Board of Directors Regular Meeting January 25, 2018 3:00 P.M.*
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1955 Lakeway Dr., # 260, Lewisville, Texas 75057 972.221.4600 │ RideDCTA.net Board of Directors Regular Meeting January 25, 2018 │ 3:00 p.m.* *or immediately following Board Work Session scheduled at 1:30 p.m. on January 25, 2018 CALL TO ORDER PLEDGE OF ALLEGIANCE TO US AND TEXAS FLAGS INVOCATION WELCOME AND INTRODUCTION OF VISITORS AGENCY AWARDS AND RECOGNITIONS 1. CONSENT AGENDA a. Approval of Minutes for the Board Work Session and Regular Meeting on December 14, 2017 b. Acceptance of Monthly Financial Statements – November and December 2017 c. Acceptance of Quarterly Investment Report – Q1 FY2018 d. Authorize President to Negotiate and Execute an Agreement with DLT Solutions for Autodesk Vault Software, Implementation, and Support Services (Data Storage) e. Authorize President to Negotiate and Execute Task Order 2 with Lyft for Late Night UNT Ride Service and any related Amendments to the ILA with UNT as necessary f. Authorize President to Negotiate and Execute Agreement with The Management Connection, Inc. for Staff Development Services 2. REGULAR AGENDA a. Approval of Resolution R18-01 designating Marisa Perry as Investment Officer b. Discussion and Approval of Continuing North Texas Xpress I-35W Commuter Bus Service c. Board Officer Elections 3. Convene Executive Session. The Board may convene the Regular Board Meeting into Closed Executive Session for the following: a. As Authorized by Section 551.071(2) of the Texas Government Code, the Work Session or the Regular Board Meeting may be Convened into Closed Executive Session for the Purpose of Seeking Confidential Legal Advice from the General Counsel on any Agenda Item Listed Herein. b. As Authorized by Texas Government Code Section 551.072 Deliberation regarding Real Property: Discuss acquisition, sale or lease of real property related to long-range service plan within the cities of Denton, Lewisville, Highland Village, or the A-train corridor. 4. Reconvene Open Session a. Reconvene and Take Necessary Action on Items Discussed during Executive Session. 5. CHAIR REPORT a. Discussion of Regional Transportation Issues b. Discussion Legislative Issues i. Regional ii. State iii. Federal 6. PRESIDENT’S REPORT a. Budget Transfers b. Regional Transportation Issues 7. REPORT ON ITEMS OF COMMUNITY INTEREST a. Pursuant to Texas Government Section 551.0415 the Board of Directors may report on following items: (1) expression of thanks, congratulations, or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming DCTA and Member City events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety. 8. ADJOURN Chair – Charles Emery Secretary – Richard Huckaby Vice Chair – Vacant Treasurer – Dave Kovatch Members – Skip Kalb, Tom Winterburn, Don Hartman, George A. Campbell, Allen Harris, Carter Wilson, Connie White, Mark Miller, Dianne Costa President – Jim Cline The Denton County Transportation Authority meeting rooms are wheelchair accessible. Access to the building and special parking are available at the main entrance. Requests for sign interpreters or special services must be received forty-eight (48) hours prior to the meeting time by emailing [email protected] or calling Brandy Pedron at 972-221-4600. This notice was posted on 1/19/2018 at 2:06 PM. _______________________________________________ Brandy Pedron, Administrative Assistant RM 1(a) Board of Directors Work Session Minutes The Board of Directors of the Denton County Transportation Authority convened the work session of the Board of Directors with Charles Emery, Chairman presiding at 9:02 a.m. on December 14, 2017 at 1955 Lakeway Drive, Suite 260, Lewisville, Texas 75057. A quorum was present. Attendance Small Cities Legal Counsel Skip Kalb Pete Smith Large Cities DCTA Staff Charles Emery, Lewisville, Chairman Jim Cline, President Dianne Costa, Highland Village Anna Mosqueda, Chief Financial Officer Richard Huckaby, Denton, Secretary Raymond Suarez, Chief Operating Tom Winterburn, Corinth Officer Carter Wilson, Frisco Nicole Recker, Vice President, Allen Harris, The Colony Marketing and Communications Kristina Holcomb, Vice President, Denton County Unincorporated Planning and Development Don Hartman (at 9:14) George Campbell Other Attendees Dave Kovatch, Denton County At Large, Lindsay Baker, Director of Strategic Treasurer Partnerships Amanda Riddle, Budget Manager Board Members Absent Athena Forrester, Senior Procurement Connie White, Small Cities Manager Mark Miller, Flower Mound Scott Hudson, WSP Chairman, Charles Emery, called the meeting to order and announced the presence of a quorum. 1 RM 1(a) 1. NCTCOG MTP 2045 Overview Presentation by Kevin Feldt – Guest Speaker, Kevin Feldt presented DCTA Board and Staff with a presentation and general discussion on the NCTCOG MTP 2045 Plan 2. Routine Briefing Items a. Staff Briefing on Monthly Financial Reports – Anna Mosqueda, Chief Financial Officer and Marisa Perry, Controller reported on the following i. Monthly Financial Statements for November 2017 (to be provided in January 2018) ii. Capital Projects Budget Report for November 2017 (to be provided in January 2018) iii. Monthly Sales Tax Receipts iv. Current Procurement Activities b. Marketing and Communications – Nicole Recker, Vice President Marketing and Communications, reported on the following i. Veteran’s Day “Free Ride” Promotion Recap Report ii. New Website Demo iii. Monthly Media Report c. Strategic Planning and Development – Kristina Holcomb, reported on the following i. Departmental Administrative Update ii. Regional Planning Initiatives Update iii. Local Planning Update iv. Business Development and Partnerships Update v. Funding Opportunities Update vi. Land Use Planning & Development d. Capital Projects – Raymond Suarez, Chief Operating Officer, gave an update on the following projects i. Positive Train Control ii. Hike and Bike Trail e. Staff Briefing on Transit Operations Reports – Raymond Suarez, Chief Operating Officer, gave an update on ridership i. Bus and Rail Operations 3. Items for Discussion a. 2018 Board Calendar – Jim Cline, President, briefly discussed the 2018 Board Calendar for Executive and Board meetings for 2018. A handout was also provided to the Board. 2 RM 1(a) b. 2018 Special Called Meeting of the Board, Strategic Planning Session – Jim Cline, President, gave a brief update on the planning for the Strategic Planning Session. A draft agenda and draft Strategic Plan will be presented in the January Board Meeting c. Upcoming Board Officer Elections in January 4. Discussion of Regular Board Meeting Agenda Items (December 14, 2017) – There was no discussion on this item 5. Convene Executive Session – The board did not meet in Executive Session 6. Discussion of Future Agenda Items – There was no discussion on this item a. Board Member Requests 7. ADJOURN at 10:08 p.m. The minutes of the December 14, 2017 work session meeting of the Board of Directors were passed, and approved by a vote on this 25th day of January, 2018. ___________________________________ Charles Emery, Chairman ATTEST _____________________________________ Richard Huckaby, Secretary 3 RM 1(a) Board of Directors Board Meeting Minutes The regular meeting of the Board of Directors of the Denton County Transportation at 10:19 p.m., December 14, 2017 at 1955 Lakeway Drive, Suite 260, Lewisville, Texas 75057. A quorum was present. Attendance Small Cities Legal Counsel Skip Kalb Pete Smith Large Cities DCTA Staff Charles Emery, Lewisville, Chairman Jim Cline, President Dianne Costa, Highland Village Anna Mosqueda, Chief Financial Officer Richard Huckaby, Denton, Secretary Raymond Suarez, Chief Operating Tom Winterburn, Corinth Officer Carter Wilson, Frisco Nicole Recker, Vice President, Allen Harris, The Colony Marketing and Communications Kristina Holcomb, Vice President, Denton County Unincorporated Planning and Development Don Hartman (at 9:14) George Campbell Other Attendees Dave Kovatch, Denton County At Large, Lindsay Baker, Director of Strategic Treasurer Partnerships Amanda Riddle, Budget Manager Board Members Absent Scott Hudson, WSP Connie White, Small Cities Mark Miller, Flower Mound CALL TO ORDER –Chairman, Charles Emery, called the meeting to order and announced the presence of a quorum. 1 PLEDGE OF ALLEGIANCE TO US AND TEXAS FLAGS – led by Charles Emery, Chair INVOCATION – led by Skip Kalb WELCOME AND INTRODUCTION OF VISITORS – Jim Cline, President, introduced Lindsay Baker as DCTA’s new Director of Strategic Partnerships and Scott Hudson with WSP Engineers AGENCY AWARDS AND RECOGNITIONS – None at this time 1. CONSENT AGENDA a. Approval of Minutes for the Board Work Session and Regular Meeting on November 16, 2017 b. Acceptance of Monthly Financial Statements for October 2017 - Motion to approve the Consent Agenda items a and b was made by Richard Huckaby. The motion was seconded by Charles Emery, Chair. Motion passed unanimously. 2. REGULAR AGENDA a. Approval of Change Order to Alstom USA Signaling for Positive Train Control - Motion to approve Change Order to Alstom USA Signaling was made by Allan Harris. The motion was seconded by Dave Kovatch. Motion passed unanimously. 3. CONVENE EXECUTIVE SESSION – The board did not meet in Executive Session 4. CHAIR REPORT a. Discussion of Regional Transportation Issues – Charles Emery, Chairman briefly discussed the following: - Visit with Jane Nelson to present her with a DCTA model train - Articles of interest from the RTC meeting were presented to the