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In Compliance with the Michigan Public Act 254 This Meeting Is Being Conducted Via Zoom Webinar Platform

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In Compliance with the Michigan Public Act 254 This Meeting Is Being Conducted Via Zoom Webinar Platform In compliance with the Michigan Public Act 254 this meeting is being conducted via Zoom Webinar Platform TOWNSHIP BOARD COMMITTEE OF THE WHOLE Monday, March 8, 2021 - 6:00 PM How to Connect: Meeting URL: https://us02web.zoom.us/j/82262589937?pwd=eW9LMFl5TVVMVFJQQis0WGwybWsvZz09 Meeting ID: 822 6258 9937 Passcode: 333346 Call-In Options using the U.S. numbers: +1 312 626 6799 | +1 646 876 9923 | +1408 638 0968 | +1669 900 6833 +1 253 215 8782 | +1 301 715 8592 | +1346 248 7799 International numbers available at https://zoom.us For the hearing impaired, please call 711 to access the FCCs phone relaying service and provide one of the U.S. number call-in information above. If you need assistance connecting, please contact IT Director David Marquette at [email protected]. Public comment will be available to all participants. I. CALL TO ORDER II. ROLL CALL – Members: Supervisor Kenneth R. Fletcher, Clerk Mary R. Clark, Treasurer Dennis R. Fedewa, Trustee Elizabeth (Beth) S. Bowen, Trustee Fonda J. Brewer, Trustee Andrea M. Cascarilla, and Trustee Karen J. Mojica III. SET/ADJUST AGENDA IV. PUBLIC HEARING 1. Hearing of Assessment for Otis Avenue Streetlight District The Clerk’s Office recommends that the Delta Township Board accept the special assessment roll prepared by the Supervisor for the proposed street lighting district known as Otis Avenue Streetlight District. V. PUBLIC COMMENTS VI. MANAGER’S REPORT VII. COMMITTEE OF THE WHOLE 2. State of Michigan Redistricting Commission Presentation 3. Facilities Study Next Step Presentation 4. Park and Recreation Annual Report MARCH 8, 2021 / TOWNSHIP BOARD AGENDA CHARTER TOWNSHIP OF DELTA Page 2 of 2 XVIII. ADJOURNMENT CHARTER TOWNSHIP OF DELTA MARY R. CLARK, TOWNSHIP CLERK Phone (517) 323-8500 Individuals with disabilities attending Township meetings or hearings and requiring auxiliary aids or services should contact Township Manager and ADA Coordinator Brian T. Reed by email at [email protected] calling (517) 323-8590 to inform him of the date of the meeting or hearing that will be attended. Copies of minutes may be purchased or viewed in the Clerk's Office from 8 a.m. to 5 p.m., Monday through Friday. Supervisor Kenneth R. Fletcher Trustee Elizabeth S. Bowen Clerk Mary R. Clark Trustee Fonda J. Brewer Treasurer Dennis R. Fedewa Trustee Andrea M. Cascarilla Manager Brian T. Reed Trustee Karen J. Mojica Clerk’s Office (517) 323-8500 DATE: March 4, 2021 TO: Supervisor Kenneth R. Fletcher and the Delta Township Board FROM: Mary R Clark, Township Clerk SUBJECT: Hearing of Assessment for Otis Avenue Streetlight District Residents of Otis Avenue have petitioned the Delta Township Board for streetlights for a specific area of Otis Avenue. That hearing was held on February 15, 2021 and found to be valid with the required signatures. At that meeting a Hearing of Assessment was set for March 8, 2021. Property owners have been duly notified of this Hearing of Assessment therefore I offer to you the following motion: “I MOVE THAT THE DELTA TOWNSHIP BOARD HEREBY ACCEPT THE SPECIAL ASSESSMENT ROLL PREPARED BY THE SUPERVISOR FOR THE PROPOSED STREET LIGHTING DISTRICT KNOWN AS OTIS AVENUE STREETLIGHT DISTRICT AND LEGALLY DESCRIBED AS FOLLOWS: OTIS AVENUE BETWEEN DIBBLE AND WOODHAVEN AND DECLARES THAT THE SPECIAL ASSESSMENT ROLL IS FAIR AND EQUITABLE; AND FURTHER, THE CLERK IS HEREBY AUTHORIZED AND DIRECTED TO ENDORSE THE SPECIAL ASSESSMENT ROLL WITH THE DATE OF CONFIRMATION; AND FURTHER, THE CLERK IS DIRECTED TO ADVISE THE UTILITY COMPANY TO INSTALL THE PROPOSED STREET LIGHTING; AND FURTHER, THE CLERK IS HEREBY DIRECTED TO NOTIFY THE PROPERTY OWNERS THAT THOSE WHO APPEALED AT THE PUBLIC HEARING ON THE PROPOSED ASSESSMENT MUST FILE APPEALS WITH THE MICHIGAN TAX TRIBUNAL WITHIN 30 DAYS OF THE SPECIAL ASSESSMENT HEARING." 7710 West Saginaw Highway • Lansing, Michigan 48917-9712 Phone: (517) 323-8500 • Fax: (517) 323-8599 www.deltami.gov • www.facebook.com/deltatownship • www.twitter.com/deltatownship Back to Agenda Supervisor Kenneth R. Fletcher Trustee Elizabeth S. Bowen Clerk Mary R. Clark Trustee Fonda J. Brewer Treasurer Dennis R. Fedewa Trustee Andrea M. Cascarilla Manager Brian T. Reed Trustee Karen J. Mojica Manager’s Office (517) 323-8590 To: Supervisor Kenneth R. Fletcher and the Delta Township Board From: Brian Reed, Township Manager Date: March 8, 2021 Subject: State of Michigan Redistricting Commission Presentation Commissioner Erin Wagner from the State of Michigan Redistricting Commission will join us at our March 8, 2021 committee of the whole meeting for a presentation on the new state redistricting processes and changes. 7710 West Saginaw Highway • Lansing, Michigan 48917-9712 Phone: (517) 323-8590 • Fax: (517) 327-1703 www.deltami.gov • www.facebook.com/deltatownship • www.twitter.com/deltatownship Back to Agenda Supervisor Kenneth R. Fletcher Trustee Elizabeth S. Bowen Clerk Mary R. Clark Trustee Fonda J. Brewer Treasurer Dennis R. Fedewa Trustee Andrea M. Cascarilla Manager Brian T. Reed Trustee Karen J. Mojica Manager’s Office (517) 323-8590 TO: Supervisor Kenneth R. Fletcher and the Delta Township Board FROM: Brian Reed, Township Manager Alannah Doak, Assistant Township Manager Marcus Kirkpatrick, Parks, Recreation & Cemeteries Director Ted Droste, Building Department Director/Township Assessor Ernest A. West, P.E., Township Engineer Courtney Nicholls, Finance Director DATE: March 3, 2021 SUBJECT: Facilities Study Next Step Presentation At the October 19, 2020 Township Board Regular Meeting during the Committee of the Whole Section, the Township Engineer Ernie West and Township Manager Brian Reed presented the Facilities Study Phase 1 Baseline Assessment. After discussion Staff was directed to return with further guidance on next steps at a future meeting. Staff have been working diligently to provide the next steps and a copy of the presentation is attached to this memo. Staff will attend the March 8, 2021 Township Committee of the Whole Board meeting to present the information. If there are any questions in the interim, please let us know. Thank you. 7710 West Saginaw Highway • Lansing, Michigan 48917-9712 Phone: (517) 323-8590 • Fax: (517) 327-1703 www.deltami.gov • www.facebook.com/deltatownship • www.twitter.com/deltatownship Back to Agenda FACILITIES Study A Next Step Presentation Featuring: Project History | Evaluation Results | Staff Recommendations | Future Food for Thought DESIRED Outcomes Break Complex Topic into Manageable Pieces 1 Move from Phase 1 Study of Eight (8) Facilities to Focus on Three (3) Facilities Board Confirmation of Staff Recommended #1 Priority 2 ECSO Sub-Station Facility Total Replacement Begin Considering Identified Funding Options 3 Illustrate need for additional revenue and possible funding options Strategic Planning Topics 4 Pose questions that the Board should consider during Strategic Planning Staff Direction Direct Staff to begin the process to hire a Construction Manager/Architect Team 5 to Complete Phase 2 Study of ECSO Sub-Station Replacement Background Milestones | Why the Study? | What We Learned | Recent Developments | Funding Challenges TOWNSHIP Milestones May 2019 Special board meeting & building tours, decision to conduct study June 2019 Board hires C2AE/Christman to conduct study October 2020 (COVID-Related Delay) Staff present findings of study March 2021 Staff Building Evaluation Committee presents recommendations for next steps WHY did we do a Phase I Baseline Assessment of Township Facilities? . Provide a common understanding of the current condition of Township facilities . Develop a comprehensive list of needed capital improvements . Compare cost of renovation vs rebuild for older/obsolete facilities . Identify the future financial investment needed to address capital improvements . Begin the process of prioritizing improvements to best allocate available capital improvement funding WHAT did we learn from the Phase I Baseline Assessment of Facilities? . Estimated $17 - $20 million minimum capital investment needed in next 10 years . Figure represents renovation costs only, no building replacement included . Routine capital improvements needed at Administration Building, Fire Stations 1 & 3, and Parks Maintenance Buildings will be implemented by staff . Sufficient funding must be available . Eaton County Sheriff’s Office (ECSO) Sub-Station, Enrichment Center, and Community Center renovation costs are significant and were identified for possible replacement . Building replacements are major endeavors and will require further study, prioritization, and funding strategy decisions RECENT Developments . Loss of BWL Franchise Fee Revenue . Opportunity to partner with Waverly Schools to pursue replacement of Enrichment Center space with renovated space at Colt Elementary School . Staff Implementation of Facility Capital Improvement Projects . Administration Building . Roof Replacement - 2020 - $170,000 . Elevator Upgrades – 2021 - $32,000 . Boiler Replacement – 2021 - $50,000 . Fire Station 1 Roof Replacement . Emergency Repair - 2020 - $14,000 . Roof Replacement – 2021 - $125,000 FUNDING Needs vs Revenue Minimum Capital Improvement Lost Revenue Funding Needed Per Study Lost Franchise Fee Revenue • $17 - $20 million over 10 years $2.3 million/year • Approximately $2.0 million per year • Doesn’t include added costs to replace vs renovate Big Picture New Revenue Source What might have been Must be identified now to fund Franchise fee revenue was Capital Improvements planned to fund Capital Improvements Building Replacement
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