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AGENDA Raymore City Council Regular Meeting City Hall

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AGENDA Raymore City Council Regular Meeting City Hall AGENDA Raymore City Council Regular Meeting City Hall – 100 Municipal Circle Monday, July 9, 2018 7:00 p.m. 1. Call to Order. 2. Roll Call. 3. Pledge of Allegiance. 4. Presentations/Awards. ● Proclamation - Marie Hartzler, 100th Birthday (pg 139) 5. Personal Appearances. 6. Staff Reports. A. Status of Capital Improvements (pg 7) B. Community Development (pg 19) C. Monthly Court Report (pg 25) D. Police/Emergency Management 7. Committee Reports. 8. Consent Agenda. The items on the Consent Agenda are approved by a single action of the City Council. If any Councilmember would like to have an item removed from the Consent Agenda and considered separately, he/she may so request. A. City Council Minutes, June 25, 2018 (pg 29) B. Approving the appointment of a City staff member to the Board of Appeals Reference: - Resolution 18-45 (pg 41) Section 540.040 of the Raymore City Code establishes the membership of the Board of Appeals. One member of the Board shall be a City staff appointment. This Resolution formally appoints Mike Ekey to the Board. July 9, 2018 City Council Meeting Page 2 of 139 C. Approving an appointment of City Councilmember to the License Tax Review Committee Reference: - Resolution 18-46 (pg 43) Section 605.120 of the Raymore City Code provides that the Mayor shall appoint, upon the advice and consent of a majority of the City Council, members of the License Tax Review Committee. The Mayor recommends the appointment of Kevin Barber as a City Council member to fill the vacant seat. A Resolution approving the Mayor’s appointment has been prepared. 9. Unfinished Business. Second Reading. A. Agreement with Raymore-Peculiar School District for SRO Services Reference: - Agenda Item Information Sheet (pg 47) - Bill 3375 (pg 49) - Agreement (pg 51) This agreement calls for the City of Raymore to provide School Resource Officer (SRO) services to the Raymore-Peculiar School District for schools within the Raymore City limits and the East Middle School located in the County during the 2018-2019 school year. The School District will provide reimbursement to the City for these services. ● City Council, 06/25/18: Approved 8-0 B. Award of Contract - 2018 Sidewalk Project Reference: - Agenda Item Information Sheet (pg 55) - Bill 3374 (pg 57) - Contract (pg 59) This project includes construction of sidewalks on North Park Drive, Park Ct. and W. Maple Street. The attached Agenda Information Memo summarizes the bid results and recommends award to Terry Snelling Construction. ● City Council, 06/25/18: Approved 8-0 C. Amending Sections 210.400 and 210.410 of the Raymore City Code-Tobacco 21 Initiative Reference: - Agenda Item Information Sheet (pg 107) - Bill 3373 (pg 109) The City Council recently heard a presentation requesting that they raise the legal age for purchase and use of tobacco from 18 to 21 and add to that section of code e-cigarettes, and vaping at the same age limit. Staff brought draft Bill 3373 to them at the June 18 Council work session and the Council July 9, 2018 Page 2 of 4 ​ July 9, 2018 City Council Meeting Page 3 of 139 directed staff to place the item for first read on this agenda. Bill 3373 is presented accordingly. ● City Council, 06/25/18: Approved 7-1 D. Depository Agreement Reference: - Agenda Item Information Sheet (pg 115) - Bill 3372 (pg 117) - Agreement (pg 119) For the past three years the City has utilized the services of the Community Bank of Raymore as its primary depository. The City recently issued a Request for Proposal for provision of these services. In its memo, staff explains its analysis of the proposals that were received, and recommends that Community Bank of Raymore again be designated to provide these services for the next three years. ● City Council, 06/25/18: Approved 8-0 E. Mayor and Council Compensation Reference: - Bill 3376 (pg 123) - Raymore City Charter Sections 3.3 and 4.3 (pg 125) At it’s June 4 work session, the City Council discussed their compensation and directed staff to bring an ordinance forward that increased the salary of the Mayor from its current $600 per month to $1,000 per month and raising Council member salaries from their current $350 per month to $600 per month. In accordance with both the City Charter and the Missouri Constitution, if approved, no salary can be increased during the term of office. Therefore, any approved increase would not go into effect until the Municipal elections in April, 2019. ● City Council, 06/25/18: Approved 6-2 10. New Business. First Reading. 11. Public Comments. Please identify yourself for the record and keep comments ​ to a maximum of five minutes. 12. Mayor/Council Communication. 13. Adjournment. July 9, 2018 Page 3 of 4 ​ July 9, 2018 City Council Meeting Page 4 of 139 _________________________________________________________________ Items provided under “Miscellaneous” in the Council Packet: ● City Council work session notes, 06/04/18, 06/18/18 (pg 129) ● Planning and Zoning Commission minutes, 06/19/18 (pg 133) _________________________________________________________________ EXECUTIVE SESSION (CLOSED MEETING) The Raymore City Council is scheduled to enter into executive session to discuss legal matters as authorized by RSMo 610.021 (1) and personnel matters as authorized by RSMo 610.021 (3). The Raymore City Council may enter an executive session before or during this meeting, if such action is approved by a majority of Council present, with a quorum, to discuss: ● Litigation matters as authorized by § 610.021 (1), ● Real Estate acquisition matters as authorized by § 610.021 (2), ● Personnel matters as authorized by § 610.021 (3), ● Other matters as authorized by § 610.021 (4-21) as may be applicable. Any person requiring special accommodation (i.e., qualified interpreter, large print, hearing assistance) in order to attend this meeting, please notify this office at (816) 331-3324 no later than forty eight (48) hours prior to the scheduled commencement of the meeting. Hearing aids are available for this meeting for the hearing impaired. Inquire with the City Clerk, who sits immediately left of the podium as one faces the dais. July 9, 2018 Page 4 of 4 ​ July 9, 2018 City Council Meeting Page 5 of 139 Staff Reports ​ ​ July 9, 2018 City Council Meeting Page 6 of 139 July 9, 2018 City Council Meeting Page 7 of 139 Status of Capital Improvements week of Jul 9, 2018 Buildings & Grounds 2018 Projects ● Police Squad Room Renovation - This project involves the renovation of the Police Department squad room to include the removal of all existing built in cabinetry and installation of new work areas. BERP Fund $55,000 (JZ) ● City Hall LED Lighting Upgrades - This project involves the replacement of various light fixtures on both the interior and exterior of the building along with a new fixture above the lower west-side police entrance. BERP Fund $13,250 (MEK) ● Public Works Facility - LED Lighting - This project involves replacing 217 fluorescent bulbs and 13 exterior wall packs with LED lights at the Public Works Maintenance Facility. This FY17 project was delayed for additional funding. BERP Fund $10,500 (MEK) ● City Hall Lobby Modifications - This project involves the modification and improvements of the service windows and lobby. BERP Fund $40,000 (MEK) 2017 Projects ■ City Hall Phone System -This project involves the replacement of the Inter-tel digital phone system with a hosted cloud based system including 77 VOIP handsets and conference phones at the City Hall location. BERP Fund $45,000 (JM) ■ Security Cameras at Parks & Public Works - Thisproject involves the installation of a total of 20 security cameras in Recreation Park, Memorial Park, Moon Valley Park and the public works facility. Capital Improvement Sales Tax Fund $35,000 (JM) ■ Internet and Public Wifi in the Parks - This project involves the installation of internet service and public wifi at the concession stands in Recreation Park and Memorial Park. Capital Improvement Sales Tax Fund $33,500 (JM) ■ City Hall Front Entry Repair - This project involves repairs to the storefront entry way and entrance slab to City Hall. The scope of work for these repairs includes items such as: removal and replacement of existing flashing, modifications to the front entrance doors to make them water tight, removal of the existing front slab to determine and abate the source of the water entering the evidence room. This FY17 project was delayed for additional funding. BERP Fund $242,000 (MEK) ■ Public Works Facility Roof Repair - This project involves repairing the existing public works facility roof. This FY16 project was delayed for additional funding BERP Fund $203,000 (MEK) July 9, 2018 City Council Meeting ■ Public Works Interior Painting and Repairs - This project involves repaintingPage 8 of the139 interior of the Public Works Operations Maintenance Facility along with various sheetrock repairs. BERP Fund $30,000 (MEK) 2016 Projects ● City Hall Lower Level Fire Suppression Modification: This project involves changing the current sprinkler system from a wet suppression system to a dry suppression system. Building/Equipment Repair and Replacement Fund, $45,000 (MEK) 2013 Projects ● Police Firing Range : This project involves the lease of land for an outdoor police firing range as well as joint cooperation with the landlord of the property to complete desired improvements to include a backstop, fencing, and additional dirt work for berming. Additional increases such as; adding electricity, portable restroom facility, target system and additional security measures are being considered. Capital Improvement Fund, $94,000. (JZ) Community Development 2018 Projects ● GO Project Support - These funds have been set aside to assist in the future General Obligation projects due to recent increase bid pricing. Capital Improvement Fund, $600,000. (CW) 2017 Projects ● GO Contingency - These funds have been set aside to assist in the future General Obligation projects due to recent increase bid pricing.
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