Agenda Item#: 5 6 3 [ ] Consent [ ] Ordinance
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Agenda Item is over ;;i ~ Pages. Item can be v~ in Agenda Item#: Minutes Department 5 6 3 PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: September 10, 2013 [ ] Consent [X] Regular [ ] Ordinance [ ] Public Hearing Department: Department of Economic Sustainability I. EXECUTIVE BRIEF Motion and Title: Staff recommends motion to: A) Approve a HOME Investment Partnerships (HOME) Program funding award in the amount of $897,082 to the Riviera Beach Community Development Corporation; B) Direct staff to negotiate the loan agreement; and C) Authorize the County Administrator or his designee to execute the loan agreement. Summary: On July 21, 2013, the Department of Economic Sustainability (DES) issued a Request for Proposal DES.2013.2 (RFP) which allocated a total of $897,082 in HOME Program funds for Community Housing Development Organizations (CHDOs). Only CHDOs who were certified by DES according to Federal HOME Program requirements were permitted to submit proposals. A total of five (5) proposals were received, of which four (4) were deemed responsive and forwarded to the selection committee. The selection committee, which consisted of three (3) voting members, met at a public meeting held on August 29, 2013. The committee ranked the proposals based on the criteria established in the RFP. The selection committee recommended that funding be awarded to the Riviera Beach Community Development Corporation in the amount of $897,082 for the Parkview Manor South Project. This project is proposed as an infill rehabilitation and new construction initiative to create attractive, decent, safe and affordable housing options in the City of Riviera Beach. Due to strict Federal deadlines, staff is requesting authorization of the County Administrator, or his designee, to execute the agreement. These are Federal HOME Program grant funds which require a 25% local match provided with State SHIP funds. (DES Contract Development) District 7 (TKF) Background and Justification: Continued on Page 3 Attachments: 1. Selection Committee scoring sheets 2. Request for Proposal - RFP DES.2013.2 3. Proposal from the Riviera Beach Community Development Corporation II. FISCAL IMPACT ANALYSIS A. Five Year Summary of Fiscal Impact: Fiscal Years 2013 2014 2015 2016 2017 Capital Expenditures Operating Costs $897,082 External Revenues ($897,082) Program Income In-Kind Match (County) NET FISCAL IMPACT -0- # ADDITIONAL FTE POSITIONS (Cumulative) Is Item Included In Current Budget? Yes X No -- Budget Account No.: Fund 1103 Dept 143 Unit 1434 Object 8201 Program Code/Period varies B. Recommended Sources of Funds/Summary of Fiscal Impact: Approval of this agenda item will allocate $897,082 to the Riviera Beach Community Development Corporation C. Departmental Fiscal Review: Ill. REVIEW COMMENTS A. OFMB Fiscal and/or Contract Development and Control Comments: B. legal Sufficiency: C. Other Department Review: Department Director (THIS SUMMARY IS NOT TO BE USED AS A BASIS FOR PAYMENT) Page2 Background and Justification: (Continued from Page 1) Funds made available through this RFP allowed CHDOs to submit proposals for rental and for-sale housing to be occupied by households whose incomes are no more than 80% of the Area Median Income. Recipients must expend 50% of awarded funds by September 30, 2015, and 100% of awarded funds be September 30, 2016. Beneficiaries must occupy all assisted units by September 30, 2017. By the submittal deadline of August 9, 2013, five (5) CHDOs submitted proposals in response to the RFP. A responsiveness review determined four (4) proposals to be "Responsive", warranting evaluation by the Selection Committee and consideration for funding recommendations. Notice of the results of the responsiveness review was provided directly to all respondents and was posted on the DES website with notice of the Selection Committee meeting. Page 3 Palm Beach County Department of Economic Sustainability HOME/Community Housing De\ielopmeTit Organization (CHOO) RFP DES.2013.2 Selection Committee Evaluation Criteria Master Scoring Sheet Shannon Bud LaRocque-Baas Edward Lowery Cheney rota! Score SCORING CRITERIA .. Habiti,'11 for Humanity of South Palm Beach Coun'ty Glh::;, ·-1s 7?; 2.1 3 . Housing Parinershfp c1 o 76 61 1-'l 2 . Riviera Beach CDC 0. J lj,-- q l) (p(.p 25/+ . .. ... Word of Faith CDC 75' -z5 w~- tL/ ;:2.. );, ~0 :c :;: m 2 -I .. .. , ........ --• • •• --•• •"¥••--• - -•• • •• • •+• •« H >• •• +• •• o• "•-••• -, ..... •• • • - ,,•- ___ Request for Proposals Palm Beach County Department of Economic Sustainability HOME Investment Partnerships Program Community Housing Development Organizations RFP DES.2013.2 July 2013 ' ATTACHMENT 2 ' »· ···s,uapuods~~ ,\q panmu1 qsoJ , 5)'" • uop.n//OWOJ/l ua u. auo rfJSOd .. ,, · ,aouO.f!S fo auoJ, - /ic·;Oqqo7 5/:" "" uos,ad ,OOWOJ " " ''"S/D<OdOJd Jo /,\d/<alf " ~r·· aw,rpvaa 1~1i1wqos H" " wwJod rowwans ' OT · op;,app\f ., n·· aoua.iajuo::, 10.11waos-a1d zr··· ' CJqOloW/i • • ·siuawaambal! 1osod0Jd ' • ........................•............. 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Puo.'ic Entity Crime ...... 11 T. /muraoce. ......... .. 11 SECTION 111 .•.•.......................• .... , ........ 17 Prooa,ai Se/ect,"on a.1d E·,a/uation ..11 A..,,a,d Remmmendation(si. ......... .......... 18 Funding Award. ..18 Agreement Negotiations .. .... w Right of Apped .. .. ..... 19 EXh.,'B'T fl: UST OF ELIGIBLE Cf:RT/f/ED COUNTYCO.%V!Uh'ITYD81£LOPMENTORGANIZATION5 (CHOO) ...... 20 FXh','B!T B· 2013 INCOME UM/TS CHART... .21 EX/1.'0IT C: AFFOnDABl£ RENTS... ...... 22 EX.~.'BIT D: f:NERGY ffFIC/E,\'CY CHECKLIST. ..... 2S EX.~.'BIT E: RE5PONDENTCfR7)F/CAT/ON FORM ..........24 EXHfB/T F· SC'BMIT IN EXCEL FOR.'V/AT/PDF WILL NOT BE ACCEPTED) .25 DE'i[WPMENT PRO-FORM A.. ..... 25 EXH!BITG: OPERAT.'NG COST PROFORMA ...... .32 EXHIBIT H: 0/SCWSuRE OF BENEFICIAL /NTF.RESTS. .. .35 EXHIBIT/: DRUGFREEWOR~PU,CECEnT/F/CATION ..........37 £XHiSIT J; PALM BEACH COUNTYL08BY/5TREG/STRATION ORDINANCE .. 38 ' SECT[ON I A. Statement of Purpose The Palm Beach County Board of County Commissioners (County), through the Department of Economic Sustainability (DES), is soliciting proposals from those County certified Community Housing Development Organization's (CHDOs) interested in receiving funds under the County's HOME Investment Partnerships Program (HOME}. Only those CHDOs currently certified by Palm Beach County may respond to this RFP. Those currently County certified CHDOs are identified in "Exhibit A· of this RFP. Assistance will be provided to create Permanent Rental or Home Ownership Housing through the construction of new housing on vacant property; the demolition of existing vacant buildings and tlle construction of new rental or ownership housing: or acquisition and rehabilitation of existing residential property. Through this Request for Proposal (RFP} process, the County intends to select one or more CHOO projects that will expend all HOME CHDO funding by September 30, 2016 and will complete and place 111!0 service all proJect housing units by September 30. 2017 B. Background The HOME Program was created by the 1990 Title 11, 42 USC 1271, SEC. 201 Cranston-Gonzalez National Affordable Housing Act. The purpose of this program 1s to allocate funds to eligible Participating Jurisdictions {PJ) to strengthen public/private partnerships for the provision of Affordable Housing opportunities for Extremely Low Very Low- and Low-Income households. In Palm Beach County. the HOME Program is administered by the DES. The Department of Housing and Urban Development (HUD) allocates to County an annual HOME Program entitlement. HUD requires that at least 15% of the County's annual entitlement allocat1on be awarded to Community Housing Development Organizations (CHOO). HUD also permits the County to provide up to an additional 5% of its annual entitlement allocation for CHOO Operating Costs. This RFP makes available HOME Program CHOO set-aside funding in the following amounts: HOME Program CHOO Project Funds $854,364 HOME Program CHOO Operating Funds $ 42,718 C. Funding/Available · RFP DES.2013.2 makes available up to $ 854.364 in HOME CHOO Project funds and up to $ 42.718 in HOME CHOO Operating Funds to County certified CHDOs. ' There is no lim1tat1on on the amount of funding that may be requested which is, subject to the total amount available ($897,082). D. Defined Terms Affordable For-Sale Housing is defined as a dwelling unit, where the owner Household spends no more than thirty percent (30%) of their gross income on the principal, interest. property taxes, insurance (PITI), and homeow11ers' association fees. if any to maintain tile dwelling unit. Affordable Rental Housing is defined as a rental dwelling unit where the leasee Household spends