Federal Procurement Data System Product and Service Codes Manual June 2019 Edition Effective date: June 28, 2019 Prepared By: U.S. General Services Administration Federal Acquisition Services Revision Chart Version Description of Version JIRA Effective Approved Reference # Date By V1.1 FY 2010 Passback. Updates based on N/A 1 Oct 11 Team and Blog inputs. V1.2 Update product codes based on DLA N/A 1 October DLA Federal Service Class (FSC) list changes 2015 C/F NO 231 dated 13 Feb 2012 C/F No 232 dated 23 April 2012 C/F NO 233 dated 23 April 2012 C/F NO 234 dated 26 August 2013 C/F NO 235 dated 4 February 2014 V1.2 Add New Medical Services Codes, NA 1 October IAE CCB Category Q 2015 V1.2 Updated service code W070-Lease or NA 1 October IAE Rental of Equipment 2015 V1.3 PSC D305 IT and Telecom – 28 June IAE Teleprocessing, Timeshare, and 2019 Cloud Computing was end dated 5/19/2019. Two new service codes, PSC R616 Support – Administrative: Physical Records Management Services and R617 Support – Administrative: Electronic Records Management Services, were activated on 5/20/2019. 1 Organization of This Manual This manual is organized as follows: Introductory Material I. Introduction II. Guidelines/Policy III. Environmental Reporting Requirements IV. Reporting of Environmental Attributes in FPDS V. Changes Included in this PSC Manual Update A. Summary of Changes to PSC Codes B. Notes on Changes in the R&D Codes C. Notes on Changes in the Service Codes D. Notes on Changes in the Product Codes VI. Reports VII. Change Control Procedures VIII. Frequently Asked Questions Product and Service Codes A. R&D Codes B. Service Codes C. Product Codes Appendix 1. Details of code changes 2. Crosswalk from previous version of manual 3 I. Introduction The Product and Service Codes (PSC) Manual provides codes to describe products, services, and research and development (R&D) purchased by the federal government. These codes indicate “WHAT” was bought for each contract action reported in the Federal Procurement Data System (FPDS). The PSC Manual has been updated to reflect the changes made to the PSC codes via FPDS V1.5 Service Pack 4. In addition, text regarding the PSC Management Process (p. 4) and Category Management (p. 8) were added to the manual. II. Guidelines/Policy Please reference the link https://www.acquisition.gov/PSC_Manual_to obtain the following: Product Service Codes (PSCs) Management Standard Operating Procedures (SOP) which documents the process for the administration and management of the Product Service Codes (PSCs); Spreadsheet detailing the Governmentwide Category Management alignment of the PSC; and Spreadsheet with the PSC data codes’ activation and end dates. Two FPDS data elements are the primary focus of the changes in this manual. The PSC is entered in FPDS in data element 8A, “Product or Service Code.” Environmental attributes are entered in data element 8L, “Recovered Materials/Environmental Attributes.” These product/service codes are used to record the products and services being purchased by the Federal Government. In many cases, a given contract/task order/purchase order will include more than one product and/or service. In such cases, the “Product or Service Code” data element code should be selected based on the predominant product or service that is being purchased. For example, a contract for $1000 of lumber and $500 of pipe would be coded under 5510, “Lumber & Related Wood Materials.” Similarly, a given contract/task order/purchase order may include products/services with and without environmental attributes. In such cases, data element 8L, “Recovered Materials/Environmental Attributes,” should be filled in based on the predominant product or service that is being purchased. For example, a contract for $1000 of energy star refrigerators and $500 of standard refrigerators would be coded under 4110, “Refrigeration Equipment” with the “Recovered Materials/Environmental Attributes” data element 8L selected as “energy efficient.” Determining the environmental attributes associated with acquisition of services presents challenges. Many service acquisitions tend to be predominantly labor-based, which in itself does not have environmental attributes. However, in accomplishing the objectives of the services contract, environmental attributes may apply and it is important to provide agencies both the flexibility and information to make such decisions. GSA will update this manual with additional guidance as soon as it becomes available. 5 III. Environmental Reporting Requirements Statutory requirements and Executive Order 13514 direct the Office of Management and Budget (OMB) Office of Federal Procurement Policy (OFPP) to report on procurement of products and services with environmental attributes including recycled content, biobased, and energy efficient. FPDS will be used to collect data on the procurement of products and services with these environmental attributes. The initial phase of implementation allows for the collection of the three attributes listed above plus an “environmentally preferable” attribute which includes other attributes. The following definitions apply to data collected in FPDS. ENERGY EFFICIENT. Per FAR 2.101, “Energy efficient” means a product that— o Meets Department of Energy and Environmental Protection Agency criteria for use of the Energy Star trademark label; or o Is in the upper 25 percent of efficiency for all similar products as designated by the Department of Energy’s Federal Energy Management Program (FEMP). As used in this definition, the term “product” does not include any energy-consuming product or system designed or procured for combat or combat-related missions (42 U.S.C. 8259b). BIOBASED. Per FAR 2.101, “biobased product” means a product determined by the U.S. Department of Agriculture to be a commercial or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable domestic agricultural materials (including plant, animal, and marine materials) or forestry materials. ENVIRONMENTALLY PREFERABLE. Per FAR 2.101, “environmentally preferable” means products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service. For the Product Services Code Manual, this includes categories such as EPEAT registered, water efficient, Significant New Alternatives Program (SNAP)/non-ozone depleting, recovered content, and environmentally preferable products/services (EPA designated). For the Product Services Code Manual, environmentally preferable also includes building-related or facilities-related services which are associated with “green” industry standards and certifications, such as the US Green Building Council’s (USGBC) Leadership in Energy and Environmental Design (LEED) certification. Environmentally preferable excludes products or services that are predominately bio-based or energy-efficient as these two categories are defined in the Products and Services Code Manual. 6 IV. Reporting of Environmental Attributes in FPDS The tracking of environmental purchases is going to be accomplished through data element 8L, the “Recovered Materials/Environmental Attributes” data element in FPDS. The “Recovered Materials/Environmental Attributes” data element is an existing field in FPDS which has been modified to allow expanded environmental reporting. The field now includes a dropdown box with the following options: • RCRA FAR 52.223-4 • RCRA FAR 52.223-4 and 52.223-9 • No clauses included and no environmental included • Energy efficient • Biobased • Environmentally preferable • RCRA FAR 52.223-4 and energy efficient • RCRA FAR 52.223-4 and biobased • RCRA FAR 52.223-4 and environmentally preferable • RCRA FAR 52.223-4 and biobased & energy efficient • RCRA FAR 52.223-4 and biobased & environmentally preferable • RCRA FAR 52.223-4 and biobased & energy efficient & environmentally preferable There will not be a validation rule associated with this data element. It will be possible to select an environmental attribute that does not apply to the given product or service. For example, one could designate PSC 7350 Tableware as “Energy Efficient.” Therefore, please use caution and select the appropriate field based upon the contract requirements. V. Changes Included in this PSC Manual Update This section describes the changes that were incorporated in this PSC Manual update. A summary table and detailed comments for each type of code are provided. A. Summary of Changes to PSC Codes Type of Change R&D Codes Service Codes Product Codes Via data element 8L, Via data element 8L, Via data element 8L, Environmental “Recovered “Recovered “Recovered Reporting Materials/Environmental Materials/Environmental Materials/Environmental Attributes.” Attributes.” Attributes.” Overall Code No change. Still a No change. Still a No change. Still a Structure 4-position code. 4-position code. 4-position code. Multi-use facility codes Multi-Use Code No change. changed from 3 digits to 2 No change. Structure characters. Eliminated reference Eliminated reference tables Multi-Use Code tables of multi-use codes of multi-use codes for Reference for R&D stages. product-based and facility- Not applicable Tables Complete list of 4-digit based codes. Complete list codes