REPORT OF THE COMMITTEE OF THE WHOLE MEETING HELD IN THE MUNICIPAL COUNCIL CHAMBERS ON WEDNESDAY, APRIL 14, 2021 AT 12:00 P.M.

Chair C. Leclerc presided. Members present were S. Bujtas (via videoconference), L. Christiansen (via videoconference) , and B. Downie (via videoconference). Members J. Cordeiro and E. Ramsay were absent. Also in attendance were K. Boland, Chief Administrative Officer, L. Greenlaw, Director of Finance (via videoconference), D. Block, Director of Development Services (via videoconference), K. Lautens, Communications Advisor (via videoconference), A. Thompson, Clerk, and A. Poole, Executive Assistant (via videoconference).

Also in attendance from was Justin Kohlman, President & CEO, and Regina Saimoto, Acting Executive Director, Advancement and Coast Mountain College Foundation CAO.

The Cammi ttee of the Whole meeting commenced at 12:00 p.m.

1. CITY OF TERRACE/COAST MOUNTAIN COLLEGE MEMORANDUM OF UNDERSTANDING DISCUSSION

Chair Leclerc called the meeting to order and explained that the purpose of the meeting was to discuss the Memorandum of Understanding (MOU) between the City and Coast Mountain College (CMTN).

Chair Leclerc acknowledged that the meeting was being held on the traditional unceded homelands and territory of the First Nation. She also noted that due to the latest public health orders prohibiting the public from attending Council meetings in person and that public participation could be had by joining the virtual Microsoft Teams meeting through a computer, mobile device, or regular telephone call. The information on how to take part in the question portion of the meeting could be found at terrace.ca/participate. C/W, April 14, 2021 Page 2

The City of Terrace and CMTN (formerly Northwest Community College) created and signed an MOU in 2016 in which the City donated 50% of CMTN's building permit fees back to the Coast Mountain College Foundation. The Jack Talstra Memorial bursary was also created on behalf of the City.

Since 2016 CMTN has improved access to the campus, rebuilt a storage shed, installed a yurt, and significantly renovated the trades building.

CMTN is constructing a new student residence building, to be completed in September 2 02 1 and opened in October 2021. It will be able to house a maximum of 104 students; however, they plan on only housing 60 students in September 2021 due to the pandemic. If they are successful in get ting funding for phase two, an additional residence building will be constructed and will be able to accommodate 104 students also.

They also plan to build a new Library and classroom building in 2022. They will have completed approx imately $54 million in upgrades from 2016 - 2022. Mr. Kohlman thanked the City of Terrace for its past support.

Under the terms of the MOU, the City donated 50% of CMTN's building permit fees back to the Coast Mountain College Foundation. The City has donated just under $110,000 over the past five years. Mr. Kohlman asked the Committee to consider renewing the MOU for another five years.

CMTN is planning further upgrades at the campus. They would like to build more housing, and have begun planning for a new Freda Diesing School of building that will cost approximately $15 million, which will result in building permit fees of approximately $140,000. The Freda Diesing program is a flagship program for CMTN C/W, April 14, 2021 Page 3 and they would like to e xpand its offerings. The new building will be placed immediately east of the current Freda Diesing building.

In 2020 some programs seen lower registration numbers than others due to the pandemic; however, registration numbers are projected to rise for the upcoming semester.

The MOU was initially tied to the Campus Renewal Plan.

The MOU terminates on June 22, 2021. The current Spruce Building Project may not meet the conditions and be eligible without an ex tension or renewal of the MOU. The Spruce Building Project will be completed in August 2022.

Mr. Kohlman indicted proximity is a factor when reviewing contracts for work at CMTN. Local businesses get more weighting. All routine maintenance contractors are local ex cept for when there are no businesses with the required expertise in the region.

CMTN has just under 500 staff and faculty.

It was noted that a key benefit of the MOU is that it makes it easier for CMTN to improve their campus amenities which aligns with the City's strategic plan. The MOU also aids in creating a vibrant post-secondary institution for individuals and families looking at Terrace as a potential place to live.

To establish the Jack Talstra Memorial bursary $5,000 was used. This award was to be given out as five $1,000 awards. $2,500 has been dispersed since 2018- 2019, leaving $2,500 to be awarded in future years. The award is advertised on the CMTN website. CMTN was unsure if the $5,000 to establish the Jack Tals tra Memorial bursary was part of the C/W, April 14, 2021 Page 4 approximately $110,000 that was donated back to CMTN by the City.

The MOU and the Jack Talstra Memorial bursary were created at the same time and formed part of the same agreement. The $5,000 is not endowed. Every year the $5,000 is reduced by the amount awarded to students until it is exhausted.

The uptake of the Jack Talstra Memorial bursary hasn't been great over the past five years. This may be because the award wasn't established until the 2017-2018 academic year. CMTN can provide an annual update regarding the students who have received the award.

The Chair asked if anyone from the public had questions. There were no members of the public virtually present.

It was recommended that the Memorandum of Understanding between Coast Mountain College and the City of Terrace be referred to staff to review and report back to Council.

The April 14, 2021 Committee of the Whole meeting adjourned at 12:25 p.m.

CERTIFIED CORRECT

Chair

Cl.erk