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12 November 2019 Agenda Ordinary Meeting of Council Corryong Council Office Tuesday 12 November 2019 This information is available in alternative formats on request 1 S:\Organisational Improvement\Executive Services\Council Meetings\Agendas\2019\11 November\12 November 2019 - Corryong..doc TOWONG SHIRE COUNCIL ORDINARY MEETING 12 NOVEMBER 2019 AGENDA FOR THE ORDINARY MEETING OF COUNCIL TO BE HELD AT TOWONG SHIRE COUNCIL, CORRYONG OFFICE ON TUESDAY 12 NOVEMBER 2019 COMMENCING AT 10.30 AM. Commonly used acronyms ABBREVIATION TITLE Council Officers CAE Civil Asset Engineer CEO Chief Executive Officer DCCS Director Community and Corporate Services DIE Director Infrastructure and Environment EA Executive Assistant MCorp Manager Corporate Services MCS Manager Community Services MED Manager Economic Development MES Manager Executive Services MF Manager Finance Government/Organisation ACSUM Alliance of Councils and Shires of the Upper Murray CHS Corryong Health Service (formerly Upper Murray Health and Community Services) DEDJTR Department of Economic Development, Jobs, Transport and Resources DELWP Department of Environment, Land, Water and Planning GMW Goulburn Murray Water HRGLN Hume Region Local Government Network MAV Municipal Association of Victoria NECMA North East Catchment Management Authority NEW North East Water NEWRRG North East Waste and Resource Recovery Group RCV Rural Councils Victoria RDA Regional Development Australia RDV Regional Development Victoria THS Tallangatta Health Service 2 S:\Organisational Improvement\Executive Services\Council Meetings\Agendas\2019\11 November\12 November 2019 - Corryong..doc TOWONG SHIRE COUNCIL ORDINARY MEETING 12 NOVEMBER 2019 TABLE OF CONTENTS 1 Election of temporary chair (07/05/0007-CEO) ................................................................... 5 2 Opening Prayer ............................................................................................................................... 6 3 Councillor and Officer presence at the meeting................................................................. 6 4 Apologies and granting of leave of absence ....................................................................... 6 5 Declaration of pecuniary interest and/or conflict .............................................................. 6 6 Address by outgoing Mayor ...................................................................................................... 6 7 Mayoral Term and Election of Mayor (07/05/0007-CEO) ................................................ 7 7.1 Mayoral term........................................................................................................................ 7 7.2 Election of Mayor ............................................................................................................... 7 8 Position of Deputy Mayor (07/05/0007-CEO) ..................................................................... 8 9 Appointment to Committees and Boards (07/05/0007-CEO) ....................................... 9 10 Council Meeting Arrangements (07/05/0007-CEO) ........................................................ 11 11 Confirmation of minutes ........................................................................................................... 13 12 Petitions, joint letters and declarations ................................................................................ 13 13 Assembly of Councillors ............................................................................................................ 13 14 Open Forum ................................................................................................................................... 14 15 Organisational improvement ................................................................................................... 15 15.1 Finance Report as at 30 September 2019 (06/02/0021-CEO) .......................... 15 15.2 Corporate Services Report (06/01/0011-CEO) ....................................................... 28 15.3 2018/19 Annual Report (10/13/0001-CEO) ............................................................ 28 15.4 Occupational Health and Safety Report (06/04/0212-CEO) ............................. 30 15.5 Office Closure 2019/2020 Christmas New Year Period (07/05/0007-CEO) . 30 15.6 Council Plan Priorities (07/05/0036-CEO) .............................................................. 33 15.7 Action Sheet Report (06/05/0010-CEO) ................................................................... 33 15.8 Performance Reporting Graphs (CEO) ...................................................................... 33 16 Community wellbeing ................................................................................................................ 34 16.1 Community Services Report (04/07/0055-CEO).................................................... 34 16.2 Towong Shire Council Youth Plan 2019 -2023 (04/07/0055-CEO) ................ 43 17 Asset management ...................................................................................................................... 48 17.1 Asset Management Report (01/07/0004-DIE) ....................................................... 48 17.2 Proposed deviation of Kurrajong Gap Road, Bethanga (01/01/0465-DIE) . 52 18 Land-use planning ....................................................................................................................... 54 19 Environmental sustainability .................................................................................................... 55 19.1 Environmental Sustainability Report (01/07/0004-DIE) .................................... 55 19.2 Forestry Report (03/05/0000-DIE) .............................................................................. 57 20 Economic and tourism development .................................................................................... 60 20.1 Economic Development Report (05/01/0001-CEO)............................................. 60 21 Councillor reports ........................................................................................................................ 67 3 S:\Organisational Improvement\Executive Services\Council Meetings\Agendas\2019\11 November\12 November 2019 - Corryong..doc TOWONG SHIRE COUNCIL ORDINARY MEETING 12 NOVEMBER 2019 22 Committee minutes ..................................................................................................................... 67 22.1 Tourism North East (CEO) ............................................................................................. 67 23 Occupational health and safety .............................................................................................. 68 23.1 OHS Committee (06/04/0212-DCCS) ........................................................................ 68 24 Council policies (10/01/0007-CEO) ....................................................................................... 68 25 Sealing of documents ................................................................................................................. 68 26 Confidential .................................................................................................................................... 13 4 S:\Organisational Improvement\Executive Services\Council Meetings\Agendas\2019\11 November\12 November 2019 - Corryong..doc TOWONG SHIRE COUNCIL ORDINARY MEETING 12 NOVEMBER 2019 1 Election of temporary chair (07/05/0007-CEO) At the 13 November 2018 Council meeting Cr Wortmann was elected Mayor for a term of one year. The term of one year has been served and Council is now required to elect a Mayor. Section 71(3) (a) of the Local Government Act 1989 (the Act) provides that the Mayor is to be elected after the fourth Saturday in October but not later than 30 November in each year. Under Section 72 of the Act the office of Mayor becomes vacant at 6am on the day of the election of the Mayor. Section 73(3) and 73(4) of the Act provides: (3) If there is a vacancy in the office of Mayor or the Mayor is absent, incapable of acting or refusing to act, the Council must appoint one of the Councillors to be the acting Mayor. (4) An acting Mayor may perform any function or exercise any power conferred on the Mayor. RECOMMENDATION: THAT A COUNCILLOR BE APPOINTED ACTING MAYOR FOR THE PURPOSE OF DEALING WITH AGENDA ITEMS 2 TO 7.2 INCLUSIVE. 5 S:\Organisational Improvement\Executive Services\Council Meetings\Agendas\2019\11 November\12 November 2019 - Corryong..doc TOWONG SHIRE COUNCIL ORDINARY MEETING 12 NOVEMBER 2019 2 Opening Prayer “Almighty God, we ask that you be present at this meeting to assist us in our service to the Community through Local Government. We pray that our decisions will be wise and taken with goodwill and clear conscience. Amen.” 3 Councillor and Officer presence at the meeting 4 Apologies and granting of leave of absence 5 Declaration of pecuniary interest and/or conflict For the purpose of this section, Councillors must disclose the nature of the conflict of interest in accordance with s79(2) of the Local Government Act. 6 Address by outgoing Mayor It is normal practice at Towong Shire Council that the outgoing Mayor be given an opportunity to address the meeting at the conclusion of their term as Mayor. RECOMMENDATION: THAT THE OUTGOING MAYOR, CR WORTMANN BE INVITED TO ADDRESS THE MEETING. 6 S:\Organisational Improvement\Executive Services\Council Meetings\Agendas\2019\11 November\12 November 2019 - Corryong..doc TOWONG SHIRE COUNCIL ORDINARY MEETING 12 NOVEMBER
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