2013 Annual Report Table of Contents

PUBLIC SERVICES COMMISSION

2013 ANNUAL REPORT TABLE OF CONTENTS

LIST OF ABBREVIATIONS ...... ii

LIST OF TABLES ...... iii LIST OF FIGURES ...... iii FOREWORD ...... 1

EXECUTIVE SUMMARY ...... 3 CHAPTER ONE ...... 6 1.0 INTRODUCTION ...... 6 1.1 The Commission ...... 6

CHAPTER TWO ...... 14 2.0 THE MEDIUM TERM DEVELOPMENT PLAN (2010 – 2013) OF THE COMMISSION ...... 14 2.1 Introduction ...... 14 2.2 Overview of the Medium Term Development Plan of the Commission ...... 14 2.3 Objectives of the Medium Term Development Plan ...... 15 2.4 Action Plan of the Commission for 2013 ...... 15 2.5 The Commission’s Budget for 2013 ...... 15

CHAPTER THREE ...... 16 3.0 IMPLEMENTATION OF THE ACTION PLAN ...... 16 3.1 Institutional Implementation Arrangements ...... 16 3.2 Implementation Challenges ...... 31

CHAPTER FOUR ...... 32 4.0 EXTERNAL RELATIONS ...... 32 4.1 International Cooperation ...... 32

CHAPTER FIVE ...... 34 5.0 CONCLUSION ...... 34

APPENDIX I ...... 35 STAFF STRENGTH OF THE COMMISSION ...... 35

APPENDIX II ...... 38 SECTOR ANNUAL ACTION PLAN FOR 2013 ...... 38 APPPENDIX III ...... 45 DIVISIONAL WORK PLANS ...... 45

APPENDIX IV ...... 82 APPOINTMENTS/PROMOTIONS CEOs, DEPUTY CEOs, AND DIRECTORS OF MDAs ...... 82

APPENDIX V ...... 82 EXTERNAL RPRESENTATIONS ON INTERVIEW PANELS OF MDAS ...... 87

APPENDIX VI ...... 98 DETAILS OF SUBJECTS, INSTITUTIONS AND ACTIONS TAKEN ON CASES RECEIVED ...... 98

LIST OF ABBREVIATIONS

APSC Australian Public Service Commission CAGD Controller and Accountant-General’s Department CDM Capacity Development Mechanism CEOs Chief Executive Officers CIDA Canadian International Development Agency CMA Central Management Agency F&A Finance and Administration GES Ghana Education Service GHS Ghana Health Service GIFMIS Ghana Integrated Financial Management Information System GIMPA Ghana Institute of Management and Public Administration GoG Government of Ghana GSGDA Ghana Shared Growth and Development Agenda GSS Ghana Statistical Service HRM Human Resource Management HRMIS Human Resource Management Information System HRPD Human Resource Policy Division IPAC Institute of Public Administration of Canada KACE Ghana-India Kofi Annan Centre of Excellence in ICT LGSS Local Government Service Secretariat MDAs Ministries, Departments and Agencies MoFA Ministry of Food and Agriculture MoF Ministry of Finance MSD Management Services Division MTDP Medium-Term Development Plan NCTE National Council for Tertiary Education NITA National Information Technology Agency OHCS Office of the Head of the Civil Service PSC Public Services Commission PSI Public Service Institutions

RIME Research, Information, Monitoring and Evaluation TC Technical Committee UN United Nations WB World Bank

LIST OF TABLES Table 1: Staff Strength of the Commission ...... 12 Table 2: Representation of PSC Staff on External Interview Panels………………...….25 Table 3: Participation in the PSC’s Limited Competitive Examinations……………….26 Table 4: Promotions in the Commission for 2013………………………………………...27 Table 5: Appointments into the Commission in 2013……………………………………….28 Table 6: Seminars, Workshops and Technical Training Programmes Attended by PSC Staff ...... ………………………………………………………………………………………28

LIST OF FIGURES

Figure 1: Organogram of PSC ...... 11

iii

FOREWORD

The Public Services Commission (PSC) is required under Section 15 of the PSC Act, 1994 (Act 482) to submit to the President within three (3) months after the end of the year, a report giving details of the administration of the Public Services during the previous twelve (12) months. The 2013 Annual Report, as in previous editions, presents the general information on plans and activities, and the external relations of the Commission, during the reporting year.

Although the Commission has over the last couple of years produced Annual Reports in accordance with Act 482, the Commission recognizes that the Annual Report in its current form, does not present a full report on the administration of the Public Services of Ghana. There is, therefore, the need to complement the annual reporting of the human resource management of the public services organizations by reporting on management, leadership, workforce planning, ethics, among others, in the Public Services.

With the initial technical assistance from the Australian Public Service Commission (APSC), the Commission is currently instituting the necessary structures to produce an annual State of the Public Service Report. The Commission continues to be guided by the provisions of Article 196 of the 1992 Republican Constitution of Ghana, which empower the Commission to exercise supervisory, regulatory and consultative functions. As the Central Management Agency (CMA) responsible for providing strategic guidance for human resource management in the Public Services of Ghana, the Commission engages in:

a) providing advice to the Government on the criteria for the appointment of public officers; b) developing policies, guidelines and standards on human resource management functions (recruitment and selection, promotions, conduct of examinations, manpower planning, performance management, succession planning, disciplinary procedure, etc.) for optimum and efficient utilization of human resource in the Public Services of Ghana; c) conducting research into human resource management practice in the Public Services in order to inform policy review; and, d) monitoring compliance with human resource management policies and practice in public service institutions.

The Commission has, since the past four (4) years, embarked on the following human resource management (HRM) reforms with the aim of improving the HRM practice in the Public Services of Ghana: a) Institutionalising Performance Management in the Public Service; b) Institutionalising the Manpower Audit of public service organisations/agencies;

c) Developing and Implementing Human Resource Management Policy Framework and Manual; and, d) Establishing a Human Resource Management Information System (HRMIS) for the Public Service.

Modest progress has been made in these above-mentioned areas, however, the Commission will continue to count on the support and goodwill of all stakeholders who have contributed in diverse ways towards these reforms. As the Commission moves further with the implementation of these reforms, it is hoped that all stakeholders would continue to support the efforts of the Commission towards a better Public Service for the country.

BRIDGET KATSRIKU, MRS CHAIRMAN PUBLIC SERVICES COMMISSION

EXECUTIVE SUMMARY

Section 15 of the Public Services Commission Act, 1994 (Act 482) requires the Commission to submit to the President, an annual report on the administration of the Public Services of Ghana, during the previous twelve months. This Annual Report is in compliance with the provisions of the above stated Act. The report is intended to inform the President of the activities undertaken by the Public Services Commission, and the challenges encountered during the 2013 reporting period.

In line with its constitutional mandate, the Public Services Commission continued to provide consultative, regulatory and supervisory services in matters relating to human resource management and development in the Public Services of Ghana in 2013. These included recruitment, appointment and promotion into Categories ‘A’ and ‘B’ positions, the establishment of standards and guidelines on the terms and conditions of employment and schemes of service, regulation of entrance and conduct of promotion examinations in the Public Services.

Recruitment, Appointment and Promotion The Commission, in consultations with the relevant Governing Councils/Boards, facilitated the appointments and/or promotions of one hundred and twenty-seven (127) categories ‘A’ and ‘B’ officers; that is Chief Directors/Chief Executives/Deputy Chief Executives and Directors from twenty-seven (27) public service organizations in 2013.

Appointment of other Categories of Staff The Commission played a critical role in the engagement/recruitment and promotion of personnel at different levels in public service organizations through representations on selection and assessment interview panels. The representation of the Commission on interview panels ensures that best human resource recruitment practice is applied and that the process is transparent, credible and fair. The Commission was represented on one hundred and sixty-six (166) interview panels in 2013.

Petitions, Appeals, Grievances and Requests for Advice Sixteen (16) petitions and appeals and sixty-eight (68) requests were received from individual public servants and organizations in 2013. These petitions, appeals and grievances and requests related to, among others, unfair treatment at the work place, and the interpretation of some public service rules and regulations. Of the eighty-four (84) cases and requests received, sixty-seven (67) were disposed off.

Promotion Examinations The need to evaluate the competence and general disposition of specified categories of serving public servants to enable them assume higher responsibilities and undertake more challenging assignments is consistent with best human resource management practice. In line with this, the Commission conducted five

(5) regular promotion examinations for a total of one thousand, six hundred and five (1,605) serving public servants in 2013.

Establishment of a Human Resource Management Information System In collaboration with the Ministry of Finance (MoF), the Controller and Accountant- General’s Department (CAGD) and the Development Partners, the Commission, in 2013, carried out several consultative and sensitisation programmes towards the implementation of the Human Resource Management Information System (HRMIS) for the Public Service. The Commission also undertook End-user needs assessment of MDAs and engaged an Implementation Partner for the project. Work is in progress.

Development of Human Resource Policy Framework and Manual Another important initiative undertaken by the Commission in 2013 was the review and submission of a Human Resource Management (HRM) Policy Framework and Manual to the Office of the President for approval. It is expected that the final approval of the document would be given by the Presidency for its implementation to start from the ensuing year.

Conference of Public Service Human Resource Management Practitioners To intensify its crusade to ensure that productivity in the public sector was lifted up to commensurate and match with the huge investments that are being made in the public sector, the PSC, in 2013, organized the maiden edition of ‘Conference of Human Resource Management Practitioners in the public service of Ghana’ on the broad theme “Managing Performance for Improved Productivity in the Public Service”. The essence of the Conference was to allow HRM practitioners in the public service to holistically re-examine how HRM has been practised over the years, and to share their ideas with practitioners in the private sector as to the way forward to improve human resource practices for improved service delivery in Ghana.

United Nations/African Union Public Service Day Celebration In 2013, the Commission played a key role in the week-long celebration of the United Nations/African Union Public Service Day, which commenced on 15th June and ended on 23rd June, 2013. The 2013 edition was unique because, Ghana hosted the continent-wide celebration which was attended by over six hundred (600) participants from fifteen (15) countries. The theme for the 2013 Celebration was "Africa Public Service in the Age of Open Government: Giving Voice to Citizens". The celebrations were climaxed by an Awards Ceremony.

Staff Recruitment and Training As part of the efforts to boost its manpower strength and build the capacity of its staff for effective and efficient delivery of service, the Commission in the year under review recruited ten (10) new staff, promoted eleven (11) serving officers in various grades and supported nine (9) staff to attend various management training programmes and workshops/seminars, both internally and externally. 4

Capacity Development Mechanism (CDM) Project The CDM project, which was started in 2012 by the Commission, continued in 2013 to further strengthen, empower and reposition the Commission to deliver effectively on its mandate. Capacity building, under this project, is intended to take place at three (3) levels, namely the individual, organizational and system levels. Some of the achievements under this project in the year being reported on include the training of staff, procurement of logistics and the refurbishment of selected offices of the Commission.

Interactive Visits As part of the Interactive Visits programme instituted in 1994, the Commission visited the Ministry of Foreign Affairs and Regional Integration. The Interactive Visits exercise is a practice by which members of the Commission pay periodic visits to Ministries.

The main objective is to discuss with sector Ministers and their senior officials, specific issues relating to procedures for appointment, promotion and general staff management. It also affords the Commissioners the opportunity to acquaint themselves with first-hand information on specific human resource management issues pertaining to each Ministry.

International Cooperation The Commission strengthened its cooperation with the French and the Chinese Governments, the Australian Public Service Commission (APSC), the Canadian International Development Agency (CIDA), the Institute of Public Administration of Canada (IPAC), and the Japan International Co-operation Agency (JICA), in 2013. Through the cooperation, the Commission received diverse support for its operations in the year under review.

Relations with Other Development Partners The Commission also received direct and indirect support from multi-lateral agencies, including the World Bank.

Implementation Challenges The main challenges faced by the Commission in the implementation of its planned programmes and activities for the year under review included inadequate funds, late and non-release of funds by the Ministry of Finance, as well as inadequate human resource capacity of the Commission.

Conclusion Even though some successes were made during the reporting period, more could have been accomplished with adequate financial resources. It is, therefore, the wish of the Commission that its 2014 budgetary allocation would not only be adequate, but should also be released timely and fully to enable the Commission facilitate effective and efficient regulation of the human resources management in the Public Services for enhanced productivity in Ghana. 5

CHAPTER ONE

1.0 INTRODUCTION

1.1 The Commission

1.1.1 Mandate

The Public Services Commission (PSC) is an independent organ of the state, established under Articles 194–198 of the 1992 Constitution of the Republic of Ghana and the Public Services Commission Act, 1994 (Act 482) to provide consultative, regulatory and supervisory services in matters relating to human resource management and development in the public services of Ghana.

In pursuance of this mandate, the Commission supervises and regulates entrance and promotion examinations, recruitment and appointment into, and/or promotions within the public services. It also establishes standards and guidelines on the terms and conditions of employment in the public services.

1.1.2 Vision

The vision of the Commission is: “A Public Services Commission whose guidelines and advice result in a well-managed workforce of the Public Service, capable and committed to delivering high quality services to the people of Ghana”.

1.1.3 Mission Statement

The Commission’s mission is: “To safeguard and promote a high level of integrity, accountability and competence in Public Service organizations in Ghana, through advisory, consultative, regulatory and supervisory services”.

1.1.4 Functions

The functions of the Commission, as specified in the Public Services Commission Act, 1994 (Act 482), and amended by Section 3 of the Fair Wages and Salaries Commission Act, 2007, (Act 737), are to:

a) advise Government on the criteria for appointment to public offices as well as persons to hold or act in Public Services; b) promote efficiency, accountability and integrity in the Public Services; c) prescribe appropriate systems and procedures for the management of personnel records within the Public Services; d) identify, explore and promote the recruitment of suitable personnel into the Public Services, acting in collaboration with educational authorities;

e) undertake planning of manpower requirements of the Public Services, using data from the educational institutions and other sources; f) improve recruitment policies and techniques by introducing modern methods of judging suitability of officers; g) conduct examinations and interviews for appointment to posts and for promotions in the public Service or within public corporations to ensure uniformity of standards of selection and qualifications; h) review the organizational structure and manpower requirements of agencies and bodies in the Public Services and advise Government on such manpower rationalization as may be necessary for maximum utilization of human resources in the Public Services; i) oversee the human resources development activities of the Public Services organizations to ensure career planning and career development in the Public Services; j) conduct, in collaboration with training institutions, personnel research into human resources management in the Public Services in order to improve personnel practices and their utilization in the Public Services; and, k) perform any other duties assigned to it under the Constitution or any other enactment.

1.1.5 Structure

a) Membership of the Commission The Commission is made up of five (5) full-time members and four (4) part- time members. The full-time members comprise a Chairman, a Vice- Chairman and three (3) other Members. The part-time members are made up of the Chairman of the National Council for Tertiary Education (NCTE) in an ex-officio capacity, and three other persons with extensive experience in the operations of the Public Services. All Members of the Commission are appointed by the President, on the advice of the Council of State, in accordance with Article 194 of the 1992 Constitution and Section 1(3) of Act 482. The composition of the Commission as at December 2013 is:

i. Mrs. Bridget Katsriku - Chairman ii. Dr. Lawrence A. Kannae - Vice-Chairman iii. Mrs. Janet Ampadu Fofie - Full-Time Member iv. Mr. Robertson Akwei Allotey - Full-Time Member v. Mr. Mike Kofi Gabah - Full-Time Member vi. Mrs. Comfort Mavis Asomaning - Part-Time Member vii. Mr. George Owusu - Part-Time Member viii. Ambassador Simon Puli - Part-Time Member

Full-Time Members of the Commission

Mrs. Bridget Katsriku (Chairman)

Dr. Lawrence A. Kannae Mrs. Janet Ampadu Fofie (Vice Chairman) (Full Time Member)

Mr. Robertson Akwei Allotey Mr. Mike Kofi Gabah (Full Time Member) (Full Time Member)

8 b) The Secretariat The Commission is supported by a Secretariat, which is headed by the Secretary. The Secretary who is of the status of a Chief Director, is responsible for providing technical and administrative support to the Commission to enable it make informed and fair decisions relating to human resource management practices in the public service. The Secretariat of the Commission is headed Mr. Michael Owusu-Nimako. The Secretariat consists of the Office of the Secretary and four (4) main Divisions as follows:

i) The Office of the Secretary It consists of the following Units:  Coordinating  Corporate Affairs  Internal Audit

ii) The Divisions The four (4) Divisions include:

 Finance and Administration (F&A) Division, comprising - Human Resource Management Unit - Finance (Accounts, Planning and Budgeting) Unit - Administration (Stores, Procurement, Estate, Security and Transport)Unit

 Human Resource Policy Division (HRPD), which is made of the following Units: - Petitions, Appeals & Grievances - Appointments, Promotions and Discipline - Benefits and Conditions of Service - Human Resource Development & Examinations

 Management Services Division (MSD), consisting of: - Organizational Systems Reviews and Development Unit - Manpower Planning and Deployment Unit - Performance Management Unit

 Research, Information, Monitoring & Evaluation (RIME)Division, which is made up of the following Units: - Research, Monitoring and Evaluation - Information Management

The leadership of the Secretariat at the close of the year was as follows:

 Mr. Michael Owusu-Nimako - Secretary  Mr. Victor Forfoe - Director (F&A)  Mr. Mr. Theodore Apedo - Director (HRPD)  Mr. Kwesi Ohemeng-Agyei - Director (RIME)  Vacant - Director (MSD)

1.1.6 Organogram

The organogram of the Commission is presented in Figure1 below:

Figure 1: Organogram of PSC

1.1.7 Staff Strength

The staff strength of the Commission, as at the end of the year under review, is presented in Table 1 below:

Table 1: Staff Strength of the Commission

Gender Distribution

No. Category Strength Male Female 1. Full-Time Commissioners 5 3 2 2. Part-Time Commissioners 3 2 1 3. Secretariat Staff 62 41 21 Total 70 46 24

Source: PSC, 2012

Staff of PSC in a group photograph 12

The Staff List is attached as Appendix I

CHAPTER TWO

2.0 THE MEDIUM TERM DEVELOPMENT PLAN (2010 – 2013) OF THE COMMISSION

2.1 Introduction

The Public Services Commission is a Central Management Agency (CMA) whose responsibilities impact on Ghana’s public administration system, especially in the two thematic areas of the Medium Term Development Policy Framework (MDTPF, 2010 – 2013) developed by National Development Planning Commission (NDPC), in promoting the “Development of Human Resource for National Development” and “Ensuring Transparent and Accountable Governance”.

To pursue this mandate, the Commission engages in:

e) providing advice to the Government on the criteria for the appointment of public officers; f) developing policies, guidelines and standards on human resource management functions (recruitment and selection, promotions, conduct of examinations, manpower planning, performance management, succession planning, disciplinary procedure, etc.) for optimum and efficient utilization of human resource in the Public Services of Ghana; g) conducting research into human resource management practice in the Public Services in order to inform policy review; and, h) monitoring compliance with human resource management policies and practice in public service institutions.

2.2 Overview of the Medium Term Development Plan of the Commission

The Public Services Commission’s Medium Term Development Plan (MTDP), developed in line with the Ghana Shared Growth and Development Agenda (GSGDA), sought to address the following human resource management issues over the planned period:

a) lack of adequate and reliable database to inform decision making; b) weak linkage between tertiary education and industry; c) loss of quality human and material resources; d) absence of human resource development policy for public servants; e) unattractive conditions of services; f) ineffective supervision; and, g) low resource allocation;

2.3 Objectives of the Medium Term Development Plan

The objectives of the Commission’s Medium Term Development Plan for the period under review are to:

a) improve the quality of human resource database for policy formulation, analysis and decision making; b) upgrade the capacity of the Public Service for transparent, accountable, effective, efficient and timely service delivery; c) improve and enhance conditions of service to attract and retain qualified staff; d) strengthen the regulatory and supervisory roles of the Commission; e) rationalize and define structures for public service organisations; f) promote the reduction of HIV/AIDS/STI/TB transmission and healthy lifestyles; g) strengthen linkage between tertiary education and industry; and,

2.4 Action Plan of the Commission for 2013

The Commission’s Action Plan for 2013 was guided by its Medium Term Development Plan (2010-2013). The programmes and activities contained in the Action Plan were formulated with the view to achieving the objectives of the MTDP.

Detailed Action Plan and Divisional Action Plans for 2013 are provided as Appendices II and III, respectively. It must be noted that some of the programmes and activities, which are contained in the 2013 Action Plan, were a continuation of programmes and activities which were started in 2012. This was partly due to the non-release of budgetary allocation for nearly six months of 2013.

The status of implementation of the Action Plan is provided in Chapter Three.

2.5 The Commission’s Budget for 2013

The total amount approved for the Commission for the implementation of its activities for the year under review was Four Million, Nine Hundred and Twenty-six Thousand, Six Hundred and Seven Cedis (GH¢4,926,607.00). The GoG component of the total approved amount was Two Million, One Hundred and Eighty-two Thousand, and Seventy Nine Cedis (GH¢2,182,197.00), representing 44.3% of the total approved budget; while the donor component was Two Million, Seven Hundred and Sixteen Thousand Cedis (GH¢2,716,270.00) i.e. 55.1%. Internally Generated Funds amounted to Twenty Eight Thousand, One Hundred and Forty Cedis (GH ¢28,140.00), representing 0.6% of the total approved budget for 2013.

CHAPTER THREE

3.0 IMPLEMENTATION OF THE ACTION PLAN

3.1 Institutional Implementation Arrangements

The implementation of the Action Plan was done through the collaborative actions of the four (4) Divisions of the Commission, and other relevant stakeholders. The extent to which the key policy objectives, as outlined in the Action Plan, have been achieved, is presented below.

3.1.1 Key Policy Objective 1: Establishment of a Human Resource Management Information System (HRMIS)

This policy objective is to contribute to the establishment of accurate, reliable and centralized human resource database on the exact numbers, staffing trends, establishment ceilings, and profile of personnel to facilitate informed human resource management decision making. It is expected to bring on board the use of a common fully integrated HR system across all public service organisations in the country. The Project is also meant to provide direct linkages amongst human resource management, budget preparation and execution, and payroll administration to improve the financial management system in the Public Service.

In order to accomplish this policy objective, the HRMIS Project was established under the Ghana Integrated Financial Management Information System (GIFMIS), which was already in existence and managed by the Controller and Accountant-General’s Department (CAGD), in collaboration with the Ministry of Finance (MoF).

During the year under review, PSC continued the actual preparatory work, which began in 2012, towards the establishment of the Human Resource Management Information System (HRMIS) Project. The key activities carried out are outlined below:

a) HRMIS Requirement Analysis The AH Consulting from Uganda which was engaged in December 2012 to conduct the HRMIS Requirement Analysis, completed and submitted its report in April 2013. This provided the basis for the Commission to request for Expression of Interest, submission of technical and financial proposals for evaluation and selection of an Implementation Partner for the establishment of the HRMIS. The negotiation of contract with the selected Implementation Partner was concluded on October 2, 2013.

16 b) Selection of Pilot MDAs The underlisted nine (9) MDAs were selected for the pilot phase of the Project:

i. Ministry of Food and Agriculture ii. Public Services Commission; iii. Office of the Head of Civil Service; iv. Local Government Service; v. Ghana Education Service; vi. Ghana Prisons Service; vii. Ghana Police Service; viii. Ghana Statistical Service; and, ix. Ghana Health Service.

The selection of the above-mentioned MDAs was partly informed by the strategic roles they play, as well as the numerical strengths of their staff in the Public Service. c) Sensitisation of the Pilot MDAs To ensure effective implementation of the project, the Commission held seven (7) sensitization workshops with the Chief Executive Officers (CEOs), Chief Directors and Human Resource Directors/Managers of the pilot MDAs of the HRMIS Project to sensitize them on the scope of the project and role that they were expected to play in the implementation process.

Sensitization Workshop of pilot MDAs d) End-user Capacity Needs Assessment In collaboration with the GIFMIS Secretariat/CAGD, the Commission conducted an end-user needs assessment of the pilot MDAs to ascertain the extent of readiness of the identified end-users, in terms of their knowledge and skills in HRM functions and ICT as well as the hardware and software applications available. In all three hundred and sixty (360) end- users were involved in the assessment as categorized below:

i. approving authorities for HRM practice; ii. initiators of HRM practice; iii. implementers of HRM practice; and, iv. implementers and initiators of HRM practice.

The key findings of the assessment are presented below:

i. three hundred and twenty-four (324) needed training in human resource management functions; ii. three hundred and thirty-eight (338) needed training in ICT application softwares e.g. Oracle applications, Excel, Access, SPSS, etc;

iii. one hundred and forty-three (143) did not have access to computers; iv. two hundred and ninety-one (291) did not have access to printers; v. one hundred and forty-four (144) did not have access to internet connectivity; and, vi. one hundred and seventy (170) did not have access to the Local Area Network (LAN) of the National Information Technology Agency (NITA).

The findings suggest that failure to address the above-identified capacity needs would adversely affect the implementation of the Project. In recognition of this, a Steering Committee meeting was convened by the Commission to develop strategies to effectively address the identified capacity gaps. The meeting agreed, among others, the following:

i. NITA to address capacity gaps associated with internet connectivity and LAN, since these issues were within its mandate; ii. Ghana-India Kofi Annan Centre of Excellence in ICT (AITI-KACE) was to provide support to address the knowledge and skills gap; iii. the Commission was to contact Ghana Information Fund for Electronic Communication (GIFEC) to solicit support for the supply of personal computers (PCs) and accessories; and, iv. pilot MDAs to make provision in their 2014 budget for capacity building needs (training, PCs and other related equipment). e) Constitution of Functional and Technical Teams for Implementation of the Project In line with the recommendations of AH Consulting, two (2) teams were constituted to provide functional and technical support for the effective implementation of the Project. The Functional Team is required to provide support on issues relating to employee profile management, employee cost management and position (establishment) management. The Technical Team, on the other hand, is to provide ICT support for the installation, operation and maintenance of the system. The members of the Functional Team were drawn from human resource management staff of the Commission; while the Technical Team members were externally recruited on the approval of Ministry of Finance (MoF). f) Commencement of Work by the Implementation Partner TIMESTAMP SISTEMAS DE INFORMACAO (TIMESTAMP) of Portugal, which was selected as Implementation Partner, commenced work on November 26, 2013, with a launching ceremony attended by all key stakeholders at the CAGD Conference Room. This was followed by a meeting of the Steering

Committee and head of pilot MDAs to discuss and approve the implementation plan submitted by the TIMESTAMP.

HRMIS Take-off Meeting g) Training of Functional and Technical Teams As part of the implementation of Phase 1 of the HRMIS Project, TIMESTAMP conducted training in HRMIS for the Functional Team, which was made up of thirteen (13) staff of the Commission. The training introduced the Functional Team to the User Productivity Kit of the Oracle HRMIS.

Training on XML Publisher/Personalization and Approvals Management Engine and Workflow, in the Oracle HRMIS, was organized for the Technical Team of the HRMIS. A total of eighteen (18) participants were trained, out of which seven (7) were recruited by PSC to constitute the Technical Team.

Training of Functional Team at CAGD Pension Section

3.1.2 Key Policy Objective 2: Development of Human Resource Management Policy Framework and Manual

This policy objective is to bring together and integrate existing human resource management practices, procedures, best international practices and standards, provisions of relevant statutory instruments, conditions and schemes of service, administrative instructions, circulars, guidelines, and principles to guide effective management of human resources in the Public Service for effective service delivery.

In the year under reference, the draft document was reviewed, finalized and presented to Cabinet for consideration and approval. Cabinet referred the document to a Cabinet Committee for review. The recommendations and amendments proposed by the Cabinet Committee were incorporated, and the amended document has been submitted to the Attorney-General’s Department for legal review, as directed by same.

3.1.3 Key Policy Objective 3: Developing a Performance Management System for the Public Service

This policy objective is to empower the Public Service to attract and retain talent, improve performance, promote professionalism, offer equal opportunities for progression based on merit and recognition for all, and contribute to higher productivity.

In 2013, the Commission continued with the capacity building of the MDAs to enhance the effective implementation of the Performance Management System in the public service organisations. In this regard three (3) workshops on Performance Management were organized for fifty (50) participants from MDAs, and staff of Nursing and Midwifery Council and Microfinance for Small Loans Centre (MASLOC).

In addition, the Commission developed a Corporate Governance Manual for Governing Boards/Councils of the Ghana Public Service to strengthen the interface between political office holders and public servants in the day-to-day administration of the public service, build capacity, as well as promote healthy Board/Council – Management relationships.

It is expected that the use of this Manual will strengthen the oversight responsibilities of Ministries/Governing Boards/Councils, improve relationship between Ministers/Boards/Councils and Management and Staff, and enhance adherence to set organizational management, guidelines and standards. The Manual will also contribute to increased transparency, accountability, efficiency and effectiveness in service delivery, and ultimately improve overall operational performance of the Public Service.

Corporate Governance Manual Workshop

Stakeholders in a plenary during the Corporate Governance Manual Workshop

3.1.3 Key Policy Objective 4: Upgrading the Capacity of the Public Service for Transparent, Accountable, Effective, Efficient and Timely Service Delivery

The policy objective is to enhance the capacity of public servants for effective performance and improved service delivery. In this regard, the following activities were carried out during the year under reference.

a) Interactive Visits The Interactive Visits were instituted by the Commission in 1994. Under this, members of the Commission pay periodic visits to Ministries to discuss with sector Ministers and their top officials, specific issues relating to procedures for appointment, promotion and general staff management in the Public Service. It also affords the Commissioners the opportunity to acquaint themselves with firsthand information on specific human resource management issues pertaining to each Ministry and its sector agencies. Since 2011, the interactive visits have been extended to governing boards/councils, to discuss matters relating to good governance. During the year under review, the Commission sent requests for visits to ten (10) of Ministries, but could only visit the Ministry of Foreign Affairs and Regional Integration and the Ghana Statistical Service, due to scheduling challenges.

b) Human Resource Management Practitioners’ Conference The Commission’s Annual Lecture and the Post-annual Lecture Workshop, which was instituted in 1994, was replaced by the Human Resources Management Practitioners’ Conference in 2013, in response to a demand for a shift in focus towards professionalization of human resource management practice. It seeks to bring together human resource management practitioners from both the public and private sectors to share experiences and identify effective ways to improve human resource management practice in the country. The theme of the Inaugural Conference, which was held on Wednesday, August 7, 2013, at Ghana Institute of Management and Public Administration (GIMPA), was “Managing Performance for Improved Productivity in the Public Service”. The main objective of the Conference was to sensitise human resource management practitioners in the Public Services of Ghana for effective implementation of the new Performance Management Policy (PMP) by all public service organisations to ensure efficient utilization of human resources for increased productivity. A total of one hundred and forty (140) participants, comprising mostly human resource management practitioners from both public and private sector agencies attended the Conference.

24 c) Conference of Public Service Chief Executives, Chief Directors and Chairpersons of Governing Boards/Councils. This is an annual Conference instituted by the Commission in 2004. The purpose of this conference is to create a unique platform for top public servants in strategic leadership positions to meet and share experiences and ideas on contemporary issues of public administration and governance in the Public Service. In addition, it provides the platform for the H. E. the President to meet and interact with his Chief Executives and the Chairpersons of the Governing Boards/Councils on the vision of the Government. The 2013 edition of the Conference could not be held primarily due to the non-constitution of most of the Governing Boards/Councils. It is the Commission’s expectation that the 2014 Conference would come on as planned. d) Schemes and Conditions of Service The Commission, by its mandate, is required to provide guidelines for the development of Schemes and Conditions of Service for public service organisations. The Scheme of Service facilitates effective recruitment, career development and progression, as well as motivate staff for effective service delivery. On the other hand, the Conditions of Service provides the framework that regulates the relationship between the employer and the employee with regard to rights and responsibilities, working conditions and environment, ethics, benefits, and labour relations.

In 2013, the Commission reviewed and approved Schemes of Service of four (4) public service organisations. The Schemes of Service of two (2) organizations were completed but were not submitted for final review and approval of the Commission. e) Appointments and Promotions i) Categories ‘A’ and ‘B’ Positions A total of one hundred and twenty-seven (127) persons were appointed or promoted into Categories ‘A’ and ‘B’ positions in public service organisations. Out of this number there were eighty (80) appointments, and forty-seven (47) promotions. Details of appointments and promotions, during the year under review, are presented in Appendix IV.

ii) Other Categories of Postholders The Commission played critical roles in the engagement/recruitment and promotion of personnel to various grades in several public service organisations, through the representation of its staff on selection and assessment interview panels. This is to ensure that best human resource recruitment practices are applied to safeguard transparency, fairness and credibility of the processes.

The Commission was represented on a total of one hundred and sixty- six (166) interview panels in 2013, as shown in Table 3 below.

Table 2: Representation of PSC Staff on External Interview Panels MONTH NO. OF TIMES REPRESENTED January 14 February 16 March 17 April 11 May 06 June 15 July 24 August 23 September 13 October 07 November 11 December 09 Total 166

Source: PSC, 2013

Details of the MDAs, on whose interview panels the Commission was represented, are provided in Appendix V. f) Examinations The Commission’s examinations are held annually to evaluate the competence and general disposition of specified categories of serving public servants to assume higher responsibilities. The examinations conducted by the Commission, annually, are as follows:

i. Special Qualifying Examination for Promotion to Executive Officer (EO), Higher Executive Officer (HEO) and Analogous Grades ii. Special Qualifying Examination for Promotion to Senior Executive Officer (SEO), Principal Executive Officer (PEO) and Analogous Grades iii. Limited Competition Examination from Promotion to the Grades Analogous to Assistant Director IIB iv. Special Qualifying Examination for Advancement in the Secretarial Class v. Conversion to Telephonist Examination One thousand, six hundred and five (1605) candidates registered for the 2013 examinations as presented in Table 2 below.

Table 3: Participation in the PSC’s Limited Competitive Examinations

GRADES OF DATE OF EXAMS TOTAL NUMBER OF PARTICIPANTS PARTICIPANTS Executive and Higher June 29, 2013 800 Executive Officer and Analogous Grades Senior and Principal August 31, 2013 736 Executive Officer and analogous Grades Grades Analogous to October 11 – 12, 50 ADIIB 2013 Secretarial Class October 12, 2013 19 GRAND TOTAL 1605

Source: PSC, 2013

No candidates registered to take the Conversion to Telephonist examination in 2013. g) Petitions, Appeals, Grievances and Requests for Advice In accordance with its mandate, the Commission receives and processes petitions and requests for advice from public service organisations and individual public servants in matters relating to human resource management. Sixteen (16) petitions and sixty-eight (68) requests were received in 2013. Out of the eighty-four (84) cases received, sixty-seven (67) were disposed off.

Details of the subject matter, institutions, and actions taken on the cases received are provided in Appendix VI. h) Internal Recruitment and Promotion During the year under review, eleven (11) staff of the Commission were promoted to various grades. Three (3) officers and seven (7) Information Technology (IT) support staff were recruited to strengthen the capacity of the Commission. The details of promotions and appointments in the Commission for 2013 are presented in Tables 4 and 5 below.

Table 4: Promotions in the Commission for 2013 NO. NAME GRADE 1 Mr. Victor Way Kuvodu Deputy Director 2 Mr. Salifu Abdul-Rahim Assistant Director I 3 Mr. Joseph Okanta Assistant Chief Executive Officer 4 Ms. Mercy Tekpor Senior Private Secretary 5 Ms. Evelyn Tettevi Senior Private Secretary 6 Mr. Richard Danquah Senior Security Guard 7 Mr. Ernest Avenyo Yard Foreman 8 Mr. Eric Robert Owusu Heavy Duty Driver 9 Mr. Raymond Broni Driver Grade I 10 Mr. Frank Adu Driver Grade II 11 Mr. Justice Tsokpo Driver Grade II

Source: PSC, 2013

Table 5: Appointments into the Commission in 2013 NO. NAME GRADE 1. Ms. Priscilla Serwah Agyarkwa Assistant Record Officer 2. Ms. Judith Happy Apetorgbor Senior Executive Officer 3. Paul Sefogah Executive Officer 4. Richard Binka Assistant IT Officer 5. Godwin Kpodo Assistant IT Officer 6. Patrick N. O. Afotey Assistant IT Officer 7. Ms. Patricia Adafienu Assistant IT Officer 8. Ms. Awo S. Awua-Asamoa Assistant IT Officer 9. Christian T. Deh Senior IT Technician 10. Frank A. G. Hewton Senior IT Technician

Source: PSC, 2013 i) Staff Training As part of its capacity building programme, the Commission supported a number of staff to attend various training programmes, workshops and seminars during the year under review. Table 6, below, show details of the training programmes, workshops and seminars attended by staff of the Commission.

Table 6: Seminars, Workshops and Technical Training Programmes Attended by PSC Staff

NO. NAME PROGRAMME INSTITUTION/ DURATION COUNTRY 1. Mrs. Bridget Katsriku Senior Strategic Dialogue Australia Ten (10) 2. Mr. Felix Y. Tsidzi and Knowledge and days Exchange Program 3. Mr. Kwesi First State of the Service Australia Three (3) Ohemeng-Agyei Knowledge Exchange months Visit to Australia Public Service Commission (APSC), Australia 4. Mr. Victor Forfoe Public Personnel Tokyo – Three (3) Administration Japan weeks 5. Mr. George Gyimah Public Administration for Beijing – Three (3) Ofori Civil Servants of African China weeks Countries 6. Mr. Victor W. Island Hainan-China Three (3) Kuvodu Economy weeks 7. Mrs. Harriet Bani 8. Michael Owusu- Leadership for the Future, GIMPA, One (1) Nimako Influencing and Ghana week Achieving Outcomes 9. Mr. Victor W. Building Better Workforce GIMPA, One (1) Kuvodu for HR Managers on Ghana week 10. Mr. David N. Aneere Performance 11. Mr. Paul Management, Acheampong- Leadership, Coaching Boakye and Ethics, Values and 12. Ms. Pearl Ofeibea Code of Conduct Twum

Source: PSC, 2013

j) Capacity Development Mechanism (CDM) Project The CDM Project, which commenced in on July 23, 2012, is one of the initiatives being undertaken by the Commission to strengthen, empower and reposition it to deliver effectively on its mandate. The capacity building under this Project is intended to take place at the individual, organizational and systems levels. The key activities implemented in 2013, as part of the Project, included the following:

i. Training Programmes for Selected Staff were:  a two-week course in Research Methodology and Report Writing; Methods of Data Analysis, Monitoring and Evaluation at the Institute of Social and Statistical Research (ISSER), University of Ghana, Legon;  Risk Management and Cabinet Memoranda Writing Course at the Civil Service Training School;  Front Office Management at Wisconsin International University College in Accra for some selected Secretaries; and,  Procurement Management for Executive and Secretarial classes of the Commission.

ii. Procurement of Office Furniture, Equipment and Refurbishment The Commission procured office furniture, equipment, and refurbished selected offices under the Project.

Section of PSC Staff at a Training Workshop

k) United Nations/African Union Public Service Day Celebration The United Nations General Assembly, by Resolution 57/277, in December 2002, designated June 23 of each year as Public Service Day. The day is commemorated throughout the world to reflect on the values and virtues of Public Service to the society, and also to recognize the contributions of Public Service Institutions to national development. The African Union adopted the UN Resolution 57/277. Accordingly, all African Governments are expected to observe this Day as the African Public Service Day. In 2013, the Commission played a key role in the week-long celebration of the United Nations/African Union Public Service Day, which commenced on 15th June and ended on 23rd June, 2013. The 2013 edition was unique

because, Ghana hosted the continent-wide celebration which was attended by over 600 participants from fifteen countries, including Ghana. The theme for the 2013 Celebration was "Africa Public Service in the Age of Open Government: Giving Voice to Citizens". Activities undertaken to mark the celebration included a Health Walk/Screening, Exhibitions by Public Service organizations, and an Awards Night to climax the celebration.

3.2 Implementation Challenges

Inadequate and the late release of funds by the Ministry of Finance, were the main challenges the Commission faced in the implementation of the planned activities for the year under review. The Commission’s total approved budget for Goods and Services and Assets for the period was One Million, Three Hundred and Ninety-three Thousand, Six Hundred and Twenty-eight Ghana Cedis (GH¢1,939,628.00). Out of this amount, only Three Hundred and Thirty Thousand, Six Hundred and Eight-six Ghana Cedis (GH¢330,686.00) was actually released for Goods and Services. There were no releases for Assets. The actual releases amounted to only twenty-three percent (23%) of the total approved budget.

The situation was further compounded by the fact that the first release of funds for the Commission’s activities in the year was in February. This delayed the commencement of the implementation of the Commission’s planned activities for the year. The combined effect of the inadequate and late release of funds accounted for the inability of the Commission to implement fully its planned activities for the year.

CHAPTER FOUR

4.0 EXTERNAL RELATIONS

4.1 International Cooperation

The Commission continued to strengthen the relationship and cooperation with the French Government, Australian Public Service Commission (APSC), the Canadian International Development Agency (CIDA), the Institute of Public Administration of Canada (IPAC), Japan International Cooperation Agency (JICA), and the Chinese Government. The Commission collaborated with these agencies on the following areas:

4.1.1 Development of the Human Resource Management Policy Framework and Manual The Canadian International Development Agency (CIDA) and Institute of Public Administration of Canada (IPAC) provided the Commission with technical assistance for the development of the Human Resource Policy Framework and Manual for the Public Service.

4.1.2 Capacity Building The Australian Public Service Commission (APSC), the Chinese Government and Japanese International Cooperation Agency (JICA) provided support in the areas of capacity building for the staff of PSC and other public service organizations as follows:

a) the APSC sponsored the Director of Research, Information, Monitoring and Evaluation (RIME), an Assistant Director Management Services Division (MSD) and the Chairman of the Commission on two (2) separate study visits to Australia;

b) the People’s Republic of China sponsored three (3) members of staff of the Commission in 2013, to attend two separate seminars on ‘Public Administration for Civil Servants of African Countries’ and ‘Island Economy for Developing Countries’, from 3rd – 23rd September, 2013 and 6th – 26th November, 2013, respectively, in China;

c) the Japanese International Cooperation Agency (JICA) sponsored the Director of Finance and Administration of the Commission on a training and dialogue programme in ‘Public Personnel Administration for Middle Level officials’ in Tokyo, Japan from February 1-24, 2013;

d) the French Government provided financial support to the Commission in the preparatory work towards the development of the HRMIS Project;

32 e) the Canadian International Development Agency (CIDA) supported the Commission and other public service organisations in the implementation of the Capacity Development Mechanism (CDM) Project; and, f) the World Bank (WB) and other Development Partners, under the broader GIFMIS project, provided support for Phase I of the HRMIS Project.

CHAPTER FIVE

5.0 CONCLUSION

The Commission strives to ensure a well-managed workforce in the Public Services, capable of, and committed to delivering high quality services to the people of Ghana. In pursuance of its supervisory, advisory, regulatory and consultative roles, the Commission undertook a number of programmes, projects and activities in its Action Plan for 2013. Some successes were achieved.

However, a number of activities and programmes could not be undertaken during the year. This was largely as a result of inadequate budgetary allocations, the delay in the release of funds by the Ministry of Finance and the inability of the Ministry of Finance to release the full budget allocation meant for the activities of the Commission.

It is the expectation of the Commission that with the projected improvement in the economy and the measures that the Commission has put in place to enhance the capacity of its staff to meet the prevailing challenges, the Commission would be better empowered to perform at its maximum best to meet the expectations of public service organisations and Government in the year 2014.

APPENDIX I

STAFF STRENGTH OF THE COMMISSION

MEMBERSHIP OF THE COMMISSION

1. Mrs. Bridget Katsriku Chairman

2. Dr. Lawrence A. Kannae Vice Chairman 3. Mrs. Janet AmpaduFofie Full time Member 4. Mr. Robertson NiiAllotey Full time Member 5. Mr. Mike K. Gabah Full time Member 6. Prof. Frank ObedKwami Ex-officio Member 7. Mrs. Comfort Mavis Asomaning Part-Time Member 8. Mr. George Owusu Part-Time Member 9. Mr. Simon S. Puli Part-Time Member

STAFF OF THE SECRETARIAT

1. Mr. Michael Owusu-Nimako Secretary to the Commission 2. Vacant Director (MSD) 3. Mr. Theodore G. Apedo Director (HRPD) 4. Mr. Victor Forfoe Director (F&A) 5. Mr. KwesiOhemeng-Agyei Director (RIME) 6. Mrs. Harriet Bani Assistant Director I 7. Mrs. Ernestina Yeboah Assistant Director I 8. Mr. Zakaria Sumaila Principal Accountant 9. Mr. Victor Way Kuvodu Assistant Director I 10. Mr. George Owoo Principal Budget Analyst 11. Vacant Senior Internal Auditor 12. Mr. Abdul-Rahim Salifu Assistant Director IIA 13. Mr. George G. Ofori Assistant Director IIA 14. Mr. Felix Y. Tzidzi Assistant Director IIA 15. Mr. Isaac Akrofi Assistant Director IIA 16. Mr. Frederick Eshun Acootey Management Analyst 17. Mr. Seth Frimpong-Manso Information Technology Officer 18. Mr. Emmanuel Edzeame Assistant Records Officer 19. Mr. Peter Lartey Senior Accountant 20. Mr. Ali Amadu Seidu Accountant 21. Mrs. Edith Fearon Ocquay Accountant 22. Mr. Paul Boakye Acheampong Assistant Director IIB 23. Mr. David Nyaaba Aneere Assistant Director IIB 24. Mrs. Josephine Senam Kepomey Assistant Director IIB

25. Ms. Zakiya M. Salih Assistant Director IIB 26. Ms. Pearl Offeibea Twum Assistant Director IIB 27. Mrs. Fuseina IddrisuYakubu Assistant Management Analyst 28. Mr. Philemon John K. Ankomah Asst. Information Technology Officer 29. Mr. Elorm Ametepe Public Relations Officer 30. Ms. Doris Kwashigah Chief Executive Officer 31. Mr. Edward Akuffo Chief Executive Officer 32. Mr. John Happy Akabua Chief Executive Officer 33. Mr. Abraham Odamtten Chief Personnel Officer 34. Mr. David Asiedu Ntow Chief Executive Officer 35. Mrs. Georgina B. Tsikata Senior Private Secretary 36. Mrs. Agnes Fynn-Williams Senior Private Secretary 37. Ms. Mercy Tekpor Private Secretary 38. Ms. Evelyn Tettevi Private Secretary 39. Mr. Joseph Okanta Senior Library Assistant 40. Mr. Ishmael N. O. Lamptey Senior Estate Officer 41. Mr. Amponsah Mensah Principal Storekeeper 42. Ms. Esther Asante Senior Executive Officer

43. Ms. Jochebed A. Pappoe Stenographer Secretary 44. Mr. Ali Brangamah Higher Executive Officer 45. Mrs. Lydia Quarshie Stenographer Grade I 46. Ms. Esther Tetteh Stenographer Grade I 47. Ms. Bridget Ade Stenographer Grade I 48. Ms Pinant Mensah Stenographer Grade I 49. M. Aisha Nabbah Stenographer Grade I 50. Ms. Augustina Buaku Executive Officer 51. Mr. Enoch Arthur Executive Officer 52. Ms. Vivian Kuunyeeh Receptionist 53. Ms. Grace Manu Lucas Telephonist 54. Mr. Alex Ashikey Armah Yard Forman (Chief Driver) 55. Mr. KojoTawiah Yard Foreman 56. Mr. Ernest K. Avenyo Heavy Duty Driver 57. Mr. Richard Danquah Security Guard 58. Mr. Eric Robert Owusu Driver Grade I 59. Mr. Raymond Broni Driver Grade II 60. Mr. Ebenezer Laryea Driver Grade II 61. Mr. Justice Tsokpo Driver Grade III 62. Mr. Frank Adu Driver Grade III 63. Ms. Florence Botchway Chief Messenger 64. Mr. Joseph Haruna Messenger 36

65. Mr. Osumanu Mama Messenger 66. Mr. Sylvester Boamah Labourer 67. Mr. AdulkoAtaariba Night Watchman 68. Mr. Abukar iAjere Night Watchman 69. Ms. Janet Awini Cleaner 70. Ms Anyema Quacoo Sweeper 71. Ms. Cynthia Asamoah Cook

APPENDIX II

SECTOR ANNUAL ACTION PLAN FOR 2013

SECTOR ACTIVITIES LOCATION INDICATORS QUATERLY ACTIVITY INDICATIVE IMPLEMENTING AGENCIES OBJECTIVES SCHEDULE BUDGET

1ST 2ND 3RD 4TH GOG DONOR LEAD COLLABORATING QTR QTR QTR QTR (GH¢)

1)Improve HR iv) Develop and Accra 137,39 PSC OHCS, GSS, database for implement Action 0 (MSD) KACE, GHS, effective HR Plan GES, NITA, policy LGSS, CAG, formulation, MOFEP & analysis and Consultant decision making

2)Upgrade iii) organize Accra 1,760 PSC the capacity stakeholder of the public validation services for workshops transparent, accountable, efficient, timely, effective iv) Print 1000 11,000 performance copies of the HRM Accra and service Manual. delivery

SECTOR ACTIVITIES LOCATION INDICATORS QUATERLY ACTIVITY INDICATIVE IMPLEMENTING AGENCIES OBJECTIVES SCHEDULE BUDGET

1ST 2ND 3RD 4TH GOG DONOR LEAD COLLABORATING QTR QTR QTR QTR (GH¢) v) Codify existing HRM circulars and Accra 50 2,000 PSC guidelines vi) Conduct staff auditing in the Accra 50 20,000 PSC OHCS(MSD) public services. vii) Sensitise 4 40,000 PSC CHRAJ, AUDIT selected public Accra SERVICE service institutions on the Code of Conduct and Conflict of Interest Guidelines vii) Organize 2 4 12,000 PSC Governing stakeholder Accra Boards/ workshops to Councils finalize the draft performance management policy viii) Submit 1 0.0 PSC Cabinet performance Accra Secretary, PSRS management policy to Cabinet for approval

IMPLEMENTING AGENCIES SECTOR ACTIVITIES LOCATION INDICATORS QUATERLY ACTIVITY INDICATIVE OBJECTIVES SCHEDULE BUDGET

1ST 2ND 3RD 4TH GOG DONOR LEAD COLLABORATING QTR QTR QTR QTR (GH¢) ix) Develop 2 4,000 PSC IHP, Governing performance Accra Boards/ management Councils systems to implement the policy x) Monitor and Accra 2 780 PSC Selected Public evaluate the (MSD) Service piloting of Institutions performance management systems in selected public service institutions xi) Implement Accra 0.0 Public PSC performance Servic management e Inst. systems in public service institutions xii) Organize Accra 2 1,000 PSC CMAs stakeholder (MSD) meetings to identify supervisory gaps xiii) Facilitate the Accra 1,000 PSC GIMPA, MDPI, training of HRM (MSD) CSTC, ILGS Managers

Sensitize heads of Accra 1 5,000 PSC Public Serv. Inst institutions on (MSD) need for effective supervision xiv) Monitor and Accra 5,500 PSC Public Serv. Inst evaluate (MSD) supervision in public service organisations xv)Organise Accra 16,000 PSC Public Serv. Inst Annual Lecture & CSOs xvi) Organise Post Accra 18,000 PSC Public Serv. Annual lecture Inst.& CSOs Workshop xvii) Organise Accra 30,250 PSC Public Serv. Inst annual conference of Chief Executives, Governing Boards, and Chief Directors

Organise annual Accra 48,800 PSC Public Serv. Inst activities to commemorate the UN/AU Public Services Day Conduct three (3) Accra 53,240 PSC OHCS, LGSS promotion Exams (HRPD for the Public ) Service annually

3)Ensure the i) Organize three Accra 600 PSC(F Ghana Aids reduction of (3) workshops to &A) Commission HIV/AIDS/STI/T create awareness B transmission, on HIV/AIDS proper management and promote healthy lifestyle ii) organize three Accra 430 PSC Ghana Aids (3) VCT services (F&A) Commission, for staff of PSC Ministry of Health iii) Procure and Accra 0.00 PSC Ghana Aids distribute 3,000 (F&A) Commission condoms for PSC staff 4) Deepen ii) Organize Accra M&E 1 2,000 PSC Presidency, on-going stakeholder System (MSD) Governing institutionaliza meeting to assess Developed Board/Council tion and data/information internalization needs of policy ii) Develop Accra 1 500 PSC formulation, protocols for (MSD) planning and collecting and M&E systems analyzing M&E at all levels. data iii)Validate M&E Accra 500 PSC protocols iv) print protocols / Accra 1,210 PSC(F questionnaires &A)

v) conduct survey Accra 2,200 PSC(M Public Serv. Inst to collect data SD)

vi) Process and Accra 3,000 PSC analyze data (MSD) vii) prepare M&E Accra 2,500 PSC Report for (MSD) dissemination 5) Enhance i) Identify the Accra Well 1 200 PSC the image of capacity building equipped (F&A) the needs of staff and Commission competent staff capable of delivering on the mandate of PSC ii) Prepare Accra 4 2,000 PSC capacity (F&A) development plan iii) implement Accra 252,00 PSC capacity 0 (F&A) development plan iii) train five (5) Accra 5 8,500 PSC GIMPA, MDPI staff (F&A) iv) Sponsor three Internatio- 73,390 PSC Office of the (3) members of nal (F&A) Chief of Staff, the Commission MOFEP and Six (6)

directors to AAPSCOM’s, AAPAM, CAPAM conference 6)Rationalize i) Prepare a list of Accra 1 0.00 PSC Public Serv. Inst and define all public service structures, institutions roles and procedures ii)Institutionalize Accra 1,760 PSC OHCS, FWSC, for state and CMAs consultative MOFEP, LGSS, non-state meetings to NDPC, SEC actors review roles and mandates

TOTAL (2013) 756,51 0

APPPENDIX III

DIVISIONAL WORK PLANS MANAGEMENT SERVICES DIVISION (MSD) ACTION PLAN, 2013

No. SECTOR OBJECTIVES STRATEGIES ACTIVITIES IMPLEMENTATION RESPONSIBILITY EXPECTED OUTPUT/ PERIOD OUTCOME START END LEADER COLLABORATOR 1 Improve HR Institutionalisation a.) Assist in HR data Collection 1st 3rd MSD GIFMIS, CAG, a.) HR Field mapping database for HR data collection, and Analysis Quarter Quarter MOFEP & Undertaken effective HR processing, PSC/Cons Consultant b.) Common Bio-data policy formulation, analysis, ultant Platform estd. analysis and storage and decision making retrieval in the Public service.

2 Upgrade capacity of a.) Conduct of staff audit in and 1st 3rd MSD-OHCS and Staff levels and capacity the public services Management Review in the Quarter Quarter Identified Public identified in the selected including PSC for Organisational public service institutions Service Institutions PSIs transparent, Review of selected (PSIs) accountable, efficient, Public Service 1st 3rd a) Establishments Lists timely, effective Institutions (PSIs) Quarter Quarter “ produced performance and b) Service delivery in the service delivery selected PSIs improved 3. Upgrade capacity of Establishment of a b.) Review Performance 2nd 2nd MSD Secretary’s Performance management the public services performance Management Policy (PMP) Quarter Quarter Secretariat & the Policy updated and its including PSC for Management and Manual for the Public Commission manual prepared transparent, services Assessment accountable, efficient, d) Prepare and 3rd 3rd MSD PSC, MOFEP and a.) Cabinet Regimes in the timely, effective Submit Cabinet Quarter Quarter FWSC Memorandum performance and Public Service Memorandum for prepared and service delivery the adoption and submitted to Cabinet approval of the b.) PMP approved by Performance Cabinet

Management Policy (PMP) and Manual e.) Print and public 4th MSD Secretary’s 1. Performance launch of the Quarter Secretariat, PSC management Policy Performance and manual published Management 2. PSC’s image enhanced Policy and Manual f.) Conduct of Training 4th 4th Identified and 1. Capacity of HR workshops on Quarter Quarter Interested Public Managers, CEOs and Performance Service Institutions Board/Council Management Policy (PMP) members enhanced. and Manual for HR 2. Workplace conflict Managers, CEOs, reduced Board Members and other Senior Managers

Source: PSC Sector Annual Work Plan 2013.

FINANCE AND ADMINISTRATION (F&A) DIVISION

OBJECTIVES ACTIVITIES TASK START END RESPRONSIBILITY INDICATORS TARGETS

LEAD COLLABORATORS

Build Institutional Facilitate the 1.Formation of planning 7th 14th Secretary Director a. Number of 1. 5 Planning capacity for organization of Committees for the HR January January Secretariat F&A meetings Committe transparent and the Practitioners workshop 2013 2013 organized, e meetings facilitated accountable Conference of governance in the HR b. Minutes on Public Service Practitioners meetings submitted 2.Facilitate 5 meetings of 21st 21st Secretary Director the Planning Committee January February, Secretariat F&A to select topical issues 2013 2013 for the lecture ,venue,

Resource Persons,etc

3..Undertake the 22nd 25th February Secretary Director preparation of February 2013 Secretariat F&A programme and seek 2013 approval for finalization of programme for the

event

4.Send out letters of 7th 14th Secretary Director invitation to Principal March March Secretariat F&A Speakers and 2013 2013 participants

5.Facilitate Finalisation 4th 4th Secretary Director meeting of the Planning April April Secretariat F&A Committee to discuss 2013 2013` outstanding issues

OBJECTIVES ACTIVITIES TASK START END RESPONSIBILITY INDICATORS TARGET

LEAD COLLABORATORS

Build Institutional capacity for transparent Facilitate the 1.identify resources 9th 12th Director Secretary and accountable governance in the Public organization of and sponsors for Jan April F&A Secretariat Service training training of Staff 2013 2013 programmes training for 10 Staff of the Commission

2.identify training 16th 16th Director Secretary institutions May, May, F&A Secretariat 2013 2013 3.Arrange for Staff to 17th 17th Director Secretary participate in training Feb, Dec, F&A Secretariat programmei.e 2013 2013

accommodation, per diem, transport, etc

4.monitor and 24th 25th Director Secretary evaluate training May, Nov, F&A Secretariat programmes 2013 2013

5. Submit report to 6th 6th Director Secretary the Commission on Dec Dec F&A Secretariat

the training 2013 2013 programmes

OBJECTIVES ACTIVITIES TASK START END RESPONSIBILITY INDICATORS TARGETS

LEAD COLLABORATORS

Build Institutional Facilitate the 1.Formation of 3 rd January 4th Secretary Director capacity for organization of the planning Committees 2013 January Secretariat F&A transparent and Conference of Chief for the Conference of 2013 accountable Executives, Chief Executives, governance in the Governing Boards Governing Boards and Public Service and Chief Directors Chief Directors

2.Facilitate 5 meetings 4th 14th Secretary Director of the Planning January 2013 February Secretariat F&A Committee to select 2013 topical issues for the

lecture ,venue, Resource Persons,etc

3..Undertake the 15th February 16th Secretary Director preparation of 2013 February Secretariat F&A programme and seek 2013 approval for

finalization of programme for the event

4.Send out letters of 5th February 6th Secretary Director invitation to Principal 2013 February Secretariat F&A Speakers and 2013 participants

5.Facilitate 8th February 8th Secretary Director Finalizations meeting 2013 February Secretariat F&A of the Planning 2013 Committee to discuss outstanding issues

OBJECTIVES ACTIVITIES TASK START END RESPONSIBILITY INDICATORS TARGETS

LEAD COLLABORATORS

Build Institutional Facilitate the 1.Formation of 3 rd 4th Secretary Director capacity for organization of the planning Committees January January Secretariat F&A transparent and Conference of Chief for the Conference of 2013 2013 accountable Executives, Chief Executives, governance in the Governing Boards Governing Boards and Public Service and Chief Directors Chief Directors

2.Facilitate 5 meetings 4th 14th Secretary Director of the Planning January February Secretariat F&A Committee to select 2013 2013 topical issues for the

lecture ,venue, Resource Persons,etc

3..Undertake the 15th 16th Secretary Director preparation of February February Secretariat F&A programme and seek 2013 2013 approval for

finalization of programme for the event

4.Send out letters of 5th 6th Secretary Director invitation to Principal February February Secretariat F&A Speakers and 2013 2013 participants

5.Facilitate 8th 8th Secretary Director Finalizations meeting February February Secretariat F&A of the Planning 2013 2013 Committee to discuss outstanding issues

OBJECTIVES ACTIVITIES TASK START END RESPONSIBILITY INDICATORS TARGETS

LEAD COLLABORATORS

Build Institutional Facilitate the 6.Undertake printing 10th 12th Secretary Director capacity for organization of the of Banners and February Secretariat F&A transparent and Conference of Chief programme 2013 Februar y accountable Executives, documents for the 2013 governance in the Governing Boards Conference of Chief Public Service and Chief Directors Executives, Governing Boards and Chief Directors

7.Organise the 23rd 26th Secretary Director Conference of Chief February , Februar Secretariat F&A Executives, Governing 2013 y, 2013 Boards and Chief

Directors

8.Submit report on 24th 24th Secretary Director the Conference of March, March, Secretariat F&A Chief Executives, 2013 2013 Governing Boards and Chief Directors

9. Organise a Review 30th 30th Secretary Director

Meeting June June Secretariat F&A 2013 2013

on the Conference of Chief Executives, Governing Boards and Chief Directors

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Strengthening Procure an 1.Facilitate preparation of 1ST 7th Director Secretary institutional and elevator/lift, Four Tender Documents February February F&A Secretariat, human capacities of (4) No. Executive 2013 2013 MSD the Public Services Saloon Vehicles Commission to and rehabilitation 2.Advertise in Daily 1ST 7th Director Secretary effectively perform of second floor Newspapers February February F&A Secretariat, its mandate offices and ( Invitation to Tender ) 2013 2013 MSD reception 3. Carry out Bid Opening 28th 28th Director Secretary

February February F&A Secretariat, 2013 2013 MSD

4. Undertake Bid 1ST 5th March Director Secretary Evaluation March 2013 F&A Secretariat, 2013 MSD 5.Facilitate Award of 9th 11th Director Secretary Contract March March F&A Secretariat, 2013 2013 MSD 6.Facilitate Contract 11th March 11th Director Secretary Execution 2013 June F&A Secretariat, 2013 MSD 7.Supervise and monitor 11th March 30th Director Secretary projects 2013 June F&A Secretariat, 2013 MSD 8.Submit quarterly Every Quarter (2013) Director Secretary

reports to Management F&A Secretariat, MSD

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Ensure effective and Facilitate 1.Identification and 1ST 7th Director Secretary efficient planning for preparation of prioritization of February February F&A Secretariat. judicious resource the Divisional and development plans 2013 2013 All Divisions allocation the Commission ST th Annual Action 2.Facilitate meetings to 1 7 Director Secretary February February F&A Secretariat, Plans discuss the Annual Action Plans and prioritize 2013 2013 All Divisions projects

3. Facilitate meetings to 28th 28th Director Secretary February February F&A Secretariat, approve the Annual Action Plans(Divisional 2013 2013 All Divisions and Commission)

4. Submit Annual Action 1ST August 5th Director Secretary Plans to MOFEP and 2013 August F&A Secretariat, NDPC( Commission 2013 All Divisions Action Plan)

5.Facilitate Bi-annual 9th 11th Director Secretary

review of development August August F&A Secretariat, 2013 2013 All Divisions plans(Divisional and Commission Action Plans)

6.Submit quarterly Every Quarter (2013) Director Secretary reports to Management F&A Secretariat on the implementation All Divisions status of the development plan of the Commission

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Ensure effective and Facilitate 1.Identification and 1ST 7th Director Secretary efficient planning for preparation of the prioritization of July July F&A Secretariat. judicious resource Annual Budget development plans of the 2013 2013 All Divisions Commission for 2013 allocation Estimates of the 2.Facilitate Budget 3rd 30th Director Secretary Commission Committee meetings to August August F&A Secretariat, discuss Budget Guidelines 2013 2013 All Divisions and to prepare budget estimates th th 3. Facilitate meetings to 8 8 Director Secretary approve the Annual September September F&A Secretariat, Budget Estimates by the 2013 2013 All Divisions Commission 4. Submit Annual Budget 12th 12th Director Secretary estimates to MOFEP for September September F&A Secretariat, approval 2013 2013 All Divisions 5. Submit Annual Budget 1ST 5th Director Secretary estimates to Parliament November2 November F&A Secretariat, for approval 013 2013 All Divisions 6.Submit quarterly Every Quarter (2013) Director Secretary reports to F&A Secretariat, Management/MOFEP on All Divisions the implementation

status of the Budget

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Strengthening human Facilitate four 1. Undertake the 1ST 7th Director Secretary No. of staff 4 staff durbars capacities of the Quarterly preparation of February February F&A Secretariat, durbars organized organized Public Services meetings of Staff programme for the 2013 2013 Heads of All No. of minutes of Divisions staff durbars Commission to Durbars to discuss event effectively perform issues concerning its mandate the development 2.Seek approval for 10th February 13th February Director Secretary of the the finalization of 2013 2013 F&A Secretariat, Commission and the programme Staff 4 minutes

submitted on 3.Facilitate 28th March 28th March Director Secretary staff durbars meeting place, 2013 2013, F&A Secretariat , th th arrange for snacks 25 June, 2013 25 June, 20th September, 2013 ,etc 2013 20th September, 2013 3. Organise Three 28th March 28th March Director Secretary Quarterly meetings 2013, 2013, F&A Secretariat , th th of Staff 25 June,2013 25 June, 20th September, 2013 2013 20th September, 2013 4.Submit meeting 29th March 30th March Director Secretary

reports to 2013, 2013 F&A Secretariat, th th Management 26 June,2013 27 June,2013 22nd 23rd September, September,20 2013 13

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Strengthening human Facilitate three 1. Undertake the 1ST 7th Director Secretary No. of general 3 general capacities of the General meetings preparation of February February F&A Secretariat, minutes meetings Public Services of Staff to discuss programme for the 2013 2013 Heads of All organized Divisions Commission to issues concerning event effectively perform the development 3 minutes its mandate of the submitted on Commission and staff meetings Staff 2.Seek approval for 10th February 13th Director Secretary the finalization of 2013 February F&A Secretariat, the programme 2013

3.Facilitate 28th March 28th Director Secretary

meeting place, 2013, March2013, F&A Secretariat , th th arrange for snacks 25 June,2013 25 20th June,2013 ,etc September,201 20thSeptemb 3 er,2013 3. Organise Three 28th March 28th Director Secretary

Quarterly meetings 2013, March2013, F&A Secretariat , 25th June, 2013 25th of Staff 20th September, June,2013 2013 20thSeptemb

er,2013 4.Submit meeting 29th March, 30th Director Secretary

reports to 2013, March2013, F&A Secretariat, th th Management 26 June, 2013 27 22nd June,2013 rd September, 23 2013 September, 2013

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Strengthening human Facilitate three 1. Undertake the 1ST 7th Director Secretary No. of general 3 general capacities of the senior staff preparation of February February F&A Secretariat, minutes meetings Public Services meetings to programme for the 2013 2013 Heads of All organized Divisions Commission to discuss issues event effectively perform concerning the 3 minutes its mandate development of submitted on the Commission senior staff and Staff meetings

2.Seek approval for 10th February 13th Director Secretary the finalization of 2013 February F&A Secretariat, the programme 2013

3.Facilitate 28th March 28th March Director Secretary meeting place, 2013, 2013, F&A Secretariat , th th arrange for snacks 25 June,2013 25 20th September, June,2013 ,etc 2013 20th September,

2013 3. Organise Three 28th March 28th Director Secretary

Quarterly meetings 2013, March2013, F&A Secretariat , th th of Staff 25 June, 25 2013 June,2013 th th 20 September, 20 2013 September, 2013 4.Submit meeting 29th March 30th Director Secretary reports to 2013, March2013, F&A Secretariat, th th Management 26 June, 2013 27 22nd June,2013 rd September, 23 2013 September, 2013

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Ensure effective and Assist in the 1.Convene a meeting 1ST November 7th Director Staff of the efficient planning for development with Staff of the 2013 November F&A Division judicious resource and co- division to discuss 2013 allocation ordination of inputs into work plan the F&A for 2013 Division Work th th Plan 2. Pick activities 10 13 Director Staff of the related to the November November F&A Division Finance and 2013 2013

Administration division from the approved 2013 budget estimates.

3. Assist in Drawing 20th 24th Director Staff of the up the Divisional November November F&A Division

work plan for 2013 2013 2013

4.Submission of 20th 20th Director Secretary Annual Work plan to December December F&A Secretariat the Commission 2013 2013

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Improved working Provide a 1.Conduct a 1ST 1ST Director Unit Heads conditions of the satisfactorily sensitization meeting of March March F&A Commission administrative the essential services 2013 2013 support for staff essential services 2. list and prioritize 8th 8th Director Unit Heads their needs March March F&A 2013 2013

3. Write for approval for 14th 14th Director Unit Heads

funding March March F&A 2013 2013

4.Purchase needed 21st March 23rd Director Unit Heads 2013 March F&A items for the units 2013 5.Supevise to ensure Every Quarter(2013) Director Unit Heads services are rendered F&A properly

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Strengthening human Develop and 1. Conduct meeting to 3rd January 3rd Director Heads of the capacities of the Public evaluate staff sensitise Staff on the 2013 January F&A Units Services Commission to appraisal to need for staff 2013 effectively perform its systematically performance appraisal mandate monitor the th th performance of 2. Write for approval to 4 January 4 Director Heads of the 2013 January F&A Units Staff purchase the staff appraisal forms 2013

3.Distribute forms to all 9th January 9th Director Heads of the

staff of the Division 2013 January F&A Units 2013

4.Ensure forms are 10th 14th Director Heads of the January January F&A Units completed by appraisee/appraisor 2013 2013

5.Analyse completed 16th 18th Director Heads of the forms to determine January January F&A Units training needs 2013 2013

6.Monitor staff Every Quarter(2013) Director Heads of the performance to enhance F&A Units productivity

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Strengthening human Handle 1. seek financial 3rd January 3rd Director Heads of the capacities of the Public personnel- clearance for MOFEP 2013 January F&A Units Services Commission to related issues 2013 th th effectively perform its 2. Advertise positions in 4 January 4 Director Heads of the 2013 January F&A Units mandate -Recruitment of the national dailies additional staff 2013 3.receive applications 9th January 9th Director Heads of the from prospective 2013 January F&A Units candidates 2013

4.shorlisting of 10th 14th Director Heads of the applicants January January F&A Units 2013 2013

5.conduct recruitment 16th 18th Director Heads of the interviews January January F&A Units 2013 2013 6.issue of appointment Every Quarter(2013) Director Heads of the

letters to successful F&A Units

candidates and conduct induction training

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Strengthening human Handle 1. identify staff to be 3rd January 3rd Director Heads of the capacities of the Public personnel- promoted based on no. 2013 January F&A Units Services Commission to related issues of years and appraisal 2013 effectively perform its form mandate -Promotions 2.Constitute an 4th January 4th Director Heads of the interview panel 2013 January F&A Units 2013 3.invite staff for 9th January 9th Director Heads of the promotion interviews 2013 January F&A Units 2013

4.Conduct promotion 10th 14th Director Heads of the

interviews January January F&A Units 2013 2013

5.submit report on pro 16th 18th Director Heads of the

motion interview to the January January F&A Units 2013 2013 Commission

6.issue out promotion Every Quarter(2013) Director Heads of the letters to successful F&A Units candidates

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Strengthening human Handle salary 1. Preparation of 3rd January 3rd Director Heads of the capacities of the Public and related establishment warrant 2013 January F&A Units Services Commission to issues(IPPD) for newly recruited staff 2013 effectively perform its and new promotions mandate 2.complete relevant 4th January 4th Director Heads of the IPPD forms 2013 January F&A Units 2013 3.submission and receipt 9th January 9th Director Heads of the of approval of IPPD 2013 January F&A Units

forms to CAGD 2013

4.Carry out follow-ups to 10th 14th Director Heads of the January January F&A Units ensure capturing of IPPD forma by CAGD 2013 2013

16th 18th Director Heads of the January January F&A Units 2013 2013 Every Quarter(2013) Director Heads of the F&A Units

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Strengthening Preparation and 1. records and keeps 3rd January 3rd Director Heads of the human capacities analysis of the books of accounts of the 2013 January F&A Units of the Public Commission’s Commission’sfinancial 2013 Services financial transactions Commission to statements th th effectively perform 2.draft reports on the 4 January 4 Director Heads of the 2013 January F&A Units its mandate financial position of the Commission 2013

3.Prepares disbursement 9th January 9th Director Heads of the forms and PVs 2013 January F&A Units 2013 4.Prepares Request for 10th 14th Director Heads of the release of Funds January January F&A Units 2013 2013

5.Prepares and submits 16th 18th Director Heads of the financial quarterly reports January January F&A Units

to the Commission and 2013 2013 MOFEP

6. Submit monthly Every Quarter(2013) Director Heads of the reconciliation statements F&A Units to CAGD

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Strengthening Safe custody of 1. undertakes regular and 3rd January 3rd Director Heads of the No. of human capacities the Commission’s periodic inventories of 2013 January F&A Units inventories of the Public stores stores 2013 undertaken Services th th Commission to 2.keeps records of 4 January 4 Director Heads of the 2013 January F&A Units effectively invoices, receipts and 2013 perform its vouchers mandate 3.updates a register of 9th January 9th Director Heads of the performing and non- 2013 January F&A Units performing suppliers 2013

4.Issues stores on request 10th January 14th Director Heads of the 2013 January F&A Units 2013 5.receives and inspects 16th January 18th Director Heads of the goods in accordance with 2013 January F&A Units Stores Regulation Act 2013

6. submit reports on items Every Quarter(2013) Director Heads of the F&A Units at the stores

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Strengthening Supervise the 1. Assist the Estate 1ST 1ST Director Estate Officer institutional establishment Officer to apply for February February F&A capacities of the and funds to purchase 2013 2013 Public Services maintenance of Assets Register Commission to a fixed Assets th th effectively perform Reporting 2. Seek approval for 7 7 Director Estate Officer February February F&A its mandate system for the funds 2013 2013 commission th th 3.Facilitate the release 14 14 Director Estate Officer of funds February February F&A 2013 2013 4.Task the Estate 21st 23rd Director Estate Officer Officer to purchase February February F&A register 2013 2013

5.Inform all staff of the 21st 23rd Director Estate Officer

Estate Officer February February F&A 2013 2013 movement from office to office to register Assets

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABORATORS

Strengthening Facilitate 1. prepare 1ST 1ST Director Transport Officer No. of 16 vehicles serviced institutional maintenance of maintenance schedule February February F&A vehicles every quarter capacities of the all official for the year 2013 2013 serviced Public Services vehicles of the th th Commission to commission 2. Seek approval for 7 7 Director Transport Officer February February F&A effectively perform maintenance schedule( 2013 2013 its mandate prepares works order)

th th 3.send vehicle to 14 14 Director Transport Officer workshop for servicing February February F&A 2013 2013

4.prepare memo for 21st 23rd Director Transport Officer payments February February F&A 2013 2013

21st 23rd Director Transport Officer February February F&A 2013 2013

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS

LEAD COLLABORATORS

1. Make a presentation on 1. Put up a memo 12th April, 12th April, Director Asst. Records PSC’S Keyword and await 2013 2013 F&A Officer Classification System to approval 2. Prepare draft 15th April, 15th May, the Commission presentation 2013 2013 3. Make the 1st June, 2013 28th June, presentation 2013 2. Re-organize the files in the 1. Put up a 30th April, 30th April, Director Asst. Records cabinets memo and 2013 2013 F&A Officer await approval After approval After 2. Acquire approval the needed 13TH May, resources 2013 17th May, 3. Present a 2013 work plan after 1st July, 2013 approval 30th 1st September, September, 4. Start 2013 2013 reorganiza 3rd quarter tion of files 5. Report on status of re- organizati on of files

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS

LEAD COLLABORATORS

3. Decongest the 1. Put up a memo 12th April, 12th April, Director Asst. Records Officer Commission’s and await 2013 2013 F&A records approval 2. Acquire the After After environment needed approval approval resources 3. Present a work 16th May, 23RD May, plan after 2013 2013 approval 4. Start 1st June, 31st reorganization 2013 August, of documents 2013 5. Report on 1st status of September, 3rd Quarter decongestion 2013

OBJECTIVES ACTIVITIES TASK START END RESPONSIBILITY OUTPUT

LEAD COLLABORATORS

4. Enhancing Electronic Data 1. Put up a memo 2nd May, 2nd May, 2013 Director Asst. Records effective records Capturing for approval 2013 F&A Officer documentation 2. Design the After After approval with regards to all electronic approval records in the formats for Commission by the review and end of the last approval quarter 3. Training of Staff 2nd July, 31st July, 2013 on data 2013 capturing interface 4. Review of the 1st August, 30th August, electronic 2013 2013 records management system 5. Report on 1st October, Last Quarter status of 2013 electronic data capturing system

OBJECTIVES ACTIVITIES TASK START END DESIGNATION INDICATORS TARGETS

LEAD COLLABOR ATORS

5. Dispatch Mails 1. Forward 1st January, 31st January, Director Asst. proposals 2013 2013 F&A Records for Officer purchase of dispatch materials. 2. Supervise 1st January, 31st And 2013 December, Monitor 2013 Dispatch Activities 3. Report on 1st Quarter Last Quarter dispatch activities

OBJECTIVES ACTIVITIES TASK START END DESIGNATION OUTPUT

LEAD COLLABORATORS

Prepare and 1. Present a draft 1st April, 30th June, Director Asst. Records Officer submit draft policy to the 2013 2013 F&A records policy for Commission by the end of 2nd PSC quarter 2. Discussion and Approval of policy 3. Supervise and monitor implementation of policy 1st July, 30th Sept., 4. Report on 2013 2013 status of policy implementation

1st 31st October, December, 2013 2013

1st Last Quarter October, 2013

RESEARCH, INFORMATION MANAGEMENT, MONITORING AND EVALUATION DIVISION TIME FRAME OBJECTIVE OF RESOURCES EXPECTED ACTIVITY COST RESPONSIBILITY ACTIVITY NEEDED 1st 2nd 3rd 4th OUTCOME Quarter Quarter Quarter Quarter

A. MAN POWER AUDIT PROJECT

Completion Transportation, of job Undertake job lunch, inspection in inspection in the 2nd 31st JOB 1. Conduct job questionnaire, the 63 63 selected public January December INSPECTORS inspection pens, writing selected institutions pads public institutions

To undertake analysis of Computers, A draft 2. Analyze data information printers, A4 DIR. (RIME) report of the gathered by job gathered through sheets analysis inspectors the job inspection exercise

A final To write a final A4 sheets, report on report on the data computers, DIR. (RIME) 3. Write report the data analysis printers analysis

To submit Final report prepared report to submitted 4. Submission of report the technical to the A4 sheets DIR. (RIME) to Technical committee of the technical Committee manpower audit committee project of the man power audit 73

project

Collate To collect feedback 5. Feedback from feedback from the Transportation, DIR. (RIME) from technical technical telephone technical committee committee committee

Workshop Undertake a Collate venue, validation feedback 6. Conduct transportation, workshop of from stakeholders telephone, DIR. (RIME) stakeholders to validation validation pens, water, generate workshop of workshop writing pad, feedback stakeholders lunch

7. Production of final Produce a report To produce final final report report on the man incorporating A4 sheets, power audit feedbacks from computers, DIR. (RIME) of the 50 technical printers selected committee and public stakeholders institutions

8. Submission of report To submit a final CHAIRMAN Submit a and report and (PSC) final report implementation implementation on the job plan to cabinet 74

plan to cabinet inspection of 50 selected public institutions to cabinet

Monitor and To undertake evaluate all monitoring and Secretariat, activities 9. Conduct evaluation transportation, 2nd 31st DIR. (RIME) under the monitoring and activities for the lunch, pens, January December man power evaluation period of the writing pad audit exercise project

B. CAPACITY DEVELOPMENT MECHANISM PROJECT 1. Supplyoffice To supply office equipment such as equipment such Office computers, printers, as computers, 31st equipment scanners, 2nd printers, scanners, Transportation Decem DIR. (RIME) supplied to the projectors, January projector screens, projectors, ber various offices etc projector screens, identified etc

2. Conduct trainingfor Staff trained in To train staff in the Transportation, staff in identified the identified identified capacity venue, LCD capacity needs to Decem training needs deliver to meet needs to deliver to projector, January ber DIR. (RIME) in order to organizational meet lunch, water, 2013 2013 deliver to meet priorities organizational writing pad, organizational priorities pens priorities

A detailed Transportation, To monitor and 31st Monitoring and 3. Monitoring and telephone, 2nd evaluate the CDM Decem DIR. (RIME) Evaluation Evaluation of the writing pads, January project ber plan for the CDM project pen CDM project

C. HUMAN RESOURCE MANAGEMENT INFORMATION SYSTEM (HRMIS) DIR. (RIME)

D. GHANA INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM (GIFMIS)

Transportation, To monitor and Monitored and 1. Monitoring and telephone, January 31st evaluate the DIR. (RIME) evaluated the Evaluation of the writing pads, 2013 Dec GIFMIS project GIFMIS project GIFMIS project pen

To participate as a 2. Participate on the Monitored and Monitoring and member of the M Transportation DIR. (RIME) Evaluated the Evaluation & E Committee of GIFMIS project Committee of the the GIFMIS project GIFMIS project

E. MONITORING AND EVALUATION OF THE ACTIVITIES OF THE PUBLIC SERVICES COMMISSION

To Monitor and Monitored and Secretariat, 1. Monitoring and evaluate the evaluated the evaluating the computers, January 31st activities of the DIR. (RIME) activities of the activities of the printers, A4 2013 Dec Public Services Public Services Public Services sheets Commission Commission Commission

HUMAN RESOURCE POLICY DIVISION (HRPD)

NO. OBJECTIVE ACTIVITIES TASK TIMELINE RESPONSIBILITY COLLABORATORS OUTPUT RESOURCE REQUIRED

1. Improve Human a) Process request a) Review of 4 days DD, ADIIA SPS/SS Appointment Personnel Resource on appointments requests & ADIIBs (Secretariat) and Stationery Management and promotions in b) Preparation and promotion Capacity of PSC the public service. review of draft 6 days letters issued and other public advert (if necessary) institutions. c) Publication of adverts d) Receipt of 7 days applications and short-listing of candidates e) Organization of 4 weeks interviews f) Preparation of 7 days Reports and submission of Record of Decision to the Commission g) Preparation of 2 days transmittal letters to the requesting organizations

NO. OBJECTIVE ACTIVITIES TASK TIMELINE RESPONSIBILITY COLLABORATORS OUTPUT RESOURCE REQUIRED h) Preparation of 1 day DD, ADIIA and SPS/NSP Appointment Advice Papers ADIIB,s and Promotion i) Preparation of draft 3 days letter issued appointment and promotion letters a) Review of 7 days Ag. Controller of SPS/ CEO Examination Personnel b) Organize registrations. Exams and ADIIB MSD, F&A, RIME results Stationery promotion b) Organize meeting 3 days Secretary’s released and with examiners to Secretariat within the recruitment review syllabi, marking “ stipulated time examinations schemes and of 2 months. coordination. c) Vetting of 14 days examination questions and scripts. d) Printing of 1 month “ questions. e) Briefing of Chief 1 day Invigilators. f) Conduct of the 4 days examination. h) Moderation of 1 day Questions i) Coordination 1 day j) Marking of Scripts. 2 weeks k) Vetting, Collation, 1 week Computation and compilation of results. l) Approval of the results by the

Commission. 1 week m) Release of Examination Results. 1 week n) Addressing petitions that may arise. c) Redress of a) Review requests 7 days DD, ADIIA SPS & SGI Petitions, Personnel Grievances, b) Gathering and 4 weeks & ADIIBs Appeals and Stationery Petitions and requesting for relevant Grievances Appeals. information and data. responded to c) Seeking for the 1 week Commission’s directive on the request. d) Taking further 3 days action as per the directives of the Commission. e) Convening meetings 7 days on the decision of the Commission. (if applicable). 2. Improve a) Review a) Examination of 7 days DD, ADIIA SPS/SGI Scheme of Personnel Performan and advice scheme of service in & ADIIBs Service Stationery ce and on scheme of conformity with the approved Service service. Pubic Service Standard. Delivering b) Seek the 7 days in the Commission’s Public directives on the Service. documents. c) Convene meeting on 7 days schemes of service (if necessary). d) Convey the decision 2 days

of the Commission to the requesting Organization. b) Review a) Examination of 7 days DD, ADIIA SPS/SGI Condition of Personnel and advice Conditions of service in & ADIIBs Service Stationery on conditions Conformity with the approved of service. Public Service Standard. b) Seek the 7 days Commission’s directives on the Conditions of Service. c) Convey meetings on 7 days the Condition of Service (if necessary). d) Conveying the 2 days decision of the Commission to the requesting organization. c) Granting a) Examination of 7 days DD, ADIIA SPS/SGI Establishment Personnel Establishmen request on & ADIIBs clearance Stationery t clearance to establishment granted public service clearance. organization b) Request for further 3 days information and data (if necessary). c) Seek the 7 days Commission’s directives on the request. d) Convene meeting 7 days on establishment

80 clearance. e) Convey the decision 2 days of the requesting organization.

APPENDIX IV

APPOINTMENTS/PROMOTIONS CHIEF EXECUTIVE OFFICERS, DEPUTY CHIEF EXECUITIVE OFFICERS AND DIRECTORS OF MDAs

NO. POSITION ORGANISATION STATUS NO. OF VACANCIES Chief Executive Officer Export Development and Completed 1 1. Agricultural Investment Fund 2. Regional Lands Officer Volta Region Lands Commission Completed 2 3. Chief Executive officer Gratis Foundation Completed 1 4. Deputy Executive Director National Vocational and Training Completed 1 Institute 5.. Registrar of the Health Facilities and Ministry of Health Completed 1 Regulatory Agency 6. Director of Procurement National Health Insurance Authority Completed 1 7. Director National Health Insurance Authority Completed 4 8. Director for Finance and Internal Audit Agency Completed 1 Administration 9. Executive Director Council for Technical and Training Completed 1 (COTVET) 10. Deputy Director-General, Directors Ghana Health Service Completed 6 and Regional Directors 11. Deputy Commissioners Ghana Revenue Authority Completed 7 12. Executive Director, Timber Industry Forestry Commission On-going 1 Development Division (TIDD) 13. Chief Executive Officer and Ghana Railway Development Completed 2 Director, Legal Services and Board Authority Secretary 14. Head of the Local Government Local Government Service Completed 1 Service

15. Directors of Clinical Audit and National Health Insurance Authority On-going 2 Internal Audit 16. Director I Ghana Education Service On-going 2 17. Chief Executive Officer (Chief Korle Bu Teaching Hospital To re-advertise - Administrator) 18. Director Ghana Maritime Authority On-going 5 19. Appointment of Executive Secretary Water Resources Commission On-going 1 20. Registrar Medical and Dental Council Completed 1 21. Chief Executive Ghana Export Promotion Authority On-going 1 22. Chief Executive Officer Food and Drugs Board Completed 1 23. Executive Director National Road Safety Commission On-going 1 24. Deputy Executive (Finance and Environmental Protection Agency On-going 1 Administration) 25. Director Ghana Library Authority On-going 1 26. Director Fisheries Commission On-going 1 27. Chief Executive and Deputy Chief Ghana Highway Authority On-going 2 Executive 28. Deputy Director-General and Board Ghana Meteorological Agency On-going 2 Secretary 29. Appointment of Executive Secretary National Teaching Council Completed 2 and Deputy Executive Secretary 30. Executive Secretary and Deputy National Council for Curriculum To re-advertise - Executive Secretary and Assessment 31. Deputy Director-General, Director – National Communications Authority Completed 3 and Board Secretary 32. Deputy Director-General (Finance Internal Audit Agency “ 1 and Support Services) 33. Director, Finance and Driver Vehicle and Licensing “ 1 Administration Authority

34. Executive Secretary Ing. Samuel Kwadwo Sarpong “ 1 Public Utilities and Regulatory Commission 35. Director, Finance and Ghana Petroleum Commission “ 1 Administration 36. Executive Secretary Management Services Division “ 1 (OHCS) 37. Director (PVLMD) and Regional Lands Commission “ 2 Lands Officer 38. Director of Finance Ghana AIDS Commission “ 1 39. Deputy Director Securities and Exchange On-going 1 Commission 40. Deputy Executive Director ( Field Environmental Protection Authority Completed 1 Operations) On-going 41. Executive Director Ghana Museums and Monuments completed 1 Board 42. Head of Internal Audit Community Water and Sanitation On-going 1 Agency 43. Regional Director Legal Aid Scheme On-going 6

44. Director, Legal Services Ghana Highway Authority Completed 1 45. Directors, HR/RME/Operations Internal Audit Agency Completed 3 46. Government Statistician Ghana Statistical Service Completed 1 47. Deputy Government Statistician Ghana Statistical Service Completed 6 and others 48. Recruitment of Staff for the Postal Postal and Courier Services On-hold - Courier Services and Regulatory Commission 49. Managing Director New Times Corporation- Completed 1 National Media Commission 50. Registrar of Health Facilities Ministry of Health Completed

51. Deputy Executive Secretary Lands Commission On-gong 3 Corporate Service/Director-Land Valuation Division/Regional Lands officer-Western and Upper West Regions 52. Legal Officer Ghana Standard Authority Referred to Ghana Standard 1 Authority 53. Executive Director of International Ghana Permanent Mission Completed 1 Trade Centre

54. Director Office of Technical Regulations - On-going 1 Energy Commission 55. Executive Director Timber Industry Development On-going 1 Division-Forestry Commission 56 Director National Peace Council Completed 3

57 Regional Executive Secretary National Peace Council ’’ 10

58 District Executive Secretary ’’ ’’ 5 59 Deputy Controller and Controller and Accountant- ’’ 1 Accountant-General General’s Department

PROMOTIONS 1. Chief State Attorney Ministry of Justice and Attorney Completed 18 General’s Department 2. Chief Statistician Ghana Statistical Service Completed 5 3. Chief Research Officer Ministry of Chieftaincy and Culture Completed 1 4. Principal Development Planning Local Government Service On-going - Officer, Principal Budget Analyst Principal Internal Auditors and Deputy Directors

5. Deputy Stool Lands Officer Office of the Administrator of Stool Completed 2 Lands 6. Chief Economics Officer Ministry of Finance ’’ 2 7. Foreign Service Officer A1 (FSO Ministry of Foreign Affairs and ’’ 23 A1) Regional Integration

APPENDIX V

EXTERNAL RPRESENTATIONS ON INTERVIEW PANELS OF MDAS JANUARY NO. ORGANISATION DATE POSITIONED INTERVIEWED 1. Ghana Health Service 8th – 30th January Pharmacist (Recruitments) 2. Ghana India Kofi Centre of 10th January Instructors/ Excellency in ICT Research Associates (Recruitments) 3. Ghana Education Trust 10th January Administrative Secretary Fund (GETFund) Accounts Officer Internal Auditor ( Recruitments) 4. Centre for Scientific 11th January Research Officers Research into Plant Medical Herbalists Medicine Public Relations Officers Asst. Transport Officer Computer Software Technician, Pharmacy/ Disp. Tech. and Production Technologist (Recruitments) 5. Ministry of Communications 15th January Promotions (OHCS) 6. Ghana Health Service, 15th January Technical Officers (Korle-Bu) (Recruitments) 7. Controller and Accountant 16th January Promotion General’s Department 8. National Petroleum 22nd January Drivers Authority (Recruitment)

9. Ghana Health Service 22nd – 24th January Consultants (Recruitments) 10. Audit Service Board 23rd & 24th Principal Auditor January Auditor (Promotion) 11. National Petroleum 23rd January Zonal Managers Authority 24th January Administrative Officers (Promotion) 12. Securities And Exchange 29th January Asst. Managers Brokers Commission Asst. Manager Funds Mgt. Asst. Manager I.T Off. Funds Mang. (Recruitment) 87

13. Ministry of Finance & 29th January – 6th Economics, Budget, & Economic Planning February Secretary (OHCS) (Promotion) 14. Ghana Aids Commission 31st January Data Manager (Recruitment)

FEBRUARY NO. ORGANISATION DATE POSITIONED INTERVIEWED 1. Ghana Health Service 5th – 21st February Biomedical Scientists (Recruitments) 2. National Population Council 7th February Vacancies ((Recruitments) 3. National Inspectorate Board 12th – 15th February Executive Assistant Administrative Secretary Front Desk Officer Research and Data Analyst I.T Officer ((Recruitments) 4. Ghana Immigration Service 12th February - 27th Recruitments February (Graduate Recruitments) 5. Nursing and Midwifery Council 12th February Driver (Recruitment) 6. Ghana Airport Company 12th – 14th February Technical Engineers Limited (Recruitment)

7. Ministry of Foreign Affairs and 12th February Administrative and Executive Regional Integration Class (Promotion) 8. Driver and Vehicle Licensing 18th, 19th & 20th Replacement Authority February 9. Head of the Civil Service 19th – 20th February Administrative, Secretarial, Training Instructors, Drivers, Punch Operators, Programme, Catering and Computer Classes (Promotions) 10. Ghana Railway Development 18th February Prin. Procurement Officer Authority Prin. Public Relation Officer Prin. Accountant Prin. H.R. Officer Snr. Estate Off. (Recruitment)

11 Securities and Exchange 19th February Manager Issuers Commission Asst. Manager, Broker – Dealers and Advisors Officer I Exchanges and Markets (Recruitments) 12. Minerals Commission 20th February Inspector of Mines, Machinery (Recruitment) 13. Ministry of Trade and Industry 20th – 22nd February Technical Class (Replacement) 14. Ghana Health Service 20th – 22nd February Public Health Specialist, Consultants (Promotion) 14. Ghana Aids Commission 26th February Technical Coordinator M & E Officers (Recruitment) 15. Ministry of Health 26th February Promotions (OHCS) 16. Ghana Health Service 27th February Optometrists (Recruitment)

MARCH NO. ORGANISATION DATE POSITION INTERVIEWED 1. Ministry of Health 1st March Nutrition Officers (OHCS) (Recruitment) 2. Ghana Health Service 1st March Engineer (Recruitment) 3. Statistical Service 8th March Chief Statistician (Recruitment) Professionals and Technical Grades (Promotion) 4. Ghana Health Service 5th – 20th March Monitoring & Evaluation Expert 19th & 20th Procurement Expert (Recruitment) Project Manager Project Accountant 5. Energy Commission 7th March Deputy Directors (Recruitment) 6. Statistical Service 12th – 13th March Senior Level 13th – 28th March (Promotion & Upgrading) 7. Ministry of Finance & Economic 26th – 29th March Cargo Manager Planning (Recruitment)

8. Driver and Vehicle Licensing Authority 19th March Radiographers (DVLA) (Appointment) Clinical Psychologist Clinical Eng. Manager Physiotherapist 9. National Security Council Secretariat 19th and 20th Deputy Manager (HR) March Analyst/ Compliance Officer Office Assistant Access Control/ Security 10. Ghana Airports Company 20th March Professionals and Technical Grades (Promotion) 11. Ghana Health Service 22nd – 28th Support Service Division & March Commissioner General’s & Secretariat 2nd – 4th April (Promotion) Domestic Tax Revenue Division (Promotion) Customs Division (Promotion) 12. Financial Intelligence Centre, Ghana 25th – 27th March Research Coordinator (Recruitment) 13. Statistical Service 25th – 29th Marketing Supervisor March (Recruitment) 25th – 29th March 14. Ghana Revenue Authority 26th – 28th March Acting Chief Commissioners (Promotion) 15. Ghana Aids Commission 27th March Research Coordinator 16. Ghana Airports Company 28th March Senior Supervisor (Marketing) 17. Department of 26th March – 4th Promotion Interview to their Co-operatives April next grade (OHCS)

APRIL NO. ORGANISATION DATE POSITION INTERVIEWED 1. Department of Co-operatives 4th April Officer II Position (OHCS) (Recruitment) 2. Security And Exchange 9th April Medical Officers Commission (Recruitment) 3. Ghana Health Service 9th April Asst. Director

Prin. Information officer (Recruitment) 4. Information Services 9th – 12th April Asst. Director I Department (Promotions) (OHCS) 5. Registrar General’s Department 16th April Deputy Director (Promotion) 6. Ghana Prisons 30th April Graduates (Recruitment) 7. National Security Council 17th & 18th April Senior Level Secretariat 8. National Security Council 24th April Senior Level Secretariat 9. Ghana Highway Authority 30th April Senior Engineer 10. National Security Secretariat 30th April Promotions 11. Ghana Airport Company 30th April

MAY NO. ORGANISATION DATE POSITION INTERVIEWED 1. Volta River Authority 2nd May Managing Director 2. Ghana Revenue Authority 2nd May Promotion Interview 3. Birth and Death Registry (OHCS) 2nd – 16th May Promotions 4. National Communication Authority 6th – 10th May Various Positions (NCA) 5. Ministry of Trade and Industry 7th – 10th May Promotional Interview (Technical Grades) 6. Ministry of Interior 13th – 17th May Promotional Interview 7. Department of Community 14th – 15th May Assistant Directors Development (OHCS) 8. Ghana Railway Development 21st – 30th May Various Grades Authority 9. Forestry Commission 22nd May Middle Level Manager Position 10. Ghana Highway Authority 24th May Work Superintendent,

11. Ghana Health Service 22nd may Optometrist Research Officer 12. Energy Commission 29th May Engineer

JUNE NO. ORGANISATION DATE POSITION INTERVIEWED 1. Minerals Commission 4th June HR Manager (Deputy Director) 2. Local Government Service Secretariat 5th June Deputy Director (Promotion) 3. Ghana Revenue Authority 5th June Assistant Commissioner (Promotion) 4. Ghana Highway Authority 4th - 5th June Various (Promotion) 5. Commission on Human Rights and 12th & 13th June Various Grades Administration (Promotion/ Upgrading) 6. Ghana Health Service 11th June Medical Officer (Appointment) 7. Ghana Highway Authority 11th - 13th June Personnel Officers, Asst. Chief Technician, Snr. Clerk 8. Ghana AIDS Commission 20th June Monitoring & Evaluation Officer (Recruitment) 9. Ghana Highway Authority 18th - 20th June Snr. Technical Officer, Asst. Chief Technician, Snr. Clerk (Promotion) 10. Ghana Maritime Authority 26th June Deputy Director (Promotion) 11. Water Resources 5th – 27th June Various Grades (Migration) Commission 12. Ministry of Trade and Industry 25th – 28th Commercial and Industrial June Promotion Officers (Recruitment) 13. Korle Bu Teaching Hospital 25th June Snr. HR Manager (Recruitment)

14. Energy Commission 26th June Engineer (Recruitment) 15. Ghana Highway Authority 25th - 26th June, Mechanical & Wrks 2013 Superintendent, Jnr. Chargemen (Promotion)

JULY

NO. ORGANISATION DATE POSITIONS INTERVIEWED 1. Ghana Highways Authority 2nd July Mechanical Superintendent 2. Ghana Health Service 2nd – 5th July Various Grades 3. Water Resources Commission 2nd – 3rd July Various Grades 4. Parliamentary 2nd – 5th July Various Grades Service Board 5. Ministry of Trade 2nd – 5th July Various Grades 6. Students Loan Trust Fund 3rd July Accounts and Audit Officers 7. GMet 3rd July Meteorologists, Chief Meteo. Officer 8. GMet 4th July Various Grades 9. Civil Aviation 4th July Deputy Director, Air Traffic Safety Engineering 10. Ghana National Fire Service 4th July Legal Officer 11. Korle Bu Teaching Hospital 3rd – 4th July Human Resource Manager 12. National Theatre of Ghana 14th July Deputy Director 13. Lands Commission 10th – 12th July Promotions 14. Office of the Administration of Stool 30th July Asst. Stool Lands Officer Lands Stool Lands Inspectors 15. Ghana Airports Company Ltd. 25th July Human Resource Officer 16. Ministry of Transport 9th – 11th, Jul Promotions 17. Ministry of Trade and Industry 23rd July Various Grades 18. National Labour Commission 16th – 17th July PRO, Store Keeper, Data Entry 19. National Media Commission 29th July Chief Executive Officer 19. Ministry of Health 18 & July National Blood Transfusion 20. Ministry of Trade and Industry 23th July Various Grades 21. Korle Bu Teaching Hospital 25th – 26th July Various Grades 22. Ghana Immigration Service 23rd July Promotion 23. Korle Bu Teaching Hospital 23rd -24th July Various Grades 24. Ghana Highways Authority 30th July Snr. Works Superintendent

AUGUST NO. ORGANISATION DATE POSITION INTERVIEWED 1. Lands Commission 1st August Various Grades (Promotion) 2. Office of the Administration of Stool 1st August Asst. Stool Lands Officers Lands Stool Lands Inspectors 3. Atomic Energy 1st August Snr. Admin. Officers (Promotion) 4. Securities and Exchange Commission 2nd August Mechanical Officers 5. Ghana Immigration Service 2nd August Senior Officers (Promotion) 6. Ministry of Foreign Affairs 2nd August Various Grades (Promotion) 7. Securities and Exchange Commission 6th August Various Grades (Promotion) 8. Korle-Bu Teaching Hospital 6th August Deputy Director of Nursing Services 9. Council for Law Reporting 5th – 6th August Asst. Law Reporter, Law Reporter, Snr. Law Reporter and Principal Law Reporter 10. Internal Audit Agency 5th – 7th August Snr. PBME Manager, Snr HR Manager and Front Desk Officer 11. Ghana Immigration Service 13th – 16th Aug. Senior Officers (Promotion) 12. Ghana Civil Aviation Authority 13th August Procurement Manager (Recruitment) 13. Council for Law Reporting 13th – 14th August Financial Officer and Proof Reader (Recruitment) 14. Ghana Health Service 14th August Public Relation Officer (Recruitment) 15. Lands Commission 15th - 16th August Senior Staff (Promotion) 16. Ghana Immigration Service 20th - 23rd August Senior Officers (Promotion) 17. Minerals Commission 20th August Principal Monitoring and Evaluation Officer (Recruitment) 18. Students Loan Trust Fund 22nd August Promotion 19. Community Water and Sanitation 22nd August Assistant Director 11A Agency 20. Ghana Prisons Service 20th - 22nd Chief Superintendent of August Prisons (Promotion) 21. National Film and Television 27th August Teaching Institute(NAFTI) Staff

SEPTEMBER NO. ORGANISATION DATE POSITION INTERVIEWED 1. Ministry of Health 3rd September Health Educator 2. NVTI 3rd - 4th September Administrative Staff 3. DVLA 11th September Administrative Staff 4. Narcotics Control Board 11th – 13th September Recruitment 5. Ghana-India Kofi Annan 12th September Human Resource Manager Centre for Excellence 6. Council for Law Reporting 12th September Principal Law Report 7. Ghana Health Service 13th September Health Educator 8. Lands Commission 17th – 19th September Promotional Interview 9. MASLOC 17th September Internal Auditor 10. Narcotics Control Board 17th --18th September Recruitment 11. Births & Deaths Registry 24th – 26th September Recruitment 12. Lands Commission 24th – 26th September Promotional Interview 13. Ghana Health Service 23rd – 26th September Various Grades

OCTOBER NO. ORGANISATION DATE POSITION INTERVIEWED 1. Lands Commission 1st – 3rd October Promotional Interview 2. NVTI 1st – 2nd October (Recruitment)Regional Co-ordinator 3 Ghana Health Service 1st October Programme Manager 4. Ghana Health Service 1st – 4th October Physician Assistant Pharmacist 5. Community Water and Sanitation 8th October Promotion Agency (Principal Grade) 6. Lands Commission 8th – 10th October (Promotions) Secretaries, Senior Storekeeper, & Snr. Public Affairs Officer 7. National Youth Authority 8th October Youth Coordinators 9th October Public Relations Officer 10th October Procurement Officers Accountants Technical Instructors 8. Controller and Accountant 16th Oct. – 1st (Promotion) General’s Department (OHCS) November Chief Accountant 9. Student Loan Trust Fund (SLTF) 23rd October (Recruitment) Administrative Manager

10. Judicial Service 25th October (Recruitment) Deputy Judicial Secretary 11. Energy Commission 29th October (Recruitment) Programmer Officer 12. Ghana AIDS Commission 31st October (Promotion) Data Manager

NOVEMBER

NO. ORGANISATION DATE POSITIONS INTERVIEWED 1. Korle-Bu Teaching Hospital 12th November (Recruitment) Director, Medical Affairs 2. National Sports Authority 12th – 13th November Promotion Senior Staff 3. Ghana Health Service 14th November Blood Donor Services Manager 4. Commission on Human Rights 12th, 13th & 14th Promotion Interview and Administrative Justice November (CHRAJ) 5. Lands Commission 12th – 14th & 19th (Promotion) November Senior Staff 6. Institute of Accountancy 19th November Recruitment Training (Ministry of Finance ) 7. Ghana Health Service 21st November (Recruitment) Specialist 8. Financial Intelligence Centre, 21st November (Recruitment) Ghana Finance Officer 9. Ghana Museums and 26th – 28th November Promotions and Job monuments Board Replacements 10. National Commission on 28th November Senior Level Grade Culture 11. Legal Aid Scheme 28th & 29th December (Recruitment) Legal Aid Officers & Alternative Disputes Resolution (ADR) Officers 12. Ministry of Foreign Affairs and 28th November – 5th (Promotion) Regional Integration December Administrative Class, FSO A2

DECEMBER NO. ORGANISATION DATE POSITIONS INTERVIEWED 1. Parliamentary Service 2nd December (Promotion) Supervisory and Occupational Classes 2. National Sports Authority 2nd – 5th December (Promotion) Senior Staff 3. Department of Factories 3rd , 4th & 5th December Replacement Inspectorate 4. National Development Planning 5th & 6th December (Promotion) Commission Deputy Director & Principle Planning Analyst 5. Ghana Health Service 3rd -5th December (Recruitment) Specialist 6. Ghana Institute of Languages 9th – 13th December (Promotions) Various Grades 7. Ghana Aids Commission 11th December (Recruitment) Drivers 8. Ghana GRIDCO 13th December Northern Regional Director (Chief Internal Auditor) 7. Office of the Administrator of Stool 17th & 18th December (Promotion) Lands Senior Officers (OHCS) 8. National Development Planning 19th & 20th December Principal Planning Commission Commission 9. Ghana Health Service 19th – 20th December Deputy Director

APPENDIX VI

DETAILS OF SUBJECTS, INSTITUTIONS AND ACTIONS TAKEN ON CASES RECEIVED ITEM SUBJECT PERSON/ ORGANISATION REMARKS/STATUS 1. Condonation of Break-In- Nti Boamah-Darko On-going Service Ghana Education Service 2. Petition for re-instatement National Service Secretariat Completed 3. Request for condonation of Mr. Paul K. Peprah Completed service 4. Grievance against the Margaret Palmer Completed Executive Director Economic and Organised Crime Office 5. Petition on the Interdiction Department of Children Completed Ms. Mariama Yayah 6. Petitions Bernice A. Welbeck, (Mrs.) On-going 7. Re: Petition on Retirement Ministry of Education Completed Benefits and other Issue Mr. Fosuaba Akwei Mensah Banahene 8. Re: Condonation of two Office of the Head of Civil Service Completed Service period Mr. Hayford Asamoah (Senior Interpreter) 9. Re: Petition on Employment Ghana Maritime Authority On-going Capt. Kwame Deynu 10. Petition- Re: Designation Public Works Department On-going 11. Petitions Against Non-Payment Association of State Attorneys Completed of Approval of Salaries and Benefits, together with Salary Arrears to State Attorneys under the Single Spine Salary Structure (SSS) 12. Re: Petition over long delay in Commission on Human Rights and On-going Promotion to Mr. Daniel Administrative Justice (CHRAJ) AnguahAttuah and Mr. Moses SeshieAppleh 13. Condonation of Break-In- Mr. Kwaku Wisdom K. Tsikata REGD. Completed Service No.5220/70 14. Condonation of Break-In- Mr. Emmanuel Amewovi completed Service Principal Revenue Officer 15. Application for condonation Mrs. Agnes Addison Completed of break in service Ghana Education Service 16. Re: Petition on Promotion Electoral Commission Completed