TAU BETA SIGMA THETA LAMBDA CHAPTER Auburn University

CONSTITUTION AND BYLAWS

Revised March 29, 2015

ΘΛ

This document is to be used as the acts of the Theta Lambda chapter of Tau Beta Sigma at Auburn University in Auburn, AL. Any and all content should be used as an accessory to the Tau Beta Sigma National Constitution and Southeast District Constitution.

The attached documents are the Tau Beta Sigma National Constitution and the Tau Beta Sigma Theta Lambda Chapter Bylaws.

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Preamble

To the National Constitution of Tau Beta Sigma National Honorary Band Sorority

3. To develop leadership through Active Be it known that Tau Beta Sigma, National participation with the band, and through Honorary Band Sorority for members of the it, to strengthen those traits of conduct, college band, is an organization operating thought, and idealism which characterize exclusively in the filed of the college and the responsible membership of the band. university bands, for the following purposes: 4. To encourage a close relationship between 1. To promote the existence and welfare of collegiate bands and promote a high the collegiate bands and to create a average of attainment by the performance respect and appreciation for band of good music and selection of worthwhile activities and achievements among the projects. listening public everywhere. 5. To provide a meaningful and worthwhile 2. To honor outstanding members of the social experience for all engaged in band through privilege of membership, in collegiate band work, and to cooperate the sisterhood, extended in recognition of with other musical organizations and musical achievement, demonstrated societies in every manner consistent with leadership, and an enthusiastic approach our mutual purposes and those of the to band activities. institution at which chapters are located.

Tau Beta Sigma Mission Statement

Tau Beta Sigma National Honorary Band Sorority provides service to collegiate bands, encourages the advancement of women in the band profession, and promotes and enriches an appreciation of band music through recognition, leadership development, and education of its members.

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Tau Beta Sigma National Constitution

I. Organization and Structure

1.101 The name of this organization shall reports and correspondence and shall prepare be Tau Beta Sigma, National Honorary Band and issue all necessary forms and stationery for Sorority for College and University Band the transactions of all business of the Sorority. Members. Tau Beta Sigma Sorority was The National Executive Director shall be the incorporated under the laws of the Sovereign Sorority’s representative in all contacts with State of Oklahoma as of March 26, 1946. the official jeweler and as such shall receive 1.102 For the purpose of administration, and have charge of requisitions for jewelry and the Sorority shall be divided into the following membership shingles received from individual component parts: (1) Corporation; (2) National members and chapters. The National Executive Chapter; (3) Districts; (4) Chapters; (5) Alumni. Director shall issue all checks for disbursement, 1.103 The National Headquarters of the all chapter membership shingles, documents Sorority shall be the same as the National of business, and shall prepare and send to each Headquarters of Kappa Kappa Psi, subject to National Officer a monthly report of income the approval of the National Council. and expense of the Sorority in addition to a 1.104 Tau Beta Sigma recognizes Kappa written report stating the condition of the Kappa Psi as an equal affiliated organization Sorority for presentation at each regularly with a parallel purpose, function, and role in called National Convention. the college and university band setting. 1.106 Tax deductible contributions to Tau 1.105 The National Executive Director shall Beta Sigma may be made by members and be employed by the National Officers of the nonmembers. The amount is to be distributed Sorority as the Administrative Officer of the at the discretion of the National Council, unless Sorority, and shall be paid a monthly salary as otherwise specified by the contributor. recommended by the National Officers and 1.107 The current version of Robert’s Rules approved by the Convention. The National of Order, Newly Revised, unless otherwise Executive Director shall be employed jointly by specifically stated in this Constitution, shall the Councils of Tau Beta Sigma and Kappa govern the deliberations of all component Kappa Psi. The National Executive Director parts of the Sorority assembled in meeting. shall be a nonvoting member of the National 1.108 Each member of the Board of Council and of all committees except the Trustees and National Council, their heirs, Nominating Committee of which she/he executors, and administrators, may be cannot be a member. The National Executive indemnified by the Sorority against the Director shall be responsible for the expenses reasonably incurred by such person production and distribution of all publications in connection with any action, suit, or of the Sorority. The National Executive Director proceeding to which the member may be shall be in complete charge of the National made a party by reason of serving or having Headquarters and shall maintain, therein, files served as a member of the Board or Council, so of all members of the Sorority by chapter. The long as such person is found to have acted in National Executive Director shall maintain good faith and within the scope of her/his individual chapter records of monies received office. Any such indemnification must be first and disbursed and shall receive all chapter approved by the National Chapter assembled

4 | Page at a National Convention. Such expenses shall Amendment to the Constitution.” If at the next include the cost of reasonable settlement regularly called National Convention it shall made with a view to curtailment of litigation receive two-thirds (2/3) of the votes cast, it and reasonable expense incurred in the shall be declared adopted, and from and preparation and trial of the litigation. The thereafter such adoption it shall become foregoing right of indemnification shall not be operative and effective immediately unless exclusive of other rights to which such persons stated in the amendment. If a favorable two- may be entitled as matter of law. thirds (2/3) vote is not obtained, the 1.109 The Tau Beta Sigma Sorority neither amendment shall be declared defeated and approves of nor is responsible for actions of shall not again be proposed for consideration. members of local chapters (commonly referred 1.113 Under extraordinary circumstances to as “hazing”) which may result in injury to between regularly called National Conventions persons or damage to property. Hazing is and upon recommendation of the National defined as any action taken or situation President, approved unanimously by the created, intentionally or through negligence, National Council, a proposed amendment to to produce mental or physical discomfort, the Constitution may be submitted in writing embarrassment, harassment, or ridicule. to the chapters of the Sorority for ratification. If 1.110 The Tau Beta Sigma Sorority two-thirds (2/3) favorable vote of all chapters expressly prohibits discrimination by any in good standing is received, the proposed component part of the Sorority on the basis of amendment shall be declared adopted, and race, national origin, sex, religion, handicap, after such adoption it shall become operative sexual orientation, or marital status. Rather it is and effective immediately, unless otherwise the policy of this Sorority to foster a spirit of stated in the amendment. mutual understanding and respect among all 1.114 The National Council, upon people, especially those involved with college unanimous agreement, shall be authorized to and university bands, remembering that music correct article and section designations, is the universal language. punctuation, and cross-references and to make 1.111 Proposed amendments to this such other technical and conforming changes Constitution shall be presented in writing at to the governing documents of Tau Beta Sigma regularly called National Conventions of the as may be necessary to reflect the intent of the Sorority, and shall be referred at once to the Sorority. A record of all changes made during Committee on Jurisdiction. Said Committee the biennium shall be presented to the shall report thereon at the same National Jurisdiction Committee at the subsequent Convention. If two-thirds (2/3) of the votes cast National Convention. by the National Convention are favorable, the 1.115 This Constitution, as revised and proposed amendment shall be declared amended, shall be reprinted following each adopted, and from and after such adoption, it regularly called National Convention and shall shall become operative and effective supersede all previous Constitutions. immediately, unless otherwise stated in the 1.116 The effect of the National amendment. Constitution upon an individual chapter may 1.112 If the favorable vote on the proposed be altered to conform to any college or amendment is less than two-thirds (2/3), yet university-wide regulations to which this there is a majority vote, the proposed chapter is subject. Any such alterations must amendment shall be tabled until the next be incorporated as an integral part of the regularly called National Convention of the chapter constitution and bylaws, which are Sorority. During the interim between subject to review by the National Executive conventions, it shall be published in the Director and National Council. The National minutes of the National Convention at which it Executive Director and National Council shall was proposed under the caption: “Proposed not approve any such alterations until they

5 | Page have received proof that the contested part of with official college or university-wide the National Constitution does in fact conflict regulations to which this chapter is subject.

II. Corporation

2.101 The Corporation shall have good standing and at least thirty (30) years of jurisdiction over all component parts of the age at the time of election. They shall possess Sorority and shall represent them and approve outstanding business or professional ability all decisions in matters of national policy, and shall be capable of representing the alumni, public relationship, legal action, and Corporation and Sorority under all controversy which may be referred to its Board circumstances. National Officers of the Sorority of Trustees by the National Chapter or National shall not be eligible for membership on the Council. The decision of the Board of Trustees Board of Trustees except the National shall be final in all cases. President. 2.102 The Corporation shall be represented 2.108 No member of the Board of Trustees in all matters by a Board of Trustees comprised shall serve more than two consecutive elected of nine (9) members. terms of office. 2.103 The National President and 2.109 Members of the Board of Trustees immediate past National President shall serve shall serve without compensation. Expenses of as nonelected members of the Board of each member incurred on behalf of the Trustees by virtue of their office. They will Corporation or Sorority when occurring in serve a term of two (2) years, from the end of completion of duties or when summoned by one National Convention through the end of the National Council shall be paid by the the next National Convention. Sorority upon presentation of a written 2.104 Mrs. Janet West Miller, past National statement approved by the Chairperson of the President, shall be a permanent honorary Board of Trustees. member of the Board of Trustees of the 2.110 Each member of the Board of Sorority, but shall not have a vote on the Trustees, except the National President, shall Board. have one vote at all meetings of the Board. No 2.105 The National Council shall carefully member of the Board of Trustees, except the investigate the eligibility of members for National President, shall have a vote at election to the Board of Trustees. They shall meetings of other component parts of the nominate the appropriate number of Sorority. candidates to serve as members of the Board 2.111 In case of a vacancy on the Board of of Trustees and present their names to the Trustees, the National Council is authorized to Convention. They shall determine the appoint a qualified member within sixty (60) eligibility of any other candidates who are days to fill the unfinished term. The person nominated from the floor. shall meet the requirements as stated in 2.106 Six members of the Board of Trustees Section 2.105 and 2.107, subject to the shall be elected by the National Chapter at approval of the remaining voting members of alternate National Conventions to serve four the Board of Trustees. (4) year terms. The terms shall be staggered so 2.112 The Board shall elect a Chairperson that the terms of three elected members and Vice Chairperson from the Board members expire in one biennium and the terms of the elected by the National Chapter. The retiring other three elected members expire in the Chairperson and Vice Chairperson shall be following biennium. eligible for reelection. 2.107 Each elected member of the Board of 2.113 Whenever possible the Board shall Trustees shall be a member of the Sorority in transact its business by correspondence,

6 | Page telecommunications, or other means of 2.116 The order of business for each communication. When necessary, a meeting meeting of the Board of Trustees shall be may be held, after reasonable notice, at the call determined by the Chairperson of the Board. of the Chairperson or at the request of the 2.117 A complete report of the activities of National President pursuant to a sixty (60) the Board of Trustees for the two (2) year percent favorable vote of the National Council. period between regularly called National 2.114 The presence of four (4) voting Conventions shall be prepared by the members of the Board of Trustees, one of Chairperson of the Board for presentation at whom shall be the Chairperson or Vice each National Convention of the National Chairperson, shall constitute a quorum at all Chapter. If the Chairperson of the Board is not meetings. in attendance at the National Convention, the 2.115 The Chairperson of the Board of report shall be read by the Vice Chairperson or Trustees presiding at the meeting shall appoint a member designated by the Board. one of the other members of the Board to act 2.118 A member of the Board of Trustees as Secretary. The Secretary shall record the may be removed from the Board by a minutes of each meeting and distribute them unanimous vote of the Board of Trustees, not to each member of the Board of Trustees, each including the member in question and the member of the National Council, and to such nonvoting members, and a three-fourths other parties as may be authorized by the (3/4) vote of the National Council. The vacancy meeting. shall be filled in accordance with Section 2.111.

III. National Chapter

1. General and, through the National Council, has the sole 3.101 The governing body of Tau Beta right to superintend and govern all chapters of Sigma Sorority shall be the National Chapter, the Sorority. Upon a seventy-five (75) percent composed of all chapters of the organization favorable vote of the National Council meeting at a regularly called convention. between conventions a matter may be referred 3.102 The administrative body of the to the Corporation’s Board of Trustees for final Sorority shall be the National Council, decision and action. composed of all National Officers. This National 3.104 A sixty (60) percent favorable vote, Council may exercise extraordinary powers in unless otherwise specifically stated herein, order to change the Sorority’s internal shall be necessary for disposition of matters construction and Constitution into compliance before the National Council between with Federal Statutes. The Council shall be in conventions. absolute power between regularly called conventions except as noted in Section 3.103. 2. Officers 3.103 The National Council shall have 3.201 The officers of the National Chapter shall jurisdiction over all component parts of the be: National President, National Vice President Sorority except the Corporation and shall for Colonization and Membership, National represent them and approve all decisions in Vice President for Special Projects, National ordinary matters of national policy, public Vice President for Communication and relationship, legal action, and controversy Recognition, and National Vice President for which may be referred to the National Council. Professional Relations. The National Chapter is supreme in all matters 3.202 The National Chapter, assembled in pertaining to its affairs while in convention convention, shall elect all National Officers of

7 | Page the Sorority except the National Vice President Colonization and Membership shall advance for Professional Relations who shall be the purposes of the Sorority as stated in the appointed by the National President with Preamble of this Constitution by working with approval of the National Council. District Officers in the area of expansion on 3.203 Each National Officer shall be a Life behalf of the Sorority. The National Vice Member of the Sorority in good standing and President for Colonization and Membership at least twenty-five (25) years of age at the shall have held at least one national office. time of election. Each National Officer shall 3.207 The National Vice President for have completed an undergraduate degree Special Projects shall, in the absence of the program. Each National Officer shall possess National President and the National Vice outstanding business ability and shall be President for Colonization and Membership, capable of representing the Sorority under all preside at meetings of the National Chapter ordinary conditions. All shall be willing and and National Council. Said officer shall be able to devote the necessary time to the designated as the Program Officer of the execution of the duties imposed by the office Sorority in charge of enforcing the programs of and shall be actively participating in or serving the Sorority. The National Vice President for bands during their term of office. Special Projects may serve a maximum of two 3.204 Each National Officer shall serve for a (2) terms. period of two (2) years from convention to 3.208 The National Vice President for convention. The National Vice President for Communication and Recognition shall be Colonization and Membership shall be designated as the Recording and Credentials advanced to the office of National President Officer of the Sorority and shall record, publish, provided said officer receives a simple majority and distribute the minutes of all meetings of vote of the convention. The National President the National Chapter and of the National and Vice President for Colonization and Council. The National Vice President for Membership shall not be eligible for reelection. Communication and Recognition will make 3.205 The National President shall be summaries of all National Council meetings designated as the Executive Officer of the available through the National Headquarters. Sorority and of the National Chapter and the The National Vice President for National Council. The National President shall Communication and Recognition shall sign all be a nonvoting member of all committees, charters, shingles, contracts, and other except the Nominating Committee, of which instruments of business. The National Vice she/he cannot be a member, and shall sign all President for Communication and Recognition charters, shingles, contracts, and other may serve a maximum of two (2) terms. instruments of business of the Sorority. Said 3.209 The National Vice President for officer shall appoint all standing and special Professional Relations shall serve as a liaison committees, shall be a member ex-officio of for Tau Beta Sigma with the music profession. the corporation’s Board of Trustees, and shall The National Vice President for Professional further be designated as the official Relations shall be appointed by the National representative of the National Chapter, President with approval of the National whenever such representation shall be Council and shall serve a term of two years. In required. In addition, the National President addition, said Officer shall be at least thirty (30) shall have held at least one national office. years of age at the time of appointment. 3.206 The National Vice President for 3.210 Members of the National Council Colonization and Membership shall, in the shall serve without compensation. National absence of the National President, preside at Officers shall be reimbursed for actual travel meetings of the National Council, and shall be expense incurred. Expenses incurred on behalf designated as the Expansion Officer of the of the Sorority shall be paid upon presentation Sorority. The National Vice President for of a written statement to the National

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Executive Director subject to approval by the 3. Finances National President. 3.301 All monies of the National Chapter 3.211 Each National Officer shall have one shall be received and expended by the vote at all meetings of the National Chapter National Executive Director. The National and National Council, except the National Executive Director shall supervise the President. The National President shall vote implementation of the budget approved at when her/his vote will affect the result or if the biennial National Conventions. Sorority funds vote is by ballot. The National Executive shall at no time be used to purchase alcohol. Director shall have no vote. National Officers 3.302 The National Executive Director and shall not be eligible to serve as chapter proxies all National Headquarters employees shall be at conventions. covered by a blanket bond by a surety 3.212 If a vacancy occurs in the office of company selected by the National Council. The National President, the National Vice President bond premiums shall be paid by the National for Colonization and Membership shall Chapter. become National President if there is more 3.303 The fiscal year for the National than one year remaining prior to the next Chapter shall be from June 1 to May 31. The National Convention. If there is less than one National Executive Director shall institute a year remaining prior to the next National continuous audit to have the financial records Convention, the office of National President of the National Chapter audited by a Certified shall remain vacant, but the National Vice Public Accountant. Copies of the audit shall be President for Colonization and Membership submitted to the Chairperson of the Board of shall assume the duties of the President. If a Trustees and to each member of the National vacancy occurs in the office of National Vice Council. President for Colonization and Membership, 3.304 Between conventions, the financial the National Vice President for Special Projects policies of the National Chapter shall be shall become the National Vice President for governed by a seventy five (75) percent Colonization and Membership. Should a favorable vote of the National Council. vacancy occur in any other office, the National 3.305 Income of the National Chapter shall President, with the approval of the National be derived from three (3) principal sources: Council, may choose to appoint a replacement, charter fees received from new chapters at the though she/he will not be required to do so. time of installation, annual national chapter 3.213 Should the National Vice President fees, and annual national membership fees. for Colonization and Membership choose not Chapters who are unable to meet their to advance to the office of National President, financial obligations will be automatically or in the case of a vacancy in the office of Vice placed on probation. President for Colonization and Membership at 3.306 Chapters who do not pay chapter the National Convention, both a National fees and dues on time will be assessed late President and a National Vice President for fees. Chapters who fail to attend prearranged Colonization and Membership shall be elected visits with the Chapter Field Representative at the National Convention. will be assessed a penalty fee in order to 3.214 A National Officer may be removed compensate the Sorority for expenses from office by a unanimous vote of four (4) incurred. National Officers and a seventy-five (75) percent favorable vote of the Board of 4. Meetings Trustees. 3.401 A regularly called convention of the National Chapter shall be held once every two (2) years during the odd numbered year. Each district is encouraged to provide input to the

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National Executive Director, the National f. Unfinished Business Council of Kappa Kappa Psi and the National g. New Business Council of Tau Beta Sigma regarding potential h. Report of Committees host chapters and locations for the convention. i. Presentation of Convention Site All dates and contracts of the proposed j. Installation of Officers convention sites shall be negotiated by the k. Closing Ceremonies National Executive Director and approved by When deemed advisable, the general order of the National Council of Kappa Kappa Psi and business may be changed by the National the National Council of Tau Beta Sigma. President. National Conventions shall be held where Active chapters of the Fraternity and/or 5. Membership Sorority are located or where host chapters will 3.501 New chapters shall be admitted to be able to adequately support the convention the National Chapter of the Sorority upon and National Intercollegiate Band submission of a petition by the petitioning requirements. The National Convention shall group prepared in accordance with the be at the same time and place as Kappa Kappa instructions and provisions furnished by the Psi National Conventions. National Chapter or National Council. A 3.402 Special Conventions of the National nonrefundable fee must accompany the Chapter may be called upon a favorable vote application for colonization. A Non refundable of seventy-five (75) percent of the chapters in charter fee and initiate dues, as determined by good standing or upon recommendation of the National Chapter, must accompany the the National President, approved by a (75) application for colonization. percent vote of the National Council. 3.502 A petition shall be reviewed and 3.403 A one hundred twenty (120) day approved by the National Executive Director written notice prior to the dates of all National before a charter is issued to a colony, a chapter Conventions shall be given to all National designation assigned, and the installation Officers, District Counselors, District Presidents, performed. The National Vice President for and Chapters by the National Executive Colonization and Membership will grant final Director. approval for the installation of the colony. 3.404 Official Delegates or Proxies from a 3.503 New chapters will be installed, after majority of the chapters in good standing, the approval of their Petitioning Document, by together with at least three (3) National a National Officer, a past National Officer, a Officers, shall constitute a quorum at all District Counselor, or by a member appointed Conventions. by the National Vice President for Colonization 3.405 Tau Beta Sigma recognizes the use of and Membership. A Pre-Installation visit will Joint meetings with the Kappa Kappa Psi take place within forty-five (45) days following National Chapter to adopt programs, the approval of the petitioning document. The procedures, and policies. Any such joint Installation will take place after the pre- program, procedure, or policy adopted in a installation visit occurs. The National President joint meeting must have a majority vote of the must grant any exceptions. Tau Beta Sigma delegates in order to be 3.504 In recognition of outstanding ability, binding on Tau Beta Sigma. accomplishment, or devotion to the best 3.406 In general, the order of business for interests of the Sorority, any member of the all Conventions shall be: Sorority may be voted a National Honorary Life a. Invocation Member by a seventy-five (75) percent b. Seating of Delegates favorable vote of the National Chapter. This c. Appointment of Committees shall be the highest honor which can be d. Report of National Officers conferred upon a member of the Sorority. e. Report of Districts

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3.505 The retiring and past National proxies shall be filled alphabetically with Presidents of the Sorority may be voted a Proxies from the chapters present. This shall be National Honorary Life Member in recognition done according to the alphabetical listing of of the past service to the Sorority by a seventy- chapters beginning with the next chapter after five (75) percent favorable vote of the the last one seated at the prior convention. Delegates at a regularly called National Alumni members may not sit as a written Proxy Convention. Delegate for an undergraduate chapter. 3.604 Proxies shall be distributed in such a 6. Delegates and Proxies manner that a chapter shall have no more than 3.601 Each Active Chapter of the Sorority one vote over the chapter with the next shall be represented at National Conventions highest number of proxies. by an Official Delegate, Alternate Delegate, or 3.605 Each District President shall be Proxy. Each Chapter shall file the official seated and have a vote at all Conventions. In delegate form with the National Headquarters. the absence of the District President, the A Life Member may represent her/his own District Vice President shall represent the chapter at National Convention if there is no District. In the event the District President and Delegate from that chapter present. Chapters Vice President shall both be absent, the on Administrative Hold shall be represented by remaining District Officers shall be eligible in a Proxy, but may not send a Delegate unless rank of succession. If no District Officers are in authorized by the National Council. Chapters attendance, a District caucus may be called to on Probation may have a delegate dependent elect a voting delegate at the Convention site. upon the terms of the Probation status. In the event that there is no representation Inactive and Suspended Chapters shall have no from a specific District, the seat shall be left representation. vacant. 3.602 Each Delegate or Proxy must have a 3.606 Each Official Delegate or Proxy shall current membership card or a life membership have one vote at regularly called Conventions. card. In the absence of an Official Delegate, the Each Official Delegate or Proxy shall serve for chapter shall be represented by a Proxy, the duration of the Convention to which according to the rules governing the appointed. distributions of Proxies. Each Delegate or Proxy will be officially seated when all National 7. Committees Convention registration procedures have been 3.701 The Standing Committees of the completed. National Chapter shall be: Committee on 3.603 In the absence of a Delegate and an Nominations, Committee on Jurisdiction, Alternate Delegate to a National Convention, Committee on Colonization and Membership, each chapter may designate the Alternate Committee on Programs, Committee on Ways Delegate of another chapter in attendance at and Means, Committee on Credentials, the Convention to serve as its Proxy. The Committee on History and Traditions, written proxy must be postmarked or received Committee on Publications, Committee on no later than two weeks prior to the opening Ritual and Regalia, and Committee on session of the Convention. The chapter issuing Sisterhood and Spirit. the proxy and the chapter designated as the 3.702 The Special Committees of the proxy holder must be Active and in good National Chapter shall be any other standing with the National Headquarters. All Committees, such as the Committee on Proxies not meeting the above requirement Appeals, as may be considered necessary by are void. All seats of chapters in good standing the National Chapter and National Council. with the National Headquarters that are vacant 3.703 All Committees shall be appointed by after seating of delegates and designated the National President and shall consist of the

11 | Page number of members deemed advisable by the Executive Director, and the National National President. Delegates, Proxies Headquarters auditor/accountant. It will be the designated by the chapter, and District responsibility of the Committee to review the Presidents or their representatives shall be budget proposals and to submit their appointed before undesignated Proxies. All recommendations to the National Chapter for Committees, with the exception of the approval. The committee will review current Nominations, History and Traditions, and Ritual funding/ fund-raising programs and any new and Regalia, should consider the possibility of proposals for programs designed to increase holding at least one joint meeting with its revenues. Kappa Kappa Psi counterpart. The two 3.709 The Committee on Credentials and Committees should exchange ideas and Resolutions shall examine, recommend, and coordinate activities and decisions if feasible. submit to the National Chapter all credentials No chapter shall have more than one member, of National Officers, Official Delegates, and including proxies, on each committee. Proxies to the National Chapter assembled in Members of all Committees shall serve until Convention. Said Committee shall determine relieved of their appointments by the National the recipients of: President. 1. Janet West Miller Tau Beta Sigma Delegate 3.704 The Committee on Nominations shall Distance Award carefully investigate the eligibility of 2. Chapter Distance Award candidates for election to National Office. The 3. Chapter Participation Award committee shall nominate one person for 4. District Participation Award President, one person for Vice President for The Committee shall also submit to the Colonization and Membership, one person for National Chapter and National Council all Vice President for Special Projects, and one propositions related to resolutions for the person for Vice President for Communication consideration of the Sorority. and Recognition, presenting those names to 3.710 The Committee on History and the National Convention. They shall determine Traditions shall examine, recommend, and the eligibility of any other candidates who are submit to the National Chapter or National nominated from the floor. Council all propositions related to the history 3.705 The Committee on Jurisdiction shall and traditions of the Sorority. examine, recommend, and submit to the 3.711 The Committee on Sisterhood and National Chapter or National Council all Spirit shall examine, recommend, and submit propositions, revisions, and alterations to the National Chapter and the National amending the Constitution. Council all propositions related to projects that 3.706 The Committee on Colonization and promote Sisterhood and Spirit. Membership shall examine, recommend, and 3.712 All Special Committees shall submit to the National Chapter or National examine, recommend, and submit to the Council all propositions related to expansion National Chapter or National Council all and membership of the Sorority. propositions related to the special work 3.707 The Committee on Programs shall assigned to them respectively by the National examine, recommend, and submit to the President. National Chapter and National Council all propositions related to the Programs of the 8. Reports Sorority. 3.801 A report of the activities conducted 3.708 The Committee on Ways and Means during the biennium shall be submitted by shall examine the biennial budget proposed each National Officer, the Board of Trustees and drawn up through the efforts of the Chair, each District President, and the National National President, National Vice President for Chapter Field Representative at each regularly Colonization and Membership, National

12 | Page called Convention of the National Chapter. membership candidates and their subsequent Each Chairperson of a Standing or Special induction in the Sorority. A special ritual shall Committee shall submit a report of the also be prescribed for the installation of activities of the Committee, together with the National Officers, District Officers, and Chapter Committee’s recommendations, at each Officers into their respective offices. The convention of the National Chapter. All reports safekeeping of these rituals shall be the shall be typewritten and submitted in hard responsibility of the highest ranking officer in copy to the National President and National each of the component parts of the Sorority. Vice President for Communication and 3.1002 The various rituals of the Sorority Recognition. An additional copy shall be may be revised only by a favorable seventy- submitted via electronic format to the National five (75) percent vote of the Delegates and Vice President for Communication and Proxies present at a regularly called National Recognition. One copy of all reports shall be Convention of the National Chapter. filed at the National Headquarters by the 3.1003 All regalia of the Sorority, including National Executive Director. ritual equipment, jewelry, charters, and membership shingles, shall be prescribed by 9. Publications the National Chapter. 3.901 All publications of the National 3.1004 Official jewelry of the Sorority shall Chapter shall be edited, published, and be manufactured and sold under the terms of a distributed by the National Executive Director. contract made with a reputable manufacturer 3.902 The name of the National Publication and signed by the National President and will be The PODIUM. National Vice President for Communication 3.903 The PODIUM shall be published two and Recognition, exclusively. The various items (2) times during the school term. of jewelry shall include a coat of arms 3.904 The PODIUM shall be restricted to (Recognition Pin), badge, membership articles, editorials, and news items of general candidate pin, recognition bar, monogram interest to the Sorority. Advertisements may be pendant, and alumni guard. sold at rates determined by the National 3.1005 Official jewelry of the Sorority may Executive Director. be purchased through the National 3.905 Distribution of publications shall be Headquarters by using the appropriate form limited to all members of the Sorority in good supplied by the National Headquarters. Special standing and to such other parties as may be item orders will he forwarded to the official determined by the National Executive Director jeweler by the National Headquarters. and the National Council. 3.1006 At the completion of her/his term of 3.906 The official printer shall be selected office, the National President shall be by the National Executive Director and presented with a National President’s ring by approved by the National Council. the National Chapter of the Sorority in recognition of the office and work for the 10. Ritual and Regalia Sorority. 3.1001 A confidential ritual shall be prescribed for the introduction of all

IV. National Intercollegiate Band

4.101 The Tau Beta Sigma and Kappa 4.102 The National Intercollegiate Band(s) Kappa Psi National Intercollegiate Band(s) are shall be open to all college band members and accepted as a functional part of the National members of the Sorority. Conventions.

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4.103 The expense for the sponsorship will business shall dictate. The choice of music will be made a part of the Biennial Convention be left up to the discretion of the guest Budget. conductor. 4.104 The National Intercollegiate Band(s) 4.105 No activity of the National shall play one concert for the convention and Intercollegiate Band(s) shall be scheduled so as be the official convention band and play such to conflict with the regular business meetings other concerts as convenience and good of the Sorority.

V. Districts

1. Organization and Membership 5.101 The Sorority shall be divided into Western District seven (7) geographical areas to be known as Alaska Nevada “Districts.” The Districts shall be labeled Arizona Oregon according to their geographic regions and California Utah shall comprise the following states or areas: Hawaii Washington Idaho Midwest District Colorado Montana International Iowa Nebraska All chapters outside the U.S.A. Kansas North Dakota Minnesota South Dakota 5.102 Each District shall be comprised of all Missouri Wyoming the chapters located within its state or areas, and those recognized pursuant to 5.103. North Central District 5.103 Any chapter desiring to participate in Illinois Michigan the activity of another District can petition the Indiana Ohio National Council and be assigned to the Kentucky Wisconsin neighboring District on a majority vote of the National Council. The transfer would grant Northeast District them the same rights and privileges as any Connecticut New York chapter in the District. Delaware Pennsylvania Maine Rhode Island 2. District Counselor Maryland Vermont 5.201 Each District shall be under the Massachusetts Virginia jurisdiction of the District Counselor(s). The New Hampshire West Virginia District Counselors shall be appointed by the New Jersey District of Columbia National President and be approved by the National Council. Each District Counselor shall Southeast District serve a term of two (2) years with up to three Alabama Mississippi consecutive terms at one time. Terms begin at Florida North Carolina the end of district conventions on even- Georgia South Carolina numbered years. Each District Counselor shall Tennessee be a Life Member and/or Honorary Member at least twenty-five (25) years of age at the time Southwest District of appointment. District Counselors shall serve Arkansas New Mexico without compensation. Expenses incurred on Louisiana Oklahoma behalf of the Sorority shall be paid upon Texas presentation of written statement to the

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National Executive Director, subject to interest of the Sorority at heart and be willing approval by the National President. and able to devote the necessary time to 5.202 The District Counselor shall be the execution of the duties imposed by the office Administrative Officer of the District and shall and shall be actively participating in or serving be a nonvoting member of all District bands during their term of office. All District Committees which the District President shall Officers shall serve without compensation. appoint. The District Counselor shall act in an 5.303 A Committee on Nominations at each advisory capacity to the National Council, the District Convention shall carefully investigate District, and to the Chapters in the assigned the eligibility of candidates for election. The District. The District Counselor shall be committee shall nominate one member for designated as the official representative of the each office and present the names to the District whenever such representation shall be Convention. Additional nominations may be required and shall, when requested by the made from the floor of the Convention by National Council, act as the Official Inspecting Official Delegates. The Nominations Officer of the Sorority of all chapters within the Committee shall determine the eligibility of District. any other candidates who are nominated from 5.203 If a vacancy occurs in any of the the floor. A majority of all votes cast shall be District Counselor positions, the National necessary for election. President, with the approval of the National 5.304 The District President shall preside at Council, will appoint a replacement. A District all meetings of the District and shall be a Counselor may be removed from the position nonvoting member of all District Committees, by unanimous vote of the National Council. with the exception of the Nominations 5.204 The District Council and District Committee which she/he shall appoint, and Counselor will be notified prior to the addition shall render all possible assistance to the or replacement of a District Counselor. District Counselor. In the absence of the District Counselor, the District President may 3. Officers be designated as the official rep representative 5.301 Each District shall have a District of the District whenever such representation President, District Vice President, and District shall be required. Secretary-Treasurer or other Officers as 5.305 The District Vice President shall, in deemed advisable by the District Counselor. the absence of the District President, preside at These Officers shall be elected by the chapters the meetings of the District. The District Vice assembled at District Convention. The District President shall also be in charge of Officers shall serve from District Convention to membership within the District as set forth by District Convention. the guidelines of the District Membership 5.302 Each District Officer shall be at least a Committee. sophomore student and an Active member of 5.306 The District Secretary-Treasurer shall the Sorority in good standing, at the time of record, publish, and distribute to all chapters in election. Officers elected during their final year the District, the District Counselor, and all of college may serve out their current term of members of the National Council, the minutes office, provided that a complete Life of all meetings of the District and shall, as Membership application, including all fees, is necessary, control the receipt and filed with National Headquarters prior to the disbursement of all monies of the District. student’s graduation. Each District Officer shall 5.307 Each District Officer shall have one have exceptional business or professional vote at all meetings of the District Council, ability and shall be capable of representing the except the District President. The District Sorority and District when called upon to do President shall vote only in case of a tie or if so. Each District Officer shall have the best the vote is by ballot.

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5.308 Should a vacancy occur on the convention, the District Counselor and District Council, the remaining District Officers Governors will determine the location for the and the District Counselor shall determine the next convention. appropriate procedure to fill the office. 5.502 All chapters bidding to host a district 5.309 If a district officer’s chapter is convention must adhere to the National placed on Suspension or Administrative Hold, Guidelines for Bidding and Hosting a District the officer’s status will be reviewed by the Convention. Each bid submitted must contain District Counselor. Any action will be at least two (2) available dates. The National recommended by the District Counselor and Officers in attendance at the convention must reviewed by the National Council. The district approve any exceptions. council and counselor must be notified within 5.503 Special Conventions of the District ten (10) days of any action. may be called upon a favorable vote of 5.310 Any District Officer who leaves the seventy-five (75) percent of the chapters of the District permanently during the term of office District in good standing or upon shall automatically resign, and other District recommendation of all the District Officers. officers shall follow District constitutional 5.504 A ninety (90) day written notice prior procedure to fill the vacancy. to the date of all District Conventions shall be 5.311 A District Officer may be removed given to all National Officers, District from office by a unanimous vote of the Counselors, District Officers, and Chapters in remaining members of the district council and the District by the National Executive Director approval by the District Counselor. Upon and the District Secretary-Treasurer. removal from office, the National Headquarters 5.505 Official Delegates or Proxies from a and the National President shall receive majority of the chapters of the District in good notification of the removal within ten (10) standing together with at least two (2) of the days. District Officers shall constitute a quorum at all District Conventions. 4. Finances 5.506 In general, the order of business of all 5.401 District revenue shall be derived from District Conventions shall be: a per capita allotment provided by the a. Invocation National Organization. The National Active b. Seating of Delegates Membership Dues will include an additional c. Appointment of Committees fee which will be returned to the District. d. Report of District Officers 5.402 Money delegated for District e. Report of Chapters accounts shall remain in the National account f. Unfinished Business until requested by the District Counselor and g. New Business the District Secretary-Treasurer. The request h. Report of Committees shall be in writing, signed by both i. Selection of Convention Site aforementioned representatives of that j. Installation of Officers District. Each District shall set its own k. Closing Ceremonies guidelines regarding the use of District funds. The general order of business may be changed by the District Counselor or District President. 5. Meetings 5.501 A regularly called meeting of the 6. Delegates and Proxies District shall be held on a yearly basis. The 5.601 Each Active chapter of the District exact date is to be determined by the host shall be represented at regularly called District chapter subject to approval of the majority of Conventions by an Official Delegate. the District Counselor and Governors. In the 5.602 In the absence of a Delegate and an absence of a decision by the close of the Alternate Delegate to a District Convention,

16 | Page each chapter may designate the Alternate Delegate of another chapter in attendance at 7. Committees the Convention to serve as its Proxy. The 5.701 The Standing Committees of the written proxy must be submitted to and District shall be: Committee on Nominations, approved by the District President prior to the Committee on Convention Site, Committee on opening session of the Convention. The Membership, and such other Committees as chapter issuing the proxy and the chapter may be considered necessary by the District designated as the proxy holder must be in Counselor or by the District President. good standing with the National Headquarters. 5.702 All Committees shall be appointed by Chapters on Administrative Hold shall be the District Counselor or District President and represented by a Proxy, but may not send a shall consist of the number of members Delegate unless authorized by the National deemed necessary. Members of all Committees Council. Chapters on Probation may have a shall serve until relieved of their appointment delegate dependent upon the terms of the by the District Counselor or District President. Probation status. Inactive and Suspended Chapters shall have no representation All 8. Reports Proxies not meeting the above requirement 5.801 All reports of District Officers and are void. All seats of chapters in good standing committee chairpersons shall be typewritten with the National Headquarters that are vacant and submitted in a hard copy format and an after seating of delegates and written proxies electronic format to the District Secretary- shall be filled alphabetically with proxies from Treasurer. The District Secretary-Treasurer shall the Chapters present, beginning in the forward one copy of the complete convention alphabetical listing of chapters with the minutes to the National Executive Director, chapter following the last one seated at the National President, and National Vice President prior convention. Alumni members may not sit for Communication and Recognition. as written Proxy Delegates for undergraduate 5.802 A report of the activities of the office chapters. held shall be submitted in triplicate by each 5.603 Each Official Delegate or Proxy must District Delegate at regularly called National have a current membership card and shall Conventions. have one (1) vote at District Conventions. Each Official Delegate shall serve the duration of the District Convention to which appointed.

VI. Chapters

1. General by the Director of Bands; however, the Director 6.101 Chapters of Tau Beta Sigma Sorority of Bands has ultimate authority in matters shall be established throughout the general pertaining to the chapter. The sponsor and jurisdiction of the Sorority at academically Director of Bands are ex officio members of all accredited colleges and universities and shall chapter committees. operate under the supreme authority of the 6.102 Chapters shall be named after letters Director of Bands. The Director of Bands is in the Greek alphabet. After the alphabet has responsible for governing and monitoring the been exhausted, the chapters shall be named daily activities and affairs of the local chapter. by prefixing each letter with the first letter of The Director of Bands may choose to appoint the alphabet and again reusing the alphabet. an individual to serve in the role of chapter After again exhausting the alphabet, the sponsor. The National Council shall recognize chapters shall be named by prefixing each the authority of the chapter sponsor appointed letter with the second letter of the alphabet

17 | Page and so on as chapter names are needed. chapter on Suspension. Suspension shall be Alphabet letters shall be assigned accompanied by such terms and conditions as consecutively as chapters are named. necessary and appropriate to correct the 6.103 The chapter shall have jurisdiction deficiency of the Chapter and ensure over all its members at the college or university observance of sorority obligations. All chapter where the chapter is located. functions and activities shall be suspended. 6.104 Each chapter shall have its own The Chapter may only meet under the constitution that shall be approved by the supervision of the Director of Bands or her/his Chapter Sponsor. The chapter constitution designee to address the conditions of the shall in no way conflict with or receive priority Suspension. Chapters who do not meet their over the National Constitution, except as financial dues obligation to the National specified in Section 1.115. Chapter will be placed on Suspension. Any 6.105 ADMINISTRATIVE HOLD. Upon due Chapter that fails to timely correct their cause, the National Council shall place said situation may face further sanctioning from the Chapter on Administrative Hold. All Chapter Sorority. functions and activities shall be halted 6.108 CHARTER REVOCATION. Upon due pending an investigation by a representative cause, including continued failure of a chapter of the National Organization who shall make a to follow the policies and procedures of the written report to the National Council within Sorority, the National Council shall revoke the ten (10) days following the conclusion of the charter of a chapter. The National investigation. After reviewing the report, the Headquarters shall take appropriate measures Chapter’s response, and any other information to effect surrender of the chapter’s charter and provided to them, the National Council may other items of identification with the Sorority. take appropriate action to sanction the Where appropriate, remaining collegiate Chapter. The Chapter may appeal the action(s) members of the chapter shall also be imposed in accordance with a procedure indefinitely suspended. The chapter may established by the National Council to ensure appeal the disciplinary action imposed in due process to the Chapter within ten (10) accordance with a procedure established by days of the National Council’s decision to the National Council to ensure due process to sanction. Said Chapter’s Chapter Sponsor, the chapter. Said chapter’s Chapter Sponsor, Chapter President, District Counselor(s), District Counselor, and District President shall District President, and the appropriate college be notified within ten (10) days of disciplinary or university officials, shall be notified within action. ten (10) days of the sanction decision from the 6.109 REINSTATEMENT. A chapter charter National Council. which has been revoked may be reinstated 6.106 PROBATION. Upon due cause, the after inspection by a representative of the National Council shall place said chapter on National Organization, provided that the Probation. Probation shall be accompanied by petitioning group meets the standards such terms and conditions as necessary and required for a new chapter and that all appropriate to correct the deficiency and/or financial obligations accrued prior to failures of the Chapter and ensure observance revocation of the chapter have been settled. A of Sorority obligations. Chapters who miss two chapter so reinstated shall be granted its consecutive report obligations to the National previous chapter name. Chapter will automatically be placed on 6.110 INACTIVE. If a chapter becomes so Probation. Any Chapter that fails to timely small that it is unable to function the chapter correct their situation may face further may be placed on inactive status by the sanctioning from the Sorority. National Council. During this period, the Section 6.107 SUSPENSION. Upon due chapter shall be relieved of all national cause, the National Council shall place said obligations, which would otherwise be

18 | Page incurred. It shall lose all voting rights at Chapter. Chapter officers shall serve without conventions and the right to initiate members. compensation. Members of the chapter prior to inactive status 6.206 The President shall preside at all shall be transferred to alumni membership. An meetings of the chapter and shall be a non- inactive chapter may be reinstated to Active voting member of all chapter committees status, provided the petitioning group meets which shall be appointed by the President. The the standards required for a new chapter. Said President shall sign all checks for monies chapter’s Chapter Sponsor, District Counselor, disbursed and shall sign all contracts and other and District President shall be notified of these instruments of business incurred by the actions within ten (10) days. chapter. The President shall be responsible for filing a Fall Activity Report and Chapter 2. Officers Summary Report to the National Headquarters. 6.201 The officers of a chapter shall be: In addition, the President shall be designated President, Vice President, Secretary, and as the official representative of the chapter Treasurer, or other officers as deemed whenever such representation shall be necessary by the individual chapter. required. 6.202 The Active members of a chapter 6.207 The Vice President shall, in the shall elect its officers at a regularly called absence of the President, preside at meetings meeting of the chapter. of the chapter and shall advance the purpose 6.203 Each chapter officer shall be an of the Sorority as stated in the Preamble of the Active member of the Sorority in good Constitution by promoting the work of the standing at the time of election and during chapter as performed by its several officers and her/his term of office. Each chapter officer shall committees. The Vice President shall be possess more than ordinary business ability responsible for the education, training, and and shall be capable of representing the initiation of all members of the chapter. chapter under all ordinary conditions. Each 6.208 The Secretary shall record the officer shall have the best interest of the minutes of all meetings of the chapter and Sorority at heart and shall be willing and able shall sign all contracts and other instruments to devote the necessary time to the execution of business incurred by the chapter. The of the office. A member who has been elected Secretary shall maintain a permanent record of to an office but does not enroll in band in the each member of the chapter, including name, course of the term of office is ineligible to address, phone number, and instrument continue as an officer of the chapter. In the played. In addition, the Secretary shall prepare event an officer cannot enroll in the band due and send news items to the National Executive to a class schedule of subjects required for Director and shall be responsible for all chapter graduation, the person elected can continue as correspondence. an officer for that academic term, with the 6.209 The Treasurer shall control the approval of the chapter. In this event, if this receipts and disbursements of all monies of officer does not enroll in band the following the chapter, and shall submit academic term, the individual is automatically recommendations concerning the financial dropped as an officer. policies of the chapter as may be required. The 6.204 The time of election of chapter Treasurer shall sign all checks for monies officers shall be left to the chapter’s discretion. disbursed. In addition, the Treasurer shall be Nominations for each office shall be made responsible for the collection of the monies for from the floor of the meeting and a majority of and ordering of all regalia from the National all votes cast shall be necessary for election. Executive Director of the Sorority. 6.205 Each chapter officer shall serve for a 6.210 Each officer, except the President, period of time determined by the local shall have one vote at all meetings of the chapter. The President shall only vote when

19 | Page the vote is by secret ballot, or when her/his 6.501 A regularly called meeting of the vote will affect the result. chapter shall be held at least once each month during the regular academic school year of the 3. Finances college or university where the chapter is 6.301 All monies of the chapter shall be located. Meetings may be held more received and expended by the chapter frequently when deemed advisable by the Treasurer. chapter. The exact time of the meeting shall be 6.302 The fiscal year for the chapter shall be determined by the chapter. determined by the chapter and this 6.502 Special chapter meetings may be information filed in the National Headquarters. called upon favorable vote of seventy-five (75) 6.303 The financial policies of the chapter percent of the Active members of the chapter shall be governed by a budget adopted at least or upon recommendation of the chapter once per fiscal year and at a frequency President approved by a fifty (50) percent vote determined by the chapter. of the chapter officers. 6.304 Income of the chapter shall be 6.503 Each chapter shall define their derived from annual dues assessed each Active quorum according to the current edition of member and fundraising projects conducted Robert’s Rules of Order, Newly Revised. by the chapter. Dues shall be determined by 6.504 In general, the order of business of all the chapter but shall include all annual chapter meetings shall be: national membership fees as determined by a. Opening Ceremonies the National Chapter and payable to the Tau b. Reading of Minutes Beta Sigma Sorority on or before September 30 c. Report of Chapter Officers of each year. Chapter Dues shall not exceed d. Unfinished Business 75% of National Dues annually per member, e. New Business unless pre-approved by the National Council. f. Report of Committees 6.305 Each chapter shall pay an annual g. Closing Ceremonies national chapter fee as determined by the When deemed advisable, the general order of National Chapter which is payable to the Tau business may be changed by the chapter Beta Sigma Sorority on or before September 30 President. of each year. 6. Membership 4. Committees 6.601 Chapter membership shall consist of 6.401 The Standing Committees of the seven (7) types: Active, Conditional, Inactive, chapter shall be: Committee on Service, Associate, Honorary, Alumni, and Life Committee on Membership, Committee on Membership; and shall not be recognized by History, Committee on Ways and Means, and the chapter until all initiation fees have been Committee on Ritual and Regalia. Other paid and the initiation, as prescribed by ritual, Committees may be established as deemed completed. necessary by the needs of the chapter. 6.602 ACTIVE. All Active members of the 6.402 All Committees shall be appointed by Sorority shall be college or university students the chapter President and shall consist of as who are enrolled and actively participating in many members as the President deems band and have paid their current membership necessary. dues for the year. In the event a member of the 6.403 Members of Committees shall serve Sorority is unable to enroll and actively until relieved of their appointment by the participate in band, the person may continue President of the chapter. as an Active member for the academic term provided chapter members and sponsor so 5. Meetings desire. Further, these exceptions must be

20 | Page approved by the National President. Active Active members. Any exceptions must be members are eligible to hold office, serve on approved by the National Council. committees and take part in all business and 6.607 HONORARY. In recognition of social affairs of the chapter. Voting privileges outstanding ability, accomplishment, or will only be given to Active and Associate devotion to the best interest of the Sorority, a members. person can be given Honorary Membership by 6.603 A member of Kappa Kappa Psi who a chapter. This shall be the highest honor has ever held Active status in Kappa Kappa Psi which can be conferred by a chapter. is not eligible for Active membership in Tau Undergraduates are ineligible for this Beta Sigma. recognition. 6.604 CONDITIONAL. Conditional status in 6.608 ALUMNI. Active, Associate, or the sorority may be maintained for up to one Conditional members become Alumni (1) academic year by a formerly Active member members of the sorority when they complete in good standing. Conditional status may be their education or terminate their affiliation requested by an Active member, in writing, with their college or university. Active, from the chapter when conflicts arise because Associate, and Conditional members may elect of work or class schedules and thus prevent to become Alumni members upon completion the student from fulfilling the requirements of of undergraduate education. If a member’s Active membership. The request shall be collegiate education continues past four years, approved by the Sponsor and Director of and she/he is unable to meet Active, Associate, Bands. Chapters may add requirements to or Conditional requirements, she/he may elect Conditional membership upon a three-fourths to have Alumni status, with Chapter and (3/4) vote of the chapter to add an addendum Sponsor approval. Should an inactive member to the chapter constitution and upon the choose to return as alumni status, said approval of the Sponsor and Director of Bands. member must request, in writing, Chapters who elect to add additional reinstatement from the National Council. Upon requirements must notify their District review of the inactive member's written Counselor within thirty (30) days. Conditional request, the inactive member must receive a status may not be imposed upon Actives to majority vote of the National Council. The meet obligations. individual must make payment of all financial 6.605 INACTIVE. Former Active members obligations to the national organization, and who are enrolled in school, but do not pay the chapter if the National Council deems it Member Dues and do not elect to become necessary, in order to be granted privileges of Alumni as per 6.608 will be classified as membership. inactive members. Inactive members are not 6.609 All members and membership considered in good standing and therefore, candidates must meet local campus have no Active membership privileges. organizational membership policies. 6.606 ASSOCIATE. Associate Membership is 6.610 Membership Candidacy in the granted to a member of Kappa Kappa Psi who Sorority may be offered to students who are transfers to a college or university which does enrolled and actively participating in the not have an Active Kappa Kappa Psi chapter. college or university band. They shall possess The member must meet the requirements as unusually good character, and they shall be defined in the present transfer policy. Before outstanding persons of leadership on the becoming eligible for Associate Membership, campus. the potential Associate member must be 6.611 Any member of the Sorority shall be educated in the Ritual and traditions of Tau permitted to propose the name of a person Beta Sigma. Associate members have all of the eligible to become a membership candidate at rights, privilages, duties, and responsibilities of chapter meetings. A two-thirds (2/3) vote of the total eligible voting membership shall be

21 | Page required to elect a person to membership to the National Headquarters shall be entitled candidacy. to Life Membership privileges in the Sorority 6.612 Before becoming eligible for Active providing their address. Purchase of a Life membership, a membership candidate must Membership by a senior does not exempt a complete a Membership Education Program as person from payment of annual membership prescribed by the chapter. If a membership dues during the senior year as the Life candidate fails to meet the requirements of the Membership will take effect upon graduation. chapter or Sorority, her/his candidacy may be 6.617 Disciplinary action of a member may terminated for that academic term by a two- consist of probation, suspension, or expulsion. thirds (2/3) vote of the chapter’s total eligible Any such disciplinary action shall be left to the voting membership. discretion of the local chapter and either the 6.613 The maintenance of the fine tradition Chapter Sponsor or Director of Bands. of quality membership shall be the sole 6.618 A member who becomes delinquent responsibility of the initiating chapter. The in any obligation(s) to the chapter or who chapter Secretary shall be responsible for displays conduct in violation of National, notifying the National Headquarters of all District, or Chapter policies shall be placed on initiations by use of the “Initiate Registration probation. The chapter Executive Board shall Form” which must be submitted with date of consult with the Chapter Sponsor before initiation and current initiation fee. The placing a member on probation. A member candidate shall not be considered initiated shall be placed on probation by a majority vote until the name and proper initiation fee have of the chapter’s Executive Board. A member of been received by the National Executive the Executive Board shall inform the member Director and until it has been recorded in the of the probationary status and prescribe the Master Roster at the National Headquarters. terms and conditions (as prescribed by the 6.614 The national initiation fee shall be Executive Board) necessary to remove the paid to the proper chapter officer who will see probationary status. The Chapter Sponsor and that it is forwarded to the National District Counselor shall be notified within ten Headquarters with a properly completed (10) days of any disciplinary action. A member initiate form. The initiation fee shall entitle the on probation shall not have a vote. Other initiate to receive a membership certificate, restrictions on Active member privileges may membership card, and a gold recognition pin, be set by the chapter a terms of probation. all to be supplied by the National Executive 6.619 A member on probation who does Director. In addition to the above, the initiation not successfully make restitution or any fee fulfills national membership fee member who violates any policies or requirements during the current academic procedures of the National, District or local year. Chapter may be placed on suspension. Prior to 6.615 The initiation fee for each honorary a vote to suspend a member, the Chapter member initiated by a chapter shall be Sponsor, District Counselor, and said member submitted to the National Headquarters with shall be informed in writing of the reasons for an “Initiate Registration Form.” The National the disciplinary action. A vote of three-fourths Executive Director shall provide a special (3/4) of the chapter’s total eligible voting membership certificate, identification membership shall be required to place or lift a membership card, and gold recognition pin. suspension. A suspended member shall have Additional jewelry for honorary members may no Active membership privileges. Once a be purchased by the chapter if deemed member has been suspended, the member advisable. shall be notified in writing of the obligations to 6.616 LIFE. Alumni, graduating senior, or be fulfilled and a specified time period to fulfill honorary member, upon payment of Life them. The District Counselor and the National Membership fees together with an application Headquarters must be notified within ten (10)

22 | Page days of the placement and lifting of any chapter’s District Counselor must be contacted suspension. to research the transfer request. The District 6.620 A suspended member who does not Counselor’s decision will be made within thirty successfully meet the obligations specified (30) days. pursuant to Section 6.619, or any member who repeatedly violates the National, District, or 7. Delegates and Proxies local Chapter policies or procedures, may be 6.701 A Delegate, Alternate Delegate, or expelled. In order to expel a member a vote of Proxy shall represent each chapter at each three-fourths (3/4) of the total eligible voting District and National Chapter Convention. In membership is required. Prior to a vote on the absence of a Delegate and an Alternate expulsion, the member has a right to a hearing Delegate to a National Convention or District before the Active chapter membership and Convention, each chapter may designate the Chapter Sponsor or Director of Bands. At least Alternate Delegate of another chapter in one (1) week prior to the expulsion hearing, attendance at the Convention to serve as the member, Chapter Sponsor, District Proxy. A written Proxy must be submitted to Counselor, and National Headquarters shall be and approved by the Convention President no notified of the reason for the disciplinary later than one week prior to the opening action. The vote on expulsion shall be by secret session of the Convention. The chapter issuing ballot and the member will be informed of the the proxy and the chapter designated as the vote totals. After counting the votes, an proxy holder must be Active and in good affirmative vote for expulsion shall take effect standing with the National Headquarters. All immediately. The member shall return to the proxies not meeting the above requirements chapter all regalia and property of the Sorority are void. All seats of chapters in good standing in his or her possession. The Chapter Sponsor with the National Headquarters that are vacant or Director of Bands shall provide written shall be filled alphabetically with proxies from documentation of the expulsion and reasoning the chapters present. to the National Headquarters and National 6.702 The Active members of a chapter Council, and the expulsion shall be noted on shall elect its delegates at a regularly called the Master Chapter Roster at National meeting of the chapter. Headquarters.” 6.703 Each chapter delegate shall be an 6.621 Any member of a Tau Beta Sigma Active member of the Sorority in good chapter who has recently been an Active standing at the time of election. Each Delegate member of that chapter is, upon transferring to shall possess more than ordinary business another school, eligible to become an Active ability and shall be capable of representing the member of the chapter. Active membership chapter under all conditions at the Convention will be granted to the candidate upon to which delegated. Each delegate shall have enrollment in the band program at the new the best interests of the Sorority at heart and school, presentation of current membership shall be willing and able to devote the card, written recommendation from the necessary time to the execution of the duties candidate’s previous chapter, simple majority imposed. approval of the total eligible voting 6.704 The election of chapter delegates to membership of the new chapter, payment of the regular District Convention shall be held at chapter dues, and meeting the existing grade least thirty (30) days prior to the opening date point requirement of the new chapter. The of the Convention. The election of chapter letter of recommendation from the candidate’s delegates to the National Convention shall be previous chapter must be sent to the new held at least sixty (60) days prior to the chapter and National Headquarters. If a written opening date of the Convention. letter of recommendation from a member’s previous chapter is not available, the new

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6.705 Each chapter delegate shall make the necessary arrangements to be in attendance at 8. Reports each session of the Convention to which 6.801 All reports to the National delegated and shall be prepared to take an A Headquarters shall be submitted digitally part in the business of the Convention and to through current Online Membership Reporting execute such duties as may be imposed by the System (OMRS). Convention. 6.802 The Fall Activity Report shall be 6.706 Chapter delegates shall serve without submitted electronically to the National compensation. Expenses of chapter delegates, Headquarters Staff no later than December 1st. when authorized by the chapter, shall be paid The Chapter Summary Report shall be by the chapter upon presentation of a written submitted electronically to the National statement approved by the Chapter President Headquarters Staff no later than June 1st. and Treasurer.

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TAU BETA SIGMA THETA LAMBDA CHAPTER Auburn University

BYLAWS

Revised March 29, 2015

ΘΛ

1 Table of Contents

I. General…………………………………………………………………………………………………………………...... ………….3 II. Membership………………………………………………………………………………………………………………………….3 1. General Membership 2. Membership Candidacy Program 3. Membership Policies 4. Active Membership 5. Conditional Status 6. Inactive Status 7. Honorary Membership 8. Alumni Membership 9. Life Membership III. Officers and Elections……………………………………………………………………………………………………...….10 1. President 2. Vice President of Membership 3. Vice President of Service 4. Treasurer 5. Corresponding Secretary 6. Parliamentarian 7. Historian 8. Secretary 9. Executive Council 10. Elections 11. Removal from Office IV. Committees and Appointed Positions…………………………………………………………………………………..14 1. General 2. Committees 3. Appointed Positions V. Meetings……………………………………………………………………………………………………………………………...16 1. Meetings Procedures 2. Voting VI. Delegates……………………………………………………………………………………………………………………………16 1. Chapter Delegates VII. Disciplinary Action…………………………………………………………………………………………………………….17 1. Probation 2. Suspension 3. Expulsion Appendix………………………………………………………………………………………………………………………………...19 1. Conditional Contract 2. Payment Contract 3. Band Requirement Waiver

2 Theta Lambda Chapter Bylaws Tau Beta Sigma I. General 1.101 This Bylaws of the Theta Lambda chapter of Tau Beta Sigma establishes and prescribes the policies pertaining to the functions and operations of this chapter that are not specifically provided for in the National and District Constitutions of the Sorority. 1.102 This Bylaws shall in no way conflict with or receive priority over the rules and regulations of Auburn University, the Auburn band program, or the National and District Constitutions of Tau Beta Sigma and shall comply with all regulations set forth by these documents. 1.103 Clauses of this Bylaws may be proposed, amended, or suspended by any Active member of the chapter through a petition in writing or verbal proposition to the chapter. Proposed changes to this Bylaws must be communicated to the chapter by the petitioning sister no less than three days prior to the planned vote. A two-thirds vote will be required to institute, amend, or suspend a clause. II. Membership 1. General Membership 2.101 Membership in this Sorority shall be free from discrimination based on race, sex, religion, ethnic group, or national origin. It is encouraged that prospective members possess the following characteristics: A respectful attitude to all band authority Prompt arrival at all band rehearsals and activities Maintenance of a persistent good attitude An ability to benefit from membership in Tau Beta Sigma An ability to benefit Tau Beta Sigma through affiliation with our organization 2.102 Members who wish for help in mediating conflicts with other members may come before the Executive Council who will make a recommendation on a possible solution. Both sisters must be present at the meeting with the Executive Council. A vote on the issue may be taken at the next chapter if deemed necessary by the Council.

2. Membership Candidacy Program 2.201 The purpose of the membership candidate (MC) class shall be to create a fellowship and sisterhood between the membership candidates and the Active sisters, while at the same time providing service to the university bands. 2.202 The Vice President of Membership, aided by the Committee of Membership, shall direct all activities involving membership candidates. 2.203 In order to accept a bid, a membership candidate must be an active member of an approved University ensemble in the academic year she/he will be initiated and must have a qualifying Grade Point Average (GPA) as defined in Sections 2.204 through 2.207 of this Bylaws.

3 2.204 Potential membership candidates within their first semester of college must have completed high school with a cumulative GPA of 2.50 to accept a bid and must submit their high school GPA to the Department of Music staff designated by the Sponsor prior to accepting a bid. 2.205 Potential membership candidates who have completed only one semester of college must have either a cumulative high school GPA of 2.50 or a cumulative gapped Auburn GPA of 2.50 to accept a bid and must submit their high school GPA and their Banner ID to the Department of Music staff designated by the Sponsor prior to accepting a bid. The higher of the two GPAs will be used to determine qualification for membership. 2.206 Potential membership candidates who have completed two or more semesters of college must have a cumulative gapped Auburn GPA of 2.50 to accept a bid and must submit their Banner ID to the Department of Music staff designated by the Sponsor prior to accepting a bid. 2.207 Potential membership candidates who transfer from another institution and do not have an Auburn GPA will be required to have a cumulative GPA of 2.50 at their previous institution and must submit their previous institution GPA to the Department of Music staff designated by the Sponsor prior to accepting a bid. 2.208 The Department of Music staff designated by the Sponsor will check the GPAs of potential membership candidates and notify the Vice President of Membership if any person is below the requirement. 2.209 If a potential membership candidate has a learning disability which prevents her/him from achieving the specified grade requirements, she/he can produce proof of disability (e.g., doctor’s note or letter from Students with Disabilities Office on campus), and the Executive Council will determine if the student can become a membership candidate. 2.210 Prior to initiation, membership candidates must meet the following requirements. Specific information regarding each requirement is outlined in the Membership Education Program document. (1) Completion of a MC class fundraiser and service project (2) Creation of a MC class scrapbook (3) Completion of an MC notebook consisting of interviews with Active sisters as directed by the VPM (4) Passing score on all written exams based on based on history, traditions, and ideals of Tau Beta Sigma (5) Payment of National initiation dues 2.211 The membership candidacy class shall elect officers as outlined in the Membership Education Program document. 2.212 The Vice President of Membership will determine big sister/little sister pairings, giving priority to sisters without a little sister and sisters who have been members of the Sorority the longest. 2.213 Failure to meet membership candidacy requirements prior to initiation shall result in dismissal from the candidacy program. 2.214 The membership candidacy period shall last a minimum of five weeks and a maximum of twelve weeks from First Degree to Third Degree. 2.215 All membership candidate activities are mandatory as defined by the Vice President of Membership. The attendance policy specified in Sections 2.314 to 2.319 will apply to membership candidate activities.

4 2.216 Excuses from membership candidates must be submitted to the Vice President of Membership within one week of the event the candidate missed. If the excuse is not received by the one-week time limit, the absence will be deemed unexcused. All fines acquired during the membership candidacy period must be paid prior to initiation. 2.217 There shall be no set limit on the number of candidates being accepted into the Sorority. The Active chapter members shall meet to vote upon prospective members following the formal recruitment party. A 75 percent vote of the total eligible voting membership shall be required for membership invitation extension. 2.218 If the vote for membership extension to a candidate fails, there will be no more discussion about that candidate unless there is a majority vote for a continuance. The allowed continuance will be one additional discussion and vote. 2.219 Candidates will be invited to join the chapter by a written bid. Those who are not offered an invitation to membership will be notified of the chapter’s decision by the President and Vice President of Membership. 2.220 There will be one chapter meeting designated before 2nd degree where Active sisters will have an opportunity to voice concerns about specific membership candidates. 2.221 To dismiss a membership candidate from the program prior to activation, a vote shall be taken on each questionable individual candidate with 75 percent vote of the total eligible voting membership necessary for dismissal.

3. Membership Policies GPA 2.301 An Active member must sustain a cumulative gapped Auburn GPA of 2.50 or above to remain an Active member in the Sorority. Members who were initiated during or before spring semester 2014 need to maintain a cumulative gapped Auburn GPA of 2.25 or above. If the GPA requirement is not met, the sister will attend a probationary hearing with the Executive Council. 2.302 Sisters who transfer from another Tau Beta Sigma chapter will be required to have a cumulative GPA of 2.50 at their previous institution before they can become Active members in Theta Lambda. Once the sister is Active within Theta Lambda, they will be required to maintain a cumulative gapped Auburn GPA of 2.50. 2.303 If a sister has a learning disability which prevents her/him from achieving the specified grade requirements, she/he can produce proof of disability (e.g., doctor’s note or letter from Students with Disabilities Office on campus), and the Executive Council can vote on whether to put her/him on probation. 2.304 Grades will be checked by a Department of Music staff decided upon by the Sponsor prior to the third chapter meeting of the semester. The Band Staff will then notify the Vice President of Membership which sisters are below the requirement. 2.305 The GPA requirement and the GPA policy of this chapter and of the Pi chapter of Kappa Kappa Psi will be determined jointly by both organizations. The GPA requirement and policy of this chapter cannot be changed unless both chapters agree upon a new policy and change both Constitutions to reflect the new policy.

Band Requirement 2.306 All Active members are required to participate in one Auburn University instrumental ensemble per semester.

5 2.307 Sisters must submit proof of participation in an ensemble by the third chapter meeting of each semester. A screenshot of a sister’s schedule on tigeri will count as proof of participation. 2.308 Any sister who is unable to participate in an Auburn University instrumental ensemble for a semester due to class conflict or extenuating circumstances must have her/his band requirement waived by the Sponsor in order to remain an Active member of the chapter. In order for the band requirement to be waived, the sister must fill out the Band Requirement Waiver Form (Appendix III) and have it signed by the Sponsor. The Band Requirement Waiver Form must be submitted by the third chapter meeting of the semester for the band requirement to be waived for that semester. 2.309 A sister whose band requirement was waived may be required to participate in an alternate ensemble at the Sponsor’s discretion during the semester she/he is not participating in a band.

Dues and Fees 2.310 All dues and fees must be paid in full to maintain Active status in the Sorority. National dues and chapter dues will be paid in the fall and will be due by the third chapter or one week prior to the National deadline, whichever occurs first. The amount of chapter dues will be 75 percent of the National dues amount. Sisters graduating in December will be required to pay National dues and half of the chapter dues for the year. 2.311 Sisters who have difficulties meeting financial obligations may request a Payment Contract (Appendix II) that specifies payment installments and deadlines. The details of the Contract will be negotiated between the sister and the Executive Council. 2.312 Sisters who fail to pay dues or negotiate a Payment Contract prior to the deadline will be placed on probation until dues are paid or a Payment Contract is negotiated. Sisters who fail to pay dues or negotiate a Payment Contract prior to one month after the deadline will become inactive. Payment of outstanding debts and a two-thirds vote of the chapter will be required for the member to return to Active status, as specified in Section 2.604 of this Bylaws. 2.313 Sisters who fail to meet the deadlines specified within their Payment Contracts will be subject to the same disciplinary action as outlined in Section 2.311 of this Bylaws.

Attendance Policy 2.314 All mandatory activities, including chapter and committee meetings, rituals, and other designated mandatory events, are to be attended by all members. 2.315 For absences, University-approved excuses, class/work conflicts, and other excuses at the discretion of the Secretary will be excused. For a work conflict, a work schedule signed by a manager must be provided, and, for a class conflict, a current class schedule must be submitted. If a member is sick, a doctor’s note is required to excuse the absence. For any other excuses, appropriate documentation must be provided, and the Secretary will determine if the absence is excused. 2.316 Excuses must be submitted to the Secretary within one week of the missed event. If the excuse is not received by the one-week time limit, the absence will be deemed unexcused. 2.317 Unexcused absences or leaving early from mandatory activities shall be dealt with as follows:

6 First unexcused absence in a semester - warning Second unexcused absence in a semester - $5 fine Third unexcused absence in a semester - $5 fine Fourth unexcused absence in a semester - $10 and probationary hearing 2.318 Fines will be due within three weeks of the unexcused absence. Failure to do so will result in the member being placed on probation until the fine is paid. 2.319 If a member signs up for a non-mandatory service or fundraising project and cancels within one week of the project, that member is highly encouraged to find a replacement for the project. If a member cancels within twenty-four hours of the project and the cancellation is unexcused, the member may lose one point or credit corresponding to the missed project at the discretion of the Vice President of Service or Treasurer . All excuses must be submitted to the Secretary according to the policy in Section 2.315.

Points System and Fundraising Credits 2.320 All Active and Conditional members must obtain seven total points each month during the fall and spring semesters except May, August, and December. At minimum, four of the points per month must be obtained from designated Theta Lambda service events. Points are obtained by actively participating in designated events in the following areas: Theta Lambda sisterhood events Bonding events with other chapters and music organizations Membership candidate events and meetings Philanthropy events hosted by other organizations Involvement and leadership roles in other organizations Theta Lambda service, including gloves, mending, and plumes 2.321 All activities except designated Theta Lambda service activities will count for one point. For designated Theta Lambda service events, one point will be given per hour spent at the event. Time spent at the event will be rounded to the nearest hour. 2.322 The Vice President of Service will be responsible for keeping records of members’ points. Only the Vice President of Service and the President will be able to designate events for points. The Vice President of Service will determine at the beginning of each semester how points obtained during the semester breaks will count for the following semester. 2.323 All Active and Conditional members must obtain at least two fundraising credits per semester. Credits are obtained by actively participating in designated fundraising events. 2.324 Conditional members who are approved for exemption from service and fundraising requirements in their Conditional Contracts will not be required to obtain points and fundraising credits. 2.325 The first time within a semester that an Active or Conditional member does not obtain the required number of monthly points, that member will be placed on probation until she/he makes up the missed points in the following month. Points used as make up points for a previous month will not count towards the current month’s points requirement. 2.326 Upon any additional instances within the same semester that an Active or Conditional member does not obtain the required monthly points, that member will attend a probationary hearing with the Executive Council where the terms of her/his probation

7 will be decided Active and Conditional members that do not obtain the required number of fundraising credits for a semester will be placed on probation the following semester until they make up the missed credits. Make up credits for the previous semester will not count towards the current semester’s credit requirement.

Alcohol and Social Media 2.327 Sisters are not permitted to use or consume alcohol, illegal drugs, or other "controlled substances" while in letters. If on any social media site a sister has pictures, posts, or mentions of Tau Beta Sigma they may not have pictures or references to their use of alcohol, illegal drugs, or other "controlled substances". 2.328 Actions against this policy will be brought before the Executive Council for disciplinary action. A breach in these rules may lead straight to expulsion of the sister in question.

4. Active Membership 2.401 Members who are currently enrolled at Auburn University, have been initiated into the Sorority, and who meet all of the requirements outlined in Sections 2.301 to 2.328 will be considered Active members of the Theta Lambda chapter. Active members will have full voting privileges and all other privileges of membership as detailed in this Bylaws. Active membership may be revoked for disciplinary reasons as detailed in Article VII. 2.402 Any transfer student who was an Active member of a chapter of Tau Beta Sigma at her/his previous institution and wishes to join Theta Lambda will become an Active member of Theta Lambda if she/he meets all of the requirements of Active membership and completes the transfer process as detailed in the National Constitution.

5. Conditional Status 2.501 Sisters requesting membership status changes for the semester must present their request to the chapter with the required approvals no later than the third chapter meeting of the semester. Exceptions to this must be approved by the Executive Council. 2.502 Conditional status in the Sorority may be maintained for up to two total fall or spring semesters by a formerly Active member in good standing. Exceptions to this policy shall be subject to the approval of the National Council. Conditional status may be requested from a member when conflicts arise from work or class schedules and thus prevent the student from fulfilling the requirements of Active membership. 2.503 The standard length of time for Conditional status shall be one semester, unless the sister requests a longer term. 2.504 A sister who wishes to become Conditional must complete a Conditional Contract (Appendix I) with the Executive Council and the Sponsor before petitioning the chapter. After the request is signed by the Executive Council and Sponsor, the sister must receive a majority vote of the total eligible voting membership of the chapter to receive Conditional status. The final request must be approved the Director of Bands. 2.505 The sister who wishes to go Conditional must be present when their petition is presented to the chapter. Sisters who will not be near campus during their Conditional term (e.g. internships, co-op programs, and study abroad terms) must present their petition before the end of the term prior to the term of Conditional status. Exceptions to these rules must be approved by the Executive Council.

8 2.506 Conditional members may attend all meetings and functions; however, they are ineligible to hold office or vote. Conditional members are still required to meet service and fundraising requirements unless they request to be relieved of all service obligations in their Conditional request. 2.507 Conditional members are required to pay chapter and National dues. 2.508 To return to Active status from Conditional status during a member’s Conditional term, the member needs a simple majority vote from the chapter. 2.509 After two total Conditional semesters, if the member has not resumed Active status or become and Alumni or Life Member, the member will become inactive.

6. Inactive Status 2.601 Former Active members who are enrolled in classes at Auburn University , do not qualify for Alumni membership , and do not pay National and Chapter membership dues or establish a Payment Contract within one month of the set deadline will be classified as inactive members. 2.602 Members who meet all of the requirements for Active membership but wish to become inactive members may request inactive status from the chapter. The member may transfer to inactive status with a simple majority vote of the total eligible voting membership of the chapter. 2.603 Inactive members are not considered in good standing with the Sorority and will not have any of the privileges of Active membership. Inactive members will not have voting privileges and will not be allowed to attend events that are designated for Sorority members only. 2.604 An inactive member may be reinstated to Active status with a two-thirds vote of the chapter and payment of all National Dues from the period of her/his inactive status. The sister wishing to seek Active status shall address the chapter prior to the vote on the reinstatement.

7. Honorary Membership 2.701 Honorary membership may be bestowed by the chapter in recognition of outstanding ability, accomplishment, or devotion to the best interest of the Sorority. 2.702 Undergraduates are not eligible for Honorary membership in Tau Beta Sigma. 2.703 In the process of nomination, outstanding services, and other qualifications of the candidate shall be presented for discussion and evaluation. Candidates shall require a 75 percent vote of the total eligible voting membership to be approved for membership. Candidates for Honorary membership shall be approached by the President after voting takes place concerning their desire to be an Honorary member of the Sorority. 2.704 The approved Honorary member and the President shall set up a mutually convenient time for the optional initiation ritual to be performed.

8. Alumni Membership 2.801 Alumni status shall be granted to those members who were in good standing with the Sorority and who have completed their undergraduate education or are no longer enrolled in classes at Auburn University. 2.802 Alumni members are no longer Active members of the Sorority and will not have any privileges of Active membership. Alumni members may visit chapter meetings or events

9 that are not designated for only Active members but may not be present for voting proceedings. 2.803 In the event an Alumni member wishes to reactivate Active status, the member must be enrolled in classes at Auburn University and actively participating in an approved band ensemble and meet all other requirements of Active members of the Theta Lambda chapter. The member must receive a two-thirds vote of the total eligible voting membership for reinstatement.

9. Life Membership 2.901 Graduating seniors may become Life members with an application and payment of Life membership fees to National Headquarters. 2.902 Purchase of Life membership does not exempt a senior from payment of annual membership dues during her/his senior year. 2.903 Life membership will take effect upon graduation of the member.

III. Officers and Elections 1. President 3.101 The President shall preside at all chapter meetings. 3.102 She/he shall be a member ex-officio of all chapter committees. 3.103 The President and Treasurer shall sign checks for all moneys dispersed, all contracts, and any other instruments of business incurred by the chapter. 3.104 She/he shall set the agenda for each chapter meeting. 3.105 She/he shall prepare and send all reports to the National Headquarters of the Sorority. 3.106 She/he shall forward the National membership dues for each Active member and chapter fee to the Sorority’s National Headquarters before National deadline. 3.107 She/he shall make decisions in the best interest of the Sorority and delegate authority accordingly.

2. Vice President of Membership 3.201 In the President’s absence, the Vice President of Membership shall preside at meetings of the Sorority. 3.202 She/he shall serve as chairperson of the Membership Committee. 3.203 She/he shall be responsible for planning and overseeing the recruitment process. 3.204 She/he shall be responsible for all aspects of the Membership Candidacy Program. She/he shall keep the files recording the progress of membership candidates during their training period. 3.205 She/he shall be responsible for completing the Membership Education Program report for each school year. 3.206 She/he shall be responsible for conferring with the designated Department of Music staff member to determine if any sisters and membership candidates are below the grade requirement.

3. Vice President of Service 3.301 The Vice President of Service will be the head of the Service Committee. 3.302 She /he will be in charge of organizing and planning all service activities for the chapter.

10 3.303 She/he will be responsible for ensuring that there are enough service activities for sisters to reasonably complete their point requirements. 3.304 She/he shall maintain the records of service activities for individual sisters, as well as the chapter’s service as a whole. She/he will inform sisters of their progress toward meeting point requirements by keeping the posted points count for each sister updated and current.

4. Treasurer 3.401 The Treasurer shall control the receipt and disbursement of all moneys and maintain all records pertaining to the finances of the chapter. 3.402 She/he, along with the President, shall sign all checks for money dispersed. 3.403 She/he shall compose a budget for each semester and shall present this budget to the chapter for approval no later than the third chapter meeting of the semester. The budget shall require a simple majority vote of the chapter for approval. If the budget is not approved, the Treasurer shall make changes and shall present the revised budget for approval at the next chapter meeting. 3.404 She/he shall provide an update on the chapter’s financial standing to the chapter at least once per semester. 3.405 She/he shall be the head of the Fundraising Committee. 3.406 She/he will be in charge of organizing and planning all fundraising activities for the chapter with the aid of the Fundraising Committee. She/he will also be in charge of keeping record of sisters’ fundraising credits and making an updated record of credits available to sisters.

5. Corresponding Secretary 3.501 The Corresponding Secretary shall be responsible for all chapter correspondence. 3.502 She/he shall be responsible for organizing, planning, and coordinating all social affairs involving the chapter with other organizations at Auburn or other Tau Beta Sigma chapters. 3.503 She/he shall correspond with all other chapters in the Southeast District on a regular basis. 3.504 She/he shall submit articles from the chapter to The Podium and The Eighth Note at least once a year. 3.505 She/he shall be head of the Social Committee.

6. Parliamentarian 3.601 The Parliamentarian shall enforce moderation and order in chapter discussion and debates and shall lead voting. 3.602 She/he shall rule on all questions of order and parliamentary procedure. 3.603 She/he shall bring copies of the National Constitution, District Constitution, Theta Lambda Bylaws, and Robert’s Rules of Order to each meeting. She/he shall be familiar with these documents and use them to decide in all matters of legality, constitutionality, and procedure. 3.604 She/he shall oversee all matters with chapter awards and scholarships. 3.605 She/he shall be responsible for ensuring that copies of this Bylaws are made available to all members of the chapter upon completion of voted changes.

7. Historian 3.701 The Historian shall create the chapter scrapbook, keeping it in excellent and up-to-date condition. She/he will store the chapter scrapbooks from previous years. 3.702 She/he shall be responsible for keeping the Tau Beta Sigma bulletin board and website current. 3.703 She/he shall keep accurate written archives of the chapter and the chapter’s role in all band functions. 3.704 She/he shall distribute Life membership applications to members who are leaving the university. She/he shall collect accurate permanent address information of members who are leaving the university and forward this to the National Headquarters. 3.705 She/he shall be responsible for composing and distributing semester newsletters to all Alumni to keep them informed about chapter activities.

8. Secretary 3.801 The Secretary shall record and keep minutes of all chapter meetings. The minutes shall be made available to all members within twenty-four hours of the chapter meeting. 3.802 She/he shall maintain a permanent record of each member including name, address, birthday, telephone number, e-mail address, instrument, and membership candidate class. The updated directory should be made available to all members by the third chapter meeting of each semester. 3.803 She/he shall maintain an attendance record of each member and shall notify the Executive Council of all violations of attendance policy. 3.804 She/he shall, in the absence of the President, sign contracts and other instruments of business.

9. Executive Council 3.901 The Executive Council shall consist of all the officers listed above. 3.902 They shall act as the administrative body of the chapter between chapter meetings. 3.903 Each officer, except the President and Parliamentarian, shall have one vote at all meetings of the chapter. The Parliamentarian does not vote on any matter. The President shall only vote when the vote is by secret written ballot or when her/his vote will affect the result.

10. Elections 3.1001 The officer term will run from officer installation in the spring to the next officer installation the following spring. 3.1002 Elections will be held at the end of the semester to determine the officers for the following school year. The date for elections will be determined by the Executive Council and must be announced to the chapter prior to the third chapter meeting of the spring semester. 3.1003 Nominations will be held at the chapter prior to the date set for elections. The floor will also be opened to nominations during the elections meeting before voting starts. Any sister who wishes to run for an office must be nominated by an Active sister. 3.1004 Each person nominated for an office must possess more than ordinary business ability and shall be capable of representing the chapter under all conditions. Each person

12 nominated must also have the best interest of the Sorority at heart and shall be willing and able to devote the necessary time to the execution of her/his office. 3.1005 To be nominated for an office, a sister must have been in the chapter for at least two semesters after the semester she/he was initiated. The only exception to this is if no sister who meets this requirement decides to run for a particular officer position, nominations for that position may be opened to sisters who have been Active for one semester after the semester they were initiated. If no sisters who meet this requirement choose to run, nominations may be opened to sisters who were initiated in the previous semester. 3.1006 Each officer shall be an Active sister for both semesters in office with no class or work conflicts with chapter meetings. 3.1007 Each officer must actively participate in an Auburn University instrumental ensemble both semesters in office. If the officer has a class conflict with band in a semester and the class is required for her/his graduation, the sister may continue as an officer if she/he receives majority approval from the chapter. If this sister is still an officer the following semester, she/he must enroll in a band or she/he will be required to forfeit the officer position. 3.1008 The order of election shall be President, Vice President of Membership, Vice President of Service, Treasurer, Corresponding Secretary, Parliamentarian, Historian, and Secretary. 3.1009 To elect a sister to an officer position, the sister must receive a two-thirds vote of the total eligible voting membership of the chapter. When there are more than two sisters running for a given position, if no candidate receives a two-thirds vote after two rounds of voting, the candidate who received the lowest number of votes will be removed from the ballot. This will be repeated after each set of two rounds of voting until only two candidates remain for a position. 3.1010 If an office is vacated during a term, an election will be held at the next regularly scheduled meeting. The new officer shall finish the remaining time in the term of the vacated officer.

11. Removal from Office 3.1101 Upon due cause, an officer of the chapter may be removed from office. To remove an officer from her/his position, a motion for the removal must be submitted by an Active member of the chapter. At the next regularly scheduled meeting, not prior to one week after the initial motion, discussion will be held and a vote will be taken. The motion requires a three-fourths majority vote to remove the officer from her/his position. 3.1102 If an officer is placed on probation, that officer will have until the following chapter to meet the terms of her/his probation and return to Active status. If the officer does not remove the probation before the next chapter meeting, that officer will be removed from her/his position and an election will be held for that position as specified in Sections 3.1009 and 3.1010. 3.1103 If a member of the chapter feels that an officer is not meeting the requirements of her/his position but does not wish to motion for the removal of that officer, she/he may bring her/his concerns to another member of the Executive Council. That member of the Council will bring the concerns to the next meeting of the Executive Council, and a hearing will be held regarding the concerns. The Executive Council will have the option to place the offending officer on notice, with a set list of conditions and a deadline for

13 those conditions to be fulfilled by. The conditions of the notice must be approved by the Chapter Sponsor. If the offending officer does not meet the conditions of her/his notice prior to the deadline, the Executive Council will make a motion to remove the officer from her/his position. IV. Committees and Appointed Positions 1. General 4.101 The President is responsible for appointing committees, committee heads, and committee co-heads. The President will appoint committees and positions prior to the beginning of the academic year. Members of committees, heads, and co-heads shall serve for a term of one year. 4.102 Each committee shall have a minimum of two meetings per semester, with additional meetings scheduled as deemed necessary by the committee head. Committee meetings must be announced at least one week prior to the meeting date. Committee meetings are required and follow the chapter attendance policy. Excuses for absences from committee meetings must turned in to the committee head at least one day prior to the meeting unless the absence is for an emergency. Unexcused absences will be reported to the Secretary, and the fine policy stated in 5.203 will apply. 4.103 A brief written report of each committee meeting shall be submitted to the President by the committee head prior to the next chapter meeting. 4.104 The committee head shall be the representative of the committee, unless designated otherwise. 4.105 Each committee head shall discuss events they wish to hold with the Executive Council before reporting to the chapter. 4.106 When necessary, each committee head will coordinate activities with the equivalent committee in the other music organizations. 4.107 Committee membership is required of all Active members. 4.108 Committee heads must be Active members both semesters with no class or work conflicts with chapter meetings. 4.109 One committee head and one co-head will be appointed per committee, unless an exception is deemed necessary by the President. 4.110 Special committees may be created by the President on a temporary basis as deemed necessary based on activities of the chapter. A special committee will stand for a period of time designated by the President, not to exceed one academic year. Participation in special committees is optional. For sisters who commit to participation in a special committee, the attendance policy for special committee meetings is the same as the attendance policy for general committee meetings. 4.111 The Executive Council is authorized to appoint additional chairs and positions as needed.

2. Committees 4.201 The Service Committee shall be responsible for assisting the Vice President of Service in coordinating, planning, and reviewing all service projects undertaken by the chapter.

14 4.202 The Fundraising Committee shall be responsible for assisting the Treasurer in coordinating, planning, and reviewing all fundraising projects undertaken by the chapter. 4.203 The Membership Committee shall be responsible for assisting the Vice President of Membership in coordinating membership candidate activities and rush events and assisting the Ritual Chair in preparation for rituals. 4.204 The Social Committee shall be responsible for assisting the Corresponding Secretary in organizing, planning, and coordinating all social affairs involving the chapter with other organizations or Tau Beta Sigma chapters. 4.205 The Sisterhood and Spirit Committee shall be responsible for organizing and planning all sisterhood events for the Theta Lambda chapter. They shall coordinate the chapter’s participation in any intramural athletics. They shall also be responsible for any recognition for members, including birthdays and cards appropriate for special occasions. They shall also be responsible for everything concerning merchandise for the chapter, including choosing types of merchandise, selecting designs, collecting orders, and distributing items. All requests for specific merchandise should go through the Sisterhood and Spirit Committee.

3. Appointed Positions 4.301 Chaplain, Music Chair, Ritual Chair, Plumes Chair, and Mending Chair shall be appointed positions within the chapter. Appointed positions are not considered officer positions, and sisters selected for appointed positions will not be members of the Executive Council. Sisters for these positions will be appointed by the President prior to the beginning of the academic year. 4.302 The appointed position term will run from the beginning of the fall semester to the beginning of the fall semester the next academic year. 4.303 Sisters must be Active members both semesters with no class or work conflicts with chapter meetings. 4.304 The Chaplain shall provide devotions at the beginning of all regularly scheduled chapter meetings. Devotionals should last no longer than ten minutes. 4.305 The Ritual Chair will be responsible for overseeing the setup for all rituals as well as assigning people to speak. 4.306 The Music Chair will be responsible for teaching the chapter all National, District, and Chapter songs. She/he will also be responsible for assigning sisters to play instruments during rituals. 4.307 The Plumes Chair will be responsible for coordinating the counting, distribution, and return of plumes for all game day rehearsals, football games, and other performances of the Auburn University Marching Band. She/he will also be responsible for keeping records of which sisters assisted with plumes each week and with instructing sisters in what to do when they assist with plumes. She/he will communicate with the band staff when plumes are missing. 4.308 The Mending Chair will be responsible with coordinating the mending table for football games and other performances of the Auburn University Marching Band and for coordinating the selling of gloves throughout the marching season. She/he will also be responsible for keeping records of which sisters assisted with mending each week and with instructing sisters in what to do when they assist with mending.

15 V. Meetings 1. Meetings Procedures 5.101 Chapter meetings will be held at least twice per month during the fall and spring semesters. 5.102 The Executive Council will meet prior to each chapter meeting. 5.103 Chapter meetings shall be conducted according to the principles of parliamentary procedure, based on Robert’s Rules of Order. 5.104 The President will determine the time of the first chapter meeting of each semester. At the first chapter meeting, the EC will present at least three possible times for the chapter to choose from for meetings for the semester. The meeting time will be chosen through a simple majority vote of members present. 5.105 For a chapter meeting or ritual to be a mandatory event, the chapter must receive notification of the date and time of the event at least two weeks prior to the event. For a service or fundraising project to be a mandatory project, the chapter must receive notification of the date and time of the project at least four weeks prior to the project.

2. Voting 5.201 The total eligible voting membership of the chapter shall be defined as all current Active members of the chapter except the President and the Parliamentarian. 5.202 The President shall only vote when the vote is by secret ballot or when her/his vote will affect the result. 5.203 The Parliamentarian does not vote on any matter. 5.204 A quorum consisting of no less than four members of the Executive Council and no less than 50 percent of the total eligible voting membership of the chapter shall be required for a valid vote to be taken on any subject. 5.205 A member who is absent from chapter may designate a proxy to vote on all matters on her or his behalf. The absent member must contact the Parliamentarian prior to the beginning of chapter indicating their proxy for that chapter period. A sister who designates a proxy will count towards the quorum requirement. 5.206 For votes on membership and votes that require more than a simple majority, all percentages needed for the motion to pass are percentages of the total eligible voting membership of the chapter. 5.207 All votes that require a simple majority other than votes on membership will need a majority vote of the people present at the chapter meeting to pass. 5.208 Any vote not specified within the Bylaws shall require a simple majority to pass. 5.209 The spending of irrecoverable chapter money over 100 dollars must be approved through a simple majority vote.

VI. Delegates 1. Chapter Delegates 6.101 At least one delegate shall be appointed to represent the chapter at National Convention at least one month prior to the end of spring semester prior to National Convention. 6.102 At least one delegate shall be appointed to represent the chapter at District Convention at least two weeks prior to District Convention.

16 6.103 Delegates will be appointed by the President. 6.104 Each delegate shall be an Active member of the Sorority at the time of the appointment. 6.105 All members who attend conventions shall be financially aided by the chapter whenever possible. VII. Disciplinary Action 1. Probation 7.101 A member who displays conduct in violation of the National, District, or Theta Lambda Constitutions or policies or who becomes delinquent in any obligation(s) to Tau Beta Sigma is subject to probation. 7.102 Members who are on probation cannot vote, attend socials or formal nor be a date to any functions, or become a big sister. Officers cannot continue to hold their positions if they are on probation. 7.103 Probationary status is obtained automatically for the following reasons: Conduct deemed highly inappropriate by the Executive Council Failure to pay dues by the deadline as stated in Section 2.312 of this Bylaws Failure to complete the required fundraising credits for the semester Failure to complete the required total points or service points for a month for the first time within the semester Failure to participate meet conditions of a Conditional Contract or Band Requirement Waiver 7.104 For a member to be placed on probation for any reason outside of automatic probation, a probationary hearing must first be held with the member in question and the Executive Council. Prior to the hearing, the Sponsor must be notified of the reason(s) for the hearing. The Sponsor may attend the hearing if needed. Potential reasons for a probationary hearing include the following: Inability to meet the specified GPA requirement for Active membership Accumulation four or more absences from chapter, committee meetings, and required events in a semester Failure to complete the required total points or service points for a month any instances after the first time within the semester Other conduct deemed inappropriate by the Executive Council 7.105 At the probationary hearing, the reason(s) for the hearing will be presented to the member and will be discussed by all present parties. A majority vote of the Executive Council will be required for the member to be placed on probation. 7.106 The Sponsor and the District Counselor must be notified within ten days of a member being placed on probation. 7.107 When a member is placed on probation for dues, credits, or points, the probation will be lifted once the member meets the criteria specified within this Bylaws. 7.108 When a member is placed on probation at a probationary hearing, a contract will be created between the member and the Executive Council outlining the reasons for probationary status and what conditions must be met for the status to be lifted. 7.109 If a member does not meet the specified conditions to lift the probation by the set deadline, she/he will be subject to suspension.

17 2. Suspension 7.201 Any member who severely violates any policies or procedures of the National, District, or local Chapter or any member on probation who fails to meet the conditions of her/his probation or becomes delinquent in any obligation(s) to Tau Beta Sigma is subject to suspension. 7.202 Members who are suspended shall have no Active membership privileges. Suspended members cannot attend chapter events, including rituals and socials, outside of events necessary for the suspension to be lifted. Suspended members cannot be a date to a chapter event. Suspended members cannot vote, wear letters, be elected to an officer position, or become a big sister. Exceptions to this policy may be made if required for the suspension to be lifted. 7.203 For a member to be suspended, a hearing must first be held with the member in question and the Executive Council. Prior to the hearing, the Sponsor must be notified of the reason(s) for the hearing. The Sponsor may attend the hearing if needed. 7.204 At the hearing, the reason(s) for the hearing will be presented to the member and will be discussed by all present parties. A majority vote of the Executive Council will be required for the member to be called before the chapter to discuss suspension. 7.205 Prior to a vote to suspend a member, the Chapter Sponsor and District Counselor shall be informed in writing of the reasons for disciplinary action. A three-fourths vote of the chapter’s total eligible voting membership shall be required to suspend the member. 7.206 Once a member has been suspended, the member shall be notified in writing of the obligations to be fulfilled and a specified time period to fulfill them. 7.207 The District Counselor and the National Headquarters must be notified in writing within ten days of the placement and lifting of any suspension. 7.208 Once the member fulfills the obligations of her/his suspension, they may go before the chapter to request the suspension be lifted. A three-fourths vote of the chapter’s total eligible voting membership shall be required to lift the suspension.

3. Expulsion 7.301 A suspended member who does not meet the obligations required to lift their suspension by the date specified or any member who repeatedly violates National, District, or Chapter policies or procedures is subject to expulsion. Violations of the National policies concerning hazing, alcohol, and substance abuse, as well as other actions deemed severely inappropriate by the Executive Council shall be considered cause for expulsion. 7.302 Prior to a vote on expulsion, a hearing will be held with the member in question, the Active chapter membership, and the Chapter Sponsor. At least one week prior to this hearing the member in question, the Chapter Sponsor, District Counselor, and National Headquarters shall be notified in writing of the reason for the disciplinary action. 7.303 After the hearing, a vote on expulsion shall be taken by secret written ballot. In order to expel a member, a three-fourths vote of the total eligible voting membership of the chapter is required. The member shall be informed of the vote totals. 7.304 Expelled members must immediately return to the chapter all regalia and property of the Sorority being held, and the expulsion shall be noted Master Chapter Roster at National Headquarters upon receipt of written notification.

18 TAU BETA SIGMA – THETA LAMBDA CHAPTER Conditional Contract Updated March 29, 2015

I, ______, of the Theta Lambda Chapter of Tau Beta Sigma, on this date, ______, apply to change my membership status from Active to Conditional. I have described my reasoning for this request on this page. I understand that I will be responsible for completing my financial and service obligations to the chapter as determined with the Executive Council and outlined on the attached sheet.

By signing, I understand that my contract will become void if my obligations are not upheld. If my contract becomes void, I will be required to meet all requirements of Active status within the chapter as specified in the Tau Beta Sigma National, Southeast District, and Theta Lambda Constitutions. If I cannot meet the aforementioned requirements of Active status, I will be subject to disciplinary action in accordance with the Tau Beta Sigma National, Southeast District, and Theta Lambda Constitutions.

By signing this document, I acknowledge that I have read Sections 2.501 through 2.509 of the Theta Lambda Bylaws and understand that Conditional members cannot vote, hold office, or serve as big sisters and are still required to pay National and Chapter Dues prior to the set deadline and complete the number of service and fundraising credits required of Active sisters unless an exception is included in this contract. I understand that I will be given Conditional status for one semester unless I request otherwise.

This contract is valid for the ______semester.

Reason for request:

______

19 Conditional Contract (continued)

Obligations:

______

Sister Requesting Status Change

President Vice President of Membership

Vice President of Service Secretary

Treasurer Parliamentarian

Historian Corresponding Secretary

Chapter Sponsor Director of Bands

Date of Chapter Approval

20 TAU BETA SIGMA – THETA LAMBDA CHAPTER

Payment Contract Updated March 29, 2015

I, ______, on this date, ______, as a(n) ______sister of the Theta Lambda Chapter of Tau Beta Sigma, set the following contract to pay National Dues and Chapter Dues totaling 148 dollars. By signing this document, I agree to the conditions set forth in this document and am contractually obligated to meet the following dates and corresponding amounts. By failing to meet any of the following deadlines or the conditions set forth, I understand that I will be placed on probation as specified in Theta Lambda’s Bylaws, Sections 2.310 through 2.313. I understand that repeat missed deadlines or payments overdue by more than two weeks will result in further disciplinary action in accordance with the Tau Beta Sigma National, Southeast District, and Theta Lambda Constitutions.

Total Payment Amount: $148.00

Payment: Date: Amount: Initial ______Second ______Third ______Fourth ______Fifth ______Sixth ______Seventh ______Eighth ______

Other conditions: ______

Sister Requesting Contract Sponsor

President Treasurer

21 TAU BETA SIGMA – THETA LAMBDA CHAPTER

Band Requirement Waiver Updated March 29, 2015

I, ______, on this date, ______, as a(n) ______sister of the Theta Lambda Chapter of Tau Beta Sigma, request that my band ensemble participation requirement be waived. I have described my reasoning for this request on this page. By signing this waiver, I agree to the conditions set forth in this document and understand that my contract will become void if my obligations are not upheld. By failing to meet any of the conditions set forth, I understand that I will be placed on probation as specified in Theta Lambda’s Bylaws, Section 7.103. By signing this document, I acknowledge that I have read Sections 2.306 through 2.309 of the Theta Lambda Bylaws and understand that I may still be required to actively participate in the alternate ensemble specified below for the duration of the semester. I understand that this waiver is only valid for one semester.

This waiver is valid for the ______semester.

Alternate ensemble: ______

Reason for request: ______

______

Sister Requesting Waiver Sponsor

President Received