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Home , Scrubs (clothing)

Current Status: Active PolicyStat ID: 8384754

Origination: 06/2006 Effective: 08/2020 Approved: 08/2020 Last Revised: 08/2020 Next Review: 08/2023 Owner: Cheryl Widhalm: HR Manager Policy Area: Human Resources References: Applicability: FRHS and FRPS Personal Appearance Purpose: Faith Regional Health Services has established Professional Image Standards, which outlines personal appearance guidelines to promote a consistent professional image throughout the organization. The , grooming and demeanor of every one of us convey an important message about our professionalism and dedication. Evidence based practice has proven that patient satisfaction scores have increased when patients are able to identify who is caring for them based upon their attire. Accordingly, each employee is required to wear designated and appropriate attire while at work or conducting Faith Regional Health Services business. Scope: This policy applies to all Faith Regional Health Services (FRHS) employees, all Faith Regional Services (FRPS) employees, and FRHS and FRPS invitees who may include, but is not limited to , volunteers, students, instructors, contractors and vendors. Policy:COPY A. Employees, volunteers, students and other individuals who represent Faith Regional Health Services/ Faith Regional Physician Services and St. Joseph Rehabilitation and Care Center are expected to project a professional image to our patients, residents, visitors and physicians. Impressions of our employee’s appearance are lasting and add credibility with our patients and visitors. It is the policy that an employee’s personal appearance is appropriate to the work situation. It is vital for the safety and security of our staff, patients and their families that employees follow and adhere to Faith Regional Health Services' professional and dress. B. This policy outlines the minimum requirement for professional appearance. A Manager/Director shall retain the discretion to set standards at a higher level for employees, based on patient contact or job function. Higher standards should be communicated in unit/department orientation, evaluated in performance evaluation, and reviewed annually or as appropriate. C. It is not possible to address every conceivable question of personal appearance in these guidelines. The most effective control comes from the use of good judgment to meet our obligation of professional business attire to patient care and the public. While the following guidelines provide information about specific items of and aspects of appearance which are acceptable or unacceptable (as outlined below), the ultimate consideration is whether a professional appearance is maintained. Therefore, an employee may violate this policy by not exhibiting a professional appearance, even though she/he is

Personal Appearance. Retrieved 11/02/2020. Official copy at http://frhs.policystat.com/policy/8384754/. Copyright © 2020 Page 1 of 8 Faith Regional Health Services wearing acceptable items of dress. D. Enforcement: Vice Presidents, Directors and Managers should address this policy in pre-hire interviews, job descriptions, during annual performance appraisals, and on an ongoing basis as needed. Vice Presidents, Directors and Managers are responsible for employee orientation and ensuring all staff members meet the policy. Any staff member who has questions regarding these standards should consult with his/her director/manager. E. Staff members are expected to comply with the personal appearance policy. Non-compliance with this policy may result in coaching, counseling or appropriate corrective action. Employees arriving at work inappropriately dressed or without their ID badge may be directed to clock out for the day, to return home to change their clothes and/or get their ID badge. Procedure: A. Jewelry: In patient care areas and dietary services, jewelry may not be worn by employees, with the exception of wedding rings, and post , name pins and other approved types of pins. B. Pins symbolizing an employee's graduation from school are appropriate. Pins that promote a cheerful attitude among employees and for the cheer of patients are acceptable. However, pins would be considered inappropriate if they contain the following: political messages, double entendre, off color humor, the name of a labor organization, etc. Some areas involving machine operation or other hazards may further restrict the wearing of jewelry. C. Body Piercing: The wearing of eyebrow, tongue, lip and other types of body jewelry (with the exception of post earrings noted above) is prohibited. Ear gauges are also prohibited. One (1) small, discreet nose stud is acceptable. D. Tattoos: Visible tattoos and body art may offend some patients, visitors, and co-workers while at the workplace and should be covered whenever possible. Directors/Managers also have the discretion to require that an employee cover any tattoo(s) or combination of tattoos that could be considered offensive. E. Hair Styles: Hair styles must be neat, clean and well kept. Extreme styles and colors are not appropriate duringCOPY work. Areas restricted by specific health requirements or aseptic techniques may restrict hairstyles to comply with those requirements. Facial hair must be well groomed. F. Fingernails: Artificial Nails: All Healthcare workers who regularly have direct patient contact are not allowed to wear any type of artificial fingernails. Natural Nails: The tip length of the fingernail should be less than ¼ inch long to prevent injury to patient(s) or to prevent tearing gloves. Polish: Nail polish cannot be worn in the operating room or by Nutrition Services staff. Polish can be worn in all other areas, but should be kept fresh to prevent chipping. Clear polish is preferred. G. Personal Hygiene: Good personal hygiene habits are required by all individuals at all time during work hours. Because body odor may be offensive or nauseating to patient, guests and co-workers, deodorant must be worn at all times during work hours. Excessive use of perfumes of colognes is not allowed. H. The odor of smoke on an employee's breath or clothing, or appearance of smokeless tobacco use (out pouching of lower lip/tobacco remnants in teeth) is unpleasant, distinctive and can be offensive. Any employee presenting to work with an obvious odor of tobacco usage may be required to change his/her clothing, either on-site or by returning home. I. : Footwear must be of professional style and color with a heel height appropriate to the type of work performed. must be clean, well-polished and in good repair and noise free for the environment. Athletic shoes may be worn if the shoes are in good repair, clean and neat, not ripped, torn

Personal Appearance. Retrieved 11/02/2020. Official copy at http://frhs.policystat.com/policy/8384754/. Copyright © 2020 Page 2 of 8 Faith Regional Health Services or stained, and are not lighted or have wheels. For safety reasons, Occupational Safety and Health Administration (OSHA) standards requires the use of protective footwear when employees are working in areas where there is a danger of foot injuries due to falling or rolling objects, or objects piercing the sole, and where there is a possibility of the employee’s feet being exposed to an electrical hazard. a. Staff providing direct patient care (hands on), Laboratory, Environmental Services, Facilities, Grounds and Nutrition Services are required to wear shoes that comply with safety regulations for their area (i.e. solid closed toe shoes that protect from body fluids, sharp instrument, hot liquids, etc.) The style and color may be the standard specified by the department director. b. Staff working in areas other than listed above must wear shoes appropriate to the image of . (Unacceptable shoes/footwear – flip flops, beach , jelly shoes, or shoes that pose a safety risk to the employee). worn with any attire must be at the knee or lower. J. Scrubs: Staff members are required to wear the designated colored scrubs/ for their areas. Each Director/Manager will go over the uniform for their department. All scrubs must be Cherokee brand and the style you choose should be a professional look. (i.e. Cargo style pants or low cut necklines are not acceptable") Employees may choose to have the designated "Faith Regional Health Services" or "Faith Regional Physician Services" name embroidered on their scrub . The cost of the uniform and embroidering of Faith Regional Health Services/Faith Regional Services name is the responsibility of the employee. White, gray or black long or short-sleeved t- or Polo shirts may be worn under scrub tops. Other colors are not acceptable. K. Business Attire: Encompasses clothing that is comfortable at work, yet appropriate for the business environment with the nature of the employee’s position type, nature of duties, work location, type of contacts made with patients, visitors, co-workers, vendors, external customers and meetings. Acceptable attire includes, , , slacks, khakis, , turtlenecks, , golf-shirts and button-down shirts with a finished collar or neckline, or if desired. L. Fit of Clothing: Clothing should fit well and allow for comfortable movement throughout all required work activities without compromising safety or professional image. Excessively baggy or tight attire is not consideredCOPY acceptable in appearance. length is required to ensure coverage of the torso. Necklines should adequately cover the chest area. M. Clothing Condition: An appropriate appearance requires clothes to be neat, clean, wrinkle-free and in good condition. Faded and/or frayed clothing are not considered professional in appearance. N. Inappropriate clothing that is not considered for business attire: a. Blue b. T-Shirts or tank tops c. , exercise wear, sweatshirts d. , e. Off the shoulder, strapless, or tops or dresses unless worn with a jacket, , or blazer f. unless worn with long appropriate top/dress/sweater g. Other causal attire as determined by the requirement for a professional appearance and departmental needs.

The following shall be considered the minimum standard for personal appearance for the positions noted (in alphabetical order):

Personal Appearance. Retrieved 11/02/2020. Official copy at http://frhs.policystat.com/policy/8384754/. Copyright © 2020 Page 3 of 8 Faith Regional Health Services CARDIOVASCULAR SERVICES Cath Lab Gray scrub pants, gray scrub tunics/tops with logo and gray warm-up (if desired). Scrubs will be provided and laundered by FRHS (OSHA requirement). Echo, Vascular and Ultrasound Gray scrub pants, gray scrub tunics/tops with logo and gray warm-up jackets (if desired). Cardiac Rehab Wind pants and top (with logo)—all the same color. Executive Team and Department Directors (Attire may vary depending on department responsibilities for the day) Men Business Attire. Women Business Attire. FACILITIES MANAGEMENT Maintenance Techs, Lead Techs, Systems Navy blue work pants (no or cargo) and Specialist and Coordinators designated blue FRHS logo collared shirts. Dark/black work shoes/boots. Director may make provision for FRHS logo to be worn indoors due to environmental issues. Construction Navy blue work pants (no denim or cargo) and designated blue/white FRHS logo polo shirts. Dark/ black work shoes/boots. Director may make provision for FRHS logo hats to be worn indoors due to environmental issues. Transportation Dress/work pant and burnt orange with logo. Environmental Services Hunter green scrub pants, hunter green scrub tunics/ tops with logo and hunter green warm-up jackets (if COPYdesired). Athletic or orthopedic shoes. Office Support Staff and Maintenance & Business attire. Design Tech HEALTH INFORMATION Coders and Health Information Staff Business attire. INFORMATION SYSTEMS Analysts, Coordinators, Clinical Informatics Business attire. Specialists, Web Developer, and Support Staff. Phone Networking Dark work pants (no denim or cargo) and a polo or button down shirt. Director may make provision for FRHS logo hats to be worn indoors due to environmental issues. LAB Lab Services Caribbean blue scrub pants, caribbean blue scrub tunics/tops with logo and caribbean blue warm-up

Personal Appearance. Retrieved 11/02/2020. Official copy at http://frhs.policystat.com/policy/8384754/. Copyright © 2020 Page 4 of 8 Faith Regional Health Services jackets (if desired). White fluid resistant lab must be worn in the laboratory testing areas. Lab coats are optional when drawing blood. White lab coats will be provided and laundered by FRHS (OSHA requirement). Lab Director Business attire and white lab while working on the floor. Courier Business attire. MATERIALS MANAGEMENT Warehouse, Delivery, and Office Staff Dark work pants (no denim or cargo) and hunter green polo shirts with logo. Director Business attire. Mail Services Business attire. MED STAFF ER Physicians, Hospitalists and Mid-Levels Business attire with white lab coat or scrubs. NURSING RN, LPN Navy scrub pants, navy scrub tunics/tops with logo and navy warm-up jackets (if desired). House Supervisors Navy scrub pants, navy scrub tunics/tops with logo and navy warm-up jackets (if desired) and a white lab coat. CNA, BH Techs, Cardiac Monitoring Techs, Wine scrub pants, wine scrub tunics/tops with logo and CDU & ER Unit Clerks wine warm-up jackets (if desired). EMT Paramedics Olive scrub pants, olive scrub tunics/tops with logo and olive warm-up jackets (if desired). NUTRITION Aides, Specialists,COPY Catering Coordinator, Black pants and tan polo or button down shirt with logo. Cooks and Shift Leaders Black long or short sleeve shirts/turtlenecks may be worn under tan shirt. Shoes with good grip. Registered Dietitians Black dress pants or scrub pants, any color top with a black lab coat. Nutrition Director and Supervisor Black dress pants or scrub pants, any color top with a black lab coat and black athletic or orthopedic shoes. OR business attire. Office Support Staff Business attire. REGISTRATION Registration Specialists Black dress slacks, light blue or light blue polo shirt with logo and black business shoes. Black sweater is optional. Registration Supervisor and Registration Business attire. Training Specialist PHARMACY

Personal Appearance. Retrieved 11/02/2020. Official copy at http://frhs.policystat.com/policy/8384754/. Copyright © 2020 Page 5 of 8 Faith Regional Health Services Pharmacists, Pharmacy Director Black scrub pants, silver scrub tunics/tops with logo and silver warm-up jackets (if desired). OR business attire. White lab coats must be worn while working on the floor. Pharmacy (floor) Techs Black scrub pants, silver scrub tunics/tops with logo and silver warm-up jackets (if desired). Informatics Tech and Billing Tech Black scrub pants, silver scrub tunics/tops with logo and silver warm-up jackets (if desired). OR business attire. Pharmacy Office Staff Business attire. RADIOLOGY Diagnostic X-Ray, Nuclear Medicine, CT Black scrub pants, black or white scrub tunics/tops/polo Scan, MRI, and Mammography shirt with logo and warm-up jackets (if desired). Radiology Unit Clerks Khaki pants and black polo shirt with logo and coordinating shoes–style appropriate to duties. REHAB Inpatient Therapies Black dress slacks or scrub pants with turquoise scrub top or polo/poplin with logo and turquoise warm-up jacket (if desired). Outpatient Therapies and Management Staff Business attire. Employee Health RN Staff Navy scrub pants, navy scrub tunics/tops with logo and navy warm-up jackets (if desired). Athletic Trainers Designated wind with logo. Office Support Staff Business attire. RESPIRATORYCOPY THERAPY SLEEP LAB Respiratory Therapy and Sleep Lab Royal blue scrub pants, royal blue scrub tunics/tops with logo and royal blue warm-up jackets (if desired). EKG Techs Black scrub pants, royal blue scrub tunics/tops with logo and royal blue warm-up jackets (if desired). Respiratory Therapy Director Black scrub pants, royal tunics/tops with logo and royal warm-up jackets (if desired). OR, may wear business attire. White lab coats must be worn while working on the floor. Office Staff Business attire. SERVICES OR, Sterile Processing, and Anesthesia Sky blue scrub suit with fitted pants, sky blue short- Services sleeved tunic/top with logo and sky blue long-sleeved jacket. May wear a shirt underneath the tunic/top if desired, but no outside clothing can be showing. All hair must be covered by a or bonnet. Shoes must be

Personal Appearance. Retrieved 11/02/2020. Official copy at http://frhs.policystat.com/policy/8384754/. Copyright © 2020 Page 6 of 8 Faith Regional Health Services non-skid and have closed toes. Shoes are restricted to the OR environment and cannot go home. booties are only required for specific procedures and need to be changed when visibly soiled. Refer to department specific policy for additional guidelines. Scrubs will be provided and laundered by FRHS (AORN requirement.) Pre-Op, PACU and ASU Will follow guidelines for RN'S & LPN'S. OTHER PROFESSIONALS (including, but not limited to) Case Managers, UR, Social Work, Business attire with white lab coat. Control FRPS Clinics - Support Staff Black dress pants with red polo or . Black cardigan is optional. Recreation Therapy, Finance, Patient Business attire. Accounting, Central Scheduling, Human Resources, Child Advocacy, Safety, Quality, Med Staff Services/Quality, Communications, Spiritual Care, Faith Regional University, Service Excellence, Marketing, Legal Services, Corporate Compliance, Legal Services, Hospital Outreach, Foundation, Clinic Management, FRPS Anesthesiology, Cardiology Group, Home Health Care Office Staff, Volunteer Services Manager, Occupational Health and Wellness. SecurityCOPY Khaki pants, navy shirt with logo. Escorts Black dress slacks, gold dress shirt or gold polo shirt with logo. Black scrub warm up jacket or black cardigan is optional. Electronic Medical Records Specialists Black dress slacks, red polo shirts with logo. Optional black cardigan.

Miscellaneous: 1. On FRIDAYS ONLY, FRHS logo polo shirts may be worn by those employees whose dress code is listed as business attire. Employees who wear scrubs may wear FRHS polo shirts (black, white or gray only) in lieu of scrub tops but only with their assigned color of lab coat over the polo.

2. Husker/Game Day Wear: **On FRIDAYS ONLY, staff will be allowed to celebrate game day (this can include Huskers, college, high school and NFL teams). Collared polo shirts and turtleneck shirts may be worn by those employees whose dress code is listed as business attire and those in Nutrition, Rehab, Facilities, EMR Specialists, Materials Management, Patient Access, Pharmacy and Radiology clerical staff. Not acceptable are t-shirts, sweatshirts, or hooded shirts/sweaters.

Personal Appearance. Retrieved 11/02/2020. Official copy at http://frhs.policystat.com/policy/8384754/. Copyright © 2020 Page 7 of 8 Faith Regional Health Services **Patient care staff (Nursing, Respiratory, Radiology, Surgery and Lab) may wear collared polo shirts, turtleneck shirts or t-shirts under scrub tops or wear a patterned scrub top under an appropriate jacket (color determined by discipline). **Game day buttons will be allowed for all staff.

Fashion changes every season and our expectation is that our employees will be dressed appropriately. Listing everything as acceptable or unacceptable changes as the world changes. Faith Regional Health Services expects everyone to dress business professional and not trendy casual.

This Policy Replaces: Other FRHS Policy References:

Corrective Action Other References:

Attachments

No Attachments

Approval Signatures

Approver Date Janet Pinkelman: VP HR & Mission Services 08/2020 Cheryl COPYWidhalm: HR Manager 07/2020 Applicability

Faith Regional Health Services, Faith Regional Physician Services, LLC

Personal Appearance. Retrieved 11/02/2020. Official copy at http://frhs.policystat.com/policy/8384754/. Copyright © 2020 Page 8 of 8 Faith Regional Health Services