AGENDA Raymore City Council Regular Meeting City Hall

AGENDA

Raymore City Council Regular Meeting City Hall – 100 Municipal Circle Monday, July 9, 2018

7:00 p.m.

1. Call to Order.

2. Roll Call.

3. Pledge of Allegiance.

4. Presentations/Awards.

● Proclamation - Marie Hartzler, 100th Birthday (pg 139)

5. Personal Appearances.

6. Staff Reports.

A. Status of Capital Improvements (pg 7) B. Community Development (pg 19) C. Monthly Court Report (pg 25) D. Police/Emergency Management

7. Committee Reports.

8. Consent Agenda.

The items on the Consent Agenda are approved by a single action of the City Council. If any Councilmember would like to have an item removed from the Consent Agenda and considered separately, he/she may so request.

A. City Council Minutes, June 25, 2018 (pg 29)

B. Approving the appointment of a City staff member to the Board of Appeals

Reference: - Resolution 18-45 (pg 41)

Section 540.040 of the Raymore City Code establishes the membership of the Board of Appeals. One member of the Board shall be a City staff appointment. This Resolution formally appoints Mike Ekey to the Board.

July 9, 2018 City Council Meeting Page 2 of 139 C. Approving an appointment of City Councilmember to the License Tax Review Committee

Reference: - Resolution 18-46 (pg 43)

Section 605.120 of the Raymore City Code provides that the Mayor shall appoint, upon the advice and consent of a majority of the City Council, members of the License Tax Review Committee. The Mayor recommends the appointment of Kevin Barber as a City Council member to fill the vacant seat. A Resolution approving the Mayor’s appointment has been prepared.

9. Unfinished Business. Second Reading.

A. Agreement with Raymore-Peculiar School District for SRO Services

Reference: - Agenda Item Information Sheet (pg 47) - Bill 3375 (pg 49) - Agreement (pg 51)

This agreement calls for the City of Raymore to provide School Resource Officer (SRO) services to the Raymore-Peculiar School District for schools within the Raymore City limits and the East Middle School located in the County during the 2018-2019 school year. The School District will provide reimbursement to the City for these services.

● City Council, 06/25/18: Approved 8-0

B. Award of Contract - 2018 Sidewalk Project

Reference: - Agenda Item Information Sheet (pg 55) - Bill 3374 (pg 57) - Contract (pg 59)

This project includes construction of sidewalks on North Park Drive, Park Ct. and W. Maple Street. The attached Agenda Information Memo summarizes the bid results and recommends award to Terry Snelling Construction.

● City Council, 06/25/18: Approved 8-0

C. Amending Sections 210.400 and 210.410 of the Raymore City Code-Tobacco 21 Initiative

Reference: - Agenda Item Information Sheet (pg 107) - Bill 3373 (pg 109)

The City Council recently heard a presentation requesting that they raise the legal age for purchase and use of tobacco from 18 to 21 and add to that section of code e-cigarettes, and vaping at the same age limit. Staff brought draft Bill 3373 to them at the June 18 Council work session and the Council

July 9, 2018 Page 2 of 4 July 9, 2018 City Council Meeting Page 3 of 139 directed staff to place the item for first read on this agenda. Bill 3373 is presented accordingly.

● City Council, 06/25/18: Approved 7-1

D. Depository Agreement

Reference: - Agenda Item Information Sheet (pg 115) - Bill 3372 (pg 117) - Agreement (pg 119)

For the past three years the City has utilized the services of the Community Bank of Raymore as its primary depository. The City recently issued a Request for Proposal for provision of these services. In its memo, staff explains its analysis of the proposals that were received, and recommends that Community Bank of Raymore again be designated to provide these services for the next three years.

● City Council, 06/25/18: Approved 8-0

E. Mayor and Council Compensation

Reference: - Bill 3376 (pg 123) - Raymore City Charter Sections 3.3 and 4.3 (pg 125)

At it’s June 4 work session, the City Council discussed their compensation and directed staff to bring an ordinance forward that increased the salary of the Mayor from its current $600 per month to $1,000 per month and raising Council member salaries from their current $350 per month to $600 per month. In accordance with both the City Charter and the Missouri Constitution, if approved, no salary can be increased during the term of office. Therefore, any approved increase would not go into effect until the Municipal elections in April, 2019.

● City Council, 06/25/18: Approved 6-2

10. New Business. First Reading.

11. Public Comments. Please identify yourself for the record and keep comments to a maximum of five minutes.

12. Mayor/Council Communication.

13. Adjournment.

July 9, 2018 Page 3 of 4 July 9, 2018 City Council Meeting Page 4 of 139 ______

Items provided under “Miscellaneous” in the Council Packet: ● City Council work session notes, 06/04/18, 06/18/18 (pg 129) ● Planning and Zoning Commission minutes, 06/19/18 (pg 133) ______

EXECUTIVE SESSION (CLOSED MEETING)

The Raymore City Council is scheduled to enter into executive session to discuss legal matters as authorized by RSMo 610.021 (1) and personnel matters as authorized by RSMo 610.021 (3).

The Raymore City Council may enter an executive session before or during this meeting, if such action is approved by a majority of Council present, with a quorum, to discuss:

● Litigation matters as authorized by § 610.021 (1), ● Real Estate acquisition matters as authorized by § 610.021 (2), ● Personnel matters as authorized by § 610.021 (3), ● Other matters as authorized by § 610.021 (4-21) as may be applicable.

Any person requiring special accommodation (i.e., qualified interpreter, large print, hearing assistance) in order to attend this meeting, please notify this office at (816) 331-3324 no later than forty eight (48) hours prior to the scheduled commencement of the meeting.

Hearing aids are available for this meeting for the hearing impaired. Inquire with the City Clerk, who sits immediately left of the podium as one faces the dais.

July 9, 2018 Page 4 of 4 July 9, 2018 City Council Meeting Page 5 of 139

Staff Reports

July 9, 2018 City Council Meeting Page 6 of 139

July 9, 2018 City Council Meeting Page 7 of 139

Status of Capital Improvements week of Jul 9, 2018

Buildings & Grounds

2018 Projects

● Police Squad Room Renovation - This project involves the renovation of the Police Department squad room to include the removal of all existing built in cabinetry and installation of new work areas. BERP Fund $55,000 (JZ)

● City Hall LED Lighting Upgrades - This project involves the replacement of various light fixtures on both the interior and exterior of the building along with a new fixture above the lower west-side police entrance. BERP Fund $13,250 (MEK)

● Public Works Facility - LED Lighting - This project involves replacing 217 fluorescent bulbs and 13 exterior wall packs with LED lights at the Public Works Maintenance Facility. This FY17 project was delayed for additional funding. BERP Fund $10,500 (MEK)

● City Hall Lobby Modifications - This project involves the modification and improvements of the service windows and lobby. BERP Fund $40,000 (MEK)

2017 Projects

■ City Hall Phone System -This project involves the replacement of the Inter-tel digital phone system with a hosted cloud based system including 77 VOIP handsets and conference phones at the City Hall location. BERP Fund $45,000 (JM)

■ Security Cameras at Parks & Public Works - Thisproject involves the installation of a total of 20 security cameras in Recreation Park, Memorial Park, Moon Valley Park and the public works facility. Capital Improvement Sales Tax Fund $35,000 (JM)

■ Internet and Public Wifi in the Parks - This project involves the installation of internet service and public wifi at the concession stands in Recreation Park and Memorial Park. Capital Improvement Sales Tax Fund $33,500 (JM)

■ City Hall Front Entry Repair - This project involves repairs to the storefront entry way and entrance slab to City Hall. The scope of work for these repairs includes items such as: removal and replacement of existing flashing, modifications to the front entrance doors to make them water tight, removal of the existing front slab to determine and abate the source of the water entering the evidence room. This FY17 project was delayed for additional funding. BERP Fund $242,000 (MEK)

■ Public Works Facility Roof Repair - This project involves repairing the existing public works facility roof. This FY16 project was delayed for additional funding BERP Fund $203,000 (MEK)

July 9, 2018 City Council Meeting ■ Public Works Interior Painting and Repairs - This project involves repaintingPage 8 of the139 interior of the Public Works Operations Maintenance Facility along with various sheetrock repairs. BERP Fund $30,000 (MEK)

2016 Projects

● City Hall Lower Level Fire Suppression Modification: This project involves changing the current sprinkler system from a wet suppression system to a dry suppression system. Building/Equipment Repair and Replacement Fund, $45,000 (MEK)

2013 Projects

● Police Firing Range: This project involves the lease of land for an outdoor police firing range as well as joint cooperation with the landlord of the property to complete desired improvements to include a backstop, fencing, and additional dirt work for berming. Additional increases such as; adding electricity, portable restroom facility, target system and additional security measures are being considered. Capital Improvement Fund, $94,000. (JZ)

Community Development

2018 Projects

● GO Project Support - These funds have been set aside to assist in the future General Obligation projects due to recent increase bid pricing. Capital Improvement Fund, $600,000. (CW)

2017 Projects

● GO Contingency - These funds have been set aside to assist in the future General Obligation projects due to recent increase bid pricing. Capital Improvement Fund, $301,500. (CW)

July 9, 2018 City Council Meeting Parks and Recreation Page 9 of 139

2018 Projects

● Recreation Park Picnic Pavilion: This project would involve the demolition of the existing park house and site restoration and create an additional picnic pavilion with restrooms and special event storage. Park Sales Tax Fund, $210,000 (NM)

● Park Restroom Enhancements: This project would involve the installation of hand dryers in the public restrooms at baseball, soccer and Moon Valley Park. Park Sales Tax Fund, $6,000 (NM)

● Park Maintenance Facility Improvements: This project would involve the renovation of the administrative area of the Park Maintenance Facility that includes workstations, conference table and general remodeling of facilities. Park Sales Tax Fund, $20,000 (NM)

● Recreation Park Pedestrian Bridge Replacement: This project would involve the replacement of the current bridge and construction of new pedestrian crossing to the east connecting Moon Valley and Recreation Park. Park Sales Tax Fund, $55,000 (NM)

● Recreation Park Pedestrian Safety Enhancements: This project involves the construction of pedestrian access points off the main parking lot which will connect the Raymore Activity Center, the baseball complex and the soccer complex to the trail system. The project Includes; parking lot striping that adds additional ADA parking spots, no parking zones and pedestrian entrances, some landscaping and a prime location for public art. Park Sales Tax Fund, $100,000 (NM)

● Recreation Park Pond: This project would involve an environmental analysis in the first year. The information gathered will provide guidance for the removal of sediment in the pond and cleaning up around the area making it easier to fish and more aesthetically pleasing. Park Sales Tax Fund, $10,000 (NM)

2017 Projects

● Memorial Park Improvements: This project will provide much needed improvements at Memorial Park including upgrades to the walking trail and the addition of a loop trail. Park Sales Tax Fund, $150,000 (NM)

● Memorial Park West Parking Lot Extension: With the improvements scheduled for Memorial Park’s west side, the current parking lot is not sufficient to support the expected use. This project will expand the current lot and increase parking opportunities. Park Sales Tax Fund, $37,500 (NM)

● Ward Park Shelter Facility: A small picnic shelter will be built on a 12’ x 12’ pad to provide shade and offer a place to rest and picnic near the playground at Ward Park. Park Sales Tax Fund, $6,500 (NM)

● Raymore Arboretum: This project converts the west side of Memorial Park into a living Arboretum with entrance and educational signage and supplemental tree planting. This project provides the Raymore Tree Board the opportunity to fund enhancements at the designated area of Memorial Park into an Arboretum. 04 - Restricted Revenue Fund $10,000 (NM)

July 9, 2018 City Council Meeting ● Trail Lighting: This project involves a systematic study of costs, safety Page and 10 needs of 139 assessment prioritizing the installation of lights along the trail system in the Parks and Recreation Department. Park Sales Tax Fund, $100,000 (NM)

● Park Maintenance Facility Fencing & Building Apron - This project would involve installation of a six foot high chain link fence around the work area on the east side of the main shop facility, along with a concrete parking apron and maintenance bay approach to the building. Capital Improvement Sales Tax Fund $50,000, (NM)

2016 Projects

● Hawk Ridge Park Phase (I-b) ADA Dock: This project involves the purchase and installation of an ADA dock in Johnston Lake at the park. Staff worked with CAPS (Community Assistance Program) with the Missouri Department of Conservation seeking opportunities for grants and partnerships to obtain additional funding. The Council and Park Board approved an updated agreement in which the MO Department of Conservation will provide assistance with this project and other amenities totalling 75% of total project costs with a maximum of $178,000. In addition, a 50 ft long fishing jetty will be added to the overall fishing access portion of the project. Parks Sales Tax Fund, $45,000 (NM)

● Hawk Ridge Park Phase (I-c) Restroom: This project would involve the installation of a restroom facility at the park. This project has been partnered with the ADA Dock listed above and is also being completed and jointly funded under the CAPS agreement. Park Sales Tax Fund, $90,000 (NM)

2015 Projects

● Hawk Ridge Park Walking Trail - Lake Loop This trail will be a concrete path that is 4” in depth and 10’ in width that loops around the perimeter of Johnston Lake. This project was initially delayed and has been partnered with the ADA Dock listed above. The loop trail is also nd partially funded under the CAPS agreement. Park Sales Tax Fund, $160,000; (NM)

2013 Projects

● Landscaping Throughout the City – This project involves replacing or installing trees, shrubs and flowers in four City parks. Park Sales Tax Fund, $28,700. (NM) Remaining funds are reserved for the Raymore Activity Center

Sanitary Sewer

2018 Projects

● Sanitary Sewer Inflow & Infiltration Reduction: This project involves relining of sewer mains, sealing of manholes and other actions to eliminate the infiltration of clean water entering the sanitary sewer system. In FY 2018, efforts will focus in the Silverlake, Cedar Ridge, and Moon Valley subdivisions. Enterprise Capital Maintenance Fund, $123,000 (MEK)

● Lift Station Emergency Generators - This project involves the placement of emergency electrical generators at the Hunters Glen and Morningview lift stations. Sewer Connection Fund, $94,500 (MEK)

● Owen Good Force Main Condition Analysis: In FY 2012, a project was completed to obtain pipe condition data of the Owen Good Force Main from the Owen Good Lift July 9, 2018 City Council Meeting Station to the discharge point at Sunset Lane and 58 Highway. This projectPage 11 would of 139 fund a consultant's analysis of data for the segment adjacent of the Brookside neighborhood and the Lakeshore/Town Center areas. There is approximately 8,500 feet of force main for final data. Enterprise Capital Maintenance Fund, $94,250(MEK) ● Owen Good Overflow Valve Replacement: This project involves the replacement of the 24" control valve for the excess flow holding basins at the Owen Good pumping station. Enterprise Capital Maintenance Fund, $30,000 (MEK)

2017 Projects

● Silvertop Sewer Replacement - This project involves replacing approximately 300 feet of failed clay sewer pipe along Silvertop Lane in the vicinity of Cove Drive. Enterprise Capital Maintenance Fund, $60,000 (MEK)

Storm Water

2018 Projects

● Annual Curb Replacement: The City is in the midst of a multi-year program to address curb deterioration. The proposed FY 2018 and future funding from both the Transportation and Storm Water Funds will provide for removal and replacement of approximately 20,000 feet of curb and gutter at various locations each year. Stormwater Fund, $100,000 (MEK)

● Permeable Pavers Crosswalks - This project involves the installation of permeable paver crosswalks along the south side of West Foxwood Drive (58 Hwy) from Skyline Drive to N. High Drive. Intersections identified are Skyline Dr., Sunset Lane (southside of 58), Park Dr., Woodson Dr., High Dr., Darrowby Dr.,Mott Dr., Sunset (north side of 58), Appaloosa, and Arabian. $176,685: Stormwater Sales Tax Fund $114,465, Transportation Sales Tax Fund $62,220 (MEK)

● North Washington St Culvert Replacement - This project involves the replacement of a failed stormwater culvert located adjacent to 507 N. Washington St. Stormwater Fund, $33,000 (MEK)

● Storm Culvert Replacement - This project involves the removal and replacement of approximately 650 feet of deteriorated culvert pipe located in the rear yards between Rainbow Circle and Silver Lake Circle. Stormwater Fund, $28,000 (MEK)

2017 Projects

● Detention Pond Rehab/Beautification Partnership - This project involves the pilot of a program to modify an existing detention pond to proper EPA standards and provide education and training to the landowner to cover the proper annual maintenance. The project will involve tasks such as; removal of existing vegetation, regrading of pond bottoms, removal of low-flow concrete channels, and replacing these items with the appropriate plantings identified in the MARC/APWA Best Management Practices Manual. Capital Improvement Sales Tax Fund $50,000 (MEK)

● City Hall Detention Pond - This project involves the modification of the existing detention pond to proper EPA standards and the creation of a proper annual maintenance program. Capital Improvement Sales Tax Fund $80,000 (MEK)

● Municipal Center BMPs - This project involves the creation and implementation of BMPs (Best Management Practices) for the storm water detention areas associated with the Municipal Center property. Stormwater Fund, $80,000 (MEK)

July 9, 2018 City Council Meeting ● FY17 Stormwater Improvements - This project involves several stormwaterPage 12 of 139 improvement projects at locations throughout the City: Dean Ave - Culvert Installation, Park Dr. - Replacement of collapsed culvert south of Lillian Lane. Sierra Court - Underdrain installation and 58 Hwy - Headwall Repairs. Capital Improvement Sales Tax Fund, $74,000 (MEK)

● Cul-de-sac Program - This project involves a pilot program to modify several cul-de-sacs to include an island rain garden. res of concentration in 2017 are: N. Oxford, Meadowlark Dr and Rachel Circle. Transportation Fund, $100,000 (MEK)

Transportation

2018 Projects

● Annual Curb Replacement Program: The City is in the midst of a multi-year program to address curb deterioration. The proposed FY 2018 and future funding from both the Transportation and Storm Water Funds will provide for removal and replacement of approximately 20,000 feet of curb and gutter at various locations each year. Transportation Fund, $400,000 (MEK)

● Annual Street Preservation Program: Street Preservation involves taking actions to preserve the local street network, which may include milling of streets and overlaying it with several inches of pavement, micro paving, chip/sealing, and crack sealing. This occurs in various locations around the City, approved by the City Council on an annual basis. Transportation Fund, $800,000 (MEK)

● Annual Sidewalk Program: This project involves installation of sidewalks on streets that do not currently have sidewalks on either side of the street. Exact locations for installation are approved each year as part of a long-term program. Transportation Fund, $117,000 (MEK)

● Maintenance of Thoroughfare Routes: This project involves micro-surfacing collector and arterial roads on a regular six-year cycle. In FY 2018 this will entail Dean Ave and Lucy Webb. Excise Tax Fund, $125,000 (MEK)

● Hubach Hill Road Street Light - This project involves the installation of streetlights along Hubach Hill Road between J Highway and Florence Road. Transportation Fund, $8,000 (MEK)

● Johnston Drive Street Light - This project involves the installation of street lights at the intersection of Johnston Drive at Foxridge Drive. Transportation Fund, $8,000 (MEK)

● Lucy Webb Roundabout Additional Lighting - This project involves the installation of two additional street lights at the Lucy Webb/Dean Avenue roundabout. Transportation Fund, $12,000 (MEK)

● Street Light Installation -This project involves the installation of street lights that have been requested by resident petition. Capital Improvement Sales Tax Fund $15,000 (MEK)

2017 Projects

● Audible Pedestrian Signals - This project involves modification to the pedestrian signals at the intersections of Mott Drive, Foxridge Drive, Sunset and Madison along 58 Hwy as well as the intersection of Lucy Webb and Foxridge Drive to install audible warnings to the pedestrian signals. Transportation Fund, $30,000 (MEK) July 9, 2018 City Council Meeting Page 13 of 139 2016 Projects

● Construction of Sunset Lane Gap: This project involves the construction of Sunset Lane to urban standards through the southern unplatted area of the Evan-Brook Development. Transportation Fund, $350,000 (MEK)

● Installation of Sidewalk - Johnston Drive and Foxridge Drive: This project involves the construction of sidewalk in existing gaps along Johnston Drive and Foxridge Drive on the west side of the roads. Transportation Fund, $43,000 (MEK)

July 9, 2018 City Council Meeting Water Supply Page 14 of 139

2018 Projects

● Sensus Meter Reading System - This project will fund for a multi-year program to convert our current residential water meters to Sensus meters, electronic reading transmitters and handheld reading equipment. Capital Maintenance Fund $150,000 (MEK)

2017 Projects

2015 Projects

● Foxwood Water Tower Painting and Repair: This project involves rehabilitation of the existing Foxwood Water Tower. The work will include complete removal of the existing coating, minor structural repairs, modifications to comply with current codes, and repainting of the interior and exterior of the tower. $550,000 (MEK) Holding for final restoration

2014 Projects

● Gore Road Water Main and Meter Station: This project will replace an eight-inch water main along Gore Road that extends from Washington Street to just short of Kurzweil Road with a 16-inch main to Kurzweil Road, where it would connect to the Cass County Transmission Main. Water Connection Fee Fund, $634,600. (MEK) Holding for final restoration

Bond Projects

Raymore Parks

● Centerview: This Project includes the design and construction of a facility located on Municipal Circle that will include: Parks and Recreation Department offices, meeting room, event space, and outdoor gathering space. $3,589,250: Capital Improvement Sales Tax Fund, $1,815,250; 2016 General Obligation Bond, $1,774,000 (JF)

● Activity Center at Recreation Park: This project will replace the current Park House Rental / Camp Facility at Recreation Park. The Activity Center will include staff support space, a basketball gym, walking track, volleyball courts and recreation equipment storage space. General Obligation Bond, $2,952,573 (JF)

● Hawk Ridge Park - Additional Signage: The final phase of the Hawk Ridge Park Master Plan calls for park signage that includes monument entrance signs, facility signs, trail and wayfinding signage, furnishings and other features that will enhance the park experience. General Obligation Bond, $85,000 (NM)

● Hawk Ridge Park - Amphitheater: Locatedon the east side of Johnston Lake in Hawk Ridge Park, the amphitheater is the focal point of the HRP Master Plan and would be the facility for theater, musical performances and other community arts programming. This project involves other amenities that include additional parking, July 9, 2018 City Council Meeting restrooms, trail enhancements, infrastructure and grading work. GeneralPage Obligation 15 of 139 Bond, $675,100 (NM)

● Hawk Ridge Park - Parking lot expansion & ADA Playground: Thisphase of the Hawk Ridge Park improvements include an all-inclusive playground, parking and infrastructure expansion on the north-west side of Johnston Lake. General Obligation Bond, $700,000 (NM)

● Recreation Park Trail Rehabilitation: Thisproject will replace broken down portions of the Recreation Park walking trail, crack seal and reseal the entire loop trail. General Obligation Bond, $55,000 (NM)

● T.B Hanna Station Park - Splash Park/Skate Rink: T.B. Hanna Station will gain a number of new amenities that would join the newly opened Depot shelter. Included in this project would be a spray water park, community ice rink and playground. General Obligation Bond, $600,000 (NM)

Raymore Streets

● Foxridge Drive: This project involves the extension of Foxridge Drive from Old Paint Road to Dean Avenue. General Obligation Bond $700,000 (MEK)

● Johnston Drive: This project involves the extension of Johnston Drive from S. Darrowby Drive to Dean Avenue. General Obligation Bond $350,000 (MEK)

● Kentucky Construction: This project involves constructing a new segment of road which will re-align Kentucky Road from approximately Harold Drive to the Raymore Galleria signalized intersection. General Obligation Bond $700,000 (MEK) July 9, 2018 City Council Meeting Page 16 of 139

Status of Capital Improvements - July 9, 2018

Under Fiscal Budget Stage of Percent Total (Over) Category Project Year Amount Completion Complete Expenditure Budget Buildings & Grounds Police Squad Room 2018 $55,000 Construction 95 Buildings & Grounds City Hall LED Lighting Upgrades 2018 $13,250 Construction 40 Buildings & Grounds Public Works LED Lighting Upgrades 2018 $10,500 Construction 95 Buildings & Grounds City Hall Lobby Modifications 2018 $40,000 Design Buildings & Grounds City Hall Phone System 2017 $45,000 Construction 50 Buildings & Grounds Security Cameras at Parks & Public Works 2017 $35,000 Construction 45 Buildings & Grounds Internet and Public Wifi in the Parks 2017 $33,500 Construction 50 Buildings & Grounds City Hall Front Entry Repair 2017 $242,000 Design Buildings & Grounds Public Works Facility Roof Repair 2017 $203,000 Design Buildings & Grounds City Hall Lower Level Fire Suppression Modification 2016 $45,000 Planning Buildings & Grounds Police Firing Range 2016 $94,000 Ongoing Community Development GO Project Support 2018 $600,000 Not Started Community Development GO Contingency 2017 $301,500 Not Started Parks & Recreation Recreation Park Picnic Pavilion 2018 $210,000 Not Started Parks & Recreation Parks Maintenance Facility Improvements 2018 $20,000 Construction 95 Parks & Recreation Recreation Park Pedestrian Bridge Replacements 2018 $55,000 Design Parks & Recreation Recreation Park Pedestrian Safety Enhancements 2018 $100,000 Construction 80 Parks & Recreation Recreation Park Pond 2018 $10,000 Study Parks & Recreation Memorial Park Improvements 2017 $193,000 Construction 95 Parks & Recreation Memorial Park West Parking Lot Extension 2017 $37,500 Construction 95 Parks & Recreation Ward Park Shelter Facility 2017 $6,500 Construction 95 Parks & Recreation Raymore Arboretum 2017 $10,000 Construction 90 Parks & Recreation Trail Lighting 2017 $100,000 Not Started Parks & Recreation Hawk Ridge Park Phase (I-b) ADA Dock 2016 $45,000 Bid Process Parks & Recreation Hawk Ridge Park Phase (I-c) Restroom 2016 $90,000 Bid Process Parks & Recreation Hawk Ridge Park Walking Trail - Lake Loop 2015 $160,000 Bid Process Parks & Recreation Landscaping Throughout the City 2013 $28,700 Ongoing Sanitary Sanitary Sewer Inflow and Infiltration Reduction 2018 $123,000 Construction 95 Sanitary Lift Station Emergency Generators 2018 $94,500 Design Sanitary Owen Good Overflow Valve Replacement 2018 $30,000 Bid Process Sanitary Silvertop Sewer Replacement 2017 $60,000 Construction 95 Stormwater Annual Curb Replacement Program 2018 $100,000 Construction 80 Stormwater Permeable Pavers Crosswalks 2018 $176,685 Contract Award Stormwater North Washington Street Culvert Replacement 2018 $33,000 Construction 95 Stormwater Stormwater Culvert Replacement 2018 $28,000 Construction 95 Stormwater Detention Pond Rehab/Beautification Partnership 2017 $50,000 Not Started Stormwater City Hall Detention Pond 2017 $80,000 Not Started Stormwater Municipal Center BMP's 2017 $80,000 Not Started Stormwater FY17 Stormwater Improvements 2017 $74,000 Construction 95 Stormwater Cul-de-sac Program 2017 $100,000 Not Started Transportation Annual Curb Replacement Program 2018 $400,000 Construction 80 Transportation Annual Street Preservation Program 2018 $800,000 Construction 80 Transportation Annual Sidewalk Program 2018 $117,000 Contract Award Transportation Maintenance of Thoroughfare Routes 2018 $125,000 Construction 80 Transportation Hubach Hill Road Street Light 2018 $8,000 Design Transportation Johnston Drive Street Light 2018 $8,000 Design Transportation Lucy Webb Roundabout Additional Lighting 2018 $12,000 Design Transportation Street Light Installation 2018 $15,000 Not Started Transportation Construction of Sunset Lane Gap 2016 $350,000 Design Water Sensus Meter Reading System 2018 $150,000 Not Started Water Sensus Meter Reading System 2017 $150,000 Construction 75

Total Capital Funded Projects $5,947,635

Parks GO Bond Centerview 2017 $3,589,250 Construction 95 Parks GO Bond Activity Center at Recreation Park 2017 $2,952,573 Construction 80 Parks GO Bond Hawk Ridge Park Additional Signage 2017 $85,000 Bid Process Parks GO Bond Hawk Ridge Park Amphitheater 2017 $675,100 Bid Process Parks GO Bond Hawk Ridge Park Parking Lot Expansion & ADA Playground2017 $700,000 Bid Process July 9, 2018 City Council Meeting Page 17 of 139

Status of Capital Improvements - July 9, 2018

Under Fiscal Budget Stage of Percent Total (Over) Category Project Year Amount Completion Complete Expenditure Budget Parks GO Bond Recreation Park Trail Rehabilitation 2017 $55,000 Construction 85 Parks GO Bond T.B. Hanna Station Amenities 2017 $600,000 Design Transportation GO Bond Foxridge Drive 2016 $700,000 Construction 95 Transportation GO Bond Johnston Drive 2016 $350,000 Construction 90 Transportation GO Bond Kentucky Construction 2016 $700,000 Design

Total GO Bond Funded Projects $10,406,923

Total Capital Improvement Projects $16,354,558 July 9, 2018 City Council Meeting Page 18 of 139 July 9, 2018 City Council Meeting Page 19 of 139

MONTHLY REPORT June 2018

Building Permit Activity sf masdfsd afafsdafsdafsfsd

Type of Permit June 2018 2018 YTD 2017 YTD 2017 Total

Detached Single-Family Residential 22 90 102 202 Attached Single-Family Residential 0 38 10 60 Multi-Family Residential 0 0 0 20 Miscellaneous Residential (deck; 61 309 248 480 roof) Commercial - New, Additions, 1 7 21 34 Alterations Sign Permits 10 23 32 49 Inspections June 2018 2018 YTD 2017 YTD 2017 Total Total # of Inspections 431 2,912 3,938 7,141 Valuation June 2018 2018 YTD 2017 YTD 2017 Total Total Residential Permit Valuation $4,747,400 $25,833,300 $20,265,800 $53,027,000 Total Commercial Permit Valuation $100,000 $3,014,400 $3,384,800 $5,394,550

Additional Building Activity:

● Building construction has continues for the proposed Discover Vision Center building to be located at 1018 W. Foxwood Drive.

● Construction work continues at the Recreation Activity Center in Recreation Park.

● Construction continues on the new self-storage facility at 308 E. Walnut Street.

July 9, 2018 City Council Meeting Page 20 of 139

Code Enforcement Activity sdfs dafsdkafjsjfklsdfsda

Code Activity June 2018 2018 YTD 2017 YTD 2017 Total

Code Enforcement Cases Opened 53 228 278 471 Notices Mailed -Tall Grass/Weeds 22 64 82 152 - Inoperable Vehicles 4 25 56 76 - Junk/Trash/Debris in Yard 7 51 32 75 - Object placed in right-of-way 0 7 12 22 - Parking of vehicles in front yard 3 20 58 87 - Exterior home maintenance 3 22 35 44 - Other (trash at curb early; signs; 9 20 3 15 etc) Properties mowed by City 12 19 18 60 Contractor Abatement of violations (silt fence repaired; trees removed; stagnant 0 0 7 7 pools emptied; debris removed) Signs in right-of-way removed 24 237 196 359 Violations abated by Code Officer 5 37 44 94

July 9, 2018 City Council Meeting Page 21 of 139

Development Activity sdf sdafs dkafjsdklajfklsdf sda

Current Projects

● Westbrook at Creekmoor 14th Final Plat ● Brightside Daycare Site Plan ● Sunrise Commons Minor Plat (Brightside Daycare) ● Compass Health Rezoning (northeast corner of 58 Highway and Sunset) ● Kirby Estates Replat

As of June 30, 2018 As of June 30, 2017 As of June 30, 2016

Homes currently under 221 240 211 construction Total number of Undeveloped Lots Available (site ready for issuance 419 531 670 of a permit for a new home) Total number of dwelling units in 8,385 8,068 7,873 City

Actions of Boards, Commission, and City Councila f a

City Council

June 11, 2018 ● Approved on 2nd reading the vacation of a 20’ driveway easement for the proposed Brightside Daycare facility ● Approved on 2nd reading the 27th amendment to the Unified Development Code ● Approved on 1st reading the rezoning of 8+ acres north of 58 Highway, east of Sunset Lane from Agricultural to Professional Office ● Approved on 1st reading the replat of Kirby Estates ● Approved on 1st reading the Sunrise Commons Final Plat ● Approved on 1st reading the Westbrook at Creekmoor 14th plat

June 25, 2018

● Approved on 2nd reading the rezoning of 8+ acres north of 58 Highway, east of Sunset Lane from Agricultural to Professional Office ● Approved on 2nd reading the replat of Kirby Estates ● Approved on 2nd reading the Sunrise Commons Final Plat ● Approved on 2nd reading the Westbrook at Creekmoor 14th plat ● Accepted the public improvements for Lots 95-108 in Meadowood of the Good Ranch 3rd Plat

Planning and Zoning Commission

June 5, 2018 ● Recommended approval of the Westbrook at Creekmoor 14th Final Plat

July 9, 2018 City Council Meeting Page 22 of 139

● Completed the Annual Review of the Unified Development Code

June 19, 2018 ● Completed a review of projects approved by the Commission and recently completed

Upcoming Meetings – July & August xxxxxxx

July 3, 2018 Planning and Zoning Commission

● Meeting Cancelled

July 9, 2018 City Council

● No development applications currently scheduled

July 17, 2018 Planning and Zoning Commission

● 28th Amendment to the Unified Development Code (public hearing)

July 23, 2018 City Council

● No development applications currently scheduled

August 7, 2018 Planning and Zoning Commission

● No items currently scheduled

August 13, 2018 City Council

● No development applications currently scheduled

August 21, 2018 Planning and Zoning Commission

● No items currently scheduled

August 27, 2018 City Council

● 28th Amendment to the Unified Development Code (public hearing)

Department ActivitiesA SDAFDSAFSDAFSDA SDAFAAFDD

● Associate Planner David Gress participated in the Mid-America Regional Council Solid Waste management board meeting.

● Director Jim Cadoret and Associate Planner David Gress participated in a America Walks webinar on Walkable Communities.

● Director Jim Cadoret participated in the Aging Mastery Graduation ceremony at Centerview. Nineteen residents completed the program.

July 9, 2018 City Council Meeting Page 23 of 139

● Code Enforcement Officer Christian Neal, Building Inspector Ty Erickson, and Fire Marshall Randy Powers inspected the firework tents for compliance with City Code prior to opening.

● Director Jim Cadoret provided an overview of the Communities for All Ages program to the City of Peculiar management team.

● Staff completed research for preparation of the 28th amendment to the Unified Development Code. Several modifications are proposed to the code.

GIS Activitiesvv vvvvASDvAFDSA FSDAFSDAFSDAFAAFDD

● Local update of Census Address points & adjustment of lines (streets, boundaries, etc) in TIGER data supplied ● MARC - Responses to vendors regarding regional acquisitions, orhtoimagery and LiDAR ● MARC - Baseline response rates for regional address points (data support for NEXTGEN) shared with Cass addressing authorities ● Data delivery to agents/technical consultants ● Data improvement/update as required ● Server/database administration as required ● Asset management - Comprehensive data assumed for storm water pipes supporting inspection prioritization & design output for dashboard operations ● Preparation to create/manage Vector Tile Basemaps (staging and stored procedure(s) for projection to web Mercator, additions to well known tiling scheme, etc) ● Server site design/migration & monitoring - ongoing ● Generation of elevation contours from preliminary delivery of 2018 surface data on public sites, for internal/conceptual use

July 9, 2018 City Council Meeting Page 24 of 139 July 9, 2018 City Council Meeting Page 25 of 139 MUNICIPAL DIVISION SUMMARY REPORTING FORM Refer to instructions for directions and term definitions. Complete a report each month even if there has not been any court activity. Contact information same as last report I. COURT INFORMATION Municipality: Raymore Reporting Period: JUNE 2018 Mailing Address:100 Municipal Circle Software Vendor:INCODE

Physical Address:100 Municipal Circle County: Circuit:

Telephone Number: ( 816 ) 331-1712 Fax Number: ( 816 ) 331-0634

Prepared by: Donna Furr E-mail Address:[email protected] iNotes

Municipal Judge(s): Ross Nigro Prosecuting Attorney: William Marshall

Alcohol & Drug Other Non-Traffic II. MONTHLY CASELOAD INFORMATION related Traffic Traffic Ordinance

A. Cases (citations / informations) pending at start of month 24 929 671

B. Cases (citations / informations) filed 2 146 49

C. Cases (citations / informations) disposed

1. jury trial (Springfield, Jefferson County, and St. Louis County only) 0 0 0

2. court / bench trial - GUILTY 0 0 0

3. court / bench trial - NOT GUILTY 0 0 0

4. plea of GUILTY in court 5 86 18

5. Violations Bureau Citations (i.e., written plea of guilty) and 0 17 4 bond forfeitures by court order (as payment of fines / costs)

6. dismissed by court 0 5 0

7. nolle prosequi 0 11 31

8. certified for jury trial (not heard in the Municipal Division) 0 0 0

9. TOTAL CASE DISPOSITIONS 5 119 53

D. Cases (citations / informations) pending at end of month 21 956 667 [pending caseload = (A + B) – C9]

E. Trial de Novo and / or appeal applications filed 0 0 0

III. WARRANT INFORMATION (pre- & post-disposition) IV. PARKING TICKETS

1. # Issued during reporting period 122 # Issued during period 0

2. # Served/withdrawn during reporting period 101 Court staff does not process parking tickets 3. # Outstanding at end of reporting period 1,349

July 9, 2018 City Council Meeting Page 26 of 139 MUNICIPAL DIVISION SUMMARY REPORTING FORM COURT INFORMATION Municipality:Raymore Reporting Period: JUNE 2018

V. DISBURSEMENTS Excess Revenue (minor traffic and municipal ordinance violations, subject to the excess revenue percentage Other Disbursements cont. limitation) Fines – Excess Revenue $12,853.00 $

Clerk Fee – Excess Revenue $1,107.74 $ Crime Victims Compensation (CVC) Fund $33.67 $ surcharge – Paid to City/Excess Revenue Bond forfeitures (paid to city) – Excess Revenue $140.00 $

Total Excess Revenue $14,134.41 $ Other Revenue (non-minor traffic and ordinance violations, $ not subject to the excess revenue percentage limitation) Fines – Other $8,051.00 $

Clerk Fee – Other $502.29 $ Judicial Education Fund (JEF) $0.00 $ Court does not retain funds for JEF Peace Officer Standards and Training $132.00 $ (POST) Commission surcharge Crime Victims Compensation (CVC) Fund $941.16 $ surcharge – Paid to State Crime Victims Compensation (CVC) Fund $15.17 $ surcharge – Paid to City/Other Law Enforcement Training (LET) Fund $264.79 $ surcharge

Domestic Violence Shelter surcharge $524.50 $ Inmate Prisoner Detainee Security Fund $264.80 $ surcharge Sheriffs’ Retirement Fund (SRF) surcharge $0.00 $

Restitution $0.00 $

Parking ticket revenue (including penalties) $0.00 $

Bond forfeitures (paid to city) – Other $645.00 $

Total Other Revenue $11,340.71 $

Other Disbursements: Enter below additional surcharges and/or Total Other Disbursements $389.38 fees not listed above. Designate if subject to the excess revenue percentage limitation. Examples include, but are not limited to, arrest Total Disbursements of Costs, costs, witness fees, and board bill/jail costs. Fees, Surcharges and Bonds $25,864.50 Forfeited DUI $389.38 Bond Refunds $550.00

Total Disbursements $26,414.50

July 9, 2018 City Council Meeting Page 27 of 139

Consent Agenda

July 9, 2018 City Council Meeting Page 28 of 139

July 9, 2018 City Council Meeting Page 29 of 139

THE RAYMORE CITY COUNCIL MET IN REGULAR SESSION MONDAY, JUNE 25, 2018 IN COUNCIL CHAMBERS AT 100 MUNICIPAL CIRCLE, RAYMORE, MISSOURI. MEMBERS PRESENT: MAYOR TURNBOW, COUNCILMEMBERS ABDELGAWAD, BARBER, BERENDZEN, BURKE, CIRCO, HOLMAN, KELLOGG, AND TOWNSEND, CITY MANAGER JIM FEUERBORN, CITY CLERK JEANIE WOERNER AND CITY ATTORNEY JONATHAN ZERR.

1. Call To Order. Mayor Turnbow called the regular meeting to order at 7:00 p.m.

2. Roll Call. City Clerk Jeanie Woerner called roll; quorum present to conduct business.

3. Pledge of Allegiance.

4. Presentations/Awards.

Mayor Turnbow presented an Arbor Day proclamation to Parks and Recreation Director Nathan Musteen.

Mayor Turnbow asked for moment of silence in recognition of the two Kansas City, Kansas police officers who were killed in the line of duty.

5. Personal Appearances.

6. Staff Reports.

City Clerk Jeanie Woerner provided a review of the staff report on record destruction included in the Council packet. (inventory attached to these minutes)

Public Works Director Mike Krass provided a review of the staff report included in the Council packet and reviewed upcoming Public Works projects.

Parks and Recreation Director Nathan Musteen provided a review of the staff report included in the Council packet and provided information on the upcoming Spirit of America event. He answered general questions from Council.

Chief of Police Jan Zimmerman and Captain Roger Mayberry provided a demonstration of the Police Department’s new drone program. They answered general questions from Council.

City Manager Jim Feuerborn reviewed agenda items for the July 2 City Council work session.

7. Committee Reports.

8. Consent Agenda.

A. City Council Minutes, June 11, 2018

July 9, 2018 City Council Meeting Page 30 of 139

B. Resolution 18-36, Acceptance of Public Improvements - East Middle School Sanitary Sewer C. Resolution 18-37, Acceptance of Public Improvements - Meadowood 3rd Plat, Lots 95-108 D. Resolution 18-38, Reappointment of Robert Berry to the Raymore Arts Commission E. Resolution 18-39, Reappointment of Loren Jones to the Raymore Arts Commission F. Resolution 18-40, Reappointment of Michelle Hiles-Seimears to the Parks and Recreation Board G. Resolution 18-41, Reappointment of Jim Heath to the Parks and Recreation Board H. Resolution 18-42, Reappointment of Eric Eastwood to the Parks and Recreation Board I. Resolution 18-43, Appointment of Rich Bartow to the Parks and Recreation Board J. Resolution 18-44, Appointment of Ryan Supple to the Parks and Recreation Board

MOTION: By Councilmember Barber, second by Councilmember Holman to approve the Consent Agenda as presented.

DISCUSSION: Volunteer Bartow was recognized as being in the audience.

VOTE: Councilmember Abdelgawad Aye Councilmember Barber Aye Councilmember Berendzen Aye Councilmember Burke, III Aye Councilmember Circo Aye Councilmember Holman Aye Councilmember Kellogg Aye Councilmember Townsend Aye

9. Unfinished Business. Second Readings.

A. Rezoning of Kirby Estates

BILL 3364: “AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI, AMENDING THE ZONING MAP FROM “A” AGRICULTURAL DISTRICT TO “PO” PROFESSIONAL OFFICE DISTRICT, PART OF TRACT 1-A, REPLAT OF TRACTS 1 & 2 IN KIRBY ESTATES, CASS COUNTY, MISSOURI.”

City Clerk Jeanie Woerner conducted the second reading of Bill 3364 by title only.

MOTION: By Councilmember Barber, second by Councilmember Holman to approve the second reading of Bill 3364 by title only.

DISCUSSION: None June 25, 2018 2 July 9, 2018 City Council Meeting Page 31 of 139

Mayor Turnbow announced the motion carried and declared Bill 3364 as Raymore City Ordinance 2018-044.

B. Second Replat of Kirby Estates

BILL 3365: “AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI, APPROVING THE SECOND REPLAT OF KIRBY ESTATES, A MINOR SUBDIVISION LOCATED IN SECTION 9, TOWNSHIP 46N, RANGE 32W, RAYMORE, CASS COUNTY, MISSOURI.”

City Clerk Jeanie Woerner conducted the second reading of Bill 3365 by title only.

MOTION: By Councilmember Barber, second by Councilmember Holman to approve the second reading of Bill 3365 by title only.

DISCUSSION: None

Mayor Turnbow announced the motion carried and declared Bill 3365 as Raymore City Ordinance 2018-045.

C. Sunrise Commons Final Plat

BILL 3366: “AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI, APPROVING THE SUNRISE COMMONS FINAL PLAT, A REPLAT OF LOT A OF THE REPLAT OF TRACT 4, BUSH INDUSTRIAL PARK, LOCATED IN SECTION 15, TOWNSHIP 46N, RANGE 32W, RAYMORE, CASS COUNTY, MISSOURI.”

City Clerk Jeanie Woerner conducted the second reading of Bill 3366 by title only.

June 25, 2018 3 July 9, 2018 City Council Meeting Page 32 of 139

MOTION: By Councilmember Barber, second by Councilmember Holman to approve the second reading of Bill 3366 by title only.

DISCUSSION: None

Mayor Turnbow announced the motion carried and declared Bill 3366 as Raymore City Ordinance 2018-046.

D. Westbrook at Creekmoor Fourteenth Final Plat

BILL 3367: “AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI, APPROVING THE FINAL PLAT FOR WESTBROOK AT CREEKMOOR FOURTEENTH PLAT LOTS 371 THROUGH 405 AND TRACTS MM, NN, OO, PP AND QQ, LOCATED IN SECTION 4, TOWNSHIP 46N, RANGE 32W, RAYMORE, CASS COUNTY, MISSOURI.”

City Clerk Jeanie Woerner conducted the second reading of Bill 3367 by title only.

MOTION: By Councilmember Barber, second by Councilmember Holman to approve the second reading of Bill 3367 by title only.

DISCUSSION: None

Mayor Turnbow announced the motion carried and declared Bill 3367 as Raymore City Ordinance 2018-047.

E. Award of Contract - Permeable Paver Crosswalks

BILL 3369: “AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH GRIDIRON CONSTRUCTION FOR THE PERMEABLE PAVER CROSSWALKS PROJECT, June 25, 2018 4 July 9, 2018 City Council Meeting Page 33 of 139

CITY PROJECT NUMBER 18-295-201, IN THE AMOUNT OF $168,445 AND AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDERS WITHIN ESTABLISHED BUDGET CONSTRAINTS.”

City Clerk Jeanie Woerner conducted the second reading of Bill 3369 by title only.

MOTION: By Councilmember Barber, second by Councilmember Holman to approve the second reading of Bill 3369 by title only.

DISCUSSION: None

Mayor Turnbow announced the motion carried and declared Bill 3369 as Raymore City Ordinance 2018-048.

F. Award of Contract - Strategic Planning/Community Conversations Update

BILL 3370: “AN AGREEMENT BETWEEN THE CITY OF RAYMORE AND THE UNIVERSITY OF KANSAS PUBLIC MANAGEMENT CENTER TO PROVIDE STRATEGIC PLANNING SERVICES.”

City Clerk Jeanie Woerner conducted the second reading of Bill 3370 by title only.

MOTION: By Councilmember Barber, second by Councilmember Holman to approve the second reading of Bill 3370 by title only.

DISCUSSION: Mayor Turnbow expressed this agreement will allow a great opportunity to interact with citizens and gain input on the City’s successes.

Mayor Turnbow announced the motion carried and declared Bill 3370 as Raymore City Ordinance 2018-049. June 25, 2018 5 July 9, 2018 City Council Meeting Page 34 of 139

G. Memorandum of Understanding - City Council and Park Board

BILL 3371: “AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI, AUTHORIZING THE MAYOR TO ENTER INTO A COOPERATION AGREEMENT AND MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY COUNCIL AND THE PARKS AND RECREATION BOARD.”

City Clerk Jeanie Woerner conducted the second reading of Bill 3371 by title only.

MOTION: By Councilmember Barber, second by Councilmember Holman to approve the second reading of Bill 3371 by title only.

DISCUSSION: None

Mayor Turnbow announced the motion carried and declared Bill 3371 as Raymore City Ordinance 2018-050.

10. New Business. First Readings.

A. Agreement with Raymore-Peculiar School District for SRO Services

BILL 3375: “AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI ESTABLISHING AN INTERGOVERNMENTAL AGREEMENT WITH THE RAYMORE-PECULIAR SCHOOL DISTRICT TO PROVIDE SCHOOL RESOURCE OFFICER SERVICES FOR SCHOOLS IN RAYMORE AND THE EAST MIDDLE SCHOOL.”

City Clerk Jeanie Woerner conducted the first reading of Bill 3375 by title only.

Chief of Police Jan Zimmerman provided a review of the staff report included in the Council packet. This agreement calls for the City of Raymore to provide School Resource Officer (SRO) services to the Raymore-Peculiar School District for schools within the Raymore City limits and the East Middle School located in Cass County during the 2018-2019 school year. The School District will provide reimbursement to the City for these services. She noted a correction in the staff report reference of $260 which should reflect $262 as outlined in the agreement. She answered general questions of Council.

MOTION: By Councilmember Barber, second by Councilmember Holman to approve the first reading of Bill 3375 by title only. June 25, 2018 6 July 9, 2018 City Council Meeting Page 35 of 139

DISCUSSION: Councilmember Abdelgawad noted the program is a benefit and she would support an increase in the number of SRO officers.

B. Award of Contract - 2018 Sidewalk Project

BILL 3374: “AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TERRY SNELLING CONSTRUCTION INC. FOR THE 2018 SIDEWALK PROJECT, CITY PROJECT NUMBER 18-310-201/202, IN THE AMOUNT OF $68,694.20 AND AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDERS WITHIN ESTABLISHED BUDGET CONSTRAINTS.”

City Clerk Jeanie Woerner conducted the first reading of Bill 3374 by title only.

Public Works Director Mike Krass provided a review of the staff report included in the Council packet. The continuation of this project includes construction of sidewalks on North Park Drive, Park Ct. and W. Maple Street. Staff recommends award to Terry Snelling Construction.

MOTION: By Councilmember Barber, second by Councilmember Holman to approve the first reading of Bill 3374 by title only.

DISCUSSION: None

C. Amending Sections 210.400 and 210.410 of the Raymore City Code-Tobacco 21 Initiative

BILL 3373: “AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI AMENDING SECTIONS 210.400 AND 210.410 OF THE RAYMORE CITY CODE OF ORDINANCES

June 25, 2018 7 July 9, 2018 City Council Meeting Page 36 of 139

TO INCREASE THE AGE FOR SALE OF TOBACCO PRODUCTS TO 21 YEARS AND TO REGULATE ELECTRONIC TOBACCO PRODUCTS.”

City Clerk Jeanie Woerner conducted the first reading of Bill 3373 by title only.

City Attorney Jonathan Zerr provided a review of the staff report included in the Council packet. The City Council recently heard a presentation requesting an increase of the legal age for purchase and use of tobacco from 18 to 21 and add to that Section of Code e-cigarettes and vaping at the same age limit. Staff brought draft Bill 3373 to Council at the June 18 work session and directed staff to place the item for consideration on this agenda.

MOTION: By Councilmember Barber, second by Councilmember Holman to approve the first reading of Bill 3373 by title only.

DISCUSSION: Councilmember Kellogg asked how the City plans on measuring enforcement and results.

City Manager Jim Feuerborn stated enforcement would be on a complaint only basis and any violations will be contained in supplemental police blotter and tracked through the Police Department.

Mayor Turnbow asked how this would be enforced.

Chief Zimmerman stated she has spoken with 6 other cities who have adopted this initiative and no significant changes have been noted. The enforcement will be monitoring the sellers not the users.

D. Depository Agreement

BILL 3372: “AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI APPROVING AN AGREEMENT WITH THE COMMUNITY BANK OF RAYMORE TO PROVIDE THE CITY DEPOSITORY SERVICES FOR A THREE YEAR PERIOD.”

City Clerk Jeanie Woerner conducted the first reading of Bill 3372 by title only.

Finance Director Cindi Watson provided a review of the staff report included in the Council packet. For the past three years the City has utilized the services of the Community Bank of Raymore as its primary depository. The City recently issued a Request for Proposal for June 25, 2018 8 July 9, 2018 City Council Meeting Page 37 of 139

provision of these services. Based on the analysis of the proposals that were received, staff recommends that Community Bank of Raymore again be designated to provide these services for the next three years. Councilmembers provided appreciation to staff and the Community Bank of Raymore for their services.

MOTION: By Councilmember Barber, second by Councilmember Holman to approve the first reading of Bill 3372 by title only.

DISCUSSION: None

E. Mayor and Council Compensation

BILL 3376: “AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI ESTABLISHING COMPENSATION LEVELS FOR THE MAYOR AND CITY COUNCIL.”

City Clerk Jeanie Woerner conducted the first reading of Bill 3376 by title only.

Mayor Turnbow provided a review of the staff report included in the Council packet. At it’s June 4, 2018 work session, the City Council discussed their compensation and directed staff to bring a Bill forward that would increase the salary of the Mayor from its current $600 per month to $1,000 per month and raising Council member salaries from their current $350 per month to $600 per month based on a study he conducted with staff. He noted that question 4(B) of the proposed Charter amendments put forth to the voters in 2016 for a review of compensation levels, passed by 89% with voter approval. In accordance with both the City Charter and the Missouri Constitution, if approved, no salary can be increased during the term of office. Therefore, any approved increase would not go into effect until the Municipal elections in April, 2019.

Councilmembers Abdelgawad spoke in opposition as she doesn't feel the increase will benefit the community, Councilmembers are not being asked to increase the number of hours devoted to the position, and it will not increase the number of Council candidates for elections.

Councilmembers Burke spoke in favor. He feels the amendments made to the Charter formalized work sessions to be included in the percentage of absences which does increase a Councilmember’s commitment.

June 25, 2018 9 July 9, 2018 City Council Meeting Page 38 of 139

Councilmember Holman referred to Roberts Rules of Order that the nature of this discussion should be directed as to the merits and should be heard after a motion to approve.

MOTION: By Councilmember Holman, second by Councilmember Barber to approve the first reading of Bill 3376 by title only.

DISCUSSION: Councilmember Holman noted that since the last increase in 22 years, the duties and commitment of Council has increased.

VOTE: Councilmember Abdelgawad Nay Councilmember Barber Aye Councilmember Berendzen Aye Councilmember Burke, III Aye Councilmember Circo Aye Councilmember Holman Aye Councilmember Kellogg Nay Councilmember Townsend Aye

11. Public Comments.

Pam Hatcher 1402 Young Circle, Raymore, stated she was born and raised in the area and has recently relocated to Raymore. As an agent with Integrity Real Estate Company, she is planning a large presence in the area. She spoke in favor to the increase in compensation of Mayor and Council.

12. Mayor/Council Communication.

Mayor and Councilmembers recognized the Police Department and drone team members for the initiative efforts of the drone program and the Parks Department for the upcoming Spirit of America event.

Councilmember Circo thanked City staff members and fellow Councilmembers. He recognized CBR for being awarded the depository agreement.

Councilmember Burke thanked City staff members for their commitment to the City.

Councilmember Townsend recognized the growth and expansion of businesses within the City. He spoke to a community outreach to MoDOT and MARC for their consideration of factors and funding of the growth of the region.

Councilmember Berendzen recognized Pam Hatcher for her comments about the City.

Councilmembers Abdelgawad, Barber, and Holman thanked the volunteers who were re-appointed or appointed to the Park Board and the Arts Commission.

Councilmember Holman thanked the Mayor for taking a moment of silence for the fallen officers of Kansas City, Kansas. June 25, 2018 10 July 9, 2018 City Council Meeting Page 39 of 139

Mayor Turnbow thanked Community Bank of Raymore for providing services to the City,

13. Adjournment.

MOTION: By Councilmember Barber, second by Councilmember Holman to adjourn.

The regular meeting of the Raymore Council adjourned at 8:17 p.m.

Respectfully submitted,

Jeanie Woerner City Clerk

June 25, 2018 11 July 9, 2018 City Council Meeting Page 40 of 139 July 9, 2018 City Council Meeting Page 41 of 139

RESOLUTION 18-45

“A RESOLUTION APPROVING THE APPOINTMENT OF A CITY STAFF MEMBER TO THE BOARD OF APPEALS.”

WHEREAS, the City has established a Board of Appeals consisting of three members qualified by experience and training on matters of building construction; one member as a layperson to represent the general public; and one member who is a City staff member; and

WHEREAS, the City staff seat is currently vacant.

NOW THEREFORE, BE IT RESOLVED, that the Mayor of the City of Raymore, Missouri, appoints Mike Ekey to the City staff seat on the Board of Appeals.

DULY READ AND PASSED THIS 9TH DAY OF JULY, 2018, BY THE FOLLOWING VOTE:

Councilmember Abdelgawad Councilmember Barber Councilmember Berendzen Councilmember Burke III Councilmember Circo Councilmember Holman Councilmember Kellogg Councilmember Townsend

ATTEST: APPROVE:

______Jean Woerner, City Clerk Kristofer P. Turnbow, Mayor

______Date of Signature

July 9, 2018 City Council Meeting Page 42 of 139 July 9, 2018 City Council Meeting Page 43 of 139

RESOLUTION 18-46

“A RESOLUTION OF THE CITY OF RAYMORE, MISSOURI, APPROVING AN APPOINTMENT TO THE RAYMORE LICENSE TAX REVIEW COMMITTEE.”

WHEREAS, the City has established a License Tax Review Committee consisting of five (5) members, including a member of the Raymore City Council, two (2) citizens of the City, a local developer, and one (1) City staff appointment; and

WHEREAS, the City Council seat is currently vacant.

NOW THEREFORE, BE IT RESOLVED, that the Mayor of the City of Raymore, Missouri, appoints Kevin Barber to the vacant City Council seat on the License Tax Review Committee.

DULY READ AND PASSED THIS 9TH DAY OF JULY, 2018, BY THE FOLLOWING VOTE:

Councilmember Abdelgawad Councilmember Barber Councilmember Berendzen Councilmember Burke III Councilmember Circo Councilmember Holman Councilmember Kellogg Councilmember Townsend

ATTEST: APPROVE:

______Jean Woerner, City Clerk Kristofer P. Turnbow, Mayor

______Date of Signature

July 9, 2018 City Council Meeting Page 44 of 139 July 9, 2018 City Council Meeting Page 45 of 139

Unfinished Business

July 9, 2018 City Council Meeting Page 46 of 139

July 9, 2018 City Council Meeting Page 47 of 139

$*5:0'3":.03& "(&/%"*5&.*/'03."5*0/'03. '$7( June 25, 2018 68%0,77('%< Jan Zimmerman '(3$570(17 Police

2UGLQDQFH 5HVROXWLRQ 3UHVHQWDWLRQ 3XEOLF+HDULQJ

$JUHHPHQW 'LVFXVVLRQ 2WKHU

7,7/(,668(5(48(67 Bill 3375 - An agreement between the Raymore-Peculiar School District and the City STRATEGIC PLAN GOAL/STRATEGY Goal 2.1 Set the standard for a safe and secure community ),1$1&,$/,03$&7 $ZDUG7R Raymore-Peculiar School District / City of Raymore $PRXQWRI5HTXHVW&RQWUDFW $262/Day or $131/Half Day for a maximum of 212 days $PRXQW%XGJHWHG )XQGLQJ6RXUFH$FFRXQW

352-(&77,0(/,1(

(VWLPDWHG6WDUW'DWH (VWLPDWHG(QG'DWH July 1, 2018 June 30, 2019

67$))5(&200(1'$7,21

Approval 27+(5%2$5'6 &200,66,216$66,*1(' 1DPHRI%RDUGRU&RPPLVVLRQ Raymore-Peculiar School District 'DWH 06/20/2018 $FWLRQ9RWH Approved /,672)5()(5(1&('2&80(176$77$&+(' Raymore-Peculiar School District Agreement

5(9,(:('%< Jim Feuerborn July 9, 2018 City Council Meeting Page 48 of 139 %$&.*5281'-867,),&$7,21

On July 25, 2016, the Raymore City Council approved Bill 3192, an agreement between the City of Raymore and the Raymore-Peculiar School District to provide law enforcement services through the School Resource Officer Program for schools in Raymore and the East Middle School.

Throughout the 2016-2017 and 2017-2018 school years, the outstanding relationship between the District and City was further strengthened as a direct result of the efforts of the assigned officer. As such, the School District has proposed a continuation of the contract between the City of Raymore and the Raymore-Peculiar School District. The attached agreement mirrors the provisions of last year's contract, with the exception of compensation.

In the new contract, the School District has increased the amount of compensation from $252 to $262 per full day and $126 to $131 per half-day.

The benefits of this relationship have been significant and will continue with renewal of this contract. July 9, 2018 City Council Meeting Page 49 of 139

BILL 3375 ORDINANCE

“AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI ESTABLISHING AN INTERGOVERNMENTAL AGREEMENT WITH THE RAYMORE PECULIAR SCHOOL DISTRICT TO PROVIDE SCHOOL RESOURCE OFFICER SERVICES FOR SCHOOLS IN RAYMORE AND THE EAST MIDDLE SCHOOL.”

WHEREAS, Article R-VI, Section 16 of the Constitution of Missouri provides that any municipality or political subdivision of the State may cooperate under contract to provide a common service as provided by law; and

WHEREAS, the Raymore Peculiar School District has expressed a desire to continue the public safety presence within the district through a contract and payment for the assignment of a Raymore Police Officer in schools located in Raymore and the East Middle School; and

WHEREAS, members of the Raymore Peculiar School District and the Raymore Police Department worked collaboratively to develop modifications to the existing agreement detailing the purpose, scope, terms and responsibilities of all parties.

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF RAYMORE, MISSOURI, AS FOLLOWS:

Section 1. The Mayor is hereby directed and authorized to enter into an agreement between the Raymore Peculiar School District and the City of Raymore to provide School Resource Officer services.

Section 2. The Mayor is hereby authorized to execute the agreement document attached hereto as Exhibit “A” for and on behalf of the City of Raymore.

Section 3. Effective date. The effective date of approval of this Ordinance shall be coincidental with the Mayor’s signature.and attestation of the City Clerk.

Section 4. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

DULY READ THE FIRST TIME THIS 25TH DAY OF JUNE, 2018.

BE IT REMEMBERED THAT THE ABOVE ORDINANCE WAS APPROVED AND ADOPTED THE 9TH DAY OF JULY, 2018 BY THE FOLLOWING VOTE: July 9, 2018 City Council Meeting Page 50 of 139

Councilmember Abdelgawad Councilmember Barber Councilmember Berendzen Councilmember Burke III Councilmember Circo Councilmember Holman Councilmember Kellogg Councilmember Townsend

ATTEST: APPROVE:

______Jean Woerner, City Clerk Kristofer P. Turnbow, Mayor

______Date of Signature July 9, 2018 City Council Meeting Page 51 of 139

21005 S. School Rd., Peculiar, MO 64078 * Phone: 816-892-1300 * Fax: 816-892-1380

School Resource Officer AGREEMENT

This Agreement is entered into this 1st day of July, 2018, by and between the City of Raymore, a public entity, hereinafter referred to as “City” and Raymore-Peculiar R-II School District, a political subdivision of the State of Missouri, hereinafter referred to as “District.”

WITNESSETH

For, and in consideration of, the mutual promises, terms, and covenants, and conditions set forth herein, the parties agree as follows:

1. Purpose of Agreement – The purpose of the Agreement is for the City to assign a police officer to provide law enforcement services, through the School Resource Officer (SRO) program, as specified herein. The School Resource Officer will have additional duties outside of the District involving School/Youth/Community Outreach not specified in this agreement. Those duties will be determined in cooperation with the Assistant Superintendent of Administrative Services and the Raymore Chief of Police.

One (1) police officer, hereinafter referred to as the “officer” will serve the Raymore- Peculiar School District facilities and properties in the northern portion of the Raymore- Peculiar School District within the city limits of Raymore and at the East Middle School, but will provide support to all District facilities through the appropriate mutual aide agreements with other jurisdictions.

The officer will work with school district personnel in providing education on topics that include, but not limited to: alcohol/drug education and support, anti-bullying/cyber- bullying, community/school safety, safe driving and teen dating violence. This officer is responsible for maintaining a safe campus environment, serving as a law enforcement problem-solving resource, and providing the appropriate response regarding on-campus or school related criminal activity.

2. Term – The term of the Agreement shall be from July 1, 2018 through June 30, 2019 as outlined in the attached SRO calendar, provided the term may be mutually extended by the parties as they deem necessary to satisfy attendance requirements that may have been affected by inclement weather, or other factors. During days the officer is not on duty with the School District, the officer may perform community outreach duties as determined by the Chief of Police. In the event of a city-wide emergency, the officer may be removed from the school to perform police duties at the direction of the Chief of Police, or a designee. (See attached calendar)

3. Termination – The Agreement may be terminated without cause by either party upon 30 days prior written notification.

4. Relationship of Parties – The City and the assigned officer shall have the status of an independent contractor for purposes of the Agreement. The officer assigned to the District shall be considered an employee of the City, selected by and under the command and supervision of the Police Department. The assigned officer will be subject Page 1 of 4

July 9, 2018 City Council Meeting Page 52 of 139

to current procedures in effect for the City of Raymore police officers, including attendance at all mandated training and testing to maintain state law enforcement certification. The Agreement is not intended to and will not constitute, create, give rise to, or otherwise recognize a joint venture, partnership, or formal business association or organization of any kind between the parties, and the rights and obligations of the parties shall be only those expressly set forth in the Agreement. The parties agree that no person supplied by the District to accomplish the goals of the Agreement is considered to be a City employee and that no rights under City civil service, retirement, or personnel rules accrue to such person.

5. Consideration – In consideration of the assignment of one (1) police officer to work in the District as provided herein, the District agrees to pay the City $262.00 per day (8 hour day) for each full day the police officer works for the District or $131.00 per half day (4 hour day) for a maximum of 212 full work days or combination thereof whenever school is in session. The District will not be responsible for payment of overtime, unless it is requested by the District and mutually agreed upon with the Police Department. Any school district assignment of the officer requiring overtime pay shall be reimbursed to the City at the overtime rate according to City payroll regulations. The officer’s weekly District schedule will be assigned by the Assistant Superintendent of Administrative Services in cooperation with the Raymore Chief of Police, or a designee. The Assistant Superintendent of Administrative Services and the Chief of Police will meet at regular intervals to ensure that any issues and/or concerns are addressed in a timely manner.

The officer may be asked to attend afternoon or evening events in lieu of regular day duty. Each party will maintain a budget for expenditures under the Agreement. Payment from District to City is due upon District’s receipt of an itemized statement of cost from the City. The City will invoice the District monthly based upon number of days (full or half as defined above) worked in each particular month. The officer shall submit a monthly timesheet through the chain of command to the Chief of Police, who will approve and forward to the District’s Assistant Superintendent of Administrative Services showing the number of days worked and any pre-approved overtime prior to payment being made from the District to the City. The City will provide an official police vehicle and fuel for the assigned officer and cover the costs of police officer training consistent with City policies and procedures. Use of department vehicle must be consistent with Police Department policy at all times.

6. Officer Responsibilities – The officer assigned to the District shall: a. Provide a program of law and education-related issues to the school community, including parents, on such topics as: tobacco, alcohol, and other drug related issues, and in addressing violence diffusion, violence prevention, anti-bullying, cyber-bullying, seatbelt education, texting and distracted driving, and other safety issues in the school community; b. Act as a communication liaison with law enforcement agencies; providing basic information concerning students on campuses served by the officer; c. Provide informational in-service training and be a general resource for the staff on issues related to alcohol and other drugs, violence prevention, gangs, safety and security; d. The officer will gather information regarding problems such as criminal activity, gang activity and student unrest, and attempt to identify particular individuals who may be a disruptive influence to the school and/or students; e. If/when a crime occurs, the officer will take the appropriate steps consistent with Missouri law enforcement police officer duties, and the Codes and policies of the City of Raymore; Page 2 of 4

July 9, 2018 City Council Meeting Page 53 of 139

f. The officer will present educational programs to students, parents and/or school staff on topics agreed upon by the Police Department and the District; g. The officer will refer students and/or their families to the appropriate agencies for assistance when a need is determined and communication with the School Principal has occurred before doing so; h. Unless exigent circumstances prevent it, the officer will attempt to advise the Police Department, Assistant Superintendent of Administrative Services and the School Principal prior to taking law enforcement action, subject to the officer’s duties under the law; i. The officer shall not act as school disciplinarian, nor make recommendations regarding school discipline. The officer may be used for regularly assigned supervision duties such as lunchroom, hall monitoring, bus supervision or other monitoring duties. If there is an unusual/temporary problem in any other area of the District, the officer may be used to assist District employees until the problem is solved through agreement between the District and Raymore Police Department. j. The officer will conduct safety and security assessments of the school facilities and make recommendations for improvement to the Assistant Superintendent of Administrative Services. k. The officer will maintain an activity log, attendance calendar and compile monthly safety and security data to be furnished on District approved forms and submitted to the Assistant Superintendent of Administrative Services. l. Incidents requiring police action that occur outside of Raymore City limits must be referred to the appropriate jurisdiction.

Provided further that nothing required herein is intended to nor will it constitute a relationship or duty for the assigned officer of the City beyond the general duties that exist for law enforcement officers within the State of Missouri.

7. Time and Place of Performance – The City will endeavor to have an officer available for duty at the assigned school(s) each day indicated in advance on a mutually agreed upon schedule. The assigned officer’s activities will be restricted to school grounds except for: a. Follow-up home visits when needed as a result of school related student problems; b. School related off-campus activities when police officer participation is requested by the Assistant Superintendent of Administrative Services and/or Principal and approved by the Police Chief; c. In response to off-campus, but school related, criminal activity; d. In response to emergency police activities.

The City may furnish a substitute officer on days when the assigned officer is absent due to illness or police department requirements in order to fulfill the number of days stipulated in this contract.

8. District Responsibilities – The District will provide the assigned officer an office and such equipment as is necessary at his/her assigned school. Equipment shall include a telephone, secured filing space and access to a computer.

Page 3 of 4

July 9, 2018 City Council Meeting Page 54 of 139

Raymore-Peculiar R-II School District

By: ______Superintendent of Schools

By: ______President, Board of Education

Attested by: ______Secretary, Board of Education

City of Raymore, Missouri

By: ______City Administrator

By: ______Mayor

Attested by: ______City Clerk

Page 4 of 4

July 9, 2018 City Council Meeting Page 55 of 139

$*5:0'3":.03& "(&/%"*5&.*/'03."5*0/'03. '$7( June 25, 2018 68%0,77('%< Mike Krass '(3$570(17 Public Works

2UGLQDQFH 5HVROXWLRQ 3UHVHQWDWLRQ 3XEOLF+HDULQJ

$JUHHPHQW 'LVFXVVLRQ 2WKHU

7,7/(,668(5(48(67 Bill 3374 - 2018 Sidewalk Project STRATEGIC PLAN GOAL/STRATEGY Strategy 2.2.2: Create and maintain a well-connected transportation network ),1$1&,$/,03$&7 $ZDUG7R Terry Snelling Construction $PRXQWRI5HTXHVW&RQWUDFW $68,694.20 $PRXQW%XGJHWHG $100,000 )XQGLQJ6RXUFH$FFRXQW Fund 36 Transportation Sales Tax 352-(&77,0(/,1(

(VWLPDWHG6WDUW'DWH (VWLPDWHG(QG'DWH August 2018 October 2018

67$))5(&200(1'$7,21

Approval 27+(5%2$5'6 &200,66,216$66,*1(' 1DPHRI%RDUGRU&RPPLVVLRQ 'DWH $FWLRQ9RWH /,672)5()(5(1&('2&80(176$77$&+(' Contract Location Map

5(9,(:('%< Jim Feuerborn July 9, 2018 City Council Meeting Page 56 of 139 %$&.*5281'-867,),&$7,21

This project is a continuation of the City's annual sidewalk installation program. The sidewalks to be installed are shown on the attached maps. Also included are two segments which are part of the annual "gap" project.

Bids for the 2018 Sidewalk Project were received on June 13, 2018 and are summarized below:

Terry Snelling Construction Inc. $ 68,694.20 Orr Wyatt Streetscaptes $ 74,606.40 Phoenix Concrete & Underground LLC $109,317.44

Terry Snelling Construction Inc. was determined to be the lowest and best bidder. Staff recommends the contract for the 2018 Sidewalk Project to be awarded to Terry Snelling Construction Inc. for $68,694.20 July 9, 2018 City Council Meeting Page 57 of 139

BILL 3374 ORDINANCE

“AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TERRY SNELLING CONSTRUCTION INC. FOR THE 2018 SIDEWALK PROJECT, CITY PROJECT NUMBER 18-310-201/202, IN THE AMOUNT OF $68,694.20 AND AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDERS WITHIN ESTABLISHED BUDGET CONSTRAINTS.”

WHEREAS, the 2018 Sidewalk project was included in the 2018 capital budget; and

WHEREAS, bids for this project were received on June 13, 2018; and

WHEREAS, Terry Snelling Construction Inc. has been determined to be the best bidder.

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF RAYMORE, MISSOURI, AS FOLLOWS:

Section 1. The City Manager is directed to enter into a contract in the amount of $68,694.20 with Terry Snelling Construction Inc., for the 2018 Sidewalk project.

Section 2. The City Manager and City Clerk are authorized to execute the contract attached as Exhibit A.

Section 3. The City Manager is authorized to approve change orders for this project within established budget constraints.

Section 4. Effective Date. The effective date of approval of this Ordinance shall be coincidental with the Mayor’s signature and attestation by the City Clerk.

Section 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

July 9, 2018 City Council Meeting Page 58 of 139

DULY READ THE FIRST TIME THIS 25TH DAY OF JUNE, 2018.

BE IT REMEMBERED THAT THE ABOVE ORDINANCE WAS APPROVED AND ADOPTED THIS 9TH DAY OF JULY, 2018, BY THE FOLLOWING VOTE:

Councilmember Abdelgawad Councilmember Barber Councilmember Berendzen Councilmember Burke III Councilmember Circo Councilmember Holman Councilmember Kellogg Councilmember Townsend

ATTEST: APPROVE:

______Jean Woerner, City Clerk Kristofer P. Turnbow, Mayor

______Date of Signature

Bill 3374 2 July 9, 2018 City Council Meeting Page 59 of 139

CITY OF RAYMORE CONTRACT FOR SERVICES

2018 Sidewalk Project

AGREEMENT FOR PROVISION OF THE FOLLOWING SERVICES

Agreement made this 9th day of July, 2018, between Terry Snelling Construction Inc., an entity organized and existing under the laws of the State of Missouri, with its principal office located at 20004 E Yocum Road, Independence, MO 64058, hereafter referred to as the Contractor, and The City of Raymore, Missouri, a Charter City organized and existing under the laws of the State of Missouri, with its principal office located at 100 Municipal Circle, Raymore, Missouri, hereafter referred to as the City.

This contract and applicable attachments represent the entire understanding and agreement between the parties and no oral, implied, alterations or variations to the contract will be binding on the parties, except to the extent that they are in writing and signed by the parties hereto. This contract shall be binding upon the heirs, successors, administrators, executors and assigns of the parties hereto. In the event there are any inconsistencies in the provisions of this contract and those contained in the proposal they will be resolved in accordance with the terms of this contract.

This contract is effective as of July 9, 2018 and coincidental with the City Manager’s signature and attestation by the City Clerk and shall remain in effect as described within the attachments.

ARTICLE I THE WORK

Contractor agrees to perform all work and provide all materials as specified in Request for Proposal 18-310-201/202 and the General Terms and Conditions in Appendix B, commonly referred to as Contract Terms and Conditions and according to Contract Agreement set forth here. Contractor agrees to provide all labor, materials, tools, permits, and/or professional services and perform the contracted work in accordance with all specifications, terms and conditions as set forth within the proposal documents, including bonding, insurance, prevailing wage requirements, and termination clauses as needed or required. The work as

18-310-201/202 CONTRACT 2018 Sidewalk Project Page1of25 July 9, 2018 City Council Meeting Page 60 of 139

specified in Appendix A may commence upon the signing of this contract and scheduling and approval of the City.

ARTICLE II TIME OF COMMENCEMENT AND COMPLETION

The work shall take a maximum of 60 calendar days. The work for the 2018 Sidewalk Gap Project #18-310-202 shall not begin until September 1, 2018, the work for the 2018 Sidewalk Gap Project shall be completed by September 30, 2018. The date of substantial completion shall be that date when the project or portions of the project are officially accepted by the Owner through formal action of the City Council for utilization of the project for its intended purpose. The City shall be the sole determiner as to the fulfillment of the work as described.

ARTICLE III CONTRACT SUM AND PAYMENT

The Contractor agrees to perform all work described in the Contract Documents in the amount of $68,694.20.

The City agrees to pay the Contractor as outlined in the Contract Documents and subject to deductions provided for in Articles IV and VI.

ARTICLE IV CONTRACT PAYMENTS

The City agrees to pay the Contractor for the completed work as follows: 95% of contract shall be paid within thirty (30) days of substantial completion of each section of this proposal – inspection and remediation, walk-through and acceptance by the City; a 5% retainage will be held until acceptance of the project by the Raymore City Council, at which time final payment will be made. Any monies not paid to the Contractor when due will bear interest at the rate of one and one-half percent (1 -1/2 %) per month, from the date such payment is due. However, if any portion of the work remains to be completed or corrected at the time payment is due, the City may retain sufficient funds to cover the City Engineer's estimated value of the work not completed or twenty percent (20%) of the contract amount, whichever is greater, exempt from interest, to be paid when such listed items are corrected or completed.

The City will be the sole judge as to the sufficiency of the work performed.

The Contractor agrees that the City may withhold any and all payment for damage or destruction, blatant or otherwise, incurred to the City’s property caused by poor performance or defective equipment or materials or personnel employed or utilized by the Contractor. Additionally, it is agreed the Contractor shall also be liable to the City for replacement of materials or services occasioned by such breach.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 2 of 25 July 9, 2018 City Council Meeting Page 61 of 139

Payment shall be made upon receipt of invoices presented in duplicate as outlined in Appendix B.

Third party payment agreements will not be accepted by the City.

In the event that the Missouri Department of Labor and Industrial Relations has determined that a violation of Section 292.675, RSMo, has occurred and that a penalty as described in Section XII shall be assessed, the City shall withhold and retain all sums and amounts due and owing when making payments to Contractor under this Contract.

ARTICLE V INSURANCE REQUIREMENTS

Insurance shall be provided as outlined in the General Terms and Conditions Appendix B to the Contract.

ARTICLE VI DAMAGES/DELAYS/DEFECTS

The City will not sustain monetary damage if the whole or any part of this contract is delayed through the failure of the Contractor and/or his sureties to perform any part or the whole of this contract. Thus, if at any time the Contractor refuses or neglects to supply sufficiently skilled workmen or proper materials, or fails in any respect to execute the contract, including extras, with the utmost diligence, the City may take steps deemed advisable to promptly secure the necessary labor, tools, materials, equipment, services, etc., by contract or otherwise, to complete whatever portion of the contracted work which is causing delay or is not being performed in a workmanlike manner.

Contractor and/or their sureties will be liable to the City for any cost for labor, tool, materials, equipment, services, delays, or claims incurred by the City to finish the work.

Contractor will store, contain, or remove all debris, materials, tools, equipment and vehicles at the end of each day so that no hazardous or dangerous situations are created within the work location and surrounding area.

Contractor will promptly and within 7 days of receiving notice thereof repair all damage to public and private property caused by their agents or employees. Should damages not be promptly repaired within 7 days of receiving notice thereof, the City will authorize the hiring of another Contractor to do the repairs. The original Contractor agrees to promptly pay for the services of any such Contractor hired to do such repairs within 10 days of completion of the repairs.

Contractor shall immediately report, to the City, or a duly authorized representative, any accident whatsoever arising out of the performance of this

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 3 of 25 July 9, 2018 City Council Meeting Page 62 of 139

contract, especially those resulting in death, serious injury or property damage. Contractor must provide full details and statements from any witnesses.

If the Contractor shall fail to complete the work within the contract time, or an extension of time granted by the City, the Contractor will pay to the City the amount for liquidated damages as specified in the schedule below for each calendar day that the Contractor shall be in default after the time stipulated in this contract document. The amount specified in the schedule is agreed upon, not as a penalty, but as liquidated damages for the loss to the City of Raymore and the public of the use of the facility as designated. This amount will be deducted from any money due to the Contractor. The Contractor and Contractor’s surety will be liable for all liquidated damages.

SCHEDULE OF LIQUIDATED DAMAGES Original Contract Amount Charge Per From More Than To and Including Calendar Day ($) ($) ($) 0 50,000 150 50,001 100,000 250 100,001 500,000 500 500,001 1,000,000 1,000 1,000,001 2,000,000 1,500 2,000,001 5,000,000 2,000 5,000,001 10,000,000 2,500 10,000,001 And above 3,000

ARTICLE VII RESPONSIBILITIES

The City shall provide all information or services under their control with reasonable promptness and designate the City Manager, or their designee (in writing) to render decisions on behalf of the City and on whose actions and approvals the Contractor may rely.

The Contractor’s responsibilities and obligations under this agreement are accepted subject to strikes, outside labor troubles (including strikes or labor troubles affecting vendors or suppliers of Contractor), accidents, transportation delays, floods, fires, or other acts of God, and any other causes of like or different character beyond the control of Contractor. Impossibility of performance by reason of any legislative, executive, or judicial act of any governmental authority shall excuse performance of or delay in performance of this agreement. The City and the Contractor shall agree upon such any delay or cancellation of performance and execute an agreement in writing documenting the excuse of performance or delay in performance of this agreement.

Contractor agrees to provide all materials, labor, tools, and equipment necessary to perform and complete the contract as specified.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 4 of 25 July 9, 2018 City Council Meeting Page 63 of 139

All equipment will be of such type and in such condition so as not to cause any damages to City property or the community at large. All equipment used on site will meet the minimum requirements of OSHA (Occupational Safety Health Administration) and related federal, state, county, and city agencies and regulations, including but not limited to EPA (Environmental Protection Agency) and the NESHAPS (National Emission Standards for Hazardous Air Pollution). All material will be of a type and quality acceptable to the City, and which will not cause injury to property or persons.

Contractor will supervise and direct the work performed, and shall be responsible for his employees. Contractor will also supervise and direct the work performed by subcontractors and their employees and be responsible for the work performed by subcontractors hired by the contractor.

Contractor agrees to obtain and maintain, during the term of this contract, the necessary licenses and permits required by federal, state, county and municipal governments to perform the services as required by this contract. Contractor shall bear the cost of any permits which he is obligated to secure. Contractor will also ensure any subcontractors hired will obtain the necessary licenses and permits as required.

Contractor agrees to comply with all applicable federal, state, county and municipal laws and regulations, including, but not limited to, affirmative action, equal employment, fair labor standards and all applicable provisions of the Occupational Safety and Health Act of 1970, as amended. Contractor agrees to ensure subcontractors and their employees comply with all applicable laws and regulations aforementioned.

Contractor also agrees to be, at all times, in full compliance with any and all applicable federal, state and local laws and regulations as they may change from time to time.

Contract is subject to the State of Missouri Prevailing Wage Laws (Cass County Annual Wage 24). The contractor shall include the provisions of this clause in all subcontracts for work to be performed by subcontractors under this contract so that provisions of this clause are binding upon subcontractors.

ARTICLE VIII TERMINATION OF AGREEMENT

With Cause – If Contractor fails to perform his duties as specified in this contract, the City through its appointed representative, shall notify the Contractor to correct any default under the terms of this contract. Such notification may be made in writing, and delivered via regular, certified facsimile or e-mail If the Contractor fails to correct any default after notification of such default, the City shall have the right to immediately terminate this agreement by giving the Contractor ten (10) days written notice, and delivered via regular, certified facsimile or e-mail. 18-310-201/202 CONTRACT 2018 Sidewalk Project Page 5 of 25 July 9, 2018 City Council Meeting Page 64 of 139

Without Cause – The City may terminate this agreement at any time by providing sixty (60) days written notice, by certified mail, to the Contractor at the address listed below.

In the event this agreement is terminated, the City may hold as retainer the amount needed to complete the work in accordance with bid specifications.

ARTICLE IX ARBITRATION

In case of a dispute, the Contractor and the City shall each appoint a representative, who, together, shall select a third party attorney in good standing and licensed to practice law in Missouri, to arbitrate the issue. Resolution of the issue will be binding upon both parties.

ARTICLE X WARRANTY

Contractor warrants that all workmanship shall be of good quality, in conformance with bid specifications and guarantee all materials, equipment furnished, and work performed for a period of two (2) years from the date of substantial completion as noted in the 2013 City of Raymore “Standard Contract Documents and Technical Specification & Design Criteria for Utility and Street Construction.”

Contractor shall, within ten (10) days of written notice from the City, correct any work found to be defective, incorrect or not in accordance with bid specifications.

ARTICLE XI REQUIRED SAFETY TRAINING

A. Contractor shall provide a ten (10) hour Occupational Safety and Health Administration (OSHA) construction safety program for all employees who will be on-site at the Project. The construction safety program shall include a course in construction safety and health that is approved by OSHA or a similar program approved by the Missouri Department of Labor and Industrial Relations which is at least as stringent as an approved OSHA program as required by Section 292.675, RSMo.

B. All on-site employees of a contractor or subcontractor must have certification of successful completion of Required Safety Training within 60 days of project commencing. On-site employees must provide documentation that they have successfully completed the Required Safety Training within the required time period. If they cannot do so within 20 days of a request for such documentation, they must be removed from the project and their employers will be subject to penalties as described in the Act.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 6 of 25 July 9, 2018 City Council Meeting Page 65 of 139

C. Contractor shall require all of its Subcontractors to comply with the requirements of this Section and Section 292.675, RSMo.

ARTICLE XII NOTICE OF PENALTIES FOR FAILURE TO PROVIDE SAFETY TRAINING

A. Pursuant to Section 292.675, RSMo, Contractor shall forfeit to City as a penalty two thousand five hundred dollars ($2,500.00), plus one hundred dollars ($100.00) for each on-site employee employed by Contractor or its Subcontractor, for each calendar day, or portion thereof, such on-site employee is employed without the construction safety training required in Section XI above.

B. The penalty described in Subsection “A” of this Section shall not begin to accrue until the time periods described in Sections XI “B” and “C” above have elapsed.

C. Violations of Section XI above and imposition of the penalty described in this Section shall be investigated and determined by the Missouri Department of Labor and Industrial Relations.

ARTICLE XIII AFFIDAVIT of WORK AUTHORIZATION

Pursuant to 285.530 RSMo, the bidder must affirm its enrollment and participation in a federal work authorization program with respect to the employees proposed to work in connection with the services requested herein by:

* submitting the attached AFFIDAVIT OF WORK AUTHORIZATION and

* providing documentation affirming the bidder’s enrollment and participation in a federal work authorization program (see below) with respect to the employees proposed to work in connection with the services requested herein.

E-Verify is an example of a federal work authorization program. Acceptable enrollment and participation documentation consists of the following two pages of the E-Verify Memorandum of Understanding (MOU): 1) a valid, completed copy of the first page identifying the bidder and 2) a valid copy of the signature page completed and signed by the bidder, the Social Security Administration, and the Department of Homeland Security – Verification Division.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 7 of 25 July 9, 2018 City Council Meeting Page 66 of 139 July 9, 2018 City Council Meeting Page 67 of 139

APPENDIX A SCOPE OF SERVICES AND SPECIAL PROVISIONS

2018 Sidewalk Project

SCOPE OF SERVICES:

The 2018 Sidewalk Project involves: ○ Removal of existing material and installation of sidewalk ○ Remove and replace driveway approaches ○ Install ADA Ramps ○ Remove and replace curb ○ Install block wall ○ Manhole adjustment

2018 Annual Sidewalk Project #18-310-201 Street Length (FT) Sidewalk Width (FT) Side of Street N. Park Drive (Walnut Street to Maple Street) 620 4 West W. Maple Street (N. Park Dr. to Woodson Dr) 615 4 South Park Ct. - W. Memorial Park Entry (Olive St. to Parking lot) 210 4 East

2018 Sidewalk Gap Project #18-310-202 Street Length (FT) Sidewalk Width (FT)

420-422 Kreisel Drive 39 4 314 Eagle Glen Drive 74 4

SPECIAL PROVISIONS

1. SPECIFICATIONS WHICH APPLY

The Supplementary Conditions define the Project; establish the standards by which the work will be performed and further clarify those standards for the specific locations involved. These Supplementary Conditions supersede all other provisions of the documents wherein there is a conflicting statement.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 9 of 25 July 9, 2018 City Council Meeting Page 68 of 139

The performance of the work, the material requirements, the basis of measurement and the basis of payment for the various portions of the work shall be in accordance with the appropriate sections of the Kansas City Chapter of the APWA “Standard Specifications and Design Criteria” current edition, except as altered or modified by these supplementary conditions, and the contract document entitled, “Standard Contract Documents and Technical Specifications & Design Criteria for Utility and Street Construction, City of Raymore, Missouri, latest edition. This document shall be considered Supplementary Conditions for the purpose of Section 1.39 of the Kansas City Chapter of the APWA “Standard Specifications and Design Criteria” and shall be take precedence for construction. All equipment and material not covered by APWA, the City’s Technical Specifications or MODOT’s Standard Specifications for Highway Construction Manual are included following this sheet. Where the standards are in conflict, the more stringent criteria shall apply.

2. PROJECT AWARD

Award of this project will be based upon the sum of the bid schedules. The Contractor however, shall take special consideration of the “Information for Bidders” section of the project contract documents; in particular, Evaluation of Bids in submitting their unit prices.

The City of Raymore preserves the right to increase, reduce or delete any bid items after award of the contract. No adjustments will be made to the unit prices bid on the contract for any items because of increase, reduction or deletion.

3. PROJECT COMPLETION AND SCHEDULE

Contractor shall complete the work for the 2018 Annual Sidewalk Project #18-310-201/202 within 60 calendar days of issuance of the Notice to Proceed. The work for the 2018 Sidewalk Gap Project #18-310-202 shall not begin until September 1, 2018, the work for the 2018 Sidewalk Gap Project shall be completed by September 30, 2018

4. ENGINEER

The City of Raymore Public Works Director or his/her designee shall be the Engineer for this project.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 10 of 25 July 9, 2018 City Council Meeting Page 69 of 139

5. GENERAL CONDITIONS

The General Conditions shall be modified as follows. All provisions of the General Conditions which are not so modified or supplemented shall remain in full force and effect.

GC 6.02: Add “No. 1 Change Orders” and “No. 2 Addenda” to the order of preference list.

6. SPECIAL CONDITIONS

● Sidewalk Existing Material Removal: The unit price named in the bid shall be for the Square Foot (SF) of existing material removed to install the proposed 4” thick concrete sidewalk. The unit price named in the bid shall cover all costs in connection therewith, including cutting, removal of existing material, disposal of material and site preparation. Contractor shall repair at no additional cost any items damaged during construction including but not limited to sprinkler systems.

● Sidewalk Installation: The unit price named in the bid shall be for the Square Foot (SF) of 4” thick concrete sidewalk installed. The unit price named in the bid shall cover all costs in connection therewith, including cutting, doweling into existing material, placement of AB-3 subgrade leveling course as required, installation of new 4” thick concrete and protection of the new concrete during the curing process. Concrete shall be an approved KCMMB 4K mixture. The concrete shall NOT be reinforced with rebar. Site restoration is subsidiary to the Sidewalk Installation bid item. The site shall be restored to equivalent or better condition. Contractor shall repair at no additional cost any items damaged during construction including but not limited to sprinkler systems. Contractor shall use 3-#5 smooth dowels with greased caps at expansion joints. Expansion joints shall be placed at each driveway crossing.

● Driveway Approach: The unit price named in the bid shall be for the Square Foot (SF) of 6” thick concrete driveway approach installed. The unit price named in the bid shall cover all costs in connection therewith, including cutting, removal of existing material, disposal of material, doweling into existing material, placement of AB-3 subgrade leveling course as required, installation of new concrete and protection of the new 6” thick concrete during the curing process. Concrete shall be an approved KCMMB 4K mixture. The concrete shall NOT

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 11 of 25 July 9, 2018 City Council Meeting Page 70 of 139

be reinforced with rebar. Site restoration is subsidiary to the driveway approach bid item. The site shall be restored to equivalent or better condition. Contractor shall repair at no additional cost any items damaged during construction including but not limited to sprinkler systems.

● ADA Ramp: The unit price named in the bid shall be for Each ADA Ramp installed. The unit price named in the bid shall cover all costs in connection therewith, including cutting, removal of existing material, disposal of material, doweling into existing concrete, truncated dome pad (more than one pad may be required), removing and replacing up to 20 LF of curb, installation of new ADA Ramp and protection of the new ramp during the curing process. Concrete used in the ADA Ramp shall be an approved KCMMB 4K mixture. Site restoration is subsidiary to the ADA ramp bid item. The site shall be restored to equivalent or better condition. Contractor shall repair at no additional cost any items damaged during construction including but not limited to sprinkler systems. The ADA ramp shall be 6” thick concrete without reinforcement bar.

● Curb Replacement: The unit price named in the bid shall be for the linear feet (LF) of curb & gutter installed. The unit price named in the bid shall cover all costs in connection therewith, including cutting, removal of existing material, disposal of material, doweling into existing curb, installation of new curb and protection of the new curb during the curing process. Concrete curb shall be an approved KCMMB 4K mixture. Site restoration is subsidiary to the curb bid item. The site shall be restored to equivalent or better condition. Contractor shall repair at no additional cost any items damaged during construction including but not limited to sprinkler systems.

● Block Wall: The unit price named in the bid shall be for the Face Square Foot (FSF) of block wall installed. The unit price named in the bid shall cover all cost in connection therewith including, grading, cutting, labor, materials, disposal of materials and installation of the block wall per the manufacturer's specifications. The blocks shall be buff colored, Anchor Diamond block manufactured by Pavestone or an approved equal. Site restoration is subsidiary to the block wall bid item. The site shall be restored to equivalent or better condition. Contractor shall repair at no additional cost any items damaged during construction including but not limited to sprinkler systems.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 12 of 25 July 9, 2018 City Council Meeting Page 71 of 139

● Manhole Adjustment: The unit price named in the bid shall be for Each manhole adjustment completed. The unit price shall include all labor, equipment and material to adjust a manhole to the correct elevation for sidewalk installation. The manhole adjustment may require the following items: removal of or adding concrete riser rings and or metal casting, supplying and installing concrete riser rings and/or metal castings of the appropriate size. The site shall be restored to equivalent or better condition.

● Surveying: The unit price named in the bid shall be for the Lump Sum to survey all lots that will receive sidewalks and ADA ramps. The unit price shall include all labor, equipment and material to locate and stake the City of Raymore Right of Way limits. The surveyor shall be licensed with the State of Missouri to survey property boundaries.

● Working Hours: No work shall start before 7:00 A.M. including maintenance of equipment. ALL streets will be open to traffic no later than 4:00 p.m. unless expressly authorized in writing by the City Engineer. The City Engineer shall approve all work to be performed on Saturday, Sunday and on any holidays. All requests for doing such work shall be given 48 hours in advance.

● Traffic Control and Traffic Routing: Construction operations shall be coordinated to result in the least practicable delay to traffic. Flagmen are required for all one way traffic operations. In the case where the flagmen with signing paddles are in excess of 300 feet or out of visual contact, two-way radios will be required for traffic control. Prior to construction, the contractor must submit to the city a Traffic Control Plan meeting the requirements of the Manual on Uniform Traffic Control Devices.

● Signing: The Contractor will furnish adequate signs, barricades, warning lights and all other equipment necessary in accordance with the Manual on Uniform Traffic Control Devices, to direct and re-route traffic and will furnish flagmen and other personnel necessary to provide the required traffic control in accordance with the approved schedule of operations.

● Construction Schedule: After being awarded the contract, the Contractor shall immediately prepare and submit for approval by the City, a construction schedule that will insure completion of the project within the contract time. The schedule shall be submitted to the Engineer within ten (10) calendar days after issuance of the notice of

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 13 of 25 July 9, 2018 City Council Meeting Page 72 of 139

award. The Contractor will notify the City immediately of any significant changes in the submitted schedule of work.

● Land Disturbance: The contractor shall be responsible for the reestablishment of vegetation on all areas disturbed by this project. Seeding and mulching rates are defined in Section 2401 of the APWA specifications – Type ‘A’ seed shall be used. Site restoration shall be considered subsidiary to the curb replacement bid item. A 4” deep layer of topsoil, fertilizer and mulch shall be considered subsidiary to the sidewalk replacement bid item and includes all materials, necessary labor, excavation and equipment required to complete the restoration. Topsoil shall be defined as: fertile, friable and loamy soil of uniform quality, without admixture of subsoil material, and shall be free from material such as hard clods, stiff clay, hardpan, partially disintegrated stone, pebbles larger than one inch in diameter, and other impurities. Topsoil shall be relatively free from grass, roots, weeds and other objectionable plant material or vegetative debris undesirable or harmful to plant life or which will prevent the formation of a suitable seedbed. Regardless of what season of the year the project is awarded, acceptance of this project and release of final payment will not occur until vegetation is established.

● Weather Limitations: The contractor shall follow the Mid-West Concrete Industry Board, Inc (MCIB) Sections 10 and 11 for cold or hot weather concrete.

● Pre construction photos: The contractor shall submit pre construction photos prior to construction.

● Existing Utilities: Contractor shall adjust City owned utilities, adjustments will be subsidiary to sidewalk installation. The City of Raymore will provide required parts to adjust utilities if required. This does not apply to sanitary sewer manholes where a bid item exists.

7. ADDITIONAL REQUIREMENTS

● Neighborhood Notification: Contractor shall place door hangers on the doors of affected property owners 48 hours in advance of the removal operations.

● Utilities: Regardless of what utilities are shown in the bidding documents and utility locations listed, the bidder shall contact each area utility to determine the presence and location of the utility lines.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 14 of 25 July 9, 2018 City Council Meeting Page 73 of 139

The bidder shall determine and shall assume the risk as to whether utilities that are to be relocated by the utility company have in fact been relocated and if not, when the utility company anticipates the relocation shall be completed. The bidder shall independently determine the reliability of the information received from the utility companies and shall make the determination as to the sequence and timing of utility relocations in determining a bid.

● Installation: The contractor shall be responsible for constructing the sidewalk with in the City’s Right of Way. The contractor shall have the form work inspected by a city representative prior to installing concrete. Regardless of the inspection the contractor is responsible for the removal and replacement of any concrete installed that exceeds slope requirements.

8. PROTECTION OF PUBLIC & PRIVATE PROPERTY

● Missouri One Call: Before starting work, the Contractor shall notify all utilities involved, and shall request them for cooperation in locating lines in advance of the work. The Contractor shall make reasonable effort to avoid breaking utility lines. The utility shall be notified immediately should a break occur in a line during construction under this contract. Any lines so broken by the contractor shall be repaired according to the utility company's standards at the expense of the Contractor.

● Pavement Protection: Wherever the work is along existing pavement, which is to be retained, traction equipment with lugs will not be permitted. The Contractor shall use utmost care not to damage or destroy any existing pavement. Any pavement damaged or destroyed due to the operations of the Contractor, which is not within the contract limits shall be replaced.

● Damages: The Contractor will exercise care to prevent damage to existing roadways, highways, ditches, shoulders, structures, trees, and underground utilities adjacent to construction site. The Contractor shall be held responsible for all damage to roads, highways, shoulders, ditches, bridges, culverts, trees, and other property, caused by him or his subcontractors in transporting materials to or from the site of work, regardless of location of such damage, and shall pay for or replace such damaged property to the satisfaction of the Owner of such property.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 15 of 25 July 9, 2018 City Council Meeting Page 74 of 139

9. MEASUREMENT AND PAYMENT

It is the intent of the proposal that the total bid, as submitted, shall cover all work shown on the contract drawings and required by the specifications and other contract documents. All costs in connection with the work, including furnishing of all the materials, equipment, supplies, and appurtenances, providing all construction plant equipment and tools, and performing all necessary labor to fully complete the work, shall be included in the unit and lump sum prices named in the bid. No item or work that is required by the contract documents for the proper and successful completion of the contract will be paid for outside of or in addition to the prices submitted in the bid. All work not specially set forth in the proposal as a pay item shall be considered a subsidiary obligation of the Contractor and all costs in connection therewith shall be included in the prices named in the bid.

A. Mobilization, Bonds, and Insurance: Mobilization, Bonds and Insurance will be considered a lump sum item for payment. The total lump sum price for this item shall not exceed 5% of the total base bid price. Payment shall be made on the schedule enclosed in the bid documents.

10. ADDITIONAL INFORMATION

10.1 Project is tax exempt.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 16 of 25 July 9, 2018 City Council Meeting Page 75 of 139

CITY OF RAYMORE, MISSOURI RFP # 18-310-201/202 Appendix B General Terms and Conditions

A. Procedures The extent and character of the services to be performed by the Contractor shall be subject to the general control and approval of the Public Works Director or their authorized representative(s) in consultation with the Finance Director. The Contractor shall not comply with requests and/or orders issued by an unauthorized individual. The Public Works Director will designate their authorized representatives in writing. Both the City of Raymore and the Contractor must approve any changes to the contract in writing.

B. Contract Period Award of this contract is anticipated prior to the end of July, 2018.

C. Insurance The Bidder/Contractor shall procure, maintain, and provide proof of, insurance coverage’s for injuries to persons and/or property damage as may arise from or in conjunction with, the work performed on behalf of the City of Raymore by the Bidder/Contractor, its agents, representatives, employees or subcontractors. The City of Raymore shall be named as an additional insured under such insurance contracts (except for Worker’s Compensation coverage). All coverage for the City shall be written on a primary basis, without contribution from the City’s coverage A Certificate of Insurance will be required within ten calendar days from the date of receipt of the Notice of Award. All policies shall be issued on an occurrence form.

1. General Liability Commercial General Liability including Product/Completed Operations. The completed operations coverage is to remain in force for three years following the project completion.

Minimum Limits - General Liability:

$1,000,000 Each Occurrence Limit $ 100,000 Damage to Rented Premises $ 5,000 Medical Expense Limit $1,000,000 Personal and Advertising Injury $2,000,000 General Aggregate Limit $1,000,000 Products & Completed Operations

2. Excess/Umbrella Liability

$5,000,000 Each Occurrence

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 17 of 25 July 9, 2018 City Council Meeting Page 76 of 139

$5,000,000 Aggregate

3. Automobile Liability Coverage sufficient to cover all vehicles owned, used, or hired by the Bidder/Contractor, its agents, representatives, employees or subcontractors.

Minimum Limits - Automobile Liability:

$1,000,000 Combined Single Limit $5,000 Medical Expense Limit

4. Workers’ Compensation Limit as required by the Workers’ Compensation Act of Missouri, Employers Liability, $1,000,000 from a single carrier.

D. Hold Harmless Clause The Bidder/Contractor shall, during the term of the contract including any warranty period, indemnify, defend, and hold harmless the City of Raymore, its officials, employees, agents, residents and representatives thereof from all suits, actions, or claims of any kind, including attorney’s fees, brought on account of any personal injuries, damages, or violations of rights, sustained by any person or property in consequence of any neglect in safeguarding contract work or on account of any act or omission by the Contractor or his employees, or from any claims or amounts arising from violation of any law, bylaw, ordinance, regulation or decree. The vendor agrees that this clause shall include claims involving infringement of patent or copyright.

E. Exemption from Taxes The City of Raymore is exempt from state sales tax and federal excise tax. Tax exemption certificates indicating this tax exempt status will be furnished on request, and therefore the City shall not be charged taxes for materials or labor.

F. Employment Discrimination by Contractors Prohibited/Wages/ Information During the performance of a contract, the Contractor shall agree that it will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, or disabilities, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor; that it will post in conspicuous places, available to employees and applicants for employment, notices setting forth nondiscrimination practices, and that it will state, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, that it is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient to meet this requirement.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 18 of 25 July 9, 2018 City Council Meeting Page 77 of 139

The Contractor will include the provisions of the foregoing paragraphs in every subcontract or purchase order so that the provisions will be binding upon each subcontractor or vendor used by the Contractor.

Contractor agrees to pay all employees involved in this contract the required wages as listed in the prevailing Wage Order 24 for Cass County, Missouri, USA.

G. Invoicing and Payment The Bidder shall submit invoices, in duplicate, for services outlined above in the scope of services.

Invoices shall be based on the following schedule:

At completion of work – 95% of contract amount with 5% held for retainage – the 5% retainage will be held until acceptance of the project by the Raymore City council, at which time final payment will be made. Payment will be based on actual services rendered and actual costs. All such invoices will be paid within thirty (30) days by the City of Raymore unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Bidder/Contractor shall provide complete cooperation during any such investigation.

Third party payment arrangements will not be accepted by the City.

H. Cancellation The City of Raymore reserves the right to cancel and terminate this contract in part or in whole without penalty upon 30 days written notice to the Bidder/Contractor. Any contract cancellation notice shall not relieve the Bidder/Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

I. Contractual Disputes The Contractor shall give written notice to the City of Raymore of its intent to file a claim for money or other relief at the time of the occurrence or the beginning of the work upon which the claim is to be based.

The written claim shall be submitted to the City no later than sixty (60) days after final payment. If the claim is not disposed of by agreement, the City of Raymore shall reduce their decision to writing and mail or otherwise forward a copy thereof to the Contractor within thirty (30) days of receipt of the claim.

City decision shall be final unless the Contractor appeals within thirty (30) days by submitting a written letter of appeal to the Finance Director, or her designee. The Finance Director shall render a decision within sixty (60) days of receipt of the appeal.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 19 of 25 July 9, 2018 City Council Meeting Page 78 of 139

J. Severability In the event that any provision shall be adjudged or decreed to be invalid, such ruling shall not invalidate the entire Agreement but shall pertain only to the provision in question and the remaining provisions shall continue to be valid, binding and in full force and effect.

K. Applicable Laws This contract shall be governed in all respects by federal and state laws. All work performed shall be in compliance with all applicable City of Raymore codes.

L. Drug/Crime Free Work Place The Bidder acknowledges and certifies that it understands that the following acts by the contractor, its employees, and/or agents performing services on City of Raymore property are prohibited:

1. The unlawful manufacture, distribution, dispensing, possession or use of alcohol or other drugs; and 2. Any impairment or incapacitation from the use of alcohol or other drugs (except the use of drugs for legitimate medical purposes). 3. Any crimes committed while on City property.

The Bidder further acknowledges and certifies that it understands that a violation of these prohibitions constitutes a breach of contract and may result in default action being taken by the City of Raymore in addition to any criminal penalties that may result from such conduct.

M. Inspection At the conclusion of each job order, the Bidder shall demonstrate to the Public Works Director or his authorized representative(s) of the City that the work is fully complete and in compliance with the scope of services. Any deficiencies shall be promptly and permanently corrected by the Bidder/Contractor at the Bidder’s/Contractor’s sole expense prior to final acceptance of work, and normal warrantees shall be issued at point of final acceptance by the City of Raymore.

N. No Escalation of Fees The pricing of services contained in the contract for the selected Contractor shall remain in effect for the duration of the contract. No escalation of fees will be allowed.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 20 of 25 July 9, 2018 City Council Meeting Page 79 of 139

O. Safety Training Bidders are informed that the Project is subject to the requirements of Section 292.675, RSMo, which requires all contractors or subcontractors doing work on the Project to provide, and require its on-site employees to complete, a ten (10) hour course in construction safety and health approved by the Occupational Safety and Health Administration (“OSHA”) or a similar program approved by the Missouri Department of Labor and Industrial Relations which is at least as stringent as an approved OSHA program. All on-site employees of a contractor or subcontractor must have certification of successful completion of Required Safety Training within 60 days of project commencing. On-site employees must provide documentation that they have successfully completed the Required Safety Training within the required time period. If they cannot do so within 20 days of a request for such documentation, they must be removed from the project and their employers will be subject to penalties as described in the Act.

P. Prevailing Wage Requirement The contract resulting from this solicitation is subject to the State of Missouri Prevailing Wage Law (Cass County Wage Order 25). The Contractor shall include the provisions of this clause in all subcontracts for work to be performed by subcontractors under this contract so that provisions of this clause are binding upon subcontractors.

Not less than the prevailing wage included must be paid to all workers performing work under the contract (section 290.250, RSMo).

The Contractor will forfeit a penalty to the contracting public body of $100 per day (or portion of a day) if a worker is paid less than the prevailing rate for any work done under the contract by the Contractor or by any Subcontractor (section 290.250, RSMo).

Q. Permits/Certificates The successful Contractor shall be responsible for obtaining all permits/certificates, and for incurring all expenses associated with those items, prior to proceeding with the scope of work and services described in this solicitation. Included in these permits will be the “Occupational License” required of all contractors doing business within the City limits of Raymore. This permit can be obtained from the office of the City Clerk, 100 Municipal Circle, Raymore, Missouri, 64083.

Certificate copies must be submitted with the RFP, if project utilizes any of the contractors listed herein; Class A & B Contractors, Electricians, Plumbers and Mechanical Contractors.

CLASS A & B Contractors, Electricians, Plumbers and Mechanical contractors who held a 2012 Raymore Occupational License, must provide proof of at least eight (8) continuing education credits (CEU) related to the trade for which the license was issued within the last year.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 21 of 25 July 9, 2018 City Council Meeting Page 80 of 139

CLASS A & B Contractors, Electricians, Plumbers and Mechanical contractors who did not hold a 2012 Raymore Occupational License, must provide a certificate of competency with a passing grade (70% or higher) from a nationally recognized testing institution; OR possess a Contractor’s License from a reciprocating city; OR provide proof of a Bachelor’s degree in Structural Engineering, Architecture or Construction Science.

R. Mobilization, Bonds and Insurance Mobilization, Bonds, and Insurance will be considered a lump sum item for payment. The total lump sum price for this item shall not exceed 5% of the total base bid price.

Payment shall be made on the following schedule.

Percentage of Contract Completed Percentage Mobilization Payment

5% 25%

10% 50%

25% 75%

50% 100%

S. Bid Bond A bid bond or certified check from a surety or bank, acceptable to the City Clerk, in the amount equal to, or greater than, 5% of the maximum total bid price must accompany each proposal. Prior acceptability of the proposed surety or bank furnishing the bid security, before the bid date, is recommended. An unacceptable bid security may be cause for rejection of the proposal. No bidder may withdraw his bid for a period of thirty (60) days after the date of opening of bids.

T. Performance Bond The Contractor shall within ten (10) days after the receipt of the notice of award furnish the City with a Performance Bond in penal sum equal to the amount of the contract price, conditioned upon the performance by the Contractor of all undertakings, covenants, terms, conditions and agreements of the contract documents, and upon the prompt payment by the Contractor to all persons supplying labor and materials in the prosecution of the work provided by the contract documents. Such bond shall be executed by the Contractor and a corporate bonding company licensed to transact such business in the State in which the work is to be performed. The expense of this bond shall be borne by the Contractor. If any time a surety on any such bond is declared as bankrupt or loses its right to do business in the state in which the work is to be performed, the Contractor shall within ten (10) days after notice from the City to do so, substitute an acceptable bond in such form and sum and signed by such 18-310-201/202 CONTRACT 2018 Sidewalk Project Page 22 of 25 July 9, 2018 City Council Meeting Page 81 of 139

other surety or sureties as may be satisfactory to the City. The premiums on such bond shall be paid by the Contractor. No further payments shall be deemed due nor shall be made until the new surety or sureties shall have furnished an acceptable bond to the City.

U. Payment Bond The Contractor shall within ten (10) days after the receipt of the notice of award furnish the City with a Payment Bond in penal sum equal to the amount of the contract price, conditioned upon the prompt payment by the Contractor to all persons supplying labor and materials in the prosecution of the work provided by the contract documents. Such bond shall be executed by the Contractor and a corporate bonding company licensed to transact such business in the state in which the work is to be performed. The expense of this bond shall be borne by the Contractor. If any time a surety on any such bond is declared as bankrupt or loses its right to do business in the state in which the work is to be performed, the Contractor shall within ten (10) days after notice from the City to do so, substitute an acceptable bond in such form and sum and signed by such other surety or sureties as may be satisfactory to the City. The premiums on such bond shall be paid by the Contractor. No further payments shall be deemed due nor shall be made until the new surety or sureties shall have furnished an acceptable bond to the City.

V. Maintenance Bond Prior to acceptance of the project by the Raymore City Council, the Contractor shall furnish the Owner with a Maintenance Bond in penal sum equal to an amount of one half (50%) of the contract price and that shall remain in full force and effect for a period of two (2) years from the date of project acceptance by the Raymore City Council. The Maintenance Bond shall guarantee all materials and equipment furnished and work performed shall be free of defects due to faulty materials or workmanship and that the Contractor shall promptly make such corrections as may be necessary by reason of such defects including the repairs of any damage to the parts of the system resulting from such defects. The Owner will give notice of observed defects with reasonable promptness. In the event that the Contractor should fail to make such repairs, adjustments, or other work that may be made necessary by such defects, the Owner may do so with all costs, including administration fees, going against the Maintenance Bond. Such bond shall be executed by the Contractor and a corporate bonding company licensed to transact such business in the state in which the work is to be performed. The expense of this bond shall be borne by the Contractor. If any time a surety on any such bond is declared a bankrupt or loses its right to do business in the state in which the work is to be performed, the Contractor shall within ten (10) days after notice from the Owner to do so, substitute an acceptable bond in such form and sum and signed by such other surety or sureties as may be satisfactory to the Owner. The premiums on such bond shall be paid by the Contractor. No further payments shall be deemed due nor shall be made until the new surety or sureties shall have furnished an acceptable bond to the Owner.

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 23 of 25 July 9, 2018 City Council Meeting Page 82 of 139

W. Rejection of Bids The City reserves the right to reject any and all bids, to waive technical defects in the bid, and to select the bid deemed most advantageous to the City.

X. Release of Information Pursuant to 610.021 RSMo, all documents within a request for proposal will become open record to the public upon a negotiated contract being executed. All documents within a request for bid become open record as soon as the bid is opened. Bidders and proposers should be aware that all documents within a submittal will become open records.

Y. American Products Pursuant to RSMo 34.353 for Contracts over $25,000 any manufactured goods or commodities used or supplied in the performance of the Contract or subcontract shall be manufactured or produced in the United States, unless determined to be exempt as provided in the statute. 1. Contractor agrees that any manufactured goods or commodities that are used or supplied in the performance of this Contract or any subcontract hereto shall be manufactured or produced in the United States, unless; a. The manufactured good or commodity used or supplied involves an expenditure of less than twenty-five thousand dollars ($25,000), or b. The contractor shall provide evidence sufficient for the City to certify in writing that: i. The specified products are not manufactured or produced in the United States in sufficient quantities to meet the agency’s requirements, or ii. The specified products cannot be manufactured or produced in the United States within the necessary time in sufficient quantities to meet the agency’s requirements. 2. The written certification contemplated by Subsection 1(b) of this Section Y shall; a. Specify the nature of the contract, b. Specify the product being purchased or leased, c. Specify the names and addresses of the United States manufacturers and producers contacted by the City or the project architect or engineer, d. Provide an indication that such manufacturers or producers could not supply sufficient quantities or that the price of the products would increase the cost of the contract by more than ten (10) percent, and e. Such other requirements as may be imposed by Section 34.353 of the revised Statutes of Missouri, as amended. 3. The written certification contemplated by Subsection 1(b) of this Section Y shall be maintained by the City for a period of at least three (3) years.

Z. Affidavit of Work Authorization and Documentation Pursuant to 285.530 RSMo, the bidder must affirm its enrollment and participation in a federal work authorization program with respect to the employees proposed to work in connection with the services requested herein 18-310-201/202 CONTRACT 2018 Sidewalk Project Page 24 of 25 July 9, 2018 City Council Meeting Page 83 of 139

* submitting the attached AFFIDAVIT OF WORK AUTHORIZATION and

18-310-201/202 CONTRACT 2018 Sidewalk Project Page 25 of 25 July 9, 2018 City Council Meeting Page 84 of 139 July 9, 2018 City Council Meeting Page 85 of 139 July 9, 2018 City Council Meeting Page 86 of 139 July 9, 2018 City Council Meeting Page 87 of 139 July 9, 2018 City Council Meeting Page 88 of 139 July 9, 2018 City Council Meeting Page 89 of 139 July 9, 2018 City Council Meeting Page 90 of 139 July 9, 2018 City Council Meeting Page 91 of 139 July 9, 2018 City Council Meeting Page 92 of 139 July 9, 2018 City Council Meeting Page 93 of 139 July 9, 2018 City Council Meeting Page 94 of 139 July 9, 2018 City Council Meeting Page 95 of 139 July 9, 2018 City Council Meeting Page 96 of 139 July 9, 2018 Eagle Glen Ct 306 City Council Meeting Page 97 of 139 305 309 Eagle Glen Dr 308

311 307

310

308 309 313

312

315

314 Eagle Glen Dr

1520 1518 317

1510

1516 Eagle Glen Dr

319

Eagle Glen Cir

1509

321

1517

1515

323 318

Path: W:\GIS\projects\engineering\sidewalks\Construction_program\2018\mapbook.mxd 320 325 1 :60 2018 Sidewalk Construction Program 3/20/2018 Page 1 of 5 July 9, 2018 City Council Meeting Page 98 of 139 413 408 Kreisel Dr 415 410

414 412

421 423 420 422 425

427

424

426 429 419 431

428

430

421

432

434

Kreisel Dr

423

436

438

425 440 Path: W:\GIS\projects\engineering\sidewalks\Construction_program\2018\mapbook.mxd 442 1 :60 2018 Sidewalk Construction Program 3/20/2018 Page 2 of 5 July 9, 2018 City Council Meeting 606 Page 99 of 139 610 602 604 600 200 N Park Dr 508 506

W Walnut St N Murphy Dr

609 607 605 603 601 115 507

113

111 108 610 608 606 106 604

109 Loran Ln 106

107 609 607 605 603 601 104

105

102 103 N Park Dr

Murphy Dr

100

608 606 101 100

W Maple St W Maple St

607 605 603 100 S Park Dr 101 Path: W:\GIS\projects\engineering\sidewalks\Construction_program\2018\mapbook.mxd 509 507

1 :100 2018 Sidewalk Construction Program 3/20/2018 Page 3 of 5 July 9, 2018 City Council Meeting Page 100 of 139 510 508 Park Ct 506

W Olive St

509

507

Park Ct 201

203

Path:305 W:\GIS\projects\engineering\sidewalks\Construction_program\2018\mapbook.mxd 1 :40 2018 Sidewalk Construction Program 3/20/2018 Page 4 of 5 July 9, 2018 108 109 City Council Meeting Page 101 of 139 109 W Maple St 106 106 107

107

104 105 104 105

N Park Dr

Murphy Dr 102 103

103 102 N Woodson Dr

101 100 101 100

W Maple St

101 505 509 507 503 100

S Park Dr

510 S Woodson Dr 508 506 504 502 500

W Olive St

509 507 505 503 501 201 413

Park Ct

S Park Dr

Path: W:\GIS\projects\engineering\sidewalks\Construction_program\2018\mapbook.mxd 203 1 :100 2018 Sidewalk Construction Program 3/20/2018 Page 5 of 5 July 9, 2018 City Council Meeting Page 102 of 139 July 9, 2018 City Council Meeting Page 103 of 139 July 9, 2018 City Council Meeting Page 104 of 139 July 9, 2018 City Council Meeting Page 105 of 139 July 9, 2018 City Council Meeting Page 106 of 139 July 9, 2018 City Council Meeting Page 107 of 139

$*5:0'3":.03& "(&/%"*5&.*/'03."5*0/'03. '$7( June 25, 2018 68%0,77('%< Jim Feuerborn '(3$570(17 Administration

2UGLQDQFH 5HVROXWLRQ 3UHVHQWDWLRQ 3XEOLF+HDULQJ

$JUHHPHQW 'LVFXVVLRQ 2WKHU

7,7/(,668(5(48(67 Bill 3373 - Raising the legal smoking age for tobacco, e-cigarettes, and vaping to 21 STRATEGIC PLAN GOAL/STRATEGY Goal 2.1 Set the standard for a safe and secure community ),1$1&,$/,03$&7 $ZDUG7R $PRXQWRI5HTXHVW&RQWUDFW $PRXQW%XGJHWHG )XQGLQJ6RXUFH$FFRXQW

352-(&77,0(/,1(

(VWLPDWHG6WDUW'DWH (VWLPDWHG(QG'DWH

67$))5(&200(1'$7,21

27+(5%2$5'6 &200,66,216$66,*1(' 1DPHRI%RDUGRU&RPPLVVLRQ 'DWH $FWLRQ9RWH /,672)5()(5(1&('2&80(176$77$&+(' Contract Extension Letter Map 5(9,(:('%< Jim Feuerborn July 9, 2018 City Council Meeting Page 108 of 139 %$&.*5281'-867,),&$7,21

At it's April 16 work session, the City Council heard a presentation requesting that the Council consider raising the legal age for tobacco purchase and use to 21.

Following that presentation the Council directed staff to bring them a draft ordinance for their consideration at a future work session.

Staff prepared an ordinance that would change current city code from the legal age being 18 to the 21 years of age and also would add wording to include e-cigarettes and vaping to this section of code. That draft ordinance was presented to the Council at it's June 18 work session.

Following the presentation, the City Council directed staff to place the ordinance on for first reading at the Council June 25 regular meeting. Ordinance 3373 is presented accordingly.

July 9, 2018 City Council Meeting Page 109 of 139

BILL 3373 ORDINANCE

“AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI, AMENDING SECTIONS 210.400 AND 210.410 OF THE RAYMORE CITY CODE OF ORDINANCES TO INCREASE THE AGE FOR SALE OF TOBACCO PRODUCTS TO 21 YEARS AND TO REGULATE ELECTRONIC TOBACCO PRODUCTS.”

WHEREAS, the City Council recognizes that the use of tobacco products has devastating health and economic consequences, and

WHEREAS, the City Council further recognizes that 95% of adult smokers begin smoking before they turn 21 indicating that young people are particularly susceptible to the addictive properties of tobacco products, and are more likely to become lifetime users if they begin the same between age 18 and age 21, and

WHEREAS, the use of electronic smoking devices as a tobacco delivery method has tripled in recent years and remains an unaddressed issue by the current Code of City Ordinances.

NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF RAYMORE, MISSOURI, AS FOLLOWS:

Section 1. Section 210.400 of the City Code of Ordinances is hereby amended as follows:

SECTION 210.400: DEFINITIONS

For purposes of this Article, the following definitions shall apply:

DISTRIBUTE: A conveyance to the public by sale, barter, gift or sample.

DISTRIBUTE or DISTRIBUTION: to furnish, give, provide, or to attempt to do so, whether gratuitously or for any type of compensation.

DISTRIBUTOR: a person who distributes a tobacco product.

ELECTRONIC TOBACCO PRODUCT: any device that can be used to deliver aerosolized or vaporized nicotine to the person inhaling from the device, including, but not limited to, an e-cigarette, e-cigar, e-pipe, vape pen or e-hookah. Electronic smoking device includes any component, part, or accessory of such a device, whether or not sold separately, and includes any substance intended to be aerosolized or vaporized during the use of the device. Electronic smoking device does not include drugs, devices, or

July 9, 2018 City Council Meeting Page 110 of 139

combination products authorized for sale by the U.S. Food and Drug Administration, as those terms are defined in the Federal Food, Drug and Cosmetic Act.

MINOR: A person under the age of eighteen (18).

PERSON: any natural person, partnership, joint venture, society, club, trustee, trust, association, organization, or corporation, or any officer, agent, employee, factor, or any other personal representative thereof, in any capacity.

PROOF OF AGE: A driver's license or other generally accepted means of identification that contains a picture of the individual and appears on its face to be valid.

RECIPIENT: any person who obtains or attempts to obtain a tobacco product.

ROLLING PAPERS: Paper designed, manufactured, marketed and sold for use primarily as a wrapping or enclosure for tobacco, which enables a person to roll loose tobacco into a smokeable cigarette.

SAMPLE: A tobacco product distributed to members of the general public at no cost or at nominal cost for product promotional purposes.

SAMPLING: The distribution to members of the general public of tobacco products or electronic tobacco products as a sample.

TOBACCO PRODUCTS: Any substance containing tobacco leaf, including but not limited to, cigarettes, cigars, pipe tobacco, snuff, chewing tobacco, or dipping tobacco.

TOBACCO PRODUCT: any product that is made from or derived from tobacco, and is intended for human consumption or is likely to be consumed, whether smoked, heated, chewed, absorbed, dissolved, inhaled or ingested by any other means, including, but not limited to, a cigarette, a cigar, pipe tobacco, chewing tobacco, snuff, snus, or an electronic smoking and/or vaping device. The term includes any component or accessory used in the consumption of a tobacco product, such as filters, rolling papers, pipes, or liquids used in electronic smoking and/or vaping devices. Tobacco product does not include drugs, devices, or combination products authorized for sale by the U.S. Food and Drug Administration, as those terms are defined in the Federal Food, Drug and Cosmetic Act. This is to include a tobacco product distributed to members of the general public at no cost or at nominal cost for product promotional purposes.

Bill 3373 2 July 9, 2018 City Council Meeting Page 111 of 139

VENDING MACHINE: Any mechanical, electric or electronic self-service device which, upon insertion of money, tokens or any other form of payment, dispenses tobacco products.

Section 2. Section 210.410 of the City Code of Ordinances is hereby amended as follows:

SECTION 210.410: PROHIBITION OF THE SALE OR DISTRIBUTION OF TOBACCO PRODUCTS AND ELECTRONIC TOBACCO PRODUCTS TO ANYONE UNDER TWENTY-ONE (21) YEARS OF AGE A MINOR

A. ̭No person, corporation or entity shall sell any tobacco product or distribute any tobacco product or electronic tobacco product or rolling papers to anyone under the age of twenty-one (21) minor. This subsection shall not apply to the distribution by family members on property that is not open to the public. B. ̭Any persons, corporation or entity who violates this Section shall be fined: 1. ̭For the first (1st) offense, one hundred dollars ($100.00). 2. ̭For the second (2nd) offense, two hundred dollars ($200.00). 3. ̭For the third (3rd) offense and subsequent offenses, five hundred dollars ($500.00). C. ̭The owner of an establishment at which tobacco products or electronic tobacco products or rolling papers are sold at retail or distributed or through vending machines shall cause to be prominently displayed in a conspicuous place at every display from which tobacco products or electronic tobacco products are sold or distributed and on every vending machine where tobacco products are purchased a sign that shall contain in lettering at least one-half (½) inch high on a white background, the following: "IT IS A VIOLATION OF RAYMORE CITY CODE STATE LAW FOR CIGARETTES OR OTHER TOBACCO PRODUCTS OR ELECTRONIC TOBACCO PRODUCTS TO BE SOLD TO ANY PERSON UNDER THE AGE OF TWENTY-ONE EIGHTEEN."

2. ̭Include a depiction of a pack of cigarettes at least two (2) inches high defaced by a red diagonal diameter or a surrounding circle, and the words "Under 18". D. ̭It shall be unlawful for any person, corporation or entity to engage in tobacco product or electronic tobacco product distribution to persons under eighteen (18) twenty-one (21) years of age. E. ̭A person, corporation or entity selling or distributing tobacco products or electronic tobacco products or rolling papers or distributing tobacco product or samples shall require proof of age from a prospective purchaser or recipient

Bill 3373 3 July 9, 2018 City Council Meeting Page 112 of 139

if an ordinary person would conclude on the basis of appearance that such prospective purchaser or recipient may be under the age of eighteen (18) twenty-one (21). F. ̭If a sale is made by an employee of the owner of an establishment in violation of this Section, both the establishment and the employee may shall be guilty of an offense established in Subparagraph (A). If a vending machine is in violation of this Article, the owner of the establishment shall be guilty of an offense established in Subsection (A). If a tobacco product or electronic tobacco product sample is distributed by an employee of a company conducting the sampling, such employee and the company may shall be guilty of an offense established in Subsection (A). G. Reasonable reliance on proof of age or on the appearance of the purchaser or recipient shall be a defense to any action for violation of this Section. No person shall be liable for more than one (1) violation of this Section on any single day.

Section 3. Effective Date. The effective date of approval of this Ordinance shall be coincidental with the Mayor’s signature and attestation by the City Clerk.

DULY READ THE FIRST TIME THIS 25TH DAY OF JUNE, 2018. BE IT REMEMBERED THAT THE ABOVE ORDINANCE WAS APPROVED AND ADOPTED THIS 9TH DAY OF JULY, 2018, BY THE FOLLOWING VOTE:

Councilmember Abdelgawad Councilmember Barber Councilmember Berendzen Councilmember Burke III Councilmember Circo Councilmember Holman Councilmember Kellogg Councilmember Townsend

Bill 3373 4 July 9, 2018 City Council Meeting Page 113 of 139

ATTEST: APPROVE:

______Jean Woerner, City Clerk Kristofer P. Turnbow, Mayor

______Date of Signature

Bill 3373 5 July 9, 2018 City Council Meeting Page 114 of 139 July 9, 2018 City Council Meeting Page 115 of 139

$*5:0'3":.03& "(&/%"*5&.*/'03."5*0/'03. '$7( June 25, 2018 68%0,77('%< Cynthia Watson '(3$570(17 Finance

2UGLQDQFH 5HVROXWLRQ 3UHVHQWDWLRQ 3XEOLF+HDULQJ

$JUHHPHQW 'LVFXVVLRQ 2WKHU

7,7/(,668(5(48(67 Bill 3372: Award of Depository Agreement STRATEGIC PLAN GOAL/STRATEGY Goal 4.3 Ensure fiscal discipline and good stewardship of public resources ),1$1&,$/,03$&7 $ZDUG7R Community Bank of Raymore $PRXQWRI5HTXHVW&RQWUDFW $PRXQW%XGJHWHG )XQGLQJ6RXUFH$FFRXQW

352-(&77,0(/,1(

(VWLPDWHG6WDUW'DWH (VWLPDWHG(QG'DWH

67$))5(&200(1'$7,21

Approval 27+(5%2$5'6 &200,66,216$66,*1(' 1DPHRI%RDUGRU&RPPLVVLRQ 'DWH $FWLRQ9RWH /,672)5()(5(1&('2&80(176$77$&+(' Depository Agreement

5(9,(:('%< Jim Feuerborn July 9, 2018 City Council Meeting Page 116 of 139 %$&.*5281'-867,),&$7,21

Staff prepared a Request for Proposal (RFP) to provide banking services to the City. The RFP was mailed directly to Cass County institutions that met the criteria of Missouri statutes for investment of public funds. The RFP was also publicly advertised on the City website and the City’s newspaper of record.

Five institutions responded to the RFP. Staff completed an analysis of the proposals. All responding institutions were evaluated to determine:

* if all requested services could be provided * if they were providing them with any qualifiers * what costs are associated with providing the services * what costs were within the proposal package overall

Summary data: represented in the average monthly data provided in the RFP

Bidder: Mnthly Interest Earnings: Mnthly Chgs: Net Earning: Community Bank of Raymore $9,997.39 $ 0 $9,997.39 United Missouri Bank $6,080.63 $ 927.58 $5,153.05 Commerce Bank $8,787.47 $1,411.29 $7,376,19 Central Bank of Midwest $2,502.66 $1,252.85 $1,249,82 Hawthorn Bank $6,656.43 $2,059.40 $4,597.03

ÿ July 9, 2018 City Council Meeting Page 117 of 139

ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿ ÿ ÿÿ ÿÿÿÿÿÿÿÿÿÿ ! ""# !$$ %& & 'ÿÿÿ # ÿ( ÿÿ ÿÿ$ % ÿÿ ÿ$" ÿ" %"ÿ ÿÿ ÿ ÿ$ )0ÿ ÿ ' "ÿ12ÿÿ34567789@ABCÿD9E6 ÿÿFGDB76H43 ÿÿDIDPH44QA ÿÿ6R69A@984A ÿÿ6SH6T@Q4 ÿ Q4S6I@A6HBÿI4HT@R4IÿA6ÿA34ÿ5@ABÿF6HÿA34ÿ94UAÿA3H44ÿB4DHÿS4H@6QVÿD9Qÿ ÿÿ ' "ÿ15@AÿÿBIADFF1F6WW6X@9ÿPH ÿ4T@4X6 ÿÿFSH6S6IDWIH ÿ4R4@T4Q13D ÿÿIH4R67749Q4QA ÿÿÿ6A34 5689R@WÿDRR4SAD9R4ÿ6FÿA34ÿSH6S6IDWÿH4R4@T4QÿFH67ÿA34ÿ567789@ABÿCD9Eÿ6FÿGDB76H4Yÿ ÿÿ '!ÿÿ !ÿ ÿÿÿÿÿ#ÿÿÿÿ !ÿ ""# !ÿ"ÿ' "`ÿ ÿÿ a4RA@69ÿbÿYÿ2345ÿÿ@ABcD9DP4H@ ÿÿI34H4dBQ ÿ@H4RA4QD ÿÿ9QD8A36H@e4QA ÿÿÿÿÿ649A4H@9A6D f4S6I@A6HBaÿÿ4HT@R4IDPH44749AD9QCD9E@9ÿÿÿPG4I6W8A@69X@A32345 ÿÿÿÿÿÿ67789@ABCD9E6F GDB76H4ÿA6ÿSH6T@Q4ÿQ4S6I@A6HBÿI4HT@R4IÿA6ÿA34ÿ5@ABÿF6HÿA34ÿ94UAÿA3H44ÿB4DHÿS4H@6QYÿ ÿÿ a4RA@69ÿgÿYÿ2345ÿÿ@ABcD9DP4HD ÿÿÿ9Q5@AB5W4HED ÿÿH434H4dBD ÿ8A36H@e4QA ÿÿ64U4R8A4A ÿÿ34 DPH44749AIÿDAADR34QÿDIÿhU3@d@AÿiÿF6HÿD9Qÿ69ÿA34ÿd43DWFÿ6FÿA34ÿ5@ABÿ6FÿGDB76H4Yÿ ÿÿ a4RA@69ÿpÿYÿhFF4RA@T4fÿÿDA4Y2344ÿFF4RA@T4Q ÿÿÿÿÿÿDA46FDSSH6TDW6FA3@IqHQ@9D9R4I ÿÿÿ3DWWd4 R6@9R@Q49ADWÿX@A3ÿA34ÿcDB6HrIÿI@P9DA8H4ÿD9QÿDAA4IADA@69ÿdBÿA34ÿ5@ABÿ5W4HEYÿ ÿ a4RA@69ÿsÿYÿa4T4HDd@W@ABYtÿÿFD9BIÿ4RA@691I ÿ8dI4RA@691I ÿ49A49R41R ÿWD8I41S ÿ3HDI416 ÿÿH S6HA@696ÿÿFA3@IqHÿQ@9D9R4@ ÿÿIF6HD9 ÿBH ÿ4DI693 ÿ4WQ@ ÿ9TDW@Q6 ÿÿH89R69IA@A8A@69DWdÿBD ÿ9BR ÿ68HA ÿ 6FRÿÿ67S4A49Au8H@IQ@RA@691I ÿÿÿÿÿÿÿÿÿÿ8R3S6HA@69I3DWWd4Q4474QDI4SDHDA41Q@IA@9RA1D9Q @9Q4S49Q49ASH6T@I@691D9ÿÿQI8R336WQ@9ÿÿÿÿÿÿÿÿÿÿÿPI3DWW96ADFF4RAA34TDW@Q@AB6FA34H47D@9@9P S6HA@69IÿA34H46FYÿ ÿ ÿ #ÿ ÿÿ "ÿ ÿ"ÿvÿÿÿw#!ÿxy)ÿ ÿÿ ÿ ÿ ÿ ÿ ÿ ÿ ÿ ÿ

ÿ July 9, 2018 City Council Meeting Page 118 of 139

ÿÿ ÿ ÿ ÿ ÿ ÿ ÿ ÿ ÿ ÿÿÿ ÿ ÿ !"#ÿ$%&'#ÿÿÿ "" (ÿ )ÿ ÿÿ 012345678798@ÿB9C86DEFECÿ 012345678798@ÿGE@98@ÿÿ 012345678798@ÿG8@83CH83ÿÿ 012345678798@ÿG2@I8ÿPPPÿ 012345678798@ÿ05@41ÿ 012345678798@ÿQ167E3ÿ ÿ 012345678798@ÿR8661DDÿÿÿ 012345678798@ÿS1F3T83Cÿ ÿÿ ÿÿ ÿÿ BSSUVSWÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿBXXY`aUWÿ ÿÿ ÿÿ bbbbbbbbbbbbbbbbbbbÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿbbbbbbbbbbbbbbbbbbbbbÿ c8E3ÿd18@38@eÿ05fgÿ068@IÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿR@5Tf1h8@ÿXiÿS2@391FeÿpEg1@ÿ ÿÿ ÿÿ ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿbbbbbbbbbbbbbbbbbbbbbÿ ÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿqEf8ÿ1hÿV5D3Ef2@8ÿ

G566ÿrrsttÿ July 9, 2018 City Council Meeting Page 119 of 139 July 9, 2018 City Council Meeting Page 120 of 139 July 9, 2018 City Council Meeting Page 121 of 139 July 9, 2018 City Council Meeting Page 122 of 139 July 9, 2018 City Council Meeting Page 123 of 139

BILL 3376 ORDINANCE

“AN ORDINANCE OF THE CITY OF RAYMORE, MISSOURI, ESTABLISHING COMPENSATION LEVELS FOR THE MAYOR AND CITY COUNCIL.”

WHEREAS, in accordance with City Charter the City Council shall at least once annually discuss its compensation; and

WHEREAS, at the June 4 City Council work session, the Council heard a recommendation regarding compensation level increases; and

WHEREAS, the City Council believes the increases are appropriate to adequately compensate the members of the governing body.

NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF RAYMORE, MISSOURI, AS FOLLOWS:

Section 1. The salary for City Council members is hereby established at $600 per month, except that no salary increase shall take place until the expiration of the current term of any Council member.

Section 2. The salary for the Mayor is hereby established at $1,000 per month, except that no salary increase shall take place until the expiration of the current term of any Council member.

Section 3. Effective Date. The effective date of approval of this Ordinance shall be coincidental with the Mayor’s signature and attestation by the City Clerk.

DULY READ THE FIRST TIME THIS 25TH DAY OF JUNE, 2018.

July 9, 2018 City Council Meeting Page 124 of 139

BE IT REMEMBERED THAT THE ABOVE ORDINANCE WAS APPROVED AND ADOPTED THIS 9TH DAY OF JULY, 2018, BY THE FOLLOWING VOTE:

Councilmember Abdelgawad Councilmember Barber Councilmember Berendzen Councilmember Burke III Councilmember Circo Councilmember Holman Councilmember Kellogg Councilmember Townsend

ATTEST: APPROVE:

______Jean Woerner, City Clerk Kristofer P. Turnbow, Mayor

______Date of Signature

Bill 3376 2 July 9, 2018 City Council Meeting Page 125 of 139

Raymore City Charterb b

SECTION 3.3: - COMPENSATIONb

The Council may determine the annual compensation of Councilmembers byb ordinance, but no ordinance changing such compensation shall become effectiveb for a councilmember until the commencement of his/her new term of office. On atb least an annual basis, the compensation of Councilmembers shall be placed uponb an agenda and discussed by the Council at a work session to determine the needb for any alterations.b

Compensation shall begin the day of the administration of the oath of officeb prorated by day for the month and shall cease on the date of resignation, removalb from office or the expiration of term prorated by day for the month.b

SECTION 4.3: - COMPENSATIONb

The City Council may determine the annual compensation of Mayor by ordinance,b but no ordinance changing such compensation shall become effective for theb Mayor until the commencement of a new term of office. On at least an annualb basis, the compensation of the Mayor shall be placed upon an agenda andb discussed by the Council at a work session to determine the need for anyb alterations.b

July 9, 2018 City Council Meeting Page 126 of 139 July 9, 2018 City Council Meeting Page 127 of 139

Miscellaneous

July 9, 2018 City Council Meeting Page 128 of 139

July 9, 2018 City Council Meeting Page 129 of 139

THE RAYMORE CITY COUNCIL HELD A WORK SESSION ON MONDAY, JUNE 4, 2018, 7:00 P.M., AT RAYMORE CITY HALL. PRESENT: MAYOR TURNBOW, COUNCILMEMBERS ABDELGAWAD, BERENDZEN, BURKE, CIRCO, HOLMAN, KELLOGG, AND TOWNSEND. ALSO PRESENT: CITY MANAGER JIM FEUERBORN, CITY ATTORNEY JONATHAN ZERR, AND CITY STAFF MEMBERS.

Mayor Turnbow called the work session to order at 7:00 p.m.

A. Joint Meeting - Park Board

The City Council and the Park Board discussed issues of mutual interest, including the Memorandum of Understanding between the Park Board and City Council which is reviewed every two years, and current and upcoming projects happening within the Parks & Recreation Department. Communication Director Mike Ekey announced the Memorial Park rolling ribbon cutting on June 21.

B. Mayor and City Councilmember Compensation

The City Charter as amended states in sections 3.3 and 4.3 that compensation of Councilmembers and the Mayor shall be placed upon an agenda and discussed by the Council at a work session to determine the need for any alterations. Mayor Turnbow presented proposed compensation of $600 per month for Councilmembers and $1,000 for Mayor. Councilmember Holman raised the proposed compensation for Mayor to $1,200. The item will be placed on the June 25 agenda for consideration.

C. Other

Chief Zimmerman announced a meeting on June 14 with Homeowners Associations to discuss safety at neighborhoods with swimming pools.

Mayor Turnbow adjourned the work session of the Raymore City Council to at 7:55 p.m.

July 9, 2018 City Council Meeting Page 130 of 139 July 9, 2018 City Council Meeting Page 131 of 139

THE RAYMORE CITY COUNCIL HELD A WORK SESSION ON MONDAY, JUNE 18, 2018, 7:00 P.M., AT RAYMORE CITY HALL. PRESENT: MAYOR TURNBOW, COUNCILMEMBERS ABDELGAWAD, BERENDZEN, BURKE, CIRCO, HOLMAN, KELLOGG, AND TOWNSEND. ALSO PRESENT: CITY MANAGER JIM FEUERBORN, CITY ATTORNEY JONATHAN ZERR, AND CITY STAFF MEMBERS.

Mayor Turnbow called the work session to order at 7:00 p.m.

A. Harold Estates Asset Acquisition Request

Mayor Turnbow announced that, at the request of Harold Estates HOA, this item has been removed from the agenda for discussion at a later work session.

B. Tobacco 21

The City Council directed staff to prepare a sample Bill changing City Code to reflect no tobacco, e-cigarette, or vape sales to persons under 21 years of age. Staff shared with the Council their work on a sample Bill and changes to the existing Code language on this issue. Staff was directed to place the item on the next regular meeting agenda.

C. Board and Commission Appointments

Mayor Turnbow presented to the City Council the upcoming recommendations for appointments to the Arts Commission and Park Board. Hearing no objections, he directed staff to place the appointments on the next regular meeting agenda.

D. Other

Mayor Turnbow adjourned the work session of the Raymore City Council to at 7:22 p.m.

July 9, 2018 City Council Meeting Page 132 of 139 July 9, 2018 City Council Meeting Page 133 of 139

THE PLANNING AND ZONING COMMISSION OF THE CITY OF RAYMORE, MISSOURI, MET IN REGULAR SESSION TUESDAY, JUNE 19, 2018, IN THE COUNCIL CHAMBERS OF CITY HALL, 100 MUNICIPAL CIRCLE, RAYMORE, MISSOURI WITH THE FOLLOWING COMMISSION MEMBERS PRESENT: CHAIRMAN WILLIAM FAULKNER, KELLY FIZER, MARIO URQUILLA, MATTHEW WIGGINS, DON MEUSCHKE, CHARLES CRAIN AND MAYOR KRIS TURNBOW. ABSENT WERE ERIC BOWIE AND MELODIE ARMSTRONG. ALSO PRESENT WERE COMMUNITY DEVELOPMENT DIRECTOR JIM CADORET, ASSOCIATE PLANNER DAVID GRESS, AND ASSISTANT PUBLIC WORKS DIRECTOR GREG ROKUS.

1. Call to Order – Chairman Faulkner called the meeting to order at 7:00 p.m.

2. Pledge of Allegiance

3. Roll Call – Roll was taken and Chairman Faulkner declared a quorum present to conduct business.

4. Personal Appearances – None

5. Consent Agenda

a. Acceptance of minutes of June 5, 2018 meeting

Motion by Commissioner Urquilla, Seconded by Commissioner Crain to accept the meeting minutes as submitted.

Vote on Motion: Chairman Faulkner Aye Commissioner Wiggins Aye Commissioner Armstrong Absent Commissioner Bowie Absent Commissioner Crain Aye Commissioner Fizer Aye Commissioner Meuschke Abstain Commissioner Urquilla Aye Mayor Turnbow Abstain

Motion passed 5-0-2.

6. Old Business - None

7. New Business -

A. Review of Completed Projects

Associate Planner David Gress provided an overview of 6 commercial buildings recently completed for which the Planning and Zoning Commission previously approved a site plan. Mr. Gress requested the Commission to provide comments on aspects of the projects that work well; things that do not work well; as well as things that could increase the overall quality of the development. Items to consider would be site access, building design, landscaping, screening, parking, building location and building orientation.

Remington Commercial Multi-Tenant Building (Keller-Williams building)

Mr. Gress stated the property is located at 1006-1012 W. Foxwood Drive. Approved in 2015, this was the first building that the City allowed the front of the building to be closer to 58 Highway than

Planning & Zoning Commission Minutes June 19, 2018 1 July 9, 2018 City Council Meeting Page 134 of 139

previously allowed. Circulation, access, signage and building elevations are consistent with the approved plan.

Chairman Faulkner commented on the change in the UDC that allowed the building to be closer to 58 Highway. He believes it is a great looking building. Building architecture of Country Club Bank is different than for this project but the two buildings work well together. He commented that the bank building is set back at the corner, avoiding any sight visibility concern.

Mr. Gress commented that even though buildings can be closer to 58 Highway, there is a sight visibility requirement for corner lots that does provide some protection.

Taco Bell

Mr. Gress stated the property is located at 930 W. Foxwood Drive and was approved in 2015. The drive-through lane on this project did receive comments at the time the site plan was reviewed. There was some concern on not having an escape lane once in the drive-through lane.

Chairman Faulkner stated he recalled the discussion and the concerns expressed on the drive-through lane.

Commissioner Urquilla commented that his only concern is that when the credit card machine is down, there is no sign indicating such and you get stuck in the drive-through lane without being able to exit.

Chairman Faulkner felt that an escape lane out of the drive-through lane could be recommended and be provided as a “should” provision in the UDC, but not a “shall” provision.

Commissioner Crain commented that he was initially concerned on the drive-through lane but has since watched the site while in the Price Chopper parking lot and does not see any issues or concerns on vehicular flow on the site.

Community Development Director Jim Cadoret asked if anyone had observed any issues with drive-through traffic backing up into the entrance drive aisle to Price Chopper.

Commissioner Urquilla stated vehicles sometimes queue into the parking area, but doesn’t really present an issue or block traffic in the drive aisle.

Mr. Cadoret stated that staff is pleased with the landscaping on site and the preservation of a few trees during construction.

Chairman Faulkner stated he is not a fan of the 9x18 parking spaces that exist, but believes there is adequate parking in the area for everyone.

Commissioner Meuschke stated one of the Commission concerns was if there are vehicles in the drive-through lane and there is an emergency in the lane, how do emergency personnel get access.

Commissioner Urquilla stated access would be on foot. Johnston Drive is only ten feet away.

Commissioner Meuschke indicated lot size restrictions limited the ability to add a 2nd drive-through lane.

Raymore Market Center - Multi Tenant Facility Mr. Gress stated the property is located at 1937-1945 W. Foxwood Drive and was approved in 2016.

Planning & Zoning Commission Minutes June 19, 2018 2 July 9, 2018 City Council Meeting Page 135 of 139

Mr. Gress stated this project exceeded our design standards and is a very nice looking building. One topic initially discussed was access to the site. Left turns onto 58 Highway remains an issue from the site.

Commissioner Wiggins stated he likes the fact the building is not a flat, rectangular block and appreciates the texture and color of the materials utilized and the different elevation changes in the facade. It looks like 5 separate buildings placed together and hope other developers choose to utilize architecture like this.

Commissioner Fizer commented that the developer said they would try and save trees, yet the site was cleared. She did express a concern on how difficult the right-turn is to parking spaces once you enter the site off of 58 Highway. Overall she is happy with the site.

Commissioner Wiggins asked if the elevation change is what causes difficulty in the parking lot.

Assistant Public Works Director Greg Rokos commented that speed when entering the parking lot off 58 Highway is more of a factor than the elevation change.

Chairman Faulkner stated he does like the site, the building and the sculpture. He did indicate a continuing concern with turning movements at Kentucky Road. He also commented on rear access to the shops.

Commissioner Urquilla stated that there are entrances in the rear of the building for MOD Pizza and for Firehouse Subs.

Mr. Gress commented on the lack of an enclosure for the recycling container that was added after the site was opened. He asked for input from the Commission on whether code should be changed to require a recycling container to be enclosed.

Chairman Faulkner commented that the Ripple Glass container in the Price Chopper parking lot is a community asset that appears to be maintained. It is reasonable to think if it looks like a dumpster it should be screened.

Commissioner Meuschke stated that the Benton House facility does have its recycling container enclosed.

Mayor Turnbow commented that he didn’t like the recycling container taking up parking spaces and that the container should be screened.

Commissioner Wiggins indicated he thought the recycling containers should be screened from view.

Chairman Faulkner liked the distinction that if the recycling container is for use of private businesses than it should be screened. If the container is a community asset it should be in view of the public.

Commissioner Fizer wondered if the City should require both a trash dumpster and a recycling container.

Commissioner Wiggins commented that employees often do not separate and just use the trash dumpster.

Commissioner Urquilla indicated that restaurants are heavy users of cardboard boxes and often need a recycling dumpster.

Planning & Zoning Commission Minutes June 19, 2018 3 July 9, 2018 City Council Meeting Page 136 of 139

Qdoba Restaurant

Mr. Gress stated the project is located at 1931 W. Foxwood Drive and was approved in 2016. Qdoba did incorporate an outside dining area and artwork attached to the facade.

Commissioner Fizer commented favorably on the outside dining area and overall design of the building, including the colors utilized.

Commissioner Wiggins asked if the building constructed was actually smaller than what was approved.

Mr. Gress thought the scale of the building on the illustrations did not include the patio area and other elements that maybe affect the appearance of building size.

Chairman Faulkner commented that he likes the wall art. He did observe that the drawing illustrations exclude the utility boxes that are now visible in the back of the building.

Mr. Cadoret commented that the utility boxes could have been screened or changed in color to be less intrusive to the design of the building.

Panda Express

Mr. Gress stated the project is located at 1927 W. Foxwood Drive and was approved in 2016. He stated the size of the lot limited the ability to include an additonal drive-through lane.

Commissioner Wiggins asked why Panda Express utlized concrete instead of asphalt like the rest of the center.

Mr. Cadoret stated the Panda Express was built separate and is under seperate ownership than the rest of the center and perhaps the owner simply preferred concrete.

Centerview

Mr. Gress stated the project is located at 227 Municipal Circle and was approved in 2016. The building was required to be placed adjacent to the right-of-way with parking to the rear.

Commissioner Fizer commented on the deck which she thought was really nice. She like the layout of the building on the lot.

Commissioner Urquilla commented that the space is beautiful. He commented on the use of native landscaping and thought it was not consistent with the rest of the site.

Mr. Cadoret commented that some of the landscaping near the parking lot will be replaced with sod in the near future. Native landscaping will remain on the west side of the building.

8. City Council Report

Mr. Cadoret provided an overview of the June 11 meeting of the City Council.

9. Staff Report

Mr. Cadoret provided an overview of the upcoming cases to be considered by the Commission. The July 3rd meeting of the Commission has been cancelled.

Planning & Zoning Commission Minutes June 19, 2018 4 July 9, 2018 City Council Meeting Page 137 of 139

Mr. Cadoret adivsed the Commission that the 2019 APA Conference in San Francisco will be held from April 13 to April 16. Commissioner Fizer and Commissioner Urquilla expressed interest in attending as a Commission representative.

Mr. Rokos provided an overview of the status of current City infrastructure projects.

10. Public Comment

None.

11. Commission Member Comment

Commissioner Fizer commented about the recent Summer Scene held at T.B. Hanna Station.

Commissioner Wiggins commented that he liked the review of completed projects.

Commissioner Crain commented that he liked the project review and that it should be scheduled every year.

Commissioner Meuschke agreed that the annual review is beneficial.

Commissioner Urquilla commented that he too liked the review and the discussion on what impact the Commission is actually having.

Mayor Turnbow agreed with the Commission members on continuing the review of projects.

Chairman Faulkner thanked staff for its efforts.

12. Adjournment

Motion by Commissioner Urquilla, Seconded by Commissioner Wiggins to adjourn the June 19, 2018 Planning and Zoning Commission meeting.

Vote on Motion:

Chairman Faulkner Aye Commissioner Wiggins Aye Commissioner Armstrong Absent Commissioner Bowie Absent Commissioner Crain Aye Commissioner Fizer Aye Commissioner Meuschke Aye Commissioner Urquilla Aye Mayor Turnbow Aye

Motion passed 7-0-0.

The June 19, 2018 meeting adjourned at 8:19 p.m.

Respectfully submitted,

Jim Cadoret

Planning & Zoning Commission Minutes June 19, 2018 5 July 9, 2018 City Council Meeting Page 138 of 139 July 9, 2018 City Council Meeting Page 139 of 139