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Regular Open Council Meeting Agenda -2072- TOWN OF GOLDEN Regular Open Council Meeting Agenda Tuesday, April 21, 2015 at 1:15 p.m. Council Chambers, Town Hall, 810 9th Avenue S., Golden, BC Page 1. CALL TO ORDER 2. MOTION TO CHANGE THE ORDER OF BUSINESS 2.A. Change Order of Business THAT item 14.A. Financial Plan Input Opportunity be considered after item 6. Business Arising from the Minutes; AND THAT item 12.A.a) Presentation of 2014 Draft Audited Financial Statements be considered after item 7.A. Financial Plan Input Opportunity. 3. LATE ITEMS 4. ADOPTION OF MEETING AGENDA 4.A. Adoption of Meeting Agenda THAT the Regular Open Council meeting agenda for April 21, 2015 be adopted. 5. ADOPTION OF MINUTES 5 - 13 5.A. Minutes of the Regular Open Council Meeting held April 7, 2015 for adoption Page 1 of 119 Agenda for the Regular Open Council to be held April 21, 2015 THAT the Minutes of the Regular Open Council Meeting held April 7, 2015 be adopted. Regular Open Council - 07 Apr 2015 - Minutes - Pdf 6. BUSINESS ARISING FROM THE MINUTES 7. PUBLIC DIALOGUE SESSION ON 2015-2019 FINANCIAL PLAN 7.A. Financial Plan Input Opportunity 8. FINANCIAL SERVICES DEPARTMENT 8.A. Presentation of 2014 Draft Audited Financial Statements THAT based on the presentation from the Town’s independent auditor, Adams Wooley, Council accept the 2014 Town of Golden Draft Financial Statements and the 2014 Golden & District Recreation Centre Financial Statements as presented. 9. DELEGATIONS 14 9.A. Mr. Dan Bartol and Mr. Alex Desjardins, Conservation Officers will present to Council a report regarding bear activity in and around Golden, their educational messaging, their preventative measures, their mitigation process and their enforcement practices. Bartol&Desjardins_Delegation_Request.pdf 10. CORRESPONDENCE 15 - 24 10.A. External Correspondence THAT the item of external correspondence from BC Water and Waste Association be received. BC Water and Waste Association - February 2015 Report - Are Our Water Systems at Risk.pdf 25 - 38 10.B. Internal Correspondence THAT the items of internal correspondence be received. Memorandum from Mr. Phil Armstrong, Manager of Development Services "Rogers Cell Phone Tower Proposal" Briefing Note from Mr. Jeremy Baylis, Building Official "Building Page 2 of 119 Agenda for the Regular Open Council to be held April 21, 2015 Permit Statistics for March 2015" Building Permit Stats for March 2015.pdf MEMO PKG MDS 2015-04-16 Rogers Cell Phone Tower Proposal.pdf 11. REPORTS FROM COUNCIL 11.A. Council Reports 12. REPORTS FROM STAFF 12.A. FINANCIAL SERVICES DEPARTMENT 39 - 80 12.A.a) Presentation of 2014 Draft Audited Financial Statements THAT based on the presentation from the Town’s independent auditor, Adams Wooley, Council accept the 2014 Town of Golden Draft Financial Statements and the 2014 Golden & District Recreation Centre Financial Statements as presented. SRPKG CFO 2014 Audited Financial Statements 2014-04-21.pdf 81 - 91 12.A.b) 2014 Consolidated Financial Plan Amendments THAT based on the April 21st, 2015 report received from the Chief Financial Officer, 2014 Consolidated Financial Plan Amendments, Council direct staff to prepare an amendment to the Town of Golden 2014 – 2018 Five-Year Financial Plan Bylaw No. 1329, 2014 to reflect all necessary adjustments as proposed within this report. SR PKG CFO 2015-03-24 Consolidated 2014-2018 Amended Financial Plan.pdf 12.B. OPERATIONS DEPARTMENT 92 - 93 12.B.a) Propane Supply Contract - Recommendation for Award THAT based on the April 21, 2015 report from the Manager of Operations, Propane Supply Contract - Recommendation for Award, Council authorize staff to award a three year propane supply contract to Canwest Propane based on fixed annual pricing per Litre plus applicable taxes as follows: 1st Year - $0.328, 2nd Year - $0.376, and 3rd Year - $0.426. SROPS 2015-04-21 Recommendation for Propane Supply Contract Award.pdf 13. BYLAWS Page 3 of 119 Agenda for the Regular Open Council to be held April 21, 2015 94 - 104 13.A. Town of Golden Civic Centre Rates Bylaw No. 1348, 2015 for adoption THAT Town of Golden Civic Centre Rates Bylaw No. 1348, 2015 be adopted. ToG Civic Centre Rates Bylaw 1348 2015 FOR ADOPTION.pdf 105 - 107 13.B. Town of Golden 2014 Statutory Reserve Transfers Bylaw No. 1349, 2015 for adoption THAT Town of Golden 2014 Statutory Reserve Transfers Bylaw No. 1349, 2015 be adopted. ToG 2014 Statutory Reserves Transfer Bylaw 1349, 2015 FOR ADOPTION.pdf 108 - 113 13.C. Town of Golden 2014-2018 Five-Year Financial Plan Amended Bylaw No. 1350, 2015 for first, second, and third readings THAT Town of Golden 2014-2018 Five-Year Financial Plan Amended Bylaw No. 1350, 2015 be given first, second, and third readings. TOG 2014-2018 Five-Year Financial Plan Amendment Bylaw 1350, 2015.pdf 14. NEW BUSINESS 14.A. Financial Plan Input Opportunity 15. QUESTION PERIOD 15.A. Members of the gallery are welcome to ask questions of council associated only with issues dealt with on the agenda, and that address policy or determinations made by council. Questions of an operational or administrative nature suited for staff may be referred to staff directly at the meeting or in the judgement of the Mayor, deferred for discussion between the questioner and staff at a separate time and place. The Mayor shall reserve the right to limit the number and type of questions and discussion. 16. ADJOURNMENT THAT there being no further business of the Regular Open Council meeting, it be adjourned. 17. COUNCIL PRIORITIES 114 - 119 17.A. Council Priorities Council Strategic Priorities for 2014 (updated November 25th).pdf Page 4 of 119 AGENDA ITEM #5.A. -2071- TOWN OF GOLDEN Minutes of the Regular Open Council Meeting held April 7, 2015 at 7:00 p.m. in the Council Chambers, Town Hall, 810 9th Avenue S., Golden, BC Present: Mayor Oszust Councillor Adams Councillor Barlow Councillor Fairley Councillor Hambruch Councillor Moss Absent: Councillor Leigan In Attendance: Mr. Wilsgard, Chief Administrative Officer Ms. Thoss, Manager of Legislative Services Ms. Vass, Chief Financial Officer Mr. Cochran, Manager of Operations Mr. Armstrong, Manager of Development Services Mr. Petrovics, Manager of Recreation Services MLA Norm Macdonald MLA Claire Trevena, Opposition Critic for Transportation Mr. Kent Donaldson, Developer Craft Brewery 0990160 B.C. Ltd and Whitetooth Brewing Company Mr. Marc Lamerton, Bernd Hermanski Architect Inc. Mr. Jan van Lindert, Omega Engineering Salmon Arm LLP Mr. Mark Nagao, Whitetooth Brewing Company Mr. Roger Smith, Olson Projects Ltd. 1. CALL TO ORDER Mayor Oszust called the Regular Open Council meeting to order at 7:00 p.m. Page 1 of 9 Minutes of the Regular Open Council Meeting held April 7, 20... Page 5 of 119 AGENDA ITEM #5.A. Minutes of the Regular Open Council Meeting held April 7, 2015 2. MOTION TO CHANGE THE ORDER OF BUSINESS 2.A. Change Order of Business Moved by Councillor Hambruch, Seconded by Councillor Fairley 15-081 THAT item 13.A. Financial Plan Input Opportunity BE CONSIDERED after item 6. Business Arising from the Minutes. Carried 3. ADOPTION OF MEETING AGENDA 3.A. Adoption of Meeting Agenda Moved by Councillor Moss, Seconded by Councillor Adams 15-082 THAT the Regular Open Council meeting agenda for April 7, 2015 BE ADOPTED as amended. Carried 4. ADOPTION OF MINUTES 4.A. Minutes of the Regular Open Council Meeting held March 24, 2015 for adoption Moved by Councillor Fairley, Seconded by Councillor Barlow 15-083 THAT the Minutes of the Regular Open Council Meeting held March 24, 2015 BE ADOPTED. Carried 5. PUBLIC DIALOGUE SESSION ON 2015-2019 FINANCIAL PLAN 5.A. Financial Plan Input Opportunity Mayor Oszust opened the floor to public comment and asked if anyone had any specific questions or comments regarding the proposed annual budget. Mr. Mike Cantle asked why the Economic Development Services line item operating fund ended in 2017. The Chief Financial Officer (CFO) stated that the EOF funding for Kicking Horse Culture runs from 2015 to 2017 in the amount of $120,000 each year, Invest Kootenay funding also runs from 2015 to 2017, starting at $14,500 in 2015 and $10,500 in each of the following two years, that's what makes that up and those contracts do not go beyond that, so the budget does not go beyond that time. Mr. Cantle enquired about the Annual CBT Community Funds not being under the Economic Development Services line item, the CFO stated that in February 2015 the Standing Committee on Finance directed that funds be moved to the General Government Services line item. Mr. Cantle stated that there has been a lot of discussion regarding shared services between the Town of Golden and CSRD Area A, and he feels that should be well described in the budget, he suggested that the shared services we currently have be highlighted in the budget. The CFO stated that it could be built in to the budget, but currently we are under a tight deadline with this budget term and that there is a possibility of doing this at Page 2 of 9 Minutes of the Regular Open Council Meeting held April 7, 20... Page 6 of 119 AGENDA ITEM #5.A. Minutes of the Regular Open Council Meeting held April 7, 2015 the next budget proposal. Mayor Oszust reminded the public that there are three more opportunities for the public to express their opinion regarding the proposed budget. An Open House will be held on April 14, 2015 from 5:30 - 7:30 p.m. at the Civic Centre. The Mayor stated that the public can express their opinion by attending the Open House, e-mail, and regular mail. 6. DELEGATIONS 6.A.
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