MARION COUNTY FAIR Wednesday April 6, 2016 5:30 PM Commissioners’ Board Room 555 Court St NE, Salem OR AGENDA

I. Call to Order/Introductions- P. Zielinski II. Public Comments- III. Approval of Meeting Summary Notes (March 2, 2016) IV. 4H/FFA Reports [Information] V. Financial Report [Action] VI. Items of Special Interest [Information/Possible Action] • Budget Change Requests • Swine & Wine Update- Pam • Activities/Attractions- Jill • Fair Management- Tami

VII. Strategic Plan Items [Action] Subcommittees: Infrastructure Team- Event Coordinator (EC), Joel, Dylan, Melanie, Bry, Heidi, and Nathan Programming Team- EC, Melanie, Joel, Bry, Dylan, Amy, Tamra, Nathan, Shannon, Warren Franklin, BOC, Heidi, and Denise Commercial Team- EC, Denise, Pam, Brandi, Joel, Nathan Front-of-the-house Team- EC, Brandi, Tamra, Nathan, Joel, Vol. Coordinator, Pam, and Denise

Strategic Plan- April 4.1.1 Send press release seeking entertainers; respond to requests to Prog. Committee participate that come into the fair office

4.4.2 Get sponsors; work with Marketing Coordinator EC, MC, FB

4.4.3 Organize activities for exhibit hall stage Prog. Committee

4.4.4 Hold superintendents' meeting; assure superintendent positions are OC Point Per. filled

4.6.1 Coordinate dog related activities Prog. Committee

4.6.2 Incorporate Petting Zoo Prog. Committee

4.6.3 Organize and develop other activities Prog. Committee

3.2.10 Check to see if Comcast will be sponsoring internet service in the Staff log cabin.- Done

3.2.12 Identify designated smoking areas.- Done EC

4.7.1 (Senior Plan) Build on previous year's senior activities (demonstrations, acts, Prog. Committee games, booths, etc.) VIII. Other- • Ingalls’ Reports • Newsworthy Items Next meeting: May 4, 2016

1 Marion County Fair Board Meeting March 2, 2016 Board of Commissioners’ Board Room, CH2

In Attendance

Members Present: Joel Conder, Shannon Gubbels, Dylan Wells, Pam Zielinski Staff: Denise Clark (recorder), Tamra Goettsch, Commissioner Janet Carlson, BOC Liaison Guests: Annette Howe, Jill Ingalls, Ingalls & Associates; Scott Ingalls, Ingalls & Associates; Andrew Otte, Bethany Charter School

Meeting Convened: 5:40 PM

I. Call to Order/Introductions II. Public Comments- Andrew Otte, representing Bethany Charter School, spoke on the school’s behalf addressing the school’s request for a donation to their auction. Bethany School is located at the intersection of Hazelgreen and Mt. Angel Highway. The school is in it’s 11th year as a charter school, 135 students are enrolled, it has kindergarten to 8th grades. Andrew’s daughter is a 6th grader at the school. They draw students from Aumsville, Turner, Stayton, Salem, Scottsmills, Silverton and other communities in the area. The auction money is used to off-set the lesser dollars a charter school gets compared to a public school. (Charter schools receive 20% less state support.) It is free tuition to the students and their families. The money helps fill the gaps; mostly to keep up with technology changes. The school’s strengths are the technology, agriculture, and science programs. They also provide overnight learning experiences which the auction funds. Last year the auction netted them $11,000.

Dylan made a motion to donate six fair entry vouchers per the maximum allowed in the Fair’s Donation Policy; Shannon seconded the motion. Motion passed. (Denise will make up the vouchers and send them to the school.)

It was asked of Mr. Otte if Bethany Charter School would be interested in participating in the STEAM (Science, Technology, Education, Arts and Math) program at the fair. He responded positively and said to contact Kathy Frank, the school’s principle.

III. Approval of February 17, 2016 Meeting Summary Notes- Shannon made a motion to approve the notes; Joel seconded. Motion passed.

IV. 4H/FFA Report- None

Shannon said to send the Market Auction MOU, when completed, to John Kuenzi (Market Auction President) and to cc Shannon.

V. Financial Report- Tamra • Financial report changes will be in green font in future budget documents. • A portion of the State Subsidy money ($6262) was moved to Operations to balance the budget. Originally the total amount ($53,666.67) was deposited into Administration. • Administration charges from the county have gone up slightly. This money is for general usage for IT, HR, Facilities, and Payroll programs. Every department has to pay into that fund. The dollar figure is based on usage, square footage, FTE (Full Time Employee) numbers, etc.

2 Joel made a motion to accept the Financial Report; Shannon seconded. Motion passed.

VI. Items of Special Interest Budget Change Requests- • Joel changed his original request of taking $3,000 from Local Entertainment, modifying it to $2,000 making the total in that line item $6,000. • Move lights/sound/stage from Big Name entertainment to Grounds and Utility. Joel made the motion, Shannon seconded. Motion passed.

Item Account Number Previous $ Amount New $ Amount Professional Entertainers (local) 525925 $8,000 $6,000 moving $2,000 to Big Name Big Name Entertainment (moving 252925 $50,000 $36,020 Lights & Sound ($13,980) to Grounds and Utility) Big Name Entertainment receiving 252925 $36,020 $39,020 Local money Move Contingency ($3,000) to Big 571010 $3,000 $0 Name Entertainment Big Name receiving Contingency 252925 $39,020 $42,020 ($3,000) Grounds & Utility receiving $13,980 527230 $125,437 $139,417 from Big Name Golf Carts being sponsored ($789); 527310 $2800 $2010 money moving to Public Works Survey Charges Public Works Survey Charges 525360 $500 $1289 receiving Golf Cart money

Big Name Entertainment Discussion:

Joel suggested he carry $10,000 that he doesn’t expect to use on this year’s entertainment over to next year’s budget.

Tami is concerned that there could be a different need for the money next year; she would rather it be placed in contingency. An option is to talk with the Fair Foundation and see if more resources might be available for youth related activities. Maybe sponsorships will come in greater than the expected $45k. The Board has proposed that the Fair Foundation provide $6800 for Walk on the Wild Side as it is a hands-on activities. The Fair Foundation replied that they wanted to support premiums only. Maybe the Fair Foundation would get behind the STEAM project.

Joel understands the need to have a contingency. He’s willing to have the $10,000 adjusted even though he said it’s “earmarked” for Big Name Entertainment. He would be willing to move the $3,000 from Contingency, tapped into for Big Name Entertainment this year, back into Contingency.

If we come under budget in other areas, that could be moved into contingency.

Discussion was held on the Big Name Entertainment artist availability and how to negotiate with media buys. Joel agreed for the Ingalls to get a new list of available acts.

3 Of the Budget Change Request Forms submitted, the 1st one (State Subsidy placement and Administration charges) was approved at the last meeting. Joel made a motion to approve the Budget Change Request Forms covering the Big Name Entertainment changes and the golf cart rental changes; Shannon seconded. Motion passed.

Swine and Wine Update- Dylan • Tables are all sold and most of the money is in; there are a couple of individual seats still to fill • Auction items are needed from the Fair Board • Zielinski’s will provide the server for the beer • The FFA student speakers are identified; still need to find a 4H speaker

Discussion was held on auction items ideas.

Subcommittee Meetings Update- Jill Programming- acting on budget revisions; event point person gave updates Front of House- some ideas came up for improvement Two committees still to meet- Infrastructure and Commercial

VII. Strategic Plan Items

1.2.7 Negotiate agreements with State Fair on parking and fairgrounds rental. Done 2.2.1 Schedule opportunities for FB members to increase public awareness through presentations, promotions at service clubs, chambers and other public meetings. Dylan said he talked to Andrew, the mayor of Mt. Angel. The mayor has a contact for hanging a banner in Silverton. Discussion was held on the chamber meetings and how to make a presentation about the fair. To get invited to a neighborhood meeting you have to book way in advance. Pam indicated that she would have Bob present at Keizer Chamber. (The Fair Board asked that this Strategic Plan item be moved to October.) 3.2.7 Negotiate the use of state fairgrounds for the fair activities and events. Done 3.2.9 Identify process for data collection by end of fair (post fair report). On-going 4.4.1 Inventory ribbons, order exhibit tags, update department classes per superintendents’ requests. Ribbons are done, exhibit tags are done; open class lists are still being edited by superintendents. 4.4.5 Place open class application and information on web site. This will be done once 4.4.1 is done by superintendents.

VIII. Other- Ingall’s Reports- Scott He said he has not done a whole lot of prospecting for new sponsors. Including all of the BRK (Budget Reducing in-kind) he is projecting to reach $61k ($50k cash, other BRK). Discussion was held on potential sponsors.

Newsworthy Items- Jill indicated that Jolene Kelly (County PIO) is always looking for items for advertising the fair. Jill will feed her items that members bring to the board meetings. Shannon said she would be glad to supply pictures of kids getting ready for fair. Jill asked that the pictures somehow show the fair in them.

Jill suggested using Afton to make pull tickets for promotions right now, like entry tickets for putting into auction baskets.

Meeting Adjourned: 7:21 PM.

4 Marion County Fair Event Coordination Status Report Jill Ingalls

Dates: Report through 3/30/2016 Activity Contractor / who / What Status Ongoing Complete Carnival Funtastic Auction item, Marketing tickets fulfilment / Hours revised x x

Sound / Lights / Stage 2 calls to Cascade to contract Pending contract x Tents / Decorator All Star Tent Tent. agreement / pending 2016 contract x Sanitation Agreement with TPI now BPT Agreement Signed under budget increased toilets x x Heros / Heritage Warren Franklin Ongoing consideration of location x Exotic Acres Camel Ride, Walk on Wild Side verbal Sending suggestion for Brads World Reptiles to Program Cmt x Security Pending contract Renewal status quo - to adjust if needed x Ticketing Pending Contracts Discussed pull tickets for Veterans, Church x Facility Layouts Columbia draft complete pending Made in Marion Measurements to CAD Stephanie - pending / 3/31 likely due x Janitorial Discussion with 2 companies Seeking clarification on scope / state fair role x Electrical Sponsorship Coordinator with Northside Sponsor renewed / discussion on process x Made in Marion Marion arts, brews, cider, crafts, wine, etc Building site / program / plan Alcohol discussing micro and local vs. Columbia Feasability in works / sponsorship coordinator x Open Class Met with Supers Updating classes, adding energy and scope x Main Stage Contacted booking agent for avails as per Board Report delivered to Joel x Swine & Wine Auction items secured Ongoing x BBQ Restructure work on Open Class, Nathan Ongoing work on class / prizes x Flyball Spoke with Tim regarding change to JL Buildig Contract sent / waiting signature x Madjek Confirmed participation for 2016 / add zip line confirmed discounted rides for Corporate packages x Programming Committee Prep work / agenda / chaired meeting Follow up board 4/3 plus Meeting x Made in Marion Draft one sheet overview Next steps form, floor plan / connect to wineries x WWE Called to revise from Bulls to Rough Stock Proposal to Programming committee Corporate Picnics Package complete - now selling Infrastructure Committee Meeting reset for after Barns set up meeting Pending / follow up x Food selection Met to select foods, Followed up with all applicants in person x Sound / Lights / Stage Received contract Sent to Joel to confirm in order x Awesome 3000 Connected to SKEF re Awesome 3000 Follow up meeting after 4/12 per Krina x Emerald Point Bean Bag Baseball Confirmed they will coordinate BB Baseball x Parking Confirmed with Connie Will connect closer to Fair for any changes to plan x Home Depot confirmed Home Depot will sponsor again Byron will do both days - something special on Sunday x x

5 Sponsor Notes Event Cash Trade Description CONFIRMED Adam's Rib $1,000 $3,500 Cater Legislative Dinner/VIP Columbia Dist. Beer Sponsor $1,500 OnExclusive site medical/ Beer Sponsor getting actual Falck USA $1,700 costs Funtastic Shows Carnival $750 $1,875 cash and 75 arm bands Muddy Paws Flyball $1,500 Northside Electric Electrical $3,000 BRIK Norlift $950 golf carts Ricoh USA ? copiers and materials Complete Wireless $500 $2,000 Radios and cash Diamond K Sales ag day/rodeo $2,500 grounds display Ernst Irrigation rodeo chute $750 Capitol Asset $1,000 CoEnergy Propane Main Stage $4,500 $0 Double H Rodeo Chute $500 Emerald Point Bean B Baseball $0 ? Coordinate and produce Fitzpatrick Package $4,025 Hallmark Properties VIP area $1,000 Home Depot Kids build $0 pending Value pending K&E Excavating Ag Day $2,500 Kerr Concentrates Kerr at the fair $1,500 Linn Benton Tractor Package $4,500 $2,400 RVTs Mid Valley Garbage Package $500 Norpac Ag day $2,000 Stettler Supply Banner $200 $30,725 $15,425

UNDER CONSTRUCTION Company Name Notes Ag West A to Z Party Rental Atrio Health Plans Aunt Bee's House 6 Sponsor Notes Event Cash Trade Description BE Solar Better Built Barns Bob's Burgers Bonaventure Boomer & Senior News Boshart Trucking Boys & Girls Club Brim Tractor Cabella's Capitol Asset Pavement Capitol Auto Group pending - chute sponsor $1,500 Center 50+ Champion Feed Cherry City Electric Cherry City Metals Declined Citizens Bank City of Keizer City of Salem City of Silverton CNS Firearms Coastal Farm & Home pending - ag day $1,750 feed 4H and FFA kids? Coca-Cola Comcast pending - office internet Copper Creek Mercantile Costco

Country Financial pending-steam Split with Marion Farm Bureau Crown Memorial Centers Cycle Country pending - chute sponsor $750 Day Wireless Systems Emery & Sons EZ Orchards Factory Expo Home Center

Farmland Tractor 7 Sponsor Notes Event Cash Trade Description Figaro's Pizza First Tech Credit Union Fleetwood Homes Game Stop Garten Zero Waste Half Price Oregon Hillyer's Ford, Stayton pending - t shirts $2,500 KBZY Keizer Permanente Keller Williams Realty no - 3/25 Kelly's Home Center KGAL/KSHO KRKT/KLOO KYKN KUPL KWJJ & KGON La Pantera Lassen RV Les Schwab Tires pending - free pkg. $2,500 Lifesource Natural Foods Lynx Printing Group Maps Credit Union Marion Ag Marion County Marion County Farm Bureau pending - STEAM $5,000 split with Country Financial McDonalds Mtn. View Seeds NW Natural OBRC Oregon Garden Oregon Jamboree Oregon Mobile Media Oregon State Credit Union

Pacific Stair pending - company picnic 8 Sponsor Notes Event Cash Trade Description PGE $1,000 Power Auto Group Power Yamaha Pratum Co-op $1,500 Precision Bloom Services Providence Health Plans Providence Home Services Rent-a-Center Republic Services River Bend Sand & Gravel Roberson RV Roth's Safety Vehicle Systems Safeway Salem Hospital Salem Printing & Blueprint SCTC Select Impressions Silverton Hospital Skyline Ford Sportsmans Warehouse pending - title rodeo $2,500 Statesman Journal Sunbelt Rentals Superior Tire T Mobile The Red Lion The Grand Hotel The Ink Spot The Ulven Companies $1,000 TNT Fireworks Trader Joes Umpqua Bank Unitus Community CU US Bank

Sponsor Notes Event 9 Cash Trade Description Wave Broadband Wilco Farm Stores Willamette Valley Fruit Company Withnell Motor Company Total: $20,000.00

10 TREASURER'S REPORT Fair Operations Revenue April 6, 2016

426-4216 2015 2016 2016 2016

APPROVED AMENDED REVENUES Actual YTD BUDGET BUDGET YTD Account 332200 State Subsidy $ 6,262.00 $ 6,262.00 $ 6,262.00 $ 6,262.00 341530 Gate Receipts $ 87,692.16 $ 80,000.00 $ 80,000.00 341530 Gate Receipts (Latino Event 2015) $ 1,125.00 341530 Children of Promise $ 2,470.00 $ 2,500.00 $ 2,500.00 341540 Food Booth Fees $ 39,198.59 $ 36,000.00 $ 36,000.00 341550 Commercial Space Rental $ 20,903.00 $ 19,000.00 $ 19,000.00 $ 3,313.00 341550 Commercial Space Rental (County Chic 2015) $ 900.00 341560 Carnival Fees $ 14,613.02 $ 13,500.00 $ 13,500.00 341580 Camping Fees - 4-H/FFA, Vendors $ 6,930.00 $ 6,000.00 $ 6,000.00 341555 Sponsor Fees $ 40,100.00 $ 45,000.00 $ 45,000.00 341565 Stall Fees $ 4,118.00 $ 4,000.00 $ 4,000.00 341860 Grand Safety (Real Heroes) Fees $ 421.00 $ 400.00 $ 400.00 344999 Other Fees (fair booth county depts) $ 96.00 $ 100.00 $ 100.00 ~ Subtotal $ 224,828.77 $ 212,762.00 $ 212,762.00 $ 9,575.00 344999 Other Reimbursements 361000 Investment Interest 373100 Open Class (Fair Foundation) $ 475.00 $ 550.00 $ 550.00 373100 4H (Fair Foundation) $ 4,824.22 $ 5,000.00 $ 5,000.00 Herdsmanship (Fair Foundation 2016) $ 400.00 $ 400.00 371000 Misc (permitted activities, inflatables, pony rides) $ 4,775.95 $ 4,000.00 $ 4,000.00 371000 Concert Merchandise Sales $ 325.00 $ 100.00 $ 100.00 371000 State Fair Pavement Payment $ 5,000.00 10,462.00 372000 Over & Short 373100 Zero Waste/ES/Donations $ 16,000.00 $ 16,000.00 $ 16,000.00 373100 Donations (Blueberries & Misc. Revenues ) $ 400.00 $ 400.00 $ 400.00 $ 425.00

Reimbursement for Damage to Fairgrounds (Garten) $ 4,366.80

MCE4H - Agricultural Development $ 11,000.00

TOTAL REVENUES $ 255,995.74 $ 239,212.00 $ 255,212.00 $ 20,462.00

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426-4216 2015 2016 2016 2016

APPROVED AMENDED Actual BUDGET BUDGET YTD 4H FFA & OPEN CLASS 525910 4-H (contract, premiums, other) 11,000.00 11,000.00 11,000.00 525910 Ribbons 525910 Wristbands 525910 Premiums (Paid by Fair Foundation) 3,000.00 5,000.00 5,000.00 525910 Judges 525910 Misc. (Fairbook,Dairy Coupons) SubTotal 14,000.00 16,000.00 16,000.00 0.00 525915 FFA (contract, premiums, other) 2,179.17 2,200.00 2,200.00 525915 Premiums 3,873.09 3,900.00 3,900.00 525915 Supplies (Office & Barn) 525915 Ribbons, Banners, & Awards 525915 Judges, & 4-H Judge Transfer 525915 Contests (Tractor & Landscape) SubTotal 6,052.26 6,100.00 6,100.00 0.00 525920 Open Class (awards, premiums, other) 49.79 525920 Open Class premiums (Fair Foundation) 475.00 550.00 550.00 525920 Ribbons & Trophy Engraving 400.17 1,000.00 1,000.00 Sub total 924.96 1,550.00 1,550.00 0.00 EVENT/MARKETING COORDINATOR 525110 Fair Event Coordination (Ingalls) includes $15,800 for reimburse 31,499.97 30,000.00 30,000.00 12,857.13 525110 Reimbursed expenses for event coordination 7,800.00 7,800.00 525715 Marketing Campaign Coordination (Ingalls) 7,999.95 8,000.00 8,000.00 4,403.55 525110 Sponsor Fees (commission) 6,931.00 12,000.00 12,000.00 Sub Total 46,430.92 57,800.00 57,800.00 17,260.68 GROUNDS & UTILITIES 527310 Tents & Lights 8,062.00 10,000.00 10,000.00 527310 Tables & Chairs 527310 Pipe & Draping 527310 Lights, Sound & Stage 13,980.00 13,980.00 527231 Fairgrounds Rental in TRADE 527231 Asphalt Paving 65,210.21 527231 Asphalt Paving Cost 7,904.38 527231 Plans & Specs 0.00 527231 MCSO Crew 527310 Golf Cart Rentals/RTV (4 each) 2,800.00 2,010.96 527310 Wheel Chair Rental (2 each) 0.00 0.00 527310 Sanitation (handwashing supplies) 0.00 122.00 122.00 527310 Portable Toilets 2,048.00 3,000.00 3,000.00 527310 Zero Waste (includes Garten Svcs) 15,854.00 15,900.00 15,900.00 527310 Zero Waste (Supplies, Bleach, Gloves, Etc.) 446.00 450.00 450.00 527230 Electrical Charges - Usage 2,500.00 2,500.00 2,500.00 527230 Electrical Charges - Set-up 5,951.71 6,500.00 6,500.00 527230 Plumbing 1,104.00 1,500.00 1,500.00 527230 Other (Grange rental, and info booth repair) 390.00 145.00 145.00 527230 Damage to Fairgrounds (Garten Truck) 4,366.80

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426-4216 2015 2016 2016 2016

APPROVED AMENDED Actual BUDGET BUDGET YTD 527230 Parking Attendants 2,000.00 2,500.00 2,500.00 525945 Civic/School Organizations 0.00 525945 Grounds Setup / Cleanup 5,000.00 5,000.00 5,000.00 525350 Janitorial Services 4,600.00 4,500.00 4,500.00 SubTotal 139,417.10 54,917.00 68,107.96 0.00 SAFETY, SECURITY & TICKETING 525225 Ambulance/EMT Services 1,200.00 1,200.00 525158 Armored Car Services 250.00 250.00 250.00 525555 Security Services 15,406.50 15,500.00 15,500.00 525999 Electronic Gate Ticket Printing 1,300.50 1,500.00 1,500.00 525999 Electronic Gate Ticketing Wi Fi 420.00 420.00 420.00 525155 Credit Card Fees 549.89 700.00 700.00 527230 Security Fencing Rental 1,307.20 1,310.00 1,310.00 525999 Afton's Service Fees 11,670.83 12,700.00 12,700.00 Sub Total 30,904.92 33,580.00 33,580.00 0.00 525710 PRINTING Ticket printing, Passes (See electronic gate ticketing) 30.00 100.00 100.00 Spanish Translation 100.00 500.00 500.00 Badges & Lanyards (See electronic gate ticketing) 0.00 Sub Total 130.00 600.00 600.00 0.00 525715 MARKETING 32,100.00 32,100.00 Marketing (Social media, logo design) 2,800.00 Prg Design & Printing and promotion 1,715.00 Veterans Event 432.28 Boomer and Senior News 1,292.00 Video Shot 1,050.00 Newspaper Advertising 9,406.96 Yard/Field signs 422.59 Posters Mail and Distribution Flyers, Maps & schedule 42.60 Television 3,573.20 Radio Advertising 7,629.92 Photography 600.00 Fairgrounds Signs/Banners 465.00 Misc. Advertising (Liberty St Banner) 378.50 Parade Entry Statesman Journal Marketing Carnival RFP in Oregonian & DJ Commerce Salem Area Visitors Assn./ Leg. Reception Ag Fest booth 594.08 Comcast 1,660.03 Awesome 3000 Billboards Sub Total 32,062.16 32,100.00 32,100.00 0.00 PROGRAMMING 525925 Local Entertainment 8,000.00 5,000.00 Next of Kin 300.00 Tom Wayne 495.00

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G:\County Fair\Budget\2016\Treasurers Report_MC Fair April 6, 2016_with updated operations layout Printed: 4/5/2016 3:31 PM TREASURER'S REPORT Page 4/7 FAIR OPERATIONS Expenses April 6, 2016

426-4216 2015 2016 2016 2016

APPROVED AMENDED Actual BUDGET BUDGET YTD Brady Goss 600.00 Jess Carter Band 400.00 Never too Late 700.00 Tracy Reynolds 350.00 Olivia Harms 350.00 Lexi Tucker 495.00 Trevor Tagle 495.00 Country Wide 750.00 Ty Curtis 2,000.00 Rekless 450.00 Ah Factor 300.00 Sub Total 7,685.00 8,000.00 5,000.00 0.00 525925 Big Name Entertainment 50,000.00 42,020.00 Band Fees ( Mark Chestnutt) 24,000.00 . Steel Horse - Bon Jovi 4,500.00 Advertising/ Marketing Booking Fee (Eric M.) 2,400.00 Catering (Band & Staff) 284.72 Catering (VIP & Operations) 1,253.00 General Production (backline) General Production (stagehands) 450.00 Security (ticket takers, ushers) Custodial (Concert Cleanup) Transportation (shuttle) 0.00 Sub Total 32,887.72 50,000.00 42,020.00 0.00

525930 Events & Activities Permitted activities contingency 3,000.00 3,000.00 Petting Zoo 0.00 Animal Exhibits 6,800.00 6,900.00 6,900.00 Rodeo (including dirt) 21,605.00 20,000.00 20,000.00 Mayor Legislative Reception (BOC office) 0.00 0.00 0.00 Car Show 0.00 200.00 200.00 Boys & Girls Club 1,000.00 1,000.00 Herdsmanship (Fair Foundation 2016) 200.00 400.00 400.00 Fun Run 101.97 Real Heroes 1,000.00 1,000.00 1,000.00 Grill-Off BBQ 572.04 0.00 0.00 County Chic Boutique 167.47 0.00 0.00 Swine & Wine 0.00 0.00 0.00 Latino Music Festival (Flyers) 160.00 0.00 0.00 Volunteer Shirts 1,170.00 1,200.00 1,200.00 Fair Board Shirts 750.00 750.00 Volunteer Appreciation Event 236.48 500.00 500.00 Bingo & Senior activities 1,000.00 1,000.00 Veteran's Uniforms Display (Dry Cleaning) 100.00 175.00 175.00 Sub Total 32,112.96 36,125.00 36,125.00 0.00

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G:\County Fair\Budget\2016\Treasurers Report_MC Fair April 6, 2016_with updated operations layout Printed: 4/5/2016 3:31 PM TREASURER'S REPORT Page 5/7 FAIR OPERATIONS Expenses April 6, 2016

426-4216 2015 2016 2016 2016

APPROVED AMENDED Actual BUDGET BUDGET YTD 525940 Talent Show 1,000.00 1,000.00 Prize money 1,000.00 KLOO contract 1,060.00 Sub Total 2,060.00 1,000.00 1,000.00 0.00 571010 Contingency 3,000.00 0.00 Contingency - Future Rental 2019 26,666.00 26,666.00 Sub Total 0.00 29,666.00 26,666.00 0.00 NEW TOTAL 344,668.00 327,438.00 326,648.96 17,260.68

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G:\County Fair\Budget\2016\Treasurers Report_MC Fair April 6, 2016_with updated operations layout Printed: 4/5/2016 3:31 PM TREASURER'S REPORT Fair Administration April 6, 2016

426-4217 2015 Fair 2016 Fair 2016 Fair 2016 Fair

APPROVED AMENDED Actual YTD BUDGET BUDGET Account REVENUES 332200 State Subsidy 44,701.61 44,702.00 47,404.67 47,404.67 381100 Transfer from General Fund 47,557.00 47,557.00 47,557.00 392000 Net Working Capital 361000 Investment Earnings - INTEREST 129.26 130.00 130.00 371000 Misc. Revenue (Bond Refund) 1,575.00 TOTAL REVENUES 93,962.87 92,389.00 95,091.67 47,404.67

EXPENDITURES 511110 Fair Coordinator Wages (including overtime) 31,123.93 31,124.00 32,284.00 16,468.53 512010-610 Fair Coordinator Fringe 21,177.47 21,178.00 19,955.00 17,575.44 511120 Temp Wages (including overtime) 3,781.19 3,800.00 5,059.00 ~ Temp Fringe 750.24 800.00 417.00 Total Personnel 56,832.83 56,902.00 57,715.00 34,043.97

521010 Office/ Dept. Supplies 4.50 100.00 100.00 523010 Telephones 14.08 100.00 100.00 523050 Postage (admin only) 56.53 100.00 100.00 523060 Cellular Phones ($15 per month) 525360 Public Works Services (survey charges) 477.81 500.00 500.00 523.68 525710 Printing 40.00 40.00 525715 Advertising (RFP legal notice) 1,266.00 1,300.00 1,300.00 525715 Advertising - other 3.49 527210 Building Rental (private) 1,120.00 1,120.00 528110 Liability Insurance Premiums 5,448.00 5,500.00 5,500.00 528210 Public Officials' Bonds 1,150.00 1,150.00 1,289.04 575.00 529110 Employee Mileage 40.00 50.00 50.00 96.12 529130 Meals 287.00 300.00 300.00 106.00 529210 Meetings 100.00 100.00 529220 Conferences 100.00 100.00 100.00 529300 Dues & Memberships (Travel Salem, OFA) 1,235.00 1,300.00 1,300.00 700.00 529650 Pre-Empl Investigations 68.42 70.00 70.00 OFEA Membership and Conference Attendance 1,500.00 1,500.00 529999 MCFair.net Domain renewal 5-years ~ Total M&S 10,150.83 13,330.00 13,469.04 2,000.80 60100-60452 Administrative Charges 20,574.09 21,000.00 23,314.00 23,314.00 571010 Contingency Total Admin & Contingency 20,574.09 21,000.00 23,314.00 23,314.00 TOTAL EXPENDITURES 87,557.75 91,232.00 94,498.04 59,358.77 NET 6,405.12 1,157.00 593.63 (11,954.10)

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2016 Marion County Fair - Budget Activity Wednesday, April 06, 2016

OPERATIONS Revenue Amount Commercial Space Rental $740.00

Expenditures Amount Fair Event Coordination (Ingalls) $4,285.71 Fair Marketing Coordination ( Ingalls) $1,867.85

ADMINISTRATION Revenue Amount n/a

Expenditures Amount Public Works Survey Charges $496.85 Employee Mileage $96.12

Changes/Notes The 2016 amended fair budget was adjusted in various areas to reflect the budget change request forms that were approved at the March 2, 2016 meeting. Please see the March 2, 2016 meeting minutes for a detailed account of the adjustments. Adjustments to the 2016 budget are reflected in the budget in green numbering.

17 printed: 4/5/2016 G:\County Fair\Budget\2016\Treasurers Report_MC Fair April 6, 2016_with updated operations layout 3:31 PM