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INTEROFFICE CORRESPONDENCE Los Angeles Unified School District Division of Instruction

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INTEROFFICE CORRESPONDENCE Los Angeles Unified School District Division of Instruction INTEROFFICE CORRESPONDENCE Los Angeles Unified School District Division of Instruction TO: All Principals DATE: April 23, 2021 FROM: Pedro Garcia Senior Executive Director Division of Instruction Alison Yoshimoto-Towery Chief Academic Officer SUBJECT: GRADUATION/CULMINATION GUIDANCE FOR PLANNING PURPOSES OVERVIEW Graduation and culmination ceremonies are one of the most celebrated and significant moments in a student’s life. The purpose of this correspondence is to provide schools with guidance to plan and host in-person, outdoor graduation and culmination ceremonies for the Class of 2021. The following information is intended to assist students, families, and schools celebrate this achievement in a safe manner while limiting the spread of COVID-19. LA Unified will continue to monitor Los Angeles County Department of Public Health (LACDPH) protocols and communicate information to schools as updates in public health guidance becomes available. All in-person graduation and culmination ceremonies must adhere to the following requirements and modifications: ñ Outdoor, in-person ceremonies are permissible, consistent with public health guidance ñ All attendees, including school staff, performers, students and families, are counted toward any occupancy capacity limit ñ All attendees must wear masks (mandatory) as per LACDPH Mask Guidance and maintain distance of at least 6 feet from other attendees at all times, unless they are from the same household group. Place signage at all entrances to remind students and guests of protocols. ñ If multiple ceremonies are planned for a single day, schools must allow for at least two hours between the end of one ceremony and the beginning of the next to prevent mixing across attendees ñ Graduations are permissible to be held at community colleges ñ Student cohorts are not required at graduation or culmination ceremonies ñ Hold a mandatory meeting for graduating/culminating students and a meeting for families to review graduation plans and protocols. Please note: At this time, schools must complete and submit the Proposed Event Form linked here to inform the LACDPH if more than 200 people will attend the event. This form should be submitted at least 14 days prior to the proposed event. The Los Angeles County Department of Public Health will acknowledge receipt of this application within 5 business days. The District is currently working to streamline this process with the submission of a master roster and centralized submission to the County. More information will be forthcoming. Page 1 of 4 Individual Control Measures and Screening: ñ Graduates must adhere to the weekly COVID-19 testing requirement and have a negative COVID-19 test result in order to participate in an outdoor in-person ceremony by obtaining a daily pass at dailypass.lausd.net. ñ All students who wish to participate in the in-person graduation/culmination event will have to follow current testing requirements from the county/district, including baseline testing if participating in distance learning. ñ Speakers may remove masks during their remarks as long as they are at least 6 feet away from other attendees. Speakers should keep the time for comments brief to limit the time they are unmasked. Microphones must be cleaned /sanitized between uses/speakers using a disinfectant approved for use against SARS-CoV-2. ñ Attendance must be limited to school staff, graduates, household members, and family members ñ All must abide by travel limitations as indicated within the current county Travel Advisory ñ Attendees must sign up in advance of the graduation or culmination, and only those who have pre-registered may attend: o Staff or attendants must monitor the number of attendees entering the ceremonies and confirm that they had pre-registered. Advanced electronic ticketing or use of a google doc is strongly recommended to streamline entry. ñ Persons who are particularly vulnerable to COVID-19 (e.g., due to age or underlying conditions) should be cautioned to attend at their own risk ñ Individuals who are feeling sick or in isolation or quarantine must remain at home Orange Tier – Moderate /Permissible Events: ñ Venues can open for performances or events with live audiences (see note below on permissible outdoor venues) and must follow the modifications in this guidance, and attendance limitations include the following: o Venues must limit attendance to maximum of 33% capacity (based on building or fire code o Only in-state spectators should participate in ceremonies o Information will be prominently placed on all communications, including ticketing systems, to ensure guests are aware of ticketing requirements Screening Procedures: ñ All attendees should be screened at the event or self-screen before leaving home for fever and COVID-19 symptoms. ñ Schools must communicate in writing to all graduates, their household members, school personnel, and others who may attend that if they are feeling ill, have symptoms of COVID-19, or have potentially been exposed to someone with confirmed or suspected COVID-19, they should not attend the graduation event. ñ Set expectations, policies, and guidelines in advance, and reiterate them before the event day and at the start of the event to ensure overall health and safety. ñ Consult with local district Operations support personnel and local law enforcement when planning any drive-in, drive-through, or recorded in-person events and receive approval from your Community of School Administrator. Page 2 of 4 Entering/Exiting: ñ Allow for staggered entry over a set time. For example, do not keep the gates locked and allow long lines to form. Open gates and a long arrival period will aid in ingress and egress. ñ Encourage the orderly arrival and exiting of attendees in a manner that encourages social distancing. o Graduates must enter and exit 6 feet apart from one another in a single line. ñ Social distancing measures include: o Signage or pavement/ground markings should be posted to have one-way aisles or otherwise direct attendees to follow certain pathways for entering and exiting from the graduation service to ensure social distancing. o If a line forms outside of the graduation venue entrance, staff should direct those waiting to maintain social distancing. o Tape, chalk, or other markings should be laid on the ground outside of the venue in order to maintain social distancing of at least 6 feet. o Staff should direct people to help maintain social distancing. o Staff should direct successive, row-by-row exiting. Before, During, and After the Event: ñ Consider the time of day ceremonies take place. Consider weather conditions, such as sun exposure, heat, and rain. Take appropriate precautions related to weather protection. ñ Ensure facilities are accessible to persons with disabilities and provide all necessary accommodations for students with special needs. ñ Staff should enforce mask compliance throughout the event. ñ The venue must be cleaned and disinfected prior to and after the event, particularly high touch surfaces (e.g., bathrooms). Consider cleaning high-touch surfaces (e.g., podium) between each speaker. Clean and disinfect shared equipment (e.g., microphones) between different users; consult equipment manufacturers regarding the appropriate method. ñ Receptions before or after the graduation must comply with the restrictions within the LACDPH Protocol for Events appropriate to the county Blueprint tier in effect at the time. Check the FAQ for latest updates of LACDPH protocols. Crowds are to be encouraged to egress in an organized fashion at the end of the ceremony. ñ Concessions are not allowed. Exchange of any form of paper such as programs should be limited. o There must be permanent or added barriers to create at least 12 feet between space occupied by event attendees and the focal point (e.g., stage/podium). All attendees, including graduates, school administrators, guests or family members, must remain at least 6 feet apart at all times. If there is permanent seating, rows should be blocked off and kept empty to allow for sufficient distancing between rows. o Graduates must be seated 6 feet apart. ñ Mark 6-foot sections to help attendees understand what 6 feet looks like. This can be done with small flags, tape, balloons, etc. ñ To comply with the 6-foot spacing, handshaking and hugs should not occur. ñ Consider limiting the sharing or exchanging of materials (such as throwing graduation caps, "sign-in" practices, programs, gifts, flowers). ñ Schools should, if possible, send students diplomas and caps and gowns in advance through the mail or delivery so they can arrive dressed and with their diplomas in hand. Page 3 of 4 ñ Graduates may be invited to walk across the stage individually and turn their tassel in lieu of receiving the diploma. Alternatively, diplomas and awards could be distributed if bestowing the awards and diplomas is done in a manner that reduces contact (e.g., placing each diploma and award on a table as the graduate walks by to retrieve it or retrieve it the next day when gowns are returned). Alternatively, hand hygiene should be performed before and after touching objects and should be available in the appropriate locations. ñ When renting equipment (such as chairs, stages, barriers), vendors must follow COVID-19 safety protocols and provide a copy of their liability insurance certificate. ñ Chairs should be placed in a socially distant manner with rows being 6 feet apart or certain rows in the stadium seating being off limits. Additional information will be forthcoming regarding securing chairs in a field setting will be added to the FAQ at a later date. Alternatives to In-Person Graduation/Commencement Ceremonies: The recommendations below are alternative options for commencement ceremonies and celebrations that involve more people than are permitted by the mandatory capacity caps and for those graduates and families for whom attending a graduation/culmination ceremony in person is not an option.
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