Advanced User's Guide
Advanced User’s Guide
DCP-T300 DCP-T500W DCP-T700W MFC-T800W
Version 0
CEE-ENG User's Guides and where do I find them?
Which Guide? What's in it? Where is it? Product Safety Guide Read this Guide first. Please read the Safety Printed / In the box Instructions before you set up your machine. See this Guide for trademarks and legal limitations. Quick Setup Guide Follow the instructions for setting up your machine Printed / In the box and installing the drivers and software for the operating system and connection type you are using. Basic User’s Guide Learn the basic Fax (MFC-T800W), Copy and Scan PDF file / CD-ROM operations, and how to replace consumables. See (Windows®) / troubleshooting tips. Brother Solutions Center 2 (Macintosh) Advanced User’s Guide Learn more advanced operations: Fax PDF file / CD-ROM (MFC-T800W), Copy, security features (Windows®) / (MFC-T800W), printing reports, and performing Brother Solutions routine maintenance. Center 2 (Macintosh) Software and Network This Guide provides instructions for Scanning, HTML / CD-ROM User’s Guide 1 Printing, PC-Fax (MFC-T800W) and other (Windows®) / operations that can be performed by connecting Brother Solutions your Brother machine to a computer. You can also Center 2 (Macintosh) find useful information about using the Brother ControlCenter utility, using your machine in a network environment, and frequently used terms. Google Cloud Print This Guide provides details on how to use Google PDF file / Brother Guide 3 Cloud Print™ services for printing over the Internet. Solutions Center 2 Mobile Print/Scan Guide This Guide provides useful information about PDF file / Brother for Brother iPrint&Scan 3 printing from your mobile device and scanning from Solutions Center 2 your Brother machine to your mobile device when connected to a Wi-Fi® network.
1 Network features are not supported by the DCP-T300. 2 Visit us at solutions.brother.com/manuals. 3 DCP-T500W, DCP-T700W and MFC-T800W only
i Table of Contents
1 General setup 1
IMPORTANT NOTE...... 1 Memory Storage ...... 1 Automatic Daylight Saving Time (MFC models only) ...... 1 Sleep Mode ...... 2 LCD ...... 2 Changing the LCD language (depending on your country) ...... 2 LCD Contrast...... 3 Mode Timer (MFC models only) ...... 3
2 Security features (MFC models only) 4
TX Lock ...... 4 Setting and changing the TX Lock password ...... 4 Turning TX Lock on/off ...... 5
3 Sending a fax (MFC models only) 6
Additional sending options...... 6 Sending faxes using multiple settings ...... 6 Stop faxing...... 6 Contrast ...... 6 Changing the fax resolution...... 6 Additional sending operations...... 7 Sending a fax manually ...... 7 Sending a fax at the end of a conversation ...... 8 Broadcasting...... 8 Real Time Transmission...... 9 Overseas Mode ...... 10 Checking and cancelling waiting jobs...... 10
4 Receiving a fax (MFC models only) 11
Memory Receive...... 11 Printing a fax from the memory ...... 11 PC-Fax Receive (Windows®) ...... 11 Turning off Memory Receive operation ...... 12 Changing Memory Receive operations ...... 12 Additional receiving operations...... 13 Out of Paper Reception ...... 13 Printing a reduced incoming fax ...... 13 Receiving a fax at the end of a conversation...... 13
ii 5 Dialling and storing numbers (MFC models only) 14
Voice operations ...... 14 Additional dialling operations ...... 14 Combining Speed Dial numbers...... 14 Additional ways to store numbers...... 15 Setting up Groups for Broadcasting ...... 15 Changing or deleting a Group ...... 15
6Printing reports 17
Fax reports (MFC models only) ...... 17 Transmission Verification Report...... 17 Fax Journal (activity report) ...... 17 Reports ...... 18 How to print a report ...... 18
7 Making copies 19
Copy options...... 19 Stop copying...... 19 Changing copy speed and quality ...... 19 Enlarging or reducing copies ...... 20 Making N in 1 copies or a poster (Page Layout) ...... 21 2 in 1 ID copy (Page Layout) ...... 22 Sorting copies...... 23 Adjusting Density...... 24 Remove Background Colour ...... 24
A Routine maintenance 25
Cleaning and checking the machine...... 25 Cleaning the outside of the machine ...... 25 Cleaning the machine’s printer platen ...... 26 Cleaning the paper feed rollers ...... 27 Cleaning the paper pick-up rollers...... 28 Packing and shipping the machine ...... 29
B Glossary 31
C Index 34
iii 1 General setup 1
1
IMPORTANT NOTE 1
Most of the illustrations in this User's Guide show the MFC-T800W.
Memory Storage 1 Automatic Daylight
Even if there is a power failure, you will not Saving Time lose your menu settings because they are (MFC models only) 1 stored permanently. Temporary settings (such as Contrast, Overseas mode, and so You can set the machine to change on) will be lost. You may have to reset the automatically for daylight saving time. It will date and time. set itself forward one hour in the spring and backward one hour in the autumn. Make sure you have set the correct date and time in the Date&Time setting.
a Press Menu, 0, 1, 2.
b Press a or b to choose On or Off. Press OK.
c Press Stop/Exit.
1 Chapter 1
Sleep Mode 1 LCD 1
You can choose how long the machine will remain idle before it goes into Sleep Mode Changing the LCD language
(up to 60 minutes). The timer will restart if any (depending on your country) 1 operation is carried out on the machine. You can change the LCD language. (MFC-T800W) 1
(MFC-T800W) 1 a Press Menu, 2, 6. a Press Menu, 0, 0. b Press a or b to choose 1 Min, 2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins b Press a or b to choose your language. or 60 Mins. Press OK. Press OK. c Press Stop/Exit. c Press Stop/Exit. (DCP-T300, DCP-T500W and DCP-T700W) 1
(DCP-T300, DCP-T500W and DCP-T700W) 1 a Press Menu. a Press Menu. b Press a or b to choose b Press a or b to choose 0.Initial Setup. 0.Initial Setup. Press OK. Press OK. c Press a or b to choose c Press a or b to choose 3.Sleep Mode. 0.Local Language. Press OK. Press OK. d Press a or b to choose 1 Min, 2 Mins, d Press a or b to choose your language. 3 Mins, 5 Mins, 10 Mins, 30 Mins Press OK. or 60 Mins, which is the length of time the machine is idle before entering e Press Stop/Exit. Sleep Mode. Press OK. e Press Stop/Exit.
2 General setup
LCD Contrast 1 Mode Timer
If you are having difficulty reading the LCD, (MFC models only) 1 1 try changing the contrast setting. The machine’s control panel has three (MFC-T800W) 1 temporary mode keys: FAX, SCAN and COPY. You can change the amount of time a Press Menu, 2, 5. the machine takes after the last SCAN or b Press a or b to choose Light or Dark. COPY operation before it returns to FAX Press OK. mode. If you choose Off, the machine stays in the mode you used last. c Press Stop/Exit.
(DCP-T300, DCP-T500W and DCP-T700W) 1 a Press Menu. b Press a or b to choose 0.Initial Setup. a Press Menu, 2, 1. Press OK. b Press a or b to choose 0 Sec, c Press a or b to choose 30 Secs, 1 Min, 2 Mins, 5 Mins or 2.LCD Contrast. Off. Press OK. Press OK. d Press a or b to choose Light or Dark. c Press Stop/Exit. Press OK. e Press Stop/Exit.
3 Security features
2 (MFC models only) 2
Setting and changing the TX Lock 2
TX Lock password 2 TX Lock lets you prevent unauthorized access to the machine. NOTE While TX Lock is On, the following operations If you have already set the password, you are available: will not need to set it again.
Receiving faxes 1 PC-Fax Receive Setting the password 2 (If PC-Fax Receive was already On) Make a careful note of your password. 1 While the TX Lock feature is turned on, your machine will receive faxes and store them in its memory. a Press Menu, 3, 0, 1. Then, when TX Lock is turned off, the faxes will be sent to your chosen PC. b Enter a four-digit number for the While TX Lock is On, the following operations password. are NOT available: Press OK. Operation from the control panel c When the LCD shows Verify:, PC printing re-enter the password. Press OK. NOTE d Press Stop/Exit. If you forget the TX Lock password, contact Brother customer service for support. Changing the password 2
a Press Menu, 3, 0, 1.
b Press a or b to choose Set Password. Press OK.
c Enter a four-digit number for the old password. Press OK.
d Enter a four-digit number for a new password. Press OK.
e When the LCD shows Verify:, re-enter the password. Press OK.
f Press Stop/Exit.
4 Security features (MFC models only)
Turning TX Lock on/off 2
Turning TX Lock on 2 a Press Menu, 3, 0, 1. 2 b Press a or b to choose Set TX Lock. Press OK. c Enter the registered four-digit password. Press OK. The machine goes offline and the LCD shows TX Lock Mode.
Turning TX Lock off 2 a Press Menu. b Enter the registered four-digit password. Press OK. TX Lock is turned off. NOTE If you enter the wrong password, the screen shows Wrong Password and stays offline. The machine will stay in TX Lock Mode until the registered password is entered.
5 Sending a fax
3 (MFC models only) 3
Additional sending Contrast 3 options 3 If your document is very light or very dark, you may want to change the contrast. For most Sending faxes using multiple documents, the factory setting Auto can be used. Auto chooses the suitable contrast for settings 3 your document. Choose Light when sending a light When you send a fax, you can choose a document. Choose Dark when sending a combination of settings, such as dark document. Fax Resolution, Contrast, Overseas Mode, and Real Time TX. a Load your document. a Load your document. b Press (FAX). b Press (FAX). c Press Menu, 3, 2, 2. c Choose a setting you want to change in d Press a or b to choose Auto, Light or the Setup Send menu (Menu, 3, 2). Dark. Press OK. Press OK. d Choose the option you want for the e Press 2 so you can continue sending setting. your fax. Press OK. f Enter the fax number. e Do one of the following: g Press Mono Start. Press 1 to change another setting. Press 2 when you have finished NOTE changing your settings. Go to Even if you choose Light or Dark, the step f. machine will send the fax using the Auto setting, when you choose Photo as the f Enter the fax number. Fax Resolution.
g Press Mono Start.
Changing the fax resolution 3 NOTE Some settings are temporary and the The quality of a fax can be improved by machine returns to its default settings after changing the fax resolution. Resolution can you send a fax. be changed for the next fax or for all faxes.
To change the fax resolution for the Stop faxing 3 next fax 3
To stop faxing, press Stop/Exit. a Load your document.
b Press (FAX).
6 Sending a fax (MFC models only) c Press Fax Resolution then a or b to choose the resolution. Additional sending
Press OK. operations 3 d Enter the fax number.
Sending a fax manually 3 e Press Mono Start. Manual transmission lets you hear the
To change the default fax resolution 3 dialling, ringing and fax-receiving tones while 3 sending a fax. a Load your document. NOTE b Press (FAX). To send a multi-page fax, use the ADF.
c Press Menu, 3, 2, 1. a Load your document. d Press a or b to choose the resolution b Press (FAX). you want. Press OK. c To listen for a dial tone, pick up the handset of the external telephone. e Press 2 so you can continue sending your fax. d Dial the fax number using the external telephone. f Enter the fax number. e When you hear the fax tones, press g Press Mono Start. Mono Start. NOTE If you are using the scanner glass, press 1 to send the fax. You can choose four different resolution settings for faxes. f Replace the handset of the external phone. Options Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.Fine Good for small print or artwork and transmits slower than Fine resolution. Photo Use when the document has varying shades of grey or is a photograph. Photo has the slowest transmission.
7 Chapter 3
Sending a fax at the end of a How to broadcast a fax 3 conversation 3 a Load your document. At the end of a conversation, you can send a fax to the other party before you both hang b Press (FAX). up. c Enter a number. a Ask the other party to wait for fax tones Press OK. (beeps) and then to press the Start or You can use either a Speed Dial, a Send key before hanging up. Group or a manually entered number using the dial pad. b Load your document. d Repeat step c until you have entered c Press (FAX). all the fax numbers to be included in the broadcast. d Press Mono Start. If you are using the scanner glass, e Press Mono Start. press 1 to send a fax. Faxing from the ADF e Replace the handset of the external The machine starts scanning the phone. document. Faxing from the scanner glass
Broadcasting 3 When the LCD asks you Next Page?, do one of the following: Broadcasting is automatically sending the To send a single page, press 2 (or same fax message to more than one fax press Mono Start again). number. You can include Groups, Speed Dial numbers, and up to 50 manually dialled The machine starts sending the numbers in the same broadcast. document. After the broadcast is finished, a Broadcast To send more than one page, press Report will be printed. 1 and place the next page on the scanner glass.
Before you begin the broadcast 3 Press OK. Speed Dial numbers must be stored in the The machine starts scanning the machine's memory before they can be used page. (Repeat this step for each in a broadcast. page.) Group numbers must also be stored in the After all the pages have been machine's memory before they can be used scanned, press 2 or Mono Start to in a broadcast. Group numbers include many begin faxing. stored Speed Dial numbers for easier dialling. (See Setting up Groups for Broadcasting on page 15.)
8 Sending a fax (MFC models only)
NOTE Real Time Transmission 3 • If you did not use up any of the numbers for Groups, you can “broadcast” faxes to When you are sending a fax, the machine will as many as 90 different numbers. scan the documents into the memory before sending. Then, as soon as the telephone line • The machine’s available memory will vary is free, the machine will start dialling and depending on the types of jobs in the sending. memory and the numbers used for broadcasting. Sometimes, you may want to send an 3 important document immediately, without • If the Out of Memory message waiting for the machine to scan it into appears, press Stop/Exit to cancel or memory. You can set Real Time TX to On Mono Start to send the pages scanned so for all documents or Next Fax Only for the far. next fax only.
3 Cancelling a Broadcast in progress 3 Sending in real time for all faxes a Press Menu, 3, 5. a Press (FAX). The LCD will show the fax number or name being dialled and the b Press Menu, 3, 2, 3. Broadcasting job number. Press a or b to choose (or ). a b c On Off b Press or to choose the Broadcasting Press OK. job number. d Press 2 so you can continue sending c Press OK. your fax. The LCD will ask you the following question: e Load your document.
1.Clear 2.Exit f Enter the fax number. d To cancel the broadcast, press 1. g Press Mono Start. e Press Stop/Exit. Sending in real time for the next fax
only 3
a Press (FAX).
b Press Menu, 3, 2, 3.
c Press a or b to choose Next Fax Only. Press OK.
d Press a or b to choose Next Fax:Off or Next Fax:On.
e Press OK.
f Press 2 so you can continue sending your fax.
9 Chapter 3 g Load your document. Checking and cancelling h Enter the fax number. waiting jobs 3 i Press Mono Start. You can check which jobs are still waiting in the memory to be sent, or cancel a job. NOTE (If there are no jobs, the LCD shows • If the memory is full and you are sending a No Jobs Waiting.) fax from the ADF, the machine will send the document in real time (even if a Press Menu, 3, 5. Real Time TX is set to Off). Any waiting jobs appear on the LCD. • In Real Time Transmission, the automatic b Press a or b to scroll through the jobs redial feature does not work when you are and choose the job you want to cancel. using the scanner glass. Press OK. • If the memory is full, faxes from the scanner glass cannot be sent until you c Do one of the following: clear some of the memory. Press 1 to cancel it. Press 2 to exit without cancelling.
Overseas Mode 3 d Repeat steps b and c for each job you want to cancel. If you are having difficulty sending a fax overseas due to possible interference on the e When you have finished, press telephone line, we recommend that you turn Stop/Exit. on Overseas Mode. After you send a fax using this feature, the feature will automatically turn itself off. a Load your document. b Press (FAX). c Press Menu, 3, 2, 4. d Press a or b to choose On (or Off). Press OK. e Press 2 so you can continue sending your fax. f Enter the fax number. g Press Mono Start.
10 Receiving a fax
4 (MFC models only) 4
PC-Fax Receive Memory Receive 4 ® (Windows ) 4 Memory Receive lets you receive faxes while you are away from the machine. If you turn on the PC-Fax Receive feature, You can only use one Memory Receive your machine will store received faxes in the operation at a time: memory and send them to your PC. You can then use your PC to view and store these PC-Fax Receive faxes. 4 Off Even if you have turned off your PC (for You can change your selection at any time. If example, at night or at the weekend), your received faxes are still in the machine’s machine will receive and store your faxes in memory when you change the Memory its memory. Receive operation, a message will appear on When you start your PC and the PC-FAX the LCD. (See Turning off Memory Receive Receiving software runs, your machine operation on page 12.) transfers the faxes to your PC. To transfer the received faxes to your PC you Printing a fax from the must have the PC-FAX Receiving software memory 4 running on your PC. (See Software and Network User’s Guide.) If you have chosen PC-Fax Receive, your machine will receive and store your faxes in If you choose Backup Print:On, the its memory when your PC is turned off. To machine will also print the fax. print faxes from the memory, follow the a Press (FAX). instructions. b Press Menu, 3, 1, 7. a Press Menu, 3, 4. c Press a or b to choose b Press Mono Start. PC Fax Receive. c Press Stop/Exit. Press OK. a b NOTE d Press or to choose
e Press a or b to choose Backup Print:On or Backup Print:Off. Press OK.
f Press Stop/Exit.
11 Chapter 4
NOTE Changing Memory Receive
• PC-Fax Receive is not supported by Mac operations 4 OS. • Before you can set up PC-Fax Receive, If there are received faxes in your machine’s you must install the MFL-Pro Suite memory when you change the Memory software on your PC. Make sure your PC Receive operation, the LCD will ask you one is connected and turned on. of the following questions: (See Software and Network User’s If all the received faxes have already Guide.) been printed 4 • If you get an error message and the machine cannot print the faxes in the Erase All Doc? memory, you can use this setting to • If you press 1 (Yes), faxes in the transfer your faxes to your PC. memory will be erased before the
setting changes. Turning off Memory Receive • If you press 2 (No), faxes in the memory will not be erased and the operation 4 setting will be unchanged. a Press (FAX). If unprinted faxes remain in the
memory 4 b Press Menu, 3, 1, 7. Print All Fax? Press a or b to choose . c Off • If you press 1 (Yes), faxes in the Press OK. memory will be printed before the setting changes. If a backup copy has d Press Stop/Exit. already been printed, it will not be NOTE printed again. The LCD will show you more options if • If you press 2 (No), faxes in the there are still received faxes in the memory will not be printed and the machine’s memory. (See Changing setting will be unchanged. Memory Receive operations on page 12.) The LCD will ask you the following question:
Send Fax to PC? • If you press 1 (Yes), faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For more information, see PC-Fax Receive (Windows®) on page 11.) • If you press 2 (No), faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.
12 Receiving a fax (MFC models only)
Additional receiving Receiving a fax at the end of a
conversation 4 operations 4 At the end of a conversation, you can ask the other party to send you a fax before you both Out of Paper Reception 4 hang up. Make sure the ADF is empty. As soon as the paper tray becomes empty during fax reception, the LCD shows a Ask the other party to place the document in their machine and to press No Paper Fed. Put some paper in the paper tray. (See Basic User’s Guide: Loading the Start or Send key. paper and other print media.) b When you hear the other machine's 4 If you don't put paper in the paper tray, the CNG tones, press Mono Start on your machine will continue receiving the fax. The machine. remaining pages will be stored in the memory, if enough memory is available. c Press 2 to choose Receive to receive the fax. Further incoming faxes will also be stored in memory until the memory is full. To print the d Replace the handset of the external faxes, put fresh paper in the tray. When the telephone. memory is full, the machine will stop answering calls.
Printing a reduced incoming fax 4
If you choose On, the machine reduces each page of an incoming fax to fit on one sheet of A4 or Letter size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Basic User’s Guide: Paper Size.) a Press (FAX). b Press Menu, 3, 1, 6. c Press a or b to choose On (or Off). Press OK. d Press Stop/Exit.
13 Dialling and storing numbers
5 (MFC models only) 5
g Press Mono Start. Voice operations 5 You will dial ‘01632-960555’. You can use your extension or external To temporarily change a number, you can telephone to dial voice calls. use the dial pad to manually substitute part of the number. For example, to change the number to ‘01632-960556’, you could enter Additional dialling the number (#03 ‘01632’) using (Address Book), choose Search, operations 5 press OK, press #, 03, and then press ‘960556’ using the dial pad. Combining Speed Dial NOTE numbers 5 If you must wait for another dial tone or signal at any point in the dialling Sometimes, you may want to choose from sequence, create a pause in the number several long-distance carriers when you send by pressing Redial/Pause. Each key a fax. Rates may vary depending on the time press adds a 3.5 second delay. You can and destination. To take advantage of low press Redial/Pause as many times as rates, you can store the access codes of long- needed to increase the length of the distance carriers and credit card numbers as pause. Speed Dial numbers.
You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual dialling using the dial pad. For example, you might have stored ‘01632’ on Address Book: #03 and ‘960555’ on Address Book: #02. You can use them both to dial ‘01632-960555’ as shown in the following example: a Press (FAX). b Press (Address Book). c Press a or b to choose Search. Press OK. d Enter #, 03. e Press (Address Book). f Enter #, 02.
14 Dialling and storing numbers (MFC models only)
e To add Speed Dial numbers to a group, Additional ways to follow the instructions below: store numbers 5 For example, to add Speed Dial numbers #05 and #09, press Setting up Groups for (Address Book), 05, (Address Book), 09. Broadcasting 5 The LCD shows:
A Group, which is stored in a Speed Dial G01:#05#09 location, allows you to send the same fax message to many fax numbers by pressing f Press OK when you have finished adding numbers. (FAX), (Address Book), Search, OK, #, the two-digit location number g Use the dial pad to enter a name (up to and Mono Start. 16 characters) for the Group. 5 (For help entering letters, see Basic (See Broadcasting on page 8.) User’s Guide: Entering Text.) First, you'll need to store each fax number in Press OK. a Speed Dial location. NOTE Then you can include them as numbers in the You can print a list of all the Speed Dial Group. Each Group uses a Speed Dial numbers. (See Reports on page 18.) location. You can have up to six Groups, or you can assign up to 39 numbers to a large Group. Changing or deleting a Group5 a Press (FAX). You can change the Speed Dial numbers in a Group. To delete a Group, delete all of its a b b Press (Address Book) and or to Speed Dial numbers. choose Setup Groups. Press OK. a Press (FAX). c Use the dial pad to enter the two-digit b Press (Address Book) and a or b to Speed Dial location number you want to choose Setup Groups. add to the Group. Press OK. Press OK. c Use the dial pad to enter the two-digit d Use the dial pad to enter a Group Speed Dial location number for the number (1 to 6). Group you want to change. Press OK. Press OK.
d Do one of the following: Press 1 to change the added Group. Press 2 to return to c to enter another Speed Dial location number. Press Stop/Exit to exit without making a change.
15 Chapter 5 e Add or delete the Speed Dial numbers in the Group. To add Speed Dial numbers, press d or c to position the cursor under a blank space.
Press (Address Book) and enter the Speed Dial number you want to add to the Group using the dial pad. To delete Speed Dial numbers, press d or c to position the cursor under the Speed Dial number you want to delete, and then press Clear. f Press OK when you have finished adding or deleting Speed Dial numbers. g Enter the new Group name (up to 16 characters) using the dial pad. (For example, type “NEW CLIENTS”.) (For help entering letters, see Basic User’s Guide: Entering Text.) Press OK. NOTE How to change the stored name or number: If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear. Re-enter the character.
16 6 Printing reports 6
b Press a or b to choose an interval. Fax reports Press OK.
(MFC models only) 6 (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day You can use the Menu keys to set up the countdown.) Transmission Verification Report and the If you choose Every 50 Faxes, go to Journal Period. step d. 6, 12, 24 hours, 2 or 7 days Transmission Verification The machine will print the report at
Report 6 the chosen time and then erase all jobs from its memory. If the You can use the Transmission Verification machine's memory is filled with the Report as proof that you sent a fax. maximum 200 jobs before the time you chose has passed, the machine 6 will print the Journal early and then Fax Journal (activity report) 6 erase all jobs from the memory. If you want an extra report before it is You can set the machine to print a journal at due to print, you can print it without specific intervals (every 50 faxes; every 6, 12 erasing the jobs from the memory. or 24 hours; or every 2 or 7 days). If you set the interval to Off, you can still print the Every 50 Faxes report by following the steps in How to print a The machine will print the Journal report on page 18. The factory default is when the machine has stored Every 50 Faxes. 50 jobs. a Press Menu, 3, 3, 2. c Enter the time to start printing in 24-hour format. Press OK. (For example: enter 19:45 for 7:45 PM.)
d Press Stop/Exit.
17 Chapter 6
How to print a report 6 Reports 6
The following reports are available: (MFC-T800W) 6 XMIT Verify a Press Menu, 6. (MFC models only) Prints a Transmission Verification Report b Do one of the following: for your last transmission. Press a or b to choose the report you Address Book want. Press OK. (MFC models only) Enter the number of the report you Prints a list of names and numbers stored want to print. in the Address Book memory, in numerical c Press Mono Start. order. Fax Journal d Press Stop/Exit. (MFC models only) (DCP-T300, DCP-T500W and DCP-T700W) 6 Prints a list of information about the last incoming and outgoing faxes. a Press Menu. (TX: Transmit.) (RX: Receive.) b Press a or b to choose User Settings Print Reports. Prints a list of your settings. Press OK. Network Config c Press a or b to choose the report you (DCP-T500W, DCP-T700W and want to print. MFC-T800W) Press OK. Prints a list of your Network settings. d Press Mono Start. WLAN Report (DCP-T500W, DCP-T700W and e Press Stop/Exit. MFC-T800W) Prints a WLAN connection report.
18 7 Making copies 7
c Enter the number of copies you want. Copy options 7 d Press Copy Options and a or b to You can change the copy settings temporarily choose Quality. for the next copy. Press OK. The machine returns to its default settings a b after being idle for 1 minute. e Press or to choose Normal or Best. Press OK. Press Copy Options and then press a or b to choose the copy settings you want. Press f If you do not want to change additional OK. settings, press Mono Start or Colour Start. Press Copy Quality 1 to change the speed and quality of your copies. To change the default setting, follow the instructions below: When you have finished choosing settings, press Mono Start or Colour Start. a Press Menu, 4, 1. 1 DCP models only b Press a or b to choose Normal or Best. 7 Press OK.
Stop copying 7 c Press Stop/Exit. To stop copying, press Stop/Exit.
(DCP-T300, DCP-T500W and DCP-T700W) 7
Changing copy speed and a Load your document. quality 7 b Enter the number of copies you want.
You can choose different settings to change c Press Copy Quality repeatedly to the speed and quality of your copies. The choose Normal or Best. factory default is Normal. If you choose Normal you can only choose d Press Mono Start or Colour Start. Plain Paper in Paper Type. To change the default setting, follow the Normal instructions below: Normal is the recommended mode for a Press Menu. ordinary print outs. This produces good copy quality with good copy speed. b Press a or b to choose 2.Copy. Press OK. Best Use Best mode to copy precise images, c Press a or b to choose 3.Quality. such as photographs. This provides the Press OK. highest resolution and slowest speed. d Press a or b to choose Normal or Best. (MFC-T800W) 7 Press OK. a Load your document. e Press Stop/Exit. b Press (COPY).
19 Chapter 7
c Press Enlarge/Reduce. Enlarging or reducing copies 7 a b You can choose an enlargement or reduction d Press or to choose the enlargement or reduction ratio you want. Press OK. ratio. If you choose Fit to Page, your machine will adjust to the size you set in NOTE Paper Size. If you chose Custom(25-400%), press a
(MFC-T800W) 7 or b repeatedly to enter an enlargement or reduction ratio from 25% to 400%. Load your document. a b Press (COPY). 198% 10x15cmiA4 c Enter the number of copies you want. 186%10x15cmiLTR d Press Copy Options and a or b to 141% A5iA4 choose Enlarge/Reduce. 100% Press OK. 97% LTRiA4 e Press a or b to choose the enlargement 93% A4iLTR or reduction ratio you want. 83% LGLiA4 (DCP-T700W) Press OK. 83% (DCP-T300 and DCP-T500W) NOTE 69% A4iA5 If you chose Custom(25-400%), enter 47% A4i10x15cm an enlargement or reduction ratio from Fit to Page 25% to 400%. Custom(25-400%)
Press Mono Start or Colour Start. 198% 10x15cmiA4 e 186%10x15cmiLTR NOTE 141% A5iA4 • Layout(2in1 ID) is not available with 100% Enlarge/Reduce - MFC-T800W (Enlarge/Reduce - DCP-T300, 97% LTRiA4 DCP-T500W and DCP-T700W). 93% A4iLTR • Layout(2in1 ID), Sort and 83% LGLiA4 Remove Bkg. Clr are not available with i 69% A4 A5 Fit to Page. i 47% A4 10x15cm • Fit to Page does not work correctly Fit to Page when the document on the scanner glass Custom(25-400%) is skewed by more than 3 degrees. Using the document guidelines on the left and f If you do not want to change additional top, place your document in the upper-left settings, press Mono Start or corner, with the document face down on Colour Start. the scanner glass. • is not available when (DCP-T300, DCP-T500W and DCP-T700W) 7 Fit to Page using the ADF 1. a Load your document. 1 DCP-T700W and MFC-T800W only b Enter the number of copies you want.
20 Making copies
Making N in 1 copies or a f If you do not want to change additional settings, press Mono Start or poster (Page Layout) 7 Colour Start to scan the page. 1 The N in 1 copy feature can help you save If you placed the document in the ADF paper by letting you copy two or four pages or are making a poster, the machine onto one printed page. scans the document and starts printing. 1 You can also produce a poster. When you DCP-T700W and MFC-T800W only use the poster feature, your machine divides If you are using the scanner glass, go your document into sections, then enlarges to step g. the sections so you can assemble them into a poster. If you want to print a poster, use the g (MFC-T800W) scanner glass. After the machine has scanned the NOTE page, press 1 to scan the next page. (DCP-T300, DCP-T500W and , - MFC-T800W Sort Enlarge/Reduce DCP-T700W) (Enlarge/Reduce - DCP-T300, After the machine has scanned the DCP-T500W and DCP-T700W) and page, press a to scan the next page. Remove Bkg. Clr are not available with Layout(2in1 ID). h Place the next page on the scanner 7 glass. Press OK to scan the page. a Load your document. Repeat steps g and h for each page of the layout. b (MFC models only) Press (COPY). i (MFC-T800W) After all the pages have been scanned, press 2 to finish. c Enter the number of copies you want. 1 (DCP-T300, DCP-T500W and 1 You can only make one copy at a time when DCP-T700W) you are using Poster layout. After all the pages have been scanned, press b to finish. d Press Copy Options and a or b to choose Layout(2in1 ID). NOTE Press OK. • Make sure the paper size is set to A4 or . e Press a or b to choose Off(1in1), Letter 2in1(P), 2in1(L), 4in1(P), • You can only make one colour copy at a 4in1(L), Poster(3x3) or time. 1. 2in1(ID) • You can only make one Poster copy at a Press OK. time. 1 For information about 2 in 1 (ID), see 2 in 1 ID copy (Page Layout) on page 22. • (P) means Portrait and (L) means Landscape.
21 Chapter 7
Place the document face down in the 2 in 1 ID copy (Page Layout) 7 direction shown below: 2in1(P) You can copy both sides of your identification card onto one page, keeping the original card
size. Make sure the paper size is set to A4 or Letter. NOTE 2in1(L) You can copy an identification card to the
extent permitted under applicable laws. (See Product Safety Guide: Unlawful use of copying equipment.)
4in1(P) a Place your identification card face down near the left corner of the scanner glass as shown in the illustration.
1 4in1(L)
1 4 3 Poster(3x3) 1
1 2
1 3 mm or greater (top, left) 2 210 mm 3 148 mm NOTE 4 scannable area The poster copies have overlapping portions so that you can easily paste them b (MFC models only) together. Press (COPY).
c Enter the number of copies you want.
d Press Copy Options and a or b to choose Layout(2in1 ID). Press OK.
e Press a or b to choose 2in1(ID). Press OK.
22 Making copies f Press Mono Start or Colour Start. f If you do not want to change additional The machine starts scanning one side of settings, press Mono Start or the identification card. Colour Start. If you placed the document in the ADF 1, g (MFC-T800W) the machine scans the document and After the machine has scanned one starts printing. side, press 1. Turn over the identification card and press OK to scan 1 DCP-T700W and MFC-T800W only the other side. (DCP-T300, DCP-T500W and If you are using the scanner glass, go DCP-T700W) to step g. After the machine has scanned one (MFC-T800W) side, press a. g After the machine scans the page, press Turn over the identification card and 1 to scan the next page. press OK to scan the other side. (DCP-T300, DCP-T500W and NOTE DCP-T700W) • , - MFC-T800W After the machine scans the page, Sort Enlarge/Reduce a (Enlarge/Reduce - DCP-T300, press to scan the next page. DCP-T500W and DCP-T700W) and h Place the next page on the scanner are not available with 7 Remove Bkg. Clr glass. Press OK to scan the page. . 2in1(ID) Repeat steps g and h until all the • You can only make one colour copy at a pages have been scanned. time.
i (MFC-T800W) Press 2 to finish scanning.
Sorting copies 7 The machine starts printing. (DCP-T300, DCP-T500W and You can sort multiple copies. Pages will be DCP-T700W) sorted in the order 123, 123, 123, and so on. Press b to finish scanning. The machine starts printing. We recommend you load single-sided documents in the ADF 1 for sorting copies. NOTE For 2-sided documents and books, use the Fit to Page and Layout(2in1 ID) scanner glass. are not available with Sort.
1 DCP-T700W and MFC-T800W only a Load your document. b (MFC models only) Press (COPY). c Enter the number of copies you want. d Press Copy Options and a or b to choose Stack/Sort. Press OK. e Press a or b to choose Sort. Press OK.
23 Chapter 7
Adjusting Density 7 Remove Background Colour 7
You can adjust the copy density to make Removes the background colour of the copies darker or lighter. document when copying. This can save ink and help you read the document clearly. a Load your document. As you select a higher setting, the white b (MFC models only) background will become more apparent. Press (COPY). NOTE This function is for use only when making c Enter the number of copies you want. colour copies. The background colour is automatically removed for all a b d Press Copy Options and or to monochrome copies. choose Density.
Press OK. a Load your document. e Press a or b to make a lighter or darker copy. b (MFC models only) Press OK. Press (COPY). f If you do not want to change additional c Enter the number of copies you want. settings, press Mono Start or Colour Start. d Press Copy Options and a or b to To change the default setting, follow the choose Remove Bkg. Clr. instructions below: Press OK. a b (MFC-T800W) 7 e Press or to choose Low, Medium, High or Off. a Press Menu, 4, 2. Press OK. b Press a or b to make a lighter or darker f Press Colour Start. copy. Press OK. NOTE Fit to Page and Layout(2in1 ID) c Press Stop/Exit. are not available with . (DCP-T300, DCP-T500W and DCP-T700W) 7 Remove Bkg. Clr
a Press Menu. b Press a or b to choose 2.Copy. Press OK. c Press a or b to choose 4.Density. Press OK. d Press a or b to make a lighter or darker copy. Press OK. e Press Stop/Exit.
24 A Routine maintenance A
Clean the outside of the machine as Cleaning and checking follows: the machine A IMPORTANT • Use neutral detergents. Cleaning with Cleaning the outside of the volatile liquids, such as thinner or benzine, will damage the outside surface of the machine A machine. Clean the LCD screen as follows: • DO NOT use cleaning materials that contain ammonia. IMPORTANT DO NOT use any type of liquid cleaners • DO NOT use isopropyl alcohol to remove (including ethanol). dirt from the control panel. It may crack the panel.
a Press and hold down to turn the a Pull the paper tray (1) completely out of machine off. The LCD will show the machine.
Shutting Down for a few seconds before the power goes off. A b Clean the LCD screen with a dry, soft 1 lint-free cloth.
b Wipe the outside of the machine with a dry, soft lint-free cloth to remove dust.
c Lift the output paper tray cover and remove anything that is stuck inside the paper tray.
25 d Wipe the inside and outside of the paper Cleaning the machine’s tray with a dry, soft lint-free cloth to remove dust. printer platen A
WARNING
Be sure to unplug the machine from the electrical socket before cleaning the printer platen to avoid an electrical shock.
a Place both hands under the plastic tabs on both sides of the machine and lift the scanner cover into the open position.
b Clean the machine’s printer platen (1) e Close the output paper tray cover and and the area around it, wiping off any put the paper tray firmly back in the scattered ink with a dry, soft lint-free machine. cloth.
1
2
IMPORTANT DO NOT touch the encoder strip (2). Doing this may cause damage to the machine.
26 Routine maintenance c Lift the scanner cover to release the b Clean the Paper Feed Rollers (1) with a lock. Gently push the scanner cover soft lint-free cloth slightly moistened with support down and close the scanner water, using a side-to-side motion. cover using both hands. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all d Re-connect the power cord. moisture.
Cleaning the paper feed rollers A
If the paper feed rollers are stained with ink, it may cause paper feed problems. a Unplug the machine from the electrical 1 socket. Pull the paper tray (1) completely out of the machine.
1
A c Put the paper tray firmly back in the machine.
d Re-connect the power cord. NOTE If the paper support flap is open, close it, NOTE and then close the paper support. Do not use the machine again until the
rollers are completely dry. Using the machine before the rollers are dry may cause paper feed problems.
27 Cleaning the paper pick-up d Clean the Paper Pick-up Rollers (1) with a soft lint-free cloth slightly moistened rollers A with water. Slowly turn the rollers so that the whole a Unplug the machine from the electrical surface is cleaned. socket. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all b Pull the paper tray completely out of the moisture. machine. NOTE If the machine has been feeding multiple pages when there are only a few sheets of paper left in the tray, clean the Base Pad (1) with a soft lint-free cloth slightly 1 moistened with water. After cleaning, wipe the pad with a dry, soft lint-free cloth to remove all moisture.
e Close the Jam Clear Cover. Make sure the cover is closed completely.
1
c Open the Jam Clear Cover (1) at the back of the machine.
f Put the paper tray firmly back in the machine.
g Re-connect the power cord.
1
28 Routine maintenance
d Lift the scanner cover (1) to release the Packing and shipping lock. Gently push the scanner cover the machine A support down (2) and close the scanner cover (3) using both hands.
When you transport the machine, use the packing materials that came with your 1 machine. Follow the instructions below to correctly package your machine. Damage caused to your machine during transit may not be covered by your warranty. 3
The machine should be adequately insured 2 with the carrier. IMPORTANT It is important to allow the machine to “park” the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noises have stopped. Not allowing the machine to finish this parking CAUTION process may lead to print problems and Be careful not to pinch your fingers when possible damage to the print head. A you close the scanner cover. a Unplug the machine from the electrical socket. e Open the ink tank cover. b Place both hands under the plastic tabs on both sides of the machine to lift the f Make sure the cap of the ink tank is scanner cover into the open position. installed correctly. Then unplug the machine from the Push down to install the cap of the ink telephone wall socket and take the tank tightly and then close the ink tank telephone line cord out of the machine. cover.
c Unplug the interface cable from the machine, if it is connected.
29 g Wrap the machine in the bag.
h Pack the machine and the printed materials in the original carton with the original packing material as shown in the illustration. Do not pack the used ink bottles in the carton.
6
5
1
3 1
4 2
i Close the carton and tape it shut.
30 B Glossary B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased.
Address Book Coding method Your list of Speed Dial and Group names Method of coding the information and numbers that you have stored for contained in the document. All fax easy dialling. machines must use a minimum standard of Modified Huffman (MH). Your machine ADF (automatic document feeder) is capable of greater compression The document can be placed in the ADF methods, Modified Read (MR), Modified and scanned one page at a time Modified Read (MMR) and JPEG, if the automatically. receiving machine has the same Auto Reduction capability. Reduces the size of incoming faxes. Colour Enhancement Automatic fax transmission Adjusts the colour in the image for better Sending a fax without picking up the print quality by improving sharpness, handset of an external telephone. white balance and colour density. Automatic Redial Communication error (Comm. Error) A feature that enables your machine to An error during fax sending or receiving, redial the last fax number after five usually caused by line noise or static. minutes if the fax did not go through Compatibility group B because the line was busy. The ability of one fax unit to communicate Beeper Volume with another. Compatibility is assured Volume setting for the beep when you between ITU-T Groups. press a key or make an error. Contrast Brightness Setting to compensate for dark or light Changing the Brightness makes the whole documents, by making faxes or copies of image lighter or darker. dark documents lighter and light documents darker. Broadcasting The ability to send the same fax message Density to more than one location. Changing the Density makes the whole image lighter or darker. CNG tones The special tones (beeps) sent by fax ECM (Error Correction Mode) machines during automatic transmission Detects errors during fax transmission to tell the receiving machine that a fax and resends the pages of the fax that had machine is calling. an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall socket.
31 External telephone LCD (Liquid Crystal Display) A TAD (telephone answering device) or The display screen on the machine that telephone that is connected to your shows interactive messages during On- machine. Screen Programming and shows the date and time when the machine is idle. F/T Ring Time The length of time that the Brother Manual fax machine rings (when the Receive Mode When you lift the handset of your external setting is Fax/Tel) to notify you to pick up telephone you can hear the receiving fax a voice call that it answered. machine answer before you press Mono Start to begin sending the fax. Fax Detect Enables your machine to respond to CNG Memory Receive tones if you interrupt a fax call by Receives faxes into the machine's answering it. memory when the machine is out of paper. Fax Journal Menu mode Lists information about the last 200 Programming mode for changing your incoming and outgoing faxes. TX means machine's settings. Transmit. RX means Receive. OCR (optical character recognition) Fax tones (MFC models only) The signals sent by sending and receiving Nuance™ PaperPort™ 12SE or Presto! fax machines while communicating PageManager software application information. converts an image of text to text you can edit. Fax/Tel You can receive faxes and telephone Overseas Mode calls. Do not use this mode if you are Makes temporary changes to the fax using a telephone answering device tones to accommodate noise and static on (TAD). overseas telephone lines. Fine resolution Pause Resolution is 203 196 dpi. It is used for Allows you to place a 3.5 second delay in small print and graphs. the dialling sequence while you are dialling using the dial pad or while you are Greyscale storing Speed Dial numbers. Press The shades of grey available for copying, Redial/Pause key on the control panel as scanning and faxing photographs. many times as needed for longer pauses. Group number Photo resolution A combination of Speed Dial numbers that A resolution setting that uses varying are stored in a Speed Dial location for shades of grey for the best representation Broadcasting. of photographs. Journal Period Pulse The pre-programmed time period A form of rotary dialling on a telephone between automatically printed Fax line. Journal reports. You can print the Fax Journal report on demand without Real Time Transmission interrupting the cycle. When the memory is full, you can send faxes in real time.
32 Glossary
Remaining jobs Station ID You can check which jobs are waiting in The stored information that appears on memory and cancel jobs individually. the top of faxed pages. It includes the sender's name and fax number. Remote Activation Code Press this code (l 51) when you answer Super Fine resolution a fax call on an extension or external 203 392 dpi. Best for very small print telephone. and line art. Remote Deactivation Code TAD (telephone answering device) (For Fax/Tel mode only) You can connect an external TAD to your When the machine answers a voice call, it machine. pseudo/double-rings. You can pick up at Temporary settings an extension telephone by pressing this You can choose certain options for each code (#51). fax transmission and copy without Resolution changing the default settings. The number of vertical and horizontal lines Tone per inch. (See Standard resolution, Fine A form of dialling on the telephone line resolution, Super Fine resolution and used for touch-tone telephones. Photo resolution.) Transmission Ring Delay The process of sending faxes over the The number of rings before the machine phone lines from your machine to the answers in Fax Only and Fax/Tel receiving fax machine. modes. User Settings Ring Volume B A printed report that shows the current Volume setting for the machine's ring. settings of the machine. Scanning WLAN Report The process of sending an electronic A printed report that shows the result of image of a paper document to your the WLAN Connection. computer. XMIT Report (Transmission Verification Search Report) A numerical or alphabetical electronic A listing for each fax sent, that shows its listing of stored Speed Dial and Group date, time and number. numbers. Settings Tables At-a-glance instructions that show all the settings and options that are available for setting up your machine. Speed Dial You can set up names and numbers for easy dialling. Standard resolution 203 98 dpi. It is used for regular sized text and the quickest transmission.
33 C Index
Numerics D
2 in 1 ID Copy ...... 22 Dialling access codes and credit card A numbers ...... 14 Groups (Broadcasting) ...... 8 Access codes, storing and dialling ...... 14 Address Book F Broadcasting (Group dial) ...... 8 Cancelling a Broadcast ...... 9 Fax Storage changing Groups ...... 15 printing from memory ...... 11 deleting Groups ...... 15 turning off ...... 12 setting up Groups for Broadcasting ...15 Fax, from PC using Groups ...... 8 See Software and Network User’s Guide. Apple Macintosh Fax, stand-alone See Software and Network User’s Guide. receiving at end of conversation ...... 13 B into PC ...... 11 into the memory ...... 13 Broadcasting ...... 8 out of paper reception ...... 13 setting up Groups for ...... 15 printing from memory ...... 11 reducing to fit on paper ...... 13 C sending ...... 6 at end of conversation ...... 8 Cancelling Broadcasting ...... 8 jobs awaiting redial ...... 10 cancelling from memory ...... 10 Cleaning contrast ...... 6 paper feed rollers ...... 27 manual ...... 7 printer platen ...... 26 overseas ...... 10 ControlCenter Real Time Transmission ...... 9 See Software and Network User’s Guide. Resolution ...... 6 Copy 2 in 1 ID ...... 22 G density ...... 24 enlarge/reduce ...... 20 Groups for Broadcasting ...... 15 page layout (N in 1) ...... 21 poster ...... 21 I quality ...... 19 remove background colour ...... 24 ID Copy ...... 22 sort ...... 23 using ADF ...... 23 L
LCD (Liquid Crystal Display) Contrast ...... 3 Language ...... 2
34
M R
Macintosh Reducing See Software and Network User’s Guide. copies ...... 20 Manual incoming faxes ...... 13 transmission ...... 7 Remote Setup Memory Storage ...... 1 See Software and Network User’s Guide. Mode, entering Reports ...... 17 Timer ...... 3 Address Book ...... 18 Fax Journal ...... 18 N Journal Period ...... 17 how to print ...... 18 Network Network Configuration ...... 18 Printing Transmission Verification ...... 17, 18 See Software and Network User’s Guide. User Settings ...... 18 Scanning WLAN Report ...... 18 See Software and Network User’s Guide. Resolution Nuance™ PaperPort™ 12SE setting for next fax ...... 6 See Software and Network User’s Guide. Also see Help in the PaperPort™ 12SE S application. Scanning P See Software and Network User’s Guide. Shipping the machine ...... 29 Packing and shipping the machine ...... 29 Sleep Mode ...... 2 Power failure ...... 1 Presto! PageManager T See Software and Network User’s Guide. Also see Help in the Presto! PageManager TX Lock C application. turning on/off ...... 5 Print fax from memory ...... 11 W report ...... 18 Printing Windows® See Software and Network User’s Guide. See Software and Network User’s Guide. Wireless Network See Quick Setup Guide and Software and Network User’s Guide.
35 Visit us on the World Wide Web http://www.brother.com
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www.brotherearth.com