.11 BUILDING APPLICATION

To consider and approve the building application dated 24.02.2017 recived from Shri. Karthigeyan S/o Shri.Seethapathy, ‘‘Anderson cottage”, Singarathoppu, Wellington, The Nilgiris for the proposed revised plan showing the Farm and Car shed cum Servant quarters in GLRS No. 146 part. The land in question is classified as B-2 patta and falls outside civil area. As per section 238 of Cantonment Act 2006 the Board is competent to sanction or refuse the building plan. Relevant paper is placed on the table.

Note: The Board vide CBR No.14, dated 21.12.2016 had sanctioned the building plan submitted by Shri. Karthigeyan S/o Shri. Seethapathy “Anderson cottage”, Singarathoppu, Wellington for the proposed construction of Farm house and Car shed cum Servant quarters including RCC well. While execution of workthe DSSC authorities have stopped the work. Since, the proposed construction was within 10 meters from the adjoining A1 defence land. In this regard the individual have submitted a revised building plan for proposed Farm house and Car shed cum Servant quarters. The plan is in accordance with the instructions given by the MOD, New Delhi vide No.11026/2/2011/D (Lands), dated 21.10.2016. The proposed construction is as per the conditions and 20 meters away from the adjoining Defence land. Hence the plan is placed before the board.

Cantonment Engineer’s Report: The above application is in conformity with the requirements of the building bye-laws. It also fulfils the FSI restrictions imposed by the GOC-in-Chief, HQ, SC, Pune. There is no unauthorized construction and encroachment involved in the adjoining defence land, in the above case.

RESOLUTION NO.11: The Proposed site was inspected by the Adm. Commandant and the Rep of Cantonment Board, Wellington and found that the proposed building application is in order. Hence the same is considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.12: REMOVAL OF UNAUTHORISED CONSTRUCTION MADE BY _ SHRI.D.DORAIRAJ, UPPER COOLIPET IN GLRS NO.289 PART To consider and note the letter dated 27.11.2017 received from Shri.S.Dorairaj, Annai Illam, Upper Coolipet, Wellington through mobile application complaint No. GRV01060 regarding removal of unauthorized construction made by him. Relevant papers along with photograph are placed on the table. Cantonment Engineer’s Report: The individual has made an unauthorised to an extent of 765 Sq.ft in addition to the sanctioned built up area which violates the FSI restriction imposed by the GOC-in-Chief, SC, Pune during the year 2008 and the same was referred to the Board. The Board vide CBR No.18, dated 18.12.2008 have decided to issue notices under section 248 and under section 320 of the Cantonment Act, 2006. Accordingly notice under section 248 was issued vide this office letter No. UAC/VA/54/E5, dated 19.12.2008. In response to the above notice the party has removed the unauthorized construction (partly) to an extent of 25 Sq.ft. Meanwhile the applicant has purchased a land measuring 2179 Sq.ft from their neighbour in order to fulfil the FSI restriction and submitted a regularization plan to regularize the unauthorized construction and the same has been forwarded to the PD, DE,SC, Pune vide his office letter No. UAC/VA/x/Engg, dated 29.01.2010. However the individual has removed the unauthorized construction on 27.11.2017 and submitted the photograph for the same. Hence the matter is referred to the Board for its noting.

RESOLUTION NO.12: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.13 BUILDING APPLICATION

To consider and approve the building applications received through mobile application vide No.BAP00082, dated 28.11.2017 received from Shri. R. Sivakumar, D.No.II/37, Anna Nagar, Wellington for the proposed Construction of Dwelling house to an extent of 203.33 Sq.ft in GLRS No. 458 part. The land in question is classified as B-2 patta and falls outside civil area. As per Section 238 of Cantonments Act, 2006 the Board is the competent to sanction or refuse the building plan.

Relevant paper is placed on the table.

RESOLUTION NO.13: The Proposed site was inspected by the Adm. Commandant and the Rep of Cantonment Board, Wellington and found that the proposed building application is in order. Hence the same is considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.14: PROVISION OF NEW WATER TAPS, STAND POSTS, CONNECTING _ DRAINS, ETC., To consider and approve the estimates prepared by this office for provision of new water taps, stand posts, connecting drains, etc., Relevant papers are placed on the table.

Note: The Board has proposed to erect new water taps, stand posts, connecting drains, etc., at Wellington Cantonment Board. Accordingly estimates were prepared which works out to Rs. 24.90 lakhs. The Budget provision has been made under Head D (1)-Original works. The estimates were vetted by the CWE, Wellington vide letter No. 21404/W’ton/20/E2, dated 19.12.2017. In this regard, the GOC-in-Chief, SC, Pune has also recommended to allot a sum of Rs. 19.99 lakhs. Hence, the matter is placed before the Board for its approval. If approved the proposal for the subject work will be forwarded to the Higher Authorities for obtaining necessary sanction. RESOLUTION NO.14: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.15: RE-CONSTRUCTION OF TYPE I QUARTERS FOR SAFAIWALAS AT _ WELLINGTON CANTONMENT BOARD., To consider and approve the estimates prepared by this office for Re-construction of type I quarters for safaiwalas at Wellington Cantonment Board. Relevant papers are placed on the table.

Note: The Board has proposed to re-construct a type I quarters for safaiwalas at Wellington Bazaar. Accordingly estimates were prepared which works out to Rs. 170.95 lakhs. The Budget provision has been made under Head D (1)-Original works. The estimates were vetted by the CWE, Wellington vide letter No. 21404/W’ton/21/E2, dated 19.12.2017. In this regard, the GOC- in-Chief, SC, Pune has also recommended to allot a sum of Rs. 159.74 lakhs. Hence, the matter is placed before the Board for its approval. If approved the proposal for the subject work will be forwarded to the Higher Authorities for obtaining necessary sanction.

RESOLUTION NO.15: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.16: PUBLICATION OF ELECTORAL ROLL, 2017 To consider the action taken report of Col. R. Rudra, Nominee of President of Cantonment Board, Wellington regarding hearing of claims and objections held on 06.09.2017. As per the provision Under Section 10 of Cantonment Electoral Rules, 2007 the Electoral Rolls were compiled and published on the 01.07.2017. While publishing the Electoral Rolls, claims and objections from the residents of the Cantonment for inclusion / exclusion of any name in the Rolls were also invited. 11 no.s of claims application for inclusion of names and 39 numbers of objections for inclusion of name were received by this office. The list of claims was published in Form V in the office notice board and notice boards at all wards. The same were heard and 11 no.s of claims for inclusion of names has been admitted in the Electoral roll, 2017. The decision for objection raised against Shri. S. Durairaj, Elected Member of Ward No. 1, Shri. Sebastian, Elected Member of Ward No. III, Shri. Srinivasan, Elected Member of Ward No. VI. Relevant file is placed on the table.

Note: As regards the details of the cases are shown below:-

OBJECTION RAISED AGAINST SHRI. S. DURAIRAJ, EM OF WARD NO. I: The Government of India, Ministry of Defence has formulated an interim policy regarding renewal of lease whose full term has either expired or is expiring before 31.12.2018 will be extended till 31.12.2018 subject to the conditions. Shri. S. Durairaj and Shri. A. Sama are the HOR of lease bearing GLRS No. 552/281 and Shri. A. Sama is no more, as per the instruction of the above policy, this office has published the public notice in daily news papers, based on the public notice the individual Shri. S. Durairaj and the legal heir of A. Sama has given his acceptance of the terms and conditions of the said interim policy, based on the above, this office has issued a demand notice for payment of lease rent as per the guidelines and part payment of the lease rent has been paid by the above individual, the subject case will be placed before the Board for obtaining approval to execute an agreement on modified Schedule IV. OBJECTION RAISED AGAINST SHRI. SEBASTIAN, EM OF WARD NO. III:- It is informed that, based on the Public notice published by this office in Form II , the individual has removed the unauthorized construction and intimated to this office along with the photographs for evidence. The subject matter was placed before the Board and the Board vide CBR no. 18 dated 08.09.2017 has approved.

OBJECTION RAISED AGAINST SHRI. SRINIVASAN, EM OF WARD NO. VI:- It is informed that the individuals Shri. Srinivasan, Shri. Nagaraj and Shri. Ramamoorthy have sold the property to another person vide registered Sale Deed document vide No. 216/1997 dated 17.02.1997. As per the procedure the purchaser has applied to this office for transfer of name in his favour, during the site inspection carried out by the Cantonment Engineer and scrutinizing the concern file it is found that the whole building has been constructed without obtaining sanction from the Board and it is also noticed that the official correspondence have been made in the name of vendors. Now Shri. Srinivasan, Elected Member has submitted his reply citing that the subject property has already been sold, and the question of objection against Shri. Srinivasan is baseless. Hence the subject proceeding duly signed by the Nominee of the President, Cantonment Board, Wellington is placed before the Board for final decision.

RESOLUTION NO.16: Considered and noted that the above objections are either baseless or have been already addressed hence no need for any action.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.17: RENEWAL OF LEASE GLRS NO. 86/49 - LAST AND FINAL

TERM FROM 01.11.1986. To consider and approve the expired lease bearing GLRS No. 86/49, to an extent of 1914 Sq.ft. for renewal of building lease as per the interim policy formulated by the Government of India, Ministry of Defence to deal with the renewal of Cantonment Code & CLAR leases whose first or second terms has expired but the sanction for renewal could not be given due to breach of certain conditions of lease. Relevant file is placed on the table. Note: As regards the second term of lease bearing GLRS. No. 86/49 has expired on 30.10.1986, as per the public notice published by this office based on the interim policy formulated by the Govt. of India, Ministry of Defence the successor has applied for renewal vide their letter dated 20.04.2017. On scrutinizing the file and site the successors have made an unauthorized construction to an extent of 363 Sq.ft. , the same was intimated to the successor to remove the unauthorized construction, based on the notice the successor have removed the unauthorized construction and the lease site was once again inspected by the Cantonment Engineer and reported / certified that there is no unauthorized construction and encroachments on adjoining defence land and there is no sub-division of site involved. Hence the proposal for renewal of lease for the further period of 30 years (last and final) from 01.11.1986 has to be forwarded to the Competent authorities after obtaining Board’s approval . Hence the subject lease is placed before the Board for approval. RESOLUTION NO.17: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.18 E-TENDER FOR SUPPLY AND FIXING OF BARRIE GUARD IN FRONT OF _ARCHES NEAR ASC SUPPLY DEPOT AND WELLINGTON GYMKHANA CLUB, WELLINGTON. To consider and approve the E-tender received for the supply and fixing of Barrie guard in front of Arches near ASC Supply Depot and Wellington Gymkhana Club, Wellington. Relevant papers and comparative statement are placed on the table. Note: This office has published tenders in E-procurement website on 24.11.2017 and the same has been published through local newspaper ‘Dinathanthi’ and ‘ Indian Express’ on 24.11.2017.In response to the above , following three tenderers have submitted their rates and documents for the technical Bid. 1. M/s. Sree SRM Enterprises, Hubbathalai 2. M/s. R.K.Enterprises, Wellington 3. M/s. Sree Parabrahma Constructions, Barracks While scrutiny the documents it was ascertained that M/s. Sree SRM Enterprises, Hubbathalai and M/s. R.K.Enterprises, Wellington has not submitted the documentary proof showing the Income tax assessment for last 3 years and not executed the work equivalent to estimate amount which is not fulfilling the conditions as mentioned in the tender schedule. Hence the said firms were not qualified. Hence financial bid of M/s. Sree Parabrahma Construction, Barracks was opened and the firm has quoted the rate of Rs. 9,08,013.30/-, since the firm is fulfilling all the terms and conditions and also submitted all the required documents as per the tender schedule. The quoted rates are found reasonable when compared with the current rate as per MES SSR 2010 which was approved by the Chief Engineer, Chennai Zone vide his letter No. 81006/2780/E8, dated 21.07.2017 and the same was received through the office of the Garrison Engineer, Wellington. NO escalation of cost will be permitted under any circumstances till the completion of the current financial year i.e., 31st March 2018. Hence the matter is placed before the Board for its consideration. RESOLUTION NO.18: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.19: ALLOTMENT OF STALL AT OOTY-COONOOR MAIN ROAD, _ WELLINGTON BAZAAR – SBI ATM To consider and approve the allotment of building located near Ooty-Coonoor main road, Wellington Bazaar to SBI authorities, Coonoor branch for fixing ATM at the rate of Rs.4401/- per month towards rent. Relevant paper is placed on the table. Note: The construction of building located near Ooty-Coonoor main road, Wellington Bazaar was completed and ready to occupation. This office has issued a letter to the Branch Manager, SBI, Coonoor for fixing of monthly rent of 4,401/- per month and payment of Security Deposit of Rs.13,203/- (equal to 3 months rent). The same has been agreed by the SBI Authorities vide their mail dated 27.12.2017 and requested to hand over the premises to them for starting ATM operation. Hence, the subject matter is placed before the Board for approval. RESOLUTION NO.19: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.20 BAN ON POLYTHENE /PLASTIC THINGS Ref:- Proceedings of Collectorate Nilgiris, on plan of action to be implemented for control of sale and usage of polythene and plastic items vide Letter no :- D9,No,124/2016 Dated 27-11-2017 To consider the proceeding of District Collectorate, Udhagamandalam on the plan of action to be implemented for control of sale and usage of polythene and plastic items listed below w.e.f 01.02.2018 since it requires considerable time to dispose the stock available with them and the defaulters such as Shopkeepers and the person/persons conducting function either in the function hall or other places will be penalized as per provision of section 289(5) of Cantonment Act 2006. Decision of the Cantonment Board is required to implement the decision of District Administration .

1. 51 micro obesity carry bags. 2. All plastic carry bags 3. Plastic cup 4. Plastic Tumbler 5. Plastic spoon, Forks, and Plastic Knife 6. Plastic straw 7. Paper cup 8. Paper tumbler 9. Plastic paper and placed paper plates 10. Plates made by thermocol , cups, Cutouts 11. Banging of issuing free plastic bags 12. Other Plastic bags except Cloth bags, Bags which is used to fold the things, Bed sheet covers, caps and dress items. 13. Plastic Gloves 14. Covers which is plastic placed 15. Plastic flags 16. Plastic and plastic fixed gift items and Gift papers. 17. Laminated brown covers 18. Laminated bakery boxes 19. Flex banners 20. Cling wrap 21. Plastic Banana leaf 22. Water bottles less than one liter

Relevant papers are placed on table

RESOLUTION NO.20: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.21 STREAM LINING OF USAGE OF POLYTHENE BY THE VENDORS AT SECOND SUNDAY MARKET

It is observed that the vendors of second Sunday market are using the polythene either in the form of packing of materials or for distribution to the general public and some of the vendors are involved in selling of food items either pre packed without labeling or preparing freshly in the open yard which may not be under hygienic conditions. Hence it is suggested to do the following arrangements.

a. Individual dustbin in twin color can be issued to each vendor with the direction to land over the bin with garbage under segregated condition, to the hygiene agent on end of the day. b. Vendor should ensure that there is no littering in and around the allotted areas, otherwise which may attract a penalty as fixed by the CEO U/S 289 (5) of the Cantonment Act 2006 c. A minimum of 5 nos of temporary stall can be erected with water tank allowing the vendors for receiving refreshment stall.

Hence decision of the Cantonment Board is required to streamline the vendors to restrict the usage of polythene in any manner.

RESOLUTION NO.21: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.22 REVISION OF COST FOR BIRTH AND DEATH Ref: Notification dated 12.10.2017 To consider and approve the cost of Birth and death extract to Rs. 200/-(Rupees Two Hundred Only) per copy, Rs. 100 for issuing of non- availability certificate and late fee for registration of event, in respect of the registration done, after expiring of the period (i.e 21 days) but within 30 days of its occurrence, shall be registered on payment of Rs.100/-(Rupees hundred only), after 30 days but within one year of its occurrence shall be registered with the written permission of Chief Executive Officer Payment of payment of Rs. 200/- and after lapse of one year. Shall be registered with the order of RDO, Coonoor on payment Rs. 500/- (Rupees five hundred only) as per the provisions made in the letter under reference mentioned above. Relevant papers are placed on table

RESOLUTION NO.22: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.23 : ISSUE OF GUMBOOT, RAINCOAT

To consider and approve the request made by the employees in the welfare meeting headed by the CEO towards issue of gumboot, raincoat once in two year and one additional soap every month to perform their day to day work in addition to the periodical distribution .Necessary provisions will be made in the budget of civil and military conservancy agreement.

Relevant papers are placed on the table.

RESOLUTION NO.23: Considered and approved if budget permits.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO.24: TRADE LICENCE APPLICATIONS

To consider and approve the trade licence application which were received from various applicants under section 277 of the Cantonments Act 2006 for grant of trade licence for the year 2017-2018.

The observation raised by the AHO,MH have been rectified by the traders. Relevant papers are placed on table.

Note: As resolved by the Cantonment Board vide CBR No.12 dated 12.02.2009 all the trade licence applications were forwarded to SEMO and obtained their recommendations, after due payment.

SL.NO TLA NO NAME AND ADDRESS NATURE OF TRADE 1. 152 Smt. S. Rani Hotel 1/402 Main Road, Wellington 2. 142 Smt.G. Saraswathy Fruits D/No, III/336, Lower Cruzpet. 3. 106 Shri.Anand Bararia. General stores WY-1,Barracks. 4. 96 Shri.R. Subramani Chicken stall D/No. III/114(8) Boys company. 5. 149 Shri.K. Ameerbasha Provisional Stores Boys Company 6. 72 Smt. R.Vasanthi Petty shop D/No II/151 /191,Anna Nagar. 7. 65 Shri.M.Noordeen Provisional stores D/No 19/V, Babu Village 8. 62 Shri. Muthu Ravinder Provisional stores BK 6, Barracks. 9. 47 Shri.P.Ranganathan Petty shop D/No III/678, Upper Coolipet. 10. 45 Shri . A. J Muneer Ahmed Beef stall D/No VI/401, Wellington 11. 35 Shri.Abdul Sukkur Provisional Stores Lower Coolipet 12. 22 Shri. S.Mohan Hotel D/No III/678, Upper Coolipet. 13. 139 Shri .Srinivasan Barber shop Boys Company 14 133 Shri.Dhanaseelan Provisional & Veg D/No III/108, Boys Company 15. 169 Shri.G.Arokiadass Chicken stall Wood yard-23,24 16. 105 Shri .S. Ganeshan Chicken stall Wood Yard -10 17. 101 Shri.Nizam Ahmeed Beef Stall D/No III/100, Boys Company. 18. 99 Shri. A.Thukkaraman Provisional &Veg D/No 3/35,Boys Company, Wellington 19. 97 Shri. A. Anthony Swamy Chicken stall Woodyard -10. 20. 89 Shri. S. Gunasekaran, Vegetables & D/No VI/98(1), Wood yard. fruits 21. 87 Shri. K.P. Aboo, Fish stall D/No III/102, Boys Company 22. 77 Shri K . Gandhi Chicken Stall Wood yard -7, Barracks.

23 75 Shri. M .Balan, Tea stall . D/no 1/16(2), Wellington, 24 66 Shri.M.Rajendran Godown Woodyard -2,Barracks 25. 58 Shri .Mohammed Hussain, Provisional stores D/no,1/144, Wellington. 26. 29 Shri.Ashok kumar Stationary & gifts D/No, 1/450, Wellington. 27. 54 Shri.Nizamudeen Provisional Stores VI/78,Barracks 28. 53 Shri. Zahir Hussain Provisional Stores VI/94,Barracks & Milk products 29. 52 Shri. Syed Sirajudeen, Provisional Stores 66,67 Barracks 30. 42 Shri.N.Jacob Provisional Stores II/192,Nallapan Street 31 194 U.V Jose Ukkens Guest VI/55 , Barracks YMCA, near holy Innocent School , house wellington

RESOLUTION NO.24: Considered and approved.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington

AGENDA NO 25. : REVISION OF PAY & ALLOWANCES OF CANTONMENT BOARD _ EMPLOYEES AS PER THE TAMILNADU REVISED PAY RULES, 2017 – SEVENTH PAY COMMISSION :

(1) To consider and approve the revised scales of pay and allowances of all employees of Cantonment Board Wellington, as per the recommendations of the Tamil Nadu Revised Pay Rules, 2017 as recommended vide GO No.303 dated 11.10.2017. Under Clause 18 of the Memorandum of Settlement dated 13.05.1969, the Cantonment Board employees are entitled to the same scales of pay and allowances as are applicable to their counterparts in the State Government in which the Cantonment is located viz., whenever the State Government of Tamilnadu revises the pay scales and rates of allowances of their employees.

(2) To consider the revised rates of house rent allowance as per the classification of cities provided vide GO No.305 dated 13.10.2017.

(3) To consider and approve the revised rates of admissible allowances such as Hill Area Allowance, Winter allowance, cash allowance, special allowance, uniform allowance, overcoat allowance, stitching charges, washing allowance, Non-Practising Allowance, Security compensatory allowance and such allowances as are applicable to Cantonment Board employees.

The above revision of pay and allowances shall take place notionally w.e.f. 01.01.2016 and with monetary benefit w.e.f. 01st October, 2017.

(a) Revised rates of Dearness Allowance to Cantonment Fund Employees :

In the revised pay structure, dearness allowance shall be sanctioned to State Government employees whenever granted by the Central Government to its employees at the same rates and from the same dates , Accordingly, the dearness allowance under the revised pay structure shall be as shown below :

Sl.No. Date from which payable Rate of Dearness Allowance 1. 01.01.2016 0 (Zero) 2. 01.07.2016 2% of Basic Pay 3. 01.01.2017 4% of Basic Pay 4. 01.07.2017 5% of Basic Pay

(b) Revised rates of Hill Area Allowance :

Hill Allowance shall continue to be at the rate of 20 percent of basic pay. However, the maximum ceiling limit of Hill Allowance shall be enhanced from Rs.1,500/- per month to Rs.6,000/- per month.

The revised rate of Winter Allowance shall be as follows :

Category Revised Rates a. Hill Stations situated in the altitude range of 5% of Basic pay subject to a 1000-1499 metres above MSL maximum of Rs.1200/- pm

b. Hill Stations situated in the altitude range of 10% of Basic pay subject to a 1500 metres and more above MSL maximum of Rs.1500/- pm

Since Wellington is situated at an altitude of meters above MSL, the employees are applicable to a Winter Allowance of 10% of basic pay subject to a maximum of Rs.1500/- p.m.

(d) Revised rates of Washing Allowance :

The rate of washing allowance payable to Nursing categories has been enhanced from Rs.90/- to Rs.500/- per month. The rates os washing allowance to Office Assistants, Drivers, Conservancy Workers and others wearing uniforms daily has been enhanced to Rs.200/- per month.

(e) Non-Practising Allowance :

Non- Practising Allowance to Assistant Surgeons has been fixed at Rs.2400/- per month.

(f) Ration Allowance :

Ration Allowance admissible to Nurses and Auxiliary Nurse Midwives (ANMs) has been fixed at Rs.120/- per month.

(g) Special Compensatory allowance :

Special Compensatory Allowance to Office Assistants and basic service personnel has been fixed as follows :

Ordinary Grade – Rs.100/- pm Selection Grade – Rs.150/- pm Special Grade – Rs.200/- pm

Rates of other applicable allowances as overcoat allowance to doctors, stitching charges for uniforms , security compensatory allowance etc. are to be sanctioned at the prescribed rates.

The monthly break-up details of the total financial liability on account of the above revision in terms of pay & allowances and arrears payable w.e.f. 01.10.2017 are given below :

Budget Head Pay Arrears Total A(2) 8,00,000/- 3,50,000/- 11,50,000/- B(2)(a) 2,50,000/- 1,50,000/- 4,00,000/- D(3) 8,00,000/- 3,00,000/- 11,00,000/- E(2)(a) 3,00,000/- 1,00,000/- 4,00,000/- E(6)(a) 1,00,000/- 65,000/- 1,65,000/- F(1)(a) 8,00,000/- 2,50,000/- 10,50,000/- F(4)(a) 15,00,000/- 28,50,000/- 43,50,000/- F(5)(a) 9,00,000/- 5,50,000/- 14,50,000/- F(9)(a) 52,00,000/- 3,50,000/- 55,50,000/- G(1)(a) 11,00,000/- 4,50,000/- 15,50,000/- Grand Total 1,17,50,000/- 54,15,000/- 1,71,65,000/-

Budget provision has been made in the Revised Budget Estimates for the year 2017-2018.

Relevant papers and Government Orders are placed on table.

RESOLUTION NO.25: Considered and approved. A proposal be forwarded to the GOC-in- Chief, Southern Command, Pune for obtaining formal sanction under Section 19(b) of the Cantonment Account Code,1924.

Sd/- Sd/- (HARISH VARMAA P) (BRIG.S.K.SANGWAN,VSM) Member-Secretary & CEO President Cantonment Board Cantonment Board Wellington Wellington