Resources Legal and Democratic Services The Lonsdale Building The Courts Carlisle Cumbria CA3 8NA Fax 01228 226372 Tel 01228 606060 Email [email protected]
15 November 2012
To: The Chair and Members of the County Council Local Committee for Copeland
Agenda
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
A meeting of the County Council Local Committee for Copeland will be held as follows:
Date: Friday 23 November 2012 Time: 10.15 am Place: Cleator Moor Civic Hall & Masonic Centre
Angela Harwood Assistant Director – Legal and Democratic Services
Please note the meeting will be followed by private Members’ briefings on the Library Review and Nuclear Issues
Group Meetings:
Labour: 9.00 am Conservative: 9.15 am
Enquiries and requests for supporting papers to: Joan Cowan Direct Line: 01900 706011 Email: [email protected]
This agenda is available on request in alternative formats
Serving the people of Cumbria
1 MEMBERSHIP
Conservative ( 5) Labour ( 7) Mrs SE Brown Mr FI Morgan (Chair) Mr N Clarkson Mrs W Skillicorn (Vice-Chair) Mr RS Cole Mr M Hawkins Mr GRPM Roberts Mr TJ Knowles Mr A Wonnacott Mr AC Ross Mr DE Southward Mr J Woolley
ACCESS TO INFORMATION
Agenda and Reports
Copies of the agenda and Part I reports are available for members of the public to inspect prior to the meeting. Copies will also be available at the meeting.
The agenda and Part I reports are also available on the County Council’s website – www.cumbria.gov.uk
Background Papers
Requests for the background papers to the Part I reports, excluding those papers that contain exempt information, can be made to Legal and Democratic Services at the address overleaf between the hours of 9.00 am and 4.30 pm, Monday to Friday.
2 A G E N D A
PART 1: ITEMS LIKELY TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC
1 TERMS OF REFERENCE
To note changes to the Local Committee’s Terms of Reference agreed by Council at its meeting on 5 September 2012 (minute extract attached). (Pages 1 - 2)
2 APOLOGIES FOR ABSENC E
To receive any apologies for absence.
3 DECLARATION OF INTER ESTS
Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises
1 Details of any employment, office, trade, profession or vocation carried on for profit or gain.
2 Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses. (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.
3 Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority
(a) Under which goods or services are to be provided or works are to be executed; and
(b) Which has not been fully discharged.
4 Details of any beneficial interest in land which is within the area of the authority.
5 Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer.
6 Details of any tenancy where (to your knowledge)
(a) The landlord is the authority; and
(b) The tenant is a body in which you have a beneficial interest.
3 7 Details of any beneficial interest in securities of a body where
(a) That body (to your knowledge) has a place of business or land in the area of the authority; and
(b) Either –
(i) The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.
Note
A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).
4 EXCLUSION OF PRESS A ND PUBLIC
To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.
5 MINUTES OF PREVIOUS MEETING
To agree the minutes of the meeting held on Friday 28 September 2012 (copy enclosed). (Pages 3 - 12)
6 PUBLIC PARTICIPATION
Mr John Crewdson will present a deputation to Local Committee in relation to the lack of improvements to the A595 in South Copeland.
7 PRESENTATION - CYCLEPATH CONTRIBUTI ON
To receive a presentation from the Area Manager, Sustrans in relation to Cyclepath Contribution.
8 PRESENTATION - NEIGHBOURHOOD CARE
To receive a presentation from the Strategy Officer – Adult and Local Services in relation to Neighbourhood Care in Copeland.
4 EXECUTIVE BUSINESS
9 LOCAL COMMITTEE DEVO LVED BUDGET 2012/13: PROVISIONAL OUTTURN REPORT - COMMUNITIES BUDGET
[Electoral Divisions: All]
To consider a report by the Corporate Director – Resources (copy enclosed).
The report presents the provisional actual expenditure and commitments recorded against the Local Committee’s Communities Budget as at 31 October 2012. (Pages 13 - 28)
10 LOCAL COMMITTEE DEVO LVED BUDGET 2012/13 : PROVISIONAL OUTTURN REPORT - HIGHWAYS BUDGET
[Electoral Divisions: All]
To consider a report by the Corporate Director – Resources (copy enclosed).
The report presents the provisional actual expenditure and commitments recorded against the Local Committee’s Highways Revenue and Capital Budgets as at 31 October 2012. (Pages 29 - 36)
11 CON TRIBUTION TO THE WES T CUMBRIA CYCLEPATH NETWORK PARTNERSHIP
[Electoral Divisions: All]
To consider a report by the Corporate Director – Environment (copy enclosed).
The report outlines for Members a request for the annual contribution to Sustrans from the Local Committee’s Highway Maintenance Revenue Budget.
(Pages 37 - 40)
12 MEMBERS' DIVISIONAL ALLOWANCES
[Electoral Divisions: Millom, Cleator Moor North and Frizington, Cleator Moor South and Egremont, Kells and Sandwith, Distington and Moresby, Hensingham and Arlecdon, Hillcrest, and Seascale & Whicham]
To consider a report from the Chief Executive (copy enclosed).
The report seeks to commit elements of the Electoral Divisions (ED) local capital & revenue schemes’ budgets, and includes Members’ proposals that have been sufficiently worked up to enable Local Committee to consider spending decisions.
(Pages 41 - 56)
5 13 LOCAL COMMITTEE GRAN TS PANEL
[Electoral Divisions: All]
To consider a report from the Chief Executive (copy enclosed).
The report sets out the deliberations of the Combined Grants Panel, which met on 24 October 2012, for endorsement by Local Committee; giving an opportunity for Members to approve a range of grants which benefit wide areas of Copeland. (Pages 57 - 62)
14 COPELAND HIGHWAYS WO RKING GROUP
To consider the minutes of the Copeland Highways Working Group held on 9 October 2012 (copy enclosed). (Pages 63 - 68)
15 DEVOLVED PROVISIONAL HIGHWAYS CAPITAL PROGRAMME 2013/14
[Electoral Divisions: All]
To consider a report by the Corporate Director – Environment (copy enclosed).
The report details recommendations for the Local Committee’s devolved Capital Programme 2013/2014, including prioritised lists of schemes, which will form the basis of the Local Committee’s devolved capital programme for 2013/2014 and provide a core programme for future years, subject to annual review.
(Pages 69 - 88)
16 HIGHWAYS WINTER MAIN TENANCE IN COPELAND
[Electoral Divisions: All]
To consider a report by the Corporate Director – Environment (copy enclosed).
The report outlines arrangements for the County Council’s Highways Winter Service relating to Copeland. (Pages 89 - 98)
17 BETTER HIGHWAYS MONITORING REPORT
[Electoral Divisions: All]
To consider a report by the Corporate Director – Environment (copy enclosed).
The report provides Members with an update on Highways maintenance issues using the Better Highways approach. It contains the new Measures as well as a profile of the work done. It is intended that it will be amended to suit Local Committee requirements as the service evolves, and understanding of achievements and possibilities increases.
(Pages 99 - 112)
6 18 CHANGES TO LIBRARY O PENING HOURS
[Electoral Divisions: All]
To consider a report by the Corporate Director – Adult and Local Services (copy enclosed).
The report outlines one of the key themes in the Library Service Review, improving the ways and times that services are delivered. (Pages 113 - 116)
19 PROCESS TO APPOINT L OCAL AUTHORITY GOVER NORS
[Electoral Divisions: All]
To consider a report by the Corporate Director – Children’s Services (copy enclosed).
The report makes recommendations to introduce additional information into the current process to recruit LA Governors across Cumbria, to implement new statutory requirements. (Pages 117 - 124)
20 APPOINTMENT OF LOCAL AUTHORITY GOVERNORS OF NURSERY, PRIMARY AND SECONDARY SCHOOLS
[Electoral Divisions: All]
To consider a report by the Corporate Director – Children’s Services (copy enclosed). (Pages 125 - 126)
NON EXECUTIVE BUSINESS
21 CREDIT UNION DEVELOP MENT
[Electoral Divisions: All]
To consider a report from the Chief Executive (copy enclosed).
The report updates Local Committee on progress made by the three existing Credit Unions in Copeland since the previous report in September 2011. (Pages 127 - 134)
22 COPELAND COMMUNITY D EVELOPMENT CENTRE - PROGRESS UPDATE
[Electoral Divisions: All]
To consider a report from the Chief Executive (copy enclosed).
The report provides an update for Members on progress since the previous report to Local Committee in July 2011.
(Pages 135 - 144)
7 23 20MPH ZONES AND SPEE D LIMITS
[Electoral Divisions: All]
To consider a report by the Corporate Director – Environment (copy enclosed).
The report, on behalf of the Traffic Management Engineer, provides an update regarding national legislation on introducing 20mph Zones and Speed Limits, including the use of advisory speed limits.
(Pages 145 - 148)
24 NUCLEAR ISSUES
8 Agenda Item 1
Extract from the draft minutes of the Council meeting held on 5 th September 2012
Local Committees’ Terms of Reference
At the Council meeting on 5th September 2012 the following changes were agreed in respect of the Local Committees’ Terms of Reference:-.
RESOLVED that, with regard to Local Committees:-
(8)(i) Amend Section 3 to add a new paragraph:
The Local Committee is authorised to arrange for its functions to be discharged by an officer of the Council.
(ii) Amend section 18 to delete and replace the existing paragraph with the following:
To approve grants on the recommendation of a neighbourhood forum or such other body or person as has been approved by the Local Committee to make recommendations in respect of grants for the Local Committee area, where the proposed grant is more than £5000.
(iii) Amend section 24 by addition of the following paragraph:
The maximum individual amount that an officer may be authorised by the Local Committee to allocate shall be £5000. Any allocation made by an officer shall be reported to the next meeting of the Local Committee.
(iv) Amend Part 11B: the Chief Executive as follows:
Delete existing clause 14 and 15 and replace with the following:
To award grants of up to £5000 following appraisal of a request from a neighbourhood forum or such other body or person as has been approved by a Local Committee to make recommendations in respect of grants for the Local Committee area.
Any award of a grant made under this section shall be reported to the next meeting of the relevant Local Committee.
Page 1 This page is intentionally left blank
Page 2 Agenda Item 5
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Minutes of a Meeting of the County Council Local Committee for Copeland held on Friday, 28 September 2012 at 10.15 am at Cleator Moor Civic Hall & Masonic Centre
PRESENT :
Mr FI Morgan (Chair)
Mrs W Skillicorn (Vice-Chair) Mr DE Southward Mr RS Cole Mr J Woolley Mr M Hawkins Mr A Wonnacott Mr GRPM Roberts
Also in Attendance:-
Mr M Clement - Safer Communities Manager Ms J Cowan - Democratic Services Officer Ms S Hill - Finance Manager Ms A Jones - Trading Standards Service Manager Mr B Spencer - Solicitor Mr T Thwaites - Area Support Manager Mr K Cosgrove - Traffic Engineer Ms J Stannard - Chief Executive Mr P Little - Interim Area Highways and Transport Manager Ms J Williamson - Focus Family Co-ordinator
PART 1 – ITEMS CONSIDERED IN THE PRESENCE OF THE PUBLIC AND PRESS
51 APOLOGIES FOR ABSENCE
Apologies for absence were received from Mrs SE Brown, Mr N Clarkson, Mr TJ Knowles and Mr AC Ross.
52 DECLARATION OF INTERESTS
Mr RS Cole declared a pecuniary interest in agenda item 10 (Community Safety Update) due to being Chairman of Cumbria Police Authority.
Page 3 53 EXCLUSION OF PRESS AND PUBLIC
RESOLVED, that the press and public be not excluded from the meeting during consideration of any item of business on the agenda.
54 MINUTES OF PREVIOUS MEETING
RESOLVED, that the minutes of the meeting held on Friday 27 July 2012 be confirmed as a correct record and signed by the Chair.
55 PUBLIC PARTICIPATION
There were no questions or petitions received under the public participation scheme for this meeting.
56 PRESENTATION - FOCUS FAMILY
Members received a presentation from the County Council’s Senior Manager – Focus Family Co-ordinator in relation to Focus Family developments in Cumbria.
Cumbria Focus Family was at the centre of national and local programmes across Cumbria offering support to ‘troubled families’. These programmes included Passport Families, Troubled Families, Family Centres, Children’s Centres and District Delivery Groups.
There were 1,050 ‘troubled families’ in Cumbria. It was estimated that, on average, each ‘troubled family’ cost the public sector £10,000 each year. Additional funding was being offered to Local Authorities to find different ways of working with ‘troubled families’, in order to make long-term changes, reduce the current high levels of spending and improve the effectiveness of interventions with families.
The challenges would be to work in partnership with other agencies, and understand how each of the organisations functioned; to collect comprehensive data to inform the project, and to implement cultural change.
The Focus Family Co-ordinator would be setting up meetings with social landlords, in conjunction with Children’s Centres.
Members requested feedback from the Focus Family Co-ordinator on the correlation between areas of deprivation and ‘troubled families’; which could inform the commitment of resources in these areas.
The Chair thanked the Focus Family Co-ordinator for her presentation.
Page 4 57 LOCAL COMMITTEE DEVOLVED BUDGET 2012/13: PROVISIONAL OUTTURN REPORT - COMMUNITIES BUDGET
Members considered a report by the Corporate Director – Resources which presented the provisional actual expenditure and commitments recorded against the Local Committee’s Communities Budget as at 31 August 2012.
RESOLVED, that:
(1) the budget allocations for 2012-13, and the commitments and expenditure recorded to date be noted
(2) the unallocated resources in the Communities Revenue Budget of £350,397 be noted
(3) the balanced budget projected for the Local Member Capital Schemes be noted.
58 LOCAL COMMITTEE DEVOLVED BUDGET 2012/13: PROVISIONAL OUTTURN REPORT - HIGHWAYS BUDGET
The Committee considered a report by the Corporate Director – Resources which presented the provisional actual expenditure and commitments recorded against the Local Committee’s Highways Revenue and Capital Budgets as at 31 August 2012.
The Highways Revenue budget was projecting an overspend at this stage of the financial year. The amount of £32,400 directly related to an increase in energy costs. The Interim Area Highways and Transport Manager advised that he would take a report on this issue to the next meeting of the Copeland Highways Working Group.
RESOLVED, that:
(1) the budget allocations for 2012-13, and the commitments and expenditure recorded to date, be noted
(2) the Highways Revenue budget, projecting an overspend of £32,400 at this stage of the financial year, be noted
(3) the Highways Capital budget, projecting an underspend of £21,859 at this stage of the financial year, be noted.
Page 5 59 MEMBERS' DIVISIONAL GRANTS
The Committee considered a report from the Chief Executive which sought to commit elements of the Electoral Divisions (ED) local revenue schemes’ budgets, and included Members’ proposals which had been sufficiently worked up to enable Local Committee to consider spending decisions.
Members were requested to discuss any new proposals with their Area Engagement Officer as soon as possible, so that Local Committee could commit all remaining funds before the end of the financial year.
RESOLVED, that:
(1) In respect of the Electoral Divisions local revenue scheme for Hillcrest, £9,750 be allocated to Copeland Borough Council towards providing additional play area equipment at Jericho play area.
(2) In respect of the ED local revenue scheme for Hillcrest, £2,100 be allocated to Chill Out Zone Ltd towards research on future demands.
(3) In respect of the ED local revenue scheme for Kells and Sandwith, £930 be allocated to Copeland Borough Council towards refurbishment of the Kells play area.
(4) In respect of the ED local revenue scheme for Kells and Sandwith, £5,000 be allocated to the County Council’s Rights of Way team, towards the maintenance of the Black Path between Kells and Woodhouse.
(5) In respect of the ED local revenue scheme for Mirehouse, £19,363 be allocated towards a highways improvement scheme at Tomlin Avenue, Mirehouse.
60 COMMUNITY SAFETY UPDATE
Mr RS Cole had declared a pecuniary interest in this agenda item and left the meeting.
The Committee considered a report by the Corporate Director – Safer and Stronger Communities which advised Members of the current countywide partnership delivery structure for Community Safety, following a significant reorganisation over the past twelve months.
In 2011, it was recognised that the existing Criminal Justice/Community Safety, Drug and Alcohol, and Domestic Violence Board Structures were in need of review to ensure they were fit for purpose. A working group was set up to look at possible new structures and, following a series of consultations and a workshop, a new
Page 6 amalgamated board was created, Safer Cumbria combined countywide working with the skills of other partner agencies to ensure the needs of local people were met.
One of the key documents the Safer Cumbria Group produced was the Community Safety Agreement. A duty existed on the Police and Crime Commissioner to consider this document, and the priorities it contained, in drawing up the Police Plan.
The Safer Communities Manager requested Members’ views on areas they considered of concern, so that these could fed into the process.
There was concern at the withdrawal of CCTV services in some areas.
Options for achieving feedback to the Safer Communities Manager were discussed. The Area Support Manager would link a discussion on Police and Community Safety issues into a future Members’ workshop session on Area Planning.
RESOLVED, that:
(1) the current delivery structure in place for community safety be noted, and the potential impact of the Police and Crime Commissioner be considered
(2) areas of community safety of the greatest importance to Members be considered at a future Members’ workshop session on Area Planning, to provide feedback through the Safer Communities Manager for inclusion in the strategic assessment process.
61 COPELAND HIGHWAYS WORKING GROUP
Mr RS Cole returned to the meeting.
Minute 9: Rothersyke Update
The Environment Agency window for carrying out in-river works this year had been missed. The work would, funding permitting, carry forward into next year. The river erosion had resulted in closure of the road network. The Interim Area Highways and Transport Manager would invite a representative of the Environment Agency to attend a future meeting of Copeland Local Committee to give a presentation on their work.
Minute 10: Programme Update
The Member for Millom congratulated the Team on the surface work recently carried out at The Hill, Millom.
Page 7 Minute 11: Cyclepath Contribution
The Interim Area Highways and Transport Manager confirmed that the Local Manager for Sustrans would attend the November Copeland Local Committee Meeting to give a presentation to Members on the work they have undertaken.
RESOLVED, that the minutes of the Copeland Highways Working Group held on 25 August 2012 be noted.
62 TRAFFIC ENGINEER'S REPORT
Members considered a report by the Corporate Director – Environment, on behalf of the Traffic Management Engineer, which updated Members regarding traffic related matters in Copeland.
Updates were provided for the following schemes:
• Moresby Parks – Introduction of Short Section of One Way • Kells Area – Traffic related issues • Distington Main St / Hinnings Road – Engineering Improvements • North Road, Egremont • Disabled Parking Bay Requests.
RESOLVED, that the report be noted.
63 ASBY TRAFFIC ENGINEERING IMPROVEMENTS
The Committee considered a report by the Corporate Director – Environment which provided Members with details of a Traffic Options Report and subsequent improvement measures as a result of the report.
Cumbria County Council had been requested to produce a feasibility report and recommend improvements which would enhance safety for both road users and residents of Asby. The traffic options report, Appendix A, was compiled in conjunction with Asby Traffic Calming Committee. The purpose of the report was to review existing traffic features within and around the village, with a view to identifying cost effective minor traffic enhancements.
The site had been investigated fully in line with Department of Transport guidance notes and Cumbria County Council Service Procedures.
Page 8 RESOLVED, that:
(1) the report be noted (2) the introduction of gateway features on each approach to the village be agreed (3) the reduction in road width on the northbound approach to village be agreed.
64 GOSFORTH 20MPH SPEED LIMIT
The Committee considered a report by the Corporate Director – Environment which advised Members of the possible introduction of a 20mph speed limit through the village of Gosforth, and the options available to Local Committee.
There was concern in Gosforth regarding the perceived high levels of fast moving traffic through the village. This had been highlighted to Cumbria Highways by both residents and members of the Parish Council.
Gosforth was the closest village to the valleys of Wasdale and Eskdale, and as such was the main area where provisions and services could be found. There was a large, free parking area at the focal point of the town where the main amenities were located. This was also where a high rate of conflict between pedestrians and vehicles occurred.
The Department for Transport encouraged and supported 20mph speed limits or zones in situations where there was a particular risk to venerable road users.
The suggested introduction of the 20mph speed limit would aim to keep speeds at an appropriate level in this particularly sensitive area. It was expected that the speed limit would generally be self-enforcing.
Members requested that consideration be given to the introduction of a 20 mph speed limit in all villages in Copeland.
The Interim Area Highways and Transport Manager would take a report on 20 mph speed limits outside schools to the next meeting of the Copeland Highways Working Group.
RESOLVED, that, following the ongoing general consultation on the suggested introduction of a 20mph speed limit through the village of Gosforth, proceeding to formal advertisement of the speed limit Traffic Regulation Order be agreed under Section 84 of the Road Traffic Regulation Act 1984; and that, subject to no formal objections being received during the statutory objection period, the Traffic Regulation Order be implemented as advertised, Local Committee having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which are specifically referred to at paragraph 7.2 of this Report.
Page 9
65 BETTER HIGHWAYS MONITORING REPORT
Members considered a report by the Corporate Director – Environment which provided Members with an update on Highways maintenance issues, using the Better Highways approach. the report contained the new measures, as well as a profile of the work done. It was intended that it would be amended to suit Local Committee requirements as the service evolved and understanding of achievements and possibilities increased.
The End to End Time figure for August 2012 was just over two days, which showed a significant improvement over previous months.
The percentage Right First Time figure of 55% had been impacted by the severe flooding which had affected the area. Teams had focussed their attention on these priorities and had therefore had to make some temporary repairs, rather than permanent, Right First Time repairs.
Good progress continued to be made completing and closing all demands, with most work categories showing a steady improvement. Street lighting work had been dealt with in an average of two days.
RESOLVED, that the monitoring information for the Better Highways works from 18 July 2011 to 30 June 2012 for reactive maintenance work be noted, as detailed in the report.
66 APPOINTMENT OF LOCAL AUTHORITY GOVERNORS OF NURSERY, PRIMARY AND SECONDARY SCHOOLS
The Committee received a schedule of proposed recommendations for appointments of Governors to Nursery, Primary and Secondary Schools.
RESOLVED, that subject to their agreement, the following be appointed:
Secondary
Whitehaven School Sheila Edwards 11 Carlton Drive Whitehaven CA28 6XB
Page 10 67 PARKING ENFORCEMENT AGENCY AGREEMENT WITH COPELAND BOROUGH COUNCIL
The Committee considered a report by the Corporate Director – Environment which updated Members on the enforcement of on street parking restrictions within the Copeland Area.
The enforcement of parking restrictions, up until April 2011, had been carried out by Copeland Borough Council, on behalf of Cumbria County Council, via an Agency Agreement. Copeland Borough Council had given notice to terminate this agreement, due to increasing deficits and, for the last 18 months, they had not been involved with On Street parking Enforcement. Subsequently, Allerdale Borough Council had provided this service under a revised Parking Agreement.
In January 2012, the County Council Cabinet agreed to offer new agreements to each Borough/District Council, with the exception of South Lakeland District Council. The revised agreement would result in closer working between the County Council and Copeland Borough Council in respect of On Street Parking Enforcement and was valid for 12 months initially, with a 6-month notice period for both parties.
It was expected that the agreement would be signed in the near future. Copeland Highways Team would monitor the agreement and provide quarterly reports to the Copeland Highways Working Group. It was intended that the agreement would be self-financing in the future.
Enforcement Officers would become part of a general environment team, and would carry out other duties, as well as parking enforcement.
RESOLVED, that the contents of the report be noted.
The meeting ended at 12.10 pm
Page 11 This page is intentionally left blank
Page 12 Agenda Item 9
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: Corporate Director – Resources
LOCAL COMMITTEE DEVOLVED BUDGET 2012-2013 PROVISIONAL OUTTURN REPORT – COMMUNITIES BUDGET
1.0 EXECUTIVE SUMMARY
1.1 This report presents the provisional actual expenditure and commitments recorded against the Local Committee’s Communities Budget as at 31 st October 2012.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The Local Committee’s 2011-12 proposed Cash Limited Budget was informed to County Council on 16th February 2012. The Local Committee is able to vire funding between budget lines during the course of the financial year, subject to Corporate Policy and Service Standards. The Committee is not able to vire money from capital budgets into revenue budgets. 2.2 The carry forwards of Local Committee balances from 2011-12 into 2012-13 were presented for approval at 21st June 2012 County Council meeting. The carry forward of all unspent balances was approved. 2.3 The original Local Committee Revenue budget is £491,039. This is increased by carry forward balances of £175,745 to give a spending limit of £666,784. 2.4 The Local Committee Local Member Capital Schemes budget has been replaced by the Revenue scheme for 2012-13. There are carry forward balances of £25,022 which is the spending limit for the current financial year.
Page 13
3.0 RECOMMENDATION
3.1 Note the budget allocations for 2012-13 and the commitments and expenditure recorded to date;
3.2 Note the unallocated resources in the Communities Revenue Budget of £290,656 ;
3.3 Note balanced budget projected for the Local Member Capital Schemes.
4.0 BACKGROUND
4.1 The report updates Members on the Local Committee’s Communities budgets for the 2012-13 financial year, which are summarised in Appendix A to the report.
4.2 Appendix B details the expenditure and commitments against the General Provision budget line. There is an unspent balance of £47,892 of which £31,004 is unallocated.
4.3 Appendix C details the expenditure and commitments against the Community Support and Community Grants budget line. There is an unspent balance of £164,631 of which £38,649 is unallocated.
4.4 Appendix D details the expenditure and commitments against the 0-19 Services budget line. There is an unspent balance of £100,551 of which £72,014 is unallocated.
4.5 Appendix E details the expenditure and commitments against Local Revenue Schemes. There is an unspent balance of £216,949 of which £148,989 is unallocated.
4.6 Appendix F details the expenditure and commitments against Local Capital Schemes. There is an unspent balance of £19,847 that has been fully allocated.
5.0 OPTIONS
5.1 The Local Committee may decide to vire money between budget headings or decide not to, in line with Corporate Policy and Service Standards. The Local committee is not able to vire money from Capital Budgets into Revenue budgets.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 Local Committee could take decisions that would commit existing budgets against future expenditure.
Page 14
7.0 LEGAL IMPLICATIONS
7.1 The recommendations in this report do not contain any legal implications; however, Local Committee could take decisions that could have future legal implications.
8.0 CONCLUSION
8.1 The Local Committee’s Communities Revenue budgets have unspent balances of £530,023 of which £290,656 are unallocated balances at 31 st October 2012.
8.2 The Local Committee’s Communities Capital Budget has unspent balances of £19,847 all of which have been allocated at 31 st October 2012.
Sue Hill Finance Manager
13 November 2012
APPENDICES
Appendices A-F: Details of 2012-13 Communities Devolved Budget.
Electoral Division(s): All Copeland
Executive Decision No
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
Page 15
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
County Council 16th February 2012: Agenda Item 9: Revenue Budget, County Precept, Council Tax, Capital Programme and Treasury Management Strategy.
County Council 21st June 2012: Agenda Item 10: Provisional Outturn 2011/12.
REPORT AUTHOR
Contact: Debra Taylor Finance Officer – Resources Tel No: 01228 227229 Email: [email protected]
Page 16 Appendix A COPELAND LOCAL COMMITTEE 2011/12
SUMMARY FINANCIAL STATEMENT
AS AT: 31ST OCTOBER 2012
Appendix Budget Sector 2012/13 Balance Virement Virement Revised Other 2012/13 Remaining Actual Projected Unallocated Corporate Original B/Fwd In Out Budget Contribs Spending Commitments Expenditure Outturn Resources Theme Budget Limit to Date or Variance ££££££££ £ £ £ Revenue Budgets:
B General Provision 96,988 21,017 0 -50,000 68,005 0 68,005 16,888 20,113 37,001 31,004 THEME A C Community Support and Grants 175,981 19,251 50,000 0 245,232 0 245,232 125,982 80,601 206,583 38,649 THEME A & C D 0-19 Services 98,070 19,955 49,035 -49,035 118,025 0 118,025 28,537 17,474 46,011 72,014 THEME D E Local Revenue Schemes 120,000 115,522 0 0 235,522 0 235,522 67,960 18,573 86,533 148,989 THEME A-F
REVENUE TOTAL 491,039 175,745 99,035 -99,035 666,784 0 666,784 239,367 136,761 376,128 290,656
Page 17 F Local Member Capital Schemes 0 25,022 0 0 25,022 0 25,022 19,847 5,175 25,022 0 THEME F
CAPITAL TOTAL 0 25,022 0 0 25,022 0 25,022 19,847 5,175 25,022 0
LOCAL COMMITTEE TOTAL 491,039 200,767 99,035 -99,035 691,806 0 691,806 259,214 141,936 401,150 290,656 APPENDIX B COPELAND LOCAL COMMITTEE FINANCIAL YEAR 2012/2013
FINANCIAL STATEMENT AS AT : 31-Oct-2012 BUDGET AREA : General Provision BUDGET MANAGER : Ted Thwaites COST CENTRE 5945301 £ £
2012/13 Original Budget 96,988
Balances brought forward from previous years - Earmarked 20,888 - Unallocated 129 21,017 Virements in:
0 Virements out: Community Grants May-12 -50,000
-50,000
2012/13 Spending Limit 68,005
Remaining Expenditure and Commitments pre 2012/13 Commitment Actual Thwaiteville Community Group July-08 1,000 Thwaiteville Community Action February-09 2,000 Millom Infants Parking Restrictions January-10 4,984 Jacktrees Road (min 49) July-10 2,904 Copeland Youth council January-12 0 5,000 Pass Plus Scheme 5,000 Sub-total 15,888 5,000
Remaining Expenditure and Commitments 2012/13 Commitment Actual Pheonix Youth Project May-12 1,000 Cumbria Amateur League July-12 0 1,500 SASRA Music and Arts July-12 0 500 Bransty Rangers July-12 0 500 Black Combe Beagles July-12 0 500 West Cumbria Rape Crisis July-12 0 1,613 Commited to Rock Choir July-12 0 500 Egremont and District Pool July-12 0 10,000
Sub-total 1,000 15,113
Totals 16,888 20,113
Total Actual and Committed 37,001
Unallocated Resources: 31,004
Page 18 Appendix C COPELAND LOCAL COMMITTEE 2012/13
SUMMARY COMMUNITY SUPPORT AND COMMUNITY GRANTS : 31 OCTOBER 2012
Appendix Budget Sector 2012/13 Balance Virement Virement Revised Other 2012/13 Remaining Actual Projected Unallocated Corporate Original B/Fwd In Out Budget Contribs Spending Commitments Expenditure Outturn Resources Theme Budget Limit to Date or Variance £££££££ £ £ £ £ Revenue Budgets:
Neighbourhood Development Team 86,308 0 0 86,308 86,308 35,960 50,348 86,308 0 THEME A C(1) Forum Grants 0 9,351 50,000 0 59,351 0 59,351 7,608 16,721 24,329 35,022 THEME B-F C(2) School Crossing Patrols 32,613 3,627 0 0 36,240 36,240 19,081 13,532 32,613 3,627 THEME D Money Advice Contract - CAB 57,060 0 0 0 57,060 57,060 57,060 0 57,060 0 THEME B Debt Recovery & Money Advice (DRAMA) 0 0 0 0 0 0 0 0 0 0 THEME B
Page 19 C(3) Area Projects 0 3,256 0 0 3,256 3,256 3,256 0 3,256 0 THEME B C(4) Partnership Working 0 3,017 0 0 3,017 3,017 3,017 0 3,017 0 THEME B TOTAL 175,981 19,251 50,000 0 245,232 0 245,232 125,982 80,601 206,583 38,649
COPELAND LOCAL COMMITTEE APPENDIX C(1) FINANCIAL YEAR 2012/2013
FINANCIAL STATEMENT AS AT: 31-Oct-2012 BUDGET AREA: Neighbourhood Forum Grants BUDGET MANAGER: Ted Thwaites COST CENTRE 5940401
Allocation 2012/13 0 Contribution from Copeland 0 Total to Allocate 2012/13 0 Unallocated Balance b/f from 2011/12 0 Earmarked Grants b/f from 2011/12 0 Virement in : General Provision 50,000 Page 20 Total Budget available to Forums 50,000
Forum Area Cost 2012-13 2011-12 2011-12 Virements Virements 2012-13 Grants 2012-13 Unallocated Centre Allocation B/Fwd Earmarked in out Spending Paid to Earmarked Resources from b/f Limit Date Grants £ £ £ £ £ £ £ £ Howgate & Distington W00000085 3,842 961 0 0 4,803 1,000 0 3,803 Mid Copeland W00000086 2,589 518 0 0 3,107 600 776 1,731 North East Copeland W00000087 9,405 1,881 0 0 11,286 4,335 1,582 5,369 South Copeland W00000088 8,130 1,626 0 0 9,756 5,076 850 3,830 West Copeland W00000089 8,300 585 0 0 8,885 0 4,400 4,485 Whitehaven W00000090 17,734 3,780 0 0 21,514 5,710 0 15,804
Total for Area 50,000 9,351 0 0 0 59,351 16,721 7,608 35,022 APPENDIX C(2) COPELAND LOCAL COMMITTEE FINANCIAL YEAR 2012/2013
FINANCIAL STATEMENT AS AT : 31-Oct-2012 BUDGET AREA : School Crossing Patrols BUDGET MANAGER : Ted Thwaites COST CENTRE 2410301 £ £
2012/13 Original Budget 32,613
Balances brought forward from previous years - Earmarked 3,037 - Unallocated 590 3,627 Virements in: 0 0 0 Virements out:
0
2012/13 Spending Limit 36,240
Remaining Expenditure and Commitments pre 2012/13 Commitment Actual
Sub-total 0 0
Remaining Expenditure and Commitments 2012/13 Commitment Actual March 2011 extra over accrual SLA - reducing balance June-11 19,081 Note 1 Estimated Underspend April 1,363 May 2,587 June 2,727 July 1,909 Sept 2,480 Oct 2,465 Nov Dec Jan Feb March
Sub-total 19,081 13,532
Totals 19,081 13,532
Total Actual and Committed 32,613
Unallocated Resources: 3,627
Notes: Note 1: Annual charge of £32,613 Agreed 25th May 2012
Page 21 APPENDIX C(3) COPELAND LOCAL COMMITTEE FINANCIAL YEAR 2012/2013
FINANCIAL STATEMENT AS AT : 31-Oct-2012 BUDGET AREA : Area Projects BUDGET MANAGER : Ted Thwaites COST CENTRE 5942801 £ £
2012/13 Original Budget 0
Balances brought forward from previous years - Earmarked 3,256 - Unallocated 0 3,256 Virements in:
0 Virements out:
0
2012/13 Spending Limit 3,256
Remaining Expenditure and Commitments pre 2012/13 Commitment Actual Cold Fell 40 Mph Speed Limit TRO June-10 756 Cold Fell Signs June-10 2,500
Sub-total 3,256 0
Remaining Expenditure and Commitments 2012/13 Commitment Actual
Sub-total 0 0
Totals 3,256 0
Total Actual and Committed 3,256
Unallocated Resources: 0
Page 22 APPENDIX C(4) COPELAND LOCAL COMMITTEE FINANCIAL YEAR 2012/2013
FINANCIAL STATEMENT AS AT : 31-Oct-2012 BUDGET AREA : Partnership Working BUDGET MANAGER : Ted Thwaites COST CENTRE 5948601 £ £
2012/13 Original Budget 0
Balances brought forward from previous years - Earmarked 3,017 - Unallocated 0 3,017 Virements in:
0 Virements out:
0
2012/13 Spending Limit 3,017
Remaining Expenditure and Commitments pre 2012/13 Commitment Actual Whitehaven Traffic Flow Stakeholder Event December-07 17 Railway Arch Seascale January-10 3,000
Sub-total 3,017 0
Remaining Expenditure and Commitments 2012/13 Commitment Actual
Sub-total 0 0
Totals 3,017 0
Total Actual and Committed 3,017
Unallocated Resources: 0
Page 23 Appendix D COPELAND LOCAL COMMITTEE 2012/13
0-19 SERVICES SUMMARY : 31 OCTOBER 2012
Appendix Budget Sector 2012/13 Balance Virement Virement Revised Other 2012/13 Remaining Actual Projected Unallocated Corporate Original B/Fwd In Out Budget Contribs Spending Commitments Expenditure Outturn Resources Theme Budget Limit to Date or Variance £££££££ £ £ £ £ Revenue Budgets:
D(1) 0-19 Services 98,070 19,955 0 -49,035 68,990 68,990 21,955 8,000 29,955 39,035 THEME D D(2) 0-19 Services Forums 0 0 49,035 0 49,035 49,035 6,582 9,474 16,056 32,979 THEME D
Page 24 TOTAL 98,070 19,955 49,035 -49,035 118,025 0 118,025 28,537 17,474 46,011 72,014
APPENDIX D(1) COPELAND LOCAL COMMITTEE FINANCIAL YEAR 2012/2013
FINANCIAL STATEMENT AS AT : 31-Oct-2012 BUDGET AREA : 0-19 Services BUDGET MANAGER : Ted Thwaites COST CENTRE 1713401 £ £
2012/13 Original Budget 98,070
Balances brought forward from previous years - Earmarked 19,955 - Unallocated 0 19,955 Virements in:
0 Virements out: 0-19 Forums May-12 -49,035
-49,035
2012/13 Spending Limit 68,990
Remaining Expenditure and Commitments pre 2012/13 Commitment Actual
Projects with Childminders March-09 751 Development of School/Youth Council June-11 14,104 Two Headed Sheep July-11 100 Copeland Youth Council January-12 5,000
Sub-total 19,955 0
Remaining Expenditure and Commitments 2012/13 Commitment Actual Beckermet Nursery May-12 0 1,000 Cumbria Youth Alliance July-12 0 2,000 Greenbank Community Association July-12 2,000 West Cumbria Children in Care July-12 0 5,000
Sub-total 2,000 8,000
Totals 21,955 8,000
Total Actual and Committed 29,955
Page 25 COPELAND LOCAL COMMITTEE APPENDIX D(2) FINANCIAL YEAR 2012/2013
FINANCIAL STATEMENT AS AT: 31-Oct-2012 BUDGET AREA: 0-19 Services Forum Grants BUDGET MANAGER: Ted Thwaites COST CENTRE 5943301
Allocation 2012/13 0 Contribution from Copeland 0 Total to Allocate 2012/13 0 Unallocated Balance b/f from 2011/12 0 Earmarked Grants b/f from 2011/12 0 Virement out
Page 26 Virements in 0-19 Services May-12 49,035 Total Budget available to Forums 49,035
Forum Area Cost 2012-13 2011-12 2011-12 Virements Virements 2012-13 Grants 2012-13 Unallocated Centre Allocation B/Fwd Earmarked in out Spending Paid to Earmarked Resources from b/f Limit Date Grants £ £ £ £ £ £ £ £ Howgate & Distington W00000085 4,072 0 0 4,072 0 0 4,072 Mid Copeland W00000086 2,120 0 0 2,120 1,400 0 720 North East Copeland W00000087 9,049 0 0 9,049 1,020 1,582 6,447 South Copeland W00000088 6,737 0 0 6,737 2,654 500 3,583 West Copeland W00000089 8,526 0 0 8,526 1,400 2,500 4,626 Whitehaven W00000090 18,531 0 0 18,531 3,000 2,000 13,531
Total for Area 49,035 0 0 0 0 49,035 9,474 6,582 32,979 APPENDIX E COPELAND LOCAL COMMITTEE 2011/12
ELECTORAL DIVISION LOCAL REVENUE SCHEMES
FINANCIAL STATEMENT AS AT : 31-Oct-2012 BUDGET MANAGER : Ted Thwaites COST CENTRE 5949701
Project Budget Sector 2012/13 Balance Virement Virement Revised Other 2012/13 Remaining Actual Actual Unallocated Code Original B/Fwd In Out Budget Contribs Spending Commitments Expenditure & Committed/ Resources Budget Limit to Date Projected or Outturn Variance £££££££ £ £ £ £ Revenue Budgets:
RV1000154 BRANSTY 10,000 12,000 22,000 22,000 0 4,000 4,000 18,000 RV1000155 CLEATOR MOOR NORTH FRIZINGTON 10,000 8,700 18,700 18,7 00 1,000 5,000 6,000 12,700 RV1000156 CLEATOR MOOR SOUTH EGREMONT 10,000 12,000 22,000 22,00 0 0 0 22,000 RV1000157 DISTINGTON MORESBY 10,000 12,000 22,000 22,000 13,000 1, 000 14,000 8,000
Page 27 RV1000158 GOSFORTH ENNERDALE 10,000 6,500 16,500 16,500 1,000 2,25 0 3,250 13,250 RV1000159 HENSINGHAM ARLECDON 10,000 0 10,000 10,000 2,425 2,425 7, 575 RV1000160 HILLCREST 10,000 11,042 21,042 21,042 13,142 13,142 7,900 RV1000161 KELLS SANDWITH 10,000 12,000 22,000 22,000 5,930 5,930 16,070 RV1000162 MILLOM 10,000 12,000 22,000 22,000 5,000 4,323 9,323 12,677 RV1000163 MIREHOUSE 10,000 12,000 22,000 22,000 19,363 19,363 2,637 RV1000164 ST BEES EGREMONT 10,000 5,280 15,280 15,280 0 2,000 2,000 13,280 RV1000165 SEASCALE WHICHAM 10,000 12,000 22,000 22,000 7,100 7,100 14,900
TOTAL 120,000 115,522 0 0 235,522 0 235,522 67,960 18,573 86,533 14 8,989
APPENDIX F COPELAND LOCAL COMMITTEE 2012/13
ELECTORAL DIVISION LOCAL CAPITAL SCHEMES
FINANCIAL STATEMENT AS AT : 31-Oct-2012 BUDGET MANAGER : Ted Thwaites COST CENTRE 5945390
Project Budget Sector 2012/13 Balance Virement Virement Revised Other 2012/13 Remaining Actual Actual Unallocated Code Original B/Fwd In Out Budget Contribs Spending Commitments Expenditure & Committed/ Resources Budget Limit to Date Projected or Outturn Variance £££££££ £ £ £ £ Capital Budgets:
CE1000154 BRANSTY 7,232 7,232 7,232 7,232 7,232 0 CE1000155 CLEATOR MOOR NORTH FRIZINGTON 0 0 00 00 CE1000156 CLEATOR MOOR SOUTH EGREMONT 0 0 00 00 CE1000157 DISTINGTON MORESBY 0 0 00 00
Page 28 CE1000158 GOSFORTH ENNERDALE 0 0 00 00 CE1000159 HENSINGHAM ARLECDON 2,425 2,425 2,425 2,425 2,425 0 CE1000160 HILLCREST 6,610 6,610 6,610 1,435 5,175 6,610 0 CE1000161 KELLS SANDWITH 3,665 3,665 3,665 3,665 3,665 0 CE1000162 MILLOM 0 0 00 00 CE1000163 MIREHOUSE 793 793 793 793 793 0 CE1000164 ST BEES EGREMONT 0 0 00 00 CE1000165 SEASCALE WHICHAM 4,297 4,297 4,297 4,297 4,297 0
TOTAL 0 25,022 0 0 25,022 0 25,022 19,847 5,175 25,022 0
Agenda Item 10
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: Corporate Director – Resources
LOCAL COMMITTEE DEVOLVED BUDGET 2012-2013 PROVISIONAL OUTTURN REPORT – HIGHWAYS BUDGET
1.0 EXECUTIVE SUMMARY
1.1 This report presents the provisional actual expenditure and commitments recorded against t he Local Committee’s Highways Revenue and Capital Budgets as at 31 st October 2012.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The Local Committee’s 2012-13 proposed Cash Limited Budget was informed to County Council on 16th February 2012. The Local Committee is able to vire funding between budget lines during the course of the financial year, subject to Corporate Policy and Service Standards. The Committee is not able to vire money from capital budgets into revenue budgets. 2.2 The carry forwards of Local Committee balances from 2011-12 into 2012-13 were presented for approval at 21st June 2012 County Council meeting. The carry forward of all unspent balances was approved. 2.3 The original Highways revenue budget is £1,313,688. This is decreased by carry forward balances of £151,295 to give a spending limit of £1,162,393. 2.4 The original Highways Capital Budget is £1,669,000. This is increased by carry forwards of £32,889 to give a spending limit of £1,701,889.
3.0 RECOMMENDATION
3.1 Note the budget allocations for 2012-13 and the commitments and expenditure recorded to date;
3.2 Note the Highways Revenue budget is projecting an overspend of £130,117 at this stage of the financial year;
3.3 Note the Highways Capital budget is projecting an underspend of £33,055 at this stage of the financial year.
Page 29
4.0 BACKGROUND
4.1 The attached appendices give details of budget allocations by project and expenditure to date.
4.2 The Highways Revenue budget is projecting an overspend at this stage of the financial year. Much of this relates to the balance brought forward from prior years and the pressures on the budget due to several emergency issues being dealt with since the last Local Committee.
4.3 The Highways and Transport Area Manager will be able to give more information as to the detail of these emergency works and will continue to manage the budget bringing any issues, whenever possible, to Local Committee as and when they arise. Actual spend to date is higher than estimated outturn as it is proposed that some expenditure coded here is capital in nature and will be transferred to the capital programme. A paper on the emergency expenditure in Revenue was taken to the Highways Working Group in October and the outcome of that is included in the Agenda Item Highways Working Group minutes.
4.4 The management of the Better Highways budget continues to be a challenge, and the estimated outturn incorporates an action plan to reduce the monthly expenditure within the teams for the remainder of the year.
4.5 The Highways Capital Budget is currently projecting an overspend of £1,945 at this stage of the financial year. There are under and overspends on individual budget lines which largely cancel each other out. The Highways and Transport Area Manager will manage any over/underspend throughout the year.
5.0 OPTIONS
5.1 The Local Committee may decide to vire money between budget headings or decide not to. Noting that the Local Committee is not able to vire money from Capital Budgets into revenue budgets.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS 6.1 Local Committee could take decisions that would commit existing budgets against future expenditure.
7.0 LEGAL IMPLICATIONS
7.1 The recommendations in this report do not contain any legal implications; however, Local Committee could take decisions that could have future legal implications.
Page 30
8.0 CONCLUSION
8.1 The Highways Revenue budget is projecting an overspend of £130.117.
8.2 The Highways capital budget is projecting an overspend of £1,945.
Sue Hill Finance Manager
13 November 2012
APPENDICES
Appendix A(2) Summary of Copeland Local Committee Highways Budget 2012-13 Appendices G-I Detail of Individual Highways and Capital Budgets
Electoral Division(s): All Copeland
Executive Decision No
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions.
Page 31
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
County Council 16th February 2012: Agenda Item 9: Revenue Budget, County Precept, Council Tax, Capital Programme and Treasury Management Strategy.
County Council 21st June 2012: Agenda Item 10: Provisional Outturn 2011/12.
REPORT AUTHOR
Contact: Debra Taylor Finance Officer – Resources Tel No: 01228 227229 Email: [email protected]
Page 32 COPELAND LOCAL COMMITTEE APPENDIX A(2) 2012-13 SUMMARY FINANCIAL STATEMENT
31th OCTOBER 2012
Appendix Budget Sector 2012/13 Brought Virements Virements Revised Other Spending Commited Actual Commited Estimated Unallocated Original Forward In Out Budget Contribs Limit not paid Paid and Actual Outturn or Budget To Date to date Variance
£££££££ £ £ £ £ £
G Highways Maintenance - Revenue 1,313,688 -151,295 0 0 1,162,393 0 1,162,393 421,954 736,505 1,158,459 1,292,510 -130,117
Copeland Local Committee Revenue Budget 1,313,688 -151,295 0 0 1,162,393 0 1,162,393 421,954 736,505 1,158,459 1,292,510 -130,117 Page 33 H Highways & Footways Schemes 1,273,500 49,510 342,540 -342,540 1,323,010 0 1,323,010 281,569 980,398 1,261,967 1,320,981 2,029 H Minor Structural Maintenance 105,500 0 0 0 105,500 0 105,500 1,104 31,465 32,569 105,500 0 H Lighting & Traffic Signals 170,000 0 0 0 170,000 0 170,000 98,180 1,837 100,017 170,000 0 H Highways Improvements 120,000 0 0 0 120,000 0 120,000 9,384 62,419 71,803 123,974 -3,974 Total Highways Capital Allocation 1,669,000 49,510 342,540 -342,540 1,718,510 0 1,718,510 390,237 1,076,119 1,466,356 1,720,455 -1,945
Copeland Local Committee Capital Allocation 1,669,000 49,510 342,540 -342,540 1,718,510 0 1,718,510 390,237 1,076,119 1,466,356 1,720,455 -1,945
Copeland Local Committee Total Resources 2,982,688 -101,785 342,540 -342,540 2,880,903 0 2,880,903 812,191 1,812,624 2,624,815 3,012,965 -132,062 APPENDIX G
Highways Revenue 2012/13 Budget Copeland Local Committee
Approved Brought Revised Committed and Estimated Unallocated Description Virements In Virements Out Other Contribs Spending Limit Committed Payments Budget Forward Budget Paid Outturn Balances
Position as at: 31st October 2012 ££££££££££££ BASIC MAINTAINANCE
Better Highways Out Of Hours 33,000 33,000 33,000 0 19,317 19,317 19,317 13,683 Plant & Materials 148,818 148,818 148,818 153 321 474 474 148,344 Teams 388,800 388,800 388,800 221,820 487,876 709,696 570,000 (181,200) Sub Total better Highways 570,618 0 0 0 570,618 0 570,618 221,973 507,514 729,487 589,791 (19,173)
Programmed Maintainance 0 Cleansing 124,000 124,000 124,000 3,978 474 4,452 64,000 60,000 Verge Maintenance 60,000 60,000 60,000 37,784 47,378 85,162 62,000 (2,000) Non Illuminated Traffic Signs 18,070 18,070 18,070 2,775 2,951 5,726 10,000 8,070 Sub Total Programmed Maintainance 202,070 0 0 0 202,070 0 202,070 44,537 50,803 95,340 136,000 66,070
Total Basic Maintenance 772,688 0 0 0 772,688 0 772,688 266,510 558,317 824,827 725,791 46,897
ROAD LIGHTING Page 34 Lighting, Signals, Illuminated Signs 260,400 260,400 260,400 150,764 84,709 235,473 250,000 10,400 Column Replacement & Painting 0 0 0 0 0 0 0 0 Traffic Signals 15,000 15,000 15,000 4,680 16,039 20,719 20,719 (5,719) Energy 250,600 250,600 250,600 0 97,044 97,044 281,000 (30,400) Total Road Lighting 526,000 0 0 0 526,000 0 526,000 155,444 197,792 353,236 551,719 (25,719)
Other West Cumbria Cycle Path 15,000 15,000 15,000 0 0 0 15,000 0 Doubtful Debts Provision 0 0 0 (20,065) (20,065) 0 0 Minor Carriageway Repairs 0 0 0 0 0 0 0 Staffing Recharge 0 0 0 0 0 0 0 Other 0 0 0 461 461 0 0 Proposed Balance Brought Fwd from 2011/12 0 (151,295) (151,295) (151,295) 0 0 (151,295) Total Other 15,000 (151,295) 0 0 (136,295) 0 (136,295) 0 (19,604) (19,604) 15,000 (151,295)
Total Highways Revenue Budget 1,313,688 (151,295) 0 0 1,162,393 0 1,162,393 421,954 736,505 1,158,459 1,292,510 (130,117) APPENDIX H
HIGHWAYS CAPITAL 2012/13 Copeland Local Committee Capital Allocation
Original Brought Revised Other Spending Commited Estimated Unallocated Description Virements In Virements Out Committed Payments Budget Forward Budget Contributions Limit and Paid Outturn Balances
Position as at: 31st October 2012 £££££££ £ £ £ £ £ Capital Schemes 2011/12 Schemes
Balance Brought Forward from 2011/12 0 49,510 49,510 49,510 0 0 70,000 (20,490) HB3122300 TRO Review - Copeland 0 0 0 0 70 70 70 (70) HB3308700 Incl Mobility Var (Dropped x) 0 0 0 0 35 35 35 (35) Not specified 0 0 0 1,281 5,260 6,541 0 0 Not specified 0 0 0 0 539 539 0 0 HB3309000 Street Lighting 11/12 0 0 0 0 (3,960) (3,960) 0 0 2011/12 Schemes 0 49,510 0 0 49,510 0 49,510 1,281 1,944 3,225 70,105 (20,595) 2012/13 Schemes Footways Schemes
HB3A20001 Various Footway Slurry Sealing 105,500 0 (105,000) 500 500 120 94 214 0 500
Carriageway Maintainance Schemes
HB3A20002 Weddicar Gardens, Snowden/Border Ave 63,300 63,300 63,300 24,285 44,340 68,625 50,000 13,300 HB2A10003 Station Crescent Beckermet 37,500 37,500 37,500 2,309 63,390 65,699 63,390 (25,890) HB3A20004 Robert Owen Avenue Cleator Moor 63,300 63,300 63,300 0 103,224 103,224 103,224 (39,924) HB3A20005 Mill Hill Cleator Moor 63,300 63,300 63,300 6,532 61,373 67,905 68,000 (4,700) HB3A20007 Moresby Parks Road 105,500 105,500 105,500 689 136,152 136,841 137,000 (31,500) HB3A20008 A5086 to Kirkland (past School) 92,600 92,600 92,600 8,195 90,592 98,787 99,000 (6,400) HB3A20009 Cringlethwaite Egremont 80,300 80,300 80,300 0 53,804 53,804 54,000 26,300 HB3A20014 Seascale Post Office, Seascale 38,600 38,600 38,600 490 15,305 15,795 16,000 22,600 HB3A20015 Victoria Road to Scilly Banks 53,500 53,500 53,500 1,110 25,381 26,491 26,500 27,000
Page 35 HB3A20016 Elizabeth Crescent Whitehaven 52,700 52,700 52,700 4,518 28,526 33,044 33,050 19,650 HB3A20017 Kirkbeck Drive Beckermet 16,100 16,100 16,100 1,403 23,798 25,201 25,300 (9,200) HB3A20018 Blackbeck Drainage 60,000 60,000 60,000 15 52,110 52,125 52,125 7,875 HB3A20021 Greystone Place Cleator Moor 0 118,532 118,532 118,532 65,450 33,663 99,113 104,000 14,532 HB3A20022 High Road Kells 0 134,500 134,500 134,500 109,735 2,768 112,503 120,000 14,500 HB3A20023 Griffin Close, Frizington 0 28,000 28,000 28,000 13,781 121 13,902 15,000 13,000 HB3A20024 Springfield Gardens Bigrigg 0 26,180 26,180 26,180 11,761 9,942 21,703 26,000 180 HB3A20025 Coach Road Speed Humps Whitehaven 0 20,028 20,028 20,028 15,729 77 15,806 20,000 28 HB3A20026 Woodend 0 15,300 15,300 15,300 14,166 107 14,273 15,300 0
2012/13 Schemes 832,200 0 342,540 (105,000) 1,069,740 0 1,069,740 0 280,288 744,767 1,025,055 1,027,889 41,851 Surface Dressing
HB3A20011 Surface Dressing Programme 2012/13 200,100 200,100 200,100 0 230,700 230,700 220,000 (19,900) HB3A20010 Micro Asphalt Programme 2012/13 241,200 (237,540) 3,660 3,660 0 2,987 2,987 2,987 673
Surface Dressing 441,300 0 0 (237,540) 203,760 0 203,760 0 0 233,687 233,687 222,987 (19,227) Total for Capital Schemes 1,273,500 49,510 342,540 (342,540) 1,323,010 0 1,323,010 0 281,569 980,398 1,261,967 1,320,981 2,029 APPENDIX H
HIGHWAYS CAPITAL 2012/13 Copeland Local Committee Capital Allocation
Original Brought Revised Other Spending Commited Estimated Unallocated Description Virements In Virements Out Committed Payments Budget Forward Budget Contributions Limit and Paid Outturn Balances
Position as at: 31st October 2012 £££££££ £ £ £ £ £
Minor Structural Maintenance HB3A20006 Minor Structural Maintenance Programme 105,500 105,500 105,500 1,104 31,465 32,569 105,500 0
Total for Minor Structural Maintenance 105,500 0 0 0 105,500 0 105,500 0 1,104 31,465 32,569 105,500 0 Lighting and Traffic Signals
HB3A20012 Column Replacement 2012/13 170,000 170,000 170,000 98,180 1,837 100,017 170,000 0
Total Lighting and Traffic Signals 170,000 0 0 0 170,000 0 170,000 98,180 1,837 100,017 170,000 0
HB3A10001 Haverigg 20mph Speed Limit 8,000 8,000 8,000 0 2,138 2,138 8,000 0 HB3A10002 The Green - Traffic Related Improvements 12,000 12,000 12,000 6,984 3,612 10,596 12,000 0 HB3A10003 Distington/Gosforth 20mph Speed Limit 20,000 20,000 20,000 568 3,597 4,165 20,000 0 HB3A10004 Various Enforcement Anomolies 10,000 10,000 10,000 1,580 5,163 6,743 10,000 0 HB3A10005 Inclusive Mobility - Various Areas 6,000 6,000 6,000 0 8,258 8,258 8,373 (2,373) HB3A10006 Disabled Parking Bays 1,000 1,000 1,000 0 0 0 0 1,000 HB3A10007 Seascale Traffic Related Improvements 8,500 8,500 8,500 0 2,017 2,017 8,500 0 HB3A10008 Asby Local Safety Improvements 9,500 9,500 9,500 0 12,073 12,073 12,101 (2,601) HB3A10009 Bus Stop Clearways 10,000 10,000 10,000 0 143 143 10,000 0 HB3A10010 Outrigg St Bees Footway Construction 30,000 30,000 30,000 252 25,418 25,670 30,000 0 HB3A10011 The Highlands - Juniper Grove 5,000 5,000 5,000 0 0 0 5,000 0
Highways Improvements 2012/13 120,000 0 0 0 120,000 0 120,000 0 9,384 62,419 71,803 123,974 (3,974) Total Highways Improvements 120,000 0 0 0 120,000 0 120,000 0 9,384 62,419 71,803 123,974 (3,974) Page 36 Total Capital 1,669,000 49,510 342,540 (342,540) 1,718,510 0 1,718,510 0 390,237 1,076,119 1,466,356 1,720,455 (1,945) Agenda Item 11
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: Corporate Director – Environment
2012/2013 CONTRIBUTION TO THE WEST CUMBRIA CYCLE PATH NETWORK PARTNERSHIP
1.0 EXECUTIVE SUMMARY
1.1 Members are asked to consider and approve the annual contribution to Sustrans from the Local Committee’s Highway Maintenance Revenue Budget.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 This report supports the aims and objectives of the Council Plan, Corporate Strategy and the Local Transport Plan through the efficient planning and delivery of the Highways and Transport Programme in the Copeland area.
2.2 The Programme complies with the Strategic Equality Assessments for the Highways and Transport Service. Individual schemes will be assessed against equality criteria as appropriate.
3.0 RECOMMENDATION
3.1 That Local Committee agree the contribution of £15,000 to Sustrans, to maintain the cyclepath network in Copeland on behalf of the West Cumbria Cyclepath Network Partnership, is approved.
4.0 BACKGROUND
4.1 A Memo of Understanding was signed in 2005 between Cumbria County Council, Allerdale Borough Council, Copeland Borough Council and Sustrans to establish the West Cumbria Cyclepath Network Partnership.
Page 37
4.2 The governance of the Partnership is provided by a Steering Group and a Working Group comprised of representatives from each of the partners. An annual report is produced which outlines the maintenance work carried out, development work and a statement of finances.
4.3 The total length of cycleway covered by the agreement is 38.6 kilometres of cycleway and an additional 2.15 kilometres of access points and link paths. Sustrans carry out general path maintenance, bridge inspections and maintenance and provide the user management service on behalf of the Partnership.
4.4 Since 2005, the Local Committee for Copeland have provided a financial contribution to Sustrans for the works carried out on the length of the network that lies within Copeland. This contribution is reviewed on an annual basis.
5.0 OPTIONS
5.1 Members approve the proposed contribution OR
5.2 Members may choose not to approve the contribution, or propose an alternative contribution.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The contribution is contained within the Local Committees provisional allocations within the devolved Highways Revenue budget 2012/13.
6.2 There are no property, staff or IT implications associated with this work.
7.0 LEGAL IMPLICATIONS
7.1 There are no direct legal implications contained in this report.
8.0 CONCLUSION
8.1 This report seeks member approval for the proposed contribution of £15,000 to Sustrans; as part funding for work carried out on behalf of West Cumbria Cycleway Network Partnership. This will be an efficient and effective way of utilising allocations within the agreed long term programme.
Andrew Moss Assistant Director Highways and Transport
November 2012
Page 38
APPENDICES
None
Electoral Division(s): All divisions
Executive Decision Yes
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? NA
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers.
REPORT AUTHOR
Contact: Paul Little, telephone 01946 506017 e-mail: [email protected]
Page 39 This page is intentionally left blank
Page 40 Agenda Item 12
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: Chief Executive
ELECTORAL DIVISIONS: LOCAL CAPITAL & REVENUE SCHEMES
1.0 EXECUTIVE SUMMARY
1.1 This report, seeking to commit elements of the Electoral Divisions (ED) local capital & revenue schemes’ budgets, includes Members’ proposals that have been sufficiently worked up, to enable Local Committee to consider spending decisions.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 Proposals coming forward under the ED Local Capital & Revenue Schemes should be projects which offer benefits to communities in the Electoral Division concerned and help resolve local issues already identified through local community engagement and which are in line with the priorities within the Council Plan and specific local priorities within the Area Plan for the Local Committee Area.
2.2 Proposals developed as a result of effective community engagement they also contribute to increasing community perceptions of the community’s ability to influence the delivery of public services, a key element of our LAA ‘stronger’ outcome.
3.0 RECOMMENDATION
3.1 In respect of the E.D. local revenue scheme for Millom, Members agree to allocate £2,000 towards revenue costs of Millom Discovery Centre.
3.2 In respect of the E.D. local revenue scheme for Millom, Members agree to allocate £10,000 to the South Copeland Tourism Community Interest Company towards revenue costs associated with their 2013-2016 business plan.
Page 41 3.3 In respect of the E.D. local revenue scheme for Cleator Moor North and Frizington, Members agree to allocate £2,000 as third party funding for a grant to Cleator Moor Town Council for their Inside Out project.
3.4 In respect of the E.D. local revenue scheme for Cleator Moor South and Egremont, Members agree to allocate £5,000 to the Egremont Flood Action Group towards their work in supporting flood affected communities.
3.5 In respect of the E.D. local revenue scheme for Cleator Moor South and Egremont, Members agree to allocate £2,435 to Cleator Moor Celtic Football Club to purchase a new mower.
3.6 In respect of the E.D. local revenue scheme for Distington and Moresby, Members agree to allocate £3,000 to Parton Village Hall Management Committee to re-surface the car park.
3.7 In respect of the E.D. local revenue scheme for Distington and Moresby, Members agree to allocate £1,200 to Lowca Parish Council for repairs to the Lowca Welfare building.
3.8 In respect of the E.D. local revenue scheme for Hensingham and Arlecdon, Members agree to allocate £7,000 to Hensingham Day Centre to create an IT suite.
3.9 In respect of the E.D. local revenue scheme for Hillcrest, Members agree to allocate £800 to Committed 2 Rock Choir to purchase portable choir risers.
3.10 In respect of the E.D. local revenue scheme for Seascale and Whicham, Members agree to allocate £1,000 to Seascale Parish Council for a new footbridge
3.11 In respect of the E.D. local revenue scheme for Seascale and Whicham, Members agree to allocate £1,000 to the Joseph and Eleanor Gunson Almshouse Trust towards refurbishing the foul and surface water system.
3.12 In respect of the E.D. local capital schemes for Kells and Sandwith, Members agree to decommit the unspent balance of £3,665 on projects now completed and reallocate £3,500 for the purchase and installation of a speed indicator device.
4.0 BACKGROUND
4.1 Details of the capital and revenue schemes, together with proposal forms have previously been made available to members.
4.2 The proposals shown in the appendices are put forward for approval by local committee.
Page 42
4.3 The appendices to this report contain the details of the proposals, with a summary assessment given by the Area Engagement Officer.
5.0 OPTIONS
5.1 In agreeing the recommendations, Members have assurance that the local scheme rules and back office arrangements will ensure detailed compliance with the delegated scheme.
5.2 Otherwise, Members can vary or reject the recommendation, within the delegated framework of the scheme.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The Members Revenue budget has an unallocated balance of £148,989 after the meeting of 28 th September 2012.
6.2 Should the recommendations be approved totalling £35,435 then the unallocated balance would be £110,054.
6.3 The Members capital Sechemes budget was fully allocated after the meeting of 28 th September 2012. Approval of the recommendations would leave an unallocated balance of £165.
7.0 LEGAL IMPLICATIONS
7.1 The Local Committee is empowered under the Constitution to approve Local Member Scheme proposals, i.e. projects which offer benefits to communities in the Electoral Division concerned and help resolve local issues already identified through local community engagement and in line with the priorities within the Council Plan, and specific local priorities within the Area Plan for the Local Committee area. Members will need to be satisfied that the recommended schemes meet these criteria.
8.0 CONCLUSION
8.1 The use of the E.D. local capital and local revenue scheme budgets, when linked to the Council’s well-being powers does enable a flexible response to perceived local needs, and is capable of resolving some long standing blockages and frustrations for local people, having regard to wider community benefit as a key outcome.
Jill Stannard Chief Executive
November 2012
Page 43 APPENDICES
Scheme proposals Electoral Division(s): 1. Millom 2. Cleator Moor North & Frizington 3. Cleator Moor South & Egremont 4. Kells & Sandwith 5. Distington & Moresby 6. Hensingham & Arlecdon 7. Hillcrest 8. Seascale & Whicham
Executive Decision Yes Key Decision No If a Key Decision, is the proposal published in the current Forward Plan? N/A Is the decision exempt from call-in on grounds of urgency? No If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been N/A undertaken?
Has an equality impact assessment been undertaken? N/A
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [Including Local Committees]
Copeland Local Committee meetings throughout 2009, 2010, 2011 and 2012.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers
REPORT AUTHORS
Contact: Maria Hewitt and Suzanne Cooper. Area Engagement Officers Tel: 01946 505020 E-mail: [email protected] ; [email protected]
Page 44 Appendix 1 - LOCAL MEMBERS SCHEME PROJECT, Millom ED
CCC Electoral Division Millom Supporting Officer (s) Maria Hewitt Date approved by Local Committee 23.11.12 Project Description Total Project Cost Revenue Amount £13,000 £2,000
Project is towards revenue costs for Millom Discovery Centre.
Background Millom Folk Museum has undergone a re-branding to become Millom Discovery Centre and over the last year have set about planning their financial sustainability. The Centre has been supported by local staff from South Copeland Tourism Community Interest Company, Ways into Successful Enterprise and Copeland Borough Council, and received funding advice from Copeland Community Fund.
The Centre focuses on the history of Millom and stores thousands of artefacts. It also includes a gift shop, tea room and ticket office for Millom Railway Station. It is well used by both visitors to the area and local schools.
Going forward the Centre are planning new exhibitions to increase visitor numbers and therefore income, however in the meantime require sustainability funding for the short term.
Number of people 1 - 10 o 10 – 50 o 50 + benefiting (Replace o with ) Breakdown of costs - supported by estimates, where already known
Expenditure for the financial year 2011 was £13,303
TOTAL £13,303 approximately
Revenue Costs Requirement £2,000 Statement of ‘match funding’ – where necessary Income from financial year 2011 included visitors, schools, donations and membership,
Estimated Date of 31/03/2013 Completion Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc Council Plan - Support the tourism sector Area Plan - Improve the local economy Officer – Evaluation
Millom Discovery Centre has been an integral and valuable asset to the town for many years. It features on the tourism offer of the Western Lake District and is supported by the South Copeland Community Tourism Company which organises events to attract visitors to the area. Improving the visitor offer will also bring more income into the town in terms of business revenue.
Page 45 Appendix 2 - LOCAL MEMBERS SCHEME PROJECT, Millom ED CCC Electoral Division Millom Supporting Officer (s) Maria Hewitt Date approved by Local Committee 23.11.12 Project Description Total Project Cost Revenue Amount £380,000 £10,000 Towards community tourism revenue costs detailed in the 2013-2016 Business Plan for the South Copeland Tourism Community Interest Company.
Background The SCTCIC has been operating since June 2010, employing a full time Tourism Development Officer on a three year contract. Since that time the company has had a number of successes including the delivery of grassroots tourism activity, business support to over 75 local businesses, increased accreditation rates, training in customer service, support to Millom Discovery Centre, the development of four sustainable annual events, sustained success of heritage open days, funding secured on behalf of local agricultural shows and partnership working with community groups.
The Company is now planning delivery and funding for years 2013-2016. The post of Tourism Development Officer is integral to delivery as this role covers creating and sustaining local events, involving communities in tourism projects, sustainable travel projects and developing commercial services. The Local Members Scheme grant will contribute towards the salary of the Officer.
Number of people 1 - 10 o 10 – 50 o 50 + benefiting Breakdown of costs - supported by estimates, where already known Over three years: Staffing & Recruitment £176,273 Overheads £45,627 Business & Support Marketing £10,855 Events £54,500 Projects & Partnerships £92,916 TOTAL £380,171 Revenue Costs Requirement £10,000 Statement of ‘match funding’ – where necessary Funders have been identified for the total amount – applications are over three years. A full list can be found in the Business Plan held on file. Estimated Date of 31/03/2014 Completion Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc Council Plan - Improve the local economy Area Plan - Support the tourism sector Officer – Evaluation The work of the South Copeland Tourism Community Interest Company is valued throughout South Copeland and the Lakes. Through promoting the area and its tourism offer they are in turn bringing income into these towns and villages through visitor spend. They have the support of town and parish councils, local partnerships and organisations such as Visit Cumbria and the Lake District National Park. The role of Tourism Development Officer is vital to ensuring the continued success and growth of the Company’s work .
Page 46 Appendix 3 - LOCAL MEMBERS SCHEME PROJECT Cleator Moor North & Frizington ED
CCC Electoral Division Cleator Moor North and Frizington Supporting Officer (s) Maria Hewitt Date approved by Local Committee 23.11.12 Project Description Total Project Cost Revenue Amount £49,907.20 £2,000
To provide third party funding for a grant towards Cleator Moor Town Councils Inside Out Project.
Background
At the beginning of 2012 Cleator Moor Town Council carried out local consultation to determine whether the community felt improvements should be made to their Grade 2 Listed building. After a positive response the ‘Inside Out Project’ was developed. The exterior of the building has been re-dashed and parts of the interior have been stripped and re-plastered where damp had set in. The next phase of the project is to raise funding for a new kitchen and better, safer steps and handrails for the front of the building. A grant application has been submitted to WREN; this funding will allow that grant to be released. The building is not only used by Cleator Moor Town Council but also Copeland Citizens Advice Bureau, Blue Skies Mental Health Support Group and Cumbria Police. The project will also benefit users of the building for years to come. Number of people 1 - 10 o 10 – 50 o 50 + benefiting (Replace o with ) Breakdown of costs - supported by estimates, where already known
Best value tender received by Cumbria Project Management TOTAL £49,907.20
Statement of ‘match funding’ – where necessary Copeland Community Fund £24,953.00 WREN £15,000.00 Banks Community Fund £9,500.00 Cleator Moor Town Council £454.20 Estimated Date of 31/03/2013 Completion Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc
Area Plan – a high quality environment
Officer – Evaluation
There is an urgent need to refurbish the Town Council building to ensure it remains to be fit for purpose. Keeping the buildings in use on The Square was also an aim of the Cleator Moor Town Square Renaissance Project. Feedback on this project from the community has been very positive, with many feeling the building is a ‘hub’ and a ‘focal point’ which will be used much more in the future due to the proactive approach the Council has in the town.
Page 47 Appendix 4 - LOCAL MEMBERS SCHEME PROJECT Cleator Moor South & Egremont ED
CCC Electoral Division Cleator Moor South and Egremont Supporting Officer (s) Maria Hewitt Date approved by Local Committee 23.11.12 Project Description Total Project Cost Revenue Amount £5,000 £5,000
Towards the cost of supporting the work of the Egremont Flood Action Group in addressing recent flood problems in the area.
Background
Egremont and Cleator have suffered from problems with localised flooding in 2009 and most recently in August and October 2012. The Egremont Flood Action Group has met regularly to address flooding issues, causes and solutions. They work closely with organisations and speak up as one voice on behalf of residents affected by flooding. They are currently working on a project to repair a section of flood damaged river bank which will restore a once popular walk. These repairs will also safeguard a nearby housing estate.
Number of people 1 - 10 o 10 – 50 o 50 + benefiting (Replace o with ) Breakdown of costs - supported by estimates, where already known
Revenue towards match funding, cost of local meetings and flood prevention.
TOTAL £5,000
Revenue Costs Requirement £5,000 Statement of ‘match f unding’ – where necessary N/A Estimated Date of 31/03/2013 Completion
Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc Council Plan – a high quality and sustainable environment – enable partners of the County Council to be better placed to respond to extreme weather quickly and effectively
Officer – Evaluation
Recent weather has reinforced the need for local groups who can act as a community voice on behalf of residents who may not feel confident in dealing with organisations like Councils, Highways and the Environment Agency. The Member for Cleator Moor South and Egremont attends meetings of the group and is kept informed on their current projects.
Page 48 Appendix 5 - LOCAL CAPITAL SCHEME PROJECT Cleator Moor South & Egremont ED
CCC Electoral Division Cleator Moor South and Egremont Supporting Officer (s) Maria Hewitt Date approved by Local Committee 23 .11.12 Project Description Total Project Cost Capital Amount £4,878 £2,435 Towards the cost of purchasing grass cutting equipment for the football pitch at Cleator.
Background Cleator Moor Celtic FC have 17 football teams starting at age 7 to open age. To enable the club to cope with demand they have two football pitches – one for senior teams at Cleator Moor, the other for youth teams at Cleator. The Club are responsible for the maintenance of both pitches – their equipment has recently broken and repair has become too expensive. So while buying new equipment is a necessity, they also wish to buy one for each pitch. This is due to the issue of transporting the tractors – doing this in the past took time and created traffic problems on the main road in the town.
Number of people 1 - 10 o 10 – 50 o 50 + benefiting (Replace o with ) Breakdown of costs - supported by estimates, where already known
Tractor £2,049 Roller/Tool Carrier £181.20 Aerator £104.40 Slitter £104.40 inc VAT
TOTAL £2,439 Times two £4,878
Capital Costs Requirement £5,000 Statement of ‘match funding’ – where necessary
North East Copeland Neighbourhood Forum £2,435
Estimated Date of 31/03/2013 Completion Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc Council Plan – Improving the life chances of the most disadvantaged in Cumbria Area Plan – Health & Wellbeing Officer – Evaluation Indirectly this project meets local priorities very well. This equipment will allow the club to continue functioning and playing on both pitches. The Club is open to everyone, which allows equal opportunity to improve health and fitness, and health inequalities. Cleator Moor is classed as an area of deprivation – the Club engage young people, which give them a sense of belonging which improves attitudes and behaviour. The work of Club is valued by the Police, Councillors and the local community.
Page 49 Appendix 6 - LOCAL MEMBERS SCHEME PROJECT, Kells and Sandwith ED
CCC Electoral Division Kells and Sandwith Supporting Officer (s) Maria Hewitt Date approved by Local Committee 23.11.2012 Project Description Total Project Cost Capital Amount £3,500 £3,500
Project is towards purchasing and installing a ‘clever’ SID for Kells.
Background Speeding traffic along the Ginns to Kells Road and High Road has been a long standing problem. Residents have raised their concerns for some time now, and for a while the Neighbourhood Wardens deployed their SID and PCSO’s issued fines to speeding motorists. As the Neighbourhood Warden team ceased to receive funding earlier this year there are fewer resources available. Having a SID that is controlled and monitored by Cumbria Highways will ensure continuity. Through moving the SID between two locations drivers should not see it as something permanent and it will raise awareness of speed limits.
Number of people 1 - 10 o 10 – 50 o 50 + ) benefiting (Replace o with ) Breakdown of costs - supported by estimates, where already known
Clever SID £2,500 Fixing Unit £90 Delivery £24 Posts x2 £800 Contingency £85 TOTAL £3,500
Capital Costs Requirement £3,500
Statement of ‘match funding’ – where necessary N/A Estimated Date of 31/03/2013 Completion Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc Council Plan - Reduce risks to people Area Plan - Keeping people safe
Officer – Evaluation Speeding is a problem on this road and there has been a fatality in the last few years. Monkwray Junior School are particularly keen to get the SID installed to protect their school children and parents from speeding motorists.
Page 50 Appendix 7 - LOCAL MEMBERS SCHEME PROJECT Distington and Moresby
CCC Electoral Division DISTINGTON & MORESBY Supporting Officer (s) Suzanne Cooper Date approved by Local Committee 23 November 2012 Project Description Total Project Cost Revenue Amount £4,800.00 £3,000.00
To make good and tarmac Parton Village Hall’s car park.
Background Parton Village Hall is a well used community venue which is open every day for community groups both young and old to meet in. The main access is through the car park which has deteriorated badly, there are many holes and it is making it difficult especially for people with pushchairs, disabilities or the elderly to access the hall. The work will involve removing the old surface to a required depth and relaying a new tarmac surface. Number of people 1 - 10 o 10 – 50 o 50 + benefiting (Replace o with ) Breakdown of costs - supported by estimates, where already known Remove old surface to required depth relay new tarmac surface TOTAL £ 4,800.00 Capital Costs Requirement £
Statement of ‘match funding’ – where necessary Applications made to the Howgate & Distington Neighbourhood Forum for £1,000.00 and Parton Parish Council for £800.00 Estimated Date of 31/03/2013 Completion Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc Council Plan – Ensure that the most vulnerable people in our communities receive the support they need Area Plan – Providing access to safe and enjoyable places for children and young people to go. Officer – Evaluation Parton Village Hall is situated in a central location in the village, opposite the school and play area and is used daily by people of all ages for a variety of different activities, the North Copeland Youth Partnership hold the ir club nights there four evenings a week. Birthday parties and other social events are also held in this hall. A high number of people are regularly using the hall and in order to make access easier for everyone it is vital that this work is undertaken as soon as possible.
Page 51 Appendix 8 - LOCAL MEMBERS SCHEME PROJECT Distington and Moresby
CCC Electoral Division DISTINGTON & MORESBY Supporting Officer (s) Suzanne Cooper Date approved by Local Committee 23 November 2012 Project Description Total Project Cost Revenue Amount £1,930.20 £1,200.00
For repairs to the fabric of the Lowca Welfare building.
Background Lowca Parish Council is responsible for the building and maintenance of the Lowca Welfare (Village Hall), currently the rendering needs to be replaced as the fabric of the building is in danger of letting in damp, in addition parts of the flooring in front of the emergency exit has woodworm which will need specialist treatment and new flooring fitted. The Welfare is used by a wide range of community groups and needs to be in a fit state to ensure continued usage in a safe environment.
Number of people 1 - 10 o 10 – 50 o 50 + benefiting (Replace o with ) Breakdown of costs - supported by estimates, where already known For scaffolding, preparatory work and re-dashing of gable end £975.00 Repair, treat, supply and fit new flooring £955.20
TOTAL £ 1,930.20
Capital Costs Requirement Nil Statement of ‘match funding’ – where necessary
Application to Howgate & Distington Neighbourhood Forum for £700.00
Estimated Date of 31/03/2013 Completion Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc Council Plan – Ensure that the most vulnerable people in our communities receive the support they need Area Plan – Providing access to safe and enjoyable places for children and young people to go. Officer – Evaluation Lowca Welfare is a well used facility which does require maintenance and to be kept in a good state of repair. This work needs to be undertaken as soon as possible to avoid deterioration and closure of the building.
Page 52 Appendix 9 - LOCAL MEMBERS SCHEME PROJECT Hensingham and Arlecdon
CCC Electoral Division HENSINGHAM AND ARLECDON Supporting Officer (s) Suzanne Cooper Date approved by Local Committee 23 November 2012 Project Description Total Project Cost Revenue Amount £ 7,000.00 £ 7,000.00
To create and equip an IT suite for users at the Hensingham Day Centre .
Background Currently there is no computer access for users at the Hensingham Day Centre. This omission is something staff are keen to address, especially as many of the users have come from Mayfield Special School aged 18, where they have developed skills in using computers which are not available at the Centre. A lockable room in the Centre has been identified for the IT equipment of three computers, three ipads, two laptops and a laser printer, the room will be refurbished to create a relaxed and comfortable atmosphere. A member of staff will be on hand to supervise users at all times. Staff are also keen to create a website to promote the Centre itself and the Grassroots Garden Centre, which will be a great project for users to work on and keep up to date.
Number of people 1 - 10 o 10 – 50 o 50 + benefiting Breakdown of costs - supported by estimates, where already known
To supply, install and configure IT equipment
TOTAL £ 7,000.00
Capital Costs Requirement £ Statement of ‘match funding’ – where necessary N/A Estimated Date of 31/03/2013 Completion Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc Council Plan – Ensure that the most vulnerable people in our communities receive the support they need; Improve the life chances of the most disadvantaged in Cumbria. Area Plan – Deliver customer focused and efficient services Officer – Evaluation – Having met with staff at Hensingham Day Centre to discuss the plans for this IT Suite, it is the natural progression for users to have this facility at the Centre to be able to continue using the computer skills they have learnt in their earlier education at Mayfield School or at home, for a variety of activities and also for the development of the website.
Page 53 Appendix 10 - LOCAL MEMBERS SCHEME PROJECT Hillcrest
CCC Electoral Division HILLCREST Supporting Officer (s) Suzanne Cooper Date approved by Local Committee 23 November 2012 Project Description Total Project Cost Revenue Amount £1,440.00 £ 800.00
To purchase portable choir risers for Committed 2 Rock Choir to enable proper stage performances at community events.
Background Committed 2 Rock Choir was formed in 2008 to bring together people who enjoy singing; ages now range from 18 to 70 with 74 members from North Copeland in the choir from different backgrounds and professions. The choir regularly performs throughout Cumbria at locally organised events. For the choir to perform properly members need to stand at different levels enabling voice projection and conductor eye contact. The portable risers, which are quick and easy to assemble, open up more options for venues to perform in and will ensure a good performance.
Number of people 1 - 10 o 10 – 50 o 50 + benefiting (Replace o with ) Breakdown of costs - supported by estimates, where already known 2 risers @£600 each £1,200.00 Plus VAT 20% £ 240.00
TOTAL £1,440.00 Capital Costs Requirement £
Statement of ‘match funding’ – where necessary Grant Awarded from Copeland Grants Panel - £500.00 Balance from Choir funds and performances over the next few months leading up to Christmas. Estimated Date of 31/03/2013 Completion
Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc Council Plan – Improve the life chances of the most disadvantaged in Cumbria Officer – Evaluation Committed 2 Rock Choir provides a great opportunity for people of all singing abilities to get together to perform for the enjoyment of themselves and others while their numbers continue to grow. The Choir does perform at events that are organised to raise funds, one of which was after the West Cumbria shootings in Whitehaven, they also participate in Christmas events for a variety of community organisations. By raising the choir members in tiered rows this will enhance their performance.
Page 54 Appendix 11 - LOCAL MEMBERS SCHEME PROJECT Seascale and Whicham
CCC Electoral Division SEASCALE & WHICHAM Supporting Officer (s) Suzanne Cooper Date approved by Local Committee 23 November 2012 Project Description Total Project Cost Revenue Amount £1,140.00 £1,000.00
For a new footbridge across the Croft Head stream that runs through the Dell
Background
Seascale Parish Council is looking to replace the existing bridge which was vandalised in the summer and is working with Bob Muscat the Countryside Ranger for Cumbria Highways. The bridge is on parish owned land but is not a Public Right of Way but the parish is considering if they want to create the path on their land into a Public Right of Way .
Number of people 1 - 10 o 10 – 50 o 50 + benefiting (Replace o with ) Breakdown of costs - supported by estimates, where already known
Hardwood Bridge £950.00 plus VAT
TOTAL £1,140.00
Capital Costs Requirement £
Statement of ‘match funding’ – where necessary
Estimated Date of 31/03/2013 Completion
Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc
Council Plan - Where Cumbria is a place where you can live in a high quality and sustainable environment and you can move easily and safely around the county. Officer – Evaluation Seascale Parish Council is keen for this work to proceed quickly to enable this access to be used again.
Page 55
Appendix 12 - LOCAL MEMBERS SCHEME PROJECT Seascale and Whicham
CCC Electoral Division SEASCALE & WHICHAM Supporting Officer (s) Suzanne Cooper Date approved by Local Committee 23 November 2012 Project Description Total Project Cost Revenue Amount £47,322.40 £1,000.00
To undertake work to enable compliance with Environment Agency discharge criteria for the foul water system and to bring the Joseph & Eleanor Gunson Almshouse Trust property in line with current building regulations.
Background The Almshouses are in one of the most deprived 50% of Lower Super Output Areas categorised as rural. Founded in 1907 to provide housing for those in need and of good character who were born in Ulpha or resided in the area of benefit for not less than 5 years prior to the appointment with preference given to those who have been engaged in agriculture or forestry. The Trustees are responsible for ensuring the continued availability of this valuable community asset, the only Almshouses in Copeland and possibly the Lake District National Park. Constructed in 1914 the property consists of ten cottages of stone construction with slate roofs which have been constantly occupied. This is the first phase of the Project which is to segregate the surface and foul water systems, repair/reline the foul drain installing additional manholes as required together with replacement of the septic tank and soak-away system to enable the Trust to comply with Environment Agency discharge criteria. Number of people 1 - 10 o 10 – 50 50 + o benefiting Breakdown of costs - supported by estimates, where already known Phase 1 All works on the surface and foul water drains (Dyno-rod) £22,658.40 Replacement of septic tank & soak-away system £20,664.00 Consulting Engineers project administration & supervision £ 1,200.00 Contingency for rocky ground £ 2,800.00
TOTAL £47,322.40
Capital Costs Requirement Nil Statement of ‘match funding’ – where necessary Estimated Date of 31/03/2013 Completion Strategic Fit – Council Plan, LAA outcomes, Community Strategy etc Council Plan – Ensure that the most vulnerable people in our communities receive the support they need, Area Plan – Where Cumbria is a place where you can live in a high quality and sustainable environment . Officer – Evaluation This project is urgent and although it affects only ten homes in Ulpha if they don’t meet the requirements they will have to stop using the system and ultimately residents could be made homeless. Surveys and consultations have taken place to work out what is needed to be done. The Project has been split into two Phases, with Phase 1 being the highest priority.
Page 56 Agenda Item 13
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: Chief Executive
LOCAL COMMITTEE GRANTS PANEL
1.0 EXECUTIVE SUMMARY
1.1 This report sets out the deliberations of the combined grants panel which met on 24 October 2012 for endorsement by local committee, giving an opportunity for Members to approve a range of grants that benefit wide areas of Copeland.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 Applications coming forward to the grants panel should support a local project, which meets community needs, underpinning elements of the Council Plan. Each of the proposals outlined below link to priorities identified within either or both the council plan and the Copeland Area Plan.
3.0 RECOMMENDATION
3.1 Members agree to allocate £480 from General Provision to Hensingham Centre Association towards the cost of wireless microphones and a laptop for use in drama productions. 3.2 Members agree to allocate £2,982 from General Provision to Fit 4 Life towards the cost of two new treadmills for their base at Kells. 3.3 Members agree to allocate £1,500 from General Provision to Copeland Amateur Theatrical Society towards the cost of putting on a show in March 2013. 3.4 Members agree to allocate £1,995 from General Provision to Copeland Citizens Advice Bureau to purchase energy meters and a new laptop. 3.5 Members agree to allocate £1,000 from General Provision to West Lakeland Orchestra Society towards the cost of the programme of concerts for 2012/13. 3.6 Members agree to allocate £713 from General Provision to Making Space to cover the cost of a pamper day for the Copeland support group. 3.7 Members agree to allocate £1,000 from the 0-19 fund to Whitehaven Harbour Youth Project towards the cost of a six day voyage on a sailing yacht.
Page 57 3.8 Members agree to allocate £2,500 from the 0-19 fund to Whitehaven Theatre of Youth towards the cost of set hire for the production ‘Ebenezer’. 3.9 Members agree to allocate £5,000 from the 0-19 fund to Copeland Youth Council towards further developing their work and events for young people.
4.0 BACKGROUND 4.1 Members of the grants panel met on 24 October 2012 to consider the applications listed in the appendix to this report. They recommended giving the sums shown in the final column on Appendix 1 and local committee’s approval is sought so that the grants can be made.
4.2 In order to meet the criteria set out by cabinet, in each application care has been taken to ensure that the county council’s funding from the 0- 19 year budget will only be applied to the provision of services for young people. Where the application is for a proportion of the total project costs, the Area Support Manager has satisfied himself that the proportion of young people benefitting from the project is significantly greater than the proportion of funds applied for.
5.0 OPTIONS
5.1 Members can approve, vary or reject the panel’s recommendations.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The General Provisions budget has an unallocated amount of £31,004 as at 31st October 2012. Should the recommendations set out in 3.1 – 3.6 totalling £8,670 be approved then this would leave a balance of £22,334 for allocation in 2012-13. 6.2 The 0-19 budget has an unallocated amount of £39,035 as at 31 st October 2012. Should the recommendations set out in 3.7 – 3.9 totalling £8,500 be approved then this would leave a balance of £30,535 for allocation in 2012-13.
7.0 LEGAL IMPLICATIONS
7.1 To be Under the Council Constitution at paragraph 17 and page 68 County Local Committees are empowered to “determine applications for grants, loans and contributions to outside bodies, voluntary organizations or third sector organizations (which are not specifically delegated to an officer) within a policy approved by the Executive”.
Page 58 7.2 To allocate, in accordance with the guidance agreed by Cabinet on 3 March 2011, funds from the 0-19 services budget in order to support positive activities, both targeted and mainstream, designed to improve outcomes for children and young people and reduce inequalities and, in doing so, ensure that projects should address at least one of the following criteria:
7.2.1 Providing access to play, recreational, leisure or outdoor activities;
7.2.2 Providing access to care or educational activities;
7.2.3 Providing access to safe and enjoyable places for children and young people to go;
7.2.4 Providing access to holiday, weekend or out of school activities;
7.2.5 Enabling children and young people’s involvement and participation e.g. forum, youth council, engagement, empowerment, decision- making; and or
7.2.6 Supporting children and young people to take part in volunteering or community action.
7.3 The Local Committee is thus properly authorised to consider spending decisions within unallocated budgets as proposed in this paper. BS 081112
8.0 CONCLUSION
8.1 Disbursement of grant funding supports council priorities and sustains local communities.
Jill Stannard Chief Executive November 2012
Page 59 APPENDICES
Appendix 1 – Schedule of applications – Grants Panel
Divisions affected – all in Copeland
Executive Decision Yes
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been N/A undertaken?
Has an equality impact assessment been undertaken? N/A
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS
Various Copeland Local Committee meetings in 2011-2012 and 2012- 2013
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers
REPORT AUTHOR
Contact: Suzanne Cooper & Maria Hewitt, Area Engagement Officers, Copeland Area Support Team Tel: (01946) 505020 E-mail [email protected] [email protected]
Page 60 Appendix 1
Grants Panel 24.10.12 held at Cleator Moor Council Centre, 4.30pm
Forum/Budget Organisation Purpose Amount recommended
The group received funding last year from the Whitehaven Forum for wireless General Hensingham microphones to be used during drama productions. The group now wish to purchase Provision Centre Association headset microphones and a laptop. At the moment the wireless headphones have to be £480.00 passed between performers and the laptop being used for music etc belongs to a member of staff. There are 50 members from throughout Copeland.
Project is to part fund the cost of purchasing two new treadmills for the Fit 4 Life base at General Fit 4 Life Kells Amateur Rugby League Club. Full project cost is £5,982 – additional funding being Provision sought from Copeland Community Fund. 120 people are on the register for sessions at £2,982.00 Fit 4 Life at Kells; the majority are elderly people suffering from chronic diseases such as Page 61 heart disease, lung disease, stroke and diabetes.
Towards the cost of putting on a show, ‘Bugsy Malone’ in March 2013. Costs include General Copeland Amateur performance license, scenery, costumes, hire of the Civic Hall, band, rehearsals, £1,500.00 Provision Theatrical Society advertising, programmes and props. Full costs total £13,400. Awaiting quotes to support the grant request – suggest a recommendation subject to that information.
Project is to purchase 40 energy meters which will be lent out to target groups such as General Copeland Citizens people with long term illness or terminal illness, families with young children, older people Provision Advice Bureau and rural communities. The meters will be used in the home for a week to monitor energy £1,995.00 use and patterns of usage to then identify eligibility for grants for insulation and better energy supplier deals. A second element of the grant is to fund a Laptop and Dongle for outreach sessions.
General West Lakeland Towards the cost of the programme of concerts for 2012/13. Although the concert for Provision Orchestra Society Copeland will be held in Millom the Orchestra has members from throughout the district. Ticket sales do not always cover the cost of concerts as young people are offered free £1,000.00 admission as a way of encouraging an interest in music. Full project costs £10,000.
General Making Space To cover the cost of a Pamper Day for the Copeland support group. This group is Provision facilitated by Making Space and is run by and for carers who have a family member with £713.00 a severe mental illness. The Pamper Day gives carers a break from the stress of their day to day lives and is part of a programme of such days/trips. There are 15 people in the group.
Whitehaven Towards the cost of a six day voyage on a sailing yacht. As part of the project eleven 0-19 Harbour Youth young people will take part as crew – they will undertake sailing lessons, training £1,000.00 Project weekends and a review after the activity. Voyage took place in early September, application was received in August. Full project costs are £7,227.00.
0-19 Whitehaven Towards the cost of set hire for the production of Ebenezer. Total cost of the production is £2,500.00 Theatre of Youth £7,500. The group has 40 junior members.
Page 62 Funding is to further develop Copeland Youth Council. Copeland Local Committee 0-19 Copeland Youth awarded a grant of £10,000 in January this year, however additional costs were £5,000.00 Council underestimated which are attendance at County events (Cumbria Youth Council) and the cost of local activities, for example a visit to Westminster.
Agenda Item 14
COPELAND HIGHWAYS WORKING GROUP
Minutes of a Meeting of the Copeland Highways Working Group held on Tuesday 9 October 2012 at Richmond House, Whitehaven at 10am.
PRESENT :
Mr J Woolley (Chair) – Member for Mirehouse
Mr M Hawkins – Member for Mr FI Morgan – Member for Hensingham & Arlecdon Cleator Moor South & Egremont Mrs S Brown – Member for Mr A Wonnacott – Member Seascale & Whicham for Hillcrest
Also in Attendance:-
Elaine McQuire - Acting Business Support Team Leader Paul Little - Interim Area Highways & Transport Manager Sean Sykes - Better Highways Network Manager Doug Coyle - Highways & Resilience Manager
The Chair welcomed everyone to the meeting and introductions were made.
1. APOLOGIES FOR ABSENCE
No apologies were received.
2. DECLARATIONS OF INTEREST
No declarations of interest were made.
3. MINUTES OF PREVIOUS MEETING
The minutes of the previous meeting were agreed as a true record.
4. LOCAL FLOOD RISK MANAGEMENT PRESENTATION
The Highways and Resilience Manager was present at the meeting to give Members a presentation on the Floods and Water Management Act 2010 which outlines changes to the management of flood risk. In 2008 Sir Michael Pitt identified the need to address flooding issues. The four local flood risk sources are:- • Rainwater/Snow on the ground • Water which has not enter a watercourse, drainage system or public sewer • Water below the surface of the ground • Ordinary watercourses
Page 63 The objective is that flood risk from all sources is adequately assessed and managed. Responsibility for the main rivers, sea and reservoirs lies with the Environment Agency. Responsibility for surface water, groundwater and ordinary watercourses lies with the Lead Local Flood Authorities.
In line with the Act a local flood risk management team has been set up led by Doug Coyle. Changes to watercourses which may affect flooding now need approval by the Local Authority. So far, 66 consents for works on ordinary watercourses have been received this year. 19,000 assets have been transferred from EA records.
The Local Authority will have powers to approve/refuse System Urban Drainage Systems (SUDs) where new connections to sewers or becks are requested. A decision on this has been deferred until next October. Subject to SUDs approval CCC will be responsible for adopting the connections.
At present works are ongoing in Keswick, and investigations are ongoing in Egremont, Beckermet and Millhouse.
The Highways & Resilience Manager outlined the structure of the NW Flood & Coastal Erosion Risk Management Strategy which is headed for CCC by Tony Markley.
The group are working closely with Network Rail when working around railway lines.
It is hoped that the Local Authorities will have powers in the future to make decisions on any planning decisions to build on flood plains. Preparation is already ongoing for this.
It is proposed to put all of the information onto a public webpage.
5. COPELAND FLOODING UPDATE
The Better Highways Network Manager gave Members an update on current flooding situation in Copeland. Flooding problems occurred recently in Gosforth, Seascale, Egremont, St Bees, Middletown, Ravenglass and Moresby Parks.
A drop in session was held recently in Egremont with various agencies attending to answer questions from members of the public. It was found to be very beneficial.
The Better Highways Network Manager is meeting with the Member for Egremont North & St Bees tomorrow.
The Better Highways Network Manager has met with the Member for Gosforth & Ennerdale in Gosforth to walk around and identify the problem areas. Damage has been caused to the highway by the flooding; the problem is currently being rectified, though a final cost has not yet been established for the work. Work is ongoing installing gabions at Back Boonwood.
Page 64
Investigations have been carried out in Ravenglass; Maysons have carried out camera surveys and jetting works. A large number of problems have been found.
Three days were spent in St Bees on High House Road and Abbey Road.
Works are ongoing to alleviate the problem at School Brow and Churchill Drive in Moresby.
Works are also ongoing in the vicinity of Railway Terrace in Seascale, Middletown and Woodend. Work is also planned for Beckermet.
The Better Highways Network Manager informed the meeting that after recent inspections, issues with maintenance of the footway gullies were found. The teams are now picking these up when carrying out their inspections. A decision on funding will be needed in the future to rectify the problems.
The Member for Seascale and Whicham requested she be notified if visits were planned in that area. The Better Highways Network Manager agreed to give advance notice where possible.
The Chair thanked the Highways & Resilience Manager and the Better Highways Network Manager for their contribution. It was agreed that regular updates would be provided to Members.
6. WINTER SERVICE 2012/13
The Interim Area Highways & Transport Manager informed the meeting that a paper on the winter service had been through Cabinet. In addition to the normal review of the routes the idea behind the paper was increased localism. Trials have been carried out in Nenthead and Troutbeck with local contractors being used to grit minor roads, this was done using a legal agreement. Instruction and salt were provided, the schemes proved very successful. There is an opportunity to add more local contractors in this coming season.
CCC are also looking for Parish and Town Councils to become more involved and to help manage the grit bins. “Ownership” of the grit bins would be encouraged. A press release is expected soon.
No new bins or heaps will be put out this year. Parish Councils can chose to buy the additional bins but would need to also be responsible for restocking the bins.
CCC are looking for “Snow Champions” who will be volunteers who will be tasked with clearing snow and applying grit to the footways. They will be provided with hi vis waistcoats, shovels and basic health and safety training. Expressions of interest currently being sought.
If required the parish salt/grit is to be put out in 1 tonne dumpy bags this year rather than in heaps which reduces the environmental effect should there be any run off from the piles.
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Changes have been made to the Priority 2 Routes.
Schools are being included on the Priority 3 Routes.
A new classification of Priority 4 Routes has been introduced for extreme weather conditions.
Some roads have been removed from the Priority 3 gritting list as they are no longer in use as bus routes.
A rota has been set up and the equipment is ready at the depot in Egremont.
At the request of the Member for Cleator Moor South & Egremont, the Interim area Highways & Transport Manager agreed to check that the gritting information is to be distributed to the Parish Councils.
ACTION – Interim Area Highways & Transport Manager check on the progress and distribution of the gritting leaflet.
The Interim Area Highways & Transport Manager informed the meeting that the use of Safecote is to stop once the existing stock has been used up.
7. CAPITAL PROGRAMME 2013/14
A copy of the 2013/14 PRN scheme list was sent to Members for their information. The Interim Area Highways & Transport Manager informed the meeting that the list is to go to the next Cabinet meeting. There is one major resurfacing scheme which is in Whitehaven. Three drainage schemes have been added to the list. It was noted that a lot of the schemes were on the detrunked A595 south of Calderbridge.
A copy of the 2013/14 NPRN scheme list was also sent to Members for their information. The list outlined the proposed footway, drainage, carriageway, micro asphalt, surface dressing and carriageway patching works. Priorscales, which is currently closed, is to be added to the list.
8. REVENUE BUDGET UPDATE
The Interim Area Highways & Transport Manager presented a report to the Members which outlined the current situation with the revenue budget. It shows a budget pressure of £139,100, including an overspend on last year’s budget of £151,295. He asked that Members consider the options in the report in order to alleviate the pressure on the budget. It was agreed that to recommend that Copeland Local Committee consider all of the following three options in the report:-
5.2 The group consider deferring part of the revenue overspend carried forward from 2011/12 so that the clawback will be spread over two years (£75,000).
Page 66 5.3 The group consider moving the cost (£14,500) of the works at Birkby Road to the Highways Capital Budget.
5.4 The group consider moving the anticipated cost (£20,000) of the works at Back Boonwood to the Highways Capital Budget.
AGREED – That Copeland Local Committee consider implementing the above three options in order to alleviate the pressure on the Better Highways Budget.
The Interim Area Highways & Transport Manager informed the group that there is currently a forecast underspend of £21,500 in the capital budget and work is ongoing to reduce the costs of the remaining schemes.
There is a £30k pressure on the budget due to increased energy costs. The Interim Area Highways & Transport Manager informed the group that CCC are looking to install LED lights which will reduce the energy costs in the long term. A contract to maintain Copeland Borough Councils’ street lights has been agreed.
9. 20MPH SPEED ZONES
A draft report was circulated to Members in order to update them on changes to the national legislation on 20mph speed limits and zones. The report is to go to Copeland Local Committees’ meeting on 23 November.
10. BETTER HIGHWAYS REPORT
The Interim Area Highways & Transport Manager informed the meeting that there were no major changes to report.
Should the teams be redeployed to winter maintenance, the costs to the better highways budget will be reduced.
There have been extra pressures on the better highways budget with the extra costs for clothing and equipment during the transition of the staff. Improvements have been made in the cost of the materials being ordered.
11. A595 LIAISON MEETING
A copy of the notes from the last liaison meeting was distributed to Members for their information. It was agreed that the liaison meetings were very beneficial and the Member for Cleator Moor South & Egremont thanked Jonathan Reade from the Highways Agency for his efforts in progressing and dealing with issues.
12. HIGHWAYS WORKING GROUP MEETING DATES 2013
The Interim Area Highways & Transport Manager asked Members permission to change the scheduling of the Highways Working Group meetings to four/five weeks before Copeland Local Committee rather than the six weeks at present.
Page 67 AGREED – in consultation with Member Services, to arrange the Copeland Highways Working Group for four/five weeks before the Copeland Local Committee meetings.
The Acting Business Support Team Leader asked that the next meeting on 5 December be put back by one hour to 11am in order to avoid a clash with the conference room booking. This was agreed rather than moving the date of the meeting. The Chair gave his apologies for the next meeting and asked that the Member for Cleator Moor South & Egremont chair the meeting in his absence.
The meeting ended at 12pm
Page 68 Agenda Item 15
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: Corporate Director – Environment
LOCAL COMMITTEE DEVOLVED BUDGETS 2013/14
PROVISIONAL CAPITAL PROGRAMME FOR COPELAND 2013/14.
1.0 EXECUTIVE SUMMARY
1.1 Members are asked to approve recommendations for the Local Committee’s devolved capital programme 2013/2014 including prioritised lists of schemes, which will form the basis of the Local Committee’s devolved capital programme for 2013/2014 and provide a core programme for future years subject to annual review. The indicative allocations for 2013/14 and 2014/15 are £1,583,000 and £1,582,000 respectively.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 This report supports the aims and objectives aims of the Council Plan, Corporate Strategy and the Local Transport Plan through the efficient planning and delivery of the Highways and Transport Programme in the Copeland area.
2.2 The Programme complies with the Strategic Equality Assessments for the Highways and Transport Service. Individual schemes will be assessed against equality criteria as appropriate.
3.0 RECOMMENDATION
3.1 That Local Committee is recommended to approve the devolved highways capital programme for 2013/2014 set out in the Appendices to the report subject to final determination following the approval of the 2013/14 Council budget.
Page 69
4.0 BACKGROUND
4.1 This report makes recommendations for the Local Committee’s devolved capital programme 2013/2014 including prioritised lists of schemes, which will form the basis of the Local Committee’s devolved capital programme for 2012/13 and provide a core programme for future years subject to annual review. The indicative allocations for 2013/14 and 2014/15 are £1,583,000 and £1,582,000 respectively. 4.2 This Local Committee’s devolved capital allocation for 2012/13 was £1,669,000. Members may recall that the County Council’s Local Transport Settlement allocation from Government reduces over the period 2011/12 to 2014/15 from £27.164m to £24.581m. The recommendations in this report are based upon indicative allocations for 2013/14 and 2014/15 of £1,583,000 and £1,582,000 respectively. 4.3 Members will have a further opportunity, once the annual budgets have been determined by Council in early 2013, to finally confirm the programmes based on the approved budget. 4.4 The summary of the recommended devolved capital budget for 2013/14 is shown in Appendix 1. Non-Principal Road (NPRN) Structural Maintenance Programme.
4.5 This programme is intended to maintain and improve the condition of the Non- Principal Road Network (NPRN), including: (a) Carriageway, drainage and surface treatment schemes; (b) Footway schemes, (c) Minor structural maintenance works to support the work of the Better Highways Teams comprising programmed works for permanent repairs that enhance the life of the highway asset. (d) Road lighting column replacement works. 4.6 As in previous programmes of NPRN work, it is intended to continue with extensive carriageway patching and surfacing treatment work as a priority, to invest a greater proportion of the network utilising the available funding and seal previously patched carriageways against deterioration due to weathering. Where appropriate, microasphalt will be used for surface treatment in urban areas. The proposed list of schemes is shown in Appendix 2.
4.7 The surface dressing programme for 2013 is shown in Appendix 3 and defective areas of carriageway on 2014/15 beds will be prepared during 2013/14 from the Pre Surface Dressing patching budget. This preparatory work includes hand patching, machine inlay and overlays and essential drainage work.
4.8 The proposed list of carriageway resurfacing schemes set out in Appendix 4 has been developed from local knowledge, condition surveys and customer reports and has been prioritised in accordance with the Priority Assessed Schemes scoring system.
Page 70
4.9 The proposed list of drainage schemes set out in Appendix 5 has been identified from experience of repeat inundations and drainage failures. This list of priorities continues to address areas of concern and the resolution of these drainage problems will preserve the structural integrity of the highway. Conveying water away improves safety, particularly in winter, and reduces longer term maintenance costs.
4.10 It is proposed to continue renewing the area’s footways in line with corporate objectives of promoting walking and mobility. The proposed list of footway schemes is shown in Appendix 6
4.11 The road lighting column replacement budget will be targeted at columns and underground cable networks in poor condition requiring replacement, but there is also an opportunity to look at replacing the most “energy inefficient” lanterns with more efficient LED lanterns which are not only more energy efficient but which need much fewer routine maintenance visits.
Annual Package of Measures Programme (APM)
4.12 This programme is for small scale transport improvement schemes (estimated cost less than £50,000), that will assist delivery of the County Council’s wider transport objectives set out in the Cumbria Local Transport Plan(LTP3) 4.13 Such schemes can be broadly classified as follows, though many schemes will target more than one of the various classifications: (a) Public transport infrastructure schemes e.g. bus stop improvements; bus shelter grants to Parish and District Councils or bus priority measures. (b) Local safety schemes i.e. schemes that will contribute to the County Councils objectives of improving road safety and reducing injuries caused by road traffic collisions. (c) Walking and cycling schemes i.e. safer road crossings; new footways or cycle facilities, footway widening schemes, dropped kerbs to improve accessibility, removal of barriers to walking and cycling etc. (d) Traffic management and traffic calming schemes, including traffic regulation orders, road widening, provision of passing spaces, etc. 4.14 Proposed schemes can originate from a variety of sources. These include community requests, elected members, Parish Councils, Better Ways to School and other Council funded studies. Many suggestions and proposed schemes are received and a complete list is maintained by the area office. Cost estimates have been prepared and the list of schemes proposed for the 2013-14 Minor Improvements programme is listed in Appendix 7. Each has been assessed and prioritised using the Priority Transport Improvement Scheme scoring system which should ensure a broad range of schemes that meet Local Transport Plan targets and objectives.
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5.0 OPTIONS
5.1 Members may approve the Provisional NPRN Programme of Works for 2013/14 or:
5.2 Members may suggest changes to the proposed programmes.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The Non-Principal Road Structural Maintenance and Annual Package of Measures programmes are devolved to this local committee to determine and deliver in accordance with the Council’s policies. The budget will be set by Council in February.
6.2 All elements of work undertaken by this local committee must seek to meet the overall objectives as laid out in the current Local Transport Plan and this Council’s corporate policies.
6.3 The government’s capital allocation for highways and transport is not ring fenced and as such it is at each authority’s discretion as to how available funding is utilised. In this light and with reference to considerations identified in this report, it is important to have properly considered and prioritised lists of candidate schemes.
7.0 LEGAL IMPLICATIONS
7.1 There are no direct legal implications contained in this report other than procedures for Temporary Traffic Regulation Orders for road closures to be put in place to enable the works to be carried out in accordance with Section 14(1) of the Road Traffic Regulation Act 1984 .
8.0 CONCLUSION
8.1 This report details the draft programmes of devolved Capital works, under each of the different budget headings, for 2013/2014, to take account of this Local Committee’s priorities.
Andrew Moss Assistant Director Highways and Transportation
November 2012
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APPENDICES
Appendix 1 2012/13 Devolved Highways Capital Programme Summary
Appendix 2 2013 Micro-Asphalt Schemes
Appendix 3 2013 Surface Dressing Beds
Appendix 4 NPRN Carriageway
Appendix 5 Drainage Schemes
Appendix 6 NPRN Footway Schemes.
Appendix 7 Small Highway Improvement Schemes (APM)
Electoral Division(s): All Copeland Divisions
Executive Decision Yes
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
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BACKGROUND PAPERS
No background papers.
REPORT AUTHOR
Paul Little 01946 506017 [email protected]
Page 74 County Council Local Committee for Copeland 23 November 2012
Devolved Capital Programme 2013-2014
Appendix 1 - 2013/14 Devolved Highways Capital Programme Summary
Recommended Indicative Recommended Allocation 2013/14 (£) Allocation 2013/14 Allocation 2014/15 (£) (£) Non Principal Road Structural Maintenance Block
Carriageway and Drainage Schemes. Surface Treatment - carriageway surface dressing 2013 (Appendix 2) 250,000 250,000 Surface treatment - Micro-asphalt (Appendix 3) 135,000 135,000 Carriageway schemes (Appendix 4) 255,000 255,000 Drainage schemes (Appendix 5) 78,000 78,000 Sub total carriageways 718,000 718,000
Footways Footway named schemes (Appendix 6) 443,000 442,000 Sub total footways 443,000 442,000
Minor Structural Maintenance Minor Structural Maintenance - Carriageways 100,000 100,000 Minor Structural Maintenance - Patching Schemes 100,000 100,000 Sub total minor structural maintenance 200,000 200,000
Road Lighting Column Replacement Road lighting column replacement 112,000 112,000 Sub total road lighting column replacement 112,000 112,000
Small Highway Improvements (APM) Block
Small highway improvements (APM) Traffic Management 70,000 tba Local Safety Schemes 35,000 tba Public Transport Improvement 5,000 tba Sub total small highway improvements (APM) (Appendix 7) 110,000 110,000
Total Copeland Devolved Capital Programme 1,583,000 1,582,000
24 Page 75 This page is intentionally left blank
Page 76 County Council Local Committee for Copeland November 2012 Devolved Highways Capital Programme 2013-2014 Appendix 2 - 2013/14 Micro-Asphalt Schemes
ROAD DESCRIPTION DIVISION TREATMENT ESTIMATE CUMULATIVE
U4337 High Road Kells Kells and Sandwith Micro Asphalt £81,100.00 -£81,100.00 U4373 Church Hill Hensingham Hensingham and Arlecdon Micro Asphalt £14,350.00 -£95,450.00 U4450 Elizabeth Crescent Bransty Bransty Micro Asphalt £13,015.00 -£108,465.00 U4295 Read Drive Bransty Bransty Micro Asphalt £9,010.00 -£117,475.00 U4385 Cross Lane Hillcrest Hillcrest Micro Asphalt £5,355.00 -£122,830.00 U4295 Brunlea Drive Whitehaven Bransty Micro Asphalt £9,010.00 -£131,840.00 CUT OFF LINE AT INDICATIVE ALLOCATION SHOWN IN APPENDIX 1
Page 77 U4386 Leathwaite Hillcrest Micro Asphalt £30,370.00 -£162,210.00 This page is intentionally left blank
Page 78 County Council Local Committee for Copeland November 2012 Devolved Capital Programme 2013-2014 Appendix 3- 2013/14 Surface Dressing Schemes
ROAD DESCRIPTION DIVISION TREATMENT ESTIMATE CUMULATIVE C4017/ Wath Brow to Ennerdale Gosforth and Ennerdale Surface Dressing 69,115 -69,115 C4004 B5295 Threaplands to Frizington Cleator Moor North and Frizington Surface Dressing 27,996 -97,111
C4028 Logan Beck to Ulpha Bridge Seascale and Whicham Surface Dressing 60,975 -158,086 C4025 Holmrook to Irton levels Seascale and Whicham Surface Dressing 39,120 -197,206
Page 79 B5344 Gosforth to Seascale Seascale and Whicham Surface Dressing 52,720 -249,926 CUT OFF LINE AT INDICATIVE ALLOCATION SHOWN IN APPENDIX 1 This page is intentionally left blank
Page 80 County Council Local Committee for Copeland Devolved Highways Capital Programme 2013-2014 Appendix 4 - 2013/14 Carriageway Schemes
ROAD DESCRIPTION DIVISION TREATMENT ESTIMATE CUMULATIVE
U4337 High Road Kells Kells and Sandwith Carriageway £94,450.00 -£94,450.00 U4033 Rottington Sandwith Kells and Sandwith Carriageway £65,080.00 -£159,530.00 U4374 Skiddaw Road Mirehouse Mirehouse Carriageway £54,400.00 -£213,930.00 U4290 Sea view Road Bransty Bransty Carriageway £41,050.00 -£254,980.00 CUT OFF LINE AT INDICATIVE ALLOCATION SHOWN IN APPENDIX 1 U4086 The Crescent Thornhill Gosforth and Ennerdale Carriageway £44,387.50 -£299,367.50 C4022 Lamplugh to Copeland Boundary Gosforth and Ennerdale Carriageway £101,125.00 -£400,492.50 Page 81 U4017 Arlecdon Road Hensingham and Arlecdon Carriageway £114,475.00 -£514,967.50 U4347 Monkwray Brow Hensingham and Arlecdon Carriageway £81,100.00 -£596,067.50 U4290 Earls Road Bransty Bransty Carriageway £27,700.00 -£623,767.50 U4262 Whitegate Egremont St.Bees and Egremont Carriageway £54,400.00 -£678,167.50 C4010 C4010 Loughrigg to High Walton nr St Bees St.Bees and Egremont Carriageway £47,725.00 -£725,892.50 U4086 St Johns Road Thornhill Gosforth and Ennerdale Carriageway £41,050.00 -£766,942.50 U4283 Haig Avenue Bransty Bransty Carriageway £54,400.00 -£821,342.50 U4286 Mona Road Bransty Bransty Carriageway £34,375.00 -£855,717.50 U4027 Croasdale Village to Bowness Knott Gosforth and Ennerdale Carriageway £121,150.00 -£976,867.50 C4004 C4004 Kirkland to Ennerdale Gosforth and Ennerdale Carriageway £121,150.00 -£1,098,017.50 B5345 B5345 Byersteads Road to Deep Ghyll Banks St.Bees and Egremont Carriageway £127,825.00 -£1,225,842.50 U4339 Solway Road Kells Whitehaven Kells and Sandwith Carriageway £147,850.00 -£1,373,692.50 This page is intentionally left blank
Page 82 County Council Local Committee for Copeland Devolved Capital Programme 2013-2014 Appendix 5 - 2013/14 Devolved Highways Capital Programme Drainage Schemes
ROAD DESCRIPTION DIVISION ESTIMATE CUMULATIVE
C4014 Haile Church Gosforth and Ennerdale 34375 -34375
C4016 Scurgill Terrace, Egremont Gosforth and Ennerdale 43900 -78275 CUT OFF LINE AT INDICATIVE ALLOCATION SHOWN IN APPENDIX 1
U4290 Bank Road, Bransty Bransty 14350 -92625
Page 83 C4022 Lamplugh to Copeland Boundary Gosforth and Ennerdale 61077 -153702 This page is intentionally left blank
Page 84 County Council Local Committee for Copeland Devolved Highways Capital Programme 2013-2014 Appendix 6 - 2013/14 Footway Schemes
ROAD DESCRIPTION DIVISION TREATMENT ESTIMATE CUMULATIVE U4229 Buckle Avenue Cleator Moor Cleator Moor South & Egremont Footway £107,800 -£107,800.00 U4290 Sea view Road Bransty Bransty Footway £34,375 -£142,175.00 Various Millom Town Centre Millom Footway £82,000 -£224,175.00 U4412 Orgill Estate Egremont St.Bees & Egremont Footway £82,000 -£306,175.00 U4499 Murton Park Arlecdon Hensingham & Arlecdon Footway £109,000 -£415,175.00 U4372 Meadow Road Bridge Mirehouse Mirehouse Footway £28,000 -£443,175.00 CUT OFF LINE AT INDICATIVE ALLOCATION SHOWN IN APPENDIX 1
Page 85 U4396 Muncaster Road Hensingham Hensingham & Arlecdon Footway £15,300 -£458,475.00 C4036 Irish Street Whitehaven Hillcrest Footway £41,500 -£499,975.00 U4141 Holborn Hill Millom Millom Footway £163,000 -£662,975.00 C4003 Scalegill Road Moor Row St.Bees & Egremont Footway £82,000 -£744,975.00 B5295 Ennerdale Road Cleator Moor Cleator Moor North & Frizington Footway £129,250 -£874,225.00 U4238 Dent/Ehen Place Cleator Moor Cleator Moor North & Frizington Footway £127,825 -£1,002,050.00 C4014 Braystones Road Beckermet Gosforth & Ennerdale Footway £28,000 -£1,030,050.00 U4287 Beatty Road/Close+South View Bransty Bransty Footway £41,050 -£1,071,100.00 U4443 Croftlands Bigrigg St.Bees & Egremont Footway £54,400 -£1,125,500.00 U4433 Dent View Egremont Cleator Moor South & Egremont Footway £34,375 -£1,159,875.00 U4017 Arlecdon Road Hensingham & Arlecdon Footway £47,725 -£1,207,600.00 U4283 Haig Avenue Bransty Bransty Footway £94,450 -£1,302,050.00 U4286 Mona Road Bransty Bransty Footway £34,375 -£1,336,425.00 U4367 Whinlatter Road Mirehouse Mirehouse Footway £74,425 -£1,410,850.00 This page is intentionally left blank
Page 86 County Council Local Committee for Copeland Copeland Local Committee Devolved Capital Programme 2013/14 Appendix 7 Small Highway Improvement Schemes (APM) Scheme Title Location Description Objectives Approved Budget (£)
A595, A5093,A5086, A5094 - Signing Audit(De-cluttering, Various Strategic Carryout Desktop Study and Audit with a view of Traffic Management £ 30,000.00 signing the way etc) Routes Copland removing/replacing/consolidating highway signing
A595, A5093,A5086, A5094 - Signing Audit(De-cluttering, Various Strategic Carryout Desktop Study and Audit with a view of Traffic Management £ 15,000.00 signing the way etc) Routes Copland replacing / bringing in line with current standards highway road markings
Egremont Traffic Regulation Review Copeland Egremont & Review TRO, assess additional requests. Traffic Management £ 15,000.00 Surrounding Areas Implement amendments Various Enforcement Anomalies Decriminalised Parking Various Traffic To repair/replace missing road markings and Traffic Management £ 10,000.00 Regulation Orders signs to ensure compliance with Enforcement requirements. Total from Traffic management section of APM 2013/2014 £ 70,000.00 Page 87
Inclusive Mobility Copeland Dropped crossing points to aid pedestrians with Local Safety Scheme £ 7,250.00 limited mobility when crossing the road on recognised routes Various Areas Disabled Parking Bays Local Safety Scheme £ 1,000.00 Various Areas Community Dropped Crossing points £ 3,750.00 Traffic Engineering Improvements Beckermet Speed reduction measures to Morass Road Local Safety Scheme £ 8,000.00 Traffic Engineering Improvements Calderbridge Desktop study with possible traffic related Local Safety Scheme £ 10,000.00 improvements Calderbridge Traffic Engineering Study Harras Moor, Carry out traffic study with a view of outlining Local Safety Scheme £ 5,000.00 Whitehaven engineering improvements Total from Local Safety section of APM 2013/2014 £35,000.00
Bus Stop Clearways Various Locations Bus Stop Clearways Public Transport £5,000.00 Total from Public Transport section of APM 2013/2014 £5,000.00
Revised Total Spend for 2011/2012 Subject to approval £ 110,000.00
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Page 88 Agenda Item 16
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: Corporate Director – Environment
THE HIGHWAYS WINTER SERVICE IN COPELAND
1.0 EXECUTIVE SUMMARY
1.1 This report advises Members about arrangements for the County Council’s highways winter service as far as it relates to Copeland. Cabinet considered proposed amendments to the service at its meeting in September 2012. Recommendations had been made by this Committee and they were considered along with recommendations made by the other five Local Committees and other parties. Furthermore the service was subjected to a comprehensive review which looked at various issues including Code of Practice compliance, efficiency, bus routing, links to schools, weather forecasting and warning signage.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The County Council’s Cabinet is responsible for the implementation of the Highways Winter Service. In general the service is a continuation and refinement of the policy and standards agreed in previous years.
2.2 The Winter Service fits under the Corporate Objective of “Creating safe and secure communities”.
2.3 The service has been developed within the County Council’s equality and diversity policies.
3.0 RECOMMENDATION
3.1 That Local Committee notes the contents of this report.
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4.0 BACKGROUND
4.1 The Highways Winter Service is a centrally controlled function which is reconsidered annually by the Council’s Cabinet. Following consultations with Local Committees and a review of public comments received during last winter a number of suggestions have been reviewed by Cabinet. The budget for Adverse Weather for 2012/13 is £4.1m.
4.2 This spring/summer a review of the highways winter service has also been undertaken. The views of practitioners of the highways winter service in Cumbria have been used to form the basis of the review. Advice has been sought from other colleagues connected with public transport and the school transport service. Recommendations within the UK Roads Board’s Code of Practice ‘Well - maintained Highways’ have also been checked as part of the process. The review has therefore been comprehensive in that it has considered the suitability of existing priority treatment routes for today’s usage, whether additional treatment routes can be justified, whether treatment standards are sufficient to satisfy modern legal requirements and other delivery and management issues.
4.3 Consequently Cabinet approved a range of improvements which have a direct bearing on highways in Copeland (see the Appendix).
4.4 A careful analysis of the existing county-wide P1 and P2 routes has revealed that improvements in efficiency can be achieved, i.e. the average proportion of actual salting is about 61% because the vehicles concerned do not salt whilst travelling on roads treated by other vehicles or whilst on trunk roads or the M6. By optimising existing treatment routes it is possible to improve efficiency to 66%. Cost savings also offer the scope to include additional new lengths of roads to be treated provided they can be added into existing routes without exceeding set time limits or lorry salt carrying capacity. Cabinet approved the addition of roads which carry frequent, regular scheduled bus services. This amounts to an additional 4.4kms of Priority 2 routes in Copeland.
4.5 Cabinet also agreed to remove the restriction which limits treatment to just P1, P2 and P3 routes. A fourth priority would enable treatment on all other routes in demanding weather conditions, after the P1, P2 and P3 routes have been secured. This is in line with our neighbouring authorities, e.g. Northumberland, North Yorkshire, Dumfries & Galloway and Scottish Borders. Furthermore this relaxation would also allow the County Council to enter into agreements with local volunteer groups to treat what are currently untreated roads.
4.6 Cumbria has over 310 schools including primaries, secondaries and academies. About 40 of those schools, mostly rural primaries, e.g. Beckermet, are located some distance away from the nearest P1s and P2s. Nearly all are on P3 routes but a very limited number are on currently untreated routes. Unfortunately adding the roads concerned to P1s or P2s would have considerable implications for resources. Current practice
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generally is to site a salt bin nearby and to provide salt heaps and/or bins on untreated rural roads. This is considered to be the most appropriate method for dealing with this issue unless additional resources can be made available. Cabinet decided to include all primary schools to at least the P3 category.
4.7 A review of existing P3 routes was carried out on the basis of regular, frequent bus usage. This has resulted in Cabinet approving the removal of routes that no longer meet the criteria. (see the Appendix). These may be subject to minor revision to satisfy the requirements outlined in 4.6.
4.8 The code of practice recommends that the service should make use of weather forecasting information. In Cumbria we have an extensive system of stations for gathering information about local weather conditions. Information gathered is used to inform the decisions about treatment activities as well as local weather forecasts. Nine weather stations are used for these purposes for the nine climatic zones in Cumbria. Those climatic zones are called Coastal South, Coastal North, Carlisle, Southern, Lakes East, Lakes West, Pennine North, Pennine Central and Pennine South.
4.9 Arrangements are in hand to publish some of the weather information on the County Council website, for example air temperatures, wind speed and direction and still camera images. This should be available for the general public during the winter season.
4.10 During this last winter trials involving local groups at Nenthead near Alston and Troutbeck near Windermere enabled local minor roads to be pre-treated and ploughed as necessary. After some initial teething problems the extra service was appreciated by local people. Difficulties were experienced with snow ploughing operations and salt spreading due to inferior equipment. However with experience and enhancements to machinery the operation improved. It is possible therefore to extend this service so that other local groups can get involved to further test the initiative. Cabinet resolved to extend the number of trials by up to ten this winter if the groups concerned are prepared to enter into an agreement with the County Council about the type of equipment to be used, especially spreading and ploughing equipment. The agreement would also cover salt supplies, treatment times and days and financial contributions.
4.11 A further improvement to the service is envisaged by handing some responsibility for grit bin and salt heap replenishment to parish councils. Whilst this part of the service is appreciated on non-priority roads it has become a large burden on the budget in recent years. It is possible that much of the salt and grit mixes delivered to bins and heaps is not used on local roads. Willing parish councils have been asked to check and control usage and make requests for resupplies to be made. Responses are awaited. In order to further control expenditure on grit bins Cabinet has also agreed that no new bins are provided unless the bin is funded externally.
4.12 Cabinet has also agreed to attempt to recruit ‘Snow Champions’ to clear snow from lengths of footway or footpaths. Such volunteers would be given tubs of rock salt and appropriate clothing and equipment in exchange for treating snow affected lengths of footway. Initially local volunteers would be
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recruited to treat an agreed length of footway but on a trial basis. Recruitment is being organised through a mixture of public advertisement and local council recommendations. In either case volunteers would have to be vetted to ensure suitability and then given induction training. Up to 50 such volunteers in each of the six districts would give a sufficiently large sample on which to assess the success of a trial.
4.13 During the prolonged cold spells in the 2009/10 and 2010/11 winters the Council offered, following a decision from the Chief Executive using her emergency powers, all Parish councils a supply of salt / grit mix to enable parish volunteers to enhance the service locally. The supply was offered at roughly 7T to each participating parish. This proved to be a useful enhancement of the service and was well received. In both years, it was only offered once it became apparent that the weather had gone beyond what could be expected of a “normal” winter. Bearing in mind that this process could be rolled out at very short notice, it is believed that this is the correct approach, as salt is a potentially difficult material to store for medium to long term because of its potential environmental impact. Last winter 2011 / 12 was more like an ‘average’ winter and the core gritting group was called into action just once. A supply of only 3T was made to willing parishes. Cabinet resolved to continue this initiative.
5.0 OPTIONS
5.1 No options are presented for review.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The highways winter service is a resource intensive function. In order to carry out the current policy ten depots countywide, including two in Copeland, are required, each with dry salt storage facilities, spreading vehicles and adequate manpower. In addition large workshops are required to repair and maintain the fleet of vehicles.
6.2 In keeping the priority highway network open during wintry weather the County Council is ensuring that normal business, educational, domestic and leisure activities can continue. Value for money is achieved by ensuring that the priority traffic and pedestrian routes are treated in a timely manner.
7.0 LEGAL IMPLICATIONS
7.1 The Highways Act 1980, as amended, places a highway authority under a duty to ensure; so far as is reasonably practicable, that safe passage along a highway is not endangered by snow or ice.
7.2 The UK Roads Board’s code of practice states that it is not practically possible to treat all highways or to treat them all of the time. It is for each highway authority to determine what is reasonable given all the conditions and factors applicable to its area.
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8.0 CONCLUSION
8.1 This report informs Local Committee that improvements to the winter service in Copeland have been approved by Cabinet.
Jim Savege Director – Environment Department October 2012
APPENDIX
Changes in Copeland
IMPLICATIONS
Electoral Division(s): All divisions
Executive Decision No
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
Cabinet – 13 September 2012
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers.
Contact: Paul Little Tel: 01946 506017 Email address: [email protected]
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Appendix: Treatments changes for 2012/13
Area Road From To Proposed change Notes, e.g. Cumulative length (km) length (km)
Pasture Road - A5086 Upgrade to P2 due to regular, 1.9 Copeland Lanefoot Junction - Asby Junction frequent bus service A595 Junction - Scalegill Church Street Crossroads - Upgrade to P2 due to regular, 1.0 Copeland Hall Moor Row frequent bus service B5345 Junction, Upgrade to P2 due to regular, 1.5 4.4 Copeland Uldale View Junction Kellhead Cottage frequent bus service Page 94
Area Other changes Notes
Countywide All schools currently on untreated roads to be linked to the priority treatment network by at Up to 40 schools least a P3 route Countywide All roads which are not included as P1, P2, or P3 to be included in a P4 classification To be treated by direction of highway service only after P1, P2, and P3 routes secured and only during daylight hours. Countywide In addition to the Core Gritting Group which may release rock salt / grit mixes to local councils in emergency weather circumstances the local highways service may also make the offer in extreme very localised weather emergencies.
Countywide To offer the management of grit bins and heaps to parish councils in order to improve checks on usage. Furthermore to not purchase any more bins unless finance is provided from
Page 95 elsewhere. Countywide To extend the ‘self help’ service to local groups subject to an agreement about the type of equipment to be used especially spreading and ploughing equipment, as well as salt supplies, treatment times and days and financial contributions. A limit on the number of such agreements is recommended – up to a maximum of 10. Treatment by local groups would be limited to minor roads (not P1s and P2s). Countywide Snow champion volunteers recruited to treat snow affected lengths of footway. To be Up to 50 such volunteers in each of introduced as a trial this coming winter. Local volunteers would be recruited to treat an agreed the six districts. length of footway. Copeland Terminate the use of molasses treated rock salt at the Egremont depot once current stocks If a reliable method could be have been used determined to omit treatments due to sufficient residual salt remaining on the road then significant savings could be achieved
Removal of P3s in U4222 C4024 Junction - Cragg Road B5295 junction - Cragg Road 0.740 Copeland
U4234 B5295 Junction - William Morris Avenue A5086 Junction - Frizington Road 0.740
U4231 A5086 Junction - Roper Street B5295 Junction - Towerson Street 0.240
U4207 B5295 Junction - Mill Hill B5294 Junction - Border Avenue 0.885
U4021 B5295 Junction - Galemire Cottage U4021 - Mill Hill Cottages 0.290
U4026 A5086 Junction - High Leys Bridge U4025 Crossroads - Lamplugh School 0.565
U4025 U4026 Crossroads - Lamplugh School A5086 Junction - North of Lamplugh School 0.570 Page 96
U4200 A5086 Junction - Coronation Drive U4194 Junction - Yeathhouse Road 0.405
U4194 A5086 Junction - Yeathhouse Road U2404 Junction Dyke Nook 0.355
U4192 Moor Place, Frizington 0.365
U4007 U4117 Seven Acres Junction - Parton Brow C4001 Junction - South of Lowca 1.440
U4120 U4008 Junction C4006 Junction - Moresby Parks 0.605
C4011 C4006 Junction - Pica C4011 Junction - Gilgarran 1.290
U4106 U4003 Junction - Main Street, Disington Hinnings Road, Disington 0.935 U4102/ Church Road - U4003 Junction - Main Street, Barfs Road - U4003 Junction - Main Street, 0.915 U4104 Disington Disington
U4088 Meadowfield, Gosforth 0.495
U4057 Croftlands Drive Junction 75 metres south of Croftlands Drive Junction 0.075
C4027 Chapel Lane, Bootle 0.505
U4081 A5093 link Road - Southern junction A5093 link Road - Northern junction 1.545 A5093 Junction - Murthwaite Green Farm, U4072 Beach House, End of Road 1.630 Baldmire
U4079 T-Junction, The Green T-Junction - Bridge End, The Green 0.815 U4052/ U4068/ Lakeland Avenue, Loweswater Avenue, Rydal Avenue - Whitehaven 0.730 U4381
U4379 Windermere Road, Whitehaven 0.705
U4374 Skiddaw Road, Whitehaven 0.145 Page 97
U4371 Dent Road, Gable Road, Honister Road - Whitehaven 0.760
U3470 Tomlin Avenue, Whitehaven 0.490
U4368 Snebro Road, Whitehaven 0.410 U4398/ Lincoln Road, Sneckyeat Road, Cambridge Road, Westmoreland Road - Whitehaven 0.990 U4401
U4394 Richmond Hill Road, Whitehaven 0.375
U4385 Springfield Avenue, Whitehaven 0.420
U4012 The Highlands, Whitehaven 0.730 U4300/ George Street/Queen Street, Whitehaven 0.330 U4319
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Page 98 Agenda Item 17
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: Corporate Director – Environment
BETTER HIGHWAYS MONITORING REPORT
1.0 EXECUTIVE SUMMARY
1.1 This report provides Members with an update on highways maintenance issues using the Better Highways approach. It contains the new Measures as well as a profile of the work done. It is intended that it will be amended to suit Local Committee requirements as the service evolves and understanding of achievements and possibilities increases.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 Effective and efficient maintenance of the highway network underpins all of the County Council’s corporate strategies.
2.2 In 2008, Cumbria County Council made a strategic decision to undertake a Systems Thinking review of all key services provided by the authority. The intention was to introduce service improvements to service delivery through changes to the contract arrangements as part of the Council’s approach to how it conducts its business. The reactive maintenance work managed by Cumbria Highways and which is devolved to this local committee for delivery, was considered to be the most appropriate part of the Council’s business to be undertaken first.
2.3 There are no equality implications arising out of this report.
3.0 RECOMMENDATION
3.1 That Members note and comment on the monitoring information for the Better Highways works from 1 st November 2011 to 31 October 2012 for reactive maintenance work, as detailed in the report.
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4.0 BACKGROUND
4.1 Better Highways service delivery began its full implementation (roll-in) on 1 st November 2010. One of the key principles of the new delivery approach is that it relies on active involvement of all parties which may result in further changes as and when agreed by them and where this delivers identified service delivery outcomes.
5.0 THE MEASURES
5.1 Better Highways performance is measured against two key pieces of information.
Firstly, a statement of the current measures. A 12 month rolling reporting period is used. The period for this report covers the period 1 st November 2011 to 31 st October 2012. The other measure concerns the average End to End (E2E) time of any works and responses. The table below illustrates RFT percentages and E2E times since 1 st November 2011 to date.
During October the northern half of Copeland experienced further localised flooding. This time the flooding took place predominantly north of Beckermet, with the worst effected areas being St Bees and Whitehaven Market Place. Our Better Highways Teams have continued to work closely with CCC’s Flood Resilience Team, Copeland Borough Council and the Environment Agency, to address the problems and carryout the required repairs to the damaged sections of highway as quickly as possible.
The costs of the remedial works required to rectify flooding issues identified in October have added to the already significant costs identified from the earlier flooding that took place at the end of August. These two flooding events have put a considerable strain on the remaining highway budget. The Area Committee will need to determine how to best manage the remaining highway budget for 2012/13 and consider if additional funding can be sourced.
As reported at the September Committee, Better Highways is short by two people due to internal job transfers to the Allerdale area. Despite the shortages those remaining staff continued to deal admirably with further adverse weather conditions experienced in Copeland, through extended working hours and a good flexible approach to their work.
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November December January February March April Measure 2011 2011 2012 2012 2012 2012
End to End Time in days (reported at previous 2.81 2.01 2.97 2.64 4.54 2.82 committee)
Demands open / made 56/863 724/753 575/674 581/ 710 491/583 141/229 complete 93.51% 96.15% 85.31% 81.83% 92.45% 84.9%
Right First Time % 50 42.54 35.65 55.25 55.66 37.85
May June July August September October Measure 2012 2012 2012 2012 2012 2012
End to End Time in days (reported at previous 4.10 3.33 3.50 2.04 5.52 3.84 committee)
Demands open / made 496/518 290/409 701/728 557/698 648/672 646/854 complete 95.75% 70.90% 96.29% 79.80% 96.42% 75.64%
Right First Time % 39.85 32.41 57.92 55.30 46.91 54.80
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Secondly, details of the type of work carried out are also available. The current status is shown in the table below which covers the period from 1 November 2011 to 31 October 2012. Good progress continues to be made completing and closing all demands, with most work type categories showing a steady improvement as the Service continues.
Number of Number of Proportion Work Type Category demands demands completed received completed (%age) Street Lighting 1689 1606 95.09 Carriageway Defect 2351 2309 98.21 Footway Defect 1197 1182 98.75 Flooding 869 802 92.29 Traffic Signals 58 58 100 Enquiry 988 961 97.27 Winter Maintenance 152 150 96.68 Emergency 144 142 98.61 Other 189 180 95.24 Countryside Management 11 10 90.91 Summer Maintenance 146 140 95.89 Highway Adoption 15 15 100 Verge 2 1 50 No Defect 2 2 100 Totals 7813 7558 96.74
6.0 OPTIONS
6.1 Members can either approve the report format as it currently stands, decide they do not need this information at local committee or request changes to the format. The post-box system enables searches of the demand database so the information can be presented in many ways.
7.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
7.1 The report identifies the amount of reactive maintenance work undertaken by the work teams, set against the volume of demands for service received by Cumbria Highways, within each of the various work types.
7.2 The budget for Better Highways in 2012/13 is £570,618 and is identified in the Highways budget monitoring report.
8.0 LEGAL IMPLICATIONS
8.1 The County Council is under a statutory duty to maintain the highway and in certain circumstances can be held liable for injury, damage or loss caused to users of the highway as a result of failure to take reasonable precautions to secure their safe use of the highway. As this is a monitoring report there would appear to be no direct legal implications.
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8.2 The compilation of this information will assist with the continuing formation of an evidence base relevant to the factors to constitute a statutory defence under S58 Highways Act 1980 opposite an alleged claim for breach of statutory duty to repair under S41 Highways Act 1980.
9.0 CONCLUSION
9.1 The monitoring report format is considered to be an improvement on the way in which Local Committee Members are presented information about Cumbria Highways service delivery performance and is presented as complementary to existing budget reports.
Andrew Moss Assistant Director – Highways and Transportation
November 2012
APPENDICES
Better Highways Monitoring Report (8 Pages)
Electoral Division(s): All Copeland
Executive Decision No
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? Yes If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions.
Page 103
CONSIDERATION BY OVERVIEW AND SCRUTINY
Considered by Overview and Scrutiny (Task and Finish Group) June 2010
BACKGROUND PAPERS
No background papers.
REPORT AUTHOR
Contact: Sean Sykes Tel 01946 506013 e-mail address [email protected]
Page 104
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" ' $ Agenda Item 18
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: Corporate Director – Adult and Local Services
WHITEHAVEN AND MILLOM LIBRARY OPENING HOURS
1.0 EXECUTIVE SUMMARY
1.1 The Library Service Review is exploring ways of transforming library services in Cumbria to meet the needs of the 21 st Century. A key theme in the Review has been improving the ways and times that the services are delivered.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 It is County Council Policy that any proposed changes in Library Service opening hours are brought to the relevant Local Committee.
2.2 There are no additional budgetary implications attached to these proposals. They are being achieved by staff working more flexibly.
2.3 The recommended changes offer increased opportunity for all sections of the community to enjoy access to library services.
3.0 RECOMMENDATION
3.1 Members are recommended to note and approve the new opening hours for Whitehaven and Millom Library. The hours are noted overleaf.
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Millom
Existing hours New hours Monday 9am to 12noon Monday 9am to 12noon 1pm to 7pm 1pm to 5pm Tuesday 9am to 12noon Tuesday 9am to 12noon 1pm to 5pm 1pm to 5pm Wednesday 9am to 12noon Wednesday 9am to 12noon Thursday 9am to 12noon Thursday 9am to 12noon 1pm to 5pm 1pm to 5pm Friday 9am to 12noon Friday 9am to 12noon 1pm to 5pm 1pm to 5pm Saturday 9:30am to 12noon Saturday 9.30am to 2pm Sunday Closed Sunday Closed
Whitehaven
Existing hours New hours Monday 9:30am to 7pm Monday 9am to 5pm Tuesday 9:30am to 7pm Tuesday 9am to 6pm Wednesday 9:30am to 4pm Wednesday 9am to 5pm Thursday 9:30am to 7pm Thursday 9am to 6pm Friday 9:30am to 5pm Friday 9am to 5pm Saturday 9:30am to 4pm Saturday 9am to 4pm Sunday 12noon to 4pm Sunday 12noon to 4pm
4.0 BACKGROUND
4.1 In recent times the Library Service has explored other ways of delivering services outside its traditional hours – most notably on a Sunday. There has though been a steady growth in complaints about when we are closed and many people have found it frustrating that we are not open earlier in the day.
4.2 The Library Service Review is a process aimed at bringing library services into the twenty first century and addresses the issue of falling use. There has been extensive consultation and a key theme has been making services available in a way and at times when people want to use them. Improving opening times at these libraries was a clear message we received.
4.3 Footfall has steadily declined in the evenings as peoples life styles have changed and there has been a demand for earlier opening.
4.4 We have carried out a consultation in all these libraries and the majority of comments were in favour of the proposed opening hours.
5.0 OPTIONS
5.1 Members are asked to note and agree the changes to opening hours
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6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 There are no financial implications for the Library Service as staff will work flexibly to cover the amended opening hours.
6.2 The performance of the Libraries will continue to be monitored and if necessary changes made to times, with the committee’s approval.
6.3 This proposal offers value for money as services to the public are being revised, in line with the results of public consultation, within existing resources.
7.0 LEGAL IMPLICATIONS
7.1 Part 5, paragraph 28 of the Constitution places an executive function on the Local Committee to name and determine the opening hours of local libraries. The Public Libraries and Museums Act 1964, section 7, puts on the County Council a duty to “provide a comprehensive and efficient library service for all persons desiring to make use thereof”. Members will need to have regard to this duty when approving, rejecting or amending the library opening hours.
7.2 There are no other direct legal implications in this report.
8.0 CONCLUSION
8.1 The issue of Library opening times in these libraries has been addressed by adopting more flexible working which has improved access to services and addressed a significant issue in the Library Review
Richard Parry Corporate Director of Adult and Local Services
October 2012
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APPENDICES
No appendices
Electoral Division(s):All of Copeland
Executive Decision Yes*
Key Decision No*
If a Key Decision, is the proposal published in the current Forward Plan? N/A*
Is the decision exempt from call-in on grounds of urgency? No*
If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No* If so, give details below.
Has an environmental or sustainability impact assessment been N/A* undertaken?
Has an equality impact assessment been undertaken? N/A*
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
None
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers
REPORT AUTHOR
Contact: Bruce Bennison, 01228 226114 [email protected]
Page 116 Agenda Item 19
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: CORPORATE DIRECTOR, Children’s Services – Julia Morrison
PROCESS TO APPOINT LOCAL AUTHORITY GOVERNORS
1.0 EXECUTIVE SUMMARY
1.1 The Education Act 2011 includes provision for a school’s Governing Body (GB) to specify eligibility criteria in respect of the person appointed as Local Authority (LA) Governor. This report makes recommendations to introduce additional information into the current process to recruit LA Governors across Cumbria to implement the new statutory requirements.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The report will impact on the make-up of Governing Bodies (GB) for all members of the Cumbria family of schools, including Academies. Having a full complement of governors enables a school to effectively and efficiently achieve school improvement and better pupil performance; hence ultimately this has the potential to improve life chances for the most disadvantaged in Cumbria.
2.2 The proposed process, see Appendix 1, will provide a robust, consistent and transparent method to appoint LA Governors county-wide within a risk management framework.
3.0 RECOMMENDATION
3.1 To agree and support the operational implementation of the presented process.
4.0 BACKGROUND
4.1 The Education Act (EA) 2011, Section 38 amends Section 19 of EA 2002 (Governing Bodies), to commence 01.09.2012, as follows: “(1A) Regulations must provide for a governing body of a maintained school in England to consist of (d) a person appointed as a local authority governor”
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“(4A) Regulations made by virtue of subsection (3)(c) in relation to a maintained school in England may include provision for eligibility criteria for the school’s local authority governor to be such as may be specified by the school’s governing body .”
4.2 The School Governance (Constitution) (England) Regulations 2012 (19.04.2012) apply to “a governing body if the governing body are constituted under an instrument of government that takes effect on or after 1st September 2012.”
In these regulations “a local authority governor is: (a) nominated by the local authority; and (b) appointed as a governor by the governing body having, in the opinion of the governing body, met any eligibility criteria that they have set.”
This means that a school’s Governing Body (GB) can reject the nomination of the Local Authority, if they think the nominated person does not meet the eligibility criteria which the governors have specified.
4.3 Hence, from 01.09.2012 two sets of regulations will apply in recruiting of Local Authority Governors, depending on when the GB has been constituted.
4.4 To facilitate a ‘best practice’ process that will accommodate both sets of regulations, the Governor Support Team (GST) is proposing to introduce new information into the current appointment process. All GBs will be encouraged to undertake a skills audit, and use the outcome of this to specify their eligibility criteria for vacant LA Governor posts as they arise. The GB (usually via the Clerk) will inform GST of these details. This information will then be passed onto the Local Committees, via the Local Committee Chair, to assist the relevant local Councillor(s) with the decision making in nominating an LA Governor. The GB will then decide whether to appoint.
4.5 The proposed process outlined in Appendix 1 offers a transparent and consistent approach which could be implemented across the county within a clearly defined risk management framework.
The proposed process also has the advantage of identifying and supporting a wider pool of individuals who are suitably qualified and committed to making a difference to school improvement, to take on the role of school governor. This has the potential to reduce the number of LA Governor vacancies, which currently stands at 39 across the county.
5.0 OPTIONS
5.1 To agree and support the operational implementation of the process as detailed in Appendix 1 of the report.
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6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 The governing body of a school has a range of duties and powers. Its responsibilities include: • Setting strategic direction, objectives, targets and policies. • Reviewing progress against the budget, plans and targets. • Approving the school budget. • Acting as a critical friend to the head teacher by providing support and challenge.
6.2 Ensuring the complement of governors in schools is maximised will help to enable greater financial management and improved value for money within the school.
6.3 School Governors are volunteers and receive no financial inducement for undertaking their role. Furthermore, the proposed process will be conducted within the Council’s existing Governor Support service. Consequently filling the 39 current vacancies will have no additional cost to the Council.
7.0 LEGAL IMPLICATIONS
7.1 “The School Governance (Constitution) (England) Regulations 2012 (“the Regulations”) set out the arrangements for the constitution of the governing body of those maintained schools in England that are established on or after 1 September 2012 or whose instrument of government is varied following a decision to vary made on or after 1 September 2012. The School Governance (Constitution) (England) Regulations 2007 continue to apply to existing governing bodies until such time as it is decided to vary the instrument of government
7.2 When the Regulations apply the method of appointing the local authority governor is amended so that Local authority governors are nominated by the local authority but appointed by the governing body.
7.3 The local authority can nominate any eligible person as a local authority governor, but it is for the governing body to decide whether their nominee meets their eligibility criteria. An individual eligible to be a staff governor at the school may not be appointed as a local authority governor.
7.4 The Constitution states that a Local Committee has the power to appoint Local Authority Governors to Schools (other than Special Schools)
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8.0 CONCLUSION
8.1 Governors play an increasingly important role in the leadership and management of schools. Their responsibility to nominate colleagues who bring additional skills, knowledge and experience to the governing bodies of schools is one which the Council takes very seriously. The proposal outlined in this report will support the local authority to match nominees to the needs of individual schools.
Julia Morrison Corporate Director September 2012
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APPENDICES
Appendix 1: Process to Appoint Local Authority Governors
Appendix 2: Process Map for Recruiting Local Authority Governors
Electoral Divisions: All in Cumbria
Executive Decision Yes Key Decision Yes If a Key Decision, is the proposal published in the current Forward Plan? Yes Is the decision exempt from call-in on grounds of urgency? No If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained? Has this matter been considered by Overview and Scrutiny? No If so, give details below. Has an environmental or sustainability impact assessment been No undertaken? Has an equality impact assessment been undertaken? Yes
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [Including Local Committees]
No previous relevant decisions – however appointment of school governors is a standing agenda item on all Local Committee agendas.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
No background papers
REPORT AUTHOR
Alan Lindsay Senior Manager, Learning Improvement Service Schools and Learning Children’s Services Directorate
Tel No: 01228 226807 [email protected]
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Appendix 1: Process to Appoint Local Authority Governors
See Appendix 2 for a Recruitment Process Map
1. Clerk to inform Governor Support Team (GST) of vacancy, GB’s eligibility criteria When an existing authority governor hands in their resignation or is coming to the end of their term of office, the clerk must pass on these details to the Governor Support Team (GST) to their appropriate Governor Support Assistant (GSA) for their area i.e. Carlisle and Eden, Allerdale and Copeland, Barrow and South Lakeland. The Clerk will inform GST of eligibility criteria from the GB’s skills audit – identifying deficiencies in skills/knowledge.
2. GST to record details of the eligibility criteria If this is a case of the post coming to the end of term, the GSA will enquire from the clerk if the existing authority governor wants to put himself/herself forward for reappointment and ask how they meet the criteria.
3. GST to inform Local Committee Chair of the vacancy and all details listed above The GSA will then write to the County Councillor who represents the electoral division in which the school is located. In the case of nursery/primary this will be one County Councillor; in the case of secondary/academies this maybe a number of County Councillors as the feeder schools may sit in a number of electoral divisions.
The letter will contain details of all the information obtained from the Clerk, as listed above.
4. GST to provide schedule of vacancies and recommendations, with the additional detailed information, to Local Committee for approval GST, through the relevant GSA, will provide a ‘Schedule of Recommendations’ to the relevant Local Committee for consideration. The deadline is nine days prior to the meeting date for submission of the schedule.
5. Local Committee Officers to inform GST of recruitment decision Draft minutes from the meeting are circulated.
6. GST to wait until ‘call-in’ period has passed Minutes are subject to a ‘call-in’ period for eleven days; this means that no action can be taken re decisions/approval made at the meeting, until the end of this period.
7. GST to inform clerk of recruitment decision for school to accept or reject If accepted and following the ‘call-in’ period and only if the minutes have not been challenged, the GSA can make the appointment official by sending a letter of confirmation to the individual and a copy to the clerk of the governing body for their information and records. Should the school reject the nomination then the process would restart.
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8. School to implement preappointment checks, risk assessments and induction process as per school policy. The LA recommends that all Governors are subject to an Enhanced CRB check.
Exception: As the catchment area of special schools may extend over more than one committee boundary in Cumbria, special schools are exempt from the above process. Special schools can still propose candidates (EOI’s) by identifying the skills criteria needed by the governing body. These details will then be sent to the Director of Children’s Services, for her approval, rather than to the Local Committee.
Risk Management: Each school will have policies that will dictate their practice of welcoming the newly appointed Local Authority Governor into the school and onto the Governing Body. This will include the process for preappointment checks (e.g. enhanced Criminal Records Bureau (CRB) and the Barred List, previously List 99) and what procedures are in place to deal with the results of the disclosure checks, if there are any potential causes for concern. In addition the induction process and other school practices will identify and manage any potential risks of unsupervised contact with children.
Jane Lees, Governor Support Assistant
Governor Support Team Learning Improvement Services Children’s Services
27.04.2012
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Appendix 2: Process Map for Recruiting LA Governors
Clerk to inform GST of vacancy, GB’s eligibility criteria and school’s recommendation for the vacant post
GST to record details of the eligibility criteria and identify any appropriate individuals the team are aware of
GST to inform Local Committee Chair of vacancy and all details listed above
GST contact the local councillor to advise them of the vacancy
GST to provide schedule of vacancies and recommendations, with the additional detailed information, to Local Committee for approval
Local Committee Officers to inform GST of recruitment decision
GST to wait until ‘call -in’ period has passed
GST to inform individual and clerk of recruitment decision
School accepts nomination School rejects nomination
School to imple ment pre -appointment checks, risk assessments and induction process as per school policies
Page 124 Agenda Item 20
COPELAND LOCAL COMMITTEE: 23 NOVEMBER 2012
APPOINTMENT OF AUTHORITY GOVERNORS OF NURSERY, PRIMARY AND SECONDARY SCHOOLS
Schedule of Recommendations
STATUS AND NAME NO OF LEA RECOMMENDATIONS RECOMMENDED OF SCHOOL GOVERNORS BY TO BE APPOINTED (1) (2) (3) (4) COMMUNITY NURSERY AND PRIMARY
1. Thornhill Primary School 1 Mr Brian Chambers Councillor Clarkson 12 The Knoll Thornhill Egremont CA22 2SN
2. Haverigg Primary School 1 Mr Robert Watson Councillor Cole 10 Willowside Park Haverigg Millom LA18 4PT
3. Valley Primary School 1 No nomination received
4. Moor Row Community 2 No nomination received Primary School
5. Moresby Primary School 1 No nomination received
6. Lamplugh CE School 1 Joy Jones Councillor Clarkson 2 Mire House Cottage Ullock Workington CA14 4TP
7. St Bees Village School 1 Mrs K Swartz Councillor Southward The Priory St Bees CA27 0DR
8. Thwaites School 1 Ruth Cullen Councillor Brown Wyndhaven The Green Millom
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9. Arlecdon Primary School 1 Mr Dan Evans Councillor Knowles 1 Lonsdale Terrace St Bees, CA27 0BW
10. St Mary’s Catholic Primary 1 No nomination received School
11. Beckermet CE Primary 1 Mrs Victoria Bold Councillor Clarkson School The Stables High Godderthwaite Moss Side Egremont CA22 2PA
VOLUNTARY CONTROLLED
12. Gosforth CE Primary 1 No nomination received
SECONDARY COMMUNITY
13. Mayfield 1 No nomination received
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Agenda Item 21
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: Chief Executive
CREDIT UNION DEVELOPMENT
1.0 EXECUTIVE SUMMARY
1.1 This report updates the Committee on progress made by the three existing credit unions in Copeland since the previous report in September 2011.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The Council Plan and budget for 2012/13 outlined specific priorities for 2012/13 around anti poverty. The Council’s priorities for 2011-14 are:
• Challenging poverty in all its forms
• Ensuring that the most vulnerable people in our communities receive the support they need
• Improving the chances in life of the most disadvantaged in Cumbria
2.2 Financial Inclusion is a pillar of the Council’s Anti Poverty Strategy 2011; financial inclusion is about ensuring that everyone has the opportunity to access the financial products and services they need to take part fully in modern day society. This includes taking action around:
• Access to affordable and responsible credit
• Access to an appropriate bank account
• Access to face to face debt advice
• Access to savings
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2.3 The Council’s support to the development of credit unions is critical to the delivery of the Financial Inclusion pillar of the Anti-Poverty Strategy, and aims to provide a low interest source of access to small loans.
2.4 An Equality Impact Assessment is being developed of the Anti-Poverty Strategy. A key aspect to the Council’s work with credit unions is to increase the total number of savers, and to focus on increasing the numbers of junior savers and savers on low incomes. The Equality Impact Assessment will also monitor the gender and disability status of savers and identify whether there is a case to take more focused actions in the future to increase the diversity of membership.
3.0 RECOMMENDATION
3.1 The Committee is asked to note the progress made by all three credit unions in Copeland since the September 2011 report.
4.0 BACKGROUND
4.1 The County Council agreed continued financial investment to support the further development of Credit Unions when it agreed its budget in February 2012. This is for £100,000 per annum for the two year period 2012-14. The investment will be aimed at supporting the establishment of sustainable credit union coverage across Cumbria; raising awareness of the services on offer to help promote membership, and allowing for some collaborative work to take place across Credit Unions in a targeted way.
4.2 In Copeland, Whitehaven, Egremont & District Credit Union has been allocated £11,600 p.a. funding for 2012-14, Millom & District Credit Union £5,800 p.a. while Cleator Moor & District Credit Union is receiving no direct allocation. All three credit unions are currently actively engaged in the finalisation of the use of the £20,000 element of the County Council’s £100,000 financial investment, which has been designated to support joint working projects between all credit unions and study groups in the county.
4.3 Credit unions have been asked to provide statistical data to illustrate a snapshot in time of the credit union’s current position, and to provide details of progress since the previous report to Local Committee, together with plans for future work. In addition, credit unions have also provided comment upon emerging financial inclusion and social policy issues.
4.4 Credit Union Coverage in Copeland. As of October 2012, there were a total of 5651 credit union members in Copeland. 4487 of these are adult members, and 1164 are junior members. In Cumbria as a whole, there are currently 12281 members of credit unions. Copeland therefore currently contains 46% of the entire credit union membership in Cumbria. Membership
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levels in Copeland have risen by 4% in the past 6 months (the Cumbria average is a 5% increase). The fact that 8% of the population of Copeland are members of one of the credit unions demonstrates the effective work of all three credit unions (this compares to the average of 4.5% for those areas of Cumbria which currently have credit union coverage).
4.5 The collective share balance of credit unions in Copeland is £1,123,456, with the collective value of existing loans at £1,015,148. This represents a growth in share balance of just over £100,000 in the past 6 months; the value of loans issued has also increased by a similar level. All three credit unions have contributed to this growth in share balance and the value of loans issued to members.
4.6 All three credit unions remain firmly established in their local communities with numbers of volunteer members and board members remaining steady over the course of the past 12 months.
4.7 Achievements and progress in 2012. All three credit unions can demonstrate successful progress since the previous report to Local Committee. The key achievements made by each credit union include the following.
• Cleator Moor. The credit union has succeeded in achieving its objective of financial self-sustainability by 30 September 2012 through the delivery of a Credit Union Sustainable Development Project.
• Millom. Millom & District Credit Union is introducing a new savings scheme in conjunction with 5 local primary schools to deliver a new collection point in the schools and raise levels of financial literacy among the pupils.
• Whitehaven & Egremont. The credit union has benefitted from a steady increase in membership, savings and loan book. This growth was assisted by the successful campaign of awareness raising with the England Illegal Money Lending Team and Cumbria County Council Trading Standards. The credit union’s development manager received a national award in recognition of her contribution to the success of this campaign. The credit union also received a national award for excellence in education for its Moneywise workshops and work it performs in schools and community groups.
4.8 Future projects. Each credit union has a clear programme of development activity for the next 6 months. Key activities will include the following.
• Cleator Moor. The credit union has prepared a 2 year business plan to ensure that financial sustainability is maintained. This will be supplemented by a disciplined arrears control system, and a New Product Development and Promotion Project. Further details of the targets and objectives of this project are detailed in Appendix 2 to this report.
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• Millom. The credit union is liaising with the local Children’s Centre in Millom with the intention of establishing a collection point to be run by the local parents group, and thus raise awareness of credit union services and expand the volunteer base of the credit union.
• Whitehaven & Egremont. The credit union intends to continue to run awareness raising campaigns which will include drop in sessions and open days. This will include work with Registered Social Landlords. In addition, a new pilot scheme is being developed in conjunction with Copeland Borough Council and Copeland CAB to tackle fuel poverty through the provision of instant loans to help with the removal of prepayment energy meters in Copeland. The credit union also intends to introduce online membership and loan applications.,
4.9 Social Policy Issues and Anti Poverty. The three credit unions have provided the County Council with further insights into emerging Social Policy issues affecting households in Copeland, and activity they are undertaking to contribute towards the County Council’s Anti Poverty Strategy.
4.10 From a financial inclusion dimension concerns have been raised regarding the increased use of Debt Relief Orders and the negative impact these can have upon credit union sustainability and management of debts. The impacts of elements of Government’s welfare reform programme are also being monitored by credit unions, especially policy changes designed to address social housing, underoccupancy, the monthly payment of benefits, and the robust sanctions regime, which are requiring some of the district’s credit unions to readjust some of their own policies and procedures.
4.11 Increased use of high cost credit such as payday loans and doorstep lending and their impact upon households are a source of major concern too. One credit union reports that they are seeing an increased use of payday loans by potential applicants for instant Handy Loans, and that doorstep lenders are reportedly using increased harder sell activity with clients/potential clients. While it is probably the case that the current economic and financial climate accounts for households experiencing financial difficulties, it does not explain why such financially vulnerable households are choosing high street, high cost commercial lenders. Further exploration of this theme may be of merit for the County Council.
4.12 Credit unions are undertaking or planning to deliver projects which have a direct impact on challenging poverty in all its forms in Copeland. The work of Whitehaven, Egremont & District Credit Union in the pilot scheme to assist households experiencing fuel poverty has been noted above, but additional anti-poverty activity includes the work of Millom & District Credit Union in targeting its activity towards the Child Poverty zones in Millom,. Also Cleator Moor & District Credit Union is targeting financially excluded individuals and families in remote rural locations within its Common Bond area. Cleator Moor’s New Product Development and Project also plans to expand the credit union’s Christmas Savings Clubs as a means of encouraging a culture of saving and breaking dependency upon doorstep lending, while the ongoing development of banking platform software will enable to introduction of ‘jam jar’ accounts to assist households in managing their finances.
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4.13 In addition to these specific examples of projects which will help to challenge poverty in Copeland, the continued steady growth of credit unions in the district in terms of membership and share value and loans is also of great significance in assisting the County Council to challenge poverty in all its forms.
4.14 The County Council sees the growth of credit union membership, together with share value and loans as a key indicator of improved levels of financial inclusion in the county. In the last 6 months credit union membership rose by 218 individuals, who now have access to lower cost credit and the additional services credit unions can provide their members. The establishment of a network of sustainable credit unions across the entire county is also a key objective for the County Council. Cleator Moor & District Credit Union is now financially sustainable, and it is hoped that the two other credit unions in the district will achieve that status in the near future.
5.0 OPTIONS
5.1 To note achievements since the last report, and request further information upon the credit union’s work
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 Copeland Local Committee allocated £16,054 in 2011-12 to support the Credit Union from the DRAMA budget. This was 100% of the available budget in that financial year.
6.2 From 1 April 2012 the County Council budget to support Credit Unions is managed through the Chief Executive Directorate office. As indicated in paragraph 4.2, Whitehaven, Egremont & District Credit Union have been allocated £11,600 p.a. in 2012-13 and 2013-14, and Millom & District Credit Union have been allocated £5800 p.a. in 2012-13 and 2013-14. Cleator Moor & District Credit Union have been given no direct allocation for the period 2012-14 as it has achieved its objective of financial self –sustainability.
6.3 All three credit unions are currently actively engaged in the finalisation of the use of the £20,000 element of the County Council’s £100,000 financial investment, which has been designated to support joint working projects between all credit unions and study groups in the county.
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7.0 LEGAL IMPLICATIONS
7.1 There are no legal implications from a decision to note progress but Local Committee is properly authorised, by the County Council’s constitution, to support the development of debt rescue and money advice including the development of Credit Unions across their area.
8.0 CONCLUSION
8.1 Credit unions in Copeland continue to make good progress. The achievement of financial sustainability by Cleator Moor & District Credit Union is particularly laudable. All three credit unions are making important contributions towards the County Council’s anti-poverty strategy, and will continue to do during the remainder of 2012 and into 2013.
Jill Stannard, Chief Executive October 2012
APPENDICES
Electoral Division(s): All Copeland
Executive Decision No
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? Yes If so, give details below.
Has an environmental or sustainability impact assessment been N/A undertaken?
Has an equality impact assessment been undertaken? N/A
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PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS
Cabinet 11 March 2008 Scrutiny Review of Debt in Cumbria, Cabinet 6 January 2009 Credit Crunch and Fuel Poverty - Package of Advice to Vulnerable Individuals, Families And Communities A Fuel Poverty Scrutiny Report May 2009 Anti Poverty Strategy Cabinet April 2009 Anti Poverty Strategy Action Plan Cabinet May 2009 Copeland Local Committee: July 2009 Copeland Local Committee: September 2011 Full Council February 2012
CONSIDERATION BY OVERVIEW AND SCRUTINY
Scrutiny Review of Debt in Cumbria (2008)
BACKGROUND PAPERS
No background papers.
REPORT AUTHOR
Contact: John Marsh – Policy Officer – Policy, Planning and Communities, Chief Executive’s Office Tel: 01539 713438 Email: [email protected]
Page 133 This page is intentionally left blank
Page 134 Agenda Item 22
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: Chief Executive
COPELAND COMMUNITY DEVELOPMENT CENTRE – PROGRESS UPDATE
1.0 EXECUTIVE SUMMARY
1.1 Cabinet agreed in February 2011 to invest in the development of Community Development Centres (CDCs) as a community resource. As part of a broader agreement in September 2011, cabinet also agreed to support the development of Neighbourhood Services, which include libraries, CDCs, Local Links and other services that are based within and serve local communities.
1.2 At its meeting in June 2012 Cabinet received an update on the use of the budget in 2011/12, and proposals for use of the budget in 2012/13, informed by the outcomes of a review of CDCs commissioned in 2011. Cabinet agreed that £30,000 be used to facilitate the development of Community Development Centre services in the Copeland Local Committee area and that the Copeland Local Committee be asked to take such a proposal forward, in line with priorities set out in the Copeland Area Plan and other opportunities in the area.
1.3 Local committee received a report at its July meeting and agreed that officers undertake further research into the subject, reporting back to the committee as the work progressed.
1.4 This report provides an update on progress since the report to local committee.
Page 135 2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 CDCs play an important role in supporting the Council’s priorities in communities and neighbourhoods. The Council’s key priorities are to:
• Challenge poverty in all its forms; • Ensure that the most vulnerable people in our communities receive the support they need; • Improve the chances in life of the most disadvantaged in Cumbria
2.2 The council’s approach to the further development of CDCs will enhance its contribution to these priorities and support the most vulnerable and disadvantaged in communities and neighbourhoods in Copeland.
2.3 The CDCs are accessible to different groups, and offer some targeted services to different people of protected characteristics. The proposals set out in this report are supportive of the equalities agenda, and the process proposed for the allocation of development funds to the CDCs will be underpinned by requirements for the CDCs to demonstrate their commitment to meeting the public sector equality duty.
3.0 RECOMMENDATION
3.1 Local committee is asked to note and endorse the approach outlined at paragraphs 4.21 and 4.22.
4.0 BACKGROUND
Historical and current perspective
4.1 When CDCs were first established in Cumbria, their mission was to encourage and facilitate the development of self-learning and self confident local communities, as a foundation for sustainable economic and social regeneration. This mission still holds true. They are located, in the main, in urban wards of high social disadvantage and in rurally remote communities. They are well placed to deliver a range of community learning and capacity building projects to the most disadvantaged, and to assist young people and adults in building confidence, thereby supporting them to access more formal learning programmes, and develop skills for employment .
Page 136 4.2 At its peak there were over 70 CDCs built up primarily with funding from the Single Regeneration Budget. In 2005 there were 11 in Copeland based in Bransty, Distington, Frizington, Haverigg, Jericho, Monkwray, Orgill, Seascale, St. Bees, St. Beghs and Valley.
4.3 Currently there are 13 CDCs in Cumbria as follows -
Allerdale: Ewanrigg & Flimby; Kirkbride
Barrow: Abbotsmead; Ormsgill; Barrow Island; Vickerstown
Carlisle: Kingmoor Community and Business Centre; Pennine Way; Upperby
Eden: Shap; Fellside (Langwathby) South Lakeland: Ambleside Library; Sedbergh
4.4 The services delivered from these settings vary from centre to centre, however primarily they deliver adult education courses (accredited and unaccredited courses), with their funding coming mostly from the Skills Funding Agency, via the County Council’s Adult Education Service. They also receive income from a range of other sources. CDCs are free to develop and deliver their own provision, and may contract with other commissioning bodies.
4.5 In February 2011, the Council agreed to invest additional funds in the development of CDCs to support their community capacity building role within communities. Cabinet also agreed in September 2011 to establish a Member Working Group to facilitate the work on Neighbourhood Services in recognition of the fact that there were opportunities associated with bringing aspects of the Council’s work on the review of library services, Area Property Reviews, CDCs and Customer Services Strategy together.
4.6 In support of this, a Review of CDCs was commissioned in November 2011 to explore the potential role and service offer CDCs could make in the communities in which they are based, beyond the services funded by the SFA and other means. This work involved significant and comprehensive engagement with a range of stakeholders, CDC staff and service users.
4.7 Interim findings from the review showed that the CDCs are a valued resource and provide services that are contributing to the Council’s priorities. The Review suggests that between 5000 and 10000 people use the CDCs in a single year, and customer feedback is positive. Equally there is evidence that the CDCs are delivering services to the most vulnerable in the community, with high levels of commitment from staff and managers. There is also evidence that the services provided
Page 137 have allowed long term unemployed people to re-enter the jobs market. People who had poor experience of school and had left school with no qualifications were benefitting from accessing the services, building confidence and gaining qualifications. In rural areas, there is evidence that CDCs also act as a social hub for the community.
4.8 It was apparent from the review that while some areas of the county are well served by CDCs; in others there was less provision. Copeland, which is home to some of the most deprived neighbourhoods in the county, does not currently have a CDC.
4.9 Priorities in relation to learning and skills form part of Copeland Area Plan, and reflect Members’ views of what is important for the area. Cabinet therefore agreed that work progresses to explore the potential for a CDC in Copeland, and that the Local Committee is invited to take this forward, in line with the priorities in the Copeland Area Plan.
4.10 The section below details the work that has taken place since local committee last received a report at the 27 th July meeting.
Research
4.11 In order to formulate options for Copeland, research and intelligence- gathering included the following sources:
• Use of information from the CDC Review • Views of Local Committee • Consultation with CDC managers • Consultation with partners/stakeholders in Copeland • Take up of current provision • Statistical measures for Copeland
4.12 The independent CDC review carried out in early 2012 concluded that there was evidence to support the development of a CDC in Copeland suggested ideas and opportunities for activities for older people, children & young people, credit unions, housing associations, blind and visually impaired people, voluntary organisations, disabled people etc. The review also identified possible funding sources.
4.13 Copeland Local Committee indicated support at its July meeting; additionally the Copeland Area Plan references investing at least £30,000 in a new local Community Development Centre for Copeland, with the activity delivered contributing towards two of the area’s priorities –
• Improving the local economy by improving the skills of the work force • Deliver customer focused and efficient services by being able to respond to the needs of changing communities.
Page 138 4.14 Additionally Local Committee are particularly interested in tackling poverty through various means, including very immediate support through money advice and credit unions. At the same time they wish to improve the local economy, tackle inequalities in relation to health needs, improve transport connections and deliver more customer focused and efficient services. They recognise their priority areas cannot be tackled in isolation as they impact upon one another and working with partners is a way to help address these local priorities. The development of a CDC for Copeland is one way to contribute towards delivering focussed, targeted activity to support better outcomes for people in Copeland.
4.15 Specific consultation has taken place to harness the skills, knowledge and experience of the existing network of CDC Managers, as well as asking Copeland Community Partners, a network of statutory and voluntary partners who work across Copeland, to ascertain needs within the area, and to avoid duplication.
4.16 CDC managers recognise the gap in service, through no CDC provision existing in Copeland – the Flimby and Ewanrigg staff pointed out that they currently enrol students from Copeland, but they agree that it would be more sensible to have a local centre. Consultation with partner agencies within Copeland showed there was widespread support for a service that complemented the existing provision. Respondents felt the service should be designed in such a way that it met locally identified need, especially in respect of dealing with the demand to help people into work, although it was acknowledged that other aspirations could be met through the new service. Examples quoted included a desire to ensure that older people had better developed skills to deal with an increasingly technologically challenging world, through training in the use of IT, etc.
4.17 In terms of current provision, there are Adult Education Centres at Whitehaven, Egremont and Millom offering a mixture of accredited (vocational) and non-accredited courses, however there is a lack of capacity in the initial engagement, informal side for example targeted work with age groups up to age 24 who are not in employment or training (NEET) with a view to leading onto more formal training/learning.
4.18 It is important to note that enrolments on Adult Education courses in Copeland are up 10 – 25% this term, with Whitehaven and Egremont particularly strong.
Statistical Measures for Copeland
4.19 The Indices of Deprivation released in March 2011 showed that since 2004 all districts in Cumbria have become relatively less deprived with the exception of Copeland which remains in the same position on the national scale.
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Additionally:
• A number of Copeland’s wards fall into the bottom 20% most deprived in Cumbria, while Sandwith ward in Whitehaven is the 4th most deprived in the county • 16.1% of households have an annual household income of less than £10,000 • 17.5% of children are currently living in poverty, the second highest district in the county, while in Sandwith ward 40.9% of children are living in poverty, the second highest ward in the county and falling in the bottom10% nationally • Levels of youth unemployment are above national and regional levels (measured by the proportion of 16-24 year olds claiming Job Seekers Allowance) • 22.7% of households in Copeland are workless • Levels of benefit claimants are high – 16.8% (7,500 people) of the working age population are claiming benefits; 82% of these claimants are claiming an ‘out of work’ benefit • Levels of educational attainment are below county levels with just 48% of children attaining 5+ GCSEs A* - C (the lowest district in the county) • The average life expectancy in Copeland is 79 years, the lowest life expectancy of all other districts in the county
Future delivery proposal
4.20 The findings suggest that although Adult & Community Learning provision in Copeland is targeted to defined areas of service need in the key service centres, the more isolated, deprived communities are not well served. A CDC in Copeland should be able to facilitate the development of self-learning and self confidence in these local communities, as a foundation for further learning, the take up of volunteering and ideally employment. The manner in which this service will be delivered requires further development and discussion with partners, such as Job Centre Plus.
4.21 Forging partnerships with local organisations was a strong theme throughout the consultants’ report to cabinet and has been a feature of subsequent discussions within the council and with partners. Whilst councillors were concerned that the available funds should not be spent solely on accommodation for the new service, the learning from other CDCs and discussion with partners has shown that the success of the new service will in large part depend upon having a clear identity for the service, which also means that a base for this work should be established.
4.22 An opportunity for a partnership has emerged in Frizington, the site of a previous CDC. This would involve the North East Civic Trust, Phoenix Youth Trust and Frizington Parish Council potentially restoring a semi- derelict public building. Early indications are that a community hub
Page 140 would facilitate the opportunity for delivery of a number of services for both statutory and voluntary sector partners, including the CDC. An initial approach to partners and funders from outside Cumbria, suggests that set up costs would be minimal to the council.
4.23 Today local committee is asked to endorse the direction outlined above, and agree that officers work with local partners to deliver the agreed approach and enable services to be available from September 2013.
5.0 OPTIONS
5.1 Local committee may endorse the proposal as defined, endorse the proposal with amendments or suggest alternatives as appropriate.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS 6.1 Funding for the CDC project is identified within the Chief Executive Office directorate budget. Of this £30,000 is being specifically allocated to support the initiative in Copeland.
7.0 LEGAL IMPLICATIONS
7.1 Local Committees are empowered to encourage community engagement and enable communities to make their voices heard. To do this, the local committee can contribute to the formulation of all strategies, plans and policies of the Council with reference to the circumstances and characteristics of their Area.
7.2 By agreeing to the recommendations, with or without variations, Local Committee will be performing this function and are properly authorised to do so.
8.0 CONCLUSION
8.1 The Council’s approach to supporting the development of CDCs aligns with the Council’s priorities to address poverty, support vulnerable people, and improve the life chances of the most disadvantaged. This paper describes a number of actions to enhance CDC provision in the county in specific neighbourhoods and communities, and also explore the potential to develop a CDC in Copeland.
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8.2 There is clear evidence that the CDCs are valued by communities and service users. There is evidence that they are valued by service users, that they build confidence and introduce people to learning by providing a safe and comfortable learning environment. Investment in their further development provides an opportunity for the Council to target services in some of the county’s most deprived or rurally isolated communities. Local Committee has been given a strong role in the future development of services in the district, in line with its Area Plan.
Jill Stannard Chief Executive
6 November 2012
Page 142 No appendices
Electoral Division(s): All in Copeland
Executive Decision Yes
Key Decision Yes
If a Key Decision, is the proposal published in the current Forward Plan? Yes
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS
Cabinet Decision – CDC Review – June 2012 Copeland Local Committee – CDC Report – 27 July 2012
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny
BACKGROUND PAPERS
No background papers
REPORT AUTHOR
Contact: Georgina Ternent Tel: 01228 227338 E-mail: [email protected]
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Page 144 Agenda Item 23
COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND
Meeting date: 23 November 2012
From: Corporate Director – Environment
20 MPH ZONES AND SPEED LIMITS
1.0 EXECUTIVE SUMMARY
1.1 This report on behalf of the Traffic Management Engineer is to provide members of the Copeland Local Committee an update regarding national legislation on introducing 20mph Speed Limits and Zones, including the use of advisory speed limits.
2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS
2.1 The report supports the achievement of Council’s Highways and Transport strategies, policies, objectives and targets in the new Local Transport Plan.
2.2 There are no specific equality implications within this report. It is for information only
3.0 RECOMMENDATION
3.1 There are no recommendations contained within this report. It is for information only
4.0 BACKGROUND
4.1 In December 1990 the Department of Transport issued Circular Roads 4/90 which set out guidelines for the introduction of 20mph speed limits; local authorities had to apply for consent from the Secretary of State to introduce a 20mph zone. The initiative was based on experience internationally, which had demonstrated that lower speed limits could have safety benefits when combined with traffic calming measures to ensure that vehicles maintained low speeds through the zone.
Page 145 4.2 In 1999, the law was changed by the Road Traffic Regulation Act (Amendment) Order 1999, which gave Highways Authorities more flexibility so they no longer had to apply for permission to introduce a zone. The updated legislation made two types of 20mph speed limit possible. The first being a 20mph zone , these zones require traffic calming measures (e.g. speed humps, chicanes) or repeater speed limit signing and/or roundel road markings at regular intervals, so that no point within a zone is more than 50 m from such a feature. In addition, the beginning and end of a zone is indicated by a terminal sign. Zones usually cover a number of roads. The second being a standard 20mph limit. These are signed with terminal signs and repeater signs, and do not require traffic calming. 20 mph limits are similar to other local speed limits
4.3 The Department for Transports current guidance is set out in the Circular 01/2006. This document supports and encourages local authorities to introduce 20mph limits or zones where there is a particular risk to vulnerable road users. It suggests that 20mph limits are appropriate for roads where average speeds are already low (below 24mph) or along with traffic calming measures.
4.4 However the Department for Transport is currently inviting all Local Authorities to comment on the updated circular Setting Local Speed Limits Draft 2012. In respect of section 6 which relates to 20mph speed limits and zones it has been expanded to remind traffic authorities are that they can, over time, introduce 20 mph zones or limits into • Major streets where business on foot is more important than slowing down road traffic and • Lesser residential roads in cities, towns and villages, particularly where this would be reasonable for the road environment, there is community support and streets are being used by pedestrians and cyclists. Where they do so, general compliance should be achievable without an excessive reliance on enforcement
4.5 The new Circular also notes and encourages the introduction of variable 20mph limits. It draft states that
‘Traffic authorities have powers to introduce 20 mph speed limits that apply only at certain times of day. These variable limits may be particularly relevant where for example a school is located on a road that is not suitable for a full-time 20 mph zone or limit, for example a major through road. To indicate these limits, variable message signs are available (TSRGD, Regulation 58). To reduce costs and sign clutter, the Department will consider authorising the placing of a single variable message sign on the approaching traffic lane (rather than signs on both sides of the road) on a case by case basis.’
Page 146 ‘The Secretary of State has provided a special authorisation for every English traffic authority to place an advisory part-time 20mph limit sign, with flashing school warning lights. This can be a more cost-effective solution, where appropriate, and reduces the requirement for signing.’
4.6 Following the circulation of the new Department for Transport guidance Local Cumbria Highways officers expect to discuss with Local Members individually with a view of identifying areas suitable for such limits.
4.7 The next stage subject to approval Cumbria Highways would then carry out a comprehensive and early consultation with all those who may be affected by the introduction of a 20 mph scheme. This is an essential part of the implementation process. This needs to include local residents, all tiers of local government, the police and emergency services and any other relevant local groups (including for example, groups representing pedestrians, cyclists, drivers, or equestrians).
5.0 OPTIONS
5.1 There are no options. The report is for information only.
6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS
6.1 There are no financial implications within this report. It is for information only
7.0 LEGAL IMPLICATIONS
7.1 This report is for information only and as such there are no legal implications to note
8.0 CONCLUSION
8.1 In line with Cumbria County Councils key aims and Local Transport Plan 20mph schemes have a variety of important benefits. These include improved quality of life within the community, encouragement of healthier and more sustainable transport modes such as walking and cycling. Environmental benefits. Walking and cycling can make a very positive contribution to improving health and tackling obesity, improving accessibility and tackling congestion, and reducing carbon emissions and improving the local environment.
Andrew Moss Assistant Director Highways & Transport November 2012
Page 147 APPENDICES
None
Electoral Division(s): All
Executive Decision No
Key Decision No
If a Key Decision, is the proposal published in the current Forward Plan? N/A
Is the decision exempt from call-in on grounds of urgency? No
If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?
Has this matter been considered by Overview and Scrutiny? No If so, give details below.
Has an environmental or sustainability impact assessment been No undertaken?
Has an equality impact assessment been undertaken? No
PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]
No previous relevant decisions.
CONSIDERATION BY OVERVIEW AND SCRUTINY
Not considered by Overview and Scrutiny.
BACKGROUND PAPERS
None.
REPORT AUTHOR
Contact: Kevin Cosgrove, 01946506005 [email protected]
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