Assessment Form
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Local Government Performance Assessment Kayunga District (Vote Code: 523) Assessment Scores Accountability Requirements % Crosscutting Performance Measures 79% Educational Performance Measures 76% Health Performance Measures 97% Water & Environment Performance Measures 77% 523 Accountability Requirements 2019 Kayunga District Definition of No. Summary of requirements Compliance justification Compliant? compliance Annual performance contract 1 Yes LG has submitted an annual • From MoFPED’s Kayunga DLG submitted the Annual performance contract of the inventory/schedule of Performance Contract of the forthcoming year forthcoming year by June 30 on the LG submissions of on 30th July 2019. This is within the adjusted basis of the PFMAA and LG Budget performance contracts, deadline of 31st August 2019. guidelines for the coming financial check dates of year. submission and issuance of receipts and: o If LG submitted before or by due date, then state ‘compliant’ o If LG had not submitted or submitted later than the due date, state ‘non- compliant’ • From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm. Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that • From MoFPED’s The Approved Budget for Kayunga DLG that includes a Procurement Plan for the inventory of LG budget was submitted on 30th July 2019 had an forthcoming FY by 30th June (LG submissions, check attached Procurement Plan for FY 2019/2020 PPDA Regulations, 2006). whether: dated 16th July 2019. The documents were received by MoFPED on 15th August 2019. o The LG budget is accompanied by a Procurement Plan or not. If a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant. Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual From MoFPED’s official Kayunga DLG submitted Annual performance report for the previous record/inventory of LG Performance Report for the previous FY on FY on or before 31st July (as per LG submission of annual Friday 30th July 2019.This is within the Budget Preparation Guidelines for performance report adjusted deadline of 31st August 2019. coming FY; PFMA Act, 2015) submitted to MoFPED, check the date MoFPED received the annual performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant 4 Yes LG has submitted the quarterly From MoFPED’s official Kayunga DLG submitted the Quarterly budget performance report for all the record/ inventory of LG Budget Performance Report for all the four four quarters of the previous FY by submission of quarterly quarters of the previous FY as follows: The end of the FY; PFMA Act, 2015). reports submitted to 4th Quarter Report was submitted on MoFPED, check the Tuesday 30th July 2019, the 3rd Quarter date MoFPED received Report was submitted on Thursday 09th May the quarterly 2019. 2nd Quarter report was submitted on performance reports: Monday 28th January 2018, while the 1st Quarter Report was submitted on • If LG submitted all Wednesday 31st October 2018. The four reports to MoFPED submission was within the adjusted deadline of the previous FY by of 31st August 2019. July 31, then it is compliant (timely submission of each quarterly report, is not an accountability requirement, but by end of the FY, all quarterly reports should be available). • If LG submitted late or did not submit at all, then it is not compliant. Audit 5 No The LG has provided information to From MoFPED’s Kayunga District Local Government the PS/ST on the status of Inventory/record of LG submitted the Report on status of implementation of Internal Auditor submissions of implementation of Internal Auditor General’s General and the Auditor General’s statements entitled and Auditor General’s findings for financial findings for the previous financial “Actions to Address year 2018/2019 and was received was year by end of February (PFMA s. 11 Internal Auditor received by Office of Internal Auditor General 2g). This statement includes actions General’s findings”, and Auditor General on on 28th May 2019 against all find- ings where the Internal Audi- tor and the Auditor Check: General recommended the • If LG submitted a The required date for submission for this Accounting Officer to take action in ‘Response’ (and provide year 2018/2019 being April 30 2019 then lines with applicable laws. details), then it is Kayunga District Local Government is not compliant compliant • If LG did not submit a’ response’, then it is non-compliant • If there is a response for all –LG is compliant • If there are partial or not all issues responded to – LG is not compliant. 6 Yes The audit opinion of LG Financial Kayunga DLG has clean audit opinion as per Statement (issued in January) is not the Auditor General report for FY 2018/2019 adverse or disclaimer. and hence Kayunga DLG is compliant. 523 Crosscutting Kayunga Performance District Measures 2019 Summary of Definition of No. Compliance justification Score requirements compliance Planning, budgeting and execution 1 1 All new Evidence that a district/ There was evidence that Kayunga DLG had a functional and fully infrastructure municipality has: constituted Physical Planning Committee as follows: projects in: (i) a municipality / • A functional Physical 1) 14 Members of the MC PPC were appointed as per letter dated 27th (ii) in a district Planning Committee in November 2015, Ref. No. KYG/CR/156/2. This includes the Town Clerk are approved place that considers for Kayunga Town Council who was co-opted onto the Committee. by the new investments on Section 9 of the Physical Planning Act requires a minimum of 13 respective time: score 1. Members for the District Physical Planning Committee; Physical 2) Physical Planner in Private Practice was also appointed as required by Planning the Physical Planning Act, 2010, Committees and are 3) Plan Submission Register that commenced on 25th June 2013 with the consistent with recent plan submitted on 24th October 2019, was in place. The plan the approved register has details such as Date of submission, Client’s Name; contacts Physical Plans and address; Planned development/use; Plan No.; Site Location; Comments by the Physical Planner and Date of Approval by the District Maximum 4 Physical Planning Committee; points for this performance 4) The Physical Planning Committee met and discussed issues measure. concerning Physical Planning, development control and approval of development applications on: (a). On 23rd October 2018 in the LC V Chairperson’s office under Minute No. Min/KDLG/DPPC/23/10/2018 (3): Presentation from the Chairperson Kayunga District Physical Planning Committee; (b). 17th January 2019 in the Deputy CAO’s office under Minute No. Min/KDLG/DPPC/17/01/2019 (4): Presentation from the District Physical Planner; (c). 30th April 2019 in the Deputy CAO’s office under Minute No. Min/KDLG/DPPC/30/04/2019 (6): Recommendation and Approval of Building Plans; and (d). 28th May 2019 in the Deputy CAO’s office under Minute No. Min/KDLG/DPPC/28/05/2019 (6): Recommendation and Approval of Building Plans. 1 1 All new • Evidence that district/ There was evidence that Kayunga DLG submitted 4 sets of minutes of the infrastructure MLG has submitted at District Physical Planning Committee Meetings for the FY 2018/19 to projects in: (i) a least 4 sets of minutes MoLHUD on 26th July 2019 as per letter dated 18th July 2019, Ref. No. municipality / of Physical Planning KYG/CR/214/4. (ii) in a district Committee to the are approved MoLHUD score 1. by the respective Physical Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 1 0 All new • All infrastructure Kayunga DLG has no District Physical Development Plan in place to infrastructure investments are guide infrastructure investments in the district. projects in: (i) a consistent with the municipality / approved Physical (ii) in a district Development Plan: are approved score 1 or else 0 by the respective Physical Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 1 1 All new • Action area plan Kayunga DLG had an Action Area Plan prepared for Plot 7, Block 81 infrastructure prepared for the Bugerere covering 575 Hectares, dated September 2018. projects in: (i) a previous FY: score 1 or municipality / else 0 (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 2 2 The prioritized • Evidence that priorities There was evidence that the priority projects in the AWP for Kayunga investment in AWP for the current DLG for FY 2019/20 were derived from the Budget Conference for FY activities in the FY are based on the 2019/2020 held on 25th October 2018 in the District Council Hall. Budget approved AWP outcomes of budget Conference was also presented to TPC on 18th October 2018 under for the current conferences: score 2. Minute No. Min 40/DTPC/10/2018/19: Presentation of the Departmental FY are derived Work Plans and Budget Conference for FY 2019/20 by Heads of from the Departments: approved five- year Education Sector development 1. Infrastructure Development such as Construction of teachers houses, plan, are pit latrines, Classroom Blocks and supply of furniture to primary schools in based on Kayunga district that are reflected in the Budget Conference Report was discussions in also reflected on Pages 87, 89, 90, 91 and 92 of the AWP for FY annual reviews 2019/2020; and Health Sector budget 1.