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Tau Beta Sigma

National Constitution Revised 2009

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Preamble

To the National Constitution of Tau Beta Sigma National Honorary Band Sorority

3. To develop leadership through active Be it known that Tau Beta Sigma, National participation with the band, and through it, Honorary Band Sorority for members of the to strengthen those traits of conduct, college band, is an organization operating thought, and idealism which characterize the exclusively in the filed of the college and responsible membership of the band. university bands, for the following purposes: 4. To encourage a close relationship between 1. To promote the existence and welfare of the collegiate bands and promote a high average collegiate bands and to create a respect and of attainment by the performance of good appreciation for band activities and music and selection of worthwhile projects. achievements among the listening public everywhere. 5. To provide a meaningful and worthwhile social experience for all engaged in 2. To honor outstanding members of the band collegiate band work, and to cooperate with through privilege of membership, in the other musical organizations and societies in sisterhood, extended in recognition of every manner consistent with our mutual musical achievement, demonstrated purposes and those of the institution at leadership, and an enthusiastic approach to which chapters are located. band activities.

Tau Beta Sigma Mission Statement

Tau Beta Sigma National Honorary Band Sorority provides service to collegiate bands, encourages the advancement of women in the band profession, and promotes and enriches an appreciation of band music through recognition, leadership development, and education of its members.

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Tau Beta Sigma National Constitution

I. Organization and Structure

1.101 The name of this organization shall be transactions of all business of the Sorority. The Tau Beta Sigma, National Honorary Band National Executive Director shall be the Sorority for College and University Band Sorority’s representative in all contacts with the Members. Tau Beta Sigma Sorority was official jeweler and as such shall receive and incorporated under the laws of the Sovereign have charge of requisitions for jewelry and State of as of March 26, 1946. membership shingles received from individual 1.102 For the purpose of administration, the members and chapters. The National Executive Sorority shall be divided into the following Director shall issue all checks for disbursement, component parts: (1) Corporation; (2) National all chapter membership shingles, documents of Chapter; (3) Districts; (4) Chapters; (5) Alumni. business, and shall prepare and send to each 1.103 The National Headquarters of the National Officer a monthly report of income and Sorority shall be the same as the National expense of the Sorority in addition to a written Headquarters of Kappa , subject to the report stating the condition of the Sorority for approval of the National Council. presentation at each regularly called National 1.104 Tau Beta Sigma recognizes Kappa Convention. Kappa Psi as an equal affiliated organization 1.106 Tax deductible contributions to Tau with a parallel purpose, function, and role in the Beta Sigma may be made by members and college and university band setting. nonmembers. The amount is to be distributed at 1.105 The National Executive Director shall the discretion of the National Council, unless be employed by the National Officers of the otherwise specified by the contributor. Sorority as the Administrative Officer of the 1.107 The current version of Robert’s Rules Sorority, and shall be paid a monthly salary as of Order, Newly Revised, unless otherwise recommended by the National Officers and specifically stated in this Constitution, shall approved by the Convention. The National govern the deliberations of all component parts Executive Director shall be employed jointly by of the Sorority assembled in meeting. the Councils of Tau Beta Sigma and Kappa 1.108 Each member of the Board of Trustees Kappa Psi. The National Executive Director and National Council, their heirs, executors, and shall be a nonvoting member of the National administrators, may be indemnified by the Council and of all committees except the Sorority against the expenses reasonably Nominating Committee of which she/he cannot incurred by such person in connection with any be a member. The National Executive Director action, suit, or proceeding to which the member shall be responsible for the production and may be made a party by reason of serving or distribution of all publications of the Sorority. having served as a member of the Board or The National Executive Director shall be in Council, so long as such person is found to have complete charge of the National Headquarters acted in good faith and within the scope of and shall maintain, therein, files of all members her/his office. Any such indemnification must be of the Sorority by chapter. The National first approved by the National Chapter Executive Director shall maintain individual assembled at a National Convention. Such chapter records of monies received and expenses shall include the cost of reasonable disbursed and shall receive all chapter reports settlement made with a view to curtailment of and correspondence and shall prepare and issue litigation and reasonable expense incurred in the all necessary forms and stationery for the preparation and trial of the litigation. The

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foregoing right of indemnification shall not be regularly called National Convention it shall exclusive of other rights to which such persons receive two-thirds (2/3) of the votes cast, it shall may be entitled as matter of law. be declared adopted, and from and thereafter 1.109 The Tau Beta Sigma Sorority neither such adoption it shall become operative and approves of nor is responsible for actions of effective immediately unless stated in the members of local chapters (commonly referred amendment. If a favorable two-thirds (2/3) vote to as “hazing”) which may result in injury to is not obtained, the amendment shall be declared persons or damage to property. Hazing is defeated and shall not again be proposed for defined as any action taken or situation created, consideration. intentionally or through negligence, to produce 1.113 Under extraordinary circumstances mental or physical discomfort, embarrassment, between regularly called National Conventions harassment, or ridicule. and upon recommendation of the National 1.110 The Tau Beta Sigma Sorority President, approved unanimously by the expressly prohibits discrimination by any National Council, a proposed amendment to the component part of the Sorority on the basis of Constitution may be submitted in writing to the race, national origin, sex, religion, handicap, chapters of the Sorority for ratification. If two- sexual orientation, or marital status. Rather it is thirds (2/3) favorable vote of all chapters in the policy of this Sorority to foster a spirit of good standing is received, the proposed mutual understanding and respect among all amendment shall be declared adopted, and after people, especially those involved with college such adoption it shall become operative and and university bands, remembering that music is effective immediately, unless otherwise stated in the universal language. the amendment. 1.111 Proposed amendments to this 1.114 This Constitution, as revised and Constitution shall be presented in writing at amended, shall be reprinted following each regularly called National Conventions of the regularly called National Convention and shall Sorority, and shall be referred at once to the supersede all previous Constitutions. Committee on Jurisdiction. Said Committee 1.115 The effect of the National Constitution shall report thereon at the same National upon an individual chapter may be altered to Convention. If two-thirds (2/3) of the votes cast conform to any college or university-wide by the National Convention are favorable, the regulations to which this chapter is subject. Any proposed amendment shall be declared adopted, such alterations must be incorporated as an and from and after such adoption, it shall integral part of the chapter constitution and become operative and effective immediately, bylaws, which are subject to review by the unless otherwise stated in the amendment. National Executive Director and National 1.112 If the favorable vote on the proposed Council. The National Executive Director and amendment is less than two-thirds (2/3), yet National Council shall not approve any such there is a majority vote, the proposed alterations until they have received proof that the amendment shall be tabled until the next contested part of the National Constitution does regularly called National Convention of the in fact conflict with official college or Sorority. During the interim between university-wide regulations to which this chapter conventions, it shall be published in the minutes is subject. of the National Convention at which it was proposed under the caption: “Proposed Amendment to the Constitution.” If at the next

II. Corporation

2.101 The Corporation shall have all decisions in matters of national policy, jurisdiction over all component parts of the alumni, public relationship, legal action, and Sorority and shall represent them and approve controversy which may be referred to its Board

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of Trustees by the National Chapter or National completion of duties or when summoned by the Council. The decision of the Board of Trustees National Council shall be paid by the Sorority shall be final in all cases. upon presentation of a written statement 2.102 The Corporation shall be represented approved by the Chairperson of the Board of in all matters by a Board of Trustees comprised Trustees. of ten (10) members. 2.110 Each member of the Board of 2.103 The National President and immediate Trustees, except the National President, shall past National President shall serve as nonelected have one vote at all meetings of the Board. No members of the Board of Trustees by virtue of member of the Board of Trustees, except the their office. They will serve a term of two (2) National President, shall have a vote at meetings years, from the end of one National Convention of other component parts of the Sorority. through the end of the next National 2.111 In case of a vacancy on the Board of Convention. Trustees, the National Council is authorized to 2.104 Mrs. Wava Banes Henry, Founder of appoint a qualified member within sixty (60) Tau Beta Sigma, and Mrs. Janet West Miller, days to fill the unfinished term. The person shall past National President, shall be permanent meet the requirements as stated in Section 2.105 honorary members of the Board of Trustees of and 2.107, subject to the approval of the the Sorority, but shall not have a vote on the remaining voting members of the Board of Board. Trustees. 2.105 The National Council shall carefully 2.112 The Board shall elect a Chairperson investigate the eligibility of members for and Vice Chairperson from the Board members election to the Board of Trustees. They shall elected by the National Chapter. The retiring nominate the appropriate number of candidates Chairperson and Vice Chairperson shall be to serve as members of the Board of Trustees eligible for reelection. and present their names to the Convention. They 2.113 Whenever possible the Board shall shall determine the eligibility of any other transact its business by correspondence, candidates who are nominated from the floor. telecommunications, or other means of 2.106 Six members of the Board of Trustees communication. When necessary, a meeting may shall be elected by the National Chapter at be held, after reasonable notice, at the call of the alternate National Conventions to serve four (4) Chairperson or at the request of the National year terms. The terms shall be staggered so that President pursuant to a sixty (60) percent the terms of three elected members expire in one favorable vote of the National Council. biennium and the terms of the other three elected 2.114 The presence of four (4) voting members expire in the following biennium. members of the Board of Trustees, one of whom 2.107 Each elected member of the Board of shall be the Chairperson or Vice Chairperson, Trustees shall be a member of the Sorority in shall constitute a quorum at all meetings. good standing and at least thirty (30) years of 2.115 The Chairperson of the Board of age at the time of election. They shall possess Trustees presiding at the meeting shall appoint outstanding business or professional ability and one of the other members of the Board to act as shall be capable of representing the Corporation Secretary. The Secretary shall record the and Sorority under all circumstances. National minutes of each meeting and distribute them to Officers of the Sorority shall not be eligible for each member of the Board of Trustees, each membership on the Board of Trustees except the member of the National Council, and to such National President. other parties as may be authorized by the 2.108 No member of the Board of Trustees meeting. shall serve more than two consecutive elected 2.116 The order of business for each meeting terms of office. of the Board of Trustees shall be determined by 2.109 Members of the Board of Trustees the Chairperson of the Board. shall serve without compensation. Expenses of 2.117 A complete report of the activities of each member incurred on behalf of the the Board of Trustees for the two (2) year period Corporation or Sorority when occurring in between regularly called National Conventions

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shall be prepared by the Chairperson of the by the Vice Chairperson or a member designated Board for presentation at each National by the Board. Convention of the National Chapter. If the Chairperson of the Board is not in attendance at the National Convention, the report shall be read

III. National Chapter

1. General Recognition, and National Vice President for 3.101 The governing body of Tau Beta Professional Relations. Sigma Sorority shall be the National Chapter, 3.202 The National Chapter, assembled in composed of all chapters of the organization convention, shall elect all National Officers of meeting at a regularly called convention. the Sorority except the National Vice President 3.102 The administrative body of the for Professional Relations who shall be Sorority shall be the National Council, appointed by the National President with composed of all National Officers. This National approval of the National Council. Council may exercise extraordinary powers in 3.203 Each National Officer shall be a Life order to change the Sorority’s internal Member of the Sorority in good standing and at construction and Constitution into compliance least twenty-five (25) years of age at the time of with Federal Statutes. The Council shall be in election. Each National Officer shall have absolute power between regularly called completed an undergraduate degree program. conventions except as noted in Section 3.103. Each National Officer shall have been initiated 3.103 The National Council shall have as an active or associate member while enrolled jurisdiction over all component parts of the as a student. Each National Officer shall possess Sorority except the Corporation and shall outstanding business ability and shall be capable represent them and approve all decisions in of representing the Sorority under all ordinary ordinary matters of national policy, public conditions. All shall be willing and able to relationship, legal action, and controversy which devote the necessary time to the execution of the may be referred to the National Council. The duties imposed by the office and shall be National Chapter is supreme in all matters actively participating in or serving bands during pertaining to its affairs while in convention and, their term of office. through the National Council, has the sole right 3.204 Each National Officer shall serve for a to superintend and govern all chapters of the period of two (2) years from convention to Sorority. Upon a seventy-five (75) percent convention. The National Vice President for favorable vote of the National Council between Colonization and Membership shall be advanced conventions a matter may be referred to the to the office of National President provided said Corporation’s Board of Trustees for final officer receives a simple majority vote of the decision and action. convention. The National President and Vice 3.104 A sixty (60) percent favorable vote, President for Colonization and Membership unless otherwise specifically stated herein, shall shall not be eligible for reelection. be necessary for disposition of matters before 3.205 The National President shall be the National Council between conventions. designated as the Executive Officer of the Sorority and of the National Chapter and the 2. Officers National Council. The National President shall 3.201 The officers of the National Chapter shall be a nonvoting member of all committees, be: National President, National Vice President except the Nominating Committee, of which for Colonization and Membership, National she/he cannot be a member, and shall sign all Vice President for Special Projects, National charters, shingles, contracts, and other Vice President for Communication and instruments of business of the Sorority. Said officer shall appoint all standing and special

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committees, shall be a member ex-officio of the President with approval of the National Council corporation’s Board of Trustees, and shall and shall serve a term of two years. In addition, further be designated as the official said Officer shall be at least thirty (30) years of representative of the National Chapter, age at the time of appointment. whenever such representation shall be required. 3.210 Members of the National Council shall In addition, the National President shall have serve without compensation. National Officers held at least one national office. shall be reimbursed for actual travel expense 3.206 The National Vice President for incurred. Expenses incurred on behalf of the Colonization and Membership shall, in the Sorority shall be paid upon presentation of a absence of the National President, preside at written statement to the National Executive meetings of the National Council, and shall be Director subject to approval by the National designated as the Expansion Officer of the President. Sorority. The National Vice President for 3.211 Each National Officer shall have one Colonization and Membership shall advance the vote at all meetings of the National Chapter and purposes of the Sorority as stated in the National Council, except the National President. Preamble of this Constitution by working with The National President shall vote when her/his District Officers in the area of expansion on vote will affect the result or if the vote is by behalf of the Sorority. The National Vice ballot. The National Executive Director shall President for Colonization and Membership have no vote. National Officers shall not be shall have held at least one national office. eligible to serve as chapter proxies at 3.207 The National Vice President for conventions. Special Projects shall, in the absence of the 3.212 If a vacancy occurs in the office of National President and the National Vice National President, the National Vice President President for Colonization and Membership, for Colonization and Membership shall become preside at meetings of the National Chapter and National President if there is more than one year National Council. Said officer shall be remaining prior to the next National Convention. designated as the Program Officer of the If there is less than one year remaining prior to Sorority in charge of enforcing the programs of the next National Convention, the office of the Sorority. The National Vice President for National President shall remain vacant, but the Special Projects may serve a maximum of two National Vice President for Colonization and (2) terms. Membership shall assume the duties of the 3.208 The National Vice President for President. If a vacancy occurs in the office of Communication and Recognition shall be National Vice President for Colonization and designated as the Recording and Credentials Membership, the National Vice President for Officer of the Sorority and shall record, publish, Special Projects shall become the National Vice and distribute the minutes of all meetings of the President for Colonization and Membership. National Chapter and of the National Council. Should a vacancy occur in any other office, the The National Vice President for Communication National President, with the approval of the and Recognition will make summaries of all National Council, may choose to appoint a National Council meetings available through the replacement, though she/he will not be required National Headquarters. The National Vice to do so. President for Communication and Recognition 3.213 Should the National Vice President of shall sign all charters, shingles, contracts, and Colonization and Membership choose not to other instruments of business. The National Vice advance to the office of National President, or in President for Communication and Recognition the case of a vacancy in the office of Vice may serve a maximum of two (2) terms. President for Colonization and Membership at 3.209 The National Vice President for the National Convention, both a National Professional Relations shall serve as a liaison for President and a National Vice President for Tau Beta Sigma with the music profession. The Colonization and Membership shall be elected at National Vice President for Professional the National Convention. Relations shall be appointed by the National

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3.214 A National Officer may be removed district is encouraged to provide input to the from office by a unanimous vote of four (4) National Executive Director, the National National Officers and a seventy-five (75) Council of and the National percent favorable vote of the Board of Trustees. Council of Tau Beta Sigma regarding potential host chapters and locations for the convention. 3. Finances All dates and contracts of the proposed 3.301 All monies of the National Chapter convention sites shall be negotiated by the shall be received and expended by the National National Executive Director and approved by Executive Director. The National Executive the National Council of Kappa Kappa Psi and Director shall supervise the implementation of the National Council of Tau Beta Sigma. the budget approved at biennial National National Conventions shall be held where active Conventions. Sorority funds shall at no time be chapters of the Fraternity and/or Sorority are used to purchase alcohol. located or where host chapters will be able to 3.302 The National Executive Director and adequately support the convention and National all National Headquarters employees shall be Intercollegiate Band requirements. The National covered by a blanket bond by a surety company Convention shall be at the same time and place selected by the National Council. The bond as Kappa Kappa Psi National Conventions. premiums shall be paid by the National Chapter. 3.402 Special Conventions of the National 3.303 The fiscal year for the National Chapter may be called upon a favorable vote of Chapter shall be from June 1 to May 31. The seventy-five (75) percent of the chapters in good National Executive Director shall institute a standing or upon recommendation of the continuous audit to have the financial records of National President, approved by a (75) percent the National Chapter audited by a Certified vote of the National Council. Public Accountant. Copies of the audit shall be 3.403 A one hundred twenty (120) day submitted to the Chairperson of the Board of written notice prior to the dates of all National Trustees and to each member of the National Conventions shall be given to all National Council. Officers, District Counselors, District Presidents, 3.304 Between conventions, the financial and Chapters by the National Executive policies of the National Chapter shall be Director. governed by a seventy five (75) percent 3.404 Official Delegates or Proxies from a favorable vote of the National Council. majority of the chapters in good standing, 3.305 Income of the National Chapter shall together with at least three (3) National Officers, be derived from three (3) principal sources: shall constitute a quorum at all Conventions. charter fees received from new chapters at the 3.405 Tau Beta Sigma recognizes the use of time of installation, annual national chapter fees, Joint meetings with the Kappa Kappa Psi and annual national membership fees. Chapters National Chapter to adopt programs, procedures, who are unable to meet their financial and policies. Any such joint program, procedure, obligations will be automatically placed on or policy adopted in a joint meeting must have a probation. majority vote of the Tau Beta Sigma delegates in 3.306 Chapters who do not pay chapter fees order to be binding on Tau Beta Sigma. and dues on time will be assessed late fees. 3.406 In general, the order of business for all Chapters who fail to attend prearranged visits Conventions shall be: with the Chapter Field Representative will be a. Invocation assessed a penalty fee in order to compensate the b. Seating of Delegates Sorority for expenses incurred. c. Appointment of Committees d. Report of National Officers 4. Meetings e. Report of Districts 3.401 A regularly called convention of the f. Unfinished Business National Chapter shall be held once every two g. New Business (2) years during the odd numbered year. Each h. Report of Committees i. Presentation of Convention Site

9 | Page j. Installation of Officers 6. Delegates and Proxies k. Closing Ceremonies 3.601 Each Chapter of the Sorority shall be When deemed advisable, the general order of represented at National Conventions by an business may be changed by the National Official Delegate, Alternate Delegate, or Proxy. President. Each Chapter shall file the official delegate form with the National Headquarters. A Life Member 5. Membership may represent her/his own chapter at National 3.501 New chapters shall be admitted to the Convention if there is no Delegate from that National Chapter of the Sorority upon chapter present. submission of a petition by the petitioning group 3.602 Each Delegate or Proxy must have a prepared in accordance with the instructions and current membership card or a life membership provisions furnished by the National Chapter or card. In the absence of an Official Delegate, the National Council. A nonrefundable fee must chapter shall be represented by a Proxy, accompany the application for colonization. A according to the rules governing the Non refundable charter fee and initiate dues, as distributions of Proxies. Each Delegate or Proxy determined by the National Chapter, must will be officially seated when all National accompany the application for colonization. Convention registration procedures have been 3.502 A petition shall be reviewed and completed. approved by the National Executive Director 3.603 In the absence of a Delegate and an before a charter is issued to a colony, a chapter Alternate Delegate to a National Convention, designation assigned, and the installation each chapter may designate the Alternate performed. The National Vice President for Delegate of another chapter in attendance at the Colonization and Membership will grant final Convention to serve as its Proxy. The written approval for the installation of the colony. proxy must be postmarked or received no later 3.503 New chapters will be installed, after than two weeks prior to the opening session of the approval of their Petitioning Document, by a the Convention. The chapter issuing the proxy National Officer, a past National Officer, a and the chapter designated as the proxy holder District Counselor, or by a member appointed by must be active and in good standing with the the National Vice President for Colonization and National Headquarters. All Proxies not meeting Membership. A Pre-Installation visit will take the above requirement are void. All seats of place within forty-five (45) days following the chapters in good standing with the National approval of the petitioning document. The Headquarters that are vacant after seating of Installation will take place after the pre- delegates and designated proxies shall be filled installation visit occurs. The National President alphabetically with Proxies from the chapters must grant any exceptions. present. This shall be done according to the 3.504 In recognition of outstanding ability, alphabetical listing of chapters beginning with accomplishment, or devotion to the best interests the next chapter after the last one seated at the of the Sorority, any member of the Sorority may prior convention. Alumni members may not sit be voted a National Honorary Life Member by a as a written Proxy Delegate for an undergraduate seventy-five (75) percent favorable vote of the chapter. National Chapter. This shall be the highest 3.604 Proxies shall be distributed in such a honor which can be conferred upon a member of manner that a chapter shall have no more than the Sorority. one vote over the chapter with the next highest 3.505 The retiring and past National number of proxies. Presidents of the Sorority may be voted a 3.605 Each District President shall be seated National Honorary Life Member in recognition and have a vote at all Conventions. In the of the past service to the Sorority by a seventy- absence of the District President, the District five (75) percent favorable vote of the Delegates Vice President shall represent the District. In the at a regularly called National Convention. event the District President and Vice President shall both be absent, the remaining District Officers shall be eligible in rank of succession.

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If no District Officers are in attendance, a Special Projects, and one person for Vice District caucus may be called to elect a voting President for Communication and Recognition, delegate at the Convention site. In the event that presenting those names to the National there is no representation from a specific Convention. They shall determine the eligibility District, the seat shall be left vacant. of any other candidates who are nominated from 3.606 Each Official Delegate or Proxy shall the floor. have one vote at regularly called Conventions. 3.705 The Committee on Jurisdiction shall Each Official Delegate or Proxy shall serve for examine, recommend, and submit to the the duration of the Convention to which National Chapter or National Council all appointed. propositions, revisions, and alterations amending the Constitution. 7. Committees 3.706 The Committee on Colonization and 3.701 The Standing Committees of the Membership shall examine, recommend, and National submit to the National Chapter or National Chapter shall be: Committee on Nominations, Council all propositions related to expansion and Committee on Jurisdiction, Committee on membership of the Sorority. Colonization and Membership, Committee on 3.707 The Committee on Programs shall Programs, Committee on Ways and Means, examine, recommend, and submit to the Committee on Credentials, Committee on National Chapter and National Council all History and Traditions, Committee on propositions related to the Programs of the Publications, Committee on Ritual and Regalia, Sorority. and Committee on Sisterhood and Spirit. 3.708 The Committee on Ways and Means 3.702 The Special Committees of the shall examine the biennial budget proposed and National Chapter shall be any other Committees, drawn up through the efforts of the National such as the Committee on Appeals, as may be President, National Vice President for considered necessary by the National Chapter Colonization and Membership, National and National Council. Executive Director, and the National 3.703 All Committees shall be appointed by Headquarters auditor/accountant. It will be the the National President and shall consist of the responsibility of the Committee to review the number of members deemed advisable by the budget proposals and to submit their National President. Delegates, Proxies recommendations to the National Chapter for designated by the chapter, and District approval. The committee will review current Presidents or their representatives shall be funding/ fund-raising programs and any new appointed before undesignated Proxies. All proposals for programs designed to increase Committees, with the exception of the revenues. Nominations, History and Traditions, and Ritual 3.709 The Committee on Credentials and and Regalia, should consider the possibility of Resolutions shall examine, recommend, and holding at least one joint meeting with its Kappa submit to the National Chapter all credentials of Kappa Psi counterpart. The two Committees National Officers, Official Delegates, and should exchange ideas and coordinate activities Proxies to the National Chapter assembled in and decisions if feasible. No chapter shall have Convention. Said Committee shall determine the more than one member, including proxies, on recipients of: each committee. Members of all Committees 1. Janet West Miller Tau Beta Sigma Delegate shall serve until relieved of their appointments Distance Award by the National President. 2. Chapter Distance Award 3.704 The Committee on Nominations shall 3. Chapter Participation Award carefully investigate the eligibility of candidates 4. District Participation Award for election to National Office. The committee The Committee shall also submit to the National shall nominate one person for President, one Chapter and National Council all propositions person for Vice President for Colonization and related to resolutions for the consideration of the Membership, one person for Vice President for Sorority. 11 | Page

3.710 The Committee on History and sold at rates determined by the National Traditions shall examine, recommend, and Executive Director. submit to the National Chapter or National 3.905 Distribution of publications shall be Council all propositions related to the history limited to all members of the Sorority in good and traditions of the Sorority. standing and to such other parties as may be 3.711 The Committee on Sisterhood and determined by the National Executive Director Spirit shall examine, recommend, and submit to and the National Council. the National Chapter and the National Council 3.906 The official printer shall be selected all propositions related to projects that promote by the National Executive Director and Sisterhood and Spirit. approved by the National Council. 3.712 All Special Committees shall examine, recommend, and submit to the National Chapter 10. Ritual and Regalia or National Council all propositions related to 3.1001 A confidential ritual shall be the special work assigned to them respectively prescribed for the introduction of all by the National President. membership candidates and their subsequent induction in the Sorority. A special ritual shall 8. Reports also be prescribed for the installation of National 3.801 A report of the activities conducted Officers, District Officers, and Chapter Officers during the biennium shall be submitted by each into their respective offices. The safekeeping of National Officer, the Board of Trustees Chair, these rituals shall be the responsibility of the each District President, and the National Chapter highest ranking officer in each of the component Field Representative at each regularly called parts of the Sorority. Convention of the National Chapter. Each 3.1002 The various rituals of the Sorority Chairperson of a Standing or Special Committee may be revised only by a favorable seventy-five shall submit a report of the activities of the (75) percent vote of the Delegates and Proxies Committee, together with the Committee’s present at a regularly called National recommendations, at each convention of the Convention of the National Chapter. National Chapter. All reports shall be 3.1003 All regalia of the Sorority, including typewritten and submitted in hard copy to the ritual equipment, jewelry, charters, and National President and National Vice President membership shingles, shall be prescribed by the of Communication and Recognition. An National Chapter. additional copy shall be submitted via electronic 3.1004 Official jewelry of the Sorority shall format to the National Vice President of be manufactured and sold under the terms of a Communication and Recognition. One copy of contract made with a reputable manufacturer and all reports shall be filed at the National signed by the National President and National Headquarters by the National Executive Vice President for Communication and Director. Recognition, exclusively. The various items of jewelry shall include a coat of arms 9. Publications (Recognition Pin), badge, membership candidate 3.901 All publications of the National pin, recognition bar, monogram pendant, and Chapter shall be edited, published, and alumni guard. distributed by the National Executive Director. 3.1005 Official jewelry of the Sorority may 3.902 The name of the National Publication be purchased through the National Headquarters will be The PODIUM. by using the appropriate form supplied by the 3.903 The PODIUM shall be published two National Headquarters. Special item orders will (2) times during the school term. he forwarded to the official jeweler by the 3.904 The PODIUM shall be restricted to National Headquarters. articles, editorials, and news items of general 3.1006 At the completion of her/his term of interest to the Sorority. Advertisements may be office, the National President shall be presented with a National President’s ring by the National

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Chapter of the Sorority in recognition of the office and work for the Sorority.

IV. National Intercollegiate Band

4.101 The Tau Beta Sigma and Kappa 4.104 The National Intercollegiate Band(s) Kappa Psi National Intercollegiate Band(s) are shall play one concert for the convention and be accepted as a functional part of the National the official convention band and play such other Conventions. concerts as convenience and good business shall 4.102 The National Intercollegiate Band(s) dictate. The choice of music will be left up to the shall be open to all college band members and discretion of the guest conductor. members of the Sorority. 4.105 No activity of the National 4.103 The expense for the sponsorship will Intercollegiate Band(s) shall be scheduled so as be made a part of the Biennial Convention to conflict with the regular business meetings of Budget. the Sorority.

V. Districts

1. Organization and Membership 5.101 The Sorority shall be divided into seven (7) geographical areas to be known as “Districts.” The Districts shall be labeled Southwest District according to their geographic regions and shall comprise the following states or areas: Oklahoma Midwest District Western District North Central District International All chapters outside the U.S.A. 5.102 Each District shall be comprised of all Northeast District the chapters located within its state or areas, and those recognized pursuant to 5.103. 5.103 Any chapter desiring to participate in the activity of another District can petition the National Council and be assigned to the neighboring District on a majority vote of the National Council. The transfer would grant them District of Columbia the same rights and privileges as any chapter in the District. Southeast District

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2. District Counselor Officers shall serve from District Convention to 5.201 Each District shall be under the District Convention. jurisdiction of the District Counselor(s). The 5.302 Each District Officer shall be at least a District Counselors shall be appointed by the sophomore student and an active member of the National President and be approved by the Sorority in good standing, at the time of National Council. Each District Counselor shall election. Officers elected during their final year serve a term of two (2) years with up to three of college may serve out their current term of consecutive terms at one time. Terms begin at office, provided that they are a Life Member by the end of district conventions on even- September 1 of their term in office. Each District numbered years. Each District Counselor shall Officer shall have exceptional business or be a Life Member and/or Honorary Member at professional ability and shall be capable of least twenty-five (25) years of age at the time of representing the Sorority and District when appointment. District Counselors shall serve called upon to do so. Each District Officer shall without compensation. Expenses incurred on have the best interest of the Sorority at heart and behalf of the Sorority shall be paid upon be willing and able to devote the necessary time presentation of written statement to the National to execution of the duties imposed by the office Executive Director, subject to approval by the and shall be actively participating in or serving National President. bands during their term of office. All District 5.202 The District Counselor shall be the Officers shall serve without compensation. Administrative Officer of the District and shall 5.303 A Committee on Nominations at each be a nonvoting member of all District District Convention shall carefully investigate Committees which the District President shall the eligibility of candidates for election. The appoint. The District Counselor shall act in an committee shall nominate one member for each advisory capacity to the National Council, the office and present the names to the Convention. District, and to the Chapters in the assigned Additional nominations may be made from the District. The District Counselor shall be floor of the Convention by Official Delegates. designated as the official representative of the The Nominations Committee shall determine the District whenever such representation shall be eligibility of any other candidates who are required and shall, when requested by the nominated from the floor. A majority of all votes National Council, act as the Official Inspecting cast shall be necessary for election. Officer of the Sorority of all chapters within the 5.304 The District President shall preside at District. all meetings of the District and shall be a 5.203 If a vacancy occurs in any of the nonvoting member of all District Committees, District Counselor positions, the National with the exception of the Nominations President, with the approval of the National Committee which she/he shall appoint, and shall Council, will appoint a replacement. A District render all possible assistance to the District Counselor may be removed from the position by Counselor. In the absence of the District unanimous vote of the National Council. Counselor, the District President may be 5.204 The District Council and District designated as the official rep representative of Counselor will be notified prior to the addition the District whenever such representation shall or replacement of a District Counselor. be required. 5.305 The District Vice President shall, in 3. Officers the absence of the District President, preside at 5.301 Each District shall have a District the meetings of the District. The District Vice President, District Vice President, and District President shall also be in charge of membership Secretary-Treasurer or other Officers as deemed within the District as set forth by the guidelines advisable by the District Counselor. These of the District Membership Committee. Officers shall be elected by the chapters 5.306 The District Secretary-Treasurer shall assembled at District Convention. The District record, publish, and distribute to all chapters in the District, the District Counselor, and all members of the National Council, the minutes of

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all meetings of the District and shall, as exact date is to be determined by the host necessary, control the receipt and disbursement chapter subject to approval of the majority of the of all monies of the District. District Counselor and Governors. In the 5.307 Each District Officer shall have one absence of a decision by the close of the vote at all meetings of the District Council, convention, the District Counselor and except the District President. The District Governors will determine the location for the President shall vote only in case of a tie or if the next convention. vote is by ballot. 5.502 All chapters bidding to host a district 5.308 Should a vacancy occur on the District convention must adhere to the National Council, the remaining District Officers and the Guidelines for Bidding and Hosting a District District Counselor shall determine the Convention. Each bid submitted must contain at appropriate procedure to fill the office. least two (2) available dates. The National 5.309 If a district officer’s chapter is Officers in attendance at the convention must placed on suspension, the officer’s status will be approve any exceptions. reviewed by the District Counselor. Any action 5.503 Special Conventions of the District will be recommended by the District Counselor may be called upon a favorable vote of seventy- and reviewed by the National Council. The five (75) percent of the chapters of the District in district council and counselor must be notified good standing or upon recommendation of all within ten (10) days of any action. the District Officers. 5.310 Any District Officer who leaves the 5.504 A ninety (90) day written notice prior District permanently during the term of office to the date of all District Conventions shall be shall automatically resign, and other District given to all National Officers, District officers shall follow District constitutional Counselors, District Officers, and Chapters in procedure to fill the vacancy. the District by the National Executive Director 5.311 A District Officer may be removed and the District Secretary-Treasurer. from office by a unanimous vote of the 5.505 Official Delegates or Proxies from a remaining members of the district council and majority of the chapters of the District in good approval by the District Counselor. Upon standing together with at least two (2) of the removal from office, the National Headquarters District Officers shall constitute a quorum at all and the National President shall receive District Conventions. notification of the removal within ten (10) days. 5.506 In general, the order of business of all District Conventions shall be: 4. Finances a. Invocation 5.401 District revenue shall be derived from b. Seating of Delegates a per capita allotment provided by the National c. Appointment of Committees Organization. The National Active Membership d. Report of District Officers Dues will include an additional fee which will e. Report of Chapters be returned to the District. f. Unfinished Business 5.402 Money delegated for District accounts g. New Business shall remain in the National account until h. Report of Committees requested by the District Counselor and the i. Selection of Convention Site District Secretary-Treasurer. The request shall j. Installation of Officers be in writing, signed by both aforementioned k. Closing Ceremonies representatives of that District. Each District The general order of business may be changed shall set its own guidelines regarding the use of by the District Counselor or District President. District funds. 6. Delegates and Proxies 5. Meetings 5.601 Each active chapter of the District 5.501 A regularly called meeting of the shall be represented at regularly called District District shall be held on a yearly basis. The Conventions by an Official Delegate.

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5.602 In the absence of a Delegate and an 7. Committees Alternate Delegate to a District Convention, 5.701 The Standing Committees of the each chapter may designate the Alternate District shall be: Committee on Nominations, Delegate of another chapter in attendance at the Committee on Convention Site, Committee on Convention to serve as its Proxy. The written Membership, and such other Committees as may proxy must be submitted to and approved by the be considered necessary by the District District President prior to the opening session of Counselor or by the District President. the Convention. The chapter issuing the proxy 5.702 All Committees shall be appointed by and the chapter designated as the proxy holder the District Counselor or District President and must be active and in good standing with the shall consist of the number of members deemed National Headquarters. All Proxies not meeting necessary. Members of all Committees shall the above requirement are void. All seats of serve until relieved of their appointment by the chapters in good standing with the National District Counselor or District President. Headquarters that are vacant after seating of delegates and written proxies shall be filled 8. Reports alphabetically with proxies from the Chapters 5.801 All reports of District Officers and present, beginning in the alphabetical listing of committee chairpersons shall be typewritten and chapters with the chapter following the last one submitted in a hard copy format and an seated at the prior convention. Alumni members electronic format to the District Secretary- may not sit as written Proxy Delegates for Treasurer. The District Secretary-Treasurer shall undergraduate chapters. forward one copy of the complete convention 5.603 Each Official Delegate or Proxy must minutes to the National Executive Director, have a current membership card and shall have National President, and National Vice President one (1) vote at District Conventions. Each of Communication and Recognition. Official Delegate shall serve the duration of the 5.802 A report of the activities of the office held District Convention to which appointed. shall be submitted in triplicate by each District Delegate at regularly called National Conventions.

VI. Chapters

1. General Director of Bands are ex officio members of all 6.101 Chapters of Tau Beta Sigma Sorority chapter committees. shall be established throughout the general 6.102 Chapters shall be named after letters in jurisdiction of the Sorority at academically the Greek alphabet. After the alphabet has been accredited colleges and universities and shall exhausted, the chapters shall be named by operate under the supreme authority of the prefixing each letter with the first letter of the Director of Bands. The Director of Bands is alphabet and again reusing the alphabet. After responsible for governing and monitoring the again exhausting the alphabet, the chapters shall daily activities and affairs of the local chapter. be named by prefixing each letter with the The Director of Bands may choose to appoint an second letter of the alphabet and so on as chapter individual to serve in the role of chapter sponsor. names are needed. Alphabet letters shall be The National Council shall recognize the assigned consecutively as chapters are named. authority of the chapter sponsor appointed by the 6.103 The chapter shall have jurisdiction Director of Bands; however, the Director of over all its members at the college or university Bands has ultimate authority in matters where the chapter is located. pertaining to the chapter. The sponsor and 6.104 Each chapter shall have its own constitution that shall be approved by the

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Chapter Sponsor. The chapter constitution shall the charter of a chapter. The National in no way conflict with or receive priority over Headquarters shall take appropriate measures to the National Constitution, except as specified in effect surrender of the chapter’s charter and Section 1.116. other items of identification with the Sorority. 6.105 PROBATION. Any chapter, which Where appropriate, remaining collegiate becomes delinquent in any obligation(s) to the members of the chapter shall also be indefinitely National Sorority shall be placed on probation. suspended. The chapter may appeal the Likewise, any chapter which displays conduct in disciplinary action imposed in accordance with a violation to the policies of the National procedure established by the National Council to Organization may also be placed on probation. ensure due process to the chapter. Said chapter’s The National President, in consultation with the Chapter Sponsor, District Counselor, and National Council and the National Executive District President shall be notified within ten Director, shall contact the chapter and prescribe (10) days of disciplinary action. such terms and conditions as necessary and 6.108 REINSTATEMENT. A chapter appropriate to correct the deficiency and/or charter which has been revoked may be failures of the chapter and ensure observance of reinstated after inspection by a representative of Sorority obligations. Said chapter’s Chapter the National Organization, provided that the Sponsor, District Counselor, and District petitioning group meets the standards required President shall be notified within ten (10) days for a new chapter and that all financial of disciplinary action. obligations accrued prior to revocation of the 6.106 SUSPENSION. Upon receiving chapter have been settled. A chapter so information that a chapter is not following the reinstated shall be granted its previous chapter policies and procedures of the Sorority, the name. National Council shall discipline said chapter by 6.109 INACTIVE. If a chapter becomes so placing it on disciplinary suspension. Chapters small that it is unable to function the chapter will automatically be placed on financial may be placed on inactive status by the National suspension for failure to pay chapter fee or Council. During this period, the chapter shall be member dues. All chapter functions and relieved of all national obligations, which would activities shall be suspended pending an otherwise be incurred. It shall lose all voting investigation by a representative of the National rights at conventions and the right to initiate Organization who shall make a written report to members. Members of the chapter prior to the National Council within ten (10) days inactive status shall be transferred to alumni following the conclusion of the investigation. membership. An inactive chapter may be The National Council, after reviewing the report reinstated to active status, provided the and the chapter’s response and any other petitioning group meets the standards required information provided to them, may take for a new chapter. Said chapter’s Chapter appropriate action to discipline the chapter. All Sponsor, District Counselor, and District meetings of the chapter under suspension must President shall be notified of these actions be approved by the Chapter Sponsor and the within ten (10) days. National President and be attended by the Chapter Sponsor. The chapter may appeal the 2. Officers disciplinary action imposed in accordance with a 6.201 The officers of a chapter shall be: procedure established by the National Council to President, Vice President, Secretary, and ensure due process to the chapter. Said chapter’s Treasurer, or other officers as deemed necessary Chapter Sponsor, District Counselor, and by the individual chapter. District President shall be notified within ten 6.202 The active members of a chapter shall (10) days of disciplinary action. elect its officers at a regularly called meeting of 6.107 CHARTER REVOCATION. Upon the chapter. due cause, including continued failure of a 6.203 Each chapter officer shall be an active chapter to follow the policies and procedures of member of the Sorority in good standing at the the Sorority, the National Council shall revoke time of election and during her/his term of 17 | Page

office. Each chapter officer shall possess more incurred by the chapter. The Secretary shall than ordinary business ability and shall be maintain a permanent record of each member of capable of representing the chapter under all the chapter, including name, address, phone ordinary conditions. Each officer shall have the number, and instrument played. In addition, the best interest of the Sorority at heart and shall be Secretary shall prepare and send news items to willing and able to devote the necessary time to the National Executive Director and shall be the execution of the office. A member who has responsible for all chapter correspondence. been elected to an office but does not enroll in 6.209 The Treasurer shall control the band in the course of the term of office is receipts and disbursements of all monies of the ineligible to continue as an officer of the chapter, and shall submit recommendations chapter. In the event an officer cannot enroll in concerning the financial policies of the chapter the band due to a class schedule of subjects as may be required. The Treasurer shall sign all required for graduation, the person elected can checks for monies disbursed. In addition, the continue as an officer for that academic term, Treasurer shall be responsible for the collection with the approval of the chapter. In this event, if of the monies for and ordering of all regalia this officer does not enroll in band the following from the National Executive Director of the academic term, the individual is automatically Sorority. dropped as an officer. 6.210 Each officer, except the President, 6.204 The time of election of chapter shall have one vote at all meetings of the officers shall be left to the chapter’s discretion. chapter. The President shall only vote when the Nominations for each office shall be made from vote is by secret ballot, or when her/his vote will the floor of the meeting and a majority of all affect the result. votes cast shall be necessary for election. 6.205 Each chapter officer shall serve for a 3. Finances period of one (1) year. Chapter officers shall 6.301 All monies of the chapter shall be serve without compensation. received and expended by the chapter Treasurer. 6.206 The President shall preside at all 6.302 The fiscal year for the chapter shall be meetings of the chapter and shall be a non- determined by the chapter and this information voting member of all chapter committees which filed in the National Headquarters. shall be appointed by the President. The 6.303 The financial policies of the chapter President shall sign all checks for monies shall be governed by a budget adopted at least disbursed and shall sign all contracts and other once per fiscal year and at a frequency instruments of business incurred by the chapter. determined by the chapter. The President shall be responsible for filing a 6.304 Income of the chapter shall be derived Fall Activity Report and Chapter Summary from annual dues assessed each active member Report to the National Headquarters. In addition, and fundraising projects conducted by the the President shall be designated as the official chapter. Dues shall be determined by the chapter representative of the chapter whenever such but shall include all annual national membership representation shall be required. fees as determined by the National Chapter and 6.207 The Vice President shall, in the payable to the Tau Beta Sigma Sorority on or absence of the President, preside at meetings of before September 30 of each year. the chapter and shall advance the purpose of the 6.305 Each chapter shall pay an annual Sorority as stated in the Preamble of the national chapter fee as determined by the Constitution by promoting the work of the National Chapter which is payable to the Tau chapter as performed by its several officers and Beta Sigma Sorority on or before September 30 committees. The Vice President shall be of each year. responsible for the education, training, and initiation of all members of the chapter. 4. Committees 6.208 The Secretary shall record the minutes 6.401 The Standing Committees of the of all meetings of the chapter and shall sign all chapter shall be: Committee on Service, contracts and other instruments of business

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Committee on Membership, Committee on and the initiation, as prescribed by ritual, History, Committee on Ways and Means, and completed. Committee on Ritual and Regalia. Other 6.602 ACTIVE. All active members of the Committees may be established as deemed Sorority shall be college or university students necessary by the needs of the chapter. who are enrolled and actively participating in the 6.402 All Committees shall be appointed by band and have paid their current membership the chapter President and shall consist of as dues for the year. In the event a member of the many members as the President deems Sorority is unable to enroll and actively necessary. participate in band, the person may continue as 6.403 Members of Committees shall serve an active member for the academic term until relieved of their appointment by the provided chapter members and sponsor so President of the chapter. desire. An exception must be approved by the National President. Active members are eligible 5. Meetings to hold office, serve on committees and take part 6.501 A regularly called meeting of the in all business and social affairs of the chapter. chapter shall be held at least once each month Voting privileges will only be given to active during the regular academic school year of the and associate members. college or university where the chapter is 6.603 A member of Kappa Kappa Psi who located. Meetings may be held more frequently has ever held active status in Kappa Kappa Psi is when deemed advisable by the chapter. The not eligible for active membership in Tau Beta exact time of the meeting shall be determined by Sigma. the chapter. 6.604 CONDITIONAL. Conditional status 6.502 Special chapter meetings may be in the sorority may be maintained for up to one called upon favorable vote of seventy-five (75) (1) academic year by a formerly active member percent of the active members of the chapter or in good standing. Conditional status may be upon recommendation of the chapter President requested by an Active member, in writing, from approved by a fifty (50) percent vote of the the chapter when conflicts arise because of work chapter officers. or class schedules and thus prevent the student 6.503 Each chapter shall define their quorum from fulfilling the requirements of active according to the current edition of Robert’s membership. The request shall be approved by Rules of Order, Newly Revised. the Sponsor and Director of Bands. Chapters 6.504 In general, the order of business of all may add requirements to Conditional chapter meetings shall be: membership upon a three-fourths (3/4) vote of a. Opening Ceremonies the chapter to add an addendum to the chapter b. Reading of Minutes constitution and upon the approval of the c. Report of Chapter Officers Sponsor and Director of Bands. Chapters who d. Unfinished Business elect to add additional requirements must notify e. New Business their District Counselor within thirty (30) days. f. Report of Committees Conditional status may not be imposed upon g. Closing Ceremonies Actives to meet obligations. When deemed advisable, the general order of 6.605 INACTIVE. Former active members business may be changed by the chapter who are enrolled in school, but do not pay President. Member Dues and do not elect to become Alumni as per 6.608 will be classified as 6. Membership inactive members. Inactive members are not 6.601 Chapter membership shall consist of considered in good standing and therefore, have seven (7) types: Active, Conditional, Inactive, no active membership privileges. Associate, Honorary, Alumni, and Life 6.606 ASSOCIATE. Associate Membership Membership; and shall not be recognized by the is granted to members of Kappa Kappa Psi who chapter until all initiation fees have been paid transfer to a college or university which does not have an active Kappa Kappa Psi chapter and

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meet the requirements as defined in the present total eligible voting membership shall be transfer policy. Before becoming eligible for required to elect a person to membership Associate Membership, the potential Associate candidacy. member must be educated in the Ritual and 6.612 Before becoming eligible for active traditions of Tau Beta Sigma. Associate membership, a membership candidate must members may vote and hold office. Any complete a Membership Education Program as exceptions must be approved by the National prescribed by the chapter. If a membership Council. candidate fails to meet the requirements of the 6.607 HONORARY. In recognition of chapter or Sorority, her/his candidacy may be outstanding ability, accomplishment, or devotion terminated for that academic term by a two- to the best interest of the Sorority, a person can thirds (2/3) vote of the chapter’s total eligible be given Honorary Membership by a chapter. voting membership. This shall be the highest honor which can be 6.613 The maintenance of the fine tradition conferred by a chapter. Undergraduates are of quality membership shall be the sole ineligible for this recognition. responsibility of the initiating chapter. The 6.608 ALUMNI. Active, Associate, or chapter Secretary shall be responsible for Conditional members become Alumni members notifying the National Headquarters of all of the sorority when they complete their initiations by use of the “Initiate Registration education or terminate their affiliation with their Form” which must be submitted with date of college or university. Active, Associate, and initiation and current initiation fee. The Conditional members may elect to become candidate shall not be considered initiated until Alumni members upon completion of the name and proper initiation fee have been undergraduate education. If a member’s received by the National Executive Director and collegiate education continues past four years, until it has been recorded in the Master Roster at and she/he is unable to meet Active, Associate, the National Headquarters. or Conditional requirements, she/he may elect to 6.614 The national initiation fee shall be have Alumni status, with Chapter and Sponsor paid to the proper chapter officer who will see approval. Should an inactive member choose to that it is forwarded to the National Headquarters return as alumni status, said member must with a properly completed initiate form. The request, in writing, reinstatement from the initiation fee shall entitle the initiate to receive a National Council. Upon review of the inactive membership certificate, membership card, and a member's written request, the inactive member gold recognition pin, all to be supplied by the must receive a majority vote of the National National Executive Director. In addition to the Council. The individual must make payment of above, the initiation fee fulfills national all financial obligations to the national membership fee requirements during the current organization, and the chapter if the National academic year. Council deems it necessary, in order to be 6.615 The initiation fee for each honorary granted privileges of membership. member initiated by a chapter shall be submitted 6.609 All members and membership to the National Headquarters with an “Initiate candidates must meet local campus Registration Form.” The National Executive organizational membership policies. Director shall provide a special membership 6.610 Membership Candidacy in the Sorority certificate, identification membership card, and may be offered to students who are enrolled and gold recognition pin. Additional jewelry for actively participating in the college or university honorary members may be purchased by the band. They shall possess unusually good chapter if deemed advisable. character, and they shall be outstanding persons 6.616 LIFE. Alumni, graduating senior, or of leadership on the campus. honorary member, upon payment of Life 6.611 Any member of the Sorority shall be Membership fees together with an application to permitted to propose the name of a person the National Headquarters shall be entitled to eligible to become a membership candidate at Life Membership privileges in the Sorority chapter meetings. A two-thirds (2/3) vote of the providing their address. Chapters shall indicate

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support for a graduating senior or alumni suspended member shall have no active member obtaining Life Membership on the membership privileges. Once a member has Chapter Personnel Report. Support shall be been suspended, the member shall be notified in given by a simple majority vote of the active writing of the obligations to be fulfilled and a chapter. If a chapter indicates on the Chapter specified time period to fulfill them. The District Personnel Report that they do not support an Counselor and the National Headquarters must individual obtaining Life Membership, that be notified within ten (10) days of the placement individual must wait until two (2) years after and lifting of any suspension. graduating or becoming alumni. No individual 6.620 A suspended member who does not shall be prevented from obtaining Life successfully meet the obligations specified Membership if the chapter fails to complete the pursuant to Section 6.619, or any member who Chapter Personnel Report, or is late in doing so. repeatedly violates the National, District, or Purchase of a Life Membership by a senior does local Chapter policies or procedures, may be not exempt a person from payment of annual expelled. In order to expel a member a vote of membership dues during the senior year as the three-fourths (3/4) of the total eligible voting Life Membership will take effect upon membership is required. Prior to a vote on graduation. expulsion, the member has a right to a hearing 6.617 Disciplinary action of a member may before the active chapter membership and consist of probation, suspension, or expulsion. Chapter Sponsor. At least one (1) week prior to Any such disciplinary action shall be left to the the expulsion hearing, the member, Chapter discretion of the local chapter and Chapter Sponsor, District Counselor, and National Sponsor.6.618 A member who becomes Headquarters shall be notified of the reason for delinquent in any obligation(s) to the chapter or the disciplinary action. The vote on expulsion who displays conduct in violation of National, shall be by secret ballot and the member will be District, or Chapter policies shall be placed on informed of the vote totals. Having been probation. The chapter Executive Board shall expelled, the member shall return to the chapter consult with the Chapter Sponsor before placing all regalia and property of the Sorority being a member on probation. A member shall be held, and the expulsion shall be noted on the placed on probation by a majority vote of the Master Chapter Roster at National Headquarters. chapter’s Executive Board. A member of the 6.621 Any member of a Tau Beta Sigma Executive Board shall inform the member of the chapter who has recently been an active member probationary status and prescribe the terms and of that chapter is, upon transferring to another conditions (as prescribed by the Executive school, eligible to become an active member of Board) necessary to remove the probationary the chapter. Active membership will be granted status. The Chapter Sponsor and District to the candidate upon enrollment in the band Counselor shall be notified within ten (10) days program at the new school, presentation of of any disciplinary action. A member on current membership card, written probation shall not have a vote. Other recommendation from the candidate’s previous restrictions on active member privileges may be chapter, simple majority approval of the total set by the chapter a terms of probation. eligible voting membership of the new chapter, 6.619 A member on probation who does not payment of chapter dues, and meeting the successfully make restitution or any member existing grade point requirement of the new who violates any policies or procedures of the chapter. The letter of recommendation from the National, District or local Chapter may be candidate’s previous chapter must be sent to the placed on suspension. Prior to a vote to suspend new chapter and National Headquarters. If a a member, the Chapter Sponsor, District written letter of recommendation from a Counselor, and said member shall be informed member’s previous chapter is not available, the in writing of the reasons for the disciplinary new chapter’s District Counselor must be action. A vote of three-fourths (3/4) of the contacted to research the transfer request. The chapter’s total eligible voting membership shall District Counselor’s decision will be made be required to place or lift a suspension. A within thirty (30) days.

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interests of the Sorority at heart and shall be 7. Delegates and Proxies willing and able to devote the necessary time to 6.701 A Delegate, Alternate Delegate, or the execution of the duties imposed. Proxy shall represent each chapter at each 6.704 The election of chapter delegates to District and National Chapter Convention. In the the regular District Convention shall be held at absence of a Delegate and an Alternate Delegate least thirty (30) days prior to the opening date of to a National Convention or District Convention, the Convention. The election of chapter each chapter may designate the Alternate delegates to the National Convention shall be Delegate of another chapter in attendance at the held at least sixty (60) days prior to the opening Convention to serve as Proxy. A written Proxy date of the Convention. must be submitted to and approved by the 6.705 Each chapter delegate shall make the Convention President no later than one week necessary arrangements to be in attendance at prior to the opening session of the Convention. each session of the Convention to which The chapter issuing the proxy and the chapter delegated and shall be prepared to take an active designated as the proxy holder must be active part in the business of the Convention and to and in good standing with the National execute such duties as may be imposed by the Headquarters. All proxies not meeting the above Convention. requirements are void. All seats of chapters in 6.706 Chapter delegates shall serve without good standing with the National Headquarters compensation. Expenses of chapter delegates, that are vacant shall be filled alphabetically with when authorized by the chapter, shall be paid by proxies from the chapters present. the chapter upon presentation of a written 6.702 The active members of a chapter shall statement approved by the Chapter President and elect its delegates at a regularly called meeting Treasurer. of the chapter. 6.703 Each chapter delegate shall be an 8. Reports active member of the Sorority in good standing 6.801 All reports to the National at the time of election. Each Delegate shall Headquarters shall be typewritten and a possess more than ordinary business ability and duplicate copy maintained in the chapter file. shall be capable of representing the chapter 6.802 All reports of the chapter shall be under all conditions at the Convention to which submitted to the National Executive Director in delegated. Each delegate shall have the best writing at times

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