TVERC Annual Report 2016-17
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End of Year Report 2016-17 • • • Thames Valley Environmental Records Centre Sharing environmental information in Berkshire and Oxfordshire 01865 815 451 [email protected] www.tverc.org Follow us on Twitter @TVERC1 END OF YEAR REPORT 2016-17 Camilla Burrow, Director May 2017 P a g e | 1 TVERC is hosted by Oxfordshire County Council End of Year Report 2016-17 • • • CHAIR’S FOREWORD 2016/17 has been another strong year for TVERC despite the upheaval of office moves and uncertainty regarding the future. The staff have coped incredibly well with the move and the unfortunate drop in quality of the ‘new’ offices at Speedwell House and I would like to extend my thanks for the seamless service they provided during the move. The number of data searches was at a record level yet again, undoubtedly influenced to a large extent by the high levels of development activity in the counties. Good progress has been made with diversifying TVERC’s income streams with a number of new data products available to our customers, which is good news given the continued squeeze on the finances of our public sector customers. As we look forward, TVERC is facing another year of uncertainty with the looming prospect of yet another office move on the horizon. Over the course of the coming year we will be looking at the organisational structure to determine how best to ensure that TVERC is as resilient as possible to future changes whilst remaining flexible in order to take advantage of new opportunities. Dominic Lamb MCIEEM Countryside Officer, Planning South Oxfordshire and Vale of White Horse District Councils Camilla Burrow, Director May 2017 P a g e | 2 TVERC is hosted by Oxfordshire County Council End of Year Report 2016-17 • • • SUMMARY There were some staff changes in 2016-17 with Hannah, our admin officer, leaving and being replaced by Kate. We also all moved offices from Eynsham to Oxford city centre which was disruptive but did give us the opportunity to declutter. We increased our data holdings to 1.9 million species records, in addition to collecting negative records for great crested newts and bats. This data was used to carry out some modelling to understand the potential extent of GCN meta-populations in South Oxfordshire & Vale of White Horse. We improved the evidence-base by completing the habitat map of Oxfordshire (previously the coverage was only 36%), updating the Ancient Woodland Inventory in West Berkshire and identifying District and City Wildlife Sites in Cherwell and Oxford. We also carried out a review of Green Infrastructure in Bracknell Forest and surveyed 67 Local Wildlife Sites. We have clarified data-sharing permissions with some key data-providers to enable TVERC to use the species records in the normal business of TVERC without seeking further permission and allow us to publish some of our data as ‘Open Data’ so it is accessible to all and promotes the other data we have available. We were fortunate to get the help of volunteer surveyors on six Local Wildlife Sites, and 23 office volunteers contributed 223 days of their time to help us with data management. We assisted the Ashmolean Natural History Society of Oxfordshire in its undertaking of a Rare Plants Register in Oxfordshire and provided a bespoke data entry form for swift records for the RSPB Oxford Swift City project. We also provided funding (via TOE2) to support three volunteer recording groups to improve the quality, quantity and/or coverage of biological recording. We ran six training courses to help increase identification skills and surveying techniques, in addition to the two conferences. We carried out 800 data searches, an increase from the previous year’s 728 and supplied the usual GIS datasets to the local authorities and Environment Agency to enable them to properly consider the natural environment in decision-making. The funding from Natural England ceased on 1st April 2016. We now have income from a range of sources which means we are resilient to this type of sudden change. However, the decision by NE to stop funding LERCs all across the country is very concerning. This decision appears to show a serious misunderstanding of the need for this evidence-base and the legal and policy requirement for them to use it to make decisions. We ended 2016-17 with a net overspend of £18.8k, which was less of an overspend than we originally forecast and leaves TVERC in a strong position to continue to invest in improving our service and ensuring we are resilient to change. Camilla Burrow, Director May 2017 P a g e | 3 TVERC is hosted by Oxfordshire County Council End of Year Report 2016-17 • • • CONTENTS 1. TVERC team 7 1.1. New admin officer 7 1.2. Structure 8 1.3. Areas of work 8 1.4 Contact details 9 1.5 Geographic Coverage 9 2. TVERC Partners 10 2.1. Organisation 10 2.2. Steering Group 10 2.3 Memorandum of Understanding 10 3. Data Collection and Management 11 3.1. Species records 11 3.2. Datasets 12 3.3 Data Agreements 13 New data agreements: 13 Renewed data agreements: 13 Groups which supplied TVERC with data: 13 Groups/individuals which gave permission for records to be shared publically 14 3.4. Data search Process improvements 14 4. Data Sharing 15 4.1 Data Search Requests 15 4.2 Data Provision to Partners 17 Camilla Burrow, Director May 2017 P a g e | 4 TVERC is hosted by Oxfordshire County Council End of Year Report 2016-17 • • • 5. Data Analysis & Presentation 17 5.1 Improvements to Evidence-Base 17 West Berks Ancient Woodland Inventory 17 Oxon Habitat Mapping 18 Cherwell District Wildlife Sites & Oxford City Local Sites 18 5.2 Monitoring Change 19 Berks Single Data List 160 for LAs 19 Annual monitoring report for LAs 19 Oxfordshire State of Nature 19 5.3 Data Modelling 19 Great-crested newt meta-populations 19 Green Infrastructure 19 6. Local Wildlife Sites 20 6.1 Highlights from the LWS surveys 20 Oxfordshire 20 Berkshire 20 7. Supporting Recorders and Volunteers 21 7.1 Volunteer Recording Groups 21 Ashmolean Natural History Society of Oxfordshire 21 RSPB Swift City 21 Advice and Support 22 Attendence at Meetings / Conferences 22 Recording Grant 23 Camilla Burrow, Director May 2017 P a g e | 5 TVERC is hosted by Oxfordshire County Council End of Year Report 2016-17 • • • 7.2 Training, education & sharing information 24 Training Courses in 2016/17 24 Autumn Recorders Conference - Berkshire 24 Spring Recorders Conference - Oxfordshire 25 8. Finance 26 8.1 Finance Summary 26 8.2 Sources of Funding 27 8.3 Income 28 8.4 Expenditure 29 8.5 Reserve 30 Appendix I - LWS Surveys Carried out in 2016 31 Oxfordshire Surveys 31 Cherwell 31 West Oxfordshire 31 Vale of White Horse and South Oxfordshire 32 Berkshire Surveys 33 RB Windsor & Maidenhead 33 West Berkshire 33 Wokingham 33 Camilla Burrow, Director May 2017 P a g e | 6 TVERC is hosted by Oxfordshire County Council End of Year Report 2016-17 • • • 1. TVERC TEAM We are a team of ten people, but as some of us work part-time, this is equivalent to 8.7 full-time staff. Camilla Burrow, Director - Development and delivery of the TVERC service. Dan Carpenter, Projects Manager – Delivering services to our local authority partners in Berkshire and Oxfordshire and developing and managing project work. Graham Hawker and Ellen Lee, Biodiversity Data Services Officers – Data management, analysing and presenting data for commercial customers and project work. Julie Kerans and Katherine Holmes, Oxfordshire and Berkshire Biodiversity Data Officers - Surveying local wildlife sites with the help of volunteers, analysing and presenting data for project work. Caroline Coleman, Volunteer Coordinator – Working with TVERC volunteers and recording groups to increase the quality and quantity of wildlife records and build up the volunteer network. Kate Prudden, Admin Officer - Finance, admin & promotional tasks to ensure the smooth running of a busy office. Rachael Clemson and Yolanda Vazquez, Biodiversity Data Assistants - Data management, presenting data for commercial customers and project work. 1.1. NEW ADMIN OFFICER Hannah Boylan left as our Admin Officer in October 2016 to move with her family to the Czech Republic. Kate Prudden started in this role in December 2016. Kate has an applied and research grounding in ecology. She has a 1st class degree in Marine Biology from Liverpool University – completed at the Port Erin Marine Biological Station on the beautiful Isle of Man. She was then employed there for over 3 years as a post-graduate research assistant collecting and analysing commercial fisheries and research vessel data on two local scallop species: Pecten maximus and Aequipecten opercularis. She also had internships and then work with the UK Marine Biological Association in Plymouth. She subsequently worked in a variety of logistics, finance and research project co-ordinator roles mainly within the film production industry and for around 12 years at the Oxford University’s Department of International Development. Prior to joining TVERC Kate was a community wildlife trainee with the Berks, Bucks and Oxon Wildlife Trust (BBOWT). She also now works for BBOWT as Oxfordshire Wildlife Sites Project Officer – a role that links neatly back to TVERC who are the project partner. Kate is active in the local wildlife volunteer community including as a Shotover Wildlife committee member and is involved in aspects such as botanical surveying and regular practical conservation work including coppicing and heathland restoration. Camilla Burrow, Director May 2017 P a g e | 7 TVERC is hosted by Oxfordshire County Council End of Year Report 2016-17 • • • 1.2.