AGENDA Regular Council Meeting 7:00 PM - Monday, March 15, 2021 Virtual Meeting
Page
1. CALL TO ORDER
2. PUBLIC INPUT
2.1. The meeting is open to statements from no more than five members of the Public of no more than two minutes in length each.
3. APPROVAL OF AGENDA INCLUDING LATE ADDITIONS AND DELETIONS
3.1. Resolution STAFF RECOMMENDATION: THAT the March 15, 2021 Regular Council Meeting agenda be adopted/amended.
4. DELEGATION(S)
5. PUBLIC AND STATUTORY HEARINGS
6. ADOPTION OF MINUTES
7 - 13 6.1. Adoption of Council Meeting Minutes STAFF RECOMMENDATION: THAT the March 1, 2021 Regular Council Meeting Minutes be adopted as presented.
Regular Council Meeting - 01 Mar 2021 - Minutes
7. BUSINESS ARISING FROM THE MINUTES
Page 1 of 145
8. RISE AND REPORT
9. CORRESPONDENCE AND PETITIONS
Items appearing on the correspondence report to be debated must be removed by motion and considered separately. The resolution to remove an item (if applicable) is: THAT Item No. _____ "{name of item}" be removed from the correspondence report for discussion under Section 18 "New Business" of the March 15, 2021 Regular Council Meeting.
14 - 35 9.1. Correspondence STAFF RECOMMENDATION: THAT the correspondence included in the information report dated March 10, 2021 be received for information.
INFO - Correspondence - March 10, 2021 1. Public Wildfire Information Resources 2021 2. List of Resources during Pandemic 3. Interior Health opens COVID-19 vaccine bookings Monday 4. Interior Health to open more than 40 vaccine clinics throughout region 5. Request for Letters of Support re Laid-off Hotel and Tourism Industry Workers 6. Request to sign petition re puppy mills 7. Request Support re Crisis Line 8. Policy Directive 21 – 03 Changes to the Cannabis Retail Store Terms & Conditions Handbook 9. 2021 SILGA bulletin Community Excellence Award Winners 10. Bridge River Transmission Project Update
10. REPORTS FROM COMMITTEES OF COUNCIL AND COMMISSIONS
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11. REPORTS AND PRESENTATIONS OF STAFF
36 - 48 11.1. Resolution of Support for Councillor Howe's attendance at the High Ground 2021: Civic Governance Forum STAFF RECOMMENDATION: THAT Councillor Jamie Howe's attendance at the Columbia Institute High Ground 2021: Civic Governance Forum be supported.
RFD - Resolution of Support for Councillor Howe's attendance at the High Ground 2021: Civic Governance Forum 1. High Ground 2021 Civic Governance Forum Draft Program 2. FIN-0008 - Travel Expense Policy - August 19, 2019
49 - 52 11.2. Lillooet Community Fund Committee Member Application STAFF RECOMMENDATION: THAT Betty Weaver be appointed to the Lillooet Community Fund.
RFD - Lillooet Community Fund Committee Membership Application - Pdf 1. District of Lillooet Legislative Policy No. 05 “Council Committee Policy” 2. LCF Committee Member Vacancy Application
53 - 59 11.3. 2021 UBCM Community Emergency Preparedness Fund, Emergency Operations Centres and Training Application STAFF RECOMMENDATION: THAT the application to the Union of BC Municipalities – Community Emergency Preparedness Fund for the Emergency Operations Centres and Training funding, be supported.
RFD - 2021 UBCM Community Emergency Preparedness Fund, Emergency Operations Centres and Training Application 1. Community Emergency Preparedness Fund, Emergency Operations Centres and Training 2021 Program and Application Guide
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12. BYLAWS AND RESOLUTIONS
60 - 75 12.1. Correction to Utility Rate Bylaws STAFF RECOMMENDATION: Water Connection and Regulation Bylaw No. 68, 1997 Amendment Bylaw 2021-013 1. THAT Water Connection and Regulation Bylaw No. 68, 1997 Amendment Bylaw 2021-013 be introduced and read a first, second, and third time. 2. THAT Water Connection and Regulation Bylaw No. 68, 1997 Amendment Bylaw 2021-013 be adopted.
Water Connection and Regulation Bylaw No. 428, 1984 Amendment Bylaw 2021-014 1. THAT Water Connection and Regulation Bylaw No. 428, 1984 Amendment Bylaw 2021-014 be introduced and read a first, second, and third time. 2. THAT Water Connection and Regulation Bylaw No. 428, 1984 Amendment Bylaw 2021-014 be adopted.
Sewer Connections and Regulations Bylaw No. 430, 1984 Amendment Bylaw 2021-015 1. THAT Sewer Connections and Regulations Bylaw No. 430, 1984 Amendment Bylaw 2021-015 be introduced and read a first, second, and third time. 2. THAT Sewer Connections and Regulations Bylaw No. 430, 1984 Amendment Bylaw 2021-015 be adopted.
RFD - Utility Rate Bylaws 1. Water Connections and Regulations Bylaw Amendment 2021-013 2. Water Connections and Regulations Bylaw Amendment 2021-014 3. Sewer Connections and Regulations Bylaw Amendment 2021-015 4. Ministerial Order M192 2020
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76 - 145 12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation Bylaw No. 2021-004, and 2021 Housekeeping Amendment Bylaw No. 1 Bylaw No. 2021-005. STAFF RECOMMENDATION: Fees & Charges Bylaw 1. THAT Fees & Charges Bylaw No. 2021-003 be read a first and second time. 2. THAT Fees & Charges Bylaw No. 2021-003 be read a third time.
Cayoosh Creek Campground Regulations Bylaw 1. THAT Cayoosh Creek Campground Regulations Bylaw No. 2021- 004 be read a first and second time. 2. THAT Cayoosh Creek Campground Regulations Bylaw No. 2021- 004 be read a third time.
2021 Housekeeping Amendment Bylaw No. 1 1. THAT 2021 Housekeeping Amendment Bylaw No. 1 Bylaw No. 2021-005 be read a first and second time. 2. THAT 2021 Housekeeping Amendment Bylaw No. 1 Bylaw No. 2021-005 be read a third time.
RFD - Fees & Charges Bylaw, Campground Bylaw, and Housekeeping Bylaw 1. Fees & Charges Bylaw No. 2021-003 2. Fee Comparison Tables 3. Cayoosh Creek Campground Regulations Bylaw No. 2021-004 4. 2021 Housekeeping Amendment Bylaw No. 1 Bylaw No. 2021-005
13. NOTICE OF MOTION
14. REPORT FROM MAYOR
14.1. Mayor Busse reported on the following:
15. REPORTS FROM COUNCILLORS
15.1. Councillor Hopfl reported on the following:
15.2. Councillor Howe reported on the following:
15.3. Councillor Leach reported on the following:
15.4. Councillor Wiebe reported on the following:
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16. REPORT OF THE CHIEF ADMINISTRATIVE OFFICER
16.1. CAO Report - Jeremy Denegar, Chief Administrative Officer
17. NEW BUSINESS
18. MEDIA AND PUBLIC QUESTION PERIOD
18.1. The meeting is opened to questions from the Media and Public.
19. CLOSED SESSION
19.1. LATE ITEM - Closed Session STAFF RECOMMENDATION: THAT the Regular Council Meeting of March 15, 2021 be closed to the public pursuant to Community Charter provisions; Section 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.
20. ADJOURNMENT
20.1. Adjourn Meeting STAFF RECOMMENDATION: THAT the March 15, 2021 Regular Council Meeting be adjourned at ______PM.
Page 6 of 145 AGENDA ITEM #6.1. Minutes of a Regular Council Meeting of the Council of District of Lillooet, held at Virtual Meeting, on Monday, March 1, 2021 at 7:00 PM.
Mayor - Peter Busse Councillor - Laurie Hopfl Present Councillor - Jamie Howe Councillor - Jen Leach Councillor - Barbara Wiebe Jeremy Denegar, Chief Administrative Officer Kevin Taylor, Corporate Officer & Planner Joni L'Heureux, Chief Financial Officer Staff Rory Card, Director of Works & Utilities Bain Gair, Manager of Recreation Kimberly Gee, Legislative Assistant Regrets
Call to The Regular Council Meeting of March 1, 2021 was called to Order order at 7:00 PM
Public Input The meeting is open to statements from no more than five members of the Public of no more than two minutes in length each. Approval of Agenda including late additions and deletions
Resolution R-57-2021 Moved by Councillor Howe, seconded by Councillor Wiebe, THAT the March 1, 2021 Regular Council Meeting agenda be adopted. CARRIED
Adoption of Minutes
Adoption of Council Meeting Minutes R-58-2021 Moved by Councillor Hopfl, seconded by Councillor Leach, THAT the February 16, 2021 Regular Council Meeting Minutes be adopted as presented.
CARRIED
Business Arising from the Minutes RPT - 128 Supporting Resolutions for the Lillooet Agriculture and Food Society's Grant Applications
R-59-2021 Moved by Councillor Leach, seconded by Councillor Howe, 1. THAT the District of Lillooet supports the application Adoption of Council Meeting Minutes Page 7 of 145 AGENDA ITEM #6.1. District of Lillooet Council - March 01, 2021
to the Northern Development Initiative Trust from the Lillooet Agriculture and Food Society for the Lillooet Community Hub project. 2. THAT the District of Lillooet supports the application to the Co-Op Community Spaces Grant from the Lillooet Agriculture and Food Society for the Lillooet Community Hub project. CARRIED
Rise and Report Correspondence and Petitions RPT - 127 Correspondence R-60-2021 Moved by Councillor Howe, seconded by Councillor Leach,
THAT the correspondence included in the information report dated February 24, 2021 be received for information.
CARRIED
Reports and Presentations of Staff RPT - 90 3900-20 A Bylaw to Enforce Bylaw Notices R-61-2021 Moved by Councillor Wiebe, seconded by Councillor Hopfl, 1. THAT Bylaw Notice Enforcement Bylaw 2021-002 be introduced and read a first and second time. 2. THAT Bylaw Notice Enforcement Bylaw 2021-002 be read a third time.
CARRIED
Bylaws and Resolutions RPT - 125 Utility Rate Bylaws R-62-2021 Moved by Councillor Hopfl, seconded by Councillor Wiebe, 1. THAT Water Connection and Regulations Bylaw No. 68, 1997 Amendment Bylaw No. 2021-007 be adopted. 2. THAT Water Connection and Regulations Bylaw No. 428, 1984 Amendment Bylaw No. 2021-008 be adopted. 3. THAT Sewer Connection and Regulations Bylaw No. 430, 1984 Amendment Bylaw No. 2021-009 be adopted. 4. THAT Garbage Collection and Regulation Bylaw No. Adoption of Council Meeting Minutes Page 8 of 145 AGENDA ITEM #6.1. District of Lillooet Council - March 01, 2021
296, 2007 Amendment Bylaw No. 2021-010 be adopted. CARRIED
RPT - 126 Parcel Tax Bylaws R-63-2021 Moved by Councillor Wiebe, seconded by Councillor Howe, 1. THAT Water Service Parcel Tax Bylaw No. 2021-011 be adopted. 2. THAT Sewer Service Parcel Tax Bylaw No. 2021-012 be adopted. CARRIED
Work in Progress Work in Progress update on First meeting of each month
Work in Progress as of February 24, 2021 R-64-2021 Moved by Councillor Leach, seconded by Councillor Howe, THAT "Work in Progress" as of February 24, 2021 be received for information.
CARRIED
Notice of Motion Resolution to support Vernon and the Regional District Kootenay Boundary re: No-cost access to all prescription contraception in BC under the Medical Services Plan. R-65-2021 Moved by Councillor Howe, seconded by Mayor Busse, Councillor Howe's Recommended Motion:
WHEREAS cost is a significant barrier to people accessing contraception, particularly to people with low incomes, youth, and people from marginalized communities; and
WHEREAS providing free prescription contraception has been shown to improve health outcomes for parents and infants by reducing the risks associated with unintended pregnancy, and is likely to reduce direct medical costs on the provincial health system; and
WHEREAS contraceptive methods such as condoms or vasectomies are available at low cost, no cost, or are covered by BC's Medical Sen/ices Plan, whereas all contraceptive methods for people with uteruses (such as birth control pills, intrauterine devices, or hormone Adoption of Council Meeting Minutes Page 9 of 145 AGENDA ITEM #6.1. District of Lillooet Council - March 01, 2021
injections) have high up-front costs, making access to contraception unequal and gendered;
THEREFORE BE IT RESOLVED
THAT the District of Lillooet write to the Provincial Minister of Finance, the Provincial Minister of Health, the Premier of BC, and the local MLA supporting universal no-cost access to all prescription contraception available in BC under the Medical Services Plan.
DEFEATED
Report from Mayor Mayor Busse reported on the following:
Feb 22 - Met with the Chief Administrative Officer (CAO), Mr. Sheridan, and Urban Systems in Kamloops to discuss the Bridge River Lillooet Trust. Considered rebranding the Trust as a Legacy Fund. Next steps include creating a budget to seek funding and designing a strategic approach. The Premier of BC's call and letter evidence a positive outlook for the initiative.
Feb 23 - Met with the Ministers of Finance and Mental Health to discuss work underway to address mental health and addiction issues. The Interior Health Authority has allocated a nurse to Lillooet. We are working closely with St’at’imc Outreach Health Services, celebrating successes and supporting those who have yet to succeed.
Feb 26 - Lillooet Health Planning Table - developing Terms of Reference for this group that bring IHA and local health together for common purposes.
Reports from Councillors Councillor Hopfl reported on the following:
Feb 16 - Committee of the Whole (COTW) and Regular Council Meeting
Feb 20 - Lillooet District Historical Society (LDHS) Strategic Planning Preparation meeting. Community members with time and interest are encouraged to reach out to Vera Busse, President of the LDHS, the District office, or Councillor Hopfl for more information.
Adoption of Council Meeting Minutes Page 10 of 145 AGENDA ITEM #6.1. District of Lillooet Council - March 01, 2021
Feb 25 - Attended COVID-10 Vaccinations Mayor's Roundtable as Acting Mayor. THe vaccination program is set to commence next week per age groups. BCCDC COVID-19 dashboard provides a daily report and provides regional data. The dashboard also provides data about the number of vaccines issued.
Councillor Howe reported on the following:
Feb 17 - Southern Interior Local Government Association SILGA speaker's series via webinar about the Official Community Plan (OCP) process. Thanked Corporate Officer and MOTIS for the work completed so far and the information provided to council and community.
Feb 24 - SILGA speaker's series re: local government advocacy and COVID-19.
Feb 25 - Tourism Lillooet Annual General Meeting addition of new board members. They are championing major tourism projects for Lillooet. Encouraged council to provide support.
Councillor Leach reported on the following:
Updates:
East Lillooet Memorial Garden grant money is place, hope to begin work in April (anticipate 4-6 weeks to complete)
Society for Wellness, Instruction, and Mobility through Swimming (SWIMS) fundraising surpassed their $50,000 February goal ($52,000). There are private citizens doing fundraising campaigns and a Purdy's Chocolate fundraiser underway.
Councillor Wiebe reported on the following:
Feb 20 - LDHS Strategic Planning Preparation meeting.
Feb 17 - SILGA speaker's series via webinar about the Official Community Plan (OCP) process.
Feb 22 - Ministry of Transportation and Infrastructure (MOTI) the 10 Mile Slide is 65% complete, more work to commence in summer 2021 on the Station Bridge, Road 40 project is approx. $400,000 and will continue in spring or summer. Mission Mountain: meetings with BC Hydro, Road 12 repaved in 2018 nothing further planned, Texas Creek Rd is on the repaving list due to the washboard there but there is no timing on that item. Adoption of Council Meeting Minutes Page 11 of 145 AGENDA ITEM #6.1. District of Lillooet Council - March 01, 2021
Feb 23 - SILGA speaker's series webinar about child care.
Feb 24 - SILGA speaker's series re: local government advocacy (stimulus for infrastructure, revival of local government finance to reduce dependency on taxes/committee is working on this) and COVID-19 realities (fatigue, bullying).
Feb 24 - Squamish-Lillooet Regional District (SLRD) closed and open meeting.
Feb 25 - SLRD COTW seeking to keep taxes down.
There is a lot happening in the Gold Bridge area.
Report of the Chief Administrative Officer CAO Report - Jeremy Denegar, Chief Administrative Officer
Unfortunately the District was unsuccessful in securing either of the grant applications under the Community Economic Infrastructure Recovery Program.
There is an outstanding grant application being considered for the expansion of the campground under the Tourism Dependent Communities Fund. The District is awaiting news and expects to hear news this month.
Business Facade Improvement Program will be launched by the District soon.
Chief Financial Officer discussed the Homeowner Grant Program changes. The province will be handling applications rather than the individual municipalities. The District will post updates to the website and social media site Facebook.
Media and Public Question Period The meeting is opened to questions from the Media and Public. Adjournment
Adjourn Meeting R-66-2021 Moved by Councillor Howe, seconded by Councillor Hopfl, THAT the March 1, 2021 Regular Council Meeting be adjourned at 8:09 PM. CARRIED
Adoption of Council Meeting Minutes Page 12 of 145 AGENDA ITEM #6.1. District of Lillooet Council - March 01, 2021
Corporate Officer Kevin Taylor Mayor Peter Busse
Adoption of Council Meeting Minutes Page 13 of 145 AGENDA ITEM #9.1.
CORPORATION OF THE DISTRICT OF LILLOOET INFORMATION REPORT
DATE: March 10, 2021 FILE: 0550-20
TO: Jeremy Denegar, Chief Administrative Officer
FROM: Kimberly Gee, Legislative Assistant
SUBJECT: Correspondence
STAFF RECOMMENDATION: That council pass the following resolution:
THAT the correspondence included in the information report dated March 10, 2021 be received for information.
MUNICIPAL GOAL: N/A
PURPOSE: To Receive the following Correspondence:
SENDER SUBJECT 1. BC Wildfire Service Public Wildfire Information Resources 2021 2. Community Living BC List of Resources during Pandemic 3. Interior Health Authority Interior Health opens COVID-19 vaccine bookings Monday 4. Interior Health Authority Interior Health to open more than 40 vaccine clinics throughout region 5. New Westminister Request for Letters of Support re Laid-off Hotel and Tourism Industry Workers 6. Puppy Mill Free Canada Request to sign petition re puppy mills 7. Township of Request Support re Crisis Line Spallumcheen 8. Liquor and Cannabis Policy Directive 21 – 03 Changes to the Cannabis Retail Regulation Branch Store Terms & Conditions Handbook 9. Southern Interior Local 2021 SILGA bulletin Community Excellence Award Government Association Winners (SILGA) 10. BC Hydro Bridge River Transmission Project Update
Correspondence Page 14 of 145 AGENDA ITEM #9.1. OPTIONS: 1. Move the motion as recommended by staff. 2. Move the following motion: THAT Item No. _____ "{name of item}" be removed from the information report dated March 10, 2021 and added to "New Business" of the March 15, 2021 Regular Meeting of Council.
CONCURRENCES:
Kimberly Gee, Legislative Assistant Approved - 10 Mar 2021 Joni L'Heureux, Chief Financial Officer Approved - 10 Mar 2021 Kevin Taylor, Corporate Officer & Planner Approved - 11 Mar 2021 Jeremy Denegar, Chief Administrative Officer Approved - 11 Mar 2021
Respectfully Submitted, Approved for Agenda,
______Jeremy Denegar Kimberly Gee Chief Administrative Officer Legislative Assistant
Correspondence Page 15 of 145 AGENDA ITEM #9.1.
Kimberly Gee
From: BCWS KFC Information Officer FLNR:EX
Good afternoon,
My name is Kyla, and if we have not already had a chance to meet I would like to introduce myself as the Communications Specialist and lead Fire Information Officer for the Kamloops Fire Centre, BC Wildfire Service. With snow still on the ground in some places, it may seem like wildfire season is very far away, but it will be here before you know it. Attached to this email is an updated list of Public Wildfire Information Resources which include some useful links, contacts for Information Officers, and ways to gather wildfire information this upcoming season. I encourage you to print this or save it on your computer so it is easily accessible in the event of a wildfire in your area.
Our Public Interactive Wildfire Map is an especially useful resource for those with access to the internet. For those with access to a smart phone, the BC Wildfire Service mobile app is the best way to access consistent, accurate and timely wildfire information throughout the province. Here you can find information on current fire danger ratings, active fires, fires that have been declared “out”, open burning prohibitions (including campfire bans), evacuation alerts and evacuation orders, area restrictions, current wildfire statistics, perimeters of wildfires for the current season (April 1 through Mar. 31 of the following year), boundaries of B.C.’s six regional fire centres, BC Parks closures and recreation site closures, wildfire search tool (search by active fire name, fire number or location), Drive BC events (e.g. advisories and closures), real‐time forecast data, precipitation radar and fire smoke. The BC Wildfire Service mobile app is available for Apple (iOS) and Android devices, and is free to download in the App Store and in the Google Play store. This reference guide explains all the features of our mobile app and how to use them.
The world of wildfire can be tricky to navigate especially in the midst of an emerging incident. I would like to open myself up to answer any questions you may have or to discuss roles and responsibilities when it comes to communications on wildfire, and how we can work best together this upcoming season. Please feel free to email me anytime, or if you’d like to set up a virtual meeting to talk further.
All the best,
Kyla Fraser Communications Specialist BC Wildfire Service – Kamloops Fire Centre Ministry of Forests, Lands, Natural Resource Operations and Rural Development Phone: 778 362‐7175 | Media/Public: 250‐554‐5965 Report Wildfires: 1 800 663‐5555 or *5555 Acknowledging the unceded, traditional lands of the Secwépemc Nation
1 Correspondence Page 16 of 145 AGENDA ITEM #9.1.
Public Wildfire Information Resources MEDIUM CONTACT INFORMATION WILDFIRE REPORTING 1-800-663-5555 or To report a wildfire LINE *5555 on cell WILDFIRE 1-888-3FOREST (336-7378) Wildfires of Note INFORMATION Burning restrictions & bans HOTLINE Fire danger rating BC WILDFIRE SERVICE www.bcwildfire.ca Wildfire info and updates Employment & contract opportunities Wildfire prevention PUBLIC INTERACTIVE http://ow.ly/r8Yc30rwejZ Updated every 2 hours MAP Info on active wildfires, bans and restrictions, evacuations, prescribed fire, and DriveBC events Available as mobile app with push notifications EMERGENCY www.emergencyinfobc.gov.bc.ca Evacuation information MANAGEMENT BC Response and recovery Emergency preparedness info for a variety of potential incidents REPORT ALL POACHERS 1 877 952-7277 or Report known or suspected AND POLLUTERS LINE *7277 on cell violations of fisheries, (RAPP) wildlife or environmental protection laws DRIVE BC www.drivebc.ca Road closures and hazards
BCForestFireInfo Wildfire updates and informational posts
@BCGovFireInfo Wildfire updates
Correspondence Page 17 of 145 AGENDA ITEM #9.1.
KAMLOOPS FIRE CENTRE 250 554-5965 Phone line is staffed during INFORMATION OFFICER [email protected] peak fire season KYLA FRASER [email protected] Lead Information Officer TAYLOR MACDONALD [email protected] Information Officer MADISON SMITH [email protected] Information Officer GAGAN LIDHRAN [email protected] Information Officer
Correspondence Page 18 of 145 AGENDA ITEM #9.1. Look Here For Staying Strong Province-Wide Resources and Connected Available to You Right Now
Food: Food Banks BC: 1-855-498-1798 www.foodbankscanada.ca/
Mental Health: Non-Emergency Mental Health Support Line: Dial or Text 2-1-1 Indigenous Peoples Support Line: 1-855-242-3310
Counselling: Virtual Counselling Services: www.cmha.bc.ca/covid-19
Social Connection: Family Support Institute Event Calendar https://familysupportbc.com/fsi-event-calendar/ Calendar for connection https://familysupportbc.com/calendar-cfc/www.mycommunitybc.com
Short-Term Housing/Emergency Shelters: Dial or Text 2-1-1
Employment Support: Work BC 1-877-952-6914
Technology: Eligibility for Reduced Internet Cost [email protected] BC Technology for Learning Society 1-855-498-1798
Important numbers Crisis line 1-800-784-2433 OR: Call or Text BC 2-1-1 Community Living BC Support and Connection Tool Kit
CLBC WEBSITE: www.communitylivingbc.ca
British Columbia Aboriginal Network on Disability Society (BCANDS) 1-888-815-5511 Family Support Institute BC 1-800-441-5403 Inclusion BC Advocacy line 1-844-488 4321 Provincial Alcohol and Drug Information Referral Service 1-800-663-1441 KUU-US Crisis Services 1-800-KUU-US17 (1-800-588-8717) B.C. Centre For Disease Control COVID-19 info line: 1-888-268-4319 Domestic Abuse Victim Services Call or Text 1-800-563-0808
Correspondence Page 19 of 145 AGENDA ITEM #9.1.
For Immediate Release | March 6, 2021
Interior Health opens COVID-19 vaccine bookings Monday
IH-Wide – Interior Health will open up its call centre on Monday for seniors to book COVID-19 vaccine appointments.
On Monday, seniors aged 90 and over, and Indigenous peoples aged 65 and over, can begin booking appointments by calling 1-877-740-7747. The call centre is open seven days per week, from 7 a.m. to 7 p.m.
We remind everyone to be vigilant against fraud. Call centres will never ask for financial information, credit card details, or social insurance numbers.
The call centre will only ask for: legal name date of birth postal code personal health number (PHN) from the back of B.C. driver's licences or BC services cards, and current contact information, including an email address you or your family checks regularly or a phone number that can receive text messages.
The public is reminded to follow a staggered approach to prevent long waits and system overload.
March 8, 2021: Seniors born in or before 1931 (90 years+) and Indigenous people born in or before 1956 (65 years+) may call to book their vaccine appointment; March 15, 2021: Seniors born in or before 1936 (85 years+) may call to book their vaccine appointment; and March 22, 2021: Seniors born in or before 1941 (80 years+) may call to book their vaccine appointment.
Immunization clinic locations will be confirmed at the time of booking, with vaccinations starting as early as March 15, 2021.
To learn about B.C.’s COVID-19 Immunization Plan and the Phase 2 rollout, visit: www.gov.bc.ca/bcseniorsfirst
For additional information on the immunization campaign, visit www.gov.bc.ca/covidvaccine
For more information on what to expect when you go to get vaccinated for COVID-19, visit: www.bccdc.ca/health-info/diseases-conditions/covid-19/covid-19-vaccine/getting-a-vaccine
-30 Media, for information: [email protected] 1-844-469-7077
www.interiorhealth.ca Correspondence Page 20 of 145 AGENDA ITEM #9.1.
For Immediate Release | March 7, 2021
Interior Health to open more than 40 vaccine clinics throughout region
IH-Wide – Interior Health will open 49 COVID-19 vaccine clinics across the health authority.
On Monday, seniors aged 90 and over, and Indigenous peoples aged 65 and over, can begin booking appointments by calling 1-877-740-7747. The call centre is open seven days per week, from 7 a.m. to 7 p.m.
Vaccine appointments will begin on March 15 at clinics listed here: https://news.interiorhealth.ca/news/covid-19-vaccines/
Interior Health will establish a combination of small, medium and large clinics throughout the region, based on population and local needs. As the province’s vaccine program continues to expand, Interior Health will increase capacity with additional clinics opening by mid-April.
We remind everyone to be vigilant against fraud. Our call centre will never ask for financial information, credit card details, or social insurance numbers.
Our call centre will only ask for: legal name date of birth postal code personal health number (PHN) from the back of B.C. driver's licences or BC services cards, and current contact information; including a regularly monitored email address or phone number.
The public is reminded to follow a staggered approach to prevent long waits and system overload. March 8, 2021: Seniors born in or before 1931 (90 years+) and Indigenous people born in or before 1956 (65 years+) may call to book their vaccine appointment; March 15, 2021: Seniors born in or before 1936 (85 years+) may call to book their vaccine appointment; and March 22, 2021: Seniors born in or before 1941 (80 years+) may call to book their vaccine appointment.
To learn about B.C.’s COVID-19 Immunization Plan and the Phase 2 rollout, visit: www.gov.bc.ca/bcseniorsfirst
For additional information on the immunization campaign, visit www.gov.bc.ca/covidvaccine
For more information on what to expect when you go to get vaccinated for COVID-19, visit: www.bccdc.ca/health-info/diseases-conditions/covid-19/covid-19-vaccine/getting-a-vaccine
-30 Media, for information: [email protected] 1-844-469-7077
www.interiorhealth.ca Correspondence Page 21 of 145 AGENDA ITEM #9.1.
From: External-Clerks To: External-Clerks Subject: Request for Support - Laid-off Hotel and Tourism Industry Workers Date: March 5, 2021 4:44:33 PM Attachments: image001.png CNW Letter to Minister of Tourism re Support for Laid-off Hotel and Tourism Industry Workers.pdf CNW Letter to Minister of Labour re Support for Laid-off Hotel and Tourism Industry Workers.pdf
Good afternoon,
Please find attached letters from the City of New Westminster sent to the Minister of Tourism and the Minister of Labour, regarding support for laid-off hotel and tourism industry workers.
The City is seeking your support in this matter.
Yours truly,
Gillian Day | Agenda Secretary T 604.527.4612 | E [email protected]
City of New Westminster | Legislative Services 511 Royal Avenue, New Westminster, BC V3L 1H9 www.newwestcity.ca
This message including attachments, transmitted herein is confidential and may contain privileged information. It is intended solely for the person or entity to which it is addressed. Any review, retransmission, dissemination, taking of any action in reliance upon, or other use of this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please notify the sender and delete or destroy all copies.
Correspondence Page 22 of 145 AGENDA ITEM #9.1.
s
March 5, 2021
The Honourable Harry Bains Minister of Labour PO Box 9064, Stn Prov Govt Victoria, BC V8W 9E2
Dear Minister Bains:
Re: Support for Laid-off Hotel and Tourism Industry Workers
I am writing to ask that the BC government protect the livelihoods of laid-off hotel and tourism industry workers and their rights to return to return to their jobs when the pandemic eases. These rights are at risk as there are reports of hotels refusing to commit to bringing workers back to their jobs when business returns. To this end, on March 1, 2021, the New Westminster City Council passed the following resolution:
WHEREAS the COVID-19 pandemic has exacerbated existing inequalities and its social, health, and economic impacts are particularly devastating for women and racialized communities;
AND WHEREAS the tourism and hospitality industries have been drastically impacted;
AND WHEREAS of the 50 000 hotel workers that were laid off in March 2020, the majority are women and people of colour;
AND WHEREAS the duration of the pandemic means that recall rights require extension;
AND WHEREAS there are reports of hotels in British Columbia refusing to commit to bringing workers back to their jobs when business returns;
Correspondence Page 23 of 145 AGENDA ITEM #9.1.
AND WHEREAS the City of New Westminster is committed to a COVID recovery plan that takes better care of people, the environment, and the community than the systems we had before the pandemic;
AND WHEREAS the City of New Westminster recognizes hotel workers and people who work in the tourism industry as valued and valuable members of our community;
THEREFORE, BE IT RESOLVED THAT the City of New Westminster affirms that people should not lose their livelihoods due to the pandemic; and
BE IT FURTHER RESOLVED THAT the City of New Westminster write to the Ministers of Labour and Tourism expressing our support for the right for laid off workers to return to their jobs when the pandemic eases; and
BE IT FURTHER RESOLVED THAT this letter be forwarded to all BC municipalities asking to write their support; and
BE IT FURTHER RESOLVED THAT the City of New Westminster writes to the Lower Mainland Local Government Association and Union of BC Municipalities encouraging them to host future conferences and events in venues that respect worker rights and pay at least a living wage.
We appreciate your consideration of this important matter.
Yours truly,
Jonathan X. Cote Mayor
Cc: Hon. Melanie Mark, Minister of Tourism, Arts, Culture and Sport All BC municipalities
Correspondence Page 24 of 145 AGENDA ITEM #9.1.
s
March 5, 2021
The Honourable Melanie Mark Minister of Tourism, Arts, Culture and Sport PO Box 9082, Stn Prov Govt Victoria, BC V8W 9E2
Dear Minister Mark:
Re: Support for Laid-off Hotel and Tourism Industry Workers
I am writing to ask that the BC government protect the livelihoods of laid-off hotel and tourism industry workers and their rights to return to return to their jobs when the pandemic eases. These rights are at risk as there are reports of hotels refusing to commit to bringing workers back to their jobs when business returns. To this end, on March 1, 2021, the New Westminster City Council passed the following resolution:
WHEREAS the COVID-19 pandemic has exacerbated existing inequalities and its social, health, and economic impacts are particularly devastating for women and racialized communities;
AND WHEREAS the tourism and hospitality industries have been drastically impacted;
AND WHEREAS of the 50 000 hotel workers that were laid off in March 2020, the majority are women and people of colour;
AND WHEREAS the duration of the pandemic means that recall rights require extension;
AND WHEREAS there are reports of hotels in British Columbia refusing to commit to bringing workers back to their jobs when business returns;
Correspondence Page 25 of 145 AGENDA ITEM #9.1.
AND WHEREAS the City of New Westminster is committed to a COVID recovery plan that takes better care of people, the environment, and the community than the systems we had before the pandemic;
AND WHEREAS the City of New Westminster recognizes hotel workers and people who work in the tourism industry as valued and valuable members of our community;
THEREFORE, BE IT RESOLVED THAT the City of New Westminster affirms that people should not lose their livelihoods due to the pandemic; and
BE IT FURTHER RESOLVED THAT the City of New Westminster write to the Ministers of Labour and Tourism expressing our support for the right for laid off workers to return to their jobs when the pandemic eases; and
BE IT FURTHER RESOLVED THAT this letter be forwarded to all BC municipalities asking to write their support; and
BE IT FURTHER RESOLVED THAT the City of New Westminster writes to the Lower Mainland Local Government Association and Union of BC Municipalities encouraging them to host future conferences and events in venues that respect worker rights and pay at least a living wage.
We appreciate your consideration of this important matter.
Yours truly,
Jonathan X. Cote Mayor
Cc: Hon. Harry Bains, Minister of Labour All BC municipalities
Correspondence Page 26 of 145 AGENDA ITEM #9.1.
Kimberly Gee
From: Margaret McCullough
Hello Mayor Busse and council, I am most concerned and disappointed about the lack of protection for companion animals in Canada. The consequences of this are being exacerbated by the huge demand for puppies because of the pandemic. Our laws regarding the conditions animals can be kept in are outdated and need strengthening. These living conditions as proposed by the Humane Society of Canada and the SPCA need to be actually stated in the criminal code. Other countries such as New Zealand, Finland and the UK have recently done this. I would also ask that anyone breeding a companion animal for sale must be registered, (this would be dependent on meeting the stated living standards), advertising animals for sale from unregistered breeders would be illegal and buyers must be able to see where the animals are living. This would help CKC registered breeders who already adhere to strict standards. I have an e petition, sponsored by MP Nathaniel Erskine Smith, and it would be fantastic if you could sign and share it. I have a huge amount of support from citizens across Canada including in your province, and also ask that you consider enacting Animal Welfare legislation similar to that adopted by Beaconsfield council Quebec. Thank you, Margaret McCullough 159 Joseph St Victoria BC V8S 3H6 https://petitions.ourcommons.ca/en/Petition/Details?Petition=e-2997
Margaret McCullough UNEP Marine Litter certified expert, founder Fin Free Victoria, founder Kids for a Plastic Free Canada, founder Puppy Mill Free Canada
“There is simply no issue more important. Conservation is the preservation of human life on earth, and that, above all else, is worth fighting for.” Rob Stewart
Fin Free/United Conservationists
Kids for a Plastic and Waste Free Canada
Puppy Mill Free Canada
Raincoast Dog Rescue
1 Correspondence Page 27 of 145 AGENDA ITEM #9.1.
Kimberly Gee
From: Maureen Williamson
Please see attached correspondence from Christine Fraser, Mayor, Township of Spallumcheen.
Thank you,
Maureen Township of Spallumcheen 4144 Spallumcheen Way Spallumcheen, BC V0E 1B6
250‐546‐3013 www.spallumcheentwp.bc.ca
1 Correspondence Page 28 of 145 AGENDA ITEM #9.1.
Correspondence Page 29 of 145 AGENDA ITEM #9.1.
Correspondence Page 30 of 145 AGENDA ITEM #9.1.
From: LCRB Cannabis Regulation and Policy LCRB:EX To: LCRB Cannabis Regulation and Policy LCRB:EX Subject: Policy Directive 21 – 03 Changes to the Cannabis Retail Store Terms & Conditions Handbook Date: March 8, 2021 12:03:40 PM
Hello everyone, I’m writing to announce that Policy Directive 21-03 has been posted to our website. This Policy Directive references several minor changes we’ve made to the Cannabis Retail Store Terms and Conditions Handbook in response to requests for clarity from licensees and inspectors. Please refer to the list below for detail on the changes: 1. Donations Amendments have been made to provide clarity that licensees may collect money for charitable organizations through a Point of Sale (POS) system or containers placed near the point of sale and hold the money in trust until remitting the entire amount to the beneficiary. Licensees may not profit, recover administrative costs, or receive any benefits from the money collected.
2. Correction Information in the Minors section has been amended as follows: o “Cannabis, and cannabis accessories must not be visible to minors from outside the store.” o This was missed in a previous revision of the handbook (See Policy Directive 20-15). 3. Minor edits The words “(when this becomes available)” that follow the phrase “responsible training information” have been deleted as responsible training information is now available. (p. 11). Two broken hyperlinks replaced (p. 20). The requirements from the “Store Layout” section (p. 12) about visibility of cannabis from outside of CRS’s have been deleted, as they are duplicated from the “Minors” section (p. 6).
4. Clarification Added clarification that cannabis accessories include items used both directly and indirectly in the consumption of cannabis, based on recent legal opinion. Added clarification that shopping bags can contain cannabis and cannabis accessories packaged together as a ‘gift basket’ including any incidental decorative packing such as cellophane, bows, and ribbons.
Please feel free to review the updated terms and conditions in the Cannabis Retail Store Terms and Conditions Handbook online. Licensees have been notified of these changes. We continue to look for ways to support the growth of a vibrant, legal non-medical cannabis industry and to provide licensees with the information they require to operate in compliance. If you have any questions about these changes, please email [email protected]. Sincerely,
Correspondence Page 31 of 145 AGENDA ITEM #9.1.
Mary Sue Maloughney Assistant Deputy Minister and General Manager Cannabis Policy and Communications Liquor and Cannabis Regulation Branch
Correspondence Page 32 of 145 AGENDA ITEM #9.1.
Southern Interior Local SILGA Government Association
______2021 SILGA COMMUNITY EXCELLENCE AWARD WINNERS NEWS RELEASE The SILGA Board of Directors are pleased to announce the following winners of the 2021 SILGA Community Excellence Awards in the following categories:
Social Responsibility
Town of Oliver Salmon Sculpture
Honourable Mention Regional District of Central Okanagan Regional Planning Lab
Environmental Sustainability
City of Salmon Arm Renewable Energy Heritage Building
Honourable Mention City of Vernon 2021 Climate Action Plan
______PO Box 27017 Cityview PO Tel: 250-851-6653 Kamloops, BC www.silga.ca V2E 0B2 [email protected] Correspondence Page 33 of 145 AGENDA ITEM #9.1.
Economic Development
City of Revelstoke Revy Open for Business Facebook Page
Honourable Mention District of Lillooet Thact
The award ceremonies will happen during the SILGA AGM on April 28th. To view these submissions please go to the SILGA website at https://www.silga.ca/convention/excellence/.
The SILGA board would like to thank all the local governments that submitted nominations; as in the past, the quality of the submissions this year made their selections difficult to make. Congratulations winners!
______PO Box 27017 Cityview PO Tel: 250-851-6653 Kamloops, BC www.silga.ca V2E 0B2 [email protected] Correspondence Page 34 of 145 AGENDA ITEM #9.1. Bridge River Transmission Project: Update February 2021
We’re currently in the process of upgrading our Bridge River generating facilities located near Seton Portage to restore their capacity. The Bridge River Transmission Project (bchrydro.com/brt) will ensure that the regional transmission system continues to reliably move electricity from these generating facilities to our customers during peak periods.
In the fall of 2020, the BC Utilities Commission determined that this project should file for a joint Certificate of Public Convenience and Necessity (CPCN) with the Bridge River generating facility upgrade project. More information on the CPCN process is available at bcuc.com/get-involved.
In addition to participating in the CPCN process over the coming months, the project will be doing more in-depth studies and design work to confirm the leading alternative as the preferred alternative by spring 2022.
Leading alternative
UPGRADES TO AN EXISTING POWER LINE IN THE LILLOOET AREA In June 2020, we completed our evaluation process of the project alternatives and selected Alternative 1: Upgrades to an existing power line in Lillooet as the leading alternative. Key aspects of our assessment included: costs, system reliability, safety, environmental impacts, stakeholder interests, schedule, constructability and maintenance.
We are planning to upgrade approximately 135 structures and raise the height of an existing line in several sections between Kelly Lake Substation and Bridge River Terminal Station. Work will include upgrades to existing access roads and the creation of some new roads to access the structures. Most of the work will be within existing BC Hydro right-of-way. Alternative 1 Schedule Upgrades to existing line in Lillooet We’re in the early planning stages for this project. Kelly Lake Substation Construction is anticipated to be completed by fall 2025.
A more detailed schedule will be developed as the
Existing transmission line to be Fraser River maintained/upgraded project progresses.
Other work on the system
Maintenance work on the existing line between Kelly Lake Substation and Bridge River Terminal Station will continue to occur as needed over the coming years.
Carpenter Lake
Bridge River Terminal Station
Seton Portage Lillooet Seton Lake
Fraser River British Columbia
BCH19198 For illustration purposes only. Not to scale.
If you have any questions or would like to be added to our email notification list, please email [email protected] or call our Stakeholder Engagement line at 604 623 4472 or toll free at 1 866 647 3334. Correspondence Page 35 of 145 CS-473 AGENDA ITEM #11.1.
CORPORATION OF THE DISTRICT OF LILLOOET REQUEST FOR DECISION
DATE: March 11, 2021 FILE: 0230-20
TO: Jeremy Denegar, Chief Administrative Officer
FROM: Kimberly Gee, Legislative Assistant
SUBJECT: Resolution of Support for Councillor Howe's attendance at the High Ground 2021: Civic Governance Forum
STAFF RECOMMENDATION: That council pass the following resolutions:
THAT Councillor Jamie Howe's attendance at the Columbia Institute High Ground 2021: Civic Governance Forum be supported.
MUNICIPAL GOAL: N/A
PURPOSE: To consider a motion to support a member of council who wishes to attend the High Ground 2021: Civic Governance Forum.
BACKGROUND: Columbia Institute offers an annual civic governance forum. The event will be held online and the cost is $105.00. The conference will span 3 days, with sessions on Wednesday, March 24 (morning), Friday, March 26 (afternoon & early-evening), and Saturday, March 27 (morning). The draft Program for the event is provided (Attachment 1).
High Ground participants include Mayors, Councillors, Regional Directors, and School Board Trustees.
DISCUSSION: The $105.00 expenditure requires a resolution of Council per section 2(b) of the District's Travel Expense Policy (Attachment 2). Although the wording of this section of the policy uses the word "travel," the stated intent of the policy as described in the Purpose section includes "professional development" and "training," so in the absence of any other policy direction, staff recommend observing this specific policy statement as inclusive of both travel and training.
Members of Council are authorized to attend the annual Union of British Columbia Municipalities (UBCM) and the Southern Interior Local Government Association (SILGA) Conferences and all other Council travel and training expenses are to be approved by council resolution.
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FINANCIAL IMPLICATIONS: The event is confirmed to be within the budget for Council travel and training.
SUPPORTING DOCUMENTS: 1. High Ground 2021 Civic Governance Forum Draft Program 2. FIN-0008 - Travel Expense Policy - August 19, 2019
CONCLUSION: If council wishes to adopt a resolution of support for a member of council to attend the High Ground 2021: Civic Governance Forum, council is invited to do so.
OPTIONS: 1. Move the motion as recommended by staff. 2. Move a motion with amendments. 3. Refuse to move the motion. 4. Refer to staff for other options.
CONCURRENCES:
Kimberly Gee, Legislative Assistant Approved - 11 Mar 2021 Joni L'Heureux, Chief Financial Officer Approved - 11 Mar 2021 Kevin Taylor, Corporate Officer & Planner Approved - 11 Mar 2021 Jeremy Denegar, Chief Administrative Officer Approved - 11 Mar 2021
Respectfully Submitted, Approved for Agenda,
______Jeremy Denegar Kimberly Gee Chief Administrative Officer Legislative Assistant
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PROGRAM AT A GLANCE
Pre-Conference Workshop: March 18, 2021 5:00pm – 7:00pm Aligning Election Campaigns with Values - The Feminist Campaign Facilitators: Trudi Goels and Nadine Nakagawa (The Feminist Campaign) Conference: Wednesday, March 24 (9:00am – 1:30pm) 8:45am – 9:00am Acknowledgements Welcome and Introductions 9:00am – 10:00am OPENING PLENARY Be Bold! What does it mean to be a progressive leader today Speakers: Rhiannon Bennett (Hummingbirds Rising), Seth Klein (Writer and Climate Advocate), Kristyn Wong-Tam (Councillor, Toronto Centre) Invited: Trent Derrick (School Board Trustee, Prince George) Invited Moderator: Charley Beresford (Province of British Columbia) 10:00am – 10:05am Short Break 10:05am – 10:35am PLENARY Emerging Solutions: Two Solutions & Breakout Discussions (2 10-minute presentations followed by 1 10 minute breakout conversation by choice) 10:35am – 10:50am Health & Wellness Break
10:50am – 11:50am PUBLIC EDUCATION PLENARY Mobilizing local government for a just, equitable, and accessible public education and recovery Speakers: Minister Jennifer Whiteside (Minister of Education), Patti Bacchus (Georgia Straight, former VSB Chair), Jennifer Reddy (School Board Trustee, Vancouver) Moderator: TBC
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11:50am– 12:00pm Health & Wellness Break 12:00pm – 1:00pm BREAKOUT SESSIONS 1 Ongoing Emergency Tools for Change Mobilizing for a green recovery Innovative Community Engagement Speakers: Christine Boyle (Councillor, In Partnership with Ethelo Vancouver), Rik Logtenberg (Councillor, Speakers: Ben West (Ethelo), Leona Humchitt (Heltsiuk Nelson), Karen Elliott (Mayor, First Nation), Jessica Brown (Heltisuk First Nation) Squamish), Naia Lee (Youth Climate Lab) Moderator: Cheeying Ho (Whister Centre for Sustainability)
Conference: Friday, March 26 (12:50pm – 5:00pm/5:30pm – 7:00pm) 12:50pm – 12:55pm Welcome Invited: Laird Cronk (BC Federation of Labour) 12:55pm – 1:25pm In Conversation with Minister Bowinn Ma Speaker: Bowinn Ma (Minister of State for Infrastructure) Respondent: TBC 1:25pm – 1:40pm Health & Wellness Break 1:40pm – 2:40pm BREAKOUT SESSIONS II: IMPLEMENTATION Social & Economic Ongoing Emergency Equity, Diversity and Inclusion in Local Gov’t The Future of Public Education Speaker: Janine Anzalota (King County, In partnership with the Institute of Public Washington) Education, BC Moderator: Sharmake Dubow 2:40pm – 2:55pm Health & Wellness Break 2:55pm – 3:25pm In Conversation with Minister George Heyman Speaker: George Heyman (Minister of Environment and Climate Change Strategy) Respondents: Rik Logtenberg (Climate Caucus), Jessica McIlroy (Councillor, North Vancouver) 3:25pm – 3:30pm Short Break 3:30pm – 4:00pm In Conversation with Minister Josie Osborne Speaker: Minister Josie Osborne (Minister of Municipal Affairs) Respondent: Amy Lubik (Councillor, Port Moody) 4:00pm – 4:15pm Health & Wellness Break – Led by Gurdeep Pandher 4:15pm – 5:15pm In Conversation with Minister Ravi Kahlon Speaker: Minister Ravi Kahlon (Minister of Jobs, Innovation, and Economy) Respondents: Iglika Ivanova (CCPA), Chuka Ejeckam (BC Federation of Labour)
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5:15pm – 5:30pm Health & Wellness Break 5:30pm – 7:00pm NETWORKING / SOCIAL
Conference: Saturday, March 27 (9am – 1:00pm) 9:00am – 9:10am Welcome Invited: Christine Bergeron (CEO, Vancity) 9:10am – 10:10am MORNING PLENARY The Role of Civil Society This plenary zooms in on the role of civil society at this moment in time and asks what's going, how is this affecting our communities, where are we headed, and, of course, what role can local government play? Speakers: Niki Sharma (MLA, Vancouver Hastings), Alison Brewin (The Vantage Point), Kevin Huang (The Hua Foundation) Moderator: Kevin Millsip (Columbia Institute) 10:10am – 10:15am Short Break 10:15am – 10:45am PLENARY Emerging Solutions: Solutions & Breakout Discussions (2 10-minute presentations followed by 1 10 minute breakout conversation by choice) 10:45am – 11:00am Health & Wellness Break 11:00am – 12:00pm BREAKOUT SESSIONS III Social & Economic Ongoing Emergency Building An Economy For All Putting Anti-racism and Equity at the Centre of the Speakers: Ben Geselbracht (Councillor, COVID-19 Response & Recovery Nanaimo), Elvy Del Bianco (Vancity), Speaker: Karen Ward (Drug Policy Advocate) Arzeena Hamir (Comox Valley) Invited: Stephanie Allen (BC Housing) Invited: Anthonia Ogundele (Ethos Lab) Moderator: Ela Esra Günad (Columbia Institute) 12:00pm – 12:05pm Short Break 12:05pm – 12:35pm PLENARY Emerging Solutions: Two Solutions & Breakout Discussions (2 10-minute presentations followed by 1 10 minute breakout conversation by choice) 12:35pm-1:00pm CLOSING REMARKS Open discussion on where do we go from here.
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Post-Conference Sessions Date and Time, UNDRIP (United Nations Declaration on the Rights of Indigenous Peoples) Implementation TBA Wed., March 31, Women in Leadership Dialogue 5:00pm-7:00pm Facilitators: Trudi Goels (Ablaze Consulting) and Nadine Nakagawa (Councillor, New Westminster)
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1. PURPOSE:
Travel outside the District of Lillooet is often necessary for Council, Staff and Committee Members in order to participate in necessary and approved political and corporate business functions, professional development, training, representation and local government informational and networking activities.
The purpose of this policy is to provide guidelines for Council, Staff and Committee Members as to their attendance at conferences, courses and other District of Lillooet related business and to provide for reimbursement of expenses incurred. The intent is that all reasonable and legitimate expenses be reimbursed. It is the responsibility of each individual to ensure that any costs associated with travel are contained and are in the best interest of the District. In addition, it is the responsibility of each individual to ensure that the mode of travel be the most economical considering lost work time, meals and other expenses.
For the purpose of this policy, when actual receipts are required, the receipt submitted must be a cash register receipt or other receipt clearing showing the amount of the payment, description of the goods or services purchase, the name of the business or vendor and the fact that the amount has been paid.
2. AUTHORIZATION:
a) Members of Council are authorized to attend the annual Union of British Columbia Municipalities (UBCM) and the Southern Interior Local Government Association (SILGA) Conferences.
b) All other travel by members of Council requires a resolution of Council, provided the funds are in the budget.
c) All travel by Staff requires the prior approval of the Chief Administrative Officer or appropriate department head and must be provided for within the budget.
d) All travel by the Chief Administrative Officer requires the prior approval of the Mayor and must be provided for within the budget.
e) All travel by Committee Members requires a resolution of both the Committee and Council and must be provided for within the budget.
f) Additional costs for spouses accompanying Council, Staff or Committee Members will not be covered by the District of Lillooet.
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3. APPROVAL OF CLAIMS:
a) All expense claims must be reviewed by the Chief Financial Officer (or delegate) to ensure compliance with policy guidelines.
b) Expense claims by members of Council will require the approval of the Chief Administrative Officer.
c) Expense claims by the Chief Administrative Officer will require the approval of the Mayor.
d) Expense claims by Staff will require the approval of the Chief Administrative Officer or the appropriate department head.
e) Expense claims by Committee Members will require the approval of the Mayor or the Chief Administrative Officer.
4. ELIGIBLE EXPENSES
a) TRANSPORATION
i) A rate equivalent to the Province of British Columbia per kilometer rate will be paid for the use of private vehicles for out of town business conducted by Council, Staff or Committee Members. The kilometers used for this purpose shall be as per Schedule ‘A’ attached to this policy.
ii) All other transportation expenses including, but not limited to, taxi fares, parking fees, ferry charges, tolls, etc. shall be reimbursed upon the submission of actual receipts.
iii) It is the responsibility of the members of Council, Staff or Committees to ensure that they have appropriate insurance coverage when using personal vehicles for District business. A minimum of $2,000,000 liability insurance is required. The District will not reimburse any deductible that is applicable. Individuals are responsible for ensuring that they are using their personal vehicle in accordance with ICBC regulations.
iv) The District will not assume any liability on behalf of the individual in the event of inadequate insurance coverage. Should a claim occur while a personal vehicle is being used for District business, the individual is responsible; the District of Lillooet insurance will not apply.
v) In all cases, economy shall be considered by Staff. Fleet vehicles, including carpooling, shall be used whenever possible and feasible. Should a District vehicle be used, reimbursement shall be only for actual fuel purchased by Staff in addition to other expenses as outlined in Section 4(a)(ii).
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vi) Air travel shall be considered appropriate only when it is more cost-effective than the alternative options and must be justified to the appropriate individual for authorization prior to booking. Any upgrade charges will be borne by the traveler.
b) ACCOMODATION:
i) The full cost of actual accommodation will be reimbursed upon the submission of actual receipts. The most economical room rate must be obtained and booked as soon as accommodation needs are determined; however, at conferences and workshop, the conference hotel or block rate (for a standard room) negotiated by the organizers is acceptable. The District will not pay for room upgrades; any upgrades will be at the expense of the individual.
ii) All reasonable business costs associated with the accommodation such as telephone, internet fees and parking fees will be reimbursed upon the submission of actual receipts.
iii) Where accommodation is arranged or accepted at a relative or friend’s residence, a nightly rate of $30 will be paid. A receipt is not required.
iv) When the cost of accommodation is billed directly to the District, it must be included in the expense claim form so the total cost of the trip is stated. A copy of the receipt must be attached to the expense claim form.
c) REGISTRATION:
i) Registration fees for training sessions, seminars, conferences, etc. shall be paid in full for each authorized and approved registrant using a District credit card or District cheque, in advance and directly to the sponsoring organization where time permits.
ii) Registrations should be completed in time to take advantage of early registration discounts whenever possible.
iii) The cost of registration fees paid directly by the District shall be included on the expense claim form so the total cost of trip is stated.
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d) PER DIEM:
i) When traveling outside the District of Lillooet, claimants are entitled to claim a per diem allowance as shown in Schedule ‘B’ attached to this policy upon the submission of actual receipts. Travel must include an overnight stay to be eligible for the per diem allowance. The maximum amount that can be claimed is the actual amount paid or the per diem allowance, whichever is less.
ii) On the date of departure, travel must start before 7:00 a.m. to claim breakfast, before 12:00 p.m. (noon) to claim lunch and, on the date of return, travel must end after 6:00 p.m. to claim dinner.
iii) Where a meal is provided without charge, included as part of the registration fee or paid for by a third party, no claim for that meal can be made.
iv) When travel is of less than one day, the actual cost of meals will be reimbursed upon the submission of actual receipts. The reimbursed expense must not exceed the per diem amount as outlined in Section 4(d)(i) of this policy and in Schedule ‘B’ attached to this policy.
v) If attending the UBCM or SILGA convention, the dinner rate charged for the banquet will be authorized for each delegate attending.
vi) Alcoholic beverages are not a permitted expense.
e) HOSTING:
i) It is recognized that there are certain occasions where Council or Staff would be hosting or entertaining members of other levels of government or members of the public or be holding meetings during meal hours when representing or promoting the District of Lillooet. Expenses for hosting will be reimbursed upon the submission of actual receipts, the names of the guests (except in the case of public meetings) and the nature of the business conducted. Approval for the reimbursement must be obtained by the Chief Administrative Officer or by the Mayor in the case of the Chief Administrative Officer seeking reimbursement.
ii) Any expense incurred by the Mayor for the hosting of individuals and/or organizations for municipal purposes will be reimbursed upon the submission of actual receipts and subject to the approval of the Chief Administrative Officer providing that the funds are available within the budget.
iii) Alcoholic beverages are not a permitted expense.
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f) CHILD CARE:
i) Reasonable childcare expenses for members of Council only, to a maximum of $250.00 per month, may be reimbursed by submission of a claim and actual receipts subject to the approval of the Chief Administrative Officer and provided that the funds are within the budget. These childcare expenses are only for the Council member’s attendance at Council or Committee meetings, official events, conferences or other meetings required in fulfilling their duties as members of Council.
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Schedule “A” Mileage from Lillooet (return trip)
Destination Mileage – km’s Ashcroft 200 Cache Creek 180 Clinton 220 Kamloops 350 Kelowna via Kamloops 670 Kelowna via Coquihalla 590 Lytton 130 Merritt 400 100 Mile House 400 Pemberton 200 Penticton via Kamloops 800 Penticton via Coquihalla 700 Salmon Arm 560 Squamish 380 Vancouver 645 Vernon 580 Victoria 720 Whistler 262 Williams Lake 585
Any destination not listed above will have the mileage calculated as per the DriveBC Traveler Information System Plan Your Route tool found at: http://drivebc.ca/directions.html
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Schedule “B” Per Diem Allowance
For travel to areas within the Capital Regional District, City of Kelowna, Metro Vancouver or the Resort Municipality of Whistler:
Breakfast Lunch Dinner Daily Maximum $15.00 $25.00 $40.00 $80.00
For travel to all other areas in the Province:
Breakfast Lunch Dinner Daily Maximum $15.00 $20.00 $30.00 $65.00
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CORPORATION OF THE DISTRICT OF LILLOOET INFORMATION REPORT
DATE: March 11, 2021 FILE: 1850-20
TO: Jeremy Denegar, Chief Administrative Officer
FROM: Kimberly Gee, Legislative Assistant
SUBJECT: Lillooet Community Fund Committee Member Application
STAFF RECOMMENDATION: That council pass the following resolution:
THAT Betty Weaver be appointed to the Lillooet Community Fund.
MUNICIPAL GOAL: Safe and Healthy Community This report’s recommendation aligns with council's core value of promoting community engagement and participation.
PURPOSE: To consider an application for the Lillooet Community Fund Committee membership.
BACKGROUND: Established in 2007, the Lillooet Community Fund is an endowment fund established to improve the social, cultural, artistic, educational, and recreational well-being of Lillooet residents.
The Terms of Reference for the Lillooet Community Fund Committee, which are outlined in the District of Lillooet Legislative Policy No. 05 “Council Committee Policy” Schedule "D" (Attachment 1), specify that membership shall consist of five members who are not members of council or District employees.
Committee vacancies are advertised on the District website, Facebook page, and in the local newspaper. Interested community members are invited to submit their application using the District's "Application for committee(s)" form (Attachment 2).
Staff note that the Lillooet Community Fund Committee was originally misnamed the Lillooet Foundation Committee. Staff discovered as part of a comprehensive policy review process that revisions to the committee name were authorized by council resolution on November 18, 2019 and these revisions are underway.
DISCUSSION: The District of Lillooet received one application for membership for the vacancy on the Lillooet Community Fund Committee.
Lillooet Community Fund Committee Member Application Page 49 of 145 AGENDA ITEM #11.2.
LEGISLATION AND POLICY: • District of Lillooet Legislative Policy No. 05 “Council Committee Policy”
FINANCIAL IMPLICATIONS: The Lillooet Community Fund is a trust fund held by the District of Lillooet and, as such, does not form part of the District's financial plan (budget).
SUPPORTING DOCUMENTS: 1. District of Lillooet Legislative Policy No. 05 “Council Committee Policy” 2. Application for committee(s) form
CONCLUSION: Upon considering the application, Council may pass a resolution to accept or deny Betty Weaver's application to the Lillooet Community Fund Committee membership.
OPTIONS: 1. Move the motion as recommended by staff. 2. Defer the item to a later meeting 3. Refer to staff for other options.
CONCURRENCES:
Kimberly Gee, Legislative Assistant Approved - 10 Mar 2021 Joni L'Heureux, Chief Financial Officer Approved - 10 Mar 2021 Kevin Taylor, Corporate Officer & Planner Approved - 11 Mar 2021 Jeremy Denegar, Chief Administrative Officer Approved - 11 Mar 2021
Respectfully Submitted, Approved for Agenda,
______Jeremy Denegar Kimberly Gee Chief Administrative Officer Legislative Assistant
Lillooet Community Fund Committee Member Application Page 50 of 145 AGENDA ITEM #11.2.
Council Committee Policy – Schedule “D” Council Select Lillooet [Fund] Committee
As established by Council Resolution
Committee Objective:
The objective of the Lillooet [Fund] Committee is to review and provide input on applications for funding from the Lillooet [Fund]. The Committee shall report its findings, opinions and recommendations to Council.
Committee Role: 1. The Committee shall review applications from District of Lillooet organizations for funding from the interest generated from the principle monies deposited in the Lillooet [Fund] account managed by the Kamloops Foundation. Only the interest shall be committed to fund submissions. 2. The Committee shall prioritize proposals based on their benefit to the District of Lillooet. 3. The Committee shall only entertain submissions from volunteer or service organizations from the District of Lillooet. 4. Grant-In-Aid applications shall be reviewed by this committee. 5. The Committee shall make recommendations on a prioritized basis up to the extent of the funds available.
Committee Meetings: 1. As required at the call of the chair.
Committee Membership: 1. The Committee shall consist of five (5) members who are not members of Council or officers or employees of the District. 2. One Council member. 3. Committee members have a responsibility to make recommendations based on the best interests of the community-at-large. In providing its opinion to Council, The Committee shall have due regard for application statutes, the bylaws and policies of the District, and the Assignment Terms of Reference 4. Members shall conduct themselves and declare any conflicts of interest in accordance with the Procedures Bylaw and the Community Charter. Members shall not speak on behalf of the Committee or represent themselves as having any authority beyond that delegated by Council 5. Any member who fails to attend 3 consecutive meetings, except for reasons of illness, shall cease to be a member and the appointment shall be terminated. 6. Administrative support for the Committee shall come from the [Legislative Assistant].
Reports are made to Council via: 1. Councillor written reports at Regular Council meetings. 2. Staff Reports to Council. 3. Committee Reports to Council.
Lillooet Community Fund Committee Member Application Page 51 of 145 AGENDA ITEM #11.2.
DISTRICTOF LILLOOET
APPLICATIONFOR COMM|TTEE(S)
District Council welcomes applications for those interested in volunteering their time, sharing their experience, and helping the community prosper. Councilencourages those interested to submit their application to the Legislative Assistant who will present applications for Council review,
Please submit your application by email to info@|i|looet.ca or in person at the District Office at 615 Main Street, Lillooetbetween the hours of8:30am and 4:30pm, Monday through Friday, The application submission deadline is: 4:30 pm PDT on & ,5} fan c/(’¢/ +o Feb .29, Q5»; / ___ Name committee on which of V0” Lillooet Community Fund Committee would like to serve: Vour name (required): éE>.._-\-to‘VQQAVLV Phone number(required): } E"“"“"'e“"e°”"e‘”‘ — Mailing address (required): l.LLloo-CT \/OIA lvo
Please tell us your reasons or interest in serving on this committee:
T» \. ~ I 0x F o \‘ £0 —l-noesf->$a\'i l A arcxo.vu'<,o‘t'\ov\ ?am? <‘\‘otrv\(‘L.’'lv\¥ui~nQo.,k -to O\<‘_, Please describe your relevant background or expertise in assisting this committee: H34J ox: vqllil C \l%(‘VL\-l? —l~r~«-oivxim ‘in lovmn.-X/v\o\llV\\JlLg§ivvuii:\. E»-nu. mats ed VKVQJ41J<_D4~\~x'1/~/NJ;in v\ov~i—nm\°a'-\~ o l\ otmTl‘, AAA \Y\ 'Jm:\\'o 30.: vi (‘I ‘Q\ lrxnliivxui J?—.»r cnojank V\t\ A or I1‘-¥o\ Dm\‘lsT J Q \ I \ \J 9 i For more information on the Committee to which you have requested to be a part of, please contact the District of Lillooet at 250-256-4289 Personal Information provided on this form is collected under the authority of the Community Charter/Local Gal/ernmentAct and willbe used onlyfor purposes related to your application. Your information willnot be released except in accordance with the Freednmojlnfarmation and Protection ofPrivacy Act. Questions about the collection of personal information may be referred to the Privacy Olflcer at ktaylur@|li|ooel:.ca. l:US4d—l(! oommluee Application Lillooet Community Fund Committee Member Application Page 52 of 145 AGENDA ITEM #11.3. CORPORATION OF THE DISTRICT OF LILLOOET REQUEST FOR DECISION DATE: March 9, 2021 FILE: 1855-20 TO: Jeremy Denegar, Chief Administrative Officer FROM: Darren Oike, Protective Services Director & Fire Chief SUBJECT: 2021 UBCM Community Emergency Preparedness Fund, Emergency Operations Centres and Training Application STAFF RECOMMENDATION: That council pass the following resolution: THAT the application to the Union of BC Municipalities – Community Emergency Preparedness Fund for the Emergency Operations Centres and Training funding, be supported. MUNICIPAL GOAL: Safe and Healthy Community This initiative will improve the District's delivery of Emergency Operations Centre support services. PURPOSE: To consider supporting an application to the 2021 Local Government Program Services, Union of BC Municipalities - Community Emergency Preparedness Fund (CEPF) program for Emergency Operations Centres (EOC) & Training funding. BACKGROUND: The UBCM 2021 CEPF EOCs & Training funding stream offers $25,000 per applicant for eligible projects that build local capacity through the purchase of equipment and supplies required to maintain or improve EOCs and to enhance EOC capacity through training and exercises. DISCUSSION: If the application is successful, the funds will be used to provide further advanced EOC training to both District staff and volunteers. Funding will also be used to update EOC equipment. The training sessions will be planned in accordance with provincial health orders and will meet all COVID-19 guidelines in order to keep staff and the public safe. 2021 UBCM Community Emergency Preparedness Fund, Emergency Operations Ce... Page 53 of 145 AGENDA ITEM #11.3. LEGISLATION AND POLICY: EMERGENCY PROGRAM ACT Part 2 — Administration Local authority emergency organization 6 (2) Subject to subsection (2.1), a local authority must prepare or cause to be prepared local emergency plans respecting preparation for, response to and recovery from emergencies and disasters. FINANCIAL IMPLICATIONS: The Emergency Operations Centres and Training funding stream can contribute a maximum of 100% of the cost of eligible activities to a maximum of $25,000.00; staff will be applying for the full amount. Staff time to prepare applications and execute funded projects will be the responsibility of the District. SUPPORTING DOCUMENTS: 1. Community Emergency Preparedness Fund, Emergency Operations Centres & Training 2021 Program and Application Guide CONCLUSION: Staff is requesting council’s support of this 2021 funding application, in order to build local capacity which will benefit the District of Lillooet, surrounding First Nations and Squamish- Lillooet Regional District communities in the event of an emergency situation. OPTIONS: 1. Move the motion as recommended by staff. 2. Refer to staff for other options. CONCURRENCES: Kimberly Gee, Deputy Corporate Officer Approved - 12 Mar 2021 Kevin Taylor, Corporate Officer & Planner Approved - 12 Mar 2021 Jeremy Denegar, Chief Administrative Officer Approved - 12 Mar 2021 Respectfully Submitted, Approved for Agenda, ______Darren Oike Jeremy Denegar Protective Services Director & Fire Chief Chief Administrative Officer 2021 UBCM Community Emergency Preparedness Fund, Emergency Operations Ce... Page 54 of 145 AGENDA ITEM #11.3. Community Emergency Preparedness Fund Emergency Operations Centres & Training 2021 Program & Application Guide 1. Introduction The Community Emergency Preparedness Fund (CEPF) is a suite of funding programs intended to enhance the resiliency of local governments, First Nations and communities in responding to emergencies. Funding is provided by the Province of BC and is administered by Union of BC Municipalities (UBCM). As of September 2020, the funding streams include: • Evacuation route planning • Structural flood mitigation • Flood risk assessment, flood mapping and flood mitigation planning • Emergency support services • Emergency operations centres and training Background An Emergency Operations Centre is a physical location where representatives come together during an emergency to coordinate response and recovery actions and resources, support emergency response personnel in the field, and coordinate all official communications regarding the emergency. Under the Emergency Program Act, municipalities and regional districts are responsible for responding to emergencies in their area. In April 2017, Emergency Management BC entered into a 10-year service agreement with Indigenous Services Canada in order to be able to provide equivalent emergency management services to First Nations. Emergency Operations Centres & Training Funding Stream The intent of this funding stream is to support eligible applicants to build local capacity through the purchase of equipment and supplies required to maintain or improve Emergency Operations Centres (EOC) and to enhance EOC capacity through training and exercises. Ongoing operational costs are not eligible. 2. Eligible Applicants All local governments (municipalities and regional districts) and all First Nations (bands and Treaty First Nations) in BC are eligible to apply. Eligible applicants can submit one application per intake, including regional applications or participation as a partnering applicant in a regional application. 2021 UBCM Community Emergency Preparedness Fund, Emergency Operations Ce... Page 55 of 145 AGENDA ITEM #11.3. 3. Eligible Projects In order to qualify for funding, applications must demonstrate the extent to which proposed projects will maintain or improve EOCs and/or enhance EOC capacity. In addition, to qualify for funding, projects must be: • A new project (retroactive funding is not available) • Capable of completion by the applicant within one year from the date of grant approval • In alignment with Emergency Operations Centre Operational Guidelines Regional Projects Funding requests from two or more eligible applicants for regional projects may be submitted as a single application for eligible, collaborative projects. In this case, the maximum funding available would be based on the number of eligible applicants included in the application. It is expected that regional projects will demonstrate cost-efficiencies in the total grant request. The primary applicant submitting the application for a regional project is required to submit a resolution as outlined in Section 6 of this guide. Each partnering applicant is required to submit a resolution that clearly states their approval for the primary applicant to apply for, receive, and manage the grant funding on their behalf. 4. Eligible & Ineligible Costs & Activities Eligible Costs & Activities Eligible costs are direct costs that are approved by the CEPF Evaluation Committee, properly and reasonably incurred, and paid by the applicant to carry out eligible activities. Eligible costs can only be incurred from the date of application submission until the final report is submitted. Eligible activities must be cost-effective and may include: • Purchase and installation of equipment and supplies to maintain or improve EOCs (e.g. information technology, communication systems, generators, trailers, etc.) • Training and exercises to increase EOC capacity • Establishing public emergency communications systems or programs It is expected that in-person activities, meetings or events meet social distancing and other public health guidance in relation to COVID-19. The following expenditures are also eligible provided they relate directly to the eligible activities identified above: • Consultant costs • Incremental applicant staff and administration costs • Public information costs Ineligible Costs & Activities Any activity that is not outlined above or is not directly connected to activities approved in the application by the CEPF Evaluation Committee is not eligible for grant funding. This includes: • Routine or ongoing operating costs (i.e. heating and lighting; security; software subscriptions or other subscription fees) • Use of an EOC during an emergency • Training offered and paid by the Provincial Emergency Management Training Program 2021 UBCM Community Emergency Preparedness Fund, Emergency Operations Ce... Page 56 of 145 2021 Emergency Operations Centres & Training - Program & Application Guide 2 AGENDA ITEM #11.3. • Major capital improvements or renovations to existing facilities and/or construction of new, permanent facilities • Purchase of vehicles • Costs related to developing or submitting the application package 5. Grant Maximum The Emergency Operations Centres & Training funding stream can contribute a maximum of 100% of the cost of eligible activities to a maximum of $25,000.00. In order to ensure transparency and accountability in the expenditure of public funds, all other grant contributions for eligible portions of the project must be declared and, depending on the total value, may decrease the value of the grant. 6. Application Requirements & Process Application Deadline The application deadline is March 26, 2021. Applicants will be advised of the status of their application within 90 days of the application deadline. Required Application Contents • Completed Application Form • Local government Council or Board resolution, Band Council resolution or Treaty First Nation resolution, indicating support for the current proposed activities and willingness to provide overall grant management. • Detailed budget for each component identified in the application. This must clearly identify the CEPF funding request, applicant contribution, and/or other grant funding. • For regional projects only: local government Council or Board resolution, Band Council resolution or Treaty First Nation resolution from each partnering applicant that clearly states their approval for the primary applicant to apply for, receive and manage the grant funding on their behalf. Resolutions from partnering applicants must include the language above Submission of Applications Applications should be submitted as Word or PDF files. If you choose to submit your application by e-mail, hard copies do not need to follow. All applications should be submitted to: Local Government Program Services, Union of BC Municipalities E-mail: [email protected] Mail: 525 Government Street, Victoria, BC, V8V 0A8 Review of Applications UBCM will perform a preliminary review of applications to ensure the required application elements (identified above) have been submitted and to ensure that basic eligibility criteria have been met. Only complete application packages will be reviewed. Following this, the CEPF Evaluation Committee will assess and score all eligible applications. Higher application review scores will be given to projects that: • Were not funded as part of the 2018, 2019 or 2020 Emergency Operations Centres intake 2021 UBCM Community Emergency Preparedness Fund, Emergency Operations Ce... Page 57 of 145 2021 Emergency Operations Centres & Training - Program & Application Guide 3 AGENDA ITEM #11.3. • Clearly demonstrate how EOCs will be maintained or improved and/or demonstrate that EOC capacity will be enhanced • Consider large scale Emergency Support Services scenarios • Support recommendations or requirements identified in the local Emergency Plan • Demonstrate transferability to other local governments and First Nations in BC • Include in-kind or cash contributions to the project from the eligible applicant, partnering applicant(s), community partners or other grant funding • Are cost-effective Point values and weighting have been established within each of these scoring criteria. Only those applications that meet a minimum threshold point value will be considered for funding. The CEPF Evaluation Committee will consider the provincial and regional distribution of all proposed projects. Funding decisions will be made on a provincial priority basis. All application materials will be shared with the Province of BC 7. Grant Management & Applicant Responsibilities Grants are awarded to eligible applicants only and, as such, the applicant is responsible for completion of the project as approved and for meeting reporting requirements. Applicants are also responsible for proper fiscal management, including maintaining acceptable accounting records for the project. UBCM reserves the right to audit these records. It is expected that in-person activities, meetings or events meet social distancing and other public health guidance in relation to COVID-19. Notice of Funding Decision All applicants will receive written notice of funding decisions. Approved applicants will receive an Approval Agreement, which will include the terms and conditions of any grant that is awarded, and that is required to be signed and returned to UBCM. Grants are paid at the completion of the project and only when the final report requirements have been met. Please note that in cases where revisions are required to an application, or an application has been approved in principle only, the applicant has 30 days from the date of the written notice of the status of the application to complete the application requirements. Applications that are not completed within 30 days may be closed. Changes to Approved Projects Approved grants are specific to the project as identified in the application, and grant funds are not transferable to other projects. Approval from the CEPF Evaluation Committee will be required for any significant variation from the approved project. To propose changes to an approved project, approved applicants are required to submit: • Revised application package, including updated, signed application form, updated budget and an updated Council or Board resolution • Written rationale for proposed changes to activities and/or expenditures The revised application package will then be reviewed by the CEPF Evaluation Committee at the next scheduled meeting. Applicants are responsible for any costs above the approved grant unless a revised application is submitted and approved prior to work being undertaken. 2021 UBCM Community Emergency Preparedness Fund, Emergency Operations Ce... Page 58 of 145 2021 Emergency Operations Centres & Training - Program & Application Guide 4 AGENDA ITEM #11.3. Extensions to Project End Date All approved activities are required to be completed within one year of approval. Under exceptional circumstances, an extension beyond this date may be requested in writing and is subject to approval by the CEPF Evaluation Committee. 8. Final Report Requirements & Process All funded activities must be completed within one year of notification of funding approval and the final report is due within 30 days of project completion. Applicants are required to submit an electronic copy of the complete final report, including the following: • Completed Final Report Form • Financial summary • Copies of any training or capacity building materials that were produced with grant funding • Optional: photos and/or media directly related to the funded project Submission of Final Reports All final reports should be submitted to: Local Government Program Services, Union of BC Municipalities E-mail: [email protected] Mail: 525 Government Street, Victoria, BC, V8V 0A8 All final report materials will be shared with the Province of BC. 9. Additional Information For enquiries about the application process or general enquiries about the program, please contact: Union of BC Municipalities 525 Government Street Victoria, BC, V8V 0A8 E-mail: [email protected] Phone: (250) 387-4470 2021 UBCM Community Emergency Preparedness Fund, Emergency Operations Ce... Page 59 of 145 2021 Emergency Operations Centres & Training - Program & Application Guide 5 AGENDA ITEM #12.1. CORPORATION OF THE DISTRICT OF LILLOOET REQUEST FOR DECISION DATE: March 4, 2021 FILE: 3900-20 TO: Jeremy Denegar, Chief Administrative Officer FROM: Joni L'Heureux, Chief Financial Officer SUBJECT: Correction to Utility Rate Bylaws STAFF RECOMMENDATION: That council pass the following resolutions: WATER CONNECTION AND REGULATION BYLAW NO. 68, 1997 AMENDMENT BYLAW 2021-013 1. THAT Water Connection and Regulation Bylaw No. 68, 1997 Amendment Bylaw 2021-013 be introduced and read a first, second, and third time. 2. THAT Water Connection and Regulation Bylaw No. 68, 1997 Amendment Bylaw 2021-013 be adopted. WATER CONNECTION AND REGULATION BYLAW NO. 428, 1984 AMENDMENT BYLAW 2021-014 1. THAT Water Connection and Regulation Bylaw No. 428, 1984 Amendment Bylaw 2021-014 be introduced and read a first, second, and third time. 2. THAT Water Connection and Regulation Bylaw No. 428, 1984 Amendment Bylaw 2021-014 be adopted. SEWER CONNECTIONS AND REGULATIONS BYLAW NO. 430, 1984 AMENDMENT BYLAW 2021-015 1. THAT Sewer Connections and Regulations Bylaw No. 430, 1984 Amendment Bylaw 2021-015 be introduced and read a first, second, and third time. 2. THAT Sewer Connections and Regulations Bylaw No. 430, 1984 Amendment Bylaw 2021-015 be adopted. MUNICIPAL GOAL: N/A PURPOSE: To consider the adoption of the corrected rate for shopping centre utility charges. BACKGROUND: Council adopted new rates for water, sewer and garbage for the 2021 calendar year at the March 1, 2021 regular Council meeting. These rates were calculated with an increase of 1.1% over the rates charged to property owners in 2020. Correction to Utility Rate Bylaws Page 60 of 145 AGENDA ITEM #12.1. When entering the rates into our financial system, it was noticed that the rate for shopping centres for both the water and sewer bylaws was formatted incorrectly and show as $0 per square foot. The correct rate should be $0.2664/sq. ft. for water and $0.2684/sq. ft. for sewer. These amending bylaws are simply to correct this formatting error. LEGISLATION AND POLICY: Section 12(iii) of Ministerial Order M192/2020 allows for the adoption of bylaws relating to municipal fees to occur on the same day as third reading of those bylaws. FINANCIAL IMPLICATIONS: There are no financial implications to adopting these amending bylaws, they are simply to correct a document formatting error. SUPPORTING DOCUMENTS: 1. Water Connections and Regulations Bylaw No. 68, 1997 Amendment Bylaw 2021-013 2. Water Connections and Regulations Bylaw No. 428, 1984 Amendment Bylaw 2021-014 3. Sewer Connections and Regulations Bylaw No. 430, 1984 Amendment Bylaw 2021-015 4. Ministerial Order M192/2020 CONCLUSION: Staff recommend that Council adopt these amending bylaws so that utility billings can be calculated and sent out. OPTIONS: 1. Move the motion as recommended by staff. 2. Refer to staff for other options. CONCURRENCES: Kimberly Gee, Legislative Assistant Approved - 04 Mar 2021 Joni L'Heureux, Chief Financial Officer Approved - 04 Mar 2021 Kevin Taylor, Corporate Officer & Planner Approved - 10 Mar 2021 Jeremy Denegar, Chief Administrative Officer Approved - 10 Mar 2021 Respectfully Submitted, Approved for Agenda, ______Joni L'Heureux Jeremy Denegar Chief Financial Officer Chief Administrative Officer Correction to Utility Rate Bylaws Page 61 of 145 AGENDA ITEM #12.1. DISTRICT OF LILLOOET BYLAW NO. 2021-013 A bylaw to amend “District of Lillooet Water Connections and Regulations Bylaw No. 68, 1997” The Council of the District of Lillooet, in open meeting assembled, enacts as follows: 1. This bylaw may be cited as “Water Connections and Regulations Bylaw No. 68, 1997, Amendment Bylaw 2021-013. 2. District of Lillooet Water Connections and Regulations Bylaw No. 68, 1997, as amended, is hereby further amended by deleting the rate on Schedule “B” for SHOPPING CENTRE per square foot and substituting with a new rate of $0.2664 per square foot. READ A FIRST TIME on the READ A SECOND TIME on the READ A THIRD TIME on the ADOPTED on the Corporate Officer Mayor Correction to Utility Rate Bylaws Page 62 of 145 AGENDA ITEM #12.1. DISTRICT OF LILLOOET BYLAW NO. 2021-014 A bylaw to amend “District of Lillooet Water Connections and Regulations Bylaw No. 428, 1984” The Council of the District of Lillooet, in open meeting assembled, enacts as follows: 1. This bylaw may be cited as “Water Connections and Regulations Bylaw No. 428, 1984, Amendment Bylaw 2021-014. 2. District of Lillooet Water Connections and Regulations Bylaw No. 428, 1984, as amended, is hereby further amended by deleting the rate on Schedule “B” for SHOPPING CENTRE per square foot and substituting with a new rate of $0.2664 per square foot. READ A FIRST TIME on the READ A SECOND TIME on the READ A THIRD TIME on the ADOPTED on the Corporate Officer Mayor Correction to Utility Rate Bylaws Page 63 of 145 AGENDA ITEM #12.1. DISTRICT OF LILLOOET BYLAW NO. 2021-015 A bylaw to amend “District of Lillooet Sewer Connections and Regulations Bylaw No. 430, 1984” The Council of the District of Lillooet, in open meeting assembled, enacts as follows: 1. This bylaw may be cited as “Sewer Connections and Regulations Bylaw No. 430, 1984, Amendment Bylaw 2021-015. 2. District of Lillooet Sewer Connections and Regulations Bylaw No. 430, 1984, as amended, is hereby further amended by deleting the rate on Schedule “B” for SHOPPING CENTRE per square foot and substituting with a new rate of $0.2684 per square foot. READ A FIRST TIME on the READ A SECOND TIME on the READ A THIRD TIME on the ADOPTED on the Corporate Officer Mayor Correction to Utility Rate Bylaws Page 64 of 145 AGENDA ITEM #12.1. PROVINCE OF BRITISH COLUMBIA ORDER OF THE MINISTER OF PUBLIC SAFETY AND SOLICITOR GENERAL Emergency Program Act Ministerial Order No. M192 WHEREAS a declaration of a state of emergency throughout the whole of the Province of British Columbia was declared on March 18, 2020; AND WHEREAS local governments, including the City of Vancouver, and related bodies must be able to conduct their business in accordance with public health advisories to reduce the threat of COVID-19 to the health and safety of members and employees of local government and related bodies and members of the public; AND WHEREAS it is recognized that public participation in local governance is an essential part of a free and democratic society and is important to local governments' purpose of providing good government to communities; AND WHEREAS the threat of COVID-19 to the health and safety of people has resulted in the requirement that local governments and related bodies implement necessary limitations on this public participation; AND WHEREAS section 10 (1) ofthe Emergency Program Act provides that I may do all acts and implement all procedures that I consider necessary to prevent, respond to or alleviate the effects of any emergency or disaster; I, Mike Farnworth, Minister of Public Safety and Solicitor General, order that (a) the Local Government Meetings and Bylaw Process (COVID-19) Order No. 2 made by MO 139/2020 is repealed, and (b) the attached Local Government Meetings and Bylaw Process (COVID-19) Order No. 3 is made. Date ' I Minister of Public Safety and Solicitor General (This part is for administrative purposes only and is not part ofth e Order.) Authority under which Order is made: Act and section: Emergency Program Act, R.S.B.C. 1996, c. 11 l, s. 10 Other: MO 73/2020; MO 139/2020; OIC 310/2020 page I of 11 Correction to Utility Rate Bylaws Page 65 of 145 AGENDA ITEM #12.1. LOCAL GOVERNMENT MEETINGS AND BYLAW PROCESS (COVID-19) ORDER No. 3 Division 1 - General Definitions 1 In this order: "board" has the same meaning as in the Schedule of the Local Government Act; "council" has the same meaning as in the Schedule of the Community Charter; "improvement district" has the same meaning as in the Schedule of the Local Government Act; "local trust committee" has the same meaning as in section 1 of the Islands Trust Act; "municipality" has the same meaning as in the Schedule ofthe Community Charter; "municipality procedure bylaw" has the same meaning as "procedure bylaw" in the Schedule of the Community Charter; "regional district" has the same meaning as in the Schedule of the Local Government Act; "regional district procedure bylaw" means a procedure bylaw under section 225 of the Local Government Act; "trust body" means (a) the trust council, (b) the executive committee, (c) a local trust committee, or (d) the Islands Trust Conservancy, as defined in the Islands Trust Act; "Vancouver council" has the same meaning as "Council" in section 2 of the Vancouver Charter; "Vancouver procedure bylaw" means a bylaw under section 165 [by-laws respecting Council proceedings and other administrative matters] of the Vancouver Charter. Application 2 (1) This order only applies during the period that the declaration of a state of emergency made March 18, 2020 under section 9 (I) of the Emergency Program Act and any extension of the duration of that declaration is in effect. (2) This order replaces the Local Government Meetings and Bylaw Process (COVID-19) Order No. 2 made by MO 139/2020. page 2 of 11 Correction to Utility Rate Bylaws Page 66 of 145 AGENDA ITEM #12.1. Division 2 - Open Meetings Open meetings - municipalities 3 (I) A council, or a body referred to in section 93 {application ofrule to other bodies] of the Community Charter, must use best efforts to allow members of the public to attend an open meeting of the council or body in a manner that is consistent with any applicable requirements or recommendations made under the Public Health Act. (2) A council or body is not required to allow members of the public to attend a meeting if, despite the best efforts of the council or body, the attendance of members of the public cannot be accommodated at a meeting that would otherwise be held in accordance with the applicable requirements or recommendations under the Public Health Act. (3) If a council or body does not allow members of the public to attend a meeting, as contemplated in subsection (2) of this section, (a) the council or body must state the following, by resolution: (i) the basis for holding the meeting without members of the public in attendance; (ii) the means by which the council or body is ensuring openness, transparency, accessibility and accountability in respect of the meeting, and (b) for the purposes of Division 3 [Open Meetings] of Part 4 [Public Participation and Council Accountability] of the Community Charter, the meeting is not to be considered closed to the public. (4) The council or body may pass a resolution under subsection (3) (a) in reference to a specific meeting or, if the same circumstances apply, more than one meeting. (5) This section applies despite (a) Division 3 [Open Meetings] of Part 4 [Public Participation and Council Accountability] of the Community Charter, and (b) any applicable requirements in a municipality procedure bylaw of a council. Open meetings - regional districts 4 ( 1) A board, a board committee established under section 218 [ appointment ofselect and standing committees} of the Local Government Act, or a body referred to in section 93 [application ofrule to other bodies} of the Community Charter as that section applies under section 226 [board proceedings: application ofCommunity Charter} of the Local Government Act, must use best efforts to allow members of the public to attend an open meeting of the board, board committee or body in a manner that is consistent with any applicable requirements or recommendations made under the Public Health Act. (2) A board, board committee or body is not required to allow members of the public to attend a meeting if, despite the best efforts of the board, board committee or body, the attendance of members of the public cannot be accommodated at a meeting that would otherwise be held in accordance with the applicable requirements or recommendations under the Public Health Act. page 3 of 11 Correction to Utility Rate Bylaws Page 67 of 145 AGENDA ITEM #12.1. (3) If a board, board committee or body does not allow members of the public to attend a meeting, as contemplated in subsection (2) of this section, (a) the board, board committee or body must state the following, by resolution: (i) the basis for holding the meeting without members of the public in attendance; (ii) the means by which the board, board committee or body is ensuring openness, transparency, accessibility and accountability in respect of the meeting, and (b) for the purposes of Division 3 [Open Meetings] of Part 4 [Public Participation and Council Accountability] of the Community Charter as that Division applies to a regional district under section 226 of the Local Government Act, the meeting is not to be considered closed to the public. (4) The board, board committee or body may pass a resolution under subsection (3) (a) in reference to a specific meeting or, if the same circumstances apply, more than one meeting. (5) This section applies despite (a) Division 3 [Open Meetings] of Part 4 [Public Participation and Council Accountability] of the Community Charter, (b) section 226 [board proceedings: application ofCommunity Charter] of the Local Government Act, and (c) any applicable requirements in a regional district procedure bylaw of a board. Open meetings - Vancouver 5 (1) The Vancouver council, or a body referred to in section 165.7 [application to other city bodies] of the Vancouver Charter, must use best efforts to allow members of the public to attend an open meeting of the Vancouver council or the body in a manner that is consistent with any applicable requirements or recommendations made under the Public Health Act. (2) The Vancouver council or a body is not required to allow members of the public to attend a meeting if, despite the best efforts of the Vancouver council or the body, the attendance of members of the public cannot be accommodated at a meeting that would otherwise be held in accordance with the applicable requirements or recommendations under the Public Health Act. (3) Ifthe Vancouver council or a body does not allow members ofthe public to attend a meeting, as contemplated in subsection (2) of this section, (a) the Vancouver council or the body must state the following, by resolution: (i) the basis for holding the meeting without members of the public in attendance; (ii) the means by which the Vancouver council or the body is ensuring openness, transparency, accessibility and accountability in respect of the meeting, and (b) for the purposes of section 165.1 [general rule that meetings must be open to the public) of the Vancouver Charter, the meeting is not to be considered closed to the public. page 4 of 11 Correction to Utility Rate Bylaws Page 68 of 145 AGENDA ITEM #12.1. (4) The Vancouver council or a body may pass a resolution under subsection (3) (a) in reference to a specific meeting or, if the same circumstances apply, more than one meeting. (5) This section applies despite (a) section 165.1 of the Vancouver Charter, and (b) any applicable provision in the Vancouver procedure bylaw. Open meetings - trust bodies 6 (1) A trust body, or a board of variance established by a local trust committee under section 29 (I) [land use and subdivision regulation} of the Islands Trust Act, must use best efforts to allow members of the public to attend an open meeting of the trust body or board of variance in a manner that is consistent with any applicable requirements or recommendations made under the Public Health Act. (2) A trust body or board of variance is not required to allow members of the public to attend a meeting if, despite the best efforts of the trust body or board of variance, the attendance of members of the public cannot be accommodated at a meeting that would otherwise be held in accordance with the applicable requirements or recommendations under the Public Health Act. (3) If a trust body or board of variance does not allow members of the public to attend a meeting, as contemplated in subsection (2) of this section, (a) the trust body or board of variance must state the following, by resolution: (i) the basis for holding the meeting without members of the public in attendance; (ii) the means by which the trust body or board of variance is ensuring openness, transparency, accessibility and accountability in respect of the meeting, and (b) For the purposes of section 11 [procedures to be followed by local trust committees] of the Islands Trust Act, the meeting is not to be considered closed to the public. (4) A trust body or board of variance may pass a resolution under subsection (3) (a) in reference to a specific meeting or, if the same circumstances apply, more than one meeting. (5) This section applies despite (a) section 11 [application of Community Charter and Local Government Act to trust bodies] of the Islands Trust Regulation, B.C. Reg. 119/90, and (b) any applicable requirements in a procedure bylaw of a trust body. Division 3 - Electronic Meetings Electronic meetings - municipalities 7 (I) A council, or a body referred to in section 93 [application ofrule to other bodies] of the Community Charter, may conduct all or part of a meeting of the council or body by means of electronic or other communication facilities. page 5 of 11 Correction to Utility Rate Bylaws Page 69 of 145 AGENDA ITEM #12.1. (2) A member of a council or body who participates in a meeting by means of electronic or other communication facilities under this section is deemed to be present at the meeting. (3) When conducting a meeting under subsection ( 1) , a council or body must use best efforts to use electronic or other communication facilities that allow members of the public to hear, or watch and hear, the part of the meeting that is open to the public. (4) If a council or body does not use electronic or other communication facilities as described in subsection (3), the council or body must state the following, by resolution: (a) the basis for not using electronic or other communication facilities that allow members of the public to hear, or watch and hear, the part of the meeting that is open to the public; (b) the means by which the council or body is ensuring openness, transparency, accessibility and accountability in respect of the meeting. (5) A council or body may pass a resolution under subsection (4) in reference to a specific meeting or, if the same circumstances apply, more than one meeting. (6) Section 128 (2) (c) and (d) [electronic meetings and participation by members] of the Community Charter does not apply in respect of a meeting conducted by means of electronic or other communication facilities under this section unless a council or body proceeds as described in subsection (3) of this section, in which case those paragraphs apply. (7) This section applies despite (a) section 128 of the Community Charter, and (b) any applicable requirements in a municipality procedure bylaw of a council. Electronic meetings - regional districts 8 (I) A board, a board committee established under section 218 [ appointment ofselect and standing committees] of the Local Government Act, or a body referred to in section 93 [application ofrule to other bodies} ofthe Community Charter as that section applies under section 226 [board proceedings: application ofCommunity Charter] of the Local Government Act, may conduct all or part of a meeting of the board, board committee or body by means of electronic or other communication facilities. (2) A member of a board, board committee or body who participates in a meeting by means of electronic or other communication facilities under this section is deemed to be present at the meeting. (3) When conducting a meeting under subsection ( 1), a board, board committee or body must use best efforts to use electronic or other communication facilities that allow members of the public to hear, or watch and hear, the part of the meeting that is open to the public. (4) If a board, board committee or body does not use electronic or other communication facilities as described in subsection (3), the board, board committee or body must state the following, by resolution: page 6 of 11 Correction to Utility Rate Bylaws Page 70 of 145 AGENDA ITEM #12.1. (a) the basis for not using electronic or other communication facilities that allow members of the public to hear, or watch and hear, the part of the meeting that is open to the public; (b) the means by which the board, board committee or body is ensuring openness, transparency, accessibility and accountability in respect of the meeting. (5) A board, board committee or body may pass a resolution under subsection (4) in reference to a specific meeting or, if the same circumstances apply, more than one meeting. (6) Section 2 (2) (d) and (e) [electronic meetings authorized} ofthe Regional District Electronic Meetings Regulation, B.C. Reg. 271 /2005, does not apply in respect of a meeting conducted by means of electronic or other communication facilities under this section unless a board, board committee or body proceeds by using electronic or other communication facilities as described in subsection (3) of this section, in which case those paragraphs apply. (7) This section applies despite (a) section 221 [electronic meetings and participation by members] of the Local Government Act, (b) the Regional District Electronic Meetings Regulation, and (c) any applicable requirements in a regional district procedure bylaw of a board. Electronic meetings -Vancouver 9 (1) The Vancouver council, or a body referred to in section 165.7 [application to other city bodies] of the Vancouver Charter, may conduct all or part of a meeting of the Vancouver council or the body by means of electronic or other communication facilities. (2) A member of the Vancouver council or of a body who participates in a meeting by means of electronic or other communication facilities under this section is deemed to be present at the meeting. (3) When conducting a meeting under subsection ( 1), the Vancouver council or a body must use best efforts to use electronic or other communication facilities that allow members of the public to hear, or watch and hear, the part of the meeting that is open to the public. (4) If the Vancouver council or a body does not use electronic or other communication facilities as described in subsection (3), the Vancouver council or the body must state the following, by resolution: (a) the basis for not using electronic or other communication facilities that allow members of the public to hear, or watch and hear, the part of the meeting that is open to the public; (b) the means by which the Vancouver council or the body is ensuring openness, transparency, accessibility and accountability in respect of the meeting. (5) The Vancouver council or a body may pass a resolution under subsection ( 4) in reference to a specific meeting or, if the same circumstances apply, more than one meeting. page 7 of 11 Correction to Utility Rate Bylaws Page 71 of 145 AGENDA ITEM #12.1. (6) Section 2 (2) (c) and (d) [electronic meetings authorized] of the City of Vancouver Council Electronic Meetings Regulation, B.C. Reg. 42/2012, does not apply in respect of a meeting conducted by means of electronic or other communication facilities under this section unless the Vancouver council or a body proceeds by using electronic or other communication facilities as described in subsection (3) of this section, in which case those paragraphs apply. (7) This section applies despite (a) section 164.1 [meeting procedures] of the Vancouver Charter, (b) the City of Vancouver Council Electronic Meetings Regulation, and (c) any applicable provision in the Vancouver procedure bylaw. Electronic meetings - improvement districts 10 (1) An improvement district board, or a committee of an improvement district board appointed or established under section 689 [appointment ofselect and standing committees] of the Local Government Act, may conduct all or part of a meeting ofthe improvement district board or committee of an improvement district board, other than an annual general meeting, by means of electronic or other communication facilities. (2) A member of an improvement district board or committee of an improvement district board who participates in a meeting by means of electronic or other communication facilities under this section is deemed to be present at the meeting. (3) When conducting a meeting under subsection (I), an improvement district board or committee of an improvement district board must use best efforts to use electronic or other communication facilities that allow members of the public to hear, or watch and hear, the part of the meeting that is open to the public. (4) If an improvement district board or committee of an improvement district board does not use electronic or other communication facilities as described in subsection (3), the improvement district board or committee of an improvement district board must state the following, by resolution: (a) the basis for not using electronic or other communication facilities that allow members of the public to hear, or watch and hear, the part of the meeting that is open to the public; (b) the means by which the improvement district board or committee of an improvement district board is ensuring openness, transparency, accessibility and accountability in respect of the meeting. (5) An improvement district board or committee of an improvement district board may pass a resolution under subsection (4) in reference to a specific meeting or, if the same circumstances apply, more than one meeting. (6) This section applies despite (a) section 686 [meeting procedure - improvement district board] of the Local Government Act, and (b) any applicable requirements in a procedure bylaw of an improvement district board. page 8 of 11 Correction to Utility Rate Bylaws Page 72 of 145 AGENDA ITEM #12.1. Electronic meetings - trust bodies 11 (1) A trust body, or a board of variance established by a local trust committee under section 29 ( 1) [land use and subdivision regulation] of the Islands Trust Act, may conduct all or part of a meeting of the trust body or board of variance by means of electronic or other communication facilities. (2) A member of a trust body or board of variance who participates in a meeting by means of electronic or other communication facilities under this section is deemed to be present at the meeting. (3) When conducting a meeting under subsection (I), a trust body or board of variance must use best efforts to use electronic or other communication facilities that allow members of the public to hear, or watch and hear, the part of the meeting that is open to the public. (4) If a trust body or board of variance does not use electronic or other communication facilities as described in subsection (3), the trust body or board of variance must state the following, by resolution: (a) the basis for not using electronic or other communication facilities that allow members of the public to hear, or watch and hear, the part of the meeting that is open to the public; (b) the means by which the trust body or board of variance is ensuring openness, transparency, accessibility and accountability in respect of the meeting. (5) A trust body or board of variance may pass a resolution under subsection (4) in reference to a specific meeting or, if the same circumstances apply, more than one meeting. (6) This section applies despite (a) section 2 [electronic meetings authorized] of the Islands Trust Electronic Meetings Regulation, B.C. Reg. 283/2009, and (b) any applicable requirements in a procedure bylaw of a trust body or applicable to a board of variance. Division 4 - Timing Requirements Timing requirement for bylaw passage - municipalities 12 Despite section 135 (3) [requirements for passing bylaws] of the Community Charter, a council may adopt a bylaw on the same day that a bylaw has been given third reading if the bylaw is made in relation to (a) the following sections of the Community Charter: (i) section 165 [financial plan]; (ii) section 177 [revenue anticipation borrowing]; (iii) section 194 [municipalfees]; (iv) section 197 [annual property tax bylaw]; (v) section 200 [parcel tax bylaw]; (vi) section 202 [parcel tax roll for purpose ofimposing tax]; (vii) section 224 [general authority for permissive exemptions]; page 9 of 11 Correction to Utility Rate Bylaws Page 73 of 145 AGENDA ITEM #12.1. (viii) section 226 [revitalization tax exemptions]; (ix) section 235 [alternative municipal tax collection scheme], and (b) tax sales, as referred to in Divisions 4 [Annual Tax Sales] and 5 [Tax Sale Redemption Periods} of the Local Government Finance (COVID-19) Order made by MO 159/2020, or otherwise under Division 7 [Annual Municipal Tax SaleJ of Part 16 [Municipal ProvisionsJ of the Local Government Act. Division 5 - Public Hearings Public hearings - Local Government Act 13 (I) A public hearing under Part 14 [Planning and Land Use Management] or 15 [Heritage Conservation] ofthe Local Government Act, including a public hearing under section 29 (l) (b) [land use and subdivision regulation] of the Islands Trust Act, may be conducted by means of electronic or other communication facilities. (2) For the purposes of providing notice of a public hearing to be conducted under subsection ( l ), (a) any notice of the public hearing must include instructions for how to participate in the public hearing by means of electronic or other communication facilities, (b) any material that is to be made available for public inspection for the purposes of the public hearing may be made available on line or otherwise by means of electronic or other communication facilities, and (c) a reference to the place ofa public hearing includes a public hearing that is conducted by means of electronic or other communication facilities. (3) This section applies to delegated public hearings. (4) This section applies despite the following provisions: (a) section 124 [procedure bylaws} of the Community Charter; (b) section 225 [procedure bylaws] of the Local Government Act; ( c) section 11 [ application of Community Charter and Local Government Act to trust bodies} of the Islands Trust Regulation, B.C. Reg. 119/90; ( d) section 2 [electronic meetings authorized} of the Islands Trust Electronic Meetings Regulation, B.C. Reg. 283/2009; (e) any applicable requirements in a procedure bylaw made under the Community Charter, the local Government Act or the Islands Trust Act. Public hearings - Vancouver Charter 14 (I) A public hearing under Division 2 [Planning and Development] of Part 27 [Planning and Development] of the Vancouver Charter may be conducted by means of electronic or other communication facilities. (2) For the purposes of providing notice of a public hearing to be conducted under subsection (I), (a) any notice of the public hearing must include instructions for how to participate in the public hearing by means of electronic or other communication facilities, page IO of 11 Correction to Utility Rate Bylaws Page 74 of 145 AGENDA ITEM #12.1. (b) any material that is to be made available for public inspection for the purposes of the public hearing may be made available online or otherwise by means of electronic or other communication facilities, and ( c) a reference to the place of a public hearing includes a public hearing that is conducted by means of electronic or other communication facilities. (3) This section applies despite (a) section 566 [amendment or repeal of zoning by-law] of the Vancouver Charter, and (b) any applicable provision in the Vancouver procedure bylaw. Division 6 - Deferral of Annual Requirements Annual general meeting and requirements - improvement districts 15 (1) An improvement district may defer an annual general meeting that is required under section 690 [ annual general meeting- improvement districtsJ ofthe Local Government Act to a date not later than December 31, 2020. (2) An improvement district may defer the preparation of financial statements required under section 691 [ annual financial statementsJ of the Local Government Act to a date not later than December 31, 2020. (3) Despite the date referred to in section 691 (5) of the Local Government Act, an improvement district may submit to the inspector the audited financial statements of the improvement district for the preceding year and any other financial information required by the inspector at the time of the annual general meeting of the improvement district. ( 4) If an annual general meeting of an improvement district is deferred under subsection (1) of this section and the term of an improvement district trustee would be expiring and the vacancy filled at that meeting, the term of the improvement district trustee is extended until the annual general meeting is held. (5) This section applies despite (a) Division 3 [Governance and Organization] of Part 17 [Improvement Districts] of the Local Government Act, and (b) any applicable provisions in a letters patent for an improvement district. page 11 of 11 Correction to Utility Rate Bylaws Page 75 of 145 AGENDA ITEM #12.2. CORPORATION OF THE DISTRICT OF LILLOOET REQUEST FOR DECISION DATE: March 10, 2021 FILE: 3900-02 TO: Jeremy Denegar, Chief Administrative Officer FROM: Kevin Taylor, Corporate Officer & Planner SUBJECT: Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation Bylaw No. 2021-004, and 2021 Housekeeping Amendment Bylaw No. 1 Bylaw No. 2021-005. STAFF RECOMMENDATION: That council pass the following resolutions: Fees & Charges Bylaw 1. THAT Fees & Charges Bylaw No. 2021-003 be read a first and second time. 2. THAT Fees & Charges Bylaw No. 2021-003 be read a third time. Cayoosh Creek Campground Regulations Bylaw 1. THAT Cayoosh Creek Campground Regulations Bylaw No. 2021-004 be read a first and second time. 2. THAT Cayoosh Creek Campground Regulations Bylaw No. 2021-004 be read a third time. 2021 Housekeeping Amendment Bylaw No. 1 1. THAT 2021 Housekeeping Amendment Bylaw No. 1 Bylaw No. 2021-005 be read a first and second time. 2. THAT 2021 Housekeeping Amendment Bylaw No. 1 Bylaw No. 2021-005 be read a third time. MUNICIPAL GOAL: Well Managed, Sustainable Infrastructure One of the 2021-2022 Municipal Objectives is to “Review all bylaws containing fees and charges on an annual basis to ensure financial stability for the District and fairness for users, prior to annual budget development in fall 2021 and 2022.” PURPOSE: To consider the first three readings of the Fees & Charges Bylaw, the Cayoosh Creek Campground Regulations Bylaw, and the 2021 Housekeeping Amendment Bylaw No. 1. BACKGROUND: Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 76 of 145 AGENDA ITEM #12.2. The District's fees and charges are spread out amongst at least 27 bylaws, many of which are out of date themselves. According to available District records, there has not been a comprehensive fee review and consolidation in at least the last 10 years. Section 194 of the Community Charter enables Council, by bylaw, to impose a fee in respect of: • All or part of a service of the municipality; • The use of municipal property; or • The exercise of authority to regulate, prohibit, or impose requirements. Review of the fees and charges is an essential element of the overall financial planning and budgeting process implemented by the District. Future reviews of the District's fees and charges will also be affected by the soon to be considered Official Community Plan (OCP). Section 477 of the Local Government Act requires that when a proposed OCP is prepared, it must be considered in conjunction with the municipality’s financial plan. Following adoption, the District’s annual planning and budget process will be conducted in alignment with this plan. DISCUSSION: Fees and charges are the largest, controllable, non-taxation funding source for services provided by the District; however, many have not been maintained and updated to consider even basic inflationary costs, which have then been absorbed by the District’s operating budget and, therefore, funded mainly through taxation. However, this bylaw is not intended to be a fee review, but rather the administrative process of moving them into a single document to lay the groundwork for future work. That being said, some minor fee changes have been proposed as described in Attachment 2. Fee Schedules: The proposed bylaw includes 18 Schedules that classify the fees and charges into related categories such as “administrative fees” and “development services charges.” The project plan is to remove the fees and charges from the 27 bylaws as they are reviewed, and integrate them into the appropriate schedule within the Fees & Charges Bylaw. For the most part this will happen organically, however, certain fees may be identified by staff as needing immediate review. This will also help Council and the public review a retainable amount of information rather than trying to review and adequately consider 18 schedules at a single meeting. For the current draft of the proposed Fees & Charges Bylaw, staff have reviewed the Administrative Fees Bylaw 2016, No. 446 to populate Schedule 1 “Administrative Fees”, Schedule 6 “Campground Fees”, and Schedule 10 “Filming Location Fees.” These fees do not represent every fee included in bylaw No. 446 and future amending bylaws will address the remainder, most of which are for large format printing; which the District does not have the hardware to support at the moment anyway. Further, the Development Application Procedures Bylaw No. 195, 2003 contains a number of development related fees, which have not been reviewed since 2003. Related Bylaws: Two other bylaws are required to “clean up” after the Fees & Charges bylaw. The first is removing the Cayoosh Creek Campground regulations from the Administrative Fees Bylaw and give it its own bylaw. The second is the 1stHousekeeping Amendment Bylaw of 2021. Housekeeping bylaws are meant to address the technical aspects of repealing other bylaws when the municipality does not want to clutter a regulating bylaw with minutiae. Housekeeping bylaws can also be used to Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 77 of 145 AGENDA ITEM #12.2. address typographical errors in bylaws and other minor changes that do not affect the regulation, such as fixing improper numbering. The following fee schedules are proposed for the first round of fees for consideration. Schedule 1 Administrative Fees: The Administrative fees have, for the most part, remained the same. The main recommendation to Council is to change the charges for various bylaws, generally development services bylaws, to be by page rather than a flat rate. • The Zoning Bylaw currently has a flat fee of $100.00 for a printed version. Staff are proposing $0.25 per page for black and white printing. This would reduce the cost from $100.00 to $16.00 or “Actual Printing Cost”. • The Subdivision & Development Servicing Bylaw currently has a flat fee of $25.00 for a printed version. Staff are proposing $0.25 per page for black and white printing. This would increase the cost by $5.75 to $30.75 or “Actual Printing Cost”. Schedule 6 Campground Fees: The Campground Fees and regulations are included in the Administrative Fees Bylaw and have undergone a more substantial review than the fees included in proposed Schedule 1. Based on feedback from the Campground contractor and the Manager of Recreation, with evaluations made in comparison to industry standards, staff are proposing small increases to most fees. • Full Hookup site - proposing a $10 increase from $40.00 / night to $50.00 / night. • Non-serviced sites – proposing a $5 increase from $25.00 / night to $30.00 / night. • Field Use o First 8 Hours – proposing a $50 increase from $200.00 to $250.00 o No current change proposed for subsequent hours or damage deposits. • Sani Dump o Single Use – proposed $5 increase from $10.00 / use to $15.00 / use. o Year-round use per Rec Vehicle – proposed $10 increase from $40.00 to $50.00. • River Access currently has no prescribed launch fees. o Single Use Boat Launch – proposed at $10.00 / launch o Monthly Use Boat Launch – proposed at $40.00 / month o Annual Launch Fee – proposed at $100.00 / year • Onsite Parking currently has no prescribed fees. o Vehicle Parking proposal ▪ $5.00 / day ▪ $20.00 / month ▪ $100.00 / year o Trailer (boat) Parking proposal ▪ $5.00 / day ▪ $20.00 / month ▪ $100.00 / year • Staff are recommending that the following fees be abandoned and fully removed from the fee schedule. o Group rates for both full hook-up and non-serviced sites. Standard rates apply. o Non-serviced site electrical rates. Electrical service is not guaranteed. o Monthly rates. Schedule 8 Development Services Charges: Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 78 of 145 AGENDA ITEM #12.2. Development Services fees were implemented in 2003 and the proposed fees went through a slightly more robust review. The District took fees from 4 similarly sized local governments including: The Village of Telkwa, Hudson’s Hope, Pemberton, and Rossland and averaged their fees as a baseline. Staff then took into account available staffing resources to propose a fee that was generally at or below the average except where the application type required a higher fee to justify the expenditure of staff time on applications at the expense of normal operations. • Official Community Plan Amendment o Current: $1,000.00 o Average: $1,212.50 o Proposed: $1,200.00 • Zoning Bylaw Amendment o Current: $1,000.00 o Average: $1,162.50 o Proposed: $1,000.00 • Joint OCP and Zoning Bylaw Amendment o Current: $1,500.00 o Average: $1,675.00 o Proposed: $1,500.00 • Temporary Use Permit o Current: $1,000.00 o Average: $575.00 o Proposed: $750.00 Development Permits are being proposed to be separated in different fee tiers based on the actual work required for each application type. Currently Development Permits are $500.00 with non-structural Development permits at $0.00. Form and Character (non-structural) are still complicated processes and should have a fee associated. The proposed Development Permit fee structure is as follows: • Environmental & Hazardous Conditions Development Permits o Current: $500.00 o Average: $487.50 o Proposed: $500.00 • Watercourse (Riparian) Development Permits. The Province has “uploaded” much of analysis work which used to be bore by the Local Government. o Current: $500.00 o Average: $487.50 o Proposed: $200.00 • Form & Character Development Permit o Current: $500.00 o Average: $487.50 o Proposed: $450.00 • Minor Form & Character (Colour Change – Painting Only – Commercial) o Current: $500.00 o Average: $487.50 o Proposed: $100.00 • Development Permit Amendment – Proposed 50% of original fee. • Development Permit Extension – Proposed 50% of original fee. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 79 of 145 AGENDA ITEM #12.2. The Development Variance Permit fee should not be so low as to invite challenge to every established regulation, but should also be attainable. • DVP to Sign Bylaw o Current: $1,000.00 o Average: $462.50 o Proposed: $100.00 • DVP to all other regulations o Current: $1,000.00 o Average: $462.50 o Proposed: $500.00 • Board of Variance application is currently $500.00 with no change proposed. Subdivision fees are proposed to remain mostly static with a $100.00 additional fee per lot starting with the first new lot created, rather than the second, as well as a $150.00 application fee for final subdivision approval. New fees are mostly “cost recovery” where the applicant will absorb the actual cost of the service. These include: • Amended Development Plan Review after the initial review. • Easement/Right-of-way preparation. • Road Exchanges/Closures. • Servicing Agreements. • Developer Initiated Road Name Changes. • Preparations and Discharges of Covenants. Schedule 10 Filming Location Fees: Staff are not proposing any changes to the filming fees as currently prescribed in the Administrative Fees bylaw. Cayoosh Creek Campground Regulations: The campground bylaw contains generally the same language as the regulations proposed for repealing from the Administrative Fees bylaw, as amended; with some updated language, formatting, and revisions based on feedback and comparative analysis. For example the reservation date is currently the 1st Monday of each year; and the proposed change is to fix the date at March 15, quiet hours are proposed to be extended by an hour from 11:00 pm to 7:00 am to 11:00 pm to 8:00 am. Proposed changes are operational in nature and are not likely to increase bylaw enforcement requirements for the campground. 2021 Housekeeping Amendment Bylaw No. 1: Housekeeping Amendment Bylaw No. 1 is proposing amendments and repeals to multiple bylaws, and parts of bylaws, to avoid duplicate or paradoxical sections in complementary bylaws. The Housekeeping bylaw will propose to: • Administrative Fees Bylaw 2016, No. 446 o Delete Section 4,5,6 and 7 which point to the appended Schedules to the Bylaw. o Replace Schedule A to account for the fees that have been removed and proposed as Schedule 1 of the Fees & Charges Bylaw. The amended schedule A would account for the Fees that have not yet been proposed in a Fees & Charges schedule. o Delete Schedules B, C, D, and E. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 80 of 145 AGENDA ITEM #12.2. • Repeal Administrative Fees Bylaw Amendment Bylaw 2018 No. 455 – Campground Regulations Schedule E amendment. • Repealing the Development Application Fee Bylaw 2016, No. 446 • Development Application Procedure Bylaw 195, 2003: o Define application fees as being set in the Fees & Charges bylaw o Deleting section 3 which points to the appended Schedules to the Bylaw o And deleting schedules A – D which contain application fees and permit templates. It is no longer good practice to entrench permit or application form templates in Bylaws as any administrative change would require a bylaw amendment. • Subdivision Procedures and Fes Bylaw No. 60, 1997: o Amending section 4(a) to point to the Fees & Charges Bylaw. o Deleting Schedule “A” – Subdivision Application Fees. LEGISLATION AND POLICY: • Community Charter • Local Government Act • 2021-2022 Municipal Objectives FINANCIAL IMPLICATIONS: Ongoing review of fees and charges is a key element of the District’s financial planning and sustainability framework, enabling the accurate forecast of the District’s revenue and supporting the alignment of the fee structure with the cost of providing services. None of the proposed changes in fees and charges have been incorporated into the current operating budget but will be incorporated in future years once the full effects are known. SUPPORTING DOCUMENTS: 1. Fees & Charges Bylaw No. 2021-003 2. Fee Comparison Tables 3. Cayoosh Creek Campground Regulations Bylaw No. 2021-004 4. 2021 Housekeeping Amendment Bylaw No. 1 Bylaw No. 2021-005 CONCLUSION: As part of working towards Council’s municipal objective, staff are recommending the adoption of amalgamated Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulations Bylaw No. 2021-004, and 2021 Housekeeping Amendment Bylaw No. 1 Bylaw No. 2021-005. OPTIONS: 1. Move the motion as recommended by staff. 2. Refer the item to Committee of the Whole 3. Defer the item to a future Council meeting. 4. Give only 1st and 2nd readings to the Bylaw and direct staff to make changes prior to 3rd reading. 5. Refer to staff for other options. CONCURRENCES: Kimberly Gee, Legislative Assistant Approved - 10 Mar 2021 Joni L'Heureux, Chief Financial Officer Approved - 10 Mar 2021 Kevin Taylor, Corporate Officer & Planner Approved - 10 Mar 2021 Jeremy Denegar, Chief Administrative Officer Approved - 11 Mar 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 81 of 145 AGENDA ITEM #12.2. Respectfully Submitted, Approved for Agenda, ______Kevin Taylor Jeremy Denegar Corporate Officer & Planner Chief Administrative Officer Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 82 of 145 AGENDA ITEM #12.2. THE DISTRICT OF LILLOOET FEES & CHARGES BYLAW NO. 2021-003 This Bylaw is Current to [Month] [Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 83 of 145 AGENDA ITEM #12.2. District of Lillooet Fees & Charges Bylaw No. 2021-003 TABLE OF CONTENTS 1.0 Title ...... 4 2.0 Interpretation...... 4 3.0 Fees & Charges ...... 4 4.0 Schedules ...... 5 5.0 Severability ...... 6 6.0 In Force ...... 6 1 Fees & Charges Bylaw No. 2021-003 3900-20 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 84 of 145 AGENDA ITEM #12.2. District of Lillooet Fees & Charges Bylaw No. 2021-003 Consolidated for convenience purposes Includes all amendments to the text and schedules up to [Month][Day], 2021 Summary of Amending Bylaws to the Fees & Charges Bylaw No. 2021-003 2 Fees & Charges Bylaw No. 2021-003 3900-20 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 85 of 145 AGENDA ITEM #12.2. DISTRICT OF LILLOOET FEES & CHARGES BYLAW NO. 2021-003 A Bylaw to establish Fees & Charges for various municipal services. WHEREAS, pursuant to the Community Charter, a Council may, by bylaw, operate any service that the Council considers necessary or desirable for all or part of the municipality; AND WHEREAS, the Council of the District of Lillooet deems it desirable to make rules and regulations regarding the admissions, management, maintenance, improvement, operation, conservation, control and use of property owned or held by the District or other uses of the public, and to levy fees and charges therefore; AND WHEREAS, the Council of the District of Lillooet deems it desirable to consolidate fees and charges, levied for various services, within a single bylaw for convenience; NOW THEREFORE, the Council of the District of Lillooet, in open meeting assembled, HEREBY ENACTS AS FOLLOWS: 3 Fees & Charges Bylaw No. 2021-003 3900-20 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 86 of 145 AGENDA ITEM #12.2. 1.0 Title .1 This bylaw may be cited as “Fees & Charges Bylaw No. 2021-003” 2.0 Interpretation .1 Despite any other provision in this bylaw, this bylaw must be interpreted in accordance with this part. .2 A reference in this bylaw to any enactment of British Columbia is a reference to the enactment as amended, revised consolidated, or replaced from time to time; .3 A reference in this bylaw to any bylaw of the District is a reference to the bylaw as amended, revised, consolidated, or replaced from time to time. .4 In this bylaw the following words and terms have the meanings: .1 Subject to this bylaw, set out in the Schedule of the Community Charter: assessed, value, highway, land, occupier, parcel, public authority, services, and soil; and .2 Subject to this bylaw, set out in the Section 29 of the Interpretation Act: may, must, obligation, person, property, writing, written, and year. .5 Definitions of words and phrases used in this bylaw have the meanings commonly assigned to them in the context in which they are used in this bylaw, considering the specialized use of terms with the various trades and professions to which the terminology applies. 3.0 Fees & Charges .1 Wherever this Bylaw sets out fees & charges with respect to other District bylaws and such other bylaws contain similar fees and charges, the Fees & Charges Bylaw shall prevail. .2 Wherever this Bylaw sets out fees and charges for work done or service provided to land or improvements, the District may recover costs in accordance with Section 258 of the Community Charter. 4 Fees & Charges Bylaw No. 2021-003 3900-20 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 87 of 145 AGENDA ITEM #12.2. 4.0 Schedules .1 The fees levied by the District of Lillooet shall be in accordance with the following schedules which are attached hereto and form part of this Bylaw: Schedule 1 Administrative Fees 2 Airport Fees 3 Animal Control and Licensing - Back Yard Hens 4 Building Permit and Regulation Fees - Plumbing Fees 5 Business Licence Classification and Fees 6 Campground Fees 7 Cemetery Rates 8 Development Services Charges - ALC Referral Fees - Development and Subdivision Application Fees - LCRB Referral Fees 9 Earthworks Control and Blasting Permit Fees 10 Filming Location Fees 11 Fire Department Fees - Fire & Security Alarm System Regulation Fees - Fire Cost Recovery Fees - Fireworks Permits 12 Freedom of Information Access Request Rates 13 Garbage Collection Rates 14 GIS Service Fees 15 Public Works Fees & Charges - Water and Sewer Connection/Inspection Fees 16 Recreation Services & Facility Use Fees 17 Sign Permit and Regulation Fees 18 Utility Rates - Sewer Rates - Water Rates 5 Fees & Charges Bylaw No. 2021-003 3900-20 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 88 of 145 AGENDA ITEM #12.2. 5.0 Severability .1 If any section, subsection, sentence, clause, or phrase of this bylaw is held to be invalid by a court of competent jurisdiction, that section, subsection, sentence, clause, or phrase, as the case may be, shall be severed and the validity of the remaining portions of the bylaw shall not be affected. 6.0 In Force .1 This bylaw comes into force at midnight after the bylaw is adopted. READ A FIRST TIME this ___ day of ______, 2021. READ A SECOND TIME this ___ day of ______, 2021. READ A THIRD TIME this ___ day of ______, 2021. ADOPTED this ___ day of ______, 2021. Mayor Corporate Officer 6 Fees & Charges Bylaw No. 2021-003 3900-20 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 89 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 90 of 145 Fees & ChargesBylaw No.2021-003, Cayoosh CreekCampground Regulation B... 4.0 3.0 2.0 1.0 SCHEDULE 1. 1. 2. 1. 3. 2. 1. 1 1. person other than the registered property owner: Statement of Taxes (current Non Community Bench with Plaque Shipping/Mailing of Records 7. 6. 5. 4. 3. 2. 1. General Photocopy & Printing Fees 3. 2. 1. Copies of: To charge interest, compounded monthly on delinquent accounts 2. Community Contributions Records of Mailing Photocopy and Printing Fees Fees Finance 1. - Sufficient • Maps Maps Largeor Format Tabloid (11 x 17) Tabloid (11 x 17) x14) (8.5 Legal x14) (8.5 Legal Letter (8.5 x 11) Letter (8.5 x 11) • • Building Plans (cost includes research time plus hard copy fees) Bylaws Minutes, agreements, file info Generated by District Staff On - Digital Copy – Full SizeFull Hard Copy – Research time – Line Tax Certificate (excluding online Official CommunityOfficial Plan Bylaw except the following: Funds ( ADMINISTRATIVE FEES – – – – NSF – – Colour Colour Black charged in 15 minute increments Colour Black Colour Black charged in minute15 increments ) Cheque Returned – – or or – See Schedule 1 – – Single orSingle Doub copies as per Schedule – Single or Double sided previous year) per folio or PID No. to any – Single or Double sided Single or Double sided Single Single or Double sided Single Double or or or Double sided Double 4 le sided service charge) of this Bylaw of this Actual CostActual + 10 % administration fee 1 4 of this Schedule AGENDA ITEM#12.2. 2021- $35.00 hour/ Bylaw Bylaw $0.25 page / $0. 2% / month2% / Actual Cost Actual 25 $ 003 $50.00 $25.00 $ 100 / page / 30 $2.00 $0.35 $1.50 $0.30 $1.00 $0. Page 91 of145 .00 .00 25 Fees & ChargesBylaw No.2021-003, Cayoosh CreekCampground Regulation B... 5.0 SCHEDULE 2. 1. 2. 1 Other Land Title Document Print SearchTitle Community Tree with Plaque Land Titles Office Staff cannot provide alegal interpretation of Title Land Documents ADMINISTRATIVE FEES Printing costs applicable when hard copy requested – subject to street tree program Actual Cost + $5.00 / Document AGENDA ITEM#12.2. 2021- Bylaw Bylaw $550.00 003 $30.00 Page 92 of145 AGENDA ITEM #12.2. Bylaw AIRPORT FEES 2021-003 SCHEDULE 2 Page Intentionally Blank Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 93 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 94 of 145 AGENDA ITEM #12.2. Bylaw ANIMAL CONTROL AND LICENSING FEES 2021-003 SCHEDULE 3 See the following bylaws: Animal Control and Licensing Bylaw 2006, No. 271 Back Yard Chickens Bylaw 2015, No. 411 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 95 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 96 of 145 AGENDA ITEM #12.2. BUILDING PERMIT AND REGULATION Bylaw FEES 2021-003 SCHEDULE 4 See the following bylaws: Building Regulation Bylaw 2003, No. 199 Building Amendment bylaw 2004 No. 213 Building Numbering Bylaw 2002, No. 162 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 97 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 98 of 145 AGENDA ITEM #12.2. BUSINESS LICENCE CLASSIFICATION Bylaw AND FEES 2021-003 SCHEDULE 5 See the following bylaw: Business Licence and Regulation Bylaw 2006, No. 272 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 99 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 100 of 145 AGENDA ITEM #12.2. Bylaw CAMPGROUND FEES 2021-003 SCHEDULE 6 1.0 Campground Use 1. Day Use Free 2. Full Hookup Site $50.00 / night 3. Non-serviced Site $30.00 / night 4. Field Use 1. First 8 hours $250.00 1. Subsequent hours $5.00 / hour 2. Damage Deposit $200.00 3. Not-for-profit events open to the general public No Charge with CAO Approval 5. Shower Only $5.00 / use 6. Sani Dump Only 1. Single Use $15.00 2. Year-round use per recreational vehicle $50.00 7. Water Fill up $5.00 / use 2.0 River Access 1. Boat Launch 1. Single Use $10.00 / launch 2. Monthly Use $40.00 / month 3. Annual Launch $200.00 / year Parked vehicles associated with users of the boat launch are subject to parking fees prescribed in Section 3.0 of this Schedule 3.0 Parking 1. Vehicle Parking 1. Day Parking $5.00 / day 2. Monthly Parking $20.00 / month 3. Annual Parking $100.00 / year All fees include applicable Federal and Provincial Sales Taxes Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 101 of 145 AGENDA ITEM #12.2. Bylaw CAMPGROUND FEES 2021-003 SCHEDULE 6 2. Trailer Parking 1. Day Parking $5.00 / day 2. Monthly Parking $20.00 / month 3. Annual Parking $100.00 / year All fees include applicable Federal and Provincial Sales Taxes Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 102 of 145 AGENDA ITEM #12.2. Bylaw CEMETERY RATES 2021-003 SCHEDULE 7 See the following bylaw: Cemetery Bylaw 2016, No. 445 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 103 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 104 of 145 AGENDA ITEM #12.2. Bylaw DEVELOPMENT SERVICES CHARGES 2021-003 SCHEDULE 8 1.0 Development Application Fees 1. Official Community Plan Amendment $1,200 2. Official Community Plan & Zoning Bylaw Amendment $1,500 3. Zoning Bylaw Amendment $1,000 4. Temporary Use Permit $750 5. Development Permits 1. Environmental and Hazardous Conditions Development Permit $500 2. Watercourse (RAR) Development Permit $200 3. Form & Character Development Permit $450 4. Form & Character Development Permit $100 Colour Change - Painting Only 5. Development Permit Amendment 50% of original fee 6. Development Permit Extension 50% of original fee 6. Development Variance Permit 1. Variance to Sign Bylaw $100 2. Variance to all other regulations $500 7. Board of Variance Application $500 2.0 Subdivision Application Fees 1. Subdivision Application Fee $1000 1. Per lot + $100 2. Bareland Strata Subdivision Application Fee $1000 1. Per lot +$100 3. Phased Strata $1000 1. Per phase +$100 4. Strata Conversion $1000 5. Final Subdivision Approval – Prior to Approving Officer Signature $150 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 105 of 145 AGENDA ITEM #12.2. Bylaw DEVELOPMENT SERVICES CHARGES 2021-003 SCHEDULE 8 3.0 Development Administrative Fees – Application Fee Applied to Cost Recovery Total 1. Amended Development Plan Review $150.00 Application + Cost Recovery 2. Easement/Right-of-way Preparation or Review $150.00 Application + Cost Recovery 3. Road Exchanges/Closures $150.00 Application + Cost Recovery 4. Servicing Agreements $150.00 Application + Cost Recovery 5. Developer Initiated Road Name Changes $150.00 Application + Cost Recovery 6. Preparation or Review of a Section 219 Covenant $150.00 Application + Cost Recovery 1. Registration of a Section 219 Covenant $50.00 Application + Cost Recovery 2. Discharge of a Section 219 Covenant $50.00 Application + Cost Recovery Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 106 of 145 AGENDA ITEM #12.2. EARTHWORKS CONTROL & BLASTING Bylaw PERMIT FEES 2021-003 SCHEDULE 9 See the following bylaw: Earthworks Control Bylaw 1995, No. 644 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 107 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 108 of 145 AGENDA ITEM #12.2. Bylaw FILMING LOCATION FEES 2021-003 SCHEDULE 10 1.0 Daily Filming Fees 1. Daily location fee, for filming productions on District owned lands, is applied to each day or portion thereof, and will not be prorated. Production Cast & Crew Application Fee Daily Location Damage Deposit Size Fee 1. 1 – 30 $150.00 $550.00 $550.00 2. 31 – 99 $150.00 $1250.00 $1250.00 3. 100+ $150.00 $2000.00 $2000.00 Prep and Wrap days shall be charged at 50% of the Daily Location Fee when filming exceeds 2 days Application Fee is per visit and can include multiple or single locations 2. Extenuating costs 1. Municipal Staff Labour Actual Labour Cost 2. Use of Municipal Equipment Actual Charge out cost Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 109 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 110 of 145 AGENDA ITEM #12.2. FIRE DEPARTMENT & PROTECTIVE Bylaw SERVICES FEES 2021-003 SCHEDULE 11 See the following bylaw: Fire Department Establishment and Fire Prevention Bylaw 2018 No. 461 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 111 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 112 of 145 AGENDA ITEM #12.2. FREEDOM OF INFORMATION ACCESS Bylaw REQUEST RATES 2021-003 SCHEDULE 12 Page Intentionally Blank Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 113 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 114 of 145 AGENDA ITEM #12.2. Bylaw GARBAGE COLLECTION RATES 2021-003 SCHEDULE 13 See the following bylaw: Garbage Collection and Regulation Bylaw 2007, No. 296 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 115 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 116 of 145 AGENDA ITEM #12.2. Bylaw GIS SERVICE FEES 2021-003 SCHEDULE 14 See the following bylaw: Administrative Fees Bylaw 2016, No. 446 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 117 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 118 of 145 AGENDA ITEM #12.2. Bylaw PUBLIC WORKS CHARGES 2021-003 SCHEDULE 15 See the following bylaws: Water Connections and Regulations Bylaw No. 68, 1997 Water Connections and Regulation Bylaw 2007, No. 296 Sewer Connections and Regulation Bylaws No. 277, 1977 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 119 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 120 of 145 AGENDA ITEM #12.2. RECREATION SERVICES Bylaw & 2021-003 SCHEDULE 16 FACILITY RENTAL FEES See the following bylaw: Recreation Services Bylaw 2019, No. 467 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 121 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 122 of 145 AGENDA ITEM #12.2. Bylaw SIGN PERMIT AND REGULATION FEES 2021-003 SCHEDULE 17 See the following bylaw: Sign Bylaw 2006, No 274 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 123 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 124 of 145 AGENDA ITEM #12.2. Bylaw UTILITY RATES 2021-003 SCHEDULE 18 See the following bylaws: Water Connections and Regulations Bylaw No. 68, 1997 Water Connections and Regulation Bylaw 2007, No. 296 Sewer Connections and Regulation Bylaws No. 277, 1977 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 125 of 145 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Administrative Fees Campground Fees ROUND 1! Development Fees AGENDA ITEM #12.2. Page 126 of 145 Filming Fees AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 127 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 128 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 129 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 130 of 145 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Amended Development Plan Review $150.00 Application + Cost Recovery Easement/Right-of-way Preparation or Review $150.00 Application + Cost Recovery Road Exchanges/Closures $150.00 Application + Cost Recovery Servicing Agreements $150.00 Application + Cost Recovery Developer Initiated Road Name Changes $150.00 Application + Cost Recovery Preparation or Review of a Section 219 Covenant $150.00 Application + AGENDA ITEM #12.2. Cost Recovery Registration of a Section 219 Covenant $50.00 Application + Cost Recovery Discharge of a Section 219 Covenant $50.00 Application + Cost Page 131 of 145 Recovery AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 132 of 145 AGENDA ITEM #12.2. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 133 of 145 AGENDA ITEM #12.2. THE DISTRICT OF LILLOOET Cayoosh Creek Campground Regulations Bylaw NO. 2021-004 This Bylaw is Current to [Month] [Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 134 of 145 AGENDA ITEM #12.2. Page 1 of 7 District of Lillooet Cayoosh Creek Campground Regulations Bylaw No. 2021-004 TABLE OF CONTENTS 1.0 Title ...... 4 2.0 Interpretation...... 4 3.0 Definitions ...... 4 4.0 Campground Regulations ...... 5 5.0 Field Use and Events/Gatherings ...... 5 6.0 Non-Camper Services ...... 6 7.0 Severability ...... 6 8.0 In Force ...... 7 Cayoosh Creek Campground Regulations Bylaw No. 2021-004 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 135 of 145 AGENDA ITEM #12.2. Page 2 of 7 District of Lillooet Cayoosh Creek Campground Regulations Bylaw No. 2021-004 Consolidated for convenience purposes Includes all amendments to the text up to Date of Adoption Summary of Amending Bylaws to the Cayoosh Creek Campground Regulations Bylaw No. 2021-004 Cayoosh Creek Campground Regulations Bylaw No. 2021-004 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 136 of 145 AGENDA ITEM #12.2. Page 3 of 7 DISTRICT OF LILLOOET CAYOOSH CREEK CAMPGROUND REGULATIONS BYLAW NO. 2021-004 A Bylaw to regulate the use of the municipally owned Cayoosh Creek Campground WHEREAS, pursuant to Section 8 of the Community Charter, a Council may, by bylaw regulate, prohibit, and impose requirements in relation to municipal services; NOW THEREFORE, the Council of the District of Lillooet, in open meeting assembled, HEREBY ENACTS AS FOLLOWS: Cayoosh Creek Campground Regulations Bylaw No. 2021-004 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 137 of 145 AGENDA ITEM #12.2. Page 4 of 7 1.0 Title .1 This bylaw may be cited as “Cayoosh Creek Campground Regulations Bylaw No. 2021-004” 2.0 Interpretation .1 Despite any other provision in this bylaw, this bylaw must be interpreted in accordance with this part. .2 A reference in this bylaw to any enactment of British Columbia is a reference to the enactment as amended, revised consolidated, or replaced from time to time; .3 A reference in this bylaw to any bylaw of the District if a reference to the bylaw as amended, revised, consolidated, or replaced from time to time. .4 In this bylaw the following words and terms have the meanings: .1 subject to this bylaw, set out in the Schedule of the Community Charter: assessed value, highway, land, occupier, parcel, public authority, service, and soil; and .2 subject to this bylaw, set out in section 29 of the Interpretation Act: may, must, obligation, person, property, writing, written, and year. .5 Definitions of words and phrases used in this bylaw have the meanings commonly assigned to them in the context in which they are used in this bylaw, considering the specialized use of terms with the various trades and professions to which the terminology applies. 3.0 Definitions In this bylaw: “Camper” means a person using the campground; “Campground” means the Cayoosh Creek Campground; “Check-Out Time” means 11:00 am immediately following the night a Camper has occupied a site and who is not intending to continue use for a subsequent night; “Day Use” means the use of Campground sites between sunrise and sunset; “Day Use Site” means any site that is equipped with a picnic table; “Field” means the lawn adjacent to both the washroom facility and the District of Lillooet Water Treatment Facility; “Full Hook-up Site” means a numbered site that provides electrical and potable water connections; “Non-Serviced Site” means a numbered site with no electrical or potable water connections; “Quiet Hours” means the hours between 11:00 pm and 8:00 am; Cayoosh Creek Campground Regulations Bylaw No. 2021-004 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 138 of 145 AGENDA ITEM #12.2. Page 5 of 7 “Shower Only” means use of the campground shower facility by any person not registered to stay at the Cayoosh Creek Campground on the date. 4.0 Campground Regulations .1 All persons entering the Campground must register at the administration office. .2 Day Use Sites are available on a first come first served basis. .1 When an overnight Camper arrives at a site and it is occupied for Day Use only, the Day Use occupant is obliged to vacate the Day Use site. .3 At any campsite: .1 There shall be a maximum of six (6) Campers, including children fifteen (15) years of age and younger; .2 At least one (1) Camper must be at least nineteen (19) year of age; and .4 Campers may check-in and occupy a site any time after a site has been vacated prior to the night they intend to stay at the campground. .5 Campers with reservations must check-in by 7:00 pm or the site will be open to first- come-first-serve. .6 Campers must check-out by Check-Out time. .7 Campers and event/gathering organizers must store garbage in a secure manner so that it is not accessible by wildlife. .8 Reservations: .1 Will not be accepted before March 15th of each year; .2 Must be made at least five (5) days in advance of the date to occupy; .3 Will be accepted, subject to availability of the services requested; .4 Must be accompanied by the fee for the first night. .1 The first night fee is refundable until noon five (5) days prior to the date to occupy. .9 Unless subject to a reservation, campsites are available on a first-come-first-served basis. .10 Campers must remit fees, as prescribed in the District of Lillooet Fees & Charges bylaw, for the site within one (1) hour of occupying the site. .11 Generator use is prohibited from 8:00 pm to 8:00 am. .12 Loud music, or any other noise that may disrupt the peaceful camping experience of other Campers, is prohibited during Quiet Hours. 5.0 Field Use and Events/Gatherings .1 All persons reserving the Field must: Cayoosh Creek Campground Regulations Bylaw No. 2021-004 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 139 of 145 AGENDA ITEM #12.2. Page 6 of 7 .1 Purchase a comprehensive general liability insurance policy with a limit of liability of not less than $2,000,000 and a maximum insurance deductible of $5,000; .2 Proof of insurance must be presented to the District of Lillooet at least five (5) working days prior to the commencement of the event; .3 The District of Lillooet may cancel any event and retain all fees paid if proof of insurance is not provided in accordance with Sections 5.1 and 5.2 of this bylaw. .2 Any large gathering or event requiring the exclusive use of the Field: .1 Is subject to approval by the Chief Administrative Officer or designate; .2 Is subject to the rates, and damage deposit, as prescribed in the District of Lillooet Fees & Charges Bylaw; and .3 Must not continue into the designated Quiet Hours unless the campground has been closed for the exclusive benefit of the function. .3 Organizers of large gatherings or events are required to, at their own cost: .1 Supply sufficient security to the satisfaction of the District of Lillooet; .2 Provide sufficient garbage/recycling receptables, collect, bag, and remove all garbage, and the like, from the campground during and after the event; .3 Monitor the washrooms, and provide service to the washrooms so that they are in a clean state for the use of the event attendees and Campers; .1 Washroom monitoring includes replenishing of supplies. .4 Respect all fire bans and keep all fires under control with adequate fire suppression equipment at hand as required by the Fire Chief; and .5 Remove all furniture, supplies, equipment and decorations used for the event/gathering, and return the Field and Campground to the state it was found, no later than noon the day following the rental conclusion. .1 Materials that are difficult to clean, such as confetti, glitter, silly string, and the like, must not be used. 6.0 Non-Camper Services .1 Shower Only Use must be paid prior to the use of the service. .2 Sani-Dump Only Use must be paid prior to the use of the service. 7.0 Severability .1 If any section, subsection, sentence, clause, or phrase of this bylaw is held to be invalid by a court of competent jurisdiction, that section, subsection, sentence, Cayoosh Creek Campground Regulations Bylaw No. 2021-004 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 140 of 145 AGENDA ITEM #12.2. Page 7 of 7 clause, or phrase, as the case may be, shall be severed and the validity of the remaining portions of the bylaw shall not be affected. 8.0 In Force .1 This bylaw comes into force at midnight after the bylaw is adopted. READ A FIRST TIME this ___ day of ______, 2021. READ A SECOND TIME this ___ day of ______, 2021. READ A THIRD TIME this ___ day of ______, 2021. ADOPTED this ___ day of ______, 2021. Mayor Corporate Officer Cayoosh Creek Campground Regulations Bylaw No. 2021-004 This Bylaw is Current to [Month][Day], 2021 Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 141 of 145 AGENDA ITEM #12.2. DISTRICT OF LILLOOET 2021 HOUSEKEEPING AMENDMENT BYLAW NO. 1 BYLAW NO. 2021-005 A Bylaw to Amend and Rescind those other Bylaws affected by the adoption of Fees & Charges Bylaw No. 2021-003, and Cayoosh Creek Campground Regulations Bylaw No. 2021-004 WHEREAS, the Council of the District of Lillooet deems it desirable to amend and rescind text of obsolete bylaw; NOW THEREFORE, the Council of the District of Lillooet, in open meeting assembled, HEREBY ENACTS AS FOLLOWS: 1. This bylaw may be cited as “2021 Housekeeping Amendment Bylaw No. 1”. 2. The “Administrative Fees Bylaw 2016, No. 446” is amended as follows: 1. Deleting Sections 4, 5, 6, and 7 in their entirety. 2. Replacing Schedule “A” in its entirety with Schedule “A” attached to this bylaw. 3. Deleting Schedule “B” in its entirety. 4. Deleting Schedule “C” in its entirety. 5. Deleting Schedule “D” in its entirety. 6. Deleting Schedule “E” and all amendments thereto in its entirety. 3. The “Administrative Fees Bylaw 2016, No. 446, Amendment Bylaw 2018 No. 455” is hereby repealed in its entirety. 4. The “Development Application Fee Bylaw 2006, No. 254” is hereby repealed in its entirety. 5. The “Development Application Procedures Bylaw No. 195, 2003” is amended as follows: 1. Replacing the definition of “Application fee” under Section 2 in its entirety with the following: “Application fee” means the applications fee amount set out in the District’s Fees & Charges Bylaw and amended from time to time. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 142 of 145 AGENDA ITEM #12.2. 2. Deleting Section 3 in its entirety and renumbering subsequent sections accordingly. 3. Deleting Schedule “A” – Application Fees in its entirety. 4. Deleting Schedule “B” – Development Permit in its entirety. 5. Deleting Schedule “C” – Development Variance Permit in its entirety. 6. Deleting Schedule “D” – Temporary Commercial or Industrial Use Permit in its entirety. 6. The District of Lillooet Subdivision Procedures and Fees Bylaw No. 60, 1997” is amended as follows: 1. Replacing Section 4(a) in its entirety with the following: “At the time of application, the applicant shall pay to the District of Lillooet application fees in the amount as set out in the District’s Fees & Charges Bylaw.” 2. Deleting Schedule “A” – Subdivision Application Fees in its entirety 7. If any section, subsection, sentence, clause, or phrase of this bylaw is held to be invalid by a court of competent jurisdiction, that section, subsection, sentence, clause, or phrase, as the case may be, shall be severed and the validity of the remaining portions of the bylaw shall not be affected. 8. Schedule “A” – Information Charges and Fees is attached hereto and forms part of this bylaw. 9. This bylaw comes into force at midnight after the bylaw is adopted. READ A FIRST TIME this ___ day of ______, 2021. READ A SECOND TIME this ___ day of ______, 2021. READ A THIRD TIME this ___ day of ______, 2021. ADOPTED this ___ day of ______, 2021. Mayor Corporate Officer Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 143 of 145 AGENDA ITEM #12.2. Schedule “A” Information Charges and Fees 1. For the provision of information, the following charges or fees, plus G.S.T., shall apply: (1) Zoning / District of Lillooet Map $25.00 per map (2) Locating, retrieving, preparing, handling a record $10.00 per ¼ hour or producing a record manually after the first 3 hours (3) Building Department Letter of Compliance $150.00 (4) Fire Department Letter of Compliance $150.00 2. For the provision of the following prints of standard GIS products, the following charges or fees , plus G.S.T., shall apply: (1) Black and White or Colour Line Maps (i.e. – Cadastral Map) 8.5 x 11 $2.00 8.5 x 14 $2.25 11 x 17 $3.50 13 x 19 $4.50 17 x 22 $10.00 22 x 34 $12.50 34 x 44 $20.00 (2) Full Colour/Ortho Maps 8.5 x 11 $4.00 8.5 x 14 $5.00 11 x 17 $6.00 13 x 19 $9.00 17 x 22 $20.00 22 x 34 $30.00 34 x 44 $40.00 Note: Requests for standard GIS prints will be subject to a three-day processing time; subject to availability. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 144 of 145 AGENDA ITEM #12.2. 3. For the provision of custom mapping services an administration fee of $15.00 per ¼ hour shall be charged in addition to the standard per copy print cost. Note: Requests for custom mapping services will be subject to a one-week processing time; subject to service availability. 4. Digital Data Charges (Zoning maps, Legal Base Maps, Water and Sewer Services) To provide digital data $75.00 per hour Minimum Charge $75.00 For each digital media provided $25.00 All digital data requests must have a Data Licence Agreement signed with the District of Lillooet prior to data being produced and is subject to service availability. Fees & Charges Bylaw No. 2021-003, Cayoosh Creek Campground Regulation B... Page 145 of 145