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Agenda Ordinary Meeting of Council Tallangatta Council Office Tuesday 2 April 2019

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Agenda Ordinary Meeting of Council Tallangatta Council Office Tuesday 2 April 2019 Agenda Ordinary Meeting of Council Tallangatta Council Office Tuesday 2 April 2019 This information is available in alternative formats on request S:\Organisational Improvement\Executive Services\Council Meetings\Agendas\2019\04 April\2 April 2019 - Tallangatta.doc 1 TOWONG SHIRE COUNCIL ORDINARY MEETING 2 APRIL 2019 AGENDA FOR THE ORDINARY MEETING OF COUNCIL TO BE HELD AT TOWONG SHIRE COUNCIL, TALLANGATTA OFFICE ON TUESDAY 2 APRIL 2019 COMMENCING AT 10.30AM. TABLE OF CONTENTS 1 Opening Prayer ........................................................................................................................................... 3 2 Councillor and Officer presence at the meeting ............................................................................ 3 3 Apologies and granting of leave of absence ................................................................................... 3 4 Declaration of pecuniary interest and/or conflict .......................................................................... 3 5 Confirmation of minutes ......................................................................................................................... 3 6 Petitions, joint letters and declarations ............................................................................................. 3 7 Assembly of Councillors .......................................................................................................................... 4 8 Open Forum ................................................................................................................................................. 4 9 Organisational improvement ................................................................................................................. 5 9.1 Finance Report as at 28 February 2019 (06/02/0021-DCCS) .............................................. 5 9.2 Corporate Services Report (06/01/0011-DCCS) ................................................................... 21 9.3 Occupational Health and Safety Report (06/04/0212-DCCS) ......................................... 24 9.4 Review of Swimming Pool operations (07/05/0036-DCCS) ............................................. 28 9.5 Colac Colac Caravan Park (08/01/0467-DCCS) ..................................................................... 31 9.6 Action Sheet Reports (06/05/0010-EA) ................................................................................... 37 9.7 Council Plan Priorities (07/05/0022-DCCS) ............................................................................ 37 9.8 Performance Reporting Graphs (DCCS) .................................................................................. 37 10 Community wellbeing ........................................................................................................................... 37 10.1 Community Wellbeing (04/07/0055-DCCS) ...................................................................... 37 11 Asset management ................................................................................................................................ 38 11.1 Asset management report (01/07/0004-DTS) .................................................................. 38 12 Land-use planning .................................................................................................................................. 42 13 Environmental sustainability ............................................................................................................... 42 13.1 Environmental sustainability report (01/07/0004-DTS) ................................................. 42 14 Economic and tourism development............................................................................................... 42 14.1 Economic Development Report (05/01/0001-CEO) ....................................................... 42 15 Councillor reports ................................................................................................................................... 42 16 Urgent business ....................................................................................................................................... 42 17 Committee minutes ............................................................................................................................... 43 17.1 Municipal Emergency Management Planning Committee (Cr Wortmann) ........... 43 17.2 Goulburn Broken Greenhouse Alliance (GBGA) (Cr Scales) ......................................... 43 18 Occupational health and safety ......................................................................................................... 43 18.1 OHS Committee (06/04/0212-DCCS) .................................................................................. 43 19 Council policies (10/01/0007-CEO) .................................................................................................. 44 20 Sealing of documents ........................................................................................................................... 45 21 Confidential ............................................................................................................................................... 46 2 S:\Organisational Improvement\Executive Services\Council Meetings\Agendas\2019\04 April\2 April 2019 - Tallangatta.doc TOWONG SHIRE COUNCIL ORDINARY MEETING 2 APRIL 2019 1 Opening Prayer “Almighty God, we ask that you be present at this meeting to assist us in our service to the Community through Local Government. We pray that our decisions will be wise and taken with goodwill and clear conscience. Amen.” 2 Councillor and Officer presence at the meeting 3 Apologies and granting of leave of absence 4 Declaration of pecuniary interest and/or conflict For the purpose of this section, Councillors must disclose the nature of the conflict of interest in accordance with s79(2) of the Local Government Act. 5 Confirmation of minutes Ordinary Meeting of 5 March 2019 RECOMMENDATION: THAT THE MINUTES OF THE ORDINARY MEETING HELD ON 5 MARCH 2019 AS CIRCULATED BE CONFIRMED. 6 Petitions, joint letters and declarations S:\Organisational Improvement\Executive Services\Council Meetings\Agendas\2019\04 April\2 April 2019 - Tallangatta.doc 3 TOWONG SHIRE COUNCIL ORDINARY MEETING 2 APRIL 2019 7 Assembly of Councillors A written record of the Assemblies of Councillors from 27 February 2019 to 26 March 2019 is included at Appendix 1. RECOMMENDATION: THAT THE INFORMATION BE NOTED. 8 Open Forum 4 S:\Organisational Improvement\Executive Services\Council Meetings\Agendas\2019\04 April\2 April 2019 - Tallangatta.doc TOWONG SHIRE COUNCIL ORDINARY MEETING 2 APRIL 2019 9 Organisational improvement 9.1 Finance Report as at 28 February 2019 (06/02/0021-DCCS) Disclosure of Interests (S.80C): This report was prepared by Mr Blair Phillips, Manager Finance. At the time of preparation of the report the officer did not have a direct or indirect interest in any matter to which the report or advice relates. OPERATING RESULT Note Feb-19 Feb-19 YTD YTD YTD YTD 2018/19 2018/19 Full Year Full Year (Actual) (Budget) (Actual) (Budget) (Variance) (Variance) (Budget) (Achieved) $’000 $’000 $’000 $’000 $’000 % $'000 % Income 1 1,177 773 15,027 13,224 1,803 14% 17,106 88% Expenditure 2 898 757 6,697 7,005 308 4% 15,145 44% Surplus/ (Deficit) 279 16 8,330 6,219 2,111 34% 1,961 425% Table 1: Operating Result Note 1: Council’s YTD income at 28 February 2019 is $15.027 million against a budget of $13.224 million. The major items contributing to the $1.803 million favourable variance includes: Revenue received that was not budgeted in 2018/19: o $694,000 000 in grant funding for reimbursement of expenditure incurred in 2017/18 to undertake flood damage repairs o $169,400 in grant funding from the Community Child Care Fund Special Circumstances Opportunity for the Bellbridge Early Years Centre o $70,000 in grant funding for Community Systems Mapping for Violence Free Living o $60,000 in grant funding for the Banking On Our Solar Future project o $53,000 for redemption of a bank guarantee relating to the construction of the Tallangatta Library, Early Years and Community Centre o $45,000 in grant funding for the Think-Start-Grow entrepreneurship project o $42,000 for kerbside collection charges due to finalising the kerbside bin audit S:\Organisational Improvement\Executive Services\Council Meetings\Agendas\2019\04 April\2 April 2019 - Tallangatta.doc 5 TOWONG SHIRE COUNCIL ORDINARY MEETING 2 APRIL 2019 Revenue received earlier than anticipated: o $265,904 in grant funding for Destination Tallangatta o $38,000 for Fire Service Property Levy administration Revenue received over budgeted levels: o $51,000 in grant funding for maternal and child health services o $50,000 in grant funding for kindergartens o $36,000 for Planning Permit applications Revenue budgeted that has not yet been received: o $132,000 in grant funding for the Corryong Airport upgrade (pending finalisation of leasing matters and the final acquittal which is due in May 2019) Mth YTD Income $ 12,000 18,000,000 16,000,000 10,000 14,000,000 8,000 12,000,000 $'000 10,000,000 6,000 8,000,000 4,000 6,000,000 4,000,000 2,000 2,000,000 - - Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Mth Income - Budget Mth Income - Actual YTD Income - Budget YTD Income - Actual Note 2: Council’s YTD expenditure at 28 February 2019 is $6.697 million against a budget of $7.005 million. The major items contributing
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