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BMRH Minutes [Amended]Of Com.Meet.And Reports for 24-10-17

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Bearsden and Milngavie Ramblers and Hillwalkers Minutes [amended]of the Committee Meeting held in Waitrose Community Room on Tuesday ,24th October 2017. Present: Jenny Kane [Chairman], Phil McElroy [Secretary], Moira Allan [Treasurer],Fiona Taylor, Fiona Denman, Peter Allan, Karine Davison [Minutes] , Dave Clark, Peter Bartos, Thea Stanton, Anne Maxwell, Hazel Miller. 1. Apologies were received from Sheila Crawford, Imogen Johnstone, Janette Swanson [Minute Secretary] th 2. Minutes of the Meeting held on Thursday. 20 July 2017 were accepted and agreed. 3. Matters arising: In response to Family Walking Group request, Michael Lane will lead a walk in Mugdock . Dave to source Family Walk information for 21/4/18. Mini Bus organised for Fife walks. AGM will be noted in programme. 4. Reports as circulated and attached: * Chairman’s Report – accepted. Because of change of venue for Christmas Lunch, cost is now £22 . * Secretary’s Report - accepted. * Treasurer’s Report – accepted. Moira confirmed contribution of £30 to Anne to cover expenses incurred in sending cards to members on behalf of the group. Any surplus Funds to 30th Anniversary year. * North Strathclyde Area Report: Item 4. Area AGM will be noted in our programme. Item 4 B Scottish Council 2018: When considering ,as requested, a possible motion , Peter B proposed a campaign to improve Mobile Phone cover to aid safety. Item 6. After some discussion re request for link to Ramblers’ website , it was agreed keep our site as it is. Noted that Ramblers website is not easy to navigate when attempting to find group information. th 5. 30 Anniversary Celebrations /Braemar Update– Invercauld Hotel, May 2018. Jenny intimated cost is approximately £240 pp. Have 54 names and Waiting List. Meeting will be held in January to check details of walks already in hand from previous visit, and arrange Leaders. Page 2 Fiona T is willing to lead a new walk without a recce. Also, walks discussion and costing of mileage for bus company, and any extras, to be considered by January. * Ceilidh on 5th October 2018 – Booking requested at Milngavie Bowling Club a cost of £60 to £100. * Celebratory Flyer in next programme to ‘save the date’ . Jenny is organising this. 6* Algarve Holiday 2018. Update – Peter B The limit of 37 participants was reached very quickly and a number of members are on the waiting list. Attempts to involve an external tour company (Ramblers Holidays, HF, Jet2 Holidays, Preferred Travel etc.) were unsuccessful. Group was too large, Jet2 package expensive. At present we need 22 rooms. Three smaller hotels in Western Algarve (a better walking area) are being considered. Local bus company is available for transport. A group of Leaders is being established. No recces. Info from several sources will be used. Duration is one week, departing from Glasgow between Sunday 2nd and Wednesday 5th Sept.2018. Basic information to be given to Fiona T by the end of November. *Thanks noted to both Peter and Helena for the excellent organisation of the Sumava holiday, and the time Peter has already spent on this Algarve 2018 holiday. 7.AGM 10th Nov.2017. 7pm for 7.30 in Fraser Centre. Catering /Speaker - Sheila requested confirmation of Baking contributions from the Committee. Suggested approx. 12 small items per member. This was agreed. Speaker is Alan McBride, Park Ranger from Mugdock CP. He will bring necessary equipment. Donation/Gift discussed. * Phil to arrange 30 Copies of Agenda , Minutes of 2016, and Treasurer’s Report by 28th October. Noted that Eleanor Peacock will attend on behalf of North Strathclyde Area Council. Karine will meet and greet. 8. Webmaster Roll. –Committee were delighted to hear that Fiona Denman has agreed to takeover from Peter, a time has not yet been finalised. Peter had already indicated that he is willing to work alongside his successor as necessary. Page 3. 9. Grading of Walks. – Quite full discussion took place on grading of walks and the widening gap between A,B and C+ walks. It was decided to hold a meeting with Leaders and members on Tuesday 23d Jan 2018 . Dave has agreed to Chair and to provide publicity. This will be an Open evening to discuss re-grading walks to bridge gap, Leadership, Leaders’ Guidelines, Walk Etiquette, and hopefully will have input from Walkers. Also to emphasise the need for more Leaders, particularly for C Walks. It was noted that seven C walks need a Leader for next programme, and if members even occasionally volunteered , it would cover this problem. Suggested that Leaders should meet twice annually. 10. Social Event Suggestions.- Phil gave Sheila’s proposals for next session. 2018 January 25th , Curry Night [Ashoka in current programme].February, Scotland Street School. March, Quiz Night. Clydeside Distillery noted for possible future visit . 11. AOCB.- Wednesday Morning Walkers information for Christmas Lunch on 6th December at Cyan, to be given to Fiona T.for Breaking News. Also that Wednesday Wanderers will resume walking on 10th January 2018, and Wednesday Morning Walkers on 17th January. Phil to order 50 Walk Reports and 30 ICE cards. 11. Date of Next Meeting. Monday 4th December 2017. In Milngavie Leisure Centre Café` Area. at 7pm. Reports for Committee Meeting on Tuesday October 24th Chairmans Report for Tuesday 24th October Xmas Lunch Unfortunately, we have found it necessary to change the venue for our Xmas Lunch. Our original booking for Buchanan Castle Golf Club has been cancelled due to circumstances out with our control. Many thanks to Burton Morrison for his assistance in dealing with this. We have placed a booking at Buchanan Arms Hotel Drymen on Saturday 9th December from 12.30 - 4pm, 3 courses for £20 with tea /coffee .The hotel has agreed to our using their car park for serving the mulled wine etc which Sheila an her team are organising. Fiona Taylor has been notified of change of venue as she has kindly offered to lead the Xmas Walk. Peter will put this on breaking news and Committee asked to spread the news of change of venue. Anniversary Celebrations Our Holiday Weekend Trip to Braemar has been well subscribed and we now have 52 booked for the Invercauld Hotel in May 2018. Deposits have been banked and walk details will available early next year. Anna McLaren's Funeral A number of members attended this and were made very welcome. Anna's family have been in contact and wished me to pass on my thanks for such a wonderful turnout The Ramblers were mentioned many times during the service. Jenny Kane 10th October 2017 Secretary’s Report for meeting on 24th October 2017 Michael Lane has agreed to lead one walk in April 2018 to help with the Ramblers Family Walking Group pilot. With support from Glasgow, Paisley, Helensburgh and Dumbarton, Bearsden and Milngavie, Cumbernauld and Kilsyth groups, they will run a fortnightly programme from February to May 2018 The North Strathclyde Area AGM & Members walk falls on Sat Jan 20th. Dave has been informed to keep this date free on the walks programme. Members will be sent a Notice and the Agenda in December. The next Scottish Council AGM will be held in Aberdeen on 10 and 11 March 2018. Walk magazine have been informed of Pam Lee’s success in completing all the Munros. Hopefully, we’ll see her photo in the next issue! Patrick Scott, the Walking Festivals Programme Manager at Ramblers’ Central Office, has advised that the dates for the next Walk About festival are Saturday 26th May to Sunday 3rd June, 2018 Ramblers Scotland are launching a new campaign this autumn called “Out There” to encourage more people in Scotland to appreciate the country’s amazing landscapes and world-class access rights and it will also increase Ramblers Scotland's social media presence. Phil McElroy 16/10/2017 Treasurer’s Report No 1 a/c – Main Account Balance at 13/10/17 - £286.46. Only payments so far £8.40 for recce expenses and £12.68 (Sep & Oct) for net hosting service. No advice yet from Area regarding new financial year’s funding but would expect to hear soon with first payment due about mid November. No 2 Self-Funded Account Balance at 13/10/17 - £3330.68. High balance just now as £1560 of Braemar deposits. £378 has been paid in for the Fife bus and £31.93 paid out for guides and a map for the Algarve holiday. The Annual Balance has been completed and Graham Duncan audited the accounts on 13 October 2017 with everything being in order. These have now been forwarded to Mike McManus, our Area Treasurer. The end of year balance for each account was – Main Account £307.54 and Self Funded Account £2984.61. As the Self Funded Account includes £1560 of Braemar deposits, the net end of year balance, for Area purposes, is £1424.61. This means that both accounts have finished, at the end of the financial year, within the recommended limits. However a cheque for £270, for the Fife bus, had been paid out before the end of year and before the deposits were paid in which, technically gave us a surplus of approximately £200 and, per recent e-mails, we could perhaps contribute this towards 30th anniversary celebrations. There was a surplus from the Czech holiday of £591 and refunds, of £17 each, have now been sent to all participants. Items to discuss Contribution to anniversary celebrations. Moira Allan 12/10/2017 Programme Editor’s Report for Committee Meeting 24 October 2017 A change in a walk proposal for the last programme was received at the last minute and the walk programme co-ordinator did not pass it to the programme co-ordinator in time for it to appear in the printed programme, so an item had to be put on Breaking News.
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